K)CO l l i l MARICOPA COUNTY SHERIFF'S OFFICE To: Memorandum From: Davifl'Hendershatt CbiefDerraiy -Ray.Cbiiray Deraitv Chief ' Criminal Intelligence Division. Subject: purchase of Equipment to bnhance the MC'SO Facial Recognition Unit at the ACTIC Joscoh. M. Aroaio. swiff" One of the most 'violent and grooving street gangs in the United States is the Mara Saivatrucha, or MS13. This gang's most predominant criminal activity is the smuggling and sale of narcotics, but the gang also participates in black market gun sales, human trafficking, and assassinations for hire. Intelligence reports have estimated the gang to be at least 100,000 strong. The Washington Times has reported that the MS-13 is believed to have a major smuggling center in Mexico, and that MS-13 members were ordered to Arizona to target Border Patrol Officers and Minutemen Project volunteers. The Phoenix Police Department Organized Crime Unit has advised that the MS-13 is a growing problem in the valley. Although MS-13 members are predominantly of Salvadorian or Honduran decent, recruitment of more members in the United States has gone from mainly Huspanics to all nationalities. Due to a developing relationship between the Maricopa Comity Sheriffs Office and the Federal Police of j Honduras, the Honduran Government has provided the MCSO with all of their criminal booking photographs, as well as their driver license photographs, for use in the MCSO Facial Recognition Unit housed at the Arizona Counterterrorism Information Center (ACTIC). MCSO has advised the Honduran Federal Police that a. similar unit will be constructed in the Honduran Government fusion center. The Honduran Federal Police have advised that they will also attempt to secure at ieast the criminal booking photographs from the other Central American nations of El Salvador, Nicaragua, and Guatemala. These photographs will be placed in the Honduran Unit, and in turn be provided to the ACTIC unit. It is anticipated that such a database will be invaluable in the law enforcement response to the organized criminal activity of MS-13 nationwide. A contact with the Director of the FBI's national effort to target MS-13 advised the writer that such a database would allow law enforcement to "move light years ahead" j in this national struggle. j i This information was provided to Phil J. MacDoimelL, Chief Deputy Count}' Attorney, Maricopa County Attorney's Office, and he pledged $60,000.00 of their office RICO funds to help defray the costs of equipment and software to enhance the ACTIC Unit, and construct the Honduran Unit. Based upon this S60.000.00 contribution to the effort, the MCSO RICO fund would have to provide the remaining I This requests the attached invoice from DARCOMM in the amount of S122.144.89 be paid for utilizing 1 a combination of Maricopa Counts' Attorney's Office and Maricopa County Sheriffs Office J5ICO funds as described above. n •JTr tr ?! JO. iK zoo? i Tl f\ I \J V Anil /Al r^C: -_SU V V !! 5000-135 R10-33 flvfWS? vi.O 5/27,'98) I • i kTT ! /yr'-s r Mf\r. j ! ; INVOICES MSCO-ïmage-4 BILL Te: ûarconna Network Solutions 3550 N. Central Ave. Suite 800 Phoenix* ÀZ 85012 Attn: Michael Ciavareüa Phone: SHIP Ttu Maricopa County Sheriff's Office Steve Grescimer, Hummingbird Defense Systems, inc do Darcomm Network Solutions 3550 N. Central Ave, Suite 800. Phx A S 85016602 380-6404 Fax; 602.414.1411 INVOICES MSCÖ-IMAGE-4 Product Description Qty Model Number Units Discounted Units Exfcd 22 Image CL-0 ¿3,095.00 32,321.25 S51<067.50 2 Image SVR S5,995.00 S4.496.25 $8^9250 11 ImaaeCL-S S1.000.00 51,000.00 S8.250.00 Image SVR-S S10,000.00 S7.50G.00 57,500.00 Image CL-0 Image TRNTVL 518,500.00 SI8.500.00 SÎ8JOO.OO S15.000.00 515.000.00 515,000.00 Image VPN 32.455.00 S1.84L25 53,682.50 CN-Learn Image Client w/o Software CN-Learn Image Server w/o Software ) CN-Learn Image Client Software CN-Leara Image Server Software ) CN-Learn Image Startup Enroll Conversion CN-Learn Image Training-Travel ) VPN Routers Subtotal TAX S112.99250 S9.152.39 Total S122.144.89 Please Make Check Payable to: Darcomm Network Solutions Attn Michael Ciavarella 3550 N. Central Axe Phoenix. AZ S50.12 A, ^SPT Business Operations DomiTiaod ) «Sötte ( Routing Form • Date Reviewed initiais ! I I i Young, Terry Jeoutv Chief Adams. Lvnn Commander Andrews. Karen ¡Bureau Administrator Asnmore, Suzanne Commander Bristol, Amie Procurement Manager i I Bunn, Shelly Deouty Chief CamDion. Dan Commander Cano, Ofeiia Executive Assistant CneakvOaanvs; —-••••• I .SC o m m a n d e r - ' Cress, Gary Commander Famsworth. Donna Commander Fribbs. Grace Commander Haggard. Tracy i Captain iannaccone. Rose Auditor Johnson. Charles CaDtain Mason, James Captain i Commander . Shaw, Tiffani Thompson, ian d For Action • For Information Only Due Date: COMMENTS-: ¿M J Loretta M. Barkell. Chief of Business Operations 1 Icommander • Co/nmsnc f ì cM H 1 n o ojvi UC/i-l/'J M M M : A NUMBER= 0 b 0 3 6 _ GJ ITIDT-I — - -jr. _ DATE : 06 01 06 BOYER: 57 RENEWAL IND : N nT y CODE : EN riTim^ . FOE UQTKJTi • RENE'WAL DAYS : DOCUMENT USAGE : AUTHORIZED LIMIT : ENCUMBERED AMOUNT : EXPENDED AMOUNT : CLOSED AMOUNT : REMAINING BALANCE: E. rl2 p r , T'TPT DESCRIP H O N : NE rWORF. INFRASTRUC CURE AMI 0" ~ n ci .D t-. v' g NUMBER OE OR DERS - PES^R'CTED IND DAYS PG IND i ° n 10, 0 ' 1 — iEXir. 7 / _ o /09 ; / 000, OOC 00 287, 318 64 365, 677 0 2 /•¿TO. -;- ri " G 826, 12 4 G~ " 7 ooc mmmìmmmmmmmmmÈmmmii B a n k ot A m e r i c a 10460 MARICOPA COUNTY ARIZONA BOUNTY ATTORNEY'S ASSET FORFEITURE "Sixty : wo Thousand One Hundred Fortv Four and 89/100 Dollars DAI PAY TO T H E ORDER OF C O N T R O L NO. AMOUNT 562.144.39 10/11/2007 VOID AFTER , « 0 DAYS DARCOMM NETWORK SOLUTION; 2550 N. CENTRAL AVE. # 800 PHOENIX, AZ85012 i r ^ N - ^ - IPG sDli&D"' l l g l P l i l S ^ ^ MARICOPA COUNTY ARIZONA COUNTY ATTORNEY'S ASSET FORFEITURE .0460 3 avee Vendor ID DARCOMM NETWORK SOLUTIONS DARCOMM 10460 10/11/2007 Account #: Amount DescriDtion S62.144.B9 M C S O - facial recoanition software 1I1ÜHIIIISIIÜSI! 33019 Page 1 of 4 Jackie Santor - SHERIFFX From: Jackie Santor - SHERIFFX Sent: Wednesday, April 30, 2008 2:43 PM - To: Raymond Churay - SHERIFFX Cc: Dan Campion-SHERIFFX Subject: FW: Hummingbird Facia! Recognition System Importance: High Sensitivity: Confidential Attachments: FR-ACTIC Servers Fixed Asset equipment.pdf; Facial Recognition Memo.pdf Chief Churay, I am hoping that you can help me with a few things.regarding the Hummingbird Facial Recognition System. I am a little confused with the equipment that the Sheriffs Office currently has for the Facial Recognition System. It is my understanding that the Hummingbird Facial Recognition System was disposed in June 2007. Back in May 2007, you forwarded an email to me from Steve Greschner from Hummingbird (see below). The email indicated that all the equipment that was donated to the Sheriffs Office was returned to Hummingbird except for the Software license which was still in effect with a value of $100,000. It was also mentioned that the Sheriffs Office purchased new equipment with RICO funds or by DPS with grant monies. From your email of June 11, 2007 to Sgt. Patrick Bristow and me, you mentioned that all of the new equipment has asset tags. Last year Finance provided Sgt. Bristow with the Acquisition Forms and asset tags. Please see Sgt. Bristow's June 20th email below along with the Fixed Asset Acquisition Input Forms (first attachment above). From the Acquisition Input Forms they only show a total of five computer servers purchased with RICO funds for a total amount of $11 ;168.08. Since each server costs less than $5,000.00, they were not considered capital assets, but were classified as departmental assets and tagged with MCSO asset "VI In a memo to Chief Hendershott dated April 21, 2008" regarding the Con-Tents & ACTIC Facial Recognition System Maintenance Agreements (please see the second attachment), you are requesting that the attached invoices for maintenance agreements for a total amount of $18,952.50 be paid. The memo states that the system consists of a number of main servers, 18 rack search servers, the software, cameras and three work stations. From an accounting standpoint, I need to ensure that all assets are recorded with a fixed asset number. The prior emails from you and Sgt. Bristow indicate we have 5 file servers. However, the most recent memo indicates that we have more equipment (i.e.: rack servers, cameras and work stations). I need to identify all of these assets that are part of the Facial Recognition System and make sure they are tagged. Can you or Sgt. Bristow please assist me in finding and tagging each asset? Thank you, Jackie Santor MCSO Finance. From: Patrick Bristow - SHERIFFX Sent: Wednesday, June 20, 2007 2:44 PM To: Jackie Santor - SHERIFFX Cc: Raymond Churay - SHERIFFX Subject: RE: Hummingbird Facial Recognition System Importance: High Sensitivity: Confidential Jackie, Attached is a copy of the Fixed Asset Acquisition Input forms for the listed servers that are in place at 4/30/2008 Page 1 of 4 Jackie Santor - SHERIFFX From: Jackie Santor - SHERIFFX Sent: Wednesday, April 30, 2008 2:43 PM To: Raymond Churay - SHERiFFX Cc: Dan Campion - SHERIFFX Subject: FW: Hummingbird Facial Recognition System importance: High Sensitivity: Confidential Attachments: FR-ACTIC Servers Fixed Asset equipment.pdf; Facial Recognition Memo.pdf Chief Churay, I am hoping that you can help me with a few things regarding the Hummingbird Facial Recognition System. I am a little confused with the equipment that the Sheriffs Office currently has for the Facial Recognition System. It is my understanding that the Hummingbird Facial Recognition System was disposed in June 2007. Back in May 2007, you forwarded an email to me from Steve Greschnerfrom Hummingbird (see below). The email indicated that all the equipment that was donated to the Sheriff's Office was returned to Hummingbird except for the Software license which was still in effect with a value of $100,000. It was also mentioned that the Sheriffs Office purchased new equipment with RICO funds or by DPS with grant monies. From your email of June 11, 2007 to Sgt. Patrick Bristow and me, you mentioned that all of the new equipment has asset tags. Last year Finance provided Sgt. Bristow with the Acquisition Forms and asset tags. Please see Sgt. Bristow's June 20th email below along with the Fixed Asset Acquisition Input Forms (first attachment above). From the Acquisition Input Forms they only show a total of five computer servers purchased with RICO funds for a total amount of $11 ;168.08. Since each server costs less than $5,000.00, they were not considered capital assets, but were classified as departmental assets and tagged with MCSO asset tags ' t- c; i i ^ - U J "•ft In a memo to Chief Hendershott dated April 21, 2008" regarding the Con-Tents & ACTIC Facial Recognition System Maintenance Agreements (please see the second attachment), you are requesting that the attached invoices for maintenance agreements for a total amount of $18,952.50 be paid. The memo states that the system consists of a number of main servers, 18 rack search servers, the software, cameras and three work stations. From an accounting standpoint, I need to ensure that all assets are recorded with a fixed asset number. The prior emails from you and Sgt. Bristow indicate we have 5 file servers. However, the most recent memo indicates that we have more equipment (I.e.: rack servers, cameras and work stations). I need to identify all of these assets that are part of the Facial Recognition System and make sure they are tagged. Can you or Sgt. Bristow please assist me in finding and tagging each asset? Thank you, Jackie Santor MCSO Finance. From: Patrick Bristow - SHERIFFX Sent: Wednesday, June 20, 2007 2:44 PM To: Jackie Santor - SHERIFFX Cc: Raymond Churay - SHERIFFX Subject: RE: Hummingbird Facial Recognition System Importance: High Sensitivity: Confidential Jackie, Attached is a copy of the Fixed Asset Acquisition Input forms for the listed servers that are in place at 4/30/2008 • Page 2 o f 4 ACTIC for Facial Recognition. Included are the Serial, Tag and RICO numbers. Thank you, Pat Bristow Intelligence Analyst Supervisor MCSO Intelligence Division A CTIC Facial Recognition Unit From: Jackie Santor - SHERIFFX Sent: Tue 6/19/2007 4:52 PM To: Patrick Bristow - SHERIFFX Cc: Dan Campion - SHERIFFX Subject: RE: Hummingbird Facial Recognition System Pat, Thank you. I appreciate your cooperation. I hope your surgery was not on your rotator cuff; if so, I hope that you are feeling better. I heard that type of surgery can be painful. If you. have any questions, please let me know. Thank you, Jackie From: Patrick Bristow - SHERIFFX Sent: Tuesday, June 19, 2007 4:23 PM To: Jackie Santor - SHERIFFX Subject: RE: Hummingbird Facial Recognition System Jackie, I apologize. I was out most of last week. I had shoulder surgery. I'll look for the copies tomorrow. If I can't find them, I'll be at ACTIC tomorrow as well and I'll extract the required numbers off the equipment and email that to you. Pat Bristow Intelligence Analyst Supervisor MCSO Intelligence Division ial Recognition Ui From: Jackie Santor - SHERIFFX Sent: Tue 6/19/2007 3:58 PM To: Patrick Bristow - SHERIFFX Cc: Dan Campion - SHERIFFX Subject: FW: Hummingbird Facial Recognition System Pat, I am following up on the email that I sent to you a week ago. Can you please tell me the status of your findings on the equipment that replaced the Hummingbird. Do you have the asset numbers and serial numbers for this new equipment? If you have any questions, please let me know. 4/30/2008 • Page 2 o f 4 Thank you, Jackie From: Jackie Santor - SHERIFFX Sent: Tuesday, June 12, 2007 8:47 AM To: Raymond Churay - SHERIFFX; Patrick Bristow - SHERIFFX Cc: Dan Campion - SHERIFFX Subject: RE: Hummingbird Facial Recognition System Ray, Thank you for the information and your help. Pat, Can you please provide me with the asset numbers and serial numbers for the new equipment? I need to know what capital asset equipment replaced the Hummingbird. If you have any questions, please let me know. Thank you, Jackie From: Raymond Churay - SHERIFFX Sent: Monday, June 11, 2007 9:11 AM To: Jackie Santor - SHERIFFX; Patrick Bristow - SHERIFFX Cc: Dan Campion - SHERIFFX Subject: RE: Hummingbird Facial Recognition System Jackie, all of the new equipment has asset tags. They were provided to Finance last year by Pat Bristow. If for some reason, they cannot be located in finance, Pat can provide that information again, if necessary. Ray From: Jackie Santor - SHERIFFX Sent: Monday, June 04, 2007 10:41 AM To: Raymond Churay - SHERIFFX Cc: Dan Campion - SHERIFFX Subject: RE: Hummingbird Facial Recognition System Ray, Can you please tell me what equipment are you currently using since the original equipment was returned to Hummingbird? Does it have a capital asset number and if so, can you provide it to me? If not, what is the vaiue of the equipment? Thank you, Jackie From: Raymond Churay - SHERIFFX Sent: Thursday, May 24, 2007 2:09 PM To: Jackie Santor - SHERIFFX Cc: Dan Campion - SHERIFFX Subject: RE: Hummingbird Facial Recognition System Jackie, please see the below response that Steve Greschner, CEO of Hummingbird sent to me regarding that original equipment that was donated. All that is left of the donation is the software license to use the software at any Office location. He indicates the license is worth $100,000.00 which is not out of line with what many companies would charge for this type of operational software. The equipment that we are currently using in the system was purchased either by ourselves with RICO funding, or by DPS through grant monies. The 4/30/2008 Page 4 of 4 equipment that DPS has purchased is in their inventories, and is not donated to the Sheriffs Office. Thanks, Ray Ray; Servers and Workstations have a 2-3 year useful lifespan. The equipment that Hummingbird donated to the Sheriffs' Office in 2002 was no longer adequate to support the current Facial Investigation System that is currently installed at ACTIO. The equipment was returned to Hummingbird, the Software license that Hummingbird donated is still in effect and has a value of $100,000.00. Best regards; Steve From: Jackie Santor - SHERIFFX Sent: Monday, May 21, 2007 5:05 PM To: Raymond Churay - SHERIFFX Cc: Dan Campion - SHERIFFX Subject: Hummingbird Facial Recognition System Ray, W e are i n the process of completing a capital asset i n v e n t o r y for the S h e r i f f s Office. T h e attached spreadsheet lists a capitalized e q u i p m e n t that we are researching in y o u r department. P l e a s e review the attachment and take the time to v e r i f y that this asset is still within your location. A f t e r y o u p r o v i d e written confirmation (via reply to this email) of the assets you h a v e b e e n able to identify within y o u r d e p a r t m e n t ' s location, we will contact y o u to s c h e d u l e a physical inspection of the e q u i p m e n t . I k n o w t h a t R h o n d a H o e f t was working w i t h y o u in t h e past trying to g e t this H u m m i n g b i r d asset resolved. Attached are e m a i l s that R h o n d a sent m e regarding c o r r e s p o n d e n c e b e t w e e n you a n d h e r on t h e H u m m i n g b i r d asset. I am hoping that these emails m a y help you so that we can c o m p l e t e this inventory. If y o u have difficulties locating any equipment, or b e l i e v e s o m e t h i n g has been transferred to a d i f f e r e n t location, please let m e k n o w as quickly as possible. Thank you, Jackie Santor M C S O Finance (602) 876-3259 ¿lizzi MARICOPA COUNTY SHERIFF'S OFFICE To: From: David Hendershott Chief Deputy Subject: Memorandum Ray C h u r a \ v ^ p ^ r I D e p u t y Chief i Intelligence Bureau CON-TENTS & ACTIC FACIAL REGOGNITION SYSTEM MAINTENANCE AGREEMENTS ; Date: 04/21/2008 Joseoh M Afpaio. Shérif: The facial recognition system installed at the Con-Tents became inoperable and the vendor was , requested to examine the system. The vendor determined that the computer and monitor were both ; destroyed by overheating, due to the dusty conditions they are exposed to at this location. In addition, i the vendor determined that the camera tower used within the system was in need of maintenance. The vendor offered to replace the destroyed equipment, and perform needed maintenance on the camera tower for the cost of a one year maintenance agreement, which is a total of S2.707.50. This is an excellent offer considering the equipment that needs to be replaced, and the time necessary to load the software into the new equipment, install the equipment, and perform maintenance on the tower, and ensure, the system is operating correctly. Any additional problems that may arise during the year : maintenance period would be covered by the agreement. This agreement would be effective from April I 15m, 2008, to April 15™, 2009. The system contributes to the security for the Con-Tents area through : the identification of inmates, and the tracking of inmates who are furloughed during the day for various i reasons. The maintenance agreement for the facial recognition system at the Arizona Counterterrorism Information Center (ACTIC) will expire at the end of June. 2008. This system 'consists of a number of main servers; 18 rack search servers; the facial recognition software; cameras: three work stations; over 15 million stored images: and a portable lap top program for demonstration purposes. The system includes nightly database updates from the state and the U.S. Department of Justice. The vendor has j continued to offer a one year maintenance program for the entire system for a total of $16.245.00. By ! industry standards, this is an exceptional bargain, and represents only a fraction of what would be ' expected of another vendor providing a product of a similar size and sophistication. The ACTIC maintenance agreement will be effective from July 1st, 2008 to July l sl . 2009. The ACTIC facial recognition system has made significant contributions to hundreds of investigations, to include counterterrorism; homicide; white collar crime: fugitive; identity theft; and kidnap violations. : These investigations are from multiple law enforcement agencies, to include local, county, state, and federal agencies. It is rccommendcd that each of the attached invoices for maintenance agreements totaling $18. 952.50 be INVOICED MSCO-Image Software Maintenance Purchase Order Number: BILL To: Maricopa County S h e r i f f s Office 100 W. Washington, Suite 1875 Phoenix, AZ 85003 Purchase Order Phone: 602 876-1020 SHIP To: Maricopa County S h e r i f f s Office Steve Greschner, Hummingbird Communications 8721 E Highland Ave, Scottsdale, AZ 85251- 1NVOICES MSCO-IMAGE-MNT-CON-Tents Model Product Description Number UnitS 1 CON-Tents Maintenance 52,500.00 CON-TENTS Software Maintenance (Ivr Software Maintenance) SubTotal Tax ®:8.3 Percent Totai" Please Make Check Payable to: Hummingbird Communications 8721 E Highland Ave, Scottsdaie. AZ_8525i- Discounted QtY UnitS Extd S2,500.00 S2,500.00 S 207.50 S2,707.50 INVOICE# MSCO-Image Software Maintenance Purchase Order Number: BILL To: Maricopa County Sheriffs Office 100 W. Washington. Suite 1875 Phoenix, AZ 85003 Purchase Order Phone: 602 876-1020 SHIP To: Maricopa County Sheriffs Office Steve Greschner, Hummingbird Communications 8721 E Highland Ave. Scottsdaie, AZ 85251- INVOICE# MSCO-IMAGE-MNT Product Description Qty Model Number UnitS 1 image SVRM S15,000.00 Discounted UnitS Extd CN-Learn Image Server Software Maintenance ( l y r Software Maintenance) SubTocal Tax (3).8.3 Percent Total" Please Make Check Payable to: Hummingbird Communications 8721 E Highland Ave, Scottsdaie. AZ 85251- S15,000.00 SI 5,000.00 S 1.245.00 SI 6.245.00 Jackie Santor - SHER1FFX From: Patrick Bristow - SHERIFFX Sent: Tuesday, May 06, 2008 9:37 AM To: Jackie Santor - SHERIFFX Cc: Dan Campion - SHERIFFX Subject: RE: Hummingbird Facial Recognition System Importance: High Sensitivity: Confidential Jackie, As per our conversation, here are the Facial Recognition servers at the ACTIC •iyst Supervisor •:>cognition Unit P a g e 1 of 6 Jackie Santor - SHERIFFX From: Patrick Bristow - SHERIFFX Sent: Tuesday, May 06, 2008 9:37 AM To: Jackie Santor - SHERIFFX Cc: Dan Campion - SHERIFFX Subject: RE: Hummingbird Facial Recognition System Importance: High Sensitivity: Confidential Jackie. As per our conversation, here are the Facial Recognition servers at the ACTIC: Thank you, Pat Bristow In zelligen ce Analyst Supervisor ACTIC Facial Recognition Unit 5/6/2008 Page 5 of 6 From: Raymond Churay - SHERIFFX Sent: Tue 5/6/2008 7:13 AM To: Jackie Santor - SHERIFFX; Patrick Bristow - SHERIFFX Cc: Dan Campion - SHERIFFX Subject: RE: Hummingbird Facial Recognition System Pat, It was my belief that you had already supplied the asset tag numbers for all of the rack servers, as well as the hard drive computers. Can you confirm that? Ray Jackie, The equipment at the tents has been there for longer than I have worked in the office, and most if it is now being replaced, and when that occurs, we will get the asset tags on the new hard drive and camera. Pat will advise about the rack servers. Ray R a y Churay D e p u t y Chief Maricopa County Sheriffs Office 100 West Washington, Suite 1900 r_churay@mcso.maricopa.gov From: Jackie Santor - SHERIFFX Sent: Wednesday, April 30, 2008 2:43 PM To: Raymond Churay - SHERIFFX Cc: Dan Campion - SHERIFFX Subject: FW: Hummingbird Facial Recognition System Importance: High Sensitivity: Confidential Chief Churay, I am hoping that you can help me with a few things regarding the Hummingbird Facial Recognition System. I am a little confused with the equipment that the Sheriffs Office currently has for the Facial Recognition System. It is my understanding that the Hummingbird Facial Recognition System was disposed in June 2007. Back in May 2007, you forwarded an email to me from Steve Greschner from Hummingbird (see below). The email indicated that all the equipment that was donated to the Sheriffs Office was returned to Hummingbird except for the Software license which was still in effect with a value of $100,000. It was also mentioned that the Sheriff's Office purchased new equipment with RICO funds or by DPS with grant monies. From your email of June 11, 2007 to Sgt. Patrick Bristow and me, you mentioned that all of the new equipment has asset tags. Last year Finance provided Sgt. Bristow with the Acquisition Forms and asset tags. Please see Sgt. Bristow's June 20th email below along with the Fixed Asset Acquisition Input Forms (first attachment above). From the Acquisition Input Forms they only show a total of five computer servers purchased with RICO funds for a total amount of $11,168.08. Since each server costs less than $5,000.00, they were not considered capital assets, but were classified as departmental assets and tagged with MCSO asset tags. In a memo to Chief Hendershott dated April 21, 2008 regarding the Con-Tents & ACTIC Facial Recognition System Maintenance Agreements (please see the second attachment), you are requesting that the attached invoices for maintenance agreements for a total amount of $18,952.50 be paid. The memo states that the system consists of a number of main servers, 18 rack search servers, the software, cameras and three work stations. From an accounting standpoint, I need to ensure that all assets are recorded with a fixed asset number. The prior emails from you and Sgt. Bristow indicate we have 5 file servers. However, the most recent memo indicates that we have more equipment (i.e.: rack servers, cameras and work stations). 5/6/2008 ^ a g e 3 ol e> 1 need to identify all of these assets that .are part of the Facial Recognition System and make sure they are tagged. Can you or Sgt. Bristow please assist me in finding and tagging each asset? Thank you, Jackie Santor MCSO Finance. From: Patrick Bristow - SHERIFFX Sent: Wednesday, June 20, 2007 2:44 PM To: Jackie Santor - SHERIFFX Cc: Raymond Churay - SHERIFFX Subject: RE: Hummingbird Facial Recognition System Importance: High Sensitivity: Confidential Jackie, Attached is a copy of the Fixed Asset Acquisition Input forms for the listed servers that are in place at ACTIC for Facial Recognition. Included are the Serial, Tag and RICO numbers. Thank you, Pat Bristow Intelligence Analyst Supervisor^ MCSO Intelligence Division ACTIC Facial Recognition Unh From: Jackie Santor - SHERIFFX Sent: Tue 6/19/2007 4:52 PM To: Patrick Bristow - SHERIFFX Cc: Dan Campion - SHERIFFX Subject: RE: Hummingbird Facial Recognition System Pat, Thank you. I appreciate your cooperation. I hope your surgery was not on your rotator cuff; if so, I hope that you are feeling better. I heard that type of surgery can be painful. If you have any questions, please let me know. Thank you, Jackie From: Patrick Bristow - SHERIFFX Sent: Tuesday, June 19, 2007 4:23 PM To: Jackie Santor - SHERIFFX Subject: RE: Hummingbird Facial Recognition System Jackie, I apologize. I was out most of last week. I had shoulder surgery. I'll look for the copies tomorrow. If I can't find them, I'll be at ACTIC tomorrow as well and I'll extract the required numbers off the equipment and email that to you. 5/6/2008 Page 5 of 6 Pat Bristow Intelligence Analyst Supervisor MCSO Intelligence Division ACTIC Facial Recognition Unit From: Jackie Santor - SHERIFFX Sent: Tue 6/19/2007 3:58 PM To: Patrick Bristow - SHERIFFX Cc: Dan Campion - SHERIFFX Subject: FW: Hummingbird Facial Recognition System Pat, I am following up on the email that I sent to you a week ago. Can you please tell me the status of your findings on the equipment that replaced the Hummingbird. Do you have the asset numbers and serial numbers for this new equipment? If you have any questions, please let me know. Thank you, Jackie From: Jackie Santor - SHERIFFX Sent: Tuesday, June 12, 2007 8:47 AM To: Raymond Churay - SHERIFFX; Patrick Bristow - SHERIFFX Cc: Dan Campion - SHERIFFX Subject: RE: Hummingbird Facial Recognition System Ray, Thank you for the information and your help. Pat, Can you please provide me with the asset numbers and serial numbers for the new equipment? I need to know what capital asset equipment replaced the Hummingbird. If you have any questions, please let me know. Thank you, Jackie From: Raymond Churay - SHERIFFX Sent: Monday, June 11, 2007 9:11 AM To: Jackie Santor - SHERIFFX; Patrick Bristow - SHERIFFX Cc: Dan Campion - SHERIFFX Subject: RE: Hummingbird Facial Recognition System Jackie, all of the new equipment has asset tags. They were provided to Finance last year by Pat Bristow. If for some reason, they cannot be located in finance, Pat can provide that information again, if necessary. Ray From: Jackie Santor - SHERIFFX Sent: Monday, June 04, 2007 10:41 AM To: Raymond Churay - SHERIFFX Cc: Dan Campion - SHERIFFX Subject: RE: Hummingbird Facial Recognition System Ray, 5/6/2008 Page 5 of 6 Can you please tell me what equipment are you currently using since the original equipment was returned to Hummingbird? Does it have a capital asset number and if so, can you provide it to me? If not, what is the value of the equipment? Thank you, Jackie From: Raymond Churay - SHERIFFX Sent: Thursday, May 24, 2007 2:09 PM To: Jackie Santor - SHERIFFX Cc: Dan Campion - SHERIFFX Subject: RE: Hummingbird Facial Recognition System Jackie, please see the below response that Steve Greschner, CEO of Hummingbird sent to me regarding that original equipment that was donated. All that is left of the donation is the software license to use the software at any Office location. He indicates the license is worth $100,000.00 which is not out of line with what many companies would charge for this type of operational software. The equipment that we are currently using in the system was purchased either by ourselves with RICO funding, or by DPS through grant monies. The equipment that DPS has purchased is in their inventories, and is not donated to the Sheriffs Office. Thanks, Ray Ray; Servers and Workstations have a 2-3 year useful lifespan. The equipment that Hummingbird donated to the Sheriffs' Office in 2002 was no longer adequate to support the current Facial Investigation System that is currently installed at ACTIC. The equipment was returned to Hummingbird, the Software license that Hummingbird donated is still in effect and has a value of $100,000.00. Best regards; Steve From: Jackie Santor - SHERIFFX Sent: Monday, May 21, 2007 5:05 PM To: Raymond Churay - SHERIFFX Cc: Dan Campion - SHERIFFX Subject: Hummingbird Facial Recognition System Ray, W e are in the process of completing a capital asset inventory f o r the S h e r i f f s Office. T h e attached spreadsheet lists a capitalized e q u i p m e n t that we are researching in your department. Please r e v i e w the attachment and take the time to verify that this asset is still within your location. After you p r o v i d e written confirmation (via reply to this email) of the assets you have been able to identify within your department's location, we will contact you to schedule a physical inspection of the equipment. I know that R h o n d a H o e f t w a s working with you in the past trying to get this Hummingbird asset resolved. Attached are emails that R h o n d a sent m e regarding correspondence b e t w e e n you and h e r o n the Hummingbird asset. I am hoping that these emails m a y h e l p you so that we can complete this inventory. If you h a v e difficulties locating any equipment, or believe s o m e t h i n g has been transferred to a different location, please let m e k n o w as quickly as possible. 5/6/2008 rage 0 OI 0 Thank you, Jackie Santor MCSO Finance (602) 876-3259 5/6/2008 Dan Campion - SHER1FFX From: Joyce Lew - SHERIFFX Sent: Thursday, October 15, 2009 2:22 PM To: Tracey Lewailen - SHERIFFX; Loretta Barkell - SHERIFFX; Raymond Churay - SHERIFFX Cc: Dan Campion - SHERIFFX Subject: RE: Asset Info Request - Hummingbird Communications Tracey, I was j u s t informed to have you call Chief Barkell. Thanks, Joyce J Joyce Lew 1 ru^ u •A i I ¿3 ! / / ¡-Tifjj 100 West Washington St. Suite # 1900 ^ O C ^ r Executive Assistant MCSO Criminal Intelligence Bureau , s I i/'i w / / JL 0 Phoenix, Arizona 85003 iuI1 • From: Tracey Lewailen - SHERIFFX Sent: Thursday, October 15, 2009 11:25 AM To: Joyce Lew - SHERIFFX Cc: Dan Campion - SHERIFFX Subject: Asset Info Request - Hummingbird Communications Joyce, Good afternoon. I have a few questions about a purchase that was made through Hummingbird Communications. The invoice number is: MCSO-MBIS-1 for a total of $18,194.40. The PO number for this purchase is RIC01347. The description items for this invoice include: • « • • • a m MBIS System Installation & Training' Maintenance included with ACTIC IIS System MBIS DB Servers (five) Monitors (four) MBIS Image Capture Device Cables and Connectors In order to capitalize this equipment, I need to obtain more information for the purchase. 10/15/2009 ! Page 2 o f 2 Could you answer the following questions, or direct me to the proper person to ask about this? 1. What is this? 2. Is this considered one main unit? 3. • 4. Is everything listed on this invoice needed in order for this equipment to be used for its' intended purpose? Which Low ORG location is it assigned to? 5. What is the physical address for this equipment? 6. What is the Serial Number for this item? 7. What is the Model Number? 8. Will there n e e d to be multiple asset tags for this s y s t e m ? If so, how m a n y ? If you need any additional information in order to look into this, please let me know. Please let me know any information you may have on this as soon as possible. Thank you for your help. Thank you, Tracey Lewallen MCSO Finance (602)876-3403 Fax: 379-0177 10/15/2009 Friday, June 25, 2010 2:56:11 PM F1000074 NOTATIONS It Erint Record V I .W U Save And Mext F/A Number F1000074 Betterment* jOO F/A Type E Temp DOF F/A # Jok Equip/Vehicle Type RICO # . RICO-00285 Description 1 ¡MOBILE BOOKING IDENTIFICAITON SYSTEM Useful.Life 5 Acquis Date 10/1/2009 Serial # Model # . Vendor# Bidg # License:Plate.# [ Vendor-Name 141 Location # .fro Fund Activity 14151 .. Obj.. 092C Funding Sóurci ,jJV10500090150 Asset Value ,'j Contact Person Department Counted FY Comment Area Agency jlNTL $18,194.00 HUMMINGBIRD COMMUNICATIONS Plat Number j J ¡500 Org . Grants Rptg ¡5001 j PurchaseAuthorit ¡RIC01347 Accum Deprec. Dispose Date. . Active . Chief Loretta Barkell / Chief Ray Churay Intelligence Bureau' Phone# Last Action FA 10/19/09 Action Taken By ; FA 10/19/09 (Contact Chief Barkell when conducting inventory at YE) m c h -Tí ú y- •¡ ....'i tv2) 379-0177 Fax : information contained in this email and any files transmitted with it are confidential and/or privileged, and are intended solely for the use of the recipients listed above. If are not the intended recipient, you are hereby notified that any dissemination, distribution, or copying of the transmitted information is strictly prohibited. If you have eived this transmission in error, please immediately notify the sender and delete and destroy all copies and attachments. 3/24/2011 FAT yp FANum Descriptn Use fulLi fe AcquisDat E E E F0021335 F0021791 F0021795 TOUGHBOOK SCANNER 8 CHANNEL AUDIO LOGGER 3 10 10 12/29/2006 6/21/2007 7/2/2007 E F0200049 10 5/6/2004 E F1000074 Aurora Mobile Filing System MOBILE BOOKING IDÉNTIFICAITÒN SYSTEM E F0800433 SCANNER 5 10/1/2009 04/29/09 SerialNum qryWellsFargo.xls ModelNum P^CF-29NAQGZBM . ÌDR-9080C ' ' NX-lOÖS EZ Roller DR9080C Page 1 Bldg ; Location FV07 Num Num Org AssetValu 41 41 •4151 '4151 4151 .5002 .5004 5004 41 4151 5027 41 4151 5001 41 4151 5004 41 ConiactPerson $5,812.48 Karen Andrews $9,176.43 Karla Love $5,688.00 Lt. Kip Rustenburg $10,633.90 Tiffani Shaw Chief Loretta Barkeil / $18,194.00 Chief Ray Churay 7,745.37 Lt. Kevin Riddle Department Business Operations I.A. Internal Affairs Employee & Legal Compliance Intelligence Bureau Phone Num 876-1815 870-3499 1876-4970 876-4415 qryWellsFargo.xls FANum F0021335 F0021791 F0021795 F0200049 CurrentlnventoryComments 5-16-07 Verified S/N w/Rhonda Jenson via email; 7/10/08 Karen Andrews verified via email that this laptop is located in her office on the 19th floor of the WFB.3/09 A Brown loc asset in K Andrews office 19th fI; Sgt. Love asst Dorothy w/inventory; 3/09 A Brown verified asset loc @ in IA (Organized Crime Div) WFB 18th FL; 12/07 - Lt. Kip Rustenburg asst Dorothy w/inventory; 3/09 Lt. Rustenburg confirmed asset via call w/A Brown. 02/06 - Asset tag verified. No serial # or model # available. Located in Wells Fargo Bldg, 18th Fl. K Grennan asst w/inventory.- RH; 7/08=Tiffani Shaw verified via email that asset is slill loc on 18th floor of WFB; 3/09 T Shaw verified asset same loc; F1000074 F0800433 Page 2 Jackie Santor - SHERIFFX rom: Dan Campion - SHERIFFX ent: Tuesday, May 10, 2011 11:00 AM o: Jackie Santor - SHERIFFX object: FW: MCSO FY11 Capital Asset Inventory-Hummingbird attachments: Hummingbird PO_lnvoice.TIF :kie, I, and your records n i information contained in this email and any files transmitted with it are confidential and/or privileged, and are intended solely for the use of the recipients listed above. If i are not the intended recipient, you are hereby notified that any dissemination, distribution, or copying of the transmitted information is strictly prohibited. If you have eived this transmission in error, please immediately notify the sender and delete and destroy all copies and attachments. om: Dan Campion - SHERIFFX jnt: Tuesday, May 10, 2011 11:00 AM 3: Raymond Churay - SHERIFFX jbject: RE: MCSO FY11 Capital Asset Inventory ay, tanks for the call. To simply things for you, I have attached a file which includes 3 pages. This is the PO and invoice of all the amponents for this capital asset. When you have located each Item, give me a call and I will stop over and take a look at them. I D need to record the serial and model numbers as well, for our records. We can affix more asset stickers to each component, :her than the one that was used last year. You are correct that we will have a good inventory of this asset now and for future ¡ference, because this is the first time we have been able to look all the components. hank you, an ie information contained in this email and any files transmitted with it are confidential and/or privileged, and are intended solely for the use of the recipients listed above. If ju are not the intended recipient, you are hereby notified that any dissemination, distribution, or copying of the transmitted information is strictly prohibited. If you have ceived this transmission in error, please immediately notify the sender and delete and destroy all copies and attachments. rom: Raymond Churay - SHERIFFX ent: Tuesday, May 10, 2011 7:41 AM o: Dan Campion - SHERIFFX ubject: RE: MCSO FY11 Capital Asset Inventory ian, I will give you a call. I have a PC in my office that is part of the mobile booking station that you identify, but there are many lore parts (4 more PCs, a security video camera, monitors, etc.). We should probably have a good inventory of this stuff don't ou think? Ray Lay C h u r a y )eputy C h i e f ntelligence B u r e a u ; H o m e l a n d Security; Legislative Liaison /iaricopa C o u n t y S h e r i f f s O f f i c e 00 W e s t W a s h i n g t o n , Suite 1900 'hoenix, A r i z o n a 85003 >02-876-3268 _churay@mcso.maricopa.gov 3/10/2011 im: Dan Campion - SHERIFFX it: Monday, May 09, 2011 10:34 AM ! Raymond Churay - SHERIFFX bject: MCSO FY11 Capital Asset Inventory lief Churay, e are in the process of completing a capital asset inventory for the Sheriffs Office. The attached »readsheet lists all capitalized equipment that we are researching in your department. Please review the tachment, and take the time to verify that each of these assets is still within your location. Also, please ovide us with the serial number and model number for each asset. fter you provide written confirmation (via reply to this email) of the assets you have been able to identify ithin your department's location, we will contact you to schedule a physical inspection of the equipment. If 3U have difficulties locating any equipment, or believe something has been transferred to a different ication, please let me know as quickly as possible. hank you, >an Campion Jommander iudget Development Division "elephone: 602-876-3241 : ax: 602-379-0177 )_Campion@IVICSO.mahcopa.qov he information contained in this email and any files transmitted with it are confidential and/or privileged, and are intended solely for the use of the recipients listed above. If ou are not the intended recipient, you are hereby notified that any dissemination, distribution, or copying of the transmitted information is strictly prohibited. If you have sceived this transmission in error, please immediately notify the sender and delete and destroy all copies and attachments. 5/10/2011 /-/o o MARICOPA COUNTY SHERIFF'S OFFICE RICO FUND PURCHASE ORDER r m \ »ATE: Y IST PO NUMBER: 9/3/2009 RIC01347 SHIP TO: VENDOR: HUMMINGBIRD COMMUNICATIONS 8721 E. HIGHLAND AVENUE SCOTTSDALE AZ STEVEN GRESCHNER PHONE: FAX: CONTRACT: MARICOPA COUNTY SHERIFF'S OFFICE 85251 SHERIFF RICO FUND CONTACT ORDERING DEPARTMENT FOR SHIPPING INST. ATTN: DEP. CHIEF RAY CHURAY PHONEA NONE PREPARED B Y : ^ Z ^ J A J ^ V F _ ^PURCHASING AGENT C^J ACCOUNTING INFORMATION: 212 506 0920 """ " " 5008- INVT 09 RCOS REVIEWED BY: PROCUREMENT MANAGER QUANTITY UNE DESCRIPTION 1 MOBILE BOOKING IDENTIFICATION SYSTEM TO PAY INVOICE MCSO-MBIS-1 001 UNIT PRICE $16,800.00 $16,800.00 $0.00 $0.00 002 Comments- BILL TO: EXTENDED PRICE QUOTE # 8-25-2009 1) MBIS SYSTEM 5)SERVERS, 4)MONITORS, 1) CAMERA, AND MISC CABLES/CONNECTORS MARICOPA COUNTY SHERIFFS OFFICE 234 N. CENTRAL AVE. 77H FLOOR PHOENIX, AZ 85004 SUB TOTAL TAX ATTN: RICO ACCOUNTS PAYABLE FREIGHT PHONE: 602^76-1020 TOTAL This Purchase Order Expires: 6/30/10 8.3% $16,800.00 $1,394.40 $0.00 $18,194.40 AUG % ? 2009 MARICOPA COUNTY SHERIFF'S OFFICE A To: From: David Hendershott Memorandum Ray C h u r s f T / ^ Deputy C m f Chief Deputy Intelligence Bureau Subject: mÊm Mobile Booking Identification System Joseph M. Arpaio, Sheriff ^ ^ Date: 08/25/2009 & f1 This requests funding to purchase the captioned Mobile Booking Identification System delineated in the attached invoice. This system will be highly effective in enhancing the security of any location the system is deployed by identifying individuals previously booked in Arizona; helping to ensure that individuals are using their correct identity; and creating a record of those individuals gaining access to the site. The costs for the software, equipment, installation, and use training are considered extremely competitive when compared with current industry standards for security software, equipment, and installation and training costs. In addition, the vendor has agreed to incorporate this system into an existing maintenance program, at no additional cost to that program. It is requested that anv $18,194.40 funding source be identified to purchase this system. M 60 ip SOOi-3 IV7L ro J 5000-135 R10-93 (MW97 vl.O 5/27/98) Invoice Number MCSO-MBIS-1 TO Maricopa County Sheriffs Office Attn: Mr. Ray Churay Quotation 8-25-2009 From Hummingbird Garden Ranch-- Maricopa County Vendor Number W00015264 DBA Hummingbird Communications 8721 E Highland Ave Scottsdale AZ. 85251 Attn: Steve Greschnei MBIS Mobile Booking Indentification System Mfgr Model Number HCC MBIS Software Installation and Training HOC HCC HCC HCC MBIS Svr's Monitors MBIS Image Capt MISC Product MBIS MBIS Monitors Camera MISC Product Description MBIS System Installation and Training Maintenance included with ACTIC IIS System at No Charge MBIS DB Servers Monitors MBIS Image Capture Device Cables and Connectors System Subtotal Tax @ 8.3 percent Invoice Total Qty List Price Total Cost 1 5 4 1 1 $5,000.00 $5,000.00 $2,000.00 $300.00 $300.00 $300.00 $10,000.00 $1,200.00 $300.00 $300.00 $16,800.00 $1,394.40 $18,194.40 ' S«8l«rOSKai«LA«DOHE m a l MARICOPA COUNTY COPYOFTHElHtfOtCE TO: MARICOPA COUNTY SHERIFFS OFFICE (MCSOl FINANCIAL SVS DIV - ACCTS PAY 234 N CENTRAL AVE. 7TH FLOOR PHOENIX, A2 85004 Special lestracfems: PURCHASE ORDER Page: 01 PO'I Baste: 05 31 12 Blanket BS1305-135 Vendor 2011002011 Delivery: DMB: 06 15 12 CauntyContact: SALLY 602-644-5914 Ajdikess^iitpmanfTa: To: DYNAMIC TECHNOLOGIES, INC DBA OCEAN SYSTEMS 4 016 BLACKBURN LANE BROOKEVILLE MD 2 08 66 SHERIFF'S DEPARTMENT ATTN. VENDOR CONTACT ORDERING DEPARTMENT FOR SHIPPING INSTRUCTIONS Terme Vendoc Contact: .. 301-42.1-1.785 itane ~ .Commodity Cad b * ^ ROBÌ:.:D I Description ~VS®t#? :001 68000 RX 12500030154 M f Q f C E S MUST 1 RX 12500030154 COND CODE :PC 12C06090575 t&StfEgERED*" 7,613.00 DATE RECEIVED EACH @ 200.000000 QTY RECEIVED 02 251 501 5080 AV STORAGE 68000 RECEIVED 3Y : nitri 02 251 501 5080 DSTR 0000 0920 00 FRP0 OCEAN'SYSTEMS TOWER AVID MEDIA COMPOSER 5.0 68000 COND CODE 003 BE QTY RECEIVED RX 12500030154 : bt-H i ! Mtf'J-t;MÏÎ:tl ¡l'i:" 01 251 501 5080 DSTR 0000 0920 OO^FRP^, OCEAN SYSTEMS TOWER AVID MEDIA COMPOSER 5. 0 TWR-MC-S FT-5 0 1 EACH @ 7,613.000000 COND CODE •002 NET 3 0 DAYS 200.00 DATE RECEIVED DSTR 0000 0920 00 FRP0 4 QTY RECEIVED EACH @ HDD-IDE-500G-00 100.000000 400.00 DATE RECEIVED PAGE TOTAL 8,213.00 SSSfcffT. Og3GIHAL AMD OHE 1V1ÄRICOPÄ COUNTY COPY: OF THE: IHSOiCE TO: MARICOPA COUNTY SHERIFFS OFFICE (MCSO) FINANCIAL SVS DIV - ACCT.S PAY 234 N CENTRAL AVE. 7TH FLOOR PHOENIX, AZ 8 50 04 Spaciai is&tructiatts: IB: PURCHA.SE ORDER DYNAMIC TECHNOLOGIES, INC DBA OCEAN SYSTEMS 4 016 BLACKBURN LANE BROOKEVILLE MD 2 08 66 Page: 02 PO Date: 05 31 12 Blanket BS1305-135 VendorS: 2011002011 0 DelhraryDaTB: 06 15 12 CfluntyCorrtact: SALLY 602-644-5914 AddfessSflipmerrtTa: SHERIFF'S DEPARTMENT ATTN. VENDOR CONTACT ORDERING DEPARTMENT FOR SHIPPING INSTRUCTIONS Tum«: Véredoç Cotrtaci: ..301-421-1785 NET 30 DAYS FOB: D ^ E m O R M t O f C E S MUSr a E MJHBBïEJDr ~ ^DewrF^ô^oRMATïôW:^ 004 68000 RX 12500030154 02 251 501 5080 DSTR 0000 0920 00 FRPO UPGRADE TO UNCOMPRESSED VIDEO 7010-20000-01 1 EACH @ 2,112.000000 COND CODE '005 68000 RX 12500030154 68000 RX 12500030154 DATE RECEIVED 02 251 501 5080 DSTR 0000 0920 00 FRPO 22IN LCD FLAT PANEL 1305-135-01-04 2 EACH @ 290.000000 COND CODE 006 QTY RECEIVED 2,112.00 QTY RECEIVED DATE RECEIVED 02 251 501 5080 DSTR 0000 0920 00 FRPO DETECTIVE FORENSIC BUNDLE DPLEX S FT - BND— FN S - 0 5 1 EACH @ 3,978.000000 COND CODE QTY RECEIVED 580.00 3,978.00 DATE RECEIVED suawrr ORSGIHAL « A OHB COPY; OF THE IHtfOtCE TO: MARICOPA COUNTY MARICOPA COUNTY SHERIFFS OFFICE (MCSOj FINANCIAL SVS DIV - ACCTS PAY 2 34 N CENTRAL AVE. "7TH FLOOR PHOENIX, AZ 8 5004 PURCHASE ORDER Page: PO Date: Ss&eiai iftstructians; BlanketJ: Vendor-*: Delivery Dara: 03 0 5 31 12 BS1305-135 2011002011 0 6 15 12 Cauttty Contact: SALLY 602-644-5914 Ädiiress Shipment Ta: TB: SHERIFF'S DEPARTMENT ATTN. VENDOR . CONTACT ORDERING DEPARTMENT FOR SHIPPING INSTRUCTIONS DYNAMIC TECHNOLOGIE; INC DBA OCEAN SYSTEMS 4 016 BLACKBURN LANE MT) ?nRfifi BROOKEVILLE Terms: Veraior: Contact: _ l i m e r a i —:= FOB: D 301-421-1785 Gomrn-odrty C a t i e ^ " NET 30 DAYS \ Description " V E m O R ÊIWQICES MJST BE NUMBERED/ ^ D E m ì F m m f f r o f m m m m T m m ^ RECEIVED BY : PC 12C06090575 PAGE TOTAL : 6,670.00 SUSMfT OE3G1HAL AMO OHE COPYOF TffEltWOiCE TOi MARICOPA COUNTY Perdíase Order * PURCHASE ORDER PC 12C0609057! MARICOPA. COUNTY SHERIFFS OFFICE (MC30) FINANCIAL 3VS DIV - ACCTS PAY 2 34 N CENTRAL AVE. 7TH FLOOR PHOENIX, A2 85004 Page: PODate: Blanfcet#: Vendor^: DeihiBiyDate: 04 05 31 12 BS 1305-13 5 2011002011 0 06 15 12 County Ca irtact: SALLY 602-644-5 S14 S68Ciai itiStrtiCtiQBS'. Address SiiipmetrtTc: i o: SHERIFF'S DEPARTMENT ATTN. VENDOR CONTACT ORDERING DEPARTMENT FOR SHIPPING INSTRUCTIONS DYNAMIC TECHNOLOGIES, INC DBA OCEAN SYSTEMS 4 016 BLACKBURN LANE BROOKF.VTLLF, MP ?08 66 Tenrec Vemioc Contací: FD6: D . 3 01-4.2.1-17 8 5. ^ïiJi tit;.; f JzLLJL. pLJ: : J ; NET 30 DAYS í-í-i^; ^r^ i -^ l ^Li^ ílÍ^rV!]-: [Î : : i ! í : ^i^r:;:::^^-!:^'::!: liT: fÍpÍLpIüfSlíSEÍ "VENDOR m ö t C E S MUST BE M¿MEERE£X** ^ D E ^ l F m m N F Q m i ñ T l Q N m T H E j ^ 007 68000 RX 12500030154 02 251 501 5080 DSTR 0000 0920 00 FRP0 DETECTIVE VIDEO FORENSICS TRAINING SVC-TRAI-FNS-05 5 EACH @ 1,200.000000 COND CODE 008 QTY RECEIVED 02 251 501 5080 PHOTOSHOP 68000 "OOS 6800C RX 12500030154 DATE RECEIVED DSTR 0000 092 0 00 FRP0 RX 12500030154 EACH @ COND CODE 6, 000 . 00 QTY RECEIVED PS-CS5 699 . 000000 DATE RECEIVED 02 251 501 5080 DSTR 0000 0920 00 FRP0 OCEAN SYSTEMS CLEAR ID SFT-CLR-ID—01 1 EACH @ 995.000000 COND CODE QTY RECEIVED 699.00 DATE RECEIVED 995.00 MARICOPA COUNTY 5U8MiT0SBGIHAL AKC OHE COPYOFTHEIHtfOJCE TO: MARICOPA COUNTY SHERIFFS OFFICE (MCSO) 0 Y FINANCIAL' SVS DIV - ACC T S A 234 N CENTRAL AVE. 7TH FLOOR PHOENIX, A2 85 0 04 Special ¡ttstructiaas: io: Parch aseOràerïr PC 12C06090575 PURCHASE ORDER Page: 0 5 PO Bate: 0 5 31 12 Blanket BS1305-125 Vend ar#: 2 011002011 DellvsfyDa®: 0 6 15 12 CauntyContact: SALLY 602-644-5914 DYNAMIC TECHNOLOGIES, INC DBA OCEAN SYSTEMS 4 016 BLACKBURN LANE BROOKEVILLE MP 20866 SHERIFF'S DEPARTMENT ATTN. VENDOR CONTACT ORDERING DEPARTMENT FOR SHTPPTNG TN.STRTIPTTQKLS Terms: Vemloc Cantact: .. 3 01 4 21 -17.8 5 KOB: D llilillfeÄlÜI M^iiflMB^ll^PMJi IIÄGnptarrfe^: ; ijtuujjALUb 'Ïiu5*2i iiu J ÎÎx-'' 3 !a M 'L ! f!:piäälBEt JJ "VENDOR NET 30 DAYS M f Q t C E S MUST ¿n i"—"rt-rr i-r f H -. H-^rH^-t-'"^ ' !- j-v-i iâïtliiiMïSÂBî^ BEt&âtiBEREùS~ ^ D E f f î ' S ^ m f F O m A T i m Q N T ^ ^ ^ l-RECEIVED BY •PC 12C06090575 PAGE TOTAL 7,694.00 MARICOPA COUNTY siCTierrogKaHALftHooHE COPVOFTKEiHtfOJCE TO; • MARICOPA COUNTY SHERIFFS OFFICE (MCSO) FINANCIAL SVS DIV - ACCTS PAY 234 N CENTRAL AVE. 7TH FLOOR PHOENIX, AZ 8 5 004 P«rd»ase<)rder# PURCHASE ORDER PC 12C06090575 Soeclai Ittstructjattsi PO Date: Blanket*: 06 05 31 12 BS 13 0 5-13 5 Vender2011002011 0 DeiivBivDatB: 06 15 12 County Contact: SALLY 602-644-5914 dress Shipment To: To: SHERIFF'S DEPARTMENT ATTN. VENDOR CONTACT ORDERING DEPARTMENT DYNAMIC TECHNOLOGIES, INC DBA OCEAN SYSTEMS 4 016 BLACKBURN LANE BROOKEVILLE MP 20866 FOR .SWTPPTNG TN.STBTTrTT QMS Terms: VernierQmtact: ..301.-4.2.1-17-8 5 NET 30 DAYS FOB : D "VENDQRM/OtCES MUSTBE NUMBERED:.* •BELGW*'' 010 02 251 501 5080 DSTR 0000 0920 00 FRP0 ONE YEAR 800# PHONE SUPPORT DTECTIVE SOFTWARE 68000 RX 12500030154 YEAR @ COND CODE •:011 QTY RECEIVED RX 12500030154 COND CODE [.PC 12C0609 057 5 1,295.00 DATE RECEIVED 02 251 501 5080 DSTR 0000 0920 00 FRP0 ONE YEAR 800# PHONE SUPPORT DTECTIVE SOFTWARE 68000 [RECEIVED BY : 1, 295.000000 YEAR @ QTY RECEIVEI 995 .000000 3,980 .00 DATE RECEIVED PAGE TOTAL ESTIMATED TAX AMT GRAND TOTAL 5,275.00 1,838.23 29,690.23 Wednesday, May 30, 2012, 16:01:47 PM (A) CGI mainrrame - PASSPORT 05/30/12 04:01:06 PM DOCID: RX 500 12500030154 BATID: ORG: REQUISITION INPUT FORM DATE: ACCT PRD: 3FY: AC. E TRACK CO: DEL DATE: 06 30 VENDOR CODE: 2011002011 0 RESP AGENCY/ORG: :501 5080 COMMENTS: MCSO:F NAME: DYNAMIC TECHNOLOGIES, INC DBA SHIP/BILL TO S85 S18 TYPE: ADDRESS: OCEAN SYSTEMS BLDG/ROOM TAX: USE RESP PERSON OFFICER S. ESTRADA 4016 BLACKBURN LANE REO BY SALLY ESTRADA BROOKEVILLE MD 208 66 CONTACT: 301-421-1785 LINK Y REQ PHONE 602-644-5914 ITEM TOTAL 23,671.08 PHONE: 301-476-8015 BS ACCT: WHSE: FRGHT TOTAL DISC CODE FRGHT I/D FREIGHT IND: CALC TOT AMT TOTAL' AMT TOT AMT I/D CALC TOT QTY TOTAL QTY TOT QTY I/D 1/ jN FUND AGY ORG/SUB APPR UNIT ACTV FUNC OBJ/SUB JOB # RCAT TOTAL D FUNCTION': STATUS : PEND2 01 251 02 251 501 5080 501 5080 DSTR 0000 0920 00 DSTR 0000 0920 00 A — * S 0 01-APPROVAL 1 APPLIED 5 ft 8,115.46 15,oOo.02 A—*HS60-DOCUMENT MARKED FOR READ ONLY Arirtîj 0 { t í FRP9 FRP0 'H\ mainirame PAS S PGR1: Wednesday, May 30, 2012, 16:01: PM 05/30/12 04:01:22 PM FUNCTION'-: DOCID: RX 500 12500030154 009-005 OF 009 BATID: ORG: STATUS : PEND2 ITEM CODE: COMMODITY CODE: 68000 01- LINE NUMBER: 001 nrpyrp REF ACCT LN 01 ACH UNIT QUANTITY .000 -/ D: ? ,613.00 LINE AMT: UNIT COST 7,613.000000 I/D: I/D: DISC AMT ' DISC CODE 502.46 TAX AMT LN TAX CODE I/D: FREIGHT AMT TOTAL COST I, 115.46 DESCRIPTION: OCEAN SYSTEMS TOWER AVID MEDIA COMPOSER 5.0 MANUFACTURERS NAME: MANUFACTURERS NUMBER: TWR-MC-SFT-50 01 - S 4 3 3W-ACCT LN OBJ NOT = OBJ COMT 01-C705W-ACCT LN SOBJ NOT = SOB J COMT mainframe - PASSPORT Wednesday, May 3U, 2U±Z, ÌC:UÌ:DD TRI DOCID: RX 500 12500030154. 05/30/12 04:01:21 PM FUNCTION: 3ATID: ORG: 008-008 OF 009 STATUS : PEND2 COMMODITY CODE: 68 000 ITEM CODE: 01- LINE NUMBER: 002 TEXT : REF ACCT LN o: QUANTITY 1.000 I/D: UNIT: EACÎ 200.00 UNIT COST 200.000000 I/D: LINE AMT I/D: DISC CODE DISC AMT 13.20 LN TAX'CODE TAX AMT I/D: FREIGHT AMT TOTAL COST: 213.20 DESCRIPTION: SHIPPING AND HANDLING FEES MANUFACTURERS NAME: MANUFACTURERS NUMBER: 01 - S 4 3 3W-ACCT LN OBJ NOT = OBJ COMT 01-C705W-ACCT LN SOBJ NOT = SOB J COMT mainrrame FUNCTION: STATUS: PEND2 01- LINE NUMBER REF ACCT LN QUANTITY UNIT COST DiSC )DE LN TAX CODE Wednesday, May 30, 2012, ib:Ul PASSPORT DOCID: RX 500 12500030154 05/30/12 04:01:20 PM BATID: ORG: 007-007 OF 009 003 COMMODITY CODE: 68 000 ITEM CODE: 02 TEX' EACH UNI J. / u . 4.000 400.00 LINE AMT: I/D: 100.000000 DISC AMT 26.40 TAX AMT I/D: FREIGHT AMT TOTAL COST: 426.40 DESCRIPTION: AV STORAGE' MANUFACTURERS NAME: MANUFACTURERS NUMBER: HDD-IDE-500G-00 01 - S 4 3 3W-ACCT LN OBJ NOT = OBJ COMT 01-C705W-ACCT LN SOBJ NOT = SOB J COMT (A) m a m r rame FUNCTION: STATUS: PEND2 01- LINE NUMBER REF ACCT LN QUANTITY UNIT COST DISC CODE LN TAX CODE PASSPORT 004 . b : u. weanesaav, May JU, ¿1 UM DOCID: RX 500 12500030154 05/30/12 04:01:19 PM BATID: ORG: 006-006 OF 009 COMMODITY CODE: 68000 ITEM CODE: 02 TEXT 1.000 2,112.000000 UNIT I/D: I/D: LINE DISC TAX FREIGHT AMT : AMT AMT AMT :OTAL COST EACH 2,112.00 :/D: 139.39 :/D: 2,251.39 DESCRIPTION: UPGRADE TO UNCOMPRESSED VIDEO MANUFACTURERS NAME: MANUFACTURERS NUMBER: 7010-20000-01 01 - S 4 3 3W-ACCT LN OBJ NOT = OBJ COMT 01-C705W-ACCT LN SOBJ NOT = SOB J COMT w mainrrame PASSPORT weonesaay, iviav ju, ¿ u i z , io; DOCID: RX 500 12500030154 05/30/12 04:01:18 PM FUNCTION: BATID: ORG: 005-005 OF 009 STATUS: PEND2 COMMODITY CODE: 68000 ITEM CODE: 01- LINE NUMBER: 005 REF ACCT LN: 02 TEXT 2.000 QUANTITY: I/D: UNIT: EACH 290.000000 UNIT COST: I/D: LINE AMT: 580.00 DISC CODE: DISC AMT: I/D: LN TAX CODE: TAX AMT: 38.28 FREIGHT AMT: I/D: TOTAL COST: 618.28 DESCRIPTION: 22IN LCD FLAT PANEL MANUFACTURERS NAME: MANUFACTURERS NUMBER: 1305-135-01-04 01 - S 4 3 3W-ACCT LN OBJ NOT = OBJ COMT 01-C705W-ACCT LN SOBJ NOT = SOB J COMT Wednesday, May 30, 2012, 16:01:52 PM (A) CGÏ mainframe - PASSPORT FUNCTION: STATUS: PEND2 01- LINE NUMBER RE F ACCT LN QUANTITY UNIT COST DISC CODE LN TAX CODE 05/30/12 04:01:17 PM DOCID: RX 500 12500030154 004-004 OF 009 BATID: ORG: ITEM CODE: COMMODITY CODE: 68000 006 02 RPRP^RM .000 r I/D: I/D: LINE DISC TAX FREIGHT AMT AMT AMT AMT TOTAL COST: UNIT EACH 978.00 I/D: 262.55 I/D: 4,240.55 DESCRIPTION: DETECTIVE FORENSIC BUNDLE DPLEX MANUFACTURERS NAME: MANUFACTURERS NUMBER: SFT-BND-FNS-05 01 - S 4 3 3W-ACCT LN OBJ NOT = OBJ COMT 01-C705W-ACCT LN SOBJ NOT = SOB J COMT (A) CGi maini rame - PASSPORT FUNCTION": STATUS: PEND2 01- LINE NUMBER REF ACCT LN QUANTITY UNIT COST DISC CODE LN TAX CODE 007 weanesaay, lyiay ¿u, ¿uiz, itr.ui: DOCID: RX 500 12500030154 BATID: ORG: COMMODITY CODE: 68000 02 5.000 .,200.000000 I/D: I/D: 999 LINE DISC TAX FREIGHT AMT AMT AMT AMT TOTAL COST: fiyi 05/30/12 04:01:16 PM 003-003 OF 009 :TEM CODE: TEXT UNIT EACH ooo. oo I/D: o.oo I/D: 6,000.00 DESCRIPTION: DETECTIVE VIDEO FORENSIC3 TRAINING MANUFACTURERS NAME: MANUFACTURERS NUMBER: SVC-TRAI-FNS-05 01 - S 4 3 3W-ACCT LN OBJ NOT = OBJ COMT 01-C705W-ACCT LN SOBJ NOT = SOB J COMT ' Ä • ce mainframe - PASSPORT Wednesday, May JU, ZUiZ, ±b:ui:4y PM DOCID: RX 500 12500030154 FUNCTION: BATID: -ORG: STATUS: PEND2 COMMODITY CODE: 68000 01- LINE NUMBER: 009 REF ACCT LN: 02 QUANTITY: 1.000 I/D: UNIT COST: 995.000000 I/D: LINE- AMT DISC CODE: DISC AMT LN TAX CODE: TAX AMT FREIGHT AMT TOTAL COST: 05/30/12 04:01:14 PM 001-001 OF 009 TEM CODE: TEXT: Y UNIT : EACH ' 995.00 I/D: bo . b / I/D: 1,060.67 DESCRIPTION: OCEAN SYSTEMS CLEAR ID MANUFACTURERS NAME: MANUFACTURERS NUMBER: SFT-CLR-ID-Ol 01 - S 4 3 3W-ACCT LN OBJ- NOT = OBJ COMT 01-C7 05W-ACCT LN SOBJ NOT = SOBJ COMT :A) CGI mainframe - PASSPORT FUNCTION: STATUS: PEND2 Ol- LINE NUMBER REF ACCT LN QUANTITY UNIT COST DISC CODE LN TAX CODE weanesüdy, . U . U RIDV JU, -L. . W 05/30/12 04:01:15 PM 500 12500030154 DOCID: RX 002-002 OF 009 ORG: BATID: [TEM CODE: COMMODITY CODE: 68 000 008 TEXT 02 UNIT EACH 1.000 I/D: 699.00 LINE AMT 699.000000 I/D: I/D: DISC AMT 4 6.13 TAX AMT I/D: FREIGHT AMT TOTAL COST: 745.13 DESCRIPTION: PHOTOSHOP MANUFACTURERS NAME: MANUFACTURERS NUMBER: PS-CS5 01 -S43 3W-ACCT LN OBJ NOT = OBJ COMT 01-C705W-ACCT LN SOBJ NOT = SOB J COMT (A) CGI mainframe - PASSPORT . Wednesday, May 30, 2012, 16:02:10 PM ACTION: R SCREEN: RXTX ÜSERID: MARJ R E Q U I S I T I O N TRANSACTION ID= RX 12500030154 05/30/12 04:01:33 PM TEXT COMMODITY LINE NUMBER= 009 m n v m TEXT LINE QUOTE 1305-135 THESE ITEMS ARE DESIGNATED AND PLANNED EXPENDITURE TO ENHANCE PUBLIC SAFETY FROM TWO SPECIFIC HOMELAND SECURITY GRANT AWARDS (GRANT AGREEMENT #777208-07& #555208-07). THE BOARD APPROVED THESE GRANTS ON FEBRUARY 22, 2012 (C-50-12-058-G-00 & C-50-12-059-G-00) . ALL SHIPPING AND HANDLING FEES ARE ALREADY INCORPORATED IN THE PURCHASE ORDER. -VENDOR-DIRECT ALL QUESTIONS TO OFFICER SALLY ESTRADA AT 602-644-5914. (COUNTERTERRORISM DIVISION) . PURCHASE AGENT: JACKLEEN SPORE PLEASE NOTE *ALL ITEMS MUST BE RECEIVED AND INVOICED BY JUNE 30, 2012* 001 003 005 007 009 011 013 11-*L009 HEADER CHANGE 017 019 F d i J V S 90\' e MARICOPA COUNTY SHERIFF'S OFFICE GRANT EXPENDITURE REQUEST FORM GRANT: FUND: 251 AGENCY: 501 LOW ORG: REPORTING CATEGORY: DATE: PAS code Department of Homeland Security Fiscal Year 2010 Homeland Security Grant Proaram 5080 OBJ CODE: i S t ' END DATE: FRPO ^ Officer Sally M. Estrada A9823 REQUESTED BY: VENDOR OR SUGGESTED VENDOR(S): SUB OBJ: O ^ 12/31/2012 AMOUNT: February 23, 2012 DSTR G ^ ;34cf 2/. oip Dynamic Technologies D B A Ocean Systems 4016 Blackburn Lane Burtonsville, MD 20866 800-253-7516 ext. 109 Fax 301-421-1785 AV Storage HDD-IDE-500G-00 Uncompressed Video 7010-20000-01 dTective Forensic Bundle SFT-BND-FNS-05 Photoshop C S 5 P S - C S 5 Ocean Systems ClearlD SFT-CLR-ID-01 Omnivore Digital Video Field Acquisition Thumb Drive EXPENDITURE CATEGORY (check one) Personnel Supplies & Services x Capital Equipment Investigative Expense Brief explanation/justification of expenses: The Video Capture System is being purchased with Department of Homeland Security Fiscal Year 2009 funds. The Intelligence / Criminal Research Unit identified the need for a video and image forensic system based on requests to isolate and or enhance an image from a video or still photo from field personnel over the past several years. The video capture system will be assigned to the Maricopa County Sheriff s Office Intelligence /' Criminal Research Unit, and will enhance the capability of the office to investigate criminal activity and terrorism. This system will also create a resource that is currently unavailable within the state. Division Commander Approval: m Bureau Chief Approval: ( — Date: 1 DateO' Financial Approval: Grant Administrator 1 . )W -F-/?-/^ ^ Bureau Chief Approval: CFO I Date: N 7 A , J- V & S '; ; -¡ % U ) 5 7 / f c " a » ® APR 2 3 2012 Business Operations MARICOPA COUNTY SHERIFF'S OFFICE To: joscph M. Arpaio. Sheriff Lt. J. Baiiey SI 10 Counter Terrorism Unit Memorandum S Jbrom: Officer Sally M. Estrada Intelligence / Criminal Research Unit ! Subject: ; Homeland Security Grant Program-Grant Expenditure ! Date: Request Video Capture Project 04/12/12 This memorandum is to respectfully request the expenditure of $21,349.36 of the Department of Homeland Security Fiscal Year 2010. Homeland Security Grant Program funds, for the purchase of the following: Video Capture System (to include compression system, storage, thumb drive and software). The Video Capture System is being purchased with Department of Homeland Security Fiscal Year 2009 funds. The Intelligence / Criminal Research Unit identified the need for a video and image forensic system based on requests to isolate and or enhance an image from a video or still photo from field personnel over the past several years. The video capture system will be assigned to the Maricopa County Sheriffs Office Intelligence / Criminal Research Unit, and will enhance the capability of the office to investigate criminal activity and terrorism. This system will also create a resource that is currently unavailable within the state. On February 22, 2012, on agenda number C-50-12-059-G-00 the Maricopa County Board of Supervisors accepted the Department of Homeland Security Fiscal Year 2010. Homeland Security Grant Program funds, grant award number 777208-07. This project was funded out of two different Department of Homeland Security Fiscal Year grant funds, $8294.38 from 2009 Homeland Security Grant Program funds and $24,294.62 from 2010 Homeland Security Grant Program funds for a total of $33,589.00. Attached is the 2009 Homeland Security Grant Program project detail workbook budget narrative that delineates what is to be purchased with the 2010 funds. Any questions or concerns related to this purchase should be directed to the project manager listed on this memorandum. All products are to be shipped to: Attn: Sally M. Estrada Project Manager: Officer Sally M. Estrada y u 5000-135 RI0-93 ÍMW97 vi.O 5/27/98i .CoivnTeTtfirroriRm D i v i s i o n S estradaiatmcso.maricopa.gov Vendor Information: Dynamic Technologies DBA Ocean Systems 4016 Blackburn Lane Subject To Change Burtons ville, MD 20866 800-253-7516 ext. 109 Fax 301-421-1785 ! Qty 4 1 i 1 1 1 1 1 1 Description AV Storage - 500GB SATA300, 7200RPM fintemal- 2TB total) Upgrade to uncompressed Video: Avid Mojo DNA SDI: Video In/Out Composite, S-Video, SDI, Optional Component, Audio In/Out Stereo RCA unbalanced. dTective Forensic Bundle dPlex, dPlexPro V2, dVeioper. dVeloper 4D, DVR Dcoaer V2, SpotLight. MAGNTFi. arithMATIC, arcive-R, Frame Sync - Incl Training 1 Person 4 Days - lyr 800 Phone support and software upgrades PHOTOSHOP CS5 WIN (Latest Full'Install) Ocean Systems ClearlD - Forensic Image Clarification'Phig-Ins for Adobe PhotoShop - Incl 1 yr 800 Support and 1 vr of Free Software Upgrades Part No. HDD-IDE500G-00 7010-2000001 Unit Price $100.00 $400.00 $2,112.00 $2,112.00 S3,978.00 $3,978.00 PS-CS4 SFT-CLR-ED01 $699.00 $699.00 $995.00 $995.00 Omnivore Field Acquisition Video Thumb Drive OMN-SFT-Ol $499.00 $499.00 22IN LCD Flat Panel - NEC 1600 xl200 VGA-LCD-02201 S290.00 $580.00 SFTBNDFNS-05 dTective Software & Ocean Systems Hardware plus dTective ClearlD Upgrades and IT support dTective Video Forensics Training @. MCSO. Ocean Systems will come onsite and bring mobile lab. (Training for 6 personnel) $5,275.00 S6.000.00 i i! Sub-total S20.538.00 Shipping and Handling 3200.00 Taxes (6.6%) Total j Total ! S611.36 i S21.349.36 j Ocean Systems Proposai Quote M a r i c o p a C o u n t y S h e r i f f s Office Ship To: 100 W. Washington Street Suite 1900 Facial Recognition Phoenix. A Z 85003 Attn: Sally Estrada To: Attn Phn Fax Email: s estrada@mcso.maricooa.gov OrderîT" Dynamic i ecnnoiogies dba Ocean Systems Add's: 4016 Blackburn Lane Burtonsviile, MD 20866 Attn: Doug Perkins Phone: 800-253-7516 Ext 109 Fax: (301)421-1785 Qty 1 4 1 2 221N LCD Flat P a n e l - N E C 1600 x1200 1 1 I I I Date: 12/6/2010 T e r m s : Nei 30 12/6/2010 Date Req'd Order Total: 222,577.00 SM ID Unit Price 7ST3- Description Ocean Systems lower Avia Media uomposer a.u ,bix Core Xeon X5650 2.66GHz 1333MHz, 6 X 1024MB D D R 3 1333 DIMM (6GB RAM),nVidia FX3800 V G A card 1 GB 1, Pioneer DVR116Dual Layer w/ Roxio Creator, HDD, 5 0 0 G B SATA.DV25 PCI CARD, 3 6PIN 1,OS, MS WIN Professional 7, CD,OEM, Ghost Utility,FDD, B L K 1.44 MB, Mouse.MS Intelli Optical,EDIROL by Roiand MA-15D Speakers, Avid Color Coded Keyboard, 6 USB, 3 Firewire. AV Storage - 5 0 0 G B SATA300, 7200RPM (Internal- 2 T B total) Upgrade to uncompressed Video: Avid Mojo DNA S D I : Video In/Out Composite, S-Vitieo, SDI, Optional Component, Audio In/Out Stereo RCA unbalanced. i Q10- 8233 Part* j T W R - M C - S r I-- 40 400 HDD-IDE500G-00 2,112 7010-20000¡01 100 2112 580 VGA-LCD-022 01 3,978 SFT-BNDFNS-05 2901 dTective Forensic Bundle dPIex, dPIexPro V2, dVeloper, dVeloper 4D, DVR Dcoder V2, SpotLight, MAGNIFi, arithMATIC, arcive-R, Frame Sync - Incl Training 1 Person 4 Days - 1yr 800 Phone support and software upgrades dTective Video Forensics Training -1 Additional Student 4 days (second -sixth student trained) - @ MCSO. Ocean Sysiems will come onsite and bring our mobile lab. Training can also be taken at our facility in Maryland. (1 yr prepaid voucher 6 Persons total) . 3978 6,000 SVC-TRAIFNS-02 1200 699 I 995 P H O T O S H O P C S 5 WIN (Latest Full Install) Ocean Systems ClearlD - Forensic Image Clarification Plug-Ins for Adobe PhotoShop - Incl 1 yr 800 Support and 1 yr of Free Software Upgrades IS&H Extended Trets- I 699IPS-CS4 I 995 SFT-CLR-ID01 I 200I Totai:! S22,577.oo Item removal/substitution may require price recalculations ! Ocean Systems Proposai Quote Maricopa County Sheriffs Office To: 100 W. Washington Street Suite 1900 Facial Recognition Phoenix. AZ 85003 Attn: Sally Estrada Phones • • • I Email: s_estrada@mcso.maricoDa.aov Order Dynamic Technologies dba Ocean Systems Add's:: 4016 Blackburn Lane Burtonsville, MD 20866 Attn: Doug Perkins Phone: 800-253-7516 Ext 109 Fax: (301)421-1785 Qty Description 1 additional Year 800# Phone Support dTeciive Software & Ocean Systems Hardware plus dTeciive < ClearlD upgrades. Ship To: Attn: Phn: Fax: TT. Q1 0- 8241 cnecx DQX wnen raxedj Date: M ^ Ë f E H Price Subject To Change I I • ¡ • • • • I Terms: Net 12/7/2010 Date Req'dl Order Total:l DP SMI Unit Price Extended T 7 2 3 5 WAR-XPRT295" DTCV-01 Support contracts with periods of 3 years or more are discounted to $995 oer vear. 1 additional Years 800# Phone Support dTective Software & Ocean Systems Hardware plus dTective < ClearlD upgraaes.f5 years Total) 995 Item removal/substitution may require price recalculations Page i 3,980 WAR-XPRDTCV-01 STATE OF ARIZONA - W : Í¡fiiV{ \i Department of Homeland Security 2009 STATE HOMELAND SECURITY GRANT PROGRAM PROJECT DETAIL WORKBOOK V. .--A D i TW a T OHUS DEUS V-'^V', i h:V.-'-aV'. ífcSf Vi-':« i» 1 777208-07 Maricopa County Sheriff's Office •.v;.'.:>v //•'•-I: Equipment - Budget Narrative •-^viri-tìr^:.-' Budget Description: List each item from your budget worksheet pages in the same order in which they are listed on the proceeding page. For Equipment, each Allowable Equipment Category (PPE, Interoperable Communications, Detection, etc.) must be listed. Unaerthe federal guidelines "Equipment" has been defined as any singie item that has a value of more than 5,000 and a life expectancy greater than a year. However, for this budget narrative please be sure to include any and ail items thai can be found on the AEL. Please be sure to provide a brief description of each item and how each item will be utilized. Equipment cost estimates must be listed. For each item of equipment, list the Authorized Equipment List (AEL) Item Number. The most current AEL can be found on line at the Responder Knowledge Base at;the following website: www.rkb.us. If "Other Authorized Equipment" was annotated, ¡specify the equipment here. All equipment associated with this grant must be listed on this page oniy. If you have any questions or concerns regarding the ¡AEL, please feel free to contact Michael Stidham at mstidham@azdohs.gov. jSHSS Objective Action Item(s): (1.5.1 1.5.2 1.5.3 1.5.4 2.1.1 2.1.2 2.1.3 2.1.4 2.1.5 2.2.1 2.2.2 3.1.2 3.2.1 3.2.2 3.3,14.1.2 4.3.1 4.3.2 5.1.3 initiative Title: Strengthen Information Sharing and Collaboration Capabilities tquipment category: Ü" Brief Description and Utilization: The Maricopa County Sheriffs Office will purchase computer software, hardware, and digita! storage devices, services, training and maintenance that will support the Facial Recognition Video Capture Project. AEL X hem Description Quantity 04HW-01-INHW Computer w/ added digital storage, hard drives, monitor 1 $13,506.00 $.13,506.00 Susan Dzbanko 04HW-01-INHW Omnivore Thumb Drive 1 $630.00 $630.00 Susan Dzbanko 13IT-00-FACE dTective Forensic Bundle 1 $5,019.00 $5,019.00 Susan Dzbanko 13IT-0D-FACE Photoshop CS5 $882.00 13IT-00-FACE CieariD 1 21GN-00-MAIN Service and Maintenance 1 21GN-0Q-SH1P Shipping and Handling 21GN-00-TRNG vender training specific to computer and software to be COSÍ Total COSÍ I 1 Approved Cost $5.211.62 1 $630.00 1 $5,019.00 $882.00 Susan Dzbanko 1 $882.00 $1,255.00 $1.256.00 Susan Dzbanko 1 $1,256.00 $5,066.00 $6,066.00 Susan Dzbanko 1 $6,066.00 1 $230.00 $230.00 Susan Dzbanko 1 $230.00 1 $6,000.00 $6,000.00 Susan Dzbanko 1 $6,000.00 Totals For Maricopa County Sheriffs Office Contract Number 77720S-07 Requested oiAppEqiuuBNDeiaii Approved Quantity AZDOHS Approved Friday, January ¡3,2012 $33,589.00 j j Approved $25,294.62 Pag-i of 1 «ii® i 13IT-00-FACE d T e c t i v e F o r e n s i c Bundle 13IT-00-FACE Photoshop CS5 13IT-00-FACE ClearlD 04HW-01-INHWÏ Omnhore "Thumb Dirò 21GN-00-MAIN Service and Maintenance 21GN-00-SH1P Shipping and Handling 21GN-OO-TRNG render training specific to computer and software to be purchase 1 - S e l e c t AEL S 1 - S e l e c t AEL # ' i M S5.019 ü ü S5.019 $882 S8S2 $1,256 S1.255 $630 $630 $6.066 S6.066 S23Q S230 Î6.0Q0 36.000 $0 $0 $0 $0 1 - S e l e c t AEL # SO 1 -Select AEL # 1 - Select AEL # 1 - Select AEL í 1 - Select A E L # so $0 $0 $0 $0 so so so SO 1 - S e l e c t AEL so SO 1 - Select A E L 1 - S e l e c t AEL # so SO 1 - Select A E L ï so SO 1 - Select A E L ; so 1 - Select A E L i SO 1 - SelectAELi SOI 1 - Select AEL # 1 - Select A E L # 3 - Select A E L i J so 30 SO SO sol c apri J u n g e i s - SHERIFFX From: Sent: To: Subject: Suzanne Baier - S H E R I F F X Tuesday. May 15. 2012 2:59 PM Capri Jungeis - S H E R I F F X FW: EquipPurchaseMem FRP9_FRP0 - Video Capture System.doc Ca ori — ?Y! Suzanne Baier From: Jacqueline Edwards - OMBX Sent: Tuesday, May 15, 2012 1:56 PM To: Suzanne Baier SHERIFFX Subject: RE: EquipPurchaseMem FRP9_FRP0 - Video Capture System.doc Hi Suzanne, OMB approves this capital freeze exemption request. Thanks! Jacqueiine Jacqueline Edwards, MA Management and Budget Analyst Maricopa County Office of Management and Budget 301 W. Jefferson St., 10th floor Phoenix, AZ 85003 Phone: 602-506-5601 Email: edw5rdsi003(5)mail.maricopa.gov From: Suzanne Baier - SHERIFFX Sent: Tuesday, May 15, 2012 1:24 PM To: Jacqueiine Edwards - OMBX Subject: EquipPurchaseMem FRP9_FRP0 - Video Capture System.doc Hello Jacqueline— Below is an exception to purchase grant-funded equipment from two specific homeland security grant awards (Grant Agreement # 777208-07 & #555208-07). The Board approved these grants on February 22, 2012 (C-50-12-058-G-00 & C-50-12-059-G-00). The equipment will be used by the Intelligence/Criminal Research Unit and will enhance the capability of the Office to investigate possible terrorism and criminal activity. 1 - Computer with added digital storage, hard drives and monitor ($28,151) This also includes the required specialized software bundles, required training, maintenance and misc. items to get the system operational Shipping: $200.00 Sales Tax: $1,113.81 Total Estimated Cost: $29,464.81 String: 251-501-5080-DSTR-FRP9-920./00 ($21,349.36) String: 251-501-5080-DSTR-FRPO-920/00 ($8,115.45) Please advise. Suzanne R. Baier MaricoDa County Sheriffs Office JL ^ 102 W. Madison Street. Phoenix, Arizona 85003 Joseph M. Arpaio * Sheriff * j o s e a n M. Aroaio, Sh«riü J 0 4 8 D " M Aroaia, Shnrill Aprii 9. 2012 To Whom It May Concern: Please authorize Materials Management to proceed with the acquisition of the following items: 1 - Computer with added digital storage, hard drives and monitor ($28.151) This also includes the required specialized software bundles, required training, maintenance and misc. items to get the system operational Shipping: $200.00 Sales Tax: $1.113.81 Total Estimated Cost: $29,464.81 String: 251-501-5080-DSTR-FRP9-920/00 ($21.349.36) String: 251-501-5080-DSTR-FRP0-920/00 ($8,115.45) This funding can not be re-allocated to fund operations. These items are a designated and planned expenditure to enhance public safety from two specific homeland security grant awards (Grant Agreement # 777208-07 & #555208-07). The Board approved these grants on February 22, 2012 (C-50-12-058-G-00 & C-50-12-059-G-00). Unless this expenditure is approved, the funding will have to be returned and performance of the grant will be jeopardized. This equipment will be used by the Intelligence/Criminal Research Unit and will enhance the capability of the Office to investigate possible terrorism and criminal activity. Requester: Sally Estrada Intelligence/Criminal Research Unit Authorized: Scott Freeman Chief of Administration APPENDIX A MARICOPA COUNTY MATERIALS MANAGEMENT SOLE SOURCE JUSTIFICATION Purpose — Used.to communicate to the Procurement Officer that: • Only one specific material or servicecan reasonably meet the County's need. • Only one vendor can reasonably provide that material or service. Ifoniv the first condition is met. this will be a brand namevrocurement. If both conditions are met, this will be a sole, source procurement. Your request for sole source must be approved by Materials Management prior to being forwarded as a BOS Agenda Item. Your request for sole source procurement will be reviewed by the Procurement Officer responsible for this material or service. Please provide the following requested information and submit this form to the Materials Management Department. A sole source justification cannot be based on price alone. If your request for sole source is approved, the Procurement Officer will need to determine if the price is fair and reasonable. ! GENERAL INFORMATION Today's Date Requesting Department Department RX# Department B u d g e t Info i 4/17/12 Criminal Research Unit Fund: 251 A g c y : 501 O r g : 5080 ACT: D S T R O B J : S u b O b j : $ 33.589 Rent Cat: FRP9/FRP0 CONTACT INFORMATION (Person to contact if the Procurement Officer has questions concerning this j procurement. j Requestor Name: Sally M. Estrada A9823 Telephone Number: Facsimile Number: Email Address: S Estradaiffimcso.maricoDa.20v ¡ VENDOR INFORMATION Vendor Name Dynamic Technologies DBA Ocean Systems Point of Contact Doug Perkins Telephone Number I 800-253-7516 ext. 109 Facsimile Number ! 302-421-1785 Email Address Estimated Cost/Price ! ! j MATERIAL / SERVICE INFORMATION NEEDS STATEMENT The Criminal Research Unit of the Maricopa County Sheriffs Office Describe in detail the material or service to be procured and how only u meets your needs. 1 j mission is to provide local, state, federal and international agencies an 1 investigative resource and deconfliction, when necessary, by providing ootential identification of suspects committing suspected criminal and/or terrorism activity. We accomplish this by being a member of the Arizona Counter Terrorism Information Center and providing assistance to multi- i agency task forces and single agency cases. With a database of 28 million images that grows by 7,000 images a day, our limitation is the acceptance of video. We currently only have the means of providing support through still image capture with no enhancement capabilities. With this grant we hope to obtain an all-encompassing system that will allow the capture of stills from video from proprietary based systems. This will enable the Criminal Research Unit to more readily and effectively process video; thus meeting the needs of law enforcement more expeditiously. Law enforcement agencies across the country, including Arizona, receive many reports of persons taking photographs or video of critical infrastructures (e.g. dams, courts, power plants, stadiums, malls, etc.). Examples of cases in point are the following: Surveillance videos were requested by a Glendale Terrorism Liaison Officer from several major stores and shopping mall venues. The detective and Criminal Research Unit officer viewed the footage and identified several possible frames that might provide a possible lead. The officer phoned the corporate offices of the aforementioned stores/malls and requested the selected frames. When the frames arrived a week later, they were not the correct ones. This happens time and again within our unit With the Ocean Systems dTective Video Forensics system we could have pulled the stills with the officer present and used the Ocean Systems ClearlD software to clarify and enhance the image. Other instances we see include officers involved in homicide cases that encounter a proprietary system that the employees are unable to use effectively; therefore footage or stills are unable to be utilized. With the Ocean Systems Omnivore thumb drive, the officer would be able to insert the device and capture all pertinent video, which can be processed by the dTective Video Forensics system within hours of capture. Major league sporting events and large attractions are an additional hurdle for law enforcement; they provide great footage, however, obtaining image stills from video in a timely and effective manner that is usable is a constant obstacle. Again with the Ocean Systems Omnivore thumb drive, dTective Video Forensics system and ClearlD software, a product can be produced in a timely and effective manner. FEATURES/REQUIREMENTS Frequently, Criminal Research Unit is presented with video only, for these cases we to refer the case agent to a single source or request they return to the proprietor of the video system to obtain additional images. Most times this process takes up to a week or two. With the Ocean Systems Omnivore thumb drive, dTective Video Forensics system and ClearlD software in place at the Criminal Research Unit, investigative response can be minimized and effective, timeiv results can be returned. Manufacturer/model existing equipment None Identify the majorfeatures/capabilities that are required. What unique design/performance feature!s) make this material or vendor the only one that can meet your reqidremerus? Provide a brief explanation as to why only these features or this Ocean Systems dTective Video Forensics system with the ClearlD software is built for capturing and clarifying video and processing images of all kinds. dTective Video Forensics unit makes the process of capturing i vendor can meet your requirements. Identify the manufacturer/model or your existing equipment, service or system, if applicable. j 1j and clarifying video simple by removing the need for proprietary piayer. From there the user can employ the various system features to enhance the video. Some system features include enhancing detail, brightening, magnifying, spotlighting items, and blurring items just to name a few. j j ! The ClearlD software integrates seamlessly with Adobe Photoshop to clarify images without mining the original evidence. Additionally it automates processes within Photoshop so the user does not have to master the additional program. ClearlD has an integrated verification report to document the changes to a photo so there is no need to manually record the settings and the work can be easily reproduced for peer review or court room presentation. j \ j j i 1 Ocean Systems to my knowledge is the only vendor that provides a video and image capture thumb drive that is password secured. The Omnivore thumb drive has the abilitv to capture evidence directlv from the machine that recorded it and then the user can instantly view it without the need to load proprietary viewers. The vendor provides four days of on site training with their mobile lab; the cost was included in the quote. COMPETING The following systems were evaluated but did not have the capability, BRANDS/VENDORS training program and ongoing system support that was identified in our INVESTIGATED needs assesmentto accomplish and maintain our mission and leverage our consider other materials or vendors with grant funding for long term operations. Did you similar capabilities? Indicate specific competitor's brands/models or vendors that were investigated and describe why they do not meet your requirements. You need to state that — to the best of your knowledge — these are the only companies making this material, equipment or providing this service. List sales representatives and their phone numbers so the Procurement Officer can contact them to verify that other materials, equipment or services do not meet your requirements. \ i i j StarWitness Sales Representative: Sara Barker Work Phone No.: (919) 610-4465 StarWitness Agent Desktop is built for capturing and clarifying video only. Law enforcement agencies receive images of all kinds from all sources; some examples are digital video files, analog video, still camera shots, and scanned images. StarWitness Agent Desktop does not have a platform for processing these types of images. In order to further clarify images obtained from StarWitness Agent Desktop, one must utilize and master other programs, such as Adobe Photoshop. Additionally the vendor provides one day of training at their facility in Cary, North Carolina, with travel costs and per diems covered by the purchasing agency. Cognitech Sales Representative: Lana Work'Phone No.: (626) 796-0326 ext. 123 Email: saiesifficosmitech.corn Model Considered: Tri-Suitell Tri-Suitel 1 is a combination of three systems that are not sold individually; they are Video Investigator™, VideoActive™ and AutoMeasure™. Per the terms and conditions provided by Cognitech, the service contract only covers a maximum of four technical support incidents per subscription year; where a technical support incident is I defined to be caused bv a single root cause problem and not to exceed one i I i 1j hour of support (support includes GoToAssiL email and/or phone support). If the support exceeds one hour anew incident is generated. While the vendor is discounting the software upgrade license and technical support, if we should go over four technical support incidents the County will be billed for the additional support. The vendor provides on site training, however specifics where not provided by the company as to the covering of costs nor was the training offered or mentioned in the requested quote. BRAND NAME No. Ocean Systems does not use a distributor nor is the system sold by any (FOR MATERIALS ONLY) other entity. Is the specific brand/model being recommended for procurement available from more than one source {i.e., more than one dealer or distributor)? If Yes, this will be processed as a brand name procurement. Provide the company name(s) of known sources for this item CONFLICT OF 'INTEREST STATEMENT The department agrees that there is no real or potential conflict of interest in recommending this material or service as a sole source procurement. NOTE: If a real or potential conflict exists, contact the Procurement Officer listed on your Requisition. : DEPARTMENT DIRECTOR/DEPUTY APPROVAL ! By signing below, the department director certifies that the information submitted on this form is accurate and complete. The Jifial determination of sole source or brand name will be made by Materials Management. -cJ• —^ / Signátúfó Date OFFICE OF MANAGEMENT AND BUDGET DIRECTOR/DEPUTY APPROVAL All materials or service requirements must be coordinated with the Office of Management and Budget to ensure funds availability. If sufficient funds are not available for this requirement, this request will be not approved by the Office of Management and Budget and will be returned to the Requestor. [ ] Funds not currently available for this request. [ ] Funds are available for this request Signature Date I OFFICE OF ENTERPRISE TECHNOLOGY DIRECTOR/DEPUTY APPROVAL Of applicable) If iechnology-relaied materials or services are required this form must be forwarded to OET for coordination and/or approval. If this procurement request is not approved by OET, the form will be returned to the Requestor. [ ] Approved. Recommended purchase is in line with Maricopa County's strategic technology plan or currently installed equipment or service and is considered to be a sole source procurement. [ ] Not Approved, Recommended purchase is not in line with Maricopa County's strategic technology plan or currently installed equipment or service, or is not considered to be a sole source procurement. Signature Date MATERIALS MANAGEMENT USE ONLY [ ] Sole source approved - purchase as requested [ ] Sole source not approved - issue solicitation using brand name only or performance specifications Procurement Officer Signature Date Send signed, completed form to: Materials Management Department, 320 West Lincoln Street Phoenix, Arizona 85003 PPR-16-2012 l i : 15 y. kfcVkfc MARICOPA COUNTY SHERIFF'S OFFICE GRANT EXPENDITURE REQUEST FORM GRANT: PAS code Department of Homeland Security Fiscal Year 2009 Homeland Security Grant Proaram FUND: 251 AGENCY: 501 5080 LOW ORG: REPORTING CATEGORY: FRP9 END DATE: REQUESTED BY: SUB OBJ: \J Cc 06/30/2012 ixUS.nS AMOUNT: February 23, 2012 DATE: OBJ CODE: DSTR Officer Sally U. Estrada A9823 Dynamic Technologies DBA Ocean Systems 4016 Blackburn Lane Burtonsviliô, MD 20866 800-253-7516 ext 109 Fax 301-421-1785 VENDOR OR SUGGESTED VENDOR(S): Tower TWR-MC-SFT-5Ü LCD Flat Panel Monitors VGA-LCD-022-001 EXPENDITURE CATEGORY (check one) Personnel Supplies & Services x Capita] Equipment Investigative Expense Brief explanation/justification of expenses: The Video Capture System is being purchased with Department of Homeland Security Fiscal Year 2009 funds. The Intelligence / Criminal Research Unit identified the need for a video and image forensic system based on requests to isolate and or enhance an image from a video or still photo from field personnel over the past several years. The video capture system will be assigned to the Maricopa County Sheriff's Office Intelligence / Criminal Research Unit, and will enhance the capability of the office to investigate criminal activity and terrorism. This system will also create a resource that is currently unavailable within the state. Division Commander Approvai: J), ^ J ï ë ù u * ^ *( ^ — V ^ f Bureau Chief Approval: fyf Date: 7 7 j Ìr~ —1i Dat^L.fÇ./ / / Bureau Chief Approval: CFO Financial Approval: Grant Administrator DateJ'A-rr ^ ^ • ; 1 ; if. V A •• Date: n ^ ^ p / W M - ' Ko • 0 TUaus\î\ R(AÀ-O ^ / i: RECEIVED APR 2 S 2012 Business Operations Command ! MARICOPA COUNTY SHERIFF'S OFFICE To: Y From: Set. R Johnson #1492 Counter Terrorism Unit Subject: Joseph M. Arpaio. Sheriff Memorandum Officer Sally M. Estrada Cj Intelligence / Criminal Research Ui Homeland Security Grant Program-Grant Expenditure Request Date: 04/12/12 Video Capture Project This memorandum is to respectfully request the expenditure of $8115.45 of the Department of Homeland Security Fiscal Year 2009, Homeland Security Grant Program funds, for the purchase of the following: Video Capture System tower. The Video Capture System is being purchased with Department of Homeland Security Fiscal Year 2009 funds. The Intelligence / Criminal Research Unit identified the need for a video and image forensic system based on requests to isolate and or enhance an image from a video or still photo from field personnel over the past several years. The video capture system will be assigned to the Maricopa County Sheriffs Office Intelligence / Criminal Research Unit, and will enhance the capability of the office to investigate criminal activity and terrorism. This system will also create a resource that is currently unavailable within the state. On February 22, 2012, on agenda number C-50-12-058-G-00 the Maricopa County Board of Supervisors accepted the Department of Homeland Security Fiscal Year 2009, Homeland Security Grant Program funds, grant award number 555208-07. This project was funded out of two different Department of Homeland Security Fiscal Year grant funds, $8294.38 from 2009 Homeland Security Grant Program funds and $24,294.62 from 2010 Homeland Security Grant Program funds for a total of $33,589.00 Attached is the 2009 Homeland Security Grant Program project detail workbook budget narrative that delineates what is to be purchased with the 2009 funds. Any questions or concerns related to this purchase should be directed to f ' .< • < <•». All products are to be shipped to: Project Manager: •5000-135 R10-93 (MW97 vi.o 5/27/9Ü) T JFR-16-2012 11=15 O i t t i L U i .üd/ÖD m v u - v n n Department of Homeland Security 2009 STATE HOMELAND SECURITY GRANT PROGRAM PROJECT DETAIL WORKBOOK {Maricopa County Sheriffs Office 5552 08-07 Equipment - Budget Narrative Budget Dewstptton: list each torn from your budget worKsnest pages in the same order in which they are listed on the proceeding page. For Equipment, Bach Allowable Equipment Category (PPE, Interoperable Communications, Detection, etc.) must be listed. Under the federal guidelines "Equipment* has bean defined ae any single Item that has a vaH» of more than 5,000 and a Ufa expectancy greater than a year. Howovsr, for this Pudge* narrattw please be sure to inciudeany and all Items that can be found on tha AEL. Please, be sure to provide a brief description of each Item and hew each item will be utilized- Equipment coat estimate* must be iiatad. For each item of equipment, itet the Authorised Equipment List (AEL) item Number. The moat current AEL can be found on fine at the Reaponder Knowiaage Base at the following website: www.rKb.u8. If "Other Authorized Equipment" was annotated, specify the equipment here. All equipment associated with this grant must be listed on mis page only. If you have any questions or concern» regarding the AEL, please teal free to contact Michael Stidham at. 5HSS Objective Action Item(s): 1.5.1 1.5.2 1.5.3 1.5,1 2.1.1 2.1.2 2.1.3 2.1.1 2.1.5 2.2.1 2.2.2 3.1.2 3.2.1 3.2.2 3.3.14.1.2 4.2.11.3.2 5.1.3 ¡initiative Titla: Strengthen Information Sharing and Collaboration Capabilities Equipment Category; Brief Description and Utilization: Mil Tha Maricopa County Sheriffs Office will purcnase computer software, hardware, and digital storage devices, services, training and maintenance that win support tre Facial Recognition Video capture Project. Item Description Qitautlif Coti ¿ZDOHS Appmvtd jippraotd Qmrntv $13,606.00 Susan Dzoanko 1 Total Casi Approvi Con WHW-014NHW Comouter wi »däed digitai storage, ham drive», monitor 1 $13,506.00 04HW-0-MNHW Omnivore Thuine Drive 1 $830.00 $630.00 Susan OzPanko 0 $0.00 13rr-OO.FACE tfTacüvs Forami« Bundle 1 SS,010.00 $5,019.00 Susan Dzbanko 0 $0.00 13IT-00-FACS Photoinop CSS 1 $882,00 $682.00 Susan Dzbanko 0 13>T-aO^ACE ClfiMD 1 $1,256.00 $1,256-00 Susan Dzbanko 0 $0.00 T.... $0.00 21Ûl\MJMÎAfN Service and Maintenance 1 $6,066.00 5S.0S6.00 Susan Dzbanko 0 50.00 ZISiWR^aHIP 1 $230.00 5230.00 Susan Dzbanko 0 $0.00 1 $6,000.00 $6,000.00 Susan Ctebanko 0 Shlppins and Handling 21GfWJ0-TRNG vandar training «poclfK to computer and »oftwureto be Totals For Maricopa County Sheriffs Office Contract Number 565208-07 .-wApp&twpBNtwaS Jbguesisd $33,589,00 Approved $8,254.38 ' $8,294.38 Pago di' I fiuBy. Jamimy 13,2012 TOTAL P.06 Vendor Information: Qtv I Dynamic Technologies DBA Ocean Systems 4016 Blackburn Lane Subject To Change Burtonsville. MD 20866 800-253-7516 ext. 109 Fax 301-421-1785 Description Ocean Systems Tower Avid Media Composer 5.0, Six Core Xeon X5650 2.66GHz 1333MHz. 6 X 1024MB DDR3 1333 DIMM (6GB RAM), NVidia FX3800 VGA card 1 GB 1, Pioneer DVR116Dual Layer w/ Roxio Creator. HDD, 500GB SATAJDV25 PCI CARD, 3 6- PIN l.OS, MS WIN Professional 7. CD.OEM. Ghost Utility. FDD. BLK 1.44 MB, Mouse, MS IntelliOptical, EDIROL by Roland MA-15D Speakers, Avid Color Coded Keyboard, 6 USB. 3 Firewire. Part No. TWR-MC-SFT-40 Sub-total Taxes (6.6%) Total S Unit Price 7.613.00 S S S S Total 7.613.00 7613.00 502.45 8.115.45 RPR-16-2012 li:li P. 05/06 Proposai t [Ocean Systems Proposal Quote Maricopa County Sheriffs Office To; 100 W. Washington Street Suite 1900 ' Facial Recognition Phoenix. AZ 85003 Attn: Sally Estrada Fhonej Email: s__estrada@mcsa.maricopa.gov Order FDynamic Technologies dba Ocean Systems Acid's: Ship To; Attn: Phn: 4016 Blackburn Lane Burtonsviile, MD 20SS6 Attn: Doua Perkins Phone: 800-253-7516 Ext lOS Fax: (301)421-1785 Qty 1 4 1 2 22IN LCD Fiat Panel - NEC 1600 X1200 1 dTective Forensic Bundle dPiex, dPlexPro V2, dVeloper, dVeloper4D, DVR Deader V2, SpotLight. MAGNIFi, arithMATiC, arcive-R, Frame Sync - incl Training 1 Person 4 Days - 1yr 800 Phone support and software upgrades dTective video Forensics Training -1 Additional Student 4 days (second -sixth student trained) - @ MCSQ. Ocean Systems will come onsite and bring our mobile lab. Training can also be taken at our facility in Maryland. (1 yr prepaid voucher 8 Persons total) 1 1 Fax; TermsiJNeJ 30 Date Req'd Order T o t a i : S22.S77.00 Unit i-'i »• •' Î v i « • M 1 ; • :Kntfï Ì Dcscriiïiion Ocean Systems Tower Avid Media Composer 5.0 ,Slx Cora Xeon X5B50 2.8BGHz 1333MHz, 6 X 1024MB DDR3 1333 DIMM (8GB RAM),nVidia FX3S00 VGA cart 1 GB 1, Pioneer 0VR116Dual Layer w/Roxio Creator, HDD. 500GB SATA.DV25 PCI CARD, 3 6PIN 1.0S, MS WIN Professional 7, CD,OEM, Ghost Utility, FDD, BLK 1.44 MB, Mouse.MS intelii Optical,ED1ROL by Roland MA-15D Speakers, Avid Color Coded Keyboard, 6 USB, 3 Firewire. AV Storage - 500GB SATA300,7200RPM (Internal- 2 TB total) UpgradeTOuncompressed Video: Avid Mojo DNA SDI : Video In/Out Composite, S-Video, SDI, Optional Component, Audio in/Out Stereo RCA unbalanced. 5 COT- % 7613 100 2112 290 3Ô78 1200 PHOTOSHOP CS5 WIN (Latest Full Install) Ocean Systems ClearlD - Forensic Image Clarification Rug-Ins for Adobe PhotoShop - Incl 1 yr 800 Support and 1 yr of Free Software Upgrades I 699 995 S&H 7,613 TWR-MC-SFT 40 40Q HDD-IDE5QQG-Q0 2,112 7010-2000001 580 VGA-LCD-022 01 3,978! SFT-BNDFMS-05 6,000 SVC-TRAiFNS-02 6ÔÔ PS-CS4 995 SFT-CLR-iD01 200 Item ramovaiteubstitution may require price recalculations I Page 1 Total: £22,577.00 Capri Jungeis - SHERIFFX From: Sent: To: Subject: FONÌP> g ^ p i f è Suzanne Baier - S H E R I F F X Tuesday, May 15, 2012 2:59 PM Capri Jungeis - S H E R I F F X FW: EquipPurchaseMem F R P 9 _ F R P 0 - Video Capture System.doc Capri —FY¡. Suzanne Baier From: Jacqueline Edwards - OMBX Sent : Tuesday, May 15, 2012 1:56 PM To: Suzanne Baier - SHERIFFX Subject: RE: EquipPurchaseMem FRP9_FRP0 - Video Capture System.doc Hi Suzanne, OMB approves this capital freeze exemption request. Thanks! Jacqueline Jacqueline Edwards, MA Management and Budget Analyst Maricopa County Office of Management and Budget 301 W. Jefferson St., 10th floor Phoenix, AZ 85003 Phone: 602-506-5601 Email: edwardsi003(5> mail.ma ricopa.gov From: Suzanne Baier - SHERIFFX Sent: Tuesday, May 15, 2012 1:24 PM To: Jacqueline Edwards r OMBX Subject: EquipPurchaseMem FRP9_FRP0 - Video Capture System.doc Hello Jacqueline— Beiow is an exception to purchase grant-funded equipment from two specific homeland security grant awards (Grant Agreement # 777208-07 & #555208-07). The Board approved these grants on February 22, 2012 (C-50-12-058-G-00 & C-50-12-059-G-00J. The equipment will be used by the Intelligence/Criminal Research Unit and will enhance the capability of the Office to investigate possible terrorism and criminal activity. 1 - Computer with added digital storage, hard drives and monitor ($28,151) This also includes the required specialized software bundles., required training, maintenance and misc. items to get the system operational Shipping: $200.00 Sales Tax: $1,113.81 Total Estimated Cost: $29,464.81 String: 251-501-5080-DSTR-FRP9-920/00 ($21,349.36) String: 251-501-5O8O-DSTR-FRP0-920/00 ($8,115.45) Please advise. Suzanne R. Baier Maricopa County Sheriffs Office 102 W. Madison Street, Phoenix. Arizona 85003 Joseph M. Arpaio Sheriff J o s a o n M Aroaio. Shontf joseon M Aruaio. S h e r d ! April 9, 2012 To Whom It May Concern: Please authorize Materials Management to proceed with the acquisition of the following items: 1 - Computer with added digital storage, hard drives and monitor ($28,151) This also includes the- required specialized software bundles, required training, maintenance and misc. items to get the system operational Shipping: $200.00 Sales Tax: $1,113.81' Total Estimated Cost: $29,464.81 String: 251-501-5080-DSTR-FRP9-920/00 ($21,349.36) String: 251 -501-5080-DSTR-FRP0-920/00 ($8.115.45) This funding can not be re-allocated to fund operations. These items are a designated and planned expenditure to enhance public safety from two specific homeland security grant awards (Grant Agreement # 777208-07 & #555208-07). The Board approved these grants on February 22, 2012 (C-50-12-058-G-00 & C-50-12-059-G-00). Unless this expenditure is approved, the funding will have to be returned and performance of the grant will be jeopardized. This equipment will be used by the Intelligence/Criminal Research Unit and will enhance the capability of the Office to investigate possible terrorism and criminal activity. Requester: Sally Estrada Intelligence/Criminal Research Unit Authorized: Scott Freeman Chief of Administration Bid 1305-135 Mancooa County D y n a m i c T e c h n o l o g i e s . I n c DBA O c e a n S y s t e m s Bid Contact Doug Perkins douq(5)oceansvstems.com Ph 800-253-7516 Bid Notes Address 4016 Blackburn Lane Burtonsviile, MD 2 0 8 6 6 Please note the individual notes above. They will effect the original design and performance of the system if ordered as units of one, when multi units were specified in our original qoute. Thank you item • 1305-135-01-01 1305-135-01-02 Line I t e m Ocean Systems Tower Avid Media Composer 5.0 AV Storage Notes Supplier Product Code: TWRMC-SFT-50 Supplier Product Code: HDDIDE-500G-00 Supplier Notes: The system would require a minimun of 2 of these. Four were originally specified for the system for a total of 4400 1305-135-01-03 Upgrade to Supplier Uncompressed Product Video Code: 701020000-01 1305-135-01-04 22IN LCD Flat Panel 1305-135-01-05 1305-135-01-06 May 25. 2012 2:13:21 PM MST Unit Price First Offer - $7,813.00 £X?I oo Supplier Product Code: SFTBND-FNS-05 dTective Video Forensics Training- Supplier Product Code: SVCTRAI-FNS-05 Supplier Notes: 5 or* these training spots were onginally reouested for $6000 1Co!3 oo ¿ OSr Pac -tTAx 1 / each $7,813.00 Ft-W +-TA y FfL-PO F i r s t Offer- $100.00 1 / each $100.00 /First Offer - $2,112.00 ry^f ~ \ 0 1 / each $2,112.00 1 / each $290.00 1 / each $3,978.00 1 / each $1,200.00 Supplier Product Code: VGA- 5 0 -3 LCD-022-02 Supplier Q ^ Notes: Two of these are the. norma I system specification as per the proposal a total of $580 DTective Forensic Bundle DPIex Oty/Unit Totai Price First Offer - $290.00 FRpo First Offer - $3,978.00 "D 0U Ql rTLpU First O f f e r - $1,200.00 fkPê BidSvnc. LLC !00 Attch. Docs Bid 1305-135 WiancQDa County 1305-135—01-07 1305-135—01-08 Photoshop Supplier ÖD ^ Product Code: PS-CS4 % Ocean Supplier Systems Clear Product IDCode: S FTCLR-ID-01 0 0 ^ A« U 1 First Offer - £699.00 1/ each $699.00 V First Offer - 5995.00 1 /• each $995.00 Y Supplier Total 2:13:21 PM MST BidSvnc. LLC $17,187.00 Bid 1305-135 Mancopa Couniy Supplier: Dynamic Technologies, Inc DBA Ocean Systems MARICOPA COUNTY TACTICAL QUICK QUOTE SUPPLEMENTAL PRICING INFORMATION DATE: VENDOR NAME: CONTACT NAME: MAILING ADDRESS: may 23, 2012 Dynamic Technoioges Inc dba Ocean Systems Doug Perkins 4016 Blackburn Lane FEDERAL TAX ID NUMBER: TELEPHONE NUMBER: 301-476-8015 FAX NUMBER: 301-421-1785 E-MAiL: FREIGHT COST: DELIVERY DATE: TERMS: *QUOTE EXPIRES: t t m m m m SFOB (Order which include freight charges are FOB Destination, Freight Prepaid.) NO F 30 Days: YES F IF NO: DAYS T 2% 10 DAYS NET 30 DAYS F OTHER Net 30 *90 Days: F l Year: T Other: ACCEPT P-CARD: (Payment by MasterCard) F l.O YES F NO r You have read and agreed to the terms and conditions listed below. FREIGHT Effective immediately, without exception, all vendors submitting responses to solicitations must provide two prices: unit price and extended price of the commodity and separate price for freight cost. All orders that include freight cost are FOB destination and freight costs must be shown as a separate line on invoices submitted for payment. Purchase orders issued will specify whether the purchase includes freight costs or whether the County will utilize an alternative delivery service. If an alternative delivery service is used, the name of the delivery service provider will be included on the purchase order. 2.0 AMENDMENTS: All amendments to this Quote shall be in writing, approved and sent out via B1DSYNC as an Addendum. Maricopa County Office of Procurement Services shall be responsible for approving all amendments for May 25. 2012 2:13:21 P M WIST BidSvnc. LLC•.10 Mancooa Countv Bid 1305-135 Maricopa County. 3.0 EMPLOYMENT VERIFICATION 3.! 4.0 5.0 VERIFICATION REGARDING COMPLIANCE WITH ARIZONA REVISED STATUTES §41-4401 AND FEDERAL IMMIGRATION LAWS AND REGULATIONS: 3.1.1 By entering into the Quote, the Contractor warrants compliance with the Immigration and Nationality Act (TNA using e-verify) and all other 'federal immigration laws and regulations related to the immigration status of its employees and A.R.S. §23-214(A). The contractor shall obtain statements from its subcontractors certifying compliance and shai 1 furnish the statements to the Procurement Officer upon request. These warranties shall remain in effect through the term of the Quote. The Contractor and its subcontractors shall also maintain Employment Eligibility Verification forms (1-9) as required by the immigration Reform and Control Act of 1986, as amended from time to time, for all employees performing work under the Quote and verify employee compliance using the E-verify system and shall keep a record of the verification for the duration of the employee's employment or at least three years, whichever is longer. 1-9 forms are available for download at USC1S.GOV. 3.1.2 The County retains the legal right to inspect contractor and subcontractor employee documents performing work under this Quote to verify compliance with paragraph 3.18.1 of this Section. Contractor and subcontractor shall be given reasonable notice of the County's intent to inspect and shall make the documents available at the time and date specified. Should the County suspect or find that the Contractor or any of its subcontractors are not in compliance, the County will consider this a material breach of the Quote and may pursue any and all remedies allowed by law, including, but not limited to: suspension of work, termination of the Quote for default, and suspension and/or debarment of the Contractor. All costs necessary to verify compliance are the responsibility of the Contractor. INDEMNIFICATION: 4.1 To the fullest extent permitted by law, Contractor shall defend, indemnify, and hold harmless County, its agents, representatives, officers, directors, officials, and employees from and against all claims, damages, losses and expenses, including, but not 'limited to, attorney fees, court costs, expert witness fees, and the cost of appellate proceedings, relating to, arising out of, or alleged to have resulted from the negligent acts, errors, omissions, mistakes or malfeasance relating to the performance of this Quote. Contractor's duty to defend, indemnify and hold harmless County, its agents, representatives, officers, directors, officials, and employees shall arise in connection with any claim, damage, loss or expense that is caused by any negligent acts, errors, omissions or mistakes in the performance of this Quote by the Contractor, as well as any person or entity for whose acts, errors, omissions, mistakes or malfeasance Contractor may be legally 'liable. 4.2 The amount and type of insurance coverage requirements set forth herein will in no way be construed as limiting the scope of the indemnity in this paragraph. 4.3 The scope of this indemnification does not extend to the sole negligence of County. INSURANCE: 5.1 Contractor, at Contractor's own expense, shall purchase and maintain the herein stipulated minimum insurance from a company or companies duly licensed by the State of Arizona and Msncooa Couniv Bid 1305-1 possessing a curreni A.M. Best. inc. rating of A-. VI! or higher, in iieu of State of Arizona licensing, the stipulated insurance may be purchased from a company or companies, which are authorized to do business in the State of Arizona, provided that said insurance companies meet the approvai of Counw. The form of any insurance policies and forms must be acceptable to County. 5.2 All insurance required herein shall be maintained in full force and effect until all work or service required to be performed under the terms of the Quote is satisfactorily completed and formally accepted. Failure to do so may, at the sole discretion of County, constitute a material breach of this Quote. 5.3 Contractor's insurance shall be primary insurance as respects County, and any insurance or selfinsurance maintained by County shall not contribute to it. 5.4 Any failure to comply with the claim reporting provisions of the insurance policies or any breach of an insurance policy warranty shall not affect the County's right to coverage afforded under the insurance policies. 5.5 The insurance policies may provide coverage, that contains deductibles or self-insured retentions. Such deductible and/or self-insured retentions shall not be applicable with respect to the coverage provided to County under such policies. Contractor shall be solely responsible for the deductible and/or self-insured retention and County, at its option, may require Contractor to secure payment of such deductibles or self-insured retentions by a surety bond or an irrevocable and unconditional letter of credit. 5.6 County reserves the right to request and to receive, within 10 working days, certified copies of any or all of the herein required insurance certificates. County shall not be obligated to review policies and/or endorsements or to advise Contractor of any deficiencies in such policies and endorsements, and such receipt shall not relieve Contractor from, or be deemed a waiver of County's right to insist on strict fulfillment of Contractor's obligations under this Quote. 5.7 The insurance policies required by this Quote, except Workers' Compensation shall name County, its agents, representatives, officers, directors, officials and employees as Additional Insured's. 5.8 The policies required hereunder, except Workers' Compensation, and Errors and shall contain a waiver of transfer of rights of recovery (subrogation) against County, its agents, representatives, officers, directors, officials and employees for any claims arising out of Contractor's work or service. 5.9 Commercial General Liability: Commercial General. Liability insurance and, if necessary. Commercial Umbrella insurance with a limit of not less than $1,000,000 for each occurrence, 52,000.000 Products/Completed Operations Aggregate, and S2.000.000 General Aggregate Limit. The policy shall include coverage for bodily injury, broad form property damage, personal injur}', products and completed operations and blanket contractual coverage, and snail not contain any provision which would serve to limit third party action over ciaims. There shall be no endorsement or modification of the CGL limiting the scope of coverage for ¡¡ability arising from explosion, collapse, or underground property damage. 5.10 Automobile Liability: Commercial/Business Automobile Liability insurance and. if necessary. Commercial Umbrella insurance with a combined singie iimit for bodily injury and property damage of not less than SI.000.000 each occurrence with respect to any of the Contractor's owned, hired, and non-owned vehicles assigned to or used in performance of the Contractor's work or services under this Mav 25. 2012 2:13:21 PM MST BidSvnc. MsncoDa Countv Bid 1305-135 Quote. Workers' Compensation : 5.12 5.11.1 Workers' Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction of Contractor s employees engaged in the performance of the work or services under this Quote; and Employer's Liability insurance of not iess than $100.000 for each accident, $100.000 disease for each employee, and $500,000 disease policy limit. 5.11.2 Contractor waives all rights against County and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the Workers' Compensation and Employers Liability or commercial umbrella liability insurance obtained by Contractor pursuant to this Contract. Certificates of Insurance. 5.12.1 Prior to commencing work or services under this Quote, Contractor shall furnish the County with certificates of insurance, or formal endorsements as required by the Contract in the form provided by the County, issued by Contractor's insurer(s), as evidence that policies providing the required coverage, conditions and limits required by this Contract are in full force and effect. Such certificates shall identify this contract number and title. 5.12.2 Prior to commencing work or services under this Quote. Contractor shall have insurance in effect as required by the Contract in the form provided by the County, issued by Contractor's insurer(s), as evidence that policies providing the required coverage, conditions and limits required by this Contract are in full force and effect. Such certificates shall be made available to the County upon 48 hours notice. BY SIGNING THE AGREEMENT PAGE THE CONTRACTOR AGREES TO THIS REQUIREMENT A N D FAILURE TO MEET THIS REQUIREMENT WILL RESULT IN CANCELLATION OF QUOTE. 5.13 5.12.2.1 In the event any insurance policy (ies) required by this contract is (are) written on a "claims made" basis, coverage shall extend for two years past completion and acceptance of Contractor's work or services and as evidenced by annual Certificates of Insurance. 5.12.2.2 If a policy does expire during the life of the Quote, a renewal certificate must be sent to County fifteen (15) days prior to the expiration date. Cancellation and Expiration Notice. Insurance required herein shall not be permitted to expire, be canceled, or materially changed without thirty (30) days prior written notice to the County. 6.0 ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR OTHER REVIEW: 6.1 In accordance with section MCI 367 of the Maricopa County Procurement Code the Contractor agrees to retain all books, records, accounts, statements, reports, files, and other records and backup documentation relevant to this Quote for six (6) years after final payment or until after the resolution of any audit questions which could be more than six (6) years, whichever is latest. The County, Federal or State auditors and any other persons duly authorized by the Department shall have full access to. and the right to examine copy and make use of. any and all said materials. 6.2 If the Contractor's books, records . accounts, statements, reports, files, and other records and May 25. 2012 2:13:21 ° M WIST Mancopa Couniy Bid 1305-135 back-up documentation relevant to this Quote are not sufficient to support and document that requested services were provided, the Contractor shall reimburse Maricopa County for the services not so adequately supported and documented. 7.0 8.0 VERIFICATION REGARDING COMPLIANCE WITH ARIZONA REVISED STATUTES §§35391.06 AND 35-393.06 BUSINESS RELATIONS WITH SUDAN AND IRAN: 7.1 By entering into the Contract, the Contractor certifies it does not have scrutinized business operations in Sudan or Iran. The contractor shall obtain statements from its subcontractors certifying compliance and shall furnish the statements to the Procurement Officer upon request. These warranties shall remain in effect through the term of the Contract. 7.2 The County may request verification of compliance for any contractor or subcontractor performing work under the Contract. Should the County suspect or find that the Contractor or any of its subcontractors are not in compliance, the County may pursue any and ail remedies allowed by law, including, but not limited to: suspension of work, termination of the Contract for default, and suspension and/or debarment of the Contractor. All costs necessary to verify compliance are the responsibility of the Contractor. INFLUENCE As prescribed in MCI-1202 of the Maricopa County Procurement Code, any effort to influence an employee or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct, may be grounds for Disbarment or Suspension under MCI-902. An attempt to influence includes, but is not limited to: 8.1.1 A Person offering or providing a gratuity, gift, tip, present, donation, money, entertainment or educational passes or tickets, or any type valuable contribution or subsidy, 8.1.2 That is offered or given with the intent to influence a decision, obtain a contract, garner favorable treatment, or gain favorable consideration of any kind. If a Person attempts to influence any employee or agent of Maricopa County, the Chief Procurement Officer, or his designee, reserves the right to seek any remedy provided by the Maricopa County Procurement Code, any remedy in equity or in the law, or any remedy provided by this contract. May 25. 2012 2:13:21 PM WIST BidSvnc. LLC • . 10 WiancQDa County Bid Tabulation Packet for Solicitation 1305-135 OCEAN SYS. TOWER AVID MEDIA COMPOSER Maricopa County Bid 1305-135 NDaQDQDiUDVOU:. Cie!241 o.246 Solicitation 1305-135 OCEAN SYS. TOWER AVID MEDIA COMPOSER Maricopa County H cz B N !!• M QSGDQDIDDVOU: Bid 1305-135 OCEAN SYS. TOWER AVID MEDIA COMPOSER Bid Number 1305-135 Bid Title OCEAN SYS. TOWER A V I D MEDIA COMPOSER Bid Start Date I n Held Bid End Date 3un 22, 2012 Bid Contact Jackleen Spore 12:00:00 PM MST 3_spore@mcso.maricopa.gov Cuntrdcl DuidUuu—One Time Purchase Contract Renewal Not Applicable Prices Good for Not Applicable Bid Comments This is a one time p u r c h a s e for t h e Maricopa County S h e r i f f s office/Homeland Security program; for Video Capture Project System Tower and AV Storage HDD-IDE-500g-00. Order must be received and invoiced b y June 30, 2012. "No Partial bids accepted". All questions shall be submitted via Bidsync a n d responded will be completed thru Bidsync. Please inciude any shipping and handling f e e s w i t h your quote. I t e m Response Form Item 1305-135-01-01 - O c e a n S y s t e m s Tower Avid Media Composer 5.0 Quantity 1 each Unit Price Delivery Location Maricopa County S10 S H E R I F F S DEPARTMENT JAIL CRIMES INTELLIGENCE 5215 S. 39TH S T R E E T pAZ 85040 Qty l Description Ocean Systems Tower Avid Media Composer 5.0 six core Xeon X5650 2.66ghz 1333Mhz, 6x 1024MB; DDR3 1333 DIMM (6GB RAM), n Vidia Fx3800 VGA card 1GB 1, Pioneer DVR116Dual Layer w/Roxio Creator, HDD, 500GB SATA, DV25 PCI Card, 3.6pin l . O S , MS WIN Professional 7, CD, OEM, Ghost Utility, FDD, BLK 1.44 MB, Mouse, MS Intelli Optical, EDIROL by Roland MA15D Speakers, Avid Color Coded Keyboard, 6USB, 3 Firewire. Item 1305-135-01-02 - AV S t o r a g e Quantity 1 each Unit Price Delivery Location Maricopa County S10 S H E R I F F S DEPARTMENT JAIL CRIMES INTELLIGENCE 5215 S. 39TH S T R E E T pAZ 85040 Qty 1 Description AV Storage-500GB SATA300, 7200RPM (Intemal-2TB total) N bz!33-i3123!22:44:31 !BN !N T U a/13 ND3QDQb!DDV0lZ Item 1305-135-01-03 - Upgrade to Uncompressed Video Quantity 1 each Unit Price j Delivery Location Maricopa County S10 SHERIFFS DEPARTMENT JAIL CRIMES INTELLIGENCE 5215 S. 39TH STREET pAZ 85040 Qty i Description Upgrade to uncompressed Video: Avid Mojo DNA SDI Video In/Out Composite, S-Viaeo,. SDI. Optional Component, Audio In/Out Stereo RCA Unbalanced. Item 1305-135-01-04 - 22IN LCD Rat Panel Quantity t-eaeh Unit Price Delivery Location Maricopa County S1Q SHERIFFS DEPARTMENT JAIL CRIMES INTELLIGENCE 5215 S. 39TH STREET pAZ 85040 Qty l Description 22in LCD Flat Panel-NEC 1600 x 1200 Item 1305-135-01-05 - DTective Forensic Bundle DPIex Quantity 1 each Unit Price Delivery Location Maricopa County S10 SHERIFFS DEPARTMENT JAIL CRIMES INTELLIGENCE 5215 S. 39TH STREET pAZ 85040 Qty l Description dTective Forensic Bundle DPIex, dPIex Pro V2rdVeloper, dVeloper 4d, Dcorder V2, SpotLight, MAGNIIFi, ArithMATIC, arcive-R, Frame Sync-Incl Training 1 person 4 days-lyr 800 Phone support ans software upgrade. Item 1305-135-01-06 - dTective Video Forensics Training- Quantity 1 each Unit Price Delivery Location Maricopa County S10 SHERIFFS DEPARTMENT JAIL CRIMES INTELLIGENCE 5215 S. 39TH STREET pAZ 85040 Qty i Description dTective Video Forensics Training-1 Additional Student 4 days (second-sixth student trained) Vendor must come on site and bring mobile lab. Item i305-135-01-07 - Photoshop Quantity 1 each Unit Price ! Delivers Location Maricopa County 510 S H E R I F F S DEPARTMENT JAIL CRIMES INTELLIGENCE 5215 S . 39TH STREET DAZ 85040 Qty i Description PHOTOSHOP CS5 WIN (Latest Full Install) Item 1 3 0 5 - 1 3 5 - 0 1 - 0 8 - Ocean Systems Clear I D - Quantity 1 each Unit Price j Delivery Location Maricopa County S10 S H E R I F F S DEPARTMENT JAIL CRIMES INTELLIGENCE 5215 S . 39TH STREET p A Z 85040 Qty 1 Description Ocean Systems Clear ID-Forensic Image Clarification Plus-Ins for Adobe PhotoShop-Including 1 year 800 Support and lyear of Free Software Upgrades. •ÌDSaOGDiDDVOLX 3;s!2< 1 ì5.245 MARICOPA COUNTY TACTICAL QUICK QUOTE SUPPLEMENTAL PRICING INFORMATION DATE: i! VENDOR NAME: ( CONTACT NAME: i MAILING ADDRESS: I ! FEDERAL TAX ID NUMBER: TELEPHONE NUMBER: I FAX NUMBER: i J E-MAIL: J FREIGHT COST: DELIVERY DATE: TERMS: "QUOTE EXPIRES: $j are FOB Destination. Freight Prepaid.) 30 Days: YES P NO f (Order which include freight charges IF NO: J DAYS 2% 10 DAYS NET 30 DAYS F OTHER.] *90 Days: i Year: F Other: ACCEPT P-CARD: (Payment by MasterCard) YES R NO R r~ You have read and agreed to the terms and conditions listed below. 1.0 FREIGHT Effective immediately, without exception, all vendors submitting responses to solicitations must provide two prices: unit price and extended price of the commodity and separate price for freight cost. All orders that include freight cost are FOB destination and freight costs must be shown as a separate line on invoices submitted for payment. Purchase orders issued will specify whether the purchase includes freight costs or whether the County will utilize an alternative delivery service. If an alternative delivery service is used, the name of the delivery service provider will be included on the purchase order. 2.0 AMENDMENTS: All amendments to this Quote shall be in writing, approved and sent out via BIDSYNC as an Addendum. Maricopa County Office of Procurement Services shall be responsible for approving all amendments for Maricopa County. NDSQDGDiDnvOlZ 3.0 EMPLOYMENT VERIFICATION 3.1 4.0 5.0 "¡e:24'i 6.246 VERIFICATION REGARDING COMPLIANCE WITH ARIZONA REVISED STATUTES §41-4401 AND FEDERAL IMMIGRATION LAWS AND REGULATIONS: 3.1.1 By entering into the Quote, the Contractor warrants compliance with the Immigration and Nationality Act (INA using e-verify) and all other federal immigration laws and regulations related to the immigration status of its employees and A.R.S. §23-214(A). The contractor shall obtain statements from its subcontractors certifying compliance and shall furnish the statements to the Procurement Officer upon request. These warranties shall remain in effect through the term of the Quote. The Contractor and its subcontractors shall also maintain Employment Eligibility Verification lorms (i-9) as required by the Immigration Reform and Control Act of 1986, as amended from time to time, for all. employees performing work under the Quote and verify employee compliance using the E-verify system and shall keep a record of the verification for the duration of the employee's employment or at least three years, whichever is longer. 1-9 forms are available for download at USCIS.GOV. 3.1.2 The County retains the legal right to inspect contractor and subcontractor employee documents performing work under this Quote to verify compliance with paragraph 3.18.1 of this Section. Contractor and subcontractor shall be given reasonable notice of the County's intent to inspect and shall make the documents available at the time and date specified. Should the County suspect or find that the Contractor or any of its subcontractors are not in compliance, the County will consider this a material breach of the Quote and may pursue any and all remedies allowed by law, including, but not limited to: suspension of work, termination of the Quote for default and suspension and/or debarment of the Contractor. All costs necessary to verify compliance are the responsibility of the Contractor. INDEMNIFICATION: 4.1 To the fullest extent permitted by law. Contractor shall defend, indemnify, and hold harmless County, its agents, representatives, officers, directors, officials, and employees from and against all claims, damages, losses and expenses, including, but not limited to, attorney fees, court costs, expert witness fees, and the cost of appellate proceedings, relating to, arising out of, or alleged to have resulted from the negligent acts, errors, omissions, mistakes or malfeasance relating to the performance of this Quote. Contractor's duty to defend, indemnify and hold harmless County, its agents, representatives, officers, directors, officials, and employees shall arise in connection with any claim, damage, loss or expense that is caused by any negligent acts, errors, omissions or mistakes in the performance of this Quote by the Contractor, as well as any person or entity for whose acts, errors, omissions, mistakes or malfeasance Contractor may be legally liable. 4.2 The amount and type of insurance coverage requirements set forth herein will in no way be construed as limiting the scope of the indemnity in this paragraph. 4.3 The scope of this indemnification does not extend to the sole negligence of County. INSURANCE: 5.1 Contractor, at Contractor's own expense, shall purchase and maintain the herein stipulated minimum insurance from a company or companies duly licensed by the State of Arizona and possessing a current A.M. Best Inc. rating of A-. VII or higher. In lieu of State of Arizona ¡SSCDODIDDVOU: licensing, the stipulated insurance may be purchased from a company or companies, which are authorized to do business in the State of Arizona, provided that said insurance companies meet the approval of County. The form of any insurance poiicies and forms must be acceptable to County. 5.2 All insurance required herein shall be maintained in full force and effect until all work or service required to be performed under the terms of the Quote is satisfactorily completed and formally accepted. Failure to do so may, at the sole discretion of County, constitute a material breach of this Quote. 5.3 Contractor's insurance shall be primary insurance as respects County, and any insurance or selfinsurance maintained by County shall not contribute to it. 5.4 Any failure to comply with the claim reporting provisions of the insurance policies or any breach of an insurance policy warranty shall not affect the County's right to coverage afforded under the insurance policies. 5.5 The insurance policies may provide coverage that contains deductibles or self-insured retentions. Such deductible and/or self-insured retentions shall not be applicable with respect to the coverage provided to County under such policies. Contractor shall be solely responsible for the deductible and/or self-insured retention and County, at its option, may require Contractor to secure payment of such deductibles or self-insured retentions by a surety bond or an irrevocable and unconditional letter of credit 5.6 County reserves the right to request and to receive, within 10 working days, certified copies of any or all of the herein required insurance certificates. County shall not be obligated to review policies and/or endorsements or to advise Contractor of any deficiencies in such policies and endorsements, and such receipt shall not relieve Contractor from, or be deemed a waiver of County's right to insist on strict fulfillment of Contractor's obligations under this Quote. 5.7 The insurance policies required by this Quote, except Workers' Compensation shall name County, its agents, representatives, officers, directors, officials and employees as Additional Insured's. 5.8 The policies required hereunder, except Workers' Compensation, and Errors and shall contain a waiver of transfer of rights of recovery (subrogation) against County, its agents, representatives, officers, directors, officials and employees for any claims arising out of Contractor's work or service. 5.9 Commercial General Liability: Commercial General Liability insurance and, if necessary, Commercial Umbrella insurance with a limit of not less than SI,000,000 for each occurrence, S2.000.000 Products/Completed Operations Aggregate, and $2,000,000 General Aggregate Limit. The policy shall include coverage for bodily injury, broad form property damage, personal injury, products and completed operations and blanket contractual coverage, and shall not contain any provision which would serve to limit third party action over claims. There shall be no endorsement or modification of the CGL limiting the scope of coverage for liability arising from explosion, collapse, or underground property damage. 5.10 Automobile Liability: Commercial/Business Automobile Liability insurance and. if necessary, Commercial Umbrella insurance with a combined single limit for bodily injury and property damage of not less than SI.000.000 each occurrence with respect to any of the Contractor's owned, hired, and non-owned vehicles assigned to or used in performance of the Contractor's work or services under this Quote. N bz!33-!3123122:44:31 IBM !NTU •iDaQDaDiOovoU: .11 Workers' Compensation: 5.11.1 Workers' Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction of Contractor's employees engaged in the performance of the work or services under this Quote; and Employer's Liability insurance of not less than $100,000 for each accident, $100,000 disease for each employee, and $500,000 disease policy limit. 5.11.2 ¡.12 Contractor waives all rights against County and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the Workers' Compensation and Employer's Liability or commercial umbrella liability insurance obtained by Contractor pursuant to this Contract. Certificates oflnsurance. 5.12.1 Prior to commencing work or services under this Quote, Contractor shall furnish the County with certificates of insurance, or formal endorsements as required by the Contract in the form provided by the County, issued by Contractor's insurer(s), as evidence that policies providing the required coverage, conditions and limits required by this Contract are in full force and effect. Such certificates shall identify this contract number and title. 5.12.2 Prior to commencing work or services under this Quote, Contractor shall have insurance in effect as required by the Contract in the form provided by the County, issued by Contractor's insurer's), as evidence that policies providing the required coverage, conditions and limits required by this Contract are in full force and effect Such certificates shall be made available to the County upon 48 hours notice. BY SIGNING T H E AGREEMENT PAGE T H E CONTRACTOR A G R E E S TO REQUIREMENT AND F A I L U R E TO MEET THIS R E Q U I R E M E N T R E S U L T IN CANCELLATION OF QUOTE. 5.13 THIS WILL 5.12.2.1 In the event any insurance policy (ies) required by this contract is (are) written on a "claims made" basis, coverage shall extend for two years past completion and acceptance of Contractor's work or services and as evidenced by annual Certificates oflnsurance. 5.12.2.2 If a policy does expire during the life of the Quote, a renewal certificate must be sent to County fifteen (15) days prior to the expiration date. Cancellation and Expiration Notice. Insurance required herein shall not be permitted to expire, be canceled or materially changed without thirty (30) days prior written notice to the County. ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR OTHER REVIEW: 6.1 In accordance with section MCI 367 of the Maricopa County Procurement Code the Contractor agrees to retain all books, records, accounts, statements, reports, files, and other records and backup documentation relevant to this Quote for six (6) years after final payment or until after the resolution of any audit questions which could be more than six (6) years, whichever is latest. The County. Federal or State auditors and any other persons duly authorized by the Department shall have full access to, and the right to examine copy and make use of, any and all said materials. 6.2 If the Contractor's books, records . accounts, statements, reports, files, and other records and back-up documentation relevant to this Quote are not sufficient to support and document that requested services were provided, the Contractor shall reimburse Maricopa County for the services not so adequately supported and documented. 7.0 8.0 VERIFICATION REGARDING COMPLIANCE WITH ARIZONA REVISED STATUTES §§35391.06 AND 35-393.06 BUSINESS RELATIONS WITH SUDAN AND IRAN: 7.1 By entering into the Contract, the Contractor certifies it does not have scrutinized business operations in Sudan or Iran. The contractor shall obtain statements from its subcontractors certifying compliance and shall furnish the statements to the Procurement Officer upon request. These warranties shall remain in effect through the term of the Contract. 7.2 The County may request verification of compliance for any contractor or subcontractor performing work under the Contract. Should the County suspect or find that the Contractor or any of its subcontractors are not in compliance, the County may pursue any and all remedies allowed by law, including, but not limited to: suspension of work, termination of the Contract for default, and suspension and/or debarment of Lhe COUUHCLUI.—All ousts necessary to verify compliance are the responsibility of the Contractor. INFLUENCE As prescribed in MCI-1202 of the Maricopa County Procurement Code, any effort to influence an employee or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct, may be grounds for Disbarment or Suspension under MCI -902. An attempt to influence includes, but is not limited to: 8.1.1 A Person offering or providing a gratuity, gift, tip, present - donation, money, entertainment or educational passes or tickets, or any type valuable contribution or subsidy, 8.1.2 That is offered or given with the intent to influence a decision, obtain a contract, garner favorable treatment, or gain favorable consideration of any kind. If a Person attempts to influence any employee or agent of Maricopa County, the Chief Procurement Officer, or his designee, reserves the right to seek any remedy provided by the Maricopa County Procurement Code, any remedy in equity or in the law, or any remedy provided by this contract. wlav 22. 2012 Ahii M S " iviancooa '^ouniv Bici 1305- ! 35 Question and Answers for Bid #1305-135 - OCEAN SYS. TOWER AVID MEDIA COMPOSER OVERALL BID QUESTIONS There are no questions associated with this bid. If you would like to submit a question, piease ciick on the "Create New Question" button beiow. May 22. 2012 11:33:20 AM IV!ST Jackleen Spore - SHER1FFX From: Sent: To: Cc: Subject: Attachments: Amie Bristol - SHERIFFX Friday, May 25, 2012 3:42 PM Capri Jungeis - SHERIFFX Jackleen Spore - SHERIFFX FW: Tabulation Packet for Bid 1305-135 Tabulation_Packet for Bid 1305-135.pdf Capri - The item for FRP9 went bidsvnc.coml Sent: Friday, May 25, 2012 8:14 AM To: Irma Guzman - OPSX Subject: Tabulation Packet for Bid 1305-135 Please find attached a single PDF file containing the bid tabulation packet regarding this bid. if you did not receive an attachment with this email please contact BidSync Support. The file is also available for download in the "Tools" section under "Reports", or by clicking, j¿na SBfcOTQfiiGIHALAHOOHE MARICOPA COUNTY COPYOFTif EliitfOiCE TO: Purchase Order# PURCHASE ORDER MARICOPA COUNTY S H E R I F F S O F F I C E (MCSO) FINANCIAL SVS DIV - ACCTS PAY 2 3 4 N CENTRAL AVE. 7TH FLOOR PHOENIX, AZ 35 004 lftStrecilflBSl PC Soscldi DYNAMIC TECHNOLOGIES, INC DBA OCEAN SYSTEMS 4 0 1 6 BLACKBURN LANE BROOKEVILLE • MD 2 0 8 6 6 Vendor Contact: . 3 0 1 - 4 2 1 - 1 , 7 8 5 ^ ' l i i n a - t I _r Cummodity CadB^ •B-BffittlllHtitltBfe ¡SfflSSHNttSBtmili' ¡¡,rafr : ji * i ^èfsfSîic&DaeûJTianit^ 05 3 1 12 BS1305-135 2011002011 06 15 12 602-644 5914 S H E R I F F ' S DEPARTMENT A T T N . VENDOR CONTACT ORDERING DEPARTMENT FOR S H I P P I N G INSTRUCTIONS Tarme 1 12C06090575 01 PODate: Blanket Vandar-#: DeHvaty Date; Cauttty Contact: SALLY io: üt NET 30 DAYS FÖB:.:D j Description iiiuttjji i -_ r _ g i ¡jU e b j h. Onr© i --ve® or motcES must be numbered* - - - bsSiji 1 ili i^uu « w t ^ Unit üost « j« tB*j f yjaELOwr-001 68000 RX 1 2 5 0 0 0 3 0 1 . 5 4 01 251 501 5080 DSTR 0 0 0 0 0 9 2 0 0 0 \ F R P 9 , OCEAN SYSTEMS TOWER AVID MEDIA COMPOSER 5 . 0 TWR-MC-SFT-50 1 EACH @ 7,613.000000 COND CODE ;002 QTY RECEIVED 1. COND CODE RX 1 2 5 0 0 0 3 0 1 5 4 COND CODE •PC 12C06090575 EACH @ 200.000000 QTY RECEIVED 02 2 5 1 5 0 1 5 0 8 0 AV STORAGE 68000 • RECEIVED 3Y ; DATE RECEIVED 02 2 5 1 , 5 0 1 5 0 8 0 DSTR 0 0 0 0 0 9 2 0 0 0 FRP0 OCEAN'SYSTEMS TOWER AVID MEDIA COMPOSER 5 . 0 68000 RX 1 2 5 0 0 0 3 0 1 5 4 003 7,613.00 DATE RECEIVED DSTR 0 0 0 0 4 QTY RECEIVED 200.00 0920 EACH @ 00 FRP0 HDD-IDE-500G-00 100.000000 400.00 DATE RECEIVED PAGE TOTA-L 8,213.00 MARICOPA COUNTY COPY OF T«E lMWOiGE TO: MARICOPA COUNTY S H E R I F F S O F F I C E (MCSO) FINANCIAL SVS D I V - ACCTS PAY 2 3 4 N CENTRAL A V E . 7TH FLOOR PHOENIX, AZ 8 5 0 04 Purchase Order # PC PURCHASE ORDER 12C06090575 02 Softdai Ittstruciiatts- PO ; Date: 0 5 3 1 12 BS1305-135 Vindorf: 2 0 1 1 0 0 2 0 1 1 DeiiUBty.: Dater 0 6 1 5 1 2 Cauitty Contact: SALLY 6 0 2 - 6 4 4 - 5 9 1 ^ Blanket-S: To: DYNAMIC TECHNOLOGIES, I N C DBA OCEAN SYSTEMS 4 0 1 6 BLACKBURN LANE BROOKEVILLE MD 2 0 8 6 6 S H E R I F F ' S DEPARTMENT ATTN; VENDOR CONTACT ORDERING DEPARTMENT FOR S H I P P I N G I N S T R U C T I O N S Tamis: Vendor Contact: DAYS ROB:: D 301-421-1785 , --"-Commodity Cera B„#- NET 3 0 Description •I I : i: '.ir.:-: l„"H :*: !-: : Ì M*' g-ifijìÀiriiHliìi'" Units Unit dost- -Amount' ""VENDOR: 8WOfCES MJST 9E mSOEEFETir "IDENTiFYWG ffFQRMATlQN ON THE jWVGTCE MUS r.mTmmiÀTiS. USmìBELÙW'' ;004 RX 02 2 5 1 5 0 1 5 0 8 0 DSTR 0 0 0 0 0 9 2 0 UPGRADE TO UNCOMPRESSED VIDEO 68000 1 12500030154 COND CODE 005 RX 12500030154 RX 1 2 5 0 0 0 3 0 1 5 4 COND CODE i, 7010-20000-01 2,112.000000 0920 00 FRP0 1305-135-01-04 290.000000 OTY RECEIVED DATE 5080 DSTR 0 0 0 0 0 9 2 0 F O R E N S I C BUNDLE DPLEX 1 QTY RECEIVED 2,112.00 DATE.RECEIVED EACH @ 02 2 5 1 5 0 1 DETECTIVE 68000 FRP0 RECEIVED 02 2 5 1 5 0 1 5 0 8 0 DSTR 0 0 0 0 2 2 I N LCD FLAT PANEL 68000 COND CODE 006 QTY EACH @ 00 EACH 3 00 580.00 RECEIVED FRP0 SFT-BND—FNS-05 3,978.000000 DATE 3,978.00 RECEIVED SlfflfcffTO&KjJHALftHO ONE COPY:*» THE IHtfOJCE TO: MARICOPA COUNTY SHERIFFS ' O F F I C E (MCSO) FINANCIAL SVS DIV - ACCTS PAY 2 34 N CENTRAL AVE. 7TH FLOOR PHOENIX, AZ 8 50 04 S a e d d iftstmcti£3«si M&RICOPA C O U M I PURCHASE ORDER Page-: 0 3 PO Date: 0 5 3 1 1 2 BS1305-135 Blanket Venriar#: 2 0 1 1 0 0 2 0 1 1 0 DeihiBfyDate: 0 6 1 5 1 2 County-Contact: SALLY 6 0 2 - 6 4 4 - 5 9 1 4 DYNAMIC TECHNOLOGIES, [NC DBA OCEAN SYSTEMS 4 0 1 6 BLACKBURN LANE BROOKEVILLE MD 2 0 8 6 6 Tot S H E R I F F ' S DEPARTMENT ATTN. VENDOR ' CONTACT ORDERING DEPARTMENT FOR S H I P P I N G I N S T R U C T I O N S Tarme I . Vendor Contact: . 3 0 1 ; - 4 2 1 - : , 7 8 5 tliifflfflMBsi Purchase Order # PC 1 2 C 0 6 0 S 0 5 7 5 ¡KiJ j ittj £ hü ¿ : j J; ü. tj i i. Sili» LSa?SJJ±H iiUJJllji.; j ;Ji Jdü ii.üfc!gag * h • : : j :. Lfi-iVV] L U I ' U TI U^II^I I . j.r.u.wi I JJ '-J FOB: D m= ' * lit! H ¡j U \ ¡-hl irüil lì j: j :;;[:[ M.^JJ • *B-U » • ' I M I U J U U I M . 1 *.'J.< fe ft :U±j ±a s jL's.i ü±5rb - t l LhHs -ttftj^ftEKittftlS^ i i KS f i s I ^ e é « b UATJ IJLLIU 'J ' J R 1.'." LI — I U-111 LI-U U11 U U L L U T-LJJ^.JÎ.I^.O.T-LJA.IA^UJ.B.IJ IV.U^LU L<.UJ.LU.;I 2 i J.WJIU.I J.BÎ J.U1J.S.Ì.L!:"" "VENDOR. mtQtCES MIST.-BE MâfcfflESEiX" nDEmiFrmmf^fmmwmT^m j: jiRECEIVED BY NET 3 0 DAYS : ì:pc PC 11 2 C 0 6 0 9 0 5 7 5 PAGE TOTAL : 6,67 0.0 0 SUBMIT ORKHHftLAHOOWE COPY 0f= THEINVOICE TO: • MARICOPA COUNTY : (MC30) : S H E R I F F S OFFICE FINANCIAL 3VS DIV - ACCTS PAY 2 3 4 M CENTRAL AVE. 7TH FLOOR PHOENIX, AZ 35 004 :5 COUNTY mmcopA : 04 PO Date: 0 5 3 1 1 2 Blankets : B S 1 3 0 5 - 1 3 5 Vender^: 2011002011 0 Delivery Date: 0 6 1 5 1 2 Caunty Contact; SALLY 6 0 2 - 6 4 4 - 5 9 1 4 &i(ifess Shipment To: S H E R I F F ' S DEPARTMENT ATTN. VENDOR CONTACT ORDERING DEPARTMENT FOR S H I P P I N G INSTRUCTIONS iBStTUCTjflRSt DYNAMIC TECHNOLOGIES, ÏNC DBA OCEAN SYSTEMS 4 0 1 6 BLACKBURN LANE BROOKEVILLE MD 2 0 8 6 6 To: Parchase Ortter # PC 1 2 C 0 6 0 9 0 5 7 5 PURCHASE ORDER Ternis: Vetidqi Contact: . . 3 0 1 - 4 . 2 . 1 - 1 7 85. NET 30 DAYS FOB: 0 : ¡i KiXi; ¡ ; ::¡ L! Sj?jï:;à;?5ï:;i ¿'.r».í: jiLli.r' l¡ t^û-t'i^i:" Ll^ ^ sti^iïi^s.îj.îs iüriílF tj±tü:t' KHûtlïûd ¡üJ'iíüüüJ ií-JütJi^SííiíBíi.ií.i.: -±:i 'i ¡i F-S gí "E 'S =UnitJ@ocstif ar sy« )OR g&QtCES MUST 3E AUHBEHËD - , « t ; rAW8tnroií§i¡ ^DEMS^^Gíl^OÍ^ATfONXfN Ti^ffi/Qd^E WJSFMA7X&WHAT 1$. USWQIBELQW*" 007 RX 68000 12500030154 02 2 5 1 5 0 1 5 0 8 0 DSTR 0 0 0 0 0 9 2 0 0 0 FRP0 DETECTIVE VIDEO FORENSICS TRAINING " ' SVC-TRAI-FNS-05 5 EACH @ 1,200.000000 COND CODE ,1 5 0 1 PHOTOSHOP 008 68000 • 12500030154 RX :OND CODE + Îr i Í DSTR 0 0 0 0 0920 00 FRP0 PS-CS5 699 .000000 QTY RECEIVED 1 QTY RECEIVED 699.00 DATE RECEIVED 02 2 5 1 5 0 1 5 0 8 0 DSTR 0 0 0 0 OCEAN SYSTEMS CLEAR. ID 68000 RX 1 2 5 00 0 3 0 1 5 4 5 5080 DATE RECEIVED EACH @ COND CODE 009 QTY RECEIVED 6,000.00 0920 EACH @ 00 FRP0 SFT-CLR-ID-Ol 995.000000 DATE RECEIVED 995.00 SUfflWT08K3JHAL A M OHE COJ»V:WfHElllBOtGE TO: MARICOPA COUEITY MARICOPA COUNTY S H E R I F F S O F F I C E (MCSO)• FINANCIAL SVS 01V - ACCTS PAY 2 3 4 N CENTRAL AVE. 7TH FLOOR PHOENIX, AZ 3 5 0 04 .Sjfcariai. Snsmiciicms: DYNAMIC TECHNOLOGIES, INC DBA OCEAN SYSTEMS 4 0 1 6 BLACKBURN LANE BROOKEVILLE MD 2 08 6 6 To: J3 age: 05 PODats: 05 3 1 12 Stankst #: BS1305-135 Vsndar#: 2011002011 D8ÜV8iy Da®: 0 6 1 5 12 Counttf Contact: SALLY 6 0 2 - 6 4 4 - 5 9 1 4 Âdtkess Sfiipment Ta: S H E R I F F ' S DEPARTMENT ATTN. VENDOR CONTACT ORDERING DEPARTMENT FOR S H I P P I N G INSTRUCTIONS Terms: Vèitdot Çantaçt: . . 3 0 1 - 4 2 1 - 1 7 8 5 ISisSiliSftfSii NET 30 DAYS FOB: D Daser,ption «pilai Psrchasa Order # PC'12C06090575 PURCHASE ORDER pEflSPia^ r . • 21 ¿ b r : — 3.IZ12 . Z ^ - m T U Z Z S - - r r r r ^ - ij-F; UìLB:t,[i;i :FiE! tïîÉÈ Jldliäid. B î i-l Sa ± EôHï:ô±ia:ÈL ti tt -i-^-T r=-n-?-r'--gf-V.''^rHrTTrrrrt-i-rr-rirrr• •y'ri-rp-'n-S-ìv-i-i-f n+-.¡n-i-1-r J ±liliaiiSin :i: i"Ì1±i: aittE itE î-BïiltŒô ï ^ M/QÌCES MUSTSE MUMBEREa^¡^m^mmNFôfmATmommmfQfœm RECEIVED BY Re : 12C06090575 PAGE TOTAL : 7,694.00 5 È Ë:fc lit SifiWBTT OSGlRW.iU»aO«E IVI^COP COUNTY COPY OFTHE !HVOJ€£ TO; MARICOPA COUNTY SHERIFFS O F F I C E (MCSO) FINANCIAL SVS DIV - ACCTS PAY 2 34 N CENTRAL AVE. 7TH FLOOR 'PHOENIX, AZ 35 004 PC 12C06090575 06 FODate: 05 3 1 12 Blanket*: B S 1 3 0 5 - 1 3 5 Vendor?«: 2 0 1 1 0 0 2 0 1 1 Deiivstv Oats: 06 1 5 1 2 County Contact: SALLY 6 0 2 - 6 4 4 - 5 9 1 4 Soeciai Instrueiiflttsi DYNAMIC TECHNOLOGIES, INC DBA OCEAN SYSTEMS 4 0 1 6 BLACKBURN LANE BROOKEVILLE MD 2 0 8 6 6 To: Parchase Order # PURCHASE ORDER S H E R I F F ' S DEPARTMENT ATTN. VENDOR CONTACT ORDERING DEPARTMENT FOR S H I P P I N G INSTRUCTIONS TBnns: VemiorContact: .. 3 01. - 4 2 1 - 1 7 85 NET 30 DAYS FOB:.: D ji-jijd^ñiateüî! ... OR SWQtCES MUST BE NUMBERED" ^DENTFm&'iMFOpmi^^ 010 02 2 5 1 5 0 1 5 0 8 0 DSTR 0 0 0 0 0 9 2 0 00 FRP0 ONE YEAR 8 0 0 # PHONE SUPPORT DTECTIVE SOFTWARE 68000 RX 1 12500030154 COND CODE -011 12500030154 COND CODE RECEIVED 3Y .PC QTY RECEIVED 1,295.000000 1,295.00 DATE RECEIVED 02 2 5 1 5 0 1 5 0 8 0 DSTR 0 0 0 0 0 9 2 0 00 FRP0 ONE YEAR 8 0 0 # PHONE SUPPORT DTECTIVE SOFTWARE 68000 RX YEAR @ : 12C0609057! â OTY RECEIVED YEAR @ 995.000000 3,980.00 DATE RECEIVED PAGE TOTAL [MATED TAX AMT GRAND TOTAL 5,275.00 1,838.23 !9,690.23 A) CGI mainframe Wednesday, May 30, 2012, 16:01:47 ?M PASSPORT FUNCTION'-: STATUS: PEND2 DOCID: RX 500 12500030154 05/30/12 04:01:06 PM BATID: ORG: REQUISITION INPUT FORM DATE : AC CT PRD: 3FY : ACT: E TRACK CO: DEL DATE: 06 30 12 VENDOR CODE 2011002011 0 RESP AGENCY/ORG: 501 5080 COMMENTS: MCSO:F NAME DYNAMIC TECHNOLOGIES, INC DBA TYPE: DHIP/BILL TO S85 318 ADDRESS OCEAN SYSTEMS BLDG/ROOM TAX: USE RESP PERSON OFFICER S. ESTRADA 4016 BLACKBURN LANE REO BY SALLY ESTRADA BROOKEVILLE MD 208 66 CONTACT: 301-421-1785 LINK: Y REO PHONE 23, 671 .0Í PHONE: 301-476-8015 BS ACCT: WHSE: ITEM TOTAL DISC CODE FRGHT TOTAL FREIGHT IND: FRGHT I/'D TOTAL AMT • TOT AMT I/D CALC TOT AMT TOTAL QTY TOT QTY I/D CALC TOT QTY 1/ JN FUND AGY ORG/SUB APPR UNIT ACTV FUNC OBJ/SUB JOB # RCAT TOTAL D 01 251 02 251 501 5080 501 5080 DSTR 0000 0920 00 DSTR 0000 0920 00 A — * S 0 01-APPROVAL 1 APPLIED FRP9 FRP0 8,115.4 6 15, 555.62 A — * HS 6 0-DOCUMENT MARKED FOR READ ONLY s 5 FT % A)CGImainframe PASSPORT Wednesday, May 30, 2012, 16:01:4 7 ?M DOCID: RX 500 12500030154 05/30/12 04:01:22 PM FUNCTION": BATID: ORG: 009-009 OF 009 STATUS: PEND2 COMMODITY CODE: 68000 ITEM CODE: 01- LINE NUMBER: 001 TEXT REF ACCT LN: 01 1.000 I/D: UNIT: CACK QUANTITY: I/D: LINE AMT: 7,613.00 UNIT COST: 7 613.000000 DISC AMT:' I/D: DISC CODE: TAX AMT: 502.4 6 LN TAX CODE: FREIGHT AMT: I/D: :OTAL COSI 8,115.4 6 DESCRIPTION: OCEAN SYSTEMS TOWER AVID MEDIA COMPOSER 5.0 MANUFACTURERS NAME : MANUFACTURERS NUMBER: TWR-MC-SFT-50 01 - S 4 3 3W-ACCT LN OBJ NOT = OBJ COMT 01-C705W-ACCT LN SOBJ NOT = SOBJ COMT 7\ \ mainframe - PASSPORT Wednesday, May j u , ¿uiz, io:uì:jd m FUNCTION: DOCID: RX 500 12500030154 05/30/12 04:01:21 ?M STATUS: PEND2 3ATID: ORG: 008-008 OF 009 01- LINE NUMBER: 002 COMMODITY CODE: 68000 ITEM CODE REF ACCT LN: 02 TEXT QUANTITY: 1.000 I/D: UNIT EACH UNIT COST: 200.000000 I/D: LINE AMT 200.00 DISC CODE: DISC AMT I/D LN TAX CODE: TAX AMT 13.20 FREIGHT AMT I/D TOTAL COST 213.20 DESCRIPTION: SHIPPING AND HANDLING FEES MANUFACTURERS NAME: MANUFACTURERS NUMBER: 01-S4 33W-ACCT LN OBJ NOT = OBJ COMT 01-C705W-ACCT LN SOBJ NOT - SOBJ COMT Wednesday, -May 3Ü, 2012, 16:01:bo ?M A) CGI mainframe - PAS SFORI 05/30/12 04:01:20 PM 500 12500030154 FUNCTION: DOCID: RX 007-007 OF 009 ORG: STATUS: PEND2 BATID: [TEM -CODE: COMMODITY CODE: 68000 01- LINE NUMBER: 003 mT-' ym REE ACCT LN: 02 i ILiAl I/D: QUANTITY: 4.000 UNIT EACH 400.00 LINE AMT I/D : UNIT COST: 100.000000 I/D: DISC AMT DISC CODE: TAX AMT LN TAX CODE: :/D: FREIGHT AMT TOTAL COST: 426.40 DESCRIPTION: AV STORAGE MANUFACTURERS NAME: MANUFACTURERS NUMBER: HDD-IDE-500G-00 01-S433W-ACCT LN OBJ NOT - OBJ COMT 01-C705W-ACCT LN SOBJ NOT = SOBJ COMT -/ mainframe - PASSPOR'J FONCTION: STATUS: PEND2 01- LINE NUMBER RE F ACCT LN QUANTITY UNIT COST DISC CODE LN TAX CODE weanesaay, ixiay JU, ¿U. j- o : u i : 3 4 f ivi DOCID: RX 500 12500030154 05/30/12 04:01:19 PM 3ATID: ORG: 006-006 OF 009 004 COMMODITY CODE: 68000 ITEM CODE: 02 TEXT: 1.000 I/D: . UNIT: EACH 2,112.000000 I/D: LINE AMT: 2,112.00 DISC AMT: I/D: TAX AMT: 139.39 FREIGHT AMT: I/D: TOTAL COST: !,251.39 DESCRIPTION: UPGRADE TO UNCOMPRESSED VIDEO MANUFACTURERS NAME: MANUFACTURERS NUMBER: 7010-20000-01 01-S 433W-ACCT LN OBJ NOT = OBJ COMT 01-C705W-ACCT LN SOBJ NOT = SOBJ COMT A) CGI mainframe PASSPORT Wednesday, May JU, zuiz, IO:UJ_: fi'i DOCID: RX 500 12500030154 05/30/12 04:01:18 PM BATID: ORG: 005-005 OF 009 STATUS: PEND2 01- LINE NUMBER 005 COMMODITY CODE: 68000 ITEM CODE: TEXT . REF ACCT LN 02UNI"! EACH QUANTITY 2.000 I/D: 580.00 LINE AMT UNIT COST 290.000000 I/D: I/D: DISC AMT DISC CODE 38 .28 TAX AMT LN TAX CODE I/D: FREIGHT -AMT FUNCTION': TOTAL COST 618.28 DESCRIPTION: 22IN LCD FLAT PANEL MANUFACTURERS NAME: MANUFACTURERS NUMBER: 1305-135-01-04 01-S 4 3 3W-ACCT LN OBJ NOT = OBJ COMT 01-C705W-ACCT LN SOBJ NOT = SOBJ COMT ix maini rame FUNCTION': STATUS: PEND2 0 1 - LINE NUMBER: REF ACCT LN: QUANTITY UNIT COST DISC CODE LN TAX CODE PASSPOP" Wednesday, May 30, 2012, 16:01:52 PM DOCID: RX 500 12500030154 0 5 / 3 0 / 1 2 0 4 : 0 1 : 1 7 PM BA.TID: ORG: • 0 0 4 - 0 0 4 OF 0 0 9 COMMODITY CODE: 68000 ITEM CODE. 006 TEXT 02 1.000 I/D: UNIT: EACH 3,978.000000 I/D: LINE AMT: i, 9 7 8 . 0 0 I/D: DISC AMT TAX AMT 2Gz.3 0 I/D:. FREIGHT AMT TOTAL COST: 240 DESCRIPTION: DETECTIVE FORENSIC BUNDLE DPLEX• MANUFACTURERS NAME: MANUFACTURERS NUMBER: S F T - 3 N D - F N S - 0 5 01-S433W-ACCT LN OBJ NOT = OBJ COMT 01-C705W-ACC1 LN SOBJ NOT = SOBJ COMT mainrraine FUNCTION': STATUS: PEND2 01- LINE NUMBER REF ACCT LN QUANTITY UNIT COST DISC CODE LN TAX CODE PAÜo FORT Wednesday, May J-U,. z u i z f ±b:Ui:bi PM DOCID: RX 500 12500030154 05/30/12 04:01:16 PM BATID: ORG: 003-003 OF 009 007 COMMODITY CODE: 68000 ITEM CODE: 02 TEXT UNIT EACH 5.000 I/D: ;,ooo.oo 1,200.000000 I/D: LINE AMT DISC AMT :/D: 0.00 999 TAX AMT :/D: FREIGHT AMT TOTAL COST: 6,000.00 DESCRIPTION: DETECTIVE VIDEO FORENSICS TRAINING MANUFACTURERS NAME: MANUFACTURERS NUMBER: SVC-TRAI-FNS-05 01-S433W-ACCT LN OBJ NOT = OBJ COMT 01-C705W-ACCT LN SOBJ NOT = SOBJ COMT .-_/ 'wtjrj. itlä. JLIi-L. X allLfc! — irtOOrWi ilcuucoua v, nay -/«J , ¿-sjj-i- , i w . u i . - . ^ - FUNCTION: DOCID: RX 500 12500030154 05/30/12 04:01:14 ?M STATUS: PEND2 BATID: ORG: 001-001 OF 009 01- LIME NUMBER: 009 COMMODITY CODE: 68000 ITEM CODE; REF ACCT LN: 02 TEXT v QUANTITY: 1.000 I/D: UNI1: TT-A p r j UNIT COST: 995.000000 I/D: LINE AMT: 995.00 DISC CODE: DISC AMT: I/D: TAX AMT: 53.67 FREIGHT AMT: I/D: TOTAL COST: 1,060.67 DESCRIPTION: OCEAN SYSTEMS CLEAR ID MANUFACTURERS NAME: MANUFACTURERS NUMBER: SFT-CLR-ID-OL 01 - S 4 3 3W-ACCT LN OBJ NOT = OBJ COMT 01-C7 05W-ACCT LN SOBJ NOT = SOB J COMT :GI mainframe - ?ASSPORr. FUNCTION: STATUS: PEND2 01- LINE NUMBER REF AC /-iql LN QUANTITY UNIT COST DISC CODE LN TAX CODE weanesaay, iviay ou, ¿.ux^., xu.wx.^u DOCID: RX 500 12500030154 05/30/12 04:01:15 ?M BAT ID: ORG: 002-002 OF 009 COMMODITY CODE: 68000 ITEM CODE: 008 TEXT: 02 UNIT: EACH I/D: 1.000 / n 699.00 LINE AMT 599.000000 I/D: • DISC AMT 4 6.13 TAX AMT I/D: FREIGHT AMT TOTAL COST: 745.13 DESCRIPTION: PHOTOSHOP MANUFACTURERS NAME: MANUFACTURERS NUMBER: PS-CS5 01-S433W-ACCT LN OBJ NOT = OBJ COMT 01-C705W-ACCT LN SOBJ NOT = SOBJ COMT A) Coi mamrrame - yffibfUKT ACTION: R SCREEN: RXTX USERID: MAP.J R E Q U I S I T I O N TRANSACTION 10= RX 12500030154 TEXT 05/30/12 04:01:33 PM TEXT COMMODITY LINE NUMBER= 009 TEXT LxNE QUOTE 1305-135 THESE ITEMS ARE DESIGNATED AND PLANNED EXPENDITURE TO ENHANCE PUBLIC SAFETY FROM TWO SPECIFIC HOMELAND SECURITY GRANT AWARDS (GRANT AGREEMENT #777208-07& #555208-07) . THE BOARD APPROVED THESE GRANTS ON FEBRUARY 22, 2012 (C-50-12-058-G-00 & C-50-12-059-G-00). ALL SHIPPING AND HANDLING FEES ARE ALREADY INCORPORATED IN THE PURCHASE ORDER. . - VENDOR.- DI RE CT ALL QUESTIONS TO OFFICER SALLY ESTRADA. AT f l ^ H H H H P (COUNTERTERRORISM DIVISION) . PURCHASE AGENT: JACKLEEN SPORE ~~ PLEASE NOTE *ALL ITEMS MUST BE RECEIVED AND INVOICED BY JUNE 30, 2012* 11-*L009 HEADER CHANGE' 001 003 005 007 009 011 013 015 OTT 019 MARICOPA COUNTY SHERIFF'S OFFICE GRANT EXPENDITURE REQUEST FORM GRANT: FUND: 251 AGENCY: 501 REPORTING CATEGORY: DATE: PAS code Department of Homeland Security Fiscal Year 2010 Homeland Security Grant Proaram LOW ORG: FRPO OBJ CODE: END DATE: SUB OBJ: D L ' 12/31/2012 .SZS5SM- AMOUNT: February 23, 2012 REQUESTED BY* 5080 DSTR , S^M • 36? f Officer Saiiy M. Estrada A9823 VENDOR OR SUGGESTED VENDOR(S): Dynamic Technologies DBA Ocean Systems 4016 Blackburn Lane Burtonsviile, MD 20866 800-253-7516 ext. 109 Fax 301-421-1785 AV Storage HDD-IDE-500G-00 Uncompressed Video 7010-20000-01 dTective Forensic Bundle SFT-BND-FNS-05 Photoshop CS5 PS-CS5 Ocean Systems ClearlD SFT-CLR-ID-01 Ornnivore Diaital Video Field Acauisition Thumb Drive EXPENDITURE CATEGORY (check one) Personnel Supplies & Services x Capital Equipment investigative Expense Brief explanation/justification of expenses: The Video Capture System is being purchased with Department of Homeland Security Fiscal Year 2009 funds. The Intelligence / Criminal Research Unit identified the need for a video ana image forensic system based on requests to isolate and or enhance an image from a video or still photo from field personnel over the past several years. The video capture system will be assigned to the Maricopa County Sheriffs Office Intelligence / Criminal Research Unit, and will enhance the capability of the office to investigate criminal activity and terrorism. This svstem will also create a resource that is currently unavailable within the state. Division Commander Approval: L'i — ; ^ ^ Date: Bureau Chief Approvai: Date: Bureau Chief Approvai: CFQ Date:' Financial Approvai: Grant Administrator fCI\ /'// 7 / / 0 /?- cH RECEIVED !H I IZ. Nö Öfc' j ÂPR % S Z012 Business Operations MARICOPA COUNTY SHERIFF'S OFFICE i To: Lt. J. Bailey SI 10 Memorandum j From: Officer Sally M. hstrada i Intelligence / Criminal Research Unit Counter Terrorism Unit : ; Subject: I joseoh M. Aroaio. Sheriff : I Homeland Security Grant Program-Grant Expenditure j Date: Request 04/12/12 Video Capture Project This memorandum is to respectfully request the expenditure of $21,349.36 of the Department of Homeland Security Fiscal Year 2010, Homeland Security Grant Program funds, for the purchase of the following: Video Capture System (to include compression system, storage, thumb drive and software). The Video Capture System is being purchased with Department of Homeland Security Fiscal Year 2009 funds. The Intelligence / Criminal Research Unit identified the need for a video and image forensic system based on requests to isolate and or enhance an image from a video or still photo from field personnel over the past several years. The video capture system will be assigned to the Maricopa County Sheriffs Office Intelligence / Criminal Research Unit, and will enhance the capability of the office to investigate criminal activity and terrorism. This system will also create a resource that is currently unavailable within the state. On February 22, 2012. on agenda number C-50-12-059-G-00 the Maricopa County Board of Supervisors accepted the Department of Homeland Security Fiscal Year 2010, Homeland Security Grant Program funds, grant award number 777208-07. This project was funded out of two different Department of Homeland Security Fiscal Year grant funds, $8294.38 from 2009 Homeland Security Grant" Program funds and $24,294.62 from 2010 Homeland Security Grant Program funds for a total of S33,589.00. Attached is the 2009 Homeland Security Grant Program project detail workbook budget narrative that delineates what is to be purchased with the 2010 funds. Any questions or concerns related to this purchase should be directed to the project manager listed on this memorandum. t / v yif^ O , All products are to be shipped to: Attn: Sally M. Estrada Project Manager: 5000-135 R10-93 ÍMW97 vi.O 5/27/93) Officer Sally M. Estrada 0 Jv^^ rQ^ j^IV/t n f t í ^ f i jA & A'1 o iL™ m^TTffl-mriKm Division S Vendor Information: estradafemcso.maricoTia.gov Dynamic Technologies DBA Ocean Systems 4016 Blackburn Lane Subject To Change Burtonsville. MD 20866 800-253-7516 ext. 109 Fax 301-421-1785 , Qty Description AV Storage - 500GB SATA300. 7200RPM (Internai- 2TB total) Upgrade to uncompressed Video: Avid Mojo DNA SDI: Video In/Out Composite, S-Video, SDI, Optional Component, Audio In/Out Stereo RCA unbalanced. dTective Forensic Bundle dPlex, dPlexPro V2, dVeioper. dVeioper 4D, DVR Dcoder V2, SpotLight MAGNIFi, arithMATIC, arcive-R, Frame Sync - Incl Training 1 Person 4 Days - lyr 800 Phone support and software upgrades PHOTOSHOP CS5 WIN (Latest Full Install) Ocean Systems ClearlD - Forensic Image Clarification Plug-Ins for Adobe PhotoShop - Incl 1 yr 800 Support and 1 yr of Free Software Upgrades Omnivore Field Acquisition Video Thumb Drive 22IN LCD Flat Panel - NEC 1600 xl200 Unit Price Fart No. HDD-IDE500G-00 7010-20000- Total S100.00 S400.00 S2,l 12.00 $2.112.00 23,978.00 S3,978.00 PS-CS4 SFT-CLR-ED01 $699.00 S699.00 3995.00 S995.00 OMN-SFT-Ol S499.00 S499.00 VGA-LCD-02201 S290.00 S580.00 01 SFTBNDFNS-05 dTective Software & Ocean Systems Hardware plus dTective ClearlD Upgrades and IT support dTective Video Forensics Training @. MCSO. Ocean Systems will come onsite and bring mobile lab. (Training for 6 personnel) S5,275.00 S6.000.00 Sub-total S20.538.00 Shipping and Handling S200.00 Taxes (6.6%) $611.36 Total S21.349.36 Ocean Systems Proposai Quote! Maricopa C o u n t y S h e r i f f s Office To:; 100 W. Washington Street Suite 1900 Facial Recognition . Phoenix, AZ 85003 Attn:jSally Esiraaa Phon. mcso.maricoDa.gov cmaifT Order! Dynamic Technologies dba Ocean Sysxems Add's:; 4016 Blackburn Lane Burionsville, MD 20866 Attn:: Doug Perkins Phone:: 800-253-7516 Ext 109 Fax: (301)421-1785 Qty 1 Ship To: Attn: Phn: Fax: Date: Terms: Date Req'd Order Total: SM ID:¡ Unit Price 7613 Description Ocean Systems Tower Avid Media Composer 5.0 ,Six Core Xeon X5650 2.66GHz 1333MHz, 6 X 1024MB DDR3 1333 DIMM (6GB RAM),nVidia FX3800 VGA card 1 GB 1, Pioneer DVR116Dual Layerw/ Roxio Creator, HDD, 500GB SATA.DV25 PCI CARD, 3 6PIN 1,OS, MS WIN Professional 7, CD,OEM, Ghost Utility,FDD, BLK 1.44 MB, Mouse,MS Intelli Optical,EDIROL by Roland MA-15D Speakers, Avid Color Coded Keyboard, 6 USB, 3 FireWire. 100 AV Storage - 500GB SATA300, 7200RPM (Internal- 2 TB total) Upgrade to uncompressed Video: Avid Mojo DNA SDI Video In/Out Composite, S-Viaeo, SDI, Optional Component, Audio In/Out Stereo RCA unbalanced. 2112 290 221N LCD Flax Panel-NEC 1600 x1200 Extended 7,613 TWR-MC-SFT40 400 HDD-IDE500G-00 2,112 7010-2000001 580 VGA-LCD-022 01 dTective Forensic Bundle aPlex, dPlexPro V2, dVeloper, dVeloper 4D, DVR Dcoder V2, SpotLight, MAGNIFi, arithMATIC, arcive-R, Frame Sync - Incl Training 1 Person 4 Days - 1yr 800 Phone support and software upgrades dTective Video Forensics Training - 1 Additional Student 4 days (second -sixth student trained) - @ MCSO. Ocean Systems will come onsite and bring our mobiie lab. Training can also be taken at our facility in Maryland. (1 yr prepaid voucher 6 Persons total) •1 3978 3,978 SFT-BNDFNS-05 1200 6,000 SVC-TRAIFNS-02 699 995 PHOTOSHOP CS5 WIN (Latest Full Install) Ocean Sysxems ClearlD - Forensic Image Clarification Plug-Ins for Adobe PhoxoShop - Incl 1 yr 800 Support and 1 yr of Free Software Upgrades 699IPS-CS4 995 SFT-CLR-ID01 200 S&H item removal/substitution may require price recalculations r Page 1 Total: $22,577.00 Quote Maricopa County Sheriffs Office Ship To: 100 W. Washington Street Suite 1900 Facial Recognition Phoenix, AZ 85003 Sally Estrada To: Attn Phn Fax estraaatajmcso.maricoo; .QOV Order Dynamic Technologies aba Ocean Systems Add's:j4016 Blackburn Lane iBurtonsviile, MD 20866 Attn: Doug Perkins Phone: 800-253-7516 Ext 109 Fax: (301)421-1785 Qty Description JL 1 additional Year 800# Phone Supoon dTective Software & Ocean Systems Hardware plus dTective < ClearlD upgrades. j cnecK box wnen faxed Q10-8241 Date:; MU^HFrice Subject Tc Change Terms:jNef 30 Date Req'd Order Toiai: Support contracts with periods of 3 years or more are discounted to $995 oer vear. 1 additional Years 800# Phone Support dTective Software & Ocean Systems Hardware plus dTeciive & ClearlD upgrades.(5 years Total) Item removal/substitution may require price recalculations Page 1 Unit Price 1295 Extended ,295 WAR-XPRDTCV-01 995 3,980 WAR-XPRDTCV-01 STATE OF ARIZONA Department of Homeland Security 2009 STATE HOMELAND SECURITY GRANT PROGRAM PROJECT DETAIL WORKBOOK Maricopa County Sheriffs Office 117208-07 Equipment - Budget Narrative Budget Description: List each Item from your budget worksneat pages in the same oraer in which they are listed on the proceeding page. For Equipment, eacn Allowable Equipment Category (PPE, Interoperable Communications, Detection, sic.) must be listed, Under the federal guidelines "Equipment" has been defined as any single item that has a value of more than 5,000 and a life expectancy greater than a year. However, for this budget narrative piease be sure to include any and all items that can be found on the AEL. Please be sure to provide a brief description of each item and how each item will be utilized. Equipment cost estimates must be listed. For each item of equipment, iist the Authorized Equipment List (AEL) Item Number. The most current AEL can be found on line at the Responder Knowledge Base at the following website: www.rkb.us. If "Other Authorized Equipment" v/as annotated, specify the equipment here. All aquipment associated with this grant must be listed on this page only. If you have any questions or concerns regarding the A E L please feel free to contact Michael Stidham at< SHSS Objective Action Item(s): l . S . l 1.5,2 1.5.3 1.5.4 2.1.1 2.1.2 2.1.3 2.1.4 2.1,5 2.2.1 2.2.2 3.1.2 3.2.1 3.2.2 3.3,14.1.2 4.3.1 4.3.2 5.1.3 initiative Title: Strengthen Information Sharing anû Collaboration Capabilities Equipment Category^The Maricopa County Sheriffs Office will purchase computer software, hardware, and digital storage devices, services, training and maintenance that will support the Facial Recognition Video Capture Project. Brief Description and Utilization: AEL S Hem Description Quantity Cosi Total Cosí ÁZDOHS Approved Approved Quantity Approved Cost 04HW-01-INHW Computer w/ added digital storage, hard drives, monitor 1 $13,506.00 $.13,506.00 Susan Dzbanko 1 04HW-01-INHW Omnivore Thumb Drive 1 $630.00 $630.00 Susan DzbanKo 1 $630.00 131T-0Û-FACE dTective Forensic Bundle 1 S5.019.00 $5,019.00 Susan Dzbanko 1 $5,019.00 13IT-00-FACE Photoshop CS5 5882.00 $882.00 Susan Dzbanko . 1 13IT-00-FACE ClearlO 1 $1,256.00 $1.256.00 Susan Dzbanko 21GN-00-MAIN Service and Maintenance 1 56,066.00 $6,066.00 Susan Dzbanko 1 21GN-OQ-SHIP 1 $230.00 $230.00 Susan Dzbanko 1 $230.00 1 36,000.00 $6,000.00 Susan Dzbanko 1 $6,000.00 Approved $25,294.62 Shipping and Handling 21GN-0D-TRNG vender training specific to computer ana software to be 1-nnxJ ¡ Totals For Maricopa County Sheriffs Office Contract Number 777208-07 yiAppEquipBNDetati Friday, January 13, 2012 Requested $33,589.00 $5.211.62 $882.00 $1,256.00 $6,066.00 Pagi : of 1 STATE OF ARIZONA Department or homei ria Security TH-HOWlELANCTSECURlfTy GSANTRROGRAMTÂRBUCAT/iOffe ffpt h b age jiovyafiistd pmenB-ategoiSt i B r t ^ a M P ^ ^ S & P f n W i n i a a H W B S i s I —L. H bo e o ne ae > nd n em hate n be-îo na an th Ac_ t- EE) I J e i i M j j ! a l M PfnetiS H S S » ÊH AK p nae Kn ISilaiSsl edge,ci 1.5.1 1 . 5 . 2 1.5.3 1 . 5 . 4 2 . 1 . 1 2.1.2 2.1.3 2.1.4 2.1.5 2.2.1 The Maricopa County Sheriffs Office will purchase computer software, hardware, and digitai storage devices, services, training and maintenance that will support the Facial Recognition Video Capture Project. j a4HW-01-INHW::£ Compiner w/ added digital storage, hard drives, iranitor 1 513,506 iîTiôT a'Tecti\e Forensic Bundle 1 55,019 35.019 Photoshop CS5 1 $882 3882 13IT-00-FACE CleariD 1 51,256 S 1.256 04HW-01-INHWλ., Omnivore Thumb Drive 1 5630 5630 Service and Maintenance -, S6.066 S6.066 Shipping and Handling 1 $230 S 2 30 ! vender training specific io compuier and software to be purchase 1 56.000 56.000 J 13IT-00-FACE 13IT-00-FACE ^ 21GN-00-MAIN 21GN-00-SHIP ^ 2IGN-OO-TRNG;^,. I 1 - SelectAEL # 0 SO SO 1 -Select PEL it 0 SO SO 1 - Select AEL# Vi 0 SO SO 0 30 SO SO SO SO 'SO SO 30 SO SO SO SO so so so so so so so so so so so SO I 1 -Select AEL 3 1 - Select AEL S 0 0 0 0 0 0 0 0 0 1 - Select A£Li-^;.j 'J T- SelectAEL if '.^.j 0 0 I 1 - SelectAEL if ^ 1 - Select AEL # ± 1 - Select AEL S v1 -Select AEL # . 4 , 1 - Select AEL # l ' - Select AEL # 1 - Seiect AEL # * 1 - Select AEL S ... 1 - SelectAEL # 1 - SelectAEL £ ; - SelectAEL s 1 - Select AEL ? 1 - Select AEL 1 ! J i 0 0 0 0 isSMttst 30 I sol 30 ÏC 30 SO 30 30 ! ,0 K B Capri J u n g e i s - SHERIFFX From: Sent: To: Subject: Suzanne Baier - SHERIFFX Tuesday, Mav 15. 2012 2:59 PM CaDri Jungeis - SHERIFFX FW: EquiDPurchaseMem FRP9 : RP0 - Video CaDture Svstem.doc _aon—r-r !. From: Jacqueline Edwards - OMBX Sent: Tuesday, May 15, 2012 1:56 PM To: Suzanne Baier SI ICRIITX Subject: RE: EquipPurcnaseMem FRP9_FRP0 - Video Capture System.doc Hi Suzanne, OMB approves this capital freeze exemption request. Thanks! Jacqueiine Jacqueline Edwards. MA Management and Budget Analyst Maricopa County Office of Management and Budget 301 W. Jefferson St., 10th floor Phoenix, AZ 85003 Phone: 602-505-5601 Email: edwardsi003(5>maii.maricooa.gov From: Suzanne Baier - SHERIFFX Sent: Tuesday, May 15, 2012 1:24 PM To: Jacqueline Edwards - OMBX Subject: EquipPurchaseMem FRP9_FRP0 - Video Capture System.doc Hello Jacqueline— 3elow is an exception to purchase grant-funded equipment from two specific homeland security grant awards (Grant Agreement # 777208-07 & #555208-07). The Board approved these grants on February 22, 2012 (C-50-12-058-G-00 & C-50-12-Q59-G-00). The equipment will be used by the Intelligence/Criminal Research Unit and will enhance the capability of the Office to investigate possible terrorism and criminal activity. 1 - Computer with added digital storage, hard drives and monitor ($28,151) This also includes the required specialized software bundles, required training, maintenance and misc. items to get the system operational Shipping: $200.00 Sales Tax: $1,113.81 Total Estimated Cost: $29,464.31 String: 251-501-5080-DSTR-FRP9-920/00 ($21,349.36) String: 251-501-5O80-DSTR-FRPO-92O/OO ($8.,115.45) Please advise. Suzanne R. Baier Maricopa County Sheriffs Office 102 W. Madison Street Phoenix. Arizona 85003 Joseph M. Arpaio Sheriff " _ot»eor> M Aroaio. Ghentt jasoon M Aroaio. Shantt April 9. 2012 To Whom It May Concern: Please authorize Materials Management to proceed with the acquisition of the following iiems: 1 - Computer with added digital storage, hard drives and monitor ($28,151) This also includes the required specialized software bundles, required training, maintenance and misc. items to get the system operational Shipping: $200.00 Sales Tax: $1,113.81 Total Estimated Cost: $29,464.81 String: 251-501-5080-DSTR-FRP9-920/00 ($21,349.36) String: 251-501-5080-DSTR-FRP0-920/00 ($8,115.45) This funding can not be re-allocated to fund operations. These items axe a designated and planned expenditure to enhance public safety from two specific homeland security grant awards (Grant Agreement # 777208-07 & #555208-07). The. Board approved these grants on February 22, 2012 (C-50-12-058-G-00 & C-50-12-059-G-00). Unless this expenditure is approved, the funding will have to be returned and performance of the grant will be jeopardized. This equipment will be used by the Intelligence/Criminal Research Unit and will enhance the capability of the Office to investigate possible terrorism and criminal activity. Requester: Sally Estrada Intelligence/Criminal Research Unit Authorized: Scott Freeman Chief of Administration APPENDIX A MARICOPA COUNTY MATERIALS MANAGEMENT SOLE SOURCE JUSTIFICATION Purpose — Used, to communicate to the Procurement Officer thai: a Only one specific material or service.can reasonably meet the County's need. Only one-vendor can reasonably provide thai.material or service. If only the first condition is met, this will be a brand name procurement. Your request for sole source musi be approved by Materials Management prior to being forwarded as a BOS Agenda Item. Your request for sole source procurement will be reviewed by the Procurement Officer responsible for this material or service. Please provide the following requested information and submit this form to the Materials Management Department. À sole source justification cannot be based on price alone. If your request for sole source is approved., the Procurement Officer will need to determine if the price is fair and reasonable. GENERAL INFORMATION Today's Date: 4/17/12 Requesting Department Criminal Research Unit Department RX#: Department B u d g e t Info: F u n d : 251 A g c y : 501 Org: 5080 ACT: D S T R O B J : S u b O b j : S 33.589 Rent Cat: FRP9/FRP0 CONTACT INFORMATION (Person to contact if the Procurement Officer has questions concerning this procurement Requestor Name: Sally M. Estrada A9823 Telephone Number: ÊBB^RggBfgï Facsimile Number: Email Address: S Estrada!¿ü.mcso.maricoDa.20v VENDOR INFORMATION r Vendor Name: Point of Contact: Telephone Number Facsimile Number: Email Address: Estimated Cost/Price: Dynamic Technologies DBA Ocean Svstems i Doue Perkins j 800-253-7516 ext. 109 ! 302-421-1785 • MATERIAL / SERVICE INFORMATION: NEEDS STATEMENT The Criminal Research Unit of the Maricopa County Sheriffs Office Describe in detail the material or service to be procured and haw only it meets your needs. mission is to provide local, state, federal and international agencies an investigative resource and deconfliction, when necessary, by providing potential identification of suspects committing suspected criminal and/or terrorism activity. We accomplish this by being a member of the Arizona Counter Terrorism Information Center and providing assistance to multiagency task forces and single agency cases. With a database of 28 million images that grows by 7,000 images a day, our limitation is the acceptance of video. We currently only have the means of providing support through still image capture with no enhancement capabilities. With this grant we hope to obtain an all-encompassing system that will allow the capture of stills from video from proprietary based systems. This will enable the Criminal Research Unit to more readily and effectively process video; thus meeting the needs of law enforcement more expeditiously. Law enforcement agencies across the country, including Arizona, receive many reports of persons taking photographs or video of critical infrastructures (e.g. dams, courts, power plants, stadiums, malls, etc.). Examples of cases in point are the following: Surveillance videos were requested by a Glendale Terrorism Liaison Officer from several major stores and shopping mall venues. The detective and Criminal Research Unit officer viewed the footage and identified several possible frames that might provide a possible lead. The officer phoned the corporate offices of the aforementioned stores/malls and requested the selected frames. When the frames arrived a week later, they were not the correct ones. This happens time and again within our unit With the Ocean Systems dTective Video Forensics system we could have pulled the stills with the officer present and used the Ocean Systems ClearlD software to clarify and enhance the image. Other instances we see include officers involved in homicide cases that encounter a proprietary system that the employees are unable to use effectively; therefore footage or stills are unable to be utilized. With the Ocean Systems Omnivore thumb drive, the officer would be able to insert the device and capture all pertinent video, which can be processed by the dTective Video Forensics system within hours of capture. Major league sporting events and large attractions are an additional hurdle for law enforcement; they provide great footage, however, obtaining image stills from video in a timely and effective manner that is usable is a constant obstacle. Again with the Ocean Systems Omnivore thumb drive, dTective Video Forensics system and ClearlD software, a product can be produced in a timely and effective manner. FEATURES/REQUIREMENTS Frequently, Criminal Research Unit is presented with video only, for these cases we to refer the case agent to a single source or request they return to the proprietor of the video system to obtain additional images. Most times this process takes up to a week or two. With the Ocean Systems Omnivore thumb drive, dTective Video Forensics system and ClearlD software in place at the Criminal Research Unit, investigative response can be minimized and effective, timely results can be returned. i Manufacturer/model existing equipment; None i identify the major features/capabilities that are required. What unique design/performance featureis) make this material or vendor the only one that can meet your requirements? Provide a brief explanation as to whv onlv these features or this Ocean Systems dTective Video Forensics system with the ClearlD j software is built for capturing and clarifying video and processing images } of ail kinds. dTective Video Forensics unit makes the process of capturing i vendor can meet your requirements. Identify the manufaawenmodel or your existing equipment, service or system, if applicable. ana clarifying video simple by removing the need for proprietary player, From there the user can employ the various system features to enhance the video. Some system features include enhancing detail, brightening, magnifying, spotlighting items, and blurring items just to name a few. j j ' The ClearED software integrates seamlessly with Adobe Photoshop to : clarify images without ruining the original evidence. Additionally it j automates processes within Photoshop so the user does not have to master j the additional program. ClearlD has an integrated verification report to document the changes to a photo so there is no need to manually record the settings and the work can be easily reproduced for peer review or court room presentation. i j 1 i] j • Ocean Systems to my knowledge is the only vendor that provides a video and image capture thumb drive that is password secured. The Omnivore thumb drive has the ability to capture evidence directlv from the machine that recorded it and then the user can instantly view it without the need to load proprietary viewers. The vendor provides four days of on site training with their mobile lab; the cost was included in the quote. COMPETING The following systems were evaluated but did not have the capability, BRANDS/VENDORS training program and ongoing system support that was identified in our INVESTIGATED needs assesment to accomplish and maintain our mission and leverage our Did you consider other mcaenais or vendors with grant funding for long term operations. similar capabilities? Indicate specific competitor s brands/models or vendors that were investigated and describe why they do not meet your requirements. You need to state that — to the best of your knowledge — these are the only companies maldng this material, equipment or providing this service. List sates representatives and their phone numbers so the Procurement Officer can contact litem to verify that other materials, equipment or services do not meet your requirements. i 1 j StarWitness Sales Representative: Sara Barker Work Phone No.: (919) 610-4465 mmmmm* Model Considered: StarWitness Agent Desktop StarWitness Agent Desktop is built for capturing and clarifying video only. Law enforcement agencies receive images of all kinds from all sources; some examples are digital video files, analog video, still camera shots, and scanned images. StarWitness Agent Desktop does not have a platform for processing these types of images, in order to further clarify images obtained from StarWitness Agent Desktop, one must utilize and master other programs, such as Adobe Photoshop. Additionally the vendor provides one day of training at their facility in Cary, North Carolina, with travel costs and per diems covered by the purchasing agency. Cognitech Sales Representative: Lana Work Phone No.: (626) 796-0326 ext. 123 Email: j m i ^ m i H P H B B ^ Model Considered: Tri-Suitell Tri-Suitel 1 is a combination of three systems that are not sold individually; they are Video Investigator™. ViaeoActive™ and AutoMeasure™. Per the terms and conditions provided by Cognitecn. the ! service contract only covers a maximum of four technical support incidents per subscription year; where a technical support incident is i defined to be caused by a single root cause problem ana not to exceed one ! i i I j i j i ! i i i ' j hour of support (support includes GoToAssit, email and/or phone support). If the support exceeds one hour a new incident is generated, While the vendor is discounting the software upgrade license and technical support if we should go over four technical support incidents ! the County will be billed for the additional support. The vendor provides I on site training, however specifics where not provided by the company as to the covering of costs nor was the training offered or mentioned in the requested quote. . BRAND NAME No. Ocean Systems does not use a distributor nor is the system sold by any (FOR MATERIALS ONLY) other entity. I ! is the specific brand/model being recommended for procurement available from, more than one source (i.e., more than one dealer or distributor)? If Yes, this will be processed as a brand name procurement. Provide the company name(s) of known sources for this item. CONFLICT OF'INTEREST" STATEMENT The department agrees that there is no real or potential conflict of interest in recommending this material or service as a sole source procurement. NOTE: If a real or potential conflict exists, contact the Procurement Officer listed on your Requisition. DEPARTMENT DIRECTOR/DEPUTY APPROVAL By signing below, the department director certifies that the information submitted on this form is accurate and complete. The Jifíal determination of sole source or brand name will be made by Materials Management. Signait Date OFFICE OF MANAGEMENT AND BUDGET DIRECTOR/DEPUTY APPROVAL All materials or service requirements must be coordinated with the Office of Management and Budget to ensure funds availability. If sufficient funds are not available for this requirement, this request will be not approved by the Office of Management and Budget and will be returned to the Requestor. [ J Funds not currently available for this request. [ ] Funds are available for this request. Signature Date \ OFFICE OF ENTERPRISE TECHNOLOGY DIRECTOR/DEPUTY APPROVAL (If applicable) If technology-related materials or services are required, this form must be forwarded to OET for coordination and/or approval. If this procurement request is not approved by OET, the form -will be returned to the Requestor. [ 1 Approved. Recommended purchase is in line with. Maricopa County's strategic technology plan or currently installed equipment or service and is considered to be a sole source procurement. [ ] Not Approved. Recommended purchase is not in line with Maricopa County's strategic technology plan or currently installed equipment or service, or is not considered to be a sole source procurement Signature Date MATERIALS MANAGEMENT USE ONLY [ ] Sole source approved - purchase as requested [ ] Sole source not approved - issue solicitation using brand name only or performance specifications Procurement Officer Signature Date Send signed, completed form to: Materials Management Department, 320 West Lincoln Street, Phoenix, Arizona 85003 MARICOPA COUNTY SHERIFF'S OFFICE GRANT EXPENDITURE REQUEST FORM GRANT: PAS cade Department of Homeland Security Fiscal Year 2009 Homeland Security Grant Program FUND: 251 AGENCY: 501 5Ö8Q LOW ORG: REPORTING CATEGORY: FRP9 SUB OB*; OBJ CODE: - END DATE: DS7R 06/30/2012 February 23, 2012 DATE: REQUESTED BY: AMOUNT: Officer Saily M. Estrada AS823 Dynamic Technologies DBA Ocean Systems 4016 Blackburn Lane Burtonsvills, MD 20886 800-253-7516 exL 108 Fax 301-421-1785 VENDOR OR SUGGESTED VENDOR(S): Tower TW R-MC-SFT-50 LCD Fiat Panel Monitors VGA-LCD-022-0Q1 EXPENDITURE CATEGORY {check one) Personnel Supplies & Services Capital Equipment x investigative Expense Srief explanation/justification of expenses: The Video Capture System is being purchased with Department of Homeland Security Fiscal Year 2009 fends. The Intelligence / Criminal Research Unit identified the need for a video and image forensic system based on requests to isoiaie and or enhance an image from a video or still photo from field personnel over the past several years. The video capture system will be assigned to the Maricopa County Sheriffs Office intelligence / Criminal Research Unit, and will enhance the capability of the office to investigate criminal activity and terrorism. This system will also create a resource that is currently unavailable within the state. Division Commander Approval: (¡¿¿J), Date: 1tyf" 4 Bureau Chief Approval; / / ^ n Bureau Chief Approval: CFO Financial Approval: Grant Administrator 6iiH- )X i-T y L. / / / f A pfyt^t-f y-. t.- if. o V ; V v Ko i Date:fr/ i /y7 • Il • v, -.'JlLj) t \/ ^\ vA V ! Date: --> /• ' I [ -j TMusii i n ^ 4 RECEIVED P ^ A P R 0 W 2 3 2012 Business Operations Command MARICOPA COUNTY SHERIFF'S OFFICE To: Sgt. R Johnson #1492 Memorandum From: Counter Terrorism Unit Subject: Joseph M. Aipaio, Sheriff Officer Sally M. Estrada U A Intelligence / Criminal Research Umt Homeland Security Grant Program-Grant Expenditure Request Date: 04/12/12 . Video Capture Project This memorandum is to respectfully request the expenditure of $8115.45 of the Department of Homeland Security Fiscal Year 2009, Homeland Security Grant Program funds, for the purchase of the following: Video Capture System tower. ~ The Video Capture System is being purchased with Department of Homeland Security Fiscal Year 2009 funds. The Intelligence / Criminal Research Unit identified the need for a video and image forensic system based on requests to isolate and or enhance an image from a video or still photo from field personnel over the past several years. The video capture system will be assigned to the Maricopa County Sheriff's Office Intelligence / Criminal Research Unit, and will enhance the capability of the office to investigate criminal activity and terrorism. This system will also create a resource that is currently unavailable within the state. On February 22, 2012, on agenda number C-50-12-058-G-00 the Maricopa County Board of Supervisors accepted the Department of Homeland Security Fiscal Year 2009, Homeland Security Grant Program funds, grant award number 555208-07. This project was funded out of two different Department of Homeland Security Fiscal Year grant funds, $8294.38 from 2009 Homeland Security Grant Program funds and $24,294.62 from 2010 Homeland Security Grant Program funds for a total of $33,589.00 Attached is the 2009 Homeland Security Grant Program project detail workbook budget narrative thai delineates what is to be purchased with the 2009 funds. Any questions or concerns related to this purchase should be directed to the project manager listed on this memorandum, All products are to be shipped to: 5215 S. 39th Street Phoenix, Arizona 85040 Attn: Sallv M. Estrada Project Manager: Officer Sally M. Estrada Counterterrorism Division 602-644-5914 office S estradai ¿.meso.maricoDa.gov 5ÜÜÜ-135 R1Ü-93 ¡MW<>7 vl.ü á/27/98) ¿v A- ffi HHK-lb-^Ulc 2 I M 1 L • Ì J U ' ui >Ì_4I I Department of Homeland Security 2009 STATE HOMELAND SECURITY GRANT PROGRAM PROJECT DETAIL WORKBOOK [Maricopa County Sheriffs Offica 555208-07 Equipment - Budget Narrative ¡Budget DMOrtptton: Uat each item from yourfcuagetwomsnwt page» in the same order in which they are itateq on tha proceeding page, for equipment, iaach Allowable Equipment category (PPE, interoperable Communication», Detection, ate.) must be listed. Under the federal guidelines "Sjuipmenr has {bean defined as any single item inert has a value oi mow than 5,000 and a life expectancy greater man a year. However, for this budget narrative please lbs sure to Include any and ail Home that can be found on the AEL Plea»«, be 3ure to provide a brief description of each Item ami bow each item will be ¡utilized. Equipment coat estimates must be ¡¡»tad. For each item of equipment. Hat the Authorized Equipment List (AEL) Item Number. The moat current ¡AEL can be found on line at the Fteaponder Knowledge Base at the following website: www.rxb.us. If "Other Authorized Equipment" was annotated, [specify the equipment here. All equipment associated with thl» grant must be listed on this page only. !f you have any questions or concern* regarding the (AEL. please feel Ifee to contact Michael Siidhsm at msildham@BZdoha.sov, ÎSHSS Objective Action ltem to bs 1 1230-00 1 56,000.00 Totals For Maricopa County Sheriffs Office Contract Number 666208-07 .-MAppSwaWOiBi friiay. i i m m r r 13,2012 TsunCûtt Ssquesttd $33,689,00 SQ.QQ 30.00 $0.00 50.00 Page I D[" 1 TDTHL P . 0 6 Venaor Information: Dynamic Technologies DBA Ocean Systems 4016 Blackburn Lane Subject To Change Burtonsville, MD 20866 800-253-7516 ext. 109 Fax 301-421-1785 T^S1,«y, Taxes (6.6%) Total S $ $ 7613.00 5Q2 _ 45 8,115.45 I RHH-Lfa-^Wlü l i : It: Proposal # a i fl- [ Ocaan Systems Proposai Quota; Maricopa County Sheriffs Office To; 100 W. Washington Street Suite 1900 Facial Recognition Phoenix, AZ 35003 Attn; Sally Estrada Phone; 602-644-5914 email: s_ astradaggmgsa.mancooa.gov Oraerj Dynamic Technologies dba Ocaan Systems Add's:i 4016 Blackburn Lane Burtonsviiie. MD 208B5 Attn: Doug Perkins Phone: 800-253-75*16 Ext 109 Fax: (301)421-1785 Ship To:; Attn: Phn:; Fax; Dais:; TermssjNet 30 Date Roq'di Order Total-.il S22.S77.00 Description jOcearrSystems Tower Avid Madia Composer 5.0 ¡S& 7613 AV Storage -500G8 SATA300,7200RPM (Internal- 2 TO total) 100 Upgrade to uncompressed Video: Avid Mojo DNA SDÌ : Video In/Out Composite, S-Video, SDl, Optional Component. Audio In/Out Stereo RCA unbalanced. 2112 290 22IN LCD Fiat Panei - NEC 1600 X1200 dTactive Forensic Bundle dPtax, dPtexPro V2, dVeloper, dVeloDar 4D, DVR DcoderV2, Spotlight. MAGNlFi, arithMATIC, arcive-R, Frame Sync - Incl Training 1 Person 4 Days - 1yr 800 Phone support and software upgrades dTectlve Video Foransics Training - 1 Additional Student 4 days (second -sixth student trained) - @ MCSO. Ocaan Systems will come onsite and bring our mobile lab. Training can aiso be taken at our facility in Maryland. ¡1 yr prepaid voucher 8 Persons total) 3S78 1200 PHOTOSHOP CS5 WIN (Latest Full Install) Ocean Systems ClearlD - Forensic Image Clarification Plug-Ins for Adobe PhotoShop - Incl 1 yr 800 Support and 1 yr of Free Software Upgrades 995 7,613 JWR-MC-5PT40 400 HDD-IDE500G-QO 2,112 7010-2000001 580: VGA-LCD-022J 01 3,978 SFT-3NDFNS-05 6,000 SVC-TRAtFMS-02 PS-CS4 995 SFT-GLR-ID01 S&H 200 item ramovaUsubstituiian may rsquire pries recalculations Total: Page 1 £22,577.00 rwps Capri J u n g e i s - SHERIFFX £fpii2& Suzanne Baier - S H E R I F F X Tuesday, May 15. 2012 2:59 PM Capri Jungeis - S H E R I F F X FW: E q u i p P u r c h a s e M e m F R P 9 _ F R P 0 - Video Capture System.doc i-rom: Sent: Subject: Capri—FYI. Suzanne Saier 0/D-ID3D F r o m : jacqueiine Edwards - OMBX Sent: Tuesday, May 15, 2012 1:56 PM To: Suzanne Baier - SHERIFF/ -Subject: RE: EquipPurchaseMem FRP9_FRP0—Video Capture System.doc Hi Suzanne, O M B approves this capital freeze e x e m p t i o n request. Thanks! Jacqueiine Jacaueiine E d w a r d s , ¡VIA Management and Budget Analyst Maricopa County Office of Management and Budget 301 W. Jefferson St., 10th floor Phoenix.. AZ 85003 Phone: 602-506-5601 Email: eriwardsi003iS>mail.maricoDa.gov F r o m : Suzanne Baier - SHERIFFX S e n t : Tuesday, May 15, 2012 1:24 PM T o : j a c q u e i i n e Edwards - OMBX S u b j e c t : EquipPurchaseMem FRP9_FRP0 - Video Capture System.doc Hello Jacqueline— Below is an e x c e p t i o n to purchase g r a n t - f u n d e d e q u i p m e n t f r o m t w o specific h o m e l a n d security grant awards (Grant A g r e e m e n t # 7 7 7 2 0 8 - 0 7 & #555208-07). The Board approved these grants on February 22, 2012 (C-50-12-058-G-00 & C-50-12-059-G-00). The e q u i p m e n t w i l l be used by t h e Intelligence/Criminal Research Unit and w i l l enhance t h e capability of t h e Office t o investigate possible t e r r o r i s m and criminal activity. 1 - C o m p u t e r w i t h a d d e d digital storage, hard drives and m o n i t o r ($28,151) This aiso includes t h e required specialized s o f t w a r e bundles, required training, m a i n t e n a n c e and misc. items t o get t h e system o p e r a t i o n a l Shipping: $200.00 Sales Tax: $ 1 , 1 1 3 . 3 1 T o t a l Estimated Cost: $29,464.81 String: 251-501-5080-DSTR-FRP9-920/00 ($21,349.36) String: 251-5Ol-5O80-DSTR-FRP0-92C)/00 ($8,115.45) Please advise. Suzanne R. Baier 876-1633 Maricopa County Sheriff s Office 102 W. Madison Street, Phoenix. Arizona 85003 Joseph iVL Arpaio Sheriff * :oseon M Aroato. Sha riti „oseon M. Aroaio, ShenH April 9, 2012 To Whom It May Concern: -Please authorize Materials Management to proceed with the acquisition of the following items: 1 - Computer with added digital storage, hard drives and monitor ($28.151) This also includes the required specialized software bundles, required training, maintenance and misc. items to get the system operational Shipping: $200.00 Sales Tax: $1.113.81 Total Estimated Cost: $29,464.81 String: 251-501-5080-DSTR-FRP9-920/00 ($21,349.36) String: 251-501-5080-DSTR-FRPO-920/00 ($8,115.45) This funding can not be re-allocated to fund operations. These items are a designated and planned expenditure to enhance public safety from two specific homeland security grant awards (Grant Agreement # 777208-07 & #555208-07). The Board approved these grants on February 22. 2012 (C-50-12-058-G-00 & C-50-12-059-G-00). Unless this expenditure is approved, the funding will have to be returned and performance of the grant will be jeopardized. This equipment will be used by the Intelligence/Criminal Research Unit and will enhance the capability of the Office to investigate possible terrorism and criminal activity. Requester: Sally Estrada Intelligence/Criminal Research Unit Authorized: Scott Freeman Chief of Administration Mancooa Counlv Bici 1305-135 C^Ù / / ù o ^ û f / Dynamic \e c h n o i o g i e s , Inc DBA Ocaan Systems Address 4 0 1 6 Blackburn Lane Bid Contact Doug Perkins Bid Notes (¿mo Burtonsviiie, MD 20866 douq@oceansvstems.com Ph 8 0 0 - 2 S 3 - 7 5 1 6 Please note the individual notes above. They will effect the original design and performance of the system if ordered as units of one, when rruiitj units were specified in our original qoute. Thank you Item • 1305-135—01-01 Une Item Notes Ocean Supplier Systems Product Tower Avid C o d e : TWRMedia MC-SFT-50 Composer 5.0 1305-135-01-02 AV Storage Unit Price Qty/Unit Total Price 1 / each First Offer - $ 7 , 8 1 3 . 0 0 $7,813.00 F W CO' ao OOS- S>co •¡-ta y F^po First Offer - $100.00 1 / each $100.00 First Offer- $2,112.00 1 / each $2,112.00 First Offer- $290.00 1 / each $290.00 1 / each 53,978.00 1 / each $1,200.00 Supplier Product Code: HDDIDE-500G-00 Supplier Notes: The system would require a mimmun of 2 of these. Four were onginally specified for the system for a total of $400 1305-135-01-03 Upgrade to Supplier Uncompressed Product Video Code: 7010- 0» 20000-01 1305-135-01-04 22IN LCD Flat Panel Supplier Product Code: VGA- 5 n n LCD-022-02 Supplier Notes: Two u Q ^ of these are the normal system specification as per the proposal a total of $580 1305-135-01-05 1305-135-01-06 DTective Forensic Supplier Product Bundle OPIex C o d e : SFTBND-FNS-05 dTective Video Forensics Training- Suppiier Product Code: SVCTRAI-FNS-05 First Offer - $ 3 , 9 7 8 . 0 0 f^L^l) t) A ,, First Offer - $1,200.00 01 these training spots were onginally reauestea for S6000 Mav 25. 2012 2:13:21 p M MST fi^Fò fOO Supplier Notes: 5 of BidSvnc. Atteri. Docs Bici 1305-135 WlancQDa County 1305-135-01-07 1305-135—01-08 Photoshop Ocean Supptier Product Code: PS-CS4 Supplier Systems Clear P r o d u c t ID- Code: SFT- First Offer - $ 6 9 9 . 0 0 1 / each $699.00 y First Offer - $ 9 9 5 . 0 0 1 / each $995.00 Y § 00 ^ ry* ^ i CLR-ID-01 Supplier Total May 25. 2012 2:13:21 PM MST BidSync. _LC $17,187.00