AMENDMENT. OF. SOLICITATIONIMODIFICATION. or. CONTRACT. I Ema? . Page-0t 2. AMENDMENT. MODIFICATION. NO. 3. EFFECTIVE DATE 4. REOUISITIONIPURCHASE REO- NO. 5. PROJECT. NO.. (if. applicable) 6. ISSUED. BY ADMINISTERED. BY. (If. otherthan. item. CODE. 8. NAMEAND. ADDRESS. OF. CONTRACTOR Street. Country, State. and.Z P. Code} (3) 9A.. AMENDMENT. OF. SOLICITATION. NO. 93.. DATE D. (SEE. ITEM. 11). 16A. MODIFICATION. OF. OONTRAOTIORDER. NO. 1GB. DATED. ITEM. 13} CODE FACILITY CODE 11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS The above numbered solicitation is amended as set forth In. item 14.. The hour and date specified for receipt of offers is extended. . is. not extended. Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended. by one of the following methods: By. completing. items. 8. and. 15.. and. returning copies. of. amendment; By. acknowledging. receipt of. this. amendment on each. copy. of. the. offer. submitted; or. By. separate. letter. or. telegram. which. includes. a reference. to. the. solicitation. and amendment numbers. FAILURE OF. YOUR. ACKNOWLEDGMENT. TO. BE. RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OR OFFERS PRIOR TO THE HOUR AND DATE. SPECIFIED MAY RESULT IN. REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted. such change may be made bytelegram or letter. provided. each telegram or. letter. makes. reference. to. the. solicitation. and this. amendment. and. is. received. prior. to. the. opening. hour and. date. 12. ACCOUNTING AND APPROPRIATION DATA {If required} 13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTSIOHDEFIS. IT MODIFIES THE CONTRACTIOFIDEFI NO. AS DESCRIBED IN ITEM 14. Check one A.. THIS. CHANGE ORDER IS. ISSUED. PURSUANT. (Specify. authority). THE. CHANGESSET. FORTH. IN. ITEM MARE MADE IN.THE. CONTRACT ORDER. NO- IN. ITEM. 10A. B. THE ABOVE. NUMBERED. CONTRACTIORDER is. MODIFIED. To. REFLECT. THE. ADMINISTRATIVE. CHANGES. (such. as. changes. in. paying. .. .. . office. appropriation date. etc] SET FORTH IN. ITEM 14.. PURSUANT TO. THE AUTHORITY. OF. FAR 43.1mm}- O. . THIS. SUPPLEMENTAL. AGREEMENT. IS. ENTERED INTO. PURSUANT. TO. AUTHORITY. D.. OTHER (Specify. type. of. modi?cation. and. authority). E. IMPORTANT: Contractor is not. is required to sign this document and return copies to the issuing office. 14. DESCRIPTION OF (Organized by. UCF section headings. including solicitationicontract subject matter where feasible} Except as provided herein. all terms and conditions of the document referenced in item 9A or 10A, as heretofore changed. remains unchanged and in full force and effect. 15A. NAME AND. TITLE OF. SIGNER (Typeor. print}. 16A. NAMEANDTITLE. or: CONTRACTING OFFICER {Type or. print} William Castonguay Director - Contracts 153.. 15C. DATE SIGNEDI 153.. UNITED STATES. OF AMERICA. 15C. DATE SIGNED. 12f3 1 I2014 {Signature of person authorized to sign} .. (Signature. of. Contracting Of?cer) NSN. T54il-Ii i - 152-EIITII. Previous. Edition. unusable. Prescribed by. GSA. FAR I48. CFR). 53.243. Attachment Page The. purpose. of. this modification is to: Issue a change. order for the addition of College Ratings. requirements in Task 7.8, Task 3.4, Optional Task C, and Optional Task D. in the amount ot" To fully fund the first performance period of College Ratings tasks and 3.4 as well as Optional Tasks and in the amount of and, (3) To increase the contract value from $77,389,635 by to $81,443,505, ot? which $1,837,?16 is being obligated at this time. Accordingly. the clauses and attachments below are hereby replaced. 1. Delete and Replace 13.] Total Contract Value with the following: it is estimated that the total value to the Government for full performance of this contract will be (bit-4) opnon 2013- Total Fixed Price Tmal (Withom Optional Total Cost? Reimbursement Tasks Tasks 3,1 8 a It} TasksAScB) FTIZUIB. Base. (blot) FY 2014 Option Period I Total PAGE 2 OF 96 Attachment Page 2. Delete and Replace 3.3 Type ofContraet with the following: Base Contract 2013-2017 Base Period Tasks 2013-2014 Task Type Management Fixed Price ?2 Teehnieal Review Panel Fixed Price 3 Web-based Data Collection System Cost - Reimbursement 4 Data Collection and Data Use Training Fixed - Priee 5 Data Collection Administration liixed Price In Help Desk for Data Provider and Data User Support. *Ixed PIILC 7" Reporting and Publications Cost - Reimbursement 8 Dala Dissemination Syslerns C(isl ?Reirnbursernenl 9 Conferences; Fixed -Priee If} Travel and Logistics C(isl Reirnburxernenl 'l?otal liase Contraet Base Optional Tasks lOptional Task Conduct of a National Data Institute - Exercise by. December 2i] l4 Option Period I Tasks I . Fixed Price. ?2 Teehnieal Review Panel Fixed Price 3 Web-based Data Collection System Cost - Reimbursement 4 Data Collection and Data Use Training Fixed - Price 5 Data Collection Administration l-'ixed Price a Help Desk for Data Provider and Data User . . Fixed - Price Support. Reporting and Puhliealitinx C(isl Reirnburxernenl ti (Jnline Data Dissemination Systems Cost Reimbursement 9 . Conferences Fixed ?Prit:e Ii] Travel and Logistics Cost - Reimbursement Total Option Period 1 Tasks Option Period 1. Optional Tasks Optional Task Conduct of a National Data institute - Exereise lay 2014 (blt4) PAGE 3 OF 96 Attachment Page (bii4i Optional Task College Ratings 'v?alidation Op?mml Task D. College Ratings Websne Enhancement Option Period [1 Tasks ants-ans Management Fixed Priee ?2 Technical Review Panel Fixed Price 3 ivireo-based Data Colleetion System Cost - Reimbursement 55 4 Data Collection and Data Use Training Fixed Price 5 Data Collection Administration Fixed - Price 55 Help Desk for Data Provider and Data User .. . l-Ixed - Priee . Support 5?9 7 Reporting and Publications Cost - Reimbursement 5f, 8 . {Jnline Data Disseminatit?nt Systems {lost Reimbursement 9 Conferences Fixed -Priee Ill Travel and, Logistics Cost - Reimbursement 55 Total Option Period II Tasks Eli Option Period 11 lOptional 'l?asks lOptional 'l'ask A integrate the Cainpux l[Irime survey and tlte Equity ilt Athletics Diselosure Act. survey Exercise. by December 2014 Optional Task Conduct of National Data Institute - Exercise, by December BUM Optional Task College Ratings Validation 9:3 . a .. Tusk Colle__e tongs ?t It: Enhaneentent Option Period Tasks 2016-2017 Management Fixed Priee ?2 Technical Review Panel Fixed Price 3 ivireo-based Data Colleetion System Cost - Reimtnirsement 55 4 Data Collection and Data Use Training Fixed Price 5 Data Collection Administration Fixed - Price 55 f} . Help Desk for Data Provider. and Data User. .. . l-Ixed - Priee . Support 5?9 7 Reporting and Publications Cost - Reimbursement 5f, 8 . {Jnline Data Disseminatit?nt Systems {lost Reimbursement 9 Conferences Fixed -Priee Ill Travel and, Logistics Cost - Reimbursement 55 PAGE 4 OF 96 Total Option Period Tasks Attachment Page Option Period Optional 'l?asks l(lit-tional 'I'ask A and the Equity in Athletics Disclosure Act survey - Lisereisc by December 2014 Integrate the Campus Crime survey Optional Task Conduct of a National Data [nstitutc - Exercise by December 2014 Renewal Period 2017-7021 Oplltit?lill Task College Ratings Validation Optional Task College Ratings Website Enhancement I Option Period IV Tasks I Management Fixed Price 't?echnical Review Panel t?ised - Price Cost Reimbursement 2 3 Web?based Data Coileetion System 4 Data Collection and Data Use Training t?ised - Price Data Coileetion Administration Pi Mid Price 6 Help Desk for Data Provider and Data User Support Fixed - Price . Reporting and Publications. Cost Reimbursement 8 Onlinc Data Dissemination Systems (lost Reimbursement 9 . Conferences Fixed ?l-?riee. If] Travel and Logistics Cosl - Reimbursement 'l'otal Option Period I?tr? Tasks Option Period IV Optional 'l?asks Optional Task A Integrate the Campus Crime survey antl the Equin in Athletics Disclosure Act survey - Exercise by December 2U l4 Optional. Task B. Conduct of a Natirma] Data [nstitutc Exercise. bv December 20'14 Option Period Tasks 2018-2019 I Management Fixed Price Technical Review Panel t-?isect - Price Cost Reimbursement 2 3 Web?based Data Coileetion System 4 Data Collection and Data Use Training t?ised - Price (W4) PAGE 5 OF 96 5 Data Collection Administration Attachment Page Fixed - Price ti . Help Desk for. Data-1 Provider and Dilttl User Support Fixed - Price 7 Reporting and Publications ICost Reimbursement 8 Online Data Dissemination Systems Cost -Reirnbursetnent 9 IConferences; Fixed -Price It} . Truvelond Logistics Cost - Reimbursement Total Option Period Tasks Option Period Optional Tasks Optional Task A Integrate the Campus l[Irime survey and the Equity in Athletics Disclosure Act survey - Exercise by December 20 I4 Optional Task Conduct of 11 National Data Institute - Exercise by December 2014 Option Period V1 Tasks 2019-2020 Man :1 ge ment Fixed Price ?2 . Technical Review. Panel. Fixed - Price 3 Web-hosed Data Collection System Cost Reimbursement 4 . Data Collection. and Date Use. Training. Fixed -. Price 5 Data Collection Administration Fixed - Price (1 Help Desk for D0111 Provider and Data User Support Fixed - Price 7' Reporting and Public utions (lost Reimbursement 8 lOnline Data Dissemination Systems Cost -Rei mbursement Con l'erences' Fixed ?Price Travel and Logistics Cost - Reimbursement Total Option Period. VI Tasks. Option Period VI Optional Tasks Optional Task A integrate the Campus Crime serve).r and the Equity in Athletics Disclosure Act survey .- Exercise by. December ?20 I4 Optional. Tusk B. Conduct of at National Ditto Institute - Exercise. by December 2014 Option Period Ttr?ll Tasks 2020-202] . Mum-1 genient Fixed Price 2 Technical Review Panel Fixed Price 010(4) PAGE 6 OF 96 Attachment Page 3 Web-based Data Collection System Cost - Reimbursement (b)(4l 4 . Data Collection and Data Use Training Fixed - Price. 5 Data Collection Administration l-?ixed - Price (1 Help Desk for Data Provider and Data User . Fixed - Price Support 7 Reporting and Publications Cost Reimbursement 8 . Online Data Dissemination Systems Cost -Reimbursement 9 Conferences Fixed -Priee lti Travel and Logistics Cost - Reimbursement Total Option Period Tasks Option Period. VII. Optional Tasks (mum-Ia] Tugk A Integrate the Campus Crime surveyr and the Equity in Athletics Disclosure Act survey. - Exercise by December 2? I4 Opllumll Ta-?ik 3 Conduct of a National Data Institute - Exercise by December 20] 4 3. Delete and Replace 24. Optional Tasks with the following: Optional Tasks The Government may choose to exercise an}; of the following optional tasks. The decision of whether or not to exercise these optional tasks will be based on several factors including available funding and staffing resources. [fan optional task is exercised, the contract length will not be extended. Optional Task Base Period I lConduct of a National (him) Data Institute 2013?2Ul4 Optional Task Option Period I Conduct of a National Data Institute 2014?20 5 Option Period 1 College Uptmnal Ta5k Validation 2014?20 6 Option Period I (301mg: Ratings 0 t' I T- .?kD '1 [mm d? Websrte Enhancement 2014?2016 Optional Task A Option Period Integrate the Campus Crime survey and the PAGE 7" OF 96 Attachment Page 2015?20 6 Equity in Athletics Disclosure Act survey into the web? based data collection system Optional Task B. Option Period II Conduct of a National Data Institute 2015?2016 Option Period II . A - . . Optional Task 2015-201? ?1 ?1 0 Option Period l[ 1 - a Optional Task gilt; gulf?: Balsam site It ancemenl Optional Task A. Option Period Integrate the Campus Crime survey and the 201630? Equity in Athletics Disclosure Act. survey into the IPEDS web? based data collection system Optional Task Option Period Conduct of a National Data Institute 2016?201? Option Period . I . 0_ Optional Task 2016?2018 ?1 ?1 Option Period 3 . Optional Task 30111:? Email?" I 20162018 st aneemen Optional Task A Option Period IV Integrate the Campus 2617?2018 Crime survey and the Equity in Athletics Disclosure Act survey into the web? based data collection system (W4) PAGE 8 OF 96 Attachment Page Optional Task Option Period l?v? Conduct of a National Data Institute 2017?20 8 Optional Task A Option Period Integrate the Campus lCrime survey and the 2?313'2019- Equity in. Athletics. Disclosure Act survey into the IPEDS web? based data collection system Optional Task Option Period Conduct of a National Data Institute 2018?2019 Optional Task A Option Period VI Integrate the Campus 2019?2020 Crime survey and the Equity in Athletics Disclosure Act survey into the IPEDS web? hased data collection system Optional Task ll Optional Task A Option Period y?l 2019?2020 Option Period Conduct of a National Data Institute Integrate the Campus Crime survey and the Equity in Athletics Disclosure Act survey into the web? hased data collection system Optional Task Option Period VII 2020-2021. Conduct of a National Data. Institute (bill-4) PAGE 9 OF 96 Attachment Page 4. Delete and Replace 52.21719 Option to Extend the Term of the Contract (MAR 2000) The Government may extend the term of this contract by written notice to the Contractor within 30 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 6t} days before the contract expires. The preliminary notice does not commit the Government to an extension. If the Government exercises this option, the extended contract shall be considered to include this option clause. The total duration of this contract. including the exercise of any options under this clause. shall not exceed 1201nonths. 010(4) Base Period: September 29? 2013 April 14. 2015: Option Period 1: May 15, May 14, 2016: Option Period 2: April 15, 2015 April 14, 201?: Option Period 3: April IS, Zillfi April 14, ZUIS: Renewal Period Options: Option Period 4: April IS, April 14, 2019: Option Period 5: April 15, 2018 April 14, EDZG: .. Option Period 6: April 15. 2319 April 14, 2021: Option Period 7: April 15, 2020 April 14, 2022: 5. J.l Delete and Replace Attachment A Performance Work Statement; Attachment Quality Assurance Surveillance Plan; and Attachment Small Business Subcontracting Plan. PAGE 10 OF 95 Attachment Page Attachment A - Revised PWS {?l'ctoher ii, Elli-1 Pt'is'rsacosuaav Svs'rEM WEB-BASED DATA COLLECTION 2013-14, 2014-15, 2015- 2r: [rt-'17 ICNT I. Introduction LA. Purpose of Study The. United States Department of Education (ED) requires a large, complex data collection as part of the Integrated Postsecondary Education Data System program at the National Center for Education Statistics a part ot?the Institute of Education Sciences (IE3). This data collection is designed to continue a series of cross-sectional data collections mandated by the Higher Education Act of 19155 [as amended). The method for the data collection shall he a web?based survey. Each collection shall culminate in a tabular report. documented data ?les, and release of data through online disseminatir?m and analysis tools. The current contract number is and the contractor is International. Legislation NCES is authorized by law under the Section 53 of the Education Sciences Reform Act of 2002 (PL. Hid-2W). Accordingly. NCES ?shall collect, report, analyse, and disseminate statistical data related to education in the. United States and in other The. completion. of all IPEDS surveys. in a timely and accurate manner, is mandatory. for all. institutions. that participate in. or are applicants for. participation in any Federal financial assistance program authorized by Title IV of the Higher Education Act of [965. as amended. The completion of the surveys is mandated by 20' USC H194, Section anti 34 CFR I.A.2. Program Overview IPEDS is the Department? core postsecondary education data collection program. It is comprised of institution?level data used to describe trends in postsecondary education at the institution, state, and national levels. as well as. to provide students and I?amilies with consumer information about colleges and universities. For example, IPEDS is used to provide information on: 0 Characteristics of postsecondary institutions, including admissions information, tuition charges, prt'tgrants ol'l'ered, etc.; Enrollments of undergraduate and graduate students by racetethnicity and gender; Financial aid [grants and loans] awarded to undergraduate students; 0 Degrees and certificates conferred by type of program, level of award. and racei?ethnicity and gender. of recipient; institutional retention and. graduation rates I?or undergraduate student cohorts; Salaries ol? lull-time instructional faculty by academic rank; and Institutit?mal revenue and expenditures by source or" income and type of expense. The universe contains over. Infill institutions. institutions with a program participation PAGE 11 OF 95 Attachment Page Attachment A - rte-vised PWS {?l'etohcr H, Elli-l agreement with the Office of Federal Student Aid to participate in the Title federal financial assistance programs are required to respond (approximately 7",400 institutions). For non-Title IV institutitms. responding to IPEDS is voluntary. IPEDS. currently includes approximately zoo degree? or eertifieatc?granting non-Title IV institutions. These institutions must have a primary. mission of the provision of postsecondary education and be open to the public. Postsecondary education is de?ned as the provision of formal instructional programs the curriculum of which is designed primarily for students who have completed the requirements for a high school diploma or its equivalent. This includes academic. vocational. and continuing professional education programs. but excludes. avocational and adult basic education programs. The following types of institutions are included in the [baccalaureate or. higher degree- and certificate-granting institutions), 2-year institutions [associate granting institutions, generally community and technical colleges]. and less-than?Z-year institutions (institutions that grant awards that typi ?ally result in terminal occupatitmal awards or are creditable toward a formal 2?year or higher award). Each ofthese categories is further disaggregated by control (public. private nonprofit. private for-profit) resulting in nine institutional sectors. Specialized, but compatible, reporting formats have been developed for these nine sectors. of pt?Jstseet'Jndat?y education providers. . This design feature accommodates the strict] operating characteristics, program offerings. and reporting capabilities that differentiate postsecondary institutional sectors while yielding comparable statistics for all sectors. In some. instances- specialized reporting formats have been developed for. nondegree-granling and degree-granting institutions as well. The web-based data collection is conducted annually. typically over a 10?month period (August to May} during three different collection cycle periods (fall, winter. and spring). Each collection cycle. has unique opening and closing dates and use web-based survey procedures. Further information concerning and the design ot'the web?based collection is available at http:i?fncescdgovfipedsf. This study will begin with the 2013-14 cycle already in progress and continue through the 2916?17:r data collection cycle, covering part of the 2013?14 cycle and three additional full data collection cycles. All data shall be collected using a web?based system. In addition to including data in tabular reports that includes methodology information. the data for each responding institution are to be displayed within the. College. Navigator system {see and in. the IPEDS data dissemination systems. . IPEDS will be a [9?month base contract with three 24-month option periods. The total period of performance of the contract and option period is 55 months. Each option period corresponds with a complete survey cycle for a period of about 24 months, from initial preparation of survey screens and edits through adjudication of the final report and documentation. Each subsequent option period will overlap for a period of 12 months. The base period (2013- 14 cycle) of this contract will be shorter (approximater IQ months Award Date through April 15, 20 5) as some of the early work is being completed under the current contract. There will he an overlap of approximately 9 months as part of the 2f} 3- I4 cycle where work will be done under the current contract as well as work under this Performance 1Work Statement. The remaining option periods will be full 24?month periods. Notations are made under each task that will not be completed. in the. base period [2013?14cycle) under this Work Statement. PAGE 12 OF 95 Attachment Page Attachment A - Revised PWS ?etoher H. Elli-l 3-C-f1tl?h LB. Quality Control ED is firmly to determining how well each project meets the project goals, the quality of data collected. and implications for future projects. Project quality control should be integrated into every phase ol'the project. For instance. potential problems should be identi?ed early so that possible may he tested. Survey methodology. is to be presented in detail for use. by all data users. Thus. in this, as in othcr Center projects, statistical quality control shall be incorporated into each stage as appropriate (see Section C). LC. NCES Standards All work under this contract must at a minimum meet NCES standards and gttidelines. NCES ltas developed and implemented a set of standards that set guidelines to. ensure the quality. of work. These standards are to he followed by NCES staff and their contractors in performing the day-to-day work of NCES. The current standards are available at Scope of Work Independently and not as an agent of the United States Utwernment. the contractor shall provide all personnel. materials. services. and facilities necessary for the project and perform the tasks as described below. ILA. Base Contract Tasks Task 1 - Management Provide all initial management and review tasks. including overall project quality control. reporting, preparing and updating the RIMUEUMB Forms Clearance package for submission. and preparing and updating all necessary IT and Security documentation as part otTthe OM B. 300 reporting process. Task 2 - "Technical Review Panel Establish and administer the Technical Review Panel process to advise the contractor on issues related to postsecondary education and the of Task 3 - Web-based Data Collection System Update and prepare the web?based data collection system software for the data collection within each survey cycle. Task 4 - Data Collection and Data Use Training Train data providers on the preparatitm, submission. and use of IPFDS data and train the higher education comrrlut?tity on access to and use of and other pt'}stsect'mdary datasets. Task 5 - Data Collection Administration Conduct the data collection. including institutional report mapping. updating the coordination tree. communications with CEDs. anti coordinators. providing reports on issues and challenges. conducting a data quality review. and migrating data to the data dissemination system. Task 6 - Help Desk for Data Provider and Data User Support Support keyholders. coordinators and data users with a help desk. assist institutions without adequate web resources. prompt nonrespondents. and assist with the use of online tools and data requests. Task 7 - Reporting and Publications LA PAGE 13 OF 95 Attachment Page Attachment A - tie-vised PWS ?ctoher s. Bill-l 3-C-tltl?ft Prepare imputations, develop data files. t'ept'irling metht'idt'ilogy. produce First Look reports, compendium and state tables, life!) Tables and other descriptive reports. Task 8 - Dnlinc Data Dissemination System and Analysis Tools Update, maintain, and provide enhancements to the IPEDS data dissemination system and online tools. Task 9 - Outreach at Conferences Present at conferences to provide critical information to IPEDS data providers and users. Task ll} Travel and Logistics Provide logistical support for meetings and arrange and provide for travel and per diem for non? chcral attendees. Note: Each ol? these tasks relates to work required during each survey cycle [2313-14. 2{l 4- 5. Etll?- to. and ems?1?). Further explanations regarding tltese tasks that are among those needed to adequately complete this IPEDS project are provided in Task Descriptions below. While this list is not exhaustive, when coupled with the detailed specifications for milestones and deliverables. it should serve to illuminate the complexity of the overall study and provide guidance in its conduct. ILB. Optional Tasks The Government may choose to exercise any of the following options. The decision of whether or not to exercise these optional tasks will be based on several factors including available funding and staffing resources. If an option is exercised, the contract will not be extended. Contract Element Description Exercise Date lDptional Task A integrate the Campus Crime. survey and Exercise by December 2014, the Equity, in Athletics Disclosure Act survey into. the, web?hosed data collection svsteln Optional Task Ctmduet of a National Data Institute Exercise by December Optional Task College Ratings Data 1y?alitlation Exercise by December EDIE Activiticss Optional Task College Ratings Website enhancements Exercise by December EUIS 4 PAGE 14 OF 95 Attachment Page Attachment A - Revised PWS ?ctober ll. Elli-l Task Descriptions Task 1. Management The contractor shall manage this project in an efficient manner that fosters with staff, the Contracting Officer's Representative (COR), and potential users of the data. Sublask. 1.1 Post Award Conference Packaue Within the ten days after contract award (or funding1 in subsequent years]. the contractor?s project director and other key project staff as identified in the proposal shall meet with the Contracting Officer, the Contract Specialist. the COR, and other appropriate ED staff to review the overall contract tasks. to identify potential probletns and possible solutions. and to discuss areas of eoneern related to the proposed project staffing plan and other management requirements. The primary purpose of this. meeting is to refine the management, staffin t, and scheduling plans. These refinements are not to alter the specificatirms of the contract. but to provide management information for use by both theeontractor and the. government in monitoring the. work to be. performed. .Tbis. conference is also to help the contractor to make use of the experience and materials that EL) staff has gained over the years and assist the eontraetor in developing a quality control plan for tlte help desk activities. In addition. dtte to the uncertainties of large data collection projects1 the contractor shall develop and maintain a detailed schedule for all activities of the project. Deliverablets}: DuefSchedulcd date Post Award Conference Package including Two weeks after post award conference report. schedule. and quality control plan Subtask .2 Reports. The contractor shall report. tnontbl on the progress made in accomplishing the project tasks. the consumption of funds. problems encountered. and plans for the nest month. The progress reports shall also include quality control data according to the quality control plan developed in Subtask and updates to the schedule. shall also be. submitted to FD electronically according. to El) requirements. Deliverablets}: date Reports ton or before} litb Subtask 1.3 Maior IT Management Reporting The contractm? shall manage necessary reporting for IT investments (both hardware. software. and servich related to this contract. As such, the contractor shall develop and execute an IT management plan to address: it Management processes; 0 Requirements documentation. execution, testittg. and implementation te.g. a Requirements Traceability Matrix); PAGE 15 OF 95 Attachment Page Attachment A - Revised PWS ?ctohcr ll. I (lost and schedule management; lQuality management; Risk management; Perti?irmance rr1anagement; Operational analysis; and Security St privacy. The contractor shall respond to art project assessment program. set goals in the above areas. and develop corresponding measures to track progress in improving the Department's IT investment related to this contract. In addition. the contractor shall track all investments in information technology and split out costs and schedule fordcfincd IT activities in accordance with the Department's and guidance. {Ilil'erors should note that the projected value of the IT investment in this contract requires additional reporting than was the case in previous contracts. Recently. reporting requirements have changed annually and may require adapting to changing circumstances. The attached Excel spreadsheet displays criteria reviewed in past assessments 2.xls). Deliverablets}: DueISeheduIed date Reports {on or before} 15th Subtask. 1.4. RIMSIOMB Forms Clearance The RIMSIOMB Forms Clearance package forthe 20] 3-14 collection cycle has been approved by OMB and the package l?or the 2t} 4- IS Zillt?i- data collection cycle has been submitted for clearance. Contractor shall prepare. in its entirety. the RIMSIDMB Forins Clearance package for future survey cycles for submission {including SF 83) when OMB clearance is due to expire or other changes to are needed to be requested. The next 0MB clearance package will need tobe developed in Fall 2015 for the EDIT-18 data collection..While this process typically is. only required every three years. it can srnnetintes occur more frequently when Congress requires changes he. made to or otherchanges to occurring tog. if Option. A is exercised)- Deliverablets}: DueISeheduled date RIMSIOMH Forms Clearance Package November Fill [in applicable years] Task 2.Teclinical Review Panel The contractor shall establish a Technical Review Panel of approximately 6t] higher education experts that are representative of the Title universe by region. institutional sector. state agencies. researchers and data users, The contractor shall conduct three meetings during the conduct of each data collection year in order to obtain peer review of plans for improvement to IPEDS data collection and products and to t?oster contmunicatit?ins with data providers and users. The contractor shall consult the National Postsecondary Education Cooperative to identify possible TRP meeting topics and each ol? the meetings shall be coordinated with a one-day meeting ol? NPEC on a day either. before or following the. TRP meeting. Each meeting will have a total of approximately 45 attendees: The 15 members of (the core of the A subset ofthe TRP (approximately. 20) based. on the. topic and their. areas of expertise. and: PAGE 15 OF 95 Attachment Page Attachment A - Revised PWS ?etoher H, Elli-l I Up to It} federal attendees. The contractor shall prepare information packets to provide to meeting participants. preparc anti provide rneetin agendas and materials, prepare detailed minutes and summaries of meetings. post the summary for public comment. and summarize comments received as a result of a public comment period. The is designed to advise and work with the contractor to improve IPEDS data collection and products, data quality, and user-friendliness; the TRP does not. report to or. advise the Dcpartm en t. The contractor shall provide a full list of the approximately [if] members of the TRP that includes at a mini mum the member?s name: title; institutional or organization affiliation: contact inforn'tation; sector of the institutionali?organizational affiliation (cg. public. 2-year institution. state agency, role related to reporting g. key-holder, coordinator, etc]; and the member?s areas of expertise in education. For each meeting, the contractor shall deliver both a [are-meeting and post?meetin package. The pre- mceting package shall consist of a list of invitees. agenda, and meeting materials, including a preliminary copy of the paper to he presented at the meeting. The post?meeting package will include the participant list, a copy of all finalized meeting materials. meeting minutes, summary of TRP discussions and suggestions for posting, and summaries of public comments in response to posting. As part of. the post-meeting package, the contractor shall also prepare a document outlining any. recommendations they have for NCES based on the outcome of the TRP meeting and subsequent public comment periods. In addition. when appropriate, the contractor shall prepare a final action report that details any changes made to IPFDS or action taken by NCES as a result of the suggestions ofa meeting of the TRP. A final action report may not be required ofeach meeting of the TRP. Deliverabletst: Duei'Scheduled date Full list of TRP members June 1 Pic?meeting packages 4 weeks before each meeting of the Post-meeting summary packages IE weeks after each meeting of the l-?inal action reports June 1 twhen appropriate) PAGE 1? OF 95 Attachment Page Attachment A - Revised PWS ?ctohcr it, Elli-l ED-IEfi-l?-Citm?o Task 3.Wcli-hased Data Collection System The contractor shall update the web?based registration and data collection system software, including any additions of new surveyr data items to current components and the development of the new survey components as required by new reporting requirements issued by Congress or the Department. The software. shall: 0 Allow differing levels of permissions (view, update, lock: user, coordinator, administrator) and multiple institution access; Display registration and data entry screens: Allow entry of data both titanual {key entry} and file upload {.tal and and); Contain range. prior year, and other edit checks; Allow for updating of prior year data: Provide for communication with keyholders. coordinators. survey specific contacts, and institutional I Allow for efficient migration ofdata from collection into data files for display and analyses: {Jperate smoothly on NCES equipment; Require user ids and password for entry as required by NCES standards; and Allow for 500 or ntore users to operate the system at once. The resulting software shall meet all Web standards and requirements and expectations for broad compatibility and ease of access and use. A ?.gov? hostnante (typically hostnamecdgov) is required for all government funded websites under OMB Memorandum -t]5-U4 bestpracticestomb All software shall ultimately he operational on the NCES servers located at IQQTJ Street, NW, Washington, DC. NOTE: Task 3 will not he performed for the base period (2013-14 cycle] under this Performance Work Statement. Task 3 will he performed for each of the option periods. Suhlask 3.1 Development of Data Collection Software The contractor shall update the web-based software system for the collection of data. The contractor shall provide software for screens, edits and system functions which shall he operational according to the agreed upon schedule. Item addition and changes to the current component as well as the creation of new survey components necessary to fulfill new reporting requirements issued by Congress or from other sources shall be included. This shall also include all system rncnus, user maintenance, Help maintenance, SQL Editor, Glossary maintenance, code maintenance, and FAQ. maintenance. The software shall he designed, tested and documented as functional. The IES environment for development and operation of the softy 'are is currently as follows: Windows Server 2003, [If-36. SQL. Server Et'ltlfi, 1.1 4.5, and 3. However, over the life of the contract, the environment may change; thus the contractor shall he prepared to match all upgrades as they are implemented. The testing site on the contractor's servers shall be made available at least 4 weeks prior to the survey. cycles opening. . This will allow for the review of preliminary data screens and collection edits, as well as the testing of functions of the system prior to survey cycles opening. The functions of the data collection system software. shall include, but are not limited to. the. following; 0 Identification number assignment Institution information and status update 0 Edit resolution 1* Universe maintenance routines PAGE 18 OF 95 Attachment Page Attachment tic-vised PWS October H. scores I Report generation Follow-up queries Mi ration To develop the system. at least three months prior to a survey opening for data collection. the contractor shall discuss edit changes with the survey director for the related component. Edit programming shall be. available for. testing at. least four weeks prior to data collection and these shall be functional on the contractor?s web site. in addition. contractor shall discuss the current collection screens with NCES. staff and make. suggestions for changesfclarifications if warranted. Any screen changes suggested by the and presented in the final actions memo are to be incorporated into the data collection. Other changes required by changes in law or statute must also he incorporated as needed. All preliminary screens. instructions. and other data collection items shall be delivered to NCES staff for review six to) weeks prior to registration opening. Any preview screens, which show data to be collected in the future. should be receiver] no later than two weeks before the Fall data collection period begins. t-?inal screens with any changes requested by NCES staff must. be delivered and available on the data collection website when registration opens. All software developed shall comply with the accessibility standards published by the US. Access Board pursuant to Section sos of the Rehabilitation Act as amended by Congress in ?998. The Assistive Technology Team in the Office of the IChief Information Officer will evaluate the system for compliance. The data collection systems software will be modified annually to re?ect any changes to the data collection items or components as suggested by the Technical Review Panel or required by law. Deliverablets}: date Testing site of data collection system on contractor?s server 4 weeks prior to data collection period Subtask 3.2 Software Installation and Documentation The contractor shall request that the data collection system be moved to the NCES production site for data collection opening before the agreed upon data collection opening date for each survey cycle (Fall. Winter. Spring}. Prior to having it migrated to production, the contractor shall have the data collection system software moved to the NCES development server during the development period allowing for personnel to provide feedback to the contractor about system requirements. The contractor shall provide the COR and up to 40 other persons. specified by the CUR. access to the software during the development and testing period, the training period. and the data collection period. Help Desk staff shall be trained on the system at least one week prior to the opening ofeach data collection. The contractor shall ensure complete functionality and compatibility with the NCES production environment during the testing period. Documentation shall include structure and content of all databases and program code. complete with the, calling relation ship. ofcode modules and function entry points. Also included in the documentation will be all final edit specifications and related error messages. Deliverablets}: Duefseheduled date Data collection software installation On NEIES development server: 2 weeks prior to data collection opening date PAGE 19 OF 95 Attachment Page Attachment A - ttcvised PWS {lumber is, Elli-l (Jn NCES production server: week prior to data collection opening date Complete documentation of data collection month after data collection openin date system functions. edits. screens Suhtaslt 3.3 Conduct Annual Collection Site. Maintenance of Instructions. The contractor shall assume the responsibility of annual instruction maintenance. Such annual maintenance should include updating dates contained within the instructions, updating the optionalfrequired sections (such as Enrollment Parts BIC. which are required in alternate years). and other routine and expected changes. Working collaboratively with NCES survey directors, the contractor should develop a maintenance plan for each collection year. Upon completion of the maintenance activities. the contractor, should generate an annual summary report of. the maintenance, activities to inform future rounds of updates. lJeliverahletst: Duefscheduled date Annual Surnitiary Report of. Maintenance .?vlay 3 Activities Task 4. Respondent 'l?raining. Research, and Dissemination Activities The contractor shall create and operate a system to increase the number of personnel in postsecondary institutions trained in the skills necessary for reporting institutional data to and for increasing the number of skilled users of the web-based system to analyze the condition of postsecondary education. . Suhtask 4.1 Oversight of IPFDS Training Program The contractor shall provide oversight and logistics for all components of this task, including coordination of activities with consultants, other organisations, and sul?icontractors: logistical support for training, including planning, securing resources. and staffing training programs at meetings and other locations throughout the and development and dissemination of web-based training opportunities. The contractor shall make available to the higher education community in an easily accessible format, information about the IPEDS training prt'igrarri, a list of, trainers, an training schedule. downloadahle training materials, and information about how to request a training session. The contractor shall produce an annual report which evaluates the entire training program that includes a summary of all face?to-face training events held, including data on evaluations by participants; (2) statistics on the use of online training options; metrics on the effectiveness of training activities and specific examples of direct benefits of the training to the government; and a plan for improvements for the next year. date Annual Training Report June Suhlask 4.2 Development ofTrainina Curricula The contractor shall update current curricula and training materials addressing changes in it) PAGE 20 OF 95 Attachment Page Attachment A - tie-vised PWS {?l'ctoher H, Elli-l IPBDS and the needs of the institutional research The curricula. training materials. and training protocols for the provision of data and the use of the web-based IPEDS data tools shall he covered at a workshop for trainers that shall he conducted by the contractor. The contractor shall make all training materials available for download and use by the trainers electronically. The contractor shall recruit up to thirty (3U) institutional researchers. registrars, and other data experts from the higher education community to serve as trainers. From this group, the contractor shall select. with CUR approval. a subset of trainers {up to to serve as core to the training program in the development of content and training materials and delivering faee-to-face workshops [with honoraria and expenses paid) at the state and regional levels and serve as instructors for online courses. (see subtasks 4.3 and 4.4 helt'iw). The remaining trainers shall use their knowledge to assist in outreach to. IPEDS data providers and users and. increasing awareness of IPEDS and NCES as rich sources oi?data. The contractor shall conduct annual train-lhe-trainers workshop prior to the opening of each data collection cvcle (typically in the summer], with the assistance of ED staff, in the Washington, DC. area. In the 23?day workshop. the trainers shall he trained in skills and knt,tw edge development related to and the delivery ot?training. The contraclt'ir shall perl'ol'rrt an evaluation of the train-the-trainer workshop to assess its effectiveness and. identify areas for improvement: the findings from this evaluation should be included on the overall annual training report included in Suhtask In addition, the contractor shall prepare a train?the?trainer package including agenda, list of trainers, and meeting materials, and the CUR shall review and approve this package. This package shall he made available to participants at the session. NOTE: Task 4.2 will not be performed for the base period {2013-14 cycle] under this Performance Work Statement. 'l?ask 4.2 will he perforated for each of the option periods Deliverablets}: Duerscheduled date Train-the-Trainer package One week prior to train-the trainer session Subtask 4.3 IPEDS Workshops for Training of Institutional Personnel The contractor shall provide training oli the provision and use of. IPEDS data and other national databases to institutional research personnel in training programs. The lace-lo- face sessions may be offered. as pre- or post?conference workshops at meetings or conferences of associations. The contractor shall provide site logistiCs [see Task 10.3) and prepare all curriculum and materials. The training shall he done in a series of up to thirty one-(lav workshops that cover the technical aspects of data collection and tools. Targeted attendees for these training sessions are the institutional personnel who supply data to IPFDS or use the data for institutional continuous improvement purposes. A minimum often people shall be trained in each face?to?faee workshop. A summary oiievaluations from workshops shall be included as part ol? the annual training report in Subtask PAGE 21 OF 95 Attachment Page Attachment A - tie-vised PWS ?ctoher ll. Deliverablets}: Sec Suhtask 4.1 Subtask 4.4 Training Materials The contractor shall develop and make available for download online training and instructional modules for la] new keyholders, to} each ol?the survey components. to} each ol? the data use tools. and up to ten (Ill) other topics of interest to data providers and data users using a combination ot?technolt'Jgies such as W'ehiuars, web tutorials, online streaming video and audio. and online courses. Training materials for data collection shall be available for download when the corresponding data collection opens and shall be approved of by the IPFDS Team Leader and appropriate survey director prior to release. 'l'raitliug materials for data dissetltinatiou and tools shall be available within three months after any signi?cant changes are made to the tools and must be approved by the COR prior to release. Information about the usage and developments of these materials. and whether they were delivered. prior to data collection. openingdate. or within. three months of tools update. shall be included the annual training report discussed in Subtask 4.1. In addition, the contractor shall develop and make available a 1iWebinar version or use of other technologies) ot?a training for data providers detailing upcoming changes to the data collection or other (cg. L'pdatcl training which may be made available to regional and other conferences when NCBS personnel cannot be present. This may be updated as new topics are discussed. in the IPEDS Update. Thecontracter shall work closely. with the COR and IPEDS staff to develop and deliver this training. Deliverablet See Suhtask 4.1 Task 5. Data Collection The process ol? data collection l?or each institution consists ol'coordination tree updates. institution and coordinator communication. registration ot?coordinators and institutional keyholders [allows them access to the system in order to enter and lock data]. data entry (with optional tile import}, adjustments ot?entries for edit conditions. and locking of data. Coordinators participate in data collection in many ways, including any combination of the following: the provision of import tiles. viewing partially cases. editing entries of institutions. and locking data. Once cases are completed,.that is. properly closed and locked by institutions shallbe reviewed by the contractor and then migrated from the collection server to a data dissemination server. NOTE: Task 5 will not he performed for the base period 2?13-l4 cycle) under this Performance Work Statement. Task 5 will be pert'onited for each of the option periods. Suhtask Coordination and Collection Communications The contractor shall develop a coordinator and pre?collection communication package. This package shall include a coordination tree e?rnail?. approved draft of CEO letters; and PAGE 22 OF 95 Attachment Page Attachment A - Revised PWS ?ctohcr H. Bill-l approved drafts of emails. Updates to the coordination tree may occur at any time during the collection cycles. Many updates, however, occur on an annual basis prior to each academic year data collection. The contractor shall update the coordination el?l?orts required for each institution. The contractor shall use e?mail, telephone calls. and mail to contact and to adjust. as needed, the coordination flow for each institution's data. The contractor shall begin with the existing coordination tree provided by the CUR. and work through coordinators to the institutions. Following CUR approval. the contractor shall load all modifications of the coordination tree into the web?based data collection system. The postsecondary institutions (CEOs and previous keyholders] and coordinators shall be contacted through mail. e-mail and telephone prior to and during the collection cycles. r?tt the time registration opens, the contractor shall mail an alert letter to the CEO of IPEDS. institutions with no registered keyholder concerning the upcoming data collection. These letters shall include. collection schedule. information, specify requirements for Title lV institutions, and instruct the CEO on how to select an instilutitmal keyholder. The contractor shall prepare letters for COR review and appro 'al. The letters shall be developed for the signature of the Associate Commissioner. Postsecondary Studies Division. National Center for Education Statistics. lnitial e-mails shall he sent to all keyholders and coordinators notifying them ol? the collection schedule and providing the URL, institution identification number and password for annual registration and the toll-free number for the help desk.. As part of a post?collection opening package. the COR shall approve copies of additional c- mails to he sent throughout the data collection period, according to a schedule developed by the contractor and approved by the COR. notifying coordinators of progress and prompting nonresponding institutions. New keyholders should also be targeted for additional lollow-ups. These e?mails will be developed for signature of the Program Director, National Center for Education Statistics. r?tlso as part of the opening package, the contractor shall provide final test for ?thank you" notes that will he sent automatically by the system following registration confirmation and survey locking. Notificatitms shall. also. he sent to the next locking level when an, institution locks its data. Dcliverahlets}: date Pre?Collection Coordination and Communication '2 weeks prior to distribution of usernames and Package passwords Post-Collection Opening Communication Package 2 weeks after the data collection period has opened Suhtask 5.2 Outreach Plan The contractor shall develop an outreach plan on how it will keep IPEDS data providers and users informed of developments throughout the. collection year. Communications may include a weekly electronic newsletter (for example. ?This Week In see and the listserv through which data providers and users can communicate with each other regarding reporting to IPBDS and using IPEDS data and that the help desk staff and IPEDS survey directors can use to monitor questions and potential problems during the data collection. PAGE 23 OF 95 Attachment Page Attachment A - Revised PWS ?etoher H. Elli-l ED-IES-l?-Citltl?o As part of this outreach plan. the shall develop and enhance a social media presence for IPEDS through outlets such as Facebook and Twitter to allow for the possibility of quicker and more immediate communication. The contractor shall deliver the plan four weeks prior to the opening ofkeyholder registration. All communications included in the plan from the contractor to IPEDS data providers and users shall be drafted. by the. contractor and shall be. approved by the CUR before being sent. .ln additirm to this plan. the contractor shall deliver an Annual Outreach Summary Report at the end of each year detailing what actions actually took place. Deliverabletst: lluei?seheduled date (Jutrcach plan 4 weeks before registration opens Annual Outreach Summary Report June 1 Subtask.5.3 Migration Data Review. During data collectit.m.. as cases are completed. they shall be reviewed by. the contractor prior to migration from the collection server to the analysis server. The contractor shall make available migration review specifications no more than one tl) week after data collection period begins. Migration review shall include visttal review of cases to ensure that they are complete and consistent prior to moving the data to the distribution database. If problems or inconsistencies are discovered. the contractor. shallcontact the institution or coordinator to resolve the The contractor shall complete all data review and migration oftlte data to the distribution database within 4 weeks of the date data collection closes. Deliverabletsl: Dnei'seheduled date Data migrated to distribution database Within 4 weeks ot'data collectirm close dates Task 6 Help Desk At any step throughout the data collection process. institution staff and coordinators may need help in providing IPEDS data. The contractor shall slaffa Help Desk to provide answers to questions and administrative support throughout the collection year for using the data collection system. In addition. with the growing use. of the. IPEDS online tools, data users frequently require assistance with data requests andror in use of the various and other NCES online data analysis tools. A subset of help desk staff shall he dedicated to support. data users? data requests and. use of. the IPFDS data dissetltitlation ystettl and tools. NOTE: For the base period [2013-14 cycle}, work under Task 6 will begin on June I, Edi-1. This will encompass about ll] percent of the total cycle workload. . Data Collection and. migration will have. concluded. and work in Suhtasks 6.2 and 6.3 relating to the 2913-14 cycle, will be minimal. . Sublask {3.1 Training for Help Desk Operations Staff The contractor shall developinpdate training materials and conduct training of help desk staff to prepare them for each data collection period. Staff shall be trained on use of the web?based system features. the help desk software application. and specifies for each of the surveys. Training shall take place at least one week prior to the opening of each data collection period. A subset of help desk personnel shall also be trained in use of the data. dissemination systems and tools. This PAGE 24 OF 95 Attachment Page Attachment A - Revised PWS ?etober H, training may be held in conjunction with data collection training or over the sumnter or at other times as. needed. Separate training materials. shall be developed forthis training session. Deliverablets}: Duefseheduled date Help Desk Training Materials week prior to data collection opening (at Help Desk training) {3.2 Data Ct'rllectit'nt Support During the period of data collection, the contractor shall have help desk stal?l'availahle to answer questions from respondents, help with data entry problems. review responses in preparation for migration, and provide general.datacollection support. The contractor shall establish a toll?free help desk number and an email address to handle calls received and email requests. At a minimum, while. dataeolleetion is open. the help desk hours will be weekdays 8:30 am. to 5:00 pm. Eastern time. During the final 10 days before a collection period closes. the help desk shall be open extended hours. at. a. minimum: 8:30 am. to 8:00 pm. on weekdays: ll] a.m. to_6:00. pm. on Saturdays: and 23ll pm, to 61:00 pm. on Sundays l[all Eastern time]. The contractor shall provide enough help desk staff to. adequately handle the. anticipated phone call attd email volumes. Based on the last three years, there has been an average of approximately T0000 total inbound and. outbound phone calls and approximately 9,000 email exchanges per survey year. The contractor shall also report various production indices (such as number ol? completes and call volume) on a daily basis by making such a report available through the Help Desk Application software system (Subtask so- [)eliverabletst: [)uet?seheduled date Annual report on Help Desk Activities Within 4 weeks after final collection closes for data collection vear. 6.3 Data DisseminationfTools Support 'I'hroughout the entire year, the contractor shall have help desk staff during normal business hours. (weekdays. 8:30. am. to 5:00 pm. Eastern time) a callable to answer questions from data users, assist with use of and other NCES online tools, and provide general data user support. The contractor shall establish a toll?free help desk number and an email address [separate from the data collection number and email address] to receive calls and email requests. The contractor shall also report various production indices (such as number of completes and call volume) on a daily basis by making such a report. available through the. Help Desk Application software system {See Subtask Deliverablets}: date Annual report on Tools Help Desk Activities Within 4 weeks after final collection closes for data collection year Subtask {3.4 Development and Maintenance of Help Desk Application Software The Higher Education Amendments ol? N92 made the reporting of IPEDS data mandatory for PAGE 25 OF 95 Attachment Page Attachment A -. Revised PWS ?etoher H. Elli-l s-c?nuss all institutions that have a Program Participation Agreement with the ED. Institutions that have a PPA are eligible to have their students participate in Title I?vr federal financial aid programs such as Pell grants and Stafford loans. In order to maintain their eligibility. institutions must complete ALL of the IPEDS surveys. Otherwise they are subject to fines and they may even lose their eligibility to participate in the program. In order for ED to monitor compliance. NCES must provide a list. of nonrespondeuts to. each. of the. IPEDS surveys AND, a complete package ofcopies of all correspondence with the institutions (including dates sent} to the office of Federal Student Aid and the Administrative Actions and Appeals Division As part of this subtask. the contractt'n? shall develop the Help Desk Application software system for the collection of data related to contacts with the institutions. The system shall track correspondence and calls with the CEUs. coordinators and keyholders, and other data providers and users. .The contractor shall provide software and docutnentation for Help Desk screetts and all other. system functions. The system shall allow call note identification of to each of the surveys and produce documentation for all contacts with these institutions such that a full package of contacts can he created for nonresponding Title IV schools. The system shall also tlit'tcrelitiate calls from data providers and data users. and track calls and requests accordingly. The Help Desk Application shall also include a tracking system that maintains records of all data requests received through the tools help desk. Deliverablets}: Duefscheduled date Functioning Help Desk Application Doculrienlation Julv Task 7.Reporting The contractor shall prepare data files (including imputation for nonrespousel. three descriptive First Look reports, and a methodology report based on the data for the data collection year. The contractor shall provide support capabilities for. updating the online. tools, which are. features. of the. IPFDS system that require input from the data collection system. The contractor shall also create tables from data to be included in the NCES College and Career 'I?ahles Library All deliverables anti milestones under this task shall et'mi?t'n?nt to NCES Standards. NOTE: For the base period [2013-14 cycle), please refer to each specific suhtask for a description of the work required under this Performance Work Statement. Suhtask 1] First Look Analysis Materials The contractor shall deliver a set of draft 1'1'1aterials for each First Look publication (Fall. Winter, Spring). The draft materials must include: 1* Outline of the First Look report a lrnputation Specifications 0 Table Shells 'l'he for a First Look report shall be; it An introduction [limited to 2 pages maximum} containing information about the history and purpose of the data collection and the data collection?s target population, time and geographic 1 page of purer descriptive bullets for ?selected findings"; PAGE 25 OF 95 Attachment Page Attachment A - Revised PWS {lctoher H. Bill-l ED-IES-l?-Cithl?o I 3 - it data tables; I An appendix of to 2 pages containing items such as a standard description of the study design. data collection and methodology, and information regarding population size and response rates and their derivations. For the imputation specifications, the contractor shall identify key variables within the completed data. methods for of missing data (both instrument and item nonresponsei, and propose specifications for imputations for the key. variables- The contractor shall create up to 10 different table shells. Table shells that describe each proposed tahle shall detail the columns. rows. spanners. and the subsalnple [if any} used as well as the planned table title. NOTE: For the base period [2013-14 cycle), this Performance Work Statement requires preparation of the First Look analysis materials for the Spring publication only. Deliverablcis}: Dnefschedulcd date First Look Analysis Plan and Draft Materials week before each data collection period closes thlask 7.2 Data Files The contractor shall create Fire?imputed. fully edited and imputed. and final data files. Upon receipt. of the final migrated data, the contractor shall create a pro-imputed data file. The contractor shall verify that the data add check, that all derived variables are accurately developed, that all status codes are correct, and that data are in the correct format. After the data file is fully edited, the contractor shall develop imputation prt'Jgrai'i'ts and run them against the data file to imputc for missing critical items andr?or survey nonresponse. Also as part of this process. the contractor shall verify that the data are reasonable and prepare tablesfanalysis of the imputation process that indicates the impact. of imputations on. the database. The contractor shall follow all guidelines and standards for publications in efl?ecl at that time including nonresponse bias analysis if needed. [)eliverableist: [luefschednled date Pre?lmputed Data tiles 4 weeks after receipt of final migrated data Fully. Edited and [niputed Data Files. 2. weeks after. theclcan data file. is delivered for. each data collection period impact and bias analysis report 2 weeks after approval of fully edited and imputed files In addition to the current year data, a final data file shall he developed based on data from the prior year revision system. This data file will contain any revisions that respondents have made to their prior year data via the prior year revision system. [)eliverahletst: [luer?scheduled date l-?inal Data tiles 4 weeks after receipt of FY revision migrated data NOTE: For the base period [2013-14 cycle}, this Performance Work Statement requires ?le preparation for both the Winter and Spring collections. PAGE 2? OF 95 Attachment Page Attachment A - Revised PWS ftetohcr H. Bill-i 3-C-flli?ft Subtask 13 First Look Reports, Methodoloev Report. and Tables The contractor shall prepare three First Look [Pretr'nrmoerl reports based on the final migrated [or a pre-imputed file determined by the dated and three First Look (Provisional) reports based on the fully edited and imputed data files for each data collection cycle. There will also boonc ll annual. Methodology Report, issued inconjunction with the Fall First Look. These reports are subject to various levels of review as described later irl this document. The contractor shall follt'iw all guidelines and standards for IESHNCES publications in effect at the time including nonresponse bias analysis. if needed. NOTE: For the base period [2013-14 cycle), this Performance Work Statement requires file preparation for both the Winter and Spring collections. date Methodology Report 3 weeks after receipt of Fall final migrated data First Look (Preliminary) 3 weeks after receipt of, final migrated data First Look {Provisional} 3 weeks after approval of fully edited and imputed files Subtask 14 Compendium Tables and State Tables The contractor shall prepare additional sets of tables including the Compendium Tables and IPEDS State Tables tsce IPEDS Tables Library for current versions}. These tables will be created based on the Final data. The Final data is data that may have been revised in prior year revision system submitted bv respondents in the current vear. These tables will be run the year after the provisional data for that same data collection year has been released. The tables shall he prepared according to standards, ineludin the style guide. These will be prepared in various formats required by, IESINCFS. such as, Excel, PDF. and While the. number of, tables will vary by collectiont there will be approximater 20D tables for each ofthe 3 collections per year]. These tables are subject to various levels of review as. described later in this doc utllent. NOTE: For the base period [2013-14 cycle), this Performance Work Statement requires Compendium and State table preparation for both the 1Winter and Spring collections. [)eliverablefstz. Duefscheduled date Compendium Tables dc Stale Tables 12 weeks after public release of corresponding l-?inal Data Subtask 15 Statistics in Brief Reports and Web 'l'ables In addition to the First Loni: reports necessary for data release. the contractt'u' shall develop and write one Statistics in Brief or Web Tables publication for each IPEDS data collection year. focusing on issues relevant to the postsecondary research community. Specific topics will be based on suggestions from either NPEC. the TRP, and IPEDS or NCES staff, and approved by the CUR. These reports may include trend analysis. The contractor shall create composite or derived PAGE 28 OF 95 Attachment Page Attachment A - Revised PWS ?ctoher H. Elli-l variables and update the data dissemination system with these files. as appropriate. The contractor shall prepare and deliver analysis plans for the publication and upon NCES COR approval, submit table shells. and report outline. All reports shall contain technical appettdices that describe all variables used in the report including new variables and composites created for tables and figures in accordance with IESINCES standards. including the style guide. The format and contents of this report are subject to publications standards tsee and and to the formal review procedure at NCES (see INSPECTION AND ACCEPTANCE PROCEDURES), The report shall comply with these standards and the consensus of the reviewers. Within two months following agreed ttpon outline and table shells andt'or chartt'graph ideas. the contractor shall submit the draft report as a Word file. along with associated tables, spreadsheets, output from tlte online tools in electronic fornt. During the IESJNCES publication review (up to 12 contractor shall revise each draft to reflect the concerns of {Al Program Director, Associate review. (C) Chief Statistician review. review. and (Ii) Institute of Education Sciences After each reviewer, the contractor shall submit a revised report taking into account reviewer recommendations within three weeks after receipt of comments. Contractor shall also provide a detailing how each comment in the review process was addressed. NOTE: For the base period [2013-14 cycle), this Performance Works Statement requires Suhtask 7.5 to he completed in its entirety. Deliverablets}: Duei?seheduled date One Approved Descriptive Analysis Report or set of W'ithin I2 tnonlhs after data collection closes Web. Tables Provisional Version One Approved Descriptive Analysis Report or set of ?Within 4 months after public release ol' the Web Tables l"ina Version corresponding Final Data as Data Feedback Report The lPle'DS Data Feedback Report is an annual report that is sent out to the approximately 7,400 Title IV postseeondary institutions that participate in the web-based data collection. These reports return data to the reporting institutions to provide them with institutional peer analysis; to facilitate discussions between institutional executives and survey respondents: and to contribute. to the improvement of data quality. Samples. of current and past DFRs are available through the Executive Peer Tool at Beginning with the 2013?14 data collection [20 I4 Data Feedback Report}. the contractor shall provide support for the development, updating, and maintenance of annual Data Feedback Reports that will be delivered in November to the CEDs of all Title l?v? institutions in the IPEDS universe. To carry out this work. the. contractor shall undertake the. following activities: update the. report layout, indicator definitions, and other requirements specifications; incorporate new design requirements into the application so litware'. {31produce Data Feedback Reports and related materials; and develop a mechanism for post?production support. PAGE 29 OF 95 Attachment Page Attachment A - Revised PWS ?etober H, s-c?auss In. any. year, revisions. to report figures and optional figures. may be required. Additionally, some revisions to the report l'orInal may be required. Comparison groups will need to he regularly redefined. Once all variables for the Data Feedback Reports. have been designed. tested. and approved by NCES, they shall be incorporated into the web-based data analysis tools. In addition. the .pdf files shall be made available through the web?based data analysis tools when the .pdt' files are emailed to keyholders. All changes to the data dissemination tools must be made according to l?s?Clz'S Standards for electronic release. The changes shall be made available on the NCES. development server. ED may also require. small changes to the applications software to ensure that it includes design elements that make it cmnpatible with the appearance and functionality of the other IPEDS onlinc. analysis. tools. The related data analysis tools within the data analysis system shall be updated and available to coincide with the date that .pdf versions of the report are emailed to keybolders and coordinators. The data dissemination system shall also allow for the creation of customized data feedback reports in the full report format in .pdf form. Finally, the contractor shall have all reports delivered on or before November 15. PDFs of the reports shall have been emailed to and coordinators two weeks. prior to CEO delivery. Updates to the online data dissemination system shall be functional on the EDIIESINCES website by the date the .pdl?s are emailed to kcyholders and coordinators. Once the new software and variables are available on development, the contractor shall arrange for full testing of the tools and updated variables. Results of any testing will be provided [in an email) to NCES. When testing is complete and ED staff and the IT team approve the system, it shall be. moved tothe production server. The schedule forthis subtask should include. the following milestones: Twelve [12) weeks prior to report delivery, the contractor shall produce several iterations reports to test the new software and other enhancements to the Data Feedback Reports, including the generation ofcomparison groups. Because the purpose of the first draft of the reports is to determine layout, size, content (text placementi?table placement), it need not conform to standards: however, any subsequent drafts that are to be reviewed for actual wordng and tablei'chart lion'nalting must conform to Statistical and Publication. standards, Eight (8) weeks prior to report delivery, the contractor shall develop the software to create comparison groups as modified by the ED CUR. Tests oi'the software shall be provided to the task leader and the CDR for review arid approval. Once approved, the tables shall be populated. At least two (2) weeks prior to the delivery ofthe report to CEOs, the contractor shall send electronic (.pdt] versions of the individual. reports to each Title institutional keyholder and coordinators. where applicable. An reports that are returned as undeliverable shall be reported to the ED CUR I?or updating andr?or researched by the contractor within two weeks after it is returned. Reports shall be redistributed where possible. NOTE: For. the base period [2013-14 Cycle), this Performance Works Statement requires Subtask 7.6 to he completed in its entirety. 2t} PAGE 30 OF 95 Attachment Page Attachment A -. tie-vised PWS ?ctoher H. Elli-l Deliverabletst: Duetseheduled date Reports delivered to November 15 Subtask 1? Conduct Secondary QC Activities In an effort to streamline the overall quality control (QC) pt?tieess. the contractor shall assume secondary QC. activities,.thereby reducing efforts. requiredby the survey directors. at NCES. The additional QC processes should he conducted both by statistical staIT. as part ol? the data cleaning activities. and by the Help Desk. as part ot?the QC follow-up activities. The data quality edit checking process and investigative work should be conducted by the analysisi?reporting team along with the data collection team. The NCES survey directors shottld be kept informed ot?the issues and ot' the investigations through regular updates. and their expertise and guidance should be sought in making decisions about the motst dif?cult cases andi?or those that are most highly visible (cg, net price of attendance). As cases are identified tor follow-up and passed along to the Help Desk, the contractor should use a QC case management tool to initiate and track follow?up progress. This tool should reside within the Help Desk Application, anti as the Help Desk staff work the cases. status of each case should be updated to indicate the progress being made. Based on the tracking. reports should be available to the appropriate NCES survey director so the survey director can monitor progress and gather additional detail that might be irnpt'n?tant. such as the reasons for the suspicious data being reported and the proportion. of reported data that was. actually inaccurate. At completion. ot?the QC process I?or each collection period. the contractor should provide a summary report to the NCES survey directors and the COR. liteliverahletst: Duefselleduled date Summary Report of QC Follow?Up Two Weeks Alter Delivery ot'Fina] Fully Edited and Imputed?i Data Activities. Files L?ach Collection Period Subtask 18 College Ratings Data Validation Subtask 7.8.1. Provide. ongoing support in analyzing. and revising College Ratings data. metrics and. modelts} prior to the public launch of the website. as requested. The contractor shall support the Department in anal yaing the merged College Ratings data set and the proposed College Ratings models during the ties-'eIOpIneIit process. As. requested, the. contractor shall provide the Department with a statistical analysis report containing tabular summary statistics of proposed College Ratings metrics and other key data contained in the data set. Statistics shall be disaggregated by analysis variables speci?ed by the Department. such as institution category (primary award level) and institution control. Pelt status. dependent status. and gender. or other categories as requester]. As requested. the contractor shall also develop recontmendations to any concerns with the College Ratings data. metrics and models that arise duringthe analysis process. PAGE 31 OF 95 Attachment Page Attachment A - Revised PWS ?ctohcr s. EDI-1 3-C-tltl5t?i Deliverablet?sl Due Date Statistical report with tabular. summary statistics 2. weeks after Department requests Summary of concerns with College Ratings data, 3 weeks after Department metrics andi?or models and recommended solutions requests 13.2 Incorporate data from finalised College Ratings models and metrics into the website developed under Sublask to accurately display ratings for institutions of higher education based on the modeltsj developed by the Departn'tent of Education. The contractor shall popttlate the College Ratings website developed under Subtask with the finalized College Ratings data. As part of this process, the contractor shall extensive tests of the institutional ratings with the aim of identifying any outliers, inconsistencies, or abnormal results. lfany problems are discovered with the College Ratings data, the contractor shall propose solutionts} and work with the Department to address the problems. The contractor shall also ensure that the necessary data infrastructure is in place to display the final institutional ratings on the College. Ratings website. Deliverablets) Due Date. Report of data tests ?ageine issues June 19, 2015 Final College Ratings data uploaded to website July 20. 2015 Suhtask 7.3.3 - Create public?facing College Ratings printer and methodology report targeting higher education stakeholders that provide a detailed description of the metrics and modeltsl used to develop the College Ratings. The contractor shall create a College. Ratings, primer that describes the purposes of the College Ratings initiative and the methodology used to create institutional ratings. The College Ratings primer will also include summary tables and graphics for key 'ariables that include disaggregated data by institution type. The primer will not exceed 5 pages (not including any tables or graphics] and will be aimed at a more lay audience, that does not necessarily have a background in education statistics. The. contractor shall also create a detailed College Ratings methodology report that will expand upon the primer and describe in detail all the data, metrics and models used to develop institutional ratings. The methodology report will include an introduction, description of the College Ratings initiative, a full description of the data sources used. the methods for creating any derived variables. the metrics included in the College Ratings calculations. a description of the specification for any statistical models used, and summary tables for all key variables that include disaggregated data by institution type. The full methodology report will not exceed 25 pages not including any tables or graphics) and will be aimed at a technical audience with an advanced understanding of education statistics. The. ICollegt-r. Ratings. primer and 1'1'1et1?1odolt'1gy report shall to NCES standards. The contractor shall also develop a set of Frequently Asked Questions (FAQS) about the College Ratings and Is.) rs.) PAGE 32 OF 95 Attachment Page Attachment A - Revised PWS ?ctoher H, Bill-l work with the Department to draft the appropriate responses, which will be displayed on the College Ratings website developed under l}eliverablet?sl Due Date Draft ofCollegc Ratings pritner February EDI 5 Final version of the College Ratings primer 3 weeks after receipt of feedback from the Department on the draft Draft ofCollegc Ratings FAQs June I, 2015 Final version ofthe College Ratings FAQs for August 3. 2015 website Draft of the College Ratings methodology report .Inne 2015 Final version of the College Ratings methodology August 3, E?lfi report Suhlask 18.4 - Assist the Department with reviewing data-related questions and complaints received after the College Ratings website is launched publically. and coordinate timely responses. Thecontraetor shall assist the Department with receiving. reviewing and responding to College Ratings questions and after College Ratings are publically released. The contractor shall establish an email address to receive College Ratings questions and complaints and provide enough staff support to adequately handle anticipated email volumes. The contractor shall provide the Department with a weekly summary report of questions and complaints, disaggregated by type ofhigher education stakeholders ti.e. current students, prospective students. parents, guidance counselors, college faculty. college administrators, higher education researchers, state or local federal government. representatives of advocacy organizations. higher education policy experts, unknown. etc.}. The contractor shall also work W'llh the Department to draft the appropriate response to each request, and flag any problematic questions or complaints that require immediate attention. The contractor shall respond to all inquiries received at this email address within three business days. Deliverablels} Due Date log of questions and complaints received 15rh of every month. beginning after public release of ratings Draft responses for each question anti complaint Ongoing received Snbtask 18.5 - College Ratings data validation reporting requirements: PAGE 33 OF 95 Attachment Page Attachment A - Revised PWS ?etober H. Elli-l s-c-oo?s :3 Provide t?ull dt?qurnentalion of data work and 1'1'1ethodt'ilogies used by R'l'l in creating the College Ratings website. adhering to OMB documentation standards. Provide Department staff with weekly updates via teleconference and an in- person hrielin every. month during. first year. ol? the project tas. requested]. to provide status. updates. on progress oiiCollege. Ratings. data activities. Deliverablets) Due Date College Ratings data work month] status report 'l?wo business days before montth in-person briefings Package containing detailed description of data and September 1, 2015 methodology used to develop the College Ratings Task 8.Data Dissemination Svstem??t?eb Tools and Activities Subtask 8.1 Maintenance and Updates of Website The contractor shall periodically be required to enhance the website located at wrist. Typical ongoing maintenance would include the creation and deployment of the web pages through the web database and updates to the Newsroom. Additional activities would include periodic updates to the website regarding year?to?yeai? changes, adapting to changing web standards. which could include wholesale changes, as well as. creation ol? PDF ?les each year for. the Archived Surveys page. The Contractor shall ensure that any. non-Federal sponsored website or content (outside ol? .gov, .I?t?tll, .Fed.us. etc.) that is linked to complies with ?EDgov? Management and Publishing Policies? at and the OMB Memorandum . Deliverabletslt Duefscheduled date Annual. creation of survey form PDF. files for Archived ?2 months after data collection closes Surveys page Annual. log of updates. made. to the website June 30 I Subtask 8.2 Support and Updates to IPEDS Web?Based Data Dissemination Svstem and Analysis Tools The contractor shall periodically enhance the IPEDS data dissemination system and web? based data analysis tools. Enhancements to the tools may be required to include new features, new or changed data items. new tools, or new methods of display to continuously improve t'unetitmality and user experience. In addition. data from each collection shall be migrated to the distribution database and shall include the perturbed or suppressed data, when necessary, to allow access by the public. The contractor. shall provide. the software and support to migrate the data and programming. support to enhance the utility of these features. The web?based data dissemination system and online data analysis tools shall allow users to at. least: 0 Download a single institution?s data PAGE 34.0F 95. Attachment Page Attachment A.- Revised PWS ?ctoher H, Elli-l I IConduct institutional peer comparisons using automatically generated peer groups or custom peer groups lCreate ranking reports lCreate custom data files lCreate statistical reports Use. report templates. to create pro-designed reports I Perform trend analysis across data years - Create customized data feedback reports and figures [)eliverabletst: Duefseheduled date Annual log of enhancements and updates made to data June 3t} system Subtask 8.3 Support and Updates to 'l'rend Generator The contractor shall maintain and enhance the table generator, a web-based application that allows users to produce tables from tlte IPEDS data with features specific to the IPFDS data providing ?exibility, versatility, and user?friendliness. Tlie shall maintain the IPEDS table generator and upgrade the table generator code, as needed; update the table generator for each data year to include. most. recent data: and perform quality control. tasks. The contractor shall allow for review by NCES staff prior to any major enhancements being deployed. Deliverablets}: Duefseheduled date. Annual log of enlianeeltienls and updates made to table June 30 generator Subtask 8.4 Colleae Ratings Website Development Subtask 8.4.1 Design. build and test a functioning College Ratings website to accurately display ratings for institutions of higher education that meets the Department of Educathrn?s specifications, specifically, incorporating the following features at a minimum: o. Displays basic summary information about each institution, such as address, institution degree level, programs offered, and other institution characteristics. Includes a search function for institutions that enables users to narrow results by instilutirm typefseelor. degree level, location (zip code and state], and other institution characteristics, Provides users with the option to compare summary information and ratings across multiple institutions tie. view the summary information and ratings of several institutions simultaneously). :3 Allows users to download data sets in multiple file l?t?n?mats (eg. CSV, XLS, 5A5, Stata]. PAGE 35 OF 95 Attachment Page Attachment A - Revised PWS ?etober. is, it} 4 5 Provides links to institution websites and other Department websites, such as the College Scorecard and College Navigator. Includes the option to select metrics to view individually. as well as view all at once aggregate institutional ratings}. 0 Includes an API to allow third parties to develop their own interfaces ttsing data and visuals from the Department. 0 Is. compatible with all major. Internet browsers (cg. Explorer, Firefoic Chrome, Safari). Allow users to save their searches and comparisons. Allow users to share their searches and comparisons of institutions with others. via entail and social media. 0 Is. a responsive website that is compatible with. mobile devices (such as, tablets and smart phones}. The contractor shall work with the Department to ensure the website design and features match the Department?s desired specifications. This may include creating an integrated website that includes both the Ct?illege Ratings and the College Scorecard. Prior to launching the website. the contractor shall also fullv test the website to ensure it will function as intended with a high volume of user trallic. Any website created. on behalf of the Department must fully comply with Section 508 of the. Rehabilitation Act [29 H.513. T94 Due Date July 17. 2015 Deliverabletsi College Ratings Beta website Public launch ofCollege Ratings website. version Ll] September 1. Bill 5 Subtask 8.4.2 Assist in producing content for College Ratings *ebsite that provides users with information about the initiative. the metrics and used to develop College Ratings. and how to explore and examine the data presented on the site. as requested. As requested ,.the contractor shall produce content for the website- This content may include background on the College Ratings initiative and its intended purpose. a description of the metrics and models used to calculate institutional ratings. easy-to- understand inlormation about the metrics. technical information on the ratings and metrics, attd clear instructions to users for navigating and ttsing the College Ratings website. As. requested. the contractor shall also produce graphics and summary tables of key variables and metrics used in developing the College Ratings system that can be displade on the website. Deliverablet?si Due Date Provide draft website content to Department for review. 4 weeks after Department Provide final website content to Department 3 weeks after receipt of feedback from the. PAGE 35 OF 95 Attachment Page Attachment A - Revised PWS {?l'etoberh. Elli-l Department on the draft Subtask 8.4.3 Troubleshoot any technical problems that arise with the website and perform regular maintenance of the site to ensure a high level of functionality. Deliveraltletsj Due Date log of techni ?al problems and website maintenance needs. for College Ratings website If??lh of every tnonth after website is launched. Suhtask 8.4.4 - ICapture and provide the Department with user statistics and detailed information on user behavior from the College Ratings website each month after it is launched publically. In developing the College Ratings website. the contractor shall build in the ability to collect detailed statistics on website usage and ttser behavior information in order to inform ongoing upgrades. to the. College. Ratings. website. Deliverable(s] Due Date College Ratings website usage report 15'h of each month after. website is launched Subtask 8.4.5 College Ratings website development reporting requirements: Provide the Department with full documentation of sy stern code and specifications used to create the College Ratings website, adhering to 0MB dt?tcurtlentalion standa rds.. Provide Department staff with weekly updates via teleconference and an in- pcrson brie?ng every month during first year of the project {as requested) to provide status updates on progress ol'College Ratings website development activities. . Deliverablets) Due Date College Ratings website. development status report 2. business days before. briefings Package containing all system code. specifications and detailed descriptions of the methodology used in developing the. College. Ratings. website. September 1, 2015 Task 9. Conferences The contractor shall attend and present, in some cases on behalf of NCES, at up to four nationalfregional conferences per year (cg. AIR Forum). The purpose is to provide critical information to data providers and to. gather feedback from them. to assist with modification for. future collection cycles. The contractor shall provide a report for each individual conference attended that includes a summary of feedback from data providers and any areas of concern for data PAGE 3? OF 95 Attachment Page Attachment A - Revised PWS ?ctohcr ti. Elli-l ED-IES-l?-Cithi?o providers or particular challenges they are facing meeting reporting requirements. The contractor shall also submit an annual summary of all conferences attended. Deliverablets}: Duefscheduled date Individual Conference Report 2 weeks after close ot?confcrencc Annual Trip Report June 3U Task It}. ?l?ravel and Logistics The contractor shall he required to provide logistical support I?or the specified meetings and arrange and provide for travel and per client for non?Federal attendees. Subtask 10.] Technical Review Panel Meeting Travel and Logistics The contractor shall provide logistical support for three meetings of the IPEDS Technical Review Panel during the conduct ol? each data collection year. Meetings shall occur over 2-days and be held in the Washington, DC area. Each meeting will have a total of approximately 45 attendees: I The 15 members of NPEC (the core of the I A subset ofthe TRP (approximately 20) based on the topic and their areas of expertise. and: I Up to 10 federal attendees. The contractor shall pay for all associated expenses including travel and per diem for non? Federal membersi?attendees. No lood or beverages shall he provided at the meetings (all loud and beverage costs must be incurred by the non?federal participants through the meals and expenses per diem). The contractor shall select a meeting location in ED space and provide for all audio-visual. room set?up. and meeting supplies. The contractor shall conth 31 with all pre-security screening requests to allow panelists to access ED space. Past meetings have used: I LCD projector and screens for PowerPoint or similar presentations I Access to internet for the prcsenterfs] [pending availability} I Access to internet for. panelists (pending availability). I Amplified sound for the presenterts} I Amplil?ied sound I?or the panelists with one microphone available l'or every 3 to 5 panelists. I Notepads and materials I?or each participant The contractor may. request a waiver from using ED space. with. the approval of the CU should no space meet specifications required for the TRP. Suhtask 10.2 Trainer Workshop Travel and Logistics The contractor shall provide logistical support for the IPEDS Trainer Workshop. The workshop shall he held in the Washington. DC. area over 2-3 days. prior to the opening of each data collection cycle (typically in the summer). The contractor shall pay for all associated expenses including travel and per diem for non-Federal attendees [approximater PAGE 38 OF 95 Attachment Page Attachment A - Revised PWS ?ctoher H. Elli-l The contractor shall select a meeting location in ED space and provide for all audio-visual. room set?up. and meeting supplies. The contractor shall comply with all pre?security screening requests to allow attendees to access ED space. No food or beverages shall be provided [all food and beverage costs must be incurred by the non-federal participants through the Meals and Expenses per client}. Past meetings have used: 0 LCD projector and screens for PowerPoint or similar presentations Access to internet for the presentertsi [pending availability} I Access to for attendees {pending availability) - sound for the presenterts) The contractor may request a waiver from using ED space with the approval of the CO should no space meet specifications required for the workshop. NOTE: Task 10.1 will not he performed for the base period {2013-14 eyelet. under this Performance Work Statement. Task 10.2 will he performed for each of the option periods Subtask 10.3 IPEDS Workshops for Training of Institutional Personnel Travel and Logistics The contractor shall provide logistical support for IPEDS Workshops. The training shall be done in a series of up to thirty {30} one-day workshops conducted by IPEDS Trainers. The contractor shall pay for all associated expenses including travel and per client for Trainers conducting a workshop. Optional 'l?ask A. Integration of Campus Crime and Equity in Athletics surveys If exercised. the contractor shall inte grate the Department of Education?s Campus Crime survey and the Equity in Athletics Disclosure Act survey into the web-based data collection system and processes as new components. The contractor shall integrate this into IPFDS within 12 months of the option being exercised. Deliverableis}: Duefscheduled date Integration of Campus Crime and Equity in Athletics l2 months. after of option Disclosure Act surveys into IPEDS data collection system Optional Task B. Conduct of a National Data Institute lfexercised. the contractor shall be responsible for all tasks associated with the ofan annual National Data Institute held in the Washington, DC area. The Institute would he conducted over approximately 3 days and would accommodate up to thirty (30] attendees. such as institutional researchers. faculty, graduate students, and others interested in studying higher education through use of federal datasets. including IPEDS. Conduct of the Institute shall include dissemination of information about the Institute: organisation and operation of an application and decision process; development of the training agenda; and providing logistical support to the COR to develop and deliver the contenh including site selection. room set-up, audio-visual support. and on-site support. PAGE 39 OF 95 Attachment Page Attachment A - tic-vised PWS ?ctober H. 3-C-tltl?ft The contractor shall conduct the Institute within [2 months of the option being exercised. Deliverablefs}: Duefseheduled date Conduct of a National Data lnslitute IE monll?ts after exercising ofoption Optional Task C. Additional College Ratings Data Validation Activities This optional task is broken down into optional subtasks tltat may be exercised to enhance the data validation of. the College Ratings dala [Subtask Data Validation Optional Activities Develop a crosswalk procedure between raw data sets to allow matching between institutions in IPBDS and FSA data sources. as well as any other data sets required. and provide the Department with detailed documentation of this process. The contractor shall present a draft briefing paper to the Department outlining possible crosswalk procedurets] for the. College. Ratings project. This brief will a detailed analysis of advantages and disadvantages of different methodologies for matching data sets with different institution?level identification numbers. At a minimum, the brief will Specify a procedure for mapping the institutional unit ID IPEDS to the 6-digit OPEID in NELDS and other FSA data sources, mapping additional data sources requested by the Department with the lf?i-digit UPEID. and recommend a process of taking mergers and acquisitions into account in the data crosswalk. Upon receiving final approval from the Department on the draft briefing paper. the contractor shall finalize the brief detailing the data set crosswalk to be implemented for the College Ratings data set. Deliverablets} Due Date Draft briefing paper describing possible crosswalk December 12, 2014 procedurefs) with recornmendatit'ins Revised briefing paper after feedback from 3 weeks after receiving the Department on recommended crosswalk Department feedback procedurets] Optional Task Implement and test the crosswalk and merge data sets from IPEDS and FSA, as well as any other data sets required. and provide the Department with detailed documentation of this process. Once the data crosswalk procedure has been approved. the contractor shall Wt'lr?k with the Department to carry out the data crosswalk. merging data sets from FSA. and any other data sources the Department chooses to include the College Ratings system. The contractor shall also test and clean the final merged data set order to identify missing data or, any data outliers. inconsistencies. or abnormalities that need to fit} PAGE 40 OF 95 Attachment Page Attachment A - Revised PWS {?l'ctobcr s. ED?tes-J s-c-onss be addressed. If any problems are discovered with the merged data set, the contractor shall propose solutiontsj and work with the Department to address the problems. The contractor shall present the Department with a final crosswalk implementation report with detailed statistics on the number of students and institutions successfully matched between data sets. challenges encountered during the crosswalk implementation process. data problems identified in the rrterged data set. and other information about the reliability of the data crosswalkts), and possible sources of inaccuracy arising from the College Ratings data?generating process. Due Date, Preliminary merged data set with all institutions Januarv 9. ZUIS Report of data tests flagging key issues January to, 2015 Final merged data set with all institutions February a. Final crosswalk implementation report February 27. 2?15 Optional Task (12. Implement and test the College Ratings model specification based on the model developed with the Department. using data sets provided by the Department and other agencies. and deliver the final data set with the complete institutional ratings. including tabular summaries of each metric for all institutions. The contractor shall take the final combined data set and implement the College Ratings model specification developed with the Department to calculate complete ratings for all institutions of higher education. The contractor shall also conduct extensive tests of the model and metrics used to calculate the College Ratings with the aim of identifying any outliers, inconsistencies, or abnormal results. If any problems are discovered with the College Ratings data or models. the contractor shall propose solutit'intsj and work with the Department to address the problems. The contractor shall deliver a final data set to the Department that includes the complete set of institutional ratings. as well as tabular summaries of each metric for all included institutions. Due Date Draft spreadsheet with preliminary ratings February 2015 Draft summary tables February 2tl 5 Report of model tests flagging key issues May I. EDIE Final spreadsheet with institutional ratings May 29, lel? Final summary tables May 29. EUIS Optional Task [13. Create derived ntett?ies from merged data sets with student?level or loan?level data. The contractor shall assist the Department accurately identifying student and loan cohorts attributable to each included institution ofhigher education for every year of calculation. For each cohort, the contractor sltall use the final merged data set to calculate graduation rates. repayment rates, summary measures ofearnings, and or PAGE 41 OF 95 Attachment Page Attachment A - Revised PWS {?l'etobcr H. Elli-l 3-Ci-Uil5?. suttlmat?y [Heat-lures of student characteristics, as well as any additional derived metriCs as requested by the Department. Deliverablets) Due Date Identify students or loans included in yearly cohorts 3 weeks after Dcpartntent I?or each institutions and ensure student or loans are reqttests accurater attributed to institutions. Dralt spreadsheet with derived metrics and variables 3 weeks after Department requested by the Department requests Optional Task CA. Assist stall with coordinating the data review and process for institutions of higher education that will be included in the lCollege Ratings. Dttring the College Ratings development process. impacted institutions ol? higher education will he provided with an opportunin to verify the cohorts of students andi'or data and methodology used to institution?level metrics. During tlte data challengercorrectioit process. the contractor shall establish an email address andror passwordprotected database. to receive challenge or revision requests. The contractor shall provide enough staff support to adequater handle the anticipated volume of challenges. The contractor shall document all of the data challenges and correction requests received from institutions ot'higher education. The contractor shall also work with the. Department to dral't the appropriate response to each request. which must be approved by the Department before being sent. and work with the Department to make any necessary changes to the final College Ratings data set based on the data requests received. The contractor shall send an official response to all requests from institutions within onehusincss day. after. receiving Department approval. Upon the conclusion oi' the challenge process. the contractor shall present the Department with a linal report detailing the number and type of challengesrcorrections requests received, a breakdown of the institutions that submitted requests. and a summary of the Department?s responses. Deliverablets] Due Date Log of all challenger?correction requests received Friday oi'each week during the challenge process Dralt responses to institution challengei?correction Ongoing during the challenge requests process Final report on institution challenger?correction 2 weeks alter challenge reqttests process concludes Optional Task (3.5. Conduct a technical review panel focused speci?cally on the college ratings metrics, data sottrces and model specification. as requested. Ln} ro PAGE 42 OF 95 Attachment Page Attaclmient A - Revised PWS ?ctoher ll. s-cnoss The contractor shall establish a Technical Review Panel t'l'litP} of up to fit) higher education experts that are representative of the Title I?vr universe (cg. by region. institutional sector. state agencies. researchers and data users, etc). The contractor shall conduct one meeting during the ICollege Ratings development process. most likely occurring in the spring with these key stakeholders and Department staff in order to get their input on the proposed College Ratings data. metrics and modelts}. The contractor shall work witlt the Department to identify the TRP meeting topics that would be most useful for informing the ongoing development ofthe ICollege Ratings system. Each meeting will have up to St] attendees: It Up to 30 higher education experts. and Up to 20 federal attendees from the Department. the White House. and any other relevant federal agencies. The contractor shall prepare information packets to provide to meeting participants. prepare and provide meeting agendas and materials, prepare detailed minutes and summaries of TRP meetings. post the summary for public comment, and summarize comments received as a result of a public eomtnent period. The TRP is designed to advise anti work with the contractor to improve College Ratings data quality. rating accuracy. and model validity; the TRP does not report to or advise the Department. The contractor shall provide a full list of the members ofthe TRIJ that includes at a minimum the member?s name: title; institutional or organization affiliation; contact intormation; sector of the institutionalforganizational affiliation public. 2-year. institution. state agency. etc): and the member?s areas of expertise in postsecondary education. For the TRP meeting. the contractor shall deliver both a pre?meeting and post?meeting package. and prepare all documentation needed to secure approval from CAM to hold the TRP meeting. The pre-meeting package shall consist ol'a list of invitees. agenda. and meeting materials. including a preliminary copy of the paper to be presented at the meeting. The post?meeting package will include the participant list. a copy of all finalized meeting materials, meeting minutes. summary of TRP discussions and suggestions for posting. and summaries. ot'public comments in response to posting- As part of the post-meeting package. the contractor shall also prepare a document any recommendations they have for the Department based on the outcome of the TRP meeting and subsequent public comment periods. In addition. when appropriate. the contractor shall prepare a final action report that details any changes made to the College. Ratings, data or models) or action taken by the Department as, a result of the suggestions ol'the TRP. A public comment period and final action report may not be required. Deliverablets} Due Date Full list of members 8 weeks before eaclt PAGE 43 OF 95 Attachment Page Attachment A - Revised PWS ?etoher ll, Elli-l s-c-nnss meeting Packet of all information needed to secure approval (1 weeks before each TRP for TRP meeting Pre-meeting packages 4 weeks before each TRP meeting Post- meeting summary packages 3 weeks after each TRP meeting Final action reports (1 weeks after each TRP meeting Optional Task (3.6. Perform ongoing review of data-related questions and complaints received by the Department on the existing College Scorecard website and coordinate timely responses. as requested. The contractor shall assist the Department with receiving, reviewing and responding to College Setn?eeard questions and coutplaints. The ermtraetor shall maintain an email address to receive College Scorecard questions and complaints and provide enough ongoing staff support. to adequately handle anticipated email. volumes- The contractor shall provide the Department with a summary report of questions and complaints. disaggregated by type of higher education stakeholders ti.e. current students, prospective students, parents. guidance counselors. college faculty, college administrators, higher. education researchers. state or local. government, federal government, representatives of advocacy organizations. higher education policy experts. unknown, etc.). The contractor shall also work with the Department to draft the appropriate response to each request, and ?ag any problematic questions or that require immediate Department attentiott. Deliveralileh:II Due Date log of questions and complaints received of every month beginning May I, 2015 Draft responses. for each question and complaint Ongoing received Uptional Task Perform periodic if no more than scmi?annuali updates of the College Scorecard data and metrics and maintain the content of the Department?s College Setn?ecard website, as requested. Deliverablets} Due Date Semi?annual log of updates to College Scorecard data Beginning May I, 2015, and and metrics every six months after Optional Task (3.8. Perform annual updates to and maintain the content of the Departrnent? Financial Aid Shopping Sheet, as requested. The Financial Aid Shopping Sheet is a consumer tool that participating institutions use to notily students about their financial aid package. It is a standardiaed form that is PAGE 44 OF 95 Attachment Page Attachment A - Revised PWS {lumber is. Elli-l 3-C-tltl?ft designed to si1?1?tp1il?y the that prospective students receive about costs and financial aid so that they can easily compare institutions and make informed decisions about where to attend school. The contractor shall work with the Department to update the content of the Financial Aid Shopping Sheet on an annual hasis1 as requested. Deliveraltlels} Due Date New Financial Aid Sheet Template delivered Annually beginning on December 15, 2015 Optional Task (3.9. Include an API for the Financial Aid Shopping Sheet to allow third parties to develop their. own interfaces using data and visuals from the Department. Deliveraltlets} Due Date API on the Financial r?tid Shopping Sheet delivered To be released with lOption 1.9 Optional Task Provide ongoing support in analyzing and revising College Ratings data. metrics and tnodelts} after the public. launch of the website. as requested. The contractor shall support the Department in analyzing the College Ratings data and the implemented ICollege Ratings models alter the system has been puhlically launched in order to identify any problems with the system and find ways to it. As requested- the contractor shall provide the. Department with a statistical analysis report containing tabular summary statistics Ratings metrics and other key data contained in the data set. Deliverableis) Due Date Statistical report with tabular summary statistics 4 weeks after Department request Statistical report identifying problems with College 4 weeks after Department Ratings. data or models request Report with changes to improve 4 weeks after Department College. Ratings. data, metrics and models. request 35 PAGE 45 OF 95 Attachment Page Attachment A - Revised PWS ?ctoher ti, Bill-l 3-C-flti5ft. Optional Task 1. Perform ongoing review of data?related qttestions and complaints received by the Department after the lCollege Ratings website is launched publieally. and coordinate titnely responses. Once the College Ratings website is launched publically. the contractor shall assist the Department with receiving, reviewing and responding to College Ratings questions and complaints. The contractor shall maintain an email address to receive College Ratings questions and complaints and provide the Department and provide enough ongoing staff support to adequately handle anticipated entail volumes. The contractor shall provide the Department with a report of questions and complaints, disaggregated by type of higher education stakeholders current students, prospective students, parents, guidance. counselors, college faculty, college administrators, higher education researchers, state or local government. federal government, representatives of advocacy organizations, higher education policy experts, unknown. etc.}. The contractor shall also work witlt the Department to draft the appropriate response to each request. and flag any problematic questions or complaints that require. immediate. Department. attention. Dclivcrahlets} Due Date log of questions and complaints received I?m of every month. beginning after the public launch of the ratings. website. Draft responses for each question and complaint Ongoing received Optional Task [3.12. Perform periodic (no tnore than semi-annual) updates of the data, metrics and modelfs) used to develop the College Ratings after the website is launched publically, as requested. Due Date Serra?annual log of updates to College Ratings data, Beginning October 1, EDIE metrics and modeltsl and every sis months after Optional Task (3.13. Conduct technical review panels focused specifically on the college ratings metrics, data sources and model specification, as requested. The contractor shall establish a Technical Review Panel of up to 30 higher education experts that are representative of the Title IV universe (eg. by region. sector, state agencies, researchers and data users, etc. i. The contractor shall conduct no more titan two meetings per year following the initial release of the College Ratings system with these key stakeholders and Department staff in order to get their input on the College Ratings data, metrics and The contractor shall work with PAGE 45 OF 95 Attachment Page Attachment A - Revised PWS f?lctohcr ll. ED-Ies-t s-onass the Department to identify the THP meeting topics that would be most useful for informing ongoing improvements to the College Ratings system. Each meeting will have up to 30 attendees: - lip to it] higher edttcation experts. and - to EU federal attendees from the Department. the White House. and arty other relevant federal agencies. The contractor shall prepare information packets to provide to meeting participants. prepare and provide meeting agendas and materials. prepare detailed minutes and summaries of meetings. post the summary for public comment. and summarize comments received as a result of a public comment period. The TRP is designed to advise and work with the contractor to improve College Ratings data quality, rating accuracy. and model validity: the TRP does not report to or advise the Department. The contractor shall provide a full list of the members ofthe that includes at a minimum the member?s name; title; institutional or organization affiliation; contact information: sector of the institutionali?organizational affiliation (cg. public. 2-year. institution. state agency, etc}: and the member's areas of expertise in postseeontlary education. For each meeting. the contractor shall deliver both a pre?meeting and post-meeting package, and prepare all. documentation needed to secure approval from CAM to hold the TRP meeting. The prc-mceting package shall consist of a list of invitees. agenda, and meeting materials. including a preliminary copy of the paper to he presented at the meeting. The post?meeting package will include the participant list. a copy of all finalized meeting materials. meeting minutes. summary of discussions and suggestions for posting. and summaries. of public comments in response to posting. As part of the post-meeting package. the contractor shall also prepare a document outlining any recommendations they have for the Department based on the outcome of the TRP meeting and subsequent public comment periods. [11 addition. when appropriate, the contractor shall prepare a final action report that details any changes made to the College. Ratings. data. or models. or action taken by the Department as a result of the. suggestions of the TRP. A public comment period and final action report may not be required for each meeting. Deliverablefsl Due Date Full list of members 8 weeks before each meeting Packet of all ittfot'ttlalion needed to secure approval ft weeks before each TRP for TRP meeting Pre-meeting packages 4 weeks before each meeting Post?meeting summary packages 8 weeks after each TRP meeting 3? PAGE 4? OF 95 Attachment Page Attachment A - tie-vised PWS October S. Elli-l 3-C-t1tt?ft Final action reports 12 weeks after each TRP meeting Optional Task [3.14. Perform ongoing review of data-related questions and cotnplaints received by the Department on the existing College Scorecard wehsitc and coordinate timely responses1 as reqttested. The contractor shall assist the Department with receiving. reviewing and responding to College Scorecard questions and complaints. The contractor shall maintain an email address to receive College Scorecard questions and complaints and provide the Department and provide. enough on going staff support to adequately handle anticipated email volumes. The contractor shall provide the Department with a summary report of questions and complaints, disaggregated hy type of higher edu ?ation stakeholders tie. current students. prospective students. parents. guidance counselors. college faculty. college administrators, higher education researchers. state or local government. federal government, representatives of advocacy organizations, higher education policy experts, unknown. etc}. The contractor shall also work with the Department to draft the appropriate response to each request. and flag any prohletnatic questions or complaints that require immediate Department attention. Deliverablets} - Due Date every month October 2015 log of questions and complaints received Draft responses, for each question and complaint IIllngoing received Optional Task [115. Perform periodic [no more titan semi-annual) updates ot?the College Scorecard data and metrics and maintain the content of the Department's College Scorecard website. as requested. Deliverablets} Due Date Semi?annual log ot'updates to College Scorecard data Beginning October 1. EUIS. and metrics and every six after Optional Task (3.16s Perform annual updates to and maintain the. content of the Department? Financial Aid Shopping Sheet. as requested. The Financial Aid Shopping Sheet is a consumer tool that participating institutions use to notity students about their financial aid package. It is a standardised form that is designed to simplify the information that prospective students receive about costs. and financial aid so that they can easily compare institutions and make informed decisions about where to attend school. The contractor shall work with the Department to update the content ot?thc Financial Aid Shopping Sheet on an annual basis. as requested. PAGE 48 OF 95 Attachment Page Attachment A - Revised PWS ?etoher h, Elli-l s-c-aasa Deliverablets} Due Date New Financial Aid Sheet 'l'entplate delivered Annually beginning on December 15, 2015 Optional Task D: College Ratings Website Enhancements This optional task is broken down into optional subtasks that may be exercised to enhance the College Ratings Website {Subtask Optional Task DJ. Consult with various higher education stakeholders (Le. students. parents, high school guidance counselors, higher education administrators from various types of institutions, higher education researchers and policy experts, etc.) on website design and functionality as the lCollege Ratings website is being developed to gather feedback to inform the outgoing work. The Department wishes to gather feedback from key higher education stakeholders throughout the College Ratings development process. The contractor shall assist the Department in identifying the appropriate stakeholders to include in this process. The contractor will work with the Department to gather individual input from these stakeholders. which may occur online or in-person. In doing so, the contractor must ensure full compliance with the Federal Advisory Ct?nhrriillee Act The contractor shall summarize the feedback received from any stakeholders that have been consulted for the Department. The contractor shall also make recommendations to the Department based on this stakeholder feedback. However. the Department will make the final decision on any changes to the website based on the independent feedback gatltered from outside stakeholders. Deliverabletst Due Date Summary of feedback received from key stakeholders week after each stakeholder and contractor recommendations based on this meeting feedback Optional Task Include space on the College Ratings website for institutions to "provide contest? and explain how their unique circumstances may impact their ratings, and lead the process to collect these institutional explanations and incorporate them into the College Ratings website. The contractor shall create a feature on the College Ratings website that allows institutions the opportunity to provide contest and explain how their unique circumstances may impact the ratings displayed. Prior to the public launch of the website. the contractor will work with the Department to inform institutions of higher PAGE 49 OF 95 Attachment Page Attachment A - Revised PWS {?l'ctohcr' H. education of this pt'rssibilityr and set up a passwordprotected webpage andr'or database for collecting this information from institrrtions. The contractor shall send out an invitation to all institutions that will be included in the final College Ratings system explaining the option they have to provide context to users on their rating. and outline the length and content restrictions set by the Department. The contractor shall take steps to ensure otrly official representatives front institutions of higher education are able to access the webpage and enter information on behalf of their institution within the, deadline provided by the Department. .The, contractor shall establish an entail address to receive any questions or complaints from institutions as they attempt to enter their contextual explanations and provide enough staff support to adequately handle anticipated etnail volumes. The contractor shall work with the Department to respond to all inquiries. adequately addressing the questions or concerns r'aised,_ within three business day. Once all of the contextual explanations have been collected front the included institutions of higher education. the contractor shall review the content provided and flag any issues for the Department. The contractor shall work with the Department and any ?agged institutions to address. any issues identified. The contractor shall then upload the institutional descriptions to the College Ratings website. The contractor shall post this on the website within 5 days of receiving ?nal approval from the Department. Deliverahlets] Due Date Institutional explanations available to view on Beta July 17, 20 5 website lnstitrrtional explanations a railable to users on final September I. 2015 website Optional Task [13. Allow users the option to prioritize different ratings tie. adjust weighting of constituent rnetricsr which will result in different ratings based on individual preferences). The contractor shall create a feature on the College Ratings website that allows users to adjust the. weights applied to the main institutional rating categories affordability. access. and outcomes) to calculate different ratings based upon individual preferences. Deliverable-{5] Due Date Weighting functionality available for testing on Beta July EUIS website Weighting functionality available to users on final September I. 2U IS website PAGE 50 OF 95 Attachment Page Attachment A - Revised PWS {?l'etoher ll, Elli-l ED-Ies-i s-c-oasa Optional Task DA. Allow users to filter search results by entering in user?specific information andfor selecting the characteristics most important to them in choosing a college or university. The contractor shall create a filter feature on the College Ratings andfor lCollege Scorecard websitelsl that allows users to voluntarily enter personal inft'n?mation about themselves andfor select the characteristics most important to them in choosing a college or university. Users will then be able to personalize their search results to view ratings or. Scorecard metrics for those institutions that best match their personal characteristics and preferences. Deliverablefs] Due Date Search functionality adjusts depending on users July 20H preferences, a 'ailable for testing on Beta website Search functionality adjusts depending on users September I. 2015 preferences, a 'ailable to users on final website Optional Task D5. Ct?irtduct focus groups with different types of higher education stakeholders (Le. students, parents. high school guidance counselors, higher education administrators from various types of institutions. higher education researchers and policy experts. etc.) prior. to the public launch of the. College. Ratings website. The contractor shall conduct an in-person focus group prior to publicall launching the College Ratings website to test the presentation of the College Ratings and the usability of the website. The contractor shall include multiple types of higher education stakeholders (students. parents, high school guidance counselors. higher. education administrators from various types of institutions. higher education researchers and policy experts. etc.) in the focus group to gather a range of opinions. The contractor shall recruit participants front each of the identified higher education stakeholder groups to participate in the focus group. The contractor shall also prepare the complete OMB package needed to. conduct. any focus groups. The. contractor shall deliver a focus group plan to the Department that describes the focus group in detail and includes a full list of confirmed participants. In doing so, the contractor must ensure that any focus group fully complies with the Federal Advisory Committee Act The contractor shall provide the. Department with a detailed. in?person briefing of the focus group results within three weeks of concluding the focus group, which will also include any recommendations for changes to the website based on the results of the focus group. The Department will make the final decision on any changes to the College Ratings website, data. metrics or model(si. based on the independent feedback gathered from the convened focus group. Deliverable{s] Due Date Focus group plan with full list of participants 2 weeks. prior. to each focus group Written. summary of key findings from focus. group 2 business days prior. to the PAGE 51 OF 95 Attachment Page Attachment A - Revised PWS October S. 3-C-fltl?ft and recommended changes briefing with the Department Optional Task Perform regular maintenance of the existing College Scorecard website and troubleshoot any technical problems that arise to ensure a high level of functionality. Deliverablets) Due Date Montth log of technical, problems and website 15'? of every, month beginning maintenance needs for College Scorecard website May I. 2015 Optional Task DJ. Capture and provide the Department with user statistics and detailed information on user behas-?ior from the existing College Scorecard website. Deliverablets} Due Date :3 of each month beginning May I. 2015 College Scorecard website usage report Optional Task 0.8. Perform periodic {no more than semi?annuall functional and design upgrades to the existing College Scorecard website. as requested. The first year of updates will include functionality that makes the College Scorecard a responsive websitethat is. compatible with mobile devices [such as. tablets and smart phones). Deliverable[st Due Date Semi?annual log ofupgrades made to College Ongoing beginning May I. Scorecard website 20 IS Optional Task DJ). Include an on the College Scorecard to allow third parties to develop their own interfaces using data and visuals from the Department. Deliverablets} Due Date API on the College Scorecard website delivered To be released with. Option 2.8. Optional Task [1.10. Troubleshoot any technical problems that arise with the College Ratings website and perform regular maintenance of the site to ensure a high level of functionality. Deliverablets) Due Date log of technical problems and website 15'? of everyr month after maintenance needs for College Ratings website website is launched Optional Task [3.11. Capture and provide the Department with user statistics and detailed inlormation on user behavior from the College Ratings website each month after it is launched publically. PAGE 52 OF 95 Attachment Page Attachment A - Revised PWS October is. s-c-noss In developing the College Ratings website, the contractor shall build in the ability to collect detailed statistics on website usage and user behavior information in order to inform ongoing upgrades to the College Ratings website. Dcliverahletst Due Date College Ratings website usage report lfi'? of each month after website is launched Optional Task UJZ. Perform periodic. [no more than. semi-annual] functional anddesign upgrades. to the College Ratings website, as requested. Deliverablets) Due Date Semi?annual log of upgrades tnade to College Ratings Ongoing beginning after the website launch of the website Optional Task [1.13. Perform regular maintenance of the existing College Scorecard website and troubleshoot any technical problems that arise to ensure a high level of functionality. Deliverablets) Due Date Montth log of technical problems and website 15'? of every month beginning maintenance needs for College Scorecard website May I. 2015 Optional Task [1.14. Capture and provide the Department with user statistics and detailed information on user behavior front the existing College Scorecard website. Deliverablets} Due Date College Scorecard website usage report ISLIL of each month beginning May I. 2(115 Optional Task [3.15. Perform periodic {no more than semi-annual} functional and design upgrades to the existing College Scorecard website, as. requested. Deliverablets} Due Date Serra?annual log of upgrades made to College Ongoing. beginning May I. Scorecard website 2015 Optional Task [1.16. Conduct a focus group with different types of higher education stakeholders ti.c. students, parents. high school guidance counselors, higher education administrators from various types of institutions. higher education researchers and policy experts. etc.) prior to the public. launch of upgraded College Ratings andfor College Scorecard websitets] The contractor shall conduct an in-person focus group prior to publically launching upgraded College Ratings andt'or College Scorecard websitcts} to test the presentation and the usabilityof the. upgraded websitetis]. The contractor shall include multiple types of higher education stakeholders (students. parents, high school guidance ct'Junselt'n?s. 4.1 PAGE 53 OF 95 Attachment Page Attachment A - Revised PWS ?ctoher H. Elli-l s-c?nnss higher education administrators front various types of institutions, higher education researchers and policy experts, etc.) in the focus group to gather a range of opinions. The contractor shall recruit participants from each of the identified higher education stakeholder groups to participate in the focus group. The contractor shall also prepare the complete 0MB package needed to conduct any focus groups. The contractor shall deliver a focus grt?ntp plan to the Department that describes the foc us group in detail and a full list of. confirmed participants. In. doing so. thecontractor must ensure that any focus group fully complies with the Federal Advisory Committee Act The contractor shall provide the Department with a detailed. in-person briefing of the focus group results within three weeks of concluding the focus group. which will also include. any recommendations. for changes to the website based on. the results of the focus group. The Department will make the final decision on any changes to the websitet?s]. data. metrics or modelts). based on the independent feedback gathered from any convened focus groups. Deliverable-Is] Due Date l~oc us group plan with full list of participants 2 weeks prior to each focus group Written surrtmary of key findings from focus groups 2 btlsiness days prior to the and recommended website changes in-pcrson briefing with the Department Ill. Deliverable Speci?cations The specifications for all deliverablcs to be generated by the tasks described in Section II are presented below. Unless otherwise specified, deliverables shall be electronically delivered to the ED COR via e?mail. For a summary and timeline of. all milestones and. deliverables.. turn. to the table. on pages 32-33. 111.1 Post Award Conference Package l[Subtask 1.1) To document the Post Award Conference, a report of the conference proceedings shall be delivered. The report shall document all concerns and agreements. as well as any clarifications and refinements made as a result ofthe conference and shall be delivered to the CO and the COR. In addition1 it shall include a schedule. For all activities within the project, the schedule shall detail the key staff assigned. the projected start and. end dates, and completion dates. .The schedule. shall be updated For the schedule. keyholdcr and coordinator registration will open no later than the first Wednesday in August. The first of three (Fall. Winter. Spring] data collection periods will open no later than the first Wednesday in September. Data collection will extend in period over the next 9 months so that all data are collected by the final Wednesday in May of the following year. In addition: I initial contact with CEDs and keyholders for distribution of [Ds and passwords shall begin at least 3 weeks prior to. registration. 44 PAGE 54 OF 95 Attachment Page Attachment A - Revised PWS ?ctober E. 31114 I Help Desk training shall be conducted no less than one week prior to the opening of data collection. The first draft of the First Look shall be delivered no more than 4 weeks after receiving the final migrated pre-impute file from NCES for each data collection. I Data Feedback Reports shall he delivered to no later than November IS. and to keyholders and coordinators two weeks prior to mailing them to CEOs. The post award conference. package. shall also include the quality control plan for help desk (such as. call volutne and call length) and data collection activities {such as how problems with the data collection system will be identi?ed, communicated to. the ED COR and assigned ED staff, and resolved}. Delivery specifications: Within two weeks after the Post r?tward Conference, in a Word file electronically delivered. to the COR 111.2 Reports (Subtask 1.2) The report shall detail the progress made in accomplishing the project tasks. problems encountered, and plans for the next month. By attachment. the financial status of the project shall he described; including detailed charges by named staff. In addition. all costs associated with the project must he broken out by 1T versus Non-1T expenses. The definition is as follows; definition of "Information Technology Project" is based on the definitions of "Information Technology? found in the Clinger-Cohen Act of 1996 and OMB Circular A-l 1. The purpose of this definition is to identify IT projects subject to the Information Technology Investment Management (ITIM) Process. An "lnft'n?matiott 'l'echnt'ilogy Project" (or. initiative} includes activities, and services. related to. planning, developing. purchasing, configuring. testing. maintaining. enhancing, deploying or retiring any technology for the automatic acquisition. storage. manipulation. management. movement. control, display, switching. interchange. transmission. or reception ofdata or information. More specifically. an ED IT project meets this criterion and any of the followin g: 0 An automated activity or service resulting in a product or. technolt'igy that is either: owned by ED (including those residing in contractor facilities), resides on an ED platform (including contractor owned systems}. or contains data essential to the conduct of program activities whether on an FD or platform. a An activity or service related to the maintenance, enhancement or replacement of ED's platforms - Contractor services whereby the prirrtary purpose ofthe contract is, to provide an information technology solution or advisory services in Estimated to have a useful life of two years or more 45 PAGE 55 OF 95 Attachment Page Attachment A - Revised PWS {?l'etoher ll, Elli-1 include any equipment, or interconnected syslends} or of equipment that consists of computers. peripheral equipment. tclecommunications, software, firmware and similar procedures, services {including support services). and related resources owned, leased or controlled by ED. This also includes equipment used by EU or government? owned equipment used by its contractors in the performance ol'a contract with ED. This does not include any equipment that. is acquired by acontraetor incidental to a contract. Examples of projects subject to Information Technologyr Investment Management Process: 1. Acquisition, installation, testing and maintenance of hardware, software applications, and telecommunications equipment. 2. Technical support services for IT systems, such as validation testing and automated systems technical ?help desk? services used. to resolve. failures, errors or problems. Development of Systems Development Methodology documentation. 4. IT. Investment Management, Enterprise. Architecture or. Information Assurance. support services. Technical training for IT personnel and users necessary for the implementation, operation andl'or enhancements of hardware. telecommunications and software products or services. a. Business process reengineering support services focused on software applications. IT infrastructure support, or solutions. T. Development of automated web-based systems that would collect, store. and process data over the web. 8. Development of a new system or application to support the collection. analysis andi'or reporting of research and survey information. 9. Electronic imaging ofdoeuments. including the physical storage and transportation of these documents between ED and the contractor work site. 10. Simple web page related activities such as development of web page content, hosting, and posting of information to the web. l4] The contractor shall include the following accepted earned value management (E?v?lvi) calculations in the report for: Cost variance tC?v?l percentage l[Dost Performance Index (CPI) Schedule variance (S?v?i SV percentage Schedule Perfornnince Index (SP1) Two. independent Estimates. at Completion Variance at Completion VAC Percentage Estimated Cost to Compete Expected Completion Date The contractor shall also include. a. performance curve graph plotting planned value (PU). earned value (EU). and actual cost (AC) in the report. The contractor shall include a section specifically titled Small Business Subcontracting Plan and indicate the naute of the small business, contact intoriuation, type ofsiuall business, work that was subcontracted including what task the work falls under and the dollar amount subcontracted for that 46 PAGE 55 OF 95 Attachment Page Attachment A - Revised PWS ?ctoher 14, 31114 month. . The contractor. shall also. include. in the. progress. report updates to the schedule and quality control data on the help desk activities and data collection systetn probletn resolutions. Delivery specifications: Progress and financial reports by task shall be delivered as 1Word files. Vouchers shall be submitted electronically to the CO and theCUR and. shall conform to ED requirements for processing within the receipts system. By attachment, an updated schedule shall also be. included. 111.3 RIMSIDMB Fortns Clearance Package (Subtask 1.4) The RIMSIOMB Forms Clearance Package shall include an introduction, project justifications, purpose and uses ofdata, descriptions of collection methods, descriptions of efforts to identify duplication, descriptions of the suitability of existing data, methods used to minimize burden. frequency of data collection, adherence to guidelines in 5 CFR 132111.15, confidentiality. sensitive questions, cstitnatcs of costs. estimates of response burden, publication plans and schedules. statistical methodology, data elements and justi?cations, and sample notifications. Delivery specifications: On or before November 30 for the following data collection year when OMB approval is required. the contractor shall deliver the RIMSHOMB Forms Clearance Package 1 including Standard Form 83) for. the next three lPlz'DS cycles. as a Word file. During the l2D?day clearance period. the contractor shall allow for two (2) revisions to address RIMS and. OMB. 111.4 List of TRP members (Task Sixty {so} panelists shall be listed. Names, titles. affiliations. contact information, sector of institutionalr?organizational affiliation, role related to reporting, and the member" area of expertise in postsecondary education. Panelists for each meeting shall be selected by contractor from the. list of. potential members, and. approved by COR. Delivery specilications: By June 1, the list of TRIJ members shall be delivered as an Excel file. 111.5 Summary Package 1 Task 2] The contractor shall prepare both a pre-meetin and post?meeting. package. The pre-meeting package will consist of: a list of invitees: (21 agenda; and (3) meeting materials. including a preliminary copy of the paper to be presented at the meeting. The post-meeting TRP summary package to be delivered to the COR shall include (I) the participant list; (21 detailed minutes that document the TRP discussions; a memorandum that summarizes any suggestions made by the TRP that may impact content of the forms or survey conduct; this memorandum shall be suitable for posting to the IPEDS web page following COR review and approval and may elicit comments from the field; (4) a summary ofpublic comment; and (5). contractor recommendations. In addition to the summary package, the contractor shall provide a final action report [if necessary). Delivery specifications: PAGE 5? OF 95 Attachment Page Attachment A - Revised PWS {?l'etoher s. 31114 The pre?uteeting package. shall. be delivered as a Word filets). within 4 weeks before the meeting. The post-meeting TRP Summary Package shall be delivered as a Word filets) within 12 weeks alter a meeting of the havng allowed for at least 311 days ol'public comments and two revisions to documents by the COR. 111.15. Data Collection 'l?esting Site. (Subtask The contractor. shall. make available a fully. functional data collection system for testing. by ED staff and other designees on the contractor?s own server. Prior to making available the system for testing. the contractor shall have gained approval by the CUR and ED staff of the data collection screens and edits in the system. Delivery specifications: The contractor shall notify. the COR and ED's IPEDS staff (team. leaders and relevant survey directors) by email of availability ofthe testing site on the contractor?s server at least four (41 weeks prior to data collection period (Fall. Winter. Spring] opening. 111.?' Data Collection Software Installation [Subtask 3.2} Delivery speci?cations: Two weeks prior to data collection opening, the contractor shall request that the data collection system shall be. moved to. the NCES development server. One week prior to data collection opening, the contractor shall request the data collection system shall he installed on the NCES server. 111.8 Data Collection System Documentation tSubtasl-t 3.2} Documentation shall include structure and content of all databases and program code complete with the. calling relationship of code modules and function entry points. Also included. will be documentation of screens and edits. and other system functions. Delivery specifications: Within one month alter the data collection system is moved to the NCES production server. the data collection system documentation shall be delivered in Word andfor Excel format to the CUR and staff (team leaders}. 111.8-1 Annual Summary Report of Maintenance Activities (Subtask 3.3) Delivery Specifications: By May 3 l, the contractor shall deliver in Word or PowerPoint format. a report on the year?s instruction maintenance activities. including summary of maintenance perforated on each survey and issues identified for future ntaintenance. of instructions. 111.9 Annual Trainng Report (Suhtasl; 4.1) 48 PAGE 58 OF 95 Attachment Page Attachment A - Revised PWS {?l'ctober 14. 31114 Delivery specifications: On or before June I of each year. the contractor shall deliver an annual report in. Word format that summarizes all training activities from the previous data collection year. evaluations of the effectiveness ol'those activities. and plans for improvements in the next data collection year. 111.10 Train-the Trainer Package (Snbtask 4.2) Delivery specifications: Train-the-Trainer Packages shall he made available to the CUR and ED's Team Leader for review one?week prior to the ?train-the-trainer? workshop and shall he provided to all participants at the train-the trainer session on or before the first day of the workshop. 111.11 Collection Coordination and Communication Package [Subtask 5.1} Delivery specifications: Pre-Collection: L'pdated coordination tree e?ntail and approved drafts of templates for all pre? collection communications shall be delivered to the COR for review in W'ord format at least two weeks prior. to the mailing of usernatues. and passwords for the system. Post?Ct'illectit'm Opening: Drafts of all follow?11p e?mails as well as final text for ?thank?you? notes sent out through the system following on-lime survey locking. This shall he delivered within 2 weeks after the opening ofthe data collection period. 111.12 Outreach Plan [Suhtask 5.2) Delivery specifications: Four weeks prior to keyholder registration opening. contractor shall deliver plan for ongoing with data users and providers in Word format. Upon approval ofplan from CUR. the contractor shall implement the plan for outreach throughout the data collection year. Contractor shall provide an annual outreach summary report by June l._detailing what was implemented from the plan during the year. 111.13 Data Migrated to Data Distribution Database [Snbtask 5.3] The contractor shall complete all data review and migration ofthe data to the distribution database within four weeks of data collection period closing date. Delivery specifications: Upon successful completion of migration of data to data distribution system. the contractor shall send an email verification to the CUR, Staff. and 49 PAGE 59 OF 95 Attachment Page A - Revised PWS ?ctoher 11. 31114 s-c?nose 111.14 111.15 111.16 111.1? 111.13 relevant. survey directors. Help Desk Training Materials {Suhtask e. 1) Delivery Speci?cations: Within one vveck prior to each data collection period opening (Fall. Winter, Spring). the contractor shall deliver. in hardcopy format. a set of the training:r materials to hD?s staff and Help Desk staff who are attend the training. Annual Help Desk {Collection and Tools} Reports {Suhlasks (1.2 ?Sr 6.3) Delivery Specifications: Within four (4) weeks after the spring collection closes, the contractor shall deliver in Word or PowerPoint format. a report on the year?s help desk activities, including call and contact metrics. average response time. types etc. Functioning Help Desk Application and System Documentation (Suhtask 6.4) Delivery Specifications: By July 1. the contractor shall deliver a functioning Help Desk Application accessible by help desk stall and hD?s stall. The contractor shall send an entail. confirmation the application is operational. In addition. the contractor shall provide functions documentation as a ?v?v?ord lile at that ti me. First Look Analysis Materials lLSuhtasl-t 1.1} Delivery, Speci?cations; No later than one week prior to each data collection closing (Fall. Winter. Spring). the contractor shall deliver in Word or other appropriate electronic format. the First Look Dral?t package [approved analysis plan. table shells, imputation specifications. and perturb-adont?suppression specifications] to the COR. Team Leaders, and relevant survey directors. Data Files 62: Final Imputation and Bias Analysis Report (Subtask '12) Four {41 weeks after the receipt ofthe final migrated data. the contractor shall deliver a pre-impuled data ?le. Four types of cases will populate the data files: migrated eases. completed cases. partial response cases. and nonresponse cases. The migrated and completed cases may require minimal manipulations for ?Don?t responses. Partial cases require the construction of flags, that describe. item nonresponse. method of imputation. and the imputed data, Finally. the nonrespondent cases require the construction of an overall ?ag as well as imputation flags and imputed data. it} PAGE 50 OF 95 Attachment Page Attachment A - Revised PWS f?llctohcr S. 31114 3-C-f1115ft Delivery specificatit'ms; Four (4t weeks after the receipt ofthe final migrated file. the contractor shall deliver to the CUR and designated ED IPEDS staff a pre-impute data file; that is. all errors are resolved for completed cases and no impotations have been performed. Two weeks after the approved pre?impute data file is delivered, and following imputation. the contractor shall deliver to the COR and designated ED IPEDS staff all final imputed data tiles. The data tiles shall be delivered as ASCII test files. The maximum record length for any record shall be 1.1124 characters or less. Two weeks after approval of imputed data files, the Imputation Impact Report and Bias Analysis Report shall. he delivered to. the CUR and designated ED IPEDS. staff as a Word file. 111.19 First Look Reports (Snbtask 71.3} As specified in the accepted First Look outline and using the accepted Table Shells, the First Look shall be developed. Delivery specifications: The contractor shall prepare three First Look 1? Preliminary) reports based on, the final migrated [or a pre?imputed file determined by the data, and three (3) First Look (Provisional reports based on the fully edited and imputed data tiles for each data collection cycle. There will also be one annual Methodology Report. issued in conjunction 1tvith the Fall First Look. Schedule for these is below: Deliverablets}: Duefseheduled date Methodology Report 3 weeks after receipt of Fall final migrated data First Look Preliminaly?t 3 weeks after receipt of final migrated data First Look {Provisional} 3 weeks after approval of fully edited and imputed files During the approximately four-month period of IESINCES publication review. this report shall be revised to re?ect the concerns of IPEDS Program Director review. (Bl Associate Commissioner review. Cl?rief statistician review. and (D) 115.5 review. 'l'wo weeks l?t?illowing adjudication, the First Look shall be delivered as a Word file with associated HTML and PDF files. If adjudication review. indicates substantial changes are necessary, this. period will be adjusted by the. CUR. 111.20 State and Compendium Tables (Subtask Delivery Speci?cations: The IPEDS State and Compendium tables shall be delivered to the COR and designated staff for posting to the NCES website. The contractor shall deliver each set oftablcs ?web?ready" for posting and meeting all IESJNCES standards within. twelve (l2) weeks ol'the, public release of the corresponding Final Data. 111.21 Statistics in Brief Reports and Web Tables (Subtask 71.5) Delivery Specifications The contractor shall deliver a provisional version of one approved Descriptive Analysis Report or 51 PAGE I31 OF 95 Attachment Page Attachment A - Revised PWS ?ctoher it. 21114 set of Wehtahles within, 12 months of the data collection closing. .A final version will, be due 4 tnonths after the FY Revisions data collection is closed. 111.22 Data Feedback Reports Delivered to CEUs {Suhtask an) Delivery specifications: later than November lithe contractor shall verify by email to the COR that copies of the data feedback report have been delivered to all (313055. 111. Summary Report of QC Follow?Up Activities [Subtask Delivery Specifications: Two weeks following the delivery of final fully edited and imputed) data files for each collection period, the contractor shall deliver in Word or PowerPoint format. a report on the QC Follow?Up activities, including summaries of data issues identified. efforts at resolution. potential causes for the data disparities, and final disposition of cases. The report should identify and make recommendations for improvements in QC for future data collection periods. 111. 23 College Ratings Data Validation [Subtask 2.3] Delivery speci?cations: The contractor shall provide the following deliverabtes associated with the validation of data for College Ratings: report with summary. statistics, review otfthe metrics and models. final versions of both the College Ratings Primer and the College Ratings methodology Report. and a final package containing a detailed description of data and methodology used to develop the College Ratings. 111.24 Log of Updates to, Website, 8.1). Delivery Speci?cations: An annual log of all updates and changes made to the website shalt be delivered to the ED CUR as a Word or Excel file by June 311 ol'each year. Also, on an annual basis, the contractor shall create PDF files of all of the survey forms for the Archived Surveys page. These will be completed within 2 months of the close of data collection. 111.25 Data Updated on Data Dissemination System [Subtask 8.2] Delivery Specifications: The contractor shall update online data tools as requested by the COR for public use withintwo weeks after data are migrated to the data distribution database. Contractor. shall send an email to the COR and Team Leaders verifying that updates on the web are completed. 111.26 L'pdates to Dissemination Systemi?tlnline Tools (Subtask 8.2) PAGE I32 OF 95 Attachment Page Attachment A - Revised PWS ?ctohcr 14. 31114 Delivery Specifications: The contractor shall deliver as a Word document to the ED CUR and designated IPEDS staff an annual report of enhancements made to the onlinc tools in a Word document or PowerPoint presentation by June 30. 111.2? Support and Updates to Trend lGenerator (Suhtask 8.3] Delivery Specifications: An annual log of all updates and changes made to the Trend Generator shall be delivered to the ED CUR as a Word or Excel file by June 3t] ol? each year. 111.28 College Ratings website . [Subtask 8.4} Delivery Specit?icatirms; The contractor shall provide the following deliverahIes associated with the validation of data for College Ratings: report with summary statistics, review ofthe metrics and models. I?inal versions ol? both the College Ratings Primer and the College Ratings methodology Report. and a final package containing a detailed descriptiott of. data anti methodology used to develop the College Ratings. 111.29I Annual Trips Report {Task 9} Delivery Specifications: Within 2 weeks after. a specific. conference. the contractor. shall submit a report to the CUR regarding contractor staff activities at conference. including which contractor staff attended and what presentations were made on the web collection. or results of the surveys. The report shall be in Word format. By one 30 of. each year. the contractor shall also. submit a year?end summary report of all conferenccsi'trips attended throughout the year. Deliverables for Dptional Tasks 31} Integrate the Campus Crime survey and the Equity in Athletics Disclosure Act survey into the. IPEDS web?based data collection system (Optional Task Delivery specifications: Within 12 months of the exercising of this option. the contractor shall integrate the Campus Crime and Equity in All?tleliCs Disclosure Act surveys into a new as part of the data collection system. 111. 3] Conduct National Data Institute (Optional Task B) 5.1 PAGE 53 OF 95 Attachment Page Attachment A - Revised PWS {?l'etoher H. 111.32 in. 33 Delivery specifications: Within 12 months of exercising this the contractor conduct a National Data Institute, which includes dissemination of information about the Institute: organization and operation ol? an application and decision process; development ol? the training agenda; and providing logistical support to the COR to develop and deliver the content, including site selection. roorn set-up. audio-visual support, and oil-site support. . College, Ratings. Data Validation (Optional 'I'ask C) Delivery speci?cations: Within 12 months of exercising this option, the contractor shall provide the deliverables associated with the optional activities of the validation of data for College Ratings. These are outlined in the Option section above. It is unknown which subtasks of the option will be exercised at the present time. College Ratings Website [Optional Task D) Delivery specifications: Within, 12 months ol? exercising this option, the. contractor shall provide the deliverables associated with the optional activities ot?the College Ratings website, These are in the Option section above. It is unknown which suhtasks ot' the option will. be exercised at the present time. PAGE I34 OF 95 Attachment Page Attachment A - Revised PWS ?ctoher s. Task Description with Award Type Taskaubtask Description Award Type Management Fixed price 2 Technical Review Panel Fixed Price 3 Web-based Data Collection System Cost reimbursement 4 Data Collection and Data Use Training Fixed Price 5 Data Collection Administration Fixed price 6 Help Desk for Data Proyider and Data User Support Fixed Price 7" Reporting and Publications Cost Reimbursement 8 . Dnline Data Dissemination Systems Cost Reimbursement 9 Conferences Fixed Price It] Travel and Logistics Cost Reimbursement Summary and Timeline ol? Deliveraliles Some due dates associated with the tinteline and schedule ot?deliyerables in the table are anchored by the contract award date 0R other activities within the contract. Those tasks marked with an asterisk are not required in the base period t2013- [4 cycle). The following tasks will. require a lowered level of effort in the base year Tasks 6.2. 6.3. 7.2. and Task Deliverable DuefScheduled Date . Post A ward Conference Package 2 weeks after post award conference I .2 . Updated schedule. and progress reports . on. (or. before) 15m .3 l[Ilearanee November 3t] (for followina. data collecting year] 2. List. of TRP. members June. I. 2 Pre-Meeting Package 4_ weeks. before each meeting of the TRP 2. Post-Meetin Summary Package. 12 weeks after each meeting of the TRP. 2 Final Action Reports June twhen applicable) Data collection system testing site 4 weeks prior. to Fall data collection period 1.2 Data collection software installation 2 weeks prior to data collection opening: on NCES [fully functional} development. sen-er: week prior to data collection opening: on NEIES production sen-er 3.2 Data collection system documentation I month after the. opening of the data collection system 3.3 Annual. Summary Report of By May 3 Maintenance Activities Annual Training Report June 1. 4.2 Train-the-Trainer Package week prior to "train the trainer" workshop. 5. 4? Pro?Collection. Coordination and 2 weeks prior to distribution of uscrnamcs and passwords Comlriunicalion Package 5. Post-Collection Opening 2 weeks after the. data collection period has opened Comlriunicalion Package 5.2 Outreach Plan 4 weeks before registration opens 5.2 Annual Outreach Sinrirnal'y Report June 5.3 Data migrated to. Data Distribution Within 4. weeks. of data collection close Systelri PAGE 55 OF 95 Attachment A - Revised PWS ?ctoher ll. Elli-l 3-C-fltl?ft. Attachment Page Task Deliverable Duet'Seltedttled Date (ml Help Desk training Mt-tterials I week prior to data collection opening (at Help Desk training) {1.2 Er 6.3 Help Desk Annual Reports Within 4 weeks after sprittg data collection closes 6.4 Help Desk Application and Jul}r 1 Documentation T. First Look Analysis Materit-tls I week before each data collection closes T2 Pre-lntputed Data Files 4 weeks after receipt of final migrated data 7'2 Fully Edited and lntpuled Data Files '2 weeks after the clean data file is delivered for each data collection period T2 lntputation impact attd bias analysis 2 weeks after approval of fully edited attd itnputed Iiles report 7'2 Final Data Files 4 weeks after receipt of FY revision migrated data T3 Methodology Report 3 weeks after approval of Fall final ntigrated data 7?3 Preliminary First Look 3 weeks after approval of final migrated data [base period (2013-14 cycle] will include only ?Winler and Spring} 7?3 Prmrisiona] First Look 3 weeks after approval of fully edited and imputed files [base period [2013-14 cycle} will include only Winter and Spring] 14 State and Compendium Tables IE weeks after public, release Final Data Final Descriptive Analysis Reports and Provisional 12 months after data collection closes Tables Final 4 months after public release ol- corresponding Final Data T6 DFR copies delivered It} CEOs November l5 7".7 Summary Report of QC Follow-Up 2 weeks after the delivery of final}? Activities 8. Annual creation of survey from PDF 2 weeks after data collection closes tiles for Arcltivtd Survevs page 8. Annual Log of Updates to latte 3t] website 8.2 Data updated on ottlitte IPEDS tools 2 weeks after data are migrated to data distribution database Annual Report on Dal a Tools June 3t] Enhancements 8.3 Annual log of all updates attd changes I one 30 to the Trend Generator 9 Individual Conference Report 2 weeks after close of conference 9 Annual Trip Report June It] Optional lnlegralion of Campus Crime antl Within l2 al'let' option is exercised Task A Equity in Athletics surveys into IPEDS data collection system Optional (Tt'niduct ol'a National Data Institute Within 12 after option is exercised Task JU?ptional Enhancements to College Ratings Data Within 12 after option is exercised Task C. Validation {subtask 18) Optional Enhancements to College Ratings Within 12 months al'ler option is exercised 'l'ask Website (stilt-task 8.4} PAGE 55 OF 95 Attachment Page Attachment A - Revised PWS ?ctoher H. Elli-i IV. Inspection and Aeccptancc Procedures The contractor shall consult with the ED COR before making any 1'1'1ajor decisions or developing the required deliverables. To facilitate this communication, the contractor shall make frequent phone calls and visits to EU to discuss potential project problems and progress. The contractor shall set up an electronic system for transferring information via electronic mail and microcomputers. Preliminary. drafts of all products shall he provided. to the CDR. at the earliest possible time to assure the final products will meet expectations with minimal revision. It is expected that the COR will require one or more revisions ofeach product prior to approval for the next level of review or and that each level of review will require revision before approval. Time for these reviews and revisions shall be included in the proposed schedule. The contractor shall prepare all reports following the guidelines referenced by standards. The IESINCES reviewprocess will take 5 months. It is paramount that schedules for the First Look and data file releases he kept and that IESFNCES standards for all phases of survey design. data collection and report production he followed. . All materials. must be approved. before release. The contractor shall not release any data in raw or derived form to anyone without review and COR approval. PAGE OF 95 Attachment Page ATTACHMENT - QASP QUALITY ASSURANCE SURVEILLANCE PLAN 2013-14 through 2016-17 Integrated Postsecondary Education Data System ??eb-hased Data collection (IPEDS) Revised October 8, 2014 Introduction This Quality Assurance Surveillance Plan (QASP) sets forth procedures and guidelines that the Department of Education will use to monitor performance of the Contractor under this contract. A copy of this plan will be furnished to the contractor so that the contractor shall be aware of the methods that the Government will employ. in monitoring performance on. this project and address any concerns that the contractor may have prior to initiating work. Purpose of the QASP The QASP is intended to accomplish the following: i Define the roles and responsibilities of participating. Government officials and. outside experts; and 0 Describe the process of quality assurance surveillance. Each of these purposes is discussed in detail below. Roles and Responsibilities of Participating Government Officials The following Government Officials will participate in assessing the quality of the contractor"s performance. Their roles and responsibilities are described as. follows; Contracting Officer?s Representative (COR). The COR will be responsible for monitoring. assessing, recording. and reporting on the technical performance of the contractor on a day?to?day basis. The COR will also be responsible for inspecting all deliverables submitted under. this contract and providing a recommendation regarding the acceptability of the deliverable to the Contracting Officer. It is essential that the COR establish and maintain a team?oriented line of communication with the Contractor's Project Director (PD) in order to perform monitoring The COR. CG. and PD must work together as a team to ensure that required work is accomplished in an. efficient and. proper manner. .Meetings should. be held on a regular basis in order to resolve serious problems. Less serious problems should be discussed and resolved. on an. impromptu. basis- The Contracting Officer will have overall responsibility for overseeing the contractor?s performance. The Contract; Specialist will be responsible for the day?to? Page. I of 7' PAGE 58 OF 95 Attachment Page ATTACHMENT B. - QASP day monitoring of the contractor's performance in the areas of compliance, administration. cost control and properly control; reviewing the COR's assessment of the contractor?s performance: and resolving all differences between the COR's version and the contractor?s version. The CD may call upon the expertise of other Government individuals as required. Quality Assurance Surveillance Process Even though the Government, through the COR, will be monitoring the contractor's performance on a continuing basis. the volume of tasks performed by the contractor makes technical inspections of every task and step Accordingly, the Department of Education will use a quality?assurance review process to monitor the contractor?s performance under this contract. through the contract. deliverables. specifically through a review. of the timeliness of submission and the acceptability of the content ofeach deliverable. The COR will inspect each deliverable and recommend acceptance of the deliverable to the Contracting Officer. In the event the CDR has a concern regarding the timeliness or dualit}r of the content of a deliverable, the contractor and the Contracting Officer shall be notified. The Contractors performance shall be documented and measured through the annual past performance evaluation throttgh the Contractor Performance Assessment Reporting System Performance will be evaluated in the areas of: 0 Quality ofproduet or service Data collection 0 Data products and publication Schedule Cost control Business relations Management of key personnel Utilization of small bttsittess The following rating scale will be used to evaluate each element using a 9?point scale: - Unacceptable A level of perfortnance that is not acceptable and which fails to meet the minimum standards ofperformance; Acceptable. An acceptable level of performance that meets the minimum standards of performance; or 0 Superior (7-9): A level of. performance that exceeds the minimum standards of performance. Table 1 provides describes the standards of performance for each rating level. Page 2 of 7' PAGE 59 OF 95 Ii - QASP Table 1. Rating elements and standards of performance Attachment Page Element Rating scale Qualin of product service: Data eulleetitln and; The prneeun' t'nr generating the dues Itth always Use generth- accepted pretence}, during data Registrant?: syritelttduea sehedttlett. had unsubstantiated disregard fur the etiitsienmntentn?. duet: I101 prut?ide adequate of the data cullcetlutt including did nut provide the proper review need for the Ralittganggregztted rlntit Acceptable i'nr generating; the tlelit'ernhle LIHCH generally accepted indestry practices when during data culleetintt and: IPEDS Registratinn system epem en with Department on tn edits screens. thoughtfully considering all and prcwitlittg expel-I npittiena. adequate 1d the data enlleelinn Hyutent edit precedures. firm-idea lepurt in timely. fashion with minimad vex-inert: needed Huperiur Meets the. require r111:an fur the "Acceptable" rating AND technique.? it] reduee nLIItdter ul' edits wlnle Ittnintaining the integrin {it the data, re; well ?15 lea: QC to allow the tin-.1] data I'ileh he ct??en winter than deliverable sehedttle. PAGE 7?0 OF 95 Dto 1: cuter] Ii - QASP Attachment Page Table. l. . Rating elements and. standards ul? performance. continued Element Rating seale Unacceptable Acceptable Superior t4~?l {19] Qualin of product: Data and publications Sehedule 'I'hc delit-?erahlet?s: had one or more serious tlefieiencies in rcscareh design. analytic tutdi?or presentation of results that Iwould requtrc substantial reworking. of the deliverable lo tneet standards. The Contractor had unsubstantiated disregard for res-'iewers' suggestions throughout the process and refused to acknowledge the Department's editsi?eolnntents. For publications and n?rilleu work preduets. the deliverableisl was not well organized. was incutnplele. or was inaeeurale: or the lrewritingr style and content were not clear. College Ratings website needed eslensit-?e review. The eontraetor did not incorporate reviewers suggestions along tlte way and it did not meet slandards. Deht'crahles are consistently received after tlte due date due to teeters within tlte contraetor's control andfur the contractor tloes not inform the Department when work on the tteliveral?rles are behind. 'l'he deht-erahlc[s] required moderate revisions to Inch IESENF for research i design. :iltalytie pi'oeedtutw. and presentation of results. The Contraeter employed thoughtful eonsideration and aekrnm??ledgeluent of ret-iewers' comments and suggestions for revisions throughout the drafting proeess. For publications and written work products. the was e? organized. eontplete. and accurate; and tlte writing style and content were clear. College Railings website needed some moderate revisions through iterations. but it was well?designed and L?Iear. Dclis'ernhles are consistently on time andi?or the negotiates new deadlines when work falls behind due to factors beyond the eontraetnr's control. The dclivet'ahletsl demonstrated adherence to IESINCES dards for I'eseareh throughout. with minor revisions or no ret'isions needed. The Contraetor employed an ef?cient method for soliciting edits and front the Department that resulted in the nreduet being of high quality. and prepared on titne. For. pLIhl ieations and written work timduels. the delit'erahle[sl was of the highest quality: it Iwas well organized. aeeurette. and eentplete: and the eonteut and all aspeets of the writing were clear. College Ratings website was well? designed. easy for different types of users to use. Almost no revisions needed. Meets all the requirements for the rating AND. the eontnletor. interim deliserahles that are not speeified in the contraet in order to ensure target l'IlL?Il. (lost control For the cost reimbursement delit-eraliles: The contractor consistently experiences cosl evetruns antldues not have adequate controls In place resulting in unfulfilled or unsat deliveries. lair the Lost reiinhursenteni deliret'ahles.? 'l'lie eonn'aetor consistently forecasts ensts accurately and litasz adequate adjustments to ensure the timely delivery of quality dclit-?erahles. PAGE T1 OF 95 I?or cost reiinhursenteni delit-?erahles; 'l'lie pronetit??ely seeks efficiencies anal. consistently ntaltes Lleli series on time and under liudget. tn Jilted Ii - QASP Attachment Page Table 1. Rating elements and standards nl? performance. eentinuetl Element Rating seale Acceptable Superior t4~?l {19] Business relations The dunes [nit tnalntant a tJE'enllahtn'atiun by: I lettering and hiding problems. I irregular and infrequent with (im-?erntneut nl't'irials. and In Dues nul adapt lU ehanging requirements. 'l'lie etuttraettn' a llisttury Lil' enllahnratinn ineltnling: - Evidenee of strong rcn'pnrate and oversight as et-?itleneetl by a clear antl el'i'eeti'r'e appreaeh tn identifiratinn and t'esUlutiun. a [s la the needs (if the Government keeping lines nt" eutntnurneulitnt npen and timely. and Adapts tn (frm'ernmenl Meets all the requirements liar tlte rating AND the enntraetnr: inicles reenmmentlatitms tn imprm'e data L?olleetinns and turn-duets. ls nelis?e in tmwiding l'eetlhaek when Government requirements rhange. ls pmaetix-e in itielttiljt'lngJ was lti quality anili?tn' use ere el'i'ieiently Management of kejr personnel Lines utI are ambiguous and stall ill'L' Nu euntruls are present in reseuree alluealitrns ur tune spent in el'ealing tlelivernhles, Mistriatehes are present wilh the expertise of slaE'tiietnnraetnrs antl respnarusil'iilitiesL yielding substandard delirerahles. Is not in quality at the project and related delis-eraltles. Et'l'ieiently uses stall with clearly defined lines tul?autlnI-rlty and and stall assignments Inateh their expertise. Detnunstrales el'l'eetJt-e tasks and resnnree allneatitms [Ital will ensure the timel},r utI within the prupused budget The des-elepmenl utl delirerahles uses a suund and feasible alipruaeh etnitrtilling the intal its-1 nt' prtrieet and Meets all the requirements fer the ratng AND el'l'eetn-ely manages snhennlraettn'sr inellnling; ntnnitnring sltl?JL'tItltfael rests. undertake el'l'tirts taken to ensure early identitieatitin til' suhenntrael and the timely application nl' eurpnrate re snurees [u preclude snhennlraet. pmhlems t'rtun impneting tbs-erall prime enntraetnr perlurtuanee. and integrate as an integral part ul: the et?uttl'aetutis Utilizatlnn of small business Tlte ten small businesses is less til the tntal snhetnnraetetl werk and is in nature. The pereentage In small business is greater than nr equal alnl less than ?lls-i3 til' tl'te [nut] sllhenntraetetl u??tn'k and is substantive in nature. PAGE 7?2 OF 95 The percentage suheentraeted In small business is greater than or equal tn nl' the [ma] work and is in nature. Attachment Page 2013-14 through 2016-]? Integrated Postsocondary Education Data System Web-based Data collection Annual Quality Assurance Monitoring Form Reviewer: . Contract Year: 1) Ouatr'ty of Product: Study desr'gn On average, do the deliverables in each study demonstrate an understanding for designing and implementing largetcomplex data collections using generally accepted statistical principlesUnacceptable. Acceptable . . Superior . Notapplicable. Comments: 2) Ouatr'ty of Product: Data correction On. average, did the. process used. to. generate. the deliverables use generally accepted industry practices during data collectionUnacceptable. Acceptable . . Superior . Notapplicable. Comments: 3) Ouatr'ty of Product: Data products and pubticatr'ons On average, did the deliverables require little revision to address Standards; was the contractor responsive to teedback provided by reviewersUnacceptable Acceptable Superior Not applicable Comments: 4) Schedute On average, were the deliverables consistently received on time andtor did the contractor negotiates new deadlines when work falls behind due to factors beyond the contractor's controlJ?t Unacceptable Acceptable Superior Not applicable Comments: Page If: of 7' PAGE 7?3 OF 95 Attachment Page 5) Cost control On average, for the cost reimbursement deliverables, did the contractor consistently forecasts costs accurately and make adequate adjustments to ensure the timely delivery of high qualityihigh priority deliverablesUnacceptable Acceptable Superior Not applicable Comments: 6) Business reiations On average, in generating specifications for the deliverables, did the contractor maintain a history of collaboration by being responsive to Government needs? Did the contractor have a clear and effective approach to problem identification and resolutionJ?l Unacceptable Acceptable Superior Not applicable Comments: Management of key personnel On average, did the contractor efficiently use staff with clearly defined lines of authority and responsibilities, and staff assignments match their expertise? Did this approach control the quality of project work and deliverablesUnacceptable Acceptable Superior Not applicable Comments: 8) Utilization of smaii business Did the percentage of the amount subcontracted exceed the Department's goal for this contract of 43.5% of the subcontractor dollarsJ?l Unacceptable Acceptable Superior Not applicable Comments: Average Overall Rating: Page "i of 7' PAGE 7?4 OF 95 Attachment Page ATTACHMENT - Plan FITI International Subcontracting Plan Date of Plan December 11, 2014 Research Triangle. Institute Post. Office Box 12194, 3040 Cornwallis Road Research Triangle Park, NC 27709 56-0686338 Contractor Contractor ID No. Dun Bradstreet ID No. No. i SAM No. Submitted to SclicitationtContract No. U.. S. Department of Education Integrated Postseconrcian.r Education. Data System 2013-2017 Program Title Contract Period Amount Base Period 54,024,263 Option Period 1 $3,634,931 Option Period 2 contract Amount Option Period 3 $3,435,553 Option Period 4 58,275,939 Option Period 5 $9,091,654 Option Period 6 59,415,298 Option Period 3 $9,906,393 Base Optional Task $166,018 Opt 1 Optional Task $191,120 Opt 1 Optional Task $588,927 Opt 1 optional Task $513,536 Opt 2 Optional Task A 51,477,925 Opt 2 optional Task $135,933 Opt 2 Optional Task 993,699 Opt 2 optional Task $293,509 Opt 3 Optional Task A 51,541,295 Opt 3 Optional Task $191,446 Opt 3 OptionalTask Opt 3 Optional Task $363,652 Opt 11 OptionalTask A 51,603,311 Opt 4 Optional Task $192,132 Opt 5 OptionalTask A Opt 5 Optional Task $202,988 Opt 6 Optional Task A 51,151,370 Opt 6 Optional Task $209,022 Opt 7' Optional Task A 51,323,423 Opt Optional Task $215,242 TOTAL $81,443,506 Period of Performance: September 29, 2013 - April 15, 2018. Type of Plan: Individual Contract Plan I Use or disclosure of data contained on this sheet is subject to the restriction on the tide page of this proposai. PAGE T5 OF 95 Attachment Page ATTACHMENT - Plan RTI International Subcontracting Plan We are submitting this document, together with nin- as the Small Business Subcontracting Plan (hereafter Subcontracting Plan). It is intended to satisfy the applicable requirements of Public Law 95?50? (as by the Office of Federal Procurement Policy?s Policy Letter 30?2]. 95-5?? sue. HEB-355. ?15-355. lilo-5i} and Federal Acquisition Regulation (FAR) 52219-9 {Apr 2008}. Any reference within this Subcontracting Plan to a Small Business Concern (SE) is meant to include Small Disadvantaged Business Woman-Dwned Small Business (WUSB). Alaska Native lCorporation Indian Tribes Historically Business Zone tHUBZone), Veteran? Owned Small Business and Service?Disabled. 1st'eteran?Owneti Small Business (SDVUSB). 1. Index good faith efforts pursuant to this Subcontracting Plan are described throughout this Plan. Exhibit 1' shows the contents of the RTI Subcontracting Plan and shows how each section complies with FAR regulations [or other parts for which specific FAR clauses are not applicable Exhibit 1 .. Section Subcontracting. Plan Contents and. Relevant FAR Regulations. In accordance with No. Content Federal Acquisition Regulation: 3 Statement of Corporate CommitmenttGood Faith Efforts FAR 19704 a 52219-9 4 Goals FAR a 4.1 Planned Subcontracting Percentage and Dollar Goals FAR 19-7?U4laii1 5 4.2 Principal Types of Supplies and Services FAR isms-{aim} a sects?stone). 4.3 Method Used to Develop Subcontracting Goals FAR 19-?04iaii4?i 3t 52-219-91dit4?i. (Bits-5i 5 Potential Sources and Resources Used to Identity SBs FAR19.?04tait51& 52.219-Qtdit53. 6 Equitable Opportunity and Outreach FAR 193034311113] 8. 6.1 Equitable Opportunity FAR 19.?04ta} a same-stairs] 6.1.1 MSAs. Restricted Competition, and Web?Based RFP FAR 19.?04 3: seats-stone} 6.1.2 SB Development FAR 1a.?oxta 52219-9 6.2 Equitable Outreach FAR 19.Tu:t. a 6.3 Recognition of Equitable and Outreach FAR 19304 52219-9 7' Flowr Down Clause FAR 52.219-stditgj 8 Reporting and Cooperation FAR o) 9 Maintenance of Records FAR 1970413? ii A 52-21 9-9111)? 1 J. 10 Timely Payments to Subcontractors FAR seats-eta} Administration of Subcontracting Program FAR: 19-?04iait?i A 52-219-9tdii?i 11 Signature PagetFtequired Data for Reporting FAR 19.?04taitto) a 52.219?9tojtto] Attachments FAR 8: 2. Statement of Corporate CommitmentiGood Faith Efforts to. working. with 83s of has fostered excellent institute-wide results. Between FY2012 and FY2014. for example. 16.95% of R'l?l?s subcontracting costs have been awarded to 33s. Because. belies-esthat. including 53s in government contracts. is a matter. of national interest with both social and benefits. RTI a Supplier Dit-?ersity and Small Business Program Policy No. I35 to ensure the use of. fair and open and procurement business practices- Includes Alaska Native Corporations,tANC]. IndianTrihcs tITt. self-certi?ed. and certi?ed SDHs. 2 Use or disctosure of data contained on this sheet is subject to. the restriction on the tide page of this proposat. 7?3 PAGE 7?5 OF 95 Attachment Page ATTACHMENT - Plan FITI International Subcontracting Plan Policy I15 is administered by Small Business Office and promulgated throughout RTI's Research Business Units and Divisions, Global Business Operations, Information technology Services Department, and other General and Administrative Units. RTI is committed to meeting regulatory SB subcontracting requirements2 by prturiding such organizations the maximum practicable opportunity to become team partners of and to compete for subcontracts awarded by RTI under our governmeat?sponsored prime or subcontracts. consistent with the efficient performance of these prime contracts. Furthermore. RTI observes the intent of Public Law 95- 50? and FAR 52.2 i 9?9;l our team makes partnering decisions within the contest ot?the economy. good business practice, and the best overall value to RTi's clients. RTI asks 83s to submit a complete company profile using Partner Link-Up System as the first of several steps in our partnering process. RTI highly recommends that SBs take additional steps including. but not limited to. all the following: gain a deeper understanding of and our clients' needs and missions follow the. 1.1.5.. Government's acquisition process and meet the basic regulatory subcontracting requirements build relationships with RTl?s and clients? technical leaders partner with other SBs. if needed. In the pre-solicitation phase we encourage all 53s to undertake the following actions: identify and pursue future teaming opportunities that are suitable to their past performance and capabilities leverage R't'l?s auttnnated news release announcements follow through social media outlets such as Linkedln, Facebook. Twitter. and YouTube participate in industry and SB events attended andior sponsored by RTI esplore RTi?s commercialiaation opportunities contact RTI's Small Business Office for. assistance, guidance, and training collaborate with business developers on long?term teaming initiatives and on prime or subcontracting opportunities. Finally. we ask 53s to alert about pie-solicitation set-aside opportunities in which may have an interest in being the subcontractor to the SB. For example, RTI has been a subcontractor antler a SE in more than federally funded contracts. This Subcontracting Plan documents the steps that RTI takes in compliance with the required good faith effort to. achieve RTI's SB. subcontracting goals. RTI is willing to negotiate these. activities with the. Contracting Officer prior to approval of the Plan. and understands that the approved Plan will be a material part of any resulting contract. 1 "i Public Laws ltitl?l FAR. 53 Elli??1 RTI is also committed to meeting other laws previously cited and any local or state laws. 3 Use or disciosure of data contained on this sheet is subject to the restriction on the titie page of this proposai. r4 PAGE OF 95 Attachment Page ATTACHMENT - Plan International Subcontracting Plan 3. Goals 3.1 Planned Subcontracting Percentage and Dollar Goals Attachment A, Exhibit A-I, lists RTI's percentage goals for SB, SD13, WOSB, ?v?fi?rSB. and small businesses and {'lither-Than-Small Businesses as subcontractors. Attachment A, Exhibit A-Z, then provides the total subcontract dollar goals corresponding to those percentage goals. In both cases. the goals {percentage or. dollars), for each period are expressed as a percentage of total planned subcontracting dollars and apva to the contract awarded under the. solicitation cited.4 3.2 Principal Types of Supplies and Services ttachment A (Exhibit describes the principal types. of supplies anti services to be. subcontracted. It also identifies the respective and 33s, and if applicable, the SB socioecont?rmic subcategories SDB. W053, 1tilijt?x?i?,andr?or SDVOSB. 3.3 Method Used to Develop Subcontracting Goals Step 1 . Develop a roster, of potential subcontractors or, project partners. We make efforts to identify and name the subcontractors; however. if we cannot. identify and name. the project partner prior to the submission of the proposal, the projected dollars for an unknown project partner will be classified as O't?SBiLarge for the purpose of calculating the subcontracting goals. If we cart identify the partners, suppliers and consultants. as a source for supply of services or products, the projected dollar value of such subcontracting activity is included in the goal calculation equation in accordance with the business size and status classification ofthc proposed subcontractor. Step 2. Determine the projected amount of dollars to be paid to each subcontractor. Step 3. Determine the Outside Uther?Direct-Cost. t?0DC"?r forcacli. classification such as, SBs. SDBs, WOSBs, HL'BZones. VOSBs. SDVOSBS, and OTSBs. Step 4.. Determine the denominator by. aggregating the. projected Outside GDCs or outside vendor spending. Step 5. Divide the total {'iutside {'iDCs of each classification by the denominator, which will produce the respective planned subcontracting goals percentages for each size and classification. The planned dollars and percentages. for an SB with additional socioeconomic classifications, such as SDB and W053, will be reflected in the multiple small business columns A, Exhibits A-t and A-2 accordingly (SB, SDB, and Finally, not all planned ODCs are outside vendors, because some UDCs are for hosting systems by RTFs information technology services therefore all internal ODC are excluded from the denominator. Refer to Section 4.3.2 for information on how planned procurements of Materials and Equipment affect the subcontracting goal calculations- Attachment A tExhihttA-4J summarizes the basic data for R'l'l?s proposed subcontracting plan goals. 3.3.1 Indirect Costs These costs have not been included in the subcontracting goals established in Attachment A, A-Z, and 14-4. the Small Disadvantaged goal is a subcontract goal that anticipated use ol Alaska Native and Indian Tribes tITt in addition to the anticipated use of concerns. 4 Use or disclosure at data contained on this street is subject to the. restriction on the titie page of this ,oroposat. 7?5 PAGE 7?8 OF 95 Attachment Page ATTACHMENT - Plan International Subcontracting Plan 3.3.2 Materials and Equipment. [f the vendors can he identified as a source for specific material or equipment, the projected dollar value of such purchases is included in the goal calculation in accordance with the size and status classification of the vendors. When proposed efforts include the need for procuring commercial items [materials and equipment) for conducting work on the contract, RTI estimates the SB and OTSB subcontracting targets based on our historical (materials and equipment] spending trends, if the vendors have not yet been identified before the submission ofthe proposal. RTI utilizes a best?value approach to vendor selection in our Other?Direct?Cost procurements. RTI has a DCMA-approvcd purchasing system. Because of RTi's size and international presence, we procure similar material, equipment, and outside purchasestservices from multiple sources. For instance, office anti cotnputer. supplies, or printed forms speci?c to a survey. project may be purchased from any. one of several qualified sources, perhaps one Marian?owned or service?disabled veteran owned small business. Because of this multiplicity in sourcing thousands of items worldwide, it is impractical to determine which source has been or will he used for a specific procurement while maintaining focus on "best value? for the Government. Therefore. RTI has reviewed the corporation's material and equipment historical procurement data; otir most recent source distribution [from materials and equipment vendors] is as follows: 415% Small Businesses [5le Materials and SDB wuss vosa mil; qulpment II Distribution i 0.4U?iiti 2.14% 0.35% 0.23% 95.25% Other Than Small Businesses We then totaled the material and equipment purchases as identified in the estimated budget for the proposal te.g., printing, CDs. paper, and other office supplies}, allocated the dollars spent in the proportions. shown above. and included these expressed as percentages. and dollars in Exhibit A-I and A-2 trespectively?i. 3.3.3 Business Size and. Status Validation Planned Subcontractors are identified as. OTSB. SB, SUB, WOSB. VOSB, and SDVUSB on the basis of their Representations andior Certifications. RTI requests written certi?cations froin subcontractors through the use ot?Central Contractor Registration (CUR) or System for Award Management (SAM). RTl?s Partner Link-Up System (PLUS), andtor Representation and Certification forms. R't't validates business size and status via verification or via the use of RTl?s Self-Certification? form, which. is signed by the business owner or. fficer; the form is in accordance with SBA size standards through the use of the small business?s primary code. . lot the unall businesses; tlL'tt?onc staltI-u is Vill'lthlECd Hi! the lit-SAM Llatalr'ia-uc ol' Dyltal?itic Small Business beal'clt. North Atircrican Industry Classi?cation System codes available front 5 Use or disctosure of data contained on this sheet is subject to the restriction on the titte page of this proposat. 7?6 PAGE 7?9 OF 95 Attachment Page ATTACHMENT - Plan FITI International Subcontracting Plan In accordance with FAR RTI confirms that subcontractors that are classified as businesses will be verified in the CCRESAM. In accordance with FAR i115 R'l?l?s Self?Certification states that ?Federal Laws and Regulations provide penalties for vendor misrepresentation of size and status information. The appli ?able provisions can be found in 43 (3.14.51. and 15 H.513. ?45tdj.? 4. Potential. Sources. and. Resources Used to Identify SBs RTI interttal. listsof potential. SBs. on an ongoing basis. L'sing RTI's. ittnovative PLUS system on Stat'tht (RTI's intranet. which includes RTl's Small Business Program website]. we ealt provide proposal. research. and project staff. access. to a host of. reference. materials. These. include. various SB search tools and a current list featuring high?potential SB partners that offer critical research and capabilities. pays for a subscription?based system that contains records of SBs of every. type. of. socioeconomic. classi?cation; this systetn can often facilitate the identification of potential SDB partners as well. PLUS is R'I'i's state?of?tlte?art registration portal?namely. an online registry of H'l'l?s prospective and current partners. Although registering is voluntary, PLUS can be a cost-effective tool that allows partners (subcontractors. suppliers. and other collaborators} to share their capabilities information with staff. PLUS also allowspartners to validate whether. they are SBs. (based on SBA. steerable], attd it. provides a small bttsiness self-certi?cation capability. Information in R'l'l?s primary source lists generally comes from. but is not limited to. face-to?face meetings at SB MatehMakcr events. RTI's annual SB conference and expo. esternal SB trade fairs, and Federal Agency Matchl'vIaker events. It also comes from continued use ofelectronic systems such as: - Partner-Link-Up-Systetn primary source list: Ius - US. Small. Business Administration?s Dynamic. Small. Business Search System; US. Small Business Administration's and System for Award Management I National Institutes of Health?s e-Prn?trtt?s in - US. Departmentof Veterans. Affairs? Vendor. Portal VIP). - US. Environmental. Protection Agency's Small. BusinessMendor. Profile System - Referrals from the National Council?. US. Department of Commerce Commercial Services).w North Carolina Small Business Technology Development Center North Carolina Defense Business Association (NCDBA), North Carolina Military Business Center North Carolina Veteran?s Business Association {Veil-Sis}. - Small Business lists provided by DSDB Li'? resources at the US. Department of Health and Human Services and US. Agency for International Development . . - - - NC HUB Database or Mtnortty- and Woman-owned businesses. I (iov?WinIQ from Deltek Small Business Directory '1 I?Net is an Internet?based database of information containing Small Intros-anon Research awards and Small Business Technology Transfer awards. council is a mttionu] Iton-prol'tt. non-partisan trade association providing infonuation and support for companies and professionals interested ill the Eltsiotically L'I'Iclcl'utiltiv'etl Business Lone Contracting Program Including US th'IC's International Trade ration as well as the fctleraIIy?l'nncletl programs by the US Department of Commerce's Minority Business Development Agency NC Minority Business Enterprise Center operated by the North Carolina Institute of Minority Economic Developmenl and tlte SC. MBIJLL fiflices omeall and I'Jisatlvanlagtui Business [.ltilixation Database provided by Ufliee for Historically Underutiliaed Businesses State of North Carolina 6 Use or disclosure. of data contained on this sheet is subject to the restriction on the. titte page of this proposat. PAGE 80 OF 95 Attachment Page ATTACHMENT - Plan FITI International Subcontracting Plan - Federal Procurement Data System Furthermore. we derive prospective SB information from RTl?s Subcontracts and Past Performance databases. current and past SB partners. responses from sources-sought e-niail catnpaigns and by any other means made known to bv the government or other sources. Project, research. subcontracts. and procurement staff members at attend internal SB training sessions and have been instructed to contact SBs that are listed in PLUS and other resources. 5.. Equitable Opportunity and Outreach RTl's Small Business Office implements an SB lCommunications Plan. it includes a comprehensive list of. efforts. marketing. materials and initiatives. interttal and external. website resources, and RTlis SB Matchmaker at a Regional Office. SB Expo at the Main Campus, and SB Conference with Training Seminars. lClut? mission is to serve our efietits anti fitlt?fim'ift'ittg project eoiirtimi'otiott and pcti'tnei'sittps it'itit .rinoit (handwritingeri businesses ii'i' support riftittr mission to italiimre the condition. Our goal is to support and participate in at least one event in each of the following six communities: SB, SD13, WOSB, SDVOSB, and RTI not only educates 33s on our tcatning process (as outlined in Section 3i, but we have also stepped up our efforts to identifv and 33s that provide research and development. support. services. bvpattici patin in strategic matchmaker RTI. is a proud supporter and member of the National ICouncil and the North lCarolina Defense Business Association. To maximize further the participation of 33s in contracts. R'l'l?s Small Business Program Manager and other staff members participate in various SB trade fairs, workshops. SB matchmakers. and hosted SB events. The following sections provide examples of R't'l?s good faith efforts in providing maximum practicable opportunitv for small businesses. 5.1 Equitable Opportunity 5.1.1 Master Service Agreements Restricted Competition, and Web- Based Announcements? RTI has awarded various Master Service Agreements to 53s through RTl?s Strategic Sourcing process. A Master Service Agreement is a contract in which and a subcontractortvendor agree to. most. if. not all. of the ironwork-specific. terms. conditions. rights, and responsibilities that will govern future transactions within a defined scope andior period. The MSA allows R'l'l to award work quickly to a subcontractorivendor. via the issuance ofa simplified 'l'ask Order, because both parties can rel}i on the terms of the previously executed MSt?t. and thus negotiate only the necessary project?specific. If. contractually. permissible. and practical. RTI. attempts to identify. "set?aside" or restricted competition procurements for 53s. RTl's ProcurementiStrategic Sourcing lGroup publishes RFPs on RTl's external website for small businesses to view and submit bids. RTI provides an external supplier diversity website gttiding 5135 on "how to work with us." '2 RFI: Request For Information;RFP: Request For Proposal Use. or diseiosure of data contained on this sheet is. subject to the restriction on the titie page of this. proposai. 7?5 PAGE 81 OF 95 Attachment Page ATTACHMENT - Plan International Subcontracting Plan 5.1.2 SB Development In accordance with FAR 52.219-9te? counsels and discusses subcontracting opportunities with representatives of stuall. businesses. R't?l participates at federal contracting workshops guest. speakers. RTI has conducted Small Business Program Awareness campaigns across RTI. This campaign, along withongoing SB outreach. activities, was designed. to inform every RTI. employee of. the RTI policy. on Supplier Diversity and to reinforce the importance of seeking out and utilizing small businesses. In partnership with the US. Department of Commerce and the North Carolina Small Business and Technology Development Center. RTI offers free seminars to 33s. Topics include: I Strategies Winning Proposals ?Workshop I Host of the Export University ltii offered by the US. Dept. of Commerce I Marketing to the Federal Government and Federal Contracting Workshop I "Go Globalu ?Workshop I Export Compliance Workshop 5.2 Equitable Outreach hostsils own events of various formats: SB Expo. 55 Conforeuee tt't'tit Seminars. tutti SB Motr?hMoker. At least liJ'U RTI employees attend our annual SB Expo. Special guests also attend our events including those from US. Department of Health and Human Services. Agency. for International Development, US. Environmental Protection Agency. 1.1.5. Army Research Office, LLS. Small Business Administration. City of Durham, NC Military Business Center, NC institute of Economic Development, NC Department of. Commerce, Congresswoman Renee. Ellmers" Office. NC District NC Small Business and Technology Development Center, and the US. Department of Commerce. Exhibit 2 catalogs. examples. of RTI's most 3 small. business outreach activities. Exhibit 2.. Examples of. Small Business Outreach Activities Fiscal Year 2-013 I Durham Chamber of Commerce - Greet the Purchasers [October 3} I National Minority Supplier Development Council Business Opportunity Fair {October 29] I Department of Defense - Mid-Atlantic Region Small Business Trade Fair {January 24] I L13. Department of Education - Small Business Mentor Protege Conference (February 2 l] I Veteran's Business Association ?v?etBin Annual Meeting hosted at R't'i (Starch I OSDBU Interagency Council - Government Procurement Coliierence {April 25} I. US. Department of Health anti Human Services - Centers for Disease Control Industry Day [May 3) I Defense Business Association Strategies for Proposal presented by {May 8] I, Small Business Supplier Trade Fair - CREE-RTP (May 9} 8 Use or disctosure of data contained on this sheet is subject to the restriction on the titte page of this proposat. PAGE 82 OF 95 7?9 Attachment Page ATTACHMENT - Plan International Subcontracting Plan I R't'i International R'i't Annual Small Business Expo (May 15} I US. Agency for international Development - Small Business Matchmaker {May lo] I US. Department ol'Commerce - Export University IUI hosted at [May lot I Small Business Technology Center (NC. - Marketplace Procurement Opportunities {May 29} I ?v'cteran's Business. Association (NC VetBiz] Procurement Summit (July. 24} I Department of Health and Human Services? National Institutes of Health's Small Business Open House, {July 25} I Department of Veterans Affairs - National. Small Business Conference t3). I L13. Department of Commerce - Discover September is) 5.3. Recognition of. Equitable Opportunity and Outreach. RTI has demonstrated a deeper commitment to innovative and Services DisablediVeteran Small Business outreach. RTI's commitments as well as past recognition for its efforts include. but are not limited to: I RTI hired an outside consulting firm, TDG (a South ICarolina based marketing firm; [UBZone SB CAGE 53013 and DUNS 3265551579]. to assist in the design and implementation of an innovative outreach approach for {Hi} and Service Disabled Veteran-Owned Small Business utilization in our niche research and development fields. Ultimately, RTI expects to see better successes due to this particular innovative outreach initiative. As further demonstration of our support for the community. RTI hosted the NC Veteran Business Association ?v'et Biz) annual meeting in March of EUI 3. 0 Un behalf of TDG issued a Hit-page report that is available upon request. Examples of the key efforts outlined in the report include: I Correspondence related to this initiative was sent to agency ?connectors? in the public and private sectors. requesting assistance in identifying potential partners with capabilities belonging to the 54l'i'l and 54 l'i'l NAICS codes. internal Audience: Brochures emphasizing the importance of working with 1was designed by TDG and distributed to over 7'5 proposal and project managers at I External Audience: TDG designed and distributed postcards to identified H2 and firms specializing in the areas of research and development. Social Media web sites, such as Linkedln, were also used as outlets for announcing RTl's HZ and initiative. 9 Use or disclosure at data contained on this sheet is subject to the restriction on the titte page of this proposat. 80 PAGE 83 OF 95 Attachment Page ATTACHMENT - Plan FITI International Subcontracting Plan I RTI has twice been awarded the US. Award for Outstanding Accomplishments by a Prime Contractor for furthering Small and Small Disadvantaged Business Program and FY 2005). I Two managers have been individually named Small Business Liaison Officer of the Year for championing small business, development and supplier diversity initiatives at I RTI was natned Pritne Contractor. of the Year. by the. Asian American Business Roundtable and recognised for small business initiatives (FY Edith]. 6.. Floralr Down Clause agrees to include the clause entitled ?Utilization of Small Business? (FAR 52219?8) (May 2004} itt all subcontracts that offer further subcontracting opportunities and to require. all subcontractors {except SB concerns) that receive subcontracts in excess of to adopt a subcontracting plan sitnilar lo the plan agreed to by 52219-9}. Such plans will be reviewed by comparing them with the provisitms of Public Law 95?550? [as implemented by OFPP Policy Letter Sit?2}. QiJ?(?iol?Scetion litl'i'. ltl??lttU?Seetion sea, and PAR 51219?9 and ensuring that all tninimum requirements of an acceptable subcontracting plan have been satisfied. The acceptability of percentage goals shall be determined by RTl?s Small Business lUffiee on a case? by?case basis, depending on the suppliestservices involved. the availability of potential small subcontractors, and previous experience. Once approved. RTFs Small Business Office will monitor plans resulting from I'lt'iw?down requirements using subcontracting reports submitted by the subcontractor in Electronic Subcontract Reporting System In addition, RTI project management staff may. also make periodic visits to. the subcontractor?s facilities to review applicable. records and subcontracting program progress. 7. Reporting and Cooperation Exhibit? shows RTI's reporting commitments. Specifically RTI agrees to: (1) cooperate in any studies or surveys that may be required; (2) submit periodic reports that illustrate compliance with the Subcontracting Plan when . . h'b't 3. t' 't required; and submit the I I 5 ePor mg umm' me" 5 Individual Subcontracting Report ESHSISAM REFINE Hep?f?ng Due flSR}. the Summary Subcontract Fem?: Dale Report; (35R), the. $33 ISR Start at . March st April st] Participation (SUB-PR). ISR 51"? ?ll Pm? ill] {Hillier El . 1 55R ()c'lober September 3t} (ktobcr 3i and the Year?End SUPPIEInt-?fnlary FDR-PR FItlil'L? POW Report for SDBs YESR-SDB ()c'lober September so October at ['13 HEW-?mill *t Period of Performance of the contract Reporting System (GEES), 01" the SUB Participation Report is submitted in the April or the October Shy-Su?? for Award reporting cycle. whichever occurs first after the contract is fully closed out. This report is only submitted after the pertinent Final?15R is submittedsubset of the 13R. (?llcm Emma?aim? Year-End Supplementary Report for SDBs is only submitted after me- Pr?per 0] the annual SSH is submitted. YESR-SDH is a subset ol'the SSR. the prime contract data is also required so. that can properly submit the ISRs and SSRs {see Exhibit This means that the prime. contract data must be properly loaded in the gov and systems tor SAM). Exhibit 4. Client Cooperation 1 0 Use. er. disctosure of data contained on this sheet is. subject to the restriction on the titte page of this. preposat. 81 PAGE 84 OF 95 Attachment Page ATTACHMENT - Plan International Subcontracting Plan Federal System I Required Data to Be Provided by Client wwaPDSgov Client load contract data in or SAM and marl-t "Plan I Prime contract data must also be electronically from to (or, in otherwise the client tnust load the data in and provide the or to (In the ENCLOSED SIGNATURE PAGE. provide the e-mail addresses and respective names of tire client recipients. of tire JSR and the SSH. If issues subcontracts in excess then the following requirement applies: that RTI ensures that its subcontractors with subcontracting plans agree to subtnit the andior the SSR using R't't pros-ides its prime contract its DU NS number, and the e?mail address of Small Business Program Administrator, who is responsible for acknowledging or rejecting the reports to all first-tier subcontractors with subcontracting plans so that can enter this information into the when submitting their reports. RTI ensures that its subcontractors with subcontracting plans agree to provide the prime contract number, the DUNS number, and the e-mail address of the subcontractor?s of?cial responsible for acknowledging or rejecting the reports to their subcontractors with subcontracting plans. 8.. Maintenance of Records RTI agrees that it will maintain the following types of records to docutnent compliance with this Subcontracting Plan: I SB. SUB. WOSB, llUBF?ene. V053, and SDVOSB source lists. guides and other data identifying such vendors as outlined in Section 5 ty'this plan. I Organizations contacted in an attempt to locate SB, SDB. WOSB, VGSB, attd SDVOSB sources as outlined in Section 5 of this plan. I On a contract-by-contract basis. records on all formal applicable subcontract solicitations over which indicate for each solicitation whether SB, SDB. WDSB, VDSB andior SDVUSB concerns were solicited. if not, why not and the reasons solicited concerns did not receive subcontract awards in accordance with efforts listed in Section 6.1 of this plan. I Records to support outreach efforts as outlined in Sections 3 and 6 ofthis plan. I Records to support internal guidance and encouragement prtwided to officersimanagers through training sessions. intranet articles, staff and rrtanagement presentations. and one?on?one assistance offered to program staff; and (2) monitoring performance to evaluate compliance with the program and requirements. I On a contract?by?contract basis, records to support subcontract award data including the name, address. and business type and size of each subcontractor. 9. Timely Payments to Subcontractors RTI has established procedures to ensure the timely payment of amounts due pursuant to RTl's subcontract tertns and conditions with all subcontractm?s including SBs, SDBs. WOSBs, 83s. and lt?v'hen applicable. RTI complies with the Federal Accelerated Payment directive. I'PDh?bb is the i-rat'r'i'rti Dom .St'stem [H?ttct'ttit?t?ti anti Is the central continuing a scarcltable tit l'etleral contract actions. is the source of, record nfthe, basic contractual information used to populate, man}- of the fields. FPDS-NU does not contain a contract with "Plan Required" setting. on. RTI cannot suhntil ISR and SSR. it Use or disciosure of data contained on this sheet is subject to the restriction on the titie page of this proposai. 82 PAGE BEDF 9'5 Attachment Page ATTACHMENT - Plan FITI International Subcontracting Plan 10. Administration of Subcontracting Program The following individual will administer the Subcontracting Program for the Research Triangle Institute (Institute): Mr. Hudson Oliveira, MS. Director. Small Business Office E-mail: holiveira?i?rti.org Phone (9 3 It?s-34M} Research 'I?riangle institute. 3040 Cornwallis Road. Research 'I?riangle Park. NC 2TT09-2194 Mr. duties include, general overall responsibility I?or RTl?s Small Business Subcontracting Program. More speci?cally, his duties include: I Developing and promoting Institute-wide policy initiatives that demonstrate our support for awarding contracts and subcontracts to SE. SDB. WOSB. VDSB. and SDVOSB concerns in accordance with Section 3 of this plan. I Developing and maintaining bidder source lists of SB. SUB, WOSE. llUBZone, V033. and SDVOSB concerns from all possible sources in accordance with ot?this plan. I Ensuring periodic rotation of potential subcontractors on biddcr?s lists. I Assuring that SB, SD13, WOSB. V053. and SDVOSB businesses are included on the bidders? list for applicable subcontract solicitation for products and services that they are capable of providing in accordance with Section. r5 ot'this plan. I Ensuring that Requests for Proposals per Section tit ot'this plan. are designed to permit the maximum practicable participation of SB. SDB. WOSB, VOSB, and concerns. I Reviewing applicable subcontract solicitations to remove statements which might tend to restrict or prohibit smalL SDB, VUSB. and SERVE-EB small business participation, I Accessing various sources for the identification ol? SB. SDB. WEEBL VEEBL and concerns in accordance with Section 5 of this plan. I Participating in Business Opportunity Workshops, Minority Business Enterprise Seminars. Trade Fairs. and Proc Conferences in accordance with Section a at this plan. I Ensuring that SB. SDB, WOSB. V083. and concerns are made aware of subcontracting opportunities and assisting concerns in preparing responsive bids to the company. I I.CIonducling or arranging training for personnel regarding the intent and impactoi Section Std} oi?the Small Business Act, as amended. I Monitoring Small Business program performance. advocating adjustments that are necessary to improve program performance, and ol?l?ering the resources and tools that help RTl's projectiprograrn. ot?t?icesimanagers to achieve the small business targets. I Preparing and submitting timely reports in accordance with Section 8 ot'this plan. I Coordinating RTl?s activities during compliance review by Federal agencies. 12 Use or disciosure of data contained on this sheet is subject to the. restriction on the titte page of this roroposat. 83 PAGE 85 OF 95 Attachment Page ATTACHMENT - Plan FITI International SIGNATURE PAGE Signatures Required: This Subcontracting Plan was submitted by: Signature: Subcontracting Plan Typed Name: Lisa B. Perry Title: Senior Contracting Officer Date: l2t lt20 4 This plan was reviewed by: Signature: Typed Name: Title Officer Date Date: This plan was reviewed by: Signature: 'I?yped Name: Title: Agency 5111 all Business Spec ialist Date: This plan was reviewed by: Signature: Typed Name: Small Business titliniliislraliun Procurement Cemer Repremntalix-?e Title: reporting data BE COMPLETED BY U.S . Asdeserihed inSeet?imt 8, the e-mail addresses and names til the recipients, Dr the ISR and SEE. Recipient I Name I E-mail Address SSH 13 Use or disctosure ct data contained en this sheet is subject to. the restriction on the titte page. of this proposat. 8-4 PAGE 8? OF 95 ATTACHMENT - Plan FITI International Attachment Page Attachment. A Subcontracting Plan Exhibits Ad and A-2 respectively indicate the planned subcontract percentage and planned total subcontract dollar for Small Business Concerns (SB). Small Disadvantaged Business and Woman?Owned Veteran?owned NOSE). Service?Disabled Veteran-owned small businesses. Historically Undcrutilizcd Business Zone and "(Jiltcr-Than-Stnall Business" LOTSB) as subm?mtractt'n?s. Exhibit A-1 . Proposed Negotiated Goals: Estimated Percentage Goals for All Planned Subcontracting TOTAL SB 808. WOSB. VOSB SDVOSB OTSB [53+ Total 49.41% 0.01%. 45.12% 0.01%. 0.01% 0.01% 50.59%. 100.00% Base 0.03% 29.13% 0.03% 0.03% 0.03% 59.23% 100.00% Penod Option 0.03% 44.8?% 0.03% 0.03% 0.03% 52.83% 100.00% Period1 Option 47.82% 0.03% 45.29% 0.03% 0.03% 0.03% 52.18% 100.00% Period2 Option 48.20% 0.03% 45.85% 0.03% 0.03% 0.03% 51.80% 100.00% Period3 Option 49.84% 0.00% 45.95% 0.00% 0.00% 0.00% 50.15% 100.00% Period4 Option 50.03% 0.00% 48.1?% 0.00% 0.00% 0.00% 49.9?% 100.00% Period5 Option 50.45% 0.00% 48.52% 0.00% 0.00% 0.00% 49.55% 100.00% PeriodB Option 48.35% 0.00% 43.33% 0.00% 0.00% 0.00% 53.85% 100.00% Period? Ease 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 100.00% 100.00% Optional TaskEt Opt1 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 100.00% 100.00% Optional TaskEt Opt1 58.15% 0.00% 0.20% 0.00% 0.00% 0.00% 41.85% 100.00% Optional TaskC Opt1 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 100.00% 100.00% Optional TaskD Opt2 0.00% 70.77% 0.00% 0.00% 0.00% 25.30% 100.00% Optional TaskA Opt2 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 100.00% 100.00% Optional Task 8. 14 Use or disclosure of data contained on this sheet is subject to the restriction on the titie page of this proposai. PAGE 88 OF 95 ATTACHMENT - Plan FITI International Attachment Page Subcontracting Plan Opt 2 Optional Task 58.88% 0.00% 0.20% 0.00% 0.00% 0.00% 41.32% 100.00% Opt 2 Optional Task 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Opt 3 Optional Task A 50.81% 0.00%. 55.55% 0.00%. 0.00% 0.00% 40.1 100.00% Opt 3 Optional Task 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 100.00% 100.00% Opt 3 Optional Task 50.63% 0.00% 0.20% 0.00% 0.00% 0.00% 41 .32% 100.00% Opt 3 Optional Task 0 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Opt 4 Optional Task A 0.00% 70.?3% 0.00% 0.00% 0.00% 25.34% 100.00% Opt 4 Optional Task 13 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 100.00% 100.00% Opt 5 Optional. Task A 0.00% 0.00% 0.00% 0.00% 25.28% 100.00% Opt 5 Optional. Task 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 100.00% 100.00% Opt 6 Optional. Task A Opt 6 Optional Task noose 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 25.22% 100.00% 100.00% 100.00% Opt Optional Task A 0.00% 7?0.80% 0.00% 0.00% 0.00% 25.1 100.00% Opt 7' Optional Task 0.00% 0.00%. 0.00% 0.00%. 0.00% 0.00% 100.00%. 100.00% Use or disctosure of data contained on this sheet is subject to the restriction on the tide page of this proposat. 1?5 PAGE EQOF 05. 80 Attachment Page ATTACHMENT - Plan FITI. International Subcontracting Plan Exhibit A-2. Proposed Negotiated Goals: Estimated Dollar Value for All Planned Subcontracting W053 VOSB SDVOSB 28.355322 5.14? 26,342,015 5,150 5.142 5,143 29.441500 53.203522 Total Sage 345.720 015 301.407 015 015 015 1.004.353 2.751.533 Penod option 2.443.735 1.405 2.314.155 1.405 1.405 1.405 2.737.200 5.131.037 Period '1 option 2.555.303' . 1.405. 2.421.303. . 1.405. 1.405' 1.405. . 2.730.550 .. 5.345.543. Period 2 option 2.573.302 1.405 2.532.054 1.405 1.405 1.405 2.373.412 5.547.214 Period 3 option 2.353.000 . 4. 2.545.213. 5. . 4. . 2.337.773 .. 5.755.754. Period 4 Option 2.075.470 4 2.747.040 5 3 4 2.073.072 5.040.551 Period 5 option 3.120.053: .4. 2.302.450. 5. . 4. 3.074.377 .. 5.204.345. Period 6 Option 5.705.574 4 5.417.355 5 3 4 5.707.733 12.503407 Period 7' Base .-.. .- . -.. -. . -.. -. . 140.594. Optional Task opt 1 152.307 152.307 Optional Task opt 1 22.334 75 15.100 33.403 Optional Task opt 1 57.410 57.410 Optional Task 01312 310.427 775.200 277.520 1.005.047 Optional Task A 01312 153.013 153.013 Optional Task 01312 44.757 151 31.517 75.234 Optional Task Opt 2. Optional Task 01313 535.255 550.130 451.210 1.147.455 Optional Task A Opt 3 . . 152.703 152.703 76 Use or disciosure of data contained on this sheet is subject to the restriction on the titie page of this proposai. PAGE 90 OF 95 ATTACHMENT - Plan FITI International Attachment Page Subcontracting Plan Optional Task Opt 3 Optional Task 44.?6? 151 31.51? T6284 Opt 3 Optional Task Opt 4 Optional Task A 896.020 848,361 304,135 1230,1513 Opt 4 Optional Task 16?,543 16?,540 Opt 5 Optional Task A 93199? . . 383.328. . 311391. . 1.255.333. Opt 5 Optional Task Et . WEBER 1?2:522 Opt 6. Optional Task A 932.?9? . . 331.539. . 1.314.336. Opt 6. Optional Task Et . 1 T1353. 1?}353 Opt 7 Optional Task A 1.029.190 - 345:139 1.3.75.3?9 Opt 7 Optional Task B. 192343 132.945 SB dollars include all SB. SOB, WOSB, and SDVOSB. VOSB dollars include SDVOSB. Use or disctosure of data contained on this sheet is subject to the restriction on the titte page of this proposat. 1? PAGE 91 OF 95 BB Attachment Page ATTACHMENT Plan International Subcontracting Plan Notes: The total planned subcontracting small business goat, listed above in Exhibit and A-2, meets and exceeds. the RFP requirements; of 43.592- Small Business and Woman?owned small business participation, however it is possible that the expertise required for the tasks may lead to some deviations in the distribution of funds across subcontractors. including and as such we have. established contract goal of 49.41 ?ib for the Small Business Concerns category. We prepared to adjust our partnering team mix as the agency?s needs attd requirements chattge the future. Exhibit A?l reflects the negotiated subcontracting goals for Small Business Concerns Small Disadvantaged Business (SUB). Womalt-aned Veteran-owned Service-Disabled Veteran?owned (SDVOSB) small businesses. Historically L'nderutilized Business Zone tHUBZone}. and ?Other?Than?Small" businesses as subcontractors. Exhibit fit?2 provides the dollar amounts consistent with those goals. Exhibits sit?3. xii?6 respectively provide, based on the business proposal, the estimated subcontract percentages and subcontract dollar amounts for Small Business Concerns Small Disadvantaged Business and Woman?Owned Veteran?owned Service?Disabled Veteran-owned small businesses, Historically [Inderutilixed Business Zone [tlUBZoncL and ?Other-'l'han-Small" businesses as subct'mtracttn?s. As noted in Exhibits and as of this subcontracting plan. RTI is comtnitted to working with Small Business Concerns of every socio-economic category. We have a system in place to identify future or additional potential project partners on an ongoing basis. R't?t increased its et'ftn?ts and resources to identify SDB, SDVUSB- and small businesses that provide goods and services relevant. to. RTl?s education research expertise. Although the planned percentage for the SDB, VDSB. SDVOSB, and categories is low, primarily due to our continuing partnership with two WOSB subcontractors, we. will. continue making good faith efforts during the contract to identify vendors in these categories with proven high quality performance that could be added to our team. This Subcontracting Plan demonstrates good faith efforts and the extent. of our commitment. to utilize small businesses for the proposed work under REP Extent of Ct'nntnitment to Use Small Businesses: R't?t has been teaming with all of the proposed subcontractors on the current IPEDS contract. For this new procurement, we have executed binding teaming agreements with all of the proposed subcontractors. All of the subcontractors are committed and have agreed to be fully responsive. to the. requirements of. ED, as specified in the RFP. This includes. submitting proposals that will offer the greatest possibility of award to and upon award, negotiation in good faith and in a timely manner between Subcontractor and RTI, consistent with the terms and conditions of the RFP. RTI proposes to. utilize the services of. the subcontractors listed in Exhibit tat?5 below to. support this subcontracting plan. Additionally. it should be noted that R't't has established a strategic supplier relationship with Alpha Office Supplies so that all RTI staff purchase office supplies and equipment (if needed} using t?thlli?t's open purchase order and electronic catalog. We commit to purchasing all required project supplies, tnaterials. and equipment from ALPHA through our existing master sourcing agreement.. As project requirements evolve over the life of this contract, RTl's project leaders will reevaluate the subcontracting activity each year in light of the project?s evolving requirements and the Institute?s goal for participation where possible. New subcontractors, suppliers, or consultants will be sourced and proposed in close consultation with the agency. 18 Use or disclosure of data contained on this sheet is subject to the restriction on the titte page of this proposei. PAGE 92 OF 95 Attachment Page ATTACHMENT - Plan FITI International Subcontracting Plan Exhibit A-3. Illustration of the Estimated Subcontracting Percentages Projections Based on. Current Budget ?t I. ri'lul Ill I?Munv Ill-.In Small . [tuned {tum-[l . . .. . Ihunrh untngerl . . Small: fitall fun-all (Inilul Huston-v . . . Huslm-M I'rLIVIrw-ch Nnml] . . linsnn-w Bow All ("Jpn {15.[Il 99'. [ii] i tit, ti.? it.? [Hi 1 Exhibit A-4. Illustration of the Estimated Subcontracting Dollars Projections Based on Current Budget l'tl'l'iil'l? . "ht-'2 - .. . . l] Ill ?Alim- I'llun tonal] . . Uulwri ?lt L'lu'unI?hstululnlugctl nul hruull . fun-all Large lulnl Illa-?mum I . .?wlnull flu [ml .. .. Hummus. ?Hum-u; hmull ll-uninch'n Rama, 3128(1513, 5.15m. 55.313511 All 0le 19 Use or of data contained on this sheet ts subject to the on the page of proposat. PAGE 93 OF 95 ATTACHMENT - Subcontreting Plan International Attachment Page Subcontracting Plan Exhibit A-S provides a description of principal types of supplies and services to be subcontracted under the solicitatit'rnicontract cited on the cover page. and identifies the respective partners and, ii?applicable. the SB socioeconomic categories (SUB, WDSB. VOSB, SDVOSB. and Exhibit A-5. Principal Types of Sup - lies. and Services Name {it known} Description of Subcontracting Activities by Subcontractor?s Business Size and Socioeconomic Status Description Association for institutional Research DSB see. [3 woes El vose. SDVOSE OTSB AIR is a non?profit, other than slnall husiness uniquer quali?ed to perform the technical proposal Task 4 activities related to the training and participation of the postsecondarv research community in The activities Alli will be responsible for include developingr the curricula for training. developing the vveh-hnsetl tutorials for use in training. conducting training workshops. and otherwise overseeing training activities for respondents and data users. In addition. if l[)ption is exercised. Pill-l will also conduct the National Data lT innovation Solutions INDVAS, a WUSH subcontractor. is responsible for activities and deliverables included in technical proposal Task 3, Task 3. and if exercised. the bulk of the work covered in Option A. They provide web system programming for the int-going data collections and have extensive knowledge of the complexities of the systems. They will be responsible for updatingT and maintaining the web-based data collection system. including development of the data collection software. soiiware installation. and updating the website. anti updating the Data Dissemination System. Dnline data dissemination tools. and the table generator. 11' Option r't is exercised. the}; will also lead the integration of the Campus Crime and Equity in Athletics surveys into IPEDS Kl'orec Government Solutions. lnc. KGB is an that will perform the technical proposal 'l'asls If: activities related to the development and timely production and tlistt'iltutiott ot' the Data Feedback Reports. HR Directions, lne. 3 service provider. is responsihle for recruiting, screening. hiring and providing payroll services for the Help Desk Staff and will provide support to technical proposal Tasks 5 alttl ti. Alpha?t??ce Supplies Provision of of?ce supplies and equipment El El Consultants El Technical expertise related to Tasks 2. and Option C. Doeusource El El Provision of printing services Provision oftelecommunications services Various 'l'ravel El El El Provision of travel services including airlines and hotels Suppliers Various Other El Provision of various suppliesiettuipmentiserv?ices Suppliers tserviecsiproduets} 20 Use or disclosure of data contained on this sheet is subject to the. restriction on the ri?e page of this proposal. PAGE 94 OF 95 91 Attachment Page ATTACHMENT - Plan International Subcontracting Plan Exhibit A-o? illustrates the subetmtracting data [from Exhibits. A-3 and and provides information requested on page 66 ot' the RFP. Exhibit A-S. Subcontracting Summary Data Percent of Percent of Total Total. Subcontracted Contract Dollars. Dollars (Pg. 65 item it 3). Task to be. performed (Pg. BE item 4) See Exhibit for more details Size Total Planned (Pg. 66 item Subcontract tt 2). Dollars Name (Pg. 65 Item $31,443,505 Total $58,203,522 100.00% 71.45% Subcontracting Association for Non-pro?t $13,418,108 23.05% $13,418,108 Task 4 and Institutional OTSB Research (AIR) Kl?orce Government OTSB $1.911.301 3.28% $1.911.301 Subtask Solutions. Inc. (KGS) IT Innovation SB. WUSB 4122822: $3,481,938 Tasks 3. it. and Solutions Option A HR Directions, Inc, SE. W038 $6,588,118 11.49% $8,888,118 Tasks Sande ALPHA Office SB. SDB. $5.130 0.01% $5.130 Multiple. tasks as Supplies V0531 SDVUSB. 5t HUBZDNE. Consultants (TED) SB $550.68? 0.95% $550.88? Tasks 2. It}. and Option Cmnputcr Suppliers (JTSB $1,789,128 3.04% Bast: Period 8; (TED) Opt. Period I23 Travel Suppliers (JTSB $1,153,281 1.98% 1.418% Multiple tasks as (TED) needed. primarily task It] Docusource SE. W038 $3,338,141 4.099% Multiple. tasks as Printing neetletl Service Suppliers OTSB $1 .092.444 1.88% 1.341% Multiple. tasks as (TED) net-Lied Shipping and OTSB $49.390 0.08% 0.081% Multiple. tasks as Postage net-Lied ATSCT OTSB $?44.258 1.28% 0.914% Multiple. tasks as needed. primarily task 5. 0. anti optional task ilt Other Suppliers OTSB $5.520 0.01 Otis 0.007% Opt. Periods 4disclosure of data contained on this sheet is subject to the restriction on the titie page of this proposai. PAGE 95 OF 98 92 ITEM NO. 0005 000? SCHEDULE Continued SU ERVIC ES Accounting and Appropriation Data: 0202M2015.A.201 5.EF1000000.BNC.2521A.ZAR.000. 0000.000000 Cost Applied: $518,636.00 0000.000000 Cost Applied: $1 319.080.0121 {New Line. Item) Analytic and statistical support for college rating system Provides support for use of IPEDS data (in conjunction with other information resourcesi-NON-IT (New Line Item) Analytic and statistical support for college rating system Provides support for use of IPEDS data (in conjunction with other information resourcesi?IT PAGE 96 OF 96 QUANTITY 1.00 1.00 UNIT SE SE UNIT PRICE 5 131908000 518,030.00 AMOUNT 3 1.310.080.00 518.535.00