Department of Homeland security Immigration and Customs Enforcement Of?ce of Detention and Removal . Condition of Con?nement Review Worksheet (This document must be attached to each G-324A inspection Form) This Form to be used for Inspections of all Facilities Used Over 72 Hours ICE Detention Standards Review Worksheet El Local Jail State Facility IGSA ICE Contract Detention Facility Name Etowah County Detention Center Address (Street and Name) 327 Forrest A venue City, State and Zip Code Gadsden, Alabama 35901 County Etowah Name and Title of Chief Executive Of?cer (W arden/OICISuperintendent) IChief of Corrections Name of Lead Compliance Inspector Date[s] of Review From July 19 to July 21, 2011 Type of Review Headquarters Operational : Special Assessment I:lOther FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 G-324A (Coded 10132010) Detention Inspection Form Worksheet for - Rev: 07/09/07 TABLE OF CONTENTS DETAINEE SERVICES STANDARDS (SECTION I) .. 3 . ACCESS TO LEGAL MATERIALS .. ADMISSION AND RELEASE .. CLASSIFICATION SYSTEM .. CORRESPONDENCE AND OTHER MAIL .. DETAINEE HANDBOOK .. FOOD SERVICE .. FUNDS AND PERSONAL PROPERTY .. DETAINEE GRIEVANCE PROCEDURES .. GROUP PRESENTATIONS ON LEGAL RIGHTS .. ISSUANCE AND EXCHANGE OF CLOTHING, BEDDING, AND TOWELS .. MARRIAGE REQUESTS .. NON-MEDICAL ESCORTED TRIPS .. RECREATION .. RELIGIOUS PRACTICES .. ACCESS TO TELEP HONES .. VISITATION .. VOLUNTARY WORK PROGRAM .. HEALTH SERVICES STANDARDS (SECTION II) 36 HUNGER STRIKES .. ACCESS TO MEDICAL CARE .. SUICIDE PREVENTION AND INTERVENTION .. TERMINAL ILLNESS, ADVANCED DIRECTIVES AND DEATH .. . SECURITY AND CONTROL STANDARDS (SECTION 47 CONTRABAND .. DETENTION FILES .. DISCIPLINARY POLICY .. EMERGENCY PLANS .. ENVIRONMENTAL HEALTH AND SAFETY .. HOLD ROOMS IN DETENTION FACILITIES .. KEY AND LOCK CONTROL .. POPULATION COUNTS .. POST ORDERS .. SECURITY INSPECTIONS .. SPECIAL MANAGEMENT UNIT (ADMINISTRATIVE SEGREGATION) .. SPECIAL MANAGEMENT UNIT (DISCIP LINARY SEGREGATION) .. TOOL CONTROL .. TRANSPORTATION (LAND) .. USE OF FORCE .. COMMUNICATIONS .. DETAINEE TRANSFER STANDARD .. OPERATIONS EACHIFACI-HTY. THE To THPSEAN FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVETE 2012 FOIA03030.018731 Page 2 Of 83 SECTION I DETAINEE SERVICES STANDARDS FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 FOIA03030.018732 Page 3 of 83 - - Pencils, ICE-emanates SEA-Lareawilfr?namrnaas x} LAW .1 -. EQUIPMENT, DOCUMENT- coiivruo. . . - couriers-EMS- 3 Yes - . The facility provides a designated law library for detainee use. Each housing unit has a dedicated law A library for ICE detainee use. The law library contains all materials listed in the ?Access to The facility uses LexisNexis to provide Legal Materials? Standard, Attachment A. The listing of 53 AttachmentA materials. Therefore, there is materials is posted in the law library. no requirement to post the listing of materials. The library contains a suf?cient number of chairs, is well lit, and is reasonably isolated from noisy areas. There are four chairs in each of the law library rooms and the rooms are well lighted and quiet. The law library is adequately equipped with typewriters and/or computers, and has suf?cient supplies for daily use by the detainees. Each library has two computers with printers enabling a detainee to generate a legal document. In addition to the physical law library, detainees have access to the Lexus Nexus electronic law library. Each of the three ICE detainee housing areas has a dedicated law library. Each of the three rooms has a LexisNexis equipped computer for detainee use. Where provided, the Lexus Nexus library is updated and is current. An onsite ICE DDO updates the LexisNexis library as updates are received. LexisNexis was checked by this inspector and found to be current. Outside persons and organizations are permitted to submit published legal material for inclusion in the legal library. Outside published material is forwarded and reviewed by ICE prior to inclusion. here is a designated ICE or facility employee who inspects, updates, and maintainsfreplaces legal materials and equipment on a routine basis. The legal materialstexisNexis are inspected, updated, and maintained by on- site ICE of?cers. Detainees are offered a minimum 5 hours per week in the law library. Detainees are not required to forego recreation time in lieu of library usage. Detainees facing a court deadline are given priority use of the law library. Detainees sign up for law library time with the housing unit of?cer and are allowed a minimum of ?ve hours per week. In practice, they may receive signi?cantly more time than the minimum, if requested. Detainees may request materials not currently in the law library. Each request is reviewed and, where appropriate, an acquisition request is timely initiated. Requests for copies of court decisions are accommodated within 3 5 business days. Detainees are permitted to assist other detainees, voluntarily and free of charge, in researching and preparing legal documents, consistent with security. Facility policy speci?cally provides for detainees to assist one another in researching and preparing legal documents. Detainees are not permitted to charge for any assistance provided. Illiterate or non-English-speaking detainees without legal representation receive access to more than just English-language law books after indicating their need for help. Facility policy addresses this requirement. Detainees may retain a reasonable amount of personal legal material in the general population and in the special management unit. Stored legal materials are accessible within 24 hours of a written request. Detainees housed in Administrative Detention and Disciplinary egregation units have the same law library access as the general opulation, barring security concerns. Detainees denied access to legal materials are documented and reviewed routinely for lifting of sanctions. El El The same law library access afforded to general population detainees is provided to detainees in both administrative and disciplinary segregation, consistent with security requirements. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 FOIA03030.018733 Page 4 of 83 i_ LEGAL- . i - Fancy; _nETAn?i-Eiasi TQA LAW Ann: .- FACILITIES, Aqmnm. DOCUMENT- COPYING PEN-IEEGEs, AND-THE-OPPORTUNISIIY-TO LEGAL-DOCUMENTSNd? whammy 3, All denials of access to the law library fully documented. El El Facility staff informs ICE Management when a detainee or group of detainees is denied access to the law library or law materials. Detainees who seek judicial relief on any matter are not subjected Facility policy Speci?cally prohibits to reprisals, retaliation, or penalties. reprisals, retaliation, or penalties against any detainee who has sought judicial relief in any matters. ACCEPTABLE El DEFICIENT AT-RISK REPEAT FINDING REMARKS This facility provides detainees with access to a dedicated law library in each of the three ICE detainee housing areas. Each library is contains three computers equipped with current LexisNexis materials. Two of the computers in each housing area have Microsoft Word installed as well as a dedicated printer. LexisNexis was checked by this inspector and found to have the most up-to-date information Immigration Case Law and the BICE Law Library) installed and functioning properly. Hui 21 2011 SIGNATURE I DATE FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 FOIAO3030-018734 Page 5 of 83 Poucv; watch-BE Marina-R. SAFETY, AND Triad .mms'sions THINGS seas-Esme;airless-asst; i WILL-13'. . . . Iii?processing includes an orientation of the facility. The The section of the component that requires orientation includes: Unacceptable activities and behavior, and the following topics to be included in the corresponding sanctions; How to contact The availability of detainee orientation is speci?c to SPCs or pro bono legal services, and how to pursue such services; CDFs: Unacceptable activities and behavior schedule of programs, services, daily activities, including and corresponding sanctions; how to contact visitation, telephone usage, mail service, religious programs, the availability of pro bono legal count procedures, access to and use of the law library and the services, and how to pursue such services; general library; sick-call procedures, and the detainee handbook. schedule of programs, services, daily activities, including visitation, telephone 1., usage, mail service, religious programs, count >4 procedures, access to and use of the law library and the general library; and sick call procedures. Detainees are provided an orientation. All receive a site speci?c detainee handbook, an ICE National Detainee Handbook. A video orientation narrated by the Chief of Corrections is shown. Both the handbook and the video address all of the information in the highlighted portion of this component. Medical screenings are performed by medical staff persons Booking staff conduct an initial screening. A who have received specialized training for the purpose of detailed health screening is performed by .zonducting an initial health screening. FA I: medical staff prior to detainees leaving the booking intake area for assignment to a housing unit. Each new arrival is classi?ed according to criminal history and ICE provides all the available criminal threat levels. Criminal history is provided for each detainee by IE history on each detainee which is part of the the ICE ?eld of?ce. information used to classify newly arriving detainees. All new arrivals are searched in accordance with the ?Detainee New arrivals are not searched upon arrival Search? standard. An of?cer of the same sex as the detainee unless there is a reasonable suspicion that the conducts the search and the search is conducted in an area that detainee is concealing a weapon or affords as much privacy as possible. contraband. Detainees who have completed El the classi?cation process are required to strip under observation, shower, and change into institutional clothing prior to being escorted to their assigned housing area. Detainees are stripped searched only when cause has been established and not as routine policy. Non-criminal detainees are not strip-searched but are patted down, unless reasonable suspicion is established. After ICE detainees are assigned housing, VA El El they are not strip searched as routine policy. The ?Contraband? standard governs all personal property Personal property is searched in accordance searches. use or have a similar contraband with the Contraband Standard and staff standard. Staff prepares a complete inventory of each detainee?s El prepares a complete inventory of each possessions. The detainee receives a copy. detainee?s property. A copy is provided to the detainee. or every lost or missing property claim. Facilities forward all CI El 87 claims to ICE. ?mff completes Form 1-3 87 or similar form for CDFs and IGSAs 3 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEQEE 2012 FOIA03030.018735 Page 6 of 83 '1 .aRocEs-si; AND BE . . 1- "'cgmomgmsDetainees are issued appropriate and suf?cient clothing and bedding for the climatic conditions. The facility provides and replenishes personal hygiene items as Personal hygiene items are provided and needed. Gender-speci?c items are available. ICE Detainees are El El replenished as needed, without charge to ICE not charged for these items. detainees including gender speci?c items. All releases are properly coordinated with ICE using a Form 1? This component is only applicable for SPCs 203. I: and CDFs. All releases are properly coordinated using Forms 1-203 and 1-216. Staff completes papemorktforms for release as required. I: E4 ED El ACCEPTABLE DEFICIENT AT-RISK El REPEAT FINDING REMARKS: The admission process at this facility includes a comprehensive orientation to the facility, a health screening by a medical professional, classi?cation to an appropriate level, and a search and inventory of detainees? personal property, all of which ensures their health, safety and welfare. This inspect 1' observed several CE detainees as they were being admitted, and interviewed booking area staff. 6, 7 {Jul 21 2011 )0 DATE FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEIZE 2012 Page 7 of 83 Penny: wasp Mn SYSTEM To ARE 5 .cLA'ss-iEiICArioN THAT Bic-Hemmer; is salt-amino FROM. . nEiAmnEs IN Nd -- . .. I The facility has a system for classifying detainees. In and I IGSAs, an Objective Classi?cation System or similar is used. The facility classi?cation system includes: I Classifying detainees upon arrival; I Separating from the general population those individuals who cannot be classi?ed upon arrival; and a The ?rst-line supervisor or designated classi?cation specialist reviewing every classi?cation decision. The facility's classi?cation system provides that detainees are classi?ed upon arrival. Those detainees who cannot be classi?ed on arrival are separated from the general population until they can be appropriately classi?ed. The ?rst line supervisor on duty reviews every classi?cation decision. The intake/processing of?cer reviews work-folders, A??les, etc., to identify and classify each new arrival. Staff uses only information that is factual, and reliable to determine classi?cation assignments. Opinions and unsubstantiated! uncon?rmed reports may be ?led but are not used to score detainees classi?cations. Facility policy establishing a detainee classi?cation system speci?cally requires that opinions and unsubstantiated reports are not to be used to establish detainee classi?cation levels. Housing assignments are based on classi?cation-level. All housing assignment decisions are based on classi?cation level and are addressed in written facility policy. A detainee's classi?cation-level does not affect hislher recreation opportunities. Detainees recreate with persons of similar classi?cation designations. Facility policy ensures that recreation opportunities are not affected by classi?cation level and detainees are recreated with persons of similar classi?cation designations. Detainee work assignments are based upon classi?cation designations. ICE detainees are not given work assignments. The classi?cation process includes reassessmentz?reclassi?cation. At detainees may request reassessment 60 days after arrival. Facility policy speci?cally provides for a detainee to request reassessment 60 days after arrival. Procedures exist for a detainee to appeal their classi?cation assignment. Only a designated supervisor or classi?cation specialist has the authority to reduce a classi?cation-level on appeal. The portion of this component that states that a designated supervisor or classi?cation specialist has the authority to reduce a classi?cation-level on appeal is speci?c to SPCs and CDFs. Procedures do exist for a detainee to appeal hisfher classi?cation level. Designated classi?cation specialists do have the authority to reduce classi?cation levels pursuant to the appeal process. Classi?cation appeals are resolved within ?ve business days and detainees are noti?ed of the outcome within 10 business days. This component is only applicable for SPCs and CDFs. Classi?cation appeals are resolved within ?ve business days and the appellant is provided notice of outcome within 10 business days. Classi?cation designations may be appealed to a higher authority, such as the Warden or equivalent. El This component is only applicable for SPCs and CDFs. Facility policy does allow detainees to appeal classi?cation decisions to a higher authority. The Detainee Handbook or equivalent for IGSAS explains the ?lassi?cation levels, with the conditions and restrictions pplicable to each. El Classi?cation levels, conditions, and restrictions are comprehensively explained in the site speci?c detainee handbook. ACCEPTABLE El DEFICIENT El AT-RISK REPEAT FINDING FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 FOIA03030.018737 Page 8 of 83 REMARKS: This facility has developed and implemented a Viable system that ensures each detainee is classi?ed appropriately and is physically separated from detainees in other categories. The system is implemented in a manner that ensures the safety of all detainees. Jul 21 2011 SIGNATURE I DATE FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEQE 2012 FOIA03030.018738 Page 9 of 83 7f -: 7 3 Pouch: memes-war winners-s anon-nannFoarim or PERMITTED, SUBJECT To. 2 mam-nous. EACH FACILITY WILL mam ITS CONCERNING ECOREESPONDENCE-AND omen-Mam. - . I YES. N0 The rules for correspondence and other mail are posted in each housing or common area, or provided to each detainee via a detainee handbook. El CI The portion of this component requiring correspondence rules to be posted in the housing unit or common area is speci?c to SPCs and CDFs. Each detainee is issued a detainee handbook upon arrival and the correspondence rules are posted in the housing areas. The facility provides key information in languages other than English; In the language(s) spoken by signi?cant numbers of detainees. List any exceptions. Key information is available in both English and Spanish. Translation services are provided when necessary. Incoming mail is distributed to detainees within 24 hours or 1 business day after it is received and inspected. Incoming mail is processed and distributed to detainees on the same day it is received at the facility. Outgoing mail is delivered to the postal service within one business day of its entering the internal mail system (excluding weekends and holidays). Outgoing mail is given to the housing unit of?cer who deposits it in the outgoing mail box. It is picked up in the morning and delivered to the post office on the same day (excluding weekends and holidays). Staff does not open and inspect incoming general correspondence and other mail (including packages and publications) without the detainee present unless documented and authorized in writing by the Warden or equivalent for All mail is opened only in the presence of the detainee to include general correspondence. revailing security reasons. ?taff does not read incoming general correspondence without the Warden?s prior written approval. This component is only applicable for SPCs and CDFs. Staff does not read incoming general correspondence. Staff does not inspect incoming special Correspondence for physical contraband or to verify the ?special? status of enclosures without the detainee present. The detainee is present at any time incoming special correspondence is inspected for any purpose. Staff is prohibited from reading or copying incoming special correspondence. Staff does not read or copy any incoming special correspondence. Staff is only authorized to inspect outgoing correspondence or other mail Without the detainee present when there is reason to believe the item might present a threat to the facility's secure or orderly operation, endanger the recipient or the public, or might facilitate criminal activity. The requirement for the detainee to be present is only applicable for SPCs and CDFs. No mail at this facility is inspected unless the detainee is present. Correspondence to a politician or to the media is processed as special correspondence and is not read or copied. The of?cial authorizing the rejection of incoming mail sends written notice to the sender and the addressee. The requirement for the of?cial authorizing the rejection of incoming mail to send written notice to the sender is speci?c to SPCS and CDFs. If incoming mail is rejected, both the addressee and the sender are noti?ed. The of?cial authorizing censorship or rejection of outgoing mail provides the detainee with signed written notice. El El Staff maintains a written record of every item removed from detainee mail. The Warden or equivalent monitors staff handling of discovered ontraband and its disposition. Records are accurate and up to ate. The Chief of Corrections monitors the handling of contraband. Records were inspected and were up-to?date and appeared to be accurate. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 FOIA03030.018739 Page 10 of 83 .. 3- renew: eoEltEsronnEECB A -_mmr - . THEsm-Eiwnartons. EACH wins-minemoisture-UTE ins GUIDELINES CORRESEONDENCE OTHER i . . issuing a receipt to the detainee. The procedure for safeguarding cash removed from a detainee protects the detainee from loss of funds and theft. The amount of cash credited to detainee accounts is accurate. Discrepancies are documented and investigated. Standard procedure includes Detainees are not permitted to receive any cash. They are made aware of the policy and advised to notify their correspondents upon arrival. If cash is received, it is recorded, and returned to the sender. The detainee is provided a written record. If the detainee arrives at the facility with cash, it is veri?ed beputies, deposited in the detainee's account and a receipt is provided. placement in A??les. Original identity documents passports, birth certi?cates) are immediately removed and forwarded to ICE staff for document(s) upon request. Staff provides the detainee a copy of hisfher identity El Staff disposes of prohibited items found in detainee mail in accordance with the ?Control and Disposition of Contraband? Standard or the similar prevailing policy in IGSAs. deemed necessary by ICE. Every indigent detainee has the opportunity to mail, at government expense, reasonable correspondence about a legal matter, in three one ounce letters per week and packages Indigent detainees are provided postage and supplies to mail a reasonable number of letters per week. They are allowed, but not limited to, at least three pieces of mail. The facility has a system for detainees to purchase stamps and for mailing all special correSpondence and a minimum of 5 IE El pieces of general correspondence per week. Detainees who are not indigent may purchase stamps and supplies through the commissary, if they have funds in their account. The facility provides writing paper, envelopes, and pencils at no cost to ICE detainees. EICI ACCEPTABLE DEFICIENT El AT-RISK REPEAT FINDING REMARKS Mail is distributed to detainees on the same day it is received at the facility. Outgoing mail goes out within one business day. No mail is opened outside the presence of the detainee. Indigent detainees are provided postage and suppliesto allow them to use the mail. Mail procedures are covered in a comprehensive way in the detainee handbook and the rules are posted in all housing areas. I l/Ju1v21,2011 DATE <01 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEE 2012 FOIA03030.018740 Page 11 of 83 A'ic'o' worms DBOox-Ureii EMISSION from; . i Bargain mama: -. Ins- nanosooi; win;- ALSO. past-tuss- THE asp. cane MUN mas Tn-ltouonvantous so one Es, imam one ANI-ZATINS, ETC.E EVERY Damn EE 3-COM-PONENTS: - . No: .5 -- The detainee handbook is written in English and translated into- Spanish, or into the next most-prevalent Language(s). El El The handbook is provided in English and - Spanish. The handbook is supplemented by the facility orientation video, where one is provided. El An orientation video narrated by the Chief of Corrections is shown to the detainees on their ?rst day in the housing area. They are issued a site speci?c detainee handbook upon arrival. All staff members receive a handbook and training regarding the handbook contents. Staff members receive a handbook during the initial 80?hour basic training. Updates are provided during the annual 40 hour in?service training. The handbook is revised as necessary and there are procedures in place for immediately communicating any revisions to staff and detainees. There an annual review of the handbook by a designated committee or staff member. The Chief of Corrections provided a certi?cation with the dates of the annual reviews for the past four years, with the latest review occurring on July 11, 201 l. The detainee handbook addresses the following issues: 0 Personal Items permitted to be retained by the detainee; and 0 Initial issue of clothes, bedding and personal hygiene items. The handbook describes personal items that a detainee is permitted to retain. It also describes the initial issue of clothes, bedding and person hygiene items. The detainee handbook states in clear language the basic detainee responsibilities. The detainees? responsibilities are speci?ed in the introduction of the handbook and are also addressed in the video orientation. The handbook clearly outlines the methods for classi?cation of detainees, explains each level, and explains the classi?cation appeals process. Classi?cation levels are explained as well as the appeals process and the methods for classi?cation. The handbook states when a medical examination will be conducted. The handbook states that a medical exam will be conducted within 14 days or arrival. The handbook describes the facility, housing units, dayrooms, in?dorrn activities, and special housing units. DEED DEED The handbook describes of?cial count times and count procedures; meal times and feeding procedures; procedures for medical or religious diets; smoking policy; clothing exchange schedules; and, if authorized, clothes washing and drying procedures, and expected personal hygiene practices. The handbook describe times and procedures for obtaining disposable razors, and allows that detainees attending court will be afforded the opportunity to shave ?rst. Procedures for obtaining razors are described in the handbook and detainees are advised of their opportunity to shave prior to attending court. The handbook describes barber hours and hair cutting restrictions. The handbook describes the telephone policy; debit card procedures; direct and free calls; locations of telephones; policy when telephone demand is high; and policy and procedures for mergency phone calls. El Telephone policy to include debit card procedures, direct and free calls, location of phones, policy regarding emergency calls, and policy for phone use when demand is high are all described in the detainee handbook. The handbook addresses religious pro gramming. m. El FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVECPE 2012 Page 12 of 83 Penicvsti/Eiiv-OIC sesame-Asks. oven-amp, AND chins-To; sin-Engineer: POL-reins, 3min.- EFFECT HAN-Bacon ALSO-DESCRIBE TH ROUGH ._-vait_ioius Sonnets; 1 marvel:manganese-K UPONADMISSION The handbook states times and procedures for comniissary or Commissary times and procedures are vending machine usage, where available. El [3 described in the handbook. There are no vending machines available to detainees. The handbook describes the detainee voluntary work program. ICE detainees do not work at this facility and El therefore do not participate in a voluntary work program. The handbook describes the library location and hours of El operation, and law library procedures and schedules. The handbook describes attorney and regular visitation hours, El El Regular and attorney visitation hours and policies, and procedures. policies are described in the handbook. The handbook describes the facility contraband policy. The handbook describes the facility visiting hours and schedule, and visiting rules and regulations. The handbook describes the correspondence policy and CorreSpondence policy and procedures are procedures. described in the handbook, covered in the 4? video orientation, and posted in the housing areas. The handbook describes the detainee disciplinary policy and procedures, including: I Prohibited acts and severity scale sanctions; I Time limits in the Disciplinary Process; and I Summary of the Disciplinary Process. The grievance section of the handbook explains all steps in the grievance process Including: I Informal (if used) and formal grievance procedures; I The .appeals process; The grievance section of the handbook I In CDF facilities: procedures for ?ling an appeal of a explains all the steps in the grievance process grievance with ICE. El including all of the bulleted items of this I Staff/detainee availability to help during the grievance component, except the third item which only process. applies to a CDF. I Guarantee against staff retaliation for ?ling/pursuing a grievance. I How to ?le a complaint about of?cer misconduct with the Department of Homeland Security. The detainee handbook describes the medical sick call procedures for general population and segregation. The handbook describes the facility recreation policy including: I Outdoor recreation hours. I Indoor recreation hours. The handbook describes the indoor recreation hours. There is no outdoor recreation at this facility. The handbook describes the detainee dress code for daily living; and work assignments. ?g EIEID The handbook specifies the rights and responsibilities of all The ICE listing of rights and responsibilities detainees. is included in the site-speci?c detainee handbook. ACCEPTABLE DEFICIENT AT-RISK REPEAT FINDING FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 FOIA03030.018742 Page 13 of 83 REMARKS: The site-speci?c detainee handbook is comprehensive and provides a thorough overview/ guide to facility rules, policies, procedures, programs, services, and opportunities available. Each detainee is issued a handbook upon arrival Which is supplemented by a video orientation. July 21, 2011 W6), SIGNATURE i DATE FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 Page 14 of 83 realisativa - Foamy: Dara-mass m1 3 . -.YES 1'1 No. . REMARKS The food service program is under the direct supervision of a professionally trained and certi?ed food service administrator. Responsibilities of cooks and cook foremcn are in writing. The Food Service Administrator (FSA) determines the responsibilities of the Food Service Staff. XI CI El This inspector observed the food service certi?cation of the Food Service Manager (FSM). The Cook Supervisor is on duty on days when the FSA is off duty and vice versa. This component is only applicable for SPCs and CDFs. This facility has appropriate coverage on days the FSM is off. The FSA provides food service employees with training that speci?cally addresses detainee-related issues. This inspector observed documentation of food service employee training which included ICE detainee-related issues. 1' In ICE Facilities this includes a review of the ICE "Food Service" standard Knife cabinets close with an approved locking device, and the on-duty cook foreman maintains control of the key that locks the device. 53 El All knives not in a secure cutting room are physically secured to the workstation and staff directly supervises detainees using knives at these workstations. Staff monitors the condition of knives and dining utensils. The section of this component requiring staff to monitor the condition of knives and dining utensils is speci?c to SPCs and CDFs. At the time of this inspection, the knives were found to be cabled through the plastic handle and not the metal shank of the knife as required by the standard. During the review, these knives were replaced with knives which had the cable mounted through the metal shank appropriately. Facility written policy requires that staff monitor the condition of knives and dining utensils. When necessary, special procedures govern the handling of food items that pose a security threat. This inspector found that yeast, which could pose a security threat, is only ordered in pre- mixed items. Operating procedures include daily searches (shakedowns) of detainee work areas. The FSA monitors staff implementation of the facility's population counts procedures. Staff is trained in count procedures. The 10:30 am. count in the dietary area was observed. The count was performed by the Kitchen Deputies who also veri?ed their count with the housing unit from where the workers came. The detainees assigned to the food service department look neat and clean. Their clothing and grooming comply with the "Food Service" standard. There are no ICE detainees allowed to work in the kitchen. All non-ICE detainees were observed to be dressed and groomed appropriately. The FSA annually reviews detainee?volunteer job descriptions to ensure they are accurate and up-to-date. The Cook Foreman or equivalent instructs newly assigned detainee workers in the rules and procedures of the food service department. Documentation of training for the non-ICE detainee workers in food service department was reviewed. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 FOIA03030.018744 Page 15 of 83 Peril-CY: EVERY the-tint WILL PROVIDE mamas: mama av ACCORDANCE {3 THEHIGHEST SIANTTARY-STANDARDSJ i - N'o- . '3 3 During orientation and training session(s), the CS explains and demonstrates: 0 Safe work practices and methods; 0 Safety features of individual products/pieces of equipment; and 0 Training covers the safe handling of hazardous material[s] the detainees are likely to encounter in their work. The Cook Supervisor documents all training in individual The training ?les maintained by the FSM detainee detention ?les. were reviewed. Detainees at CDFs are paid in accordance with the ?Voluntary The requirement for detainees to be paid in Work Program? standard. Detainee workers at IGSAs are accordance with the "Voluntary Work subject to local and state rules and regulations regarding detainee Program" standard is speci?c to SPCs and pay. ES El CDFs. ICE detainees are not allowed to work. detainee workers are paid in accordance with state of Alabama and Etowah County regulations. Detainees are served at least two hot meals every day. No more Meal times at this facility are 5:30 am, than 14 hours elapse between the last meal served and the ?rst m- 10:30 am, and 4:00 pm. The master menu meal of the following day. which incorporates at least two hot meals every day was reviewed. For cafeteria style operations, a transparent "sneeze guard" protects both the serving line and salad bar line. This facility uses satellite-feeding program. The facility has a standard 35-day menu cycle. IGSAs use a .35 day or similar system for rotating meals. The section of this component requiring a 35? day menu cycle is speci?c to SPCs and CDFs. This facility does use a 35?day menu cycle. The FSA or facility considers the ethnic diversity of the facility?s detainee population when developing menu cycles (Provide examples). The 35?day menu cycle incorporated food items which re?ect the ethnic diversity of the population. The menu incorporated items such as tacos, red beans and rice. A registered dietitian conducts a complete nutritional analysis of every master-cycle menu planned. The nutritional analysis was performed by a dietician whose certi?cation was on ?le. The FSA has established procedures to ensure that items on the master-cycle menu are prepared and presented according to approved recipes. The Cook Foreman has the authority to change menu items if necessary. a If yes, documenting each substitution, along with its justi?cation . With copy to FSA The standard requires the "Cook Supervisor or equivalent" as having the authority to change the menu. The FSM has the authority to change menu items, if necessary. In the absence of the FSM, the Kitchen Deputies (who have food service sanitation certi?cation) may change menu items with authority of the FSM. All staff and volunteers know and adhere to written "food preparation" procedures. Detainees whose religious beliefs require the adherence to particular religious dietary laws are referred to the Chaplain or FSA. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 FOIA03030.018745 Page 16 of 83 POL-rev: PRO menses-nsz .- Nea- ?NA'l-common-fare menu available to detainees whose dietary requirements cannot be met on the main line. 0 Changes to the planned common-fare menu can be made at the facility level; Hot entrees are offered three times a week; satisfy The common-fare menus nutritional recommended daily allowances IE I Staff routinely provide hot water for instant beverages and foods; 0 Common-fare meals are served with: Disposable plates and utensils. I Reusable plates and utensils. 0 Staff use separate cutting boards, knives, spoons, scoops, etc., to prepare the common?fare diet items. The common fare menu for this facility was found to meet or exceed the requirements of this component. A supervisor at the command level must approve a detainee?s removal from the Common-Fare Program. The Warden, in conjunction with the chaplain andfor local religious leaders, provides the FSA a schedule of the ceremonial meals for the following calendar year. The schedule of ceremonial meals for the calendar year was reviewed. The common-fare program accommodates detainees abstaining from particular foods or fasting for religious purposes at prescribed times of the year. 0 Muslims fasting during Ramadan receive their meals after sundown. Jews who observe Passover but do not participate in the Common-Fare Program receive the same Kosher-for? Passover meals as those who do participate. 0 Main?line offerings include one meatless meal (lunch or dinner) on Ash Wednesday and Fridays during Lent. The food service program addresses medical diets. The preparation of special medical diet trays prepared from menus approved by the medical department was observed. Satellite-feeding programs follow guidelines for proper sanitation. Hot and cold foods are maintained at the prescribed, "safe" temperature(s) while being served. The Kitchen Deputies were observed monitoring the temperature of foods being served to detainees. All meals are provided in nutritionally adequate portions. Food is not used to punish or reward detainees based upon behavior. Kt DEEDS EE The food service staff instructs detainee volunteers on: a Personal cleanliness and hygiene; 0 Sanitary techniques for preparing, storing, and serving food; and The sanitary operation, care, and maintenance of equipment. El Everyone working in the food service department complies with food safety and sanitation requirements. Standard operating procedures include weekly inspections of all The FSM conducts weekly security ood service areas, including dining and food-preparation areas inspections of all food service areas. .1. nd equipment. 0 Who conducts the inspections? Documentation of these inspections was reviewed. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEQEE 2012 FOIA03030.018746 Page 17 of 83 5 PRoijE ri'EmInEEs CARE mimosa mac-common - - -- -- - - .. .. . . I - I . .. for comphance WIth health and safety The most recent inspection was completed on - When was the his;nastiness 0 Which agency conducted the inspection? Reports of discrepancies are forwarded to the Warden or designated department head, and corrective action is scheduled El and completed. Standard procedure includes checking and documenting Documentation revealed the temperatures of temperatures of all dishwashing machines after each meal. dishwashers are checked after each meal, daily. Staff documents the results of every refrigerator/freezer Documentation revealed that these temperature check. El El temperature checks are performed three times daily. The cleaning schedule for each food service area is The cleaning schedules were posted conspicuously posted. throughout the food service area. Procedures include inspecting all incoming food shipments for damage, contamination, and pest infestation. Storage areas are locked when not in use. ACCEPTABLE DEFICIENT A El REPEAT FINDING REMARKS: This inspector interviewed the Compliance Sergeant, the Food Service Manager and two Kitchen Deputies. Staff who are assigned as itchen Deputies have approved food service certi?cation. The preparation, plating and serving of the lunch meal was observed on Wednesday, July 20, 2011. The count conducted at 10:30 AM on Wednesday, July 20, 2011, was also observed. This inspector observed all areas of the food service department and reviewed documentation maintained regarding training, security inspections, and temperature checks. The written policy and procedures of this facility are in compliance with the requirements of the ICE standard regarding Food Service. liJulv21.2011 SIGNATURE 1 DATE FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEE 2012 FOIAO3030-018747 Page 18 of 83 - .nevns {Fort AND ONLYorsupernatant. .3 I 3' i? Detainee funds and valuables are properly separated, stored, and This inspector reviewed the facility written are accessible only by designated supervisor(s). El El policy and observed the procedure for storing detainee funds and valuables. Detainees? large valuables are secured in a location accessible to Any large valuables can be stored at this designated supervisor(s) or processing staff only. facility. However, the detainees are encouraged to ship those types of items to a person of their choosing. Staff itemizes the baggage and personal property of arriving detainees (including funds and valuables). For IGSAs and El CDFs, using a personal property inventory form that meets the ICE standard? Staff forwards an arriving detainee?s medication to the medical staff. Audits of baggage and non?valuable property occur each quarter This component is only applicable for SPCs and audits are logged and veri?ed. and CDFs. Policy requires that audits of - baggage and non-valuable property be conducted quarterly. are present during the processing of detainee funds This component is only applicable for SPCs and valuables during in-processing to the facility. of?cers and 3. he written policy of this facility verify funds and valuables. require be present during . processmg of detainee funds and valuables. Further, if a detainee has cash when processed in, that money will be immediately entered into the detainee's account. If the detainee has a check when processed in staff members verify the check along with the detainee and the check is immediately placed in a safe. On the next business day, a representative from the accounting department deposits checks into the appropriate detainee account. Staff searches arriving detainees and their personal property for This component is only applicable for SPCs contraband. and CDFs. Staff routinely searches all incoming detainees and their property for contraband. Staff procedures follow written policy for returning forgotten property to detainees. Property discrepancies are immediately reported to the CDEO or Chief of Security. This component is only applicable for SPCs and CDFs. Any property discrepancies are reported up the chain of command to the Chief of Corrections. El Staff follows written procedures when returning property to detainees. CDFIIGSA facility procedures for handling detainee property claims are similar with the ICE standard. DD E4 El] FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEQIE 2012 FOIA03030.018748 Page 19 of 83 - Primer: rams C-E-DURES To ConeroL so -5 PROVIDE SECURE STOMGE era? REC-Eminent? sentimental JP Anon-IE. Hurrah-Ann REGULARLY or} ALL 173 55 - . 35-5-tNAz? mas-Box .VAI'iunnrjEsC?Artn PROPERTYARE :1 i - NO *REMAnksg-j The facility attempts to notify an out-processed detainee that her' she left property in the facility: a By sending written notice to the detainee?s last known address. This component is only applicable for SPCs El El and CDFs. Any detainee property left at the 0 Via certi?ed mailThe notice state that the detainee has 30 days in which ac 1 13 orwarded to the 00a 0 we to claim the property, after which it will be considered abandoned. The facility disposes of abandoned property in accordance with The section of this component requiring written procedures. written procedures for the disposal of I If a CDFIIG SA facility, written procedure requires the IE El El abandoned property is specific to SPCs and prompt forwarding of abandoned property to ICE. CDFS. Facility policy requires that abandoned property be forwarded to ICE. ACCEPTABLE DEFICIENT AT-RISK REPEAT FINDING REMARKS: This inspector reviewed the written policy of this facility regarding ?nds and personal property and interviewed the Compliance Sergeant and the Detention Deputy. The area in which detainees are processed into the facility and the area for storage of detainee funds and property were observed. Based on the ?ndings of this inspector?s interviews with staff and observations this facility?s policy .and procedures comply with the requirements of the NDS regarding Funds and Personal Property. /Ju1 21 2011 SIGNATURE I DATE FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEE 2012 FOIA03030.018749 Page 20 of 83 Porter: rim-wr- Anne-muse- r'N' STEP mascara-75mm it(magma-Ems. . - =1 1' 51'- 3,1 f; 2.1319 5 g; Written procedures provide for the informal resolution of oral Facility policy provides for and encourages grievances (Not mandatory). the informal resolution of oral grievances. 0 If yes, the detainee has up to ?ve days within which to El CI The written policy does stipulate that the make hisiher concern known to a member of the staff. detainee has up to ?ve days to make his concern known to a staff member. Detainees have access to the grievance committee (or equivalent This inspector observed the grievance mail in IGSA), using formal procedures. boxes in each housing unit. Only the Detainees may seek help from other detainees or Grievance Of?cer and his assistant have facility staff when preparing a grievance. El El access to retrieve grievances from these Illiterate, disabled, or non-English-speaking detainees boxes. Facility policy prOVideS fel? detainees receive special assistance when necessary. 1:0 seek help from other detainees or staff when preparing a grievance. Every member of the staff knows how to identify emergency The written facility policy which details the grievances, including the procedures for expediting them. identi?cation of emergency grievances and El procedures for expediting them. All staff receives training in the identi?cation of emergency grievances. There are documented or substantiated cases of staff harassing, Subsequent to reviewing the Grievance Log disciplining, penalizing, or otherwise retaliating against a and interviewing at least ten different ICE .ietainee who lodged a complaint: El detainees, no evidence was found of staff 0 If yes, explain. harassing, disciplining, penalizing or otherwise retaliating against a detainee who lodged a complaint. Procedures include maintaining a Detainee Grievance Log. The section of this component that requires I If not, an alternative acceptable record keeping system "nuisance complaints" to be identi?ed in the is maintained. records and for staff to document nuisance "Nuisance complaints? are identi?ed in the records. complaints received but not ?led is speci?c For quality control purposes, staff document nuisance El El t0 SPCS and CDFS- This faCilitY does complaints received but not ?led. maintain a grieVa?ce log- NUisa-?ce complaints are referred to as frivolous complaints and are logged separately from other grievances. Staff is required to forward any grievance that includes of?cer Grievances that include of?cer misconduct misconduct to a higher of?cial or, in a CDFIIGSA facility, to are submitted to the Chief of Corrections who ICE. investigates and subsequently forwards them to ICE. ACCEPTABLE El DEFICIENT AT-RISK El REPEAT FINDING REMARKS: This inspector reviewed the written policy of this facility for detainee grievances, interviewed the Compliance Sergeant and the Detainee Advocate, and observed the grievance log and the process for documenting and handling detainee grievances. This inspector found that the policy and procedures of this facility are in compliance with the requirements of the ICE standard on Detainee Grievance Procedures. <6>1c /Ju1212011 SIGNATURE I DATE FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 FOIA03030.018750 Page 21 of 83 .- o?sE or MW 1 Asa-.eosrmuaes Pastries 0F. ZWORKSHEET. SYSTEM CHECK sens-true: Passes-imam. AS streamers: The Field Of?ce is responsive to requests by attorneys and accredited representatives for group presentations. Upon receipt of concurrence by the Field Of?ce Director, the facility or authorized ICE Field Of?ce ensures timely and proper noti?cation to attorneys or accredited representatives. The facility follows policy and procedure when rejecting or requesting modi?cations to objectionable material provided or presented by the attorney or accredited representative. El Posters announcing presentations appear in common areas at least 48 hours in advance and sign?up sheets are available and accessible. Documentation is submitted and maintained when any detainee is denied permission to attend a presentation and the reason(s) for the denial. When the number of detainees allowed to attend a presentation is limited, the facility provides a suf?cient number of presentations so that all detainees signed up may attend. Detainees in segregation, unable to attend for security reasons, ay request separate sessions with presenters. Such requests are ocumented. Interpreters are admitted when necessary to assist attorneys and other legal representatives. Presenters are afforded a minimum of one hour to make the presentation and to conduct a question?and-answer session. Staff permits presenters to distribute ICE-approved materials. Presenters are permitted to meet with small groups of detainees to discuss their cases after the group presentation. ICE or authorized detention staff is present but do not monitor conversations with legal providers. EDD :1 I: as} Group presenters who have had their privileges suspended are noti?ed in writing by the Field Of?ce Director or designee; and the reasons for suspension are documented. The Headquarters Of?ce for Detention and Removal, Field Operations and Detention management Division, is noti?ed when a group or individual is suspended from making presentations. The facility plays ICE-approved videotaped presentations on legal rights at regular opportunities, at the request of outside organizations. El A copy of the Group Legal Rights Presentation policy, including attachments, is available to detainees upon request El El ACCEPTABLE DEFICIENT El REPEAT FINDING FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEQE 2012 FOIA03030.018751 Page 22 of 83 REMARKS: I Jul 21 2011 SIGNATURE DATE Although there have been no group legal rights presentations in the past 12 months or any requests to do so received, the facility does have a comprehensive written policy to address group presentations if an}r requests are received FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEE 2012 FOIA03030.018752 Page 23 of 83 -- -1 AND-EXCEANGE 3. .. Pundit: ICE ALL Bao?vqu-CLEAn Ann "to-wists - FURTHER, rapturous-Snag .- Eon AS Lotions, imam - into .. - murmurs. -- Janina-Rigs. Th . . . fac?ity has a policy and procedure for the regular Issuance The supply of clothing} lmens, and and exchange of clothing, beddmg, lmens, and towelstowels exceeded the minimum requlred for 0 The supply of these 1tems exceeds the minimum . required for the number of detainees the number 0f detamees housed All new detainees are issued clean, temperature-appropriate, The bulleted items in this component are presentable clothing during Detainees receive: speci?c to SPCs and CDFs. Facility policy 0 One uniform shirt and one pair of uniform pants, or one requires that detainees be issued 05am] h. jumpsuit; temperature-appropriate, presenta ot mg 0 One pair of socks; during in processing. Detainees are issued a 0 One pair of underwear (Daily change); and jumpsuit and all other items listed in this 0 One pair of facility-issued footwear. component POHCY requires that the maintain an inventory of this clothing to meet the needs of at least 150 percent of the maximum detainee population to ensure that there is an adequate amount of clothing for detainees. Additional clothing is available for changing weather conditions, >4 or as seasonally appropriate. New detainees are issued clean bedding, linens, and towels. They receive at a minimum: I One mattress; One blanket; Two sheets; One pillowcase; One towel; and Additional blankets are issued based on local weather conditions. The bulleted items in this component are speci?c to SPCS and CDFs. Detainees are issued one mattress, one blanket, one pillow case, two sheets and one towel. Facility policy states that additional blankets may be issued based on weather conditions. Detainees assigned to special work areas are clothed in accordance with the requirements of the job. Although ICE detainees are not allowed to work at this facility, this inspector observed non-ICE detainee workers who were clothed appropriately. Detainees are provided clean clothing, linen and towels. Socks and undergarments exchanged daily. Outer garments - twice weekly. Sheets - weekly. Towels weekly. I Pillowcases - weekly. Food service detainee volunteer workers are permitted to exchange outer garments daily. This component is only applicable for SPCs and CDFs. Although ICE detainees are not permitted to work at this facility, non-ICE detainee food service workers are permitted to exchange their outer garments daily. Volunteer detainee workers are permitted to exchange outer garments more frequently. El [El This component is only applicable for SPCs and CDFs. Although ICE detainees are not permitted to work at this facility, non-ICE detainee volunteer workers are permitted to exchange their outer garments more ?'equently. ACCEPTABLE El DEFICIENT REPEAT FINDING FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEQE 2012 FOIA03030.018753 Page 24 of 83 REMARKS This inspector interviewed the Compliance Sergeant and the Detainee Advocate; reviewed the facility written policy relating to this standard; and observed the storage area for clothing, linens, and towels issued to detainees. As a result, this inspector found that the policy and procedures of this facility comply with the requirements of the ICE standard on Issuance and Exchange of Clothing, Bedding, and Towels. /Jul 21 2011 SIGNATURE DATE FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE3E 2012 FOIA03030.018754 Page 25 of 83 .. i i catamaran-REQUESTS POL-rev: REQUESTS WILL anon-rye CHERRY-CASE CONsiijaitAijioNThe Field Of?ce considers detainee marriage requests on a case- There have been no marriage requests within by?case basis. the past 12 months. Facility policy requires that these requests be forwarded to the ICE Field Of?ce. The Field Of?ce Director reviews every marriage request rejected by a Warden/01C or IGSA. Rejections are documented. It is standard practice to require a written request for permission Facility policy requires a written request from to marry. detainee to marry. The written request includes a signed statement or comparable documentation from the intended spouse, con?rming marital Kl El El intent. The Warden/01C provides a written copy of hisfher decision to Although this is a policy requirement, there the detainee and hisfher legal representative. El El have been no marriage requests within the past 12 months. When permission is denied, the WardenfOIC states the basis for hisiher decision. The WardenIOIC provides the detainee with a place and time to make wedding arrangements. ACCEPTABLE DEFICIENT El A -Rrsr< REPEAT FINDING SIGNATURE I DATE 'f REMARKS: This inspector interviewed the Detention Deputy and the facility Chaplain and reviewed the facility written policy on marriage requests. There have been no marriage requests submitted by detainees within the past 12 months. The written policy and procedures at this facility are compliant with the requirements of the ICE standard on Marriage Requests. I Jul 21 2011 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 FOIA03030.018755 Page 26 of 83 i . -. (ICE). MAY. paw-nag; Tarps; Pitta-:- aux? EscoRT-EETR-irgs I . . - The Field Of?ce Director considers and approves, on a case-by- case basis, trips to an immediate family member's: 0 Funeral; or Deathbed The facility recognizes mother, father, brother, sister, spouse, child, step?parent, and foster parent as "immediate family". The IGSA facility noti?es ICE of all detainee requests for non- medical escorts. CI The detainee?s Deportation Of?cer reviews the ?le before forwardng a detainee?s request, with recommendation, to the approving of?cial. Each recommendation addresses the El individual's suitability for travel; the kind of supervision required. Each escort includes at El Escorting of?cers report une'qudted situations to the originating facility as a matter of procedure, and the ranking supervisor on duty has the authority to issue instructions for completion of the trip. Escorting of?cers have the discretion to increase or decrease minimum restraints in accordance with written procedures and El .Elassi?cation level of the detainee. scort of?cers are precluded from accepting giftsigratuities from a detainee, or detainee's relative or friend for any reason. Escort of?cers ensure that detainees: 0 Conduct themselves in a manner that does not bring discredit to the 0 Do not violate federal, state, or local laws; 0 Do not purchase, possess, use, consume, or administer El El El narcotics, other drugs, or intoxicants; 0 Make no unauthorized phone calls; and 0 Know they are subject to search, urinalysis, breathalyzer, or comparable test upon return. Standard procedure requires the immediate return to the facility of any detainee who violates trip rules. ACCEPTABLE DEFICIENT El REPEAT FINDING El REMARKS: if July 21, 2011 SIGNATURE I FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEE 2012 Page 27 of 83 Parley: IT- rent:er moving- T30 sacrament m5anemia}; - facility has a recreation program and I: . I: A recreational specialist (for facilities with more than 350 detainees) tailors the program activities and offerings to the detainee population. This component is only applicable for SPCs and CDFs. This facility does have a staff member assigned and trained as a recreational specialist. Regular maintenance keeps recreational facilities and equipment in good condition. The recreational specialist or trained equivalent supervises DE El Neither ICE nor non-ICE detainees work in detainee recreation workers. the recreation department. The recreational specialist or trainee equivalent oversees recreation programs for special housing units (SHU) and special? needs detainees. Dayroorns offer sedentary activities, e. board games, cards, Sedentary games are available in the housing television. units such as cards, dominoes, and board games. Outside activities are restricted to limited-contact sports. This facility does not offer outdoor recreation. Each detainee has the opportunity to participate in daily recreation. Detainees have access to recreation activities outside the housing units for at least one hour daily, 5 days a week. The recreation offered at this facility is outside the housing unit, but does not qualify as "outdoor" recreation. Staff checks all items for damage and condition when equipment is returned. taff conducts searches of recreation areas before and after use. All recreation areas under constant staff supervision. Supervising staff is equipped with radios. The facility provides detainees in the SHU at least one hour of outdoor recreation time daily, ?ve times per week. EIIZID This facility does not offer outside recreation. Detainees in disciplinaryfadministrative segregation receive a written explanation when a panel revokes hisfher recreation privileges. Special programs or religious activities are available to detainees. DE El DE Volunteers are required to sign a waiver of liability before entering a secure portion of the facility where detainees are present. This component is only applicable for SPCs and CDFs. All volunteers are required to sign a waiver of liability prior to entering the facility. Visitors, relatives or friends are not allowed to serve as volunteers. El K4 This component is only applicable for SPCs and CDFs. Visitors, relatives and friends of detainees are not allowed to serve as volunteers. If outdoor recreation is offered,;eheekthiis1iox;. No fur-I311 er information is required when outdoor recreation is offered. - - If the facility has no outside recreation, are detainees considered for transfer after six months? I If yes, written procedures ensure timely review of all eligible detainees. The detainee handbook states, offers only indoor recreation so you will have the opportunity after an interim period of six months to accept an offer to be transferred to a facility where outdoor recreation is available. This transfer must be initiated by contacting your caseworker.? This inspector found no policy which would ensure a timely review of all eligible detainees. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEE 2012 FOIA03030-018757 Page 28 of 83 LISCase of?cers make written transfer recommendations about every six-month detainee to the OIC. This inspector found no documentation regarding transfer recommendations about six-month detainees. The OIC documents all detainee-transfer decisions, whether yes or no. El This inspector found no documentation regarding detainee?transfer decisions. The detainee?s written decision for or against an offered transfer documented in hisiher A??le. There have been no decisions for or against an offered transfer. ICE personnel interviewed stated that any decision regarding transfer would be documented in the detainee's A??le. Staff noti?es the detainee?s legal representative of his/her decision to acceptfdecline a transfer. Although this has not happened, ICE personnel stated that such noti?cation would be made if a was on ?le. If no recreation is available, the ICE Districts routinely review transfer eligibility for all detainees after 60 days. This facility does offer indoor recreation. The A-?le of every detainee who is held more than 60 days Without access to recreation contains either a transfer-waiver signed by the detainee, or the OIC ?3 written determination of the detainee?s ineligibility for transfer. This facility does offer indoor recreation. The detainee?s legal representative is noti?ed of the detainee?stIC?s decision. El Although this has not happened, ICE personnel stated that such noti?cation would be made if a G-ZS was on ?le. ACCEPTABLE I:l DEFICIENT AT-RISK CI REPEAT FINDING .REMARKS: This inspector interviewed the Compliance Sergeant, the Recreational Specialist, and the ICE Deportation Of?cer assigned to this facility. The recreation areas which are adjacent to each housing unit were observed. The recreation areas are indoor areas with large windows covered by heavy mesh screens. Although this provides some access to sunlight and fresh air it does not qualify as "outdoor" recreation per the ICE standard. This inspector also reviewed the facility written policy regarding recreation which is in compliance with the standard. Jul 21 20] SIGNATURE I DATE FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 Page 29 of 83 - matrices ram-Ea 13v- scoasmiwjrs? nit-rights emptiness-Detainees are allowed to engage in religious services. Space is available for detainees to conduct religious services. K4 This facility Program Room is the designated area where religious services are conducted. The facility allows detainees to observe the major ?holy days? of their religious faith. I List any exceptions. There are no exceptions. The facility accommodates recognized holy-day Observances by: I Providing special meals, consistent with dietary restrictions; I Honoring fasting requirements; I Facilitating religious services; and I Allowing activity restrictions. This component is only applicable for SPCs and CDFs. This facility provided special meals for Passover and is preparing special menus for the upcoming Ramadan observation. Each detainee is allowed religious items in his/her immediate possession. This inspector observed detainees with religious items in their possession. Further, facility policy allows religious items to be retained by detainees. Volunteer?s credentials are checked and veri?ed before allowing participation in detainee programs. 5.7! Members of faiths not represented by clergy may conduct their own services within security allowances. There are currently two ICE detainees who are allowed to serve as Imams to conduct services for Muslim detainees. Detainees in the Special Management Unit are allowed to articipate in religious practices unless otherwise documented Religious services for detainees housed in the Special Management Unit of this facility are . .. . 3:4 . . . . or the safety and security of the facrlity. conducted Within the unit for security purposes. ACCEPTABLE DEFICIENT AT-RISK REPEAT FINDING REMARKS: This inspector reviewed the facility written policy on Religious Practices and interviewed the Detention Deputy and the facility Chaplain. This inspector observed the space available for religious services. The written policy and the procedures at this facility comply with the requirements of the ICE standard on Reliai Mn] 21 2011 SIGNATURE DATE us Practices. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEQZE 2012 FOIA03030.018759 Page 30 of 83 :ij warmest my AND Detainees are allowed access to telephones during established I facility waking hours. Upon admittance, detainees are made aware of the facility's telephone access policy. Detainees are made aware of the telephone access policy by a handbook, video orientation, and postings in the housing area. Access rules are posted in housing units. The facility makes a reasonable effort to provide key information to detainees in languages spoken by any signi?cant portion of the facility's population. Key information is available in English and Spanish. Telephones are provided at a minimum ratio of one telephone per 25 detainees in the facility population. The telephones are provided at a ratio that exceeds requirements. Telephones are inspected regularly by facility staff to ensure that they are in good working order. Baggage. Telephones are inspected daily by facility staff. The facility administration reports out-of-order telephones to the facility?s telephone service provider. El El The telephone service provider, Talton Communications, visits the facility twice weekly, and more frequently if necessary. The provider is notified telephonically if repairs are needed. The facility administration monitors repair progress and takes appropriate measures to ensure that required repairs are begun and completed timely. Detainees are afforded a reasonabie degree of privacy for legal phone calls. A procedure exists to assist a detainee who is having trouble lacing a con?dential call. EIE The facility provides the detainees with the ability to make non? collect (special access) calls. SpeCial access calls are free? Special Access calls are at no charge to the detainees. PX The OIG phone number for reporting abuse is programmed into the detainee phone system and the phone number was checked by the inspector during the review. El The phones were checked and it was determined that the OIG phone number is programmed into the phone system. This was veri?ed by making the call and speaking with an individual assigned to the help desk at OIG. In facilities unable to fully meet this requirement initially because of limitations of its telephone service, ICE makes alternate arrangements to provide required access within 24 hours of a request by a detainee. El The facility fully meets this requirement. No restrictions are placed on detainees attempting to contact attorneys and legal service providers who are on the approved ?Free Legal Services List?. Detainees are able to contact providers on the ?Free Legal Services Lists" without restrictions. Special arrangements are made to allow detainees to speak by telephone with an immediate family member detained in another Facility. Any telephone restrictions are documented. The facility has a system for taking and delivering emergency detainee telephone messages. Emergency detainee phone messages are taken and delivered subject to veri?cation of validity of the call. Emergency phone call messages are immediately given to Qatainees. DECIDE DECIDE Emergency messages are given immediately to detainees subject to veri?cation. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEE 2012 Page 31 of 83 . firmer; 5ND Ii 5? 1.3 - TVND - -- .. . . . As soon as the emergency call can be .Detarnees are allowed to return emergency phone calls as soon in veri?ed, the detainee is allowed to return the as possible. call. Disciplinary segregation detainees are Detainees in disciplinary segregation are allowed phone calls allowed calls pertaining to their immigration relating to the detainee's immigration case or other legal matters, K4 I: El status, other legal matters, and pro bono legal including consultation calls. providers, as well as calls for consultation about their immigration and legal status. Disciplinary segregation detainees are allowed to call consular and embassy of?cials. Detainees in disciplinary segregation are allowed phone calls to consularfembassy officials. Detainees in disciplinary segregation are El allowed family emergency calls the same as general population detainees. Detainees in disciplinary segregation are allowed phone calls for family emergencies. Detainees in administrative detention and protective custody are afforded the same telephone privileges as those in general El El population. When detainee phone calls are monitored, noti?cation is posted Noti?cations that a detainee?s phone call may by detainee telephones that phone calls made by the detainees be monitored are posted just above the may be monitored. Special Access calls are not monitored. phones. Special access calls are not monitored. ACCEPTABLE DEFICIENT AT-RISK REPEAT FINDING REMARKS .T he phone system was checked by this inspector and found to be in good repair and working order. The OIG hotline was called and connection made. The facility checks the status of all phones daily. All detainees have reasonable and equitable access to the phone system. /Jul 212011 SIGNATURE I DATE FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEE 2012 FOIA03030.018761 Page 32 of 83 . wer .. .. i :ii YES i NOE. There is a written visitation schedule There is a written visitation schedule and hours for general included in the detainee handbook, posted in A visitation. the housing units as well as the public area of the visitation facility. The visitation hours tailored to the detainee population and the demand for visitation. The visitation schedule and rules are available to the public. The hours for all categories of visitation are posted in the visitation waiting area. Hours for all categories of visitation are posted in the waiting room of the visitation facility. A written copy of the rules regulating visitation and the hours of visitation is available to visitors. A general visitation log is maintained. EIEI CID EDD DD The detainees are permitted to retain personal property items speci?ed in the standard. There is no contact visitation at this facility. Visitors are at a remote location while the detainees view the visitor on a screen from a station in their housing area. The detainees are allowed to keep any authorized personal property they have in the housing area. A visitor dress code is available to the public. Visitors are searched and identi?ed according to standard .equirements. All visitors are identi?ed and logged in both electronically and manually. Because the visitors are at a remote location outside the secure perimeter of the facility, there is no need to search them. The requirement on visitation by minors is complied with. El El At facilities where there is no provision for visits by minors, ICE arranges for visits by children and stepchildren, on request, within the ?rst 30 days. The facility has provisions that allow visits by minors. After that time, on request, ICE considers a transfer, when possible, to a facility that will allow minor visitation. At a minimum, visits are allowed. The facility has provisions that allow visits by minors. Detainees in special housing are afforded visitation. K1 Legal visitation is available seven (7) days a week, including Lega1 Visits are available seven days a week -A holidays. from 8:00 am. to 5:00 p.m. On regular business days legal visitation hours are provide for a minimum of eight (3) hours per day, and a minimum of four hours per day on weekends and holidays. EDDIE EDD Legal visits are available on regular business days and weekends from 8:00 am. to 5:00 p.m. On regular business days, detainees are given the option of Facility policy allows for a sack lunch or a continuing a meeting with a legal representative through a El . I . scheduled meaL tray to be provrded after the Private consultation rooms are available for attorney meetings. Private consultation rooms are rovided for There is a mechanism for the detainee and his/her representative ?3 to exchange documents. legal consultation document exchange. There are written procedures governing detainee searches. When strip searches are required after every contact visit with a gal representative, the facility provides an option for non- contact visits with legal representatives. Strip searches are not required after every contact visit with a legal representative. Facility policy only requires strip searches if there is documented reasonable suspicion. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITWEGE 2012 FOIA03030.018762 Page 33 of 83 . -- identi?ed per the standard. A state of Alabama or bar card from another Prior to each visit, legal service providers and assistants are state are requjred. Legal assistants must have A a letter of authorization from the attorney they are working for. The current list of pro bono legal organizations is posted in the detainee housing areas and other appropriate areas. IE Pro bono lists are posted conspicuously in detainee housing areas. The decision to permit or deny a tour is not delegated below the level of Field Of?ce Director. Provisions for NGO visitation, as stated in the Detention Standards, are complied with. Law enforcement of?cials who request to visit with a detainee are referred to the ICE Field Office for approval. Written facility policy requires ICE approval for any law enforcement visits. Former detainees or aliens in proceedings, requesting to visit with a detainee, are referred to the OIC or ICE Field Of?ce. DEIDEIEI Procedures are in place, consistent with the detention standard, for examinations by independent medical service providers and experts. DECIDED Written facility policy provides detailed guidance and requirements for independent medical service providers and experts. ACCEPTABLE DEFICIENT AT-RISK REPEAT FINDING REMARKS: This facility has liberal visitation policies and procedures that ensure detainees are able to visit with family, friends, legal representatives, special interest groups, and the news media. Visits by special interest groups and the news media require ICE .pproval prior to the visit. All general visitation is accomplished via a camera system with visitors at a remote location outside the secure perimeter of the facility. Each of the three ICE detainee housing areas is equipped with several video/audio terminals for the ICE detainee to see and communir?a?re with their visifm' fJul 21 2011 I SIGNATURE DATE FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 Page 34 of 83 v0 Nor wear-{Eas- BASIC- Oc i Does the facility have a voluntary work program? a Do ICE detainees participate? Detainee housekeeping meets neatness and cleanliness standards. Detainees have the opportunity to participate in special details, however, are never allowed to work outside the secure perimeter. Written procedures govern selection of detainees for the Voluntary Work Program. Where possible, physically and mentally challenged detainees participate in the program. The facility complies with work-hour requirements for detainees, not exceeding: 0 Eight hours a day and Forty hours a week. Detainee volunteers generally work according to ?xed schedule. If a detainee is removed from a work detail, staff places the written justi?cation for the action in the detainee?s detention ?le. Staff, in accordance with written procedure, ensures that detainee volunteers understand their responsibilities as workers before they join the work program. The voluntary work program meets: 0 OSHA, NFPA, ACA standards Medical staff screen and formally certify detainee food service volunteers. 0 Before the assignment begins; and 0 As a matter of written procedure Detainees receive safety equipmentf training suf?cient for the assignment. Proper procedure is followed when an ICE detainee is injured on the jobCID Ell] ACCEPTABLE DEFICIENT AT-RISK El REPEAT FINDING El REMARKS: 1 Jul 21 2011 SIGNATURE FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 FOIA03030.018764 Page 35 of 83 SECTION II HEALTH SERVICES STANDARDS FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITWEQE 2012 Page 36 of 83 f1When a detainee has refused food for 72 hours, it is standard I This. component is only applicable for SPCS practice for staff to refer himfher to the medical department. and CDFs. At this facility, policy #21 directs that detainees be referred to medical staff if they refuse food for 72 hours. CDFs and IGSAs immediately report a hunger strike to the ICE. Facility policy 21 requires that ICE be immediately informed of any detainee hunger strike activity. Local ICE of?cials and facility records confirmed this practice. The facility has established procedures to ensure staff respond Facility staff is trained annually on policy immediately to a hunger strike. El #21 with calls for an immediate response to hunger strike activity. Policy and procedure require that staff isolate a hunger-striking This component is only applicable for SPCs detainee from other detainees. and CDFs. Local policy #21 and medical If yes, in an observation room? El El El policy (Management of Hunger Strikes) direct that a hunger striker be isolated in a medical observation room. Medical personnel are authorized to place a detainee in the This component is only applicable for SPCs Special Management Unit or a locked hospital room. and CDFS. Local authorizis medical personnel to iso- ate a unger stri er in a medical observation room. Medical staff records the weight and vital signs of a hunger- This component is only applicable for SPCs striking detainee at least once every 24 hours. and CDFs. Administrative and medical E, policies direct healthcare staff to record the weight and vital signs of hunger strikers daily. This is recorded on a standard local form. The OIC of the facility obtains a hunger striker?s consent before Both medical and administrative policies medical treatment. El I: require that a hunger striker's consent be obtained before medical treatment. A signed Refusal of Treatment form is required of every detainee This component is only applicable for SPCs who rejects medical evaluation or treatment. and CDFS. . In accordance with medical 51? policy -I-05 (Informed Consent and Right to Refuse); a signed refusal form is required whenever a detainee refuses care offered. During a hunger strike, staff document and provide the hunger? This component is only applicable for SPCs striking detamee three meals a day. and CDFs. In keepmg With local policy #21, custody staff document that hunger strikers are furnished with three meals per day. Staff maintains the hunger striker?s supply of drinking This component is only applicable for SPCs water} other beverages. and CDFs. Staff maintains a hunger striker's supply of drinking water/beverages, in keeping with policy #21. During a hunger strike, staff removes all food items from the This component is only applicable for SPCs hunger striker area. 51? and CDFs. Staff IS directed by policy #_21 tp remove all food items from a hunger striker living area. Staff is directed to record the hunger striker?s ?uid intake and This component is only applicable for SPCs food consumption; Does staff always use Hunger Strike and CDFs. Medical policy directs that the onitoring Form I-339 or similar IGSA form. food and ?uid intake of hunger strikers be documented. This is done using a local clinical form. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEJE 2012 FOIA03030.018766 Page 37 of 83 .. . .. Una-E. WELFAREQF I05 f- - strikers. The medical staff has written procedures for. treating hunger El I Medical-policy (Management of Hunger Strikes) provides clinical staff with directions for treating hunger strikes. Staff documents all treatment attempts, including attempts to persuade hunger striker of medical risks. This component is only applicable for SPCs and CDFs. Both local policy #21 and medical policy direct that staff document all treatment and education efforts regarding hunger strikers. techniques. Staff has received training in identi?cation of hunger strikes. Medical staff receives early training in hunger-strike evaluation and treatment. Staff remains current in evaluation and treatment El Initial and annual training for healthcare staff includes the topics of evaluating and treating hunger strikes. Training documents were reviewed to con?rm this activity. ACCEPTABLE DEFICIENT AT-RISK El REPEAT FINDING REMARKS: The facility and its healthcare provider have sound policies in place regarding identifying and responding to hunger strike activity. The facility reported three instances (two individuals) of brief hunger strikes by ICE detainees during the past year. Documentation regarding those three instances was reviewed and con?rmed reliable compliance with policy expectations. Each instance was resolved by the detainee after two to ?ve days without any serious medical risk. Hulv 2-1. 2011 SIGNATURE I DATE FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEQE 2012 FOIA03030.018767 Page 38 of 83 -- a; - 3 . Pointy:iEveRv-Faci-mv-AND _newsmanreassuring: 2 -. - '2 C'om-PoNeENrs- 5 ;ivsa?navf Facilities operate a health care facility in compliance with state and local laws and guidelines. $14 In accordance with medical policy I -C-01 (Credentialing), all clinical services at this facility are provided by Alabama licensed healthcare professionals. The facility?s procedures for arriving detainees include medical screening. In keeping with facility policy #22 (Medical Care) and medical policy -E-02 (Receiving Screening), all arriving detainees receive an Intake Medical Screening conducted by nursing staff, using a standard form. All detainees have access to and receive medical care. In compliance with facility policy #22 (Medical Care) and medical policy (Access to Care) all detainees have prompt and equal access to necessary healthcare services, regardless of their housing location. The facility has access to a PHSIDIHS Managed Health Care Coordinator. Healthcare staff reported having ef?cient access to the PHSIDIHS Managed Health Care Coordinator, usually via the Medical Provider Analysis and Review System (MEDPAR). The medical staff is large enough to provide, examine, and treat the facility?s detainee population. The healthcare provider reported having suf?cient staff to provide timely services to the detainee population. A review of available medical records con?rmed the timely receipt of all necessary services. The facility has suf?cient space and equipment to afford detainee privacy when receiving health care. The majority of healthcare services are delivered in the medical area Where space and equipment are sufficient to afford detainee privacy. Intake Medical Screenings are currently performed in the booking area under less than ideal conditions regarding privacy. Administrative staff is aware of this situation and improvements are reported to be in process. The medical facility has its own restricted-access area. The restricted access area is located within the con?nes of the secure perimeter. This component is only applicable for SPCs and CDFs. The medical unit has its own restricted-access area within the security perimeter. The medical facility entrance includes a holdingfwaiting room. This component is only applicable for SPCS and CDFs. There is a waiting/holding room at the unit entrance. The medical facility? holdingiwaiting room is under the direct supervision of custodial staff. This component is only applicable for SPCs and CDFs. The medical waitingiholding room is under direct custody supervision when detainees are present. Detainees in the holdingfwaiting room have access to a drinking fountain. This component is only applicable for SPCs and CDFs. The waitingfholding room includes water and toilet access. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEE 2012 Page 39 of 83 Fort Medical records are kept apart ?'om other ?les. They are: An electronic medical record system is used 0 Secured in a locked area within the medical unit; at this facility, with external documents 0 With physical access restricted to authorized medical scanned into the system. The staff are in the staff; and process of upgrading to a fully electronic 0 Procedurally, no copies made and placed in detainee El l:l System In compliance With medical ?les, -H-02 (Con?dentiality of Health Records) and (Management of Health Records), access to records is properly restricted to clinical staff. Pharmaceuticals are stored in a secure area. This component is only applicable for SPCs and CDFs. In accordance with medical policy (Pharmaceutical Operations), all medications are properly secured in medication carts within a locked room. Medical screening includes a Tuberculosis (TB) test. 0 Every arriving detainee receives a TB test during the admission process; 0 Detainee?s TB-screening does not occur more than one business day after hisfher arrival at the facility; In keeping with medical policy (Receiving Screening), TB skin testing is done during the ?rst day on all arriving detainees when medically appropriate. screening and chest x-rays are and performed when necessary on past reactors. - Detainees not screened are housed separate from the All detainees are properly screened before general population. placement into general population housing. All detainees receive a mental-health screening upon arrival. It is conducted: a By a health care provider or specially trained of?cer; and 0 Before a detainee?s assignment to a housing unit. The portion of this component that requires a detainee to receive a mental health screening before being assigned to a housing unit is speci?c to SPCs and CDFs. In keeping with medical policy I-E-02 (Receiving Screening), a mental health screening is performed by nursing staff on all detainees during admission. This is completed before assignment to housing units. The facility health care provider reviews all 1-7945 (or equivalent) to identify detainees needing medical attention. This component is only applicable for SPCs and CDFs. The detainee intake medical screening is reviewed by the Medical Director to identify detainees needing medical attention. The health care provider physically examinesi assesses arriving detainees within 14 days of admission/arrival at the facility. In accordance with facility policy #22 (Medical Care) and medical policy J-E-04 (Initial Health Assessment), appropriate healthcare staff perform a comprehensive history and physical examination on all detainees within 14 days of arrival. A review of available records con?rmed compliance with this requirement. In practice, most examinations are completed by the tenth day, and many are performed upon arrival when serious or chronic conditions are noted. Detainees in the Special Management Unit have access to . health care services. El In keeping with medical policy (Segregated Inmates), detainees in the Special Management Unit or other restricted movement units are provided full access to necessary healthcare services. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEJE 2012 Page 40 of 83 :Staff provides detainees with health services (sick call) request The requirement for staff to provide slips daily, upon request. detainees with health services (sick call) 0 Request slips are available in languages other than request slips daily, upon request and the English, including every language spoken by a request slips are available in languages sizeable number of the facility? detainee population. other than English, including every 0 Service-request slips are delivered in a timely fashion language spoken by a sizeable number of to the health care provider. the facility's detainee population is specific to SPCs and CDFs. In accordance with medical policy -E-07 (N on?Emergency Requests for Services), sick call slips in English and Spanish are available in all housing units and are placed by detainees into locked boxes. Nursing staff collect the slips daily. The facility has a written plan for the delivery of 24?hour emergency health care when no medical personnel are on duty at the facility, or when immediate outside medical attention is required. Healthcare staff is present in this facility at all times. Medical policy (Emergency Services) provides a plan for accessing immediate outside medical attention, when needed. The plan includes an on?call provider. This component is only applicable for SPCS and CDFs. The emergency services plan includes an on-call provider. The plan includes a list of telephone numbers for local ambulance and hospital services. This component is only applicable for SPCS and CDFs. The emergency plan includes a list of telephone numbers for ambulance and hospital services. The plan includes procedures for facility staff to utilize this emergency health care consistent with security and safety. This component is only applicable for SPCs and CDFs. The emergency plan allows the staff to access necessary services consistent with security and safety. Detention staff is trained to respond to health-related emergencies within a 4-minute response time. In accordance with medical policy (Training of Corrections Of?cers), the facility custody staff are trained and expected to serve as first responders in case of health-related emergencies. A review of available facility records confirmed this practice. Where staff is used to distribute medication, a health care provider properly trains these of?cers. This component is only applicable for SPCs and CDFs. All medications are delivered by healthcare staff. The medical unit keeps written records of medication that is distributed. In accordance with medical policy -D-01 (Pharmaceutical Operations), _all medication distribution is documented by means of a standard Medication Administration Record (MAR). This activity was observed. The Form (or IGSA equivalent) is used to notify the Wardeanacility of a detainee that has special medical needs. This component is only applicable for SPCs and CDFs. In keeping with medical policy (Communication on Special Needs Patients), healthcare staff inform the facility administration regarding detainee special medical needs. This is done both by telephone call and the use of a standard local written form. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 FOIA03030.018770 Page 41 of 83 (b)(6), (b)(7)c (b)(6), (b)(7)c (b)(6), (b)(7)c (b)(6), (b)(7)c (b)(6), (b)(7)c ICE 2012 FOIA03030.018771 HANDLE INDIVIBUALS- SUICIDAL. outrun-E'swirp - .- .. .- .- .. .- . "Na. Every new staff member receives suicide-prevention training. Suicide-prevention training occurs during the employee orientation program. El In keeping with facility policy #24 (Suicide Prevention and Intervention) and medical policy (Suicide Prevention), all new staff members receive suicide prevention training during their initial orientation. Training records were reviewed to con?rm this practice. Training prepares staff to: Recognize potentially suicidal behavior; 0 Refer potentially suicidal detainees, following facility procedures; and I Understand and apply suicide-prevention techniques. The content of the suicide prevention training was reviewed and found to be consistent with the expectations of the National Detention Standards. A health-care provider or specially trained of?cer screens all detainees for suicide potential as part of the admission process. I Screening does not occur later than one working day after the detainee?s arrival. In accordance with facility policy #24 and medical policies (Mental Health Screening) and J-G-OS (Suicide Prevention), nursing staff screen all arriving detainees for suicide potential as part of the admission process. This is done on the day of arrival, using a standard intake screening form. Written procedures cover when and how to refer at?risk detainees to medical staff and procedures are followed. Both facility and medical policies describe when and how to refer at-risk detainees to healthcare staff. The facility has a designated isolation room for evaluation and treatment. The facility utilizes two primary and three secondary medical observation rooms for evaluation and treatment of at-risk detainees. The designated isolation room does not contain any structures or smaller items that could be used in a suicide attempt. The designated observationiisolation rooms were observed and found to be structurally appropriate for that purpose. Medical staff has approved the room for this purpose. The facility Medical Director has documented his approval regarding the use of the observationfisolation rooms for suicide watch purposes. Staff observes and documents the status of a suicide-watch detainee at least once every 15 minutes. In accordance with facility policy #24 and medical policy -G-05 (Suicide Prevention), nursing staff observe all suicide watch detainees and document their efforts at least every 15 minutes. These activities and logs were observed and generally con?rmed this practice. ACCEPTABLE DEFICIENT AT-RISK REPEAT FINDING FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 FOIA03030.018772 Page 43 of 83 REMARKS: The facility?s administrative and medical policies regarding suicide prevention are detailed and sound. A review of detainee medical records and facility administrative records regarding training content, training attendance, intake screening, and suicide watch all on?rm general compliance with policy intent in this area. The facility reported no completed suicides by ICE or non-ICE detainees during the past year and no serious suicide attempts. I l/Ju1v21,201 DATE FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEJE 2012 FOIA03030.018773 Page 44 of 83 ea . sesame, AND. memos: THE mm T20 ILL-01R - terrorism-RES rum-me oceans MIN- armor-marchers. THIS PORTIW e1? .. smearsminim; detainee while in transport. .. .i . . . Detainees who are chronically or terminally ill are transferred to In accordance with medical policy J-D-O an appropriate offsite medical facility. (Hospital and Specialty Care), appropriate community medical services are available for El El detainees who are seriously or terminally ill. The facility reports that seriously ill ICE detainees are usually transferred by ICE to more appropriate secure locations. The facility or appropriate ICE of?ce noti?es the next In keeping with facility policy #25 (Terminal of kin of the detainee?s medical condition, to include: Illness) and medical policy J?G-ll (Care of I The detainee's location; and the Terminally 111), the facility noti?es ICE 0 The limitations placed on visiting. h! regarding any serious ilhiess of an ICE detainee. Communications with the next of kin of a detainee are handled by ICE. There are guidelines addressing the State Advanced Directive Facility policy #25 (Terminal Illness) and Form for Implementing Living Wills and Advanced Directives. medical policy -I-O4 (End of Life Decision I The guidelines include instructions for detainees who Making), refer to Advance Directive wish to have a living will other than the generic form guidelines." However, no actual the DIHS provides or who wishes to appoint another to Eguildezllinesj'l'uorb Advance Directive forms ?l make advance ecisions for him or her. A inc ing a ama state orms were on or available upon request. Healthcare staff took immediate action to research this topic and now has Alabama state forms and related support materials on hand regarding Advanced Directives. The guidelines provide the detainee the opportunity to have a Facility policy #25 (Terminal Illness), notes private attorney prepare the documents. 514 that private attorneys may be used by a detainee in establishing Advanced Directives. There is a policy addressing "Do Not Resuscitate Orders? Facility policy #25 (Terminal Illness), addresses Do Not Resuscitate Orders. Detainees with a "Do Not Resuscitate" order in the medical Facility policy #25 (Terminal Illness), notes record receive maximal therapeutic efforts short of resuscitation? that any detainee with a Do Not Resuscitate Order shall receive maximal therapeutic efforts short of resuscitation. The facility noti?es the DIHS Medical Director and Facility policy #25 (Terminal Illness), directs Headquarters? Legal Counsel of the name and basic that ICE be informed regarding any circumstances of any detainee with a "Do Not Resuscitate" order is El detainee with a Do Not Resuscitate Order. in the medical record. In the case of IGSAs, this noti?cation is This is accomplished through the on?site ICE made through the local ICE representative. representative. The facility has written procedures to address the issues of organ Organ Donation procedures for ICE donation by detainees. detainees are addressed in facility policy #25. The facility has written procedures to notify ICE of?cials, The noti?cation to ICE regarding a detainee deceased family members and consulates, when a detainee dies in death is called for in facility policy #25. while in Service. Noti?cation to family members and consulates is handled by ICE authorities. .he facility has a policy and procedure to address the death of a IE Procedures regarding a detainee death while in transit are addressed in facility policy #25. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEE 2012 Page 45 of 83 gains-m ADDRESSING an; . Montana ADVANCED Ant)? meanness-$0 PROP-ER IS .rgevmare MEMBERS i . FORTIQNIOFTHE At all ICE locations the detainee?s remains disposed of in Local ICE of?cials con?rmed that once they accordance with the provisions detailed in this standard. El are noti?ed regarding a detainee death, they ensure that the remains are disposed of in accordance with standards. In the event that neither family nor consulate claims the remains, the Field Of?ce schedules an indigent?s burial, consistent with local procedures. 0 If the detainee?s is a US. military veteran, is the Department of Veterans Affairs noti?ed? Local ICE of?cials con?rmed that ICE is responsible for the burial of any deceased detainee who is unclaimed. If a veteran, the noti?cation is made. An original or certi?ed copy of a detainee?s death certi?cate is ICE of?cials handle the placement of the placed in the subj ect's a??le. detainee?s death certi?cates into the A??le. The facility follows established policy and procedures describing Facility policy #25 (Terminal Illness) when to contact the local coroner regarding such issues as: addresses the issues of autopsya death 0 Performance of an autopsy; certi?cates, and transportation of the body of 0 Who will perform the autopsy; a deceased detainee. Once they are noti?ed, Obtaining state approved death certi?cates; and ICE handles those details regarding any ICE 0 Local transportation of the body. detainees. ICE staff follows established procedures to properly close the The closin of the case for deceased ICE case of a deceased detainee. IE El detainees if handled by ICE El ACCEPTABLE DEFICIENT El El REPEAT FINDING REMARKS: Facility policies regarding Terminal Illness, Advanced Directives and Death are detailed and sound. Since such occurrence for ICE detainees at this facility have been rare, with none during the past year, it is not possible to con?rm actual practice. I?Julv 21, 201] SIGNATURE DATE FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 FOIA03030.018775 Page 46 of 83 SECTION SECURITY AND CONTROL STANDARDS FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 FOIA03030.018776 Page 47 of 83 Is REQUIRED.- . I . pg. The facility follows a written procedure for handling illegal contraband. Staff inventory, hold, and report it when necessary to the proper authority for actionfpossible seizure. The portion of this component that requires staff to inventory, hold and report contraband when necessary to the proper authority for action/possible seizure is speci?c to SPCs and CDFs. The facility does have a written policy for the handling of illegal contraband. The facility staff inventory, hold, and report contraband when necessary to the proper authority for actionfpossible seizure. Contraband that is government property is retained as evidence for potential disciplinary action or criminal prosecution. This component is only applicable for SPCs and CDFs. The facility does retain contraband that is government property for potential disciplinary action or for evidence in criminal prosecution. Staff remrns property not needed as evidence to the proper authority. Written procedures cover the return of such property. This component is only applicable for SPCs and CDFs. The facility staff returns property not needed as evidence to the proper authority. The facility has a written policy covering the return of such property. Altered property is destroyed following documentation and using established procedures. 53 El >13 El This component is only applicable for SPCs and CDFs. The facility policy calls for the destruction of all altered property. Before con?scating religious items, the OIC or designated .investigator contacts a religious authority. This component is only applicable for SPCs and CDFs. Prior to con?scating religious items, the facility staff does contact the Chaplin. Staff follows written procedures when destroying hard contraband that is illegal. Hard contraband that is illegal (under criminal statutes) may be retained and used for of?cial use, e.g. training purposes. This component is only applicable for SPCs and CDFs. The facility has a written policy that allows staff to use hard contraband that is If yes, under speci?c circumstances and using speci?ed . I written procedures. Hard contraband is secured when not in illegal for Of?CIal use training use, purposes). Hard contraband is secured when not in use. ACCEPTABLE DEFICIENT REPEAT FINDING REMARKS: This inspector interviewed the Compliance Sergeant and reviewed the facility contraband policy. The facility has a policy in place which identi?es and prohibits the introduction of contraband into the facility. The present policy along with pre-service training, on?the-job training, and annual training, provides the staff with an effective guideline to identify and control the introduction of contraband into the facility. IJul 21 2011 SIGNATURE I DATE FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 FOIA03030.018777 Page 48 of 83 . 24' HQURS. The THE.- STAY IN TH-Eriacmr: MEDICAL7*:3 - exceed 24 hours. A detention ?le is created for every new arrival whose stay will The booking of?cer creates a detainee ?le on each new arrival prior to assignment to a housing unit. The detainee detention ?le contains either originals or copies of documentation and forms generated during the admissions process. Originals or copies of all documentation and forms generated in the admissions process are placed in the detainee ?le. The detainee?s detention ?le also contains documents generated during the detainec?s custody. 0 Special requests 0 Any G-5893 andfor I-77s closed-out during the detainee?s stay 0 Disciplinary forms/ egregation forms 0 Grievances, complaints, and the disposi.tion(s) of same The detention ?les are located and maintained in a secure area. If not, the cabinets are lockable and distribution of the keys is limited to supervisors. The portion of this component that requires detention ?les to be in lockable cabinets with the keys limited to supervisors if the ?les are not maintained in a secure area is speci?c to SPCs and CDFs. All lockable cabinets in th I The cabinets are locked when the of?ce is not occupied and distribution of keys to the ?ling cabinets is limited to supervisors. he detention ?le remains active during the detainee?s stay. When the detainee is released from the facility, staff adds copies of completed release documents, the original closed-out receipts for property and valuables, the original 1-385 or equivalent, and other documentation. Detention ?les remain active until the detainee is released. At that time, completed release documents, original closed-out receipts for property and valuables, original 1-385 equivalent forms, and other relevant documents are added to the ?le. The of?cer closing the detention ?le makes a notation that the ?le is complete and ready to be archived. Staff makes copies and sends documents ?om the ?le when properly requested by supervisory personnel at the receiving facility or of?ce. When properly requested by supervisors at the receiving facility, staff will make copies of required documents and send them to the requestor. Appropriate staff has access to the detention ?les, and other departmental requests are accommodated by making a request for the ?le. Each ?le is properly logged out and in by a representative of the responsible department. El ACCEPTABLE El DEFICIENT AT-RISK El REPEAT FINDING REMARKS: Detainee ?les are created upon arrival and contain copies or originals of classi?cation documents, medical questionnaires, property inventories, disciplinary documents, grievances, and other documents that are relevant to the detainee's custody at the facility. This inspector reviewed several def ?inee ?les and inferv?evved booking staff and the housing manager. {Jul 21 2011 IGNATURE DATE FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVHKCE 2012 FOIA03030.018778 Page 49 of 83 .. i?oLi - YES-- 'E'j 213'- The' facility has a written disciplinary system using progressive I levels of reviews and appeals. IE The facility has a written disciplinary policy using progressive levels of reviews and appeals. This information is outlined in the facility handbook as well as facility policies and procedures. The facility rules state that disciplinary action shall not be capricious or retaliatory. Written rules prohibit staff from imposing or permitting the following sanctions: corporal punishment deviations from normal food service clothing deprivation bedding deprivation denial of personal hygiene items loss of correspondence privileges deprivation of physical exercise The rules of conduct, sanctions, and procedures for violations are de?ned in writing and communicated to all detainees verbally and in writing. Rules of conduct, sanctions, and procedures for violations are included in the orientation video, de?ned in writing in the facility detainee handbook and are posted in all housing units. The following items are conspicuously posted in Spanish and English, and other dominate languages used in the facility: . 0 Rights and Responsibilities 0 Prohibited Acts 0 Disciplinary Severity Scale 0 Sanctions The requirement to post "Prohibited Acts", the "Disciplinary Severity Scale", and the "Sanctions" is speci?c to SPCs and CDFs. All items listed in this component are posted in both English and Spanish in the housing units and contained in the facility handbook. When minor rule violations or prohibited acts occur, informal resolutions are encouraged. This component is only applicable for SPCs and CDFs. The facility encourages and trains staff to informally resolve minor rule infractions. Incident reports and Notice of Charges are forwarded to the designated supervisor. This component is only applicable for SPCs and CDFs. All incident reports and disciplinary reports are forwarded to the shift supervisor. Incident reports are investigated within 24 hours of the incident. The Unit Disciplinary Committee (UDC) or equivalent does not convene before an investigation ends. An intermediate disciplinary process is used to adjudicate minor infractions. A disciplinary panel (or equivalent in IGSAs) adjudicates infractions. The panel: - Conducts hearings on all charges and allegations referred by the 0 Considers written reports, evidence, and oral testimony; Hears pleadings by detainees and staff representatives; Bases its ?ndings on the preponderance of evidence; and I Imposes only authorized sanctions statements, physical The bulleted sections of this component are speci?c to SPCs and CDFS. The facility has a disciplinary panel which adjudicates detainee infractions. All items listed in this component are part of the facility disciplinary process. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEE 2012 FOIA03030.018779 Page 50 of 83 POLICY: rural-name Tie" MosE mas-mun: an. Benny-ion. Is nor -. . A staff representative is available if requested-for a detainee facing a disciplinary hearing. El This component is only applicable for SPCs and CDFs. The facility policy allows a staff representative to be available, if requested, for a detainee facing a disciplinary hearing. The facility permits hearing postponements or continuances when conditions warrant such a continuance. Reasons are El El documented. The duration of punishment set by the 01C, as recommended by Facility policy and practice is to stay within the disciplinary panel, does not exceed established sanctions. a! the established guidelines. The maximum The maximum time in disciplinary segregation is limited to 60 days for a single offense. time in disciplinary segregation is limited to 60 days. Written procedures govern the handling of con?dential- informant information. Standards include criteria for recognizing "substantial evidence" Facility policy provides guidance regarding the handling of information received from con?dential informants. All forms relevant to the incident, investigation, comrnittee?panel reports, etc., are completed and distributed as required. El ACCEPTABLE DEFICIENT AT-RISK REPEAT FINDING REMARKS This inspector interviewed the Compliance Sergeant and the Disciplinary Committee Chairman and reviewed the facility handbook and the facility Disciplinary Policy. .9 Jerr/ Jul 21 2011 SIGNATURE I DATE. The facility has policies and procedures in place that provide for a humane and fair disciplinary system. The facility disciplinary olicy ensures that detainees have due process and it protects detainees' rights. The facility policies protect detainees from personal abuse, corporal punishment, personal injury, property damage and harassment. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEQIE 2012 FOIA03030.018780 Page 51 of 83 - - aowusi?? run or? aura ANDTHE onstaiicnouof PROPERTY. Iris THAT. Eritrea Nio;aornaEMENr;iivn .5 r0: ASSIST -[gleamia?mxsPolicy precludes detainees or detainee groups from exercising The facility has a policy which states that control or authority over other detainees. detainees or detainee groups are precluded El fr . . . om control or authority over other detainees. Detainees are protected from: I Personal abuse - Corporal punishment 0 Personal injury El I Disease I Property damage I Harassment from other detainees Staff is trained to identify signs of detainee unrest. All staff receives training which aid them to What type of training and how often? identify signs of detainee unrest. Staff receives 80 hours of pro-service training, 40 hours of on?the-job?training, and 40 hours of annual training. Staff effectively disseminates information on facility climate, Prior to the beginning of each shift, staff is detainee attitudes, and moods to the Officer In Charge (OIC) E. El briefed detailing all relevant information concerning the previous shift. There is a designated person or persons responsible for emergency plans and their implementation. Suf?cient time is allotted to the person or group for development and ?implementation of the plans. The Compliance Sergeant is responsible for the emergency plans and their implementation. Changes to the emergency plans are passed along to staff by roll call announcements as well as an updated policy which can be reviewed by staff on the computer. The plans address the following issues: 0 Confidentiality 0 Accountability (copies and storage locations) 0 Annual review procedures and schedule 0 Revisions A review of all of the emergency plans indicates that the facility has addressed con?dentiality and accountability. A review of procedures and schedule, as well as any revisions is performed annually. Contingency plans include a comprehensive general section with procedures applicable to most emergency situations. The facility has cooperative contingency plans with applicable: 0 Local law enforcement agencies 0 State agencies 0 Federal agencies This component is only applicable for SPCs and CDFs. The facility does have a cooperative contingency plan with the City Police Department, dated October 13, 2010, and the City Fire Department, dated July 6, 2011. This agreement indicates cooperation between these two groups if there is an emergency. The facility does not have any other agreements with State or Federal agencies. All staff receives copies of Hostage Situation Management policy and procedures. This component is only applicable for SPCS and CDFs. All staff receives training in Hostage Situation Management and is provided copies of the Hostage Situation Management policy and procedure. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEGE 2012 FOIA03030.018781 Page 52 of 83 OF HUMAN AND THEDESTRUCTION THAT SECS AND CUES-ENTER ..: AND It?s 'sisT- IN sf?FifEM EEG . . .. .. .. .. . Staff is trained to This component is only applicable for SPCs Within 24 hours atter release, hostages are and CDFs. Staff members are trained to screened for medical and effects. El El IE The facility will screen all hostages for medical and effects within 24 hours after release. Emergency plans include emergency medical treatment for staff This component is only applicable for SPCs and detainees during and after an incident. and CDFs. Emergency plans include emergency medical treatment for staff and detainees during and after an incident. Food service maintains at least 3 days? worth of emergency meals This component is only applicable for SPCs for staff and detainees. I: and CDFs. The dietary department maintains at least ten days? worth of emergency meals for staff and detainees. Written plans identify locations of shut-off valves and switches This component is only applicable for SPCs for all utilities (water, gas, electric). and CDFs. Within the facility written policy, I: locations of shut?off valves and switches for all utilities (water, gas, electric) are identi?ed. Written procedures cover: I WorkfFood Strike I Disturbances Escapes - Bomb Threats The facility has written procedures covering . AdVefse Weather all of the bulleted items listed in this 0 Internal Searches component, 0 Facility Evacuation Detainee Transportation System Plan 0 Internal Hostages - Civil Disturbances ACCEPTABLE DEFICIENT AT-RISK REPEAT FINDING REMARKS: This inspector interviewed the Compliance Sergeant, Maintenance Superintendent, Director of Maintenance, and the Detention Deputy, and reviewed the facility policies and procedures for Emergency Plans. The facility has a policy in place which allows staff to maintain the security of the facility in an orderly manner whenever there is a threat by nature or human circumstances. The facility policy allows staff to coordinate emergency responses to incidents to minimize the harming of human life and the destruction of property. i July 21, 2011 SIGNATURE FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEJE 2012 FOIAO3030-018782 Page 53 of 83 -. . PROTECTION: 0F INCOMPATFIBLE AND. CoringN-{ng -. -. res {iv-o. Na.- . The facility has a system for storing, issuing, and maintaining The system for storage, issuing and inventories of hazardous materials. El maintaining hazardous materials was found to meet the requirements of the NDS. Constant inventories are maintained for all ?ammable, toxic, and caustic substances used/stored in each section of the facility. The manufacturer?s Material Safety Data Sheet (MSDS) ?le is up-to-date for every hazardous substance used. I The ?les list all storage areas, and include a plant This inspector observed MSDS ?les in all diagram and legend. 53 Cl areas where materials were stored. The ?les The and other information in the ?les are were readily available to staffin those areas. available to personnel managing the facility?s safety program. All personnel using ?ammable, toxic, and/or caustic substances follow the prescribed procedures. They: I Wear personal protective equipment; and A 0 Report hazards and spills to the designated of?cial. The are readily accessible to staff and detainees in work were found to be readily accessible areas. to staff in housing units and other areas where these materials are used. Hazardous materials are always issued under proper supervisionQuantities are limited_ and All matenals used at With the E4 exception of bleach, are in pre?measured 0 Staff always these substances. supervises detainees using portion packets. Detainee use is supervised. All ??ammable? and ?combustible? materials (liquid and aerosol) are stored and used according to label recommendations. There are no ?ammable or combustible materials maintained at this facility. Lighting fixtures and electrical equipment installed in storage rooms and other hazardous areas meet National Electrical Code requirements. - The facility has sufficient ventilation, and provides and ensures clean air exchanges throughout all buildings. Vents return vents, and air conditioning ducts are not blocked or Vents and ducts observed throughout the obstructed in cells or anywhere in the facility. facility did not have any blockages or obstructions. Living units are maintained at appropriate temperatures in accordance with industry standards. (68 to 74 degrees in the winter and 72 to 78 degrees in the summer.) Shower and sink water temperatures do not exceed the industry standard of 120 degrees. All toxic and caustic materials are stored in their original containers in a secure area. Hazardous materials observed in all areas of the facility were stored in their original containers. Excess flammables, combustibles, and toxic liquids are disposed of properly and in accordance with MSDS s. Staff directly supervise and account for products with methyl alcohol. Staff receives a list of products containing diluted ethyl alcohol, shoe dye. All such products are clearly ?beled. "Accountability" includes issuing such products to detainees in the smallest workable quantities. A review of for all products at this facility reveals that there are no products containing methyl alcohol at this facility. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEE 2012 FOIA03030-018783 Page 54 of 83 -. Every employee and detainee using ?ammable, toxic, or caustic materials receives advance training in their use, storage, and disposal. Documentation of training for detainees was reviewed regarding the use, storage, and disposal of hazardous materials. Documentation of training of all employees was also reviewed regarding the use, storage and disposal of hazardous materials. The facility complies with the most current edition of applicable codes, standards, and regulations of the National Fire Protection Association and the Occupational Safety and Health Administration (OSHA). A technically quali?ed of?cer conducts the ?re and safety inspections. The deputy assigned to conduct these inspections is a certi?ed Fire Safety Instructor. The Safety Of?ce (or of?cer) maintains ?les of inspection reports. 514 Files of inspection reports were reviewed. The facility has an approved ?re prevention, control, and evacuation plan. [8 The ?re prevention, control and evacuation plan which has been approved by the Gadsden City Fire Department was reviewed. The plan requires: I ?re inspections; I Fire protection equipment strategically located throughout the facility; I Public posting of emergency plans with accessible . building/room ?oor plans; I Exit signs and directional arrows; and I An area-speci?c exit diagram conspicuously posted in the diagrammed area. Documentation of ?re inspections was reviewed. Further, this inspector observed ?re protection equipment ?re extinguishers) throughout the facility, as well as emergency plans, exit signs and area- speci?c diagrams posted appropriately. Fire drills are conducted and documented A sanitation program covers barbering operations. The barber shop has the facilities and equipment necessary to meet sanitation requirements. This facility does not have a separate area designated for a barber shop as required by the standard. Barbering takes place in the common area of the housing units. This impector observed that there were facilities and equipment available for proper sanitation. The sanitation standards are conspicuously posted in the barbershop. Conspicuous postings of sanitation standards were observed in the area designated for barber operations. Written procedures regulate the handling and disposal of used needles and other sharp objects. Ki All items representing potential safety or security risks are inventoried and a designated individual checks this inventory weekly. Ki Standard cleaning practices include: I Using speci?ed equipment; cleansers; disinfectants and detergents. I An established schedule of cleaning and follow-up inspections. A FOR OFFICLAL USE ONLY (LAW ENFORCEMENT 2012 FOIA03030.018784 Page 55 of 83 Texas, 'Agi?rfigicAaLaZarmoaarisrecg mot-m, 3'6} 5-13; 1 .1 .- - :23'5 i: The facility follows standard cleaning procedures. .. Spill kits are readily available. Spill kits were found to be located strategically throughout the facility. The facility has a contract with Stericycle, Inc. for disposal of infectiousibiohazardous A licensed medical waste contractor disposes of infectious/bio- DES-- El El hazardous waste. El waste. Staff is trained to prevent contact with blood and other body Staff receives annual training in the issue of ?uids and written procedures are followed. blood borne pathogens. Do the methods for handlingidisposing of refuse meet all regulatory requirements? A licensedfCerti?edfTrained pest-control professional inspects for rodents, insects, and vermin. Cook?s Pest Control, Inc. is the contractor At least responsible for conducting 0 The pest-control program includes preventative inspections and treatment. spraying for indigenous insects. Drinking water and wastewater is routinely tested according to a IE Water at this facility is provided and tested fixed schedule. by the City of Gadsden. Emergency power generators are tested at least every two weeks. I Other emergency systems and equipment receive testing at least quarterly. I Testing is followed-up with timely corrective actions A log reveals that the emergency generator is El tested every week, on Wednesdays at 8:00 am. All areas of this component are (repairs and replacements). addressed. ACCEPTABLE DEFICIENT El REPEAT FINDING REMARKS: This inspector interviewed the Compliance Sergeant and the Environmental Health and Safety Officer. This inspector observed the system for storage and handling of hazardous materials. This inspector reviewed documentation regarding ?re safety, sanitation, pest control, and emergency generators. The written policy and procedures at this facility comply with the requirements of the ICE standard on Environmental He: 6, 7 )c .a FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 FOIA03030.018785 Page 56 of 83 a inseam ion-our ?Rm Ks? The hold rooms are situated within the secure perimeter. This component is only applicable. for SPCs I and CDFs. All hold rooms are situated within the secure perimeter. The facility has nine hold rooms. The hold rooms are well ventilated well lighted, and all This component is only applicable for SPCs activating switches are located outside the room. and CDFs. All hold rooms were well K1: ventilated, well lighted, and all activating switches are controlled by the of?cer assigned to the booking desk. The hold rooms contain suf?cient seating for the number of detainees held. This component is only applicable for SPCs and CDFs. All hold rooms contain suf?cient seating for the number of detainees held. Bunks, cots, beds, or other related make-shift sleeping apparatus are precluded from use inside hold rooms. This component is only applicable for SPCs and CDFs. Bunks, cots, beds, or other related make?shift sleeping apparatus are precluded from use inside the hold rooms. The walls and ceilings of the hold rooms are tamper and escape proof. This component is only applicable for SPCs and CDFs. The walls and ceilings of the hold rooms appeared to be tamper and escape proof. Individuals are not held in hold rooms for more than 12 hours. Detainees are not held in hold rooms for contraband before being placed in the room. El 7 more than 12 hours. Male and females are segregated from each other. El Detainees under the age of 18 are not held with adult detainees. El El .Detainees are provided with basic personal hygiene items such as water, soap, toilet paper, cups for water, feminine hygiene items, diapers and wipes. In older facilities, of?cers are within visual or audible range to The facility was built 1994 and renovated in allow detainees access to toilet facilities on a regular basis. 3:4 El 2003. All hold rooms have toilet facilities located in the cells. All detainees are given a pat down search for weapons or Of?cers closely supervise the detention hold rooms using direct supervision (Irregular visual monitoring). 0 Hold rooms are irregularly monitored every 15 minutes. 0 Unusual behavior or complaints are noted. El When the last detainee has been removed from the hold room, it is given a thorough inspection. There is a written evacuation plan that includes a designated of?cer to remove detainees from hold rooms in case of ?re andlor building evacuation. The section of this component that requires for the evacuation plan to include a designated of?cer to remove detainees from hold rooms in case of ?re andlor building evacuation is Speci?c to SPCs and CDFs. The facility does have a written evacuation plan which includes a designated of?cer to remove detainees from hold rooms in case of ?re and/or building evacuation. This plan is kept in the booking of?ce. .tm appropriate emergency service is called immediately upon a determination that a medical emergency may exist. El El ACCEPTABLE DEFICIENT AT-RISK El REPEAT FINDING FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEE 2012 FOIA03030.018786 Page 57 of 83 REMARKS: This inspector interviewed the Compliance Sergeant, Housing Manager and the Of?cer assigned to the Booking area and reviewed the facility policy for hold rooms. The facility uses hold rooms for temporary detention of detainees awaiting transfer, removal, classi?cation, and court appearances. Hulv 21. 201. SIGNATURE I FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVECPE 2012 Page 58 of 83 3 . AND LOCK-CONTROL i i_ - .- . ms THE some v. same; EFFICIENT use, nameComponents, .. I I INA .1 mam-Ks The security officer[s], or equivalent in IGSAs, has attended an I approved locksmith training program. El CI The facility has designated the Maintenance Director to be responsible for keys and lock control. He received a certi?cate from RR Brinks Locking System dated October 6, 1998. The security of?cer, or equivalent in IGSAs, has responsibly for all administrative duties and responsibilities relating to keys, locks etc. The Chief of Operations is responsible for all administrative duties and responsibilities relating to keys, and locks. The security of?cer, or equivalent in IG SAs, provides training to employees in key control. The Chief of Operations provides training to employees in key control. The security of?cer, or equivalent in IGSAs, maintains inventories of all keys, locks and locking devices. The Chief of Operations maintains the inventories of all keys, locks and locking devices. The security of?cer follows a preventive maintenance program and maintains all preventive maintenance documentation. CI The Maintenance Director follows a preventive maintenance program and maintains a log of results. The maintenance department has a quarterly maintenance schedule for all keys and locks. Documentation is kept which details all preventive maintenance. Facility policies and procedures address the issue of The facility policy addresses lost, damaged or . 4 compromised keys and locks. broken keys. rocedures to ensure safe combinations integrity. E4 he security of?cer, or equivalent in IGSAS, develops policy and Only dead bolt or dead lock functions are used in detainee accessible areas. Only authorized locks (as speci?ed in the Detention Standard) are used in detainee accessible areas. Grand master keying systems are prohibited. The facility does not have a grand mastering A keying system. All worn or discarded keys and locks are cut up and properly disposed of. All worn or discarded keys and locks are cut up and properly disposed of by the Maintenance Director. DDEDEDE Padlocks andior chains are prohibited from use on cell doors. The entrance} exit door locks to detainee living quarters, or areas with an occupant load of 50 or more people, conform to: 0 Occupational Safety and Environmental Health .1, >4 Manual, Ch. 3; a National Fire Protection Association Life Safety Code 10 1 . The operational keyboard is suf?cient to accormnodate all the facility key rings, including keys in use, and is located in a secure area. The facility keys are located gbzme I I mm which is a secure area. The facility utilizes mi The key board can accommodate all or the facility key rings. Procedures are in place to ensure that key rings are: I Identi?able; . a The numbers of keys are cited; and 0 Keys cannot be removed. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEQE 2012 Page 59 of 83 (b)(7)e (b)(7)e (b)(7)e (b)(7)e (b)(7)e (b)(7)e (b)(6), (b)(7)c (b)(7)e (b)(6), (b)(7)c ICE 2012 FOIA03030.018789 (b)(7)e tom-CY: (innocent. or. .rntsifrJETANEE eccentrics-sen. INFORMAL-COUNTS'No- . . Staff conduct a formal count at least once each shift. The facility conducts formal counts at 6:00 a.m. and 6:00 pm. There are four informal counts held at 4:00 10:30 4:00 pm, and 10:30 pm. Activities cease or are strictly controlled while a formal count is being conducted. This component is only applicable for SPCs and CDFs. Activities cease while formal count is being conducted. Certain operations cease during formal counts. This component is only applicable for SPCs and CDFs. All operations cease during formal counts. All movement ceases for the duration of a formal count. This component is only applicable for SPCs and CDFs. All movement ceases during formal counts. Formal counts in all units take place simultaneously. This component is only applicable for SPCs and CDFs. Formal counts take place in all units simultaneously. Detainee participation in counts is prohibited. This component is only applicable for SPCs and CDFs. Detainee participation in counts is prohibited. A face?to?photo count follows each unsuccessful recount. El This component is only applicable for SPCs and CDFs. The facility conducts a body recount whenever there is a miscount. However, a face?to?photo count follows only after the second miscount. Of?cers positively identify each detainee before counting him} her as present. This component is only applicable for SPCs and CDFs. When conducting count, facility staff only counts bodies; no positive identi?cation is required. If a recount is warranted, a body count will again take place. If a third recount is to taken, a face-to- photo count will be done. Written procedures cover infonnal and emergency counts. 0 They are followed during informal counts and emergencies. The control of?cer (or other designated position) maintains an out ?count record of all detainees temporarily leaving the facility. The housing unit of?cer maintains an out- count record of all detainees temporarily leaving the housing unit. Central Control maintains an out count record for the whole facility. I This training is documented in each of?cer?s training folder. El ACCEPTABLE El DEFICIENT AT-RISK REPEAT FINDING REMARKS: This inspector interviewed the Compliance Sergeant, Detention Deputy, Central Control of?cer, and two of?cers conducting a count, and reviewed the facility policy for Population Counts. The facility has a policy in place which allows facility staff to maintain a strict accountability of the location of all detainees. The inspection team observed the 10:30 a.m. count on July 20, 2011, which found July 21, 2011 .ar' ecurity staff following written policy to comply with ICE standard. FOR ONLY (LAW ENFORCEMENT SENSITIVEE 2012 Page 61 of 83 Ear Eds-r; REVIEWED Sr? ANNUALLY, gramme EACH-Q Ternary-(335T. COMPONENTS ?Y'Esi- No- 1 NA PoLIcv: EOE Tins INCLUDES-THE Ev . . Every ?xed post has a set of post orders. All post orders are maintained electronically in the computer system, and all ?xed posts have a computer terminal. All updates are listed as they occur. Each set contains the latest inserts (emergency memoranda, etc.) and revisions. This component is only applicable for SPCs and CDFs. All revisions and updates are posted in the central ?le and computer as they occur. One individual or department is responsible for keeping all post- orders current with revisions that take place between reviews. The Compliance Sergeant is responsible for keeping all post orders current with revisions that take place between reviews. The IGSA maintains a complete set (central ?le) of post orders. The central ?le is accessible to all staff. This component is only applicable for SPCs El and CDFs. The central ?le is maintained electronically and is accessible to all staff via a computer. The OIC or Contract IGSA equivalent initiates/authorizes all This component is only applicable for SPCs post-order changes. El E4 and CDFs. The Compliance Sergeant initiates all post-order changes. The OIC or Contract I IGSA equivalent has signed and dated the last page of every section. This component is only applicable for SPCs and CDFs. The Chief of Corrections signs all new or revised post orders and dates the last page of every section. A review/updating/reissuing of post orders occurs regularly and a minimum, annually. Procedures keep post orders and logbooks secure from detainees at all times. This component is only applicable for SPCs and CDFs. Policy requires post orders and logbooks to remain secure from detainees. Every armed?post of?cer quali?es with the post weapon(s) before assuming post duty. This component is only applicable for SPCs and CDFs. All facility staff must be quali?ed if they are assigned to an armed post. The onl armed osts are those on the Armed?post post orders provide instructions for escape attempts. The post orders for housing units track the event schedule. This component is only applicable for SPCs and CDFs. Post orders for housing units do track the event schedule. Housing-unit post of?cers record all detainee activity in a log. The post order includes instructions on maintaining the logbook. This component is only applicable for SPCs and CDFs. Housing unit post of?cers do 7 record all detainee activity in the general log. In! . . . Post orders Include 1nstructions on maintaining the logbook. Staff also receives training on how to maintain a log book. ACCEPTABLE DEFICIENT AT-RISK REPEAT FINDING REMARKS: This inspector interviewed the Compliance Sergeant, Detention Deputy, Housing Manager and the booking of?cer and reviewed the facility policy for post orders. The log books located in a housing unit as well as in the booking area and Classi?cation were reviewed. he facility has post orders in 1:10?- mhic? ?rnvide 0* {Jul 21 2011 SIGNATURE I DATI aff guidelines for performing their everyday duties and in emergency situations. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEJE 2012 FOIA03030.018791 Page 62 of 83 HIGH-RISK. spleen; sent-MW porno-esp. ins? - stators-Biro:EXPErtiEncEti 'oiP-Eanrieisisgo'onposme . - . .. I REMARKS - z. The facility has a comprehensive security inspection policy. The policy speci?es: The portion of the component that requires 110 be inspected; for the security inspection policy to specify 0 Required inspection forms; the posts to be inspected and the required I Frequency of inspections; inspection forms is speci?c to SPCs and 0 Guidelines for checking security features; and CDFS. Facility policy addresses all of the - Procedures for reporting weak spots, inconsistencies, bulleted items listed in this component. and other areas needing improvement Every of?cer is required to conduct a security check of hisiher This component is only applicable for SPCs assigned area. The results are documented. and CDFs. Of?cers are required to conduct a security check of his/her assigned area and document results. Documentation of security inspections is kept on ?le. This component is only applicable for SPCs El and CDFs. Documentation of the security inspection is kept on ?le. Procedures ensure that recurring problems and a failure to take This component is only applicable for SPCs corrective action are reported to the appropriate manager. and CDFs. Facility policy does indicate that Cl recurring problems and a failure to take corrective action are to be reported to the appropriate manager. The front?entrance of?cer checks the ID of everyone entering or exiting the facility. IE El El All visits are of?cially recorded in a visitor logbook or All visits are of?cially recorded in a visitor ?ectronically recorded. logbook. he facility has a secure visitor pass system. The facility does have a secure visitor pass 511 El El system. A visitor pass is assigned to each visitor. Every Control Center of?cer receives specialized training. All Central Control of?cers receive El specialized training needed to function in this area. The Control Center is staffed around the clock. This component is only applicable for SPCs IE and CDPs. The Central Control is staffed around the clock. Policy restricts staff access to the Control Center. This component is only applicable for SPCS and CDFs. Policy does restrict staff access to the Control Center. Detainees are restricted from access to the Control Center. This component is only applicable for SPCS I: and CDFs. Detainees are restricted from access to the Central Control. Communications are centralized in the Control Center. This component is only applicable for SPCs El El IE and CDFs. Communications are centralized in the Control Center. Of?cers monitor all vehicular traf?c entering and leaving the The monitoring of departing vehicular traf?c facility. is only applicable for SPCs and CDFs. IE Of?cers do monitor all vehicular traf?c entering and leaving the facility. Of?cers can monitor vehicular traf?c by viewing cameras located on the perimeter of the facility. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVFQE 2012 FOIA03030.018792 Page 63 of 83 . - i? Pointy; IN The tacit-rive mannerisms, sizes-1A2; moss-p line's" Be so:th amonononionouueruorn - i - 1' .. -. has. 3..-No 3-1 . 3? The facility maintains a log of all incoming and departing vehicles to sensitive areas of the facility. Each entry contains: I The driver's name; This component is only applicable for SPCS d; . . . . . onime repres?n and CDFS. All of the 1tems hsted in - Vehicle contentscomponent are documented when a vehicle 0 Delivery date and time; . . enters the Dietary sally port but are not a Date and time out; . . . . . ma1nta1ned for the Bookmg sally port. 0 Vehicle license number; and 0 Name of employee responsible for the vehicle during the visit Of?cers thoroughly search each vehicle entering and leaving the The requirement for of?cers to thoroughly facility. search vehicles leaving the facility is speci?c to SPCS and CDFs. Vehicles are not searched entering and leaving the facility IE Booking sally port however, detainees from inside the facility do not have access to the Booking sally port. Vehicles are searched when entering or leaving the Dietary sally port. The facility has a written policy and procedures to prevent the introduction of contraband into the facility components. Tools being taken into the secure area of the facility are This component is only applicable for SPCs inventoried before entering and prior to departure. and CDFs. A review of the facility policy indicates that that all tools are to be . inventoried before being taken into or out of the facility. When the facility maintenance staff brings tool carts into the facility, there is an inventory sheet indicating what tools are contained on the cart. The tools are then inventoried when the staff exits the facility. A review of the information available indicates that whenever an outside contractor enters the facility, only the name of the contractor is recorded; tools that are brought in are not recorded. The facility staff indicates that all outside contractors are escorted in and out of the facility and a security of?cer is present the entire time. The SMU entrance has a sally port. The Special Management Unit does have a sally port. IE Written procedures govern searches of detainee housing units and personal areas. IE Housing area searches occur at irregular times. This component is only applicable for SPCs and CDFs. Housing units are searched at irregular times. The Special Operations El El Department maintains the shakedown log. A review of the Shakedown log indicates that shakedowns of the housing units do take place at irregular times. very search of the SMU and other housing units is documented. El El torage and supply rooms, walls, light and plumbing ?xtures, accesses, and drains, etc., undergo frequent, irregular searches. K. El These searches are documented. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE9E 2012 Page 64 of 83 5- xii-Ly:- .Posms mum's their-RISK AREAS, EC pace-Emacs BE Fort-o WED, WILL-BE ATE-osciicnono *1 - Now my inspected for defects once each Walls, fences, and exits, including exterior Windows, are shift. 114 Daily procedures include: a Physical checks of the Perimeter alarm system tests; perimeter fence; and 0 Documenting the results. KI El El Visitation areas receive frequent, irregular inspections. ii! El ACCEPTABLE El DEFICIENT AT-RISK REPEAT FINDING REMARKS: This inspector interviewed the Compliance Sergeant, Detention Deputy and Housing Manager, and reviewed the facility policies, Facility Security and Control, and Post Orders. The facility has a policy which details security inspections for staff to follow which will ensure the safety and security for staff and detainees. Staff does not inven hpinor hrnno-lnf inoirl XJul 21 2011? SIGNATURE I DATE the facility by outside contractors but does provide a security escort. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEGIE 2012 FOIA03030.018794 Page 65 of 83 FD.in P: 'orEfC?ONi .BE cannery-Larse-rggwagmnarnc arms-cram. SSEGREGMGH . 3 The Administrative Segregation unit provides non-punitive protection from the general population and individuals undergoing disciplinary segregation. Detainees are placed in the SMU (administrative) in accordance with written criteria. The facility uses the Administrative Segregation Unit to house detainees who have indicated he/ she may have special needs or if the facility administration determines the detainee has a special need to be separated ?om the rest of the general population. If a detainee is placed in the administrative segregation unit, this placement is done in accordance with written criteria. In exigent circumstances, staff may place a detainee in the SMU (administrative) before a written order has been approved. 0 A copy of the order given to the detainee within 24 hours. The 01C (or equivalent) regularly reviews the status of detainees in administrative detention. 0 A supervisory of?cer conducts a review within 72 hours of the detainee?s placement in the SMU (administrative). This component is only applicable for SPCs and CDFs. The Housing Manager reviews the status of detainees placed in administrative detention and conducts a review within 72 hours of a detainee's placement in the SMU. has spent seven days in administrative segregation, and: A supervisory of?cer conducts another review after the detainee 0 Every week thereafter for the ?rst month; and 0 Every 30 days after the ?rst month. This component is only applicable for SPCs and CDFs. The Housing Manager reviews a detainee's placement in the administrative - Does each review include an interview with the segregzl?on unit 6"er seven days' Howell?? . the review does not 1nclude an 1nterv1ew detamee? th . . . etainee. A written record 18 made of the 0 is a written record made of the demsron and the decision and justi?cation- justi?cation? The detainee is given a copy of the decision and justi?cation for This component is only applicable for SPCs each review. and CDFs. The detainee is given a copy of 0 The detainee is given an opportunity to appeal the the decision and justi?cation for hisIher reviewer's decision to someone else in the facility. placement in administrative segregation. The detainee may appeal this decision to the Chief of Detention. The 010 (or equivalent) routinely noti?es the Field Of?ce This component is only applicable for SPCs Director (or staff of?cer in charge of IGSAS) any time a and CDFs. The facility policy does indicate a detainee's stay in administrative detention exceeds 30 days. noti?cation is required if the detainee 0 Upon noti?cation that the detainee's administrative placement exceeds 30 days. Policy indicates segregation has exceeded 60 days, the FD forwards El El ?3 the Chief of Detention will forward a written written notice to HQ Field Operations Branch Chief for DRO. notice to HQ Field Operations Branch Chief for DRO if a detainee?s placement in Administrative Segregation exceeds 60 days. The OIC or equivalent) reviews the case of every detainee who objects to administrative segregation after 30 days in the SMU. A written record is made of the decision and the justi?cation. The detainee receives a copy of this record. This component is only applicable for SPCs and CDFs. The placement of any detainee in administrative segregation is reviewed after 30 days in the unit. A written record is made of the decision with a justi?cation. The detainee is given a copy of this decision and justi?cation. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 FOIA03030.018795 Page 66 of 83 - i 3 - oErAmfeEsisoLAtrEn-roa . UNIT - :"Ni'o The detainee-is given the right to appeal to (or. equivalent) the conclusions and recommendations of any review conducted after the detainee have remained in administrative segregation for seven consecutive days. El This component is only applicable for SPCs and CDFs. The detainee may appeal to the Housing Manager after each seven day review. Administrativer segregated detainees enjoy the same general privileges as detainees in the general population. The SMU is: I Well ventilated; I Adequater lighted; I Appropriately heated; and I Maintained in a sanitary condition. At the time of this inspection, the Administrative Segregation Unit was well ventilated, adequately lighted, appropriately heated, and maintained in a sanitary condition. All cells are equipped with beds. I Every bed is securely fastened to the ?oor or wall. All beds are fastened to the ?oor. The number of detainees in any cell does not exceed the occupancy limit. I When occupancy exceeds recommended capacity, do basic living standards decline? I Do criteria for obj ectively assessing living standards exist? I If yes, are the criteria included in the written procedures? The occupancy limit of the cells is not exceeded. Facility policy provides criteria to objectively assess living standards. The segregated detainees have the same opportunities to exchange?aunder clothing, bedding, and linen as detainees in the El l:l general population. Detainees receive three nutritious meals per day, from the Detainees are fed three times daily from the general population?s menu of the day. general population menu. Detainees are I Do detainees eat only with disposable utensils? I: El allowed to eat with disposable utensils. I Is food ever used as punishment? Facility policy prohibits food being used as punishment. Each detainee maintains a normal level of personal hygiene in the SMU. I The detainees have the opportunity to shower and shave at least three times a week. 0 If not, explain. A detainee is allowed to shower daily and shave three times a week. The detainees are provided: I Barbering services; I Recreation privileges in accordance with the ?Detainee Recreation" standard; I Non-legal reading material; I Religious material; I The same correspondence privileges as detainees in the general population; I Telephone access similar to that of the general population; and I Personal legal material. P14 Detainees are allowed all of the bulleted items listed in this component with one exception. The facility does not provide outdoor recreation pursuant to the standard. A health care professional visits every detainee at least three times a week. I The shift supervisor visits each detainee daily. I Weekends and holidays. Medical staff and the shift supervisor visit the detainee daily to include weekends and holidays. The facility maintains a general activity log documenting these visits. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEQIE 2012 FOIA03030.018796 Page 67 of 83 stencil-immense literate-saga zit-BEE FOR-DEWNEES BEING DISC-IPHNED FOR arses UNIT {Are legal materials brought to them? "1 COMPONENTS-737 g" i i- Procedures comply with the ?Visitation? standard. I The detainee retains visiting privileges; and I The visiting room is available during normal visiting A hours. Visits from clergy are allowed. 53. Detainees have the same law-library access as the general Legal materials are brought to detainees who population. are placed in administrative segregation. If I Are they required to use the law library IZISeparately, the need arises, a detainee will be allowed to or go to the law library. This visit to the law DAS a group? library will be done separately from the rest of the general population. The SMU maintains a permanent log of detainee-related activity, meals served, recreation, visitors etc. All detainee activities are logged in the facility general activity log and again on the detainee log form which will become part of the detainee?s permanent record. SPC procedures include completing the SMU Housing Record (1-888) immediately upon a detainee's placement in the SMU. I Staff completes the form at the end of each shift. I CDFs and IGSA facilities use Form 1?888 (or local equivalent). The section of this component that requires the use of the housing Record" (1-8 88) immediately upon a detainee's placement in the SMU and for staff to complete the form at the end of each shift is speci?c to SPCs and CDFs. Staff does record the detainee?s placement upon entry into the Administrative Segregation Unit on a local equivalent form. Staff record whether the detainee ate, showered, exercised, and took any applicable medication during every shi?. I Staff logs record all pertinent information, a medical condition, suicidal/assaultive behavior, etc; I The medical of?cerfhealth care professional signs each individual?s record during each visit; and I The housing of?cer initials the record when all detainee services are completed or at the end of the shift. This component is only applicable for SPCs and CDFs. Staff does record in log pertinent information concerning a detainee?s medical condition, suicidal/assaultive behavior. Staff does maintain a log which indicates if a detainee ate, showered, exercised, and took medication. There is a general activity log which re?ects if the medical officerfhealth care professional signed each detainee's record if visited. Lastly, housing unit officers do sign or initial the record when all detainee services are completed or at the end of the shift. A new record is created for each week the detainee is in Administrative Segregation. I The weekly records are retained in the SMU until the detainee?s return to the general population. This component is only applicable for SPCs and CDFs. A new record is created each week the detainee is housed in administrative segregation. ACCEPTABLE El DEFICIENT AT-RISK REPEAT FINDING FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 FOIA03030.018797 Page 68 of 83 REMARKS This inspector interviewed the Housing Manager and the Of?cer assigned to the Administrative Segregation Unit, and reviewed the facility policy regarding Special Management Units. This inspector also reviewed the facility general log book and the detainee?s weekly activity form which becomes part of the detainee's permanent record. The facility has local policy that provides for the administrative segregation those detainees who need protection or greater control due to non-disciplinary reasons. July 21. 201 SIGNATURE DA FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 FOIA03030.018798 Page 69 of 83 THE. .MANMEMENT HAVE. THE orgasmimsmasrs BEMGSEGREGATED -Of?cers placing detainees in disciplinary segregation follow The facility has a written policy for officers written procedures. El placing a detainee into disciplinary segregation. The sanctions for violations committed during one incident are El Sanctions for violations do not exceed 60 limited to 60 days. days. A completed Disciplinary Segregation Order accompanies the detainee into the SMU. I The detainee receives a copy of the order within 24 hours of placement in disciplinary segregation. Standard procedures include reviewing the cases of individual The section of the component that requires detainees housed in disciplinary detention at set intervals. for detainees to receive a copy of the decision I After each formal review, the detainee receives a written and supporting reasons after each formal copy of the daemon and supporting reasons. receive a written copy of any decision and supporting reason for hisfher placement in disciplinary segregation. The conditions of con?nement in the SMU are proportional to the amount of control necessary to protect detainees and staff. 1" Detainees in disciplinary segregation have fewer privileges than Detainees housed in this unit can have those housed in administrative segregation. IE El visitation and telephone privileges restricted as a result of disciplinary sanctions. iving conditions in disciplinary SMUS remain the same regardless of behavior. 0 If no, does staff prepare written documentation for this action? I Does the OIC sign to indicate approval. Every detainee in disciplinary segregation receives the same I: humane treatment, regardless of offense. The am At the time of this inspection, the disciplinary - segregation unit was well-ventilated, adequately lighted, appropriately heated, and . Maintained in a sanitary condition. maintained in a sanitary condition. beds that are securely fastened to the All beds are fastened to the ?oor- The number of detainees con?ned to each cell or room is limited The cells in this area are designated for two to the number for which the space was designate. occupants. Therefore, detainees assigned to 0 Does the OIC approve excess occupancy on a this unit can be doubled bunked. This facility temporary basis? does not approve excess occupancy on any basis. When a detainee is segregated without clothing, mattress, If staff determines a detainee is to be blanket, or pillow (in a dry cell setting), a justi?cation is made segregated without clothing, mattress, and the decision is reviewed each shift. Items are returned as blanket, or pillow, a justi?cation is made and soon as it is safe. K1 the detainee is removed from the segregation unit and placed in the health care unit. Upon the detainee's removal from the health care unit, his/her items are returned. Detainees in the SMU have the same opportunities to exchange El clothing, bedding, etc., as other detainees. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEJE 2012 FOIA03030.018799 Page 70 of 83 .- few-mm UNr-r 3 - - -- - Detainees in the SMU receive three nutritious meals per day, selected from the Food Service?s menu of the day. 514 El I Food is not used as punishment. Detainees are allowed to maintain a normal level of personal hygiene, including the opportunity to shower and shave at least El three timeslweek. Detainees are allowed to shower daily and shave three times weekly. Detainees receive, unless documented as a threat to security: I Barbering services; Recreation privileges; Otherl-than-legal reading material; Religlous material; The same correspondence privileges as other detainees; and I Personal legal material. When phone access is limited by number or type of calls, the following areas are exempt: I Calls about the detainee's immigration case or other legal matters; El I Calls to consular/embassy of?cials; and I Calls during family emergencies (as determined by the OICfWarden). A health care professional visits every detainee in disciplinary There is documentation indicating the health .segregation every week day. care professional and the shift supervisor I The shift supervisor visits each segregated detainee H- visiting the disciplinary segregation unit sign A daily the facility general activity log and detainee I Weekends and holidays. daily activity form. These visits occur daily to include weekends and holidays. SMU detainees are allowed visitors, in accordance with the "Visitation" standard. SMU detainees receive legal visits, as provided in the ?Visitation? standard. I Legal service providers are noti?ed of security concerns arising before a visit. Visits from clergy are allowed. I The clergy member is given the option of visitingfnot Clergy can visit a detainee. However, if the visiting the segregated detainee. detainee is disruptive or a danger to others, I Violentiuncooperative detainees are denied access to the clergy visit can be denied by the Shift religious services when safety and security would Supervisor. otherwise be affected. SMU detainees have law library access. I Violentfuncooperative detainees retain access to the law library unless adjudicated a security threat in writing. I Legal material brought to individuals in the SMU on a case-by?case basis. I Staff documents every incident of denied access to the law library. All items in this component are afforded to detainees housed in the segregation unit. K: Staff documents all incidents where a detainee would be denied access to the law library. The logs were reviewed and do indicate all activities are being documented. >2 El All detainee?related activities are documented, e. g. meals served, .ecreation activities, visitors, etc. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVBE 2012 FOIA03030.018800 Page ?71 of 83 - - POLICY: Wham-Emma tome mam MANAGEMENT WELHAVE Twin. s-Ecmas,gorrg F0 it he. roman .- The w, the Special Management Housing Unit Record (1- The section of the component that requires 88 Sor equivalent), is prepared as soon as the detainee is placed staff to prepare the Special Management in the SMU. Housing Unit Record (1-388 or equivalent) as 0 All 1-8885 are ?lled out by the end of each shift. soon as the detainee is placed in the SMU I The facility use Form. and that completion of the form is by the end 0 1-888 (or equivalent local fun-n). I: Of each Shi? is speci?c to SPCS and CDFS. Facility staff does record all information in the general activity log as well as on the detainee daily activity form whenever a detainee is placed in the disciplinary segregation unit. SMU staff record whether the detainee ate, showered, exercised, took medication, etc. - 0 Details about the detainee logged, a medical condition, suicidalfviolent behavior, etc. 0 The health care of?cial sign individual records after each visit. 0 The housing of?cer initials the record when all detainee services are completed or at the end of the shift. 0 A new record is created weekly for each detainee in the SMU. The SMU retains these records until the detainee leaves the SMU. This component is only applicable for SPCs and CDFs. The facility meets the requirements of the ?ve bulleted items within this component. ACCEPTABLE DEFICIENT El AT-RISK REPEAT FINDING REMARKS: This inspector interviewed the Housing Manager, Compliance Sergeant and the of?cer assigned to the disciplinary segregation unit. A review of the facility policy regarding Special Management Units also occurred. The facility general activity log was also reviewed, as well as the detainees daily activity form. The facility has policies in place which allow staff to place a detainee in disciplinary segregation if hefshe has committed a rule infraction. These polices allow staff to isolate disruptive detainees from the rest of the general population, thus, preventing harm to other detainees/staff and or pre rentinw nrnner?rv damn cre- Hul 21 2011 SIGNATURE DATE FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEGE 2012 FOIA03030.018801 Page 72 of 83 f; 5 Awe-me THAT cameras SHALL-BERESPONSIBEEFORCOMPWG Emmett gentlemen GENE-RATED- INVENTORY s1:- moi-j WHICH. TOO-LS STORED. puissant?, ANDThere is an individual who is responsible for developing a tool The facility has designated the Compliance control procedure and an inspection system to insure Sergeant as the person who is responsible for accountability. El developing a tool control procedure and an inspection system to ensure accountability. The Compliance Sergeant maintains the Master Inventory List. Department heads are responsible for implementing this standard This component is only applicable for SPCs in their departments. and CDFs. Facility policy indicates all IE department heads (Maintenance, Medical and Dietary) are responsible for implementing the tool control standard for their department. T001 inventories are 1' e?IUired fer the? Tool inventories are only required for the Maintenance Department; Medical Department and the Dietary I Medial Department; Department (Food Service). The 0 Food Service Department; El Maintenance Department and Armory are 0 Electronics Shop; outside the secure perimeter of the facility. a Recreation Department; and The facility does not have a recreation or Annmy, Electronics Department. The facility has a policy for the regular inventory of all tools. a The policy sets minimum time lines for physical inventory and all necessary documentation. .T I ICE facilities use AMIS bar code labels when required. facility has a tool classi?cation system. Tools are classi?ed The section of the component that requires according to: tools to be classi?ed as restricted and non- . Restricted (dangerousmazardous); and El restricted is speci?c to SPCs and CDFs. The a Non-Restricted (non-hazardous)_ facility does have a tool classi?cation system which identi?es tools as restricted and non- restricted. Department heads are responsible for implementing tool-control This component is only applicable for SPCs procedures. El and CDFs. Department heads are responsible for implementing all tool control procedures. The facility has policies and procedures in place to ensure that all tools are marked and readily identi?able. The facility has an approved tool storage system. 0 The system ensures that all stored tools are accountable. 7 Commonly used tools (tools that can be mounted) are stored in such a way that missing tool is readily notice. Each facility has procedures for the issuance of tools to staff and The facility has a policy for the issuance of detainees. El El tools to staff. Detainees are not allowed to use any tools. The facility has policies and procedures to address the issue of lost tools. The policy and procedures include: - Verbal and written noti?cation; The tool control policy covers all of the I Procedures for detainee access; and bulleted items listed in this component. . - Necessary documentationfreview for all incidents of lost tools. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEJE 2012 FOIA03030.018802 Page 73 of 83 Tenev: IT-IszHE-Eotitev? ALL Amman WITH;THEE-footlooivfinotrouev. THE A. laymen AND . Arte Ammo-LE- FOR. - . Broken or worn out tools are surveyed and disposed of in an Broken or worn out tools are disposed of in appropriate and secure manner. El an appropriate and secure manner. A Discarded tools are removed from the facility by the Maintenance Director. All private or contract repairs and maintenance workers under The facility does have a log sheet for outside contract to ICE, or other visitors, submit an inventory of all tools I: IE El contractors entering the facility. However, prior to admittance into or departure from the facility. the tools that are being brought into the facility are not recorded on this log sheet. ACCEPTABLE DEFICIENT AT-RISK REPEAT FINDING REMARKS: This inspector interviewed the facility Maintenance Director, Maintenance Superintendent, Dietary Manager, Compliance Sergeant and the Medical Supervisor. A review the facility policy regarding Tool Control occurred. A review of the knives in the Dietary Department found that the knives had plastic handles and were tethered through the plastic handles. Prior to the inspection team departing the facility, dietary staff replaced the knives with plastic handles with ones which had metal shanks and then tethered the knives. The facility has a policy in place that provides guidelines for employees to be responsible for tool control. The dietary area and medical unit all have inventories and logs indicating when tools are signed in and out. When the Maintenance Department brings tools into the facility, all tools are inventoried and reconciled again when the staff depart. However, the facility staff does not inventory .0013 that are brought in by outside contractors. The facility only records the name of the contractor and the time of entry and exit. The facility does escort and oversee activities provided by outside contractors for time spent within the secure area of the facility. I Jul 21 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVFQE 2012 Fo Ao3o3o_o18803 Page 74 of 83 . .. THE- ALL NECESSARY bargains-giromargarine wrest-1cm, Ann." - WELFARE-0E. our; omen-Rs, THE THO SEIN nonmetal; TRANSPORTATION. OED STANDARDS - HA via? BEEN not; SE ss-Idna?i. 3 screams-ion - AN n. 3 NM ?lls Box-a: 'fo 281-: someTransporting officers comply with applicable local, state, and federal motor vehicle laws and regulations. Records support this ?nding of compliance. Every transporting of?cer required to drive a commercial size bus has a valid Commercial Driver?s License (CDL) issued by the state of employment. Supervisors maintain records for each vehicle operator. Of?cers use a checklist during every vehicle inspection. I Of?cers report de?ciencies affecting operability; and check?list form that is ?lled out by staff prior I De?ciencies are corrected before the vehicle goes back to any vehicle departing the facility. The into service. facility complies with the bulleted areas. Transporting of?cers: I Limit driving time to 10 hours in any 15 hour period; I Drive only after eight consecutive off-duty hours; I Do not receive transportation assignments after having A ?le is maintained in the Transportation Supervisor's of?ce. EEI IE The facility uses a pre-inspection vehicle DEIDEI E4. been on duty, in any capacity, for 15 hours; I Drive a 50?hour maximum in a given work week; a 70? hour maximum during eight consecutive days; . I During emergency conditions (including bad weather), of?cers may drive as long as necessary and safe to reach a safe area?exceeding the 10-hour limit. lof?cers with valid CDLs required in any bus transporting I detainees. I When buses travel in tandem with detainees, there are uali?ed of?cers per vehicle. I An unaccompanied driver may transport an empty f?cers with valid CDLs are sent when any bus or van is transporting detainees. IE vehicle. Before the start of each detail, the vehicle is thoroughly searched. Positive identi?cation of all detainees being transported is Staff positively identi?es all detainees being con?rmed. transported. All detainees are searched immediately prior to boarding the vehicle by staff controlling the bus or vehicle. The facility ensures that the number of detainees transported All detainees are searched immediately prior to boarding the vehicle. DUDE does not exceed the vehicles manufacturer?s occupancy level. a are pIOVided to all transporting of?cers. i El Ki The vehicle crew conducts a visual count once all passengers are on board and seated. I Additional visual counts are made whenever the vehicle makes a scheduled or unscheduled stop. .Po'licies and procedures are in place addressing the use of IE El El estraining equipment on transportation vehicles. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEOE 2012 FOIA03030.018804 Page 75 of 83 wetness-1N ICE messy - . -- - - - - -- .. NECESSARY .. edit air-anon. is HARD-lief). BY THEICE FIELD Officerc ensu that no one contacts the detainees. of?cer remains in the vehicle at all times when El detainees are present. Meals are provided during long distance transfers. The facility dietary department does provide I The meals meet the minimum dietary standards, as meals that meet the minimum dietary identi?ed by dieticians utilized by ICE. standards to detainees whenever a transfer occurs. The vehicle crew inspects all Food Service pickups before accepting delivery (food wrapping, portions, quality, quantity, thermos-transport containers, etc.). 0 Before accepting the meals, the vehicle crew raises and resolves questions, concerns, or discrepancies with the IE Food Service representative; 0 Basins, latrines, and drinking-water containers/dispensers are cleaned and sanitized on a ?xed schedule. Vehicles have" . ,2 El The vehicles are clean and sanitary at all times. At the time of this inspection, the bus and a van were inspected and both were clean. Personal property of a detainee transferring to another facility is: Inventoried; - Inspected; and II Accompanies the detainee. The following contingencies are included in the written procedures for vehicle crews: 0 Attack Escape Hostage-taking Detainee sickness All of the bulleted items in this component Detainee death are listed in the emergency contingency plans Vehicle fire which are included in the transportation Riot packet. Traf?c accident Mechanical problems Natural disasters Severe weather I I I I I I Passenger list includes women or minors 9 ACCEPTABLE DEFICIENT AT-RISK REPEAT FINDING FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEQE 2012 Page 76 of 83 REMARKS This inspector interviewed the Transportation Sergeant, Transportation Assistant Deputy, Compliance Sergeant and the Detention Deputy. A review of the facility policies for Transportation (Land Transportation), Use of Force, Population Counts, and Emergency Contingency Plans occurred. The facility has a lused for the transfer of ICE detainees. The facility also uses ?v 0 transport detainees. The facility has transportation policies that provide for the protection and the safety of the detainees, the staff, and the general public. fJul 21 2011 SIGNATURE I FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 Page 77 of 83 APPEARS..- Tong Weeniesnermgn . . EFFORTS teamma- FATEED. THAT at; earns. .DETAINEE, TO. P-RQTEQTIAf-quensuaa THE SAFETY-OE harmless,- AND omens, To. PREVENT. SERIOUS. P-ROPERIYDAMAGE AND 10 . - ENSURE .comsonms? .. . .vE-s. Written policy authorizes staff to respond in an immediate-use- The facility has a written policy for staff to of-force situation without a supervisor?s presence or direction. I: respond in an immediate-use-of?force situation without a supervisor's presence or direction. to force. When the detainee is in an area that is or can be isolated a locked cell, a range), posing no direct threat to the detainee or [31 others, officers must try to resolve the situation without resorting Written policy asserts that calculated rather than immediate use CI of force is feasible in most cases. The facility subscribes to the prescribed Confrontation Avoidance Procedures. Ranking detention of?cial, health professional, and others confer before every calculated use of force. The facility subscribes to the Interpersonal Communications Skills Procedures when training staff how to manage detainees. Supervisory staff consult with Health Care staff prior to any calculated use of force incidents. When a detainee must be forcibly moved andIor restrained, and there is time for a calculated use of force, staff uses the Use-of- El Force Team Technique. Under staff supervision. All facility staff receives training in the Use- .Staff members are trained in the performance of the Use?of? Force Team Technique. 1? of?Force Team Technique. All use?of?force incidents are documented and reviewed. All use-of?force incidents are documented and reviewed. All use-of?force incidents are El reviewed by the Shift Supervisors, Housing Manager and the Chief of Detention. Staff: Do not use force as punishment; Attempt to gain the detainee's cooperation before resorting to force; Use only as much force as necessary to control the detainee; and Use restraints only when other non-confrontational means, including verbal persuasion, have failed or are impractical. voluntary All bulleted items listed in this component are included in the staff training. Medication may only be used for restraint purposes when authorized by the Medical Authority as medically necessary. Medication is not used for restraint purposes. Use-of?Force Team follows written procedures that attempt to prevent injury and exposure to communicable disease(s). El FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEQE 2012 Page 78 of 83 a mom Se." DEPARTMENT.- oi: Hold USE OF cit-Lit as A ALT-FERN Arty-E ALL omen" .msonaern'fssaoarst To assumes Have artisan; ONLY Tsar go's. FORCE NECESSARY-TOGAIN .emmg; T50 Padres-2T sun ENSURE To emits-ems. BE Us-fsn; To GAIN wHo meanness"vg' *2 1 Standard procedures associated with using four-point restraints include: 0 Soft restraints vinyl); Dressing the detainee appropriately for the temperature; 0 A bed, mattress, and blanketfsheet; 0 Checking the detainee at least eve 15 minutes; 0 Logging each check; El (mme 0 Turning the bed-restrained detainee often enough to prevent soreness or stiffness; 0 Medical evaluation of the restrained detainee twice per eight hour shift; and 0 When quali?ed medical staff is not immediately available, staff position the detainee "face-up". The shift supervisor monitors the detainee's positionfcondition every two hours. Helshe allows the detainee to use the rest room at these times under safeguards. All detainee checks are logged. El [3 All detainee checks are logged. In immediate-use-of-force situations, staff contacts medical staff Medical staff is present at the facility 24 once the detainee is under control. hours a da . If an immediate?use-of?force . occurs, theymedica3l staff is contacted once the detainee is under control. When the OIC authorizes use of non-lethal weapons: 0 Medical staff is consulted before staff use pepper sprayfnon-lethal weapons. I Medical staff reviews the detainee?s medical ?le before use of a non?lethal weapon is authorized. Special precautions are taken when res-training pregnant detainees. 0 Medical personnel are consulted VA Protective gear is worn when restraining detainees with open cuts or wounds. Staff documents every use of force and/or non?routine application of restraints. It is standard practice to review any use of force and the non- routine application of restraints. DEED All of?cers receive training in self-defense, confrontation? avoidance techniques and the use of force to control detainees. Specialized training is given and Of?cers are certi?ed in all devices they use. DEEDS K4 In SPCs is the Use of Force form is used? In other facilities The requirement to use the "Use of Force (IGSAS I CDFs) is this form or its equivalent used? form? is speci?c to SPCs. The Facility uses incident report forms to document all use of force occurrences. ACCEPTABLE El DEFICIENT AT-RISK REPEAT FINDING FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 2012 Page 79 of 83 REMARKS This inspector interviewed the Compliance Sergeant and the Housing Manager concerning this standard and reviewed the facility policy regarding Use of Force. However, staff is allowed to use chemical agents, if necessary. The facility policy indicated that a medical evaluation would occur only once during an eight-hour shift for a detainee who is being restrained. The standard calls for a medical evaluation to be performed twice during an eight-hour shift. Prior to the departure of the inspection team, the facility policy was changed to re?ect that a medical evaluation would occur at least twice during an eight-hour shift. The facility has policies in place which allow staff to use force only if needed. The use of force policies allows staff to use only the force necessary to gain control of the detainee. Facility policies ensure the safety and security of staff, detainees, and to prevent property damage. I IfJulv 21,2: SIGNATURE I FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEQE 2012 Page 80 of 83 Potter:- PROCEDURES musi- as is. Pane-s Tontow? For": AND mom AL amass STAFF AND ICE isms .?nn-ii ICE PERMIT Business. T0 aces-Primes .. Iii" COMPONENT-S .. ?533?Ii. - - The ICE Field Of?ce Director ensures that weekly announced The section of this component that requires and unannounced visits occur at the IGSA. weekly announced and unannounced visits is speci?c to SPCs and CDFs. This facility has several ICE of?cials assigned on?site. One ICE DDO makes announced visits four times per week on Monday thru Thursday. The ICE SDDO makes unannounced weekly visits. Detention and Deportation Staff conduct scheduled weekly visits An on-site ICE DDO is available in the with detainees held in the IGSA. )3 housing areas on Monday thru Thursday for visits with detainees. Scheduled visits are posted in ICE detainee areas. 51? There is a posting in each housing unit of the schedule of visits by ICE staff. Visiting staff observe and note current climate and conditions of con?nement at each IGSA. ICE information request Forms are available at the IGSA for use by ICE detainees. A local equivalent of ICE Information Request forms is available at the officer's desk in each housing area. The IGSA treats detainee correspondence to ICE staff as Special Correspondence. ICE staff responds to a detainee request from an IGSA within 72 hours. ICE detainees are noti?ed in writing upon admission to the acility of their right to correspond with ICE staff regarding their case or conditions of con?nement. The site-speci?c detainee handbook issued to each detainee upon arrival and video orientation narrated by the Chief of Corrections addresses this requirement. ACCEPTABLE DEFICIENT AT-RISK REPEAT FINDING REMARKS There are procedures in place that facilitate both formal and informal communication between detainees, ICE staff, and key facility personnel that exceeds the requirements. Interviews were conducted with the Compliance Of?cer, the ICE SDDO who is assigned to the facility, and several detainees. Policies, handbooks, and documents were reviewed to conclude that this facility, as well as assigned ICE staff, exceed the compliance requirements of this standard. (W6), lJuly 21, 2011 SIGNATURE I ?57 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEQE 2012 Page 81 of 83 . - JUSTICE Parsons-it 'ifCE ADHERE JBATS To. . nameless wins-mtg entroecousioemriou WHETHER THE-newness BEFORE-THEM-MIGRATIONCOURT. In -. ~sucncasgs,img waiver is FACEUT-Y, BEE-THEMMIGRATIDN. PROCEED N30 REMARKS When a detainee is represented by legal counsel or a legal representative, and a G-28 has been ?led, the representative of record is noti?ed by the detainee?s Deportation Of?cer. I The noti?cation is recorded in the detainee?s file; and 0 When the A File is not available, noti?cation is noted within DACS Noti?cation includes the reason for the transfer and the location of the new facility. The deportation of?cer is allowed discretion regarding the timing of the noti?cation when extenuating circumstances are involved. Written policy allows the Deportation Of?cer discretion in the timing of the noti?cation. The attorney and detainee are noti?ed that it is their responsibility to notify family members regarding a transfer. Facility policy mandates that: 0 Times and transfer plans are never discussed with the detainee prior to transfer; 0 The detainee is not noti?ed of the transfer until immediately prior to departing the facility; and The detainee is not permitted to make any phone calls or have contact with any detainee in the general . population. The detainee is provided with a completed Detainee Transfer Noti?cation Form. Written facility policy requires that the detainee is provided a completed Detainee Transfer Noti?cation Form at the time of transfer from the facility. Form G-39 1 or equivalent authorizing the removal of a detainee from a facility is used. A local equivalent of a G-391 is used, as well as an 1?203, authorizing removal of a detainee from the facility. For medical transfers: 0 The Detainee Immigration Health Service (or IGSA) (DIHS) Medical Director or designee approves the transfer; 0 Medical transfers are coordinated through the local ICE of?ce; and A medical transfer summary is completed and accompanies the detainee. The facility Medical Director approves medical transfers and a medical transfer summary is completed which accompanies the detainee. ICE staff on-site at the facility coordinates such transfers. Detainees in ICE facilities having DIHS staff and medical care are transferred with a completed transfer summary sheet in a sealed envelope with the detainee ?3 name and A?number, and the envelope is marked Medical Con?dential. This facility has no ICE Health Service Corps (IHS C) staff, formerly known as DIHS. For medical transfers, transporting of?cers receive instructions regarding medical issues. Detainee?s funds, valuables, and property are returned and transferred with the detainee to hisfher new location. When a detainee is released for transfer, their funds, valuables, and property are signed for by the detainee, returned, and transferred with the detainee to hislher new location. Transfer and documentary procedures outlined in Section and are followed. El FOR OFFICIAL USE ONLY (LAW ENFORCENTENT SENSITIVEQE 2012 Page 82 of 83 . . - Justice-Raison SYSTEM-I ICE. WILL. morocoyLsi IN EDEGIDING 1?0- -.SUCH 5 mow-1s. LQCATED Emma-E MIGRATION COURT -- '2 - - I. . Nib Meals are provided when transfers occur during normally schedule meal times. Sack. lunches are provided by the facility food service department. An A File or work folder accompanies the detainee when transferred to a different ?eld of?ce or sub-of?ce. El El Files are forwarded to the receiving of?ce via overnight mail no later than one business day following the transfer. El ACCEPTABLE DEFICIENT AT-RISK REPEAT FINDING REMARKS: The facility?s detainee transfer policy was reviewed. The on-site ICE SDDO, facility compliance of?cer, and housing manager were interviewed. ICE and facility Staff works closely to facilitate a transfer process that is in compliance with requirements of the Detainee Transfer Standard. Hill 20 2011 SIGNATURE FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVEQE 2012 Page 83 of 83 (b)(6), (b)(7)c (b)(6), (b)(7)c (b)(6), (b)(7)c (b)(6), (b)(7)c (b)(6), (b)(7)c (b)(6), (b)(7)c (b)(6), (b)(7)c (b)(6), (b)(7)c (b)(6), (b)(7)c ICE 2012 FOIA03030.018813 Department Of Homeland Security Immigration and Customs Enforcement Detention Facility Inspection Form Facilities Used Over 72 hours SIGNIFICANT INCIDENT SUMMARY WORKSHEET .or ICE to complete its review of your facility, the following information must be completed prior to the scheduled review dates. The information on this form should contain data for the past twelve months in the boxes provided. The information on this form is used in conjunction with the ICE Detention Standards in assessing your Detention Operations against the needs of the ICE and its detained population. This form should be ?lled out by the facility prior to the start of any inspection. Failure to complete this section will result in a delay in processing this report and the possible reduction or removal of detainees at your facility. Incidents Description Jan Mar Apr Jun Jul Sept Oct Dec Assault: Types (Sexualzj Physical, etc.) Offenders on Offenders] With Weapon 0 0 0 0 Without Weapon 1? 1 1 10 12 Assault: - Types (Sexual Physical, etc.) 0 0 Detainee on Staff With Weapon 0 0 0 0 Without Weapon 1 0 0 N. Number of Forced Movgs, 3 1 0 4 incl. Forced Cell moves Disturbances4 0 0 0 0 Number of Times Chemical Agents Used 1 2 2 I Number of Times Special Reaction Team 3 0 2 . Deployedr?Used NumberJ Reason (M=Medical, Times FourfFive Point V=Violent Behavior, O=Other) 3N, 2/0 2N ?0 Restraints appliediused Type (C=Chair, B=Bed, BB=Board, O=Other) BB BB Offender Detainee Medical Referrals as a result of 8 7 8 9 injuries sustained. Escapes Attempted 0 0 0 Actual 0 0 0 0 Grievances: Received 34 28 74 5 8 Resolved in favor of 0 0 1 1 Offenderi Detainee Deaths Reason (V=Violent, I=Illness, S=Suicide, A=Attempted 2-I 0 0 0 Suicide, O=Other} Number 2 0 0 0 Medical Medical Cases referred for Referrals Outside Care 98 98 I 13 87 Cases referred for Outside Care 16 12 6 12 . Any attempted physical contact or physical contact that involves two or more offenders Oral, anal or vaginal penetration or attempted penetration involving at least 2 parties, whether it is consenting or non-consenting Routine transportation of detainees/offenders is not considered ?forced? ?res, or other large scale incidents. Any incident that involves four or more detaineesfoffenders, includes gang f1 ghts, organized multiple hunger strikes, work stoppages, hostage situations, major FOR OFFICIAL USE ONLY (LAW ENFORCEMENT FOIA03030.018814 Form G-324A SIS (Rev. 7X9I07) Department Of Homeland Security Immigration and Customs Enforcement Detention Facility Inspection Form Facilities Used Over 72 hours DETENTION STANDARDS REVIEW SUMMARY REPORT 1. Acceptable 2. De?cient 3. At Risk 4. Repeat Finding 5. Not Applicable Detainee Services 19. 620- 21. Security and Control 1. Access to Legal Materials 2. Admission and Release 3. Classi?cation System 4. Correspondence and Other Mail 5. Detainee Handbook 6. Food Service 7. Funds and Personal Property 8. Detainee Grievance Procedures 9. Group Presentation On Legal Rights 10. Issuance of Clothing, Bedding and Towels 1 1. Marriage Requests 12. Non?Medical Emergency Escorted Trips 1 3. Recreation 14. Religious Practices 15. Access to Telephones 1 6. Visitation 17. Voluntary Work Program Health Services 18. Hunger Strikes Access to Medical Care Suicide Prevention and Intervention Terminal Illness, Advanced Directives and Death EIIZIIZHZI DUDE 22. Contraband El 23. Detention Files 24. Disciplinary Policy Kt 25. Emergency Plans 26. Environmental Health and Safety 27. Hold Rooms in Detention Facilities 28. Key and Lock Control 29. Population Counts 30. Post Orders it 31. Security Insp ections 32. Special Management Units (Administrative Segregation) 33. Special Management Units (Disciplinary Segregation) 34. Tool Control 35. Transportation (Land Transportation) El 36. Use of Force 37. Staff Detainee Communication (Added August 2003) 3 3. Detainee Transfer (Added September 2004) All ?llidings (De?cient and At-Risk) require written comment describing the ?nding and what is necessary to meet comp lance. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT Form SIS (Rev. 7/9/07) (b)(6), (b)(7)c (b)(6), (b)(7)c (b)(6), (b)(7)c (b)(6), (b)(7)c (b)(6), (b)(7)c (b)(6), (b)(7)c (b)(6), (b)(7)c (b)(6), (b)(7)c (b)(7)e ICE 2012 FOIA03030.018816 Of?ce of'Erifbrcemem and Removal Operations US. Department of Homeland Security 500 i2lb Street. sw Washington. DC 20536 U.S. Imm1grat10n and Customs an?; Enforcement Ty 50 DEC 1 5 2011 MEMORANDUM FOR: Philip T. Miller Field O?ice Director New Orleans Field Off 06 FROM: (bxe), A) A19 Assistant Director for Detention Management SUBJECT: Etowah County Detention Center Annual Review The annual review of the Etowah County Detention Center conducted during July 19-21, 201 l, in Gadsden, Alabama has been received. A ?nal rating of Acceptable has been assigned, and this review is closed. The rating was based on the Lead Compliance Inspector (LCI) Summary Memorandum and supporting documentation. The Field Of?ce Director must initiate the following actions in accordance with the Detention Management Control Program (DMCP): 1) The Field Of?ce Director, Enforcement and Removal Operations, shall notify the facility within ?ve business days of receipt of this memorandum. Noti?cation shall include copies of the Form G-324A, Detention Facility Review Form, the G-324A Worksheet, LC 1 Summary Memorandum, and a copy of this memorandum. 2) The next annual review will be scheduled on or before July 19, 2012. or ur staff have any questions regarding this matter, please contact cc: Of?cial File lCEi (bxe), Deputy Assistant Director, Detention Division at (202) (bx-r FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012 FOIA03030.018817