(b)(6), (b)(7)(c) (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) ICE.2012FOIA3030000242 . -. Delete Article 111 Support and Medical Servicesand replace with the following: Article Medical Services Auspi_ces of Health Authoritv. The Service Provider shall provide BICE detainees with on-site health care services under the control of a local government designated Health Authority. The Service Provider shall ensure equipment, supplies, and materials, as required by the Health Authority, are furnished to deliver health care on?site. B. Level of Professionalism. The Service Provider shall ensure that all health care service providers I utilized for BICE detainees hold current licenses, certi?cations, and/or-registrations with the State and/or City where they are practicing. The Service Provider shall retain a registered nurse to provide health care and sick call coverage unless expressly stated otherwise in this Agreement. In the absence of a health care professional, non-health care personnel may refer detainees to health care resources based'oupon protocols devechped by United States Public Health Service Division of Immigration Health I Service (DIHS). Healthcare or health trained personnel may perform screenings. C. Access to health care. The Service Provider shall ensure that on-site medical and health care coverage_ as drained substantiate?fermion wtheTahility for at least eight (8) hours per day, Seven (7) days per week. The Service Provider shall ensnre that its employees solicit each detainee for health complaints and deliver the complaints in uniting to the medical and health care staff. The Service Provider shall furnish the detainees instructions in his or her native language for gaining aoCeSS- to health care services as prescribed in Article Paragraph D. I D. On-site health care. The Service Provider shall ?irnish on-site health care under this Agreement. The Service Provider shall not charge any BICE detainee an additional fee or etc?payment for medical services or treatment provided at the Service Provider?s facility. The Service Provider shall ensure that BICE detainees receive no lower level of on?site medical care and services than those it provides to local inmates. On?site health care services shall include arrival screening within 24 hours of arrival at the Facility, sick call cOverage, provision of over-the- counter medications, treatment 'of minor injuries lacerations, sprains, contusions), ti'eatment of - special needs-and mental health assessments- Detainees with chronic conditions shall receive prescribed treatment and follovv?up care. I - I . 13. Arrival screening. Anivnl screening shall include at a minimum TB screening, plantingof the Tuberculin Skin Test (PPD), and recording the history of past and present illnesses (mental and physical). F. Unacceptable medical conditions. If the Service Provider determines that a BICB detainee has a I. medical condition which renders that person unacceptable for detention under this Agreement, (for example, contagious disease, condition needing life support, uncontrollable violence), the Service Provider shall notify BICB. Upon such noti?cation the Service Provider shall allow BICE reasonable. time to make the proper arrangements for further disposition of that detainee. G. DIHS Pro-approval for non?emergent off-site care. The DIHS acts as the agent and ?nal health authority for BICE on all off?site detainee medical and health related matters. The relationship of DIHS to the detainee equals that of physician to patient. The Service Provider shall release any and all medical information for BICE detainees to the DIHS representatives upon request. The Service Provider shall solicit approval before proceeding with non?emergency, off-site medical care off site lab testing, eyeglasses, cosmetic dental prosthetics, dental care for cosmetic purposes). - The Service Provider shall submit supporting-docurr?rentation fer non-routine, off-site medical/health services to DIHS. For medical care provided outside the facility, the DIHS may determine that an alternative medical provider or institution is more Cost?effective or more aptly meets the needs of BICE and the detainee. The BICE may re?ise to reimburse the Service Provider for non-emergency medical costs incurred that were not pie?approved by the DIHS. The Service Provider shall send all requests for pro-approval for non?emergency off-site care to: Immigration Health Services Managed Care Program I Fax: 202?318-0080 Managed Care Coordinators: 1-888?718-( WHO) The Service ravines id near); 'n?nedtca?auass tpstoveato 'furn' is}; chi-die - detainees to submit their bills in accordance with instructions provided to: Immigration Health Services PMB 468 1220 STREET N.W. Washington, DC 20005?4018 (W6), (bwm Medical Claims Status Inquiry: 1-888?238- More information is available at the PHS DIHS web site at: H. Emergency medical care. The Service Provider shall furnish 24 hour emergency medical care and emergency evacuation procedures. In an emergency, the Service Provider shall obtain the medical treatment required to preserve the detainee?s health. The Service Provider shall have-access to an off site emergency medical provider at all times. The Health Authority of the Service Provider shall notify the DIHS Managed Care Coordinator by calling the telephone number listed in paragraph above as soon as possible, and in no case more than seventy-two hours after detainee receipt of such care. The Health Authority will obtain pro-authorization from the DIHS Managed Care Coordinator for service(s) beyond the initial emergency situation! I. Off-site custodv of?cers. The Service Provider shall provide off-site custody Of?cers at all times . detainees are admitted to an outside medical facility. The Service Provider shall submit a separate 1nv01ce for custody of?cer services with its regular billing. J- DIHS visits. The Service Provider shall allow DIHS Managed Care Coordinators reasonable access to its facility for the purpose of liaison activities with the Health Authority and associated Service Prowder departments. PAGE OF PAGES 1 2 1. CONTRACT ID CODE AMENDMENT OF CONTRACT 3. EFFECTIVE DATE 4. REOUISITIONIPURCHASE REO. NO. 5. PROJECT NO. (ifapplicabie) See Block 16C 2.NMENDMENWMOWFEADON No. P00002 6. ISSUED BY CODE 7. ADMINISTERED BY (If other than item 6) ICE/Detent Mngt/Detent Contracts?DC Immigration and Customs Enforcement Office of Acquisition Management 801 I Street NW, Suite930 Attn: Washington Dc ICE/Detent Mngt/Detent Contracts?DC Immigration and Customs Enforcement Office of Acquisition Management' 801 I Street NW,_Suite 930 Washington DC 20536 8. NAME AND ADDRESS OF CONTRACTOR (No, street, county, State and ZIP Code) 9A. AMENDMENT OF SOLICITATION NO. BEDFORD HEIGHTS CITY OF INC 5661 PERKINS ROAD SEDAEDKEEHEMIH BEDFORD HEIGHTS OH 441462597 10A. MODIFICATION OF No. 103. DATED is; 02/04/2010 CODE 0954794400000 FACILITYCODE 11. THIS ITEM ONLY APPLIES TD AMENDMENTS OF CI The above numbered solicitation is amended as set forth in Item 14'. The hour and date speci?ed for receipt of Offers is extended. is not extended. I Offers must acknowledge receipt of this amendment prior to the hour and date speci?ed in the solicitation or as amended. by one of the following methods: By completing Items 8 and 15. and returning copies of the amendment; By acknowledging receipt of this amendment on each copy of the offer submitted; or By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE-PLACE DESIGNATED FORTHE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment. and is received prior to the opening hour and date speci?ed. . 12. ACCOUNTING AND APPROPRIATION DATA (ifrequired) See Schedule 13. THIS ITEM ONLY APPLIES TO MODIFICATION OF IT MODIFIES THE no. AS DESCRIBED IN ITEM 14. new A. THIS CHANGE ORDER [3 ISSUED PURSUANT To: (Specify authoring] THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A. B. THE ABOVE NUMBERED CONTRACTIORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF: D. OTHER (Specify type of modi?cation and authonty) Unilateral modification 43.103 Contractor is required to sign this document and return 0 copies to the issuing of?ce. E. IMPORTANT: is not. 14. DESCRIPTION OF AMENDMENTIMODIFICATION {Organized by UCF section headings, including solicitation/contract subject matter where feasible.) DUNS Number: 095479440 . . This modification is to agerement with Bedford Heights City Jail in Bedford Heights, OH. The purpose of this modification is: 1. To correct the guard services rates to include an overtime As a result of this change, guards will be compensated at the rate of $24.00/hour for a regular time rate, and $31.84/hour for an overtime rate. rate . 2. To adjust the GSA mileage rate to the current rate From: $0.36/mile Continued Except as provided herein._all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect. 15A. NAME AND TITLE OF SIGNER {Type orprinf} NAME AND TITLE OF CONTRACTING OFFICER {Type orpn?nf) 150. DATE 160. DATE SIGNED 20/0 -TANDARD FORM 30 (REV. 10?83) Prescribed by GSA FAR (48 CFR) 53.243 . 1 SB. {Signature of person authorized to Sign) NSN 7540-014 52-8070 Previous edition unusable ICE.2012FOIA3030000245 - PAGE OF CONTINUATION SHEET 2 NAME OF OFFEROR 0R CONTRACTOR BEDFORD HEIGHTS CITY OF INC ITEM NO. . SUPPLIESISERVICES QUANTITY UNIT UNIT PRICE AMOUNT (A) (C) (D) (E) By: l4/mile To: $0.50/mile 3. To correct the DUNS number to: 0954?9440 See supporting documents for further information. COTR: (W6), Contraccing urticer: Contract Specialist: Funding under will be provided through task orders. All terms and conditions of remain the same. NSN 75-40-01-152-806? OPTIONAL FORM 336 (4-36) 5 GSA LCONTRACI Hmong 1 - AMENDMENT or of?o?e'rk'xxcr I 3: EFFECTIVE 3 .7 . PROIECT 935396133 - swam-:15 . . . 6. ISSUED BY fr". ADMIMSTEREB-BY 0135mm}: ETEM. 6) ICE Deten'?en Mazaagement Contracts - Defender: Manageme?t Coniracis immigrations anti Cusioms Em'efcememi Of?ce of Acquisition Maijagcmem Iinmigmiians and Customs Enforcement! Of?ce OfAcquisii?ot; Management 89? 28mm NW, Suite 939 '86] ISueet'NW'Su?Ee 930 Washingmn, DC 20536 Washington, DC 20536 3. ADDRESS OF CONTRACTOR (Na, 393:2}; Cains: Stare, mid-Zr}; Code} 931533? 0? BEDFORD HEEGHTS CITY JAEL - 3 - Mayor I . . F?eicber?trgc'r . . . . '98. DATEDISEEHEHH) Road - - . Befordi-Ieights, OH. 44146 - .- 1 7 . 3' - - 30AFACILITY CODE m?mmp 3} 9359653'Th?'above num'bsre?, 'soii-?iiaz?on is amended as set in TiIthpur-a?dkiate spegi?'eci for-ramp: Offels is _?xtended??risj nat'exten?ed?- Gi?fersmasi acknowledge receigx ofthis amendment. priamo :hehoujr and date sp-ec??gi in thesdicitaaien or as amea?ied'by (me o?fihe'fp?os?ug methe?s: By campl?mgltems 8 and 15. and returning copigs of th?-amena?m?nt; By ack'nowicdging receipt of {his amen?menzon' gash capy'ef - zhe-o?b?submiued; or By-segaraze later or'??eiegram WhiCh inclu?es a and amendm?zur FAILEREQEYQUR i . . TO BE RECEIVE) AT THE..PLACEDESEGNATED FOR THE OFFERS PRIOR TO THE DATE RES YOUR if by vinueio'f this amendment-you an Os?raiready change made: bngepegram- or - nrovi'ds?mch telegram or hatter makes ref?erencexd?he soiicim?on and amendment; and pgior it} the opening hour-and date's?eci?cd - Accoumtxs AM) A DATA ({g?ie?qgmdc?mma 0121351115 13355:) THE THE- - 7; {3 ORDER 10A. a ABOVE NUMBERED I - . .7: 2C. THESSUPPLEMENTAL PURSUANT- TQ OF: 1). OTHER {Spay}; 0:136" Q'F'calfo}; and amber-fry} Mama! Agreement of the 'Pa?ies . I Contractor a is 7% is required :0 Sign do?umenmnd real-tn: 1 capias'ta she??s'sufing e?fica-i 1?s. 0F AMENQMEMMODIHCAUON {organizeci by sectielrheading?, including soiicimsgonkmgi?cz subjcc?mazgerfwher; was, . -j The-purpose of'zhis madl?catien 2?s tuinmrporate Pgrf?miauCe-Basied .Dezen?an Stan gird 2:1} Seams} Abuse arid Asshuit Prq?eli?ep'ran?lufefyentipz?? .- -Shoyid {here_ be 3 Con?ict w?E?n 3;:elween this sfandard anGany-oiher team and Can??tion of'the agreement identi?ed on ihis contact the .- Conujacting Oilicerlbr . - - . "2 3 - All other ?rms {and conditions remaia nachanged. Except as provi?ed herejin, ali terms and canditions (if the dgizumem-rcfer?nced in EzemEA or 19A, as heretofore mid in fui?'?xcei?n? elfect. . - Fletcher.IBerg'er, ?ayor- - 153. . 156. DATE 16C. DATE . f. - - .. {gaging g?pansqnay?wrizetjk?ij - I 3 -. 'I4rey?iolis Edition [?nusabie . 7 Prescribgd . .. 23" ?a Intergovernmental Service Agreement between 'Bedford Heights City Jail 5661 Perkins Road Bedford Heights, Ohio 44146 And v.5. Department of Justice Immigration Naturalization Service 70_Kimba11 Avenue South Burlington, Vermont 05403-6813 7 0 439?} Agreement Schedule -?;tic1e I Purpogg 1} Article 1. (or The purpose of this Intergovernmental Service Agreement (IGSA) is to establish a formal binding relationship between the U.S. Immigration Naturalization Service (INS) and the Bedford Heights City Jail (Contractor) for the detention of 'aliens of all nationalities authorized to be detained by INS in accordance with the code of Federal Regulations, 8 U.S.C. 1103(a)(9), Aliens Nationality Act and related criminal statutes. - This Agreement sets forth the responsibilities of both INS and the Contractor regarding services to be performed and reimbursement when those services have been performed. I There is no obligation, express or_implied, on the part of INS to utilize the Contractor's facility nor on the part of the Contractor to accept detainees.' Covered Services ContraCtor will provide housing, safekeeping, subsistence other services for INS detainee(s) within its facility facilities) consistent with the types and levels of services and programs routinely afforded its own population: and fully consistent with all applicable laws, standards, policies, procedures and court orders applicable to its The and 'facility (or facilities), unless or as specifically modified by this Agreement. The unit of service will be the Detained Day and the cost as agreed to by the parties is 6 5.00 per Detained Day. 'The type of detainees will be non?juvenile males and females. The duration of service to be provided will be overnight holds, daily, and long term, not to exceed 120 days without contacting the contractor for approval. Article - Support and Medical Services -1. The Contractor will provide housing, safekeeping, subsistence and other services for INS detainee(s) within its facility (or facilities) consistent with the types and levels of . services and programs routinely afforded its own population, and fully consistent with all applicable laws, standards, policies, procedures, and court orders applicable to its 'facility (or facilities), unless or as specifically modified by this Agreement. The Contractor agrees to provide INS 'detainees-with the same levels and types of medical services and care as are provided its own facility populatibn.- The Contractor will provide all necessary security and transportation services, when directed or authorized by the INS, except as required in an emergency situation, to move INS detainee(s) to medical or other appropriate facilities. Article IV Receipt, Discharge and regulation Level .1. shall submit invoices for hospital and health care services The Contractor further agrees to notify the INS as soon as possible of emergency medical cases requiring removal of detainee(s) from its facility (or facilities). Prior authorization will be obtained from INS when removal is required for any other medical services that may be required at local clinics or hospitals. . Such transportation and security services shall be performed by qualified, sworn law enforcement or correctional officer personnel employed by the Contractor and under its policies, procedures and authorities. The Contractor agrees to augment such practices as may be requested by the INS to enhance specific requirements for security, prisoner monitoring, visitation and contraband control. The Contractor agrees to invoice INS for all costs associated with hospital or health care services specifically provided to any INS detainee(s) outside of the Contractor's facility, with the regular billing to INS for detention services. In this case, the Contractor arranges for the health care facility, consultant health care provider, and other health care vendor/suppliers. They will invoice the Contractor for services provided at rates no greater than those applicable for non?INS detainees in the custody of the Contractor, and then after-payment of these invoices, submit for reimbursement payment from INS. INS shall include reimbursement payment to the Contractor for-the hospital and health care services provided to INS detainee(s) along with the payment for detention services. The Contractor to INS within sixty (60) days after the services were rendered. Documentation must be provided in order to support INS payment of these costs. . . The Contractor agrees to receive and discharge INS detainee(s) only from and to properly identified INS with prior-authorisation from the designated 5 INS point(s) of contact,_to other properly identified Federal 3 law enforcement officials. Admission and discharge of INS . detainee(s) shall be fully consistent with the contractor's policies and procedures, and shall ensure positive identification and recording of both detainee(s) and officer(s). INS detainee(s) shall not be released from the facility into the cuStody of other Federal, state.or local officials for any reason, except for medical or emergency stuations, without.the express authorization of INS. The Contractor retains the right to reject or request the removal of any detainee(s) exhibiting violent or disruptive behavior. I I Article Pegiod of Performance 1. This Agreement shall remain in effect indefinitely until terminated by either party. Should conditions of an unusual nature occur, making it impractical or impossible to house detainee(s), the Contractor may suspend or restrict the use of the facility by giving written notice to the INS. 'Such notice will be provided sixty (60) days in advance of the effective date of formal termination and at least thirty (30) days in advance of a suspension or restriction of use unless an emergency situation requires the immediate relocation of detainee(s). Article Economic Price Adjustment 1. 'morning. Payment rates shall be.established on the basis of actual costs associated with the operation of its facility (or facilities) during the latest annual accounting period for which data is available or for which a formal report or audit was issued, or as provided for in an approved annual Operating budget for detention facilities. The Federal Government shall reimburse the Contractor at the fixed day rate identified in Article II. The rate may be renegotiated not more than once per year, after the Agreement has been in effect for twelve (12) months. The effective date of any rate adjustment will be negotiated and specified on the IGSA Modification form approved and_signed by an INS Contracting Officer. The effective date will be established on the first day of the month for accounting purposes. Payments at the modified rate will be paid upon the return of the signed modification by the authorized local official to the INS. The rate covers one (1) person per ?Detainee Day?. The Federal Government may not be billed for two (2) days when a detainee is admitted one evening and removed the following The Contractor may bill for the day of arrival but not for the day of departure. A detainee day is defined as a 24 hour period starting at book?in time. The rate may be revised on the basis of data submitted and action taken by either or both the INS and the Contractor within ninety (90) calendar days before each annual anniversary of the initial Agreement's execution. The_ Contractor agrees to provide the necessary cost information to support the requested rate increase and to permit an audit of accounting records upon request of INS. Criteria- used to evaluate the increase or decrease in the perucapita rate shall be those Specified in the OMB Circular Cost Principles for state and Local Governments or other guidance as.revised, or in accordance with superseding guidance. ICE.2012FOIA3030000251 3. Payments at the modified rate will be paid upon return to INS of the signed modification by the authorized local official. 4. Unless other justifiable reasons can be documented by the Contractor, per diem rate increases shall not exceed the National Inflation rate as established by the U.S. Department of Commerce. . - . ARTICLE VII - Invoicing and Payment 1. Invoices shall be submitted to: U.S Immigration Naturalization Service Cleveland District Office 1240 East 9th Street, Room 1917 Cleveland, Ohio 44199 Attn: Deportation Unit Phone: (216) After certified true and correct by the above office, relating- invoices will be forwarded to the following address for payment. U.S. Immigration Naturalization Service 70 Kimball Avenue South Burlington, VT 05403-6813 Attn: Finance Phone: (302) 660- The Prompt Payment Act, Public Law 97-177 (95 Stat. 85, 31 -USC 1801) is applicable to payments under this Agreement and requires the payment to the Contractor of interest on overdue payments. Determinations of interest due will be made in accordance with the provisions of the Prompt Payment Act and_ the Office of Management and Budget Circular 3-125.' .3. In accordance with the Prompt Payment act, payments under this Agreement will be made thirty (30) calendar days after the receipt of a proper invoice in the office designated to receive invoices (paragraph 1, above). The date of the check issued in payment shall.be considered the date payment is considered to have been made. - - - A proper invoice shall be submitted in arrears, to the office identified in Papagraph 1, above. To constitute a proper invoice, it must include the name, address, and phone number of the official designated payment office. It shall list each detainee, the specific dates of custody for each, the total-number of days for which reimbursement is sought,' the agreed-upon detainee-day rate, and the total amount billed. The Agreement number shall be stated on all invoices submitted to INS_for final payment.? ARTICLE Modifications and Disputes 10 ARTICLE I: - Inspection and Technical Assistance 1. Either party may initiate a request for modification to this Agreement. Such requests must be submitted in writing, and approved in writing by a Regional Centracting Officer and the Contractor. The IGSA constitutes the entire agreement between the two parties, and that actions by parties other . than those identified or designated within the-Agreement will not serve to bind, or incur liability on-behalf of, either party. - Disputes, questions, or concerns pertaining to this Agreement shall be resolved between the INS and the appropriate Contractor official. No resolution may explicitly or implicitly alter the terms and rates contained in this Agreement unless approved by formal modification by a Regional Contracting Officer. Unresolved issues are to be directed to-the Contracting Officer, Eastern Regional Office, 70 Kimball Avenue, South Burlington, VT 05403-6813. The Contractor agrees to allow periodic inspections of.the facility by INS. The sole purpose of said inspections will be to insure a minimally acceptable.level of services and acceptable conditions of confinement under this Agreement. Findings of the inspection will be shared with the facility -administrator in'order to promote improvements to facility operations, conditions of confinement and levels of services. The Contractor is required to disclose to the designated INS point of contact'any and all public results or copies of facility (or facilities) inspections, reviews, surveys or other forms of examinations. ARTICLE Availability of Funds 1. The Government's obligation under this Agreement is contingent upon the availability of appropriated funds from which payment can be-made. _No legal liability on the part of the Government for any payment may arise until such funds are made available. ARTICLE XI - Employment of Unauthorized Aliens 1. Subject to existing laws, regulations, Executive Orders, and other provisions of this Agreement, aliens_unauthorized to be employed in the United States shall not be employed by the_ Contractor, or its subcontractors, to work on, under, or With this Agreement- The Contractor shall ensure that this provision is expressly incorporated into and all subcontracts or subordinate agreements issued in support of this Agreement. - I ARTICLE XII - Contracting.0fficer's Technical Representative The Contracting Officer?s Technical Representative(s) (COTR) will be designated after this Agreement becomes effective and notification to the Contractor will be made at this time. The COTR is responsible for: receiving all deliverables; inspecting and accepting the services provided hereunder in .accordance with the terms and conditions of this Agreement; providing direction to the Contractor which_clarifies the Agreement?s effort, fills in details or otherwise serves to accomplish the Agreement's requirements; evaluating performance; and certifying all invoices/Vouchers for 'acceptance of the services furnished for payment prior to forwarding the original invoice to the payment office. The COTR does not have the authority to alter the Contractor's obligations under the Agreement, direct changes that fall within the purview of the Contracting Officer and/or modify any of the expressed terms, conditions, specifications, or cost of the Agreement. If as a result of" technical discussions it is desirable to alter/change - obligations or requirements, the Contracting Officer shall issue such changes in writing and sign. ICE.2012FOIA3030000254 Approved_by; For the INS: wxowmwxo Date: Neale? you exacting UIILCBI U.S. Department of Justice ImmigratiOn Naturalization Service Eastern Region 70 Kimball Avenue . South Burlington, Vermont 05403-6813 Phone: For the Contractor: Date: I CITY OF BEDFORDHE, ..- BQ W. i Elinlmy Eujra The legal form and correctness of the I The execution of this Agreement is within instrument is hereby approved. authorized by Ordinance No. 97-061, duly adopted on the 15th day of April, 1997. - (W6): (bxmc) Law Ulrector Clerk 'ot? Counc? . City of Bedford Heights