(b) (6) (b) (7) (C) (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) (b)(7)(e) MARCH 2015 ICE2012FOIA03030.0006814 ICE Detention Standards Compliance Review Eloy Detention Center February 17-19, 2009 REPORT DATE February 24, 2009 Contract Number: Order Number: HSCEOP-07-F-0 I 01 6 6 7 CExecutive Vice President (6) (7) (C) Beaumont, TX 77706 (6) (7) (C) COTR US. Immigration and Customs Enforcement Detention Standards Compliance'Unit 500 12th St, SW Washington, DC 20536 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) MARCH 2015 (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) MARCH 2015 ICE2012FOIA03030.0006816 (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) Review Summary The EDC is accredited by the American Correctional Association. The facility is not accredited by the National Commission on Correctional Health Care, or the Joint Commission on Accreditation of Healthcare Organizations. Standards Compliance The following statistical information outlined provides a direct comparison of the February 2008 ADR and this ADR conducted for 2009. Februarv 2008 Review Februarv 42009 Review Compliant 36 Compliant 36 Deficient 0 Deficient 0 At-Risk 0 At-Risk 0 Not Applicable 2 Not Applicable 2 RIC Observations The Eloy Detention Center is a secure, clean, and well-managed facility with experienced staff. There is an exceptional working relationship between facility staff and ICE staff, which ensures the health and welfare of detainees. Recommended Rating and Justi?cation It is the RIC recommendation the that facility receive a rating of ?Good.? The RIC further recommends that no plan of action be required and the review be closed. RIC Assurance Statement All ?ndings of this review have been documented on the Detention Review Worksheet attached and are supported by the written documentation contained in the review ?le. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) 2/2 MARCH 2015 (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) (b) (4) (b)(7)(e) MARCH 2015 ICE2012FOIA03030.0006818 Department Of Homeland Security Immigration and Customs Enforcement Detention Facility Inspection Form Facilities Used Over 72 hours ni? ciden umm or For ICE to complete its review of your facility, the following information must be completed prior to the scheduled review dates. The information on this form should contain data for the past twelve months in the boxes provided. The information on this form is used in conjunction with the ICE Detention Standards in assessing your Detention Operations against the needs of the ICE and its detained population. This form should be ?lled out by the facility prior to the start of any inspection. Failure to complete this section will result in a delay in processing this report and the possible reduction or removal of detainees at your facility. Incidents Description Jan Mar Apr Jun Jul Sept Oct Dec Assault: Typ_es (SexualiPhysical, etc.) 18-1) 16") Offenders on 0 0 1 0 Offendersl With Weapon Without Weapon 19 18 18 17 Assault: Types (Sexual Physical, etc.) 5?1) 1's, 4'1) Detainee on Staff With Weapon 0 0 0 3 Without Weapon 5 5 5 12 Number of Forced Moves, incl. Forced Cell moves3 l7 8 13 Disturbances4 0 1 0 I Number of Times Chemical 0 2 Agents Used Number of Times Special Reaction Team 0 0 0 Dgloyed/Uscd Number/Reason (M=Medical, 0 0 0 0 Times Four/Five Point =Violent Behavior, O=Other) Restraints applied/used Type (C=Chair, B=Bed, 0 0 0 0 BB=Board, O=Other) Offender/ Detainee Medical Referrals as a result of 3 3 1 2 injuries sustained. Escapes Attempted 0 0 0 - Actual 0 0 0 0 Grievances: Received 26 22 20 50 Resolved in favor of 0 5 Offender/Detainee Deaths Reason (V=Violent, l=IlIness, S=Suicide, I-l, l-l, Suicide, O=Other) Number 0 1-1 1-1 Medical Medical Cases referred for Referrals Outside Care 443 Cases referred for Outside Care lo 9 0 0 Any attempted physical contact or physical contact that involves two or more offenders 2 Oral, anal or vaginal penetration or attempted penetration involving at least 2 parties, whether it is consenting or non-consenting Routine transportation of detainees/offenders is not considered ?forced? Any incident that involves four or more detainees/offenders, includes gang ?ghts. organized multiple hunger strikes, work stoppages, (7) (9) major ?res, or other large scale incidents. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) Form SIS (REV. 77970 7) MARCH 2015 Department Of Homeland Security Immigration and Customs Enforcement Detention Facility Inspection Form Facilities Used Over 72 hours Detention Standards Review Summary Report l. Acceptable 2. De?cient 3. At Risk 4. Repeat Finding 5.Not Applicable Legal Access Standards 1. 2 3. 4. 5. 1. Access to Legal Materials El 2. Group Presentations on Legal Rights El 3. Visitation WE 4. Telephone Access Detainee Services 5. Admission and Release El El 6. Classification System 7. Correspondence and Other Mail El 8. Detainee Handbook 9. Food Service Ki [3 El El 10. Funds and Personal Property ll. Detainee Grievance Procedures El l] 12. Issuance and Exchange of Clothing, Bedding, and Towels 13. Marriage Requests El 14. Non-Medical Emergency Escorted Trip 15. Recreation 16. Religious Practices Cl 17. Voluntary Work Program Health Services 18. Hunger Strikes 19. Medical Care Cl 20. Suicide Prevention and Intervention 21. Terminal illness, Advanced Directives and Death Security and Control 22. Contraband 23. Detention Files El 24. Disciplinary Policy 25. Emergency Plans l] 26. Environmental Health and Safety 27. Hold Rooms in Detention Facilities El 28. Key and Lock Control 29. Population Counts 30. Post Orders 31. Security Inspections 32. Special Management Units (Administrative Segregation) 33. Special Management Units (Disciplinary Segregation) 34. Tool Control 35. Transportation (Land management) 36. Use of Force 37. Staff/ Detainee Communication (Added August 2003) 38. Detainee Transfer (Added September 2004) All ?ndings (Deficient and At-Rislt) require written comment describing the ?nding and what is necessary to meet compliance. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) MARCH 2015 Form G-324A Sis (Rev. 7/9/07) (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) (b)(7)(e) (b) (6) (b) (7) (C) MARCH 2015 ICE2012FOIA03030.0006821 (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) MARCH 2015 ICE2012FOIA03030.0006822 TABLE OF CONTENTS 7 DETAINEE SERVICES STANDARDS (SECTION ..3 ACCESS To LEGAL MATERIALS .. ADMISSION AND RELEASE .. CLASSIFICATION SYSTEM .. CORRESPONDENCE AND OTHER MAIL .. DETAINEE HANDBOOK .. FOOD SERVICE .. FUNDS AND PERSONAL PROPERTY .. DETAINEE GRIEVANCE PROCEDURES .. GROUP PRESENTATIONS ON LEGAL RIGHTS .. ISSUANCE AND EXCHANGE OF CLOTHING, BEDDING, AND TOWELS .. MARRIAGE REQUESTS .. NON-MEDICAL ESCORTED TRIPS .. RECREATION .. RELIGIOUS PRACTICES .. TELEPHONES .. VISITATION .. VOLUNTARY WORK PROGRAM .. HEALTH SERVICES STANDARDS (SECTION II) ..29 HUNGER STRIKES .. ACCESS TO MEDICAL CARE .. SUICIDE PREVENTION AND INTERVENTION .. TERMINAL ILLNESS, ADVANCED DIRECTIVES AND DEATH .. SECURITY AND CONTROL STANDARDS (SECTION ..36 CONTRABAND .. DETENTION FILES .. DISCIPLINARY POLICY .. EMERGENCY PLANS .. ENVIRONMENTAL HEALTH AND SAFETY .. HOLD ROOMS IN DETENTION FACILITIES .. KEY AND LOCK CONTROL .. POPULATION COUNTS .. POST ORDERS .. SECURITY INSPECTIONS .. SPECIAL MANAGEMENT UNIT (ADMINISTRATIVE SEGREGATION) .. SPECIAL MANAGEMENT UNIT (DISCIPLINARY SEGREGATION) .. TOOL CONTROL .. TRANSPORTATION (LAND) .. USE OF FORCE .. COMMUNICATIONS .. Detainee Transfer Standard .. NOTE: FOR EACH STANDARD RATED BELOW ACCEPTABLE, FACILITIES MUST ATTACH A PLAN OF ACTION FOR BRING OPERATIONS INTO COMPLIANCE. EACH FACILITY SHOULD EXAMINE THE ENTIRE WORKSHEET TO IDENTIFY AREAS OF IMPROVEMENT, INCLUDING THOSE STANDARDS WHERE AN OVERALL FINDING OF ACCEPTABLE WAS ACHIEVED. G-324A Detention Inspection Form Worksheet for - Rev: 07/09/07 MARCH 2015 Page 2 of 67 SECTION I DETAINEE SERVICES STANDARDS FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE). G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 07/09/07 MARCH 2015 Page 3 of 67 ACCESS TO LEGAL MATERIALS POLICY: FACILITIES HOLDING ICE DETAINEES SHALL PERMIT DETAINEES ACCESS TO A LAW LIBRARY, AND PROVIDE LEGAL MATERIALS, FACILITIES, EQUIPMENT, DOCUNIENT COPYING PRIVILEGES, AND THE OPPORTUNITY TO PREPARE LEGAL WNTS. The facility provides a designated law library for detainee use. There are two law libraries for the general population housed detainees and two mobile law libraries for SMU detainees. IZI El El The law library contains all materials listed in the ?Access to Legal Materials? Standard, Attachment A. The listing of materials is posted in the law library. The library contains a suf?cient number of chairs, is well lit, and is reasonably isolated from noisy areas. The law library is adequately equipped with typewriters and/or computers, and has suf?cient supplies for daily use by the detainees. In addition to the physical law library, detainees have access to the Lexis Nexis electronic law library. Where provided, the Lexis Nexis library is updated and is current. Lexis Nexis is updated Quarterly. Outside persons and organizations are permitted to submit published legal material for inclusion in the legal library. Outside published material is forwarded and reviewed by ICE prior to inclusion. There is a designated ICE or facility employee who inspects, updates, and maintains/replaces legal materials and equipment on a routine basis. Detainees are offered a minimum 5 hours per week in the law library. Detainees are not required to forego recreation time in lieu of Hm usage. Detainees facing a court deadline are given priority use of the law library. [leleXllelleZlE DEIDEIDDEI El Detainees may request materials not currently in the law library. Each Detainees may submit a request is reviewed and, where appropriate, an acquisition request is IX "Detainee Request Form" and timely initiated. Requests for copies of court decisions are the materials requested will be accommodated within 3 5 business days. - reviewed. El Detainees are permitted to assist other detainees, voluntarily and free of charge, in researching and preparing legal documents, consistent with [j [3 security. Illiterate or non-English-speaking detainees without legal representation receive access to more than just English-language law books after indicating their need for help. El El Detainees may retain a reasonable amount of personal legal material in the general population and in the special management unit. Stored legal materials are accessible within 24 hours of a written request. El El Detainees housed in Administrative Detention and Disciplinary Segregation units have the same law library access as the general population, barring security concerns. Detainees denied access to legal materials are documented and reviewed routinely for lifting of sanctions. All denials of access to the law library fully documented. Facility staff informs ICE Management when a detainee or group of detainees is denied access to the law library or law materials. IZIIZIIZI DEIDEI Detainees who seek judicial relief on any matter are not subjected to reprisals, retaliation, or penalties. IX ACCEPTABLE El DEFICIENT El AT-RISK REPEAT FINDING ONLY (LAW ENFORCEMENT SENSITIVE) G-324A Detention Inspection Form Worksheet for - Rev: 07/09/07 MARCH 2015 Page 4 of 67 REMARKS: Detainees have access to legal materials and facilities to prepare their own legal documents. (sub) (7) 17. 2009 - (6) (7) (C) Detention Inspection Form Worksheet for IGSAs - Rev: 07/09/07 MARCH 2015 Page 5 0f 67 ADMISSION AND RELEASE POLICY: ALL DETAINEES WILL BE AND RELEASED IN A MANNER THAT ENSURES THEIR HEALTH, SAFETY, AND WELFARE. THE ADMISSIONS PROCEDURE WILL, AMONG OTHER THINGS INCLUDE: A FILE-BASED ASSESSMENT AND CLASSIFICATION - A BODY AND A SEARCH OF PERSONAL BEIONGINGS, WHICH WILL BE INVENTORIED, DOCUMENTED, AND . NECESSARY. - COMPONENTS NA REMARKS ln-processing includes an orientation of the facility. The orientation includes: Unacceptable activities and behavior, and corresponding Policy 17-1 00, outlines the sanctions; How to contact The availability of pro bono legal facility's Admission and Release services, and how to pursue such services; schedule of programs, Program. Detainees are given services, daily activities, including visitation, telephone usage, mail the facility and ICE handbooks. service, religious programs, count procedures, access to and use of the Also, detainees review an law library and the general library; sick-call procedures, and the orientation video. detainee handbook. Medical screenings are performed by medical staff persons who have received specialized training for the purpose of conducting an initial health screening. Each new arrival is classi?ed according to criminal history and threat Classi?cation is completed by Criminal history Is provrded for each detainee by the ICE ?eld I: the booking of?cer. All new arrivals are searched in accordance with the ?Detainee Search? standard. An of?cer of the same sex as the detainee conducts the search and the search is conducted in an area that affords as much privacy as possible. Detainees are stripped searched only when cause has been established and not as routine policy. Non-criminal detainees are not strip-searched but are patted down, unless reasonable suspicion is established. The ?Contraband? standard governs all personal property searches. use or have a similar contraband standard. Staff prepares a complete inventory of each detainee?s possessions. The detainee receives a copy. Staff completes Form [-387 or similar form for CDFs and IGSAS for every lost or missing property claim. Facilities forward all 1-3 87 claims to ICE. Detainees are issued appropriate and suf?cient clothing and bedding for the climatic conditions. The facility provides and replenishes personal hygiene items as needed. Gender-specific items are available. Detainees are not charged for these items. All releases are properly coordinated with ICE using a Form [-203. Staff completes pamrwork/forms for release as required. ACCEPTABLE El DEFICIENT El AT-RISK IZ El >14 El cl: REPEAT FINDING REMARKS: Detainees are admitted and released with their safety, health, and welfare ensured. .u 17 2009 SIGNATURE DATE (6) (7) (C) G-324A Detention Inspection Form Worksheet for IGSAS - Rev: 07/09/07 MARCH 2015 Page 6 of 67 CLASSIFICATION SYSTEM POLICY: ALL FACILITIES WILL DEVELOP AND IMPLEMENT A SYSTEM ACCORDING TO WHICH ICE DETAINEES ARE CLASSIFIED. THE CLASSIFICATION SYSTEM WILL ENSURE THAT EACH DETAINEE lS PLACED IN THE APPROPRIATE CATEGORY, PHYSICALLY SEPARATED FROM DETAINEES IN OTHER CATEGORIES - - - COMPONENTS NA REMARKS The facility has a system for classifying detainees. In CDFs and IGSAs, Policy 18- and 2, outlines the an Objective Classi?cation System or similar is used. K4 [j "Inmate Classi?cation and Assessment System". The facility classi?cation system includes: 0 Classifying detainees upon arrival; 0 Separating from the general population those individuals who cannot be classi?ed upon arrival; and The ?rst-line supervisor or designated classi?cation specialist reviewing every classi?cation decision. The intake/processing of?cer reviews work-folders, A-?les, etc., to El identify and classify each new arrival. Staff uses only information that is factual, and reliable to determine classi?cation assignments. Opinions and unsubstantiated/ uncon?rmed [3 reports may be ?led but are not used to score detainees classi?cations. Housing assignments are based on classi?cation-level. All detainees are housed by their security level assiment. A detainee's classi?cation-level does not affect his/her recreation opportunities. Detainees recreate with persons of similar classi?cation designations. Detainee work assignments are based upon classi?cation designations. [j The classi?cation process includes reassessment/reelassi?cation. At lnitial reassessment is between detainees may request reassessment 60 days a?er arrival. 45-60 days and all subsequent reviews are from 60 to 90 days thereafter. Procedures exist for a detainee to appeal their classi?cation assignment. Detainees must complete a Only a designated supervisor or classi?cation specialist has the authority a] "Detainee Request Form" and to reduce a classi?cation-level on appeal. submit the form to their unit manager. Classi?cation appeals are resolved within ?ve business days and detainees are noti?ed of the outcome within 10 business days. - Classi?cation designations may be appealed to a higher authority, such The Warden is the ?nal as the Warden or equivalent. authority for appeals. The Detainee Handbook or equivalent for IGSAs explains the classi?cation levels, with the conditions and restrictions applicable to each. ACCEPTABLE DEFICIENT [j AT-RISK REPEAT FINDING on. m- REMARKS: Detainees are classi?ed, and their classi?cation is reviewed accurately and in a timely manner. (6) (7) (C) SIGNATURE DATE G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 07/09/07 MARCH 2015 Page 7 of 67 I CORRESPONDENCE AND OTHER MAIL -- POLICY: FACILITIES WILL ENSURE THAT SEND AND RECEIVE CORRESPONDENCE IN A TIMELY MANNER, SUBJECT TO - - LIMITATIONS REQUIRED FOR THE SAFETY, ANDORDERLY OPERATION. OF THE FACILITY. OTHE-RMAIL WILL SUBJECT TO - THE: SAME EACH FACILITY WILL WIDELY DISTRIBUTE ITS GUIDELINES CONCERNING CORRESPONDENCE AND COMPONENTS - YES REMARKS The rules for correspondence and other mail are posted in each housing . . . . L4 or common area, or provrded to each detamee v1a a detamee handbook. The facility provides key information in languages other than English; In the Ianguage(s) spoken by signi?cant numbers of detainees. List any exceptions. Incoming mail is distributed to detainees within 24 hours or 1 business day after it is received and inspected. K4 Outgoing mail is delivered to the postal service within one business day of its entering the internal mail system (excluding weekends and holidaysStaff does not open and inspect incoming general correspondence and other mail (including packages and publications) without the detainee All lncommg mall ls Opened and Staff is only authorized to inspect outgoing correspondence or other mail without the detainee present when there is reason to believe the item might present a threat to the facility's secure or orderly operation, endanger the recipient or the public, or might facilitate criminal activity. . present unless documented and authorized in writing by the Warden or contraband per the equivalent for prevailing security reasons. Staff does not read incoming general correspondence without the Warden?s prior written approval. Staff does not inspect incoming special Correspondence for physical contraband or to verify the ?special? status of enclosures without the IZI El El detainee present. Staff is prohibited from reading or copying incoming special correspondence. El Correspondence to a politician or to the media is prOcessed as Special Each housing unit has a mail correspondence and is not read or copied. box for "Special Correspondence" onlL K4 The official authorizing the rejection of incoming mail sends written notice to the sender and the addressee. K4 The of?cial authorizing censorship or rejection of outgoing mail provides the detainee with signed written notice. Staff maintains a written record of every item removed from detainee mail. The Warden or equivalent monitors staff handling of discovered contraband and its disposition. Records are accurate and up to date. K4 DEED USED El K4 The procedure for safeguarding cash removed from a detainee protects the detainee from loss Of funds and theft. The amount of cash credited to detainee accounts is accurate. Discrepancies are documented and investigated. Standard procedure includes issuing a receipt to the Cash is returned and not accepted by the mail room staff. El El El detainee. Original identity documents passports, birth certi?cates) are immediately removed and forwarded to ICE staff for placement in A- El ?les. Staff provides the detainee a copy of his/her identity document(s) upon request. FOR OFFICIA USE ONLY (LAW ENFORCEMENT SENSITIU G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 07/09/07 MARCH 2015 Page 8 of 67 CE AND OTHER MAIL - POLICY: ALL. FACEITIES WILL ENSURE THAT DETAINEES SEND AND RECEIVE CORRESPONDENCE IN A TIMELY MANNER, SUBJECT To LIMITATIONS REQUIRED FOR THE SAFETY, ORDERLY OPERATION OF THE FACILITY. OTHER BE PERMITTED, SUBJECT To - THE SAME EACHFACILITY WILLWIDELY DISTRIBUTE ITS GUIDELINES CONCERNING CORRESPONDENCE AND OTHER MAIL. Staff disposes of prohibited items-found in detainee mail in accordance with the ?Control and Disposition of Contraband? Standard or the similar K4 El prevailing policy in IGSAS. Every indigent detainee has the opportunity to mail, at government expense, reasonable correspondence about a legal matter, in three one K4 ounce letters per week and packages deemed necessary by ICE. The facility has a system for detainees to purchase stamps and for mailing . . . . . . 7 Stamp purchasmg 1s completed all specral correspondence and a mmlmum of 5 pieces of general . through the correspondence per week. The facility provides writing paper, envelopes, and pencils at no cost to ICE detainees. A ACCEPTABLE DEFICIENT AT-RISK REPEAT FINDING REMARKS: Detainees are afforded the opportunity to send and receive both general and special correspondence. o) (6) (7) brua 17 2009 (6) (7) (C) FOR OFFICIAL I ISF. ONI .V I ENPQR CEMENT SENSI Iva.) G-324A DetentiOn Inspection Form Worksheet for IGSAs - Rev: 07/09/07 MARCH 2015 Page 9 of 67 DETAINEE HANDBOOK POLICY: EVERY 01C WILL DEVELOP A SITE-SPECIFIC DETAINEE HANDBOOK TO SERVE As AN OVERVIEW OF, AND GUIDE To, THE DETENTION POLICIES, RULES, AND PROCEDURES IN EFFECT AT THE FACILITY. THE HANDBOOK WILL ALSO DESCRIBE THE SERVICES, PROGRAMS, AND OPPORTUNITIES AVAILABLE THROUGH VARIOUS SOURCES, INCLUDING THE FACILITY, ICE, PRIVATE ORGANIZATIONS, ETC. EVERY DETAINEE WILL RECEIVE A COPY OF THIS HANDBOOK UPON ADMISSION TO THE FACILITY. COMPONENTS REMARKS The detainee handbook is written in English and translated into Spanish, or into the next most-prevalent Language(s). The handbook is supplemented by the facility orientation Video, where one is provided. All staff members receive a handbook and training regarding the handbook contents. The handbook is revised as necessary and there are procedures in place for immediately communicating any revisions to staff and detainees. The most recent revision was February 2, 2009. There an annual review of the handbook by a designated committee or staff member. The detainee handbook addresses the following issues: 0 Personal Items permitted to be retained by the detainee; and 0 Initial issue of clothes, beddingand personal hygiene items. The detainee handbook states in clear language the basic detainee responsibilities. Detainee responsibilities are outlined in the National Detainee Handbook. The handbook clearly outlines the methods for classi?cation of detainees, explains each level, and explains the classi?cation appeals process. The handbook states when a medical examination will be conducted. The handbook describes the facility, housing units, dayrooms, in-dorm activities, and special housing units. EIZIEIZIXIIZ The handbook describes of?cial count times and count procedures; meal times and feeding procedures; procedures for medical or religious diets; smoking policy; clothing exchange schedules; and, if authorized, clothes washing and drying procedures, and expected personal hygiene practices. Procedures for medical and religious diets are outlined in the National Detainee Handbook. The handbook describe times and procedures for obtaining disposable ()and allows that detainees attending court will be afforded the opportunity to shave ?rst. The handbook describes barber hours and hair cutting restrictions. The handbook describes the telephone policy; debit card procedures; direct and ??ee calls; locations of telephones; policy when telephone demand is high; and policy and procedures for emergency phone calls. The handbook addresses religious programming. The handbook states times and procedures for commissary or vending machine usage, where available. The handbook describes the detainee voluntary work program. IZIZIZIZIEIZI The handbook describes the library location and hours of operation, and law library procedures and schedules. K4 The handbook describes attorney and regular Visitation hours, policies, and procedures. The handbook describes the facility contraband policy. Kt The handbook describes the facility Visiting hours and schedule, and visiting rules and regulations. The handbook describes the correspondence policy and procedures. IXHZI El G-324A Detention Inspection Form Worksheet for - Rev: 07/09/07 MARCH 2015 ONLY (LAW ENFORCEMENT SENSITIVE) Page 10 of 67 DETAINEE HANDBOOK POLICY: EVERY 01C WILL DEVELOP A SITE-SPECIFIC DETAINEE HANDBOOK TO SERVE AS AN OVERVIEW OF, AND GUIDE TO, THE DETENTION POLICIES, RULES, AND PROCEDURES IN EFFECT AT THE FACILITY. THE HANDBOOK WILL ALSO DESCRIBE THE SERVICES, PROGRAMS, AND OPPORTUNITIES AVAILABLE THROUGH VARIOUS SOURCES, INCLUDING THE FACILITY, ICE, PRIVATE ORGANIZATIONS, ETC. EVERY DETAINEE WILL RECEIVE A COPY OF THIS HANDBOOK TO THE FACILITY. COMPONENTS NA REMARKS The handbook describes the detainee disciplinary policy and procedures, including: Prohibited acts and severity scale sanctions; 0 Time limits in the Disciplinary Process; and 0 Summary of the Disciplinary Process. The grievance section of the handbook explains all steps in the grievance process Including: Informal (if used) and formal grievance procedures; The appeals process; In CDF facilities: procedures for ?ling an appeal of a grievance with ICE. Staff/detainee availability to help during the grievance process. Guarantee against staff retaliation for filing/pursuing a grievance. How to ?le a complaint about officer misconduct with the Department of Homeland Security. The detainee handbook describes the medical sick call procedures for general population and segregation. The handbook describes the facility recreation policy including: 0 Outdoor recreation hours. 0 Indoor recreation hours. lleZl The handbook describes the detainee dress code for daily living; and work assignments. >2 Outlined in the National Detainee Handbook. DUDE The handbook specifies the rights and responsrbilities of all detainees. ACCEPTABLE DEFICIENT REPEAT FINDING REMARKS: The facility has developed an organized, detailed handbook, which is used in conjunction with the National Detainee Handbook to serve as an overview of, and guide to policies and procedures. (ebru 17 2009 SIGNATURE DATE (6) (7) (C) ONLY (LAW ENFORCEMENT SENSITIVE) G-324A Detention Inspection Form Worksheet for - Rev: 07/09/07 MARCH 2015 Page 11 of 67 (b)(7)(e) (b)(7)(e) (b)(7)(e) (b)(7)(e) (b)(7)(e) MARCH 2015 ICE2012FOIA03030.0006833 (b)(7)(e) FOOD SERVICE POLICY: EVERY FACILITY WILL PROVIDE DETAINE-Es IN ITS CARE AND APPETIZING PREPARED IN ACCORDANCE THE HIGHEST SANITARY STANDARDS. . .. The facility has a standard 35-day menu cycle. IGSAs use a 35 day 7 or similar system for rotating meals. The FSA or facility considers the ethnic diversity of the facility?s detainee population when developing menu cycles (Provide examples). IZI Ethnic menu items include fajitas, tacos, spaghetti, etc. A registered dietitian conducts a complete nutritional analysis of every master-cycle menu planned. The FSA has established procedures to ensure that items on the master- A cycle menu are prepared and presented according to approved recipes. CID a Dz The Cook Foreman has the authority to change menu items if necessary. 0 If yes, documenting each substitution, along with its justi?cation - I With copy to FSA El Menu change documentation was reviewed and is on ?le in the Food Administrator's of?ce. All staff and volunteers know and adhere to written "food preparation" CID procedures. Detainees whose religious beliefs require the adherence to particular All religious diets require religious dietary laws are referred to the Chaplain or FSA. approval by the Chaplain. A common-fare menu available to detainees whose dietary requirements cannot be met on the main line. 0 Changes to the planned common-fare menu can be made at the facility level; Hot entrees are offered three times a week; A twoweek commomfare menu 0 commopl-{fgrz menus satisfy nutritional recommended daily is utilized. Separate equipment? a owances . 0 Staff routinely provide hot water for instant beverages and El E1 0259165 are foods; 0 Common-fare meals are served with: I Disposable plates and utensils. I Reusable plates and utensils. Staff use separate cutting board 1} spoons, scoops, etc., to prepare the common-fare diet items. used for service. A supervisor at the command level must approve a detainee?s removal from the Common-Fare Program. The Warden, in conjunction with the chaplain and/or local religious leaders, provides the FSA a schedule of the ceremonial meals for the following calendar year. K4 The common-fare program accommodates detainees abstaining from particular foods or fasting for religious purposes at prescribed times of the year. 0 Muslims fasting during Ramadan receive their meals after. sundown. 0 Jews who observe Passover but do not participate in the Common-Fare Program receive the same Kosher-for- Passover meals as those who do participate. - Main-line offerings include one meatless meal (lunch or dinner) on Ash Wednesday and Fridays during Lent. The food service program addresses medical diets. The Medical Department provides updates daily to the Food Service Administrator. FQR OFFICIAL USE ONLY (LAW, ENFORCEMENT SENSITIVE) G-324 Detention Inspection Form Worksheet for IGSAs - Rev: 07/09/07 MARCH 2015 Page 13 of 67 FOOD SERVICE POLICY: EVERY FACILITY WILL PROVIDE DETAINEES IN CARE WITH NUTRITIOUS AND APPETIZING MEALS, PREPARED IN ACCORDANCE WITH THE HIGHEST SANITARY STANDARDS. . . . . COMPONENTS NA REMARKS. Satellite-feeding programs follow guidelines for preper sanitation. Hot and cold foods are maintained at the prescribed, "safe" temperature(s) while being served. All meals are provided in nutritionally adequate portions. Food is not used to punish or reward detainees based upon behavior. *3 El The food service staff instructs detainee volunteers on: 0 Personal cleanliness and hygiene; 0 Sanitary techniques for preparing, storing, and serving food; and The sanitary operation, care, and maintenance of equipment. Everyone working in the food service department complies with food safety and sanitation requirements. Standard operating procedures include weekly inspections of all food . service areas, including dining and food-preparation areas and Weekly inspections are equipment. conducted by the FSA. 0 Who conducts the inspections? Equipment is inspected for compliance with health and safety codes and The most recent inspection was regulations. conducted by the Pinal County 0 When was the most recent inspection? Board of Health on February l1, 0 Which agency conducted the Emotion? 2009. Reports of discrepancies are forwarded to the Warden or designated department head, and corrective action is scheduled and completed. Standard procedure includes checking and documenting temperatures of Wash and chemical sanitizer all dishwashing machines after each meal. temperatures are recorded and maintained on ?le. Staff document the results of every temperature check. The cleaning schedule for each food service area is conspicuously Daily and weekly cleaning posted. schedules are posted in each area of food service. Procedures include inspecting all incoming food shipments for damage, contamination, and pest infestation. Storage areas are locked when not in use. ACCEPTABLE DEFICIENT El AT-RISK El REPEAT FINDING REMARKS: Nutritionally adequate meals are served three times daily to the detainees. All meals are prepared and served in accordance with appropriate health and safety standards. (b . brua I7 2009 SIGNATURE DATE G-324A Detention Inspection Form Worksheet for - Rev: 07/09/07 MARCH 2015 SENSITIVE) Page 14 of 67 (b)(7)(e) (b)(7)(e) (b)(7)(e) (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) MARCH 2015 ICE2012FOIA03030.0006836 (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) MARCH 2015 ICE2012FOIA03030.0006837 GROUP LEGAL RIGHTS PRESENTATIONS POLICY: FACILITIES HOUSING ICE DETAINEES SHALL PERMIT AUTHORIZE PERSONS TO MAKE PRESENTATIONS TO GROUPS OF DETAINEES FOR THE PURPOSE OF INFORMING THEM OF U.S. IMMIGRATION LAW AND PROCEDURES, CONSISTENT WITH THE SECURITY AND ORDERLY OPERATION OF EACH FACILITY. ICE ENCOURAGES SUCH PRESENTATIONS, WHICH DETAINEES ABOUT THE IMMIGRATION SYSTEM AND THEIR RIGHTS AND OPTIONS WITHIN IT. CHECK HERE IF No GROUP PRESENTATIONs WERE CONDUCTED WITHIN THE PAST 12 MONTHS. MARK STANDARD As ACCEPTABLE OVERALL AND CONTINUE ON WITH NEXT PORTION OF WORKSIIEET. COMPONENTS YES NO NA REMARKS. ICE staff are assigned on-site and complete the appropriate reviews. The Field Of?ce is responsive to requests by attorneys and accredited representatives for group presentations. Upon receipt of concurrence by the Field Of?ce Director, the facility or authorized ICE Field Of?ce ensures timely and proper noti?cation to attorneys or accredited representatives. The "Florence Project" provides free legal services for detainees at no cost on a daily basis. The facility follows policy and procedure when rejecting or requesting modi?cations to objectionable material provided or presented by the attorney or accredited representative. Posters announcing presentations appear in common areas at least 48 hours in advance and sign-up sheets are available and accessible. K4 Documentation is submitted and maintained when any detainee is denied permission to attend a presentation and the reason(s) for the denial. When the number of detainees allowed to attend a presentation is limited, the facility provides a suf?cient number of presentations so that all detainees signed up may attend. Detainees in segregation, unable to attend for security reasons, may request separate sessions with presenters. Such requests are documented. Interpreters are admitted when necessary to assist attorneys and other legal representatives. Presenters are afforded a minimum of one hour to make the presentation and tO conduct a question-and-answer session. Staff permits presenters to distribute ICE-approved materials. Presenters are permitted to meet with small groups of detainees to discuss their cases after the group presentation. ICE or authorized detention staff is present but do not monitor conversations with legal providers. lleZlElZlelZle Group presenters who have had their privileges suspended are noti?ed in writing by the Field Of?ce Director or designee; and the reasons for suspension are documented. The Headquarters Office for Detention and Removal, Field Operations and Detention management Division, is noti?ed when a group or individual is suspended from making presentations. El El The facility plays ICE-approved videotaped presentations on legal rights at regular opportunities, at the request of outside organizations. A copy of the Group Legal Rights Presentation policy, including attachments, is available to detainees upon request >24 El ACCEPTABLE DEFICIENT El AT-RISK El REPEAT FINDING REMARKS: The "Florence Project" group provides free legal service to detainees Monday through Friday. 6 7 17 2009 SIGNATURE DATE (6) (7) (C) FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) G-324A Detention Inspection Form Worksheet for - Rev: 07/09/07 MARCH 2015 Page 17 of 67 ISSUANCE AND EXCHANGE OF CLOTHING, BEDDING, AND TOWELS POLICY: ICE REQUIRES THAT ALL FACILITIES HOUS ICE CLEAN CLOTHING, BEDDING, LINENS AND TOWELS TO EVERY- . ICE DETAINEE UPON ARRIVAL. FURTHER, FACILITIES SHALL PROVIDE ICE DETAINEES WITH REGULAR EXCHANGES OF CLOTHING, LINENS, As LONG AS THEY REMAIN INDETENTIONCOMPONENTS YES . NO NA: REMARKS The facility has apolicy and procedure for the regular issuance and exchange of clothing, bedding, linens, and towels. Policy 14-6, Inmate/Resident The supply of these items exceeds the minimum required for the Property dated June 25, 2007. number of detainees. All new detainees are issued clean, temperature-appropriate, presentable clothing during in?processing. Detainees receive: 0 One uniform shirt and one pair of uniform pants, or one jumpsuit; 514 El 0 One pair of socks; 0 One pair of underwear (Daily change); and 0 One pair Of facility-issued footwear. Additional clothing is available for changing Weather conditions, or as IZI seasonally appropriate. New detainees are issued clean bedding, linens, and towels. They receive at a minimum: One mattress; 5 One blanket; Two sheets; El El 0 One pillowcase; 0 One towel; and 0 Additional blankets are issued based on local weather conditions. Detainees assigned to special work areas are clothed in accordance with the requirements of the job. Detainees are provided clean clothing, linen and towels. Socks and undergarments - exchanged daily. Outer garments - twice weekly. Laundering schedules are posted Sheets - weekly. in the housing units. Towels - weekly. Pillowcases - weekly. Food service detainee volunteer workers are permitted to exchange outer garments daily. Volunteer detainee workers are permitted to exchange outer garments more ?'equently. A ACCEPTABLE DEFICIENT AT-RISK REPEAT FINDING REMARKS: The Eloy Detention Center provides clean clothing, bedding, linens, and towels to every detainee. 5m; ebrua 17 2009 SIGNATURE DATE G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 07/09/07 MARCH 2015 Page 18 of 67 POLICY: ALL DETAINEE MARRIAGE REQUESTS WILL RECEIVE CASE-BY-CASE CONSIDERATION FROM ICE MANAGEMENT. MARRIAGE REQUESTS COMPONENTS A - NA REMARKS The Field Office considers detainee marriage requests on a case-by-case basis. Policy 14-7, speci?es procedures for detainee marriage requests. The Field Of?ce Director reviews every marriage request rejected by a Warden/01C or IGSA. Rejections are documented. It is standard practice to require a written request for permission to many. The written request includes a signed statement or comparable documentation from the intended spouse, con?rminimarital intent. The Warden/01C provides a written copy of his/her decision to the detainee and his/her legal representative. When permission is denied, the Warden/01C states the basis for his/her decision. IZIIZIEIIZIE The Warden/01C provides the detainee with a place and time to make wedding arrangements. >14 ACCEPTABLE DEFICIENT El AT-RISK REPEAT FINDING REMARKS: Detainee marriage requests are coordinated with ICE. Local policy 14-7, provides for processing of detainee marriage requests. (6) (7) 17 2009 SIGNATURE DATE (6) (7) (C) USE ONLY (LAW ENFORCEMENT SENSITIVE) G-324A Detention Inspection Form Worksheet for - Rev: 07/09/07 MARCH 2015 Page 19 of 67 EMERGENCY ESCORTED TRIPS POLICY: THE IMMIGRATION AND CUSTOMS ENFORCEMENT (ICE) MAY PROVIDE DETAINEES STAFF-ESCORTED TRIPS INTO THE COMMUNITY FOR THE PURPOSE OF VISITING MEMBERS OF THE IMMEDIATE FAMILY, OR FOR ATTENDING FUNERALS. 7 NIKE CEEOK sex in ALL ICE ARE ONLY RY THE- ICE FIELD SUB-OFFICE IN CONTROL OF THE DETAINEE CASE. - - COMPONENTS . . . YES NA . . REMARKS The Field Of?ce Director considers and approves, on a case-by?case basis, trips to an immediate family member's: 0 Funeral; or Deathbed The facility recognizes mother, father, brother, sister, spouse, child, step- parent, and foster parent as "immediate family". El The IGSA facility noti?es ICE of all detainee requests for non-medical escorts. El El The detainee?s Deportation Of?cer reviews the ?le before forwarding a detainee's request, with recommendation, to the approving of?cial. Each recommendation addresses the individual's suitability for travel; e. the kind of supervision required?I Each escort includes at Escorting of?cers report unexpected situations to the originating facility as a matter of procedure, and the ranking supervisor on duty has the authority to issue instructions for completion of the trip. Escorting of?cers have the discretion to increase or decrease minimum restraints in accordance with written procedures and classi?cation level of the detainee. Escort of?cers are precluded from accepting gifts/gratuities from a detainee, or detainee's relative or friend for any reason. DD EDD DEIIZI DD DEIEI Escort of?cers ensure that detainees: 0 Conduct themselves in a manner that does not bring discredit to the 0 Do not violate federal, state, or local laws; Do not purchase, possess, use, consume, or administer narcotics, El El other drugs, or intoxicants; 0 Make no unauthorized phone calls; and Know they are subject to search, urinalysis, breathalyzer, or comparable test upon return. Standard procedure requires the immediate return to the facility of any detainee who violates trip rules. El ACCEPTABLE DEFICIENT AT-RISK REPEAT FINDING REMARKS: ICE handles all detainee transports, the local medical trips are handled by facility staff. 6 7 -ebrua 172009 (6) (7) (C) G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 07/09/07 MARCH 2015 Page 20 of 67 . POLICY: IT IS ICE POLICY TO To RECREATIONAL PROGRAMS AND ACT NITIES To ALL ICE DETAINEES, TO THE EXTENT POSSIBLE, UNDER CONDITIONS OF SECURITY AND SUPERVISION THAT PROTECT THEIR SAFETY AND . 7 . ECOMPQNENTS, a The facility has a recreation program and facility. El Policy 20-101, provides details of the recreation programs. A recreational Specialist (for facilities with more than 350 detainees) tailors Regular programs and activities the program activities and offerings to the detainee population. A are provided to detainees. Regular maintenance keeps recreational facilities and equipment in good condition. - The recreational specialist or trained equivalent supervises detainee recreation workers. The recreational specialist or trainee equivalent oversees recreation programs for special housing units (SHU) and special-needs detainees. Dayrooms offer sedentary activities, board games, cards, television. EE Dayroom activities include TV, board games, cards, etc. Outside activities are restricted to limited-contact sports. >14 Limited contact sports include soccer, basketball, and volleyball. Each detainee has the opportunity to participate in daily recreation. Detainees have access to recreation activities outside the housing units for at least one hour daily, 5 days a week. EE Staff checks all items for damage and condition when equipment is returned. Staff conducts searches of recreation areas before and after use. All recreation areas under constant staff supervision. Supervision is provided at a rate of 1 staff per 50 detainees. Supervising staff is equipped with radios. The facility provides detainees in the SHU at least one hour of outdoor recreation time daily, ?ve times per week. Detainees in disciplinary/administrative segregation receive a written explanation when a panel revokes his/her recreation privileges. Special programs or religious activities are available to detainees. Special programs and events are posted in the housing units. Volunteers are required to Sign a waiver of liability before entering a secure portion of the facility where detainees are present. Visitors, relatives or friends are not allowed. to serve as volunteers. El Ifoutdooi' recreation is Offered, check this box. NO further information is required when outdoor recreation is offered. If the facility has no outside recreation, are detainees considered for transfer after six months? 0 If yes, written procedures ensure timely review Of all eligible detainees. El El Case Of?cers make written transfer recommendations about every six- month detainee to the OIC. The OIC documents all detainee-transfer decisions, whether yes or no. The detainee?s written decision for or against an offered transfer documented in his/her A-?le. Staff noti?es the detainee?s legal representative of his/her decision to accept/decline a transfer. If no recreation is available, the ICE Districts routinely review transfer eligibility for all detainees after 60 days. DECIDE DECIDE Detention Inspection Form Worksheet for IGSAS - Rev: 07/09/07 MARCH 2015 Page 21 of 67 RECREATION POLICY: IT IS ICE POLICY TO PROVIDE ACCESS TO RECREATIONAL PROGRAMS AND ACTIVITIES TO ALL ICE DETAINEES, TO THE EXTENT POSSIBLE, UNDER CONDITIONS OF SECURITY AND SUPERVISION THAT PROTECT THEIR SAFETY AND WELFARE. The A-?le of every detainee who is held more than 60 days without access to recreation contains either a transfer-waiver signed by the detainee, or the OlC?s written determination of the detainee?s ineligibility for transfer. The detainee?s legal representative is noti?ed of the detainee?s/OIC?s decision. [3 ACCEPTABLE [j DEFICIENT [j AT-RISK REPEAT FINDING REMARKS: Detainees are provided the opportunity to participate in recreation activities for at least one hour per day, 5 days per week. Special activities and programs are offered for participation by all detainees2009 DATE (6) (7) (C) JOROEEICIALJJSE ONLY (LAW ENFORCEMENT SENSITIVE) G-324A Detentiou Inspection Form Worksheet for - Rev: 07/09/07 MARCH 2015 Page 22 of 67 RELIGIOUS PRACTICES POLICY: FACILITIES WILL PROVIDE ICE DETAINEES OF ALL FAITHS WITH REASONABLE AND EQUIT ABLE OPPORTUNITIES TO PARTICIPATE IN THE PRACTICES OF THEIR FAITH, LIMITED ONLY BY THE CONSTRAINTS OF SAFETY, SECURITY, THE ORDERLY OPERATIONS OF THE FACILITY AND BUDGETARY CONSIDERATIONSCOMPONENTS NA REMARKS Detainees are allowed to engage in religious services. Two chapels are available for providing religious services to detainees. Space is available for detainees to conduct religious services. The facility allows detainees to observe the major ?holy days? of their religious faith. 0 List any exceptions. 8 El D2 The facility accommodates recognized holy-day observances by: 0 Providing special meals, consistent with dietary restrictions; 0 Honoring fasting requirements; 0 Facilitating religious services; and Allowing activity restrictions. Cl )2 Each detainee is allowed religious items in his/her immediate possession. Voluntecr?s credentials are checked and veri?ed before allowing participation in detainee programs. Policy 20-102, addresses criteria required for volunteer participation. Members of faiths not represented by clergy may conduct their own services within security allowances. Detainees in the Special Management Unit are allowed to participate in religious practices unless otherwise documented for the safety and security of the facility. DEEDS ACCEPTABLE DEFICIENT AT-RISK REPEAT FINDING REMARKS: All detainees are provided the opportunity to practice their religious beliefs. Detainees may have religious literature and approved items in their possession. (b5 (6) (7) I7. 2009 (6) (7) (C) Auditor?s Signature Date ONLY (LAW ENFORCEMENT SENSITIVE) G-324A Detention Inspection Form Worksheet for - Rev: 07/09/07 MARCH 2015 Page 23 of 67 - - DETAINEE TELEPHONEACCESSV POLICY: ALI. FACILITIES HOUSING ICE DETAINEES WILLPERMIT REASONABLE AND EQUITABLE ACCESS TO TELEPHONES. consultation calls. - COMPONENTS NA 7 REMARKS Detainees are allowed access to telephones during established facility Policy 16-100, addresses the waking hours. A detainees? telephone access. Upon admittance, detainees are made aware of the facility's telephone The facility's policy is outlined access policy. 7 A in the Detainee Handbook. Access rules are posted in housing units. 51 The facility makes a reasonable effort to provide key information to . . detainees in languages spoken by any signi?cant portion of the facility's K4 El El petamee Hammocks are population In English and Spanish. Telephones are provided at a minimum ratio of one telephone per 25 The telephone to detainee ratio detainees in the facility population. is 1:1 5, Telephones are inspected regularly by facility staff to ensure that they are in good working order. The facility administration reports out-of-order telephones to the facility?s telephone service provider. The facility administration monitors repair progress and takes appropriate measures to ensure that required repairs are begun and 3?3 completed timely. The telephones are close . . together, within 2 feet of one gqizmees are afforded a reasonable degree of privacy for legal phone another, however ICE Staff are available to assist with con?dential calls if neededDetainees may submit a A procedure exists to asmst a detamee who Is havmg trouble placmg a "Detainee Request Form" to a con?dentlal call. staff member. The facility provides the detainees with the ability to make non-collect IZI (special access) calls. Special Access calls are at no charge to the detainees. El CI The OIG phone number for reporting abuse is programmed into the detainee phone system and the phone number was checked by the XI inSpector during the review. 7 In facilities unable to fully meet this requirement initially because of The telephone system has the limitations of its telephone service, ICE makes alternate arrangements to El OIG phone number programmed provide required access within 24 hours of a request 'by a detainee. into the phone system. No restrictions are placed on detainees attempting to contact attorneys and legal service providers who are on the approved ?Free Legal K4 Services List.? Special arrangements are made to allow detainees to speak by telephone IE with an immediate family member detained in another Facility. Any telephone restrictions are documented. The facility has a system for taking and delivering emergency detainee i telephone messages. Emergency phone call messages are immediately given to detainees. IE Detainees are allowed to return emergency phone calls as soon as possible. Detainees in disciplinary segregation are allowed phone calls relating to the detainee's immigration case or other legal matters, including El MARCH 2015 Detention Inspection Form Worksheet for IGSAs - Rev: 07/09/07 Page 24 of 67 DETAINEE TELEPHONE ACCESS . POLICY: ALL FACILITIES HOUSING ICE DETAINEES WILL PERMIT REASONABLE AND EQUIIABLE ACCESS TO TELEPHONES. 7. COMPONENTS.- - -- - NA REMARKS Detainees in disciplinary segregation are allowed phone calls to IZI El consular/embassy of?cials. Detaineeslin disciplinary segregation are allowed phone calls for family )2 emergenc1es. Detainees in administrative detention and protective custody are afforded the same telephone privileges as those in general population. When detainee phone calls are monitored, noti?cation is posted by detainee telephones that phone calls made by the detainees may be XI El monitored. Special Access calls are not monitored. ACCEPTABLE DEFICIENT AT-RISK REPEAT FINDING REMARKS: All detainees have access to telephone use. (6) (7) (ebrua 17 2009 SIGNATURE DATE G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 07/09/07 MARCH 2015 Page 25 of 67 VISITATION POLICY: ICE SHALL PERMIT DETAINEES TO VISIT WITH FAMILY, FRIENDS, LEGAL REPRESENTATIVES, SPECIAL INTEREST GROUPS, AND THE NEWS MEDIA. COMPONENTS NA - REMARKS - There is a written visitation schedule and hours for general visitation. The visitation hours tailored to the detainee population and the demand for visitation. The visiting schedule is posted The visitation schedule and rules are available to the public. 8 on the facility's Website and in the lobby. Policy 16-2, provides direction The hours for all categories of visitation are posted in the visitation El 11:11:50?. ait'n area. I lobby and on the facility's Website. A written copy of the rules regulating visitation and the hours of visitation is available to visitorsThe visiting log is maintained by gener Visitation log is maintained. the from lobby of?cer The detainees are permitted to retain personal property items speci?ed in the standard. The dress code is described on A visitor dress code is available to the public. [j must be completed by each visitor. Visitors are searched and identi?ed according to standard requirements. The requirement on visitation by minors is complied with. At facilities where there is no provision for visits by minors, ICE arranges for visits by children and stepchildren, on request, within the [j first 30 days. After that time, on request, ICE considers a transfer, when possible, to a facility that will allow minor visitation. At a minimum, visits [j are allowed. Detainees in special housing are afforded visitation. [3 Legal visitation is available seven (7) days a week, including holidays. [3 On regular business days legal visitation hours are provide for a minimum of eight (8) hours per day, and a minimum of four hours per [3 day on weekends and holidays. On regular business days, detainees are given the option of continuing a meeting with a legal representative through a scheduled meal. Private consultation rooms are available for attorney meetings. There is There are 'six private a mechanism for the detainee and his/her representative to exchange consultation rooms in the south documents. visiting area. There are written procedures governing detainee searches. When stn'p searches are required after every contact visit with a legal representative, the facility provides an option for non-contact visits with [3 legal representatives. Prior to each visit, legal service providers and assistants are identified per the standard. G-324A Detention Inspection Form Worksheet for - Rev: 07/09/07 MARCH 2015 ONLY (LAW ENFORCEMENT SENSITIVE) Page 26 of 67 VISITATION POLICY: ICESHALL PERMIT, DETAINEES TO VISIT FRIENDS, LEGAL REPRESENTATIVES, SPECIAL INTEREST GROUPS, AND THE NEWS -MEDIA..- . . -. The current list of pro bono legalorganizations is posted in the detainee IE housing areas and other appropriate areas. The decision to permit or deny a tour is not delegated below the level of El Field Of?ce Director. Provisions for NGO visitation, as stated in the Detention Standards, are El complied with. Law enforcement of?cials who request to visit with a detainee are IZI El referred to the ICE Field Of?ce for approval. Former detainees or aliens in proceedings, requesting to visit with a ICE staff are on.site to consider detainee, are referred to the 01C or ICE Field Of?ce. visitation requests, Procedures are in place, consistent with the detention standard, for examinations by independent medical service providers and experts. ACCEPTABLE El DEFICIENT AT-RISK REPEAT FINDING RE MARKS Detainees are afforded legal and social visits. (bbrua 17 2009 SIGNATURE DATE MARCH 2015 Detention Inspection Form Worksheet for IGSAs - Rev: 07/09/07 Page 27 of 67 VOLUNTARY WORK PROGRAM POLICY: IN EVERY FACILITY OPPERINGA VOLUNTARY WORK PROGRAM, ICE DETAINEEs WILL HAVE THE OPPORTUNITY To WORK AND EARN - MONEY BY PARTICIPATING. WHILE NOT LEGALLY REQUIRED, ICE .AFPORDS DETAINEE WORKERS BASIC OCCUPATIONAL SAFETY AND HEALTH 7 7 i i i CHECK HER-E IF DETAINEES ARE NOT AUTHORIZED TO WORK AT THE IGSA FACILITY. MARK NA 0N FORM PAGE 3 AND MOVE To NEXT SECTION. 7 . . COMPONENTS NA REMARKS Does the facility have a voluntary work program? Policy 13-51, identi?es criteria 0 Do ICE detainees participate? IE for the detainee voluntary work program. ICE detainees participate. Detainee housekeeping meets neatne'ss and cleanliness standards. El Detainees have the opportunity to participate in special details, however, are never allowed to work outside the secure perimeter. Written procedures govern selection of detainees for the Voluntary Work VA Program. Where possible, physically and mentally challenged detainees participate IE I: in the program. . The facility complies with work-hour requirements for detainees, not exceeding: Cl 0 Eight hours a day and Forty hours a week. Detainee volunteers generally work according to ?xed schedule. IZI El If a detainee is removed from a work detail, staff place the written El justi?cation for the action in the detainee?s detention ?le. Staff, in accordance with written procedure, ensure that detainee Policy 13-5 5, addresses job volunteers understand their responsibilities as workers before they join Ki Cl descriptions and work the work program. assignments. The voluntary work program meets: 0 OSHA, NFPA, ACA standards Medical Staff screen and formally certify detainee food service volunteers. 0 Before the assignment begins; and 0 As a matter of written procedure Detainees receive safety equipment/ training suf?cient for the assignment. K4 Proper procedure is followed when an ICE detainee is injured on the job. El ACCEPTABLE DEFICIENT AT-RISK El REPEAT FINDING REMARKS The voluntary work program is offered to all ICE detainees. Compensation for work is one dollar per day. (ti) (6) (7) (diaebruarv 17, 2009 (6) (7) (C) G-324A Detention Inspection Form Worksheet for IGSAS - Rev: 07/09/07 MARCH 2015 Page 28 of 67 SECTION II HEALTH SERVICES STANDARDS G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 07/09/07 MARCH 2015 I I Page 29 of 67 HUNGER STRIKES POLICY: ALL FACILITIES WILL FOLLOW STANDARD GUIDELINES FOR THE MEDICAL AND ADMINISTRATIVE MANAGEMENT OF ICE DETAINEES ENGAGING IN HUNGER STRIKES. BY MONITORING OF THE HEALTH AND WELFARE OF THE INDIVIDUAL DETAINEES, FACILITIES WILL STRIVE TO SUSTAIN THEIR LIVES. COMPONENTS 2 REMARKS When a detainee has refused food for 72 hours, it is standard practice for staff to refer him/her to the medical department. DIHS Medical Policy, Chapter 8, Section 8.14 addresses hunger strikes. CDFs and IGSAs immediately report a hunger strike to the ICE. The facility has established procedures to ensure staff respond immediately to a hunger strike. Policy and procedure require that staff isolate a hunger-striking detainee from other detainees. If yes, in an observation room? Medical personnel are authorized to place a detainee in the Special Management Unit or a locked hospital room. Medical staff records the weight and vital signs of a hunger-striking detainee at least once every 24 hours. )2 The 01C of the facility obtains a hunger striker?s consent before medical treatment. A signed Refusal of Treatment form is required of every detainee who rejects medical evaluation or treatment. During a hunger strike, staff document and provide the hunger-striking detainee three meals a day. a Staff maintains the hunger striker?s supply of drinking water/other beverages. IZI During a hunger strike, staff removes all food items from the hunger striker?s living area. El Current Policy states: "meals and ?uids of various kinds should be left with the detainee.? Staff is directed to record the hunger striker?s ?uid intake and food consumption; Does staff always use Hunger Strike Monitoring Form 1- 839 or similar form. The medical staff has written procedures for treating hunger strikers. Staff documents all treatment attempts, including attempts to persuade hunger striker of medical risks. EIZIIZ Staff has received training in identi?cation of hunger strikes. Medical staff receives early training in hunger-strike evaluation and treatment. Staff remains current in evaluation and treatment techniques. DDEIEI ACCEPTABLE DEFICIENT AT-RISK DECIDE REPEAT FINDING The Eloy Detention Center follows standard guidelines for the medical and administrative management of ICE detainees engaging in hunger strikes. Current policy for Hunger Strikes does not require staff to remove food from a hunger strikers room. b) (6) (7) (C ebruan/ 17. 2009 SIGNATURE DATE (6) (7) (C) G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 07/09/07 MARCH 2015 Page 30 of 67 ACCESS TO MEDICAL CARE. . POLICY: EVERY FACILITY WILL ESTABLISH AND MAINTAIN AN HEALTH PROGRAM FOR THE GENERAL OF ICE 7 COMPONENTS I 7 i Facilities operate a health care facility in compliance with state and local laws and guidelines. Medical. Services are provided by DIHS staff. K4 The facility?s in-processing procedures for arriving detainees include medical screening. All detainees have access to and receive medical care. The facility has access to a Managed Health Care Coordinator. EKE The medical staff is large enough to provide, examine, and treat the facility?s detainee population. >14 The facility has suf?cient space and equipment to afford detainee privacy when receiving health care. The medical facility has its own restricted-access area. The restricted access area is located within the con?nes of the secure perimeter. The medical facility entrance includes a holding/waiting room. The medical facility?s holding/waiting room is under the direct supervision of custodial staff. Detainees in the holding/waiting room have access to a drinking fountain. Medical records are kept apart from other ?les. They are: 0 Secured in a locked area within the medical unit; 0 With physical access restricted to authorized medical staff; and Procedurally, no copies made and placed in detainee ?les. a El IZI IE IZIEEIXI Pharmaceuticals are stored in a secure area. Medical screening includes a Tuberculosis (TB) test. 0 Every arriving detainee receives a TB test during the admission process; Facility performs X?ray Detainee?s TB-screening does not occur more than one business screening on all new day after his/her arrival at the facility; and commitments. 0 Detainees not screened are housed separate from the general population. All detainees receive a mental?health screening upon arrival. It is conducted: 7 By a health care provider or specially trained of?cer; and 0 Before a detainee?s assignment to a housing unit. The facility health care provider reviews all 1-7943 (or equivalent) to identify detainees needing medical attention. IE Fifteen of 15 ?les reviewed had physical examinations completed within the 14 day period. The health care provider physically examines/assesses arriving detainees within 14 days of adrnission/arrival at the facility. Detainees in the Special Management Unit have access to health care services. K4 El Staff provides detainees with health services (sick call) request slips daily, upon request. 0 Request slips are available in languages other than English, including every language spoken by a sizeable number of the VA facility?s detainee population. - Service-request slips are delivered in a timely fashion to the health care provider. - G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 07/09/07 MARCH 2015 Page 31 of 67 ACCESS TO MEDICAL CARE POLICY: EVERY FACILITY WILL ESTABLISH AND MAINTAIN AN HEALTH PROGRAM FOR THE GENERAL WELL-BEING OF ICE DETAINEES. The facility has a written plan for the delivery of 24-hour emergency Medical staff is present at the health care when no medical personnel are on duty at the facility, or when facility 24 hours per day, seven immediate outside medical attention is required. days per week. The plan includes an on-call provider. The plan includes a list of telephone numbers for local ambulance and hospital services. EIZIIZI The plan includes procedures for facility staff to utilize this emergency health care consistent with security and safety. All detention staff is CPR and AED certi?ed. Detention staff is trained to respond to health-related emergencies within a 4-minute response time. Where staff is used to distribute medication, a health care provider properly trains these officers. Only medical staff distributes medication. The medical unit keeps written records of medication that is distributed. The Form 1-819 (or IGSA equivalent) is used to notify the Warden/Facility of a detainee that has special medical needs. A signed and dated consent form is obtained from a detainee before medical treatment is administered. Detainees use the [-813 (or IGSA equivalent) to authorize the release of con?dential medical records to outside sources. The facility health care provider is given advance notice prior to the release, transfer, or removal of a detainee. Detainee's medical records or a copy thereof, are available and transferred with the detainee. IZIEIIZEIXIIZIIZ Medical records are placed in a sealed envelope or other container labeled with the detainee's name and A-number and marked ACCEPTABLE DEFICIENT El AT-RISK CI REPEAT FINDING REMARKS: The facility maintains an accreditation worthy health program for the general well-being of ICE detainees. ebrua 17 2?09 SIGNATURE DATE G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 07/09/07 MARCH 2015 Page 32 of 67 SUICIDE PREVENTION AND INTERVENTION - POLICY: ALL DETENTION STAFF WORKING WITH ICE DETAINEES WILL BE RECOGNIZE SUICIDE-RISK INDICATORS. STAFF WILL HANDLEPOTENTIALLY INDIVIDUALS SENSITIVITY, SUPERVISION, AND REFERRALS. A CLINICALLY SUICIDAL DETAINEE WILL RECEIVEPREVENTIVE SUPERVISION TREATMENT. . COMPONENTS - Every new staff member receives suicide-prevention training. Suicide? prevention training occurs during the employee orientation program. Training prepares staff to: - Recognize potentially suicidal behavior; 0 Refer potentially suicidal detainees, following facility El El procedures; and 0 Understand and apply suicide-prevention techniques. A health-care provider or specially trained of?cer screens all detainees for suicide potential as part of the admission process. IE 0 Screening does not occur later than one working day after the detainee?s arrival. Written procedures cover when and how to refer at-risk detainees to I DIHS Medical Policy Chapter medical staff and procedures are followed. VA 15, Mental Health contains these procedures. The facility has a designated isolation room for evaluation and treatment. CI The designated isolation room does not contain any structures or smaller At the onset of the review, two items that could be used in a suicide attempt. of three rooms designated as suicide watch rooms contained hooks attached to beds that El could be utilized to assist in a suicide attempt. The hooks were removed from the beds, prior to the completion of this review. Medical staff has approved the room for this purpose. At the onset of the review, medical staff had not formally approved rooms to be utilized 7 for suicide watch. The Clinical Director reviewed and approved three rooms for suicide watch use prior to the completion of this review. Staff observes and documents the status of a suicide-watch detainee at . 13 El least once every 15 mmutes. ACCEPTABLE El DEFICIENT AT-RISK REPEAT FINDING REMARKS: All detention staff working with ICE detainees are trained to recognize suicide-risk indicators. Staff handles potentially suicidal individuals with sensitivity, supervision, and referrals. A clinically suicidal detainee will receive preventive supervision and treatment. At the onset of the review, two of three rooms designated as suicide watch rooms contained metal hooks attached to beds that could be utilized to assist in a suicide attempt. The hooks were removed from the beds, prior to the completion of this review. At the onset of the review, medical staff had not formally approved rooms to be utilized for suicide watch. The Clinical Director reviewed and approved three rooms for suicide watch use prior to the completion of this review. (6) (7) (C) lFebruarv 17. 2009 (6) (7) (C) G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 07/09/07 MARCH 2015 Page 33 of 67 TERMINAL ILLNESS, ADVANCED DIRECTIVES, AND DEATH POLICY ALI. FACILITIES HOUSING ICE DETAINEEs SHALL HAVE POLICIES AND PROCEDURES ADDRES SING THE ISSUES OF TERMINAL ILLNESS OR INJURY, MEDICALADVANCED DIRECTIVES, AND DETAINEE DEATH, TO INCLUDE THE PROCEDURES To ENSURE PROPER NOTIFICATION Is ICE OFFICIALS, FAMILY MEMBERS AND OTHER INTERESTED PARTIES IN THE EVENTOF ADETAINEE BECOMING TERMINALLY ILL OR INJURED DEATH OF A DETAINEE OCCURS. ADDITION, THE POLICY WILL COVER PROCEDURES TO BE TAKEN IF THE DEATH OF A DETAINEE OCCURS . - . - CHECK THIS BOX IF THE-FACILITY DOES NOT ACCEPT ICE DETAINEES WHO ARE SEVERELY 0R TERMINALLY ILL. INDICATE NA IN THE APPROPRIATE BOX FOR THIS PORTION WORKSHEET. ALWAYS COMPLETE ALL REFERENCES To DETAINEE DEATH AND RELATED NOTIFICATIONS. - - NA REMARKS Detainees who are chronically or terminally ill are transferred to an appropriate offsite medical facility. El The facility or appropriate ICE of?ce noti?es the next of kin of the detainee?s medical condition, to include: The detainee's location; and The limitations placed on visiting. DIHS Medical Policy Chapter 2, section 2.4 addresses noti?cation of Next of Kin/Local Authorities. El El There are guidelines addressing the State Advanced Directive Form for Implementing Living Wills and Advanced Directives. The guidelines include instructions for detainees who wish to have a living will other than the generic form the DIHS provides or who wishes to appoint another to make advance decisions for him or her. El The guidelines provide the detainee the opportunity to have a private attorney prepare the documents. There is a policy addressing "Do Not Resuscitate Orders" Detainees with a "Do Not Resuscitate" order in the medical record receive maximal therapeutic efforts short of resuscitation? The facility noti?es the DIHS Medical Director and Headquarters? Legal Counsel of the name and basic circumstances of any detainee with a "Do Not Resuscitate" order in the medical record. In the case of IGSAS, this noti?cation is made through the local ICE representative. DEE Eb! The facility has written procedures to address the issues of organ donation by detainees. DIHS Medical Policy, Chapter 8, Section 8.22 addresses Organ Transplantation. The facility has written procedures to notify ICE of?cials, deceased family members and consulates, when a detainee dies while in Service. The facility has a policy and procedure to address the death of a detainee while in transport. At all ICE locations the detainee?s remains disposed of in accordance with the provisions detailed in this standard. In the event that neither family nor consulate claims the remains, the Field Of?ce schedules an indigent?s burial, consistent with local procedures. If the detainee?s is a U.S. military veteran, is the Department'of Veterans Affairs noti?ed? a DUDE An original or certi?ed copy of a detainee? 3 death certi?cate is placed in the subject's a-?le. - contact the local coroner regarding such issues as: The facility follows established policy and procedures describing when to 0 Performance of an autopsy; Who will perform the autopsy; Obtaining state approved death certi?cates; and Local transportation of the body. G-324A Detention Inspection Form Worksheet for IGSAS - Rev: 07/09/07 MARCH 2015 Page 34 of 67 TERMINAL ILLNESS, ADVANCED DIRECTIVES, AND DEATH POLICY ALL FACILITIES HOUSING ICE DETAINBES SHALL HAVE POLICIES AND PROCEDURES ADDRESSINGTHE ISSUES OF ILLNESS OR INJURY, MEDICAL ADVANCED DIRECTIVES, AND DETAINEE DEATH, TO INCLUDE THE PROCEDURES TO ENSURE PROPER NOTIFICATION IS PROVIDED TO ICE OFFICIALS, FAMILY MEMBERS AND OTHER INTERESTED PARTIES IN THE EVENT OF A DETAINEE BECOMING TERMINALLY ILL OR INJURED OR DEATH OF A DETAINEE OCCURS. IN ADDITION, THE POLICY WILL COVER PROCEDURES TO BE TAKEN IF THE DEATH OF A DETAINEE OCCURS WHILE IN TRANSIT. CHECK THIS BOX IF THE FACILITY DOES NOT ACCEPT ICE DETAINEES WHO ARE SEVERELY 0R TERMINALLY ILL. INDICATE NA IN THE APPROPRIATE BOX FOR THIS PORTION OF THE WORKSHEET. ALWAYS COMPLETE ALL REFERENCES To DETAINEE DEATH AND RELATED NOTIFICATIONS. COMPONENTS NA REMARKS ICE staff follows established procedures to properly close the case of a deceased detainee. ACCEPTABLE DEFICIENT AT-RISK REPEAT FINDING REMARKS: The facility does not accept detainees who are terminally/seriously ill. There are policies and procedures in place to address the issues of terminal illness or injury and detainee death, to include the procedures to ensure proper noti?cation is provided to ICE of?cials, family members, and other interested parties in the event a detainee becomes terminally ill, is injured, or dies. 6 7 ebrua 172009 DATE (6) (7) (C) . G-324A Detention Inspection Form Worksheet for IGSAS - Rev: 07/09/07 MARCH 2015 Page 35 of 67 SECTION SECURITY AND CONTROL STANDARDS FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 07/09/07 MARCH 2015 Page 36 of 67 CONTRABAND POLICY: ALL DETENTION FACILITIES WILL ENSURE THE PROPER HANDLING AND DISPOSAL OF ALL CONTRABAND. DOCUMENTATION OF CONTRABAND DESTRUCTION IS REQUIRED. . COMPONENTS . . NA . REMARKS. .. The facility follows a written procedure for handling illegal contraband. Policy 9-6, provides staff Staff inventory, hold, and report it when necessary to the proper authority direction for handling for action/possible seizure. contraband. Contraband that is government property is retained as evidence for potential disciplinary action or criminal prosecution. Staff returns property not needed as evidence to the proper authority. Written procedures cover the return of such property. Altered property is destroyed following documentation and using established procedures. A Before con?scating religious items, the OIC or designated investigator I: contacts a religious authority. Staff follows written procedures when destroying hard contraband that is illegal. Hard contraband that is illegal (under criminal statutes) may be retained and used for official use, e.g. training purposes. If yes, under speci?c circumstances and using speci?ed written procedures. Hard contraband is secured when not in use. ACCEPTABLE DEFICIENT AT-RISK El REPEAT FINDING REMARKS: The policy and procedures established by the facility adhere to ICE Standards on Contraband. (6) (7) (C) Febru 17 2009 SIGNATURE DATE (6) (7) (C) G-324A Detention Inspection Form Worksheet for - Rev: 07/09/07 MARCH 2015 Page 37 of 67 DETENTION FILES POLICY: EVERY FACILITY WILL CREATE A DETENTION FILE FOR EVERY ICE DETAINEE BOOKED INTO THE FACILITY, EXCLUDING ONLY DETAINEES SCHEDULED TO DEPART WITHIN 24 HOURS. THE DETENTION FILE WILL CONTAIN COPIES AND, IN SOME CASES, THE ORIGINAL OF SPECIFIED DOCUMENTS CONCERNING THE STAY IN THE FACILITY: CLASSIFICATION SHEET, MEDICAL INVENTORY SHEEWSCIPLINARY DOCUMENTS, ETC. COMPONENTS . NA REMARKS A detention ?le is created for every new arrival whose stay will exceed 24 hours. El Fi?een detainee detention ?les were reviewed. The detainee detention ?le contains either originals or copies of documentation and forms generated during the admissions process. XI [3 El The detainee?s detention ?le also contains documents generated during the detainee?s custody. 0 Special requests 0 Any G-589s and/or l-77s closed-out during the detainee?s stay 0 Disciplinary forms/Segregation forms 0 Grievances, complaints, and the disposition(s) of same The detention ?les are located and maintained in a secure area. If not, the cabinets are lockable and distribution of the keys is limited to supervisors. The detention ?les are kept in a locked of?ce and ?le cabinets in the booking area. The detention ?le remains active during the detainee?s stay. When the detainee is released from the facility, staff adds copies of completed release documents, the original closed-out receipts for property and valuables, the original 1-385 or equivalent, and other documentation. The of?cer closing the detention ?le makes a notation that the ?le is complete and ready to be archived. El Staff makes copies and sends documents from the ?le when properly requested by supervisory personnel at the receiving facility or of?ce. El Appropriate staff has access to the detention ?les, and other departmental requests are accommodated by making a request for the ?le. Each ?le is properly logged out and in by a representative of the responsible department. El ACCEPTABLE DEFICIENT REPEAT FINDING REMARKS: The detainee detention ?les were neat and complete with the required paperwork. (b (6) (7) 2009 SIGNATURE DATE G-324A Detention Inspection Form Worksheet for - Rev: 07/09/07 MARCH 2015 7 Page 38 of 67 POLICY: 7 ALL FACILITIES HOUSING ICE DETAINEES ARE AUTHORIZED TO IMPOSE- DISCIPLINEQN DETAINEES WHOSE BEHAVIOR IS NOT IN - WITHFACILITY RULES AND-REGULATIONS.) -. -- . . . REMARKS . 7 . NA . The facility has a written disciplinary system using progressive levels of Policy 15?100, outlines the reviews and appeals. reviews and appeals process. The facility rules state that disciplinary action shall not be capricious or . El E1 retaliatory. Written rules prohibit staff from imposing or permitting the following sanctions: 0 corporal punishment deviations from normal food service clothing deprivation K4 bedding deprivation denialvof personal hygiene items loss of correspondence privileges deprivation of physical exercise The rules of conduct, sanctions, and procedures for violations are de?ned The detainee handbook contains in writing and communicated to all detainees verbally and in writing. VA Cl the rules of conduct in English and Spanish. The following items are conspicuously posted in Spanish and English, and other dominate languages used in the facility: 0 Rights and Responsibilities 0 Prohibited Acts 0 Disciplinary Severity Scale 0 Sanctions El When minor rule Violations or prohibited acts occur, informal resolutions are encouraged. Incident reports and Notice of Charges are forwarded to the designated supervisor. >14 Incident reports are investigated within 24 hours of the incident. The Unit Disciplinary Committee (UDC) or equivalent does not convene before an investigation ends. An intermediate disciplinary process is used to adjudicate minor El El CID EIEI IE infractions. A disciplinary panel (or equivalent in IGSAs) adjudicates in?'actions. - The panel: 0 Conducts hearings on all charges and allegations referred by the Reviewed documentation in the . . . Disciplinary Hearing Of?cer?s Con31ders written reports, statements, phys1ca1 ev1dence, and El . . oral testimony; office contained all the required . . . documentation. - Hears pleadmgs by detamees and staff representauves; Bases its fmdings on the preponderance of evidence; and 0 Imposes only authorized sanctions A staff representative is available if requested for a detainee facing a disciplinary hearing. El The facility permits hearing postponements or continuances when conditions warrant such a continuance. Reasons are documented. >14 The duration of punishment set by the OIC, as recommended by the disciplinary panel, does not exceed established sanctions. The maximum time in disciplinary segregation is limited to 60 days for a single offense. K4 El W- 7 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 07/09/07 MARCH 2015 Page 39 of 67 DISCIPLINARY POLICY POLICY: ALL FACILITIES HOUSING ICE DETAINEES ARE AUTHORIZED TO IMPOSB DISCIPLINE ON DETAINEES WHOSE BEHAVIOR IS NOT IN COMPLIANCE WITH FACILITY RULES AND REGULATIONS. - - COMPONENTS - N. NA REMARKS Written procedures govern the handling of con?dential-informant information. Standards include criteria for recognizing "substantial >14 evidence" All forms relevant to the incident, investigation, committee/panel reports, etc., are completed, and distributed as required. ACCEPTABLE El DEFICIENT AT-RISK REPEAT FINDING REMARKS: The facility has a well-documented disciplinary process. (6) (7) (C) eanarv 17. 2009 SIGNATURE DATE (6) (7) (C) we 7? . USE G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 07/09/07 MARCH 2015 Page 40 of 67 EMERGENCY (CONTINGENCY) PLANS POLICY ALL FACILITIES HOLDING ICE DETAINEES WILL RESPOND TO EMERGENCIES WITH APREDETERMINED STANDARDIZED PLAN TO THE HARMING OF HUMAN LIFE AND THE DESTRUCTION OF PROPERTY. IT Is RECOMMENDED THAT SPCs AND CDFS ENTERINTO AGREEMENT, VIA MEMORANDUM. OF. UNDERSTANDING UNIQU), WITH FEDERAL, LOCAL AND STATE. AGENCIES, To ASSIST IN TIMES OF EMERGENCY. 7 COMPONENTS REMARKS Policy precludes detainees or detainee groups from exercising control or The emergency plans state authority over other detainees. El El detainees cannot exercise control over other detainees. Detainees are protected from: 0 Personal abuse 0 Corporal punishment 0 Personal injury K4 0 Disease 0 Property damage 0 Harassment from other detainees Staff is trained to identify signs of detainee unrest. What type of training and how often? >14 El El Staff effectively disseminates information on facility climate; detainee attitudes, and moods to the Of?cer In Charge (012) >14 There is a designated person or persons responsible for emergency plans I Chief of Security and the 7 and their implementation. Suf?cient time is allotted to the person or group Assistant Chief of Security are for development and implementation of the plans. responsible for the emergency plans. The plans address the following issues: 0 Con?dentiality AccOuntability (copies and storage locations) IZI [3 El 0 Annual review procedures and schedule 0 Revisions Contingency plans include a comprehensive general section with IE procedures applicable to most emergency situations. The facility has cooperative contingency plans with applicable: There are agreements with the 0 Local law enforcement agencies I Eloy Police Department and 0 State agencies mutual support with the Federa1 agencies numerous correctional facilities in the area. All staff receives copies ofl 7 9 Management policy and rocedures. Staff is trained to disregard instructions from? bzg?gezlregardless of rank. Within 24 hours after release,are screened for medical and - El El sychological effects. Emergency plans include emergency medical treatment for staff and detainees during and after an incident. Food service maintains at least 3 days' worth of emergency meals for staff El and detainees. Written plans identify locations of shut-off valves and switches for all utilities (water, gas, electric). Detention Inspection Form Worksheet for IGSAs - Rev: 07/09/07 MARCH 2015 Page 41 of 67 (b)(7)(e) (b)(7)(e) (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) MARCH 2015 ICE2012FOIA03030.0006863 QENVIRONMENTAL .: - POLICY: EVERY FACILITY WILL CONTROL FLAMMABLE, TOXIC, AND MATERIALS THROUGH A HAZARDOUS MATERIALS PROGRAM. THE A PROGRAM WILL INCLUDE, AMONG-OTHER THINGS, AND LABELING OF HAZARDOUS MATERIALS IN ACCORDANCE WITH APPLICABLE. STANDARDS (E.G., ASSOCIATION OF INCOMPATIBLE MATERIALS, AND - COMPONENTS - NA 1 REMARKS The facility has a system for storing, issuing, and maintaining inventories Policy 8-5, Control of of hazardous materials. Hazardous Chemicals dated October 1, 2006 outlines this system. Constant inventories are maintained for all ?ammable, toxic, and caustic substances used/stored in each section of the facility. The manufacturer?s Material Safety Data Sheet (MSDS) ?le is up?to?date for every hazardous substance used. The ?les list all storage areas, and include a plant diagram and legend. 0 The and other information in the ?les are available to personnel managing the facility?s safety program. Prior to this inspection, emergency contact numbers were not included in the master MSDS booklet. Corrective action was taken and reviewed by the SME. All personnel using ?ammable, toxic, and/or caustic substances follow the prescribed procedures. They: 0 Wear personal protective equipment; and 0 Report hazards and spills to the designated of?cial. K4 El Prior to this inspection, chemical goggles were not available in some areas where hazardous chemicals were dispensed. Several goggles were purchased on February 18, 2009 and placed in appropriate areas. The are readily accessible to staff and detainees in work areas. Hazardous materials are always issued under proper supervision. Quantities are limited; and 0 Staff always supervises detainees using these substances. All ??ammable? and ?combustible? materials (liquid and aerosol) are VA stored and used according to label recommendations. Lighting ?xtures and electrical equipment installed in storage rooms and IE other hazardous areas meet National Electrical Code requirements. The facility has suf?cient ventilation, and provides and ensures clean air exchanges throughout all buildings. Vents return vents, and air conditioning ducts are not blocked or obstructed in cells or anywhere in the facility. IE Living units are maintained at appropriate temperatures in accordance with industry standards. (68 to 74 degrees in the winter and 72 to 78 degrees in the summer.) )2 Shower and sink water temperatures do not exceed the industry standard of 120 degrees. Water temperature checks are maintained in the Facilities Department. All toxic and caustic materials are stored in their original containers in a secure area. XIX Excess ?ammables, combustibles, and toxic liquids are disposed of properly and in accordance with Staff directly supervise and account for products with methyl alcohol. Staff receives a list of products containing diluted methyl alcohol, e. Shoe dye. All such products are clearly labeled. "Accountability" includes issuing such products to detainees in the smallest workable quantities. >14 El L. Detention Inspection Form Worksheet for IGSAs - Rev: 07/09/07 MARCH 2015 Page 43 of 67 ENVIRONMENTAL. HEALTH AND SAFETY POLICY: EVERY FACILITY WILL CONTROL FLAMMABLE, TOXIC, AND CAUSTIC MATERIALS THROUGH A HAZARDOUS MATERIALS PROGRAM. THE PROGRAM WILL INCLUDE, AMONG OTHER-THINGS, AND LABELING OF HAZARDOUS MATERIALS IN ACCORDANCE WITH AERLICABLESTANDARDS FIREPROTECTION ASSOCIATION IDENTIFICATION OF INCOMPATIBLE SAFE-HANDLING. PROCEDURES 7 - . COMPONENTS - 7N NA Every employee and detainee using ?ammable, toxic, or caustic materials receives advance trainmg 1n the1r use, storage, and disposal. The facility complies with the most current edition of applicable codes, standards, and regulations of the National Fire Protection Association and K4 El the Occupational Safety and Health Administration (OSHA). A technically quali?ed Of?cer conducts the ?re and safety inspections. Weekly inspections are conducted by department heads and the ?re/safety inspection is conducted by the Safety Manager. The Safety Of?ce (or of?cer) maintains ?les of inspection reports. VA The facility has an approved ?re prevention, control, and evacuation plan. Policy 8-7, Fire Prevention Control Pla dated November 24, 2008, is a roved by Warden Scho?fig and has been reviewed by Eloy District Fire Department. The plan requires: 0 ?re inspections; 0 Fire protection equipment strategically located throughout the facility; 0 Public posting of emergency plans with accessible VA El El building/room ?oor plans; 0 Exit signs and directional arrows; and 0 An area-speci?c exit diagram conspicuously posted in the diagrammed area. Fire drills are conducted and documented A sanitation program covers barbering Operations. Policy 12-100, Daily Housekeeping dated July 26, 2004 outlines this program. The barber shop has the facilities and equipment necessary to meet sanitation requirements. The barbershop area located in the housing units is not equipped with a sink as required. This issue has been previously identi?ed and sinks are ordered. The sanitation standards are conspicuously posted in the barbershop. El Written procedures regulate the handling and disposal of used needles and other sharp Objects. Policy 8-10, Occupational Exposure Control, dated October 22, 2007. All items representing potential safety or security risks are inventoried and a designated individual checks this inventory weekly. .IZ . G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 07/09/07 MARCH 2015 Page 44 of 67 (b)(7)(e) (b)(7)(E) (b)(7)(e) (b)(7)(E) (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) MARCH 2015 ICE2012FOIA03030.0006866 HOLD ROOMS IN DETENTION FACILITIES POLICY: HOLD ROOMS WILL BE USED ONLY FOR TEMPORARY DETENTION OF DETAINEES AWAITING REMOVAL, TRANSFER, EOIR HEARINGS, MEDICAL TREATMENT, MOVEMENT, OR OTHER PROCESSING INTO OR OUT OF THE FACILITY. COMPONENTS - REMARKS The hold rooms are situated within the secure perimeter. El The hold rooms are well ventilated, well lighted, and all activating switches are located outside the room. The hold rooms contain suf?cient seating for the number of detainees held. Bunks, cots, beds, or other related make-shi? sleeping apparatus are precluded from use inside hold rooms. The Holding Rooms have all the apparatus necessary to support the admission, transfer, and release of detainees. The walls and ceilings of the hold rooms are tamper and escape proof. Individuals are not held in hold rooms for more than 12 hours. Male and females are seggated from each other. Detainees under the age of 18 are not held with adult detainees. Detainees are provided with basic personal hygiene items such as water, soap, toilet paper, cups for water, feminine hygiene items, diapers, and wipes. The processing of detainees, being received and transferred to other facilities was observed, and no problems were noted. In older facilities, officers are within visual or audible range to allow detainees access to toilet facilities on a regular basis. All detainees are given a pat down search for weapons or contraband before being placed in the room. Officers closely supervise the detention hold rooms using direct supervision (Irregular visual monitoring). 0 Hold rooms are irregularly monitored every 15 minutes. 0 Unusual behavior or complaints are noted. The Holding Rooms are within visual sight of the Of?cers. When the last detainee has been removed from the hold room, it is given a thorough inspection. There is a written evacuation plan that includes a designated of?cer to remove detainees from hold rooms in case of ?re and/or building evacuation. 12 [2121 [lelellelleZIEl leXIZi-t! An appropriate emergency service is called immediately upon a determination that a medical emergency may existACCEPTABLE DEFICIENT AT-RISK REPEAT FINDING REMARKS: The Holding Rooms are clean and suf?cient to support the operation of the facility. 6 7 Cebru SIGNATURE DATE I7 20 (6) (7) (C) G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 07/09/07 MARCH 2015 SENSITIVE) Page 46 of 67 POLICY IT IS POLICY OE SERVICE TO EFFICIENT SYSTEM FOR THE USE, ACCOUNTABILITY AND MAINTENANCE OF ALL - - KEY ANDLOCK CONTROL (SECURITY, ACCOUNTABILITY AND MAINTENANCE) COMPONENTS The security or equivalent in IGSAs, has attended an approved locksmith training program. The security of?cer is certi?ed by the State Of Arizona. The security of?cer, or equivalent in IGSAs, has responsibly for all administrative duties and responsibilities relating to keys, locks etc. . The security of?cer, or equivalent in IGSAs, provides training to employees in key control. The security of?cer, or equivalent in IGSAs, maintains inventories of all keys, locks and locking devices. The security of?cer follows a preventive maintenance program and maintains all preventive maintenance documentation. EE Facility policies and procedures address the issue of compromised keys K4 and locks. The security of?cer, or equivalent in IGSAS, develops policy and Policy 9-3, has been procedures to ensure safe combinations integrity. K4 implemented to ensure the safe?s combination integrity. Only dead bolt or dead lock functions are used in detainee accessible areas. Only authorized locks (as speci?ed in the Detention Standard) are used in detainee accessible areas. Grand master keying systems are prohibited. - All worn or discarded keys and locks are cut up and properly disposed of. Padlocks and/or chains are prohibited from use on cell doors. VAEE The entrance/exit door locks to detainee living quarters, or areas with an occupant load of 50 or more people, conform to: 0 Occupational Safety and Environmental Health Manual, Ch. 3; 0 National Fire Protection Association Life Safety Code 101. El The Operational keyboard is suf?cient to accommodate all the facility key rings, including keys in use, and is located in a secure area. El Procedures are in place to ensure that key rings are: 0 Identi?able; El 0 The numbers of keys are cited; and 0 Keys cannot be removed. Emergency keys are available for all areas Of the facility. Ill The facilities use a key accountability system. K4 Authorization is necessary to issue any restricted key. K4 El Individual gun lockers are provided. I They are located in an area that permits constant of?cer VA El Gun Lockers are located at all Observation. 0 In an area that does not allow detainee or public access. the entry points. The facility has a key accountability policy and procedures to ensure key accountability. The keys are physically counted daily. El Detention Inspection Form Worksheet for IGSAs - Rev: 07/09/07 MARCH 2015 n- .. Page 47 Of 67 KEY AND LOCK CONTROL (SECURITY, ACCOUNTABILITY AND MAINTENANCE) POLICY IT IS THE POLICY OF THE ICE SERVICE TO MAINTAIN AN EFFICIENT SYSTEM FOR THE USE, ACCOUNTABILITY AND MAINTENANCE OF ALL . KEYS AND LOCKS. Comonzms I HY NAN 11mm All staff members are trained and held responsible for adhering to proper procedures for the handling of keys. 0 Issued keys are returned immediately in the event an employee inadvertently carries a key ring home. El 0 When a key or key ring is lost, misplaced, or not accounted for, the shi? supervisor is immediately noti?ed. 0 Detainees are not permitted to handle keys assigned to staff. ACCEPTABLE DEFICIENT AT-RISK REPEAT FINDING REMARKS: Key accountability and maintenance is suf?cient to support the needs of this facility. (6) (7) 17. 2009 SIGNATURE DATE (6) (7) (C) I. .USEDNLY SENSITNEI G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 07/09/07 MARCH 2015 Page 48 of 67 POPULATION COUNTS POLICY: ALL DETENTION FACILITIES SHALL ENSURE AROUND-THE-CIDCK ACCOUNTABILITY FOR ALL DETAINEES. THIS REQUIRES THAT THEY CONDUCT AT LEAST ONE FORMAL COUNT OF THE DETAINEE POPULATION PER SHIFT, WITH ADDITIONAL FORMAL AND INFORMAL COUNTS CONDUCTED AS NECESSARY. COMPONENTS NA REMARKS Staff conduct a formal count at least once each shift. gage counts are conducted per 5 1 . Activities cease or are strictly controlled while a formal count is being conducted. - Certain operations cease during formal counts. All movement ceases for the duration of a formal count. Formal counts in all units take place simultaneously. The 2: 15 PM count was observed and completed simultaneously in the facility. Detainee participation in counts is prohibited. A face-to-photo count follows each unsuccessful recount I I Of?cers positively identify each detainee before counting him/her as El present. Written procedures cover informal and emergency counts. 0 They are followed during informal counts and emergencies. The control officer (or other designated position) maintains an out - El The out-count record is kept by count record of all detainees temporarily leaving the facility. This training is documented in each of?cer?s tram folder. ACCEPTABLE El DEFICIENT AT-RISK REPEAT FINDING REMARKS: A formal count was observed at 2:15 PM with minor, out-count dif?culty. A recount was conducted and the count cleared. (6) (7) (C) brua 09 SIGNATURE DATE (6) (7) (C) W77 (LAW ENFORCEMENLSENSITIYE) G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 07/09/07 MARCH 2015 Page 49 of 67 POST ORDERS POLICY: ICE PROVIDES OFFICERS ALL NECESSARY GUIDANCE FOR CARRYING OUT THEIR DUTIES. THIS GUIDANCE INCLUDES THE POST ORDERS ESTABLISHED FOR EVERY POST, WHICH ARE REVIEWED AT LEAST ANNUALLY, AND GIVENIO EACH OFFICER UPON ASSIGNMENT T0 THAT POST. COMPONENTS NA REMARKS Every ?xed post has a set of post orders. Post orders were reviewed that were on ?le in the security supervisor?s of?ce. Each. set contains the latest inserts (emergency memoranda, etc.) and reVISIons. One individual or department is responsible for keeping all post-orders The Assistant Chief of Security current with revisions that take place between reviews. is responsible for post orders. The maintains a complete set (central ?le) of post orders. The central ?le is accessible to all staff. The OIC or Contract IGSA equivalent initiates/authorizes all post-order changes. The OIC or Contract IGSA equivalent has signed and dated the last page All post orders reviewed of every section. contained the approval signature on the last page. A review/updating/reissuing of post orders occurs regularly and at a minimum, annually. Procedures keep post orders and logbooks secure from detainees at all times. Every armed-post of?cer quali?es with the post weapon(s) before Training records in the training assuming post duty. of?ce and the armory list of quali?ed staff Were reviewed. Armed-?st post orders provide instructions for escape attempts. i I The post orders for housinmits track the event schedule. Housing-unit post of?cers record all detainee activity in a log. The post I: order includes instructions on maintaining the logbook. ACCEPTABLE El DEFICIENT AT-RISK El REPEAT FINDING REMARKS: The facility has b) (6) (7) (CYFebrugg 17, 2009 (6) (7) (C) SIGNATURE DATE . .FOR OFFICIAL USE ONLY (LAWENEORCEMENT SENSITIVE) all had post orders containing necessary information. G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 07/09/07 MARCH 2015 Page 50 of 67 SECURITY INSPECTIONS POLICY: . POST ASSIGNMENTS IN THE HIGH-RISK AREAS. SPECIAL SECURITY PROCEDURES MUST BE FOLLOWED, WILL BE RESTRICTED TOEXPERIENCED. PERSONNEL ATHOROUGH GROUNDINGIN. FACILITY OPERATIONS. 7 - REMARKS COMPONENTS YES NO NA The facility has a comprehensive security inspection policy. The policy speci?es: be d; . . . R28 1;er ?355,620: forms_ Pollcy 9-7, covers the security K4 El inspection instructions for the Frequency of inspections; Guidelines for checking security features; and Procedures for reporting weak spots, inconsistencies, and other areas needing improvement facility. Every of?cer is required to conduct a security check of his/her assigned area. The results are documented. Documentation of security inspections is kept on ?le. The documentation is kept on ?le for three years. Procedures ensure that recurring problems and a failure to take corrective action are reported to the appropriate manager. The ?ont-entrance Of?cer checks the ID of everyone entering or exiting the facility. All visits are Of?cially recorded in a visitor logbook or electronically recorded. The facility has a secure visitor pass system. The visitor?s pass system is based on color code system. Every Control Center of?cer receives specialized training. The Control Center is staffed around the clock. Policy restricts staff access to the Control Center. Detainees are restricted from access to the Control Center. Communications are centralized in the Control Center. Of?cers monitor all vehicular traf?c entering and leaving the facilitySeveral vehicles were observed entering and exiting the facility, on different days. The facility maintains a log of all incoming and departing vehicles to sensitive areas of the facility. Each entry contains: 0 The driver's name; Company represented; Vehicle contents; Delivery date and time; Date and time out; Vehicle license number; and 0 Name of employee responsible for the vehicle during the visit IZI Of?cers thoroughly search each vehicle entering and leaving the facility. The facility has a written policy and procedures to prevent the introduction of contraband into the facility or any of its components. EIZI Tools being taken into the-secure area of the facility are inventoried before entering and prior to departure. K4 The SMU entrance has a sally port. El Toured the designated SMUs Written procedures govern searches of detainee housing units and personal areas. and all had sally ports. Housing area searches occur at irregular times. K4 DECIDED G-324A Detention Inspection Form Worksheet for IGSAs -_Rev: 07/09/07 MARCH 2015 .. . Page 51 of 67 SECURITY INSPECTIONS . OLICY: POST ASSIGNMENTS IN THE HIGH-RISK AREAS, WHERE SPECIAL SECURITY PROCEDURES MUST BE BE - RESTRICTED ITO EXPERIENCED PERSONNEL WITHA THOROUGH GROUNDING IN FACILITY OPERATIONS. Every search of the SMU and other housing units is documented. Storage and supply rooms, walls, light and plumbing ?xtures, accesses, and drains, etc., undergo frequent, irregular searches. These searches are El documented. Walls, fences, and exits, including exterior windows, are inspected for Documentation in the defects once each shift. VA supervisor's of?ce indicates this is taking place. Daily procedures include: Perimeter alarm system tests; El Perimeter fences and alarm a Physical checks of the perimeter fence; and - system is inspected every shi?. Documenting the results. Visitation areas receive frequent, irregular inspections. El E1 ACCEPTABLE DEFICIENT El AT-RISK I:l REPEAT FINDING REMARKS: Security inspections are conducted as required by policy. All discrepancies are documented, reported, and corrected. 6 7 Cebrua 172009 (6) (7) (C) .-FORDFEICIALUSEWONLX (LAWENEORCEMENTSENSITIVE) G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 07/09/07 MARCH 2015 Page 52 of 67 SPECIAL MANAGEMENT UNIT 7 1 ADMINISTRATIVE SEGREGATION . . SPECIALMANAGEMENT UNITREQUIRED IN. EVERY FACILITY ISOLATES CERTAIN DETAINEES. FROM GENERAL POPULATION. THE SPECIAL MANAGEMENT UNIT WILL CONSIST OF Two SECTIONS. ONE, ADMINISTRATIVE SEGREGATION, HOUSES DETAINEES ISOLATED FOR THEIR OWN THE OTHER FOR DETAINEES BEING DISCIPLINED FOR MANAGEMENT UNIT STANDARD). REMARKS A COMPONENTS The Administrative Segregation unit provides non-punitive protection from the general population and individuals undergoing disciplinary segregation. IZI El 0 Detainees are placed in the SMU (administrative) in accordance with written criteria. In exigent circumstances, staff may place a detainee in the SMU (administrative) before a written order has been approved. 0 A copy of the order given to the detainee within 24 hours. The 01C (or equivalent) regularly reviews the status of detainees in administrative detention. A supervisory Of?cer conducts a review within 72 hours of the detainee?s placement in the SMU (administrative). A supervisory of?cer conducts another review after the detainee has spent seven days in administrative segregation, and: 0 Every week thereafter for the ?rst month; and 0 Every 30 days after the ?rst month. 0 Does each review include an interview with the detainee? Is a written record made of the decision and the justi?cation? The documentation reviewed in the Disciplinary Hearing Of?cer?s area had all the required elements. The detainee is given a copy of the decision and justi?cation for each review. 0 The detainee is given an opportunity to appeal the reviewer's decision to someone else in the facility. The OIC (or equivalent) routinely noti?es the Field Of?ce Director (or staff of?cer in charge of IGSAs) any time a detainee's stay in administrative detention exceeds 30 days. 0 Upon noti?cation that the detainee's administrative segregation has exceeded 60 days, the FD forwards written notice to HQ Field Operations Branch Chief for DRO. The OIC or equivalent) reviews the case of every detainee who Objects to administrative segregation after 30 days in the SMU. A written record is made of the decision and the justi?cation. The detainee receives a copy of this record. SMU Unit Managers that provided this documentation were interviewed. The detainee is given the right to appeal to the OIC (or equivalent) the conclusions and recommendations of any review conducted after the detainee have remained in administrative segregation for seven consecutive days. Administrativer segregated detainees enjoy the same general privileges as detainees in the general population. The SMU is: 9 Well ventilated; . Adequately lighted; The SMU unlts were very clean 0 Appropriately heated; and Maintained in a sanitary condition. and well maintained. All cells are equipped with beds. 0 Every bed is securely fastened to the ?oor or wall. - .7. AFORDEFICIAL ENFORCEMENTLSENSITLVE) - G-324A Detention Inspection Form Worksheet for - Rev: 07/09/07 MARCH 2015 Page 53 of 67 SPECIAL MANAGEMENT UNIT (SMU) ADMINISTRATIVE SEGREGATION POLICY: THE SPECIAL MANAGEMENT UNIT REQUIRED IN EVERY FACILITY ISOLATES CERTAIN DETAINEES FROM THE GENERAL POPULATION. THE SPECIAL MANAGEMENT. UNIT. WILL CONSISTOFTWO SECTIONS. ONE, ADMINISTRATIVE SEGREGATION, HOUSES EOR THEIR OWN THE OTHER FOR DETAINEES BEING DISCIPLINED FOR WRONGDOING (SEE THE MANAGEMENT UNIT STANDARD). COMPONENTS NA REMARKS The number of detainees in any cell does not exceed the occupancy limit. 0 When occupancy exceeds recommended capacity, do basic living standards decline? 0 Do criteria for objectively assessing living standards exist? 0 If yes, are the criteria included in the written procedures? The segregated detainees have the same opportunities to exchange/launder clothing, bedding, and linen as detainees in the XI El general population. Observed laundry exchange in Echo 100 SMU. Detainees receive three nutritious meals per day, from the general population?s menu of the day. 0 Do detainees eat only with disposable utensils? - Is food ever used as punishment? Each detainee maintains a normal level of personal hygiene in the SMU . The detainees have the opportunity to shower and shave at least three times a week. 0 If not, explain. The detainees are provided: 0 Barbering services; 0 Recreation privileges in accordance with the ?Detainee Recreation" standard; Non-legal reading material; All of these services are Religious material; provided and documented. The same correspondence privileges as detainees in the general population; 0 Telephone access similar to that of the general population; and 0 Personal legal material. A health care professional visits every detainee at least three times a week. The shift supervisor visits each detainee daily. El 0 Weekends and holidays. Procedures comply with the ?Visitation? standard. 0 The detainee retains visiting privileges; and The visitingroom is available during normal visiting hours. >2 Visits from clergy are allowed. Detainees have the same law-library access as the general population. 0 Are they required to use the law library ESeparately, or DAS a group? 0 Are legal materials brought to them? All of the have law libraries and the Lexis Nexis. The SMU maintains a permanent log of detainee-related activity, meals served, recreation, visitors etc. prggedures include completing the SMU Housing Record (1-888) immediately upon a detainee's placement in the SMU. 0 Staff completes the form at the end of each shift. a CDFS and facilities use Form 1-888 (or local equivalent). DECIDE IZIE .. - FORDFEICIALUSEONLY (LAW ENFORCEMENT SENSITIVE) G-324A Detention Inspection Form Worksheet for IGSAS - Rev: 07/09/07 MARCH 2015 Page 54 of 67 SPECIAL MANAGEMENT UNIT (SMU) ADMINISTRATIVE SEGREGATION POLICY: THE SPECIAL MANAGEMENT UNITREQUIRED IN EVERY FACILITY ISOLATES CERTAIN DETAINEES FROM THE GENERAL POPULATION. - ..THE SPECIAL- MANAGEMENT UNIIGQNSISIOETWO SECTIONS. ONE, ADMINISTRATIYESEGREGATIQN, EQUSES DETAMEES ISOLATED THEIR OWN THEOTHER FOR DETAINEES BEING DISCIPLINED FOR WRONGDOING (SEE THE MANAGEMENT UNIT STANDARD). 7 REMARKS Staff record whether the detainee ate, showered, exercised, and took any applicable medication during every shift. 0 Staff logs record all pertinent information, a medical . condition, suicidal/assaultive behavior, etc; The medical of?cer/health care professional signs each A individual's record during each visit; and I The housing of?cer initials the record when all detainee services are completed or at the end of the shift. A new record is created for each week the detainee is in Administrative Segregation. IE 0 The weekly records are retained in the SMU until the detainee's return to the general population. ACCEPTABLE DEFICIENT I: REPEAT FINDING REMARKS: SMUS were clean and well maintained, and all documentation was appropriate. (6) (7) (C) ebrua 17 2009 (6) (7) (C) .. Detention Inspection Form Worksheet for IGSAS - Rev: 07/09/07 MARCH 2015 Page 55 of 67 SPECIAL MANAGEMENT UNIT DISCIPLINARY SEGREGATION POLICY: EACH FACILITY WILL ESTABLISH A SPECIAL MANAGEMENT UNIT IN WHICH TO ISOLATE CERTAIN DETAINEES FROM THE GENERAL POPULATION. THE SPECIAL MANAGEMENT UNIT WILL HAVE TWO SECTIONS, ONE FOR IN ADMINISTRATIVE THE OTHER FOR DETAINEES BEING SEGREGATED FOR DISCIPLINARY REASONS. COMPONENTS A REMARKS Officers placing detainees in disciplinary segregation follow written Policy 10-1000, covers procedures. disciplinary segregation procedures. >2 The sanctions for violations committed during one incident are limited to 60 days. A completed Disciplinary Segregation Order accompanies the detainee into the SMU. - The detainee receives a copy of the order within 24 hours of placement in disciplinary segregation. El Ell] El El Standard procedures include reviewing the cases of individual detainees housed in disciplinary detention at set intervals. 0 After each formal review, the detainee receives a written copy of the decision and supporting reasons. - Documentation was reviewed with the Disciplinary Hearing Officer and Unit Manager. The conditions of con?nement in the SMU are proportional to the amount of control necessary to protect detainees and staff. Detainees in disciplinary segregation have fewer privileges than those housed in administrative Living conditions in disciplinary SMUs remain the same regardless of behavior. 0 If no, does staff prepare written documentation for this action? 0 Does the OIC sign to indicate approval. Every detainee in disciplinary segregation receives the same humane treatment, regardless of offense. >14 The quarters used for segregation are: 0 Well-ventilated. The Disciplinary Segregation Adequater lighted. areas were clean and well 0 Appropriately heated. maintained. - Maintained in a sanitary condition. All cells are equipped with beds that are securely fastened to the ?oor or wall of the cell. )3 The number of detainees con?ned to each cell or room is limited to the number for which the space was designate. 0 Does the 01C approve excess occupanch a temporary basis? When a detainee is segregated without clothing, mattress, blanket, or pillow (in a dry cell setting), a justi?cation is made and the decision is reviewed each shi?. Items are returned as soon as it is safe. Detainees in the SMU have the same opportunities to exchange clothing, bedding, etc., as other detainees. Detainees in the SMU receive three nutritious meals per day, selected from the Food Service's menu of the day. 0 Food is not used as punishment. >24 Detainees are allowed to maintain a normal level of personal hygiene, including_the opportunity to shower and shave at least three times/week. DEED CID DD K4 OR OFFICIAL USEONLY (LAW. ENFORCEMENT SENSITIVE) G-324A Detention Inspection Form Worksheet for - Rev: 07/09/07 MARCH 2015 Page 56 of 67 SPECIAL MANAGEMENT UNIT DISCIPLINARY SEGREGATION POLICY: EACH FACILITY WILLESTABHSH A SPECIAL MANAGEMENT UNIT IN WHICH TO CERTAIN DETAINEES FROM THE GENERAL . POPULATION. THESPECIALMANAGEMENTUNIT TWO- SECTIONS, ONE FOR DETALNEES 1N ADMINISTRATIVE THE OTHER FOR DETAINEES BEING SEGREGATED FOR DISCIPLINARYREASONS. COMPONENTS - - - NA REMARKS Detainees receive, unless documented as a threat to security: Barbering services; Recreation privileges; Other-than?legal reading material; Religious material; The same correspondence privileges as other detainees; and 0 Personal legal material. it El When phone access is limited by number or type of calls, the following areas are exempt: 0 Calls about the detainee's immigration case or other legal matters; IZI El 0 Calls to consular/embassy of?cials; and 0 Calls during family emergencies (as determined by the OIC/Warden). This is addressed in policy and the post orders. A health care professional visits every detainee in disciplinary segregation every week day. El 0 The shift supervisor visits each segregated detainee daily 0 Weekends and holidays. SMU detainees are allowed visitors, in accordance with the "Visitation" standard. >14 SMU detainees receive legal visits, as provided in the ?Visitation? standard. 0 Legal service providers are noti?ed of security concerns arising before a visit. K4 Visits from clergy are allowed. 0 The clergy member is given the option of visiting/not visiting the segregated detainee. Violent/uncooperative detainees are denied access to religious services when safety and security would otherwise be affected. Clergy is on-site and conducts regular visits of the Disciplinary Segregation areas. SMU detainees have law library access. 0 Violent/uncooperative detainees retain access to the law library unless adjudicated a security threat in writing. 0 Legal material brought to individuals in the SMU on a case-by- case basis. 0 Staff documents every incident of denied access to the law library. - All detainee-related activities are documented, e.g. meals served, recreation activities, visitors, etc. The the Special Management Housing Unit Record (I-8880r equivalent), is prepared as soon as the detainee is placed in the SMU. All 1-8883 are ?lled out by the end of each shift. El 0 The facility use Form. 0 1-888 (or equivalent local form). . 7.- .. .7. Detention Inspection Form Worksheet for IGSAs - Rev: 07/09/07 MARCH 2015 Page 57 of 67 SPECIAL MANAGEMENT UNIT DISCIPLINARY POLICY: EACH FACILITY WILL ESTABLISH A SPECIAL MANAGEMENT UNIT IN WHICH TO ISOLATE CERTAIN DETAINEES FROM THE GENERAL POPULATION. THE SPECIAL MANAGEMENT UNIT WILL HAVE TWO, SECTIONS, ONE FOR DETAINEES IN. ADMINISTRATIVE THE OTHER FOR DETAINEES BEING FOR DISCIPLINARY REASONS. COMPONENTS NA I REMARKS SMU staff record whether the detainee ate, showered, exercised, took medication, etc. 0 Details about the detainee logged, a medical condition, suicidal/violent behavior, etc. The health care of?cial sign individual records after each visit. 0 The housing of?cer initials the record when all detainee services are completed or at the end of the shift. A new record is created weekly for each detainee in the SMU. The SMU retains these records until the detainee leaves the SMU. Logs were reviewed and all the proper documentation was in place. IE ACCEPTABLE DEFICIENT [j AT-RISK REPEAT FINDING REMARKS: All the Disciplinary Segregations were toured throughout the review. All documentation was in order and the units were clean and well maintained. (6) (7) (C) =ebruag I7, 2009 SIGNATURE DATE FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 07/09/07 MARCH 2015 Page 58 of 67 - TOOL CONTROL POLICY: IT THE POLICYOF ALL THAT ALL EMPLOYEES SHALL BE RESPONSIBLE FOR COMPLYING WITH THE TOOL CONTROL POLICY. THE MAINTENANCE SUPERVISOR -SHALL COMPUTER GENERATED OR TYPEWRITTEN MASTER INVENTORY LIST OF TOOLS AND EQUIPMENTAND THE LOCATION IN WHICH-TOOLS- STORED. THESE INVENTORIES SHALL BE FILED AND READILY AVAILABLE FOR . TOOL INVENTORY AND ACCOUNTABILITY DURINGANAUDIT. - 7 COMPONENTS .Y REMARKS There is an individual who is responsible for developing a tool control Policy 9-8, gives staff directions procedure and an inspection system to insure accountability. on tool control. Department heads are responsible for implementing this standard in their departments. Tool inventories are required for the: Tools. were maintained in the . semice Department; ?2 ?zgig?fgogres??ihe Main 0 Electronics Shop; T001 Room 0 Recreation Department; an 0 Armory. - The facility has a policy for the regular inventory of all tools. 0 The policy sets minimum time lines for physical inventory and all necessary documentation. 0 ICE facilities use AMIS bar code labels when required. The facility has a tool classi?cation system. Tools are classi?ed according to: 0 Restricted (dangerous/hazardous); and - Non?Restricted (non-hazardous). IE El Department heads are responsible for implementing tool-control procedures. This was very evident throughout the facility. K4 El The facility has policies and procedures in place to ensure that all tools are marked and readily identi?able. IZI The facility has an approved tool storage system. 0 The system ensures that all stored tools are accountable. I Commonly used tools (tools that can be mounted) are stored in such a way that missing tool is readily notice. IZI El Each facility has procedures for the issuance of tools to staff and . . El El detainees. The facility has policies and procedures to address the issue of lost tools. The policy and procedures include: Verbal and written notl?catIon; ormatlon ls contamed 0 Procedures for detainee access; and POhcy 98' Necessary documentation/review for all incidents of lost tools. Broken or worn out tools are surveyed and disposed of in an appropriate >4 and secure manner. All private or contract repairs and maintenance workers under contract to ICE, or other visitorsisubmit an inventory of all tools prior to admittance into or departure from the facility. ACCEPTABLE El DEFICIENT AT-RISK REPEAT FINDING REMARKS: This facility has an excellent tool control nroaram: tools are maintained in good working order and accountability for tools is good. (6) (7) (C) ebruarv 17. 2009 (6) (7) (C) SIGNATURE DATE . . FOR . G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 07/09/07 MARCH 2015 Page 59 of 67 - TRANSPORTATION LAND TRANSPORTATION . THE IMMIGRATION AND NATURALIZAT-ION SERVICE WTLL ALL- PRECAUTIONS TO PROTECT THE LIVES, SAFETY, AND A . QEQUR OFFICERS. FUELIC, IHQSEIN ZICECUSIQDXDUREIG MEWS-POEIATIONQF DETAEJEES. . HAVE BEEN ESTABLISHED FOR PROFESSIONAL TRANSPORTATION UNDERTHE SUPERVISION OF EXPERIENCED AND TRAINED DETENTION ENFORCEMENT OFFICERS CONTRACT PERSONNEL. .- - STANDARD CHECK THIS BOX IS RY FIELD OFFICE ORSUB-OFFICE IN CONTROL OFT-HE DETAINEE CASEYES-W No NA i REMARKS Transporting of?cers comply with applicable local, state, and federal motor vehicle laws and regulations. Records support this ?nding of compliance. >14 El Every transporting of?cer required to drive a commercial size bus has a valid Commercial Driver's License (CDL) issued by the state of employment. The bus operation is administered by ICE. IZEI Supervisors maintain records for each vehicle operator. Of?cers use a checklist during every vehicle inspection. 0 Of?cers report de?ciencies affecting operability; and De?ciencies are corrected before the vehicle goes back into service. HEIDI: DD Transporting of?cers: 0 Limit driving time to 10 hours in any 15 hour period; 0 Drive only after eight consecutive off-duty hours; 0 Do not receive transportation assignments after having been on duty, in any capacity, for 15 hours; IE 0 Drive a 50-hour maximum in a given work week; a 70-hour maximum during eight consecutive days; 0 During emergency conditions (including bad weather), of?cers may drive as long as necessary and safe to reach a safe area?exceeding the 10-hour limit. Wf?cers with valid CDLs required in any bus transporting detainees. 0 When buses travel in tandem with detainees, there . El The facility only handles local quall?ed of?cers per vehlcle. medlcal trips in sedans. 0 An unaccompanied driver may transport an empty vehicle. Before the start ofeach detail, the vehicle is thoroughly searched. El Positive identi?cation of all detainees being transported is con?rmed. El All detainees are searched immediately prior to boarding the vehicle by staff Controlling the bus or vehicle. The facility ensures that the number of detainees transported does not exceed the vehicles manufacturer?s occupancy level. are provided to all transporting of?cers. El Ine venrcre or conducts a visual count once all passengers are on board and seated. )2 0 Additional visual counts are made whenever the vehicle makes a scheduled or unscheduled stop. Policies and procedures are in place addressing the use of restraining equipment on transportation vehicles. IE El G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 07109/07 MARCH 2015 Page 60 of 67 TRANSPORTATION LAND TRANSPORTATION POLICY: THE IMMIGRATION AND NATURALIZATION SERVICE WILL TAKE ALL NECESSARY PRECAUTIONS TO PROTECTTHE LIVES, SAFETY, AND - . WELFARE QF-QUR OFFICERS, THE GENERALPUELIC. AND SPORTATION OF STANDARDS . ESTABLISHED FOR PROFESSIONAL- TRANSPORTATION SUPERVISION 0F EXPERIENCED AND TRAINED DETENTION ENFORCEMENT OFFICERS OR AUTHORIZED STANDARD CHECK THIS BOX ICE TRANSPORTATION IS BY THE ICE FIELD OFFICE OR SUB-OFFICE IN CONTROL OF, THE DETAINEE CASE. I. . COMPONENTS - - - YES NO NA REMARKS Of?cers ensure that no one contacts the detainees. The detainee is called to the remains in the vehicle at all times when detainees - hospital and moved to the are present. ,3 receiving and discharge area for transport, so he has no contact with anyone who can compromise the trip. Meals are provided during long distance transfers. 0 The meals meet the minimum dietary standards, as identi?ed by El I: dieticians utilized by ICE. The vehicle crew inspects all Food Service pickups before accepting delivery (food wrapping, portions, quality, quantity, thermos-transport containers, etc.). 0 Before accepting the meals, the vehicle crew raises and resolves questions, concerns, or discrepancies with the Food Service representative; 0 Basins, latrines, and drinking-water containers/dispensers are cleaned and sanitized on a ?xed schedule. The Food Service Department K4 provides sack lunches for the local transports. Vehicles haveEquipment ooxes SLUCKGU. In accordance with the Use of Force Standard. The vehicles are clean and sanitary at all times. - K4 Personal property of a detainee transferring to another facility is: 0 Inventoried; Inspected; and Accompanies the detainee. The following contingencies are included in the written procedures for vehicle crews: Attack Esca Detainee sickness Detainee death All of these elements are in the 0 Vehicle ?re policy governing transports. Riot I 0 Traf?c accident Mechanical problems Natural disasters Severe weather Passenger list includes women or minors ACCEPTABLE I:l DEFICIENT El REPEAT FINDING .FQROFFLCIALLUSEQNLY Detention Inspection Form Worksheet for IGSAS - Rev: 07/09/07 MARCH 2015 Page 61 of 67 REMARKS: Transports, which require facility to facility transfers and deportations, are handled by ICE. All medical or emergency medical trips are handled by the staff. A 6 7 CFeb 172009 SIGNATURE DATE (6) (7) (C) FOR OFFICIAL USEQNLY. (LAW ENFORCEMENT SENSITIVE). G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 07/09/07 MARCH 2015 Page 62 0f 67 USE OF FORCE POLICY: .THE U. S. DEPARTMENT OF HOMELAND SECURITY AUTHORIZES THE USE OF FORCE ONLY As A LAST ALTERNATIVE AFTER ALL OTHER REASONABLE, EFFORTS. To. RESOLYEA SITUATION FAILED. ONLY THAT AMOUNT OF FORCE. NECESSARY TO CONTROLOF. THE. . DETAINEE, TO PROTECT AND ENSURE THE, STAFF AND OTHERS, TO PREVENT SERIOUS PROPERTY DAMAGE AND TO i . ENSURE INSTITUTION SECURITY AND GOOD ORDER MAY BE USED. PHYSICAL RESTRAINTS NECESSARY TO GAIN CONTROL OF A DETAINEE WHO T0 BEDANGEROUS MAY BEEMPLOYED WHEN DETAINEE: 7 YES . REMARKS - . COMPONENTS- No NA - Written policy authorizes staff to respond in an immediate-use-of-force Policy 9-1, outlines use-of-force situation without a supervisor?s presence or direction. procedures for staff. When the detainee is in an area that is or can be isolated a locked cell, a range), posing no direct threat to the detainee or others, of?cers must try to resolve the situation without resorting to force. Written policy asserts that calculated rather than immediate use of force is feasible in most cases. The facility subscribes to the prescribed Confrontation Avoidance Procedures. Several calculated use-of-force tapes were reviewed; - Ranking detention of?cial, health professional, and Others IE El confrontation avoidance was confer before every calculated use of force. some cases, and was successful. (7) ,3 0 Under staff Supervision. Staff members are trained in the performance of the Use-of-Force Team El Technique. All use-of-force incidents are documented and reviewed. El Staff: 0 Do not use force as punishment; ?0 Attempt to gain the detainee's voluntary cooperation before resorting to force; The after action documentation, plus the Video tapes gave Use only as much force as necessary to control the Indicatlon that all of these detainee; and elements were enforced. 0 Use restraints only when other non-confrontational means, including verbal persuasion, have failed or are impractical. Medication may only'be used for restraint purposes when authorized by )3 I the Medical Authority as medically necessary. Use-of-Force Team follows written procedures that attempt to prevent El injury and exposure to communicable disease(s). Standard procedures associated with using four-point restraints include: 0 Soft restraints vinyl); Dressing the detainee appropriately for the temperature; 0 A bed, mattress, and blanket/sheet; A?er action re on: and Video 0 Checking the detainee at least every 15 minutes; tapes were reviewed on a four 0 Logging each check; . . . 0 Turning the bed-restrained detainee often enough to prevent pomt reStramt amen and soreness or stif?iess; a Medical evaluation of the restrained detainee twice per eight-hour shift; and 0 When quali?ed medical staff is not immediately available, - provided evidence that policy was followed. staff position the detainee "face-up.? . QR OFFICIAL SENSITLYE) Detention Inspection Form Worksheet for IGSAs - Rev: 07/09/07 MARCH 2015 Page 63 of 67 (b)(7)(e) (b)(7)(e) (b)(7)(e) (b) (6) (b) (7) (C) (b) (6) (b) (7) (C) MARCH 2015 ICE2012FOIA03030.0006885 (b)(7)(E) (b)(7)(E) (b) (6) (b) (7) (C) (b)(7)(E) (b) (6) (b) (7) (C) MARCH 2015 ICE2012FOIA03030.0006886 TRANSFER STANDARD POLICY: ICE WILL MAKE ALL NECESSARY NOTIFICATIONS WHEN A DETAINEE Is TRANSFERRED. IF ADETAINEE IS BEING TRANSFERRED .- JUSTICE-PRISONER ALIEN .. SYSTEM (JBATS), ICE TOUJPATS PROTOCOLS.- - WHETHER TO- I TRANSFER A DETAINEE, ICE WILL TAKE WHETHER THE DETAINEE IS REPRESENTED BEFORE THE IMMIGRATION COURT. IN SUCH CASES, FIELD OFFICE DIRECTOR WILL CONSIDER THE STAGE WITHIN THE REMOVALPROCESS, WHETHER ATTORNEY IS LOCATED WITHINREASONABLEDRIVING DISTANCE OF FACILITY, AND WHERE THE IMMIGRATION COURT ARE 7 TAKING PLACE. When a detainee is represented by legal counsel or a legal representative, and a G-28 has been ?led, the representative of record is noti?ed by the detainee?s Deportation Of?cer. 0 The noti?cation is recorded in the detainee?s ?le; and 0 When the A File is not available, noti?cation is noted within DACS ICE staff are employed on-site to coordinate the transfer and release of detainees' records and needed noti?cations. Noti?cation includes the reason for the transfer and the location of the new facility. The deportation of?cer is allowed discretion regarding the timing of the noti?cation when extenuating circumstances are involved. The attorney and detainee are noti?ed that it is their responsibility to notify family members regarding a transfer. Facility policy mandates that: 0 Times and transfer plans are never discussed with the detainee prior to transfer; 7' The detainee is not noti?ed of the transfer until immediately prior to departing the facility; and The detainee is not permitted to make any phone calls or have contact with any detainee in the general population. The detainee is provided with a completed Detainee Transfer Noti?cation Form. El Form G-391 or equivalent authorizing the removal of a detainee from a facility is used. For medical transfers: 0 The Detainee Immigration Health Service (or IGSA) (DIHS) Medical Director or designee approves the transfer; 0 Medical transfers are coordinated through the local ICE of?ce; and . A medical transfer summary is completed and accompanies the detainee. Detainees in ICE facilities having DIHS staff and medical care are transferred with a completed transfer summary sheet in a sealed envelope with the detainee?s name and A-number, and the envelope is marked Medical Con?dential. For medical tranSfers, transporting of?cers receive instructions regarding medical issues. Detainee?s funds, valuables, and property are returned and transferred with the detainee to his/her new location. Transfer and documentary procedures outlined in Section and are followed. IZIEIIZIIZI Meals are provided when transfers occur during normally schedule meal times. An A File or work folder accompanies the detainee when transferred to a different ?eld of?ce or sub-of?ce. IZI DECIDED . USEQNLY (LAW ENFORCEMENTSENSITIVE). ., E. E, . . Detention Inspection Form Worksheet for IGSAS - Rev: 07/09/07 MARCH 2015 Page 66 of 67 DETAINEE TRANSFER STANDARD POLICY 2 ICE WILL MAKE ALL NECESSARY NOTIFICATIONS WHEN A DETAINEE IS TRANSFERRED. IF A DETAINEE IS BEING TRANSFERRED VIA THE JUSTICE PRISONER ALIEN TRANSPORTATION SYSTEM (JPATS), ICE WILL ADHERE TO JPATS PROTOCOLS. IN DECIDIN WHETHER TO TRANSEER A DETAINEE, ICE WILL TAKE INTO CONSIDERATION WHETHER THE DETAINEE IS REPRESENTED. BEFORE THE IMMIGRATION COURT. IN SUCH CASES, THE FIELD OFFICE DIRECTOR WILLCONSIDER THE STAGE WITHIN THE REMOVAL PROCESS, ATTORNEY IS LOCATED WITHIN REASONABLE DRIVING DISTANCE OF THE FACILITY, AND WHERE THE IMMIGRATION COURT PROCEEDINGS ARE TAKING PLACE. COMPONENTS NA REMARKS Files are forwarded to the receiving of?ce via overnight mail no later than one business day following the transfer. El El XI ACCEPTABLE DEFICIENT AT-RISK REPEAT FINDING REMARKS: ICE has issigned on-site to handle the transfer of detainees. bru 17 2009 SIGNATURE DATE TOROEFICIALUSE A. G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 07/09/07 MARCH 2015 Page 67 of 67