(b)(6), (b)(7)(C) (b)(6), (b)(7)(C) (b)(6), (b)(7)(C) (b)(6), (b)(7)(C) (b)(6), (b)(7)(C) (b)(6), (b)(7)(C) MARCH 2015 ICE2012FOIA03030.0019272 (b)(6), (b)(7)(C) (b) (6) (b)(7)(C) (b) (6) (b)(7)(C) (b)(6), (b)(7)(C) (b)(6), (b)(7)(C) (b)(6), (b)(7)(C) (b)(6), (b)(7)(C) (b)(6), (b)(7)(C) (b) (6) (b)(7)(C) (b)(6), (b)(7)(C) MARCH 2015 ICE2012FOIA03030.0019273 Memorandum for John P..res . Jail Inspection Review Eloy Detention Center Page three (3) The warden?s staff apprised the review team of their quality assurance efforts in meal preparation. A shift supervisor is required to sample meals on a daily basis, and the Warden completes a taste test on a weekly basis. While this team conducted facility review, the CCA Corporate Of?ce completed a simultaneous review of the facility kitchen. A CCA inspector afforded a more detailed explaination of kitchen operations when the two teams intersected. The foregoing commentaries are examples of Eloy Detention staff dedication and expertise. The entire staff is well versed in polices and procedures, with a willingness to follow them. To that end, and in cooperation with CCA, two Immigration Enforcement Agents have been assigned the collateral duty of conducting random reviews of the facility to assist in compliance with National Detention Standards. RIC Issues and Concerns: There are no issues or concerns with this facility. I l_ I. . I The Reviewer in Charge recommends that the facility receive a rating of It is the recommendation of the RIC that no plan of action is required and this review should be closed. RIC Assurance Statement: The ?ndings of this review are documented on Form G-324B and are supported by the written documentation contained in the review ?le. HEADQUARTERS EXECUTIVE REVIEW Beview Authority The signatm'e below constitutes review of this report and accep receipt of this report to respond to all ?ndings and recom tanee by the Review Authority. OICICEO will have I mendations. - HQDRO EXECUTIVE REVIEW: (Please Print Name) (bra), I (mam) Final Rating: Superior El Good Acceptable El De?cient At?Risk Comments: has justi?ed the rating. Fonn The Review Authority concurs with the recommended rating of ?Acceptable?. The Reviewer-In-Charge -324A (Rev. 8f 1/01) No Prior Version May Be Used After l2f3 1X01 (b)(4) (b)(6), (b)(7)(C) (b)(6), (b)(7)(C) (b)(6), (b)(7)(C) (b)(6), (b)(7)(C) (b)(6), (b)(7)(C) (b)(4) (b)(7)(E) MARCH 2015 ICE2012FOIA03030.0019276 (b)(7)(E) Signi?cant Incident Summary Worksheet For ICE to complete its review of your facili the following information must be completed prior to the scheduled review dates. The information on this form should contain data for the past twelve months in the boxes provided. The information on this form is used in conjunction with the ICE Detention Standards in assessing your Detention Operations against the needs of the ICE and its detained population. This form should be ?lled out by the facility prior to the start of any inspection. Failure to complete this section will result in a delay in processing this report and the possible reduction or removal of detainees at your facility. Incidents Description I an Mar Apr Jun Jul Sept Oct Dec Sex/Phys Assault: Types (Sexualz, Physical, etc.) Offenders on 1 0 2 0 Offenders1 With Weapon - 4 6 11 13 Without Weapon Assault: Types (Sexual Physical, etc.) Detainee on 7 0 0 1 Staff With Weapon 1 2 4 2 Without Weapon Number of Forced Moves, 7 7 9 incl. Forced Cell moves . . . .. :0 t: -- _Digf??m. .. Number of Times Chemical Agents Used Number of Times Special Reaction Team Deployed} Used NumberfReason (M=Medical, Times FourfFive Point V=Violent Behavior, O=Other) Restraints applied/used Type (C=Chair, B:Bed, BB=Board, O=Other) Offender Detainee Medical 1 0 1 2 Referrals as a result of injuries sustained. 0 0 0 Escapes Attempted 0 0 ree- 0 Actual Grievances: 20 35 24 0 Received it Resolved in favor of 4 3 1 1 OffenderXDetainee .: is, - - Deaths Reason (V=Violent, I=Illness, S=Suicide, A=Attempted (7)05) Suicide, O=Other) Number 0 ?1 2 I Medical Medical Cases referred for 160 100 100 150 Referrals Outside Care it Cases referred for 0 0 0 0 Outside Care 4 Any attempted physical contact or physical contact that involves two or more offenders Oral, anal or vaginal penetration or attempted penetration involving at least 2 parties, whether it is consenting or non-consentin Routine transportation of detaineesfotfenders is not considered ?forced? Any incident that involves four or more detainees/offenders, includes gang ?ghts, organized multiple hunger strikes, work stoppages, (7) (E) major ?res, or other large scale incidents. bum? Form G-3 24A (Rev. 8X13f04) No Prior Version May Be Used After 10(1/04 Detention Standards Review Summary Rep I1. Acceptable 2. De?cient 3. At Risk 4. Repeat Findin Legal Access Standards 1' 2' 3' 4' 1. Access to Legal Materials 2. Group Presentations on Legal Rights El 3. Visitation El El? '3 4. Telephone Access El El El Detainee Services 5. Admission and Release El 6. Classi?cation System El 7. Correspondence and Other Mail El 8. Detainee Handbook 9. Food Service :l 10. Funds and Personal Property 11. Detainee Grievance Procedures i; 12. Issuance and Exchange of Clothing, Bedding, and Towels El El :1 13. Marriage Requests El 14. Non-Medical Emergency Escorted Trip El - - - - -- Religious Practices - - - 17. Voluntary Work Program Cl El Health Services 18. Hunger Strikes 19. Medical Care El 20. Suicide Prevention and Intervention 21. Terminal Illness, Advanced Directives and Death E. El El Security and Control 22. Contraband El 23. Detention Files El 24. Disciplinary Policy 25. El 26. Environmental Health and Safety El 27. Hold Rooms in Detention Facilities El 28. Key and Look Control El 29. Population Counts 30. Post Orders i: 31. Security Inspections I: 32. Special Management Units (Administrative Segregation) I: 33. Special Management Units (Disciplinary Segregation) El 34. Tool Control El 35. Transportation (Land management) El 36. Use of Force El Cl 37. Staff I Detainee Communication (Added August 2003) El El 38. Detainee Transfer (Added September 2004) All ?ndings (De?cient and At-Risk) require written comment describing the ?nding and what is necessary to meet compliance. Form G-3 24A (Rev. 8f13i04) No Prior Version May Be Used After 10/1f04 (b)(6), (b)(7)(C) (b)(6), (b)(7)(C) (b)(6), (b)(7)(C) (b)(6), (b)(7)(C) MARCH 2015 ICE2012FOIA03030.0019279 MANAGENIENT REVIEW from receipt of this report to respond to Thesignature below constitutes review of this report and acceptance by the Of?ce of Detention and Removal. The Facility has all ?ndings and recommendations. HQDRO MANAGEMENT REVIEW: (Print Name) Signature John P. Torres Title Date Director Final Rating: El Superior Good El Acceptable De?cient At.Risk Comments: Form G-324A (Rev. 8f13f04) No Prior Version May Be Used After 10,? 1f04 (b)(6), (b)(7)(C) (b)(6), (b)(7)(C) (b)(6), (b)(7)(C) (b)(6), (b)(7)(C) (b) (7)(E) MARCH 2015 ICE2012FOIA03030.0019281 Sectionl Detainee Services Standards 3 Detention Inspection Form Worksheet for IGSAs - Rev: ONO-4205 MARCH 2015 - .. . . Policy: Facilities holding - detainees "fsh'ajll. - permit detainees- .access to a law. library, and; mate-rials, facilities. equipment and d-ocu-r'tient -_oopying' '-_priitileges, and-1 the opportunity to prepare-{legalThe facility provides a designated law library for detainee use. The law library contains all materials listed in the Updated October 6, ?Access to Legal Materials" Standard, Attachment A. El El 2006. The listing of materials is posted in the law library. The library contains a suf?cient number of chairs, is well lit and is reasonany isolated from noisy areas. The law library is adequately equipped with typewriter, 2 computers and 9 computers or both and has suf?cient supplies for daily >14 El typewriters. use by the detainees. In addition to the physical law library, ICE detainees have access to the Lexus Nexus electronic law library. Where provided, the Lexus Nexus library is updated and is current. -- legal'mateiial fer inclusion inithe' legal . . El library. Outside published material is forwarded and reviewed by the prior to inclusion. There is a designated ICE or facility employee who inspects, updates, and maintainfreplace legal material >14 and equipment on a routine basis. Detainees are offered a minimum 5 hours per week in the law library. Detainees are not required to forego recreation time in lieu of library usade. Detainees facing a court deadline are given priority use of the law library. Detainees may request material not currently in the law No written procedures library. Each request is reviewed and where appropriate address this. an acquisition request is initiate and timely pursued. El Request for copies of court decisions are accommodated within 3 5 business days. The facility permits detainees to assist other detainees, voluntarily and free of charge, in researching and Kit preparing legal documents, consistent with security. Staff ensures that illiterate or non-Engiish-speaking All material is in English, detainees without legal representation receive more although detainees are than access to English-language law books after allowed to assist each indicating their need for help. other in the law library. Also detainees have access to staff from the Florence Immigrant and Refugee Rights Project who visit on a regular basis. Detainees may retain a reasonable amount of personal legal material in the general population and in the special management unit. Stored legal materials are accessible within 24 hours of a written request. 4 Detention Inspection Form Worksheet for Rev: 01X04l05 MARCH 2015 Detainees housed in Administrative Segregation and Disciplinary Segregation units have the same law library access as the general population, barring security concerns. Detainees denied access to legal materials are documented and reviewed routinely for lifting of sanctions. All denials of access to the law library fully documented. >11 El Never denied. Facility staff informs ICE Management when a detainee or group of detainees is denied access to the law library or law materials. El Detainees who seek judicial relief on any matter are not subjected to reprisals, retaliation, or penalties. El Acceptable El Deficient At-Risk Repeat Finding e?sgo-z HUUILUI orngaLurer uate (Record Signi?cant facts, observations; alternate same Used for ve?fipatfpn?, etc. G-324A Detention Inspection Form Worksheet for IGSAs - Rev: MARCH 2015 In processing Includ fthe facility. Explained in Detainee The orientation includes; Unacceptable activities and Handbook. behavior, and corresponding sanctions; How to contact The availability of pro bono legal services, and how to pursue such services. Schedule of programs, services, daily activities, including visitation, telephone usage, mail service, religious programs, count procedures, access to and use of the law library and the general library; sick-call procedures, etc, and the detainee handbook . Medical screenings are performed by medical staff Performed by PHS persons who have received specialized training for the El El El personnel. purpose of conducting an initial health screening. - aiminal - E- "for each detainee by the ICE field" office. All new arrivals are searched in accordance with the All detainees are patted ?Detainee Search? standard. An of?cer of the same down, then required to sex as the detainee conducts the search and the shower. From a distance, search is conducted in an area that affords as much the detainee is observed privacy as possible. for contraband, scars, marks, tattoos. Detainees are stripped searched only when cause has been established and not as routine policy. Non- criminal detainees are not strip-searched but are patted down unless reasonable suspicion is established. The "Contraband" standard governs all personal property searches. use or have a similar contraband standard. Staff prepares a complete inventory of each detainee?s possessions. The detainee receives a cepy. Staff completes Form l-387 or similar form for CD Fe and Fowarded to ICE SIEA. IGSAs for every lost or missing property claim. Facilities forward all [-387 claims to ICE. Detainees are issued appropriate and sufficient clothing and bedding for the climatic conditions. The facility provides and replenishes personal hygiene items as needed. Gender-specific items are available. ICE Detainees are not charged for these items. All releases are properly coordinated with ICE using a Form I-203. Staff completes paperworklforms for release as required. ?>14 El K4 Provided in the housing units. BE >14 DEI CID Acceptable De?cient t-Risk Repeat Finding Remarks: (Record signi?cant facts, observations, other sources used, etc.) (byes), 3 513 07 UIBIIGLUIGF U0. 5 6 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 012?041?05 MARCH 2015 in CDFs and an Objective Classification System or similar is used. The facility classification system includes: - Classifying detainees upon arrival. Separating individuals who cannot be classified upon arrival from the general population. The first-line supervisor or designated classification specialist reviewing every classification decision. The intakefprocessing officer reviews work-folders, A- files, etc.. to identify and classify each new arrival. Use is made of all pre? institutional material for classification. . _unsubstantiatedi unconfirmed reports may be filed. but Staff use only information that is factual, and reliable to iignaassissmentsa?pInton'sand; "i El; are not used to score detainees classifications. Housing assignments are based on classification- level. A detainee's classi?cation?level does not affect his/her recreation opportunities. Detainees recreate with persons of similar classification designations. Detainee work assignments are based upon classification designations. Kt The classification process includes reassessmenttreclassification. At detainees may request reassessment 60 days after arrival. Reassessment requests may be made at any time. DUDE DEIDEI El Procedures exist for a detainee to appeal their classification assignment. Only a designated supervisor or classi?cation specialist has the authority to reduce a classification-level on appeal. El Classification appeals are resolved within five business days and detainees are notified of the outcome within 10 business days. Appeals are resolved before five days and notification is made the same day. Classification designations may be appealed to a higher authority such as the Warden or equivalent. )2 The Detainee Handbook or equivalent for IGSAs explains the classification levels, with the conditions and restrictions applicable to each. Acceptable El Deficient El At-Risk El Repeat Finding fcant facts, observations, other sources used, etc.) 7 Detention Inspection Form Worksheet for IGSAs - Rev: MARCH 2015 The ruies for correspondence and other mall are posted in each housing or common area or provided to each detainee via a detainee handbook. Ki The facility provides key information in languages other than English; In the language(s) spoken by significant numbers of detainees. List any exceptions. Ki Incoming mail distributed to detainees within 24 hours or 1 business day after it is received and inepected. Outgoing mail is delivered to the postal service within one business day of its entering the internal mail system (excluding weekends and holidays). EIE Staff do not open and inspect incoming general correspondence and other mail (including packages and =public . Per facility policy, (prior approval), this is is . the?Warden or "'"equivalent'fo'r prevailing security reasons. Staff does not read incoming general correspondence without the Warden?s prior written approval. Per facility policy, (prior approval), this is authorized. Staff does not inspect incoming special Correspondence for physical contraband or to verify the "special" status of enclosures without the detainee present. Staff are prohibited from reading or copying incoming special correspondence. Staff are only authorized to inspect outgoing correspondence or other mail without the detainee present when there is reason to believe the item might present a threat to the facility's secure or orderly operation, endanger the recipient or the public, or might facilitate criminal activity. El Correspondence to a politician or to the media is processed as special correspondence and is not read or copied. The official authorizing the rejection of incoming mail sends written notice to the sender and the addressee. >13 Copy also placed in detainee file. The official authorizing censorship or rejection of outgoing mail provides the detainee with signed written notice. Staff maintains a written record of every item removed from detainee mail. The Warden or equivalent monitors staff handling of discovered contraband and its disposition. Records are accurate and up to date. EXEI EIEJDDEI On CCA form and properly recorded. The procedure for safeguarding cash removed from a detainee protects the detainee from loss of funds and theft. The amount of cash credited to detainee accounts is accurate. Discrepancies are documented and investigated. Standard procedure includes issuing a receipt to the detainee. 8 G-324A Detention Inspection Form Worksheet for IGSAS - Rev: 01(04f05 MARCH 2015 Original identity documents passports, birth certificates) are immediately removed and forwarded to ICE staff for ent in A?files. Staff provides the detainee a COpy of hisiher identity document 5 uest. Staff disposes of prohibited items found in detainee mail in accordance with the "Control and Disposition of Contraband" Standard or the similar prevailing policy in Every indigent detainee has the opportunity to mail, at government expense: Reasonable correspondence about a legal matter: Three one ounce letters per week: Packa deemed ICE. The facility has a system for detainees to purchase stamps and for mailing all special correspondence and a minimum of 5 aces 0f Recorded in logbook. 5 legal and 5 general correspondence. Through the commisary. The facility provides writing paper, envelopes, and oils at no cost to ICE detainees. Acceptable Ij Deficient At-Risk Repeat Finding facts, observations, other sources used, etc. (W6), .r Auditor's Signature Date 9 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: MARCH 2015 The detainee handbook is written in English and translated into Spanish or into the next most-prevalent Language(s). The handbook supplements the facility orientation No video is used at this video where one is provided. facility. All staff members receive a handbook and training Told to access on the regarding the handbook contents. shared drive on computer. The handbook is revised as necessary and there are Reviewed anually. procedures in place for immediately communicating Revisions are usually any revisions to staff and detainees. made regularly during the year. There an annual review of the handbook by a designated committee or staff member. The detainee handbook address the following issues: __Eeeb__eerrn.itiee_..it.em .ie . 1:11 T:tisied__ 0 Initial issue of clothes, bedding and personal hygiene items. The detainee handbook states in clear language basic detainee responsibilities. The handbook clearly outlines the methods for classification of detainees, explains each level, and explains the classi?cation appeals process. The handbook states when a medical examination will Within 14 days. be conducted. A The handbook describes the facility, housing units, dayrooms, ln-dorm activities and special management units. The handbook describes; Official count times and ?See Remarks. count procedures Meal times, feeding procedures, procedures for medical or religious diets, smoking El policy, Clothing exchange schedules and if authorized, clothes washing and drying procedures and expected personal hygiene practices. The handbook describe times and procedures for Describes razors as being obtaining disposable razors and allows that detainees "available on request" attending court will be afforded the opportunity to shave first. The handbook describes barber hours and hair cutting The hours are posted in restrictions. the housing unit. This is because of how busy the barber is. The time is not always reliable. The handbook describes; the telephone policy, debit card procedures, direct and frees calls; locations of El telephones; policy when telephone demand is high; and policy and procedures for emergency phone calls. The handbook addresses religious programming. >11 El 10 Detention Inspection Form Worksheet for IGSAs - Rev: MARCH 2015 commissary or vending machine usage. (where available) The commissary time is not in the handbook, but is posted on the housing unit bulliten board. This is done to provide fairness to the most >142 I:l frequently requested items are purchased by only detainees in one unit. Vending machines are located in visitation and can only be used by visitors. The hand book describes the detainee voluntary work program. if"; of operation and law library procedures and schedules- . . .. The hand book describes; attorney and regular visitation hours. policies, and procedures. The handbook describes the facility contraband policy. The handbook describes the facility visiting hours and schedule and visiting rules and regulations. The handbook describes the correspondence policy and procedures. IE The handbook describes the detainee disciplinary policy and procedures: Including: 7 - Prohibited acts and severity scale sanctions. a Time limits in the Disciplinary Process. I Summary of Disciplinary Process. The grievance section of the handbook explains all This is addressed in the steps in the grievance process Including: handbook. The - informal (if used) and formal grievance procedures are posted in procedures; the housing units. The appeals process; Guarantee against staff In CDF facilities: procedures for filing an retaliation is addressed in appeal of a grievance with ICE. the handbOOK- - Staffidetainee availability to help during the grievance process. - Guarantee against staff retaliation for filinglpursuing a grievance. - How to ?le a complaint about of?cer misconduct with the Department of Homeland Security. The detainee handbook describes the medical sick call procedures for general p0pulation and segregation. The handbook describes the facility recreation policy The handbook describes including: $2 I: the television policy and 0 Outdoor recreation hours. - Indoor recreation hours. the number of hours of outdoor recreation. 11 G-324A Detention Inspection Form Worksheet for IGSAs Rev: 0if04f05 MARCH 2015 The handbook describeswihe detainee dress cod?e for daily living; and work assignments. The handbook specifies the rights and responsibilities of all detainees. Acceptable Deficient At-Risk Repeat Finding Remarks: (Record signi?cant facts, observations, other sources used, etc.) Meal times are not addressed in the Handbook. This is because the starting times of feeding for each housing unit may change. This facility has an incentive program that involves cleanliness of each housing unit. The unit that is the cleanest for the past week will be fed first on certain days. Then the unit that was rated the cleanest for the month would get that same privilege. The times are posted in the housing unit but the detainees know,_that with cleanliness, they can change that time. Ageneraljeeding__sched_ul_e_ and ?aunt?s? VIUI lulul l? 12 Detention Inspection Form Worksheet for IGSAs - Rev: 01X04l?05 MARCH 2015 The food service program 131de the direct supervision of a professionally trained and certified service administrator. Responsibilities of cooks and cook foremen are in writing. The Food Service Administrator (FSA) determines the responsibilities of the Food Service Staff. The Cook Foreman is on duty on days when the FSA is off duty and vice versa. The FSA provides food service employees with training that specifically addresses detainee-related issues. 0 in ICE Facilities this includes a review of the ICE "Food Service" standard Knife cabinets close with an approved locking device and the on-duty cook foreman maintains control of the lien: I'hal' l??ll? ?an Honing. NI Kn. W5 n61 h. Est??f?fuf??g a??ph'ys?iasnyi secured to the workstation and staff directly supervise detainees using knives at these workstations. Staff monitor the condition of knives and dining utensils i Kniv??. 7 this facility. They use a dough cutter, an unsharpened instrument. Special procedures (when necessary) govern the handling of food items that pose a security threat. "Ki Operating procedures include daily searches (shakedowns) of detainee work areas. The FSA monitor staffs implementation of the facility?s population counts procedures. Staff are trained in counts procedures. EIE The detainees assigned to the food service department look neat and clean. Their clothing and grooming comply with the "Food Service" standard. Workers wear masks and gloves. The FSA annually reviews detainee-volunteer job descriptions to ensure they are accurate and up-to- date. The Cook Foreman or equivalent instructs newly assigned detainee workers in the rules and procedures of the food service department. Recorded in a logbook. During orientation and training session(s), the CS explains and demonstrates: - Safe work practices and methods. 0 Safety features of individual productsi pieces of equipment. 0 Training covers the safe handling of hazardous material[s] the detainee are likely to encounter in their work. The Cook Foreman documents all training in individual detainee detention ?les. Files maintained in kitchen for all workers. Detainees at CDFs are paid in accordance with the ?Voluntary Work Program? standard. Detainee workers at IGSAs are subject to local and State rules and regulations regarding detainee pay. According to position. G-324A Detention Inspection Form Worksheet for IGSAs - Rev: MARCH 2015 maxim Detainees are served a least two hot meals every day. No more than 14 hours elapse between the last meal served and the first meal of the following day. E's For cafeteria style operations, a transparent "sneeze guard" protects both the serving line and salad bar line. XI The facility has a standard 35-day menu cycle. IGSAs use a 35 day or similar system for rotating meals. The FSA or facility considers the ethnic diversity of the facility?s detainee pepulation when developing menu cycles. (Provide examples) A registered dietitian conducts a complete nutritional analysis of every master~cyc e menu planned. The FSA has established procedures to ensure that items on the master-cycle menu are prepared and presented according to approved recipes. I f. 2" L'n-n I"'GU'll'iUI'Ita'tlul'i" . . - "If-yes,? documenting-each sunbstitution, along with its justification - With copy to FSA Ward??l rarely and must be pre? approved with concurance of the dietician. All staff and volunteers know and adhere to written "food preparation" procedures. Reinforced with OJT. Detainees whose religious beliefs require the adherence to particular religious dietary laws are referred to the Chaplain or FSA. A common?fare menu available to detainees whose dietary requirements cannot be met on the main. 0 Changes to the planned common-fare menu can be made at the facility level. a Hot entrees are offered three times a week. a The common-fare menus satisfy nutritional recommended daily allowances (RDAs). 0 Staff routinely provides hot water for instant beverages and foods. 0 Common?fare meals are served with: Disposable plates and utensils. Reusable plates and utensils. - Staff use separate cutting boards, spoons, sCOOps, etc., to prepare tr common- fare diet items. A supervisor at the command level must approve a detainee?s removal from the Common-Fare Program. The Warden, in conjunction with the chaplain andior local religious leaders, provide the FSA a schedule of the ceremonial meals for the following calendar year. 14 Detention Inspection Form Worksheet for IGSAs - Rev: MARCH 2015 The common-fare program accommodates detainees abstaining from particular foods or fasting for religious purposes at prescribed times of the year. 0 Muslims fasting during Ramadan receive their meals after sundown. - Jews who observe Passover but do not participate in the Common?Fare Program receive the same Kosher-for- Passover meals as those who do participate. - Main?line offerings include one meatless meal (lunch or dinner) on Ash Wednesday and Fridays during Lent. The food service program addresses medical diets. With coordination of PHS. satellite~feeding programs follow guidelines for proper san?a?on. DE DE ED Hot and cold foods are All meals provided in nutritionally adequate portions. E's Food is not used to punish or reward detainees based upon behavior. Ki Dlji Dar The food service staff instructs detainee volunteers on: a Personal cleanliness and hygiene; Sanitary techniques for preparing. storing. and serving food, and; a The sanitary operation, care, and maintenance of equipment. Everyone working in the food service department complies with food safety and sanitation requirements. Standard operating procedures include weekly inspections of all food service areas, including dining and food-preparation areas and equipment. a who conducts the inspections? Twice daily, weekly inspections conducted by the Food Service Administrator and the Cook Foreman. Equipment is inspected for compliance with health and safety codes and regulations. a When was the most recent inepection? - Which agency conducted the inspection? Last inspection conducted by the Pinai County Health Department on February 27, 2007. Reports of discrepancies are forwarded to the Warden or designated department head and corrective action is scheduled and completed. IE El Ci Standard procedure includes checking and documenting temperatures of all dishwashing machines after each meal. Daily log maintained. Staff documents the results of every refrigerator! freezer temperature check. Posted and up to date. The cleaning schedule for each food service area is conspicuously posted. Procedures include inspecting all incoming food shipments for damage, contamination, and pest infestation. DUDE DUDE 15 G-324A Detention Inspection Form for IGSAS - Rev: MARCH 2015 Storage areas are locked when not in use. El Acceptable Deficient At-Risk Repeat Deficiency Remarks: (Record signi?cant facts, observations, other sources used, etc.) 3 99 Auditor?s Signature! Dat 16 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: MARCH 2015 Detainee funds and valuables are and stored away. Detainee funds and valuables are accessible to designated supervisor(s) only. Access Ible Ere-party Officer or higher authority. Detainees? large valuables are secured in a location accessible to designated supervisor(s) or processing E4 staff only. Staff itemizes the baggage and personal property of arriving detainees, including funds and valuables). and CDFs, using a personal property inventory form that meets the ICE standard? >14 El El .. medical. staff. Staff searches arriving detainees and their personal property for contraband. ea There is a written policy for returning forgotten property to detainees and staff follows procedures? Property discrepancies are immediately reported to the CDEO or Chief of Security. Staff follows written procedures when returning property to detainees. FE CDFIIGSA facility procedures for handling detainee property claims are similar with the ICE standard. 511 Dagmar] Kt DECIDE The facility attempts to notify an out-processed detainee that hefshe left property in the facility. a By sending written notice to the detainee?s last known address; - Via certi?ed mail; The notice state that the detainee has 30 days in which to claim the property, after which it will be considered abandoned. Kl El The facility disposes of abandoned property in accordance with written procedures. - lfa CDFIIGSA facility, written procedure El El requires the prompt forwarding of abandoned property to ICE. Notification and inventory of such property forwarded to ICE Acceptable Deficient At-Risk Repeat Finding Remarks: (Record signi?cant facts, observations, other sources used, etc.) 0., Auditor?s Slgnaturei Date 17 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01K04f05 MARCH 2015 The Field Office is responsive to requests by attorneys and accredited representatives for group presentations. Upon receipt of concurrence by the Field Office Director, the facility or authorized ICE Field Office ensures proper notification to attorneys or accredited representatives in a timer manner. The facility follows policy and procedure when rejecting or requesting modifications to objectionable material provided or presented by the attorney or accredited representative. are available and accessible. - areas-at least-48-hours in advance and sign?up sheets - - Documentation is submitted and maintained when any detainee is denied permission to attend a presentation and the reason(s) for the denial. When the number of detainees allowed to attend a presentation is limited, the facility allows a sufficient number of presentations so that all detainees signed up may attend. El Detainees in segregation, unable to attend for security reasons may request separate sessions with presenters. Such requests are documented. Interpreters are admitted when necessary to assist attorneys and other legal representatives. EIE Presenters are afforded a minimum of one hour to make the presentation and to conduct a question-and-answer session. Staff permits presenters to distribute ICE-approved materials. DEIDEI The facility permits presenters to meet with small groups of detainees to discuss their cases after the group presentation. ICE or authorized detention staff are present but do not monitor conversations with legal providers. Group presenters who have had their privileges suspended are noti?ed in writing by the Field Office Director or disignee; and the reasons for suspension are documented. The Headquarters Office for Detention and Removal, Field Operations and Detention management Division is notified when a group or individual is suspended from making presentations. The facility plays ICE-approved videotaped presentations on legal rights, at regular opportunities at the request of outside organizations. 18 G-324A Detention inspection Form Worksheet for IGSAS - REV: 0U04X05 MARCH 2015 A copy of the Group Legal Rights Presentation policy, including attachments, is available to detainees upon I El request Acceptable Deficient At-Risk El Repeat Finding Remarks: (Record signi?cant facts, observations, other sources used, etc.) This facility uses the ICE Detention Standards in regards to Group Legal Right Presentations. The Florence Inn minran?l- atan Daft Inn 9digital? that.resylerlrxisits 923107 .9 19 G-324A Detention InSpection Form Worksheet for [(33915 - Rev: 01/04105 MARCH 2015 :3 :3?st Written procedures provide for the Informal resolution of oral grievances (Not mandatory). 0 if yes, the detainee has up to five days within which to make hisiher concern known to a member of the staff. posted in housing units. Detainees have access to the grievance committee (or equivalent in IGSA), using formal procedures. 0 Detainees may seek help from other detainees or facility staff when preparing a grievance. - illiterate, disabled, or non-Engiish-speaking detainees receive special assistance when _oLtevances_?led_and_the - Every-member of to- identify emergency grievances, including the procedures for expediting them. jail-though this type-of grievance has not occurred in recent memory. There are documented or substantiated cases of staff harassing, disciplining, penalizing, or otherwise retaliating against a detainee who lodges a complaint. I if yes, explain. Procedures include maintaining a Detainee Grievance Log. - If not, an alternative acceptable record keeping system is maintained. - "Nuisance complains" are identified in the records. a For quality control purposes, staff documents nuisance complaints received but not ?led. Staff is required to forward any grievance that includes of?cer misconduct to a higher official or. in a CDFIIGSA facility, to ICE. El Acceptable Deficient El At-Risk I:l Repeat Finding Remarks: (Record signi?cant facts, observations, other sources used, etc.) According to the Grievance Officer, all detainee grievances are taken seriously and followed up on. No grievance is considered a nuisance. The Grievance Officer at this facility maintains meticulous records of all 31. 2:3 20 outcome of each. This record is updated daily. G-324A Detention Inspection Form Worksheet for IGSAS - Rev: 01/041?05 MARCH 2015 The facility has a policy and procedure for the regular issuance and exchange of clothing, bedding, linens and towels. The supply of these items exceeds the minimum required for the number of detainees. All new detainees are issued clean, temperature- appropriate, presentable clothing during in?processing. Detainees receive a One uniform shirt and one pair of uniform pants or one jumpsuit. 0 One pair of socks. - One pair of underwear (Daily change). 0 One pair of facility-issued footwear. Additional clothing is available for changing weather is _?e"3j r] New-detainees-are issued clean bedding, linens and - towel. They receive at a minimum: One mattress One blanket Two sheets One pillowcase One towel Additional blankets are issued based on local weather conditions. Detainees assigned to special work areas are clothed in accordance with the requirements of the job. Issued proper personal protective equipment. Detainees are provided clean clothing, linen and towels. Socks and undergarments - exchanged daily. Outer garments - twice weekly. Sheets - weekly. Towels weekly. Pillowcases - weekly. Food service detainee volunteer workers permitted to exchange outer garments daily. Kt El El Exchanged weekly and issued 3 sets. Volunteer detainee workers are permitted to exchanges of outer garments more frequently. DE Acceptable Deficient At-Risk Repeat Finding Remarks: (Record signi?cant facts, observations, other sources used, etc.) .3 2.3 Aquitor oignature 1 te 21 Detention Inspection Form Worksheet for IGSAS - Rev: 01/04f05 MARCH 2015 The Field Of?ce considers detainee marriage requests on a case-by-case basis. The Field Office Director reviews every marriage request rejected by a WardenIOlC or IGSA. Rejections are documented. It is standard practice to require a written request for permission to marry. The written request includes a signed statement or comparable documentation from the intended spouse, confirming marital intent. The WardenIOIC provides a written copy of histher decision to the detainee and histher legal representative. When permission is denied, the WardentOlC states the basis for histher decision. The WardentOIC provides the detainee with a place and At the facility. to. make Acceptable Deficient Ali-Risk El Repeat "Finding D-mnulln - [Danna-ml nub-u ,2 {as te 22 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01X04J05 MARCH 2015 r'?cant facts, observations, other sources used, etc.) The Field Office Director considers and approves, on a case-by?case basis, trips to immediate family member's: - Funeral Deathbed The facility recognizes mother, father, brother, sister, spouse, child, stepparent, and foster parent as "immediate family". The IGSA facility notifies of all detainee requests for non-medical escorts. The detainee?s Deportation Officer reviews the file -to--the approving officia;__ recommendation addresses the individual?s suitability for travel, the kind of supervision required. Each escort includes at least) (7)(Ebfficers. Escorting officers report unexpected situations to the originating facility as a matter of procedure and the ranking supervisor on duty has the authority to issue instructions for completion of the trip. CID Escorting officers have the discretion to; increase or decrease minimum restraints in accordance with written procedures and classification level of the detainee. El Escort of?cers do not accept from a detainee, detainee's relative or friend for any reason. Escort officers ensure that detainees: - Conduct themselves in a manner that does not bring discredit to the ICE. Do not violate federal, state, or local laws. Do not purchase, possess, use, consume, or administer narcotics, other drugs, or intoxicants. - Make no unauthorized phone calls. 0 Know they are subject to search, urinalysis, breathalyzer, or comparable test upon return. Standard procedure requires the immediate return to the facility of any detainee who violates trip rules. El Acceptable El Deficient At-Risk Repeat Finding r! I In I 23 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 0U04X05 MARCH 2015 'gnf?canf facts, observations, other sources used, etc.) The facility has a recreation program and facility. A recreational specialist (for facilities with more than 350 detainees) tailors the program activities and offerings to the detainee population. IKE Regular maintenance keeps recreational facilities and equipment in good condition. . The recreational specialist or trained equivalent supervises detainee recreation workers. The recreational specialist or trainee equivalent oversees recreation programs for Special Management Unit and special-needs detainees. DE Dayrooms offer sedentary activities, board games. cards, television. Outside activities are restricted to limited?contact sports. Each detainee has the opportunity to participate in daily is a IE ijmrj :3 DD mis?t *recreation - Detainees have access toiirecreation activities. outside the housing units for at least one hour daily, 5 days a week. Access is 7 days with consideration of security concerns. Staff checks all items for damage and condition when equipment is returned. Staff conducts searches of recreation areas before and after use. All recreation areas under constant staff supervision. Supervising staff is equipped with radios. The facility provides detainees in the SMU at least one hour of outdoor recreation time daily, five times per week. 7 days per week with security concerns addressed. Detainees in disciplinaryfadministrative segregation receive a written explanation when a panel revokes hisfher recreation privileges. Special programs or religious activities are available to detainees. la a Upon request and coordinated with the Chaplin. Volunteers are required to sign a waiver of liability before entering a secure portion of the facility where detainees are present. [3 l] DECIDED Visitors, relatives or friends are not allowed to serve as volunteers. [recreationi's offered. -. If the facility has no outside recreation, are detainees considered for transfer after six months? a if yes. written procedures ensure timely review of all eligible detainees. Case officers make written transfer recommendations about every six-month detainee to the OIC. The OIC documents all detainee-transfer decisions, whether yes or no. The detainee's written decision for or against an offered transfer documented in hisIher A?file. DUDE 24 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01X04XOS MARCH 2015 Staff m. ?Wsw notifie the dines Is I represenat?re hisiher decision to acceptfdecline a transfer. El If no recreation is available, the ICE District routinely review transfer eligibility for all detainees after 60 days. Does the A?file of every detainee is held more than 60 days without access to recreation contains either a transfer-waiver signed by the detainee or the written determination of the detainee's ineligibility for transfer. The detainee?s legal representative is notified of the detainee'sIOlC's decision. IZI Acceptable Deficient At-Risk CI Repeat Finding Remarks: (Record signi?cant facts, observations, other sources used, etc.) 7% yr? HUUILUI CI 25 Detention Inspection Form Worksheet for IGSAs - Rev: 01K04FOS MARCH 2015 . restrictions. Detainees are allowed to engage in religious services. Space is available for detainees to conduct religious services. The facility allows detainees to observe the major ?holy Upon request. days? of their religious faith. a List any exceptions. The facility accommodates recognized holy-day Upon request. Observances by: - Providing special meals, consistent with dietary restrictions. 0 Honoring fasting requirements. 0 Facilitating religious services. 2 Chapels. BE at. El El 13 "immediate possession. Voiunteer's credentials are checked and verified before allowing participation in detainee programs. Members of faiths not represented by clergy conduct may request to present their own services within security allowances. Detainees in the Special Management Unit to participate in religious practices unless otherwise documented for the safety and security of the facility. El El El i:i? El El El Acceptable Deficient At-Risk El Repeat Finding Remarks: (Record signi?cant facts, observations, other sources used, etc.) (byes), 3 /2,3 7 t? 26 G-324A Detention Inspection Form Worksheet for IGSAS - Rev: 01(04/05 MARCH 2015 Detainees are allowed access to telephoes uring established facility waking hours. K4 Upon admittance, detainees are made aware of the facility?s telephone access policy. Explained in Detainee Handbook. Access rules are posted in housing units. Em The facility makes a reasonable effort to provide key information to detainees in languages spoken by any significant portion of the facility?s population. Telephones are provided at a minimum ratio of one telephone per 25 detainees in the facility population. This facility provides 4 phones per 50 detainees. Telephones are inspected regularly by facility staff to ensure that they are in good working order. ES The facility administration reports out-of-order __te ephones to the facility's telephone service provider. Ell I run 'rf'l lrnme'HHF??W Hm Tin: lupcm ""take' appropriate measures to ensure that the required repairs are begun and completed timely. Detainees are afforded a reasonable degree of privacy for legal phone calls. A procedure exists to assist a detainee who is having trouble placing a confidential call. EEK The facility provides the detainees with the ability to make non-collect (special access) calls. Special Access calls are at no charge to the detainees. in facilities unable to fully meet this requirement initially because of limitations of its telephone service, the makes alternate arrangements to provide required access within 24 hours of a request by a detainee. No restrictions are placed on detainees attempting to contact attorneys and legal service providers who are on the approved "Free Legal Services List". Special arrangements are made to allow detainees to speak by telephone with an immediate family member detained in another Facility. Procedure explained in the Detainee Handbook. Any telephone restrictions are documented. The facility has a system for taking and delivering emergency detainee telephone messages. Emergency phone call messages are immediately given to detainees. Detainees are allowed to return emergency phone calls as soon as possible. Detainees in disciplinary segregation are allowed phone calls relating to the detainee's immigration case or other legal matters, including consultation calls. Detainees in disciplinary segregation are allowed phone calls to consulariembassy officials. Detainees in disciplinary segregation are allowed phone calls for family emergencies. K1 27 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: OIXOANOS MARCH 2015 Detainees in administrative segregation and protective custody afforded the same telephoning privileges as those in eneral ulation. When detainee phone calls are monitored, notification is posted by detainee telephones that phone calls made by the detainees may be monitored. Special Access calls are not monitored. Acceptable Deficient At-Risk Remarks: (Record signi?cant facts, observations, other sources used, etc.) 7; 23 te Repeat Finding 28 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01/04/05 MARCH 2015 There is a written visitation schedule and hours for general visitation. The visitation hours tailored to the detainee population and the demand for visitation. The visitation schedule and rules are available to the public. The hours for all categories of visitation are posted in the visitation waiting area. A written copy of the rules regulating visitation and the hours of visitation is available to visitors. A general visitation log is maintained. The detainees are permitted to retain personal property item specified in the standard. it}! Copies available in reception area. Not posted but available upon request at visitation. EIEIDEIEJDEI IE 3 2 A "Vie?itorsa're?searChed and identified according to standard requirements. The requirement on visitation by minors is complied with. At facilities where there is no provision for visits by minors, the arranges for visits by children and stepchildren, on request, within the first 30 days. After that time, on request, ICE considers a transfer, when possible, to a facility that will allow minor visitation. At a minimum, visits are allowed. Detainees in special housing afforded visitation. Legal visitation is available seven (7) days a week, including holidays. 0n regular business days iegal visitation hours provide 0830-1630 weekdays. for a minimum of eight (8) hours per day and a 0830-1200 weekends minimum of four hours per day on weekends and and holidays. holidays. On regular business days, detainees are given the Sack lunch provided. option of continuing a meeting with a legal >14 l] representative through a scheduled meal. Private consultation rooms are available for attorney With approval of meetings. There is a mechanism for the detainee and K4 El supervisor. hislher representative to exchange documents. There are written procedures governing detainee Pat down after legal searches. visits. Strip search, (per '2 policy/prior approval), after family visitation. When strip searches are required after every contact Pat down search only visit with a legal representative, the facility provides an unless warranted option for non-contact visits with legal representatives. otherwise. Prior to each visit, legal service providers and Checked on facility assistants are identified per the standard. databaseG-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01/04/05 MARCH 2015 The current list of pro bono legal organizations is posted in the detainee housing areas and other appropriate areas. The decision to permit or deny a tour is not delegated below the level of Field Office Director. Provisions for NGO visitation as stated in the Detention Standards are complied with. Law enforcement officials, requesting to visit with a detainee, are referred to the ICE Field Office for approval. USED Refered to Chief of Security. These visits occur regularly. Former detainees or aliens in proceedings, requesting to visit with a detainee, are referred to the OIC or ICE Field Office. With approval of Warden. Procedures are in place, consistent with the detention standard, for examinations by independent medical . . Acceptable Deficient El get-Risk Repeat Finding Remarks: (Record significant facts, observations, other sources used, etc.) F5243 l' Vlul IHLHI I 30 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: MARCH 2015 Does the facility have a voluntary work program? 0 Do ICE detainees ate? Detainee housekeeping meets neatness and cleanliness standards. Detainees have the opportunity to participate in special details, however, are never allowed to work outside the secure meter. Written procedures govern selection of detainees for the Volun Work ram. The facility complies with work-hour requirements for detainees, not exceeding: a ht hours a da and F0 hours a week. Detainee volunteers generally work according to fixed schedule. if a detainee is removed from a work detail, staff places the written justification for .the action in the detainee's detention file. Staff, in accordance with written procedure, ensures that detainee volunteers understand their responsibilities as workers before in the work m. The voluntary work program meets: a OS NFP ACA standards Medical staff screens and formally certifies detainee food service volunteers. 0 Before the assignment begins 0 As a matter of written ure Detainees receive safety equipment! training sufficient for the assignment >14 K4 All are briefed on duties and responsiblities and trainin is noted. >14 Screening conducted by PHS. Ki Trained and provided the proper personal protective ui ent needed. El Proper procedure is followed when an ICE detainee is in ured on the ob. El Acceptable Deficient At-RisK Repeat Finding :ant facts, observations, other sources used, etc.) 4 3 {2?3 31 Detention Inspection Form Worksheet for IGSAS - Rev: MARCH 2015 Sec?onll Health Services Standards 32 G-324A Detention Inspection Form Worksheet for IGSAS - Rev: 01(04105 MARCH 2015 HUNGER STRIKES Policy: All facilities will follow standard guidelines terms medical and administrative management of detainees engaging in hunger strikes. By monitoring of the health" and welfare of the individual detainees, facilities will strive to sustain th?eirliires. Components - NA I Remarks When a detainee-has refused food for 72 hours. it is standard practice for staff to refer himlher to the medical department. CDFs and immediately report a hunger strike to the ICE. The facility has established procedures to ensure staff respond immediater to a hunger strike. Policy and procedure require that staff isolate a hunger- striking detainee from other detainees. - if yes, in an observation room? Medical personnel are authorized to place a detainee in the Special Management Unit or a locked hospital room. - atleast once The OIC of the facility obtains a hunger striker?s consent before medical treatment. Ei A signed Refusal of Treatment form is required of every detainee who rejects medical evaluation or treatment. 511 During a hunger strike, staff documents and provides the hunger-striking detainee three meals a day. IZI Staff maintains the hunger striker?s supply of drinking waterfother beverages. Z4 During a hunger strike, staff removes all food items from the hunger striker?s living area. Staff is directed to record the hunger striker?s fluid intake and food consumption, does staff always use Hunger Strike Monitoring Form I-839 or similar IGSA form. Staff uses Form -839 The medical staff has written procedures for treating hunger strikers. Staff documents all treatment attempts, including attempts to persuade hunger striker of medical risks. Staff has received training in identification of hunger strikes. Medical staff receives early training in hunger- strike evaluation and treatment. Staff remain current in evaluation and treatment techniques. Acceptable Deficient At-Risk Repeat Finding Remarks: {Record signi?cant facts, observations, other sources used, etc.) Medical Unit was reviewed. PHS took over this unit on February 1, 2007. The facility, CCA, has removed all 3/3353? 33 G-324A Detention Inspection Form Worksheet for IGSAS - Rev: 01/D4l05 MARCH 2015 ual. PHS has a policy for hunger strikes, but there are no detainees currently ACCESS TO MEDICAL CARE general well-being of detainees. Policy: Every faCility will establish and maintain an health program for the Components Remarks Facilities operate a health care facility in compliance with State and Local laws and guidelines. 51 The facility's in-processing procedures of arriving detainees include medical screening. K4 Screening within 12 hours. K4 All detainees have access to and receive medical care. The facility has access to a PHSIDIHS Managed Health Care Coordinator. As of Feb. 2006, PHS has taken over medical care of this facility. The medical staff is large enough to provide, examine, and treat the facility's detainee population. E1 The facility has suf?cient space and equipment to afford each detainee privacy when receiving health care. K1 Staff obl?iimcludinglm we The medical facility has its own restricted-access area. The restricted access area is located within the confines of the secure perimeter. VA room. - - 132'? ?1 The medical facility?s holdinglwaiting room under the direct supervision of custodial staff. a: Under visual supervision. Detainees in the holding/waiting room have access to a toilet and a drinking fountain. as El Toilet available a short distance down the hallway outside of medical. In medical if need is immediate. Medical records are kept apart from other files. They are: - Secured in a locked area within the medical unit. With physical access restricted to authorized medical staff. Procedurally, no copies made and placed in detainee files. Pharmaceuticals are stored in a secure area. Medical screening includes a Tuberculosis (TB) test. a Every arriving detainee receives a TB test. During the admission process. Detainee's TB-screening does not occur more than one business day after his/her arrival at the facility. Detainees not screened are housed separate from the general pepulation. Screening is done by chest X-Ray during admission of all detainees. Results are immediate. All detainees receive a mental-health screening upon arrival. It is conducted: By a health care provider or specially trained officer; Before a detainee's assignment to a housing unit. The facility health care provider reviews all 7943 (or equivalent) to identify detainees needing medical attention. 34 Detention Inspection Form Worksheet for IGSAS - Rev: 011?04Xt15 MARCH 2015 ACCESS TO MEDICAL CARE Policy: Everyfacility will establish and maintain an health program for the - general Well?being of ICE detainees. - . - The health care provider physically examinesiassesses Staff states that this arriving detainees within 14 days of admission/arrival at occurs within 12 hours for the facility. initial screening and within 14 days for full physical evaluation. Detainees in the Special Management Unit have access Visits are made at least to health care services. once daily. More visits l] are made as needed (extra meds, special needs, etc.) Staff provides detainees with health- services (sick call) request slips daily, upon request. a Request slips are available in the languages other than English, including every language spoken by a sizeable number of the facility's detainee population. a Service-request slips are delivered in a timely Fanhinn +11 Han mare. nrnuirinr -- -- LU ?can? luau; PIUUIHUI. - The faculty has a . emergency health care when no medical personnel are on duty at the facility, or when immediate outside medical attention is required. The plan includes an on-call provider. The plan includes a list of telephone numbers for local [ambulances and hospital services. The plan includes procedures for facility staff to utilize this emergency health care consistent with security and safety. Detention staff is trained to respond to health-related emergencies within a 4-minute response time. Where staff is used to distribute medication, a health care provider properly trains these officers. The medical unit keeps written records of medication that is distributed. The 1-819 (or equivalent) is used to notify the Warden/Facility of a detainee that has special medical needs. A signed and dated consent form is obtained from a detainee before medical treatment is administered. EEI Nurse available at all times. PHS staff distributes all made. DECIDE CliZlEl El Explained to detainee and signed during admission process. Detainees use the l-813 (or equivalent) to authorize the release of confidential medical records to outside sources. The facility health care provider is given advance notice prior to the release. transfer. or removal of a detainee. Detainee's medical records or a copy thereof, are available and transferred with the detainee. Medical records are placed in a sealed envelope or other container labeled with the detainee?s name and A- number and marked EEJEIE Ki E1 Acceptable Deficient El At-Risk Repeat Finding 35 Detention Inspection Form Worksheet for Rev: MARCH 2015 Remarks: (Record significant facts, observations, other sources used, etc.) 1 36 G-324A Detention Inspection Form Worksheet for IGSAS - Rev: 01/04/05 MARCH 2015 SUICIDE PREVENTION AND INTERVENTION will handlepotentially suicidal individuals with sensitivity, supervision, and referrals. will receive preventive supervision and treatment. Policy: All detention staff working with ICE detainees will be trained to recognize suicide?risk indicators. Staff A clinically suicidal detainee Components INA Remarks Every new staff member receives suicide-prevention training. Suicide-prevention training occurs during the employee orientation program. El El Training prepares staff to: - Recognize potentially suicidal behavior; Refer potentially suicidal detainees, following facility procedures; Understand and apply suicide-prevention techniques. At basic 80 hours class, 80 hours OJT, and annuaiy. admission process. A health-care provider or specially trained officer screens all detainees for suicide potential as part of the El El El 0 Screening does not occur later than one working day after the detained: arriyaL Screening done at admission. "ertten' procedures K1 'de'tainee's'to mediCal staff and procedures are followed. The facility has a designated isolation room for evaluation and treatment. Detainees refered to outside facility. The designated isolation room does not contain any structures or smaller items that could be used in a suicide attempt. Medical staff has approved the room for this purpose. Staff observes and documents the status of a suicide- watch detainee at least once every 15 minutes. IZIDIZIE mammal]? Detainee under constant watch. Acceptable Deficient At-Risk Repeat Finding Remarks: {Record signi?cant facts, observations, other sources used, etc.) ea 37 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01f04f05 MARCH 2015 TERMINAL ILLNESS, ADVANCE-D DIRECTIVES, AND DEATH be taken if .the deathof a detainee occurs while intransit. to detainee death and related notifications. - Policy All facilities housing ICE detainees shall have policies and procedures addressing the issues of terminal illness or injury, medical advanced directives, and detainee death. to include the procedures to ensure proper noti?cation is provided to ICE officials, family members and other interested parties in the event-of a detainee becoming terminally ill or injured or death of a detainee occurs. In addition, the policy will "cover procedures to Check this box if the facility does not accept ICE detainees who are severely or terminally ill. Indicate NA in the appropriate box for this portion of the worksheet. ALWAYS complete all references Components NA Remarks Detainees, who are chronically or terminally are I: transferred to an appropriate offsite medical facility. The facility or appropriate ICE of?ce notifies the next of kin of the detainee's: medical condition. I The detainee's location. a The limitations placed on visiting. There are guidelines addressing State Advanced Directive Form for Implementing Living Wills and __Advanced Directives. Er who wish to have a living will other than the generic form the provides or who wish to appoint another to make advance decisions for him or her. The guidelines provide the detainee the opportunity to have a private attorney prepare the documents. There is a policy addressing "Do Not Resuscitate Orders" Detainees with a "Do Not Resuscitate" order in the medical record receive maximal therapeutic efforts short of resuscitation? The facility notifies the DIHS Medical Director and Headquarters? Legal Counsel of the name and basic circumstances of any detainee with a "Do Not Resuscitate" order in the medical record. In the case of this notification is made through the local ICE representative. El The facility has written procedures to address the issues of organ donation by detainees. The facility has written procedures to notify ICE officials, deceased family members and consulates, when a detainee dies while in Service. E1 The facility has a policy and procedure to address the death of a detainee while in transport. At all ICE locations the detainee's remains disposed of in accordance with the provisions detailed in this standard. El In the event that neither family nor consulate claims the remains, the Field Office schedules an indigent's burial, consistent with local procedures. If the detainee?s is a US. military veteran is the Department of Veterans Affairs notified. El An original or certified copy of a detainee?s death certi?cate is placed in the subject's a-file. 38 G-324A Detention InSpection Form Worksheet for IGSAS - Rev: 01!04!05 MARCH 2015 TERMINAL ILLNESS, ADVANCED DIRECTIVES, AND DEATH Policy All facilities housing ICE detainees shall have policies and procedures addressing the issues of terminal illneSs or injury; medical advanced directives, and detainee death, t'o-include the procedures to ensure proper notification is presided? to officials,:famiiy members and other interested parties in the event of a detainee becoming'term-inaily ill or injuredor death of a detainee occurs. In addition, the policy will cover'procedu res to be taken if the death of a detainee occurs while in transit. - Check this box if the. facility does not accept me detainees who are severely or terminally ill. indicate NA in the appropriate box for this portion of the worksheet. ALWAYS complete all references to detainee death and related notifications. - Components NA Remarks The facility follows established policy and procedures describing when to contact the local coroner regarding such issues as a Performance of an autopsy. Who will perform the autopsy. Obtaining State approved death certificates. Local transportation of the body. ICE staff follow established procedures to properly close . IE the case of a deceased detainee. Firm.il_1_g_ Remarks: (Record significant facts, observations, other sources used, etc.) ?ity, CCA. no longer has policies covering medical. can 39 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01i04i05 MARCH 2015 Sec?onl" Security and Control 40 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01/04l05 MARCH 2015 The facility follows a written procedure for handling illegal contraband. Staff inventories, holds, and reports it when necessary to the proper authority for actionipossible seizure. Contraband that is government property is retained as evidence for potential disciplinary action or criminal prosecution. El Staff returns property not needed as evidence to the proper authority. Written procedures cover the return of such property. [3 Altered property is destroyed following documentation and using established procedures. Before confiscating religious items, the or designated investigator contacts a religious authority. Elm EDD CIDEI hard . .- . 1 . . . Hard contraband that is illegal (under criminal statutes) may be retained and used for official use, e.g. training purposes. If yes, under specific circumstances and using specified written procedures. Hard contraband is secured when not in use. A program is being considered for training purposes. Acceptable El Deficient El At-Risk El Repeat Finding Remarks: (Record signi?cant facts, observations, other sources used, etc.) The (?Mm-hand Of?cer 'eeps complete and very organized records. :7 41 G-324A Detention Inspection Form Worksheet for IGSAS - Rev: 0U04X05 MARCH 2015 A detention file IS created for every new arrival whose stay will exceed 24 hours. The detainee detention ?le contains either originals or copies of documentation and forms generated during the admissions process. The detainee?s detention file also contains documents generated during the detainee's custody. 0 Special requests 0 Any G-5895 andlor l-77s closed-out during the detainee?s stay - Disciplinary forms/Segregation forms - Grievances, complaints, and the disposition(s) of same in El area. -If not the cabinets are lockable and -- El - distribution of the keys is limited to supervisors. The detention file remains active during the detainee's stay. When the detainee is released from the facility, staff adds copies of completed release documents, the originai closed?out receipts for property and valuables, the original I-385 or equivalent and other documentation. The officer closing the detention file makes a notation El Stamped "closed" and that the file is complete and ready to be archived. dated. Staff makes copies and sends documents from the file when appropriately requested by supervisory personnel at the receiving facility or office. Appropriate staff has access to the detention files and Log maintained. other departmental requests are accommodated by making a request for the file. Each file is properly logged out and in by a representative of the responsible department. Acceptable Deficient At-Risk Repeat Finding Remarks: (Record signi?cant facts, observations, other sources used, etc.) '4 07 to 42 G-324A Detention Inspection Fem Worksheet for IGSAs - Rev: 01/04/05 MARCH 2015 I . I- I progressive leveis of reviews and appeals. Thellfacmty has {write??aig?ipnn??mry system usmg Also posted in housing unit. The facility rules state that disciplinary action shall not be capricious or retaliatory. Written rules prohibit staff from imposing or permitting the following sanctions: corporal punishment deviations from normal food service clothing deprivation bedding deprivation denial of personal hygiene items loss of correspondence privileges - deprivation of physicai exercise The rules of conduct, sanctions, and procedures for During admission and in violations are defined in writing and communicated to all -- - the detainee handbook. following items are conspicuously posted inn? Spanish and English or other dominate languages used in the facility: 0 Rights and Responsibilities - Prohibited Acts 0 Disciplinary Severity Scale - Sanctions When minor rule violations or prohibited acts occur, informal resolutions are encouraged. El Incident reports and Notice of Charges are forwarded to the designated supervisor. Kt Incident reports are investigated within 24 hours of the incident. The Unit Disciplinary Committee (UDC) or equivalent does not convene before investigations end. An intermediate disciplinary process is used to adjudicate minor infractions. EDDIE The UDC also adjudicates minor infractions. A disciplinary panel (or equivalent in adjudicates infractions. The panel: - Conducts hearings on all charges and aliegations referred by the UDC - Considers written reports, statements, physical evidence, and oral testimony - Hears pleadings by detainee and staff representative - Bases its ?ndings on the preponderance of evidence - imposes only authorized sanctions A staff representative is available if requested for a detainee facing a disciplinary hearing Representative of hislher choosing. within reason. Security concerns are also considered. The permits hearing postponements or continuances when conditions warrant such a continuance. Reasons for are documented. G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01I04105 MARCH 2015 43 The duration of punishment set by the OIC, as recommended by the disciplinary panel does not exceed established sanctions. The maximum time in disciplinary segregation does not exceed 60 days for a single offense. -Written procedures govern the handling of confidential? informant information. Standards include criteria for recognizing "substantial evidence" All forms relevant to the incident, investigation, committeeipanel reports, etc., are completed and distributed as required. Disciplinary Officer keeps one and distributes copies to the Classification Officer, Internal Controls Chief of Security, and a copy goes to detainees _r_iratnntinn-file "Kecept'abl'e Deficient Remarks: (Record signi?cant facts, observations, other sources used, etc.) 3. 0 ate 44 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: MARCH 2015 No Detainee or detainee'g . . over other detainees. A Detainees are protected from: 0 Personal abuse Corporal punishment - Personal injury Kt 0 Disease 0 Property damage - Harassment from other detainees Staff are trained to identify signs of detainee unrest. initial 40 hour training I- What type of training and how often? VA and on a yearly basis. All is classroom training. . .. .sbitt._mus_ter._.__ "Tl'Tere'is'a de'sigha't'ed'person'or persons-responsibie forThe Quality Assurance emergency plans and their implementation. Suf?cient Officer maintains all time is allotted to the person or group for development and policy and procedure implementation of the plans. manuals. The plans address the following issues: Confidentiality Accountability (copies and storage locations) Annual review procedures and schedule 0 Revisions Contingency plans include a comprehensive general section El I: with procedures applicable to most emergency situations. The facility has cooperative contingency plans with .53 El IE El applicable: 0 Local law enforcement agencies >14 - State agencies - Federal agencies All staff receive copies of Hostage Situation Management Signed for and recorded - I in staff training records. W3 Within 24 hours after release cs ages are screened for medical and effects. Emergency plans include emergency medical treatment for staff and detainees during and after an incident. The food service maintain at least 3?days? worth of emergency meals for staff and detainees. Written plans locate shut-off valves and switches for all utilities (water. gas. electric). 45 G-324A Detention Inspection Form Worksheet for IGSAS - Rcv: OUO4105 MARCH 2015 3.4m Written procedures cover: Worleood Strike - Disturbances - Escapes - Bomb Threats Adverse Weather - Internal Searches - Facility Evacuation I 0 I Detainee Transortation System Plan Civil Disturbances El Acceptable El Deficient At-Risk El Repeat Finding can't facts, observations; other cameras used, etc; ,1 46 G-324A Detention Inspection Form Worksheet for IGSAS - Rev: 01X04z?05 MARCH 2015 The facility has a system for storing, issuing, and maintaining inventories of hazardous materials. Constant inventories are maintained for all flammable, toxic, and caustic substances usedistored in each K4 section of the facility. The manufacturer?s Material Safety Data Sheet (MSDS) Detailed map of the file is up-to-date for every hazardous substance used. facility pointing out The files list all storage areas, and include a locations of storage plant diagram and legend. areas for all 0 The and other information in the files El El CheniicaISideaninQ are available to personnel managing the products-IMSDS POOK is facility's safety program. $333219 Iii; USES ?ntd in as an a . . All personnel using flammable, toxic, andior caustic All training and personal substances follow the prescribed procedures. They: protective equipment is 0 Wear personal protective provided and . Equipment, documented. a Report hazards and spills to the designated official. The are readily accessible to staff and Every unit and work area. detainees in the work areas. Hazardous materials are always issued under proper supervision. - quantities are limited. 314 Staff always supervises detainees using these substances. All "flammable" and "combustible" materials (liquid and aerosol) are stored and used according to label El I:l recommendations. Lighting fixtures and electrical equipment are installed in storage rooms and other hazardous areas meet National Electrical Code requirements. All toxic and caustic materials stored in their original All materials labeled. containers in a secure area. Excess flammables, combustibles, and toxic liquids are disposed of properly and in accordance with Staff directly supervises and accounts for products with Products with methyl methyl alcohol. Staff receive a list of products alcohol not used at this containing diluted methyl alcohol. shoe dye. All facility. such products clearly labeled as such. "Accountability" includes issuing such products to detainees in the smallest workable quantities. Every employee and detainee using flammable, toxic, or Detainees receive 30 caustic materials receives advance training in their use, minutes of training for storage, and disposal. is each chemical they may use. Staff at initial training and 2 hours annual. 47 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: MARCH 2015 facility complies with the most current edition of applicable codes, standards, and regulations of the National Fire Protection Association and the Occupational Safety and Health Administration (OSHA). A technically qualified officer conducts the fire and safety inspections. Weekly, quarterly, and annually. With complete records. The Safety Of?ce (or officer) maintains files of inspection reports; Including corrective actions taken. El The facility has an approved fire prevention, control, and evacuation plan. The plan requires: - fire inspections. 0 Fire protection equipment strategically located {+1th If H1n aniIH-u . a? 'PEBE?BBEti?g'orem'ergency plan with accessible building/room floor plans. - Exit signs and directional arrows. - An area-speci?c exit diagram conspicuously posted in the diagrammed area. Fire drills are conducted and documented A sanitation program covers barbering operations. The barbershop has the facilities and equipment necessary to meet sanitation requirements. The sanitation standards are conspicuously posted in the barbershop. Written procedures regulate the handling and disposal of used needles and other sharp objects. All items representing potential safety or security risks are inventoried and a designated individual checks this inventory weekly. IE lZlEllEml? I: Standard cieaning practices include: - Using specified equipment; cleansers; disinfectants and detergents. - An established schedule of cteaning and follow- up inspections. >11 El P1 The facility foliows standard cleaning procedures. Spill kits are readily available. Eli In each department and housing unit. A licensed medicat waste contractor disposes of infectiousibio-hazardous waste. A company called Stericycle makes weekly pickups at the facility. Staff are trained to prevent contact with blood and other body ?uids and written procedures are followed. Bloodborne Pathegen training yearly. EE CID El Ell] El El Do the methods for handiingfdisposing of refuse meet ati regulatory requirements. 48 Detention Inspection Form Worksheet for IGSAs Rev: 01I04XOS MARCH 2015 A lIcensedICertifledITrained pest-control professional Once a month and as inepects for rodents, insects, and vermin. requested by the facility. a At least Ed Last inspection was a The pest-control program includes preventive March ?16, 2007. spraying for indigenous insects. Drinking water and wastewater is routiner tested Documented and well according to a ?xed schedule. maintained records. Emerenc ower generators is tested at least every 0 Other emergency systems and equipment receive testing at least quarterly. 0 Testing is followed-up with timely corrective actions (repairs and replacements). . i?cant facts, observations, other sources used, etc.) ?3 33 ate 49 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 012?04t05 MARCH 2015 The hold room is situated within the secure perimeter. The hold rooms are well ventilated, well lighted and all activating switches located outside the room. The hold rooms contain sufficient seating for the CI number of detainees held. No or other related make shift sleeping apparatuses are permitted inside holdrooms. The walls and ceilings of the hold rooms are tamper and escape proof. Detention in hold rooms is limited to 12 hours. IE Log maintained. Male and females are segregated from each other. El Every effort is made to ensure that detained detainees under the age of 18 are not held with adult detainees. Detainees are provided with basic personal hygiene . Jiemssucbas water. soap. toilet paper. cups for water. ?-?ln--older visual or audible- - - - - -- range to allow detainees access to toilet facilities on a El El regular basis. All detainees are given a patdown search for weapons or contraband before being placed in the room. Officers closely supervise the detention hold rooms Log maintained. using direct supervision (Irregular visual monitoring). - Hold rooms are irregularly monitored every 15 K4 El minutes. a Undsual behavior or complaints are noted. When the last detainee has been removed from the hold room, it is given a thorough inspection. There is a written evacuation plan that includes a Evacuation diagram designated officer to remove detainees from holdrooms [3 posted. in case of fire andfor building evacuation. An appropriate emergency service is called immediately upon a determination that a medical IE emergency may exist. Acceptable Deficient At-Risk Repeat Finding Remarks: (Record signi?cant facts, observations, other sources used, etc.) -L, ?w a Ulal ICILUIG I 50 G-324A Detention Inspection Form Worksheet for IGSAS - Rev: 01X04XOS MARCH 2015 1: Mm The security officer[s], In lashes, has? attended an approved locksmith training program. 5.3 Graduate of the Arizona Institute of Locksmiths, October 3, 2006. The security officer, or equivalent in has responsibly for all administrative duties and responsibilities relating to keys, locks etc. 53 The security officer, or equivalent in provides training to employees in key control. Provided at initial training and annually. The security of?cer, or equivalent in maintains inventories of all keys, locks and locking devices. Key and lock log maintained. The security officer follows a preventive maintenance program and maintains all preventive maintenance documentation. To include a quarterly inspection of emergency keys. address the issue of 3 compromised Keys a?n'd?locks. l: develops policy and procedures to ensure safe combinations integrity. >11 Only dead bolt or dead lock functions are used in detainee accessible areas. {4 Non-authorized looks (as speci?ed in the Detention Standard) are not used in detainee accessible areas. The facility does not use grand master keying systems. EB All worn or discarded keys and locks cut up and properly disposed of . >14 Made useless and discarded in the "hot trash" dumpster. Padlocks andlor chains are not used on cell doors. Banal: 1:1? DEIDEID El? The entrancelexit door locks to detainee living quarters, or areas with an occupant load of 50 or more people, conform to - Occupational Safety and Environmental Health Manual, Chapter 3 a National Fire Protection Association Life Safety Code 101. El El The operational keyboard sufficient to accommodate all the facility key rings including keys in use is located in a secure area. El Procedures in place to ensure that key rings are: - identifiable - Numbers of keys on the ring are cited? 0 Keys cannot be removed from issued key rings Emergency keys are available for all areas of the facility. The facilities use a key accountability system. Authorization is necessary to issue any restricted key. BEE EDD El Individual gun lockers are provided. They are located in an area that permits constant officer observation. 0 In an area that does not allow detainee or public access. El El 51 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: MARCH 2015 Imilrhe faculty 6222 acc I'ity licy and procees to ensure key accountability. The keys are physically El counted daily. All staff members are trained and held responsible for adhering to proper procedures for the handling of keys. 0 Issued keys are returned immediately in the event an employee inadvertently carries a key ring home. a When a key or key ring is lost, misplaced, or not accounted for, the shift supervisor is immediately notified. - Detainees are not permitted to handle keys assigned to staff. El Deficient At-Risk Repeat Finding Acceptable Remarks: (Record signi?cant facts, obsenrations, other sources used, etc.) 3123 52 Detention Inspection Form Worksheet for IGSAS - Rev: 0U04l05 MARCH 2015 POPULATION COUNTS Policy: All detention facilities shall ensure around-the-clock accountability fer all detainees. This requires that they conduct at least one formal count of the detainee population per shift,: with additional formal and informal counts conducted as necessary. . Components . NA Remarks Staff conducts a formal count at leastb) (7)(Eeach shift. Activities cease or are strictly controlled wh Ie a formal count is being conducted. Do certain operations continue during formal counts. intake and Kitchen. Is a certain amount of movement tolerated during a El formal count. Formal counts in all units take place simultaneously. Officers do not allow detainee participation in the count. A face-to?photo count follows each unsuccessful Done after first recount. unsuccesfui recount. Officers positively identify each detainee before counting himfher as present. Written procedures cover informal and emergency countsDuring?emergencies. . . .. .. The control officer (or other designated position) maintains an out -count record of all detainees ii? (NE) temporarily leaving the facility. This training is documented in each officer's training a At initial training and folder. annual training. Acceptable Deficient At-Risk Repeat Finding Remarks: {Record sioni?cant facts, observations, other sources used, etc.) 5 :1 53 Detention Inspection Form Worksheet for IGSAS - Rev: 01/041115 MARCH 2015 Every Fixed post . Each set contains the latest inserts (emergency memoranda, etc.) and revisions. i2 b) or department is responsible for keeping a post-orders current with revisions that take place between reviews. IE Quaiity Assurance Officer. The IGSA maintains a complete set (central ?le) of post orders. In a binder and on computer. The central file accessible to all staff. The OIC or Contract equivalent initiatefauthorizes all post-order changes. The OIC or Contract I IGSA equivalent has signed and dated the last page of every section. A reviewfupdatingtreissuing of post orders occurs regularly and at a minimum, annually. magma El 1: IZIDEI ?detainees at all- times. - . . books securefrom Every armed-post officer qualifies with the post weapon(s) before assuming post duty. Yearly qualifications. Armed-post post orders provide instructions for escape attempts. The post orders for housing units track the event schedule. Housing?unit post officers record all detainee activity in a log. The post order include instructions on maintaining the logbook. >11 El El A tog book is maintained but post orders do not include instructions. El Acceptable Deficient At-Risk Repeat Finding Remarks: (Record signi?cant facts, observations, other sources used, etc.) Current post orders meet the standards. New post orders have been approved and were available to the Review Team. They will be distributed soon but are available on?line to staff. The new post orders for Perimeter Patrol did not include instructions for escape attempts. This was brought to the attention of the Quality Assurance Of?cer and an attachment will be added prior to distribution. 5/25/27 54 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01/04/05 MARCH 2015 The facility has a comprehensive security inspection policy. The policy specifies: Posts to be inspected Required inspection forms Frequency of inspections Guidelines for checking security features Procedures for reporting weak spots, inconsistencies, and other areas needing improvement Inspection conducted each shift supervrsor and by the Warden and Chief of Security. Every officer is required to conduct a security check of his/her assigned area. The results are documented. Documentation of security inspections is kept on file. Maintained by Chief of Security. Procedures ensure that recurring problems and a failure to take corrective action are reported to the appropriate - indiiduai _The front-entrance officer checks the _lD of everyone entering or exiting the facility. All visits officially recorded in a visitor logbook or electronically recorded. Eiectronically recorded. The facility has a secure visitor pass system. Every Control Center officer receives specialized training. Initial training,OJT, and post supervision. The Control Center is staffed around the clock. Policy restricts staff access to the Control Center. Detainees do not have access to the Control Center. Communications are centralized in the Control Center. Officers monitor all vehicular traffic entering and leaving the facilityperimeter patrol and gate officer. The facility maintains a log of all incoming and departing vehicles to sensitive areas of the facility. Each entry contains: 0 The driver's name Company represented Vehicle contents Delivery date and time Date and time out Vehicle iicense number Name of employee responsible for the vehicle during the facility visit Officers thoroughly search each vehicle entering and leaving the facility. The facility has a written policy and procedures to prevent the introduction of contraband into the facility or any of its components. Tools being taken into the secure area of the facility are inventoried before entering and prior to departure. The SMU entrance has a sallyport. Written procedures govern searches of detainee housing units and personal areas. DECIDE DEIDEIEI 55 G-324A Detention Inspection Form Worksheet for IGSAS - Rev: til/04:05 MARCH 2015 (b) (7)(E) (b) (7)(E) (b) (7)(E) (b)(7)e (b)(6), (b)(7)(C) MARCH 2015 ICE2012FOIA03030.0019335 SPECIAL MANAGEMENT UNIT (SMU) Administrative Segregation the ?Special Management Unit [Disciplinary Segregation]? standard). Policy: The Special Management Unit required in every facility isolates certain detainees from the general population. The Special Management Unit will consist of two sections. One, Administrative Segregation, houses detainee's isolated for their own protection; the other for detainees being disciplined for wrongdoing (see Components NA Remarks The Administrative Segregation unit provides non-punitive protection from the general population and individuals undergoing disciplinary segregation. - Detainees are placed in the SMU (administrative) in accordance with written criteria. For medical, suicide watch, protective custody. In exigent circumstances. staff may place a detainee in the SMU (administrative) before a written order has been approved. a A copy of the order given to the detainee within 24 hours. The OIC (or equivalent) regularly reviews - A supervisory officer conducts a review within 72 hours of the detainee?s placement in the SMU (administrative). A supervisory officer conducts another review after the detainee has spent seven days in administrative segregation. Every week thereafter for the first month. Every 30 days after the first month. Does each review include an interview with the detainee. Is a written record made of the decision and the justification. The detainee is given a copy of the decision and justification for each review. a The detainee is given an opportunity to appeal the reviewer?s decision to someone else in the facility. The OIC (or equivalent) routinely notifies the Field Office Director (or staff officer in charge of IGSAs) any time a detainee?s stay in administrative detention exceeds 30 days. Upon notification that the detainee's administrative segregation has exceeded 60 days, the FD forwards written notice to HQ Field Operations Branch Chief for DRO. Report sent to ICE on a daily basis of persons held in admin seg. to include date of admission and total days in seg. The OIC or equivalent) reviews the case of every detainee who objects to administrative segregation after 30 days in the SMU. - A written record is made of the decision and the justification. - The detainee receives a copy of this record. Review is made every 7 days for the ?rst 60 days of admin seg. The detainee is given the right to appeal to the OIC (or equivalent) the conclusions and recommendations of any review conducted after the detainee has remained in administrative segregation for seven consecutive days. 57 Detention Inspection Form Worksheet for IGSAS - Rev: 01/04l05 MARCH 2015 SPECIAL MANAGEMENT UNIT (SMU) Administrative Segreation Policy: The Special Management. Unit required in every isolates certain detainees from the general population. The Special Management Unit will consist of two sections. One, Administrative Segregation, houses detainees isolated for their own protection; the otherf-or detainees being disciplined for wrongdoing (see the "Special Management Unit [Disciplinary - Components NA Remarks Administrativer segregated detainees enjoy the same general privileges as detainees in the general >14 population. The SMU well ventilated. - Adequater lighted. - Appropriately heated. - Maintained in a sanitary condition. All cells are equipped with beds. 0 Every bed securer fastened to the floor or wall. The number of detainees in any cell does not exceed the occupancy limit. - - a Do criteria for objectively assessing living standards exist? 0 If yes, are the criteria included in the written procedures? The segregated detainees do not have fewer opportunities to exchange/launder clothing, bedding, El and linen than detainees in the general population. Detainees receive three nutritious meals per day. a From the general population?s menu of the day. a Do detainees eat only with disposable utensils. - ls food ever used as punishment. Each detainee maintains a normal level of personal hygiene in the SMU. The detainees have the opportunity to shower and shave at least three times a week. 0 If not, explain. The detainees are provided: Recreation 3 times a - Barbering services. week. Have access to 0 Recreation privileges in accordance with the legal material and access "Detainee Recreation" standard. to law library. - Non-legal reading material. - Religious material. El El 0 The same correspondence privileges as detainees in the general population. 0 Telephone access similar to that of the general population. . - Personal legal material. A health care professional visits every detainee at least Once a day at the three times a week. minimum. 0 The shift supervisor visits each detainee daily. - Weekends and holidays. Procedures comply with the "Visitation" standard. Depending on reason for I The detainee retains visiting privileges. segregation, may be The visiting room available during normal limited to non-contact visiting hours. visit. 58 Detention Inspection Form Worksheet for IGSAS - Rev: 01/04/05 MARCH 2015 SPECIAL MANAGEMENT (SMU) Administrative Segregation Policy: The Special Management Unit required in every facility isolates certain detainees from the general population. The Special Management Unit will consist of two sections. One, Administrative Segregation, houses detainees isoiated fortheir own protection; the other for detainees being disciplined for wrongdoing (see the ?Special Management Unit [Disciplinary Segregation? standard). Components . -- NA . Remarks Visits from clergy are allowed. Detainees do not have less law-library access than the Separately. general population. a Are they required to use the law library K4 separately, as a group? If so: 0 Legal materials brought to them. The SMU maintains a permanent log. a Detainee-related activity, meals served, K4 recreation, visitors etc. SPC grocedures include completing the SMU Housing Use local equivalent Record 6-888) immediately upon a detainee's form, 10-1008, placement in the SMU. Segregation Activity l] Record . . . . . .. . . - CDFs and IGSA facilities use Form l-888 (or local equivalent). Staff record whether the detainee ate, showered, Use form 10-1008. exercised and took any medication during every shift. Logs record all pertinent information, a medical condition, suicidallassaultive behavior, etc. The medical officerihealth care professional signs each individual's record during each visit a The housing officer initials the record when all detainee services are completed or at the end of the shift. A new record is created for each week the detainee is Use form 10-1008. in Administrative Segregation. - These weekly records are retained in the SMU until the detainee's return to the general population. Acceptable Deficient At-Risk Repeat Finding Want facts, observations, other sources used, etc.) an. uwvuivv l' Hun." 59 G-324A Detention Inspection Form Worksheet for IGSAS - Rev: 01/04/05 MARCH 2015 SPECIAL MANAGEMENT UNIT (Disciplinary Segreation.) Policy: Each facility will establish a Special Management Unit in which to isolate certain detainees from the general population. The Special Management Unit will have two sections, one for detainees in Administrative Segregation; the other for detainees being segregated for disciplinary reasons. - Components . NA Remarks Officers placing detainees in disciplinary segregation follow written procedures. The sanctions for violations committed during one If ever 60 days, reverts to incident do not exceed 60 days. admin seg. A completed Disciplinary Segregation Order accompanies the detainee into the SMU. The detainee receives a copy of the order at El El within 24 hours of placement in disciplinary segregation. Standard procedures include reviewing the cases of individual detainees housed in disciplinary detention at set intervals. . . a . After each formal review. the detainee receives . . - -- -- "The conditions of con?nement in the SMU are proportional to the amount of control necessary to protect detainees and staff. Detainees in disciplinary segregation have fewer privileges than those housed in administrative El segregation. Living conditions in disciplinary SMUs modified to reinforce acceptable behavior. 'If yes, does staff prepare written documentation for this action. - Does the OIC sign to indicate approval. Every detainee in disciplinary segregation receive the same humane treatment, regardless of offense. The quarters used for segregation are: - Well-ventilated. - Adequater lighted. [j [j - Appropriately heated. - Maintained in a sanitary condition. All cells are equipped with beds. a The beds securely fastened to the floor or wall of Cl the cell. The number of detainees confined to each cell or room Requires the approval of do not exceed the number for which the space was a supervisor (captain) or designate. above. a Does the approve excess occupancy on a temporary basis. . When a detainee is segregated without clothing, mattress, blanket, or pillow, (in a dry cell setting) a justification is made and the decision is reviewed each shift. Items are returned as soon as it is safe. Detainees in the SMU have the same opportunities to exchange clothing, bedding, etc.. as other detainees. 60 Detention Inspection Form Worksheet for IGSAs - Rev: 012?042?05 MARCH 2015 SPECIAL MANAGEMENT UNIT (Disciplinary Segregation) Policy: Each facility will establish a Special Management Unit in which to isolate certain detainees from the general population. The Special Management Unit will have two sections. one for detainees in Administrative Segregation; the other for detainees being segregated for disciplinary reasons. . Components NA Remarks Detainees in the SMU receive three nutritious meals/days. 0 Selected from the Food Service's menu of the day. I Food is not used as punishment. Detainees are allowed to maintain a normal level of personal hygiene, including the opportunity to shower and shave at least three timeslweek. The detainees receive, unless documented as a threat to security: - Barbering services. - Recreation privileges. - Other?than-legal reading material. IE 9 Religious material. detaineesPersonal legal material. When phone access is limited by number or type of calls, limits do not apply to the following: 0 Calls about the detainee's immigration case or other legal matters. 514 0 Calls to consulariembassy officials. - Calls during family emergencies (as determined by the OlCNVarden). A health care professional visits every detainee in disciplinary segregation every day, Monday through Friday. a The shift supervisor visit each segregated detainee daily - Weekends and holidays. SMU detainees are allowed visitors, in accordance with the "Visitation" standard. SMU detainees receive legal visits, as provided in the ?Visitation? standard. a Legal service providers notified of security concerns arising before a visit. Visits from clergy are allowed. a The clergy member given the option of visitinglnot visiting the segregated detainee. - Violentiuncooperative detainees denied access to religious services when safety and security would otherwise be affected. SMU detainees have law library access. Documented on Form 10- - Violentiuncooperative detainees retain access 1003 if denied. to the law library unless adjudicated a security threat in writing. 0 Legal materiai brought to individuals in the SMU on a case?by-case basis. a Staff document every incident of denied access to the law library. 61 G-324A Detention Inspection Form Worksheet for IGSAS Rev: 01X04i05 MARCH 2015 SPECIAL MANAGEMENT UNIT- (Disciplinary Segregation) Segregation; the other for detainees being segregated for disciplinary reasons. Policy: Each facility will establish a Special Management Unit in which to isolate certain detainees from the general. population. The Special Management Unit will have two sections, one for detainees in Administrative Components NA Remarks All detainee?related activities are documentedmeals served. recreation activities, VISItors, etc. El Documented on Form 10- 1008. Is the SPC's, the Special Management Housing Unit Record (l-BSSor equivalent) is prepared as soon as the detainee is placed in the SMU. l-8883 filted out by the end of each shift The CDFIIGSA facility use Form l-888 (or equivalent local form). El Documented on Form 10- 100A, SegregationIConfinement Recorleeview. SMU staff records whether the detainee ate, showered, exercised, took medication, etc. Details about the detainee logged, a medical condition, suicidaiiviolent behavior, etc. The health car_e_official rec ms. Documented on Form 10- 1003. .. 4- . The housing officer initials the record when all detainee services are completed or at the end of the shift. A new record is created weekly for each detainee in the SMU. The SMU retains these records until the detainee leaves the SMU. Acceptable De?cient At-Risk Repeat Finding . {Dru-.an acts, observations, other sources used, etc.) 1L 62 Detention Inspection Form Worksheet for IGSAs - Rev: MARCH 2015 TOOL CONTROL Policy: it is. the policy of all facilities that all employees shall be. responsible for com plying with the tool control - policy. The Maintenance Supervisor shall maintain a computer generated or typewritten Master Inventory list of tools and equipment and the location in which tools are stored. These inventories shall be current, filed and readily available for tool inventory and accountability during an audit. - . Components - . Remarks There is an individual who is responsible for developing a tool control procedure and an inspection system to insure accountability. Department heads are responsible for implementing this standard in their departments. Tool inventories are required for: Maintenance Department Medial Department Food Service Department it Electronics Shop Recreation Department - Armory facility-has a- facility policy for-the regular inventory - - - - -- >11 of o' 'T?e'poliCy sets'mini?um time lir'ies?for'physicalm' inventory and all necessary documentation. - ICE facilities use AMIS bar code iabels when required. The facility has a tool classification system. Tools are classified according to: Restricted (dangerousihazardous) ?3 0 Non Restricted (non-hazardous). Department heads are responsible for implementing tool-control procedures. The facility has policies and procedures in place to ensure that all tools are marked and readily identifiable. ?3 The facility has an approved tool storage system. Use of shadow box is in The system ensures that all stored tools are place. accountable. Commonly used tools (tools that can be mounted) are stored in such a way that missing tool are readily notice. Each facility has procedures for the issuance of tools to El Log book is maintained. staff and detainees. The facility has policies and procedures to address the issue of lost tools. The policy and procedures include: - Verbal and written notification. - Procedures for detainee access. Necessary documentationfreview for all incidents of lost tools. Broken or worn out tools are surveyed and disposed of in an appropriate and secure manner. All private or contract repairs and maintenance workers Escorting Officer under contract to the ICE, or other visitors, submit an inventories all tools on inventory of all tools prior to admittance into or departure Form 9-8E, Tool from the facility. inventory verification. 63 G-324A Detention Inspection orm Worksheet for IGSAs - Rev: 01X04X05 MARCH 2015 CONTROL Policy: It is the policy of all. facilities that all em_ ployees'shall be responsible for Complying with the tool control policy. The-Maintenance supervisor shall maintain a com outer generated or typewritten Master inventory list of toOls and equipmentand the location in which tools are stored. These inventories shali be current, ?led and readily available for tool inventory an:d_acCountability during an audit.- - Remarks Components I NA Acceptable Deficient At-Risk Repeat Finding ?facts, observations, other sources used, etc.) 64 Detention Inspection Form Worksheet for IGSAs - Rev: 01/04/05 MARCH 2015 Sub-Office in control of the detainee case. TRANSPORTATION - (Land Transportation) Standard NA: Check this box if all Transportation are handled Policy The Immigration and Naturalization Service will take all necessary precautions to protect the lives, safety, and welfare of our officers, the general public, and those in custody during the transportationof detainees. Standards have been established for professional transportation under the supervision of experienced and trained Detention Enforcement Officers or'authorized contract personnel; nly by the ICE Field Office or Components Yes 'No NA - Remarks Transporting officers comply with applicable local, state, and federal motor vehicle laws and regulations. Records support this finding of compliance. El Every transporting officer required to drive a commercial size bus has a valid Commercial Driver's License (CDL) issued by the state of employment. No buses are used by CCA personnel at this facility. Supervisors maintain records for each vehicle operator. Officers use a checklist during every vehicle inspection. Of?cers report glil - vehicie-- . goes back into service. - Transporting officers: - Limit driving time to 10 hours in any 15 hour penod. - Drive only after eight consecutive off-duty hours. - Do not receive transportation assignments after having been on duty. in any capacity, for 15 hours. 0 Drive a 50-hour maximum in a given work week; a 70-hour maximum during eight consecutive days. - During emergency conditions (including bad weather), officers may drive as long as necessary and safe to reach a safe area?exceeding the 10-hour limit. Ki Transports by CCA personnel are minimal and only for medical purposes. No long transports are required. officers with valid CDLs required in any bus tran porting detainees. 0 When bus es travel in tandem with detainees, ther ualified officers per vehicle. - Ari {bi driver transport an empty ve wicle. A El No buses are used. Vehicle maintanence trips to the shop require only one officer. Before the start of each detail, the vehicle is thoroughly searched. Positive identification of all detainees being transported is confirmed. All detainees are searched immediately prior to boarding the vehicle by staff controlling the bus or vehicle. "The facility ensures that the number of detainees transported does not exceed the vehicles manufacturers occupancy level. Elg?g WE) are provided to all transporting officers, K4 DECIDE 65 Detention Inspection Form Worksheet for IGSAS - Rev: MARCH 2015 Policy The Immigration and Naturalization Service will ta safety, and welfare of our officers, the general'public, and El Standard NA: Check this box if all ICE-Transportat Sub-Office in control of the detainee case. . TRANSPORTATION (Land Transportation) ke all neceSsary precautions to protect the lives, :those in Custody during the transportation of detainees. Standards.? have been established for professional transportation under the supervision of experienced and trained. Detention Enforcement Of?cersor authorized contract personnel. . ion are handled only by the ICE'Field Office or Components Yes .No NA Remarks The vehicle crew conducts a visual count once all passengers are on board and seated. - Additional visual counts are made whenever the vehicle makes a scheduled or unscheduled stop. EDD Policies and procedures are in place addressing the use of restraining equipment on transportation vehicles. Officers ensure that no one contacts the detainees. - ains in the vehicle at all times when detainees are present. The meals meet the minimum dietary standards, as identified 'by dieticians utilized by the Service. EIHIXI IE not made. Only local. are? The vehicle crew inspects all Food Service pickups before accepting delivery (food wrapping, portions, quality, quantity, thermos-transport containers. etc). a Before accepting the meals, the vehicle crew raises and resolves questions, concerns, or discrepancies with the Food Service representative. - Basins, latrines, and drinking-water containersldispensers are cleaned and sanitized on a fixed schedule. No long distance transports are conducted from this facility by CCA personnel. Vehicles have: The ve 1Icles are clean and sanitary at all times. Personal property of a detainee transferring to another facility: a is inventoried. - ls inspected. - Accompanies the detainee. 66 Detention InSpection Form Worksh MARCH 2015 set for IGSAS - Rev: 01X04i?05 TRANSPORTATION (Land Transportation) Sub-Office in control of the detainee-case. . Policy-The immigration and Natu-ralizatiOn Service will take all necessary precautions'to protect the lives, safety, and welfare-Of our of?cers, the general public, and those in custody during the transportation of detainees. Standards have been established for professional transportation under the. supervisiOn .of experienced and trained Detention Enforcement Of?cers or authonzed contract personnel. . El Standard NA: Check this box if allilCE Transportation are'handled only by the ICE Field Office or Components Yes No NA Remarks The following contingencies are included in the Written procedures for vehicle crews: Attack Esca-e Detainee sickness Detainee death Vehicle fire Ki Riot .??Traffie accident Mechanical pro?lems Natural disasters Severe weather Passenger list is not exclusiver men or women or minors Acceptable De?cient At-Risk Repeat Finding Remarks: (Record sioni?can facts, observations, other sources used, etc.) 59x01 uv. - Hui-luv 67 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01X04XOS MARCH 2015 USE OF FORCE. . Policy: The US. Department of Homeland Security authorizes the use of force only as a last alternative after all other reasonable to reSolve a situation have failed. Only that amount of force necessary to gain control of the-detainee, to protect and. ensure the safety of detainees, staff- and others, to prevent serious property damage and to ensure institution security and-good order may be used. Physical restraints necessary to gain . co'ntrolof a detainee Who appears to be dangerdus may be employed when the detainee: Components Yes No NA Remarks I Written policy authorizes staff to respond in an immediate-use-of?force situation without a supervisor's presence or direction. K4 When the detainee is in an area that is or can be isoiated a locked cell, a range), posing no direct threat to the detainee or others, officers must try to resolve the situation without resorting to force. Written policy asserts that calculated rather than immediate use of force is feasible in most cases. The facility subscribes to the prescribed Confrontation Avoidance Procedures. Ranking detention official. health .. calculated use of force. -- When a detainee must be forcibly moved andlor restrained and there is time for a calculated use of force, staff use the Use-of?Force Team Technique. - Under staff supervision. El Staff members are trained in the performance of the Use-of-Force Team Technique. El All use-of-force incidents are documented and reviewed. K1 EID CID Staff: - Does not use force as punishment. Attempts to gain the detainee's voluntary cooperation before resorting to force - Uses only as much force as necessary to control the detainee. - Uses restraints only when other non- confrontational means, including verbal persuasion, have failed or are impractical. Mecication may only be used for restraint purposes when authorized by the Medical Authority as medically necessary. Use-of-Force Team follow written procedures that attempt to prevent injury and exposure to communicable disease(s). 68 Detention Inspection Form Worksheet for IGSAs - Rev: DUO-MOS MARCH 2015 Policy:The US. Department of Homeland security authoriz other reasonable efforts to resolve a situation have failed. Only that am'ou nt of force necessary to gain control of the detainee, to protect and ensure the safety of detainees, staff and others, to prevent serious property damage and to ensure institution security and good order may be used. Physical restraints necessary to- gain control of a detainee who appears to toe-dangerous may be employed when the detainee: USE OF FORCE es the use of force:0nl-y as a last alternative after all Components Yes No NA Remarks . Standard procedures associated with using (7)05) nclude: - Soft restraints vinyl) Dressing the detainee appropriately for the temperature. A bed. mattress, and blanketfsheet. Checking the detainee at least every 15 minutes. 0 Logging each check. 0 Turning the bed-restrained detainee often enough to prevent soreness or stiffness. Medical evaluation of the restrained detainee twice per eight-hour shift. .. - rather: qualified medical staffTs immediately available, staff position the detainee "face-up". The shift supervisor monitors the detainee's position/condition every two hours. a Helshe allow the detainee to use the rest room at these times under safeguards. All detainee checks are logged. In immediate-use-of?force situations. staff contacts medical staff once the detainee is under control. When the OIC authorizes use of non-lethal weapons: 0 Medical staff is consulted before staff use non-lethal weapons. - Medical staff review the detainee?s medical file before use of a non-lethal weapon is authorized. Special precautions are taken when restraining pregnant detainees. Medical personnel are consulted Protective gear is worn when restraining detainees with open cuts or wounds. IKE Staff documents every use of force andior non-routine application of restraints. lt standard practice to review any use of force and the non-routine application of restraints. Ki DUDE All officers receive training in self-defense, confrontation-avoidance techniques and the use of force to control detainees. - Specialized training is given Officers are certified in all devices they use. [Xi The officers are thoroughly trained in the use of soft and hard restraints. ?1 El In SPCs is the Use of Force form is used. in other facilities (IGSAs I CDFs) this form or its equivalent is used. K4 69 Detention Inspection Form Worksheet for IGSAs - Rev: 01/04/05 MARCH 2015 USE OF FORCE Policy: The U.S. Department of Homeland Security authorizes the use offoroe only as a last alternative after all - other reasonable "efforts to resolve a situation have failed. Only that amount of force necessary to gain control of_ the detainee, to protect and ensure the safety of detainees, staff and others, to prevent serious property damage and to ensure institution security and good order may be used. Physical restraints necessary to- gain control of a detainee who appears to be dangerous- may be employed when the detainee: Components. Yes No NA Remarks Acceptable El Deficient At-Risk Repeat Finding s, observations, other sources used, etc.) 70 G-324A Detention Inspection Form Worksheet for IGSAS - Rev: 01/04/05 MARCH 2015 The ICE Field Office Director ensures that weekly Supervisory ICE announced and unannounced visits occur at the IGSA. >14 Personnel are present daily at this facility. Detention and Deportation Staff conduct scheduled Visits made daily. weekly visits with detainees held in the IGSA. Scheduled visits are posted in ICE detainee areas. Visits recorded in log maintained in each unit. Visiting staff observe and note current climate and CE Agents work conditions of con?nement at each IGSA. El El E1 Wt he facility to ensure standards are met. ICE information request Forms are available at the IGSA for use by ICE detainees. The IGSA treats detainee correspondence to ICE staff - as Special Correspondence. staffreseendteacetain a. - - -- :1 "'ICE'd??tainees are notified remitting aa'r'nis?sicnta' the facility of their right to correspond with staff Kt regarding their case or conditions of confinement. Acceptable Ij Deficient At~Risk Repeat Finding Remarks: (Record signi?cant facts, observations, other sources used, etc.) 3 :23 U?te 71 Detention Inspection Form Worlwhect for IGSAS - Rev: [ll/04:05 MARCH 2015 When a detainee is represented by legal counsel or a legal representative, and a (3-28 has been ?led, the representative of record is notified by the detainee?s Deportation Officer. - The notification is recorded in the detainee?s file . a When the A File is not available, notification is noted within DACS Notification includes the reason for the transfer and the location of the new facility, K4 The deportation officer is allowed discretion regarding the timing of the notification when extenuating >14 an: inunhtad vun HUI UIIHUUI I lakcu luua all u_ I ._The attorney and detainee. are. notified that it is their responsibility to notify family members regarding a transfer. Facility policy mandates that: a Times and transfer plans are never discussed with the detainee prior to transfer. a The detainee is not notified of the transfer until immediately prior to departing the facility. a The detainee is not permitted to make any phone calls or have contact with any detainee in the general population. The detainee is provided with a completed Detainee Transfer Notification Form. - Form G-391 or equivalent authorizing the removal of a detainee from a facility is used. El For medical transfers: a The Detainee Immigration Health Service (or Medical Director or designee approves the transfer. a Medical transfers are coordinated through the local ICE of?ce. a A medical transfer summary is completed and accompanies the detainee. Detainees in facilities having DIHS staff and medical care are transferred with a completed transfer summary sheet in a sealed envelope with the detainee's name and A?number and the envelope is marked Medical Confidential. For medical transfers. transporting officers receive instructions regarding medical issues. Detainee's funds and valuables and property are returned and transferred with the detainee to hisfher new location. VA Transfer and documentary procedures outlined in Section and are followed. 72 G-324A Detention Inspection Form Worksheet for IGSAs Rev: DUO-4105 MARCH 2015 gm. Meals are provided when transfers occur during normally schedule meal times. An A File or work folder accompanies the detainee when transferred to a different field office or sub-office. A Files are forwarded to the receiving office via overnight mail no later than one business day following II the transfer. Acceptable El Deficient At-Risk El Repeat Finding Wmf?canf facts, observations, other a 73 G-324A Detention h15pcct1'on Form Worksheet for IGSAs Rev: 01/04/05 MARCH 2015 The following items must be inspected for compliance with those Justice Core Standards not covered by the ICE Detention Standards: Item A NA 1 Written Policy and Procedures are in place to provide staff with the necessary information to operate and maintain the facility on a daily basis and in accordance with local, state, and federal law Writ re are reviewed annually and odated accordingly El 3 The facility provides for >11 4 The internal administrative audit is separate from any external audits or reviews K4 5 Audit or inspection reports identify areas of concern, identify necessary corrective action, and provide for a system follow-up 6 Audit and Inspection reports are maintained on file until at least the next review is conducted 7 To the extent Possibie, physical plant design facilitates continuous personal contact and interaction between staff and detainees in the housing unit and recreation I El leisure areas. 8 Written policies and procedures are in place that outline a comprehensive program iischavesham be. ??ta'bfliifsii?d beaded "f :9 a: 9 Staff are provided appropriate annual cultural diversity or sensitivity training. Such training is designed and implemented in a fashion that will further enhance I: staff members? ability to communicate with detainees in an effective manner. Acceptable Deficient Repeat Deficiency At-Risk ni?cant facts, observations, other sources used, etc.) b6,b7C 3/36/07 ?te I UIUI l' 74 Detention Inspection Form Worksheet for - Rev: MARCH 2015