Department of Homeland Security Immigration and Customs Enforcement Of?ce of Detention and Removal . Condition of Con?nement Review Worksheet (This document must be attached to each G-324A Inspection Form) This Form to be used for Inspections of all Facilities Used Over 72 Hours ICE Detention Standards Review Worksheet IE Local Jail IGSA .3 State Facility IGSA ICE Contract Detention Facility Name Baker County Detention Center Address (Street and Name) 1 Sheriff?s Office Drive City, State and Zip Code Macclenny, Florida 32063 County Baker Name and Title of Chief Executive Of?cer (W arden/OIC/Superintendent) I IMajor/ Facility Administrator Name of Lead Compliance Inspector Date[s] of Review From April 19 to April 21, 2011 Type of Review El Headquarters Operational ElSpecial Assessment DOther FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 G-324A (Coded 10132010) Detention Inspection Form Worksheet for IGSAs - Rev: 07/09/07 TABLE OF CONTENTS DETAINEE SERVICES STANDARDS (SECTION I) .. 3 . ACCESS TO LEGAL MATERIALS .. ADMISSION AND RELEASE .. CLASSIFICATION SYSTEM .. CORRESPONDENCE AND OTHER MAIL .. DETAINEE HANDBOOK .. FOOD SERVICE .. FUNDS AND PERSONAL PROPERTY .. DETAINEE GRIEVANCE PROCEDURES .. GROUP PRESENTATIONS ON LEGAL RIGHTS .. ISSUANCE AND EXCHANGE OF CLOTHING, BEDDING, AND TOWELS .. MARRIAGE REQUESTS .. NON-MEDICAL ESCORTED TRIPS .. RECREATION .. RELIGIOUS PRACTICES .. ACCESS TO TELEPHONES .. VISITATION .. VOLUNTARY WORK PROGRAM .. HEALTH SERVICES STANDARDS (SECTION II) 35 HUNGER STRIKES .. ACCESS TO MEDICAL CARE .. SUICIDE PREVENTION AND INTERVENTION .. TERMINAL ILLNESS, ADVANCED DIRECTIVES AND DEATH .. . SECURITY AND CONTROL STANDARDS (SECTION .. 47 CONTRABAND .. DETENTION FILES .. DISCIPLINARY POLICY .. EMERGENCY PLANS .. ENVIRONMENTAL HEALTH AND SAFETY .. HOLD ROOMS IN DETENTION FACILITIES .. KEY AND LOCK CONTROL .. POPULATION COUNTS .. POST ORDERS .. SECURITY INSPECTIONS .. SPECIAL MANAGEMENT UNIT (ADMINISTRATIVE SEGREGATION) .. SPECIAL MANAGEMENT UNIT (DISCIPLINARY SEGREGATION) .. TOOL CONTROL .. TRANSPORTATION (LAND) .. USE OF FORCE .. COMMUNICATIONS .. DETAINEE TRANSFER STANDARD .. NOTE: FOR EACH STANDARD RATED BELOW ACCEPTABLE, FACILITIES MUST ATTACH APLAN OF BRINGING OPERATIONS INTO COMPLIANCE. EACH-FACILITY SHOULD EXAMINE THE ENTIRE WORKSHEET TO IDENTIFY AREAS OF IMPROVEMENT, INCLUDING THOSE STANDARDS WHERE AN OVERALL FINDING OF ACCEPTABLE WAS FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE93E 2012 Page 2 of 83 SECTION I DETAINEE SERVICES STANDARDS FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEDCE 2012 FOIA03030.013980 Page 3 of 83 . ACCESS TO LEGAL MATERIALS . POLICY: FACILITIES HOLDING ICE DETAINEES SHALL PERMITZDETAINEES ACCESS. LAW LIBRARY, AND: PROVIDE LEGAL MATERIALS, ACILIT-IES, EQUIPMENT, DOCUMENT COPYING. ANDTHEOPPORTUNITY TO PREPARE LEGAL DOCUMENTS. COMPONENTS YES. . . NA: The facility provides a designated law library for. detainee use. El The law library contains all materials listed in the ?Access to Legal Materials? Standard, Attachment A. The listing of materials is posted in the law library. The facility has four LexisNexis units available; therefore, posting of Attachment A is unnecessary. Additionally, there is a binder which contains a list of the materials available on LexisNexis. The library contains a suf?cient number of chairs, is well lit, and is reasonably isolated from noisy areas. The two areas where the LexisNexis units are located have chairs. The area is well lighted, quiet and is removed from the housing units. The law library is adequately equipped with typewriters and/or computers, and has suf?cient supplies for daily use by the The law library does not have a typewriter; however, a printer is connected to the the Lexus Nexus electronic law library. Where provided, the Lexus Nexus library is updated and is detainees. LexisNexis computers and detainees can print out forms. In addition to the physical law library, detainees have access to El current. Outside persons and organizations are permitted to submit published legal material for inclusion in the legal library. Outside published material is forwarded and reviewed by ICE prior to inclusion. There is a designated ICE or facility employee who inspects, pdates, and maintains/ replaces legal materials and equipment on routine basis. Detainees are offered a minimum 5 hours per week in the law library. Detainees are not required to forego recreation time in lieu of libragg usage. Detainees facing a court deadline are given priority use of the law library. Detainees may request materials not currently in the law library. Each request is reviewed and, where appropriate, an acquisition request is timely initiated. Requests for copies of court decisions are accommodated within 3 5 business days. The request for legal materials not available in the law library is sent to the Program Of?ce and they provide the requested materials to the detainee. If the request cannot be met by the Program Of?ce, then the request is forwarded to ICE. Detainees are permitted to assist other detainees, voluntarily and free of charge, in researching and preparing legal documents, consistent with security. Illiterate or non-English-Speaking detainees without legal representation receive access to more than just English-language law books after indicating their need for help. Detainees are allowed to assist each other with legal matters. Detainees may retain a reasonable amount of personal legal material in the general population and in the special management unit. Stored legal materials are accessible within 24 hours of a written request. Detainees housed in Administrative Detention and Disciplinary Segregation units have the same law library access as the general population, barring security concerns. Detainees denied access to legal materials are documented and reviewed routinely for lifting sanctions. All denials of access to the law library fully documented. El According to facility staff, no one has been denied access to the law library; however, if it were, the denial would be documented. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEE 2012 Page 4 of 83 ACCESS To LEGAL MATERIALS, . POLICY: FACILITIES HOLDING ICE DETAINEES SHALL PERMIT ACCESS TOA LAWLIERARY, AND. PROVIDE LEGAL MATERIALS, FACILITIES, EQUIPMENT, DOCUMENT COPYING PR-IVILEGES., OPPORTUNITY TO PREPARE LEGAL DOCUMENTS. i COMPONENTS REMARKS -- Facility staff informs ICE Management when a detainee or group According to facility staff, no one has been of detainees is denied access to the law library or law materials. K4 denied access to the law library; however, if access were denied, ICE would be noti?ed. Detainees who seek judicial relief on any matter are not subjected to reprisals, retaliation, or penalties. El ACCEPTABLE I:l DEFICIENT I: AT-RISK I:l REPEAT FINDING REMARKS: This facility uses LexisNexis and does not provide law library books. If legal materials are not available via LexisNexis, they are provided to the detainee upon request. After interviews with detainees who were using the LexisNexis, a review of facility policy and interviews with staff it is confirmed the facility meets the NDS. /Ari121 20] SIGNATURE DA FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 Page 5 Of 83 5f ADMISSION ANDRELEASE POLICY: ALLDETAINEES WILL BE ADMITTED AND RELEASED IN A THAT .ENis'uREs THEIR HEALTH, AND THE PROCEDURE WILL, AMONG OTHER THINGS INCLUDE: MEDICAL A ASSESSMENT AND CLASSIFICATION A BODY AND A SEARCH or WHICH WILL COMPONENTS - YES No -- .NA, In?processing includes an orientation of the facility. The orientation includes: Unacceptable activities and behavior, and corresponding sanctions; How to contact The availability of pro bono legal services, and how to pursue such services; schedule of programs, services, daily activities, including visitation, telephone usage, mail service, religious programs, count procedures, access to and use of the law library and the general library; sick-call procedures, and the detainee handbook. The section of the component that requires the following topics to be included in the detainee orientation is speci?c to SPCs or CDFs: Unacceptable activities and behavior and corresponding sanctions; how to contact the availability of pro bono legal services, and how to pursue such services; schedule of programs, services, daily activities, including visitation, telephone usage, mail service, religious programs, count procedures, access to and use of the law library and the general library; and sick call procedures. This facility provides an orientation and each detainee is given a handbook addressing the majority of the topics listed. Additionally, the facility provides a "Know Your Rights Video" designed speci?cally for ICE detainees. Medical screenings are performed by medical staff persons who have received specialized training for the purpose of conducting an initial health screening. Medical screenings are conducted by medical staff in a designated of?ce in the booking area. threat levels. Criminal history is provided for each detainee by Each new arrival is classi?ed according to criminal history and II the ICE ?eld of?ce. All new arrivals are searched in accordance with the ?Detainee Search? standard. An of?cer of the same sex as the detainee conducts the search and the search is conducted in an area that affords as much privacy as possible. Detainees are stripped searched only when cause has been established and not as routine policy. Non-criminal detainees are not strip-searched but are patted down, unless reasonable suspicion is established. According to the facility policy strip searches are conducted only if there is reasonable suspicion for a search. The ?Contraband? standard governs all personal property searches. use or have a similar contraband standard. Staff prepares a complete inventory of each detainee?s possessions. The detainee receives a copy. Staff completes Form 1-3 87 or similar form for CDFs and IGSAs for every lost or missing property claim. Facilities forward all I- 387 claims to ICE. A local request form is utilized for all lost or missing property. If not found an 1-3 87 Form is forwarded to ICE. Detainees are issued appropriate and suf?cient clothing and bedding for the climatic conditions. The facility provides and replenishes personal hygiene items as needed. Gender?speci?c items are available. ICE Detainees are not charged for these items. All releases are properly coordinated with ICE using a Form I- 203. El This component is only applicable for SPCs and This facility uses a local form for all releases. EE El taff completes pa oerwork/forms for release as required. ACCEPTABLE El DEFICIENT AT-RISK REPEAT FINDING FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEQE 2012 Page 6 of 83 REMARKS: The booking process was observed during the inspection, facility policy was reviewed and booking staff were interviewed. All of the foregoing con?nned the facility is in compliance with the standard. Aril 21 SIGNATURE FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 Page 7 of 83 CLASSIFICATION SYSTEM POLICY: ALL FACILITIES WILL DEVELOP AND IMPLEMENTA SYSTEM ACCORDING TO WHICH DETAINEES ARE CLASSIFIED. 1 THE CLASSIFICATION SYSTEM ENSURE THAT EACH DETAINEE Is PLACED IN THE APPROPRIATE CATEGORY, PHYSICALLY FROM . DETAINEES IN OTHER CATEGORIES COMPONENTS . IIYESH N0. NAP REMARKS -- -: The faCility has a system for classifying detainees. In CDFs and IGSAs, an Objective Classi?cation System or similar is used. El El Classi?cation is addressed in Policy C0316 and it describes an objective classi?cation system. The facility classi?cation system includes: - Classifying detainees upon arrival; - Separating from the general population those individuals who cannot be classi?ed upon arrival; and The ?rst?line supervisor or designated classi?cation specialist reviewing every classi?cation decision. A Classi?cation deputy is responsible for classifying detainees upon their arrival. Newly-received detainees are kept separated from those that have been classi?ed and ready to be moved to a housing unit. A Classi?cation Supervisor is responsible for reviewing each classi?cation. The intake/processing of?cer reviews work-folders, A??les, etc., to identify and classify each new arrival. A-?les are not kept at this facility. However, the intake of?cer reviews all available documentation in order to identify and classify each new arrival. Staff uses only information that is factual, and reliable to determine classi?cation assignments. Opinions and unsubstantiated/ uncon?rmed reports may be ?led but are not used to score detainees classi?cations. Housing assignments are based on classi?cation-level. El A detainee's classi?cation-level does not affect his/her recreation opportunities. Detainees recreate with persons of similar classi?cation designations. El etainee work assignments are based upon classi?cation designations. ICE detainees are not allowed to work or volunteer for work assignments at this facility. The classi?cation process includes reassessment/reclassi?cation. At detainees may request reassessment 60 days after arrival. El Pursuant to policy detainees are automatically classi?ed at either 60- or 90- day intervals. Procedures exist for a detainee to appeal their classi?cation assignment. Only a designated supervisor or classi?cation specialist has the authority to reduce a classi?cation-level on appeal. The portion of this component that states a designated supervisor or classi?cation specialist has the authority to reduce a classi?cation-level on appeal is speci?c to SPCs and CDFs. At this facility detainees are allowed to appeal their classi?cation level. It is forwarded to a Captain, who has the authority to reduce the level. Classi?cation appeals are resolved within ?ve business days and detainees are noti?ed of the outcome within 10 business days. This component is only applicable for SPCs and CDFs. At this facility classi?cation appeals are to be resolved within 5 business days and the detainee is to be noti?ed within 10 business days. Classi?cation designations may be appealed to a higher authority, such as the Warden or equivalent. This component is only applicable for SPCs and CDFs. At this facility an appeal may be forwarded to the Facility Administrator if the detainee is not satis?ed with the decision of the Captain. The Detainee Handbook or equivalent for IGSAs explains the classi?cation levels, with the conditions and restrictions El pplicable to each. ACCEPTABLE DEFICIENT AT-RISK REPEAT FINDING FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEE 2012 Page 8 of 83 REMARKS I The facility has a good detainee classi?cation system. Classi?cation appeals are addressed in an Appeals Policy, rather than the Classi?cation Policy. The handbook contains information regarding the classi?cation system and the appeal of a level. The facility .was found to be in compliance based on a review of policy, interviews with staff and observation of the classi?cation process during booking. lAri121 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE93E 2012 Page 9 of 83 CORRESPONDENCE AND OTHER MAIL LIMITATIONS REQUIRED FORTHE SAFETY OPERATION OF THE FACILITY. OTHER MAIL WILL BE PERMITTED, I FACILITIES WILL ENSURE THAT DETAINEES SEND AND RECEIVE CORRESPONDENCE A TIMELY MANNER, SUBJECT TO . LIMIT ATIONS- EACH FACILITY WILL WIDELY DISTRIBUTE GUIDELINES CONCERNING CORRESPONDENCE AND OTHER MAIL. COMPONENTS YES . NO. NAV- The rules for correspondence and other mail are posted in each housing or common area, or provided to each detainee via a detainee handbook. IE El E1 The portion of this component requiring correspondence rules to be posted in the housing unit or common area is speci?c to SPCS and CDFS. However, the rules for correspondence are posted in the housing units and they are also in the Handbook. The facility provides key information in languages other than English; In the language(s) spoken by Signi?cant numbers of detainees. List any exceptions. Most of the detainees are Spanish?speaking and therefore the key information is also provided in Spanish in the Handbook. Incoming mail is distributed to detainees within 24 hours or 1 business day after it is received and inspected. Outgoing mail is delivered to the postal service within one business day of its entering the internal mail system (excluding weekends and holidays). K4 Staff does not open and inspect incoming general correspondence and other mail (including packages and publications) without the detainee present unless documented and authorized in writing by the Warden or equivalent for prevailing security reasons. Mail is inspected in the Mail Room prior to delivery to the housing units, however, the detainee is not present. Staff does not read incoming general correspondence without the Warden?s prior written approval. This component is only applicable for SPCS and CDFS. However, staff at this facility do not read incoming general correspondence without the Warden?s prior approval. .Staff does not inspect incoming special Correspondence for physical contraband or to verify the ?special? status of enclosures without the detainee present. Staff is prohibited from reading or copying incoming special correspondence. VA Staff is only authorized to inspect outgoing correspondence or other mail without the detainee present when there is reason to believe the item might present a threat to the facility's secure or orderly Operation, endanger the recipient or the public, or might facilitate criminal activity. The requirement for the detainee to be present is speci?c to SPCS and however, this facility is in compliance. Correspondence to a politician or to the media is processed as special correspondence and is not read or copied. The of?cial authorizing the rejection of incoming mail sends written notice to the sender and the addressee. The requirement for the Of?cial authorizing the rejection Of incoming mail to send written notice to the sender is speci?c to SPCS and CDFS. However, at this facility both the sender and the detainee are noti?ed when correspondence has been rejected. The of?cial authorizing censorship or rejection of outgoing mail provides the detainee with signed written notice. Staff maintains a written record Of every item removed from detainee mail. Any currency received is veri?ed by two staff, is counted by the automated Kiosk and the funds are logged. All contraband is logged and handled as such. Any allowable personal items are logged and either given to the detainee or placed in their property. he Warden or equivalent monitors staff handling of discovered contraband and its disposition. Records are accurate and up to date. . FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEE 2012 Page 10 of 83 CORRESPONDENCE AND OTHER MAIL POLICY: ALL FACILITIES WILL ENSURE THAT AND RECEIVE. CORRESPONDENCE IN .A TIMELY MANNER, SUBJECT To 3 LIMITATIONS REQUIRED FOR THE SAFETY, SECURITY, AND ORDERLY OPERATION OF THE EACILITY. OTHER MAILWILLBE PERMITTED, SUBJECT TO THESAME LIMITATIONS. 7 COMPONENTS I EACH FACILITY WILL WIDELY DISTRIBUTE ITS GUIDELINES CONCERNING CORRESPONDENCE AND OTHER MAI-L. No? REMARKS The procedure for safeguarding cash removed from a detainee protects the detainee from loss of funds and theft. The amount of cash credited to detainee accounts is accurate. Discrepancies are documented and investigated. Standard procedure includes issuing a receipt to the detainee. >14 Cl Original identity documents passports, birth certi?cates) are immediately removed and forwarded to ICE staff for IZI placement in A??les. Staff provides the detainee a copy of his/her identity document(s) upon request. IZI According to facility staff any requests for copies of documents are forwarded to ICE for handling. Staff disposes of prohibited items found in detainee mail in accordance with the ?Control and Disposition of Contraband? Standard or the similar prevailing policy in IGSAS. Every indigent detainee has the opportunity to mail, at government expense, reasonable correspondence about a legal matter, in three one ounce letters per week and packages deemed necessary by ICE. The facility has a system for detainees to purchase stamps and for mailing all special correspondence and a minimum of 5 El pieces of general correspondence per week. The facility provides writing paper, envelopes, and pencils at no IE El cost to ICE detainees. El El ACCEPTABLE DEFICIENT AT-RISK REPEAT FINDING REMARKS This facility has good procedures for the handling of incoming and outgoing mail. The process was observed during the tour and the staff member responsible for all mail was interviewed. A review of facility policy, observation of the process and the interview with staff con?rmed the facil 'tv's compliance with this Ari12l SIGNATURE FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEE 2012 FOIA03030-013988 Page 11 of 83 DETAINEE HANDBOOK POLICY: EVERY QIC WILL DEVELOP A SITE-SPECIFIC DETAINEE HANDBOOK TO SERVEASAN OVERVIEW GUIDE TO, THE DETENTION POLICIES, RULES, AND PROCEDURES IN EFFECT AT THE FACILITY. .THE HANDBOOK WILL ALSO DESCRIBE THE SERVICES, PROGRAMS, AND FACILITY. OPPORTUNITIES AVAILABLE THROUGH VARIOUS SOURCES, INCLUDINGTHEFACILIIY, ICE, ORGANIZATIONS, ETC. EVERY DETAINEE COMPONENTS WILL RECEIVE ACOPY OF THIS HANDBOOK UPON ADMISSION TO THE YES REMARKS The detainee handbook is written in English and translated into Spanish, or into the next most-prevalent Language(s). The English and Spanish versions of the handbook were provided during the inspection. The handbook is supplemented by the facility orientation video, where one is provided. An orientation video is presented to all new detainees. All staff members receive a handbook and training regarding the handbook contents. Each staff is given a copy of the handbook and trained by the Administrative Sergeant, with regular updates at shift brie?ngs. Additionally, the facility provides training to staff via the facility computer system. Staff log on, review the policy or revision, and the staff member acknowledges on the computer that they have reviewed the revisions. The handbook is revised as necessary and there are procedures in place for immediately communicating any revisions to staff and detainees. The handbook is not automatically reprinted each time there is a revision; however, all revisions are posted in the housing units until the handbook is revised. There an annual review of the handbook by a designated committee or staff member. Per the Administrative Sergeant's Post Orders, the handbook is to be revised as changes occur. However, neither policy nor the post orders require an annual review of the handbook. Facility staff indicated this would be added to the policy and the Administrative Sergeant's post orders. The detainee handbook addresses the following issues: 0 Personal Items permitted to be retained by the detainee; and I Initial issue of clothes, bedding and personal hygiene items. El The detainee handbook states in clear language the basic detainee responsibilities. IE The handbook clearly outlines the methods for classi?cation of detainees, explains each level, and explains the classi?cation appeals process. The handbook states when a medical examination will be conducted. The handbook describes the facility, housing units, dayrooms, in?dorm activities, and special housing units. EIIZI The handbook describes of?cial count times and count procedures; meal times and feeding procedures; procedures for medical or religious diets; smoking policy; clothing exchange schedules; and, if authorized, clothes washing and drying procedures, and expected personal hygiene practices. El While the handbook does not provide the speci?c count times, it does provide instructions regarding counts. It also provides information regarding meals, medical or religious diets, clothing exchange and expected hygiene practices. The handbook describe times and procedures for obtaining disposable razors, and allows that detainees attending court will be afforded the opportunity to shave ?rst. he handbook describes barber hours and hair cutting restrictions. The handbook does not describe hair cutting restrictions or provide speci?c barber hours; it only notes the Sergeants will schedule the detainees for haircuts. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEE 2012 FOIAO3030-013989 Page 12 of 83 . . DETAINEE HANDBOOK POLICY: EVERY OIC WILL DEVELOPA SITE-SPECIFIC TO SERVEASAN OVERVIEWOF, AND GUIDE To, THEDETENTION POLICIES, RULES, AND PROCEDURES IN EFFECT AT THE FACILITY. THE HANDBOOK WILL ALSO DESCRIBE THE SERVICES, PROGRAMS, AND OPPORTUNITIES AVAILABLE THROUGH VARIOUS SOURCES, INCLUDINGTHEFACILITY, ICE, PRIVATE ORGANIZATIONS, ETC. .WILL RECEIVE A COPYOF THIS HANDBOOK UPON ADMISSION TO THE FACILITY. NA. .. COMPONENTS. . . . YES . The handbook describes the telephone policy; debit card procedures; direct and free calls; locations of telephones; policy A when telephone demand is high; and policy and procedures for emergency phone calls. The handbook addresses religious programming. K4 The handbook states times and procedures for commissary or vending machine usage, where available. VA The handbook describes the detainee voluntary work program. Although ICE detainees are not permitted to work at this facility, the non-ICE detainee worker program is noted in the handbook. The handbook describes the library location and hours of operation, and law library procedures and schedules. The handbook describes attorney and regular Visitation hours, policies, and procedures. The handbook describes the facility contraband policy. The handbook describes the facility Visiting hours and schedule, and Visiting rules and regulations. The handbook describes the correspondence policy and procedures. K4 DEEDS DD DECIDE [3 DD EEK: The handbook describes the detainee disciplinary policy and procedures, including: Prohibited acts and severity scale sanctions; 0 Time limits in the Disciplinary Process; and 0 Summary of the Disciplinary Process. The grievance section of the handbook explains all steps in the grievance process Including: 0 Informal (if used) and formal grievance procedures; The appeals process; 0 In CDF facilities: procedures for ?ling an appeal of a grievance with ICE. 0 Staf?detainee availability to help during the grievance process. - Guarantee against staff retaliation for ?ling/pursuing a grievance. How to ?le a complaint about of?cer misconduct with the Department of Homeland Security. The detainee handbook describes the medical sick call procedures for general population and segregation. The handbook describes the facility recreation policy including: 0 Outdoor recreation hours. 0 Indoor recreation hours. Only indoor recreation is described because this facility does not offer outside recreation. The handbook describes the detainee dress code for daily living; and work assignments. The handbook speci?es the rights and responsibilities of all detainees. EEKIE ACCEPTABLE DEFICIENT -RISK El REPEAT FINDING FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 Page 13 of 83 REMARKS: During the inspection, detainees were observed being provided the handbook as part of the booking/admissions process. Based upon a review of the handbook and an interview with the Administrative Sergeant, a rating of Acceptable is appropriate. /Ari121 SIGNATURE FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 Page 14 of 83 FOOD SERVICE POLICY: EVERY FACILITY WILL PROVIDE DETAINEES ITS WITH AN-OAPPETIZMG MEALS, PREPARED IN ACCORDANCE WITH .THEHIGHEST SANITARY STANDARDS 1 i - COMPONENTS .YES- NA REMARKS The food service program is under the direct supervision of a professionally trained and certi?ed food service administrator. Responsibilities of cooks and cook foremen are in writing. The Food Service Administrator (F SA) responsibilities of the Food Service Staff. the El TSG was awarded the food service contract on 12-01-10. The FSA has eight years experience in different management positions with TSG and is ServSafe certi?ed. Food service staff responsibilities were developed by TSG and the FSA. The Cook Supervisor is on duty on days when the FSA is off duty and vice versa. This component is only applicable for SPCs and CDFS. The FSA and the Assistant Manager are both off on Saturdays. The FSA provides food service employees with training that speci?cally addresses detainee-related issues. 0 In ICE Facilities this includes a review of the ICE "Food Service" standard The FSA conducts training sessions for his staff, some of which address detainee- related issues addressed in the ICE Food Service standard. Training documentation is on ?le in the of?ce of the FSA. Knife cabinets close with an approved locking device, and the on-duty cook foreman maintains control of the key that locks the device. The on-duty cook foreman and the FSA both have keys to the knife cabinet. All knives not in a secure cutting room are physically secured to the workstation and staff directly supervises detainees using knives at these workstations. Staff monitors the condition of knives and dining utensils. The section of this component requiring staff to monitor the condition Of knives and dining utensils is speci?c to SPCs and CDFS. A11 knives are secured to the workstation when in use and staff do monitor the condition of knives; however, food service uses disposable dining utensils. .When necessary, special procedures govern the handling of food items that pose a security threat. No food items requiring special procedures were observed during this review. Operating procedures include daily searches (shakedowns) of detainee work areas. DE TSG staff conduct daily searches and record ?ndings in the Shakedown log which is on ?le in the food service of?ce. The FSA monitors staff implementation of the facility's population counts procedures. procedures. Staff is trained in count TSG staff are non-correctional contract employees and not allowed to take part in detainee counts. Counts are conducted by the facility correctional of?cers. The detainees assigned to the food service department look neat and clean. Their clothing and grooming comply with the "Food Service" standard. ICE detainees are not allowed to take part in the facility's voluntary work program. However, non-ICE detainee food service workers were neat and clean during this review. The FSA annually reviews detainee-volunteer job descriptions to ensure they are accurate and up-to-date. The Cook Foreman or equivalent instructs newly assigned detainee workers in the rules and procedures of the food service department. Newly-assigned non-ICE detainees are given a verbal orientation on kitchen rules and procedures and documentation is maintained in the food service of?ce. During orientation and training session(s), the CS explains and demonstrates: I Safe work practices and methods; 0 Safety features of individual products/pieces of equipment; and 0 Training covers the safe handling of hazardous material[s] the detainees are likely to encounter in their work. detainees are provided training regarding: safe work practices; safety features on equipment; and safe handling of hazardous materials. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEISE 2012 FOIA03030.013992 Page 15 of 83 FOOD SERVICE - POLICY: EVERY FACILITY WILL PROVIDE DETAINEES IN ITS CARE NUTRIrrious ANDAPPETIZING MEALS, PREPARED IN ACCORDANCE WITH THE HIGHEST SANITARY STANDARDSJ . '3 YESH No NA .The Cook Supervisor documents all training in individual detainee detention ?les. El Detainees at CDFs are paid in accordance with the ?Voluntary Work Program? standard. Detainee workers at IGSAs are subject to local and state rules and regulations regarding detainee pay. The requirement for detainees to be paid in accordance with the "Voluntary Work Program" standard is speci?c to SPCs and CDFs. ICE detainees do not work at this facility and the non-ICE detainee workers are not paid. Detainees are served at least two hot meals every day. No more than 14 hours elapse between the last meal served and the ?rst meal of the following day. Meal times are: Breakfast at 5 Lunch at 11 and Dinner at 4 PM. No more than 14 hours elapse between the last meal of one day and the ?rst meal the following day. For cafeteria style operations, a transparent "sneeze guard" protects both the serving line and salad bar line. The facility utilizes a satellite delivery system to serve detainees meals. However, there is a cafeteria line in the staff dining room and sneeze guards are in place. The facility has a standard 35-day menu cycle. IGSAs use a 35 day or similar system for rotating meals. The section of this component requiring a 35- day menu cycle is speci?c to SPCs and however, the facility does use a 35- day menu cycle. The FSA or facility considers the ethnic diversity of the facility?s detainee population when developing menu cycles (Provide examples). Some of the ethnic foods offered are: tacos; burritos; baked chicken; chili with beans; and Italian sausage. A registered dietitian conducts a complete nutritional analysis of .every master-cycle menu planned. The TSG staff dietitian performs a nutritional analysis on all menus served. A Statement of Nutritional Adequacy, dated 02-08-11, is on ?le in the FSA's of?ce. The FSA has established procedures to ensure that items on the master-cycle menu are prepared and presented according to approved recipes. TSG has approved recipes which are utilized to prepare all items on the menu. The Cook Foreman has the authority to change menu items if necessary. 0 If yes, documenting each substitution, along with its justi?cation 0 With copy to FSA The section of this component giving the Cook Foreman the authority to change the menu items, if necessary, is speci?c to SPCs and CDFs. The Cook Foreman must contact the FSA to change a menu item. The FSA stated he checks to ensure all menu items are available before he departs the facility. All staff and volunteers know and adhere to written "food preparation" procedures. TSG prints daily food preparation work sheets; these are completed by the Cook Foreman and kept on file in the FSA's of?ce. Detainees whose religious beliefs require the adherence to particular religious dietary laws are referred to the Chaplain or FSA. Requests for religious diets are approved by the Program Coordinator and then passed on to food service. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEQIE 2012 FOIA03030.013993 Page 16 of 83 .- FOOD SERVICE POLICY: EVERY FACILITY WILL PROVIDE ITS CARE WITH NUTRITIOUS ANDAPPETIZING MEALS, PREPARED IN ACCORDANCE 7 THE HIGH-EST SANITARY STANDARDScommon?fare menu available to detainees whose dietary requirements cannot be met on the main line. 0 Changes to the planned common?fare menu can be During this review there were no religious made at the faCilitY level; meals being served. Food service reported 0 Hot entrees are offered three times a week; the last detainee to receive common-fare was 0 The common-fare menus satisfy nutritional transferred on 04-11-11. Food service staff recommended daily allowances VA was cooking the common-fare food in 0 Staff routinely provide hot water for instant beverages separate pans and utilized disposable plates and foods; and utensils. The FSA and the TSG Regional 0 Common-fare meals are served with: Manager stated that beginning 04-29-11 they I Disposable plates and utensils. will serve common-fare items utilizing I Reusable plates and utensils. individual pre-cooked frozen meals. 0 Staff use separate cutting boards, knives, spoons, scoops, etc., to prepare the common-fare diet items. A supervisor at the command level must approve a detainee?s IE removal from the Common-Fare Program. The Warden, in conjunction with the chaplain and/or local The TSG staff reported they developed a religious leaders, provides the FSA a schedule of the ceremonial El El schedule of ceremonial meals for the calendar meals for the following calendar year. year. The common-fare program accommodates detainees abstaining During Ramadan Muslims receives their from particular foods or fasting for religious purposes at breakfast before sun-up and dinner after prescribed times of the year. sundown. Jewish detainees receive Kosher- 0 Muslims fasting during Ramadan receive their meals for-Passover meals during Passover. after sundown. However, it was noted no meatless meals 0 Jews who observe Passover but do not participate in the (lunch or dinner) were offered on Fridays . Common-Fare Program receive the same Kosher-for- during the ongoing Lent. The main-line Passover meals as those who do participate. menu for 04-22-11 (Good Friday) called for a - Main-line offerings include one meatless meal (lunch beef patty at lunch and barbecue beef for or dinner) on Ash Wednesday and Fridays during Lent. dinner. The food service program addresses medical diets. Forty-two medical diets were being served during this review. Satellite-feeding programs follow guidelines for proper sanitation. Hot and cold foods are maintained at the prescribed, "safe" temperature(s) while being served. All meals are provided in nutritionally adequate portions. DECIDE Food is not used to punish or reward detainees based upon behavior. The food service staff instructs detainee volunteers on: The non-ICE detainee workers receive a 0 Personal cleanliness and hygiene; verbal orientation on kitchen rules regarding 0 Sanitary techniques for preparing, storing, and serving personal hygiene, food sanitary techniques, food; and sanitation and care of equipment. 0 The sanitary operation, care, and .maintenance of Documentation iS maintained in the of?ce of equipment. the FSA. Everyone working in the food service department complies with I: Sanitation in the department was very good food safety and sanitation requirements. during this review. Standard operating procedures include weekly inspections The FSA conducts daily inspections of the food serVICe areas, Including dInIng and food-preparatlon areas IE food service de artment and documentation and equipment. . . Who conducts the inspections? is on ?le in the food service of?ce. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVME 2012 FOIA03030.013994 Page 17 of 83 FOOD SERVICE EVE-RY FACILITY WILL PROVIDE DETAINEES ITS CARE WITH NUTRITIOUS ANDAPPETIZING PREPARED IN ACCORDANCE WITH I THE HIGHEST SANITARY STANDARDS. 7 I YES. .No . . . - COMPONENTS . - 7 Equipment is inspected for compliance with health and safety codes and regulations. IE El 0 When was the most recent inspection? 0 Which agency conducted the inspection? Reports of discrepancies are forwarded to the Warden or designated department head, and corrective action is scheduled and completed. Standard procedure includes checking and documenting temperatures of all dishwashing machines after each meal. Food Service was inspected on 03-01-11 by the State of Florida Department of Health. Food service received a Satisfactory rating. IZI Temperatures are recorded during each meal and kept on ?le in the of?ce. Temperatures are recorded daily and on ?le the of?ce of the FSA. Staff documents the results of every refrigerator/freezer temperature check. The cleaning schedule for each food service area is conspicuously posted. Procedures include inspecting all incoming food shipments for damage, contamination, and pest infestation. EIXIIZI Food Service staff inspect all food shipments for quality upon delivery. Storage areas are locked when not in use. Observed storage areas were secured when not in use during this review. El El El El A ACCEPTABLE DEFICIENT El -RISK REPEAT FINDING REMARKS I To evaluate the food service operation, this inspector: reviewed all Food Service Policies (CO 358, CO 359 and CO 361); inspected the food service department; checked food temperatures; observed the serving of the noon meal on 04-20-11; interviewed the FSA, the .TSG Regional Manager and the kitchen correctional of?cer; and reviewed log books maintained in the kitchen of?ce. Sanitation and food quality was good during this review and the restroom was clean, with soap, paper towels and hand washing notice posted. After reviewing policy and procedures and interviewing staff, the food service operation was found to be in compliance. /Ari12 SIGNATUF FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 FOIA03030.013995 Page 18 of 83 FUND-S AND PERSONALPROPERTY Rova FOR: THE SECURE STORAGE OF FUNDS, BAOGAGE. AND OTHER PERSONAL AND. RECEIPT-ING 0F SURRENDERED ANDTHEINITIAL AND SCHEDULED OF ALL AND .. *7 -. STANDARD NA: (IGSA ONLY) CHECK THIS BOX IF FUNDS, VALUABLES AND PROPERTY ARE HANDLED ONLY ll POLICY: ALLPACILITIES WILL IMPLEMENT PROCEDURES AND SAPEGUARD PERSONAL PROPERTY. PROCEDURES wiLL BY THE ICE FIELD OFFICE OR SUB-OFFICE INCONTROL OF THE D-E-TAINEE CASE. REMARKS .. COMPONENTS 3 'No NA ,7 Detainee funds and valuables are properly separated, stored, and I ICE processes most detainees and their are accessible only by designated supervisor(s). property at either the Orlando or ?3 I: Jacksonville, Florida of?ce prior to transporting them to fac111ty. Pursuant to Policy C0320, the facility properly separates and stores the property arriving detainees. Detainees? large valuables are secured in a location accessible to Only the shift Lieutenant and Property designated supervi-sor(s) or processing staff only. IE El Of?cer have access to the secured property room. Staff itemizes the baggage and personal property of arriving The Smart Call software system used to detainees (including ?nds and valuables). For IGSAS and record detainee property and funds provides using a personal property inventory form that meets the K4 a tracking system to control detainees? ICE standard? property. The system also provides hard copies for the detainee and his/her file. Staff forwards an arriving detainee?s medication to the medical Medical staff is present during intake staff. screening and takes control of arriving medications. Audits of baggage and non-valuable property occur each quarter This component is only applicable for SPCS and audits are logged and veri?ed. and CDFS. The property Office conducts A random reviews Of property and the results are logged. Of?cers are present during the processing Of detainee funds This component is only applicable for SPCS and valuables during in-processing to the facility. f?cers Cl DE and CDFS. f?cers are present tO verify verify funds and valuables. funds during processing. Staff searches arriving detainees and their personal property for This component is only applicable for SPCS contraband. K4 and CDFS. Staff do search arriving detainees and their property for contraband. Staff procedures follow written policy for returning forgotten property to detainees. Property discrepancies are immediately reported to the CDEO or Chief Of Security. This component is only applicable for SPCS and CDFS. The property Officer noti?es the detainees. CI K4 Administrative Sergeant and then utilizes an 1-387 Form to notify ICE of missing property. Staff follows written procedures when returning property to facility procedures for handling detainee property claims are similar with the ICE standard. IE The facility attempts to notify an out?processed detainee that he/she left property in the facility: 0 By sending written notice to the detainee?s last known address; 0 Via certified mail; and The notice state that the detainee has 30 days in which to claim the property, after which it will be considered abandoned. This component is only applicable for SPCS and CDFS. The facility tries tO contact the detainee through the mailing address they provide during booking and if unsuccessful the facility returns forgotten property to ICE. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 FOIA03030.013996 Page 19 Of83 7 . . FUNDS AND PERSONALPROPERTY. . POLICY: ALL FACILITIES WILL IMPLEMENT PROCEDURES TO CONTROL AND SAEEGUARD PERSONAL PROPERTY. PROCEDURES WILL - PROVIDE FOR THE SECURE STORAGE OE FUNDS, VALUABLES, EAGGAGE AND OTHER PERSONAL PROPERTY, THE DOCUMENTATION AND .RECEIPTING OF SURRENDERED AND THEINITIAL REGULARLY SCHEDULED INVENTORYING ALL FUNDS, AND OTHER PROPERTYSTANDARD NA: (IGSAONLY) CHECK THIS BOX IF .ALLICE FUNDS, VAL-CABLES AND PROPERTY AREV HANDL-ED ONLY BY THE ICE FIELD OFFICE 0R SUB-OFFICE IN CONTROL (IF-THE DETAINEE CASEREMARKS . The facility disposes of abandoned property in accordance with The section of this component requiring written procedures. written procedures for the disposal of If a facility, written procedure requires the K4 El El abandoned property is speci?c to SPCS and prompt forwarding of abandoned property to ICE. Policy C0320 requires abandoned property to be turned over to ICE. ACCEPTABLE DEFICIENT REPEAT FINDING REMARKS: This inspector toured the booking area, reviewed policy, and interviewed the Booking of?cer, Sergeant and the ICE SDDO and found the facility to be in compliance with the standard. The facility utilizes a Keefe system to count, record and print a fund receipt for the detainee and his/her ?le. Ari121 SIGNATURE FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 FOIA03030.013997 Page 20 of 83 I DETAINEE GRIEVANCEIPROCEDURES 7 7 - POLICY: EVERY FACILITY WILL DEVELOP AND IMPLEMENT STANDARD OPERATING PROCEDURES (SOP FOR ADDRESSING DETAINEE .GRIEVANCES IN TIMELY FASHION. EACH STEP IN THE PROCESS WILL OCCURWITHIN THE PRESCRIBED TIME FRAME. AMONG OTHER THINGS, A. WILL BE PROCESSED, INVESTIGATED, AND DECIDED (SUBJECT TO APPEAL) IN ACCORDANCE WITH THE. SoPs; A GRIEVANCE COMMITTEE WILLCONVENEAS PROVIDED IN THE 30%. STANDARD PROCEDURE WILL INCLUDEPROVIDING THE DETAINEE WITH A WRITTEN RESPONSE To ANY FORMAL WILL INCLUDE THE BASIS FOR DECISION. THE FACILITY WILL ALSO ESTABLISH STANDARD PROCEDURES FOR HANDLING EMERGENCY ALL GRIEVANCES RECEIVESUFERVISORY REVIEW. REPRISAL AGAINST THE FILER. OFA GRIEVANCE WILL NOT BE TO-LERAT-EDCOMPONENTS 4' .. Written procedures provide for the informal resolution of oral Policy C0386 addresses the grievance grievances (Not mandatory). procedure which includes informal If yes, the detainee has up to ?ve days within which to resolutions of oral grievances. However, it make his/her concern known to a member of the staff. does not restrict the detainee to having to make their concern known to a staff member within ?ve days. Detainees have access to the grievance committee (or equivalent in IGSA), using formal procedures. 0 Detainees may seek help from other detainees or The facility policy allows for detainees to facility staff when preparing a grievance. assist other detainees. Illiterate, disabled, or non-EngliSh-speaking detainees receive special assistance when necessary. Every member of the staff knows how to identify emergency grievances, including the procedures for expediting them. There are documented or substantiated cases of staff harassing, disciplining, penalizing, or otherwise retaliating against a detainee who lodged a complaint: 0 If yes, explain. A review of the Grievance Log indicates >3 El there were no issues regarding staff harassment and or retaliation. Procedures include maintaining a Detainee Grievance Log. The section of this component that requires . If not, an alternative acceptable record keeping system "nuisance complaints" to be identi?ed in the is maintained. records and for staff to document nuisance "Nuisance complaints" are identi?ed in the records. El El complaints received but not ?led is speci?c 0 For quality control purposes, staff document nuisance to SPCS and CDFS- The faCilitY complaints received but not ?led. addresses "nuisance complaints" and a log is kept of those that are rejected as nuisance grievances. Staff is required to forward any grievance that includes of?cer misconduct to a higher of?cial or, in a facility, to K4 ICE. ACCEPTABLE DEFICIENT AT-RISK REPEAT FINDING REMARKS: The facility was found to be in compliance with this standard based on: a review of the policy; the grievance log; and interviews with staff. /Ari12 SIGNATUR FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEQZE 2012 FOIA03030.013998 Page 21 of 83 . LEGAL THE 0F INPORMING THEM OF US. IMMIGRATION LAW AND PROCEDURES, WITH THE SECURITY AND OPERATION OF EACH FACILITY. ICE ENCOURAGES SUCH PRESENTATIONS, WHICH. INSTRUCT DETAINEES ABOUT THE IMMIGRATION SYSTEM AND THEIR RIGHTS AND OPTIONS WITHIN ITPOLICY: FACILITIES HOUSING ICEDETAINEES SHALL PERMIT AUTHORIZE PERSONS To PRESENTATIONS OF DETAINEES FOR CHECK HERE IF No GROUP PRESENTATIONS WERE CONDUCTED WITHIN THE PAST 12 MONTHS: MARK STANDARD AS ACCEPTABLE OVERALL AND CONTINUE ON WITH NEXTPORTIONDF WORKS-HEET. . 7 I . COMPONENTThe Field Of?ce is responsive to requests by attorneys and El accredited representatives for group presentations. 0? Upon receipt of concurrence by the Field Of?ce Director, the facility or authorized ICE Field Of?ce ensures timely and proper El noti?cation to attorneys or accredited representatives. Facility and ICE staff report there were no [j group presenters rejected during the previous 12 months; however, if such were to occur, it would be documented. The facility follows policy and procedure when rejecting or requesting modi?cations to objectionable material provided or El presented by the attorney or accredited representative. Posters announcing presentations appear in common areas at least 48 hours in advance and sign-up sheets are available and K4 El accessible. Documentation is submitted and maintained when any detainee is According to facility and ICE staff no denied permission to attend a presentation and the reason(s) for El El detainee has been denied permission to the denial. When the number of detainees allowed to attend a presentation is limited, the facility provides a suf?cient number of presentations so that all detainees signed up may attend. etainees in segregation, unable to attend for security reasons, may request separate sessions with presenters. Such requests are documented. Interpreters are admitted when necessary to assist attorneys and other legal representatives. Presenters are afforded a minimum of one hour to make the presentation and to conduct a question?and?answer session. attend a presentation. The presentations are made in a room large enough to accommodate the number of detainees wishing to attend. Detainees in segregation are provided separate sessions with presenters. DECIDE ICE staff review the materials before they are rmStaff pe Its presen ers d1str1bute ICE approved materla accepted for Presenters are permitted to meet with small groups of detainees to discuss their cases after the group presentation. ICE or A authorized detention staff is present but do not monitor conversations with legal providers. Group presenters who have had their privileges suspended are 3 noti?ed in writing by the Field Of?ce Director or designee; and Privileges have not been suspended for any the reasons for suspension are documented. The Headquarters El presenters at this facility. However, if they Of?ce for Detention and Removal, Field Operations and were suspended, the appropriate noti?cations Detention management Division, is noti?ed when a group or would be made. - individual is suspended from making presentations. The facility plays ICE-approved videotaped presentations on legal rights at regular opportunities, at the request of outside organizations. A copy of the Group Legal Rights Presentation policy, including attachments, is available to detainees upon request ACCEPTABLE DEFICIENT AT-RISK I:l REPEAT FINDING >11 Cl >14 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVECPE 2012 Page 22 of 83 REMARKS: The topic of Group Legal Rights Presentations is addressed in Policy C0388. A group legal rights presentation was not observed during the inspection; however, compliance was based upon interviews with facility and ICE staff and a review of the policy. Ari121 2 SIGNATURE I FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 FOIA03030.014000 Page 23 of 83 . ISSUANCE AND EXCHANGE OF CLOTHING, . POLICY: ICE REQUIRES-THAT ALL FACILITIES HOUSIN-GICE DETAINEES PROVIDE CLEAN CLOTHING, BEDDING, LINENS AND TOWELS TO EVERY . ICE DETAINEEUPON. FURTHER, FACILITIES SHALL PROVIDE ICEDE TOWELS FOR As LONGAS THEY REMAIN IN DETENTION. TAINEES EXCHANGES OFCLOTHING, LINE-NS, COMPONENTS i YES NA . REMARKS The facility has a policy and procedure for the regular issuance I and exchange of clothing, bedding, linens, and towels. The supply of these items exceeds the minimum required for the number of detainees. El El Policy C0357 addresses the issuance and exchange of clothing and bedding, and it is included in the handbook as well. As observed during the inspection, the facility does issue the items and maintains a supply as required. All new detainees are issued clean, temperature-appropriate, presentable clothing during in-processing. Detainees receive: 0 One uniform shirt and one pair of uniform pants, or one jumpsuit; 0 One pair of socks; I One pair of underwear (Daily change); and 0 One pair of facility-issued footwear. The bulleted items in this component are speci?c to SPCS and CDFs. The facility issues: one uniform; two pairs of socks and underwear; shower shoes; and one pair of footwear. The clothing, as observed, was clean and temperature appropriate. Detainees can also purchase additional underwear from the commissary. Additional clothing is available for changing weather conditions, IZI or as seasonally appropriate. New detainees are issued clean bedding, linens, and towels. They receive at a minimum: 0 One mattress; The bulleted items in this component are 21:21:? ,3 speci?c to SPCs and CDFS. However, the . faCIhty does issue the Items outlined In this 0 One pillowcase; component. 0 One towel; and 0 Additional blankets are issued based on local weather conditions. Detainees assigned to special work areas are clothed in accordance with the requirements of the job. Detainees are provided clean clothing, linen and towels. . I Socks and undergarments - exchanged daily. outer garments - thce weekly El change daily; they also have laundry Sheets - weekly. Towels - weekly. Pillowcases - weekly. exchange twice a week. Sheets and towels are exchanged once a week. Food service detainee volunteer workers are permitted to exchange outer garments daily. This component is only applicable for SPCs and CDFs. The non-ICE detainee food service workers are allowed to exchange outer garments daily. Volunteer detainee workers are permitted to exchange outer garments more frequently. El This component is only applicable for SPCS and CDFs. The non?ICE detainee workers are allowed to exchange outer garments as needed. ACCEPTABLE El DEFICIENT El REPEAT FINDING REMARKS: This inspector toured the laundry, interviewed the Security Lieutenant and reviewed the Laundry Operation Policy C035 7, all of which con?rmed the standard is in mnliam'e Ari121 2011 (W6), SIGNATURE DAT USE ONLY (LAW ENFORCEMENT 2012 Page 24 of 83 POLICY: MARRIAGE, REQUESTS WILL RECEIVE CASE- MARRIAGE REQUESTS CONSIDERATION FROM ICE MANAGEMENT. COMPONENTS . YES 5 NA REMARKS. . by?case basis. .The Field Of?ce considers detainee marriage requests on a case- IE All marriage requests are forwarded to the Jacksonville Field Of?ce for a case-by?case review. The Field Of?ce Director reviews every marriage request rejected by a Warden/01C or IGSA. Rejections are documented. The Field Office Director (FOD) or AF OD reviews all marriage requests; the facility intent. does not take part in approving or denying detainee marriage requests. It is standard practice to require a written request for permission Policy CO3 75 requires detainees to submit a to marry. El El written request to the facility's Program Coordinator. The written request includes a signed statement or comparable Policy CO3 75 requires the intended spouse to documentation from the intended spouse, con?rming marital K4 El submit a written request to the facility's Program Coordinator. The Warden/01C provides a written copy of his/her decision to the detainee and his/her legal representative. ICE provides the Program Coordinator an e- mail approving the marriage request, who then noti?es the detainee. his/her decision. When permission is denied, the Warden/01C states the basis for When a request is denied, ICE provides a written letter stating the reason Why. make wedding arrangements. The Warden/01C provides the detainee with a place and time to The detainee and/or intended spouse obtains the license and official to perform the K4 El wedding. The facility then allows the wedding to take place in the Attorney Visiting room. ACCEPTABLE DEFICIENT REPEAT FINDING REMARKS: This inspector reviewed Policy CO3 75 and the handbook, interviewed the facility Program Coordinator and the ICE SIEA to determine how marriage requests and weddings are handled at this facility. It was determined the facility is in compliance with the standard. Ari121 SIGNATURE FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 FOIA03030.014002 Page 25 of 83 NON-MEDICAL EMERGENCY .ESCORTED TRIPS CHECK THIS BOX EMERGENCY THE: IMMIGRATION AND .COSTOMS ENFORCEMENT (ICE) MAY PROVIDE DETAINEES WITH TRIPS INTO THE FOR THE PURPO SE OF VISITING CRITICALLY ILL MEMBERS OF THE IMMEDIATE FOR ATTENDING ESCORTED TRIPSARE HANDLED ONLY BY THE ICE FIELD OFFICE OR SUB-OFFICE IN CONTROL OF THEDETAINEE CASE. - VA No. NA REMARKS I The Field Of?ce Director considers and approves, on a case-by- case basis, trips to an immediate family member's: El 0 Funeral; or Deathbed The facility recognizes mother, father, brother, sister, spouse, child, step-parent, and foster parent as "immediate family". I: The IGSA facility noti?es ICE of all detainee requests for non- medical escorts. El The detainee?s Deportation Of?cer reviews the ?le before forwarding a de-tainee's request, with recommendation, to the approving Of?cial. individual's suitability for travel; the kind of supervision required. Each recommendation addresses the El Each escort includes at Escorting of?cers report unexpected situations to the originating facility as a matter of procedure, and the ranking supervisor on duty has the authority to issue instructions for completion of the trip. Escorting of?cers have the discretion to increase or decrease inimum restraints in accordance with written procedures and El ?gassi?cation level of the detainee. scort Of?cers are precluded from accepting gi?s/ gratuities ?'om a detainee, or detainee's relative or friend for any reason. Escort of?cers ensure that detainees: Conduct themselves in a manner that does not bring discredit to the Do not violate federal, state, or local laws; Do not purchase, possess, use, consume, or administer El narcotics, other drugs, or intoxicants; Make no unauthorized phone calls; and Know they are subject to search, urinalysis, breathalyzer, or comparable test upon return. Standard procedure requires the immediate return to the facility of any detainee who violates trip rules. ACCEPTABLE DEFICIENT El El REPEAT FINDING REMARKS 2 SIGNATURE Di Ari121 20 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEGE 2012 FOIA03030.014003 Page 26 of 83 RECREATION POLICY: - Ir is ICE PROVIDEACCES-s TOVRECREATIONAL PROGRAMS AND Acrivrn?es To ALL ICE TO THE EXTENT POSSIBLEENDER CONDITIONS .OFSECURITY AND SUPERVISION THAT SAFETY AND WELFARE. . 7 COMPONENTS REMARKS YES - i The facility has a recreation program and facility. Policy CO3 76 addresses the facility's recreation program. A recreational specialist (for facilities with more than 350 detainees) tailors the program activities and offerings to the detainee population. This component is only applicable for SPCS and CDFs. The facility uses correctional of?cers to supervise the recreation program. Regular maintenance keeps recreational facilities and equipment in good condition. The recreational specialist or trained equivalent supervises detainee recreation workers. The correctional of?cers supervise detainee workers. The recreational specialist or trainee equivalent oversees recreation programs for special housing units (SHU) and special- needs detainees. Correctional of?cers provide this oversight. Dayrooms offer sedentary activities, board games, cards, television. EE There is a television in each pod with board g?ies and cards also available. Outside activities are restricted to limited-contact sports. El The facility does not have an ICE approved outside recreational area. The recreation room outside the housing unit is a very large room with access to fresh air through a 12- foot long by 3-foot high security screen. Activities in the recreation room are limited to Wii video games, ping pong and cardio vascular exercise. Each detainee has the opportunity to participate in daily recreation. Detainees are out of their cells from 6 AM until 11 PM, except during the three daily counts. Detainees have access to recreation activities outside the housing units for at least one hour daily, 5 days a week. Detainees can recreate outside their housing unit one hour a day, seven days a week. Staff checks all items for damage and condition when equipment is returned. Staff conducts searches of recreation areas before and after use. All recreation areas under constant staff supervision. Supervising staff is equipped with radios. The facility provides detainees in the SHU at least one hour of outdoor recreation time daily, ?ve times per week. El The facility does not have an outdoor recreation space, but Policy CO 376 offers SHU detainees an hour of exercise per day, seven days a week. Detainees in disciplinary/administrative segregation receive a written explanation when a panel revokes his/her recreation privileges. K4 El Special programs or religious activities are available to detainees. El Volunteers are required to sign a waiver of liability before entering a secure portion of the facility where detainees are present. El This component is only applicable for SPCs and CDFs. Volunteers are required to sign a waiver of liability before they can enter the facility. Visitors, relatives or friends are not allowed to serve as volunteers. El El This component is only applicable for SPCs and CDFs. Facility policy requires volunteers to notify facility administration immediately if a relative or friend is incarcerated in this facility. 9m If outdoor recreation is offered, check this box. No further information is required when outdoor recreation is offered. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEOJE 2012 FOIA03030.014004 Page 27 of 83 7. 7: RECREATION - . POLICY: IT IS ICE POLICY TO PROVIDE ACCESS To PROGRAMS AND ACTIVITIESTO ALL ICE THE EXTENT POSSIBLE, UNDER CONDITIONS OFSECURITY AND SUPERVISION THAT PROTECT SAFETY AND I COMPONENTS YES ND .If the facility has no outside recreation, are detainees considered for transfer after Six months? 0 If yes, written procedures ensure timely review of all eligible detainees. EoliCy C0376 requires the ClaSsi?cation of?cer to notify ICE of any detainee who has been at the facility for 150 days. This information is forwarded to the Jacksonville ICE of?ce for disposition in accordance with the ICE NDS. Of the 200 ICE detainees currently housed at the facility, four have been there over 180 days (one is sentenced and awaiting deportation and the other three do not want a transfer at this time). Case of?cers make written transfer recommendations about every six-month detainee to the OIC. The OIC documents all detainee-transfer decisions, whether yes or no. The detainee?s written decision for or against an offered transfer documented in his/her A??le. This is not on ?le at the facility but rather on ?le in the Jacksonville ICE of?ce. Staff noti?es the detainee?s legal representative of his/her decision to accept/decline a transfer. If no recreation is available, the ICE Districts routinely review transfer eligibility for all detainees after 60 days. IZIIZIIZIZIIZ DECIDE Recreation is available to detainees in the housing unit and recreation room. The A?frle of every detainee who is held more than 60 days without access to recreation contains either a transfer-waiver Signed by the detainee, or the written determination of the detainee?s ineligibility for transfer. El IE Detainees have access to recreation seven days a week. The detainee?s legal representative iS noti?ed of the etainee?S/OIC?S decision. IE ACCEPTABLE DEFICIENT REPEAT FINDING REMARKS: This inspector con?rmed compliance with the NDS based on: a review of Policy CO3 76; a tour of pod (ICE detainee housing unit) and the recreation area; and interviews with the Administrative Lieutenant, the Security Lieutenant, unit Sergeant and the ICE SIEA. Ari] SIGNATI FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEIDE 2012 Page 28 of 83 . 3 RELIGIOUS-PRACTICES POLICY: FACILITIES WILL PROVIDE ICE DETAINEES OF ALL PAITHS WITH AND EQUITABLE OPPORTUNITIES To PARTICIPATEIN THE PRACTICES OF THEIR FAITH, LIMITED ONLY BY THE CONSTRAINTS OF SAFETY, SECURITY, THE ORDERLY OPERATIONS OF THE FACILITY AND BUDGETARY CONSIDERATIONS. . . . COMPONENTS . . NAT . . Detainees are allowed to engage in religious services. El El Policy CO3 77, entitled Religious Programs, addresses this topic. Religious services are provided with the assistance 0 i Olunteer clergy and lay persons from the community. Space is available for detainees to conduct religious services. )3 Religious services take place in the housing pod multi-purpose rooms. The facility allows detainees to Observe the major ?holy days? of their religious faith. 0 List any exceptions. The facility accommodates recognized holy?day Observances by: 0 Providing special meals, consistent with dietary restrictions; 0 Honoring fasting requirements; 0 Facilitating religious services; and Allowing activity restrictions. This component is only applicable for SPCs and CDFS. However, the facility does accommodate recognized holy-day Observances as required by this component. Each detainee is allowed religious items in his/her immediate possession. Detainees can have a variety of religious items, to include: prayer books; rosaries; prayer rugs; and prayer beads. They may request other items from the Program Coordinator. Volunteer?s credentials are checked and veri?ed before allowing participation in detainee programs. The facility requests a written statement for the volunteer from the Church or Religious group leader. They also conduct a background check on all volunteers before they are cleared to come into the facility. Members of faiths not represented by clergy may conduct their own services within security allowances. Muslim detainees and others are allowed to conduct prayers without clergy participation. Detainees in the Special Management Unit are allowed to participate in religious practices unless otherwise documented for the safety and security of the facility. Upon written request from the detainee, the facility will schedule a chaplain to visit the detainee within security and safety constraints. ACCEPTABLE DEFICIENT El REPEAT FINDING REMARKS: The facility Offers detainees the opportunity to participate in religious services through the assistance of(; Olunteer clergy and lay persons from the community. The facility offers at lea?geligious services each Sunday to the detainee population. This inspector reviewed facility policy, as well as religious services schedules, and interviewed the Program Coordinator to determine this standard is in compliance. /Ari121 SIGNATURE FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEQE 2012 Page 29 of 83 . DETAINEE TELEPHONE ACCESS POLICY: ALL FACILITIES HOUSING WILL REASONABLE AND ACCESS TO TELEPH-ONES. COMPONENTS . YES- . No NA .- REMARKS Detainees are allowed access to telephones during established facility waking hours. There are two phones in each housing unit pod and they can be used by detainees during all waking hours, except during counts. Upon admittance, detainees are made aware of the facility's telephone access policy. Detainees are advised of their ability to make phone calls and it is also included in the handbook and the video. Access rules are posted in housing units. The facility makes a reasonable effort to provide key information to detainees in languages spoken by any significant portion of the facility?s population. IZIIZIIZIIZI The majority of detainees are Spanish- speaking and key information is in both English and Spanish (posted in the day rooms and also in the handbook). Telephones are provided at a minimum ratio of one telephone per 25 detainees in the facility population. El El There is a maximum of 32 detainees in the largest pod and each pod has 2 phones, making availability well within the required 1:25 ratio. Telephones are inspected regularly by facility staff to ensure that they are in good working order. ICE staff test the phones at least one a week and log the quality of the phone service. The facility administration reports out-of-order telephones to the facility?s telephone service provider. If there are any phones not working, or the quality of the phone call is poor, ICE contacts the provider and ensures the phones are repaired. The facility administration monitors repair progress and takes appropriate measures to ensure that required repairs are begun and completed timely. IZI At this facility ICE staff report the malfunction to the phone contractor and then rechecks the phones to ensure repairs were made. Detainees are afforded a reasonable degree of privacy for legal phone calls. IZI Detainees who need privacy for legal phone calls are provided phone calls in the ICE of?ce at the facility. A procedure exists to assist a detainee who is having trouble Facility staff refer the issue to ICE staff who . placing a con?dential can. then the detainee 1n makmg a con?dential call. The facility provides the detainees with the ability to make non- Faculty refer lihe Issue to Staff, Who 011 6 Ct (Special access) calls_ then the detainee 1n makmg Spec1al Access calls. Special Access calls are at no charge to the detainees. K4 The OIG phone number for reporting abuse is programmed into the detainee phone system and the phone number was checked by the inspector during the review. IZI DEEDS EDD In facilities unable to fully meet this requirement initially because of limitations Of its telephone service, ICE makes alternate arrangements to provide required access within 24 hours of a request by a detainee. IE This facility provides access to telephones during all waking hours. However, if the phones are not in working order, and the detainee needs to make a phone call, they are allowed by ICE staff to make a phone call from their of?ces. ICE staff then logs the phone call. No restrictions are placed on detainees attempting to contact attorneys and legal service providers who are on the approved ?Free Legal Services List?. Special arrangements are made to allow detainees to speak by .tplephone with an immediate family member detained in another acility. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 FOIA03030.014007 Page 30 of 83 .DETAINEE TELEPHONE ACCESS COMPONENTS YES - No. POLICY: HOUSING ICE REASONLE AND TELE-PHONES. i i REMARKS Any telephone restrictions are documented. EDD Facility staff and ICE staff report no detainee has ever been restricted from telephone use at this facility. However, if a restriction were to occur, it would be documented. detainee telephone messages. The facility has a system for taking and delivering emergency detainees. Emergency phone call messages are immediately given to El I as possible. Detainees are allowed to return emergency phone calls as soon including consultation calls. Detainees in disciplinary segregation are allowed phone calls relating to the detainee's immigration case or other legal matters, Policy C0374 states detainees in segregation status will receive the same telephone privileges as detainees in general population. Additionally, ICE and facility staff report these detainees do have the same telephone privileges as general population detainees. consular/embassy of?cials. Detainees in disciplinary segregation are allowed phone calls to All detainees are allowed to make phone calls to their consular/embassy of?cials and ICE staff will assist them in making the ?rst phone call and the call is logged. family emergencies. Detainees in disciplinary segregation are allowed phone calls for Detainees in administrative detention and protective custody are afforded the same telephone privileges as those in general $ Zl EDD El DD population. .W hen detainee phone calls are monitored, noti?cation is posted by detainee telephones that phone calls made by the detainees El may be monitored. Special Access calls are not monitored. [3 ACCEPTABLE El DEFICIENT AT-RISK REPEAT FINDING REMARKS: The ICE telephone logs were reviewed during the inspection. All special phone calls are documented in a log book, to include the date and the name of the detainee (if the phone call was completed). There is also a log of all tests conducted on the phones which includes: the name of the staff member conducting the test; the test results; any problem that needed correcting; and when the problem was corrected and the phone retested. Ari SIGNATI FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEQZE 2012 FOIA03030.014008 Page 31 of 83 VISITATION POLICY: ICE SHALL PERMIT DETAFNEES TO mm mm FRIENDS, LEGALREPRESENTATIVES, SPECIAL INTEREST GROUPS, ANDTHENEWS I . . COMPONENTS REMARKS There is a written visitation schedule and hours for general visitation. El El E1 The visiting schedule was observed posted on the door of the visitor lobby. It was also posted in the housing units and is in the handbook. The visitation hours tailored to the detainee population and the demand for visitation. The visitation schedule and rules are available to the public. The hours for all categories of visitation are posted in the visitation waiting area. The visiting schedule was observed posted in the lobby of the visiting room. A written copy of the rules regulating visitation and the hours of visitation is available to Visitors. The rules for visiting were posted in the lobby of the visiting room. A general visitation log is maintained. IZIZEEI DEED The visitor log was observed in the visiting room and a separate log is kept for of?cial visitors in the main entrance to the facility. The detainees are permitted to retain personal property items speci?ed in the standard. Detainees are not allowed to receive personal property through visiting. Any personal items have to be mailed into the facility A visitor dress code is available to the public. Visitors are searched and identi?ed according to standard requirements. Visitors are identi?ed; however, they are not subject to search as they never enter the secure area of the facility. The requirement on visitation by minors is complied with. .At facilities where there is no provision for visits by minors, ICE arranges for visits by children and stepchildren, on request, within the ?rst 30 days. DEEIZEI Minors are allowed to visit at this facility. After that time, on request, ICE considers a transfer, when possible, to a facility that will allow minor visitation. At a minimum, visits are allowed. Minors are allowed to visit at this facility. Detainees in special housing are afforded visitation. ED Legal visitation is available seven (7) days a week, including holidays. On regular business days legal visitation hours are provide for a minimum of eight (8) hours per day, and a minimum of four hours per day on weekends and holidays. IZI DEED On regular business days, detainees are given the option of continuing a meeting with a legal representative through a scheduled meal. Private consultation rooms are available for attorney meetings. There is a mechanism for the detainee and his/her representative to exchange documents. The Attorney Visitation Rooms were observed during the inspection. There are written procedures governing detainee searches. The detainees never leave the housing unit; therefore, are not searched prior to or after a visit. When strip searches are required after every contact visit with a legal representative, the facility provides an option for non- contact visits with legal representatives. rior to each visit, legal service providers and assistants are identi?ed per the standard. El FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEQE 2012 FOIA03030.014009 Page 32 of 83 POLICY: ICE SHALL PERMIT DETAINEES. To VISIT FAMILY, FRIENDS, LEGAL REPRESENTATIVES, SPECIAL INTEREST mars; ANDTHENEWS A MEDIA- . . . . . COMPONENTS 7 Y-ES- . .. . The current list ofpro bono legal organizations is posted in the The listings were observed in the housing detainee housing areas and other appropriate areas. units and the Visiting area_ The decision to permit or deny a tour is not delegated below the A level of Field Of?ce Director. Provisions for NGO visitation, as stated in the Detention Standards, are complied with. Law enforcement of?cials who request to visit with a detainee are referred to the ICE Field Of?ce for approval. Former detainees or aliens are referred to Former detainees or aliens in proceedings, requesting to Visit I ICE for their rev1ew and approval of v151t1ng with a detainee, are referred to the 01C or ICE Field Of?ce. magma privileges. Procedures are in place, consistent with the detention standard, The Visiting policy does not address for examinations by independent medical service providers and >14 examinations by independent medical experts- examiners and experts. ACCEPTABLE DEFICIENT AT-RISK El REPEAT FINDING REMARKS: All visiting is conducted via video at this facility. Visitors do not enter the secure perimeter of the facility and detainees do not leave the housing unit; video stations are located in each of the housing units. However, there are visitor dress codes that are enforced. The system seems to work well and a visitor was observed utilizing the system and the voice and video were clear. Attorney visits are conducted in non-contact Attorney Visiting Rooms, which are equipped with phones and a pass-through for legal documents. .?ccording to staff there have not been any complaints regarding general or attorney visitation. Visitation as found to be compliant ith the NDS based on: interviews with staff; observations during the inspection; and a review of Aril 2] SIGNATURE FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEQIE 2012 FOIA03030.014010 Page 33 of 83 VOLUNTARY POLICY: IN EVERY FACILITY OFFERING AVOLUNTARY WORK ROGRAM, ICE WILL HAVE THE OPPORTUNITY TO WORK ANDEARN ONEY BY PARTICIPATING, WHILE NOT LEGALLY REQUIRED, ICE OBTAIN-EB WORKERS BASIC OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA) PROTECTIONS. - 1 i - - CHECK HERE IF ICE D-ETAINEES NOT AUTHORIZED TO WORK AT THE IGSA FACILITY. MARK NA ON FORM G-324A, PAGE 3 ANDMOVETONEXTSECTTON. .. 3' 9 COMPONENTS i 5' i Does the facility have a voluntary work program? 0 DO ICE detainees participate? Detainee housekeeping meets neatness and cleanliness standards. Detainees have the opportunity to participate in special details, however, are never allowed to work outside the secure perimeter. Written procedures govern selection of detainees for the Voluntary Work Program. Where possible, physically and mentally challenged detainees participate in the pro ggm. The facility complies with work-hour requirements for detainees, not exceeding: 0 Eight hours a day and Forty hours a week. Detainee volunteers generally work according to ?xed schedule. If a detainee is removed from a work detail, staff places the written justi?cation for the action in the detainee?s detention ?le. Staff, in accordance with written procedure, ensures that detainee volunteers understand their responsibilities as workers before they join the work program. The voluntary work program meets: . OSHA, NFPA, ACA standards Medical staff screen and formally certify detainee food service volunteers. 0 Before the assignment begins; and As a matter of written procedure Detainees receive safety equipment! training suf?cient for the assignment. Proper procedure is followed when an ICE detainee is injured on the job. El ACCEPTABLE DEFICIENT AT-RISK REPEAT FINDING REMARKS: iADI?il 21 SIGNATURE FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEQE 2012 FOIA03030.014011 Page 34 of 83 SECTION II HEALTH SERVICES STANDARDS FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEQE 2012 Page 35 of 83 HUNGERSTRIKES POLICY: FACILITIES WILL FOLLOW STANDARD GUIDELINES FOR THE MEDICAL MANAGEMENT OF ICE DETAINEES ENGAGING IN HUNGER STRIKES. BY MONITORING or THE HEALTH AND WELFARE OF THE INDIVIDUAL D-ETAINEES, FACILITIES WILL COMPONENTS . . YES I No - NA I - When a detainee has refused food for 72 hours, it is standard This component is only applicable for SPCs practice for staff to refer him/her to the medical department. and CDFs. Policy requires custody staff to refer a detainee to medical staff after s/he A refuses food for 48 hours. In practice, the referral is made after a detainee refuses food for 24 hours which exceeds the NDS. CDFs and IGSAs immediately report a hunger strike to the ICE. Policy requires an immediate report to ICE. This inspector reviewed the medical records of four ICE detainees who had been on a hunger strike. These records all contained documentation indicating ICE had been noti?ed immediately. The facility has established procedures to ensure staff respond immediately to a hunger strike. Facility policy and medical policy both require a detainee (who has not eaten for 48 hours) to be moved to an observation cell in the medical unit. Policy and procedure require that staff isolate a hunger-striking detainee from other detainees. If yes, in an observation room? This component is only applicable for SPCs and CDFs. Facility policy and medical policy both require staff to isolate a hunger- striking detainee in an observation cell located in the medical unit. Medical personnel are authorized to place a detainee in the .Special Management Unit or a locked hospital room. This component is only applicable for SPCs and Medical policy authorizes medical personnel to place the detainee in a locked hospital room if necessary. Medical staff records the weight and vital signs of a hunger- striking detainee at least once every 24 hours. This component is only applicable for SPCs and CDFs. Medical policy requires weight and vital signs to be recorded at least once every 24 hours. This inspector's review of four ICE detainees' charts showed daily weights and vital signs documented two or three times a day. The 01C of the facility obtains a hunger striker?s consent before medical treatment. The Facility Administrator has delegated this ?inction to the medical staff. If the ICE detainee signed the blanket consent for medical treatment at intake, only a verbal consent is obtained for hunger strike monitoring/treatment. If the ICE detainee failed to Sign the blanket consent at intake, they are required to Sign a consent prior to receiving hunger strike monitoring or treatment. A signed Refusal of Treatment form is required of every detainee who rejects medical evaluation or treatment. This component is only applicable for SPCs and CDFS. Medical policy requires a signed Re?tsal of Treatment form when hunger strike medical evaluation or treatment is rejected. This inspector's review of the medical charts showed Refusal of Treatment forms were being used when ICE detainees refused care. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEE 2012 Page 36 of 83 2 POLICY: ALL FACILITIES GUIDELINES FOR THE MEDICAL AND ADMINISTRATIVE MANAGEMENT OF ICE ENGAGING IN HUNGER STIKES, By MONITORING OF THE HEALTH AND WELFARE-0F THE INDIVIDUAL DETAINEES, FACILITIES WILL- SUSTAIN THEIR LIVESCOMPONENTS 7 '_No . NA .. . REMARKS. During a hunger strike, staff document and provide the hunger- This component is only applicable for SPCs striking detainee three meals a day. and CDFS. Medical policy requires hunger- striking detainees be offered three meals per day. Chart reviews showed documentation that meals were offered three times per day with additional snacks being offered as well. Staff maintains the hunger striker?s supply of drinking This component is only applicable for SPCs water/other beverages. and CDFS. Medical policy requires that Cl El K4 water and other beverages be offered. Chart reviews showed documentation that water and other beverages were offered frequently. During a hunger strike, staff removes all food items from the hunger striker?s living area. This component is only applicable for SPCs and CDFS. Medical policy requires all food items are to be removed from a hunger striker's living area. Interviews with custody staff supported food was actually removed. Staff is directed to record the hunger striker?s ?uid intake and food consumption; Does staff always use Hunger Strike Monitoring Form 1-839 or similar IGSA form. This component is only applicable for SPCS and CDFS. This facility uses an Intake and Output Record to record a hunger striker?s ?uid intake and food consumption. The medical staff has written procedures for treating hunger strikers. The medical staff at this facility have a written Hunger Strike Protocol which was followed in all hunger-striking ICE detainee charts reviewed. .Staff documents all treatment attempts, including attempts to persuade hunger striker of medical risks. This component is only applicable for SPCs and CDFs. Facility policy and medical policy requires all attempts be documented. All four charts of hunger-striking ICE detainees reviewed contained repeated documentation of treatment attempts. Staff has received training in identi?cation of hunger strikes. Medical staff receives early training in hunger-strike evaluation and treatment. Staff remains current in evaluation and treatment techniques. El Custody and medical staff receive hunger strike training during orientation. Medical staff receive follow-up training provided by the HSA via "One-Minute In-Services." ACCEPTABLE DEFICIENT El AT-RISK REPEAT FINDING REMARKS: Facility Policy C0360 and Medical Policy J-G-12 address all of the components required by this NDS. Since the last inspection there have been four ICE detainees who declared a hunger strike and all four charts were reviewed. The chart reviews con?rmed facility and medical policies and the written Hunger Strike Protocol were followed consistently. Documentation was found to be complete as required by policy. All four ICE detainees started eating and drinking prior to their removal from this facility. l/ April SIGNATURE FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 FOIA03030.014014 Page 37 0f 83 . ACCESS T-OMEDICAL CARE POLICY: EviaRv FACILITY WILL ESTABLISH AND MAINTAIN HEALTH PROGRAM FOR THE GENERAL WELL-BEING 0F ICEDETAINEES. . a . COMPONENTS . YES .NO NA REMARKS '7 Facilities operate a health care facility in compliance with state and local laws and guidelines. This facility has a pharmacy and laboratory license issued by the State of Florida. The facility is not accredited by any entity; however, is inspected yearly by the state under the Florida Model Jail Standards. Their last inspection was 01-20-1 1. No health care de?ciencies were found. All licensed medical staff have current unrestricted licenses and are working within the scope of practice of their license. The facility?s in-processing procedures for arriving detainees include medical screening. Medical policy requires all arriving detainees to have a medical screen. A review of 25 ICE detainee medical records revealed all 25 had received their medical screen (performed by a licensed medical professional) within four hours of arrival. All detainees have access to and receive medical care. Medical policy requires all detainees to have unimpeded access to medical care. This inspector interviewed six ICE detainees and none voiced any issue with accessing medical care. Chart reviews supported that access to care was timely for ICE detainees. The facility has access to a Managed Health Care Coordinator. According to the HSA, she has contacted and talks with the Managed Care Coordinator on a number of occasions. The medical staff is large enough to provide, examine, and treat the facility?s detainee population. Medical care is provided to the facility under a contract with ACHC, who provides: a Medical Director who visits the site once per month; a nurse practitioner (NP) who is onsite 40 hours per week and on call 24 hours per day, seven days per weekb?all time Registered Nurse (RN) who acts as the and nursing care 24 hours per day by 11 time equivalent (FTE) RNs and TE Licensed Practical Nurses (LPNs). The medical unit has TE clerical positions. Mental health care is provided ll-time Licensed Mental Health Counselor (LMHC) an a. eight hours a week. Dental care is provided by a dentist in the local community. The facility has sufficient space and equipment to afford detainee privacy when receiving health care. The medical unit is spacious and contains two well equipped treatment rooms. There are four single-person observation cells used as special medical housing, two of which are negative pressure cells. The unit also contains two lockable rooms used as a Pharmacy and a Medical Records Area. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVBE 2012 FOIAO3030-014015 Page 38 of 83 . ACCESS TOMEDICAL CARE POLLICY: EVE-RY FACILITY AND MAINTAIN HEALTH FOR THE GENERAL WELL-BEING OF ICE .. NO 3 COMPONENTS . . 7 The medical facility has its own restricted-access area. The This component is only applicable for SPCs restricted access area is located within the con?nes of the and however, this facility's medical secure perimeter. unit is in a restricted?access area located within the con?nes of the secure perimeter. The medical facility entrance includes a holding/waiting room. This component is only applicable for SPCs and CDFs. The medical unit at this facility has a waiting area. The medical facility?s holding/waiting room is under the direct supervision of custodial staff. This component is only applicable for SPCs and CDFs. A custody of?cer is assigned to the medical unit 24 hours per day. This of?cer is not allowed to leave the unit as long as there is a detainee there, even if the detainee is in a locked observation cell. Detainees in the holding/waiting room have access to a drinking fountain. This component is only applicable for SPCs and CDFs. Ice water and disposable cups are available in the waiting area of the unit. Medical records are kept apart from other ?les. They are: 0 Secured in a locked area within the medical unit; 0 With physical access restricted to authorized medical staff; and Procedurally, no copies made and placed in detainee ?les. The medical unit has a lockable room used for Medical Records. There is a ?ill-time clerical employee who works in the room and monitors access to the records. When this person is not on-site, the room is locked with keys restricted to nursing personnel. The inspector who reviewed detention ?les found no medical records in any of the detention ?les reviewed. Pharmaceuticals are stored in a secure area. This component is only applicable for SPCs and CDFs. Both prescription and over-the- counter (OTC) medications are secured in a locked room in the medical unit. Only nursing staff have access to this room. Medications are in a locked medication cart when taken to the housing units for administration to detainees. Medical screening includes a Tuberculosis (TB) test. 0 Every arriving detainee receives a TB test during the admission process; 0 Detainee?s TB-screening does not occur more than one business day after his/her arrival at the facility; and 0 Detainees not screened are housed separate from the general population. Facility policy requires all arriving detainees to be screened for TB using a medical questionnaire and a puri?ed protein derivative (PPD) skin test or a chest X-ray. A review of 25 ICE detainee charts showed all 25 had been screened with a questionnaire. The majority of these detainees already had received a recent PPD skin test or a chest X-ray. Those that had not received a PPD skin test or chest X-ray received a PPD skin test at the time of medical screening. Per facility policy any detainee refusing TB screening would be medically quarantined in a cell in the medical unit. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEDCE 2012 FOIA03030.014016 Page 39 of 83 ACCESSTO MEDICAL CARE POLICY: EVERY FACILITY WILL ESTABLISH AND MAINTAIN HEALTH PROGRAM FOR GENERAL WELL-BEING ICE DETAINEES. COMPONENTS -NO All detainees receive a mental-health screening upon arrival. It is conducted: a By a health care provider or specially trained of?cer; and 0 Before a detainee?s assignment to a housing unit. The portion of this component that requires a detainee to receive a mental health screening before being assigned to a housing unit is speci?c to SPCs and CDFs. Medical policy requires all arriving detainees receive a mental health screening upon arrival and these screenings are completed by a licensed medical professional. Chart reviews revealed all detainees received their mental health screen within four hours of arrival and before being moved to a housing unit. The facility health care provider reviews all 1-7945 (or equivalent) to identify detainees needing medical attention. This component is only applicable for SPCs and CDFs. According to the HSA and the Medical Director, all medical screenings done by the nursing staff are reviewed by the Medical Director or the NP within 72 hours of their being completed. The health care provider physically examines/ assesses arriving detainees within 14 days of admission/arrival at the facility. Medical policy requires all arriving detainees receive a physical assessment within 14 days of arrival unless they refuse the assessment. Chart reviews of ICE detainees revealed all were offered this assessment and most received the assessment in a timely fashion. Detainees in the Special Management Unit have access to health care services. Medical policy requires all detainees have unimpeded access to health care services no matter where they are housed in the facility. Detainees in this unit access health care services in the same manner as detainees housed in general population. Additionally nursing staff make rounds in the Special Management Unit (SMU) daily to facilitate access to health care. The medical staff interviewed are con?dent that detainees housed in the SMU have unimpeded access to health care. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 Page 40 of 83 . . 3 POLICY: EVERY WILL ESTABLISH AND MAINTAIN HEALTH PROGRAM FOR THE GENERAL WELL-BEING or ICE DETAINBES. COMPONENTS YES. REMARKS . Staff provides detainees with health services (sick call) request slips daily, upon request. 0 Request slips are available in languages other than English, including every language spoken by a sizeable number of the facility?s detainee population. 0 Service-request slips are delivered in a timely fashion to the health care provider. The requirement for staff to provide detainees with health services (sick call) request slips daily, upon request and the request slips are available in languages other than English, including every language spoken by a sizeable number of the facility's detainee population is speci?c to SPCs and CDFs. Sick call request slips in English and Spanish are available in every housing unit by requesting one from an of?cer any time of day. According to the nurses and ICE detainees interviewed, most detainees ask the nurse for a slip during the morning pill line and return the completed slip to a nurse during the afternoon pill line. Nurses triage the sick call slips as soon as they arrive in health care and chart reviews support this practice. The facility has a written plan for the delivery of 24-hour emergency health care when no medical personnel are on duty at the facility, or when immediate outside medical attention is required. This facility has 24?hour medical coverage by nursing personnel. Medical policy on Emergency Services provides a procedure for obtaining immediate outside medical attention from the local community. The plan includes an on?call provider. This component is only applicable for SPCs and CDFs. The plan states the NP is on ?rst call with back-up from the Medical Director. The plan includes a list of telephone numbers for local ambulance and hospital services. This component is only applicable for SPCs and CDFs. The telephone numbers are not available in the plan, but rather in the control centers. Usually emergency medical services are summoned by calling 911. The plan includes procedures for facility staff to utilize this emergency health care consistent with security and safety. This component is only applicable for SPCs and CDFs. The written plan emphasizes the need for security and custody staff escorts are mandated. Detention staff is trained to respond to health-related emergencies within a 4-minute response time. The Emergency Response policy and the training module mandate a four-minute response time. A review of incident reports and four staged man?down drills documented the response time for custody and medical staff as considerably less than four minutes. Where staff is used to distribute medication, a health care provider properly trains these of?cers. This component is only applicable for SPCs and CDFs. Medical policy and practice mandates all medication be distributed or administered by licensed nursing staff. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEE 2012 FOIA03030.014018 Page 41 of 83 . . MEDICAL CARE WELL-BEING OF ICE DETAINEES. POLICY: EVERY WILL ESTABLISH AND FOR No' . .. The medical unit keeps written records of medication that is Patient-speci?c Medication Administration distributed. Records (MARS) are used to record all medication (prescription and non- prescription) administered by the nursing staff. Keep?on?Person (KOP) medication distributed to the detainees for self administration is recorded on a medication contract signed by the detainee. The Form 1-819 (or IGSA equivalent) is used to notify the This component is only applicable for SPCs Warden/Facility of a detainee that has special medical needs. IE and CDFs. At this facility an ACHC PT- 023 Form is used for this purpose. A signed and dated consent form is obtained from a detainee All arriving detainees are asked to sign a before medical treatment is administered. blanket consent for medical treatment located on the bottom of the medical screening form. Chart reviews revealed consent was signed and dated on all 25 charts reviewed. Detainees use the 1-813 (or IGSA equivalent) to authorize the This facility uses an ACHC Form release of con?dential medical records to outside sources. for this purpose. This inspector's review of IZI . . . ICE detainee charts con?rmed the form Is In use. The facility health care provider is given advance notice prior According to the local ICE agent and the to the release, transfer, or removal of a detainee. nursing staff the facility generally receives an e-mai124 hours in advance of an ICE detainee?s removal. . Detainee's medical records or a copy thereof, are available and All departing ICE detainees are transferred with the detainee. accompanied by a completed "Medical El Summary of Federal Prisoner/Alien in Transit? form. Actual medical records are provided upon receipt of a records release signed by the detainee. Medical records are placed in a sealed envelope or other Transfer summary forms are sealed in container labeled with the detainee's name and A?number and individual envelopes with "Medical marked Con?dential" and the detainee's name and A number on the outside of the envelope. IZI ACCEPTABLE DEFICIENT AT-RISK I:l REPEAT FINDING REMARKS: Medical services at this facility are provided under a contract with ACHC. The medical unit is clean, spacious and well equipped. Ample health care staf?ng is available to meet the needs of the detainee population in a timely manner. Medical records and pharmaceuticals are stored securely. This inspector?s review of 25 ICE detainees' charts revealed: arriving detainees are screened timely; arriving detainees are offered a health evaluation within the required time frame; arriving detainees are screened for Consents for Treatment and Refusal of Treatment forms are utilized; the Hunger Strike Protocol is followed; detainees on suicide watch are properly monitored; medication administration is properly documented; Requests for Treatment are triaged timely; access to nursing sick call and NP sick call is timely; Medical Summary forms are completed on departing ICE detainees. Interviews with ICE detainees housed at this facility indicated general satisfaction with the medical services provided. A ril2l 2 SIGNATURE I DATE urrIuAL um: UNLY ENFORCEMENT SENSITIVEE 2012 FOIA03030.014019 Page 42 of 83 SUICIDE PREVENTION AND INTERVENTION POLICY: ALL DETENTION STAFF WORKING WITH ICE DETAINEES WILL BE TRAINED TO SUICIDE-RISK INDICATORS. STAFF WILL .HANDLE POTENTIALLY SUICIDAL INDIVIDUALS WITH SENSITIVITY, SUPERVISION, AND REFERRALS- A CLINICALLY SUICIDAL DETAINEE WILL, . i ECEIVE PREVENTIVE SUPERVISION AND YES 3 REMARKS . COMPONENTS . NA. Every new staff member receives suicide-prevention training. Facility policy requires every new staff Suicide-prevention training occurs during the employee member receive suicide prevention training orientation program. El during orientation. Custody and medical staff training records were reviewed and supported all had completed this training as part of their orientation. Training prepares staff to: Recognize potentially suicidal behavior; 0 Refer potentially suicidal detainees, following facility procedures; and 0 Understand and apply suicide-prevention techniques. The curriculum used to train the custody and medical staff addressed all of the bulleted points listed in this component. All facility staff interviewed could clearly articulate the recognition and referral procedures. Staff also understood suicide prevention techniques. A health-care provider or specially trained of?cer screens all detainees for suicide potential as part of the admission process. 0 Screening does not occur later than one working day after the detainee?s arrival. Facility and medical policy require a suicide screen as part of the admissions screening process. The screening is completed by a licensed nurse within hours of arrival. All 25 ICE detainee charts reviewed had received a suicide screen. A few were put in suicide watch based on the results of the screen. Written procedures cover when and how to refer at-risk detainees to medical staff and procedures are followed. Facility policy contains the procedure for referral of at-risk detainees. In the ICE detainee charts reviewed, the referral procedures were followed. The facility has a designated isolation room for evaluation and treatment. The facility has designated two rooms for evaluation and treatment of at?risk detainees. One room is an Observation room in the medical unit, which is the preferred location. A second room in the Booking Area has also been designated and is used when necessary. The designated isolation room does not contain any structures or smaller items that could be used in a suicide attempt. This inspector examined both rooms and neither contained any items or structures which could be used in a suicide attempt. Medical staff has approved the room for this purpose. According to the HSA, the facility has approved the rooms for use for Suicide Watch. Staff observes and documents the status of a suicide-watch detainee at least once every 15 minutes. Observation is documented electronically and printed out and placed in the detainee's institutional and medical records. The medical records of 10 ICE detainees who were placed on Suicide Watch since the last inspection were reviewed. All 10 charts had the required observations documented. ACCEPTABLE DEFICIENT AT-RISK REPEAT FINDING FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEE 2012 FOIA03030.014020 Page 43 of 83 REMARKS: Policy CO3 63 and Medical Policy address all aspects of the facility's Suicide Prevention Program. Training records reviewed showed all staff had received Suicide Prevention Training during orientation and periodically thereafter. All staff interviewed were knowledgeable in the recognition of an at?risk detainee, the referral procedure, as well as the Suicide Watch levels and observation requirements. Chart reviews documented all detainees were screened at intake, and showed the suicide screening process was effective in identifying at?risk detainees and observation and documentation requirements were followed by facility staff. Although there were 10 ICE detainees placed in Suicide Watch since the last inspection, there were only two staged suicide attempts and no successful suicide attempts at this facility since the last inspection. One suicide attempt was in January 2011, when staff observed a non-ICE detainee making super?cial cuts on himself in his cell. In March 2011 an ICE detainee tried to hang himself using a sheet. The attempt failed because the sheet was not tied around his neck and he was found on the ?oor under the sheet which was tied to a ?rst tier railing according to the incident report. He was taken to the local hospital after the incident. No injuries were found. Post incident investigation and review of video tapes of the housing unit revealed this incident was actually staged to look like a suicide attempt. Both individuals were treated, released, and referred to the facility mental health services clinician. Ar FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 Page 44 of 83 OCCURS WHILE IN TRANSIT. TERMINAL ILLNESS, ADVANCED: DIRECTIVES, AND DEATH POLICY ALL FACILITIES HOUSING ICE DETAINEES SHALL HAVE POLICIES AND PROCEDURES ADDRESSING THE ISSUES-OF TERMINAL ILLNESS OR .INIURY, MEDICAL ADVANCED DIRECTIVES, AND DETAINEE DEATH, TO INCLUDE THE PROCEDURES. To ENSURE PROPER NOTIFICATION IS. PROVIDED To ICE OFFICIALS, FAMILY MEMBERS AND OTHER INTERESTED PARTIES IN THE EVENTOP-A DETAIN-EE BECOMING TERM-INALLY ILL OR INJUREDOR DEATH OF A- OCCURS. IN ADDITION, THE POLICY PROCEDURES TO BE TAKEN IF THE DEATH OF ADETAINEE CHE-CK THIS EOXIF THE FACILITY DOES NOT ACCEPT ICEDETAINEES SEVERELV OR TERMINALLY ILL. INDICATE NA in. APPROPRIATE BOX THIS PORTION OF THE WORKSHEET. ALWAYS COMPLETE ALL REFERENCES To DETAINEE DEATH AND RELATEDNOTIFICATIONSCOMPONENTSDetainees who are chronically or terminally ill are transferred to According to the HSA, the Facility an appropriate offsite medical facility. Administrator, the local ICE agent and the NP medical provider chronically or 9 terminally ICE detainees are transferred to an appropriate offsite facility and do not return to this facility. The facility or appropriate ICE of?ce noti?es the next Facility policy and medical policy state next ?3 23:22 $1.21fo El?n The limitations placed on visiting. his of?ce made such noti?cations. There are guidelines addressing the State Advanced Directive Form for Implementing Living Wills and Advanced Directives. Facility policy contains guidelines addressing The guidelines include instructions for detainees who Advanced Directives and Living Wills. wish to have a living will other than the generic form These guidelines include both the use of the the DIHS provides or who wishes to appoint another to generic form and other required options. make advance decisions for him or her. The guidelines provide the detainee the opportunity to have a Facility policy provides the opportunity for a rivate attorney prepare the documents. private attorney to prepare the documents. ?here is a policy addressing "Do Not Resuscitate Orders? Facility policy allows Not Resuscitate" A (DNR) Orders. Detainees with a "Do Not Resuscitate" order in the medical According to facility policy, the Medical record receive maximal therapeutic efforts short of resuscitation? Director, the HSA and the medical provider, >14 El El an ICE detainee with a DNR order would receive maximal therapeutic efforts short of resuscitation. The facility, noti?es the DIHS Medical Director and Facility policy requires the local ICE agent to Headquarters Legal Counsel of the name and basrc . . . . . . - .. be notified of any ICE detainee With a DNR Circumstances of any detainee With a Do Not Resusc1tate order order. Such noti?cation 18 made by a 1n the medical record. In the case of IGSAS, this noti?cation lS con?dential mail from the HSA made through the local ICE representative. The facility has written procedures to address the issues of organ Facility policies address and allow detainees donation by detainees. to elect to become an organ donor. The facility has written procedures to notify ICE of?cials, Facility policies contain procedures to notify deceased family members and consulates, when a detainee dies ICE of?cials when an ICE detainee dies while in Service. A while assigned to this facility. ICE officials notify family members and the consulate. The facility has a policy and procedure to address the death of a Facility policies do contain a procedure to detainee while in transport. El address the death of a detainee while in transport. At all ICE locations the detainee?s remains disposed of in A policy entitled Death of a Detainee in accordance with the provisions detailed in this Standard. Custody describes the procedures Cl for disposal of the remains of a deceased detainee. ICE of?cials handle these arrangements. . FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 FOIA03030.014022 Page 45 of 83 TERMINAL DIRECTIVES, AND DEATH POLICY ALL FACILITIES HOUSING ICE DETAINEES SHALL HAVE POLICIES AND PROCEDURES ADDRESSING THE ISSUES-0F TERMINAL ILLNESS OR INJURY, MEDICAL ADVANCED DIRECTIVES, AND DETAINEE DEATH, TO INCLUDE THE PROCEDURES To ENSURE PROPER NOTIFICATION IS PROVIDED To ICE OFFICIALS, FAMILY MEMBERS AND OTHER INTERESTED PARTIES IN THE EVENT OF A DETAINEE BECOMING TERMINALLY INJURED OR DEATH OF A DETAINEE OCCURS. IN ADDITION, THE POLICY WILLCOVER PROCEDURES To BE TAKENIF THE DEATH OF A DETAINEE 3 . ., 'i CHECK IF THE FACILITYDOES NOT ACCEPT ICE DETA-INEES WHO ARE SEVERELY OR TERMINALLY ILL. INDICATE IN THE APPROPRIATE BOX FOR THIS PORTION OF THE WORKSHEET. ALWAYS COMPLETE ALL REFERENCES To DETAINEE DEATH ANDCOMPONENTS- A YES NAP - In the event that neither family nor consulate claims the remains, the Field Of?ce schedules an indigent?s burial, consistent with Facility policies state ICE of?cials handle local procedures. these arrangements, which was veri?ed by 0 If the detainee?s is a US. military veteran, is the the local ICE agent. Department of Veterans Affairs noti?ed? An original or certi?ed copy of a detainee?s death certi?cate is Facility policy states ICE representatives placed in the subject's a-?le. place the death certi?cate in the A??le. The local ICE agent veri?ed this was done by ICE representatives. I The facility follows established policy and procedures describing when to contact the lOcal coroner regarding such issues as: 0 Performance of an autopsy; Policy CO3 64 contains the procedure to 0 Who will perform the autopsy; address this component. 0 Obtaining state approved death certi?cates; and 0 Local transportation of the body. ICE staff follows established procedures to properly close the According to the local ICE agent, ICE staff case of a deceased detainee. El I: follow the established procedures to properly close the case of a deceased ICE detainee. XI ACCEPTABLE DEFICIENT El REPEAT FINDING REMARKS: Facility Policy CO3 64 and Medical Policies 1, and 1-1-04 address all of the required components outlined in this NDS. The facility does not accept or house chronically or terminally ill ICE detainees. The facility does, however, have in place all of the policies and procedures necessary should a detainee death occur. There were no deaths of ICE detainees at this facility since the last inspection; therefore, this inspector could not verify that policies and procedures are followed. A SIGNATUR FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 Page 46 of 83 SECTION SECURITY AND CONTROL STANDARDS FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEE 2012 FOIA03030.014024 Page 47 of 83 CON POLICY: ALL DETENTION FACILITIES WILL ENSURE THE .PROPZER HANDLING OF ALL CONT-RABAND. DOCUMENTATION COMPONENTS A NO NA . - '3 The facility follows a written procedure for handling illegal The portion of this component that requires contraband. Staff inventory, hold, and report it when necessary staff to inventory, hold and report contraband to the proper authority for action/possible seizure. when necessary to the proper authority for action/possible seizure is speci?c to SPCS and CDFs. The facility has a written procedure in place to include the processing and reporting of contraband, maintaining and documenting chain of custody and inventory. Contraband that is government property is retained as evidence This component is only applicable for SPCs for potential disciplinary action or criminal prosecution. El and CDFS. Facility :policy is in compliance with this component. Staff returns property not needed as evidence to the proper This component is only applicable for SPCs authority. Written procedures cover the return of such property. and CDFs. Facility policy is in compliance with this component. Altered property is destroyed following documentation and using This component is only applicable for SPCS established procedures. and CDFS. The facility has established procedures to document destruction of altered property. Before con?scating religious items, the 01C or designated This component is only applicable for SPCs investigator contacts a religious authority. and CDFs. Facility policy designates the El Programs Coordinator to contact a religious authority before religious items are con?scated. taff follows written procedures when destroying hard ontraband that is illegal. El El Hard contraband that is illegal (under criminal statutes) may be retained and used for official use, e.g. training purposes. This component is only applicable for SPCS If yes, under specific circumstances and using speci?ed I: and CDFs. Hard contraband is not retained written procedures. Hard contraband is secured when not in at the facility for training purposes. use. ACCEPTABLE DEFICIENT AT-RISK El REPEAT FINDING REMARKS: The facility has a written policy in place governing the handling of contraband and the policy conforms to this ICE NDS. Review of Property Receipt forms used to document chain of custody and handling of contraband revealed responsible personnel are in compliance with the policy and an acceptable is consequently justi?ed. Aril SIGNATUI FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVBE 2012 FOIA03030.014025 Page 48 of 83 (b)(7)e (b)(7)e (b)(7)e (b)(7)e (b)(7)e (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) ICE 2012 FOIA03030.014026 DISCIPLINARY POLICY POLICY: FACILITIES HOUSINGICE DETAINEES ARE AUTHORIZED TO IMPOSE DISCIPLINE ON DETAINEES WHOSE BEHAVIOR IS NOT IN COMPLIANCE WITH FACILITY RULES AND REGULATIONS. COMPONENTS YES 3 REMARKS The facility has a written disciplinary system using progressive levels of reviews and appeals. No. The facility's progressive disciplinary system is Virtually identical to that of the ICE NDS. The facility rules state that disciplinary action shall not be capricious or retaliatory. K4 NA El E1 Written rules prohibit staff from imposing or permitting the following sanctions: corporal punishment deviations from normal food service clothing deprivation bedding deprivation denial of personal hygiene items loss of correspondence privileges deprivation of physical exercise The rules of conduct, sanctions, and procedures for violations are de?ned in writing and communicated to all detainees verbally and in writing. The handbook includes rules of conduct, sanctions, and disciplinary procedures, as does a video used for detainee orientation. The following items are conspicuously posted in Spanish and English, and other dominate languages used in the facility: 0 Rights and Responsibilities 0 Prohibited Acts I Disciplinary Severity Scale 0 Sanctions The requirement to post "Prohibited Acts", the "Disciplinary Severity Scale", and the "Sanctions" is speci?c to SPCs and CDFs. The facility has all of these items posted conspicuously in both English and Spanish. When minor rule violations or prohibited acts occur, informal esolutions are encouraged. This component is only applicable for SPCs and CDFs. However, informal resolutions are explicitly encouraged by policy. Incident reports and Notice of Charges are forwarded to the designated supervisor. This component is only applicable for SPCs and CDFs. Incident reports and notice of charges at this facility are forwarded to the Bureau Captain for review. Incident reports are investigated within 24 hours of the incident. The Unit Disciplinary Committee (UDC) or equivalent does not convene before an investigation ends. The Corrections Bureau Captain is designated to investigate incident reports within 24 hours of the incident. An intermediate disciplinary process is used to adjudicate minor infractions. The intermediate disciplinary process calls for verbal counseling of the detainee by the Deputy who observes a minor infraction, with supervisory approval. A disciplinary panel (or equivalent in IGSAs) adjudicates infractions. The panel: 0 Conducts hearings on all charges and allegations referred by the Considers written reports, evidence, and oral testimony; Hears pleadings by detainees and staff representatives; - Bases its ?ndings on the preponderance of evidence; and Imposes only authorized sanctions statements, physical The bulleted sections of this component are speci?c to SPCs and GDP. Facility policy complies with every element of this component. A staff representative is available if requested for a detainee facing a disciplinary hearing. This component is only applicable for SPCs and CDFs. Policy calls for a full-time staff member, with no stake in the disciplinary hearing, to serve as a staff representative upon request. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEE 2012 FOIA03030.014027 Page 50 of 83 DISCIPLINARXPOLICY POLICY: ALL FACILITIES HOUSING ICE AUTHORIZED To IMPOSE ON DETAINE-ES WHOSE BEHAVIOR IS NOT, IN - COMPLIANCE WITH FACILITY RULES AND REGULATIONS. 1 - - . . COMPONENTS .. . YES, ,No . . . . The facility permits hearing postponements or continuances when conditions warrant such a continuance. Reasons are documented. The duration of punishment set by the OIC, as recommended by the disciplinary panel, does not exceed established sanctions. Maximum time in segregation is 30 days for The maximum time in disciplinary segregation is limited to 60 any offense. days for a single offense. Written procedures govern the handling of con?dential- informant information. Standards include criteria for Cl recognizing "substantial evidence" DE All forms relevant to the incident, investigation, committee/panel reports, etc., are completed and distributed as required. El ACCEPTABLE I:l DEFICIENT AT-RISK El REPEAT FINDING REMARKS: Files of incident reports and disciplinary hearing summaries were reviewed, as was the facility?s Disciplinary Tracking Log showing each step in the processing of each incident report through disciplinary committee hearing and serving of results upon detainees. Incident reports were generally well written and time frames for investigation, hearing and serving of results were met. The disciplinary policy complies with the requirements of the standard. /Apri12 . (bxe), FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 FOIA03030.014028 Page 51 of 83 . EMERGENCY (CONTINGENCY) PLANS ALL FACILITIES HOLDING ICE DETAINEES To EMERGENCIES A PREDETERMINED STANDARDIZED PLAN TO MINMZE THE HARMING OF HUMAN LIFE AND THE DESTRUCTION OF PROPERTY. IT IS RECOMMENDED THAT AND CDFS ENTER INTO VIA. MEMORANDUM OF. UNDERSTANDING (MOU), WITH FEDERAL, LOCAL AND STATE AGENCIES TO ASSIST IN TIMES OF EMERGENCY. .. . COMPONENTS . W. YES NO. . .NA. - . REMARKS i . . . .. Policy precludes detainees or detainee groups from exercising The facility's Admission Procedures policy control or authority over other detainees. '2 prohibits detainees or groups of detainees from exercising control or authority over others. Detainees are protected from: 0 Personal abuse Zl?ghment livery element of this component is included . 1n the Admissmn Procedures policy. 0 Disease 0 Property damage 0 Harassment from other detainees Staff is trained to identify Signs of detainee unrest. The training curriculum used for staff in What type of training and how often? El El orientation and annually thereafter addresses identi?cation of unrest. Staff effectively disseminates information on facility climate, El detainee attitudes, and moods to the Of?cer In Charge (OIC) There is a designated person or persons responsible for emergency plans and their implementation. Suf?cient time is CI The Facility Administrator is responsible to allotted to the person or group for development and promulgate and implement emergency plans. implementation of the plans. The plans address the following issues: 0 Con?dentiality . Accountability (copies and storage locations) K4 El 0 Annual review procedures and schedule 0 Revisions Contingency plans include a comprehensive general section with procedures applicable to most emergency situations. The facility has cooperative contingency plans with applicable: This component is only applicable for SPCs - Local law enforcement agencies and CDFS. The facility has an agreement 0 State agencies with the Florida Department of Corrections . Federal agencies I: El K4 for establishing and maintaining mutual support during any actual or anticipated emergency. It has no such agreement with local authorities or Federal agencies. All staff receives copies of Hostage Situation Management This component is only applicable for SPCs policy and procedures. and CDFs. Facility staff are trained in the El hostage policy at employee orientation and annually thereafter; however, are not given a copy of the policy. I This component is only applicable for SPCs 1th1n 24 hours after release, hostages are I screened tor medica and effects. Policy also addresses medical and screening within 24 hours. Emergency plans include emergency medical treatment for staff This component is only applicable for SPCs and detainees during and after an incident. and CDFs. However, facility policy El addresses emergency medical treatment for staff and detainees during and after an incident. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 FOIA03030.014029 Page 52 of 83 . EMERGENCY (CONTINGENCY) PLANS POLICY ALL FACILITIES HOLDING ICE DETAINEES WELL RESPOND To EMERGENCIES A STANDARDIZED PLAN TO Mum/112E THE HARMING OF HUMAN LIFE AND THE DESTRUCTION OF PROPERTY. IT IS RECOMMENDED THAT SPCS AND CDFS ENTER INTO AGREEMENT, VIA UNDERSTANDING WIT-H LOCAL. AND .STATE AGENCIESTO ASSIST INTIMES OF EMERGENCY. . . COMPONENTS . YES .--NO NA . . REMARKS Food service maintains at least orth of emergency meals This component is only applicable for SPCS for staff and detainees. [El and CDFS. The facility maintains a supply of emergency meals. Written plans identify locations of shut-off valves and switches This component is only applicable for SPCS for all utilities (water, gas, electric). and CDFs. Policy does not include shut?off Cl El valve or switch locations of utilities; however, Written procedures cover: - Work/Food Strike 0 Disturbances Escapes 0 Bomb Threats Adverse Weather [4 0 Internal Searches 0 Facility Evacuation Detainee Transportation System Plan 0 Internal Hostages - Civil Disturbances ACCEPTABLE El DEFICIENT AT-RISK REPEAT FINDING REMARKS: .The facility has comprehensive procedures governing each type of emergency, as required by the ICE NDS. Ari12] SIGNATURE FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 Page 53 of 83 AND SAFETY POLICY: EVERY FACILITY CONTROL FLAMMABLE, TOXIC, AND CAUSTIC THROUGH A HAZARDOUS MATERIALS PROGRAM. THE PROGRAM WILL INCLUDE, AMONG OTHER THINGS, THE IDENTIFICATION ANDLAB-EIJING- OF HAZARDOUS MATERIALS IN ACCORDANCE WITH. APPLICABLE STANDARDS (E.G., NATIONAL FIRE PROTECTION ASSOCIATION DENTIEICATIQN OF MATERIALS, AND SAFE-HANDLING PROCEDURES 7 . . I I I COMPONENTS YES No I EREMARKS The facility has a system for storing, issuing, and maintaining inventories of hazardous materials. Policy 00301 outlines the storage, issuance and inventories of hazardous materials. Constant inventories are maintained for all ?ammable, toxic, and caustic substances used/stored in each section of the facility. Inventory amounts were checked in food service and found to be correct. The manufacturer?s Material Safety Data Sheet (MSDS) ?le is up-to-date for every hazardous substance used. 0 The ?les list all storage areas, and include a plant diagram and legend. 0 The and other information in the ?les are available to personnel managing the facility?s safety program. All personnel using ?ammable, toxic, and/or caustic substances follow the prescribed procedures. They: 0 Wear personal protective equipment; and 0 Report hazards and spills to the designated of?cial. Personal protective equipment (PPE) as required by MSDS was observed in food service. Splash-proof goggles were found by the wash station, as well as gloves and aprons. The facility installed state-of-the-art wash stations and automated mixing valve controls throughout the facility to dispense cleaning materials so detainees never come in contact with concentrated chemicals. .The are readily accessible to staff and detainees in work areas. Hazardous materials are always issued under proper supervision. Quantities are limited; and 0 Staff always supervises substances. detainees using these Automated mixing valve controls are used throughout the facility to dispense cleaning materials so detainees never come in contact concentrated chemicals. Staff unlock the door to the chemical room and then supervise the dispensing of the cleaning solution into a mop, pail or spray bottle. All ??ammable? and ?combustible? materials (liquid and aerosol) are stored and used according to label recommendations. No ?ammable or combustible materials were observed inside the secured walls of the facility during this review. Lighting ?xtures and electrical equipment installed in storage rooms and other hazardous areas meet National Electrical Code requirements. The facility has sufficient ventilation, and provides and ensures clean air exchanges throughout all Vents return vents, and air conditioning ducts are not blocked or A obstructed in cells or anywhere in the facility. Living units are maintained at appropriate temperatures in accordance with industry standards. (68 to 74 degrees in the winter and 72 to 78 degrees in the summer.) The Lennox air handler system was set for during this review. Shower and sink water temperatures do not exceed the industry standard of 120 degrees. El An inspection of the automated mixing valve for housing units sink and shower water found it set for degrees with the gauge showing water going out at All toxic and caustic materials are stored in their original containers in a secure area. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEE 2012 Page 54 of 83 ENVIRONMENT-AL HEALTH . - - POLICY: EVERY CONTROL FLAMMABLE, TOXIC, THROUGH-A HAZARDOUS MATERIALSPROGRAM. THE PROGRAM WILL INCLUDE, AMONG OTHER THINGS, THE AND LABELING OF HAZARDOUS MATERIALS IN ACCORDANCEWITH APPLICABLE STANDARDS (E.G., NATIONAL FIR-E PROTECTION ASSOCIATION INCOMPATIBLE MATERIALS, AND. - PROCEDURES COMPONENTS . ?No . NA. . REMARKS Excess??amrnables, combustibles, and toxic liquids are disposed of properly and in accordance with K4 El Staff directly supervise and account for products with methyl alcohol. Staff receives a list of products containing diluted methyl alcohol, shoe dye. All such products are clearly labeled. "Accountability" includes issuing such products to detainees in the smallest workable quantities. No products containing methyl alcohol were observed during this review. Every employee and detainee using ?ammable, toxic, or caustic materials receives advance training in their use, storage, and disposal. The training of?cer has documentation of annual refresher training addressing this topic in her of?ce. The facility complies with the most current edition of applicable codes, standards, and regulations of the National Fire Protection Association and the Occupational Safety and Health Administration (OSHA). Annual testing is conducted by Simplex Grinnell which meets the requirements of this component. Documentation is on ?le in the Facility Coordinator's of?ce. A technically quali?ed officer conducts the ?re and safety inspections. El The Safety Of?ce (or of?cer) maintains ?les of inspection reports. Inspection documentation is on ?le. The facility has an approved ?re prevention, control, and evacuation plan. The plan is approved by the Macclenny City Fire Department. The plan requires: 0 ?re inspections; . a Fire protection equipment throughout the facility; 0 Public posting of emergency plans with accessible building/room floor plans; 0 Exit signs and directional arrows; and 0 An area-speci?c exit diagram conspicuously posted in the diagrammed area. strategically located All ?ve of these topics are being met pursuant to the following Policies: and EMG009. Fire drills are conducted and documented Fire drill records are maintained and this inspector reviewed the reports for drills conducted: 11-24-10; 01-30-11; and 02?24? 1 1. A sanitation program covers barbering operations. Policy C0356 addresses sanitation for A barbering. The barber shop has the facilities and equipment necessary to meet sanitation requirements. The facility does not have a dedicated barber shop. The multi-purpose room used to cut hair has no constant ?ow of running water, appropriate cabinets, covered metal containers for waste, disinfectants, laundered towels or haircloths. The ICE NDS (Section P.1.) requires a dedicated barber shop and hot water capable of maintaining a constant ?ow between 105 and The sanitation standards are conspicuously posted in the barbershop. No conspicuous posting of barbershop sanitation standards were observed in the pod multi-purpose room during this review. Written procedures regulate the handling and disposal of used eedles and other sharp objects. El El These procedures were found in the medical contractor policy and procedures manual. All items representing potential safety or security risks are inventoried and a designated individual checks this inventory weekly. El Sharps located in the Medical Department are counted twice a day at the end of each shift. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEE 2012 FOIA03030.014032 Page 55 of 83 ENVIRONMENTAL HEALTH ANDSAFETY . POLICY: EVERY CONTROL FLAMMABLE, TOXIC, AND CAUSTIC MATERIALS THROUGH-A-HAZARDOUS MATERIALS PROGRAM, .THE 2 PROGRAM WILL INCLUDE, AMONG OTHER THINGS, THE IDENTIFICATION AND LABELING OF HAZARDOUS MATERIALS IN ACCORDANCE WITH PLICABLE STANDARDS (E.G., NATIONAL FIRE PROTECTION ASSOCIATION INCOMPATIBLE MATERIALS, AND SAFE-HANDLING PROCEDURES . 7 . COMPONENTS . NA . REMARKS Standard cleaning practices include: 0 Using speci?ed equipment; cleansers; disinfectants and detergents. El El 0 An established schedule of cleaning and follow-up inspections. The facility follows standard cleaning procedures. Policy C0301 addresses the standard cleaning procedures used at this facility. Spill kits are readily available. Kl Spill kits are available in the medical department. A licensed medical waste contractor disposes of infectious/bio- Biotech has the contract and they pick up hazardous waste. A waste once a month. Staff is trained to prevent contact with blood and other body The training of?cer has documentation of this ?uids and written procedures are followed. A instruction in her of?ce. Do the methods for handling/disposing Of refuse meet all The City of Macclenny picks up trash once a regulatory requirements? A week. A licensed/Certi?ed/Trained pest-control professional inspects for rodents, insects, and vermin. . . At least Bug?Out Pest Control prov1des pest . . control serv1ces. The pest-control program Includes preventative spraying for indigenous insects. Drinking water and wastewater is routinely tested according to a The City of Macclenny water department ?xed schedule. A conducts required testing. mergency power generators are tested at least every two weeks. The emergency generator is tested bi-weekly - Other emergency systems and equipment receive for one hour and 15 minutes under full load. testing at least quarterly. K4 El Zabatt Power Systems conducts quarterly and Testing is followed-up with timely corrective actions annual testing and performs all required (repairs and replacements). repairs. ACCEPTABLE I:l DEFICIENT I:l REPEAT FINDING REMARKS: This inspector reviewed policy and interviewed Maintenance staff, the Training Of?cer and the Security Lieutenant and determined this standard is in compliance. The facility was built in 2009 on 52 acres and can house 500 detainees. It has two housing units (A and pods) with all ICE detainees housed in pod. The overall physical plant is well maintained with excellent levels of sanitation observed during this review. Arili SIGNATU FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVHKSE 2012 FOIA03030.014033 Page 56 of 83 HOLD ROOMS IN DETENTION FACILITIES POLICY: HOLD ROOMS WILL BE USED ONLY FOR TEMPORARY: DETENTION or DETAINEES REMOVAL, TRANSFER, EOIR HEARINGS, EDICAL TREATMENT, MOVEMENT, OR OTHER PROCESSING INTO OUT OF THE FACILITYCOMPONENTS YES 1 NA REMARKS The hold rooms are situated within the secure perimeter. This component is only applicable for SPCS and CDFS. Hold rooms are located within the secure perimeter of the facility. The hold rooms are well ventilated well lighted, and all activating switches are located outside the room. This component is only applicable for SPCS and CDFS. Hold rooms were observed to be well?lighted and seemed to be adequately ventilated. Activating switches are located outside the rooms and controlled by security staff. The hold rooms contain suf?cient seating for the number of detainees held. This component is only applicable for SPCS and CDFS. Hold rooms were not observed to contain more detainees than could be seated therein. Bunks, cots, beds, or other related make-shift sleeping apparatus are precluded from use inside hold rooms. This component is only applicable for SPCS and CDFS. No bunks, cots, beds, or make- shift sleeping apparatus was observed in the hold rooms. The walls and ceilings of the hold rooms are tamper and escape proof. El This component is only applicable for SPCS and CDFS. However, hold rooms in the facility appeared to be secure. Individuals are not held in hold rooms for more than 12 hours. The facility's benchmark for retaining detainees in hold rooms is eight hours, as per its established policy. ale and females are segregated from each other. etainees under the age of 1 8 are not held with adult detainees. El Detainees are provided with basic personal hygiene items such as water, soap, toilet paper, cups for water, feminine hygiene items, diapers and wipes. DEE Each detainee is issued a package containing personal hygiene items. Rooms were observed to be supplied with drinking fountains, toilet paper, hand towels and so forth. In Older facilities, of?cers are within visual or audible range to allow detainees access to toilet facilities on a regular basis. The facility was built in 2009. Detainees have access to toilets within the hold rooms. All detainees are given a pat down search for weapons or contraband before being placed in the room. Incoming detainees were observed to be patted down in a pedestrian sally port El connecting the vehicle sally port to the Booking Area, where the hold rooms are located. Of?cers closely supervise the detention hold rooms using direct supervision (Irregular visual monitoring). 0 Hold rooms are irregularly monitored every 15 K4 I: Cheeks 0f eaCh room are conducwd and minutes. 0 Unusual behavior .or complaints are noted. documented every 15 minutes. When the last detainee has been removed from the hold room, it is given a thorough inspection. There is a written evacuation plan that includes a designated of?cer to remove detainees from hold rooms in case of ?re and/ or building evacuation. The section of this component that requires for the evacuation plan to include a designated of?cer to remove detainees from hold rooms in case of ?re and/or building evacuation is speci?c to SPCS and CDFS. However, the facility's Emergency Release and Evacuation policy addresses each aspect of this component. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 Page 57 of 83 5 ECU) ROOMS IN DETENTION FACILITIES POLICY: HOLD ROOMS WILL BE USED ONLY FOR TEMPORARY DETENTION OF DEIAIN-EES AWAITING REMOVAL, HEARINGS, MEDICAL TREATMENT, MOVEMENT, OR OTHER PROCESSING INTOOR OUT OF THE FACILITYappropriate emergency service is called immediately upon a determination that a medical emergency may exist. A ACCEPTABLE DEFICIENT El AT-RISK REPEAT FINDING REMARKS: A review of policy and procedure, interviews with staff and observation of the hold rooms and assigned staff going about their duties demonstrated the facility is in compliance with this ICE NDS. Aril 21 SIGNATURE FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 Page 58 of 83 . KEYAND LOCKCONTROL 7 3 (SECURITY, AND MAINTENANCE) . .POL-ICY IT Is THE POLICY. OF. THE ICE SERVICE TO MAINTAIN AN EFFICIENT SYSTEM FOR-THE USE, MAINTENANCEOF ALL. KEYS AND DOCKS. . . . . - COMPONENTS. . IYES :No_ NA . .- The security or equivalent in IGSAs, has attended an The Facilities Coordinator attended a approved locksmith training program. maintenance training course in Joliet, Illinois A at RR Brink Systems, Inc., the vendor that supplied the facility's keys and locks. The security of?cer, or equivalent in IGSAs, has responsibly for The Facilities Coordinator has responsibility all administrative duties and responsibilities relating to keys, K4 El for administrative duties and responsibilities locks etc. relating to keys, locks and so forth. The security of?cer, or equivalent in IGSAs, provides training to The key and lock control procedure is employees in key control. El reviewed at employee orientation and annually thereafter at in?service training. The security of?cer, or equivalent in IGSAs, maintains inventories of all keys, locks and locking devices. Individual keys to the two sets of gun boxes arel I The security of?cer follows a preventive maintenance program and maintains all preventive maintenance documentation. Preventive maintenance of keys and locks is delegated by post orders to staff assigned to each area. They are required to check the functionality of keys and locks in their area of responsibility on every shift. Facility policies and procedures address the issue of ompromised keys and locks. The security of?cer, or equivalent in IGSAs, develops policy and procedures to ensure safe combinations integrity. The facility has no combination safes. Only dead bolt or dead lock functions are used in detainee accessible areas. Only authorized looks (as specified in the Detention Standard) are used in detainee accessible areas. Grand master keying systems are prohibited. There is no grand master keying system. All worn or discarded keys and locks are cut up and properly disposed of. Padlocks and/ or chains are prohibited from use on cell doors. K4 DECIDE El El The entrance/exit door locks to detainee living quarters, or areas with an occupant load of 50 or more people, conform to: 0 Occupational Safety and Environmental Health Manual, Ch. 3; 0 National Fire Protection Association Life Safety Code 101. >2 El El The operational keyboard is suf?cient to accommodate all the facility key rings, including keys in use, and is located in a secure area. The operational key board is located in the Control Center and appears to be suf?cient to accommodate all keys. Procedures are in place to ensure that key rings are: Identi?able; The numbers of keys are cited; and 0 Keys cannot be removed. The number of keys on each ring is stamped on an attached metal chit, each key is stamped with its number and rings with multiple keys are braised. mergency keys are available for all areas of the facility. El El Emergency keys are outside the secure perimeter of the facility in the Dispatch Center. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEIEE 2012 FOIA03030.014036 Page 59 of 83 (b)(7)e (b)(7)e (b)(7)(E) (b)(7)(E) (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) ICE 2012 FOIA03030.014037 POPULATION COUNTS POLICY: ALL DETENTION FACILITIES SHALL ENSURE ACCOUNTABILITY FOR ALL DETAINEES. THIS REQUIRES THAT THEY .CONDUCT AT FORMAL COUNT .OF THE. DETAINEE POPULATION PER SHIFT, AND INFORMAL COUNTS. CONDUCTED AS NECES . . . . . COMPONENTS . NO NA REMARKS . . Staff conduct a formal count at least once each shift. Formal counts are conducted PM. Security staff work two 12- hour shifts. being conducted. Activities cease or are strictly controlled while a formal count is This component is only applicable for SPCs and CDFS. At this facility, all but essential activity ceases. Dayroom televisions and telephones are turned off and detainees are required to station themselves by their assigned beds. Certain operations cease during formal counts. This component is only applicable for SPCS and CDFS. Facility policy provides for only limited activity. All movement ceases for the duration of a formal count. This component is only applicable for SPCs and however, movement is ceased for count. Formal counts in all units take place simultaneously. This component is only applicable for SPCS and CDFS. Count was observed by inspectors to occur simultaneously in the food service area, one of the two housing pods, and via video feed to Central Control from all areas. Detainee participation in counts is prohibited. This component is only applicable for SPCs and however, facility policy prohibits detainee participation in counts. A face-to-photo count follows each unsuccess?rl recount. This component is only applicable for SPCS and CDFS. Face-to-photo count is required by facility policy following any miscount. him/her as present. Of?cers positively identify each detainee before counting This component is only applicable for SPCs and GDP S. Facility policy does not speci?cally require of?cers to positively identify each detainee, although such was the observed practice. Written procedures cover informal and emergency counts. 0 They are followed during informal counts and El emergencies. The control of?cer (or other designated position) maintains out -count record of all detainees temporarily leavmg the This training is documented in each of?cer?s training folder. All security staff are trained in count A procedures during annual in?service training. ACCEPTABLE DEFICIENT AT-RISK REPEAT FINDING REMARKS A count was observed by three inspectors stationed in different areas of the facility. The process was observed to be orderly and ef?cient. It conformed with the facility's policy, which in turn complies with the ICE NDS. /Aril - SIGNATU FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEFE 2012 Page 61 f83 POST ORDERS POLICY: ICE PROVIDES OFFICERS ALL NECESSARY GUIDANCEEOR CARRYING THEIR DUTIES. THIS-GUIDANCE INCLUDES THE POST ORDERS .ESTABLISHED FOR EVERY WHICH ARE REVIEWED AT LEAST ANNUALLY, AND GIVEN To. EACH OFFICER UPON: ASSIGNMENT T0 THAT POST- .. COMPONENTS . YES gii No . NA 5 Every ?xed post has a set of post orders. Every ?xed post was found to have a El corresponding post order. Physical checks of nine posts for a post order revealed the document was present on each. Each set contains the latest inserts (emergency memoranda, etc.) This component is only applicable for SPCs and revisions. and CDFs. Facility practice calls for post orders to be updated as needed, rather than inserts being added. El El El One individual or department is responsible for keeping all post- orders current with revisions that take place between reviews. The Training Department is responsible to update and disseminate revised post orders. >14 >14 DD The IGSA maintains a complete set (central ?le) of post orders. The central ?le is accessible to all staff. This component is only applicable for SPCs and CDFs. The facility makes a centralized hard copy of all post descriptions available to staff, and further ensures availability via an automated system accessible from any computer work station on site. El The OIC or Contract IGSA equivalent initiates/authorizes all This component is only applicable for SPCs post-order changes. and CDFs. The Facility Administrator initiates changes and the Sheriff approves them. The OIC or Contract/ IGSA equivalent has signed and dated the This component is only applicable for SPCs last page of every section. and CDFs. The Sheriff?s signature is af?xed to all post orders. .?eview/updating/reissuing of post orders occurs regularly and Each post order begins with a policy at a minimum, annually. statement which notes it is to be reviewed annually by June 30. All post orders were found to have been reviewed as required, both in the central ?les and on the posts. Procedures keep post orders and logbooks secure from detainees This component is only applicable for SPCs at all times. and however, post orders and logbooks were observed to be kept secured from detainees. Every armed-post of?cer quali?es with the post weapon(s) This component is only applicable for SPCs before assuming post duty. and CDFs. The Training Department maintains a spreadsheet of weapons quali?cation data for the shift supervisors to ensure only weapons-quali?ed staff are assigned to armed posts. Armed?post post orders provide instructions for escape attempts. El El The ost orders for housing units track the event schedule. This component is only applicable for SPCs and CDFS. Pod Deputy and Pod Sergeant post orders were in compliance with this component. Housing-unit post of?cers record all detainee activity in a log. This component is only applicable for SPCs The post order includes instructions on maintaining the logbook. El and however, the facility is in compliance. ACCEPTABLE El DEFICIENT I: REPEAT FINDING FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 FOIA03030.014039 Page 62 of 83 REMARKS Post orders were in place and had been reviewed as required for all posts. The armed post contained directions for responding to an escape attempt. All post orders were accessible to staff and bore the required signatures. The facility is in compliance with this ICE .NDS. Aril SIGNATU FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEE 2012 FOIA03030.014040 Page 63 of 83 SECURITY INSPECTIONS POLICY: Post ASSIGNMENTS IN THE AREAS, WHERE SPECIAL SECURITY PROCEDURES MUST BE FOLLOWED, WILLBE EXPERIENCED PERSONNEL WITH A THOROUGH GROUNDING IN FACILITY OPERATIONS. . COMPONENTS REMARKS The facility has a comprehensive security inspection policy. The POHCY The portion of the component that requires 0 Posts to be inspected; for the security inspection policy to specify 0 Required inspection forms; the posts to be inspected and the required 0 Frequency of inspections; inspection forms is speci?c to SPCS and 0 Guidelines for checking security features; and CDFS. Facility policy addresses every 0 Procedures for reporting weak spots, inconsistencies, element Of this component and other areas needing improvement Every of?cer is required to conduct a security check of his/her This component is only applicable for SPCS assigned area. The results are documented. and CDFS. Facility post orders require a documented security check of each of?cer?s assigned areal Documentation of security inspections is kept on ?le. This component IS only applicable for SPCS and CDFS. Documentation is forwarded to the Captain's of?ce daily and maintained on ?le in the facility records room. Procedures ensure that recurring problems and a failure to take This component is only applicable for SPCS corrective act-ion are reported to the appropriate manager. and CDFS. Procedure was not found to A include provision for uncorrected recurring . problems to be reported. The front-entrance of?cer checks the ID of everyone entering or Front-entrance staff were observed to check exiting the facility. XI El the ID of persons entering and exiting the facility. 11 visits are of?cially recorded in a visitor logbook or El lectronically recorded. The facility has a secure visitor pass system. The facility has a system of color-coded El visitor passes similar to that outlined in this standard. Every Control Center of?cer receives specialized training. Control Center of?cers are given on?the-job XI El training in the automated system of cameras and door security that they operate, as well as count procedures for Control The Control Center is staffed around the clock. This component is only applicable for SPCs and CDFS. The facility's Control Center is a 24-hour post. El Policy restricts staff access to the Control Center. This component is only applicable for SPCS and CDFS. The post order describes restricted staff access to the Control Center. Detainees are restricted from access to the Control Center. This component is only applicable for SPCS and CDFS. Detainees are explicitly restricted by policy from admission to Control. Communications are centralized in the Control Center. This component is only applicable for SPCs and CDFS. However, it is noted that Control is the communications hub of the facilityIZI Of?cers monitor all vehicular traf?c entering and leaving the The requirement to monitor departing facility. vehicular traf?c is speci?c at CDFs and El El SPCS. Central Control identi?es vehicular traf?c and controls the sally port doors I (entrance and departure). FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEFE 2012 Page 64 of 83 SECURITY INSPECTIONS A A POLICY: POST ASSIGNMENTS IN THE HIGH-RISK AREAS, WHERE SPECIAL SECURITY PROCEDURES MUST BEFOLLOWED, WILLEE RESTRICTED To EXPERIENCED PERSONNEL WITH A THOROUGHCROUNDING IN FACILITY OPERATIONS. COMPONENTS i . YES, .NO .NA, REMARKS .The facility maintains a log of all incoming and departing vehicles to sensitive areas of the facility. Each entry contains: 0 The driver's name; Company represented; Vehicle contents; Delivery date and time; Date and time out; Vehicle license number; and Name of employee responsible for the vehicle during the Visit This component is only applicable for SPCS and CDFS. Vehicles do not enter the security perimeter Of the facility. Both the vehicle sally port and the loading dock are outside that perimeter. Vehicles thus never enter or leave sensitive areas of the facility. Of?cers thoroughly search each vehicle entering and leaving the facility. The requirement for of?cers to thoroughly search vehicles leaving the facility is specific to SPCS and CDFS. Vehicles are not admitted within the security perimeter Of the facility and are thus not searched entering or leaving. The facility has a written policy and procedures to prevent the introduction of contraband into the facility or any of its components. The Contraband policy was found to be in compliance and addresses prevention Of introduction Of contraband. Tools being taken into the secure area of the facility are inventoried before entering and prior to departure. This component is only applicable for SPCS and CDFS. Tools entering and leaving the facility are inventoried by Control staff. The SMU entrance has a sally port. Written procedures govern searches of detainee housing units EEG IXI EDIE mid personal areas. ousing area searches occur at irregular times. This component is only applicable for SPCS and CDFS. Policy requires searches at irregular times. Every search of the SMU and other housing units is documented. Storage and supply rooms, walls, light and plumbing ?xtures, accesses, and drains, etc., undergo frequent, irregular searches. These searches are documented. Walls, fences, and exits, including exterior windows, are inspected for defects once each shift. EIIZIDIZIEIDEJD EDD Daily procedures include: Perimeter alarm system tests; 0 Physical checks of the perimeter fence; and - Documenting the results. El Perimeter fence checks are requiredl Visitation areas receive frequent, irregular inspections. El El are documented. the tac1l1ty has I IE ACCEPTABLE DEFICIENT AT-RISK REPEAT FINDING FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEDIE 2012 FOIA03030.014042 Page 65 of 83 REMARKS The facility has a comprehensive security inspection regime in place, with inspections of all areas being required of line staff, line supervisors and higher-ranking supervisors. Inspections are documented on dedicated forms for each post. and completed forms are .(ept on file. There is a secure Visitor pass system. The Control Center is a 24-hour post with restricted access. Vehicles are not allowed within the facility's secure perimeter. The facility is in compliance with this ICE NDS. A1112 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEQE 2012 FOIA03030.014043 Page 66 of 83 . SPECIAL MANAGEMENT UNIT (SMU) (ADMINISTRATIVE SEGR-EGATION) . .OLICY: THE SPECIAL MANAGEMENT UNIT REQUIRED IN EVERY FACILITY. ISOLATES CERTAIN, DETAINEES FROM THE GENERAL POPULATION. THE SPECIAL MANAGEMENT UNIT WILL CONSIST OF TWO SECTIONS. ONE, ADMINISTRATIVE SEGREGATION, HOUSES .DETAINEES ISOLATED FOR THEIR OWN THE OTHER FOR BEING .D STANDARD). ISCIPLINED FORWRONGDOING (SEE THE COMPONENTS - YES NA REMARKS The Administrative Segregation unit provides non-punitive protection from the general population and individuals undergoing disciplinary segregation. - Detainees are placed in the SMU (administrative) in accordance with written criteria. El El In exigent circumstances, staff may place a detainee in the SMU (administrative) before a written order has been approved. 0 A copy of the order given to the detainee within 24 hours. An incident report explaining the reason for placement is required, with practice providing for the detainee to be given a copy thereof within 24 hours. The OIC (or equivalent) regularly reviews the status of detainees in administrative detention. 0 A supervisory of?cer conducts a review within 72 hours of the detainee?s placement in the SMU (administrative). This component is only applicable for SPCS and CDFs. The facility?s policy does not require supervisory review of a detainee?s placement in the SMU within 72 hours of placement or regular Facility Administrator review of the Status of detainees in administrative detention. A supervisory of?cer conducts another review after the detainee has Spent seven days in administrative segregation, and: 0 Every week thereafter for the ?rst month; and 0 Every 30 days after the ?rst month. . 0 Does each review include an interview with the This component is only applicable for SPCS and CDFs. Facility policy does not require supervisory reviews after the detainee has spent seven days in administrative segregation, every week thereafter for the 9 detameef ?rst month or every 30 days after the ?rst 0 Is a written record made of the dec1s10n and the month justi?cation? The detainee is given a copy of the decision and justi?cation for each review. 0 The detainee is given an opportunity to appeal the reviewer's decision to someone else in the facility. This component is only applicable for SPCS and CDFs. The foregoing reviews are not required; therefore, there are no copies of decisions and no opportunity for appeal. The OIC (or equivalent) routinely noti?es the Field Of?ce Director (or staff of?cer in charge of IGSAS) any time a detainee's stay in administrative detention exceeds 30 days. 0 Upon noti?cation that the detainee's administrative segregation has exceeded 60 days, the FD forwards written notice to HQ Field Operations Branch Chief for DRO. This component is only applicable for SPCS and CDFs. Policy does not provide for the Facility Administrator to notify the POD when a detainee's stay in administrative detention exceeds 30 days. The OIC or equivalent) reviews the case of every detainee who objects to administrative segregation after 30 days in the SMU. A written record is made of the decision and the justi?cation. I The detainee receives a copy of this record. This component is only applicable for SPCS and CDFs. Policy requires the Facility Administrator to review the case of every detainee who objects to administrative segregation after 30 days in the SMU and for a copy of the written record of the decision to be made and provided to the detainee. The detainee is given the right to appeal to the OIC (or equivalent) the conclusions and recommendations of any review conducted after the detainee have remained in administrative segregation for seven consecutive days. This component is only applicable for SPCS and CDFs. There is no right of appeal provided for in facility policy. dministratively segregated detainees enjoy the same general rivileges as detainees in the general population. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 FOIA03030-014044 Page 67 of 83 . . . SEGREGAT-ION) THE SPECIAL MANAGEMENT UNIT WILLC-ONS 1ST OF Two SECTIONS, ONE, ADMINISTRATIVE SEGREGATION, HOUSES DETAINEES ISOLATED FOR. THEIR OWN OTHER FOR DETAINEES BEING DISCIPLINE-D- FOR WRONGDOING (SEE THE MANAGEMENT UNIT .- - .. .. . . 1 COMPONENTS YES No NA I POLICY: THE SPECIAL MANAGEMENT UNIT REQUIRED IN EVERY FACILITY ISOLATES CERTAIN DETAINEES FROM THE GENERAL POPULATION. The SMU is: 0 Well ventilated; Adequately lighted; K4 I: Appropriately heated; and Maintained in a sanitary condition. All cells are equipped with beds. I: Each cell is equipped with two beds and each 0 Every bed is securely fastened to the ?oor or wall. is secured to the wall with four bolts. The number of detainees in any cell does not exceed the occupancy limit. 0 When occupancy exceeds recommended capacity, do basic living standards decline? Occupancy is limited to two detainees and no a Do criteria for objectively assessing living standards more than two are assigned to any cell. exist? a If yes, are the criteria included in the written procedures? The segregated detainees have the same opportunities to Clothing, bedding, and linen exchanges are exchange/launder clothing, bedding, and linen as detainees in the El El provided to SMU detainees on the same general population. schedule as for the general population. Detainees receive three nutritious meals per day, from the general population?s menu of the day. 0 Do detainees eat only with disposable utensils? Detainees do receive three nutritious meals VA per day as required. Food is not used as . Is food ever used as punishment? pumShment' Each detainee maintains a normal level of personal hygiene in the SMU. Razors are provided to SMU detainees three 0 The detainees have the opportunity to shower and El I: times per week. Each SMU cell is equipped Shave at least three times a week. with a shower. 0 If not, explain. The detainees are provided: a Barbering services; 0 Recreation privileges in accordance with the ?Detainee Recreation" standard; 0 Non-legal reading material; 0 Religious material; El El 0 The same correspondence privileges as detainees in the general population; 0 Telephone access similar to that of the general population; and 0 Personal legal material. A health care professional visits every detainee at least three Health care professionals are required to times a week. check the status of each detainee in the SMU I The shift supervisor visits each detainee daily. at intervals not to exceed 24 hours. Review 0 Weekends and ho1idays_ IXI of sign-offs revealed each detainee in the SMU had been checked by a health care professional on each day since his admission to SMU. Procedures comply with the ?Visitation? standard. . The detainee retains visiting privileges; and IE 0 The visiting room is available during normal visiting hours. Visits from clergy are allowed. El El FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 Page 68 of 83 . . SPECIAL MANAGEMENT UNIT (SMU) - 7 (ADMINISTRATIVESEGREGATION) POLICY: THE SPECIAL MANAGEMENT UNIT REQUIRED IN EVERY FACILITY ISOLATES CERTAIN DETAINEES FROM THE GENERAL POPULATION. i HE SPECIAL MANAGEMENT UNIT WILL CONSIST OF Two SECTIONS. ONE, ADMINISTRATIVE SEGREGATION, HOUSES ISOLATED FOR THEIR OWN THE OTHER FOR DETAINEES BEING DISCIPLINED FOR WRONGDOING (SEE THE MANAGEMENT UNIT - . . ,LREMARKS COMPONENTS Detainees have the same law-library access as the general population. 0 Are they required to use the law library IZISeparately, Detainees are taken individually to the law or library. DAS a group? 0 Are legal materials brought to them? The SMU maintains a permanent log of detainee-related activity, El e. meals served, recreation, visitors etc. SPC procedures include completing the SMU Housing Record The section Of this component that requires (1-888) immediately upon a detainee?s placement in the SMU. the use of the Housing Record? 0 Staff completes the form at the end Of each shift. (1-888) irmnediately upon a detainee's (DES and IGSA facilities use Form 1-888 (or local placement in the SMU and for staff to equivalent). complete the form at the end of each shift is speci?c to SPCS and CDFS. The facility uses its Daily Record of Segregation form and other logging forms in lieu of the 1-888. Staff record whether the detainee ate, showered, exercised, and took any applicable medication during every shift. 0 Staff logs record all pertinent information, e. a medical condition, suicidal/assaultive behavior, etc; The medical of?cer/health care professional signs each individual's record during each visit; and . The housing of?cer initials the record when all detainee This component is only applicable for SPCS and CDFs. The Daily Record of Segregation form is used to log medical contacts, detainee K4 services, behavior/status and so forth. The housing of?cer does not initial when all services are completed or at the end Of the shift. services are completed or at the end of the shift. A new record is created for each week the detainee is in This component is only applicable for SPCS Administrative Segregation. El and CDFs. A new version of the local form 0 The weekly records are retained in the SMU until the in use (in lieu of the 1-888) is re?created detainee?s return to the general population. weekly and is retained on ?le. ACCEPTABLE El DEFICIENT AT-RISK REPEAT FINDING REMARKS: The facility is in compliance with or exceeds the requirements of the ICE NDS for Administrative Segregation. /Ari121 2 SIGNATURE FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 Page 69 of 83 ESPECIAL MANAGEMENT UNIT . .POLICY: EACH FACILITY WILL ESTABLISH A SPECIAL MANAGEMENT UNIT IN WHICH To FROM THE GENERAL POPULATION. THE SPECIAL MANAGEMENT UNrr WILL HAVE TWO SECTIONS, ONE FOR :iN ADMINISTRATIVE THE OTHER .FOR DETAINEES BEING SEGREGATED REASONSCOMPONENTS Of?cers placing detainees in disciplinary segregation follow Line staff interviewed in the SMU were written procedures. found to be well-versed in the written IE procedures for placing detainees in disciplinary segregation. The sanctions for violations committed during one incident are Disciplinary policy limits sanctions to 30 limited to 60 days. days for any one incident. A completed Disciplinary Segregation Order accompanies the The shift supervisor must authorize an detainee into the SMU. incident report to be written and must 0 The detainee receives a copy of the order within 24 subsequently approve it. The incident report hours of placement in disciplinary segregation. then constitutes a disciplinary segregation order, the detainee is placed into the SMU and the detainee receives a copy as required. Standard procedures include reviewing the cases of individual The section of the component that requires detainees housed in disciplinary detention at set intervals. for detainees to receive a copy of the decision 0 After each formal review, the detainee receives a written and supporting reasons after each formal copy of the decision and supporting reasons. El El El review is speci?c to SPCs and CDFs. This facility does not require reviews during a detainee's 30?day disciplinary segregation placement; therefore, there are no copies of decisions to provide to the detainee. The conditions of con?nement in the SMU are proportional to the amount of control necessary to protect detainees and staff. etainees in disciplinary segregation have fewer privileges than There are no television privileges in those housed in administrative segregation. disciplinary segregation. Telephone K4 El privileges are limited to calls with an attorney, consulate and in family emergencies. Living conditions in disciplinary SMUs remain the same regardless of behavior. 0 If no, does staff prepare written documentation for this K4 El action? 0 Does the OIC sign to indicate approval. Every detainee in disciplinary segregation receives the same El humane treatment, regardless of offense. The quarters used for segregation are: 0 Well-ventilated. Adequately lighted. >14 Appropriately heated. . Maintained in a sanitary condition. All cells are equipped with beds that are securely fastened to the Each cell contains two beds fastened to the ?oor or wall of the cell. wall with four bolts. The number of detainees con?ned to each cell or room is limited to the number for which the space was designate. El [3 Occupancy in each cell is limited to two, the 0 Does the OIC approve excess occupancy on a same as the number of beds. temporary basis? When a detainee is segregated without clothing, mattress, lanket, or pillow (in a dry cell setting), a justi?cation is made nd the decision is reviewed each shift. Items are returned as soon as it is safe. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEFSE 2012 Page 70 of 83 SPECIAL MANAGEMENT UNIT . I i (DISCIPLINARY SEGREGATION) POLICY: FACILITY WILL ESTABLISH A SPECIAL MANAGEMENT UNIT IN WHICH To ISOLATE CERTAIN DETAINEES THE GENERAL POPULATION. THE SPECIAL MANAGEMENT UNIT. WILL-HAVE Two SECTIONS, ONE FOR DETAINEES .IN ADMINISTRATIVE OTHER FOR BEING SEGREGATED FORDISCIPLINARY REA REMARKS Detainees in the SMU have the same opportunities to exchange clothing, bedding, etc., as other detainees. Clothing, bedding, and linen exchanges occur in the SMU on the same schedule as for the general population. Detainees in the SMU receive three nutritious meals per day, selected from the Food Service's menu of the day. 0 Food is not used as punishment. K4 Detainees are allowed to maintain a normal level of personal hygiene, including the opportunity to shower and shave at least three times/week. Razors are provided three times weekly. Each cell in the SMU has a shower. Detainees receive, unless documented as a threat to security: Barbering services; Recreation privileges; Other-than legal reading material; Religious material; The same correspondence privileges as other detainees; and Personal legal material. When phone access is limited by number or type of calls, the following areas are exempt: Calls about the detainee's immigration case or other legal matters; Calls to consular/embassy of?cials; and Calls during family emergencies (as determined by the OIC/Warden). A health care professional visits every detainee in disciplinary segregation every week day. The shift supervisor visits each segregated detainee daily Weekends and holidays. It is required by facility policy that a health care professional check the status of each SMU detainee at intervals not to exceed 24 hours. SMU detainees are allowed visitors, in accordance with the "Visitation" standard. SMU detainees receive legal Visits, as provided in the ?Visitation? standard. Legal service providers are noti?ed of security concerns arising before a Visit. Visits from clergy are allowed. The clergy member is given the option of Visiting/not visiting the segregated detainee. Violent/uncooperative detainees are denied access to religious services when safety and security would otherwise be affected. SMU detainees have law library access. Violent/uncooperative detainees retain access to the law library unless adjudicated a security threat in writing. Legal material brought to individuals in the SMU on a case-by?case basis. Staff documents every incident of denied access to the law library. Detainees in disciplinary segregation are normally allowed access to the law library on an individual in?person basis. In the case of a violent/uncooperative detainee, legal material would be brought to the detainee. There were no cases of such in the review period. All detainee?related activities are documented, 6. g. meals served, recreation activities, visitors, etc. K4 El FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEQE 2012 Page 71 of 83 (D-ISCIPLINARY SEGREGATION) . MANAGEMENT UNIT POLICY: FACILITY WILL ESTABLISH A SPECIAL MANAGEMENT UNIT IN WHICHTO CERTAINDETAINEES FROM THE GENERAL .FOPULATION. THE SPECIAL MANAGEMENT Two SECTIONS, ONE FOR DETAINEES IN. ADMINISTRATIVE . OTHER FOR DETAINEES BEING SEGREGAT-ED FORDISCIPLTNARY REASONS. 0 1?888 (or equivalent local form). - - COMPONENTS . . A YES No NA 7 . The the Special Management Housing Unit Record (1- The section of the component that requires 8880r equivalent), is prepared as soon as the detainee is placed staff to prepare the Special Management in the SMU. Housing Unit Record (1-888 or equivalent) as All 1-8883 are ?lled out by the end of each shift. soon as the detainee is placed in the SMU The facility use Form. K4 El I: and that completion of the form is by the end of each shift is Speci?c to SPCS and CDFs. The faculty uses the Daily Record of Segregation form and other log Sheets in lieu of the 1-888. SMU staff record whether the detainee ate, showered, exercised, took medication, etc. 0 Details about the detainee logged, e. a medical condition, suicidal/violent behavior, etc. The health care of?cial sign individual records after each visit. El 0 The housing of?cer initials the record when all detainee services are completed or at the end Of the shift. 0 A new record is created weekly for each detainee in the This component is only applicable for SPCs and CDFs. The Daily Record of Segregation form is used to log medical contacts, detainee services, behavior/status and so forth. The housing officer does not initial when all services are completed or at the end of the shift. A new Daily Record of Segregation form is created weekly for each detainee and SMU. the records are retained on the SMU until the The SMU retains these records until the detainee leaves detainee leaVeS it- the SMU. ACCEPTABLE I:l DEFICIENT El REPEAT FINDING REMARKS: The facility is in compliance with or exceeds the requirements of the ICE NDS for Disciplinary Segregation. April 21 SIGNATURE FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 FOIA03030.014049 Page 72 of 83 TOOLCONTROL THE MAINTENANCE SUPERVISOR SHALL MAINTAIN. A COMPUTER 0R TYPEWRIITEN MASTER INVENTORY LIST OF TOOLS AND. .POLICY: IT POLICY OF ALL FACILITIES THAT ALL SHALL BE RESPONSIBLE FOR COMPLYING- THE TOOL CONTROL POLICY. EQUIPMENT AND THE LOCATION IN WHICH TOOLS ARE STORED. THESE INVENTORIES SHALL BE CURRENT, FILED AND READILY AVAILABLE FOR COMPONENTS 3 - . AND ACCOUNTABILITYDURINGAN AUDITThere is an individual who is responsible for developing a tool control procedure and an inspection system to insure accountability. XI The Facilities Coordinator is designated this responsibility. El Department heads are responsible for implementing this standard in their departments. This component is only applicable for SPCS and CDFS. Facility policy does not stipulate that department heads are responsible for implementing this standard in their departments. Tool inventories are required for the: 0 Maintenance Department; 0 Medial Department; 0 Food Service Department; 0 Electronics Shop; 0 Recreation Department; and 0 Armory. Maintenance tools are stored outside the facility and there is no Electronics Shop, Amory or Recreation Department. Both the Food Service and Medical Departments' tools are permanently stored and used within the secure perimeter of the facility, and policy requires a tool inventory be maintained. The facility has a policy for the regular inventory of all tools. 0 The policy sets minimum time lines for physical inventory and all necessary documentation. 0 ICE facilities use AMIS bar code labels when required. Dietary tools are required by policy to be accounted for at the end of each work day and at the change of each shift. The facility has a tool classi?cation system. Tools are classi?ed according to: . 0 Restricted (dangerous/hazardous); and - Non?Restricted (non?hazardous). The section of the component that requires tools to be classi?ed as restricted and non- restricted is speci?c to SPCS and CDFS. All tools are classi?ed as restricted. Department heads are responsible for implementing tool-control procedures. This component is only applicable for SPCS and CDF. Facility policy does not place responsibility for implementing tool control procedures upon department heads. The facility has policies and procedures in place to ensure that all tools are marked and readily identi?able. Dietary tools were observed to be marked with a tool number. The facility has an approved tool storage system. 0 The system ensures that all stored tools are accountable. Commonly used tools (tools that can be mounted) are stored in such a way that missing tool is readily notice. Dietary tools are mounted on a shadow board, signed in and out and regularly spot- checked while in use. Each facility has procedures for the issuance of tools to staff and detainees. ICE detainees are not allowed to work; however, there are procedures that provide for the issuance of tools to non?ICE detainees who have work assignments. The facility has policies and procedures to address the issue of lost tools. The policy and procedures include: Verbal and written noti?cation; - Procedures for detainee access; and Necessary documentation/review for all incidents of lost tools. Broken or worn out tools are surveyed and disposed of in an . appropriate and secure manner. A All private or contract repairs and maintenance workers under contract to ICE, or other Visitors, submit an inventory of all tools K4 El prior to admittance into or departure from the facility. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 FOIAO3030-014050 Page 73 of 83 TOOL CONTROL POLICY: IT IS THE POLICY OF ALL FACILITIES THAT ALL EMPLOYEES SHALL BIS-RESPONSIBLE FOR COMPLYING THE TOOLCONTROLPOLICY. THE MAINTENANCE SUPERVISOR SHALL MAINTAIN A COMPUTER GENERATED, OR TYPEWRITTEN MASTER INVENTORY LIST OF TOOLS AND EQUIPMENT AND THE LOCATION-1N WHICH TOOLS ARE THESE SHALL BE CURRENT, FILE-D AND READILY AVAILABLE FOR TOOL INVENTORY AND ACCOUNTABILITY DURING AN AUDIT. - i N0~l ACCEPTABLE DEFICIENT AT-RISK REPEAT FINDING REMARKS: Tools permanently deployed within the security perimeter of the facility are those in the Food Service Department and they are controlled in accordance with the ICE NDS. Tools entering and leaving the facility, whether Maintenance Department tools or those of contractors, are inventoried at the Control Center as they enter and depart. The facility is in compliance with this standard. April 21, 20] SIGNATURE DA FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 Page 74 of 83 TRANSPORTATION (LAND TRANSPORTATION) . . .QLICY: THE IMMIGRATION AND NATURALIZATION SERVICE WILL TAKE ALL NECESSARY PROTECT .THE LIVES, SAFETY, WELFARE OF OUR GENERAL PUBLIC, AND THOSE IN ICE CUSTODY DURING THE TRANSPORTATION OF DETAINEEs. STANDARDS HAVE BEEN ESTABLISHED FOR PROFESSIONAL TRANSPORTATION UNDER THE SUPERVISION OF EXPERIENCED AND TRAINED DETENTION ENFORCEMENT OFFICERS OR AUTHORIZED CONTRACT PERSONNELSTANDARD NA: CHECK THIS BOX iF ALL ICE TRANSPORTATION IS ONLY BY THE ICE FIELD OFFICE 0R SUB-OFFICE IN CONTROLOFTHEDETAINEECASECOMPONENTS 7 I Transporting of?cers comply with applicable local, state, and The supervising Lieutenant presented print- federal motor vehicle laws and regulations. Records support this outs of his on-line checks of CDL drivers' ?nding of compliance. traf?c records. Every transporting of?cer required to drive a commercial size Files of seven CDL licensed drivers were bus has a valid Commercial Driver's License (CDL) issued by reviewed. One had a temporary passenger the state of employment. XI I: endorsement. Another had no passenger endorsement; he had been pulled from the roster of CDL drivers. Supervisors maintain records for each vehicle operator. El Of?cers use a checklist during every vehicle inspection. The Baker County Sheriff?s Of?ce (BCSO) 0 Of?cers report de?ciencies affecting operability; and Transport Checklist form is used to document - De?ciencies are corrected before the vehicle goes back [3 vehicle inspections and report de?ciencies. The supervisor reported he would pull the keys in order to take any vehicle out of service as warranted. into service. Transporting of?cers: 0 Limit driving time to 10 hours in any 15 hour period; 0 Drive only after eight consecutive Off-duty hours; . 0 Do not receive transportation assignments after having been on duty, in any capacity, for 15 hours; El 0 Drive a 50-hour maximum in a given work week; a 70- hour maximum during eight consecutive days; 0 During emergency conditions (including bad weather), of?cers may drive as long as necessary and safe to reach a safe area?exceeding the 10-hour limit. of?cers with valid CDLs required in any bus transporting detainees. 0 When buses travel in tandem with detainees, there are of?cers per vehicle. 0 An unaccompanied driver may transport an empty vehicle. Before the Start of each detail, the vehicle is thoroughly Searches are documented on the BCSO searched. Checklist form. Positive identi?cation of all detainees being transported is Positive ID of all detainees is documented on con?rmed. the BCSO Checklist form. All detainees are searched immediately prior to boarding the vehicle by staff controlling the bus or vehicle. Should the number of detainees to be transported exceed the capacity of a bus or van, an additional vehicle is deployed for the over?ow. The facility ensures that the number of detainees transported does not exceed the vehicles manufacturer?s occupancy level. IZIIZID El This component is only applicable for SPCS and El El . I I FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 Page 75 of 83 TRANSPORTATION (LAND ENFORCEMENT OFFICERS OR AUTHORIZED CONTRACT PERSONNEL. i IMMIGRATION ANDNATIJRALIZATION SERVICE WILL TAKE ALL NECES PRECAUTIONS To PROTECT THE LIVES, SAFETY, AND WELFAR-EOE OUR OFFICERS, THE GENERAL PUBLIC AND THOSE IN ICE CUSTODY DURING THE TRANSPORTATION OF DETAINEEs. STANDARDS, BEEN ESTABLISHED FOR PROFESSIONAL TRANSPORTATIONUNDER THE SUPERVISION. OFEEXRERIENCED AND TRAINED DETENTION STANDARD A: CHECK THIS BOX IF ALL ICE TRANSPORTATION Is HANDLEI) ONLII BY THE ICE FIELD OFFICE .ORSUE-O-FFICE CONTROL OF THE DETAINEE CASE. NA. . REMARKS Inspected; and Accompanies the detainee. COMPONENTS - i 7 NO . The vehicle crew conducts a visual count once all passengers are on board and seated. 0 Additional visual counts are made Whenever the vehicle A makes a scheduled or unscheduled stop. Policies and procedures are in place addressing the use of IXI restraining equipment on transportation vehicles. Of?cers ensure that no one contacts the detainees. f?cer remains in the vehicle at all times when detainees are present. Meals are provided during long distance transfers. 0 The meals meet the minimum dietary standards, as K4 El identi?ed by dieticians utilized by ICE. The vehicle crew inspects all Food Service pickups before accepting delivery (food wrapping, portions, quality, quantity, thermos-transport containers, etc.). 0 Before accepting the meals, the vehicle crew raises and . . resolves questions, concerns, or discrepancies with the K4 El El InSpeCtlon .Of the meals as delegated to the Food Service representative; Deputy ass1gned to Foo Servrce. Basins, latrines, and drinking-water containers/dispensers are cleaned and sanitized on a ?xed schedule. Vehicles have: The requirement for vehicles to have a equipment boxes stocked in accordance with the Use of Force Standard is i? . (WW9 El El and CDFs. I I The vehicles are clean and sanitary at all times. Three vans and one bus (the other being on the road at the time of the inspection) were examined. All appeared to be clean and sanitary. Personal property of a detainee transferring to another facility is: Inventoried; FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEE 2012 FOIAO3030-014053 Page 76 of 83 5' - (LAND TRANSPORTATION) POLICY: THE IMMIGRATION AND NATURALIZATION SERVICE TAKE ALL NECESSARY PRECAUTIONS TO PROTECT THE LIVES, SAFETY, .WELFARE OF OUR GENERAL PUBLIC, AND THOSE IN ICE CUSTODY DURING THE TRANSPORTATION OF STANDARDS, HAVE BEEN ESTABLISHED FOR PROFESSIONAL TRANSPORTATION UNDER THE SUPERVISION. OF AND TRAIN-ED DETENTION ENFORCEMENT. OFFICERS AUTHORIZED CONTRACT PERSONNEL. - - - - STANDARD NA: CHECK THIS BOX IF ALL TRANSPORTATION IS HANDLED ONLY BY THE ICE FIELD OFFICE OR SUB-OFFICE IN CONTROL OF THE DETAINEE CASE. i - COMPONENTS REMARKS The following contingencies are included in the written procedures for vehicle crews: 0 Attack Escape Hostage-taking Detainee Sickness I WrItten procedures addressed all Detainee death . . . . . Vehicle ?re IZI El contmgenmes comprismg the elements of this component. Riot Traf?c accident Mechanical problems Natural disasters Severe weather Passenger list includes women or minors El ACCEPTABLE l:I DEFICIENT AT-RISK REPEAT FINDING REMARKS .i?he facility had a comprehensive policy governing land transportation, supplemented by a post order for Transport Of?cers that satis?ed all requirements of this standard. The supervising of?cer had a system in place for ensuring his staff had acceptable driving records. The facility is in compliance with this standard. /Anri121 SIGNATURE FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE93E 2012 FOIA03030.014054 Page 77 Of 83 USE OFFORCE POLICY: THE-US. DEPARTMENT OF HOMELAND SECURITY AUTHORIZES THE USE OF FORCE ONLY AS A .LASTALTERNATIVE AFTER ALL OTHER EFFORTS TORESOLVE A FAILED. ONLY. THAT AMOUNT OF. FORCEN-ECESSARY To GAIN CONTROL 7 - DETAINEE, TO PROTECTAND ENSURE THE SAFETY OF DETAINEES, STAFF AND OTHERS, TO PREVENT. SERIOUS PROPERTY DAMAGE AND To ENSURE INSTITUTION ECURIIY AND GOOD ORDER MAY BE USE. PHYSICALRESTRAINTS NECESSARY TO GAIN, CONTROL OF A DETAINEE WHO APPEARS TQBE DANGEROUS MAYBE EMPLOYED WHEN THE DETAINEE: - - - i COMPONENTS A - . - YES. No I Written policy authorizes staff to respond in an immediate-use- The policy is entitled Response to Resistance of-force situation without a supervisor?s presence or direction. El and authorizes immediate use of force (UOF) without supervisory presence or direction. When the detainee is in an area that is or can be isolated a locked cell, a range), posing no direct threat to the detainee or El others, of?cers must try to resolve the situation Without resorting to force. Written policy asserts that calculated rather than immediate use of force is feasible in most cases. The facility subscribes to the prescribed Confrontation Staff are trained annually in confrontation Avoidance Procedures. g] avoidance. The training curriculum and Ranking detention official, health professional, and attendance records were perused by this others confer before every calculated use of force. inspector. When a detainee must be forcibly moved and/or restrained, and I there is time for a calculated use of force, Staff uses the Use-of- trained in what the facility terms Response to Force Team Technique. Resistance Team Technique; however, it was 0 Under staff supervision. reported to have never been used. Staff members are trained in the performance of the Use-of- Force Team Technique. All use-of-force incidents are documented and reviewed. UOF documentation was reviewed by IZI El supervisory staff as required by facility policy. Staff: 0 Do not use force as punishment; 0 Attempt to gain the detainee?s voluntary cooperation before resorting to force; 0 Use only as much force as necessary to control the El detainee; and 0 Use restraints only when other non-confrontational means, including verbal persuasion, have failed or are impractical. Medication may only be used for restraint purposes when authorized by the Medical Authority as medically necessary. Use?of?Force Team follows written procedures that attempt to There were no uses of the UOF team prevent injury and exposure to communicable disease(s). technique to be reviewed. Policy provides direction to team. members that assists them in reducmg Injurles and they wear protectlve gear to reduce exposure to communicable diseases. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 FOIA03030.014055 Page 78 of 83 USE OF FORCE POLICY: THE U. S. DEPARTMENT OF HOMELAND SECURITY AUTHORIZES THE USE OF AS A LAST ALTERNATIVEAPTER ALL OTHER REASONABLE EFFORTS TO RESOLVE A SITUATION HAVE FAILED-.5 ONLY THAT AMOUNT OF FORCE NECESSARY To GAIN CONTROL OFTHE . DETAINE-E, TO PROTECT AND ENSURE THE SAFETY OF STAFF To PREVENT SERIOUS PROPERTY DAMAGE AND To ENSURE INSTITUTION SECURITY AND GOOD ORDER MAY BE USED. PHYSICAL RESTRAINTS N-ECES SARY GAIN CONTROL OF A DETAINEE WHO APPEARS To BE DANGEROUS MAYBE EMPLOYED WHEN THE DETAINEE: COMPONENTS 7 YES NA 3 REMARKS Standard procedures associated with using four-point restraints include: 0 Soft restraints vinyl); Dressing the detainee appropriately for the temperature; A bed, mattress, and blanket/sheet; Checking the detainee at least every 15 minutes; Logging each check; Turning the bed-restrained detainee often enough to prevent soreness or stiffness; - Medical evaluation of the restrained detainee twice per eight-hour Shift; and 0 When quali?ed medical staff is not immediately available, staff position the detainee "face-up". Procedures are in place which conform to every element of this component. The shift supervisor monitors the detainee's position/condition every two hours. I He/she allows the detainee to use the rest room at these times under safeguards. All detainee checks are logged. K4 In immediate-use?of-force situations, staff contacts medical staff After?action reports documented medical once the detainee is under control. K4 El staff were contacted in immediate UOF situations or were present at the time. hen the OIC authorizes use of non-lethal weapons: 0 Medical staff is consulted before staff use pepper spray/non?lethal weapons. K4 0 Medical staff reviews the detainee?s medical ?le before use of a non-lethal weapon is authorized. Special precautions are taken when restraining pregnant detainees. 0 Medical personnel are consulted Protective gear 13 worn when restraining detainees w1th open Protective gear was observed in storage- cuts or wounds. Staff documents every use of force and/or non-routine application of restraints. IZI It is Standard practice to review any use of force and the non? routine application of restraints. K4 EIEJDCI DUDE All of?cers receive training in self-defense, confrontation- avoidance techniques and the use Of force to control detainees. Specialized training is given and Of?cers are certi?ed in all devices they use. El El Of?cers are trained in verbal de-escalation and confrontation avoidance as well as the UOF olic . Secialized training is provided to the equipment they are certi?ed to use. In SPCS is the Use of Force form is used? In other facilities (IGSAS CDFS) is this form or its equivalent used? El El The requirement to use the "Use of Force form? is speci?c to SPCS. The facility uses its own Response to Resistance Report. ACCEPTABLE DEFICIENT AT-RISK REPEAT FINDING FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 FOIA03030.014056 Page 79 of 83 REMARKS: There were 43 documented reports of UOF, ranging from hands placed upon detainees to place them in a chair, to pepper spray deployed to terminate an altercation. All were immediate rather than calculated UOF. After-action reports were completed and eviewed by supervisory staff as required by local procedure. Medical staff were either present or were summoned or the detainee was taken to the Health Care Unit as appropriate. Security staff are trained annually on the UOF. Wis trained in the UOF team technique and although they have never had cause to use it in an actual calculated UOF, they have the required equipment, including protective gear. The facility is in compliance with this ICE NDS. Tasers are not used at this facility. Ari121 2 SIGNATURE I FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEQIE 2012 FOIA03030.014057 Page 80 of 83 STAFF DETAINEE COMMUNICATIONS POLICY: BROCEDURES MUST BE INPLACE To ALLOW PORPORMAL AND INFORMAL CONTACT BETWEEN KEY FACILITY STAFF AND ICE STAFF .AND ICE DETAINEE AND TO PERMIT DETAINEES To MAKE WRITTEN REQUESTS TOICE STAFF AND RECEIVE AN ANSWER IN AN ACCEPTABLE TIME 1* . . COMPONENTS x3 . 3NO. 2 NA . REMARKS The ICE Field Of?ce Director ensures that weekly announced The section of this component that requires and unannounced visits occur at the IGSA. weekly announced and unannounced visits is speci?c to SPCS and CDFS. However, at this facility an ICE SIEA has been assigned to the facility and all daily, weekly announced and unannounced visits are logged. Detention and Deportation Staff conduct scheduled weekly visits ICE staff have an of?ce at this facility and with detainees held in the IGSA. therefore visits to the units Where detainees are housed occur on a daily basis and the visits are logged. Scheduled visits are posted in ICE detainee areas. Visiting staff observe and note current climate and conditions of con?nement at each IGSA. IZIXIIZI ICE information request Forms are available at the IGSA for use The various ICE Forms are kept in the ICE DUDE by ICE detainees. IE El of?ce at this facility; they can be easily provided to a detainee the same day the request is made. The IGSA treats detainee correspondence to ICE staff as Special According to the facility policy and Correspondence. I: interviews with facility and ICE staff, A detainee correspondence to ICE is treated as Special Correspondence. ICE staff responds to a detainee request from an IGSA within 72 At this facility ICE staff usually responds to a hours. El El detainee within the next work day or less than . 72 hours. ICE detainees are noti?ed in writing upon admission to the Detainees are provided with information in facility of their right to correspond with ICE staff regarding their the handbook and are also allowed to view an case or conditions of con?nement. El I: ICE video entitled "Know Your Rights" to ensure they are informed regarding their rights to correspond and communicate with ICE. ACCEPTABLE DEFICIENT AT-RISK REPEAT FINDING REMARKS: Facility Policy C0335 addresses Staff Detainee Communications and provides direction to the facility as it relates to: forwarding requests for appropriate forms to how to contact the and the monitoring of telephones to ensure they are working. The policy also addresses other issues such as the monitoring of detainees in segregation units, recreation and food service area to ensure standards are being met and detainee issues addressed. ICE Deportation Of?cers were observed in the Housing Unit Pods speaking to detainees. Additionally, facility staff were observed resolving issues for detainees. In View of the policy, as well as discussions with facility and ICE staff, it is con?rmed the facility complies with this NDS. Apri121. 2C UDITOR FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 FOIA03030.014058 Page 81 of 83 DETAINEE TRANSFER-STANDARD POLICY: ICE WILL MAKE ALL NECESSARY NOTIFICATIONS A DETAINEE IS. TRANSFERRED. IF A DETAINEE Is BEING TRANSFERRED JUSTICE PRISONER ALIENTRANSPORTATION SYSTEM ICE WILL ADHERE TO JPATSV PROTOCOLS. DECIDING WHETHER TO. TAKING PLACE. I . . TRANS FER A DETAINEE, ICEWILL TAKE INTO CONS IDERATION WHETHER THE DETAINE-E Is REPRESENTED BEFORE THE IMMIGRATION COURT. IN SUCH CASES, .THE FIELD OFFICE DIRECTOR WILL CONSIDER THE REMOVAL PROCESS, ATTORNEY Is LOCATED DRIVING DISTANCE OF THE FACILITY, AND WHERE THE IMMIGRATION COURT PROCEEDINGSARE . . COMPONENTS NA REMARKS When a detainee is represented by legal counsel or a legal representative, and a G-28 has been ?led, the representative of record is noti?ed by the detainee?s Deportation Of?cer. 0 The noti?cation is recorded in the detainee?s ?le; and When the A File is not available, noti?cation is noted within DACS El Cl Noti?cation includes the reason for the transfer and the location of the new facility. The deportation Of?cer is allowed discretion regarding the timing of the noti?cation when extenuating circumstances are involved. According to the ICE SIEA, detainees are not advised of the speci?c timing of the transfer for safety reasons. The attorney and detainee are noti?ed that it is their responsibility to notify family members regarding a transfer. Facility policy mandates that: 0 Times and trans-fer plans are never discussed with the detainee prior to transfer; a The detainee is not noti?ed of the transfer until immediately prior to departing the facility; and The detainee is not permitted to make any phone calls or have contact with any detainee in the general . population. Times and transfer plans are not discussed with the detainee prior to the transfer and the detainee is not noti?ed until immediately prior to the transfer according to the ICE, SIEA. The detainee is allowed to make a phone call when s/he arrives at the next facility; however, not before the transfer for staff safety reasons. The detainee is provided with a completed Detainee Transfer Noti?cation orrn. El El Fonn G-391 or equivalent authorizing the removal of a detainee from a facility is used. El A local form is used by the facility authorizing the removal Of the detainee. For medical transfers: 0 The Detainee Immigration Health Service (or IGSA) (DIHS) Medical Director or designee approves the transfer; 0 Medical transfers are coordinated through the local ICE Of?ce; and A medical transfer summary is completed and accompanies the detainee. Detainees in ICE facilities having DIHS staff and medical care are transferred with a completed transfer summary sheet in a sealed envelope with the detainee?s name and A-number, and the envelope is marked Medical Con?dential. IZI El Although this facility does not have any DIHS staff, detainees transferred for medical reasons have their completed medical information and transfer summary moved with them, in a sealed envelope, to the next facility. For medical transfers, transporting Of?cers receive instructions regarding medical issues. Detainee?s funds, valuables, and property are returned and transferred with the detainee to his/her new location. Transfer and documentary procedures outlined in Section and are followed. .vleals are provided when transfers occur during normally schedule meal times. DEED According to ICE and facility staff, detainees are provided with sack lunch meals. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVECE 2012 FOIA03030.014059 Page 82 of 83 DETAINEE TRANSFER STANDARD . POLICY: ICE WILL MAREALL NECESSARY NOTIFICATIONS WHEN A DETAINEE IS TRANSPERRED. IF A DETAINEE IS BEING TRANSFERRED VIA THE JUSTICE PRISONER ALIEN TRANSPORTATION SYSTEM (J PATS), ICE WILL ADHERE To: PATS I IN DECIDING WHETHER TRANSFER A DETAIN-EE, WILL TAKE INTO CONSIDERATION WHETHER THE DETAINEE IS THE IMMIGRATION 7 IN SUCH CASES, THE FIELD OFFICE DIRECTOR WILL CONSIDER THE STAGE WITHIN THE REMOVAL PROCESS, WHETHERTHE ATTORNEY IS. LOCATED WITHINREASONABLE DRIVING DISTANCE OF THE FACILITY, ANDWHERE THE IMMIGRATION COURT PROCEEDINGS ARE TAKING PLACEREMARKS-- An A File or WOrk folder accompanies the detainee when transferred to a different ?eld of?ce or sub-of?ce. Files are forwarded to the receiving of?ce via overnight mail no later than one business day following the transfer. X4 El ACCEPTABLE DEFICIENT AT-RISK El REPEAT FINDING REMARKS: A-?les are not kept at this facility. However, according to the ICE SIEA and facility staff interviewed, all of the components in this standard are met. Additionally, medical transfer issues were veri?ed with medical staff and transfer documentation was reviewed in the detention ?les kept at the facility. The facility is in compliance with this NDS. Aril 21 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 FOIA03030.014060 Page 83 of 83 601 13th Street, NW Suite Washington, DC 20005 Contract ICE National Detention Standards Compliance Review Facility: Baker County Detention Center Inspection Date: April 19-21, 201 1 Report Date: April 23, 2011 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012 FOIA03030.014061 (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) ICE 2012 FOIA03030.014062 (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) ICE 2012 FOIA03030.014063 (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) (b)(7)e (b)(7)e ICE 2012 FOIA03030.014064 Department Of Homeland Security Immigration and Customs Enforcement Detention Facility Inspection Form Facilities Used Over 72 hours SIGNIFICANT INCIDENT SUMMARY WORKSHEET .or ICE to complete its review of your facility, the following information must be completed prior to the scheduled review dates. The information on this form should contain data for the past twelve months in the boxes provided. The information on this form is used in conjunction with the ICE Detention Standards in assessing your Detention Operations against the needs of the ICE and its detained population. This form should be ?lled out by the facility prior to the start of any inspection. Failure to complete this section will result in a delay in processing this report and the possible reduction or removal of detainees at your facility. Incidents Description Jan Mar Apr Jun Jul Sept Oct Dec Assault: Types (Sexualz, Physical, etc.) 14-1) 1-3 ll-P 1 1-1) Offenders on I 1 0 2 Offendersl With Weapon Without Weapon 13 1'3 1 1 9 Assault: Types (Sexual Physical, etc.) 2-1) LP 3-13 Detainee on Staff With Weapon 1 0 0 Without Weapon 1 I 1 3 Number of Forced Moves, incl. Forced Cell moves3 0 0 Disturbances4 0 0 0 Number of Times Chemical Agents Used 7 6 10 4 Number of Times Special Reaction Team 0 0 0 Deployed/Used Number/Reason (M=Medical, . Times Four/Five Point V=Violent Behavior, O=Other) Z-V 3-V 3-V l-M Restraints applied/used Type (C=Chair, B=Bed, BB=Board, O=Other) Offender Detainee Medical Referrals as a result of l4 13 15 8 injuries sustained. Escapes Attempted 0 0 0 Actual 0 0 0 Grievances: Received 103 12 60 46 Resolved in favor of Offender/ Detainee 10 0 5 1 1 Deaths Reason (V=Violent, I=Illness, S=Suicide, A=Attempted A 0 0 0 Suicide, O=Other) Number 2 0 0 0 Medical Medical Cases referred for Referrals Outside Care 33 45 22 21 Cases referred for Outside Care 0 0 0 0 Any attempted physical contact or physical contact that involves two or more offenders Oral, anal or vaginal penetration or attempted penetration involving at least 2 parties, whether it is consenting or non-consenting Routine transportation of detainees/offenders is not considered ?forced? Any incident that involves four or more detainees/offenders, includes gang ?ghts, organized multiple hunger strikes, work stoppages, hostage situations, major ?res, or other large scale incidents. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT Form G-324A SIS (Rev. 7/9/07) Department Of Homeland Security Immigration and Customs Enforcement Detention Facility Inspection Form Facilities Used Over 72 hours DETENTION STANDARDS REVIEW SUMMARY REPORT .1. Acceptable 2. De?cient 3. At Risk 4. Repeat Finding 5. Not Applicable Detainee Services 1. Access to Legal Materials 2. Admission and Release 3. Classi?cation System 4. Correspondence and Other Mail 5. Detainee Handbook 6. Food Service 7. Funds and Personal Property 8. Detainee Grievance Procedures 9. Group Presentation On Legal Rights 10. Issuance of Clothing, Bedding and Towels 1 1. Marriage Requests 12. Non-Medical Emergency Escorted Trips I 3 . Recreation 14. Religious Practices 15. Access to Telephones 16. Visitation 17. Voluntary Work Program Health Services 18. Hunger Strikes 19. Access to Medical Care ?20. Suicide Prevention and Intervention 21. Terminal Illness, Advanced Directives and Death Security and Control 22. Contraband 23. Detention Files 24. Disciplinary Policy 25. Emergency Plans 26. Environmental Health and Safety 27. Hold Rooms in Detention Facilities 28. Key and Lock Control 29. Population Counts 30. Post Orders 31. Security Inspections 32. Special Management Units (Administrative Segregation) 33. Special Management Units (Disciplinary Segregation) 34. Tool Control 35. Transportation (Land Transportation) 36. Use of Force 37. Staff Detainee Communication (Added August 2003) 38. Detainee Transfer (Added September 2004) IZIIZIIZKUZHEEIZEENKEXIEEZI IZIXIIZIEI DUDE All ?ndings (De?cient and At-Ris compliance. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITMEDQ Form G-324A SIS (Rev. 7/9/07) k) require written comment describing the ?nding and what is necessary to meet (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) ICE 2012 FOIA03030.014067 (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) (b)(6), (b)(7)c, (b)(7)e ICE 2012 FOIA03030.014068