CALIFORNIA COMMUNITY COLLEGES POLICY ON STUDENT SENATE MEMBER CONDUCT AT STATE-SUPPORTED EVENTS Background In providing annual funding and administrative support for the operation of the Student Senate for California Community Colleges, including contracting with hotel vendors to secure venues for the monthly SSCCC Council meetings and the fall and spring General Assemblies, the Chancellor's Office bears responsibility for ensuring that actions of the Student Senate do not expose the Board of Governors or the California Community Colleges system to financial liabilities or unnecessary criticism resulting from illegal or inappropriate conduct. To that end, this policy delineates standards of expected conduct, the consequences for violation of those standards, and the process that will be followed in the event a violation occurs. Scope All members of the Student Senate for California Community Colleges are expected to abide by the Code of Conduct adopted by the Student Senate Council while attending Student Senate or Chancellor's Office sponsored or supervised functions, including but not limited to meetings, conferences, and general assemblies. In addition, specific practices are prohibited. Basic Philosophy of Responsible Conduct A. Essential to the SSCCC is the concern of each participant for the rights of every individual. Each participant is responsible for his or her actions at all times. It is essential for all council members to act responsibly to ensure that their own conduct and attitude is beneficial not only to themselves and their fellow participants, but also facilitates the credibility and longevity of the Student Senate for California Community Colleges. B. All council members are expected to act in a respectful manner, in both language and action, when interacting with other students and advisors as well as hotel staff and guests. They are accountable for preserving the reputation and high standard of the SSCCC. C. All facilities placed at the disposal of the SSCCC are to be given the greatest care and attention. D. The SSCCC expects all participants (i.e., council members, delegates, senators) to adhere to the Standards of Student Conduct at all official SSCCC functions and conferences. Prohibited practices Public consumption of alcoholic beverages Possession or use of illegal drugs Possession of any firearm, illegal knife, explosive or other weapon Assault, or deliberate physical injury to another person Sexual harassment Violation of hotel rules and/or policies Disruptive behavior, willful disobedience, or the open and persistent defiance or persistent verbal abuse of responsible college personnel or liaisons a. b. c. d. e. f. g. Chancellor's Office Response to Violations All members of the Student Senate will be held personally responsible for any damages they cause to any facility while attending an event. Any violation of the Prohibited Practices policy may result in immediate dismissal from the event and/or result in disciplinary action by the Student Senate Council, Student Senate Region or campus. A serious violation may result in the withholding of state funds for future travel. Depending on the nature of the violation of this policy and the circumstances, the Chancellor's Office may take any or all of the following actions: 1) 2) 3) Immediate dismissal from the event. Request for hotel security to intervene. Notification of local authorities. The Chancellor's Office will notify the SSCCC executive officers and/or council, the student's advisor, and/or the Region Chair for consideration of appropriate follow-up action. Notification may be deferred under special circumstances if necessary due to confidentiality or legal concerns. In enforcement of this policy the Chancellor's Office will seek to resolve any situation with the least intervention necessary, but will take whatever measures are required to protect the health and safety of attendees and the interests of the Board of Governors. CERTIFICATION OF AGREEMENT TO ABIDE BY THE CALIFORNIA COMMUNITY COLLEGES POLICY ON STUDENT SENATE MEMBER CONDUCT AT STATE-SUPPORTED EVENTS Agreement I understand that as an attendee at state-supported events as a representative of the Student Senate for California Community Colleges I am expected to conduct myself in a responsible manner in accordance with the Code of Conduct adopted by the Student Senate Council. I further agree to the following: 1) I will not engage in the following prohibited practices: a. b. c. d. e. f. g. 2) Public consumption of alcoholic beverages Possession or use of illegal drugs Possession of any firearm, illegal knife, explosive or other weapon Assault, or deliberate physical injury to another person Sexual harassment Violation of hotel rules and/or policies Disruptive behavior, willful disobedience, or the open and persistent defiance or persistent verbal abuse of responsible college personnel or liaisons I understand that I am personally responsible for any damages I cause to any facility while attending an event and that I will not hold the SSCCC or the State of California liable for any damages or injuries that occur as a result of my attendance. I understand that depending on the nature of the violation of this policy and the circumstances, the Chancellor's Office may take any or all of the following actions: o o o Immediate dismissal from the event. Request for hotel security to intervene. Notification of local authorities. 3) 4) I understand that the Chancellor's Office will notify the SSCCC executive officers and/or council, the student's advisor, and/or the Region Chair for consideration of appropriate follow-up action. I understand that a serious violation may result in the withholding of state funds for future travel. 5) In enforcement of this policy the Chancellor's Office will seek to resolve any situation with the least intervention necessary, but will take whatever measures are required to protect the health and safety of attendees and the interests of the Board of Governors. Name: _________________________________________________ Signature of Student: _________________________________________ Date: _______________