Department of Homeland Security Immigration and Customs Enforcement: Office of Enforcement and Removal Operations Condition of Confinement Review Worksheet (This document must be attached to each G-324A Inspection Form) This Form to be used for Inspections of all Facilities Used Over 72 Hours ICE Detention Standards Review Worksheet REVIEW TEAM USE: (Edits Permitted, ALL FIELDS REQUIRED) Facilty Information Facility Name: Etowah County Detention Center Pre-Occupancy: Facility Type: IGSA Intergovernmental Service Agreement (IGSA), ICE Service Processing Center (SPC), ICE Contract Detention Facility (CDF) 827 Forest Avenue Address: City: Gadsden State: Alabama Zip Code: 35901 Etowah County: CEO Name: CEO Title: Chief of Corrections (b)(6), (b)(7)(c) Review Information (Use following format for dates: mm/dd/yyyy) Start Date: 7/17/2012 End Date: 7/19/2012 Lead Name Review Type: Headquarters Lead Title: LCI (b)(6), (b)(7)(c) Review Document Issue Summary (See Document Check Section to Review/Update) Error(s) Found: 0 Items Not Rated: ICE HQ USE ONLY: (DO NOT EDIT*) Form Name: G324A_NDS Form Key: 4 Form Type: NDS 0 Form Date: 6/19/2012 Form Review Type: Annual Form Over/Under 72 Status: O72 *If Edits are required, contact ICE HQ for an updated form. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) G-324A (NDS) (Coded 10132010) Detention Inspection Form Worksheet for IGSAs - Rev: 06/19/2012 – Form Key 4 ICE 2012FOIA03030.006301 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities Table of Contents SECTION I ACCESS TO LEGAL MATERIALS (KEY: A) ..4 ADMISSION AND RELEASE (KEY: B) ..7 CLASSIFICATION SYSTEM (KEY: C) ..9 CORRESPONDENCE AND OTHER MAIL (KEY: D) ..11 DETAINEE HANDBOOK (KEY: E) ..14 FOOD SERVICE (KEY: F) ..18 FUNDS AND PERSONAL PROPERTY (KEY: G) ..23 DETAINEE GRIEVANCE PROCEDURES (KEY: H) ..25 GROUP LEGAL RIGHTS PRESENTATIONS (KEY: I) ..27 ISSUANCE AND EXCHANGE OF CLOTHING, BEDDING, AND TOWELS (KEY: J) ..29 MARRIAGE REQUESTS (KEY: K) ..31 NON-MEDICAL EMERGENCY ESCORTED TRIPS (KEY: L) ..32 RECREATION (KEY: M) ..34 RELIGIOUS PRACTICES (KEY: N) ..37 DETAINEE TELEPHONE ACCESS (KEY: O) ..39 VISITATION (KEY: P) ..42 VOLUNTARY WORK PROGRAM (KEY: Q) ..45 SECTION II HUNGER STRIKES (KEY: R) ..48 ACCESS TO MEDICAL CARE (KEY: S) ..51 SUICIDE PREVENTION AND INTERVENTION (KEY: T) ..57 TERMINAL ILLNESS, ADVANCED DIRECTIVES, AND DEATH (KEY: U) ..59 SECTION CONTRABAND (KEY: V) ..64 DETENTION FILES (KEY: W) ..66 DISCIPLINARY POLICY (KEY: X) ..68 EMERGENCY (CONTINGENCY) PLANS (KEY: Y) ..70 ENVIRONMENTAL HEALTH AND SAFETY (KEY: Z) ..73 HOLD ROOMS IN DETENTION FACILITIES (KEY: AA) ..78 KEY AND LOCK CONTROL (SECURITY, ACCOUNTABILITY AND MAINTENANCE) (KEY: AB) ..80 POPULATION COUNTS (KEY: AC) ..83 POST ORDERS (KEY: AD) ..85 SECURITY INSPECTIONS (KEY: AE) ..87 SPECIAL MANAGEMENT UNIT (SMU) (ADMINISTRATIVE SEGREGATION) (KEY: AF) ..90 SPECIAL MANAGEMENT UNIT (DISCIPLINARY SEGREGATION) (KEY: AG) ..94 TOOL CONTROL (KEY: AH) ..98 TRANSPORTATION (LAND TRANSPORTATION) (KEY: AI) .. 100 USE OF FORCE (KEY: AJ) ..104 STAFF DETAINEE COMMUNICATIONS (KEY: AK) ..107 DETAINEE TRANSFER STANDARD (KEY: AL) ..109 NOTE: FOR EACH STANDARD RATED BELOW ACCEPTABLE, FACILITIES MUST ATTACH A PLAN OF ACTION FOR BRINGING OPERATIONS COMPUANCE. EACH FACILITY SHOULD EXAMINE THE ENTIRE WORKSHEET TO IDENTIFY AREAS OF IMPROVEMENT, INCLUDING THOSE STANDARDS WHERE AN OVERALL FINDING OF ACCEPTABLE WAS ACHIEVED. Page 2 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 - National Detention Standards Inspection Worksheet for Over 72 Hour Facilities Section I Detainee Service Standards Page 3 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006303 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities ACCESS TO LEGAL MATERIALS (Key: A) POLICY: FACILITIES HOLDING ICE DETAINEES SHALL PERMIT DETAINEES ACCESS TO A LAW LIBRARY, AND PROVIDE LEGAL MATERIALS, FACILITIES, EQUIPMENT, DOCUMENT COPYING PRIVILEGES, AND THE OPPORTUNITY TO PREPARE LEGAL DOCUMENTS. COMPONENTS RATING REMARKS (1000 CHAR MAX) 1. The facility provides a designated law library for The three detainee housing detainee use. units and the Special Meets Standard Management Unit (SMU) each have a dedicated law library room. 2. 3. 4. 5. 6. 7. 8. The law library contains all materials listed in the “Access to Legal Materials” Standard, Attachment A. The listing of materials is posted in the law library. The library contains a sufficient number of chairs, is well lit, and is reasonably isolated from noisy areas. The law library is adequately equipped with typewriters and/or computers, and has sufficient supplies for daily use by the detainees. In addition to the physical law library, detainees have access to the Lexus Nexus electronic law library. Where provided, the Lexus Nexus library is updated and is current. Outside persons and organizations are permitted to submit published legal material for inclusion in the legal library. Outside published material is forwarded and reviewed by ICE prior to inclusion. Meets Standard Meets Standard Law library rooms are adequately lit, reasonably quiet and contain sufficient seating. Meets Standard Meets Standard Each of the housing unit law libraries is equipped with five LexisNexis computers. The SMU law library has one. Detainees have access to these rooms six days a week. Meets Standard The version of LexisNexis software installed on the law library computers was dated June 2012. Meets Standard Outside persons/organizations are permitted to submit legal materials for inclusion in the law library collection, with ICE approval. Meets Standard The housing unit officer is responsible for ensuring law library equipment is in good working order and necessary supplies are available. These responsibilities are addressed in the housing unit officer post order. There is a designated ICE or facility employee who inspects, updates, and maintains/replaces legal materials and equipment on a routine basis. Page 4 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006304 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities ACCESS TO LEGAL MATERIALS (Key: A) POLICY: FACILITIES HOLDING ICE DETAINEES SHALL PERMIT DETAINEES ACCESS TO A LAW LIBRARY, AND PROVIDE LEGAL MATERIALS, FACILITIES, EQUIPMENT, DOCUMENT COPYING PRIVILEGES, AND THE OPPORTUNITY TO PREPARE LEGAL DOCUMENTS. COMPONENTS RATING REMARKS (1000 CHAR MAX) 9. Detainees are offered a minimum 5 hours per week in Access to the law library is the law library. Detainees are not required to forego available through a sign-up recreation time in lieu of library usage. Detainees facing schedule kept at the housing a court deadline are given priority use of the law library. unit officer's desk. Detainees can reserve one hour time Meets Standard slots on any of the room's computers. There are eight one-hour time slots available on each computer each day. Computers are available six days a week. 10. Detainees may request materials not currently in the law library. Each request is reviewed and, where appropriate, an acquisition request is timely initiated. Requests for copies of court decisions are accommodated within 3 – 5 business days. 11. Detainees are permitted to assist other detainees, voluntarily and free of charge, in researching and preparing legal documents, consistent with security. 12. Illiterate or non-English-speaking detainees without legal representation receive access to more than just English-language law books after indicating their need for help. 13. Detainees may retain a reasonable amount of personal legal material in the general population and in the special management unit. Stored legal materials are accessible within 24 hours of a written request. Meets Standard Meets Standard Detainees were observed assisting other detainees with case work on 07/17/2012. Detainees cannot charge or accept fees for their assistance. Meets Standard Language barriers are addressed through staff intervention. Telephone interpreter services are used as needed for non-English speaking detainees. Meets Standard Detainees keep personal legal materials on a USB flash drive which they keep in their possession. These electronic storage devises are available through the commissary or can be received, in original unopened packaging, through the mail. Page 5 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006305 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities ACCESS TO LEGAL MATERIALS (Key: A) POLICY: FACILITIES HOLDING ICE DETAINEES SHALL PERMIT DETAINEES ACCESS TO A LAW LIBRARY, AND PROVIDE LEGAL MATERIALS, FACILITIES, EQUIPMENT, DOCUMENT COPYING PRIVILEGES, AND THE OPPORTUNITY TO PREPARE LEGAL DOCUMENTS. COMPONENTS RATING REMARKS (1000 CHAR MAX) 14. Detainees housed in Administrative Detention and Detainees in the SMU have Disciplinary Segregation units have the same law library access to the unit law library. access as the general population, barring security There are eight one-hour time concerns. Detainees denied access to legal materials slots available on its computer are documented and reviewed routinely for lifting of during each of the six days per sanctions. week the law library is Meets Standard available. If law library access is denied, legal materials are provided. There have been no denials of access to legal materials since the last inspection. 15. All denials of access to the law library fully documented. 16. Facility staff informs ICE Management when a detainee or group of detainees is denied access to the law library or law materials. 17. Detainees who seek judicial relief on any matter are not subjected to reprisals, retaliation, or penalties. Meets Standard Meets Standard Policy prohibits detainees being subjected to reprisals, retaliation or penalties when seeking judicial relief. Meets Standard ACCESS TO LEGAL MATERIALS – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Overall Remarks: (Record significant facts, observations, other sources used, etc.)(5000 Character Max) Review of policy and law library sign-up log books, observation of law library conditions and equipment, and interviews with command staff, housing unit officers and detainees using the law library confirmed that detainees have access to law libraries with LexisNexis computers, legal materials, copying privileges and writing supplies to assist them in the preparation of legal documents. Overall Rating: Meets Standard Reviewer Name (Printed): (b)(6), (b)(7)(c) Completion Date: 7/19/2012 Reviewer Signature (for printed form submission): Page 6 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006306 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities ADMISSION AND RELEASE (Key: B) POLICY: ALL DETAINEES WILL BE ADMITTED AND RELEASED IN A MANNER THAT ENSURES THEIR HEALTH, SAFETY, AND WELFARE. THE ADMISSIONS PROCEDURE WILL, AMONG OTHER THINGS INCLUDE: MEDICAL SCREENING; A FILE-BASED ASSESSMENT AND CLASSIFICATION PROCESS; A BODY SEARCH; AND A SEARCH OF PERSONAL BELONGINGS, WHICH WILL BE INVENTORIED, DOCUMENTED, AND SAFEGUARDED AS NECESSARY. COMPONENTS RATING REMARKS (1000 CHAR MAX) 1. In-processing includes an orientation of the facility. The The orientation program orientation includes: Unacceptable activities and includes distribution of the ICE behavior, and corresponding sanctions; How to contact National Detainee Handbook ICE; The availability of pro bono legal services, and how and the site-specific handbook. to pursue such services; schedule of programs, services, Detainees view a one hour daily activities, including visitation, telephone usage, English or Spanish version of an mail service, religious programs, count procedures, orientation video during inaccess to and use of the law library and the general Meets Standard processing. The video is also library; sick-call procedures, and the detainee handbook. shown in the housing units through closed-circuit television at 9:00 p.m. each Sunday, Wednesday and Friday. All of the topics listed in this component are addressed in the orientation program. 2. Medical screenings are performed by medical staff or persons who have received specialized training for the purpose of conducting an initial health screening. Meets Standard 3. 4. Each new arrival is classified according to criminal history and threat levels. Criminal history is provided for each detainee by the ICE field office. All new arrivals are searched in accordance with the “Detainee Search” standard. An officer of the same sex as the detainee conducts the search and the search is conducted in an area that affords as much privacy as possible. An initial basic medical screening is performed by a booking officer at the time of admission. A review of training documentation verified that all officers are trained by medical staff on the completion of this task. A more detailed medical screening is performed by medical staff within 12 hours of the detainee's arrival. Meets Standard Meets Standard This component was rated deficient during the last inspection because new arrivals were not searched upon arrival unless there was reasonable suspicion that the detainee is concealing a weapon or contraband. All new admissions are now patsearched upon arrival. Same sex officers conduct detainee searches. Searches are conducted in areas that afford as much privacy as possible. Page 7 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006307 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities ADMISSION AND RELEASE (Key: B) POLICY: ALL DETAINEES WILL BE ADMITTED AND RELEASED IN A MANNER THAT ENSURES THEIR HEALTH, SAFETY, AND WELFARE. THE ADMISSIONS PROCEDURE WILL, AMONG OTHER THINGS INCLUDE: MEDICAL SCREENING; A FILE-BASED ASSESSMENT AND CLASSIFICATION PROCESS; A BODY SEARCH; AND A SEARCH OF PERSONAL BELONGINGS, WHICH WILL BE INVENTORIED, DOCUMENTED, AND SAFEGUARDED AS NECESSARY. COMPONENTS RATING REMARKS (1000 CHAR MAX) 5. Detainees are stripped searched only when cause has Detainee strip searches are not been established and not as routine policy. Non-criminal routine. Reasonable suspicion Meets Standard detainees are not strip-searched but are patted down, must exist prior to unless reasonable suspicion is established. consideration of a strip search. 6. 7. 8. 9. The “Contraband” standard governs all personal property searches. IGSAs/CDFs use or have a similar contraband standard. Staff prepares a complete inventory of each detainee’s possessions. The detainee receives a copy. Staff completes Form I-387 or similar form for CDFs and IGSAs for every lost or missing property claim. Facilities forward all I-387 claims to ICE. Detainees are issued appropriate and sufficient clothing and bedding for the climatic conditions. The facility provides and replenishes personal hygiene items as needed. Gender-specific items are available. ICE Detainees are not charged for these items. 10. All releases are properly coordinated with ICE using a Form I-203. 11. Staff completes paperwork/forms for release as required. Personal property search procedures address the requirements of the contraband standard and local policy. Each detainee receives a copy of his completed personal property inventory sheet(s). Meets Standard Meets Standard Meets Standard Meets Standard Detainee personal hygiene items are replenished at no cost and upon request to the housing unit officer. Meets Standard ICE provides the facility a completed Form I-203, Order to Detain or Release Alien, to authorize detainee releases. Meets Standard ADMISSION AND RELEASE – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Overall Remarks: (Record significant facts, observations, other sources used, etc.)(5000 Character Max) Review of policy, the orientation program, the handbook and training files, interviews with booking staff and supervisors, observation of the intake process and detainee clothing, and inspection of personal property storage areas revealed admission and release processes that address health, safety and welfare concerns. Overall Rating: Meets Standard Reviewer Name (Printed) Completion Date: 7/19/2012 (b)(6), (b)(7)(c) Reviewer Signature (for printed form submission): Page 8 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006308 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities CLASSIFICATION SYSTEM (Key: C) POLICY: ALL FACILITIES WILL DEVELOP AND IMPLEMENT A SYSTEM ACCORDING TO WHICH ICE DETAINEES ARE CLASSIFIED. THE CLASSIFICATION SYSTEM WILL ENSURE THAT EACH DETAINEE IS PLACED IN THE APPROPRIATE CATEGORY, PHYSICALLY SEPARATED FROM DETAINEES IN OTHER CATEGORIES 1. COMPONENTS The facility has a system for classifying detainees. In CDFs and IGSAs, an Objective Classification System or similar is used. The facility classification system includes: • Classifying detainees upon arrival; • Separating from the general population those individuals who cannot be classified upon arrival; and • The first-line supervisor or designated classification specialist reviewing every classification decision. 3. The intake/processing officer reviews work-folders, Afiles, etc., to identify and classify each new arrival. 4. Staff uses only information that is factual, and reliable to determine classification assignments. Opinions and unsubstantiated/ unconfirmed reports may be filed but are not used to score detainees classifications. 5. Housing assignments are based on classification-level. RATING Meets Standard REMARKS (1000 CHAR MAX) The Initial Custody Assessment Scale used is a numeric objective classification scoring instrument that produces recommended custody levels: 1- minimum; 2medium; and 3-maximum. 2. 6. Detainee work assignments classification designations. are based 8. The classification process includes reassessment/reclassification. At IGSA’s, detainees may request reassessment 60 days after arrival. Meets Standard Meets Standard Housing unit #4 is used for ICE detainees classified as Level 1 or Level 2. Units #9 and #10 house are used for those classified as Level 2 or Level 3. Meets Standard Recreation time is available in each general population housing unit from 8:30 a.m. - 11:00 p.m., seven days a week. As each unit has its own outdoor recreation yard, accessible through the unit's dayroom, detainees recreate with others of similar classification. upon Procedures exist for a detainee to appeal their classification assignment. Only a designated supervisor or classification specialist has the authority to reduce a classification-level on appeal. All of the bulleted items listed in this component are addressed in the facility classification system. Meets Standard A detainee's classification-level does not affect his/her recreation opportunities. Detainees recreate with persons of similar classification designations. 7. 9. Meets Standard N/A ICE detainees do not hold work assignments at this facility. Meets Standard Policy sets a 60 day threshold for completing reclassifications. Detainees may request a reclassification at any time. Meets Standard Policy establishes a classification appeal process and specifies that the classification officer has the authority to reduce a classification level on appeal. Page 9 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006309 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities CLASSIFICATION SYSTEM (Key: C) POLICY: ALL FACILITIES WILL DEVELOP AND IMPLEMENT A SYSTEM ACCORDING TO WHICH ICE DETAINEES ARE CLASSIFIED. THE CLASSIFICATION SYSTEM WILL ENSURE THAT EACH DETAINEE IS PLACED IN THE APPROPRIATE CATEGORY, PHYSICALLY SEPARATED FROM DETAINEES IN OTHER CATEGORIES COMPONENTS 10. Classification appeals are resolved within five business days and detainees are notified of the outcome within 10 business days. 11. Classification designations may be appealed to a higher authority, such as the Warden or equivalent. 12. The Detainee Handbook or equivalent for IGSAs explains the classification levels, with the conditions and restrictions applicable to each. RATING Meets Standard Meets Standard REMARKS (1000 CHAR MAX) Classification appeals are usually resolved within forty-eight hours, but always within five business days. Per policy, detainees receive written notification of the decision within ten business days. Classification designations can be appealed to any one at any time. Meets Standard CLASSIFICATION SYSTEM – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Overall Remarks: (Record significant facts, observations, other sources used, etc.)(5000 Character Max) Review of policy, observation of a classification scoring procedure and completed instruments and interviews with command staff revealed that a classification system that categorizes and separates detainees into designated housing units has been established. Overall Rating: Meets Standard Reviewer Name (Printed) Completion Date: 7/19/2012 (b)(6), (b)(7)(c) Reviewer Signature (for printed form submission): Page 10 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006310 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities CORRESPONDENCE AND OTHER MAIL (Key: D) POLICY: ALL FACILITIES WILL ENSURE THAT DETAINEES SEND AND RECEIVE CORRESPONDENCE IN A TIMELY MANNER, SUBJECT TO LIMITATIONS REQUIRED FOR THE SAFETY, SECURITY, AND ORDERLY OPERATION OF THE FACILITY. OTHER MAIL WILL BE PERMITTED, SUBJECT TO THE SAME LIMITATIONS. EACH FACILITY WILL WIDELY DISTRIBUTE ITS GUIDELINES CONCERNING CORRESPONDENCE AND OTHER MAIL. COMPONENTS RATING REMARKS (1000 CHAR MAX) 1. The rules for correspondence and other mail are posted Rules for correspondence and in each housing or common area, or provided to each other mail are posted on detainee via a detainee handbook. housing unit bulletin boards. Meets Standard They are also printed in the handbook which is distributed to all detainees upon admission. 2. 3. 4. 5. 6. 7. 8. The facility provides key information in languages other than English; In the language(s) spoken by significant numbers of detainees. List any exceptions. Incoming mail is distributed to detainees within 24 hours or 1 business day after it is received and inspected. Outgoing mail is delivered to the postal service within one business day of its entering the internal mail system (excluding weekends and holidays). Staff does not open and inspect incoming general correspondence and other mail (including packages and publications) without the detainee present unless documented and authorized in writing by the Warden or equivalent for prevailing security reasons. Staff does not read incoming general correspondence without the Warden’s prior written approval. Staff does not inspect incoming special Correspondence for physical contraband or to verify the “special” status of enclosures without the detainee present. Staff is prohibited from reading or copying incoming special correspondence. 9. Staff is only authorized to inspect outgoing correspondence or other mail without the detainee present when there is reason to believe the item might present a threat to the facility's secure or orderly operation, endanger the recipient or the public, or might facilitate criminal activity. 10. Correspondence to a politician or to the media is processed as special correspondence and is not read or copied. Meets Standard Informational postings, the orientation video and the handbooks are presented in English and Spanish. Meets Standard Incoming mail is delivered to the facility daily, Monday - Saturday, and is distributed to detainees the day it is received. Meets Standard Outgoing mail is collected from housing unit mail boxes daily, and is picked up from the facility by the postal service six days a week. Meets Standard All incoming correspondence and other mail is opened in the presence of the addressee. Meets Standard Staff does not generally read incoming general correspondence. Policy, however, authorizes such action if deemed necessary. Meets Standard All incoming correspondence is opened in the presence of the addressee. Meets Standard Meets Standard If reasonable suspicion warrants the opening and inspection of outgoing correspondence or other mail, it would be done in the presence of the detainee. Meets Standard Page 11 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006311 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities CORRESPONDENCE AND OTHER MAIL (Key: D) POLICY: ALL FACILITIES WILL ENSURE THAT DETAINEES SEND AND RECEIVE CORRESPONDENCE IN A TIMELY MANNER, SUBJECT TO LIMITATIONS REQUIRED FOR THE SAFETY, SECURITY, AND ORDERLY OPERATION OF THE FACILITY. OTHER MAIL WILL BE PERMITTED, SUBJECT TO THE SAME LIMITATIONS. EACH FACILITY WILL WIDELY DISTRIBUTE ITS GUIDELINES CONCERNING CORRESPONDENCE AND OTHER MAIL. COMPONENTS RATING REMARKS (1000 CHAR MAX) 11. The official authorizing the rejection of incoming mail Mail room staff who reject sends written notice to the sender and the addressee. incoming mail record the decision and justification on a Meets Standard form and in the mail room log book. The sender and addressee are provided written rationale for the action. 12. The official authorizing censorship or rejection of outgoing mail provides the detainee with signed written notice. 13. Staff maintains a written record of every item removed from detainee mail. 14. The Warden or equivalent monitors staff handling of discovered contraband and its disposition. Records are accurate and up to date. 15. The procedure for safeguarding cash removed from a detainee protects the detainee from loss of funds and theft. The amount of cash credited to detainee accounts is accurate. Discrepancies are documented and investigated. Standard procedure includes issuing a receipt to the detainee. 16. Original identity documents (e.g., passports, birth certificates) are immediately removed and forwarded to ICE staff for placement in A-files. 17. Staff provides the detainee a copy of his/her identity document(s) upon request. 18. Staff disposes of prohibited items found in detainee mail in accordance with the “Control and Disposition of Contraband” Standard or the similar prevailing policy in IGSAs. Meets Standard Meets Standard Mail room staff log all items removed from detainee mail. Meets Standard Meets Standard Detainees are advised not to have cash sent in via mail. All incoming mail is opened in the presence of the addressee in the housing unit under camera surveillance. If cash is discovered in incoming mail, it is deposited into the detainee's trust fund account. The deposit is generally made by the detainee who is escorted to a deposit kiosk in the booking area. He receives a receipt of the transaction. Discrepancies are documented and investigated as part of the grievance procedure. Meets Standard Detainee identity documents discovered in correspondence are immediately turned over to ICE. ICE maintains offices inside the facility. Meets Standard Meets Standard Page 12 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006312 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities CORRESPONDENCE AND OTHER MAIL (Key: D) POLICY: ALL FACILITIES WILL ENSURE THAT DETAINEES SEND AND RECEIVE CORRESPONDENCE IN A TIMELY MANNER, SUBJECT TO LIMITATIONS REQUIRED FOR THE SAFETY, SECURITY, AND ORDERLY OPERATION OF THE FACILITY. OTHER MAIL WILL BE PERMITTED, SUBJECT TO THE SAME LIMITATIONS. EACH FACILITY WILL WIDELY DISTRIBUTE ITS GUIDELINES CONCERNING CORRESPONDENCE AND OTHER MAIL. COMPONENTS RATING REMARKS (1000 CHAR MAX) 19. Every indigent detainee has the opportunity to mail, at Indigent detainees are allowed government expense, reasonable correspondence Meets Standard to send out five free about a legal matter, in three one ounce letters per letters/parcels a week. week and packages deemed necessary by ICE. 20. The facility has a system for detainees to purchase Detainees are allowed stamps and for mailing all special correspondence and a commissary privileges once each minimum of 5 pieces of general correspondence per week. Envelopes/postage are Meets Standard week. available from the commissary. There is no dollar restriction on weekly commissary purchases. 21. The facility provides writing paper, envelopes, and pencils at no cost to ICE detainees. Meets Standard CORRESPONDENCE AND OTHER MAIL – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Overall Remarks: (Record significant facts, observations, other sources used, etc.)(5000 Character Max) A review of policy, the handbook and mail room log books, observation of housing unit postings, and interviews with mail room and command staff and with detainees indicated detainees can send and receive correspondence in a timely fashion through an established mail office. Log books documenting delivery of legal, certified, registered, political, media and consulate correspondence are maintained. Overall Rating: Meets Standard Reviewer Name (Printed) Completion Date: 7/19/2012 (b)(6), (b)(7)(c) Reviewer Signature (for printed form submission): Page 13 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006313 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities DETAINEE HANDBOOK (Key: E) POLICY: EVERY OIC WILL DEVELOP A SITE-SPECIFIC DETAINEE HANDBOOK TO SERVE AS AN OVERVIEW OF, AND GUIDE TO, THE DETENTION POLICIES, RULES, AND PROCEDURES IN EFFECT AT THE FACILITY. THE HANDBOOK WILL ALSO DESCRIBE THE SERVICES, PROGRAMS, AND OPPORTUNITIES AVAILABLE THROUGH VARIOUS SOURCES, INCLUDING THE FACILITY, ICE, PRIVATE ORGANIZATIONS, ETC. EVERY DETAINEE WILL RECEIVE A COPY OF THIS HANDBOOK UPON ADMISSION TO THE FACILITY. COMPONENTS RATING REMARKS (1000 CHAR MAX) 1. The detainee handbook is written in English and Detainees receive a site-specific translated into Spanish, or into the next most-prevalent handbook and the ICE National Language(s). Detainee Handbook, both of Meets Standard which are available in both English and Spanish. Each detainee is required to sign a receipt for the handbooks. 2. The handbook is supplemented by the facility orientation video, where one is provided. 3. All staff members receive a handbook and training regarding the handbook contents. 4. The handbook is revised as necessary and there are procedures in place for immediately communicating any revisions to staff and detainees. 5. Meets Standard The handbook is supplemented by English and Spanish versions of an orientation video. The video is viewed in the booking area upon admission and shown in the housing units via closed circuit television each Sunday, Wednesday and Friday at 9:00 p.m. Meets Standard All staff receive a handbook during their initial orientation and training. Meets Standard The handbook is revised as necessary and was last updated on 05/21/2012. Revisions are posted for the detainee population. There an annual review of the handbook by a designated committee or staff member. 6. The detainee handbook addresses the following issues: • Personal Items permitted to be retained by the detainee; and • Initial issue of clothes, bedding and personal hygiene items. Meets Standard 7. Meets Standard 8. 9. The detainee handbook states in clear language the basic detainee responsibilities. The handbook clearly outlines the methods for classification of detainees, explains each level, and explains the classification appeals process. The handbook states when a medical examination will be conducted. 10. The handbook describes the facility, housing units, dayrooms, in-dorm activities, and special housing units. Meets Standard The handbook addresses personal items that can be retained and the initial issue of clothing, bedding and personal hygiene items. Meets Standard The handbook outlines and explains detainee classifications and the appeals process. Meets Standard The handbook states that a medical examination will occur within 14 days of arrival. Meets Standard Page 14 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006314 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities DETAINEE HANDBOOK (Key: E) POLICY: EVERY OIC WILL DEVELOP A SITE-SPECIFIC DETAINEE HANDBOOK TO SERVE AS AN OVERVIEW OF, AND GUIDE TO, THE DETENTION POLICIES, RULES, AND PROCEDURES IN EFFECT AT THE FACILITY. THE HANDBOOK WILL ALSO DESCRIBE THE SERVICES, PROGRAMS, AND OPPORTUNITIES AVAILABLE THROUGH VARIOUS SOURCES, INCLUDING THE FACILITY, ICE, PRIVATE ORGANIZATIONS, ETC. EVERY DETAINEE WILL RECEIVE A COPY OF THIS HANDBOOK UPON ADMISSION TO THE FACILITY. COMPONENTS RATING REMARKS (1000 CHAR MAX) 11. The handbook describes official count times and count The handbook addresses each of procedures; meal times and feeding procedures; the items in this component. procedures for medical or religious diets; smoking Meets Standard Smoking is not permitted in the policy; clothing exchange schedules; and, if authorized, facility. clothes washing and drying procedures, and expected personal hygiene practices. 12. The handbook describe times and procedures for The handbook addresses the obtaining disposable razors, and allows that detainees razor policy. Razors are issued attending court will be afforded the opportunity to three times per week. Detainees Meets Standard shave first. are given the opportunity to shave prior to court appearances. 13. The handbook describes barber hours and hair cutting restrictions. 14. The handbook describes the telephone policy; debit card procedures; direct and free calls; locations of telephones; policy when telephone demand is high; and policy and procedures for emergency phone calls. Meets Standard 15. The handbook addresses religious programming. Meets Standard 16. The handbook states times and procedures for commissary or vending machine usage, where available. 17. The handbook describes the detainee voluntary work program. Meets Standard 18. The handbook describes the library location and hours of operation, and law library procedures and schedules. 19. The handbook describes attorney and regular visitation hours, policies, and procedures. Meets Standard N/A The handbook addresses the policy for telephones including debit card procedures, direct free calls, telephone locations and procedures during times of high demand for telephones and for emergency phone calls. The facility does not have a volunteer work program. ICE detainees do not hold work assignments at the facility. Meets Standard The library delivers reading materials to the housing units once per week, on Tuesdays between the hours of 8:00 a.m. and 10:00 p.m. Meets Standard Visiting rules, regulations and times for attorney visits and regular visits are outlined in the handbook. 20. The handbook describes the facility contraband policy. Meets Standard 21. The handbook describes the facility visiting hours and schedule, and visiting rules and regulations. 22. The handbook describes the correspondence policy and procedures. Meets Standard Meets Standard Page 15 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006315 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities DETAINEE HANDBOOK (Key: E) POLICY: EVERY OIC WILL DEVELOP A SITE-SPECIFIC DETAINEE HANDBOOK TO SERVE AS AN OVERVIEW OF, AND GUIDE TO, THE DETENTION POLICIES, RULES, AND PROCEDURES IN EFFECT AT THE FACILITY. THE HANDBOOK WILL ALSO DESCRIBE THE SERVICES, PROGRAMS, AND OPPORTUNITIES AVAILABLE THROUGH VARIOUS SOURCES, INCLUDING THE FACILITY, ICE, PRIVATE ORGANIZATIONS, ETC. EVERY DETAINEE WILL RECEIVE A COPY OF THIS HANDBOOK UPON ADMISSION TO THE FACILITY. COMPONENTS RATING REMARKS (1000 CHAR MAX) 23. The handbook describes the detainee disciplinary policy The handbook describes the and procedures, including: disciplinary policy and Meets Standard • Prohibited acts and severity scale sanctions; procedures, including all of the • Time limits in the Disciplinary Process; and items listed in this component. • Summary of the Disciplinary Process. 24. The grievance section of the handbook explains all steps in the grievance process – Including: The handbook in this IGSA • Informal (if used) and formal grievance facility addresses all the items procedures; listed in this component, • The appeals process; including the grievance policy • In CDF facilities: procedures for filing an appeal of a and procedures. It informs the Meets Standard grievance with ICE. detainees that no harassment, • Staff/detainee availability to help during the punishment, or disciplinary grievance process. action will occur when they are • Guarantee against staff retaliation for seeking resolution of legitimate filing/pursuing a grievance. grievances in good faith. • How to file a complaint about officer misconduct with the Department of Homeland Security. 25. The detainee handbook describes the medical sick call Meets Standard procedures for general population and segregation. 26. The handbook describes the facility recreation policy Indoor and outdoor recreation is including: addressed in the handbook. Recreation is available seven • Outdoor recreation hours. days a week between the hours Meets Standard • Indoor recreation hours. of 8:30 a.m.-10:30 a.m., 12:30 p.m.-3:30 p.m. and 6:30 p.m.11:00 p.m. 27. The handbook describes the detainee dress code for daily living; and work assignments. 28. The handbook specifies the rights and responsibilities of all detainees. Meets Standard Meets Standard DETAINEE HANDBOOK – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Overall Remarks: (Record significant facts, observations, other sources used, etc.)(5000 Character Max) The rating for this standard was based on a review of policy and procedures and the site-specific handbook, and on staff interviews. The handbook is written in both English and Spanish and gives the detainee an overview and guide to the facility's policies, rules and regulations, services and available programs. All detainees are given an ICE National Detainee Handbook and a facility site-specific handbook during the booking procedure. Each detainee is required to sign for the handbooks. The facility has an orientation video in both English and Spanish that supplements the site-specific handbook. The video is viewed by the detainee during the booking process and is shown in the housing units via closed circuit television each Sunday, Wednesday and Friday at 9:00 p.m. The video is in both English and Spanish. Page 16 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006316 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities DETAINEE HANDBOOK – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Overall Rating: Meets Standard Reviewer Name (Printed): (b)(6), (b)(7)(c) Completion Date: 7/19/2012 Reviewer Signature (for printed form submission): Page 17 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006317 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities FOOD SERVICE (Key: F) POLICY: EVERY FACILITY WILL PROVIDE DETAINEES IN ITS CARE WITH NUTRITIOUS AND APPETIZING MEALS, PREPARED IN ACCORDANCE WITH THE HIGHEST SANITARY STANDARDS. COMPONENTS RATING REMARKS (1000 CHAR MAX) 1. The food service program is under the direct supervision The Food Service Manager (FSM) of a professionally trained and certified food service is currently ServSafe certified. administrator. Responsibilities of cooks and cook Food service staff are under the foremen are in writing. The Food Service Administrator direct supervision of the FSM, Meets Standard (FSA) determines the responsibilities of the Food Service who determines their job Staff. responsibilities. The food service department is managed by the Etowah County Sheriff’s Department. 2. The Cook Supervisor is on duty on days when the FSA is off duty and vice versa. The FSA provides food service employees with training that specifically addresses detainee-related issues. • In ICE Facilities this includes a review of the ICE "Food Service" standard 4. Knife cabinets close with an approved locking device, and the on-duty cook foreman maintains control of the key that locks the device. Meets Standard A Kitchen Deputy (KD) is on duty when the FSM is not on duty. The KD is ServSafe certified. 3. 5. 6. 7. 8. Meets Standard Meets Standard The metal cabinet used to store knives is secured with a locking system that requires a fingerprint identification and key pad code to access. Only the FSM and KD can access the cabinet. Meets Standard This component was rated deficient during the last inspection because knives were cabled through the plastic handle and not the metal shank of the knife, as required by the standard. All knives being used in the kitchen now have cables attached through the metal shank. Meets Standard All food products requiring yeast are ordered pre-mixed. The facility does not store any food items that are a security threat. All knives not in a secure cutting room are physically secured to the workstation and staff directly supervises detainees using knives at these workstations. Staff monitors the condition of knives and dining utensils. When necessary, special procedures govern the handling of food items that pose a security threat. Operating procedures include daily searches (shakedowns) of detainee work areas. The FSA monitors staff implementation of the facility's population counts procedures. Staff is trained in count procedures. Meets Standard Meets Standard Page 18 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006318 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities FOOD SERVICE (Key: F) POLICY: EVERY FACILITY WILL PROVIDE DETAINEES IN ITS CARE WITH NUTRITIOUS AND APPETIZING MEALS, PREPARED IN ACCORDANCE WITH THE HIGHEST SANITARY STANDARDS. COMPONENTS RATING REMARKS (1000 CHAR MAX) 9. The detainees assigned to the food service department ICE detainees do not work in look neat and clean. Their clothing and grooming food service. Non-ICE detainee Meets Standard comply with the "Food Service" standard. workers are clean and neat, and meet the requirements of the Food Service standard. 10. The FSA annually reviews detainee-volunteer job descriptions to ensure they are accurate and up-todate. 11. The Cook Foreman or equivalent instructs newly assigned detainee workers in the rules and procedures of the food service department. 12. During orientation and training session(s), the CS explains and demonstrates: • Safe work practices and methods; • Safety features of individual products/pieces of equipment; and • Training covers the safe handling of hazardous material[s] the detainees are likely to encounter in their work. 13. The Cook Supervisor documents all training in individual detainee detention files. 14. Detainees at CDFs are paid in accordance with the “Voluntary Work Program” standard. Detainee workers at IGSAs are subject to local and state rules and regulations regarding detainee pay. Meets Standard Meets Standard Meets Standard The food service training records confirmed that workers are trained in safe work practices, safety features of individual products/equipment and the safe handling of hazardous materials. Meets Standard Meets Standard ICE detainees do not hold work assignments in this IGSA facility. Non-ICE detainees are subject to local and state rules and regulations. 15. Detainees are served at least two hot meals every day. No more than 14 hours elapse between the last meal served and the first meal of the following day. Meets Standard At least two hot meals are served each day. Breakfast is served at 5: 30 a.m., lunch at 10:30 a.m. and the evening meal at 4:00 p.m. 16. For cafeteria style operations, a transparent "sneeze guard" protects both the serving line and salad bar line. N/A The facility has no cafeteria style operations. Only satellite feeding operations are used. 17. The facility has a standard 35-day menu cycle. IGSAs use a 35 day or similar system for rotating meals. 18. The FSA or facility considers the ethnic diversity of the facility’s detainee population when developing menu cycles (Provide examples). Meets Standard The facility uses a 35-day menu cycle. Meets Standard The food service menu offers Italian, Spanish and American type meals. Examples of foods served include pastas, tacos and hamburgers. Page 19 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006319 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities FOOD SERVICE (Key: F) POLICY: EVERY FACILITY WILL PROVIDE DETAINEES IN ITS CARE WITH NUTRITIOUS AND APPETIZING MEALS, PREPARED IN ACCORDANCE WITH THE HIGHEST SANITARY STANDARDS. COMPONENTS RATING REMARKS (1000 CHAR MAX) 19. A registered dietitian conducts a complete nutritional A registered dietitian, certified analysis of every master-cycle menu planned. by the Alabama Board of Examiners for Meets Standard Dietetic/Nutritional Practice, has conducted a complete nutritional analysis of every planned master-cycle menu. 20. The FSA has established procedures to ensure that items on the master-cycle menu are prepared and presented according to approved recipes. 21. The Cook Foreman has the authority to change menu items if necessary. • If yes, documenting each substitution, along with its justification • With copy to FSA 22. All staff and volunteers know and adhere to written "food preparation" procedures. 23. Detainees whose religious beliefs require the adherence to particular religious dietary laws are referred to the Chaplain or FSA. 24. A common-fare menu available to detainees whose dietary requirements cannot be met on the main line. • Changes to the planned common-fare menu can be made at the facility level; • Hot entrees are offered three times a week; • The common-fare menus satisfy nutritional recommended daily allowances (RDAs); • Staff routinely provide hot water for instant beverages and foods; • Common-fare meals are served with: • Disposable plates and utensils. • Reusable plates and utensils. • Staff use separate cutting boards, knives, spoons, scoops, etc., to prepare the common-fare diet items. 25. A supervisor at the command level must approve a detainee’s removal from the Common-Fare Program. 26. The Warden, in conjunction with the chaplain and/or local religious leaders, provides the FSA a schedule of the ceremonial meals for the following calendar year. Meets Standard Menus are prepared using approved recipes maintained in the FSM's office. Meets Standard The FSM and the KD have the authority to change menu items. Notification of any change made by the KD is forwarded to the FSM. All changes are documented with justification in the meal substitution log. Meets Standard Meets Standard Meets Standard A common-fare menu is maintained and made available to detainees. Procedures for this menu address all of the bulleted items listed in this component. Separate utensils, knives and food service equipment are used to prepare these meals. Meets Standard The program director overseeing religious services must approve a detainee's removal from the common-fare program. Meets Standard The program director has provided the FSM with an event calendar of all religious ceremonies to be observed. Page 20 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006320 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities FOOD SERVICE (Key: F) POLICY: EVERY FACILITY WILL PROVIDE DETAINEES IN ITS CARE WITH NUTRITIOUS AND APPETIZING MEALS, PREPARED IN ACCORDANCE WITH THE HIGHEST SANITARY STANDARDS. COMPONENTS RATING REMARKS (1000 CHAR MAX) 27. The common-fare program accommodates detainees abstaining from particular foods or fasting for religious purposes at prescribed times of the year. A common-fare menu is • Muslims fasting during Ramadan receive their maintained and made available meals after sundown. to detainees. The program • Jews who observe Passover but do not participate Meets Standard provides religious diets that in the Common-Fare Program receive the same accommodate the specific needs Kosher-for- Passover meals as those who do of each religious group. participate. • Main-line offerings include one meatless meal (lunch or dinner) on Ash Wednesday and Fridays during Lent. 28. The food service program addresses medical diets. Meets Standard 29. Satellite-feeding programs follow guidelines for proper sanitation. 30. Hot and cold foods are maintained at the prescribed, "safe" temperature(s) while being served. 31. All meals are provided in nutritionally adequate portions. 32. Food is not used to punish or reward detainees based upon behavior. 33. The food service staff instructs detainee volunteers on: • Personal cleanliness and hygiene; • Sanitary techniques for preparing, storing, and serving food; and • The sanitary operation, care, and maintenance of equipment. 34. Everyone working in the food service department complies with food safety and sanitation requirements. 35. Standard operating procedures include weekly inspections of all food service areas, including dining and food-preparation areas and equipment. • Who conducts the inspections? 36. Equipment is inspected for compliance with health and safety codes and regulations. • When was the most recent inspection? • Which agency conducted the inspection? 37. Reports of discrepancies are forwarded to the Warden or designated department head, and corrective action is scheduled and completed. Meets Standard Meets Standard Meets Standard Meets Standard Meets Standard ICE detainees do not work in food service. Training received by non-ICE detainee workers addresses all of the bulleted items listed in this component. Meets Standard Meets Standard Food service staff conduct daily inspections of the food service department. The FSM conducts a weekly inspection of all areas of the food service department. Meets Standard Equipment is inspected for compliance with the health and safety codes quarterly. The last inspection, on 04/24/2012, was conducted by the Alabama Department of Public Health. Meets Standard Food service staff submit work orders to designated department heads for repairs and corrective actions. Page 21 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006321 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities FOOD SERVICE (Key: F) POLICY: EVERY FACILITY WILL PROVIDE DETAINEES IN ITS CARE WITH NUTRITIOUS AND APPETIZING MEALS, PREPARED IN ACCORDANCE WITH THE HIGHEST SANITARY STANDARDS. COMPONENTS RATING REMARKS (1000 CHAR MAX) 38. Standard procedure includes checking and documenting Meets Standard temperatures of all dishwashing machines after each meal. 39. Staff documents the results of every refrigerator/freezer Meets Standard temperature check. 40. The cleaning schedule for each food service area is Cleaning schedules are posted in Meets Standard conspicuously posted. the food service area. 41. Procedures include inspecting all incoming food shipments for damage, contamination, and pest infestation. Meets Standard 42. Storage areas are locked when not in use. Meets Standard The FSM or the KD inspects all incoming food shipments for damage, contamination, temperature and pest infestation. FOOD SERVICE – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Overall Remarks: (Record significant facts, observations, other sources used, etc.)(5000 Character Max) The rating for this standard was based on review of policy, procedures and detainee worker training records, on observations and on staff and detainee interviews. The food service department is under the direct supervision of the FSM, who is professionally trained and certified by ServSafe. The food service areas are maintained in a clean and orderly state, with staff that are knowledgeable in food safety and the food standards. A satellite feeding process is used. Meals are placed in thermo-trays to maintain proper food temperatures. The trays are then placed on carts and escorted by staff to the housing units, where the meals are served in the dayroom areas. The approved menu includes no pork. Overall Rating: Meets Standard Reviewer Name (Printed): (b)(6), (b)(7)(c) Completion Date: 7/19/2012 Reviewer Signature (for printed form submission): Page 22 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006322 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities FUNDS AND PERSONAL PROPERTY (Key: G) POUCY: ALL FACIUTIES WILL IMPLEMENT PROCEDURES T0 CONTROL AND SAFEGUARD PERSONAL PROPERTY. PROCEDURES WILL PROVIDE FOR THE SECURE STORAGE OF FUNDS, VALUABLES, BAGGAGE AND OTHER PERSONAL THE DOCUMENTATION AND RECEIPTING OF SURRENDERED AND THE INITIAL AND REGULARLY SCHEDULED INVENTORYING OF ALL FUNDS, VALUABLES, AND OTHER PROPERTY. Standard Click the above button (IGSA ONLY) if all ICE detainee Funds, Valuables and Property are handled only by the ICE Field Of?ce or Sub-Office in control of the detainee case. (All Line Items and standard will be rated COMPONENTS RATING REMARKS (1000 CHAR MAX) 1. Detainee funds and valuables are properly separated, stored, and are accessible only by designated Meets Standard supervisor(s). 2. Detainees' large valuables are secured in a location accessible to designated supervisor(s) or processing Meets Standard staff only. 3. Staff itemizes the baggage and personal property of All detainee property is arriving detainees (including funds and valuables). For inventoried and recorded on IGSAs and CDFs, using a personal property inventory detainee?specific property form that meets the ICE standard? Meets Standard forms. The detainee receives a copy of the inventory. The property form addresses those items required by the standard. 4. Staff forwards an arriving detainee?s medication to the All medications arriving with medical staff. Meets Standard detainees are forwarded to the medical department. 5. Audits of baggage and non-valuable property occur Property is audited quarterly. each quarter and audits are logged and verified. Meets Standard Results are documented in the property audit log. 6. are present during the processing of are present when detainee and valuables during in-processing to Meets Standard verifying and inventorying the facility officers verify funds and valuables. detainee funds and valuables. 7. Staff searches arriving detainees and their personal All arriving detainees are pat- property for contraband. Meets Standard searched and their property is searched for contraband during the booking process. 8. Staff procedures follow written policy for returning Meets Standard forgotten property to detainees. 9. Property discrepancies are immediately reported to the All detainee personal property CDEO or Chief of Security. discrepancies are immediately Meets Standard fonA/arded to-the shift superVIsor for Investigation, and then fonlvarded to the Chief of Corrections. 10. Staff follows written procedures when returning Meets Standard property to detainees. 11. facility procedures for handling detainee Meets Standard property claims are Similar With the ICE standard. Page 23 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 - Form IQE 24012FOIA03030.006323 ev National Detention Standards Inspection Worksheet for Over 72 Hour Facilities FUNDS AND PERSONAL PROPERTY (Key: G) POLICY 2 ALL FACIUTIES WILL IMPLEMENT PROCEDURES T0 CONTROL AND SAFEGUARD PERSONAL PROPERTY. PROCEDURES WILL PROVIDE FOR THE SECURE STORAGE OF FUNDS, VALUABLES, BAGGAGE AND OTHER PERSONAL THE DOCUMENTATION AND RECEIPTING OF SURRENDERED AND THE INITIAL AND REGULARLY SCHEDULED INVENTORYING OF ALL FUNDS, VALUABLES, AND OTHER PROPERTY. Standard Click the above button (IGSA ONLY) if all ICE detainee Funds, Valuables and Property are handled only by the ICE Field Of?ce or Sub-Office in control of the detainee case. (All Line Items and standard will be rated COMPONENTS RATING REMARKS (1000 CHAR MM) 12. The facility attempts to notify an out?processed detainee that he/she left property in the facility: detainee property left or 0 By sending written notice to the detainee's last . abandoned IS forwarded to ICE. krfown ?cldreSS;_ Meets Standard ICE attempts to establish an . V'a cemf'ed mall; and appropriate contact/address for 0 The notice state that the detainee has 30 days in receipt of the property_ which to claim the property, after which it will be considered abandoned. 13. The facility disposes of abandoned property in accordance with written procedures. dlCtateS that all 0 If a facility, written procedure requires Meets Standard abandoned detainee Property is the prompt fonNarding of abandoned property to forwarded to ICE- ICE. FUNDS AND PERSONAL PROPERTY REVIEWER SUMMARY (Use following format for dates: Overall Remarks: (Record significant facts, observations, other sources used, etc. )(5000 Character Max) The rating for this standard was based on review of policy, procedures and detainee detention files, and on staff interviews. The facility has policy and procedures in place to ensure the securing and safe storage of detainee property. Upon arriving at the facility, all detainee property is inventoried and secured with two staff present. The detainee is given a copy of the inventory form; a copy is placed in his detention file and the original remains with property being stored until it is issued to the detainee upon his departure from the facility. Detainee property is stored in a mesh clothing bag and secured with a numbered seal. Overall Rating: Meets Standard Reviewer Name (Printed) Completion Date: 7/19/2012 Reviewer Signature (for printed form submission): Page 24 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 - Form IQE 24012FOIA03030.006324 ev National Detention Standards Inspection Worksheet for Over 72 Hour Facilities DETAINEE GRIEVANCE PROCEDURES (Key: H) POLICY: EVERY FACILITY WILL DEVELOP AND IMPLEMENT STANDARD OPERATING PROCEDURES (SOPS) FOR ADDRESSING DETAINEE GRIEVANCES IN TIMELY FASHION. EACH STEP IN THE PROCESS WILL OCCUR WITHIN THE PRESCRIBED TIME FRAME. AMONG OTHER THINGS, A GRIEVANCE WILL BE PROCESSED, INVESTIGATED, AND DECIDED (SUBJECT TO APPEAL) IN ACCORDANCE WITH THE SOPS; A GRIEVANCE COMMITTEE WILL CONVENE AS PROVIDED IN THE SOPS. STANDARD PROCEDURE WILL INCLUDE PROVIDING THE DETAINEE WITH A WRITTEN RESPONSE TO ANY FORMAL GRIEVANCE, WHICH WILL INCLUDE THE BASIS FOR THE DECISION. THE FACILITY WILL ALSO ESTABLISH STANDARD PROCEDURES FOR HANDLING EMERGENCY GRIEVANCES. ALL GRIEVANCES WILL RECEIVE SUPERVISORY REVIEW. REPRISAL AGAINST THE FILER OF A GRIEVANCE WILL NOT BE TOLERATED. COMPONENTS RATING REMARKS (1000 CHAR MAX) 1. Written procedures provide for the informal resolution Per policy, a detainee has up to of oral grievances (Not mandatory). Meets Standard five days to make their concerns • If yes, the detainee has up to five days within which known to staff. to make his/her concern known to a member of the staff. 2. Detainees have access to the grievance committee (or Grievance mail boxes are located equivalent in IGSA), using formal procedures. in each of the detainee housing units. Only the grievance officer • Detainees may seek help from other detainees or and the assistant grievance facility staff when preparing a grievance. Meets Standard officer can access these mail • Illiterate, disabled, or non-English-speaking boxes. Detainees can assist each detainees receive special assistance when other and/or seek assistance necessary. from staff when preparing a grievance. 3. Every member of the staff knows how to identify emergency grievances, including the procedures for expediting them. There are documented or substantiated cases of staff harassing, disciplining, penalizing, or otherwise retaliating against a detainee who lodged a complaint: • If yes, explain. 5. Procedures include maintaining a Detainee Grievance Log. • If not, an alternative acceptable record keeping system is maintained. • "Nuisance complaints" are identified in the records. • For quality control purposes, staff document nuisance complaints received but not filed. 6. Staff is required to forward any grievance that includes officer misconduct to a higher official or, in a CDF/IGSA facility, to ICE. Meets Standard All staff are given emergency grievance training during their initial orientation and once each year thereafter during annual refresher training. Meets Standard There have been no such documented cases in the past 12 months. Meets Standard A detainee grievance log is maintained. Nuisance complaints are identified as frivolous complaints and are documented in the records. Meets Standard Staff are required by policy to forward all grievances that include staff misconduct to ICE. 4. DETAINEE GRIEVANCE PROCEDURES – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Overall Remarks: (Record significant facts, observations, other sources used, etc.)(5000 Character Max) The rating for this standard was based on a review of policy, procedures and the grievance log, and on staff interviews. The grievance program addresses detainees' grievance concerns. The program is described to detainees via the handbook. Informal grievances, formal grievances and appeals are handled in a timely manner and are documented. Per policy, staff are not permitted harass, discipline, or otherwise retaliate against a detainee filing a grievance. Page 25 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006325 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities DETAINEE GRIEVANCE PROCEDURES – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Overall Rating: Meets Standard Reviewer Name (Printed): (b)(6), (b)(7)(c) Completion Date: 7/19/2012 Reviewer Signature (for printed form submission): Page 26 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006326 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities GROUP LEGAL RIGHTS PRESENTATIONS (Key: I) Policy: Facilities housing ICE detainees shall permit AUTHORIZE persons to make presentations to groups of detainees for the purpose of informing them of US. immigration law and procedures, consistent with the security and orderly operation of each facility. ICE encourages such presentations, which instruct detainees about the immigration system and their rights and options within it. Standard Click the above button if No Group Presentations were conducted within the past 12 months. (All Line Items and standard will be rated COMPONENTS RATING REMARKS (1000 CHAR MAX) 1. The Field Office is responsive to requests by attorneys WA and accredited representatives for group presentations. 2. Upon receipt of concurrence by the Field Office Director, the facility or authorized ICE Field Office ensures timely and proper notification to attorneys or accredited representatives. 3. The facility follows policy and procedure when rejecting or requesting modifications to objectionable material provided or presented by the attorney or accredited representative. 4. Posters announcing presentations appear in common areas at least 48 hours in advance and sign?up sheets are available and accessible. 5. Documentation is submitted and maintained when any detainee is denied permission to attend a presentation and the reason(s) for the denial. 6. When the number of detainees allowed to attend a presentation is limited, the facility provides a sufficient number of presentations so that all detainees signed up may attend. 7. Detainees in segregation, unable to attend for security reasons, may request separate sessions with presenters. Such requests are documented. 8. Interpreters are admitted when necessary to assist attorneys and other legal representatives. 9. Presenters are afforded a minimum of one hour to make the presentation and to conduct a question-and- answer session. 10. Staff permits presenters to distribute ICE-approved . materials. 11. Presenters are permitted to meet with small groups of detainees to discuss their cases after the group presentation. ICE or authorized detention staff is present but do not monitor conversations with legal providers. Page 27 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 - Form REE 24012FOIA03030.006327 ev National Detention Standards Inspection Worksheet for Over 72 Hour Facilities GROUP LEGAL RIGHTS PRESENTATIONS (Key: I) Policy: Facilities housing ICE detainees shall permit AUTHORIZE persons to make presentations to groups of detainees for the purpose of informing them of U.S. immigration law and procedures, consistent with the security and orderly operation of each facility. ICE encourages such presentations, which instruct detainees about the immigration system and their rights and options within it. Standard Click the above button if No Group Presentations were conducted within the past 12 months. (All Line Items and standard will be rated COMPONENTS RATING REMARKS (1000 CHAR MAX) 12. Group presenters who have had their privileges suspended are notified in writing by the Field Office Director or designee; and the reasons for suspension are documented. The Headquarters Office for Detention and Removal, Field Operations and Detention management Division, is notified when a group or individual is suspended from making presentations. 13. The facility plays ICE-approved videotaped presentations on legal rights at regular opportunities, at the request of outside organizations. 14. A copy of the Group Legal Rights Presentation policy, including attachments, is available to detainees upon request GROUP LEGAL RIGHTS PRESENTATIONS - REVIEWER SUMMARY (Use following format for dates: Overall Remarks: (Record significant facts, observations, other sources used, etc. )(5000 Character Max) There have been no group legal rights presentations conducted at the facility within the past twelve months. Overall Rating: Meets Standard Reviewer Name (Printed) (W6), Completion Date: 7/19/2012 Reviewer Signature (for printed form submission): Page 28 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 - National Detention Standards Inspection Worksheet for Over 72 Hour Facilities Issuance and Exchange of Clothing, Bedding, and Towels (Key: J) POLICY: ICE REQUIRES THAT ALL FACILITIES HOUSING ICE DETAINEES PROVIDE CLEAN CLOTHING, BEDDING, LINENS AND TOWELS TO EVERY ICE DETAINEE UPON ARRIVAL. FURTHER, FACILITIES SHALL PROVIDE ICE DETAINEES WITH REGULAR EXCHANGES OF CLOTHING, LINENS, AND TOWELS FOR AS LONG AS THEY REMAIN IN DETENTION. COMPONENTS RATING REMARKS (1000 CHAR MAX) 1. The facility has a policy and procedure for the regular Policy provides for the regular issuance and exchange of clothing, bedding, linens, and issuance and exchange of towels. clothing, bedding, linens, and Meets Standard towels. These items exceed the • The supply of these items exceeds the minimum minimum required for the required for the number of detainees. number of detainees at the facility. 2. All new detainees are issued clean, temperatureappropriate, presentable clothing during in-processing. Detainees receive: • One uniform shirt and one pair of uniform pants, or one jumpsuit; • One pair of socks; • One pair of underwear (Daily change); and • One pair of facility-issued footwear. 3. Additional clothing is available for changing weather conditions, or as seasonally appropriate. 4. New detainees are issued clean bedding, linens, and towels. They receive at a minimum: • One mattress; • One blanket; • Two sheets; • One pillowcase; • One towel; and • Additional blankets are issued based on local weather conditions. 5. Detainees assigned to special work areas are clothed in accordance with the requirements of the job. 6. 7. Detainees are provided clean clothing, linen and towels. • Socks and undergarments - exchanged daily. • Outer garments - twice weekly. • Sheets - weekly. • Towels - weekly. • Pillowcases - weekly. Food service detainee volunteer workers are permitted to exchange outer garments daily. Meets Standard Upon admission, detainees are issued each of the bulleted items listed in this component. Issued clothing is suitable to the season. Meets Standard Meets Standard All detainees arriving at the facility receive the bulleted items listed in this component. Additional blankets are issued during cold weather. Meets Standard ICE detainees do not hold work assignments at this facility. NonICE detainees were observed to be dressed in accordance with the requirements of their job assignments. Meets Standard Socks and undergarments can be exchanged daily per request to the housing unit officer. Detainees can exchange outer garments at least twice a week. Sheets, towels and pillowcases can be exchanged at least once per week. Meets Standard ICE detainees do not work in food service. Non-ICE detainee food service workers are allowed to exchange outer garments daily, or as necessary. Page 29 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006329 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities Issuance and Exchange of Clothing, Bedding, and Towels (Key: J) POLICY: ICE REQUIRES THAT ALL FACILITIES HOUSING ICE DETAINEES PROVIDE CLEAN CLOTHING, BEDDING, LINENS AND TOWELS TO EVERY ICE DETAINEE UPON ARRIVAL. FURTHER, FACILITIES SHALL PROVIDE ICE DETAINEES WITH REGULAR EXCHANGES OF CLOTHING, LINENS, AND TOWELS FOR AS LONG AS THEY REMAIN IN DETENTION. COMPONENTS RATING REMARKS (1000 CHAR MAX) 8. Volunteer detainee workers are permitted to exchange ICE detainees do not participate outer garments more frequently. in the work program. Non-ICE Meets Standard detainees are allowed to exchange outer garments daily, or as necessary. Issuance and Exchange of Clothing, Bedding, and Towels – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Overall Remarks: (Record significant facts, observations, other sources used, etc.)(5000 Character Max) The rating for this standard was based on observations, staff interviews and review of policy and procedures. All detainees arriving at the facility are issued the required clothing, towels, bedding, linen and personal hygiene supplies. Overall Rating: Meets Standard Reviewer Name (Printed) (b)(6), (b)(7)(c) Completion Date: 7/19/2012 Reviewer Signature (for printed form submission): Page 30 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006330 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities Marriage Requests (Key: K) POLICY: ALL DETAINEE MARRIAGE REQUESTS WILL RECEIVE CASE-BY-CASE CONSIDERATION FROM ICE MANAGEMENT. 1. 2. 3. 4. 5. 6. 7. COMPONENTS The Field Office considers detainee marriage requests on a case-by-case basis. The Field Office Director reviews every marriage request rejected by a Warden/OIC or IGSA. Rejections are documented. It is standard practice to require a written request for permission to marry. The written request includes a signed statement or comparable documentation from the intended spouse, confirming marital intent. The Warden/OIC provides a written copy of his/her decision to the detainee and his/her legal representative. When permission is denied, the Warden/OIC states the basis for his/her decision. The Warden/OIC provides the detainee with a place and time to make wedding arrangements. RATING Meets Standard REMARKS (1000 CHAR MAX) Per policy, all marriage requests are forwarded to the ICE New Orleans Field Office for processing in accordance with the standard. Meets Standard Meets Standard A written request for permission to marry must be received from the detainee. The request is then forwarded to ICE for approval. Meets Standard Meets Standard ICE provides a written decision on the marriage request to the detainee and his legal representative of record. Meets Standard Meets Standard If a detainee marriage request is approved by ICE and the Probate Court of Gadsden County, the facility will provide space for the ceremony. Marriage Requests – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Overall Remarks: (Record significant facts, observations, other sources used, etc.)(5000 Character Max) The rating for this standard was based on review of policy and procedures and facility and ICE staff interviews. The facility has written policy and procedures outlining the marriage request/approval process. Upon admission, each detainee is given a handbook that outlines the marriage request process. All marriage requests receive case-by-case consideration by ICE. Overall Rating: Meets Standard Reviewer Name (Printed) (b)(6), (b)(7)(c) Completion Date: 7/19/2012 Reviewer Signature (for printed form submission): Page 31 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006331 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities NON-MEDICAL EMERGENCY ESCORTED TRIPS (Key: L) POLICY: THE IMMIGRATION AND CUSTOMS ENFORCEMENT (ICE) MAY PROVIDE DETAINEES WITH STAFF-ESCORTED TRIPS INTO THE COMMUNITY FOR THE PURPOSE OF VISITING CRITICALLY ILL MEMBERS OF THE IMMEDIATE FAMILY, OR FOR ATTENDING FUNERALS. Standard Click the above button if all ICE Non-Medical Emergency Escorted Trips are handled only by the ICE Field Office or Sub- Of?ce in control of the detainee case. (All Line Items and standard will be rated COMPONENTS RATING REMARKS (1000 CHAR 1. The Field Office Director considers and approves, on a case-by-case basis, trips to an immediate family member's: 0 Funeral; or 0 Deathbed 2. The facility recognizes mother, father, brother, sister, spouse, child, step-parent, and foster parent as "immediate family". 3. The IGSA facility notifies ICE Of all detainee requests for non?medical escorts. 4. The detainee?s Deportation Officer reviews the file before forwarding a detainee's request, with recommendation, to the approving official. Each recommendation addresses the individual's suitability for travel; the kind Of smision required. Each escort includes at Escorting officers report uni?eaed situations tO the originating facility as a matter Of procedure, and the ranking supervisor on duty has the authority to issue instructions for completion of the trip. 7. Escorting officers have the discretion tO increase or decrease minimum restraints in accordance with written procedures and classification level Of the detainee. 8. Escort Officers are precluded from accepting gifts/gratuities from a detainee, or detainee's relative or friend for any reason. 9. Escort Officers ensure that detainees: 0 Conduct themselves in a manner that does not bring discredit to the 0 Do not violate federal, State, or local laws; 0 DO not purchase, possess, use, consume, or administer narcotics, other drugs, or intoxicants; 0 Make nO unauthorized phone calls; and Know they are subject to search, urinalysis, breathalyzer, or comparable test upon return. 10. Standard procedure requires the immediate return to NM the facility of any detainee who violates trip rules. NON-MEDICAL EMERGENCY ESCORTED TRIPS - REVIEWER SUMMARY (Use following format for dates: Page 32 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 - National Detention Standards Inspection Worksheet for Over 72 Hour Facilities NON-MEDICAL EMERGENCY ESCORTED TRIPS – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Overall Remarks: (Record significant facts, observations, other sources used, etc.)(5000 Character Max) All non-medical emergency escorted trips are handled by the ICE Field Office. Overall Rating: N/A Reviewer Name (Printed): Completion Date: 07/19/2012 (b)(6), (b)(7)(c) Reviewer Signature (for printed form submission): Page 33 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006333 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities RECREATION (Key: M) POLICY: IT IS ICE POLICY TO PROVIDE ACCESS To RECREATIONAL PROGRAMS AND ACTIVITIES TO ALL ICE DEIAINEES, TO THE EXTENT POSSIBLE, UNDER CONDITIONS OF SECURITY AND SUPERVISION THAT PROTECT THEIR SAFETY AND WELFARE. Standard Click the above button if outdoor recreation is offered. Items 19-26 will be marked COMPONENTS REMARKS (1000 CHAR MAX) The facility has a recreation program and facility. Meets Standard 2. A recreational Specialist (for facilities with more than 350 The facility has over 350 detainees) tailors the program activities and Offerings to detainees, and has three staff . . Meets Standard . . the detaInee populatlon. members aSSIgned as full time recreational specialists. 3. Regular ma-Intenance keeps recreatlonal faCIlItIes and Meets Standard eqUIpment In good condItIon. 4. The recreational Specialist or trained equivalent There are no detainee supervises detainee recreation workers. recreation workers in this facility. 5. The recreational Specialist or trainee equivalent oversees Recreational specialists oversee recreation programs for Special housing units (SHU) and Meets Standard the recreation program for all Special-needs detainees. areas and Special needs. 6. Dayrooms Offer sedentary aCtIVItIes, board games, Meets Standard cards, teleVISIon. Outside activities are restricted tO limited-contact sports. Meets Standard Each detalnee has the OpportunIty to partICIpate In daIIy Meets Standard recreatIon. 9. Detainees have access to recreation activities outside the Detainees are allowed to housing units for at least one hour daily, 5 days a week. participate in indoor and outdoor recreation seven days Meets Standard a week during the hours of 8:30 am. to 10:30 12:30 pm. to 3:11:00 pm. 10. Staff Checks all Items for damage and condItIon when Meets Standard eqUIpment IS returned. 11. Staff conducts searches Of recreatlon areas before and Meets Standard after use. 12. All recreation areas under constant staff supervision. All recreation is under constant Meets Standard . staff superVISIon. 13. Supervising staff iS equipped with radios. Meets Standard Page 34 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 - For REE 24012FOIA03030.006334 ey National Detention Standards Inspection Worksheet for Over 72 Hour Facilities RECREATION (Key: M) POLICY: IT IS ICE POLICY TO PROVIDE ACCESS TO RECREATIONAL PROGRAMS AND ACTIVITIES TO ALL ICE DETAINEES, TO THE EXTENT POSSIBLE, UNDER CONDITIONS OF SECURITY AND SUPERVISION THAT PROTECT THEIR SAFETY AND WELFARE. Standard Click the above button if outdoor recreation is offered. Items 19-26 will be marked COMPONENTS REMARKS (1000 CHAR MAX) 14. The facility provides detainees in the SHU at least one This component was rated hour of outdoor recreation time daily, five times per deficient during the last week. inspection because the facility did not offer outdoor recreation. During this Meets Standard inspection, the designated outdoor recreation facilities were found to be enclosed areas with secure openings that allow natural lighting and air Circulation. 15. Detainees in disciplinary/administrative segregation receive a written explanation when a panel revokes Meets Standard his/her recreation privileges. 16. Special programs or religious activities are available to Meets Standard detainees. 17. Volunteers are required to Sign a waiver of liability Approved volunteers must Sign before entering a secure portion of the facility where Meets Starldard . . . . a waIver. detaInees are present. 18. Visitors, relatives or friends are not allowed to serve as Visitors, relatives, and friends volunteers. Meets Standard are not permitted to serve as volunteers. 19. If the facility has no outside recreation, are detainees considered for transfer after Six months? recreation l5 pr0Vlded 0 If yes, written procedures ensure timely review of all at this faCilltY? eligible detainees. 20. Case officers make written transfer recommendations Outdoor recreation is provided about every six-month detainee to the OIC. at this facility. 21. The OIC documents all detainee?transfer decisions, Outdoor recreation is provided whether yeS or no. at this facility. 22. The detainee's written decision for or against an offered Outdoor recreation iS provided transfer documented in his/her A?file. at this facility. 23. Staff notifies the detainee?s legal representative of Outdoor recreation is provided his/her decision to accept/decline a transfer. at this facility. 24. If no recreation is available, the ICE Districts routinely Both indoor and outdoor review transfer eligibility for all detainees after 60 days. recreation are provided at this facility. Page 35 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 - For REE 24012FOIA03030.006335 ey National Detention Standards Inspection Worksheet for Over 72 Hour Facilities RECREATION (Key: M) POLICY: IT IS ICE POLICY TO PROVIDE ACCESS TO RECREATIONAL PROGRAMS AND ACTIVITIES TO ALL ICE DETAINEES, TO THE EXTENT POSSIBLE, UNDER CONDITIONS OF SECURITY AND SUPERVISION THAT PROTECT THEIR SAFETY AND WELFARE. Standard Click the above button if outdoor recreation is offered. Items 19-26 will be marked COMPONENTS REMARKS (1000 CI-IAR MAX) 25. The A-file of every detainee who is held more than 60 days without access to recreation contains either a 30th indoor and transfer-waiver signed by the detainee, or the recreation are PTOVlded at this written determination of the detainee?s ineligibility for faCilltY- transfer. 26. The detainee's legal representative is notified of the Both indoor and outdoor detainee's/OIC'S decision. recreation are provided at this facility. RECREATION - REVIEWER SUMMARY (Use following format for dates: Overall Remarks: (Record Significant facts, observations, other sources used, etc. )(5000 Character Max) The rating for this standard was based on review of policy and procedures, staff interviews and observations. Detainees are provided the opportunity to recreate indoors and outdoors. The facility has three full time recreational specialists that oversee the recreation program. Indoor recreation is conducted in the multi-purpose rooms and common areas of the housing units. Outdoor recreation iS conducted in each housing unit in an enclosed area with secure openings that allow natural outdoor lighting and air Circulation. The facility provides recreational equipment and board games. Three additional components related to the determination that outside recreation was not Offered were rated deficient during the last inspection. The reasons cited included the lack of a policy which would ensure a timely review for possible transfer after six months, no documentation regarding transfer recommendations and no documentation of decisions regarding such recommendations. The determination during this inspection that outside recreation is offered negates the need for the policy and documentation Cited. Overall Rating: Meets Standard Reviewer Name (Printed! (W6), Completion Date: 7/19/2012 Reviewer Signature (for printed form submission): Page 36 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) G-324A (N DS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 - National Detention Standards Inspection Worksheet for Over 72 Hour Facilities RELIGIOUS PRACTICES (Key: N) POLICY: FACILITIES WILL PROVIDE ICE DETAINEES OF ALL FAITHS WITH REASONABLE AND EQUITABLE OPPORTUNITIES TO PARTICIPATE IN THE PRACTICES OF THEIR FAITH, LIMITED ONLY BY THE CONSTRAINTS OF SAFETY, SECURITY, THE ORDERLY OPERATIONS OF THE FACILITY AND BUDGETARY CONSIDERATIONS. COMPONENTS REMARKS (1000 CHAR MAX) RATING 1. Detainees are allowed to engage in religious services. Meets Standard 2. Space is available for detainees to conduct religious services. 3. The facility allows detainees to observe the major “holy days” of their religious faith. • List any exceptions. The facility accommodates recognized holy-day observances by: • Providing special meals, consistent with dietary restrictions; • Honoring fasting requirements; • Facilitating religious services; and • Allowing activity restrictions. 5. Each detainee is allowed religious items in his/her immediate possession. 6. Volunteer’s credentials are checked and verified before allowing participation in detainee programs. 7. Members of faiths not represented by clergy may conduct their own services within security allowances. Meets Standard Religious services are held in the housing unit dayrooms. Meets Standard Detainees are allowed to observe the major holy days of their faith, limited only by security or safety concerns. Meets Standard The religious program allows for activity restrictions, fasting and special meals, consistent with dietary restrictions. Clergy visits are arranged for detainees in the special housing units. 4. 8. Detainees in the Special Management Unit are allowed to participate in religious practices unless otherwise documented for the safety and security of the facility. Meets Standard Meets Standard Meets Standard Detainees may conduct their own services if outside volunteer/clergy members of their faith are not available. Such requests are normally approved if the service does not present a security or safety concern. Meets Standard Clergy visits are arranged for detainees in the special housing units who cannot attend regular services. RELIGIOUS PRACTICES – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Overall Remarks: (Record significant facts, observations, other sources used, etc.)(5000 Character Max) The rating for this standard was based on observation, staff interviews and review of policy and procedures. The religious program is managed by the facility program director. The program uses local religious volunteers who have received volunteer training and orientation prior to having access to the detainee population. The program allows detainees to participate in the practices of their religious faiths, recognizes holy days and offers special meals. Overall Rating: Meets Standard Reviewer Name (Printed Completion Date: 7/19/2012 (b)(6), (b)(7)(c) Reviewer Signature (for printed form submission): Page 37 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006337 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities Page 38 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006338 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities DETAINEE TELEPHONE ACCESS (Key: O) POLICY: ALL FACILITIES HOUSING ICE DETAINEES WILL PERMIT DETAINEES’ REASONABLE AND EQUITABLE ACCESS TO TELEPHONES. COMPONENTS 1. 2. RATING Detainees are allowed access to telephones during established facility waking hours. Upon admittance, detainees are made aware of the facility's telephone access policy. 3. Access rules are posted in housing units. 4. The facility makes a reasonable effort to provide key information to detainees in languages spoken by any significant portion of the facility's population. Telephones are provided at a minimum ratio of one telephone per 25 detainees in the facility population. 5. 6. Telephones are inspected regularly by facility staff to ensure that they are in good working order. 7. The facility administration promptly reports out-oforder telephones to the facility’s telephone service provider. 8. The facility administration monitors repair progress and takes appropriate measures to ensure that required repairs are begun and completed timely. 9. Detainees are afforded a reasonable degree of privacy for legal phone calls. 10. A procedure exists to assist a detainee who is having trouble placing a confidential call. Meets Standard REMARKS (1000 CHAR MAX) Access to telephones is available in each general population housing unit from 8:30 a.m. to 11:00 p.m. seven days a week, except during count times. Meets Standard Telephone accessibility is addressed in the handbook, which is distributed to all new detainees as part of the orientation program. Meets Standard Telephone access rules are included in the handbook. The handbook is posted at the housing unit officer's desk. Meets Standard Meets Standard There is one telephone for every 17 detainees. Meets Standard Telephone inspections are part of the housing unit officer's daily responsibilities, as outlined in the applicable post orders. Meets Standard Telephone repair work orders are provided to Talton, the telephone vendor, by the command staff. Meets Standard Command staff monitor the status/progress of telephone repair work orders. Meets Standard Meets Standard 11. The facility provides the detainees with the ability to make non-collect (special access) calls. Meets Standard 12. Special Access calls are at no charge to the detainees. Meets Standard Non-collect (special access) calls are allowed, and are made from the privacy of a staff office telephone. Page 39 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006339 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities DETAINEE TELEPHONE ACCESS (Key: O) POLICY: ALL FACILITIES HOUSING ICE DETAINEES WILL PERMIT DETAINEES’ REASONABLE AND EQUITABLE ACCESS TO TELEPHONES. COMPONENTS RATING 13. The OIG phone number for reporting abuse is programmed into the detainee phone system and the phone number was checked by the inspector during the review. Meets Standard 14. In facilities unable to fully meet this requirement initially because of limitations of its telephone service, ICE makes alternate arrangements to provide required access within 24 hours of a request by a detainee. 15. No restrictions are placed on detainees attempting to contact attorneys and legal service providers who are on the approved “Free Legal Services List”. N/A REMARKS (1000 CHAR MAX) The Office of Inspector General (OIG) number is programmed into the Talton telephone system. An OIG connection was made from a detainee telephone in housing unit #4 on 07/18/2012. This facility meets the telephone access requirements. Meets Standard Meets Standard Detainees may speak, by telephone, with another detained family member if approved by the Chief of Corrections or designee. 17. Any telephone restrictions are documented. Meets Standard Telephone restrictions will be documented if they occur. No telephone restrictions have been imposed since the last inspection. 18. The facility has a system for taking and delivering emergency detainee telephone messages. 19. Emergency phone call messages are immediately given to detainees. Meets Standard 16. Special arrangements are made to allow detainees to speak by telephone with an immediate family member detained in another Facility. 20. Detainees are allowed to return emergency phone calls as soon as possible. 21. Detainees in disciplinary segregation are allowed phone calls relating to the detainee's immigration case or other legal matters, including consultation calls. 22. Detainees in disciplinary segregation are allowed phone calls to consular/embassy officials. 23. Detainees in disciplinary segregation are allowed phone calls for family emergencies. Meets Standard Meets Standard Return emergency calls are allowed and are made from the privacy of a staff office telephone. Meets Standard Detainees in disciplinary segregation status are allowed unrestricted telephone calls, including those related to legal matters. Meets Standard Detainees in disciplinary segregation status are allowed unrestricted telephone calls, including those to consular/embassy officials. Meets Standard Detainees in disciplinary segregation status are allowed unrestricted telephone calls, including those for family emergencies. Page 40 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006340 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities DETAINEE TELEPHONE ACCESS (Key: O) POLICY: ALL FACILITIES HOUSING ICE DETAINEES WILL PERMIT DETAINEES’ REASONABLE AND EQUITABLE ACCESS TO TELEPHONES. COMPONENTS 24. Detainees in administrative detention and protective custody are afforded the same telephone privileges as those in general population. 25. When detainee phone calls are monitored, notification is posted by detainee telephones that phone calls made by the detainees may be monitored. Special Access calls are not monitored. RATING REMARKS (1000 CHAR MAX) Meets Standard Notice that detainee telephone calls are monitored is posted on the dayroom bulletin boards and announced on the phone prior to each call connection. Special access calls are made on an unmonitored staff office telephone. Meets Standard DETAINEE TELEPHONE ACCESS – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Overall Remarks: (Record significant facts, observations, other sources used, etc.)(5000 Character Max) Observation of housing unit telephone banks and a review of housing unit postings, along with interviews with Special Management Unit security staff, with detainees about telephone access and with command staff about telephone repair orders, revealed that all detainees have reasonable and equitable access to telephones seven days a week. Overall Rating: Meets Standard Reviewer Name (Printed) (b)(6), (b)(7)(c) Completion Date: 7/19/2012 Reviewer Signature (for printed form submission): Page 41 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006341 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities VISITATION (Key: P) POLICY: ICE SHALL PERMIT DETAINEES TO VISIT WITH FAMILY, FRIENDS, LEGAL REPRESENTATIVES, SPECIAL INTEREST GROUPS, AND THE NEWS MEDIA. COMPONENTS RATING 1. There is a written visitation schedule and hours for general visitation. Meets Standard 2. The visitation hours tailored to the detainee population and the demand for visitation. Meets Standard REMARKS (1000 CHAR MAX) Each housing unit is assigned specific time periods and days of the week for visits. The visiting schedule and rules are available in printed form, upon request, from the visiting room officer. They are also available through the sheriff's office website. 3. The visitation schedule and rules are available to the public. Meets Standard 4. The hours for all categories of visitation are posted in the visitation waiting area. Meets Standard 5. A written copy of the rules regulating visitation and the hours of visitation is available to visitors. Meets Standard 6. 7. A general visitation log is maintained. The detainees are permitted to retain personal property items specified in the standard. Meets Standard 8. A visitor dress code is available to the public. Meets Standard The visiting room entrance area has a posted visitor dress code. Visitors are searched and identified according to standard requirements. Meets Standard The facility uses video visitation. Visitors access the system using video visiting stations in a building adjacent to the facility, but outside the secure perimeter. Housing units have dedicated rooms with video visiting stations for the detainees. Visitors are identified when they sign in. Because visitors do not enter the secure facility and have no direct contact with detainees, visitor searches are not conducted. 10. The requirement on visitation by minors is complied with. 11. At facilities where there is no provision for visits by minors, ICE arranges for visits by children and stepchildren, on request, within the first 30 days. 12. After that time, on request, ICE considers a transfer, when possible, to a facility that will allow minor visitation. At a minimum, monthly visits are allowed. Meets Standard 9. The visiting schedule, rules and hours are available in printed form, upon request. Meets Standard N/A This facility allows visits by minors. N/A This facility allows visits by minors. Page 42 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006342 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities VISITATION (Key: P) POLICY: ICE SHALL PERMIT DETAINEES TO VISIT WITH FAMILY, FRIENDS, LEGAL REPRESENTATIVES, SPECIAL INTEREST GROUPS, AND THE NEWS MEDIA. COMPONENTS RATING 13. Detainees in special housing are afforded visitation. Meets Standard 14. Legal visitation is available seven (7) days a week, including holidays. 15. On regular business days legal visitation hours are provide for a minimum of eight (8) hours per day, and a minimum of four hours per day on weekends and holidays. 16. On regular business days, detainees are given the option of continuing a meeting with a legal representative through a scheduled meal. 17. Private consultation rooms are available for attorney meetings. There is a mechanism for the detainee and his/her representative to exchange documents. Meets Standard 18. There are written procedures governing detainee searches. Meets Standard 19. When strip searches are required after every contact visit with a legal representative, the facility provides an option for non-contact visits with legal representatives. N/A REMARKS (1000 CHAR MAX) Detainees in disciplinary and administrative segregation are afforded the same visiting privileges as general population detainees. Meets Standard Meets Standard Meets Standard 20. Prior to each visit, legal service providers and assistants are identified per the standard. Meets Standard 21. The current list of pro bono legal organizations is posted in the detainee housing areas and other appropriate areas. Meets Standard 22. The decision to permit or deny a tour is not delegated below the level of Field Office Director. Meets Standard 23. Provisions for NGO visitation, as stated in the Detention Standards, are complied with. Meets Standard Policy addresses detainee search methods, justifications and approval protocols. All visits with a legal representative are non-contact. Attorney and/or legal representative credentials are validated by the visiting room officer before the visit. Tours related to detainees are approved by the New Orleans Field Office Director. 24. Law enforcement officials who request to visit with a detainee are referred to the ICE Field Office for approval. Meets Standard Visits with detainees by law enforcement officials are approved by the New Orleans Field Office. Logistics for approved visits are coordinated with facility security staff. 25. Former detainees or aliens in proceedings, requesting to visit with a detainee, are referred to the OIC or ICE Field Office. Meets Standard There have been no such requests since the last inspection. Page 43 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006343 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities VISITATION (Key: P) POLICY: ICE SHALL PERMIT DETAINEES TO VISIT WITH FAMILY, FRIENDS, LEGAL REPRESENTATIVES, SPECIAL INTEREST GROUPS, AND THE NEWS MEDIA. COMPONENTS RATING 26. Procedures are in place, consistent with the detention standard, for examinations by independent medical service providers and experts. Meets Standard REMARKS (1000 CHAR MAX) Requested examinations by independent medical service providers/experts are reviewed by the New Orleans Field Office and the facility Chief of Corrections. Logistics for approved examinations are coordinated with medical and security staff. VISITATION – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Overall Remarks: (Record significant facts, observations, other sources used, etc.)(5000 Character Max) Review of policy and visiting room log book entries, interviews with the visiting room officer and command staff, observation of visitor intake procedures and an inspection of the remote and housing unit visiting stations and video visitation equipment capabilities revealed that detainees have opportunities to visit with family, friends, legal representatives and outside agency representatives through an established visitation program. Overall Rating: Meets Standard Reviewer Name (Printed) (b)(6), (b)(7)(c) Completion Date: 7/19/2012 Reviewer Signature (for printed form submission): Page 44 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006344 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities VOLUNTARY WORK PROGRAM (Key: Q) PoucY: IN EVERY FACILITY OFFERING A VOLUNTARY WORK PROGRAM, ICE DETAINEES WILL HAVE THE OPPORTUNITY TO WORK AND EARN MONEY BY PARTICIPATING. WHILE NOT LEGALLY REQUIRED, ICE AFFORDS DETAINEE WORKERS BASIC OCCUPATIONAL SAFEIY AND HEALTH ADMINISTRATION (OSHA) PROTECTIONS. Standard Click the above button if ICE detainees are not authorized to work at the IGSA facility. (All Line Items and standard will be rated COMPONENTS REMARKS (1000 CHAR MAX) 1. Does the facility have a voluntary work program? 0 DO ICE detainees participate? 2. Detainee housekeeping meets neatness and Cleanliness standards. 3. Detainees have the Opportunity to participate in special details, however, are never allowed to work outside the secure perimeter. 4. Written procedures govern selection of detainees for the Voluntary Work Program. 5. Where possible, physically and mentally Challenged detainees participate in the program. 6. The facility complies with work-hour requirements for detainees, not exceeding: 0 Eight hours a day and Forty hours a week. 7. Detainee volunteers generally work according to fixed schedule. 8. If a detainee is removed from a work detail, staff places the written justification for the action in the detainee?s detention file. 9. Staff, in accordance with written procedure, ensures that detainee volunteers understand their . .. . . . as workers before they JOln the work program. 10. The voluntary work program meets: 0 OSHA, NFPA, ACA standards 11. Medical staff screen and formally certify detainee food serVIce volunteers. I 0 Before the aSSIgnment begInS; and 0 AS a matter of written procedure 12. Detainees receive safety equipment/ training sufficient for the assignment. 13. Proper procedure is followed when an ICE detainee is injured on the job. VOLUNTARY WORK PROGRAM - REVIEWER SUMMARY (Use following format for dates: Overall Remarks: (Record significant facts, observations, other sources used, etc. )(5000 Character Max) ICE detainees are not authorized to participate in the voluntary work program at the facility. Overall Rating: Page 45 Of 111 FOR OFFICIAL USE ON LY (LAW ENFORCEMENT SENSITIVE) G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 - National Detention Standards Inspection Worksheet for Over 72 Hour Facilities VOLUNTARY WORK PROGRAM – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Reviewer Name (Printed) (b)(6), (b)(7)(c) Completion Date: 7/19/2012 Reviewer Signature (for printed form submission): Page 46 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006346 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities Section II Health Service Standards Page 47 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006347 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities HUNGER STRIKES (Key: R) POLICY: ALL FACILITIES WILL FOLLOW STANDARD GUIDELINES FOR THE MEDICAL AND ADMINISTRATIVE MANAGEMENT OF ICE DETAINEES ENGAGING IN HUNGER STRIKES. BY MONITORING OF THE HEALTH AND WELFARE OF THE INDIVIDUAL DETAINEES, FACILITIES WILL STRIVE TO SUSTAIN THEIR LIVES. 1. 2. COMPONENTS When a detainee has refused food for 72 hours, it is standard practice for staff to refer him/her to the medical department. CDFs and IGSAs immediately report a hunger strike to the ICE. 3. The facility has established procedures to ensure staff respond immediately to a hunger strike. 4. Policy and procedure require that staff isolate a hungerstriking detainee from other detainees. • If yes, in an observation room? 5. Medical personnel are authorized to place a detainee in the Special Management Unit or a locked hospital room. 6. 7. 8. 9. Medical staff records the weight and vital signs of a hunger-striking detainee at least once every 24 hours. RATING Meets Standard Meets Standard Policy requires staff to report hunger striking detainees to ICE. ICE and facility staff confirmed this practice Meets Standard Facility and medical policies require staff to immediately respond to a hunger strike. Meets Standard Policy requires staff to isolate hunger strikers in a single occupancy isolation cell. Meets Standard Medical staff are authorized to place hunger striking detainees in a locked single occupancy medical observation room. Meets Standard Medical staff record the hunger striking detainee's vital signs and weight on the Hunger Strike Flow Sheet at least once each day. Meets Standard A dated Consent to Treatment form is signed by each detainee during medical in-processing. Additional consents are obtained when invasive procedures are considered. Meets Standard Staff attempt to obtain a signature on a Refusal of Treatment form when hunger strikers refuse evaluation or treatment. Meets Standard Policy requires staff to deliver three meals per day to hunger striking detainees, irrespective of a verbal refusal. Meets Standard Policy requires staff to maintain a supply of drinking water for hunger striking detainees. Other beverages may be offered and provided. The OIC of the facility obtains a hunger striker’s consent before medical treatment. A signed Refusal of Treatment form is required of every detainee who rejects medical evaluation or treatment. During a hunger strike, staff document and provide the hunger-striking detainee three meals a day. 10. Staff maintains the hunger striker’s supply of drinking water/other beverages. REMARKS (1000 CHAR MAX) Policy requires staff to refer a detainee to health care staff when the detainee has refused food for 72 hours. Page 48 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006348 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities HUNGER STRIKES (Key: R) POLICY: ALL FACILITIES WILL FOLLOW STANDARD GUIDELINES FOR THE MEDICAL AND ADMINISTRATIVE MANAGEMENT OF ICE DETAINEES ENGAGING IN HUNGER STRIKES. BY MONITORING OF THE HEALTH AND WELFARE OF THE INDIVIDUAL DETAINEES, FACILITIES WILL STRIVE TO SUSTAIN THEIR LIVES. COMPONENTS 11. During a hunger strike, staff removes all food items from the hunger striker’s living area. 12. Staff is directed to record the hunger striker’s fluid intake and food consumption; Does staff always use Hunger Strike Monitoring Form I-839 or similar IGSA form. 13. The medical staff has written procedures for treating hunger strikers. RATING REMARKS (1000 CHAR MAX) Meets Standard Policy requires that staff remove all food items that are not medically approved from the hunger striker's living area. Meets Standard Policy requires staff to record food consumption on a Hunger Strike Flow Sheet. Meets Standard Facility and medical hunger strike policies provide basic guidance for medically monitoring hunger strikes. When required, more specific treatment plans are generated on a case by case basis. Meets Standard The medical records of five hunger striking ICE detainees were reviewed and confirmed that all treatment attempts are documented in the medical record. Meets Standard As part of their new employee training, all staff receive training on the identification and referral of hunger striking detainees. Medical staff receive training in the evaluation and treatment of hunger strikers during their orientation and annually during refresher training. 14. Staff documents all treatment attempts, including attempts to persuade hunger striker of medical risks. 15. Staff has received training in identification of hunger strikes. Medical staff receives early training in hungerstrike evaluation and treatment. Staff remains current in evaluation and treatment techniques. HUNGER STRIKE – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Overall Remarks: (Record significant facts, observations, other sources used, etc.)(5000 Character Max) Policies and procedures are in place for the identification, referral, monitoring and management of hunger strikes. Procedures are adequate to protect the health and welfare of a hunger-striking detainee. All staff are trained during their initial training to immediately respond to hunger strikes. Health care staff receive annual refresher training in the medical monitoring and management of hunger strikes. The facility reported five hunger strikes by ICE detainees since the prior inspection. A review of medical records confirmed compliance with established procedures. The standard’s rating was based on observations; a review of policies, training records and ICE detainee medical records, and staff interviews. Overall Rating: Meets Standard Reviewer Name (Printed) (b)(6), (b)(7)(c) Completion Date: 7/19/2012 Page 49 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006349 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities HUNGER STRIKE – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Reviewer Signature (for printed form submission): Page 50 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006350 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities ACCESS TO MEDICAL CARE (Key: S) POLICY: EVERY FACILITY WILL ESTABLISH AND MAINTAIN AN ACCREDITED/ACCREDITATION-WORTHY HEALTH PROGRAM FOR THE GENERAL WELL-BEING OF ICE DETAINEES. COMPONENTS RATING REMARKS (1000 CHAR MAX) 1. Facilities operate a health care facility in compliance with Licenses of health care state and local laws and guidelines. providers were reviewed and verified. The facility has a current waived Clinical Meets Standard Laboratory Information Amendments (CLIA) waived category certificate and a current Drug Enforcement Agency (DEA) registration. 2. The facility’s in-processing procedures for arriving detainees include medical screening. 3. All detainees have access to and receive medical care. 4. Meets Standard Medical screening is performed by a nurse during the booking process. Meets Standard Detainees have access to routine medical, dental and mental health care by completing a sick call request form. Urgent care can be requested by contacting any staff member. Health care needs that are beyond the scope of medical services available within the facility are referred to providers in the community. Meets Standard The facility uses the computerized Medical Provider Analysis and Review (MedPAR) system to access the Immigration Health Service Corps (IHSC) Field Case Managers. The facility has access to a PHS/DIHS Managed Health Care Coordinator. Page 51 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006351 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities ACCESS TO MEDICAL CARE (Key: S) POLICY: EVERY FACILITY WILL ESTABLISH AND MAINTAIN AN ACCREDITED/ACCREDITATION-WORTHY HEALTH PROGRAM FOR THE GENERAL WELL-BEING OF ICE DETAINEES. COMPONENTS RATING REMARKS (1000 CHAR MAX) 5. The medical staff is large enough to provide, examine, Medical staffing is large enough and treat the facility’s detainee population. to provide on-site coverage 24 hours per day, seven days per week. Medical staffing consists of one physician, one nurse practitioner, one registered nurse (RN) health services administrator,(b)(7)(e)RNs, (b)(7)(e) Meets Standard licensed practical nurses, one medical laboratory technician, one radiologic technician(b)(7)(e) nursing/medical assistants and one non-clinical appointments clerk. A dentist and dental assistant provide services one day per week. 6. 7. The facility has sufficient space and equipment to afford detainee privacy when receiving health care. The medical facility has its own restricted-access area. The restricted access area is located within the confines of the secure perimeter. 8. The medical facility entrance includes a holding/waiting room. 9. The medical facility’s holding/waiting room is under the direct supervision of custodial staff. 10. Detainees in the holding/waiting room have access to a drinking fountain. 11. Medical records are kept apart from other files. They are: • Secured in a locked area within the medical unit; • With physical access restricted to authorized medical staff; and • Procedurally, no copies made and placed in detainee files. Meets Standard The health services unit has two examination rooms and five medical observation cells. Space and equipment are adequate to provide privacy to detainees when they are receiving care. Meets Standard The health services unit has its own restricted access area and is within the secure confines of the facility. Meets Standard The health services unit has a holding room. Meets Standard The holding area is under video surveillance and direct observation by a detention deputy. Meets Standard The holding area has a sink and drinking fountain. Meets Standard The facility uses electronic medical records. Access is user ID and password protected. Only authorized medical staff have access to health care information. No copies of medical records are placed in detainee files. Page 52 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006352 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities ACCESS TO MEDICAL CARE (Key: S) POLICY: EVERY FACILITY WILL ESTABLISH AND MAINTAIN AN ACCREDITED/ACCREDITATION-WORTHY HEALTH PROGRAM FOR THE GENERAL WELL-BEING OF ICE DETAINEES. COMPONENTS RATING REMARKS (1000 CHAR MAX) 12. Pharmaceuticals are stored in a secure area. Pharmaceuticals are stored in a room with solid walls that run Meets Standard from the floor to a solid ceiling. One wall has Plexiglas windows that are security glass. 13. Medical screening includes a Tuberculosis (TB) test. • Every arriving detainee receives a TB test during the admission process; • Detainee’s TB-screening does not occur more than one business day after his/her arrival at the facility; and • Detainees not screened are housed separate from the general population. 14. All detainees receive a mental-health screening upon arrival. It is conducted: • By a health care provider or specially trained officer; and • Before a detainee’s assignment to a housing unit. 15. The facility health care provider promptly reviews all I794s (or equivalent) to identify detainees needing medical attention. Meets Standard Most of ICE detainees in this facility are transfers from other facilities and have usually had recent testing for Tuberculosis (TB) prior to their arrival. Determination of recent TB testing, symptomatic screening or prior TB prophylaxis is determined during the inprocessing procedures. If the TB status is unclear, TB skin testing is performed during inprocessing. Chest x-rays are performed when necessary on detainees with new or past positive results. If detainees are symptomatic for TB and there is a suspicion of active TB, the detainee is transferred to a local hospital that has negative airflow/respiratory isolation rooms until he is medically cleared to be placed in the general population. Meets Standard Mental health screening is performed by a nurse during inprocessing procedures and before the detainee is assigned to a housing unit. Meets Standard Medical and mental health screening is performed by medical staff and therefore reviewed by them when screenings are conducted. Page 53 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006353 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities ACCESS TO MEDICAL CARE (Key: S) POLICY: EVERY FACILITY WILL ESTABLISH AND MAINTAIN AN ACCREDITED/ACCREDITATION-WORTHY HEALTH PROGRAM FOR THE GENERAL WELL-BEING OF ICE DETAINEES. COMPONENTS RATING REMARKS (1000 CHAR MAX) 16. The health care provider physically examines/assesses The medical records of 20 ICE arriving detainees within 14 days of admission/arrival at detainees were reviewed, and the facility. all had documentation of a physical assessment within 14 days of arrival. The assessments are routinely performed by a registered Meets Standard nurse (RN). Documentation confirmed the RNs have received additional assessment training from the Clinical Director. All assessments performed by an RN are reviewed and countersigned by a physician. 17. Detainees in the Special Management Unit have access to health care services. 18. Staff provides detainees with health services (sick call) request slips daily, upon request. • Request slips are available in languages other than English, including every language spoken by a sizeable number of the facility’s detainee population. • Service-request slips are delivered in a timely fashion to the health care provider. 19. The facility has a written plan for the delivery of 24-hour emergency health care when no medical personnel are on duty at the facility, or when immediate outside medical attention is required. 20. The plan includes an on-call provider. 21. The plan includes a list of telephone numbers for local ambulance and hospital services. Meets Standard Detainees in the Special Management Unit have the same access to medical care as the general population. Meets Standard Sick call request forms are available in each housing unit. The forms are available in English and Spanish. When completed, the detainee places the form in a locked box. A nurse collects and reviews the forms at least once each day. Appointments are scheduled based on perceived urgency of need. Meets Standard Medical staff are present in this facility at all times. Facility and medical policies outline procedures for accessing immediate outside medical services, when needed. Meets Standard Medical policy includes an oncall provider list. Meets Standard The telephone numbers for the local ambulance and hospital are located in central control and the emergency plan. Page 54 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006354 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities ACCESS TO MEDICAL CARE (Key: S) POLICY: EVERY FACILITY WILL ESTABLISH AND MAINTAIN AN ACCREDITED/ACCREDITATION-WORTHY HEALTH PROGRAM FOR THE GENERAL WELL-BEING OF ICE DETAINEES. COMPONENTS RATING REMARKS (1000 CHAR MAX) 22. The plan includes procedures for facility staff to utilize The medical emergency this emergency health care consistent with security and services policy and facility safety. transportation policies include Meets Standard procedures for emergency health care consistent with security and safety. 23. Detention staff is trained to respond to health-related emergencies within a 4-minute response time. Meets Standard 24. Where staff is used to distribute medication, a health care provider properly trains these officers. 25. The medical unit keeps written records of medication that is distributed. 26. The Form I-819 (or IGSA equivalent) is used to notify the Warden/Facility of a detainee that has special medical needs. N/A Detention staff never distributes medication. Meets Standard The facility uses an electronic Medication Administration Record to document when medication is distributed. Meets Standard A Special Needs Form is completed when a detainee requires physical, dietary or housing accommodations. A copy is supplied to the detainee and to appropriate staff. Meets Standard The medical records of 20 detainees were reviewed, and all included a signed and dated Consent for Treatment form. The form is signed during inprocessing and before medical care is provided. Meets Standard A Release of Medical Information form is signed by the detainee before confidential medical records are released to outside sources. 27. A signed and dated consent form is obtained from a detainee before medical treatment is administered. 28. Detainees use the I-813 (or IGSA equivalent) to authorize the release of confidential medical records to outside sources. Medical and detention staffs are trained in cardiopulmonary resuscitation (CPR) and how to respond to health related emergencies. There is no place within the facility that cannot be accessed by trained staff in less than three minutes. A sampling of training records confirmed the training is provided. Page 55 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006355 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities ACCESS TO MEDICAL CARE (Key: S) POLICY: EVERY FACILITY WILL ESTABLISH AND MAINTAIN AN ACCREDITED/ACCREDITATION-WORTHY HEALTH PROGRAM FOR THE GENERAL WELL-BEING OF ICE DETAINEES. COMPONENTS RATING REMARKS (1000 CHAR MAX) 29. The facility health care provider is given advance notice Per the Health Services prior to the release, transfer, or removal of a detainee. Administrator, the facility usually receives adequate Meets Standard advance notice prior to the release or transfer of ICE detainees. 30. Detainee's medical records or a copy thereof, are available and transferred with the detainee. 31. Medical records are placed in a sealed envelope or other container labeled with the detainee's name and Anumber and marked "MEDICAL CONFIDENTIAL”. Meets Standard A copy of the medical and mental health intake screening, the 14 day physical assessment, pertinent consultations and a locally generated transfer summary accompanies each detainee that is transferred to another detention facility. Meets Standard Medical records that are transferred with detainees are placed in a sealed envelope labeled with the detainee's name and A-number and are marked "Medical Confidential". ACCESS TO MEDICAL CARE – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Overall Remarks: (Record significant facts, observations, other sources used, etc.)(5000 Character Max) Comprehensive medical, dental and mental health services are provided by employees or contractors of Doctors' Care Physicians, a local medical practice. The facility is currently accredited by the American Correctional Association and the National Commission on Correctional Health Care. The standard’s rating was based on a review of policies, observations, review of training records and health care records and staff interviews. Health care services are provided in a clean but sometimes cramped environment. Staffing is sufficient to provide nurses on-site at all times. A review of ICE detainee medical records confirmed that routine medical, dental and mental health care services are provided in a timely manner. Detainees with acute and chronic needs receive timely follow up and are identified during the intake screening and physical assessment processes. Detainees requiring close observation for medical concerns are housed in one of the five medical observation rooms. ICE detainees are not charged for medical, dental, mental health or medication services. Overall Rating: Meets Standard Reviewer Name (Printed) Completion Date: 7/19/2012 (b)(6), (b)(7)(c) Reviewer Signature (for printed form submission): Page 56 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006356 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities SUICIDE PREVENTION AND INTERVENTION (Key: T) POLICY: ALL DETENTION STAFF WORKING WITH ICE DETAINEES WILL BE TRAINED TO RECOGNIZE SUICIDE-RISK INDICATORS. STAFF WILL HANDLE POTENTIALLY SUICIDAL INDIVIDUALS WITH SENSITIVITY, SUPERVISION, AND REFERRALS. A CLINICALLY SUICIDAL DETAINEE WILL RECEIVE PREVENTIVE SUPERVISION AND TREATMENT. COMPONENTS RATING REMARKS (1000 CHAR MAX) 1. Every new staff member receives suicide-prevention All staff receive suicide training. Suicide-prevention training occurs during the prevention and intervention Meets Standard employee orientation program. training as part of their new employee training program. 2. Meets Standard The facility uses the Suicide Prevention PowerPoint presentation provided by the U.S. Public Health Service to train staff on suicide prevention techniques. As confirmed by a review of the PowerPoint slides, the presentation prepares staff on the recognition, referral and monitoring of potentially suicidal detainees. A health-care provider or specially trained officer screens all detainees for suicide potential as part of the admission process. • Screening does not occur later than one working day after the detainee’s arrival. Meets Standard A health care provider screens all arriving detainees for suicide potential during in-processing. Detention staff do not participate in this process. The screening takes place within 12 hours of the detainee's arrival and before they are placed in a housing unit. 4. Written procedures cover when and how to refer at-risk detainees to medical staff and procedures are followed. Meets Standard Policy outlines the process for referring potentially suicidal detainees to medical staff. 5. The facility has a designated isolation room for evaluation and treatment. Meets Standard The suicide watch rooms are located in the health services unit 6. The designated isolation room does not contain any structures or smaller items that could be used in a suicide attempt. Meets Standard The suicide watch rooms were inspected and contained no sharp or small items that could be used in a suicide attempt. Meets Standard The Clinical Director has approved the rooms for suicide watch. 3. 7. Training prepares staff to: • Recognize potentially suicidal behavior; • Refer potentially suicidal detainees, following facility procedures; and • Understand and apply suicide-prevention techniques. Medical staff has approved the room for this purpose. Page 57 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006357 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities SUICIDE PREVENTION AND INTERVENTION (Key: T) POLICY: ALL DETENTION STAFF WORKING WITH ICE DETAINEES WILL BE TRAINED TO RECOGNIZE SUICIDE-RISK INDICATORS. STAFF WILL HANDLE POTENTIALLY SUICIDAL INDIVIDUALS WITH SENSITIVITY, SUPERVISION, AND REFERRALS. A CLINICALLY SUICIDAL DETAINEE WILL RECEIVE PREVENTIVE SUPERVISION AND TREATMENT. COMPONENTS RATING REMARKS (1000 CHAR MAX) 8. Staff observes and documents the status of a suicideA review of five ICE detainee watch detainee at least once every 15 minutes. health records and observation of two detainees on suicide watch confirmed that staff Meets Standard observes and documents the status of detainees on suicide watches at least once every 15 minutes. SUICIDE PREVENTION AND INTERVENTION – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Overall Remarks: (Record significant facts, observations, other sources used, etc.)(5000 Character Max) Facility and medical staffs are trained in the recognition, referral, monitoring and management of potentially suicidal detainees. A review of health records confirmed screening for suicide potential during the medical intake screening process. Clinically suicidal detainees are provided with preventative supervision and treatment. Policy and procedures protect the health and well-being of detainees on suicide watch. The facility reported no successful suicides since the last inspection. The standard’s rating was based on a review of policies, ICE detainee medical records, training documentation and class sign-in rosters, as well as observations and staff interviews. Overall Rating: Meets Standard Reviewer Name (Printed) (b)(6), (b)(7)(c) Completion Date: 7/19/2012 Reviewer Signature (for printed form submission): Page 58 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006358 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities TERMINAL ILLNESS, ADVANCED DIRECTIVES, AND DEATH (Key: U) POUCY ALL FACILITIES HOUSING ICE DETAINEES SHALL HAVE POLICIES AND PROCEDURES ADDRESSING THE ISSUES OF TERMINAL ILLNESS OR INJURY, MEDICAL ADVANCED DIRECTIVES, AND DETAINEE DEATH, To INCLUDE THE PROCEDURES To ENSURE PROPER NOTIFICATION Is PROVIDED To ICE OFFICIALS, FAMILY MEMBERS AND OTHER INTERESTED PARTIES IN THE EVENT OF A DETAINEE BECOMING TERMINALLY ILL OR INJURED OR DEATH OF A DETAINEE OCCURS. IN ADDITION, THE POLICY WILL COVER PROCEDURES To BE TAKEN IF THE DEATH OF A DETAINEE OCCURS WHILE IN TRANSIT. Standard Click the above button if the facility does not accept ICE detainees who are severely or terminally ill. ALWAYS complete all references to detainee death and related notifications. All Line Items and standard will be rated COMPONENTS RATING REMARKS (1000 CHAR MAX) 1. Detainees who are chronically or terminally ill are transferred to an appropriate offsite medical facility. Meets Standard Detainees with medical or mental health problems that are beyond the scope of health care services Offered at this site are transferred to a more appropriate medical or detention facility. The facility or appropriate ICE office notifies the next of kin of the detainee's medical condition, to include: 0 The detainee's location; and 0 The limitations placed on visiting. Meets Standard Policy requires facility staff to immediately notify ICE when a detainee is seriously injured or ill. ICE is responsible for notifying the next of kin of the detainee's medical condition, location, and the Visitation limitations. There are guidelines addressing the State Advanced Directive Form for Implementing Living Wills and Advanced Directives. 0 The guidelines include instructions for detainees who wish to have a living will other than the generic form the DIHS provides or who wishes to appoint another to make advance decisions for him or her. Meets Standard This component was rated deficient during the last inspection because no actual guidelines or Advance Directive forms (including Alabama state forms) were on file or available upon request. The facility policy provides guidance for preparing advance directives and living wills. The State of Alabama Advance Directive For Health Care form can be accessed by health care staff Via the Internet and is now attached to the policy. The guidelines provide the detainee the opportunity to have a private attorney prepare the documents. Meets Standard Policy permits detainees to have a private attorney prepare advance directives. There is a policy addressing "Do Not Resuscitate Orders" Meets Standard Policy addresses do not resuscitate (DNR) orders. Detainees with a "Do Not Resuscitate" order in the medical record receive maximal therapeutic efforts short of resuscitation? Meets Standard Policy requires that detainees with a DNR receive maximal therapeutic efforts, short of resuscitation. Page 59 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 - Form IQE 24012FOIA03030.006359 eY National Detention Standards Inspection Worksheet for Over 72 Hour Facilities TERMINAL ILLNESS, ADVANCED DIRECTIVES, AND DEATH (Key: U) POLICY ALL FACILITIES HOUSING ICE DETAINEES SHALL HAVE POLICIES AND PROCEDURES ADDRESSING THE ISSUES OF TERMINAL ILLNESS OR INJURY, MEDICAL ADVANCED DIRECTIVES, AND DETAINEE DEATH, TO INCLUDE THE PROCEDURES TO ENSURE PROPER NOTIFICATION IS PROVIDED TO ICE OFFICIALS, FAMILY MEMBERS AND OTHER INTERESTED PARTIES IN THE EVENT OF A DETAINEE BECOMING TERMINALLY ILL OR INJURED OR DEATH OF A DETAINEE OCCURS. IN ADDITION, THE POLICY WILL COVER PROCEDURES TO BE TAKEN IF THE DEATH OF A DETAINEE OCCURS WHILE IN TRANSIT. Standard Click the above button if the facility does not accept ICE detainees who are severely or terminally ill. ALWAYS complete all references to detainee death and related notifications. All Line Items and standard will be rated COMPONENTS RATING REMARKS (1000 CHAR The facility notifies the DIHS Medical Director and Headquarters' Legal Counsel of the name and basic circumstances of any detainee with a "Do Not Resuscitate" order in the medical record. In the case of IGSAs, this notification is made through the local ICE representative. Meets Standard Policy requires the medical professional responsible for the detainee?s care to contact the facility's Clinical Director and Health Services Administrator and ICE when it is determined that the terms and conditions of a detainee's medical directive should be implemented. ICE personnel notify the Immigration Health Service Corps Medical Director and ICE legal counsel. The facility has written procedures to address the issues of organ donation by detainees. Meets Standard Facility policy addresses organ donation by detainees. Specifically, the organ recipient must be a member of the donor?s immediate family, all costs associated with the organ donation shall be at the expense of the detainee and the detainee must confirms that he understands and accepts the risks associated with the organ donation. Detainees are also prohibited from donating blood or blood products. The facility has written procedures to notify ICE officials, deceased family members and consulates, when a detainee dies while in Service. Meets Standard Facility policy requires staff to notify ICE when a detainee dies in service. ICE notifies the family members and consulate. 10. The facility has a policy and procedure to address the death of a detainee while in transport. Meets Standard Policy addresses the death of a detainee occurring in transit, in a vehicle driven by facility personal. Page 60 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 - Form REE 24012FOIA03030.006360 ev National Detention Standards Inspection Worksheet for Over 72 Hour Facilities TERMINAL ILLNESS, ADVANCED DIRECTIVES, AND DEATH (Key: U) POLICY ALL FACILITIES HOUSING ICE DETAINEES SHALL HAVE POLICIES AND PROCEDURES ADDRESSING THE ISSUES OF TERMINAL ILLNESS OR INJURY, MEDICAL ADVANCED DIRECTIVES, AND DETAINEE DEATH, TO INCLUDE THE PROCEDURES TO ENSURE PROPER NOTIFIMTION IS PROVIDED TO ICE OFFICIALS, FAMILY MEMBERS AND OTHER INTERESTED PARTIES IN THE EVENT OF A DETAINEE BECOMING TERMINALLY ILL OR INJURED OR DEATH OF A DETAINEE OCCURS. IN ADDITION, THE POLICY WILL COVER PROCEDURES TO BE TAKEN IF THE DEATH OF A DETAINEE OCCURS WHILE IN TRANSIT. Standard Click the above button if the facility does not accept ICE detainees who are severely or terminally ill. ALWAYS complete all references to detainee death and related notifications. All Line Items and standard will be rated COMPONENTS RATING REMARKS (1000 CHAR MAX) 11. At all ICE locations the detainee?s remains disposed of in accordance with the provisions detailed in this standard. Meets Standard There have been no deaths of ICE detainees since the last inspection. However, the facility would work with ICE to return the remains to the deceased detainee's family or appropriate consulate. 12. In the event that neither family nor consulate claims the remains, the Field Office schedules an indigent's burial, consistent with local procedures. 0 If the detainee?s is a US. military veteran, is the Department of Veterans Affairs notified? Meets Standard Per the Supervisory Detention Deportation Officer (5000), ICE would provide an indigent's burial if neither the family nor consulate claims a detainee's remains. The 5000 also confirmed that the Department of Veterans Affairs would be contacted ifthe detainee was a US military veteran. 13. An original or certified copy of a detainee?s death certificate is placed in the subject's a-file. Meets Standard There have been no deaths of ICE detainees since the prior inspection. However, facility policy requires that a certified copy of the detainee's death certificate be provided to ICE for placement in the A-file. 14. The facility follows established policy and procedures describing when to contact the local coroner regarding such issues as: 0 Performance of an autopsy; 0 Who will perform the autopsy; 0 Obtaining state approved death certificates; and 0 Local transportation of the body. Meets Standard Policy provides detailed procedures for obtaining an autopsy and death certificates and for local transportation of the body. 15. ICE staff follows established procedures to properly close the case of a deceased detainee. Meets Standard Upon receipt of a death certificate, the case is closed. TERMINAL ILLNESS, ADVANCED DIRECTIVES, AND DEATH - REVIEWER SUMMARY (Use following format for dates: Page 61 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 - Form IQE 24012FOIA03030.006361 ev National Detention Standards Inspection Worksheet for Over 72 Hour Facilities TERMINAL ILLNESS, ADVANCED DIRECTIVES, AND DEATH – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Overall Remarks: (Record significant facts, observations, other sources used, etc.)(5000 Character Max) The facility does not routinely house seriously or terminally ill ICE detainees. The facility has policies and procedures in place for notifying ICE, consulates, families and other interested parties when detainees become seriously ill or die inservice. Facility policies that address the preparation of advance directives, living wills, do not resuscitate orders and organ donation are also in place. The facility reported no detainee deaths since the prior inspection. The standard’s rating was based on a review of policies and staff interviews. Overall Rating: Meets Standard Reviewer Name (Printed): (b)(6), (b)(7)(c) Completion Date: 7/19/2012 Reviewer Signature (for printed form submission): Page 62 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006362 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities Section III SECURITY AND CONTROL STANDARDS Page 63 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006363 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities CONTRABAND (Key: V) POLICY: ALL DETENTION FACILITIES WILL ENSURE THE PROPER HANDLING AND DISPOSAL OF ALL CONTRABAND. DOCUMENTATION OF CONTRABAND DESTRUCTION IS REQUIRED. COMPONENTS RATING REMARKS (1000 CHAR MAX) 1. The facility follows a written procedure for handling Policies are in place for illegal contraband. Staff inventory, hold, and report it handling illegal contraband. when necessary to the proper authority for Staff follows procedures to action/possible seizure. Meets Standard ensure contraband is inventoried and properly handled. This is documented in a confiscated contraband log. 2. Contraband that is government property is retained as evidence for potential disciplinary action or criminal prosecution. 3. Staff returns property not needed as evidence to the proper authority. Written procedures cover the return of such property. 4. 5. Meets Standard Contraband is retained until the disciplinary or criminal prosecution process has ended. Meets Standard In accordance with established procedures, property not needed as evidence is returned to the proper authority. Meets Standard Written procedures for the destruction and documentation of altered property are in place. A review of the property logs revealed that staff destroyed altered property in accordance with policy. Meets Standard Established procedures require staff to consult with the religious authority before confiscating religious items. Altered property is destroyed following documentation and using established procedures. Before confiscating religious items, the OIC or designated investigator contacts a religious authority. 6. Staff follows written procedures when destroying hard contraband that is illegal. 7. Hard contraband that is illegal (under criminal statutes) may be retained and used for official use, e.g. training purposes. • If yes, under specific circumstances and using specified written procedures. Hard contraband is secured when not in use. Meets Standard Policy outlines the procedures for handing hard contraband. This type of contraband is maintained in the evidence locker located in Central Control. Meets Standard CONTRABAND – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Overall Remarks: (Record significant facts, observations, other sources used, etc.)(5000 Character Max) The inspector reviewed the contraband logs and visited the evidence locker. The procedures were known by the staff interviewed. Overall Rating: Meets Standard Reviewer Name (Printed) Completion Date: 7/19/2012 (b)(6), (b)(7)(c) Reviewer Signature (for printed form submission): Page 64 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006364 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities Page 65 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006365 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities DETENTION FILES (Key: W) POLICY: EVERY FACILITY WILL CREATE A DETENTION FILE FOR EVERY ICE DETAINEE BOOKED INTO THE FACILITY, EXCLUDING ONLY DETAINEES SCHEDULED TO DEPART WITHIN 24 HOURS. THE DETENTION FILE WILL CONTAIN COPIES AND, IN SOME CASES, THE ORIGINAL OF SPECIFIED DOCUMENTS CONCERNING THE DETAINEE'S STAY IN THE FACILITY: CLASSIFICATION SHEET, MEDICAL QUESTIONNAIRE, PROPERTY INVENTORY SHEET, DISCIPLINARY DOCUMENTS, ETC. COMPONENTS RATING REMARKS (1000 CHAR MAX) 1. A detention file is created for every new arrival whose A detention file is created for stay will exceed 24 hours. Meets Standard each newly admitted detainee during the booking process. 2. The detainee detention file contains either originals or copies of documentation and forms generated during the admissions process. 3. The detainee’s detention file also contains documents generated during the detainee’s custody. • Special requests • Any G-589s and/or I-77s closed-out during the detainee’s stay • Disciplinary forms/Segregation forms • Grievances, complaints, and the disposition(s) of same 4. The detention files are located and maintained in a secure area. If not, the cabinets are lockable and distribution of the keys is limited to supervisors. 5. 6. 7. 8. The detention file remains active during the detainee’s stay. When the detainee is released from the facility, staff adds copies of completed release documents, the original closed-out receipts for property and valuables, the original I-385 or equivalent, and other documentation. The officer closing the detention file makes a notation that the file is complete and ready to be archived. Staff makes copies and sends documents from the file when properly requested by supervisory personnel at the receiving facility or office. Appropriate staff has access to the detention files, and other departmental requests are accommodated by making a request for the file. Each file is properly logged out and in by a representative of the responsible department. Meets Standard Meets Standard All of the bullet pointed items listed in this component will be included in a detention file if they are generated during a detainee's stay. Meets Standard Detention files are maintained in a locked room in locked cabinets located inside the facility's controlled access administration office area. Meets Standard Detention files serve as the active repository of documentation generated during a detainee's stay. Closed detention files include the items listed in this component and all other documentation accumulated during a detainee's stay. Meets Standard Files ready for archiving are stamped, by the detention file supervisor, with a seal that reads File Closed. Meets Standard Meets Standard Detention file access is controlled by the detention file supervisor or a higher authority. A detention file log book is maintained to document files signed out/in of the storage area. Page 66 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006366 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities DETENTION FILES – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Overall Remarks: (Record significant facts, observations, other sources used, etc.)(5000 Character Max) A review of detainee detention files and interviews with booking staff and the detention file supervisor indicated a detention file is created at intake on each newly admitted detainee and kept active during the detainee's stay to hold documentation generated during his time in custody. Overall Rating: Meets Standard Reviewer Name (Printed Completion Date: 7/19/2012 (b)(6), (b)(7)c Reviewer Signature (for printed form submission): Page 67 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006367 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities DISCIPLINARY POLICY (Key: X) POLICY: ALL FACILITIES HOUSING ICE DETAINEES ARE AUTHORIZED TO IMPOSE DISCIPLINE ON DETAINEES WHOSE BEHAVIOR IS NOT IN COMPLIANCE WITH FACILITY RULES AND REGULATIONS. COMPONENTS RATING REMARKS (1000 CHAR MAX) 1. The facility has a written disciplinary system using Meets Standard progressive levels of reviews and appeals. 2. The facility rules state that disciplinary action shall not Disciplinary policies specifically be capricious or retaliatory. state that disciplinary action(s) Meets Standard cannot be capricious or retaliatory. 3. 4. Written rules prohibit staff from imposing or permitting the following sanctions: • corporal punishment • deviations from normal food service • clothing deprivation • bedding deprivation • denial of personal hygiene items • loss of correspondence privileges • deprivation of physical exercise The rules of conduct, sanctions, and procedures for violations are defined in writing and communicated to all detainees verbally and in writing. The following items are conspicuously posted in Spanish and English, and other dominate languages used in the facility: • Rights and Responsibilities • Prohibited Acts • Disciplinary Severity Scale • Sanctions 6. When minor rule violations or prohibited acts occur, informal resolutions are encouraged. Meets Standard Disciplinary sanctions for corporal punishment, deviations from normal food service offerings, clothing deprivations, denial of personal hygiene items, loss of correspondence and deprivation of physical exercise are strictly prohibited in policy and practice. Meets Standard The facility rules of conduct, sanctions, and procedures for violations are posted in the units and available in the handbook. Meets Standard All of the items listed in this component were conspicuously posted in both Spanish and English on the housing unit bulletin boards and in the handbook. Meets Standard The facility authorizes and encourages the use of informal resolutions for handling minor rule infractions. Meets Standard Staff promptly forward incident reports and notice of charges to the designated supervisor for investigation. 5. 7. 8. 9. Incident reports and Notice of Charges are promptly forwarded to the designated supervisor. Incident reports are investigated within 24 hours of the incident. The Unit Disciplinary Committee (UDC) or equivalent does not convene before an investigation ends. An intermediate disciplinary process is used to adjudicate minor infractions. Meets Standard Meets Standard Page 68 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006368 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities DISCIPLINARY POLICY (Key: X) POLICY: ALL FACILITIES HOUSING ICE DETAINEES ARE AUTHORIZED TO IMPOSE DISCIPLINE ON DETAINEES WHOSE BEHAVIOR IS NOT IN COMPLIANCE WITH FACILITY RULES AND REGULATIONS. COMPONENTS RATING REMARKS (1000 CHAR MAX) 10. A disciplinary panel (or equivalent in IGSAs) adjudicates The facility convenes the infractions. The panel: Inmate Discipline Panel (IDP), • Conducts hearings on all charges and allegations consisting of three staff persons referred by the UDC; with at least one being a • Considers written reports, statements, physical supervisor, to hear and Meets Standard evidence, and oral testimony; adjudicate all disciplinary • Hears pleadings by detainees and staff infractions. The panel representatives; considers all evidence and • Bases its findings on the preponderance of imposes sanctions that are evidence; and authorized by policy. • Imposes only authorized sanctions 11. A staff representative is available if requested for a Detainees are permitted to detainee facing a disciplinary hearing. have staff assistance in Meets Standard preparing for, and participating in, a disciplinary hearing. 12. The facility permits hearing postponements or continuances when conditions warrant such a continuance. Reasons are documented. 13. The duration of punishment set by the OIC, as recommended by the disciplinary panel, does not exceed established sanctions. The maximum time in disciplinary segregation is limited to 60 days for a single offense. 14. Written procedures govern the handling of confidentialinformant information. Standards include criteria for recognizing "substantial evidence" 15. All forms relevant to the incident, investigation, committee/panel reports, etc., are completed and distributed as required. Meets Standard Meets Standard The maximum sanction for a single offense is limited to 60 days. Meets Standard The facility has procedures in place to handle confidential informant information and substantial evidence. Meets Standard DISCIPLINARY POLICY – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Overall Remarks: (Record significant facts, observations, other sources used, etc.)(5000 Character Max) The inspector found the disciplinary policy to be comprehensive and the procedures well defined. The inspector also reviewed several disciplinary reports that were found to be completed in accordance with established policy. Interviews with detainees indicated that they understood the policy. Staff were very knowledgeable regarding their practice. Overall Rating: Meets Standard Reviewer Name (Printed) Completion Date: 7/19/2012 (b)(6), (b)(7)(c) Reviewer Signature (for printed form submission): Page 69 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006369 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities EMERGENCY (CONTINGENCY) PLANS (Key: Y) POLICY ALL FACILITIES HOLDING ICE DETAINEES WILL RESPOND TO EMERGENCIES WITH A PREDETERMINED STANDARDIZED PLAN TO MINIMIZE THE HARMING OF HUMAN LIFE AND THE DESTRUCTION OF PROPERTY. IT IS RECOMMENDED THAT SPCS AND CDFS ENTER INTO AGREEMENT, VIA MEMORANDUM OF UNDERSTANDING (MOU), WITH FEDERAL, LOCAL AND STATE AGENCIES TO ASSIST IN TIMES OF EMERGENCY. COMPONENTS RATING REMARKS (1000 CHAR MAX) 1. Policy precludes detainees or detainee groups from Meets Standard exercising control or authority over other detainees. 2. Detainees are protected from: • Personal abuse • Corporal punishment Meets Standard • Personal injury • Disease • Property damage • Harassment from other detainees 3. Staff is trained to identify signs of detainee unrest. New staff receive an initial 80 hours of training, and 40 hour • What type of training and how often? of in-service training annually. Meets Standard This training includes hostage negotiations and identifying signs of detainee unrest. 4. Staff effectively disseminates information on facility climate, detainee attitudes, and moods to the Officer In Charge (OIC) There is a designated person or persons responsible for emergency plans and their implementation. Sufficient time is allotted to the person or group for development and implementation of the plans. 6. The plans address the following issues: • Confidentiality • Accountability (copies and storage locations) • Annual review procedures and schedule • Revisions 7. Contingency plans include a comprehensive general section with procedures applicable to most emergency situations. Meets Standard Log books are maintained in all areas of the facility. Detainee attitudes, moods, and issues involving the facility climate are logged appropriately. In addition, staff are required to report all unusual behavior to the supervisor on duty. Meets Standard The Chief of Corrections is responsible for emergency planning and implementation. 5. 8. The facility has cooperative contingency plans with applicable: • Local law enforcement agencies • State agencies • Federal agencies Meets Standard Meets Standard Staff receive a copy of the hostage negotiation policy. Training on this topic is provided annually. Meets Standard The facility is a part of the Etowah County Sheriff's Office and works closely with the Gadsden Police Department. In addition, various other local and state agencies are involved in their cooperative emergency contingency planning. Page 70 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006370 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities EMERGENCY (CONTINGENCY) PLANS (Key: Y) POLICY ALL FACILITIES HOLDING ICE DETAINEES WILL RESPOND TO EMERGENCIES WITH A PREDETERMINED STANDARDIZED PLAN TO MINIMIZE THE HARMING OF HUMAN LIFE AND THE DESTRUCTION OF PROPERTY. IT IS RECOMMENDED THAT SPCS AND CDFS ENTER INTO AGREEMENT, VIA MEMORANDUM OF UNDERSTANDING (MOU), WITH FEDERAL, LOCAL AND STATE AGENCIES TO ASSIST IN TIMES OF EMERGENCY. COMPONENTS RATING REMARKS (1000 CHAR MAX) 9. All staff receives copies of Hostage Situation All new staff receive copies of Management policy and procedures. Meets Standard the hostage management policy. 10. (b)(7)e Within 24 hours after release, hostages are screened for medical and psychological effects. (b)(7)e (b)(7)e 11. Emergency plans include emergency medical treatment for staff and detainees during and after an incident. 12. Food service maintains at least 3 days' worth of emergency meals for staff and detainees. 13. Written plans identify locations of shut-off valves and switches for all utilities (water, gas, electric). 14. Written procedures cover: • Work/Food Strike • Disturbances • Escapes • Bomb Threats • Adverse Weather • Internal Searches • Facility Evacuation • Detainee Transportation System Plan • Internal Hostages • Civil Disturbances (b)(7)e The facility will screen all hostages for medical and psychological effects within 24 hours after release. Meets Standard Meets Standard Emergency plans address medical treatment for staff and detainees during and after an incident. Meets Standard Food service maintains a 10-day supply of food for emergencies. Meets Standard Utility shut-off valves are identified in the emergency plans. Meets Standard The emergency plans have contingencies for all of the scenarios listed in this component. EMERGENCY (CONTINGENCY) PLANS – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Overall Remarks: (Record significant facts, observations, other sources used, etc.)(5000 Character Max) Employees are trained annually on emergency preparedness. Staff interviewed were knowledgeable and informative regarding emergency planning. The plans are accessible to staff for use in responding to a multitude of emergency situations. There have been no incidents in the last twelve months that required the Chief of Corrections to activate the emergency plans. The facility continues to conduct mock exercises to ensure that staff know how to respond in the event of an emergency. Overall Rating: Meets Standard Reviewer Name (Printed) Completion Date: 7/19/2012 (b)(6), (b)(7)(c) Reviewer Signature (for printed form submission): Page 71 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006371 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities Page 72 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006372 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities ENVIRONMENTAL HEALTH AND SAFETY (Key: Z) POLICY: EVERY FACILITY WILL CONTROL FLAMMABLE, TOXIC, AND CAUSTIC MATERIALS THROUGH A HAZARDOUS MATERIALS PROGRAM. THE PROGRAM WILL INCLUDE, AMONG OTHER THINGS, THE IDENTIFICATION AND LABELING OF HAZARDOUS MATERIALS IN ACCORDANCE WITH APPLICABLE STANDARDS (E.G., NATIONAL FIRE PROTECTION ASSOCIATION [NFPA]); IDENTIFICATION OF INCOMPATIBLE MATERIALS, AND SAFE-HANDLING PROCEDURES 1. COMPONENTS The facility has a system for storing, issuing, and maintaining inventories of hazardous materials. 2. Constant inventories are maintained for all flammable, toxic, and caustic substances used/stored in each section of the facility. 3. The manufacturer’s Material Safety Data Sheet (MSDS) file is up-to-date for every hazardous substance used. • The files list all storage areas, and include a plant diagram and legend. • The MSDSs and other information in the files are available to personnel managing the facility’s safety program. All personnel using flammable, toxic, and/or caustic substances follow the prescribed procedures. They: • Wear personal protective equipment; and • Report hazards and spills to the designated official. 5. The MSDSs are readily accessible to staff and detainees in work areas. RATING Meets Standard N/A Meets Standard REMARKS (1000 CHAR MAX) The facility has policy and procedures in place for storing, issuing and maintaining inventories of all hazardous materials. All flammable, toxic, and caustic substances are stored and inventoried off-site. The safety manager maintains a master copy of the Material Safety Data Sheet (MSDS) files. The files were up-to-date and contained plant diagrams and legends. MSDS information can be accessed by all staff from hard copies placed throughout the facility. 4. Hazardous materials are always issued under proper supervision. • Quantities are limited; and • Staff always supervises detainees using these substances. 7. All "flammable” and “combustible" materials (liquid and aerosol) are stored and used according to label recommendations. Meets Standard Meets Standard MSDS files are readily accessible to all staff and detainees in the housing units and work areas where hazardous materials are used. 6. 8. 9. Lighting fixtures and electrical equipment installed in storage rooms and other hazardous areas meet National Electrical Code requirements. The facility has sufficient ventilation, and provides and ensures clean air exchanges throughout all buildings. 10. Vents return vents, and air conditioning ducts are not blocked or obstructed in cells or anywhere in the facility. Meets Standard N/A All flammable and combustible materials are stored and used off-site. Meets Standard Meets Standard The preventive maintenance plan for the ventilation system ensures adequate air exchange throughout the facility. Meets Standard Page 73 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006373 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities ENVIRONMENTAL HEALTH AND SAFETY (Key: Z) POLICY: EVERY FACILITY WILL CONTROL FLAMMABLE, TOXIC, AND CAUSTIC MATERIALS THROUGH A HAZARDOUS MATERIALS PROGRAM. THE PROGRAM WILL INCLUDE, AMONG OTHER THINGS, THE IDENTIFICATION AND LABELING OF HAZARDOUS MATERIALS IN ACCORDANCE WITH APPLICABLE STANDARDS (E.G., NATIONAL FIRE PROTECTION ASSOCIATION [NFPA]); IDENTIFICATION OF INCOMPATIBLE MATERIALS, AND SAFE-HANDLING PROCEDURES COMPONENTS 11. Living units are maintained at appropriate temperatures in accordance with industry standards. (68 to 74 degrees in the winter and 72 to 78 degrees in the summer.) 12. Shower and sink water temperatures do not exceed the industry standard of 120 degrees. 13. All toxic and caustic materials are stored in their original containers in a secure area. 14. Excess flammables, combustibles, and toxic liquids are disposed of properly and in accordance with MSDSs. RATING Meets Standard Meets Standard Meets Standard N/A Excess flammables, combustibles, and toxic liquids are maintained off-site. N/A There are no methyl alcohol products in use at the facility. Meets Standard All new staff receive instructions for using flammable, toxic, and caustic materials during their orientation training. These items are stored off-site. ICE detainees do not work at this facility and do not come into contact with these materials. 15. Staff directly supervise and account for products with methyl alcohol. Staff receives a list of products containing diluted methyl alcohol, e.g., shoe dye. All such products are clearly labeled. "Accountability" includes issuing such products to detainees in the smallest workable quantities. 16. Every employee and detainee using flammable, toxic, or caustic materials receives advance training in their use, storage, and disposal. 17. The facility complies with the most current edition of applicable codes, standards, and regulations of the National Fire Protection Association and the Occupational Safety and Health Administration (OSHA). 18. A technically qualified officer conducts the fire and safety inspections. Meets Standard Meets Standard 19. The Safety Office (or officer) maintains files of inspection reports. REMARKS (1000 CHAR MAX) The heating and air conditioning systems provide a comfortable temperature throughout the facility. The facility has a qualified deputy that conducts the fire and safety inspections. He is a qualified fire instructor through the Alabama Fire College and Personnel Standards Commission. Meets Standard Page 74 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006374 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities ENVIRONMENTAL HEALTH AND SAFETY (Key: Z) POLICY: EVERY FACILITY WILL CONTROL FLAMMABLE, TOXIC, AND CAUSTIC MATERIALS THROUGH A HAZARDOUS MATERIALS PROGRAM. THE PROGRAM WILL INCLUDE, AMONG OTHER THINGS, THE IDENTIFICATION AND LABELING OF HAZARDOUS MATERIALS IN ACCORDANCE WITH APPLICABLE STANDARDS (E.G., NATIONAL FIRE PROTECTION ASSOCIATION [NFPA]); IDENTIFICATION OF INCOMPATIBLE MATERIALS, AND SAFE-HANDLING PROCEDURES COMPONENTS 20. The facility has an approved fire prevention, control, and evacuation plan. RATING Meets Standard 21. The plan requires: • Monthly fire inspections; • Fire protection equipment strategically located throughout the facility; • Public posting of emergency plans with accessible building/room floor plans; • Exit signs and directional arrows; and • An area-specific exit diagram conspicuously posted in the diagrammed area. 22. Fire drills are conducted and documented monthly. 23. A sanitation program covers barbering operations. Meets Standard 26. Written procedures regulate the handling and disposal of used needles and other sharp objects. 27. All items representing potential safety or security risks are inventoried and a designated individual checks this inventory weekly. 28. Standard cleaning practices include: • Using specified equipment; cleansers; disinfectants and detergents. • An established schedule of cleaning and follow-up inspections. 29. The facility follows standard cleaning procedures. The fire prevention, control, and evacuation plan that is approved by the Gadsden City Fire Department addresses and complies with each bulleted item listed in this component. Meets Standard Meets Standard 24. The barber shop has the facilities and equipment necessary to meet sanitation requirements. 25. The sanitation standards are conspicuously posted in the barbershop. REMARKS (1000 CHAR MAX) The facility has a fire prevention, control, and evacuation plan that was reviewed and approved by the Gadsden City Fire Department on 03/05/2012. Meets Standard This component was rated deficient during the last inspection because the facility did not have a separate area designated for a barber shop. Barbering was taking place in the common areas of the housing units. The facility now has a dedicated room in each detainee housing unit that serves as a barber shop and has the required facilities and equipment. Meets Standard Sanitation standards are conspicuously posted in the barber shops. Meets Standard Meets Standard Meets Standard Meets Standard Page 75 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006375 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities ENVIRONMENTAL HEALTH AND SAFETY (Key: Z) POLICY: EVERY FACILITY WILL CONTROL FLAMMABLE, TOXIC, AND CAUSTIC MATERIALS THROUGH A HAZARDOUS MATERIALS PROGRAM. THE PROGRAM WILL INCLUDE, AMONG OTHER THINGS, THE IDENTIFICATION AND LABELING OF HAZARDOUS MATERIALS IN ACCORDANCE WITH APPLICABLE STANDARDS (E.G., NATIONAL FIRE PROTECTION ASSOCIATION [NFPA]); IDENTIFICATION OF INCOMPATIBLE MATERIALS, AND SAFE-HANDLING PROCEDURES COMPONENTS 30. Spill kits are readily available. RATING Meets Standard 31. A licensed medical waste contractor disposes of infectious/bio-hazardous waste. Meets Standard The facility has a contract with Stericycle, a company trained and certified to dispose of infectious and bio-hazardous waste. Meets Standard All staff receive training on the prevention of contact with blood and other body fluids during initial orientation, and annually thereafter during refresher training. 32. Staff is trained to prevent contact with blood and other body fluids and written procedures are followed. 33. Do the methods for handling/disposing of refuse meet all regulatory requirements? 34. A licensed/Certified/Trained pest-control professional inspects for rodents, insects, and vermin. • At least monthly. • The pest-control program includes preventative spraying for indigenous insects. 35. Drinking water and wastewater is routinely tested according to a fixed schedule. 36. Emergency power generators are tested at least every two weeks. • Other emergency systems and equipment receive testing at least quarterly. • Testing is followed-up with timely corrective actions (repairs and replacements). REMARKS (1000 CHAR MAX) Spill kits are located throughout the facility in housing units, the medical unit and the central control room. Meets Standard Meets Standard The facility has a contract with Cook's Pest Control to conduct monthly inspections. The last inspection was on 07/14/2012. Meets Standard Drinking water is routinely tested by the Alabama Department of Public Health. The last inspection was 04/10/2012. Meets Standard Emergency power generators are tested weekly, with a monthly load test. All testing is followed-up by timely corrective actions, repairs and replacements when needed. ENVIRONMENTAL HEALTH AND SAFETY – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Overall Remarks: (Record significant facts, observations, other sources used, etc.)(5000 Character Max) The rating for this standard was based on observations, staff interviews, and review of policy and procedures. The facility's appearance is clean and well maintained. Reviews of facility logs for sanitation, inspection, fire drills, hazardous, toxic and caustic materials, and MSDS files are up-to-date and complete. Fire and combustible materials are maintained off-site. Chemicals at the facility are stored and handled in accordance with Occupational Safety and Health Administration (OSHA) standards. Staff are conducting the necessary inventories, drills and maintenance in a timely and efficient manner. Page 76 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006376 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities ENVIRONMENTAL HEALTH AND SAFETY – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Overall Rating: Meets Standard Reviewer Name (Printed) (b)(6), (b)(7)(c) Completion Date: 7/19/2012 Reviewer Signature (for printed form submission): Page 77 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006377 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities HOLD ROOMS IN DETENTION FACILITIES (Key: AA) POLICY: HOLD ROOMS WILL BE USED ONLY FOR TEMPORARY DETENTION OF DETAINEES AWAITING REMOVAL, TRANSFER, EOIR HEARINGS, MEDICAL TREATMENT, INTRA-FACILITY MOVEMENT, OR OTHER PROCESSING INTO OR OUT OF THE FACILITY. COMPONENTS RATING REMARKS (1000 CHAR MAX) 1. The hold rooms are situated within the secure The hold rooms are all located Meets Standard perimeter. within the secure perimeter. 2. The hold rooms are well ventilated well lighted, and all activating switches are located outside the room. 3. The hold rooms contain sufficient seating for the number of detainees held. 4. Bunks, cots, beds, or other related make-shift sleeping apparatus are precluded from use inside hold rooms. 5. The walls and ceilings of the hold rooms are tamper and escape proof. 6. 7. Individuals are not held in hold rooms for more than 12 hours. Male and females are segregated from each other. 8. Detainees under the age of 18 are not held with adult detainees. 9. Detainees are provided with basic personal hygiene items such as water, soap, toilet paper, cups for water, feminine hygiene items, diapers and wipes. 10. In older facilities, officers are within visual or audible range to allow detainees access to toilet facilities on a regular basis. 11. All detainees are given a pat down search for weapons or contraband before being placed in the room. Meets Standard Hold rooms have adequate lighting and ventilation. Control switches are located outside of the room. Meets Standard Hold rooms contained sufficient seating. Meets Standard Hold rooms did not contain cots, beds or any other makeshift sleeping apparatus. Meets Standard The walls and ceilings of the hold rooms were inspected and were tamper and escape resistant. Meets Standard Meets Standard The facility has procedures in place to separate male and female detainees; however, they do not accept female ICE detainees. N/A Detainees under the age of 18 are not housed in this facility. Meets Standard Detainees are provided basic hygiene items while being processed into the facility. Female ICE detainees are not housed at this facility. Meets Standard This facility opened in 1994 and remodeled to add more bed space in 2003. There is a toilet and running water in each hold room. Meets Standard Page 78 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006378 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities HOLD ROOMS IN DETENTION FACILITIES (Key: AA) POLICY: HOLD ROOMS WILL BE USED ONLY FOR TEMPORARY DETENTION OF DETAINEES AWAITING REMOVAL, TRANSFER, EOIR HEARINGS, MEDICAL TREATMENT, INTRA-FACILITY MOVEMENT, OR OTHER PROCESSING INTO OR OUT OF THE FACILITY. COMPONENTS RATING REMARKS (1000 CHAR MAX) 12. Officers closely supervise the detention hold rooms Hold rooms are monitored in using direct supervision (Irregular visual monitoring.). fifteen minute increments. The checks are documented • Hold rooms are irregularly monitored every(b)(7)e electronically. Outside of each minutes. room there is an electronic • Unusual behavior or complaints are noted. panel that records all activities, Meets Standard including security checks and meals. In addition, the hold rooms are under constant staff supervision. The deputies assigned to the area also maintain an electronic log of activities. 13. When the last detainee has been removed from the hold room, it is given a thorough inspection. 14. There is a written evacuation plan that includes a designated officer to remove detainees from hold rooms in case of fire and/or building evacuation. 15. An appropriate emergency service is called immediately upon a determination that a medical emergency may exist. Meets Standard The evacuation plan is conspicuously posted. The assigned officers are responsible for removing detainees from the hold rooms in case of an emergency. Meets Standard Meets Standard HOLD ROOMS IN DETENTION FACILITIES – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Overall Remarks: (Record significant facts, observations, other sources used, etc.)(5000 Character Max) The facility has policies and procedures governing hold rooms. The hold rooms inspected were spacious and clean. Intake processing was observed, staff were interviewed and policy was reviewed. The facility does not accept juvenile or female ICE detainees. Overall Rating: Meets Standard Reviewer Name (Printed) Completion Date: 7/19/2012 (b)(6), (b)(7)(c) Reviewer Signature (for printed form submission): Page 79 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006379 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities KEY AND LOCK CONTROL (SECURITY, ACCOUNTABILITY AND MAINTENANCE) (Key: AB) POLICY IT IS THE POLICY OF THE ICE SERVICE TO MAINTAIN AN EFFICIENT SYSTEM FOR THE USE, ACCOUNTABILITY AND MAINTENANCE OF ALL KEYS AND LOCKS. 1. 2. 3. 4. 5. COMPONENTS The security officer[s], or equivalent in IGSAs, has attended an approved locksmith training program. The security officer, or equivalent in IGSAs, has responsibly for all administrative duties and responsibilities relating to keys, locks etc. The security officer, or equivalent in IGSAs, provides training to employees in key control. The security officer, or equivalent in IGSAs, maintains inventories of all keys, locks and locking devices. The security officer follows a preventive maintenance program and maintains all preventive maintenance documentation. 6. Facility policies and procedures address the issue of compromised keys and locks. 7. The security officer, or equivalent in IGSAs, develops policy and procedures to ensure safe combinations integrity. 8. RATING Meets Standard REMARKS (1000 CHAR MAX) The maintenance supervisor who is assigned to handle key and lock control responsibilities completed locksmith training in 2006. Meets Standard Meets Standard The maintenance supervisor provides training to employees. Meets Standard Meets Standard The compliance sergeant, along with the maintenance department, performs quarterly preventive maintenance on all keys and locks. The actions are documented in a log book. Meets Standard The facility has procedures in place to properly handle compromised keys and locks. Meets Standard (b)(7)e Only dead bolt or dead lock functions are used in detainee accessible areas. 9. Only authorized locks (as specified in the Detention Standard) are used in detainee accessible areas. 10. Grand master keying systems are prohibited. Meets Standard 11. All worn or discarded keys and locks are cut up and properly disposed of. 12. Padlocks and/or chains are prohibited from use on cell doors. 13. The entrance/exit door locks to detainee living quarters, or areas with an occupant load of 50 or more people, conform to: • Occupational Safety and Environmental Health Manual, Ch. 3; • National Fire Protection Association Life Safety Code 101. Meets Standard Meets Standard Meets Standard The facility does not have a grand master keying system. Meets Standard Meets Standard Page 80 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006380 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities KEY AND LOCK CONTROL (SECURITY, ACCOUNTABILITY AND MAINTENANCE) (Key: AB) POLICY IT IS THE POLICY OF THE ICE SERVICE TO MAINTAIN AN EFFICIENT SYSTEM FOR THE USE, ACCOUNTABILITY AND MAINTENANCE OF ALL KEYS AND LOCKS. COMPONENTS 14. The operational keyboard is sufficient to accommodate all the facility key rings, including keys in use, and is located in a secure area. RATING REMARKS (1000 CHAR MAX) (b)(7)e The facility uses the (b)(7)e for the Meets Standard (b)(7)e 15. Procedures are in place to ensure that key rings are: • Identifiable; • The numbers of keys are cited; and • Keys cannot be removed. 16. Emergency keys are available for all areas of the facility. Meets Standard Meets Standard Emergency keys are available in the central control through the (b)(7)e 17. The facilities use a key accountability system. Meets Standard 18. Authorization is necessary to issue any restricted key. 19. Individual gun lockers are provided. • They are located in an area that permits constant officer observation. • In an area that does not allow detainee or public access. 20. The facility has a key accountability policy and procedures to ensure key accountability. The keys are physically counted daily. 21. All staff members are trained and held responsible for adhering to proper procedures for the handling of keys. • Issued keys are returned immediately in the event an employee inadvertently carries a key ring home. • When a key or key ring is lost, misplaced, or not accounted for, the shift supervisor is immediately notified. • Detainees are not permitted to handle keys assigned to staff. Meets Standard Restricted keys are issued by supervisory authority. Meets Standard Meets Standard Policy outlines the procedures for key accountability. The keys are counted at the beginning of every shift. Meets Standard Staff receive annual in-service training on the proper procedures for handling keys. Staff are not permitted to take keys home. If it occurs, they are to immediately return to the facility with the keys. Procedures for missing keys include notification to the shift supervisor. Detainees are not permitted to handle keys. KEY AND LOCK CONTROL (SECURITY, ACCOUNTABILITY AND MAINTENANCE) – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Overall Remarks: (Record significant facts, observations, other sources used, etc.)(5000 Character Max) (b)(7)e The facility has policy and procedures pertaining to the handling of keys. The facility uses th for the issuance of keys Restricted and (b)(7)e emergency keys are also issued through the The system is located inside the (b)(7)e (b)(7)e Overall Rating: Meets Standard Page 81 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006381 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities KEY AND LOCK CONTROL (SECURITY, ACCOUNTABILITY AND MAINTENANCE) – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Reviewer Name (Printed): Completion Date: 7/19/2012 (b)(6), (b)(7)(c) Reviewer Signature (for printed form submission): Page 82 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006382 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities POPULATION COUNTS (Key: AC) POLICY: ALL DETENTION FACILITIES SHALL ENSURE AROUND-THE-CLOCK ACCOUNTABILITY FOR ALL DETAINEES. THIS REQUIRES THAT THEY CONDUCT AT LEAST ONE FORMAL COUNT OF THE DETAINEE POPULATION PER SHIFT, WITH ADDITIONAL FORMAL AND INFORMAL COUNTS CONDUCTED AS NECESSARY. COMPONENTS RATING REMARKS (1000 CHAR MAX) 1. Staff conduct a formal count at least once each shift. Meets Standard 2. Activities cease or are strictly controlled while a formal count is being conducted. 3. Certain operations cease during formal counts. 4. All movement ceases for the duration of a formal count. 5. Formal counts in all units take place simultaneously. 6. Detainee participation in counts is prohibited. 7. A face-to-photo count follows each unsuccessful recount. 8. Officers positively identify each detainee before counting him/her as present. Written procedures cover informal and emergency counts. • They are followed during informal counts and emergencies. 10. The control officer (or other designated position) maintains an out -count record of all detainees temporarily leaving the facility. 11. This training is documented in each officer’s training folder. Meets Standard During a formal count, activities cease and are strictly controlled. Meets Standard During a formal count, operations cease throughout the facility. Meets Standard Detainees are directed to return to their cells for count. The handbook advises detainees that no movement is permitted during count. Meets Standard Formal counts take place simultaneously within the facility. Meets Standard Detainees do not participate in the counts. Meets Standard Procedures require a body recount whenever there is a bad count. A face-to-photo count will take place after any unsuccessful recount. Meets Standard Detainees are positively identified before they are counted as present. 9. Meets Standard Meets Standard Meets Standard Training is provided upon initial hire and annually thereafter for all deputies. POPULATION COUNTS – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Overall Remarks: (Record significant facts, observations, other sources used, etc.)(5000 Character Max) Detainee movement ceases during the count process, and while vehicles are permitted no admissions (b)(7)e or releases are processed until the count is cleared. The facility has provisions for recounts and emergency counts through and including declaring an escape. The process used would provide early identification of a missing detainee. The facility conducts six formal counts within a 24 hour period f the counts are conducted at shift change. (b)(7)e Page 83 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006383 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities POPULATION COUNTS – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Overall Rating: Meets Standard Reviewer Name (Printed) Completion Date: 7/19/2012 (b)(6), (b)(7)(c) Reviewer Signature (for printed form submission): Page 84 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006384 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities POST ORDERS (Key: AD) POLICY: ICE PROVIDES OFFICERS ALL NECESSARY GUIDANCE FOR CARRYING OUT THEIR DUTIES. THIS GUIDANCE INCLUDES THE POST ORDERS ESTABLISHED FOR EVERY POST, WHICH ARE REVIEWED AT LEAST ANNUALLY, AND GIVEN TO EACH OFFICER UPON ASSIGNMENT TO THAT POST. COMPONENTS RATING REMARKS (1000 CHAR MAX) 1. Every fixed post has a set of post orders. Meets Standard 2. Each set contains the latest inserts (emergency memoranda, etc.) and revisions. 3. One individual or department is responsible for keeping all post-orders current with revisions that take place between reviews. 4. 5. The IGSA maintains a complete set (central file) of post orders. The central file is accessible to all staff. 6. The OIC or Contract / IGSA equivalent initiates/authorizes all post-order changes. 7. The OIC or Contract / IGSA equivalent has signed and dated the last page of every section. 8. 9. A review/updating/reissuing of post orders occurs regularly and at a minimum, annually. Procedures keep post orders and logbooks secure from detainees at all times. Meets Standard The post orders contain inserts of revisions and emergency memoranda. Meets Standard The compliance sergeant is responsible for insuring the post orders are current and reviewed annually. Meets Standard Meets Standard A central post order file is available to all staff in the compliance sergeant's office and on line using the SMARTCOP program. Meets Standard The Chief of Corrections (COC) approves changes to post orders. Meets Standard The COC or his designee signs and dates post orders certifying they have been reviewed and/or updated annually. Meets Standard Meets Standard Post orders are maintained on post in a drawer or file cabinet which is secure from detainees. Meets Standard Only weapon-certified officers are allowed to work an armed post. The members of the Special Operations Deployment (SOD) team are weapon certified. 10. Every armed-post officer qualifies with the post weapon(s) before assuming post duty. 11. Armed-post post orders provide instructions for escape attempts. 12. The post orders for housing units track the event schedule. 13. Housing-unit post officers record all detainee activity in a log. The post order includes instructions on maintaining the logbook. Meets Standard Meets Standard The housing units track the event schedules on each shift, and the activities are documented. Meets Standard Deputies use a manual log book and/or an electronic log book to record daily activities on all post assignments. Page 85 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006385 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities POST ORDERS – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Overall Remarks: (Record significant facts, observations, other sources used, etc.)(5000 Character Max) The facility is in the early stages of transitioning from hand written log books to an electronic jail management system known as SMARTCOP to record daily activities on all post assignments. The system is scheduled to fully replace the use of hand written logs as of 08/01/2012. Post orders are reviewed and modified no less than annually, with additional changes being made throughout the year as necessary. Staff read and sign post orders as required by policy. Overall Rating: Meets Standard Reviewer Name (Printed): Completion Date: 7/19/2012 (b)(6), (b)(7)(c) Reviewer Signature (for printed form submission): Page 86 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006386 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities SECURITY INSPECTIONS (Key: AE) POLICY: POST ASSIGNMENTS IN THE FACILITY'S HIGH-RISK AREAS, WHERE SPECIAL SECURITY PROCEDURES MUST BE FOLLOWED, WILL BE RESTRICTED TO EXPERIENCED PERSONNEL WITH A THOROUGH GROUNDING IN FACILITY OPERATIONS. COMPONENTS RATING REMARKS (1000 CHAR MAX) 1. The facility has a comprehensive security inspection Security inspections are policy. The policy specifies: conducted on each post on every shift. The results are • Posts to be inspected; documented both in the • Required inspection forms; manual log book and the • Frequency of inspections; Meets Standard electronic jail information • Guidelines for checking security features; and system. Anything found • Procedures for reporting weak spots, needing repair or further inconsistencies, and other areas needing attention is reported to the improvement shift supervisor. 2. Every officer is required to conduct a security check of his/her assigned area. The results are documented. 3. Documentation of security inspections is kept on file. 4. Procedures ensure that recurring problems and a failure to take corrective action are reported to the appropriate manager. 5. The front-entrance officer checks the ID of everyone entering or exiting the facility. All visits are officially recorded in a visitor logbook or electronically recorded. The facility has a secure visitor pass system. 6. 7. 8. 9. Meets Standard Inspections are mandatory on each shift on each post. The results are documented. Meets Standard The security inspections are maintained indefinitely in the electronic system. Meets Standard Recurring problems are reported by the shift supervisor to the maintenance supervisor. Meets Standard Meets Standard Meets Standard Every Control Center officer receives specialized training. The Control Center is staffed around the clock. 10. Policy restricts staff access to the Control Center. 11. Detainees are restricted from access to the Control Center. 12. Communications are centralized in the Control Center. Meets Standard Each control room officer receives training before assuming the duties of the post. The training is conducted by a supervisor and on-the-job by experienced officers. Meets Standard The control center is staffed 24 hours a day, seven days a week. Meets Standard Policy restricts entrance into the control center. Meets Standard Detainees are not allowed in the control center. Meets Standard The control center is the communication hub of the facility. Page 87 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006387 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities SECURITY INSPECTIONS (Key: AE) POLICY: POST ASSIGNMENTS IN THE FACILITY'S HIGH-RISK AREAS, WHERE SPECIAL SECURITY PROCEDURES MUST BE FOLLOWED, WILL BE RESTRICTED TO EXPERIENCED PERSONNEL WITH A THOROUGH GROUNDING IN FACILITY OPERATIONS. COMPONENTS RATING REMARKS (1000 CHAR MAX) 13. Officers monitor all vehicular traffic entering and leaving The control room officers the facility. monitor the traffic that enters and leaves the law enforcement unloading/loading area. Meets Standard Deliveries come to the food service loading dock. Both locations are outside the secure perimeter of the facility. 14. The facility maintains a log of all incoming and departing vehicles to sensitive areas of the facility. Each entry contains: • The driver's name; • Company represented; • Vehicle contents; • Delivery date and time; • Date and time out; • Vehicle license number; and • Name of employee responsible for the vehicle during the visit 15. Officers thoroughly search each vehicle entering and leaving the facility. 16. The facility has a written policy and procedures to prevent the introduction of contraband into the facility or any of its components. 17. Tools being taken into the secure area of the facility are inventoried before entering and prior to departure. Meets Standard The food service department maintains a detail log of delivery vehicles. The log contains all the bulleted information listed in this component. Meets Standard Delivery trucks are searched before entering and leaving the area. Law enforcement vehicles entering the unloading/loading area are not searched. This area, however, is outside the secure perimeter of the facility. Detainees and their escorts must pass through a pedestrian sally port between the vehicle unloading area and the secure portion of the facility. Meets Standard Meets Standard 18. The SMU entrance has a sally port. Meets Standard 19. Written procedures govern searches of detainee housing units and personal areas. Meets Standard The maintenance department is located outside the secure perimeter. Tools entering and leaving the secure perimeter are inventoried and logged. Contractor tools are also inventoried before entrance to the facility and upon exiting the facility. Page 88 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006388 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities SECURITY INSPECTIONS (Key: AE) POLICY: POST ASSIGNMENTS IN THE FACILITY'S HIGH-RISK AREAS, WHERE SPECIAL SECURITY PROCEDURES MUST BE FOLLOWED, WILL BE RESTRICTED TO EXPERIENCED PERSONNEL WITH A THOROUGH GROUNDING IN FACILITY OPERATIONS. COMPONENTS RATING REMARKS (1000 CHAR MAX) 20. Housing area searches occur at irregular times. Unit searches are conducted at Meets Standard irregular intervals and documented. 21. Every search of the SMU and other housing units is documented. 22. Storage and supply rooms, walls, light and plumbing fixtures, accesses, and drains, etc., undergo frequent, irregular searches. These searches are documented. Meets Standard 23. Walls, fences, and exits, including exterior windows, are inspected for defects once each shift. 24. Daily procedures include: • Perimeter alarm system tests; • Physical checks of the perimeter fence; and • Documenting the results. Meets Standard 25. Visitation areas receive frequent, irregular inspections. Meets Standard Supply rooms, walls, light and plumbing fixtures, accesses and drains undergo frequent and irregular documented searches. Meets Standard Meets Standard (b)(7)e SECURITY INSPECTIONS – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Overall Remarks: (Record significant facts, observations, other sources used, etc.)(5000 Character Max) A review of documentation, observation of practices and interviews with staff were used to determine compliance with this standard. Written policy and procedures adequately address security procedures. The facility is comprised of a single building. There are no perimeter fences. The perimeter of the building is inspected and the inspections (b)(7)e are documented. Delivery vehicles only enter the food service rear dock area and are searched before entering and leaving the facility. Overall Rating: Meets Standard Reviewer Name (Printed) Completion Date: 7/19/2012 (b)(6), (b)(7)(c) Reviewer Signature (for printed form submission): Page 89 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006389 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities SPECIAL MANAGEMENT UNIT (SMU) (Administrative Segregation) (Key: AF) POLICY: THE SPECIAL MANAGEMENT UNIT REQUIRED IN EVERY FACILITY ISOLATES CERTAIN DETAINEES FROM THE GENERAL POPULATION. THE SPECIAL MANAGEMENT UNIT WILL CONSIST OF TWO SECTIONS. ONE, ADMINISTRATIVE SEGREGATION, HOUSES DETAINEES ISOLATED FOR THEIR OWN PROTECTION; THE OTHER FOR DETAINEES BEING DISCIPLINED FOR WRONGDOING (SEE THE “SPECIAL MANAGEMENT UNIT [DISCIPLINARY SEGREGATION]” STANDARD). COMPONENTS RATING REMARKS (1000 CHAR MAX) 1. The Administrative Segregation unit provides Detainees placed in non-punitive protection from the general population administrative segregation are and individuals undergoing disciplinary segregation. provided non-punitive Meets Standard protection. These placements • Detainees are placed in the SMU (administrative) in are handled in accordance with accordance with written criteria. policy. 2. 3. 4. 5. In exigent circumstances, staff may place a detainee in the SMU (administrative) before a written order has been approved. • A copy of the order given to the detainee within 24 hours. The OIC (or equivalent) regularly reviews the status of detainees in administrative detention. • A supervisory officer conducts a review within 72 hours of the detainee’s placement in the SMU (administrative). A supervisory officer conducts another review after the detainee has spent seven days in administrative segregation, and: • Every week thereafter for the first month; and • Every 30 days after the first month. • Does each review include an interview with the detainee? • Is a written record made of the decision and the justification? The detainee is given a copy of the decision and justification for each review. • The detainee is given an opportunity to appeal the reviewer's decision to someone else in the facility. Meets Standard A security supervisor reviews the status of detainees placed in administrative detention and conducts a review within 72 hours of a detainee's placement in the Special Management Unit (SMU). Meets Standard A security supervisor routinely conducts reviews of a detainee's placement in administrative segregation. The initial review is conducted within 72 hours of confinement. Meets Standard A security supervisor conducts reviews/interviews of the detainee once he has spent seven days in administrative segregation, and every week for the first month. Reviews are conducted every 30 days after the first month of confinement. A written record of the decision and justification is maintained. Meets Standard The detainee receives a copy of the decision and justification for each review. Policy outlines the procedures for the detainee to appeal the decision. Page 90 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006390 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities SPECIAL MANAGEMENT UNIT (SMU) (Administrative Segregation) (Key: AF) POLICY: THE SPECIAL MANAGEMENT UNIT REQUIRED IN EVERY FACILITY ISOLATES CERTAIN DETAINEES FROM THE GENERAL POPULATION. THE SPECIAL MANAGEMENT UNIT WILL CONSIST OF TWO SECTIONS. ONE, ADMINISTRATIVE SEGREGATION, HOUSES DETAINEES ISOLATED FOR THEIR OWN PROTECTION; THE OTHER FOR DETAINEES BEING DISCIPLINED FOR WRONGDOING (SEE THE “SPECIAL MANAGEMENT UNIT [DISCIPLINARY SEGREGATION]” STANDARD). COMPONENTS RATING REMARKS (1000 CHAR MAX) 6. The OIC (or equivalent) routinely notifies the Field Office In the past twelve months, no Director (or staff officer in charge of IGSAs) any time a detainee spent more than 60 detainee's stay in administrative detention exceeds 30 days in administrative days. segregation. Policy outlines the Meets Standard procedures for notifying the • Upon notification that the detainee's Field Office Director when a administrative segregation has exceeded 60 days, detainee needs to be kept in the FD forwards written notice to HQ Field administrative segregation for Operations Branch Chief for DRO. more than 30 days. 7. 8. 9. 10. 11. 12. 13. The OIC or equivalent) reviews the case of every detainee who objects to administrative segregation after 30 days in the SMU. • A written record is made of the decision and the justification. • The detainee receives a copy of this record. The detainee is given the right to appeal to the OIC (or equivalent) the conclusions and recommendations of any review conducted after the detainee have remained in administrative segregation for seven consecutive days. Administratively segregated detainees enjoy the same general privileges as detainees in the general population. The SMU is: • Well ventilated; • Adequately lighted; • Appropriately heated; and • Maintained in a sanitary condition. All cells are equipped with beds. • Every bed is securely fastened to the floor or wall. The number of detainees in any cell does not exceed the occupancy limit. • When occupancy exceeds recommended capacity, do basic living standards decline? • Do criteria for objectively assessing living standards exist? • If yes, are the criteria included in the written procedures? The segregated detainees have the same opportunities to exchange/launder clothing, bedding, and linen as detainees in the general population. Meets Standard The administrative segregation case reviews conducted are by the compliance sergeant designated by the Chief of Corrections. The review is documented and the detainee receives a copy of the record. Meets Standard Policy provides the detainee with the right to appeal any confinement in administration segregation. Meets Standard Meets Standard Meets Standard The bed is bolted to the wall. Meets Standard The cells in the SMU are double occupancy; however, ICE detainees placed in the unit are housed alone. Meets Standard Page 91 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006391 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities SPECIAL MANAGEMENT UNIT (SMU) (Administrative Segregation) (Key: AF) POLICY: THE SPECIAL MANAGEMENT UNIT REQUIRED IN EVERY FACILITY ISOLATES CERTAIN DETAINEES FROM THE GENERAL POPULATION. THE SPECIAL MANAGEMENT UNIT WILL CONSIST OF TWO SECTIONS. ONE, ADMINISTRATIVE SEGREGATION, HOUSES DETAINEES ISOLATED FOR THEIR OWN PROTECTION; THE OTHER FOR DETAINEES BEING DISCIPLINED FOR WRONGDOING (SEE THE “SPECIAL MANAGEMENT UNIT [DISCIPLINARY SEGREGATION]” STANDARD). COMPONENTS RATING REMARKS (1000 CHAR MAX) 14. Detainees receive three nutritious meals per day, from Detainees receive three the general population’s menu of the day. nutritious meals daily from the regular menu. Disposable Meets Standard • Do detainees eat only with disposable utensils? utensils are used, and food is • Is food ever used as punishment? never used as punishment. 15. Each detainee maintains a normal level of personal hygiene in the SMU. • The detainees have the opportunity to shower and shave at least three times a week. • If not, explain. 16. The detainees are provided: • Barbering services; • Recreation privileges in accordance with the “Detainee Recreation" standard; • Non-legal reading material; • Religious material; • The same correspondence privileges as detainees in the general population; • Telephone access similar to that of the general population; and • Personal legal material. 17. A health care professional visits every detainee at least three times a week. • The shift supervisor visits each detainee daily. • Weekends and holidays. 18. Procedures comply with the “Visitation" standard. • The detainee retains visiting privileges; and • The visiting room is available during normal visiting hours. 19. Visits from clergy are allowed. 20. Detainees have the same law-library access as the general population. • Are they required to use the law library Separately, or As a group? • Are legal materials brought to them? 21. The SMU maintains a permanent log of detainee-related activity, e.g., meals served, recreation, visitors etc. 22. SPC procedures include completing the SMU Housing Record (I-888) immediately upon a detainee's placement in the SMU. • Staff completes the form at the end of each shift. • CDFs and IGSA facilities use Form I-888 (or local equivalent). Meets Standard Detainees are allowed to shower daily and shave three times a week. Meets Standard This component was rated deficient during the last inspection because the facility did not provide outdoor recreation. During this inspection, it was determined that detainees are afforded all of the items listed in this component, including outside recreation. Meets Standard Medical staff conduct daily visits on every shift, seven days a week. Meets Standard Detainees are afforded visitation privileges that are consistent with the visitation standard. Meets Standard Meets Standard Detainees have the same access to the law library as the general population. They are allowed individually to use a computer with LexisNexis software. Meets Standard Meets Standard This facility uses a housing record form that records activity upon a detainee's placement into administrative segregation. The form is completed on every shift. Page 92 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006392 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities SPECIAL MANAGEMENT UNIT (SMU) (Administrative Segregation) (Key: AF) POLICY: THE SPECIAL MANAGEMENT UNIT REQUIRED IN EVERY FACILITY ISOLATES CERTAIN DETAINEES FROM THE GENERAL POPULATION. THE SPECIAL MANAGEMENT UNIT WILL CONSIST OF TWO SECTIONS. ONE, ADMINISTRATIVE SEGREGATION, HOUSES DETAINEES ISOLATED FOR THEIR OWN PROTECTION; THE OTHER FOR DETAINEES BEING DISCIPLINED FOR WRONGDOING (SEE THE “SPECIAL MANAGEMENT UNIT [DISCIPLINARY SEGREGATION]” STANDARD). COMPONENTS RATING REMARKS (1000 CHAR MAX) 23. Staff record whether the detainee ate, showered, exercised, and took any applicable medication during every shift. The facility maintains a log of all • Staff logs record all pertinent information, e.g., a listed activities and visits to the medical condition, suicidal/assaultive behavior, etc; Meets Standard area. The unit officer also • The medical officer/health care professional signs initials the form that is located each individual's record during each visit; and in the SMU control room. • The housing officer initials the record when all detainee services are completed or at the end of the shift. 24. A new record is created for each week the detainee is in The facility creates a new Administrative Segregation. record each week for each detainee. The forms are • The weekly records are retained in the SMU until Meets Standard maintained in the area until the the detainee's return to the general population. detainee is released to general population. SPECIAL MANAGEMENT UNIT (SMU) (Administrative Segregation) – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Overall Remarks: (Record significant facts, observations, other sources used, etc.)(5000 Character Max) The Special Management Unit (SMU) was visited and found to be clean and orderly. The cells were spacious, and detainees confined to the SMU are celled alone. SMU detainees receive the same privileges as those detainees in the general population. Two ICE detainees were housed in administrative segregation during the inspection. Documents supporting their placement were reviewed and found to be in accordance with established policy. Overall Rating: Meets Standard Reviewer Name (Printed) Completion Date: 7/19/2012 (b)(6), (b)(7)(c) Reviewer Signature (for printed form submission): Page 93 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006393 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities SPECIAL MANAGEMENT UNIT (Disciplinary Segregation) (Key: AG) POLICY: EACH FACILITY WILL ESTABLISH A SPECIAL MANAGEMENT UNIT IN WHICH TO ISOLATE CERTAIN DETAINEES FROM THE GENERAL POPULATION. THE SPECIAL MANAGEMENT UNIT WILL HAVE TWO SECTIONS, ONE FOR DETAINEES IN ADMINISTRATIVE SEGREGATION; THE OTHER FOR DETAINEES BEING SEGREGATED FOR DISCIPLINARY REASONS. COMPONENTS RATING REMARKS (1000 CHAR MAX) 1. Officers placing detainees in disciplinary segregation Policies and procedures are follow written procedures. followed when placing a Meets Standard detainee in disciplinary segregation. 2. The sanctions for violations committed during one incident are limited to 60 days. 3. A completed Disciplinary Segregation Order accompanies the detainee into the SMU. • The detainee receives a copy of the order within 24 hours of placement in disciplinary segregation. 4. 5. 6. 7. 8. 9. Standard procedures include reviewing the cases of individual detainees housed in disciplinary detention at set intervals. • After each formal review, the detainee receives a written copy of the decision and supporting reasons. The conditions of confinement in the SMU are proportional to the amount of control necessary to protect detainees and staff. Detainees in disciplinary segregation have fewer privileges than those housed in administrative segregation. Living conditions in disciplinary SMUs remain the same regardless of behavior. • If no, does staff prepare written documentation for this action? • Does the OIC sign to indicate approval. Every detainee in disciplinary segregation receives the same humane treatment, regardless of offense. The quarters used for segregation are: • Well-ventilated. • Adequately lighted. • Appropriately heated. • Maintained in a sanitary condition. 10. All cells are equipped with beds that are securely fastened to the floor or wall of the cell. 11. The number of detainees confined to each cell or room is limited to the number for which the space was designate. • Does the OIC approve excess occupancy on a temporary basis? Meets Standard Disciplinary sanctions are limited to a maximum of 60 days. Meets Standard Completed disciplinary segregation orders accompany all detainees to the Special Management Unit (SMU). The detainee receives a copy within 24 hours. Meets Standard Disciplinary segregation cases are reviewed every seven days. The detainee receives a copy of the decision and its justification. Meets Standard Meets Standard Meets Standard Living conditions remain the same regardless of behavior. Meets Standard Meets Standard The disciplinary segregation area was well ventilated, adequately lit and appropriately heated. Sanitation is at an acceptable level. Meets Standard Meets Standard SMU cells have double occupancy capability. Policy does not allow for excess occupancy on any basis. Page 94 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006394 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities SPECIAL MANAGEMENT UNIT (Disciplinary Segregation) (Key: AG) POLICY: EACH FACILITY WILL ESTABLISH A SPECIAL MANAGEMENT UNIT IN WHICH TO ISOLATE CERTAIN DETAINEES FROM THE GENERAL POPULATION. THE SPECIAL MANAGEMENT UNIT WILL HAVE TWO SECTIONS, ONE FOR DETAINEES IN ADMINISTRATIVE SEGREGATION; THE OTHER FOR DETAINEES BEING SEGREGATED FOR DISCIPLINARY REASONS. COMPONENTS RATING REMARKS (1000 CHAR MAX) 12. When a detainee is segregated without clothing, mattress, blanket, or pillow (in a dry cell setting), a Meets Standard justification is made and the decision is reviewed each shift. Items are returned as soon as it is safe. 13. Detainees in the SMU have the same opportunities to Meets Standard exchange clothing, bedding, etc., as other detainees. 14. Detainees in the SMU receive three nutritious meals per Detainees receive three day, selected from the Food Service's menu of the day. nutritious meals daily from the regular menu. Disposable Meets Standard • Food is not used as punishment. utensils are used and food is never used as punishment. 15. Detainees are allowed to maintain a normal level of personal hygiene, including the opportunity to shower and shave at least three times/week. 16. Detainees receive, unless documented as a threat to security: • Barbering services; • Recreation privileges; • Other-than-legal reading material; • Religious material; • The same correspondence privileges as other detainees; and • Personal legal material. 17. When phone access is limited by number or type of calls, the following areas are exempt: • Calls about the detainee's immigration case or other legal matters; • Calls to consular/embassy officials; and • Calls during family emergencies (as determined by the OIC/Warden). 18. A health care professional visits every detainee in disciplinary segregation every week day. • The shift supervisor visits each segregated detainee daily • Weekends and holidays. 19. SMU detainees are allowed visitors, in accordance with the "Visitation" standard. 20. SMU detainees receive legal visits, as provided in the "Visitation” standard. • Legal service providers are notified of security concerns arising before a visit. Meets Standard Normal levels of hygiene are maintained and showers are afforded daily. Meets Standard Detainees are afforded barbering services, recreation privileges, non-legal reading materials, religious materials, the same correspondence privileges as the general population, telephone access similar to the general population, and personal legal materials. Logs are maintained on all services provided. Meets Standard Disciplinary segregation detainees have no restrictions on calls pertaining to their immigration case or other legal matters, calls to consular/embassy officials or calls for emergency purposes. Meets Standard Medical staff make rounds once a shift, seven days a week. The shift supervisor visits once every shift. Meets Standard Meets Standard Page 95 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006395 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities SPECIAL MANAGEMENT UNIT (Disciplinary Segregation) (Key: AG) POLICY: EACH FACILITY WILL ESTABLISH A SPECIAL MANAGEMENT UNIT IN WHICH TO ISOLATE CERTAIN DETAINEES FROM THE GENERAL POPULATION. THE SPECIAL MANAGEMENT UNIT WILL HAVE TWO SECTIONS, ONE FOR DETAINEES IN ADMINISTRATIVE SEGREGATION; THE OTHER FOR DETAINEES BEING SEGREGATED FOR DISCIPLINARY REASONS. COMPONENTS RATING REMARKS (1000 CHAR MAX) 21. Visits from clergy are allowed. • The clergy member is given the option of visiting/not visiting the segregated detainee. Meets Standard Clergy can visit a detainee. • Violent/uncooperative detainees are denied access to religious services when safety and security would otherwise be affected. 22. SMU detainees have law library access. The items listed in this component are afforded to • Violent/uncooperative detainees retain access to detainees housed in the SMU. the law library unless adjudicated a security threat in Staff would document any writing. incident where a detainee was Meets Standard • Legal material brought to individuals in the SMU on denied access to the law a case-by-case basis. library. There have been no • Staff documents every incident of denied access to denials of law library access the law library. since the last inspection. 23. All detainee-related activities are documented, e.g. meals served, recreation activities, visitors, etc. 24. The SPCs, the Special Management Housing Unit Record (I-888or equivalent), is prepared as soon as the detainee is placed in the SMU. • All I-888s are filled out by the end of each shift. • The CDF/IGSA facility use Form. • I-888 (or equivalent local form). 25. SMU staff record whether the detainee ate, showered, exercised, took medication, etc. • Details about the detainee logged, e.g., a medical condition, suicidal/violent behavior, etc. • The health care official sign individual records after each visit. • The housing officer initials the record when all detainee services are completed or at the end of the shift. • A new record is created weekly for each detainee in the SMU. • The SMU retains these records until the detainee leaves the SMU. Meets Standard Meets Standard The facility uses a housing record form that records activity upon placement in the SMU. The form is completed on each shift. Meets Standard The facility maintains logs of all listed activities and visits to the area on each shift. In addition, the unit officer initials the form at the end of their shift. The records are maintained in the unit until the detainee is released. SPECIAL MANAGEMENT UNIT (Disciplinary Segregation) – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Overall Remarks: (Record significant facts, observations, other sources used, etc.)(5000 Character Max) Detainees in disciplinary segregation receive the same privileges as those in the general population. The Special Management Unit houses both administrative and disciplinary segregation detainees. Overall Rating: Meets Standard Reviewer Name (Printed) Completion Date: 7/19/2012 (b)(6), (b)(7)(c) Page 96 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006396 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities SPECIAL MANAGEMENT UNIT (Disciplinary Segregation) – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Reviewer Signature (for printed form submission): Page 97 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006397 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities TOOL CONTROL (Key: AH) POLICY: IT IS THE POLICY OF ALL FACILITIES THAT ALL EMPLOYEES SHALL BE RESPONSIBLE FOR COMPLYING WITH THE TOOL CONTROL POLICY. THE MAINTENANCE SUPERVISOR SHALL MAINTAIN A COMPUTER GENERATED OR TYPEWRITTEN MASTER INVENTORY LIST OF TOOLS AND EQUIPMENT AND THE LOCATION IN WHICH TOOLS ARE STORED. THESE INVENTORIES SHALL BE CURRENT, FILED AND READILY AVAILABLE FOR TOOL INVENTORY AND ACCOUNTABILITY DURING AN AUDIT. COMPONENTS RATING REMARKS (1000 CHAR MAX) 1. There is an individual who is responsible for developing The maintenance supervisor is a tool control procedure and an inspection system to Meets Standard responsible for developing tool insure accountability. control procedures. 2. Department heads are responsible for implementing this standard in their departments. 3. Tool inventories are required for the: • Maintenance Department; • Medial Department; • Food Service Department; • Electronics Shop; • Recreation Department; and • Armory. The facility has a policy for the regular inventory of all tools. • The policy sets minimum time lines for physical inventory and all necessary documentation. • ICE facilities use AMIS bar code labels when required. 5. The facility has a tool classification system. Tools are classified according to: • Restricted (dangerous/hazardous); and • Non-Restricted (non-hazardous). Meets Standard Tool control policies have been implemented in all departments. Meets Standard Medical and food service tools are inventoried and secured within their respective areas. Maintenance department and armory tools are stored outside of the security perimeter of the facility. Inventories are provided when tools enter and exit the facility. The facility does not have a recreation department or an electronics shop. Meets Standard The maintenance supervisor maintains a tool log any time a tool is brought into the secure portion of the facility. Meets Standard Except for medical and food service tools, all tools are maintained outside the secure perimeter. Any tool brought into the facility is considered restricted. Detainees are not given access to tools. Meets Standard Department heads have established tool control procedures in their respective areas. Meets Standard The tool storage system ensures tool accountability. Tool rooms have shadow boards for tool storage so that any missing tool can easily be noted. 4. 6. 7. Department heads are responsible for implementing tool-control procedures. The facility has policies and procedures in place to ensure that all tools are marked and readily identifiable. Page 98 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006398 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities TOOL CONTROL (Key: AH) POLICY: IT IS THE POLICY OF ALL FACILITIES THAT ALL EMPLOYEES SHALL BE RESPONSIBLE FOR COMPLYING WITH THE TOOL CONTROL POLICY. THE MAINTENANCE SUPERVISOR SHALL MAINTAIN A COMPUTER GENERATED OR TYPEWRITTEN MASTER INVENTORY LIST OF TOOLS AND EQUIPMENT AND THE LOCATION IN WHICH TOOLS ARE STORED. THESE INVENTORIES SHALL BE CURRENT, FILED AND READILY AVAILABLE FOR TOOL INVENTORY AND ACCOUNTABILITY DURING AN AUDIT. COMPONENTS RATING REMARKS (1000 CHAR MAX) 8. The facility has an approved tool storage system. Tools are primarily stored outside the secure perimeter in • The system ensures that all stored tools are the accountable. (b)(7)e Tools stored inside the secure • Commonly used tools (tools that can be mounted) Meets Standard facility are limited to the are stored in such a way that missing tool is readily kitchen and medical area. They notice. are securely stored and are accounted for. 9. Each facility has procedures for the issuance of tools to staff and detainees. 10. The facility has policies and procedures to address the issue of lost tools. The policy and procedures include: • Verbal and written notification; • Procedures for detainee access; and • Necessary documentation/review for all incidents of lost tools. 11. Broken or worn out tools are surveyed and disposed of in an appropriate and secure manner. 12. All private or contract repairs and maintenance workers under contract to ICE, or other visitors, submit an inventory of all tools prior to admittance into or departure from the facility. Meets Standard Meets Standard Meets Standard This component was rated deficient during the last inspection because tools that were brought into the facility were not recorded on a log sheet. All maintenance and contractor tools are now inventoried before entering and leaving the facility, and documentation is entered in a log book. Meets Standard TOOL CONTROL – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Overall Remarks: (Record significant facts, observations, other sources used, etc.)(5000 Character Max) Tools are stored in the maintenance department which is located outside the secure perimeter of the facility. Tools are inventoried when they are brought into the secure portion of the facility, and again when they are removed. Documentation confirmed that maintenance tools are inventoried in accordance with policy. Inventories of medical and food service tools are maintained in their respective areas. Overall Rating: Meets Standard Reviewer Name (Printed) Completion Date: 7/19/2012 (b)(6), (b)(7)(c) Reviewer Signature (for printed form submission): Page 99 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006399 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities TRANSPORTATION (Land Transportation) (Key: AI) POLICY: THE IMMIGRATION AND NATURAIJZATION SERVICE WILL TAKE ALL NECESSARY PRECAUTIONS TO PROTECT THE LIVES, SAFETY, AND WELFARE OF OUR OFFICERS, THE GENERAL PUBLIC, AND THOSE IN ICE CUSTODY DURING THE TRANSPORTATION OF DETAINEES. STANDARDS HAVE BEEN ESTABUSHED FOR PROFESSIONAL TRANSPORTATION UNDER THE SUPERVISION OF EXPERIENCED AND TRAINED DETENTION ENFORCEMENT OFFICERS 0R AUTHORIZED CONTRACT PERSONNEL. Standard Click the above button if all ICE Transportation is handled only by the ICE Field Of?ce or Sub-Office in control of the detainee case. (All Line Items and standard will be rated COMPONENTS RATING REMARKS (1000 CHAR MAX) 1. Transporting officers comply with applicable local, state, and federal motor vehicle laws and regulations. Records support this finding of compliance. Meets Standard The transportation coordinator maintains a file on each transport officer that includes the officer's current licensure status/restrictions and traffic violation history. 2. Every transporting officer required to drive a commercial size bus has a valid Commercial Driver's License (CDL) issued by the state of employment. Meets Standard 3. Supervisors maintain records for each vehicle operator. Meets Standard The transportation coordinator maintains a file on each transport officer that includes the officer's current licensure status/restrictions and traffic violation history. 4. Officers use a checklist during every vehicle inspection. Officers report deficiencies affecting operability; and Deficiencies are corrected before the vehicle goes back into service. Meets Standard Prior to each transport, the driver completes an Operators Pre-lnspection Vehicle Checklist. The transportation coordinator ensures all noted deficiencies are corrected prior to the cited vehicle being put back into service 5. Transporting officers: Limit driving time to 10 hours in any 15 hour pe?od; Drive only after eight consecutive off?duty hours; Do not receive transportation assignments after having been on duty, in any capacity, for 15 hours; Drive a 50-hour maximum in a given work week; a 70?hour maximum during eight consecutive days; During emergency conditions (including bad weather), officers may drive as long as necessary and safe to reach a safe area?exceeding the 10- hour limit. Meets Standard The transportation coordinator ensures all of the bullet pointed items listed in this component are adhered to by transport officers on an on?going basis. Page 100 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 - Form IQE 24012FOIA03030.006400 ev National Detention Standards Inspection Worksheet for Over 72 Hour Facilities TRANSPORTATION (Land Transportation) (Key: Al) POLICY: THE IMMIGRATION AND NATURAUZATION SERVICE WILL TAKE ALL NECESSARY PRECAUTIONS TO PROTECT THE LIVES, SAFETY, AND WELFARE OF OUR OFFICERS, THE GENERAL PUBUC, AND THOSE IN ICE CUSTODY DURING THE TRANSPORTATION OF DETAINEES. STANDARDS HAVE BEEN ESTABLISHED FOR PROFESSIONAL TRANSPORTATION UNDER THE SUPERVISION OF EXPERIENCED AND TRAINED DETENTION ENFORCEMENT OFFICERS OR AUTHORIZED CONTRACT PERSONNEL. Standard Click the above button if all ICE Transportation is handled only by the ICE Field Of?ce or Sub-Office in control of the detainee case. (All Line Items and standard will be rated COMPONENTS RATING REMARKS (1000 CHAR MAX) 6. b)(7)(epfficers with valid CDLs required in any bus trans orting detainees. 0 WF en Jses travel in tandem with detainees, there ar b)(7)e ualified officers per vehicle. 0 An unaccompanied driver may transport an empty Meets Standard vehicle. 7. Before the start of each detail, the vehicle is thoroughly Meets Standard searched. 8. Positive identification of all detainees being transported Booking staff check all releases is confirmed. against ICE release authorization Forms l?203 and Meets Standard I-216. Face-to-photo identification is established prior to a transferee boarding a transport vehicle. 9. All detainees are searched immediately prior to Transferees are pat searched boarding the vehicle by staff controlling the bus or Meets Standard prior to boarding a transport vehicle. vehicle by a member of the transport team. 10. The facility ensures that the number of detainees transported does not exceed the vehicles Meets Standard manufacturer?s occupancy level. 11. are rovided to all trans ortin officers. are offered to Meets Standard all transport officers. 12. The vehicle crew conducts a visual count once all passengers are on board and seated. 0 Additional visual counts are made whenever the vehicle makes a scheduled or unscheduled stop. The transport team conducts a Meets Standard pre-departure count of all transport vehicle occupants. 13. Policies and procedures are in place addressing the use Policy addresses restraint use Meets Standard of restraining equipment on transportation vehicles. and application. 14. Officers ensure that no one contacts the detainees. 0 remains in the vehicle at all times when M995 Standard detainees are present. 15. Meals are provided during long distance transfers. The dietary department 0 The meals meet the minimum dietary standards, as provides sack lunches when St . . . identified by dieticians utilized by ICE. ee an ar transport times conflict scheduled meal times. Page 101 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 - National Detention Standards Inspection Worksheet for Over 72 Hour Facilities TRANSPORTATION (Land Transportation) (Key: Al) POLICY: THE IMMIGRATION AND NATURAUZATION SERVICE WILL TAKE ALL NECESSARY PRECAUTIONS TO PROTECT THE LIVES, SAFETY, AND WELFARE OF OUR OFFICERS, THE GENERAL PUBUC, AND THOSE IN ICE CUSTODY DURING THE TRANSPORTATION OF DETAINEES. STANDARDS HAVE BEEN ESTABIJSHED FOR PROFESSIONAL TRANSPORTATION UNDER THE SUPERVISION 0F EXPERIENCED AND TRAINED DETENTION ENFORCEMENT OFFICERS 0R AUTHORIZED CONTRACT PERSONNEL. Standard Click the above button if all ICE Transportation is handled only by the ICE Field Of?ce or Sub-Office in control of the detainee case. (All Line Items and standard will be rated COMPONENTS RATING REMARKS (1000 CHAR MAX) 16. The vehicle crew inspects all Food Service pickups before accepting delivery (food wrapping, portions, quality, quantity, thermos-transport containers, etc.). 0 Before accepting the meals, the vehicle crew raises and resolves questions, concerns, or discrepancies with the Food Service representative; 0 Basins, latrines, and drinking?water containers/dispensers are cleaned and sanitized on a fixed schedule. Meets Standard Sack lunches are inspected by the transport team. Any concerns identified are addressed with dietary staff prior to departure. The vehicle fleet is subject to a routine maintenance/sanitization schedule by an off?site vendor. 17. Vehicles have: Meets Standard 18. The vehicles are clean and sanitary at all times. Meets Standard The vehicle fleet is subject to a routine sanitizing schedule by an off-site vendor. 19. Personal property of a detainee transferring to another facility is: 0 Inventoried; 0 Inspected; and 0 Accompanies the detainee. Meets Standard Personal property is inventoried and reconciled, in the presence of the detainee, prior to its placement onto the transport vehicle. 20. The following contingencies are included in the written procedures for vehicle crews: 0 Attack Escape Hostage-taking Detainee sickness Detainee death Vehicle fire Riot Traffic accident Mechanical problems Natural disasters Severe weather Passenger list includes women or minors Meets Standard Policy includes a response plan for all of the topic areas listed in this component. Page 102 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 - For REE 24012FOIA03030.006402 ey National Detention Standards Inspection Worksheet for Over 72 Hour Facilities TRANSPORTATION (Land Transportation) – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Overall Remarks: (Record significant facts, observations, other sources used, etc.)(5000 Character Max) Review of policy; inspection of transport vehicles, interviews with the transportation coordinator and the dietary manager and observation of the booking area transfer/release procedures revealed that a transportation system designed for safety, security and accountability has been established. Overall Rating: Meets Standard Reviewer Name (Printed): Completion Date: 7/19/2012 (b)(6), (b)(7)(c) Reviewer Signature (for printed form submission): Page 103 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006403 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities USE OF FORCE (Key: AJ) POLICY: THE U.S. DEPARTMENT OF HOMELAND SECURITY AUTHORIZES THE USE OF FORCE ONLY AS A LAST ALTERNATIVE AFTER ALL OTHER REASONABLE EFFORTS TO RESOLVE A SITUATION HAVE FAILED. ONLY THAT AMOUNT OF FORCE NECESSARY TO GAIN CONTROL OF THE DETAINEE, TO PROTECT AND ENSURE THE SAFETY OF DETAINEES, STAFF AND OTHERS, TO PREVENT SERIOUS PROPERTY DAMAGE AND TO ENSURE INSTITUTION SECURITY AND GOOD ORDER MAY BE USED. PHYSICAL RESTRAINTS NECESSARY TO GAIN CONTROL OF A DETAINEE WHO APPEARS TO BE DANGEROUS MAY BE EMPLOYED WHEN THE DETAINEE: COMPONENTS RATING REMARKS (1000 CHAR MAX) 1. Written policy authorizes staff to respond in an Policy authorizes staff to immediate-use-of-force situation without a supervisor’s intervene in an immediate useMeets Standard presence or direction. of-force situation without the presence of a supervisor. 2. 3. When the detainee is in an area that is or can be isolated (e.g., a locked cell, a range), posing no direct threat to the detainee or others, officers must try to resolve the situation without resorting to force. Written policy asserts that calculated rather than immediate use of force is feasible in most cases. The facility subscribes to the prescribed Confrontation Avoidance Procedures. • Ranking detention official, health professional, and others confer before every calculated use of force. 5. When a detainee must be forcibly moved and/or restrained, and there is time for a calculated use of force, staff uses the Use-of-Force Team Technique. • Under staff supervision. Meets Standard Policy and procedures dictate that isolated situations with a potential need for use of force should be resolved without utilizing force if at all possible. Meets Standard Written policy asserts that calculated rather than immediate use of force is feasible in most situations. 4. 6. 7. Staff members are trained in the performance of the Use-of-Force Team Technique. All use-of-force incidents are documented and reviewed. 8. Staff: • Do not use force as punishment; • Attempt to gain the detainee's voluntary cooperation before resorting to force; • Use only as much force as necessary to control the detainee; and • Use restraints only when other non-confrontational means, including verbal persuasion, have failed or are impractical. 9. Medication may only be used for restraint purposes when authorized by the Medical Authority as medically necessary. Meets Standard (b)(7)e eam is used when a detainee must be forcibly moved and/or restrained. The team is supervised by the supervisor on duty. (b)(7)e Meets Standard Meets Standard Staff are trained in the use of force team technique(s). Meets Standard Meets Standard The practices listed in this component are included in written policy. Staff interviewed confirmed this is also facility practice. Meets Standard Page 104 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006404 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities USE OF FORCE (Key: AJ) POLICY: THE U.S. DEPARTMENT OF HOMELAND SECURITY AUTHORIZES THE USE OF FORCE ONLY AS A LAST ALTERNATIVE AFTER ALL OTHER REASONABLE EFFORTS TO RESOLVE A SITUATION HAVE FAILED. ONLY THAT AMOUNT OF FORCE NECESSARY TO GAIN CONTROL OF THE DETAINEE, TO PROTECT AND ENSURE THE SAFETY OF DETAINEES, STAFF AND OTHERS, TO PREVENT SERIOUS PROPERTY DAMAGE AND TO ENSURE INSTITUTION SECURITY AND GOOD ORDER MAY BE USED. PHYSICAL RESTRAINTS NECESSARY TO GAIN CONTROL OF A DETAINEE WHO APPEARS TO BE DANGEROUS MAY BE EMPLOYED WHEN THE DETAINEE: COMPONENTS RATING REMARKS (1000 CHAR MAX) (b)(7)e 10. Use-of-Force Team follows written procedures that follows written attempt to prevent injury and exposure to procedures regarding the communicable disease(s). Meets Standard prevention of injury and possible exposure to communicable diseases. 11. Standard procedures associated with using four-point restraints include: • Soft restraints (e.g., vinyl); • Dressing the detainee appropriately for the temperature; • A bed, mattress, and blanket/sheet; • Checking the detainee at least every 15 minutes; • Logging each check; • Turning the bed-restrained detainee often enough to prevent soreness or stiffness; • Medical evaluation of the restrained detainee twice per eight hour shift; and • When qualified medical staff is not immediately available, staff position the detainee "face-up". 12. The shift supervisor monitors the detainee's position/condition every two hours. • He/she allows the detainee to use the rest room at these times under safeguards. 13. All detainee checks are logged. 14. In immediate-use-of-force situations, staff contacts medical staff once the detainee is under control. 15. When the OIC authorizes use of non-lethal weapons: • Medical staff is consulted before staff use pepper spray/non-lethal weapons. • Medical staff reviews the detainee's medical file before use of a non-lethal weapon is authorized. 16. Special precautions are taken when restraining pregnant detainees. • Medical personnel are consulted 17. Protective gear is worn when restraining detainees with open cuts or wounds. 18. Staff documents every use of force and/or non-routine application of restraints. 19. It is standard practice to review any use of force and the non-routine application of restraints. Meets Standard This component was rated deficient during the last inspection because the requirement for a medical evaluation to be conducted twice per eight-hour shift when four-point restraints were used was not being done. The facility now has procedures in place that address all of the bulleted items listed in this component. Procedures require medical staff to check a detainee in four-point restraints every 15 minutes. Meets Standard Meets Standard Meets Standard Meets Standard Pepper spray is authorized for use at this facility. Medical staff are contacted and on site for all calculated uses of force, and are called to the scene of an immediate use of force incident. N/A Female ICE detainees are not housed at the facility. Meets Standard Meets Standard Meets Standard Page 105 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006405 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities USE OF FORCE (Key: AJ) POLICY: THE U.S. DEPARTMENT OF HOMELAND SECURITY AUTHORIZES THE USE OF FORCE ONLY AS A LAST ALTERNATIVE AFTER ALL OTHER REASONABLE EFFORTS TO RESOLVE A SITUATION HAVE FAILED. ONLY THAT AMOUNT OF FORCE NECESSARY TO GAIN CONTROL OF THE DETAINEE, TO PROTECT AND ENSURE THE SAFETY OF DETAINEES, STAFF AND OTHERS, TO PREVENT SERIOUS PROPERTY DAMAGE AND TO ENSURE INSTITUTION SECURITY AND GOOD ORDER MAY BE USED. PHYSICAL RESTRAINTS NECESSARY TO GAIN CONTROL OF A DETAINEE WHO APPEARS TO BE DANGEROUS MAY BE EMPLOYED WHEN THE DETAINEE: COMPONENTS RATING REMARKS (1000 CHAR MAX) 20. All officers receive training in self-defense, Staff receive self defense tactics confrontation-avoidance techniques and the use of training. Specialized training is Meets Standard force to control detainees. offered, and officers are • Specialized training is given and Officers are certified in all devices they use. certified in all devices they use. 21. In SPCs, is the Use of Force form is used? In other The facility uses an equivalent facilities (IGSAs / CDFs) is this form or its equivalent Meets Standard local use-of-force reporting used? form. USE OF FORCE – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Overall Remarks: (Record significant facts, observations, other sources used, etc.)(5000 Character Max) There were four immediate Use of Force incidents involving four different non-ICE detainees (September 2011, December 2011, June 2012, and July 2012). The related documentation was reviewed and found to be complete. The facility uses the SOD team for calculated use of force incidents. The facility has a system in place to report all use of force incidents to the ICE Field Office. Although the facility has access to six Tasers in the sheriff's office, and the (b)(7)e is trained in their use, policy and procedures do not allow their use in the facility except under extreme conditions. Overall Rating: Meets Standard Reviewer Name (Printed) Completion Date: 7/19/2012 (b)(6), (b)(7)(c) Reviewer Signature (for printed form submission): Page 106 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006406 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities STAFF DETAINEE COMMUNICATIONS (Key: AK) POLICY: PROCEDURES MUST BE IN PLACE TO ALLOW FOR FORMAL AND INFORMAL CONTACT BETWEEN KEY FACILITY STAFF AND ICE STAFF AND ICE DETAINEE AND TO PERMIT DETAINEES TO MAKE WRITTEN REQUESTS TO ICE STAFF AND RECEIVE AN ANSWER IN AN ACCEPTABLE TIME FRAME. COMPONENTS RATING REMARKS (1000 CHAR MAX) 1. The ICE Field Office Director ensures that weekly ICE maintains offices inside the announced and unannounced visits occur at the IGSA. facility. A weekly announced visiting schedule is posted in detainee housing units. A Meets Standard review of housing unit log books indicated the schedule is honored. Unannounced ICE visits are frequent, according to command staff. 2. 3. 4. 5. 6. Detention and Deportation Staff conduct scheduled weekly visits with detainees held in the IGSA. Scheduled visits are posted in ICE detainee areas. Meets Standard Meets Standard Scheduled Deportation Officer visits are posted on the housing unit bulletin boards. Meets Standard A liaison from the office of the Supervisory Detention and Deportation Officer (SDDO) completes a Facility Liaison Visit Checklist on housing unit tours that records comments relative to detainee interviews, the Special Management Unit, phones, law libraries, food services, medical services and general comments. Visiting staff observe and note current climate and conditions of confinement at each IGSA. ICE information request Forms are available at the IGSA for use by ICE detainees. The IGSA treats detainee correspondence to ICE staff as Special Correspondence. 7. ICE staff responds to a detainee request from an IGSA within 72 hours. 8. ICE detainees are notified in writing upon admission to the facility of their right to correspond with ICE staff regarding their case or conditions of confinement. Meets Standard Meets Standard Mail room staff treats correspondence addressed to ICE officials as special correspondence. Meets Standard According to the SDDO, detainee requests are addressed within 72 hours. Meets Standard The handbook addresses procedures for communicating with ICE staff. Handbooks are provided to all detainees upon admission. STAFF DETAINEE COMMUNICATIONS – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Page 107 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006407 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities STAFF DETAINEE COMMUNICATIONS – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Overall Remarks: (Record significant facts, observations, other sources used, etc.)(5000 Character Max) Interview with the SDDO, detainee housing unit officers, command staff and mail room staff, observation of Detainee Request Form availability in the housing units and review of policy and the handbook indicated that a system for formal and informal communication between detainees and ICE staff has been established and is readily available to detainees. Overall Rating: Meets Standard Reviewer Name (Printed) Completion Date: 7/19/2012 (b)(6), (b)(7)(c) Reviewer Signature (for printed form submission): Page 108 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006408 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities DETAINEE TRANSFER STANDARD (Key: AL) POLICY: ICE WILL MAKE ALL NECESSARY NOTIFICATIONS WHEN A DETAINEE IS TRANSFERRED. IF A DETAINEE IS BEING TRANSFERRED VIA THE JUSTICE PRISONER ALIEN TRANSPORTATION SYSTEM (JPATS), ICE WILL ADHERE TO JPATS PROTOCOLS. IN DECIDING WHETHER TO TRANSFER A DETAINEE, ICE WILL TAKE INTO CONSIDERATION WHETHER THE DETAINEE IS REPRESENTED BEFORE THE IMMIGRATION COURT. IN SUCH CASES, THE FIELD OFFICE DIRECTOR WILL CONSIDER THE DETAINEE’S STAGE WITHIN THE REMOVAL PROCESS, WHETHER THE DETAINEE’S ATTORNEY IS LOCATED WITHIN REASONABLE DRIVING DISTANCE OF THE FACILITY, AND WHERE THE IMMIGRATION COURT PROCEEDINGS ARE TAKING PLACE. COMPONENTS RATING REMARKS (1000 CHAR MAX) 1. When a detainee is represented by legal counsel or a Policy addresses notification of legal representative, and a G-28 has been filed, the the legal representative of representative of record is notified by the detainee’s record (G-28). The Supervisory Deportation Officer. Detention and Deportation Officer (SDDO) indicated the • The notification is recorded in the detainee’s file; Meets Standard Deportation Officer is and responsible for notifying the • When the A File is not available, notification is detainee's legal representative noted within DACS of an impending transfer. Such notification is documented in the detainee's A-file. 2. 3. 4. 5. 6. 7. 8. Notification includes the reason for the transfer and the location of the new facility. The deportation officer is allowed discretion regarding the timing of the notification when extenuating circumstances are involved. The attorney and detainee are notified that it is their responsibility to notify family members regarding a transfer. Facility policy mandates that: • Times and transfer plans are never discussed with the detainee prior to transfer; • The detainee is not notified of the transfer until immediately prior to departing the facility; and • The detainee is not permitted to make any phone calls or have contact with any detainee in the general population. The detainee is provided with a completed Detainee Transfer Notification Form. Form G-391 or equivalent authorizing the removal of a detainee from a facility is used. For medical transfers: • The Detainee Immigration Health Service (or IGSA) (DIHS) Medical Director or designee approves the transfer; • Medical transfers are coordinated through the local ICE office; and • A medical transfer summary is completed and accompanies the detainee. Meets Standard Meets Standard Meets Standard Meets Standard Policy addresses all of the bullet pointed items listed in this component. Meets Standard Meets Standard At this facility, ICE Forms I-203 and I-213 serve as authorization to release a detainee from facility custody. Meets Standard Policy addresses all of the bullet pointed items listed in this component. There have been no detainee medical transfers since the last inspection. Page 109 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006409 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities DETAINEE TRANSFER STANDARD (Key: AL) POLICY: ICE WILL MAKE ALL NECESSARY NOTIFICATIONS WHEN A DETAINEE IS TRANSFERRED. IF A DETAINEE IS BEING TRANSFERRED VIA THE JUSTICE PRISONER ALIEN TRANSPORTATION SYSTEM (JPATS), ICE WILL ADHERE TO JPATS PROTOCOLS. IN DECIDING WHETHER TO TRANSFER A DETAINEE, ICE WILL TAKE INTO CONSIDERATION WHETHER THE DETAINEE IS REPRESENTED BEFORE THE IMMIGRATION COURT. IN SUCH CASES, THE FIELD OFFICE DIRECTOR WILL CONSIDER THE DETAINEE’S STAGE WITHIN THE REMOVAL PROCESS, WHETHER THE DETAINEE’S ATTORNEY IS LOCATED WITHIN REASONABLE DRIVING DISTANCE OF THE FACILITY, AND WHERE THE IMMIGRATION COURT PROCEEDINGS ARE TAKING PLACE. COMPONENTS RATING REMARKS (1000 CHAR MAX) 9. Detainees in ICE facilities having DIHS staff and medical This facility does not have care are transferred with a completed transfer summary N/A Immigration Health Service sheet in a sealed envelope with the detainee’s name Corps staff. and A-number, and the envelope is marked Medical Confidential. 10. For medical transfers, transporting officers receive Meets Standard instructions regarding medical issues. 11. Detainee’s funds, valuables, and property are returned Detainee personal property is and transferred with the detainee to his/her new returned and reconciled in location. booking prior to the detainee's Meets Standard transfer. Detainee personal property travels with the detainee in the transport vehicle. 12. Transfer and documentary procedures outlined in Section C and D are followed. 13. Meals are provided when transfers occur during normally schedule meal times. Meets Standard 14. An A File or work folder accompanies the detainee when transferred to a different field office or sub-office. 15. Files are forwarded to the receiving office via overnight mail no later than one business day following the transfer. Meets Standard Sack lunches are provided when transfers conflict with scheduled meal times. Meets Standard After detainee transfers, A-files are shipped, via UPS, to the ICE Field Office receiving jurisdiction. Meets Standard DETAINEE TRANSFER STANDARD – REVIEWER SUMMARY (Use following format for dates: mm/dd/yyyy) Overall Remarks: (Record significant facts, observations, other sources used, etc.)(5000 Character Max) Review of policy, interviews with ICE officials including the SDDO, Deportation Officers and Immigration Enforcement Agents and with the dietary manager and medical staff, along with observation of transfer-out procedures in the booking area, revealed the detainee transfer process is documented and managed within policy and the standard's guidelines. Overall Rating: Meets Standard Reviewer Name (Printed) Completion Date: 7/19/2012 (b)(6), (b)(7)(c) Reviewer Signature (for printed form submission): Page 110 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) ICE 2012FOIA03030.006410 G-324A (NDS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 – Form Key 4 National Detention Standards Inspection Worksheet for Over 72 Hour Facilities DOCUMENT CHECK The document check should be run upon completion of the review form and PRIOR to submsission to DHS-ICE. This check will help ensure the form is ready for upload to systems. Errors indicate issues were found with specific data entered into the form. Items Not Rated indicate there were line items found on the form which remain in a "Not Rated? status. This action will also update the table of contents. Review Document Issue Summary Ratings Chec" Status Check Document: Run Check Errorlsl 0 ltems N?t 0 Found: Rated: Errors: Items Not Rated: Page 111 of 111 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) G-324A (N DS) (Coded 10132010) Detention Review Worksheet - Rev: 06/19/2012 - Department Of Homeland Security Immigration and Customs Enforcement The Nakamoto Group, Inc. Detention Facility Inspection Form Facilities Used Over 72 hours A. Type of Facility Reviewed ICE Service Processing Center ICE Contract Detention Facility ICE Intergovernmental Service Agreement Estimated Man-days Per Year: 129,000 G. Accreditation Certificates List all State or National Accreditation[s] received: American Correctional Association National Commission on Correctional Health Care Check box if facility has no accreditation[s] B. Current Inspection Type of Inspection Field Office HQ Inspection Date[s] of Facility Review 07/17/2012 - 07/19/2012 C. Previous/Most Recent Facility Review Date[s] of Last Facility Review 07/19/2011 - 07/21/2011 Previous Rating Superior Good Acceptable Deficient At-Risk D. Name and Location of Facility Name Etowah County Detention Center Address (Street and Name) 827 Forrest Avenue City, State and Zip Code Gadsden, AL 35901 County Etowah Name and Title of Chief Executive Officer (Warden/OIC/Supt.) (b)(6), (b)(7)(c) Chief of Corrections Telephone # (Include Area Code) 256-549(b)(6), (b)(7)(c) Field Office / Sub-Office (List Office with oversight responsibilities) New Orleans/Inside the facility Distance from Field Office 456 miles/on-site E. ICE Information Name of Inspector (Last Name, Title and Duty Station) (b)(6), (b)(7)(c)LCI / Nakamoto Name of Team Member / Title / Duty Location (b)(6), (b)(7)(c)Medical SME / Nakamoto Name of Team Member / Title / Duty Location (b)(6), (b)(7)(c)Safety/Food Service SME / Nakamoto Name of Team Member / Title / Duty Location (b)(6), (b)(7)(c) Security SME / Nakamoto Name of Team Member / Title / Duty Location / / F. CDF/IGSA Information Only Contract Number Date of Contract or IGSA 01-99-0132 2004 Basic Rates per Man-Day $40.00 Other Charges: (If None, Indicate N/A) Transport Officers (per hour) $13.52 Regular / $33.58 Overtime H. Problems / Complaints (Copies must be attached) The Facility is under Court Order or Class Action Finding Court Order Class Action Order The Facility has Significant Litigation Pending Major Litigation Life/Safety Issues Check if None. I. Facility History Date Built March 1994 Date Last Remodeled or Upgraded April 2003 / 420 Beds Added Date New Construction / Bed space Added N/A Future Construction Planned Yes No Date: Unknown Current Bed space Future Bed space (# New Beds only) 879 Number: N/A Date: N/A J. Total Facility Population Total Facility Intake for previous 12 months 8,604 Total ICE Man-days for Previous 12 months 115,886 K. Classification Level (ICE SPCs and CDFs Only) L-1 L-2 L-3 Adult Male N/A N/A N/A Adult Female N/A N/A N/A N/A N/A N/A L. Facility Capacity Rated Adult Male 787 Adult Female 92 Operational 787 92 Emergency 787 92 Facility holds Juveniles Offenders 16 and older as Adults M. Average Daily Population ICE Adult Male 333 Adult Female N/A N. Facility Staffing Level Security: USMS N/A N/A Other 459 78 Support: (b)(7)(e) FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) Form G-324A SIS (Rev. 7/9/07) ICE 2012FOIA03030.006412 Department Of Homeland Security The Nakamoto Group, Inc. Immigration and Customs Enforcement Detention Facility Inspection Form Facilities Used Over 72 hours Signi?cant Incident Summary Worksheet For Nakamoto to complete its review of your facility. the following information must be completed prior to the scheduled review dates. The information on this form should contain data for the past twelve months in the boxes provided. The information on this form is used in conjunction with the ICE Detention Standards in assessing your Detention Operations against the needs of the ICE and its detained population. This form should be ?lled out by the facility prior to the start of any inspection. Failure to complete this section will result in a delay in processing this report and the possible reduction or removal of ICE detainees at your facility. Incidents Description Jan Mar Apr Jun Jul Sept Oct Dec 7_ 7- - Assault: Types (Sexualz. Physical. etc.) 3 3 Offenders on 0 Offenders1 With Weapon 7 Without Weapon 1 3 3 Assault: Types (Sexual Physical. etc.) 0 0 0 Detainee on Staff With Weapon 0 0 0 0 Without Weapon 0 0 0 0 Number of Forced Moves. incl. Forced Cell moves3 0 0 0 0 Disturbances4 0 0 0 Number of Times Chemical 0 1 Agents Used Number of Times Special Reaction Team 19 19 26 18 Deployedl?Used (M=Medical. 0 0 0 Times Fourx'Five Point V=Violent Behavior. O=Other) Restraints applied-"used Type (C =Chair. B=Bed. 0 0 0 0 BB=Board. O=Other) Offender Detainee Medical Referrals as a result of 2 3 3 1 injuries sustained. A Escapes Attempted 0 0 0 0 Actual 0 0 0 0 Grievances: Received 36 41 19 13 Resolved in favor of 1 0 1 1 Offender-"Detainee Deaths Reason (V =Violent. I=Illness. S=Suicide. A=Attempted 0 0 0 0 Suicide. O=Other) Number 0 0 0 0 Medical Medical Cases referred for Referrals Outside Care 107 156 70 73 Cases referred for Outside Care 8 6 7 1 Any attempted physical contact or physical contact that involves two or more o?mders Oral, anal or vaginal penetration or attempted penetration involving at least 2 parties, whether it is consenting or non-consenting Routine transportation of detainees/o??enders is not considered ?forced? Any incident that involves four or more detainees/offenders, includes gang ?ghts, organized multiple hunger strikes, work stoppages, hostage situations, major ?res, or other large scale incidents. FOR OFFICIAL USE ONLY ENFORCEIVIENT SENSITIVE) Form G-324A SIS (Rev. 7/9/07) Alum.? ICE Department Of Homeland Security Immigration and Customs Enforcement DHS/ICE Detention Standards Review Summary Report 1. Acceptable 2. Deficient 3. At Risk 4. Repeat Finding Legal Access Standards 1. Access to Legal Materials 2. Group Presentations on Legal Rights 3. Visitation 4. Telephone Access Detainee Services 5. Admission and Release 6. Classification System 7. Correspondence and Other Mail 8. Detainee Handbook 9. Food Service 10. Funds and Personal Property 11. Detainee Grievance Procedures 12. Issuance and Exchange of Clothing, Bedding, and Towels 13. Marriage Requests 14. Non-Medical Emergency Escorted Trip 15. Recreation 16. Religious Practices 17. Voluntary Work Program Health Services 18. Hunger Strikes 19. Medical Care 20. Suicide Prevention and Intervention 21. Terminal Illness, Advanced Directives and Death Security and Control 22. Contraband 23. Detention Files 24. Disciplinary Policy 25. Emergency Plans 26. Environmental Health and Safety 27. Hold Rooms in Detention Facilities 28. Key and Lock Control 29. Population Counts 30. Post Orders 31. Security Inspections 32. Special Management Units (Administrative Segregation) 33. Special Management Units (Disciplinary Segregation) 34. Tool Control 35. Transportation (Land management) 36. Use of Force 37. Staff / Detainee Communication (Added August 2003) 38. Detainee Transfer (Added September 2004) The Nakamoto Group, Inc. Detention Facility Inspection Form Facilities Used Over 72 hours 5.Not Applicable 1. 2. 3. 4. 5. All findings (Deficient and At-Risk) require written comment describing the finding and what is necessary to meet compliance. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) Form G-324A SIS (Rev. 7/9/07) ICE 2012FOIA03030.006414 Department Of Homeland Security Immigration and Customs Enforcement The Nakamoto Group, Inc. Detention Facility Inspection Form Facilities Used Over 72 hours LCI Review Assurance Statement By signing below, the Lead Compliance Inspector (LCI) certifies that all findings of noncompliance with policy or inadequate controls contained in the Inspection Report are supported by evidence that is sufficient and reliable. Furthermore, findings of noteworthy accomplishments are supported by sufficient and reliable evidence. Within the scope of the review, the facility is operating in accordance with applicable law and policy, and property and resources are efficiently used and adequately safeguarded, except for the deficiencies noted in the report. Signature Lead Compliance Inspector: (Print Name) (b)(6), (b)(7)(c) (b)(6), (b)(7)(c) Title & Duty Location Date The Nakamoto Group, Inc. 07/19/2012 Team Members Print Name, Title, & Duty Location Print Name, Title, & Duty Location (b)(6), (b)(7)(c) Safety/Food Service SME, The Nakamoto Group, Inc. Print Name, Title, & Duty Location (b)(6), (b)(7)(c) Inc. (b)(6), (b)(7)(c) Medical SME, The Nakamoto Group, Inc. Print Name, Title, & Duty Location Security SME, The Nakamoto Group, Recommended Rating: Superior Good Acceptable Deficient At-Risk Comments: The Etowah County Detention Center opened in March, 1994. It is a single structure compound with an interior secure perimeter area that serves as the detention center. Access into and out of this perimeter is controlled electronically by Central Control. The building has five floors which contain the detention center comprised of ten housing units, a health care unit, a kitchen, law libraries, video-visit stations, indoor/outdoor recreation areas, classrooms, a laundry and various administrative/support offices. The building also houses the Etowah County Sheriff's Office and ICE offices. The detention center has a rated capacity of 787. It houses both Etowah County detainees and ICE detainees, with average daily populations of 459 and 333 respectively. The average length of stay for ICE detainees is 28 days. The facility is clean, orderly and staffed with informed and responsive staff. Detainees registered no substantive concerns regarding staff treatment, food, medical care, access to legal materials, visits or general living conditions. ICE staff are present and visible throughout the facility. The facility has six tasers on its facility property inventory. They are only carried when needed and used exclusively by trained Special Operations Deployment team members. Tasers are kept outside the secure perimeter of the facility in the Etowah County FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) Form G-324A SIS (Rev. 7/9/07) ICE 2012FOIA03030.006415 Department Of Homeland Security Immigration and Customs Enforcement The Nakamoto Group, Inc. Detention Facility Inspection Form Facilities Used Over 72 hours Sheriff's administrative office area. Policy does not allow the use of Tasers in the facility, unless extreme circumstances exist and then only under direct approval from the Chief of Corrections. The facility does not have a canine unit. The facility does not have a medical co-pay plan, and there have been no suicides or other deaths in this facility since the last inspection. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) Form G-324A SIS (Rev. 7/9/07) ICE 2012FOIA03030.006416 O?ice of Enforcement and Remove! Operatic"; U.S. Department of Homeland Security 500 12?? Street. SW Washington. DC 20536 ne'er?, . . fa? U.S.Imm_1gration and Customs "it: 5,9? Enforcement MEMORANDUM FOR: Phillip Miller Field Of?ce Director New Orleanq Field Office 6, 7 Asmstant Ltlrector tor Custooy management SUBJECT: Etowah County Detention Center Annual Review 2012 The annual review of the Etowah County Detention Center conducted on July 127-19, 2012, in Gadsden, AL has been received. A final rating of Acceptable has been assigned and this review is now closed. The rating was based on the Lead Compliance Inspector (LCI) Summary Memorandum and supporting documentation. The Field Office Director must initiate the following actions in accordance with the Detention Management Control Program (DMCP): l) The icld Office Director, Enforcement and Removal Operations, shall notify the facility within ?ve business days of receipt of this memorandum. Notification shall include copies of the Form 6-324 Detention Facility Review Form, the 6-324 Worksheet, LCI Summary Memorandum, and a copy of this memorandum. Should you or v1 ur staff have any questions regarding this matter, please contact Deputy Assistant Director, Detention Management Division at (202) 736 (6), c) cc: Of?cial File FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) . ICE