! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! Mid Term Evaluation of the Gran Nò Pi Djanm Program ! ! North! Community Based Integrated Program– Mid Term ! American Red Cross ! Haiti Assistance Program ! ! Simon Latraverse, Senior Evaluator and Camoëns René, Evaluator By: ! Date: March 2, 2015 ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! ! ! ! ! ! ! TABLE&OF&CONTENTS&& & LIST&OF&ACRONYMS&AND&ABBREVIATIONS&......................................................................................................&IV! EXECUTIVE&SUMMARY&.............................................................................................................................&VII! 1.! INTRODUCTION&....................................................................................................................................&1! 1.1! Background!and!Objectives!of!the!Project!...................................................................................!1! 1.2! Evaluation!Purpose!and!Objectives!..............................................................................................!1! 1.2.1! Purpose!of!the!evaluation!....................................................................................................!1! 1.2.2! Objectives!and!main!audience!of!the!evaluation!.................................................................!2! 1.2.3! Coverage!of!the!evaluation!..................................................................................................!2! 1.3! Logic!of!MidMterm!Evaluation!Report!...........................................................................................!2! 2.! PROGRAM&OVERVIEW&...........................................................................................................................&3! 2.1! Program!Context!..........................................................................................................................!3! 2.2! Program!History!...........................................................................................................................!3! 2.3! Main!Components!of!the!GNPD!Program!....................................................................................!5! 2.4! Implementation!Strategy!.............................................................................................................!7! 2.4.1! Ownership!and!participation!................................................................................................!7! 2.4.2! Implementation!phases!........................................................................................................!7! 2.4.2.1! Original!timeline!...........................................................................................................!7! 2.4.2.2! Revised!timeline!and!approach!....................................................................................!8! 2.5! General!Management!Structure!and!Organization!......................................................................!9! 2.5.1! ARCMHRC!MOU!......................................................................................................................!9! 2.5.2! GNPD!budget!......................................................................................................................!10! 2.5.3! Management!structure!and!Field!Team!Organization!........................................................!10! 2.5.4! GNPD!stakeholders!.............................................................................................................!12! 2.5.5! Coordination!Mechanisms!..................................................................................................!12! 3.! EVALUATION&METHODOLOGY&...............................................................................................................&14! 3.1! Key!Processes!.............................................................................................................................!14! 3.2! Evaluation!criteria!and!issues!.....................................................................................................!14! 3.3! Evaluation!Instruments!..............................................................................................................!15! 3.4! Analysis!and!Reporting!...............................................................................................................!16! 3.5! Evaluation!Limitations!................................................................................................................!17! 4.! ANALYSIS&OF&FINDINGS&........................................................................................................................&18! 4.1! Effectiveness!...............................................................................................................................!18! 4.1.1! Overall!Assessment!............................................................................................................!18! 4.1.2! Pillar!One!Capacity!Building!................................................................................................!22! 4.1.2.1! HRC!response!capacity!to!disaster!..............................................................................!22! 4.1.2.2! HRC!capacity!to!manage!community!based!programming!........................................!23! 4.1.3! Pillar!Two!Community!Mobilization,!Training!and!Behavior!Change!.................................!26! 4.1.3.1! Improved!practices!at!household!level!.......................................................................!26! 4.1.3.2! Communities!and!households!better!prepared!to!respond!to!disasters!....................!29! 4.1.3.3! Productive!assets!enhanced!.......................................................................................!30! 4.1.4! Unexpected!Results!............................................................................................................!30! 4.1.5! Pillar!Three:!Development!of!Community!Assets!and!the!Physical!Environment!..............!30! 4.2! Relevance!and!consistency!of!logical!framework!.......................................................................!31! 4.2.1! Program!design!...................................................................................................................!31! 4.2.2! Relevance!of!the!resilience!components!............................................................................!32! 4.2.3! Relevance!of!the!HRC!Branch!capacity!building!component!..............................................!33! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!i!of!118! ! 4.2.4! Alignment!with!government!policies!and!programs!..........................................................!35! 4.3! Appropriation!.............................................................................................................................!35! 4.3.1! Appropriation!by!HRC!senior!management!........................................................................!35! 4.3.2! Appropriation!by!HRC!regional!committees!.......................................................................!36! 4.3.3! Appropriation!by!HRC!local!committees!............................................................................!37! 4.3.4! Appropriation!by!field!teams:!team!leaders,!promoters!and!volunteers!...........................!38! 4.3.5! Appropriation!by!the!population!and!program!beneficiaries!.............................................!39! 4.3.6! Appropriation!by!local!stakeholders!...................................................................................!40! 4.3.7! Appropriation!by!Government!stakeholders!......................................................................!41! 4.3.8! Views!of!GNPD!staff!about!appropriation!by!HCR!branches!and!volunteers!.....................!42! 4.4! Efficiency!....................................................................................................................................!42! 4.4.1! Introduction!........................................................................................................................!42! 4.4.2! Program!structure!roles!and!responsibilities!.....................................................................!43! 4.4.2.1! Program!structure!......................................................................................................!43! 4.4.2.2! Roles!and!responsibilities!within!GNPD!......................................................................!43! 4.4.2.3! Roles!and!responsibilities!of!HRC!regional!and!local!committees!..............................!44! 4.4.3! Coordination!.......................................................................................................................!45! 4.4.3.1! Coordination!mechanisms!within!GNPD!....................................................................!45! 4.4.3.2! Field!team!work!planning,!coordination!and!supervision!..........................................!47! 4.4.3.3! Coordination!with!and!within!HRC!branches!..............................................................!48! 4.4.3.4! Coordination!with!local!authorities!and!community!stakeholders!............................!50! 4.4.3.5! Coordination!with!government!ministries!..................................................................!50! 4.4.4! Quality!of!program!approach!and!tools!.............................................................................!50! 4.4.5! Program!Administration!and!Management!........................................................................!53! 4.4.5.1! Procedures!..................................................................................................................!53! 4.4.5.2! Operations!and!fleet!management!............................................................................!54! 4.4.5.3! Human!Resources!.......................................................................................................!55! 4.4.5.4! Use!of!financial!resources!...........................................................................................!57! 4.5! Sustainability!..............................................................................................................................!58! 5.! LESSONS&LEARNED,&CONCLUSIONS&AND&RECOMMENDATIONS&......................................................................&63! 5.1! Lessons!learned!..........................................................................................................................!63! 5.2! Conclusions!and!recommendations!...........................................................................................!66! 6.! ANNEXES&.........................................................................................................................................&71! 7.! REFERENCES&......................................................................................................................................&96! & & LIST&OF&TABLES&& & Table!1!Estimated!population!data!of!the!GNPD!target!area!.......................................................................!4! Table!2!Strategic!activities!to!be!undertaken!under!each!GNPD!program!pillar!..........................................!6! Table!3!GNPD!Budget!.................................................................................................................................!10! Table!4!ARC!and!HRC!Staffing!Structure!.....................................................................................................!11! Table!5!GNPD!Human!resources!by!location!..............................................................................................!12! Table!6!GNPD!stakeholder!groups!and!their!roles!.....................................................................................!12! Table!7!GNPD!Coordination!Meetings!........................................................................................................!13! Table!8!Number!of!people!met!by!evaluation!mission!at!the!central,!regional!and!departmental!level!...!16! Table!9!Number!of!people!met!by!midterm!evaluation!mission!in!GNPD!intervention!areas!...................!16! Table!10!Synopsis!of!GNPD!Activities!.........................................................................................................!19! Page!ii!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! Table!11!Summary!of!HRC!regional!and!local!branches!capacity!assessments!..........................................!24! Table!12!Common!Elements!of!SWOT!Analysis!of!HRC!Regional!Branches!...............................................!25! Table!13!Training!of!HRC!staff!and!HRC!volunteers!Q1MQ2!FY1415!...........................................................!26! Table!14!Reach!of!Vulnerability!Capacity!Assessments!..............................................................................!27! Table!15!No!of!people!reached!by!health!messages,!behavior!change!campaigns!...................................!28! Table!16!Estimated!reach!of!health!sensitization!campaigns!....................................................................!29! Table!17!Regional!Branch!Management!Support!Units:!Human!resources!requirements!........................!34! Table!18!GNPD!vehicle!and!motorcycle!fleet!.............................................................................................!55! Table!19!GNPD!Personnel!requirements!Q1MFY15!.....................................................................................!56! Table!20!GNPD!Budget!and!Expenditures!as!of!October!30th!2014!............................................................!57! Table!21!Post!project!availability!to!HRC!branches!of!inputs!provided!to!GNPD!.......................................!60! Table!22!No.!of!HRC!staff!trained!on!different!programmatic!subjects,!by!gender!...................................!85! Table!23!No.!of!polyvalent!volunteers!trained!on!different!subjects!by!gender!........................................!85! Table!24!No!of!people!reached!by!health!messages,!behavior!change!campaigns!...................................!90! Table!25!No!of!people!reached!by!DRR!messages,!behavior!change!campaigns!.......................................!90! Table!26!Functions!and!training!requirements!of!Regional!Branch!Management!Support!Units!..............!93! & & LIST&OF&FIGURES&& & Figure!1!Map!of!the!GrandMNord!Region!......................................................................................................!5! Figure!2!Original!Implementation!Timeline!..................................................................................................!8! Figure!3!Revised!Implementation!Timeline!..................................................................................................!9! Figure!4!GNPD!staffing!per!quarter!............................................................................................................!56! & & LIST&OF&ANNEXES& ! Annex!1!HRC!GNPD!Organization!Chart!.....................................................................................................!72! Annex!2!ARC!GNPD!Organization!Chart!.....................................................................................................!73! Annex!3!GNPD!Stakeholders!and!their!role!in!the!program!.......................................................................!74! Annex!4!Evaluation!Criteria!and!Questions!as!per!the!TOR!.......................................................................!76! Annex!5!Coding!Table!.................................................................................................................................!78! Annex!6!Summary!of!Regional!Branch!capacity!assessments!....................................................................!80! Annex!7!Summary!of!BCAs!for!Caracol,!Baie!de!Henne,!Ranquitte!and!La!Victoire!Local!Committees!.....!83! Annex!8!GNPD!Training!of!HRC!staff!and!volunteers!.................................................................................!85! Annex!9!GNPD!Training!Activities!by!type!..................................................................................................!86! Annex!10!Summary!of!VCA!priorities!and!of!validated!GNPD!community!action!plan!initiatives!.............!88! Annex!11!Indicators!of!Health!and!DRR!behavior!change!campaigns!........................................................!90! Annex!12!GNPD!Overall!FY15!FY16!Action!Plan.!Objectives!/!Outcomes!/!Activities!.................................!91! Annex!13!HRC!Regional!Branch!Capacity!Building!Plan!..............................................................................!93! Annex!14!Table!of!distance,!travel!time!and!accessibility!by!road!of!intervention!areas!..........................!95! & & & Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!iii!of!118! ! & AIP! AMEL! ARC& ASEC! AtB! BAC! BCA! BCDD! BvA:! CASEC! CBHFA! CBO& COUD! CS! DAF! DANA!! DARNDR! DDSP! DGCMHRC! DINEPA! DM& DP& DRR& FY! GNPD! GSB! HAP! HNS! HRC! ICRC! IFRC! ITT! LAC! LC! LoP! M&E! MoU! Movement! MSPP! N! NE! NW! NHQ! NS! OD! PA! QPR! RC! Page!iv!of!118! List%of%Acronyms%and%Abbreviations& Annual!Implementation!Plan! Accountability,!Monitoring,!Evaluation!and!Learning! American!Red!Cross& Assemblée!de!la!Section!Communale! Accountability!to!Beneficiaries! Bureau!Agricole!Communal!(Communal!Agriculture!Office)! Branch!capacity!assessment! Branch!Capacity!Development!Delegate! Budget!versus!Actual! Conseil!d’Administration!de!la!Section!Communale! CommunityMBased!Health!and!First!Aid! CommunityMbased!organization& Centre!des!opérations!d’urgence!départemental! Civil!Society! Director!of!Administration!and!Finance! Damage!and!needs!assessment! Département!de!l’agriculture,!des!richesses!naturelles!et!du!développement!rural!! Direction!départementale!de!la!santé!publique! Direction!générale!des!catastrophesMCroix!Rouge!Haïtienne! Direction!nationale!de!l’eau!potable!et!de!l’assainissement! Disaster!Management& Disaster!Preparedness& Disaster!Risk!Reduction& Fiscal!Year! Gran!Nò!Pi!Djanm!Program! Gwoupman!Sante!Bèt!! Haiti!Assistance!Program! Host!National!Society! Haitian!Red!Cross! International!Committee!of!the!Red!Cross! International!Federation!of!Red!Cross!and!Red!Crescent!Societies! Intervention!tracking!table! Latin!America!and!Carribean! Local!Committee! Life!of!project! Monitoring!and!Evaluation! Memorandum!of!Understanding! International!Red!Cross!and!Red!Crescent!Movement! Ministère!de!la!santé!publique!et!de!la!population! North! Northeast! Northwest! American!Red!Cross!National!Headquarters! National!Society! Organizational!Development! Project!Agreement! Quarterly!Project!Report! Regional!Committee! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! SAEP! SC! SC! SOW! TA! TOR! TOT! VCA! WatSan! Système!d'adduction!d'eau!potable! Steering!Committee! Section!communale! Scope!of!Work! Technical!Assistance! Terms!of!reference! Training!of!trainers! Vulnerability!and!capacity!assessment! Water!and!Sanitation! & Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!v!of!118! ! Executive)Summary)& 1) Introduction& The!midMterm!evaluation!of!the!“Gran!No!Pi!Djanm”!(GNPD)!(to!be!completec)!! 2) Program&Overview& ARC!in!consultation!with!HRC!has!jointly!developed!the!North!CommunityMBased!Integrated!Program! (known!in!creole!as!“Gran!No!Pi!Djanm”!(GNPD)!–!“More!resilient!Greater!North”).!The!program!adopts! a!risk!reduction!approach!in!which!community!needs!are!assessed,!priorities!action!points!identified!and! interventions!developed.!It!employs!an!“integrated!approach”!through!vulnerability!and!capacity! assessment!of!needs,!prioritizing!these!needs!and!harnessing!synergies!to!build!community!resilience.! The!Haitian!Red!Cross!(HRC)!implements!the!core!programs!of!Gran!No!Pi!Djamn!i.e.!Disaster!risk! reduction,!health!and!hygiene!with!technical!and!financial!support!from!ARC.!HRC!also!works!with!local! line!ministries!and!other!external!partners!to!implement!program!components!such!as!WatSan,! infrastructure!and!livelihoods.!The!Program’s!integrated!approach!supports!the!delivery!of!a!range!of! activities!to!the!beneficiaries,!to!meet!their!diverse!and!most!urgent!needs.!Endowed!with!a!budget!of! USD!12.5!million,!the!Program!is!is!expected!to!reach!a!total!population!of!174,247!people!in!three! departments!(North,!Northeast!and!Northwest)!and!10!communal!sections.!A!key!component!of!the! program!is!to!build!the!capacity!of!3!Haitian!Red!Cross!Regional!branches!and!9!local!committees!in!9! target!communes!across!the!3!departments.The!overall!aim!of!the!capacity!building!component!is!to! improve!the!organizational!and!technical!capacity!of!the!HRC!regional!branches!and!local!committees!to! support!and!manage!program!implementation!and!to!work!towards!their!strategic!objectives.!The! program,!which!officially!started!in!December!2012,!is!planned!to!be!implemented!through!May,!2016!–! a!total!duration!of!3.6!years.!Following!are!the!goals,!objectives!and!outcomes!of!the!Program:! Goal:&“Targeted!communities!in!the!North!of!Haiti!have!increased!resilience,!stronger!capacity!and! reduced!exposure!to!external!shocks”.!! Pillar&1:&Capacity&Building& Objective)of)pillar)1:! HRC)and)local)authorities)have)improved)their)organizational)and)technical) capacity)sufficient)to)support)and)manage)program)implementation! • • • Outcome&1:!HRC!has!the!capacity!at!regional!and!local!levels!to!respond!appropriately,!timely! and!effectively!to!disasters! Outcome&2:!HRC!has!the!capacity!at!regional!and!local!levels!to!manage!and!sustain!community! based!programming!within!the!targeted!program!areas! Outcome&3:!Local!authorities!of!agriculture,!livestock!and!fisheries!ministries!have!greater! capacity!to!implement!livelihoods!activities.! Pillar&2:&Community&mobilization,&training&and&behavior&change& Objective)of)pillar)2:)) Effective)community)mobilization)and)behavior)change)strategies)build)more) resilient)communities)and)households) • • • Outcome&1:&Communities!demonstrate!improved!practices!to!reduce!their!vulnerability!to! identified!health,!hygiene,!nutrition,!hazard,!environmental!and!livelihoods!challenges& Outcome&2:&Communities!are!better!prepared!to!respond!to!disasters& Outcome&3:&Productive!assets!of!households!are!enhanced& Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!vii!of!118! ! Pillar&3:&Development&of&community&assets&and&the&physical&environment& Objective)of)pillar)3:) Targeted)communities)have)reduced)their)exposure)to)external)shocks)and)local) hazards)through)improved)physical)infrastructure)and)mitigation)measures) • • Outcome&1:&Access!by!vulnerable!communities!to!safe!and!appropriate!basic!services!has! improved& Outcome&2:&Households!have!reduced!exposure!to!local!hazards!through!mitigation!measures& 3) Summary&of&Findings& a) Implementation&Strategy& The!implementation!strategy!was!designed!under!the!principles!of!ownership!and!participation!which! meant!that:!! • • • • • Vulnerability!Capacity!Assessment!(VCA)!would!take!place!in!each!of!the!communal!sections;! the!majority!of!program!activities!would!be!aligned!with!HRC!priorities;! HRC!would!be!responsible!for!the!implementation!of!program!activities!once!it!has!developed! the!capacity!to!do!so;! increasing!resilience!of!each!community!would!rely!on!the!use!of!skilled!volunteers!drawn!from! the!same!community;! the!monitoring!process!of!the!program!would!be!done!through!the!accountability!to!beneficiaries! approach!favouring!openness!to!community!members!and!feedback!to!the!program.! The!implementation!of!the!program!was!to!take!place!in!3!waves,!starting!with!4!communal!sections! and!continuing!with!4!others!in!the!North!and!Northeast,!with!the!addition!of!2!communal!sections!from! the!Northwest!in!a!final!third!wave.!The!first!year!of!the!program!was!to!see!joint!implementation!by! ARC!and!HRC,!to!be!followed!until!the!end!by!implementation!by!HRC,!but!with!ARC!support.! In!December!2013,!6!months!into!the!program,!the!progress!of!implementation!was!seriously!late.!It! was!then!resolved!to!reschedule!the!three!waves!into!two!waves.!In!a!first!wave!VCAs!would!be! completed!in!the!4!original!communal!sections!and!followed!by!implementation!in!Q4!FY14,!while!VCAs! would!be!conducted!in!the!6!other!communal!sections,!followed!by!implementation!in!Q1!FY15.!It!was! also!decided!to!adopt!the!ARCMHRC!joint!implementation!approach!for!the!full!length!of!the!program.! In!spite!of!the!timeline!revision,!the!implementation!again!suffered!multiple!delays!to!the!point!that!at! the!end!of!October!2014,!the!Budget!versus!Actual!(BVA)!expenditure!ratio!was!26%!as!compared!to!an! elapsed!time!over!life!of!project!ratio!of!58%.!The!factors!explaining!the!delayed!implementation!of!the! program!were!multiple:!setting!up!of!offices,!recruitment!of!personnel!and!of!volunteers,!inadequate! HRC!procedures,!logistical!problems,!training!of!field!teams,!unexpected!difficulties!with!the! participation!of!HRC!branches,!etc.! b) Effectiveness& Effectiveness:&summary&by&Pillar& In!addition!to!the!material!and!organizational!establishment!of!the!program,!the!first!year,!from!July! 2013!to!June!2014,!mainly!served!to!carry!out!consultations,!perform!studies,!train!program!staff,!HRC! volunteers!and!stakeholders!and!to!make!plans!for!actions!to!undertake!during!the!remaining! Page!viii!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! implementation!period!in!the!various!intervention!areas!and!sectors!targeted.!Over!the!period!of!July!to! December!2014,!progress!was!made!in!all!areas!and!the!planning!phase!for!Pillar!3!was!completed.! The!major!achievements!are:! • Pillar!1:!Capacity!Building!of!HRC!Branches!and!local!authorities!! o Creation!with!the!assistance!of!GNPD!of!3!new!local!committees!in!the!communes!of! Bahon,!Borgne!in!the!North!Department,!and!of!Ferrier!in!the!Northeast!Department.! o Recruitment!and!training!of!volunteers!in!various!programmatic!areas.! o Completion!of!Branch!Capacity!Assessments!in!all!3!Regional!Branches!and!7!local! branches!and!development!of!branch!capacity!building!action!plans! o Development!and!update!of!Regional!contingency!plans!and!of!GNPD!DRR!Strategy! o Consultation!and!mapping!of!external!stakeholders;! o Validation!of!selection!of!19!evacuation!shelters!for!rehabilitation!in!the!three! departments!and!at!institutional!level!creation!of!Evacuation!Shelter!Management! Committees!and!of!Community!Intervention!Teams!(CITs)! o Validation!of!HRC!branch!capacity!development!plans!and!securing!of!land!for! construction!of!branch!offices.! • Pillar2:!Community!mobilization,!training!and!behavior!change! o Completion!of!Vulnerability!Capacity!Assessments!in!all!10!targeted!communal!sections! with!extensive!engagement!of!stakeholders!and!beneficiaries! o Beginning!of!sensitization!work!by!GNPD!promoters!and!HRC!volunteers!with! awareness!campaign!on!chikungunya!in!collaboration!with!Health!Department!! o Validation!of!community!action!plans! o Full!scale!health!related!awareness!campaigns!in!all!communal!sections! • Pillar!3:!Development!of!community!assets!&!physical!environment! o Completion!of!Health!facility!assessments!for!28!facilities!in!the!3!departments;! o WatSan!strategy!for!303!water!points!in!the!3!departments;! o Strategy!for!upgrading!and!rehabilitation!of!evacuation!shelters!and!creation!of!Steering! committees!in!all!communal!sections;! o Finalization!of!action!plans!for!health!facilities!and!evacuation!shelters!upgrading!and! rehabilitation;!preparation!of!action!plan!for!mitigation!measures!on!roads,!canals,!etc.! o Assessment!of!school!WatSan!facilities!in!N!and!NW;! o Start!of!infrastructure!work!on!roads! Capacity&building&of&HRC&branches& The!evaluation!finds!that!progress!was!made!towards!Outcome!1.1!developing!the!capacity!of!HRC! branches!to!respond!appropriately,!timely!and!effectively!to!disasters.!With!respect!to!Outcome!1.2,!the! capacity!of!HRC!branches!to!manage!and!sustain!community!based!programming;!the!major!result!is!the! completion!of!Branch!capacity!assessment!s!(BCAs).!The!highlights!of!these!are:! • • the!regional!committees!have!a!limited!capacity!to!undertake!community!based!programming! because!they!do!not!have!the!organisational!structures!and!management!knowhow!in!critical! areas!such!as!financial!management,!project!management,!human!resources!and!operations;;! the!regional!committees!have!valuable!assets!which!are!their!volunteer!base,!the!reputation!of! the!Haitian!Red!Cross,!their!past!experience!and!expertise!in!the!health!and!DRR!areas,!links!with! local!delegations!of!government!ministries,!local!authorities!and!other!stakeholders;! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!ix!of!118! ! • the!capacity!of!local!committees!was!found!to!be!even!less!developed,!but!they!nevertheless! have!the!advantage!of!closeness!to!the!population,!to!local!authorities!and!to!volunteers.! Vulnerability&and&capacity&assessments& The!completion!of!all!Vulnerability!and!Capacity!Assessment!(VCA)!activities!and!the!preparation!and! validation!of!the!community!action!plans!across!the!3!departments!were!important!milestones!achieved! during!Q1!FY!15.!The!VCA!exercise!needed!an!enormous!effort!on!the!part!of!the!population,!of!GNPD,! of!HRC!committees!and!of!local!authorities.!Around!6,000!people!participated!in!about!400!focus! groups.!Local!stakeholders!were!solicited;!GNPD!staff!and!volunteers!worked!intensively!to!help! beneficiaries!to!better!understand!their!problems!and!identify!their!priorities.! The!major!priorities!identified!by!the!communities!were!as!follows:!potable!water,!health!facilities,! latrines,!micro!credit,!roads,!agriculture!and!irrigation.!The!action!plans!proposed!by!GNPD!are!very! practical!initiatives;!the!most!frequent!are:!installation!and!rehabilitation!of!hand!pumps,!health! facilities,!flood!protection!work,!road!rehabilitation,!awareness!on!diarrheal!diseases,!micro!finance! training,!support!to!farmers,!health!care!mutuals.! Sensitization&campaigns&and&behavior&changes& Starting!in!Q4!FY!14,!GNPD!using!modules!developed!by!the!MSPP!provided!training!to!HRC!volunteers! and!promoters!in!the!3!departments!in!order!to!respond!to!the!Chikungunya!outbreak!and!to!vector! borne!diseases!threats.!Then,!in!Q1!FY!15,!extensive!sensitization!campaigns!related!to!water!borne! diseases!and!prevention!methods!such!as!hand!washing!were!conducted!by!GNPD!teams!of!promoters! and!volunteers.!In!the!last!quarter,!the!campaigns!were!extended!to!sensitization!on!the!importance!of! child!immunization!and!on!sexually!transmitted!infections!including!HIV/AIDS,!using!both!household!and! mass!publicity!campaign!approaches.!The!total!number!of!people!reached!in!Q1!and!Q2!of!FY!15! averages!30,000.!During!the!last!quarter!(Q2!FY!15),!the!behavior!change!message!of!GNPD!was! extended!to!bring!a!DRR!message!to!households!in!the!Northeast!and!Northwest!departments.!! Unexpected&results& The!evaluation!was!repeatedly!told!in!meetings!with!beneficiaries!and!stakeholders!that!too!much!time! had!elapsed!between!the!VCAs!and!the!implementation!of!the!action!plans.!The!waiting!time!for! concrete!actions!that!beneficiaries!may!consider!as!real!answers!to!their!needs!was!between!6!months! to!one!year.!This!had!a!negative!impact!on!mobilization!and!on!attitudes!about!the!project!and!the!HRC.!! In!the!meantime!GNPD!embarked!on!an!intensive!sensitization!campaign!that!seems!to!have!been!less! and!less!well!received!because!it!was!not!what!beneficiaries!were!expecting.!The!continued!presence!of! HRC!volunteers!in!the!communities!also!made!beneficiaries!more!aware!of!the!delays!and!made!them! believe!that!their!plight!was!not!taken!seriously.!! c) Relevance&of&consistency&of&logical&framework& The!evaluation!has!found!that!the!design!of!the!GNPD!program!was!rigorous,!used!the!appropriate!tools! and!was!a!participatory!process!jointly!conducted!by!ARC!and!HRC!and!involving!HRC!branches,! government!ministries,!local!authorities!and!other!stakeholders.! The!design!however!was!split!into!two!parallel!endeavours,!one!was!to!build!the!capacity!of!HRC! regional!and!local!branches,!and!the!other!was!to!increase!the!resilience!of!vulnerable!communities!with! Page!x!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! a!long!term!perspective,!the!link!between!the!two!being!that!HRC!regional!and!local!branches!would,! with!their!newly!developed!capacity,!take!over!the!objectives!and!activities!of!the!project!when!it!would! come!to!its!end.!! With!respect!to!the!objective!of!increasing!resilience,!the!participatory!approach!and!the!community! based!activities!are!well!integrated!in!the!logic!framework!with!appropriate!output!and!outcome! indicators!and!a!sensible!analysis!of!risks.!Given!the!steps!already!achieved!in!terms!of!planning!and! buildMup!of!GNPD!delivery!capacity,!the!evaluation!considers!that,!apart!from!unexpected!events,! nothing!stands!in!the!way!of!achieving!the!stated!outputs!and!outcomes!with!respect!to!increasing!the! resilience!of!households!and!communities.!! With!respect!to!the!objective!of!the!organizational!and!technical!capacity!of!HRC!to!support!and!manage! program!implementation,!the!HRC!branch!capacity!building!component!has!faced!difficulties!right!from! the!start.!The!evaluation!suggests!that!the!difficulties!encountered!stem!from!the!lack!of!clarity!of!the! capacity!building!objectives,!from!the!limited!capacity!of!HRC!branches!and!of!the!central!office,!and! from!an!inadequate!risk!analysis.! The!evaluation!recognizes!that!substantial!progress!was!made!towards!achieving!Outcome!1.1,!but!that! institutional!capacity!building!(Outcome!1.2)!lags!and!is!without!clear!direction.!The!evaluation! examined!the!Branch!capacity!development!proposals!and!the!capacity!building!component!of!the! GNPD!FY15MFY16!Action!Plan!and!finds!that!they!are!unrealistic!both!in!terms!of!contents!and!timing.! d) Appropriation& HRC!central!office:!Appropriation!by!HRC!central!office!was!found!to!be!rather!weak!because!of!a!lack!of! confidence!in!the!regional!branches!being!up!to!the!challenges!of!becoming!organizations!devoted!to! and!competent!in!increasing!the!resilience!of!their!communities;!slowness!of!capacity!building!process;! financial!difficulties!of!the!HRC!preventing!central!office!to!build!its!own!capacity!and!extend!support!to! regional!branches;!lack!of!shared!vision!of!sustainable!conclusion!to!GNPD!program.! Regional!committees:!Appropriation!by!regional!committees!also!appeared!weak!for!lack!of!clarity!and! dissatisfaction!with!their!limited!role!in!the!program.!Misunderstanding!of!their!role!was!demonstrated! when!8!out!of!12!North!RC!members!were!hired!as!GNPD!promoters.!Their!subsequent!resignation!as!RC! members!and!that!of!the!president!left!the!North!RC!with!3!members!only,!which!prevented!the! appropriation!of!the!program!by!a!full!strength!committee.!Persistent!dysfunctionalities!also!affect! appropriation!within!the!Northeast!committee.!Delays!in!the!construction!of!offices,!uncertainty!about! the!future!role!and!financial!viability!of!regional!branches!after!project,!lack!of!support!from!central! office!and!of!a!clear!set!of!rules!for!undertaking!projects!and!income!generation!activities!are!all!factors! playing!against!appropriation.! Local!committees:!Appropriation!of!the!behavior!change!approach!by!local!committees!is!strong,!but!LC! members!insist!on!the!necessity!of!concrete!interventions!to!meet!the!needs!and!expectations!of!the! population;!they!are!mostly!not!satisfied!with!their!role!and!think!they!could!do!more!in!terms!of! planning,!coordination!and!supervision.! Volunteers:!Appropriation!of!GNPD!among!volunteers!was!mixed.!The!evaluation!mission!perceived! volunteers!agreed!with!the!program’s!objectives!and!with!the!sensitization!approach,!but!that!they!were! not!happy!with!several!of!GNPD’s!ways:!lack!of!identification,!payment!of!stipends!and!transport,!quality! of!training!and!lack!of!coordination.!The!mission!found!that!promoters!are!very!much!involved!in!their! role!and!that!they!share!more!or!less!the!same!concerns!as!the!volunteers.!Promoters!said!they!were! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!xi!of!118! ! particularly!concerned!by!too!much!sensitization!and!by!the!lack!of!concrete!results!and!that!they!fear! their!reputation!in!the!community!is!being!damaged!by!GNPD!failings.! Beneficiaries:!Generally,!the!population!knows!the!Haitian!Red!Cross!and!its!role!in!disaster!releif,!but! with!GNPD!it!sees!the!HRC!entering!new!sectors!such!as!community!development,!DRR,!health,!WatSan,! livelihoods.!The!VCAs,!GNPD!surveys!and!planning!activities!created!great!expectations!for!fast!results!in! all!sectors.!The!message!heard!everywhere!by!the!mission!was!that!beneficiaries!were!unhappy!with!the! performance!of!the!project!because!its!activities!were!limited!to!sensitization,!with!yet!no!concrete! accompanying!initiatives!in!the!areas!of!water!supply,!infrastructure!or!contributions!of!any!sort!to!the! well!being!of!households.!This!resulted!in!a!weakening!of!appropriation!of!the!program!and!in!the!buildM up!of!negative!sentiments!towards!the!HCR.! Local!authorities:!CASEC!and!ASEC!members!are!the!group!that!showed!the!strongest!appropriation.! They!recognized!that!GNPD!was!working!in!close!collaboration!and!that!they!had!been!informed!and! consulted!about!the!initiatives!taken,!water!points,!evacuation!shelters,!rehabilitation!of!health!centers;! they!were!satisfied!with!the!arrival!of!HCR!in!new!sectors!and!new!communal!sections,!with!its!greater! involvement!in!DRR!and!the!expansion!of!the!volunteer!base.!They!were!also!particularly!positive!about! behavior!change!and!sensitization!campaigns!saying!that!it!is!the!right!approach!as!long!as!access!to! drinking!water!is!greatly!improved.!Some!noted!that!sensitization!is!already!producing!some!effects,!as! people!are!starting!to!dig!latrines!and!take!greater!precaution!not!to!contaminate!water!sources.! Government!ministries:!Only!two!departmental!representatives!were!met,!one!with!Direction! départementale!de!la!protection!civile!of!North!department!(DPCMN),!and!the!other!with!Direction! départementale!de!la!santé!publique!of!the!Northwest!department!(DSPMNW).!While!the!DSP!was! generally!satisfied!with!the!approach!and!collaboration!of!GNPD,!the!DPCMN!rejected!direct!collaboration! because!it!said!GNPD!is!working!outside!the!institutional!structure!and!it!has!not!presented!its!work! plan;!however!DPCMN!looks!forward!to!continue!working!with!the!HRC!regional!committee.! GNPD!senior!managers!and!staff!had!similar!views!about!the!difficulties!of!appropriation!of!the!program! by!HRC!RCs,!LCs!and!volunteers.!The!major!points!made!were!the!following:!! • • • • There!is!no!protocol!defining!the!roles!and!responsibilities!of!RCs!in!GNPD!and!RCs!do!not!have! precise!objectives!nor!obligations!in!the!context!of!GNPD;!as!a!result,!RCs!do!not!know!what! precisely!their!role!is!in!GNPD!and!they!do!not!feel!obliged!to!take!action!within!the!GNPD! program;! The!appropriation!of!the!voluntary!service!policy!of!the!Red!Cross!is!weak.! !A!major!difficulty!with!volunteers!is!the!recruitment!of!volunteers!with!an!insufficient!level!of! training!or!education,!while!the!program!requires!well!qualified!volunteers!able!to!receive! training!profitably;!! Young!volunteers!are!more!readily!available,!but!they!do!not!have!a!good!understanding!of!the! Red!Cross!movement!and!see!their!role!more!as!a!job!than!as!voluntary!service.! e) Efficiency&& Program&structure&and&roles&and&responsibilities& ARCMHRC!within!GNPD:!The!GNPD!program!structure!is!a!twin!structure,!one!for!ARC!and!one!for!HRC,! each!having!its!own!hierarchy,!procedures,!budget,!human!resources!and!physical!resources.!The!two! structures!however!implement!the!same!project!on!the!basis!of!a!unique!and!integrated!work!plan!and! they!also!share!the!same!premises!and!logistics.!The!regional!level!is!organized!on!the!basis!of!ARCMHRC! Page!xii!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! counterparts!for!managerial!and!technical!positions,!while!in!the!departmental!offices,!ARC!is! responsible!for!technical!aspects!and!HC!is!responsible!for!the!field!teams!including!team!leaders,! promoters!and!volunteers.!The!managerial!and!technical!staff!from!both!organizations!clearly!stated! that!belonging!to!one!or!the!other!had!no!incidence!on!their!work;!that!relations!between!counterparts! were!harmonious!and!that!team!work!was!a!dayMtoMday!reality.!All!levels!declared!that!roles!and! responsibilities!were!clear!and!that!coordination!issues!were!minimal.! Regional!and!local!committees:!There!is!no!protocol!attached!to!the!ARCMHRC!GNPD!MoU!that!defines! the!roles!and!responsibilities!allocated!to!HRC!regional!and!local!committees!in!the!GNPD!program;!! their!roles!was!originally!envisaged!as!follows:!! regional!branches!guarantee!linkages!with!stakeholders!at!departmental!level!and!coordinate! capacity!building!of!local!branches!and!volunteer;! • local!branches!ensure!linkages!with!communal!stakeholders!and!coordinate!volunteers’! empowerment!and!involvement;! Regional!and!local!branches!are!beneficiaries!of!capacity!building!in!terms!of!office!infrastructure!and! management!capacity!through!the!provisions!of!management!tools!and!the!training!of!individual! committee!members!and!volunteers!in!various!fields.!Regional!committees!have!a!significant!role!in!the! governance!of!the!program;!they!are!invited!to!GNPD!Steering!Committee!meetings,!to!Quarterly! Review!and!Planning!meeting!and!to!weekly!GNPD!Branch!level!planning!meetings.!In!spite!of!all!this,! the!CRs!do!not!know!what!precisely!their!role!is!and!they!do!not!feel!obliged!to!take!action!within!the! GNPD!program.!The!role!of!the!LCs!is!not!defined!formally,!everything!is!done!verbally.!! • Coordination& The!GNPD!program!uses!several!types!of!meetings!to!ensure!coordination.!Quaterly!HighMLevel!Steering! Committee!Meetings,!!Quarterly!Review!and!Planning!Meetings,!Weekly!coordination!meeting!at! department!level,!and!organized!by!Accountability!to!beneficiaries!with!beneficiaries!and!stakeholders.! The!evaluation!found!!that!these!meetings!were!effective!coordination!mechanisms.!! The!evaluation!noted!that!Steering!Committee!meetings!had!resolved!critical!issues!linked!to!the! governance!of!local!branches!and!the!compliance!with!HRC!policies.!Weekly!planning!meetings!are!also! effective,!but!could!benefit!from!greater!input!from!promoters!and!volunteers.!Many!stakeholders! mentioned!to!the!evaluation!mission!that!in!their!view,!GNPD!was!conducting!many!meetings!and!that! there!may!be!too!many!and!that!some!may!not!be!well!coordinated!together.!It!was!pointed!out!to!the! evaluation!that!beneficiaries!were!somewhat!confused!by!AtB!meetings!with!beneficiaries!in!which!the! field!teams!did!not!participate,!while!the!field!teams!held!their!own!regular!monthly!meetings!with! beneficiaries.! While!coordination!at!the!GNPD!regional!office!and!with!the!departmental!offices!was!said!to!be! generally!good,!coordination!with!HRC!local!branches!and!stakeholders!and!beneficiaries!was!often! deficient!because!of!logistical!difficulties!and!limited!availability!of!committee!coordinators!and! members.!The!problem!of!the!frequent!delays!and!cancelations!of!meetings!scheduled!in!the!communal! sections!with!the!population!and!stakeholders!was!pointed!out!everywhere!to!the!mission!by!all!types!of! informers.!Expecting!parties!are!often!not!informed!of!delays!or!cancelations.!This!problem!is!said!to! have!serious!consequences!for!the!reputation!of!the!Red!Cross,!and!particularly!that!of!the!local! committees!who!open!those!meetings.!Repeated!delays!and!cancelations!also!affect!the!mobilization! and!interest!of!the!population!and!of!other!external!stakeholders.!! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!xiii!of!118! ! Consultative!committees!were!created!in!the!North!and!Northwest!departments,!but!only!one!meeting! was!held!in!each!department;!the!North,!the!CC!has!benefited!from!the!support!of!the!Planning! Directorate,!but!it!has!not!met!with!the!collaboration!of!the!DPC;!in!the!Northeast,!the!CC!has!not!been! effective.! Quality&of&program&approach&and&tools& The!quality!of!the!program!can!be!examined!from!various!angles:!planning,!human!resources,! coordination!and!consistency!of!contacts!with!the!population,!training!and!capacity!building,!M&E.!The! evaluation!found!that!the!approaches,!methodologies!and!tools!utilized!for!GNPD!design,! implementation!and!monitoring!met!the!standards!and!best!practices!recognized!in!the!Red!Cross! Movement!and!in!major!development!institutions.!The!evaluation!noted!the!particular!efforts!made! whit!the!AtB!approach,!the!quality!control!tools!for!assessing!training!results!and!the!use!of!the!Open! Data!and!OpenStreetMap!platformsfor!mapping!points!of!interest!for!M&E!reporting.!!! Program&Administration&and&Management& Managers,!technical!experts!and!field!team!members!concurred!in!saying!that!GNPD!paperwork!and! procedures!required!for!some!activities!were!too!cumbersome!and!slow.!The!travel!authorization! procedures!were!singled!out!as!particularly!demanding!because!of!the!justifications!requested!by!the! the!M&E!unit!which!wants!to!make!sure!that!field!trips!are!justified!and!will!contribute!to!results.!The! lack!of!appropriate!procedures!and!administrative!delays!at!HRC!were!mentioned!as!causes!for! implementation!delays!and!difficulties,!as!was!the!case!with!the!30!motorcycles!donated!by!ARC! remaining!idle!for!several!months!when!they!would!have!been!particularly!useful,!because!of!HRC! administrative!delays.!Overall,!the!evaluation!perceived!that!program!administration!could!be!improved! but!that!it!was!not!having!any!paralyzing!effect!on!program!implementation.! f) Sustainability& The!sustainability!issue!of!GNPD!can!be!presented!using!the!following!two!options:!! 1. Will!HRC!branches!remain!relevant!to!communities!by!being!able!to!continue!to!develop!the! resilience!of!risk!exposed!communities!through!interventions!similar!to!those!undertaken!by! GNPD:!VCAs,!behavior!change!sensitization,!WatSan!community!based!initiatives,!mitigation! measures,!livelihood!initiatives,!and!school!linked!initiatives?! 2. Or!will!HRC!branches!remain!relevant!to!communities!mostly!as!occasional!but!necessary!disaster! relief!assistance!providers?! It!is!too!early!to!say!if!the!outcomes!and!impact!of!the!Program!will!be!sustainable.!Largely!the! sustainability!of!outcomes!will!depend!on!the!capacity!of!HRC!branches!to!continue!the!work.! Unfortunately,!unforeseen!problems!have!prevented!to!advance!capacity!building!of!HRC!branches! enough!to!ensure!achieving!Option!1,!which!was!the!real!objective!aimed!at!by!ARC!and!HRC.! Capacity!building!of!HRC!branches!in!line!with!Option!1!and!the!sustainability!of!this!outcome!are!the! major!challenges!of!the!GNPD!program.!However,!these!are!issues!that!cannot!be!analyzed!only!at!the! regional!or!departmental!levels!and!that!bring!into!question!the!whole!strategy!of!the!Haitian!Red!Cross.! • • Does!the!HCR!want!to!develop!the!capacity!of!regional!branches!to!undertake!community! development!projects!and!can!it!provide!the!regions!with!the!necessary!guidance!and!support?! Does!it!want!to!base!the!development!of!the!capacity!of!the!branches!strictly!on!voluntary!work! or!does!it!consider!necessary!or!preferable!to!also!use!salaried!staff!and!consultants?! Page!xiv!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! • • Does!it!want!to!mobilize!external!funding!and!how!will!it!?! Does!it!want!to!develop!the!procedural!framework!and!the!oversight!that!will!ensure!that!the! development!initiatives!of!regional!branches!remain!consistent!with!the!objectives,!principles! and!policies!of!the!National!Society!and!of!the!Red!Cross!l!movement?! The!evaluation!has!found!that!the!2010M2015!Strategy!gave!positive!answers!to!these!questions.!It! appears!more!and!more!clearly!now!these!ideals!will!not!be!attained!in!the!context!of!GNPD,!at!this! stage!and!with!all!the!efforts!that!GNPD!can!make.!Therefore!the!capacity!development!targets!should! be!lowered!to!a!more!feasible!and!sustainable!level.! Nevertheless,!the!project!cannot!be!considered!to!be!successful!if!it!has!not!in!great!measure!achieved! Outcome!1.2!“HRC)has)the)capacity)at)regional)and)local)levels)to)manage)and)sustain)community)based) programming)within)the)targeted)project)areas”.! 4) Lessons&Learned& A!number!of!lessons!ensue!from!the!findings!and!observations!of!this!evaluation.!These!lessons!relate!to! VCAs,!sensitization!campaigns,!voluntary!work,!capacity!building! Vulnerability&and&capacity&assessments& • • • • VCAs!create!large!expectations!that!may!go!beyond!the!objectives!or!resources!of!the!program! for!which!they!are!used.! After!VCAs,!short!term!measures!would!help!to!keep!up!community!mobilization!until!the!action! plans!are!implemented!! Given!that!VCAs!represent!a!huge!effort!and!a!unique!way!of!collecting!information!from!the! communities,!the!results!of!the!VCAs!should!be!better!systematized,!archived!and!distributed!to! stakeholders.! VCAs!are!good,!but!they!are!not!enough!to!identify!activities;!they!must!be!completed!by!more! detailed!studies!and!assessments;!the!development!perspective!is!not!well!integrated.! Sensitization&campaigns& • Sensitization!campaigns!should!preferably!be!accompanied!by!concrete!measures!and!not!come! first,!ahead!of!what!makes!behavior!change!feasible!and!attractive.! Capacity&building& • Capacity!building!has!to!target!those!who!will!stay!behind!and!not!a!parallel!structure!which!will! evaporate!at!the!end!of!the!project.!It!also!has!to!consider!the!entirety!of!the!structure!which! will!continue!to!plan!and!implement!community!projects,!including!the!central!structure! responsible!for!policies!and!oversight.! Voluntary&work&in&development&projects&& • The!experience!of!the!GNPD!program!shows!that!the!implementation!of!community! development!programs!requires!time!and!human!and!financial!resources!and!that!it!is!difficult! and!risky!to!rely!on!voluntary!work!to!carry!out!activities!similar!to!those!implemented!by!GNPD.! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!xv!of!118! ! Meetings&with&stakeholders&and&beneficiaries& • In!a!program!where!the!participation!of!communities!and!beneficiaries!is!intensely!solicited!and! where!the!multi!sector!interventions!create!multiple!occasions!for!convoking!beneficiaries,!local! authorities!and!HRC!committee!members,!it!is!important!not!to!unduly!multiply!meetings!and!to! coordinate!meetings!internally!and!externally,!in!order!to!avoid!meeting!fatigue!or!failed! meetings.! Compensation&to&HRC&elected&officers&and&the&perception&of&equal&treatment& • Giving!to!some!and!not!to!others!leads!to!disharmony.!In!order!to!maintain!motivation,!it!is! important!to!ensure!fairness!and!equality!of!treatment.! Gender&:& • The!gender!dimension!must!be!integrated!from!the!start!in!a!project!and!must!be!considered!as! a!critical!element!of!the!definition!of!the!sensitization!messages!aiming!at!behavior!changes.!! 5) Conclusions&and&Recommendations& Extension&of&end&date&of&the&GNPD&& Given!the!delays!incurred!in!the!implementation!of!the!program,!which!can!be!estimated!to!overall! amount!to!at!least!6!months,!it!is!advisable!to!extend!the!time!limit!of!the!program!by!at!least!6!months.!! Recommendation&1. Extend!the!end!date!of!the!GNPD!program!by!6!months! Exit&strategy&& As!mentioned!in!the!analysis!of!the!sustainability!issue,!the!success!defining!outcome!for!GNPD!is! Outcome)1.2)HRC)has)the)capacity)at)regional)and)local)levels)to)manage)and)sustain)community)based) programming.!The!evaluation!has!developed!two!scenarios!to!help!design!an!ARC!exit!strategy.! • Scenario!1:!Capacity!building!and!assistance!to!planning!! A!first!scenario!The!evaluation!found!that,!although!some!progress!has!been!made!into!defining!what! capacity!building!of!HRC!branches!should!be,!capacity!building!as!such!has!not!formally!started!and!all!of! it!will!revolve!around!the!training!of!4!highly!skilled!volunteers!to!form!a!management!unit!(MU)!in!each! of!the!three!regional!branches.!When!the!project!closes,!the!RCs!will!have!MUs!of!skilled!volunteers,! who!will!be!only!potentially!available!for!community!development!projects,!since!there!is!no!way!to! guarantee!that!with!their!new!skills!they!will!stay!with!HRC.!The!GNPD!work!plan!also!proposes!to! prepare!strategic!plans!for!the!HRC!branches,!initiate!project!partnerships!and!launch!income!generating! activities.!However!these!ideas!are!still!very!vague.!! One!potential!exit!strategy!for!ARC!would!be!to!let!GNPD!go!ahead!with!these!proposals!and!close!the! program!after!a!6!month!extension.!The!HRC!branches!would!then!be!left!to!themselves!with!uncertain! support!from!the!HRC!central!office!to!consolidate!GNPD!outcomes!and!undertake!community!projects! with!a!strict!volunteer!work!approach.!This!option!appears!fraught!with!high!risk.! • Scenario!2:!Capacity!building,!assistance!to!planning!and!support!to!project!management!and! execution!by!HRC!regional!and!local!branches!! Page!xvi!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! A!second!option,!which!is!the!one!recommended!by!the!evaluation!would!consist!in!giving!to!regional! committees!the!mandate!of!initiating!and!executing!community!development!projects!and!in!allocating! funds!to!them!for!implementing!those!projects.!The!projects!may!consist!in!reproducing!the!GNPD! process!in!a!new!communal!section!or!in!expanding!or!continuing!GNPD!activities!in!the!currently! targeted!communal!sections.!! The!main!feature!of!this!option!is!that!regional!committees!would!be!responsible!to!initiate!and!manage! externally!funded!community!based!projects,!whose!execution!would!be!carried!out!with!the!help!of! salaried!specialists,!more!or!less!in!exactly!the!same!way!as!ARC!and!HRC!presently!do!within!GNPD.! The!projects!would!be!identified!during!the!last!phases!of!the!GNPD!program;!they!would!be!modest!in! size,!would!not!necessitate!large!financial!resources!and!could!have!duration!of!18!to!24!months.!! Capacity!building!of!HRC!branches!in!regards!to!Outcome!1.2!would!include!a!management!component! and!a!technical!component.!The!management!component!would!specifically!address!the!governance! role!of!elected!regional!and!local!committee!members:!operations,!finance,!project!management,! human!resources;!the!training!would!aim!to!enable!committee!members!to!exert!their!governance!role! in!accordance!to!HRC!requirements!and!procedures.!! The!technical!component!of!capacity!building!would!target!technicians!who!already!have!a!sufficient! knowledge!in!the!subjects!considered:!operations,!finance,!project!management,!DRR,!WatSan,!health,! livelihoods,!etc.!!The!training!would!not!be!generic!but!very!project!specific!so!as!to!enable!the! technicians!to!implement!the!GNPD!and!community!development!approaches,!methodologies!and!tools.! The!technicians!to!be!trained!would!be!selected!among!volunteers!or!other!candidates!if!there!are!no! volunteers!with!the!adequate!background.!Given!their!expected!level!of!engagement!during!the! proposed!interventions,!the!technician!would!be!salaried!employees,!albeit!with!possibly!less!than! market!rate!salaries.!Through!proper!funding!arrangements!between!them,!the!three!regional!branches! could!share!the!services!of!the!technicians.!One!sector!that!appears!critical!is!the!WatSan!sector!where! there!is!a!need!for!technical!expertise!ifor!planning!and!supervision!of!community!managed!systems.! It!is!understood!that!if!the!work!load!exceeds!that!allowed!by!HRC!voluntary!work!rules,!salaried! personnel!would!be!used.!Elected!members!would!not!be!allowed!to!draw!any!salary.!In!order!to!avoid! conflicts,!any!form!of!compensation,!such!as!the!$400!monthly!allocation!paid!by!GNPD!to!RC! presidents,!would!have!to!be!approved!by!the!committee,!and!be!based!on!real!expenditures.! The!funding!of!the!community!based!project!in!each!department!would!be!granted!through!a! memorandum!of!agreement!between!the!Haitian!Red!Cross!and!the!concerned!regional!branch.!As!the! grantor!of!the!funding,!the!Arc!would!also!be!part!of!these!agreements,!or!to!make!things!simpler!there! could!be!an!umbrella!agreement!between!ARC!and!HRC.!! Oversight!would!be!exerted!by!HRC!central!office!and!by!steering!committee!similar!to!the!existing! GNPD!steering!committee.! Recommendation&2. Undertake!a!new!phase!of!GNPD!in!which!the!regional!branches!would!have!the! complete!responsibility!of!identifying,!planning!and!implementation!of!community!based!projects,! with!oversight!being!exerted!by!HRC!central!office!with!the!support!of!ARC.! This!option!has!not!been!discussed!with!ARC!and!HRC!senior!management,!but!it!is!presented!as!an!idea! worth!considering!because!it!would!be!a!way!to!ensure!that!Outcome!1.2!is!achieved.!It!would!correct! the!design!weakness!of!the!GNPD!program!in!which!no!real!governance!or!operational!role!was!given!to! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!xvii!of!118! ! HRC!branches.!Its!realization!of!course!depends!on!funding!availability!at!ARC!and!on!its!alignment!to! ARC!priorities.!! A!corollary!to!the!preceding!recommendation!would!be!to!provide!to!HRC!central!office!with!technical! assistance!in!the!areas!of!project!management!and!M&E,!as!well!as!with!respect!to!developing!a!set!of! procedures!to!administer!projects!funded!by!external!sources.!This!TA!would!enable!HRC!central!office! to!provide!supervision!to!the!three!RCs!after!GNPD!and!especially!in!case!a!Phase!II!takes!place.!The! technical!assistance!could!also!cover!the!search!for!funding!of!community!based!projects.!This!TA!would! be!of!limited!scope!and!size.! Recommendation&3. Provide!a!limited!amount!of!technical!assistance!to!the!HRC!central!office!to! improve!its!capacity!in!the!areas!of!project!management,!M&E!and!search!of!project!funding.!This!TA! may!also!cover!the!issue!of!assets!to!be!transferred!by!ARC!at!the!end!of!GNPD.!! Integration&of&Field&team&experience&in&planning&process&& Team!leaders,!promoters!and!volunteers!complained!in!all!the!sites!visited!that!their!knowledge!of!the! conditions!existing!in!the!communities!and!of!the!perceptions!of!beneficiaries!towards!the!project,!its! approach!and!its!messages!were!not!exploited!by!the!program.!They!said!there!was!no!formal! mechanism!through!which!they!could!voice!their!observations!since!their!comments!and!suggestions!are! not!heard!or!given!followMup!in!the!weekly!meetings!and!since!they!do!not!participate!in!the!GNPD! quarterly!planning!and!review!meetings.! Recommendation&4. Improve!the!collection!and!discussion!of!perceptions!and!observations!of!team! leaders!by!creating!a!formal!mechanism!and!integrate!that!mechanism!in!the!M&E!process.!! Cross`cutting&issues:&Gender&and&environment& Gender!and!environment!are!cross!cutting!issues!that!are!in!principle!integrated!in!all!GNPD!activities.!It! was!noted!however!by!the!evaluation!that!GNPD!approaches!and!messages!had!not!been!supported!in!a! systematic!way!by!gender!analysis.!In!fact,!the!gender!theme!is!almost!absent.!In!the!same!way,!the! environment!and!the!impact!of!climate!change!on!the!environment,!which!in!Haiti!has!such!grave! consequences!on!the!resilience!of!communities!and!on!the!exposure!to!natural!disasters,!is!better! integrated!a!cross!cutting!theme,!but!the!long!term!dimension!and!climate!changes!have!not!been!fully! taken!into!account!into!DRR!strategies!and!messages.!! Recommendation&5. !Although!the!planning!phase!of!GNPD!is!completed,!an!effort!could!be!made!to! ensure!that!the!sensitization!messages!better!integrate!gender!considerations!and!that!all! interventions!take!gender!into!account.!Similarly,!long!term!environmental!issues!for!the!communal! sections!should!be!better!identified!and!strategies!to!address!them!should!be!discussed!with!HRC! local!committees,!local!and!ministerial!authorities!and!beneficiaries.! VCA&report&and&data& The!evaluation!found!that!the!results!of!the!VCAs!in!terms!of!data!collection!and!processing!and!of! reporting!are!not!commensurate!to!the!huge!effort!made!and!to!the!large!quantity!of!information! collected,!some!of!which!may!have!a!high!qualitative!value!as!well!as!for!future!use!by!HRC!local! committees!and!local!authorities.! Recommendation&6. :!GNPD!should!examine!if!the!VCA!data!can!be!recuperated!and!put!to!useful! use.! Page!xviii!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! Effectiveness&of&sensitization&message&and&campaign& The!evaluation!was!told!repeatedly!by!and!stakeholders!beneficiaries,!but!also!by!team!leaders,! promoters!and!volunteers,!that!there!was!too!much!sensitization!and!that!it!was!not!the!concrete! improvements!to!their!living!conditions!that!beneficiaries!were!expecting.!Also,!the!long!delays!were! having!an!adverse!effect!on!the!perceptions!of!the!program.!Promoters!and!volunteers,!in!several! instances,!said!that!they!had!become!more!cautious!in!approaching!the!population!because!there!was!a! negative!sentiment!about!the!project!and!beneficiaries!had!become!less!receptive!to!sensitization.!In! these!circumstances,!it!may!be!that!the!sensitization!messages!have!not!gone!through!as!much!as!hoped! for.!The!PMP!intends!to!measure!the!success!of!the!sensitization!campaigns!on!behavior!changes!by! comparing!end!line!to!base!line!data.!It!would!be!of!interest!not!to!wait!until!the!end!of!the!project!to! verify!if!sensitization!is!working!by!conducting!a!limited!survey!or!through!focus!groups.! Recommendation&7. !Given!the!adverse!effects!of!the!delays!suffered!in!program!implementation! and!of!unfulfilled!expectations,!the!M&E!and!AMEL!teams!should!conduct!a!limited!survey!or!focus! groups!to!determine!if!the!sensitization!campaigns!are!reaching!their!targets!or!if!a!renewed!effort!is! necessary.! Beneficiary&count,&mass&sensitization&numbers&and&reporting&by&team&leaders& The!evaluation!has!observed!that!the!number!of!program!beneficiaries!declared!for!some!communal! sections!was!extremely!high!with!respect!to!their!population,!in!some!cases!exceeding!the!population! number,!while!in!other!communal!sections,!it!was!very!low.!The!evaluation!also!noted!that!in!reporting! the!number!of!beneficiaries!to!the!M&E!manager,!M&E!officers!in!each!department!did!not!disaggregate! between!the!numbers!reached!by!mass!sensitization!from!that!reached!through!household!visits,! although!this!information!was!transmitted!to!them!by!team!leaders.!Finally,!team!leaders!and! promoters!concurred!in!saying!that!reporting!on!field!activity!results!was!often!incomplete!or!contained! errors!because!promoters!had!to!transmit!data!verbally!by!phone!since!team!leaders!for!lack!of! transportation!could!not!get!to!field!location!to!collect!the!data.!!! Recommendation&8. M&E!should!examine!its!procedures!for!counting!beneficiaries!and!explain!the! consistency!of!past!results.!Team!leaders!should!be!given!adequate!means!of!transportation!so!that! they!can!visit!make!regular!field!visits!to!work!with!promoters!and!volunteers,!collect!data!and! discuss!the!results!achieved!and!the!difficulties!encountered.! Income&generating&activities&and&project&funding& The!evaluation!noted!that!there!was!a!lot!of!uncertainty!about!the!financial!resources!and!viability!of! the!regional!and!local!branches.!High!hopes!are!put!on!income!generating!activities!and!on!fundraising,! but!these!hopes!are!not!based!on!objective!analysis!and!reality!checks.!The!funding!of!community!based! projects!through!partnerships!and!external!sources!is!also!anticipated!but!that!potential!and!the! prospective!partners!and!funding!sources!have!not!been!identified.!The!operating!costs!of!the!branches,! the!costs!of!regular!HRC!branch!activities!and!of!community!based!projects!have!not!been!estimated.! Recommendation&9. In!order!to!get!a!clear!picture!of!the!financial!outlook!of!HRC!branches!assisted! by!GNPD,!future!operating!costs,!the!costs!of!regular!activities!and!of!community!based!projects! should!be!estimated.!A!realistic!forecast!of!net!revenues!from!income!generating!and!fund!raising! activities!should!be!made.!External!partnerships!and!funding!sources!should!be!identified.!The!HRC! central!office!should!be!closely!associated!with!this!exercise.! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!xix!of!118! ! Logistics&and&communications& The!evaluation!was!repeatedly!told!of!the!delays!and!cancellations!of!meetings!that!were!due!to! transportation!and!logistics!problems.!These!delays!were!cause!for!frustration!and!discontent!among! beneficiaries!and!stakeholders,!of!embarrassment!for!local!committees!and!local!authorities!who!had! called!the!meetings,!and!of!bad!feelings!towards!GNPD!and!the!HRC.!Although,!it!goes!by!itself,!that! transportation!and!logistics!should!be!optimized,!this!problem!was!so!prevalent!that!it!merits!a!specific! recommendation.!! Recommendation&10. Improve!transportation!planning,!logistics!and!communication!so!as!to! minimize!meetings!being!delayed!or!canceled.! Meetings&with&beneficiaries&and&stakeholders& It!was!pointed!out!to!the!evaluation!that!GNPD!was!holding!a!great!number!of!meetings!with! stakeholders!and!beneficiaries!and!that!there!was!at!times!a!lack!of!internal!and!external!coordination,! that!this!was!creating!confusion!among!beneficiaries!and!that!the!meetings!were!demanding!too!much! from!committee!members!in!terms!of!their!presence.!! Recommendation&11. Although!holding!many!meetings!is!normal!in!a!program!essentially!base! on!mobilization!and!participation,!it!would!be!advisable!to!review!the!relevance!of!all!the!meetings! and!to!improve!coordination,!which!may!have!the!side!effect!of!lessening!the!demand!for! transportation.! Haitian&Red&Cross&Structure& The!evaluation!was!informed!that!the!absence!of!a!local!committee!in!Mahotière!was!an!obstacle!to! program!implementation!in!Mahotière!because!the!Northwest!regional!committee!cannot!act!as!a!local! committee.! Recommendation&12. To!create!a!local!committee!in!Mahotière!so!that!beneficiaries!and! volunteers!can!be!adequately!represented!in!the!program.!This!recommendation!is!addressed!to!the! Haitian!Red!Cross.! ! ! Page!xx!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! 1. INTRODUCTION& 1.1 Background&and&Objectives&of&the&Project&& On!January!12th,!2010,!a!7.0!earthquake!struck!10miles!southwest!of!PortMauMPrince.!The!earthquake! caused!incalculable!human!and!material!losses,!destroying!much!of!PortMauMPrince.!The!disaster! worsened!the!precarious!situation!that!hitherto!existed!before!the!earthquake.!Haiti!is!the!poorest! country!in!the!Western!Hemisphere1!where!80%!of!the!population!live!below!less!than!$2!per!day,!with! only!50%!of!children!having!access!to!school,!90%!of!Haitians!do!not!have!running!water!and!80%!lack! adequate!sanitation.!! The!American!Red!Cross!(ARC),!through!its!partner!the!Haitian!Red!Cross!(HRC)!has!had!a!presence!in! Haiti!since!2004,!growing!and!diversifying!its!programming!areas!to!support!the!most!vulnerable!Haitian! population!in!an!effort!to!reduce!the!effect!of!disaster,!shock!and!stress.!In!the!aftermath!of!the! earthquake!of!the!January!12,!2010,!ARC!became!an!active!partner!with!HRC,!IFRC!and!other! international!agencies!to!deliver!lifeMsaving!emergency!response!programs!for!earthquake!victims!in! camps.!Four!years!after!the!devastating!earthquake!and!in!line!with!its!strategic!priority,!ARC!has! transitioned!from!response!to!recovery!and!longerMterm!programming!with!an!emphasis!on!integrated! approach!to!sustainable!development,!while!supporting!the!Haitian!Red!Cross!to!build!its!own!capacity.!! ARC!in!consultation!with!HRC!has!jointly!developed!the!North!CommunityMBased!Integrated!Program! (known!in!creole!as!“Gran!No!Pi!Djanm”!(GNPD)!–!“More!resilient!Greater!North”).!The!Haitian!Red!Cross! (HRC)!implements!the!core!programs!of!Gran!No!Pi!Djamn!i.e.!Disaster!risk!reduction,!health!and! hygiene!with!technical!and!financial!support!from!ARC.!HRC!also!works!with!local!line!ministries!and! other!external!partners!to!implement!program!components!such!as!WatSan,!infrastructure!and! livelihoods.!The!Program!adopts!an!integrated!approach!of!development!that!supports!delivery!of!range! of!activities!to!the!beneficiaries,!to!meet!their!diverse!and!most!urgent!needs.!It!is!expected!to!reach!a! total!population!of!174,247!people!with!a!total!of!USD!12.5!million!funds!available!for!the!Program.!the.! The!program!thus!covers!three!departments!(North,!Northeast!and!Northwest)!and!10!communal! sections.!The!program,!which!officially!started!in!December!2012,!is!planned!to!be!implemented!through! May,!2016!–!a!total!duration!of!3.6!years.!Following!are!the!goals!and!objectives!of!the!Program;!! Goal:&“Targeted!communities!in!the!North!of!Haiti!have!increased!resilience,!stronger!capacity!and! reduced!exposure!to!external!shocks”.!! Pillar&1&Objective:!HRC!and!local!authorities!have!improved!their!organizational!and!technical!capacity! sufficient!to!support!and!manage!program!implementation!! Pillar&2&Objective:!Targeted!communities!and!households!have!increased!their!resilience!through! improved!knowledge,!practices!and!assets!! Pillar&3&Objective:!Targeted!communities!have!reduced!their!exposure!to!external!shocks!and!local! hazards!through!improved!physical!infrastructure!and!mitigation!measures.! 1.2 1.2.1 Evaluation&Purpose&and&Objectives& Purpose+of+the+evaluation+ The!main!purpose!of!the!evaluation!is!to!assess!the!current!program!management,!planning,! implementation!and!monitoring!of!the!GNPD!Program,!to!find!strengths,!weaknesses!and!opportunities! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!1!of!118! ! and!to!provide!recommendation!to!the!ARC!and!HRC!for!adjustments!to!program!implementation! during!the!remaining!years.! The!main!purpose!of!the!evaluation!is!to!assess!the!current!program!management,!planning,! implementation!and!monitoring!of!the!GNPD!Program,!and!finds!strengths,!weaknesses,!opportunities! and!provides!recommendation!to!the!ARC!and!HRC!for!adjustments!on!the!program!implementation! during!the!remaining!years.! 1.2.2 Objectives+and+main+audience+of+the+evaluation+ The!objectives!of!the!evaluation!are!as!follows:!! • • • • Assess!the!ARC!and!HRC!partnership’s!coordination,!capabilities!and!structure!of!program! implementation!and!describe!the!current!procedures,!challenges,!opportunities!and!issues! Assess!and!describe!the!current!ARC!and!HRC!program!management!structures,!procedures!and! processes,!and!find!strengths!and!gaps!in!tune!with!the!GNPD!stated!objectives!to!deliver!the! program.! Assess!and!describe!the!progress!made!so!far!in!terms!of!program!planning,!management,! implementation!and!monitoring!of!activities!and!their!contribution!to!achieving!the!programs’! intended!Objectives!and!Outcomes!(as!stated!in!the!Log!frame)! Based!on!findings,!provide!recommendations!and!lessons!learned!that!help!strengthen!the! management!and!program!implementation!for!the!GNPD!Program.! The!main!audience!of!the!evaluation!is!made!of!GNPD!Program!and!its!stakeholders,!HRC,!ARCMHAP! Delegation,!ARCMHeadquarter.! 1.2.3 Coverage+of+the+evaluation+ The!evaluation!is!intended!to!cover!all!functions,!structures,!and!offices!related!to!GNPD!Program.!In! particular,!it!will!cover!ARC!and!HRC!GNPD!management!body!in!Cap!Haitian,!HRC!Regional!Branch! Offices,!Local!Committees,!and!HRC!and!ARC!PaPMbased!technical!units.!It!will!cover!all!program! implementation!sites!for!site!visits!(based!on!random!selection),!and!activities!implemented!and! monitoring!so!far.! 1.3 Logic&of&Mid`term&Evaluation&Report& Because!the!GNPD!program!is!a!complex!program,!Chapter!2!of!this!report!presents!a!relatively!detailed! description!of!the!program!with!the!objective!of!helping!the!reader!to!navigate!among!the!different! objectives,!outcomes,!activities,!structures,!stakeholders!that!will!be!evoked!when!discussing!evaluation! issues.!! This!midMterm!evaluation!takes!place!at!about!midway!into!the!life!of!the!project,!if!it!assumed!to!have! started!in!July!2013,!and!later!if!the!starting!point!is!set!at!December!2012.!However,!given!that!the! project!is!seriously!late!in!terms!of!implementing!activities!and!of!spending!its!budget,!the!evaluation! comes!at!an!early!stage!because!few!or!no!project!outcomes!have!come!to!appear!yet.! Instead!of!focusing!on!outcomes,!the!evaluation!has!rather!focused!on!the!appropriation!of!the!project! by!stakeholders,!so!that!findings!related!to!perceptions!and!motivations!of!stakeholders!about!the! project!take!an!unusually!large!place!in!the!report,!which!the!reader!will!find!in!Section!4.3.! ! Page!2!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! 2. 2.1 PROGRAM&OVERVIEW& Program&Context& The!American!Red!Cross!(ARC)!works!in!Haiti!at!the!invitation!of!the!Haitian!Red!Cross!(HRC).!It!works!in! three!distinct!ways:!bilaterally!(directly!with!HRCS),!multilaterally,!through!the!IFRC,!and!through!grants! to!external!partners.!Bilateral!programming!is!normally!administered!through!jointly!designed!project! agreements!executed!between!ARC!and!the!HRC,!with!funding!and!technical!support!from!the!ARC!and! implemented!in!coordination!with!the!HRC.1! Over!the!years!HRC!has!received!regular!financial!assistance!from!the!Haitian!government,!from!the! ICRC!and!the!International!Federation,!and!from!a!number!of!National!Societies.!In!spite!of!this,!HRC!has! not!been!able!to!invest!in!infrastructure,!and,!while!the!central!office!largely!depended!on!funds!from! international!partners,!most!regional!and!local!committees!continued!to!operate!with!volunteer! contributions!and!small!scale!local!fundraising!campaigns.!A!national!development!strategy2!was! formulated!in!2010,!but!could!not!be!fully!implemented,!in!part!because!the!capacity!of!HCR!was!greatly! affected!by!the!earthquake!which!destroyed!buildings!and!killed!staff!and!volunteers.! The!collaboration!between!ARC!and!HRC!started!in!2004!with!an!HIV/AIDS!prevention!program! implemented!throughout!the!country!and!completed!in!2014.!A!communityMbased!malaria!prevention! project!was!implemented!in!northeast!Haiti,!from!2006!to!2011.!Then,!with!the!earthquake!of!January! 2010,!ARC!support!was!expanded!to!cover!disaster!risk!reduction,!WatSan,!health,!livelihoods!and! shelter!programs!in!the!affected!areas.!When!the!cholera!epidemic!broke!out!in!October!2010,!the! response!of!ARC!and!HRC,!first!focused!on!the!PaP!area!and!on!the!West!Department,!was!later! extended!to!the!North!and!North!East!Departments!where!a!communityMbased!cholera!project!was! realized!up!to!the!end!of!2012.!In!2012,!ARC!and!HRC!undertook!in!PaP!the!LAMIKA!integrated! neighborhood!program!for!the!reconstruction!and!improvement!of!local!urban!communities.! With!the!post!earthquake!emergency!phase!mostly!over,!ARC!turned!its!attention!to!populations!living! outside!PaP!in!situations!of!high!food!insecurity!and!of!exposure!to!natural!disasters!such!as!droughts,! hurricanes!and!flooding,!and!to!epidemics!such!as!cholera.!ARC!decided!in!consultation!with!HRC!to! reach!out!into!underdeveloped!rural!areas!of!Haiti!with!integrated!community!based!programming! marking!the!transition!from!emergency!response!to!long!term!recovery!and!development.! ARC!also!recognized!that!HCR!is!an!important!part!of!civil!society!and!that,!as!an!auxiliary!to!the! government,!it!could!play!a!more!influential!and!valuable!role.!ARC!therefore!resolved!to!include!in!its! programming!the!development!of!the!organizational!and!technical!capacity!of!HRC!branches!in!the!areas! targeted!for!intervention,!so!that!HRC!would!constructively!engage!government!ministries,!particularly! the!Ministry!of!Health!(MSPP)!and!the!Department!of!Civil!Protection!(DPC).!! 2.2 Program&History& ARC!and!HRC!started!planning!the!National!Community!Based!Integrated!Program!(NCBIP)!in!early!2012! in!a!process!that!involved!the!exploitation!of!existing!secondary!data!and!information!and!joint!analysis! by!the!two!NS.!Haiti’s!ten!departments!were!ranked!according!to!three!criteria:!level!of!vulnerability,! humanitarian!assistance!coverage!and!most!critical!needs.!This!process!led!to!the!selection!of!three! geographical!departments:!the!South,!the!North!and!the!North!East!for!more!inMdepth!field!situational! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! 1 2 !The!Program!Context!section!is!based!on!the!documents!produced!by!ARC!and!HRC.! !Société!nationale!de!la!CroixMRouge!haïtienne.!Stratégie!2010!–!2015,!August!2010.! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!3!of!118! ! assessment.!The!South!department!was!later!replaced!by!the!Northwest!following!recommendations! formulated!by!HRC.!The!Great!North,!made!up!of!three!departments,!North,!Northeast!and!Northwest,! was!so!identified!as!the!region!where!to!support!the!development!of!the!capacities!of!HRC!branches!and! the!provision!of!services!and!assistance!to!vulnerable!communities!and!households.!The!program! became!the!“North!Community!Based!Integrated!Program”!(NCBIP)!and!the!HRC!later!gave!it!a!Haitian! Creole!name!“Gran!No!Pi!Djanm”!(GNPD),!meaning!“stronger!greater!North”.! In!FebruaryMMarch!2012,!a!joint!HRCMARC!team!conducted!situational!assessments!in!the!North!and! Northeast!departments.!Different!government!institutions!(DPC,!DINEPA,!MSPP)!and!organizations! (Oxfam,!CECI,!CARITAS,!WFP)!and!the!HRC!Regional!Branch!were!asked!to!identify!the!most!vulnerable! communes!in!their!areas!of!intervention.!Four!vulnerable!communes!in!the!North!department!(Borgne,! Bahon,!Ranquitte,!and!La!Victoire)3!and!three!in!the!Northeast!department!(Ferrier,!Ouanaminthe!and! Caracol)4!were!then!selected!for!program!implementation!after!validation!by!the!analysis!of!the! Unsatisfied!Fundamental!Needs!(UFN)!of!the!2003!Poverty!Map.!In!each!of!the!selected!communes,! meetings!were!held!with!communal!authorities!in!order!to!identify!the!most!vulnerable!communal! sections,!which!were!then!visited!by!the!assessment!team!to!collect!information!and!data!permitting!to! have!an!overview!on!their!societal!context.!This!resulted!in!the!selection!of!8!communal!sections,!4!in! North!and!4!in!Northeast,!a!choice!which!was!validated!with!the!HRC!regional!branches.! !A!similar!process!took!place!in!the!Northwest!Department!in!October!2013!and!resulted!in!the! identification!of!2!additional!communal!sections.! Overall,!the!Gran!Nò!Pi!Djanm!program!was!set!to!directly!target!around!174,270!people!living!in!10! communal!sections!of!the!Great!North,!focusing!on!four!main!sectors,!DRR,!health,!water!and!sanitation! and!livelihoods.!The!population!of!the!communal!sections!selected!as!intervention!areas!(Table!1)! ranges!from!2,302!for!the!Claudine/Jacquesil!communal!section!in!the!commune!of!Caracol,!to!96,515! for!the!HautMMaribahoux!communal!section!of!the!commune!of!Ouanaminthe,!which!represents!more! than!half!(55%)!of!the!targeted!population.!! Table&1& Estimated&population&data&of&the&GNPD&target&area& Department& Commune& North!! North!! North!! North!! Northeast!! Northeast!! Borgne!! Bahon!! Ranquitte!! La!Victoire!! Ferrier! Ouanaminthe!! Northeast! Caracol!! Northwest!! Northwest!! Total! Baie!de!Henne!! PortMdeMPaix!! ! Population& 60,860!! 21,145!! 25,195!! 9,587!! 13,315!! 96,515!! 7,015!! 24,812!! 185,494!! 418,743&! Communal§ion& Petit!Bourg! Bailly! Cracaraille! La!Victoire! Bas!Maribahoux! Haut!Maribahoux! Champin! Glaudine/Jacquesil! Citerne!Remy! Mahotiere!! ! Target& Population& 11,998!! 12,033!! 5,597!! 9,587!! 13,315!! 96,515!! 4,713!! 2,302! 3,204!! 20,607!! 174,274&! Source:)Haiti)National)Statistics)2010) Figure!1!shows!the!location!of!the!various!intervention!areas!on!a!map!of!Gran!Nò.! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! 3 4 !Situational!Assessment!of!North!Department,!March!2012,!ARCMHRC.! !Situational!Assessment!Report!of!the!Northeast!Department,!April!2012,!ARCMHRC! Page!4!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! Figure&1&Map&of&the&Grand`Nord&Region& Mahotière Baie de Henne 2.3 Main&Components&of&the&GNPD&Program& The!program!recognizes!that!the!participation!of!beneficiary!communities!is!critical!to!program!success! and!long!term!sustainability.!With!this!mindset,!GNPD!program!work!strategy!embraces!listening!to! beneficiaries,!working!with!them!to!identify!their!priorities!and!use!that!information!to!select!activities,! based!on!strengths!of!the!community,!capacity!gaps!to!strengthen!their!resilience.! The!program!therefore!separates!its!strategies!into!three!main!pillars!under!three!objectives!with!a!set! of!outcomes!that!are!more!meaningful!to!the!community!and!more!likely!to!be!sustainable!after!ARC! has!withdrawn,!and!HRC!remains.! The!GNPD!program!separates!its!strategies!into!three!main!pillars!under!three!objectives,!each!with!a! set!of!outcomes!under!which!activities!are!to!be!conducted.!The!pillars!and!outcomes!are!the!following:! Pillar&1:&Capacity&Building& Objective)of)pillar)1:! HRC)and)local)authorities)have)improved)their)organizational)and)technical) capacity)sufficient)to)support)and)manage)program)implementation! • • • Outcome&1:!HRC!has!the!capacity!at!regional!and!local!levels!to!respond!appropriately,!timely! and!effectively!to!disasters! Outcome&2:!HRC!has!the!capacity!at!regional!and!local!levels!to!manage!and!sustain!community! based!programming!within!the!targeted!program!areas! Outcome&3:!Local!authorities!of!agriculture,!livestock!and!fisheries!ministries!have!greater! capacity!to!implement!livelihoods!activities.! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!5!of!118! ! Pillar&2:&Community&mobilization,&training&and&behavior&change& Objective)of)pillar)2:)) Effective)community)mobilization)and)behavior)change)strategies)build)more) resilient)communities)and)households) • • • Outcome&1:&Communities!demonstrate!improved!practices!to!reduce!their!vulnerability!to! identified!health,!hygiene,!nutrition,!hazard,!environmental!and!livelihoods!challenges& Outcome&2:&Communities!are!better!prepared!to!respond!to!disasters& Outcome&3:&Productive!assets!of!households!are!enhanced& Pillar&3:&Development&of&community&assets&and&the&physical&environment& Objective)of)pillar)3:) Targeted)communities)have)reduced)their)exposure)to)external)shocks)and)local) hazards)through)improved)physical)infrastructure)and)mitigation)measures) • • Outcome&1:&Access!by!vulnerable!communities!to!safe!and!appropriate!basic!services!has! improved& Outcome&2:&Households!have!reduced!exposure!to!local!hazards!through!mitigation!measures& Table&2&Strategic&activities&to&be&undertaken&under&each&GNPD&program&pillar& Pillar&One:&Capacity& building&of&HRC&and&local& authorities&! Outcome&1.1.&! 1.1.1!Aiding!Capacity!of!HRC! Branches!(audit!and!action! plan!for!HRC!branches) 1.1.2!Establishing!of!HRC! Branch!Response!systems,! tools!and!team! 1.1.3!Helping!HRC!branches! sustain!running!costs! Outcome&1.2&! 1.2.1!Upgrading!and!equipM ping!HRC!branch!offices! 1.2.2!Training!HRC! polyvalent!volunteers! Outcome&1.3&! 1.3.1!Training!Ministry!and! Agriculture!staff! 1.3.2!Providing!cash!grants! through!HRC!to!Ministries! to!help!extension!services! reach!communities! Pillar&Two:&Community&resilience&and&behavior& change&! Pillar&Three:&Reduced& exposure&to&external& shocks&! Outcome&2.1&! Outcome&3.1&! 2.1.1!Households!visits!by!polyvalent!volunteers! 3.1.1!Improved!road!access 2.1.2!School!based!DRR!! 3.1.2!Resource!health! 2.1.3!Community!health!&!hygiene!interventions! post/centers!and!train!staff! 2.1.4!Training!of!community!health!workers! 3.1.3!Strengthen!DélégaM 2.1.5!Community!waste!management!(composting,! tion!Départementale!de!la! disposal,!incineration)! Santé!Publique!(DDSP)! 2.1.6!Low!input!gardens!in!clinics,!schools,!and! outreach!services! households! 3.1.4!Provide!cash!grants! 2.1.7!Agriculture!related!technical!training!(postM through!HRC!to!Ministries! harvest,!value!addition,!storage!techniques.)! to!help!extension!services! 2.1.8!Farmer!field!school!model!and!groups! reach!communities! Outcome&2.2&! 3.1.5!Increase!access!to! 2.2.1!Recruitment!of!community!intervention! potable!water! teams! 3.1.6!Increase!access!to! 2.2.2!Develop!and!test!community!Disaster! nonMpotable!water! Preparedness!Plans! 3.1.7!Build!latrines! 2.2.3!Develop!community!early!warning!system! Outcome&3.2&! Outcome&2.3&! 3.2.1!Rehabilitate!and!build! 2.3.1!Facilitate!the!provision!of!cash!grants!and! community!safe!spaces! technical!support!to!households! 3.2.2!Implement!mitigation! 2.3.2!Facilitate!access!to!savings!and!microMfinance! measures.! for!households! Source:+NCBIP+Proposal+Narrative+19+October,+2012! Strategic!activities!(Table!2)!under!each!GNPD!pillar!were!identified!on!the!basis!of!the!preliminary! assessments.!They!focused!on!the!priority!sectors!of!HRC,!such!as!DRR!and!health,!but!also!included! WatSan,!livelihoods!and!infrastructure;!capacity!building!activities!would!target!the!commune!and! department!levels!or!would!focus!on!particular!institutions!such!as!the!line!ministries.! Page!6!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! 2.4 Implementation&Strategy& 2.4.1 Ownership+and+participation+ The!implementation!strategy!was!designed!under!the!principles!of!ownership!and!participation,!which! entailed!the!use!of!the!following!implementation!approaches:! • • • • 2.4.2 2.4.2.1 Since!a!communityMbased!program!must!be!owned!by!the!community,!detailed!assessments!of! needs,!plans!and!capacities!were!to!be!conducted!using!a!participatory!approach!with! community!members!and!representatives.!GNPD!choose!the!Vulnerability!Capacity!Assessment! (VCA)!approach!to!make!those!assessments!in!each!of!the!communal!sections.! Ownership!of!the!program!by!HRC!was!seen!as!a!critical!success!factor!and!was!to!be!achieved!in! three!ways!mainly.!! o First,!the!majority!of!program!activities!would!be!aligned!with!HRC!priorities.! o Second,!HRC!would!be!responsible!for!the!implementation!of!these!activities!when!it! has!the!capacity!to!do!so.!In!absence!of!the!required!capacity¸!whether!it!is!material! (buildings,!vehicles,!office),!human!(staffing,!training)!or!financial,!the!capacity!would!be! developed!and!the!responsibility!afterwards!transferred!to!HRC.! o Third,!volunteers!working!in!the!program!would!be!HRC!volunteers!! Increasing!resilience!of!communities!will!rely!on!the!use!of!skilled!volunteers!drawn!from!the! community!where!they!work!and!trained!in!a!range!of!areas!that!include!community! mobilization,!health,!nutrition,!hazard!mitigation,!hygiene!promotion!and!more,!in!accordance!to! the!needs!of!their!community.!! The!monitoring!process!of!the!program!was!to!include!communityMbased!approaches!favouring! openness!to!community!members!and!feedback!to!the!program,!in!a!process!approach!called! attention!to!beneficiaries.!! Implementation+phases+ Original+timeline+ Gran!No!Pi!Djanm!was!designed!to!take!place!in!three!phases:! • • • The!first!phase!consists!in!putting!in!place!the!preliminaries!to!implementation:!staff!recruitment! and!training,!participatory!assessments,!identification!of!local!partners,!engagement!of! stakeholders,!material!setMup;! The!second!phase!was!to!be!one!of!implementation!of!the!three!pillars;! The!third!phase,!to!start!after!completion!of!Pillar!3!activities!for!which!high!levels!of!inputs!and! subcontracting!are!required,!was!to!be!one!where!most!program!activities!would!be!taken!over! by!HRC! These!three!phases!were!to!be!implemented!in!three!waves.!The!first!wave!was!to!target!4!communal! sections,!two!in!the!North!department!and!two!in!the!Northeast,!while!the!second!wave!was!to!start!five! months!later!in!the!4!remaining!communal!sections!in!the!North!and!Northeast.!About!one!year!later,! the!third!wave!was!to!begin!in!two!additional!communal!sections!in!the!Northwest.!(See!Figure!2)! The!first!year!of!the!program!was!to!see!joint!implementation!by!ARC!and!HRC,!to!be!followed!until!the! end!of!the!program!by!implementation!by!HRC,!but!with!support!from!ARC.!“HRC!would!implement! those!activities!in!which!they!have!comparative!expertise!i.e.!health,!hygiene!promotion!and!DRR,!while! ARC!would!directly!implement!or!seek!external!partners!to!implement!other!activities!like!Livelihoods,! Watsan!and!rehabilitation!of!evacuation!shelters.”! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!7!of!118! ! Figure&2& Original&Implementation&Timeline& Q2 FY 13 Q3 Q4 Q1 FY(14 Q2 Q3 Q4 Q1 FY(15 Q2 Q3 Q4 FY(16 Q1 Q2 Wave 1 (4 Communal Sections) Wave 2 (4 Communal Sections Wave 3 (2 Communal Sections) Legends Start-up Participatory Assessment HRC Implementation & ARC Oversight Source:!North!Community!Based!Integrated!Program,!ProgramProposal!Document! 2.4.2.2 Revised+timeline+and+approach+ In!December!2013,!6!months!into!the!program,!the!progress!of!implementation!was!late!to!the!point! that!community!level!activities!and!branch!development!initiatives!had!not!yet!been!clearly!defined!in! the!first!two!communal!sections.!The!GNPD!management!team!acknowledged!that!the!implementation! strategy!conceived!during!program!design!was!not!realistic!and!had!to!be!modified.!The!reasons!put! forward!were!the!following:!! • • • the!critical!path!of!the!project!for!community!level!interventions!required:! o to!validate!community!action!plans,!before!starting!community!level!interventions;! o to!conduct!vulnerability!and!capacity!assessments!(VCAs)!before!formulating!action! plans!and!afterwards!validating!those!plans;! o to!recruit!and!train!staff!and!polyvalent!volunteers!before!conducting!VCAs;! Similarly,!branch!capacity!development!action!plans!need!to!be!developed!before!implementing! branch!capacity!development!initiatives;! Time!was!also!required!to!engage!stakeholders!to!garner!their!support!and!buyMin!of!the!project.!! Several!reasons!specifically!related!to!the!situation!of!HRC!branches!were!also!mentioned!to!explain!the! necessity!of!rescheduling!the!three!phases!of!the!program;!these!reasons!were:! • • • • the!limited!human!and!financial!resource!capacity!at!branch!level;! HRC!2013!elections!and!delays!in!the!installation!of!new!committees!greatly!affected!the! implementation!of!key!start!up!activities!affecting!;! coordination!and!collaboration!challenges!with!the!Northeast!regional!committee;! lack!of!experience!in!serving!in!a!National!Society!and!implementing!programs!of!elected!officials! of!the!new!regional!and!local!committees.! As!a!result!of!the!delays!experienced,!the!implementation!strategy!was!revised!from!the!initial!three! waves!to!two!as!follows!(see!Figure!3):! • • The!first!wave!was!to!target!the!first!4!communal!sections!as!planned.!All!preparatory!work!and! detailed!assessments!were!to!be!completed!by!Q3!of!FY14!and!implementation!activities!in!the! communities!were!to!start!in!Q4!of!FY!14!and!be!completed!by!Q2!of!FY16.!! The!second!wave!was!to!start!6!months!after!the!first!wave,!with!preparatory!and!detailed! assessments!in!the!remaining!6!communal!sections;!it!is!to!be!completed!by!Q2!of!FY16.! Page!8!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! ! Figure&3& Revised&Implementation&Timeline& IMPLEMENTATION*PLAN Q1 FY14 Q2 Q3 Q4 Q1 FY15 Q2 Q3 Q4 Q1 FY16 Q2 Q3 Q4 Wave*1*(4*Communal *Secti ons ) Wave*2*(6*Communal *Secti ons ) Preparationa*and*detailed*Assessment Joint*Implementation Timeline*Variance Source:!ARCMHRC!GNPD!Management!! ! A!major!change!in!implementation!approach!that!came!with!the!revised!timeline!consisted!in!adopting! the!ARCMHRC!joint!implementation!approach!for!the!full!length!of!the!program!instead!of!transferring! most!implementation!responsibilities!to!HRC!with!ARC!oversight!after!the!startMup!and!participatory! assessment!phase!of!each!wave.!This!change!of!approach!meant!that!ARC!would!directly!work!with!HRC! regional!branches!and!local!committees!until!the!end!of!program.!! 2.5 2.5.1 General&Management&Structure&and&Organization& ARCJHRC+MOU+ The!management!structure!of!GNPD!is!defined!by!a!MoU!agreement!between!the!Haitian!Red!Cross!and! the!American!Red!Cross!signed!in!May!20135.!! The!MoU,!among!other!things,!specifies!the!following:!! • • • • • • Project!Description!and!Funding!(by!reference!to!Project!Proposal!Document6!in!Annex!1!and!to! Budget!in!Annex!2!of!MoU)! Period!of!Agreement:!!May!1st!2013!to!May!31st!2016.! Roles!and!responsibilities!of!the!Haitian!Red!Cross! Roles!and!responsibilities!of!the!American!Red!Cross! Budget! Financial!support!and!Reporting!Requirements!! According!to!the!MoU,!the!roles!and!responsibilities!of!the!Haitian!Red!Cross!with!respect!to!project! implementation!are:! • 3.1!Be!responsible!for!implementing!the!Project!in!accordance!with!the!Project!Description!and! Budget!and!with!Technical!Assistance!as!needed!from!the!American!Red!Cross;! o 3.1.1!Recruit!,!select!and!supervise!qualified!HRC!paid!staff!and!volunteers!for!the! positions!listed!in!the!Budget!an!Project!Description! o 3.1.3!Coordinate!with!respective!Haiti!government!agencies,!other!PNS!and! organizations,!and!with!HRC!branches!and!with!communities!to!plan!and!implement!the! activities!set!forth!in!the!Project!Description...! o 3.1.4!Develop!and!implement!a!plan!for!monitoring!and!evaluating!Project!activities...! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! 5 !PROJECT!AGREEMENT!“Grand!Nò!Pi!Djanm”!(The!more!resilient!Great!North)!Issued!under!Memorandum!of! Understanding!between!The!Haitian!Red!Cross!Society!and!The!American!Red!Cross,!May!2013! 6 !North!Community!Based!Integrated!Program!Proposal!Document,!American!Red!Cross,!Haiti!Delegation!19! October!2012! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!9!of!118! ! o 3.1.5!Provide!ongoing!technical!support!to!and!build!the!capacity!of!branch!staff!and! volunteers!throughout!the!implementation!of!project!activities.! The!MoU!and!its!annexes!define!the!rules!by!which!the!financial!resources!of!the!project!will!be! managed!and!the!particular!obligations!of!HRC.!In!this!respect,!it!states!that!HRC!will!open!a!bank! account!at!national!level!(headquarters)!and!one!in!each!of!the!three!targeted!departments,!North,! Northeast!and!Northwest,!for!the!exclusive!use!of!the!GNPD!program.!ARC!will!remit!the!program!funds! to!the!HRC!bank!account!and!HRC!will!dispatch!cash!advances!to!the!three!accounts!as!required.! 2.5.2 GNPD+budget+ The!original!total!budget!of!GNPD!was!$!11,000,000.!That!amount!was!increased!to!$12,500,000!in!April! 20137,!and!!the!MOU!was!signed!in!May!2013!(Table!3).!The!budget!included!a!grant!of!$!4,437,665!to! the!Haitian!Red!Cross!to!implement!the!project.!The!two!major!components!of!the!budget!by!type!of! expenditure!are:!1)!Financial!Assistance,!and!2)!Personnel!+!Benefits!/!Allowances,!both!accounting!for! 39%!of!the!total!budget.! Table&3& GNPD&Budget&& NAC& 51& 52& 53& 54& 55& 56& 57& 58& 59& 67& Total:& NAC&Description& ARC& Personnel& Benefits&/&allowances& Travel& Financial&assistance& Supplies& Materials& Equipment& Building&&&occupancy& Contractual& Support&&&other&services& 1,825,349!! 225,474!! 193,972!! 4,138,365!! 83,739!! 3,800!! 403,300!! 318,200!! 672,400!! 197,736!! 8,062,335&& HRC& 2,306,974!! 487,336!! 163,155!! 792,650!! 70,600!! 12,600!! 266,200!! 73,100!! 92,500!! 172,550!! 4,437,665&& Total& %& 4,132,323!! 712,810!! 357,127!! 4,931,015!! 154,339!! 16,400!! 669,500!! 391,300!! 764,900!! 370,286!! 12,500,000& 33%! 6%! 3%! 39%! 1%! 0%! 5%! 3%! 6%! 3%! 100%& Distribution& of&increase& 221,357!! (164,774)! 62,328!! 1,021,173!! 7,700!! 5,600!! 32,200!! !(400)! 164,900!! 149,916!! 1,500,000&& Source:!GNPD! 2.5.3 Management+structure+and+Field+Team+Organization+ There!are!two!separate!management!structures!for!GNPD,!one!for!ARC!and!one!for!HRC,!each!with!its! own!budget,!staff!and!human!resources!management!and!procurement!procedures.!The!management! structure!is!designed!on!the!basis!of!a!joint!implementation!approach!by!ARC!and!HRC!involving!the! provision!of!technical!assistance!by!ARC!to!HRC!so!that!it!can!fulfill!its!implementation!role.!! For!this!purpose,!ARC!and!HRC!put!in!place!one!regional!office!in!CapMHaïtien!and!one!office!in!each!of! the!three!departments.!The!staffing!structure!of!these!offices!is!presented!in!Table!4!and!organizational! charts!showing!the!hierarchical!links!within!each!organization!are!presented!in!Annex!1!and!Annex!2! In!the!regional!office,!both!ARC!and!HRC!have!a!similar!structure,!with!one!manager!or!expert!of!one! organization!having!a!counterpart!in!the!other!organization,!the!exception!to!this!being!that!there!is!no! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! 7 In!April!2013,!the!ARC!merged!the!budget!of!its!Community!Disaster!Management!Center!(CDC)!into!the!GNPD! budget!in!order!to!rehabilitate/upgrade!a!number!of!buildings!already!in!use!in!the!event!of!a!disaster!(e.g.! churches,!schools,!etc.)!in!the!Greater!North!area!of!the!country.! Page!10!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! HRC!counterpart!to!ARC!Branch!Capacity!Delegate.!Each!organization!therefore!has!regional!technical! unitsand!managers!for!finance!and!operations.!Also,!HRC!has!two!managers!located!at!the!central!office,! one!for!finance!and!the!other!for!human!resources,!who!are!hierarchically!under!the!authority!of!the! HRC!Program!Director,!located!in!CapMHaïtien.! In!each!field!office,!ARC!has!limited!staff!made!of!2M3!experts!and!of!one!administration!and!logistics! assistant!and!of!an!M&E!officer.!HRC,!on!the!other!hand,!being!responsible!for!the!direct! implementation!of!community!level!activities,!possesses!in!each!departmental!office!a!relatively!large! team,!headed!by!a!Field!Team!Manager,!assisted!be!a!Field!Team!Supervisor!and!Supervision!officer,! who!oversee!4!team!leaders!in!the!North!and!Northeast!(2!in!the!Northwest),!each!team!leader!being! responsible!for!3!promoters,!who!in!turn!supervise!6!volunteers!each.!! Table&4& ARC&and&HRC&Staffing&Structure& & North&Regional&Office&in& Cap`Haïtien& For&each&of&the&three&& Field&Offices& North& Northeast& Northwest! American&Red&Cross& Program!Manager! Branch!Development!Delegate! Regional!Integrated!Technical!Unit! DRR!Technical!Expert! Health!Technical!Expert! WatSan!Expert! Infrastructure!Engineer! Livelihoods!Coordinator! M&E!Coordinator! AtB!Manager!! Finance!Manager! Operations!Manager! IT!Assistant!! Drivers!x!8!! Health!Coordinator! DRR!Coordinator! Admin/Log!Assistant! Field!Monitor!&!Data!Entry!Officer! Drivers!x3! Haitian&Red&Cross& Program!Director! Finance!Officer!(NHQ)! Human!Resources!Officer!(NHQ)! Integrated!Technical!Unit! DRR!Manager! Health!Manager! WatSan!Expert! Infrastructure!Engineer! Livelihoods!Coordinator! M&E!Manager! Info/Com!Manager! Finance!Manager! Operations!Manager! Driver!x!3! Field!Manager! Branch!Capacity!Building!Assistant! Finance!/!Administration!Officer! M&E!and!Data!Entry!Officer! Field!Team!Supervisor! Supervision!Officer! Drivers!x!3!(NW!x!2)! Team!Leader!x4!(NW!x!2)! Promoters!x!15!(NW!x!8)! Volunteers!x!30!(NW!x!18)! Source:!GNPD! The!human!resources!to!be!mobilized!by!each!organization!according!to!the!staffing!structure!above!and! including!drivers!and!cleaners!is!summarized!below!are!summarized!below!(Table!5).!The!number!of! individuals!expected!to!work!in!the!project!totals!209.! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!11!of!118! ! Table&5&GNPD&Human&resources&by&location& American&Red&Cross& Staff& Location& National&Headquarters& Regional&Office&Cap`Haïtien& North&Field&Office& Northeast&Field&Office& Northwest&Field&Office& Total& ! 21!! 7! 7! 6! 41& Haitian&Red&Cross& Staff& 2! 11! 29! 29! 19! 90& & Volunteers& ! ! 30! 30! 18! 78& Source:!GNPD! It!must!be!noted!that!volunteers!are!expected!to!work!for!3Mmonth!periods!by!rotation!so!that!the! actual!number!of!volunteers!is!twice!the!number!mentioned!above.!! 2.5.4 GNPD+stakeholders+ The!major!stakeholders!of!the!program!and!their!role!in!the!program!(see!Table!6)!are!HRC!stakeholders,! the!local!authorities!(ASEC/CASEC),!Civil!Protection!(DPC),!Health!Ministry!(DSPP),!Water!and!sanitation! authority!(DINEPA),!Department!of!Agriculture!(MARNDR)!and!CBOs.!A!more!detailed!description!of! their!role!and!of!what!is!expected!from!them!is!presented!in!Annex!3.!! In!should!be!noted!that,!nor!the!MoU,!nor!the!Project!Proposal!Document,!provide!a!detailed! description!of!the!role!to!be!taken!by!HRC!stakeholders,!except!for!the!general!responsibilities!of!HRC! with!respect!to!the!agreement!.The!description!of!the!roles!of!Regional!and!Local!branches!is!made!in! general!terms.!Furthermore,!there!was!no!protocol!or!MoU!between!the!HRC!central!office!and!the! Regional!branches!to!define!the!roles!and!responsibilities!of!each!party!in!the!management!and! implementation!of!the!program.!The!same!applies!for!the!role!of!local!branches.!As!well,!no!specific! budget!lines!were!reserved!to!cover!the!costs!of!the!participation!of!the!branches!in!the!program.!! Table&6& GNPD&stakeholder&groups&and&their&roles& Stakeholder& HRC`HQ& HRC&Regional&Branches& Role&In&the&Program& Ensure!application!of!MoU! Facilitate!linkages!with!stakeholders!at!national!level!and!ensure!capacity!building!of!HRC!branches! Guarantee!linkages!with!stakeholders!at!departmental!level!&!coordinate!capacity!building!of!local! branches!and!volunteers! HRC&Local&Branches& Ensure!linkages!with!communal!stakeholders!&!coordinate!volunteers!empowerment!and! involvement! HRC&Volunteers& In!charge!of!activities’!implementation!at!community!level! ASEC/&CASEC& Coordination!with!and!mobilization!of!leaders!at!communal!section!level! DPC& Coordinate!interventions!linked!to!strengthening!of!National!Risk!&!Disaster!Management!System!! DDSP& Coordinate!overall!health!interventions!! DINEPA/URD& Coordinate!overall!interventions!on!water!access! CBOs& Key!actor!in!local!development! Source:!North!Community!Based!Integrated!Program,!ProgramProposal!Document! 2.5.5 Coordination+Mechanisms+ Finally,!GNPD!has!established!coordination!mechanisms!in!view!of!creating!coherence!in!the!planning! and!implementation!of!activities,!of!insuring!the!maximum!contribution!of!stakeholders!and!of!taking! into!account!the!policies!and!priorities!of!local!authorities!and!government!ministries.!These! Page!12!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! mechanisms!also!extend!to!beneficiaries!who!are!to!be!informed!about!project!activities!and!whose! feedback!is!to!be!received!by!the!project.! The!coordination!mechanisms!that!have!been!formally!developed!are!a!series!periodic!meetings,!in! which!participation!is!open!to!all!stakeholders!having!an!immediate!interest!in!the!function!of!the! meeting.!These!meetings!and!their!function!are!presented!in!Table!7.! Table&7& GNPD&Coordination&Meetings& Meeting& HighJLevel+Steering+ Committee+ Meetings+! Frequency& Quarterly! Friday! Multilevel+Weekly+ Coordination+ Meetings:+! Monday! Morning! Monday! Afternoon! Monthly! Monthly+Progress+ Meetings+! Quarterly+Review+ and+Planning+ Meetings+! Departmental+ Advisory+ Committee+ Meetings+! Quarterly! Quarterly! Participants& HRC!National,!Regional!and!Local! leadership;!ARC!Sr.!Management;! and!the!GNPD!ARC!and!HRC!Program! Managers! Each!GNPD!Departmental!Office! (North,!Northeast!and!Northwest)!! Each!GNPD!Regional!Technical!Team!! Function`Role& Review!the!progress!on!decisions! taken!previously!by!the!committee,! the!implementation!progress!and! main!challenges!! Review!and!planning!! GNPD!ARC/HRC!Sr.!Team!:!Program! Managers,!Branch!Capacity!Dev.! Del.,!Finance,!Operations,!AtB!&! Communication!Managers!! AtB!and!Communication!Managers! meetings!with!beneficiaries!(HRC! Committees!and!community!leaders! and!members)!! ARC/HRC!GNPD!teams!in!3!depart.! (except!Admin/Log!Assistants,!Field! Team!Supervisor!Assistants,!Team! Leaders!and!Promoters)!! Key!government!stakeholders:!line! ministries!(Health,!DARNDR,!DPC! etc.);!mayors!of!target!communes;! etc.)! Address!main!challenges!(including! the!ones!of!the!Departmental!and! Technical!teams)!and!provide! guidance!on!the!way!forward!! Highlight!the!implementation! progress,!share!the!plan!for!the! following!month!and!get!feedback!! Review!and!planning! Review!the!implementation! progress,!develop!quarterly!plans! and!align!thoughts!about!main! challenges.!! Advise!the!program!on!the! implementation!mechanisms!and! mechanisms!to!overcome!challenges!! ! ! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!13!of!118! ! 3. EVALUATION&METHODOLOGY& 3.1 Key&Processes& This!midterm!evaluation!went!through!the!following!key!processes:! • • • • • • Preliminary!review!of!program!documentation:!project!proposal,!PMP,!AtB!strategy,!quarterly! progress!reports,!indicator!tables,!community!action!plans,!etc.;! Preparation!of!inception!report!and!of!data!collection!tools!! Field!mission!in!Haiti! Qualitative!analysis!of!data!collected!in!interviews,!meetings!and!focus!groups! Complementary!collection!and!review!of!GNPD!documents!and!indicators! Preparation!of!Draft!Final!Report! Following!contract!signature!(October!22,!2013)!and!reception!of!GNPD!base!document!s,!a!desk!review! was!conducted!and!an!Inception!Report!was!prepared!and!submitted!to!ARCMPaP!(November!10).!The! main!elements!of!the!Inception!Report!were!the!following:!! • • • Review!of!GNPD!program!context! Evaluation!matrix!identifying!sources!of!information!and!indicators!in!relation!to!evaluation! questions;! Work!plan,!including!preliminary!component!for!field!mission! The!field!mission!was!conducted!over!a!three!week!period!from!November!12!to!December!2,!2014!and! covered!the!three!Great!North!departments!and!PortMauMPrince!(PaP);!it!included!the!following!activities:! • • • • • • • 3.2 Introductory!meeting!with!AMEL!in!PaP!(November!12);! Evaluation!launch!meeting!with!GNPD!program!team,!ARCMAMEL!Unit!and!ARC!Technical!Unit!in! CapMHaïtien!(Nov.!13M14);! Interviews!with!GNPD!managers!and!experts!in!CapMHaïtien;! Interviews!and!meetings!with!HRC!regional!committees,!field!team!managers,!experts!and!other! staff!in!Field!offices;! Meetings!with!HRC!local!committees,!promoters,!volunteers!and!other!stakeholders!across!in! GNPD!intervention!areas!in!the!three!northern!departments;! Meetings!with!ARC!and!HRC!senior!managers!in!PaP!(Nov.!28M29);! Mission!debriefing!and!presentation!of!preliminary!findings!to!ARC!and!HRC!in!PaP!(December!1).! Evaluation&criteria&and&issues&& The!criteria!and!questions!used!for!this!evaluation!were!those!given!in!the!Terms!of!Reference!and!are! reproduced!in!Annex!4.!The!evaluation!criteria!or!issues!are!regrouped!in!two!major!areas:!1)!Program! Management!and!Coordination!and!2)!Program!Planning!and!Implementation!as!follows:! 1)&Program&Management&and&Coordination& 1.1!Coordination!between!HRC!and!ARC!! 1.2!Program!Implementation!mechanisms!and!structures!! 1.3!Clarity!on!role!and!responsibilities!between!HRC!and!ARC!! 1.4!HRC!Regional!Committee!absorptiveness,!capacity!and!motivations!in!relation!to!GNPD! Program!Implementation! 1.5!Coordination!and!communication!among!HRC!Regional!Committees,!GNPD!HRC!project!staff,! and!the!Local!Committees! Page!14!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! 2)&Program&Planning&and&Implementation:& 2.1!Program!Relevance!! 1)!Program!design!! 2)!Consistency!of!Log!frame! 2.2!Program!Effectiveness!! Program!Planning!! Quality!standards!! Target!setting!and!beneficiary!selection! 2.3!Program!efficiency!and!outcomes! 2.4!Lessons!learned! 2.5!Sustainability!of!program!by!HRC!and!ARC!Exit!Plan! 3.3 Evaluation&Instruments&& This!evaluation!basically!collected!qualitative!information!through!individual!interviews,!group! interviews!and!focus!groups.! Given!the!relatively!large!number!of!respondents!and!of!respondent!categories,!it!was!impractical!to! prepare!detailed!interview!guides!for!each!type!of!respondents.!In!order!to!circumvent!the!difficulty,!an! evaluation!matrix!had!been!developed!to!associate!evaluation!questions!to!the!various!respondent! categories.!The!development!of!this!matrix!was!supported!by!an!extensive!review!of!the!GNPD!program! documentation!and!reporting!material!provided!to!the!evaluators.!Evaluation!questions!were!refined!as! more!information!became!available.! The!evaluation!followed!a!strict!participatory!approach.!This!meant!the!following:! • • • • interviews!with!HRC!and!ARC!respondents,!jointly!involved!in!program!implementation,!were! conducted!jointly;! at!the!upper!level!of!management!interviews!were!conducted!individually;! group!interviews!were!conducted!with!regional!and!local!committee!members!and!volunteers;! the!opinions!of!beneficiaries!were!accounted!for!through!focus!groups!with!community!leaders! and!representatives!of!local!authorities!and!CBOs,!as!well!as!with!a!number!of!beneficiaries.! As!mentioned!above,!evaluation!questions!were!extracted!from!a!unique!interview!guide!for!use!in! accordance!with!the!position!and!role!of!interviewees!and!groups!met!by!the!mission.! • • • Interviews!with!senior!managers!and!program!management!covered!all!the!evaluation!issues,!but! at!a!more!general!level,!in!order!to!obtain!views!and!perceptions!about!program!organization,! coordination!between!ARC!and!HRC,!appropriation!by!stakeholders!and!motivation,!program! relevance,!progress!made!in!achieving!of!results!for!the!three!pillars,!with!special!attention!to! capacity!development!of!HRC!branches!and!coordination!with!them.!Senior!managers!were! asked!to!identify!difficulties!encountered!and!success!factors.!They!were!also!questioned!about! the!future!direction!of!the!program!and!about!the!critical!issue!of!sustainability.!! Interviews!with!midMlevel!managers!and!technical!experts!involved!in!program!implementation! aimed!to!collect!information!on!the!same!issues!of!structure,!coordination,!capacity! development,!beneficiary!involvement!and!mobilization!and!outcomes!achieved!in!the!three! pillars;!the!questions!asked!were!more!specifically!related!to!the!roles!and!responsibilities!of! respondents!and!to!their!sectors!and!areas!of!intervention.! In!meetings!with!HRC!regional!committees!and!local!committees,!with!team!leaders,!promoters! and!volunteers!the!question!and!issues!submitted!to!participants!concerned!roles!and! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!15!of!118! ! • responsibilities,!coordination!with!GNPD!and!other!stakeholders,!relevance!of!program!and!of! implementation!approach,!appropriation!of!program,!results!achieved!and!perceptions!of! beneficiaries.! The!issues!of!program!relevance,!roles!and!responsibilities,!effectiveness!and!perceptions!of! beneficiaries!were!those!submitted!to!participants!in!focus!groups!with!community!leaders,!CBOs! representatives!and!local!authorities.! Overall,!the!evaluation!mission!met!59!people!in!individual!and!group!interviews!at!the!regional,! headquarters!and!departmental!level!and!99!people!in!group!interviews!and!focus!groups!in!GNPD! intervention!areas.!The!breakdown!of!the!persons!met!by!location!and!role!is!presented!in!the!two! following!tables.!! Table&8& Number&of&people&met&by&evaluation&mission&at&the¢ral,®ional&and&departmental&level& Location& HQ`PaP& Cap`Haïtien&(North)& Fort`Liberté&(Northeast)& Port`de`Paix&(Northwest)& Total& Managers& ARC& HRC& 2! 3! 2! 1! ! ! ! 1! 4& 4& Program&staff& ARC& HRC& 5! 0! 8! 11! 1! 2! 2! 3! 16& 16& HRC&Regional& Committees& ! 3! 8! 6! 17& Government& ! 1! ! 1! 2& Total& 10& 26& 11& 12& 59& Table&9& Number&of&people&met&by&midterm&evaluation&mission&in&GNPD&intervention&areas& Commune/& Section&communale& Ouanaminthe! Haut!et!Bas!Maribahoux! PortMdeMPaix! BaieMdeMHenne/Citerne!Rémy! Borgne! Petit!Bourg!de!Borgne! Ranquitte! Cracaraille! Total& Women& HRC&Local& Team& Local& committee& Promoters& Volunteers& Stakeholders& leaders& authorities& members& 3! ! ! 4!(2!F)! 3!(1!F)! ! 4! ! 14& 3& ! 3! 3! ! ! 2! ! ! 8& & ! 11!(1!F)! ! 6!(2!F)! ! 5!(4!F)! ! 6!(2!F)! 28& 9& ! 5! ! 2!(2!F)! ! 5!(1!F)! 4! 5!(2!F)! 21& 5& ! 1! ! 5!(1!F)! ! 3! ! 2! 11& 1& ! 2! ! 6! ! 0! ! 9! 17& & Total& 3& 22& 3& 23& 3& 13& 8& 22& 99& 18& ! 3.4 Analysis&and&Reporting& The!analysis!plan!consisted!in!the!following:! • • • All!the!information!collected!in!the!form!of!interview,!meeting!and!focus!group!notes!were! transcribed!into!electronic!format!for!each!data!collection!event;! A!coding!table!(see!Annex!5)!was!developed!and!the!notes!were!coded!with!the!AtlasMti! qualitative!analysis!software;! A!number!of!AtlasMti!queries!were!conducted!using!the!codes!and!families!of!codes!created!for! the!various!evaluations!issues!and!query!reports!were!generated!as!inputs!for!the!analysis.! Page!16!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! • The!complementary!documentation!covering!GNPD!activities!up!to!the!end!of!December!2014! was!reviewed!and!integrated!in!the!analysis!and!summaries!of!information!collected!for!the! various!evaluation!issues!were!produced.! The!processing!of!the!information!collected,!as!described!above,!allowed!extensive!triangulation!of! information!sources,!leading!to!evidence!based!analysis,!findings!and!conclusions.! 3.5 Evaluation&Limitations& Limitations!to!the!findings!and!conclusions!of!this!midMterm!evaluation!mostly!revolve!around!two! points:!timing!and!coverage.! With!respect!to!timing,!the!evaluation!comes!at!a!stage!where!the!GNPD!program!has!hardly!and!only! partly!advanced!beyond!the!phase!of!detailed!planning!of!activities.!While!the!planning!of!Pillar!3! activities!is!mostly!completed,!the!planning!of!HRC!branch!capacity!development!with!respect!to!their! ability!to!plan!and!manage!community!development!projects!remains!vague.!Equally!the!planning!of! sensitization!campaigns!within!Pillar!2!and!the!roles!to!be!played!by!HRC!branches!and!volunteers!have! to!be!better!specified.!! Given!that!advancement!stage!of!the!program,!outcomes!and!impacts!for!beneficiaries!have!not! materialized!yet.!As!a!result!the!evaluation!is!limited!in!its!appreciation!of!the!relevance!and! effectiveness!of!the!program.! With!respect!to!coverage,!there!are!three!main!limitations:! • • • The!mission!was!able!to!interview!the!majority!of!senior!managers!and!program!staff!of!the! regional!office!and!of!the!North!and!Northwest!field!offices.!However,!because!of!time! constraints,!the!mission!could!not!Northeast!staff,!which!prevented!the!collection!of!important! information!about!the!implementation!of!the!program!in!that!department!and!about!the! relationship!between!GNP!and!the!Northeast!regional!committee.! Only!5!of!the!10!communal!sections!were!visited!by!the!mission;!for!lack!of!time!and!logistic! constraints,!could!not!visit!the!following!communal!sections:!Bailly,!BasMMaribahoux,!Champin,! Glaudine!and!Mahotière.!Furthermore,!the!format,!short!duration!and!format!of!meetings!in! some!cases!presented!constraints!to!data!collection.!Nevertheless,!the!mission!has!met!in!the! communities!visited!a!high!degree!of!consistency!in!the!opinions!and!perceptions!collected,! which!tends!to!support!the!reliability!of!findings.! Finally,!the!mission!was!not!able!to!interview!the!President!of!the!Haitian!Red!Cross,!who!would! undoubtedly!have!provided!the!evaluation!with!a!better!understanding!of!the!current!situation! of!the!Haitian!Red!Cross!and!of!its!expectations!with!respect!to!the!future!of!the!GNPD!program! and!of!the!participation!HRC!branches.!! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!17!of!118! ! 4. ANALYSIS&OF&FINDINGS& 4.1 4.1.1 Effectiveness& Overall+Assessment+ Table!10!presents!for!each!pillar!of!the!program!and!for!each!outcome!the!activities!implemented!and! the!results!achieved!up!to!the!end!of!December!2014.!It!is!based!on!the!GNPD!Quarterly!Reports,!except! for!the!last!quarter!(OctoberMDecember!2014)!for!which!monthly!reports!were!the!source!of! information.! Overall,!the!first!year!of!implementation,!from!July!2013!to!June!2014!(FYM2014),!has!mainly!served!to! carry!out!consultations,!to!perform!studies,!to!train!program!staff,!HRC!volunteers!and!stakeholders!and! to!make!plans!for!actions!to!undertake!during!the!remaining!implementation!period!in!the!various! intervention!areas!and!sectors!targeted!by!program.!Of!course,!a!lot!of!efforts!had!also!to!be!made!for! the!material!and!organizational!establishment!of!the!program!and!for!the!recruitment!of!human! resources.!! The!major!achievements!are:! • Pillar!1:!Capacity!Building!of!HRC!Branches!and!local!authorities!! o Creation!with!the!assistance!of!GNPD!of!3!new!local!committees!in!the!communes!of! Bahon,!Borgne!in!the!North!Department,!and!of!Ferrier!in!the!Northeast!Department.! o Recruitment!and!training!of!volunteers!in!various!programmatic!areas.! o Completion!of!Branch!Capacity!Assessments!in!all!3!Regional!Branches!and!7!local! branches!and!development!of!branch!capacity!building!action!plans! o Development!and!update!of!Regional!contingency!plans!and!of!GNPD!DRR!Strategy! o Consultation!and!mapping!of!external!stakeholders;! • Pillar2:!Community!mobilization,!training!and!behavior!change! o Completion!of!Vulnerability!Capacity!Assessments!in!all!10!targeted!communal!sections! with!extensive!engagement!of!stakeholders!and!beneficiaries! o Beginning!of!sensitization!work!by!GNPD!promoters!and!HRC!volunteers!with! awareness!campaign!on!chikungunya!in!collaboration!with!Health!Department!! • Pillar!3:!Development!of!community!assets!&!physical!environment! o Completion!of!Health!facility!assessments!for!28!facilities!in!the!3!departments! o WatSan!strategy!for!303!water!points!in!the!3!departments! o Strategy!for!upgrading!and!rehabilitation!of!evacuation!shelters!and!creation!of!Steering! committees!in!all!communal!sections! Over!the!last!six!months,!from!July!to!December!2014,!significant!progress!was!made!in!all!areas!of!the! program,!in!particular,!the!planning!phase!has!been!completed!for!Pillar!3.!! • Pillar!1:!Capacity!Building!of!HRC!Branches!and!local!authorities!! o Validation!of!HRC!branch!capacity!development!plans!and!securing!of!land!for! construction!of!branch!offices.! • Pillar2:!Community!mobilization,!training!and!behavior!change! o Validation!of!community!action!plans! o Full!scale!health!related!awareness!campaigns!in!all!communal!sections!! Page!18!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! Table&10&Synopsis&of&GNPD&Activities& Pillar&/&Outcome& FY&14&Q1&(07D09/13)& FY&14&Q2&(10D12/13)& FY&14&Q3&(01D03/14)& FY&14&Q4&(04D06/14)& FY&15&Q1&(07D09/14)& Pillar&1:&Capacity&Building&of&HRC&Branches&and&local&authorities! O1:!HRC!response! BCAs!of!North!(N)! BCAs!of!Northeast!(NE)! Development!of!Branch! BCAs!of!NW!RC!and!of!4! Validation!of!HRC!RC!&! capacity!to! regional!committee!and! regional!committee!and! Capacity!Action!Plans!in! LCs!(Borgne,!Caracol,! LC!capacity!building! disaster! of!2!N!local! of!2!NE!local! N!&!NE.! Bahon,!Baie!de!Henne).! action!plans! committees.! committees! Workshop!for!validaT Dev.!of!action!plans!for! Land!donations:! Workshop!and!update! of!contingency!plan!for! N!&!NW! tion!of!GNPD!DRR! strategy!! the!4!LCs.! FY&15&Q2&(10D12/14)& Basics!DRR!Training!for! field!team!staff,! promoters,!volunteers,! and!LC!members!in!N! and!NE! securing!of!donation! Support!to!N!RC!for! Collaboration!with!DPC! papers!in!all!sites! in!response!to!flooding! Validation!workshops! DANA!work!in!response! in!Borgne! of!HRC!Regional!ConT to!floods!(AMEL)! tingency!Plans!in!the!3! departments.! DANA!training!for!RC!&! LC!members!in!3!dep.! Development!and!test! of!DRR!training!guide! for!field!staff!and! volunteers!! O2:HRC!capacity! Creation!of!HRC!LC!in! Situational!assessment! Elections!and!creation! Final!VCA!training!in!all! Community!engageT to!manage! Bahon!commune!! in!NW! of!HRC!LCs!in!Borgne! departments! ment!training!in!the!3! community!based! Identification!of!30!HRC! VCA!training!in! (N)!&!Ferrier!(NE)! Quarterly!Review!and! dept.!for!HRC!RC!&!LC! programming! polyvalent!volunteers! Ranquitte!and!La! Final!VCA!training!of! Planning!session!with! members,!volunteers! in!2!SCs!in!the!N! Victoire! polyvalent!volunteers! staff!and!RCs!except!N! and!GNPD!field!staff! in!Ranquitte!and!La! HRC!NW!Regional! GIS!training! HRC!N!Regional! Victoire! Assembly! Assembly! Red!Cross!Diffusion! training!for!RCs!&!LCs! including!HRC!2010T 2015!strategy! MultiTsectorial!workT shop!to!validate!Highly! Skilled!volunteer! training!modules! Basic!training!in!DRR,! Community!led!Total! Sanitation!(CLTS),!child! immunization!for!field! teams,!HCR!RC!&!LC! members!&!volunteers;! Training!in!Ranquitte!La! Victoire!and!Bahon!on! Quarterly!Review!&! accountability,!code!of! Planning!Workshop! with!participation!of!RC! conduct!for!HCR!LC! members!&!volunteers! &!LC!members! ! Pillar&/&Outcome& FY&14&Q1&(07D09/13)& FY&14&Q2&(10D12/13)& FY&14&Q3&(01D03/14)& FY&14&Q4&(04D06/14)& FY&15&Q1&(07D09/14)& FY&15&Q2&(10D12/14)& O3:Line&ministries& Consultation!and! Review!of!MARNDR! Development!of! Continuation!of! Review!of!GNPD! ! capacity&to&impleD mapping!of! services!&!assessment! livelihood!strategy! meetings!with!MRDNR! Livelihood!ImplemenT ment&improved& stakeholders! of!livelihoods!in!N!&!NE!!!Presentation!of!GNPD! and!of!development!of! tation!Strategy! to!department!authoT Livelihoods!strategy! rities!in!NE!and!NW! Pillar&2:&Community&mobilization,&training&and&behavior&change! O1:Improved& VCA!Preparatory! Start!of!VCA!process!in! Community!engageT practices&at& activities!in!N,!with!GIS! La!Victoire!and! ment!meetings!in!N! household&level& mapping! Ranquitte!N! (PBB,!Bailly)!&!in!NE!(4! SCs)! VCA!implementation!in! Training!on!vector! 5!SCs!for!144!localities,! borne!diseases!awarT 236!focus!groups!(3,700! eness!using!MSPP! part.)! modules! Child!immunization! campaign!reaching!947! girls!&!704!boys!in!N;! also!in!NW! Collaboration!with! Community!Based! MSPP!in!response!to! Health!&!First!Aid! Chikungunya!outbreak! (CBHFA)!training! STI!and!HIV/AIDS! awareness!reaching! 1,500!F!and!1,773!M!in! N!and!NE.!! Celebration!of!World! Days!in!Citerne!Rémy! &Mahotière!for:!enviT ronment,!HIV/AIDS,! Women’s!health! O2:Communities& NYS! &&households& better&prepared& to&respond&to& disasters& NYS! O3:&Productive& NYS! assets&enhanced& NYS! NYS! NYS! NYS! Review!of!Livelihood! Strategy:!inventory!of! CBOs!&!NGOs;!focus! groups!to!capture! livelihood!priorities! Creation!of!school! gardens:!3!in!N,!4!NE)! FollowTup!of!school! Awareness!raising!on! vegetable!gardens!pilot! waterborne!diseases!in! project! Mahotière! Validation!of!VCA! Basic!DRR!community! Action!Plans!in!all!10! sensitization!in!N!&!NW! SCs!with!community! reaching!6,300!commT leaders,!stakeholders,! unity!members! and!members! DRR!and!health!educT Development!of!Annual! ation!training!for!186! DRR!Action!Plan!fully! school!teachers!N&NW! aligned!to!HRC!strategy! ! &!government!plans! Livelihoods!MUSO! Launching!of!NW! Training!for!214! Livelihoods!Project! members!in!19! Training!on!livelihood! localities!of!the!8!target! and!resilience,!root! SCs!in!N!&!NE! crops!cultivation!and! seed!management!in!N.! Page!20!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! Pillar&/&Outcome& FY&14&Q1&(07D09/13)& FY&14&Q2&(10D12/13)& FY&14&Q3&(01D03/14)& FY&14&Q4&(04D06/14)& FY&15&Q1&(07D09/14)& FY&15&Q2&(10D12/14)& Pillar&3:&Development&of&community&assets&&&physical&environment! O1:&Improved& Start!of!Health!facilities! Health!facilities! Completion!of!HFAs!in! HFA!report!for!28! Prioritization!and! Rehabilitation!of!critical! access&to&services& assessment!in!2!N!CSs! assessment!in!N!&!NE! all!3!departments! health!facilities!under! validation!of!action! rural!roads!and!of! points!to!support! community!water! WatSan!needs!assessT preparation! ment!in!Borgne!and! WatSan!needs!assessT Health!Facilities!in!the!3! points!in!the!N.! departments! CLTS!trigger!in!N!and! Caracol! ment!in!NE!&!NW.! WatSan!strategy!for! Assessment!of!school! construction!of!basic! household!latrines! 303!water!points!in!the! WatSan!facilities:!65! O2:&Reduced& NYS! exposure&to&local& hazards& NYS! Rehab./Upgrading!of! Evacuation!Shelters:!! dev.!of!strategy!and! creation!NW!Steering! Committee! 3!departments.! Evacuation!Shelters:! creation!of!Steering! Committees!in!N!&!NE.! Engagement!of!10! target!SCs! schools!in!N!and!NW! Community!engageT ! ment!and!selection!of! 19!evacuation!shelters! for!rehabilitation!in!N.! Requests!for!proposals.! Assessment!of!Borgne! River!and!Gaillard!Canal! for!flood!prevention!! Monitoring,&Evaluation&and&Attention&to&beneficiaries& ! Preparation!of!NW! School!&!household! Situational!Assessment! baseline!surveys!in!4! SCs!NE! Implementation!of! Household!Baseline! Survey!in!N!and!NE! Finalisation!of!PMP! AtB:!presentation!of! GNPD!program!and! development!of!tools! AMEL:!Training!of! trainers!and!compleT tion!of!school!&! Processing!data!from! household!baseline! Household!survey!and! surveys!in!6!SCs! draft!report!! AtB:!presentation!of! GNPD!program!to! AtB:!presentation!of! GNPD!program!and!AtB! stakeholders!and! communities! focus!groups!at! community!level! Significant&Events&in&Course&of&GNPD&Program&Implementation& ! Launching!of!GNPD! Identification!of!last!2! program!at!central!level! GNPD!target!SCs!in!NW! in!PortTauTPrince! (Citerne!Remy!and! Mahotiere)!! st Completion!of!Phase!II! AtB!organized!1 !Open! of!Household!Baseline! Day!Event!in!Ranquitte! Survey!in!all!target!SCs! and!La!Victoire!led!by! AtB:!routine!monthly! HRC!LCs!with!350! participants.!36!Notice! open!beneficiary! Boards!installed!in!N!&! communication! meetings!in!all!3!Dept.;! NE,!newsletter!and! communication!guide! liaison!work!with! stakeholders!and!field! developed!! teams! Training!of!selected! volunteers!in!GIS!data! collection! Training!of!volunteers! on!data!collection!and! awareness!campaigns! AtB:!Several!meetings! with!beneficiaries!for! information!sharing&! feedback!registration! HRC!GNPD!Program! Revision!of!implemenT Completion!of!all!BCAs! Start!of!infrastructure! Director!took!office!in! tation!timeline!and! and!all!VCAs!in!all!3! rehabilitation!work! Cap!Haitian! approach! Departments! Livelihoods!component! Opening!of!GNPD! End!of!planning!phase! for!NW!outsourced!to! offices!in!NE!and!NW! PADF.! Source:!GNPD!Quarterly!Reports! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!21!of!118! ! • 4.1.2 Pillar!3:!Development!of!community!assets!&!physical!environment! o Finalization!of!action!plans!for!health!facilities!and!evacuation!shelters!upgrading!and! rehabilitation;!preparation!of!action!plan!for!mitigation!measures!on!roads,!canals,!etc.! o Assessment!of!school!WatSan!facilities!in!N!and!NW;! o Start!of!infrastructure!work!on!roads! Pillar*One*Capacity*Building* The!work!carried!out!for!this!pillar!targeted!two!outcomes,!both!of!which!registered!significant!progress.! 4.1.2.1 HRC*response*capacity*to*disaster** Very!significant!results!were!achieved!for!this!outcome,!which!were!the!fruit!of!collaborative!efforts! between!GNPD!DRR!sector!experts,!the!departmental!and!communal!representatives!of!Direction!de!la! protection!civile!(DPC),!concerned!government!ministries!(Public!Works,!Education,!Social!Affairs),!local! authorities!(CASEC,!ASEC)!and!HRC!regional!and!local!branches.! The!results!represent!a!major!progress!for!disaster!preparedness!in!the!three!departments!as!plans!for! the!rehabilitation!of!19!evacuation!shelters!were!prepared!by!GNPD!and!then!validated!by!stakeholders.! The!results!include!an!important!institutional!capacity!building!and!community!engagement!component! as!Evacuation!Shelter!Management!Committees!were!created!and!Community!Intervention!Teams!(CITs)! were!promoted!in!all!the!communal!sections,!in!collaboration!with!the!local!civil!protection!committees! and!with!HRC!local!committees.!The!upgrading!and!rehabilitation!of!the!selected!evacuation!shelters!in! accordance!with!agreed!functionality!and!service!standards!is!now!ready!to!go!to!the!implementation! phase!and!the!process!for!receiving!applications!from!parties!interested!in!the!projects!has!been! launched.!! In!parallel!to!the!evacuation!shelters!component,!intense!work!was!carried!out!to!develop!the!DRR! intervention!capacity!of!HRC!branches.!This!was!done!in!multiple!ways:! • • • HRCZDRR!Methodology:!the!Technical!Unit!of!ARC,!with!the!support!of!DGCZHRC,!produced!a!DRR! methodology!document8!containing!all!the!elements!of!a!comprehensive!approach!to!DRR!for! HRC!branches!in!the!North!for!the!coming!years.!This!methodology!or!strategy,!is!a!remarkably! well!structured!document!that!was!discussed!and!validated!(Q1ZFY1415)!in!workshops!for! stakeholders!in!Northwest!(19!participants)!and!in!CapZHaïtien!for!North!and!Northeast!(11! participants)!and!a!third!workshop!for!HRC!branch!members!and!GNPD!staff!(28!participants,! including!6!from!central!office).!The!evaluation!notes!that!this!methodology!extends!capacity! development!beyond!the!immediate!disaster!response!capacity!to!include!community!based! resilience!strategies!integrating!the!environment!and!climate!change.! Updating!the!HRC!Regional!Contingency!Plan:!(Q1ZFY1415):!(Q1ZFY1415)!Three!workshops!were! held!(Q1ZFY1415)!in!North,!Northeast!and!Northwest!with!HRC!Regional!and!Local!Committees,! volunteers!and!GNPD!regional!and!departmental!staff!(93!participants);! DRR!Training!Guide!for!volunteers!and!field!staff!was!developed!through!a!collaborative!effort! between!ARC!and!HRC!DRR!managers,!GNPD!DRR!assistants!and!field!team!leaders,!with!input!by! GNPD!M&E!Managers!to!integrate!PMP!indicators.!The!guide!was!tested!and!is!now!in!use.! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! 8 !Méthodologie!de!Réduction!de!Risques!et!de!Désastres,!GNPD,!!Programme!Communautaire!intégré!du!Grand! Nord,!CROIXZROUGE!HAITIENNE/CROIXZROUGE!AMERICAINE,!août!2014.! Page!22!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! The!development!of!DRR!HRC!capacity!in!the!North!was!further!extended!through!the!offering!of!several! training!sessions!to!HRC!regional!and!local!branch!members!and!volunteers!as!well!as!to!GNPD!field! teams.!This!training!covered!DRR!topics!such!as!Damage!and!needs!assessment!(DANA)!for!which!3!day! sessions!were!held!in!the!three!departments!(90!participants),!in!order!to!strengthen!HRC’s!capacity!to! conduct!post!disaster!assessments!to!facilitate!the!preparation!and!implementation!of!emergency! response!activities.! The!evaluation!has!noticed!that!GNPD’s!work!in!the!DRR!sector!had!greatly!benefited!from!the! contribution!of!the!DRR!personnel!of!the!HRC!Central!Office!and!of!its!training!center,!as!well!from!the! DRR!expertise!of!the!ARC!Technical!Unit,!which!lent!critical!support!for!the!design!of!intervention! strategies,!implementation!plans!and!DRR!tools.!! Overall,!the!evaluation!finds!that!very!good!progress!has!been!made!towards!the!outcome!of!developing! the!capacity!of!HRC!branches!at!regional!and!local!levels!to!respond!appropriately,!timely!and!effectively! to!disasters.!However,!the!full!utilization!of!this!increased!capacity!to!a!large!extent!depends!on!the! dynamism!and!on!the!parallel!development!of!the!capacity!of!the!branches.! 4.1.2.2 HRC*capacity*to*manage*community*based*programming* Branch'Capacity'Assessments' Progress!towards!this!outcome!was!first!made!with!the!creation!of!the!three!new!local!committees!of! Ferrier,!Borgne!and!Bahon.!However,!since!the!start!of!the!program,!the!GNPD!team!has!put!a!lot!of! efforts!in!assessing!the!institutional!capacity!of!HRC!regional!and!local!branches!and!in!devising!capacity! building!plans,!which,!at!present!remain!mostly!on!paper,!except!for!the!training!given!in!various! programmatic!areas!to!regional!and!local!committee!members!and!to!volunteers.! The!assessment!exercise,!conducted!after!the!participatory!development!of!capacity!assessment!tools,! uncovered!the!fact,!which!had!been!somewhat!overlooked!at!the!design!phase,!that!the!capacity!of! regional!and!local!branches!was!very!weak!or!inexistent!for!many!of!the!functions!and!criteria!deemed! as!necessary!for!managing!community!based!programming,!not!to!mention!taking!over!the!activities!and! functions!of!the!GNPD!regional!and!departmental!offices!when!the!project!comes!to!its!end,!this!being! the!main!indicator!of!the!PMP!for!this!outcome.! The!GNPD!M&E!team!conducted!the!Branch!Capacity!Assessments!(BCA)!for!the!North,!Northeast!and! Northwest!Regional!Committees!and!for!the!five!local!committees!that!existed!before!the!project:! Ouanaminthe,!Ranquitte,!La!Victoire,!Caracol!and!Baie!de!Henne.!The!BCAs!took!the!form!of!2Zday! sessions!during!which!committee!members!examined!with!the!assistance!of!HRC!central!branch! directorate,!M&E!team!and!GNPD!staff!the!situation!of!the!branch!with!respect!to!the!assessment! criteria!and!identified!action!points!for!capacity!building.!Reports!were!produced!by!M&E!and!capacity! building!action!plans!were!developed!and!afterwards!validated!by!the!branch.! For!the!three!local!committees!that!GNPD!helped!establish,!Ferrier,!Borgne!and!Bahon,!the!assessment! approach!was!based!on!a!2!day!workshop!where!committee!members!examined!their!situation!in! regards!of!the!HRC!minimum/maximum!requirements.!The!capacity!gaps!were!prioritized!and!validated! to!inform!the!capacity!development!plan.!! The!evaluation!has!reviewed!the!BCA!reports!for!the!three!Regional!Committees!and!for!the!five!local! committees.!Summaries!of!the!capacity!assessments!are!presented!in!Annex!6!for!the!regional! committees!and!in!Annex!7!for!the!local!committees.! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!23!of!118! ! The!capacity!criteria!reviewed!in!the!BCAs!and!a!synthesis!of!the!assessments!are!presented!in!Table!11,! while!a!synthesis!prepared!by!GNPD!of!the!SWOT!analysis!made!during!the!assessments!is!presented!in! Table!12.! Table'11'Summary'of'HRC'regional'and'local'branches'capacity'assessments' ' 1.' 2.' 3.' 4' Capacity'assessment' criteria' 'Program'Planning'and' development'' Program'Implementation' and'activities'''' Monitoring'and' Evaluation'' Beneficiary'Selection''' 5' Disaster'Response'and' Preparedness'Readiness''' 6' 7' Leadership'' Human'Resource' Management'' Financial'resources'and' management'' 8'' 9' Organization' 10' Volunteer'base' 11' Volunteer'Coordination' and'Communication' Regional'committees' Very!limited!knowledge!and! experience! Limited!capacity,!but!some!experience! with!basic!programs(health,!DRR)! Very!limited!knowledge!and!no! experience! Focus! of! activities! is! most! vulnerable! population.! No! formal! criteria! for! beneficiary!selection.! Limited!capacity!to!respond!quickly!to! natural!disaster.!Lack!of!financial!and! material!resources.! The!leadership!is!moderately!effective! No!human!resources!management! policy!or!manual;!everything!is!verbal.! No!financial!management!or!internal! audit.!No!experience!in!management! of!financial!systems.! The!branch!mission!is!clear!and!well! understood.!The!RCs!work!with! government!and!other!stakeholders!! No!formal!volunteer!recruitment!or!HR! management!policy.!Paper!records!of! volunteer!membership.! Roles!and!responsibilities!not!clearly! understood!by!volunteers!in!all!3! regions.!Volunteers!kept!informed! about!key!events:!training,!epidemic! outbreaks!or!RC!decisions.! Local'committees' No!knowledge!or!experience! Very!few!experiences.!Small!activities! implemented!but!not!related!to!needs.! M&E!is!a!new!concept!for!the! branches.! No!activities!requiring!selection!of! beneficiaries!have!been!implemented.! Limited!capacity!in!terms!of!resources! and!materials,!however!the!skills!in! raising!awareness!exist.! The!leadership!is!moderately!effective.!! No!human!resources!management! policy!or!manual;!everything!is!verbal.! The!local!committees!have!no!funds!to! manage.! Some!committees!clearly!understand! their!mission!and!make!efforts!to!work! with!other!organizations!&!hire!youth.! No!recruitment!or!HR!management! policy.!Some!keep!paper!records!of! volunteers.! Volunteers!do!not!clearly!understand! their!roles!&!responsibilities!which!are! not!presented!in!any!documents.!LC! keeps!volunteers!informed!through! meetings!held!on!a!regular!basis.! Source:!GNPD:!Branch!capacity!assessments!of!3!HRC!regional!committees!and!of!5!HRC!local!committees! It!must!be!emphasized!that!the!HRC!regional!and!local!committees,!the!HRC!central!office!and!GNPD! have!put!a!lot!of!efforts!in!making!those!assessments!which!are!of!great!value!to!orient!the!future! direction!of!the!Haitian!Red!Cross!and!of!the!GNPD!project.! The!highlights!of!the!assessments!are!that!the!regional!committees!have!a!limited!capacity!to!undertake! community!based!programming!because!they!do!not!have!the!organisational!structures!and! management!knowhow!in!critical!areas!such!as!financial!management,!project!management,!human! resources!management!and!operations!management.!The!regional!committees!nevertheless!have! valuable!assets!which!are!their!wide!volunteer!base,!the!reputation!of!the!Haitian!Red!Cross,!their!past! experience!and!expertise!in!the!health!and!DRR!areas,!and!also!their!established!links!with!local! delegations!of!government!ministries,!local!authorities!and!other!stakeholders.! For!their!part,!the!capacity!of!local!committees!was!found!to!be!even!less!developed!than!that!of!the! regional,!which!is!normal!because!the!management!complexity!challenges!they!face!are!lower.!Local! Page!24!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! committees!nevertheless!have!their!own!advantage!of!a!closeness!to!the!population,!to!local!authorities! and!to!their!volunteer!base.!!! Another!asset!that!the!HRC!branches!possess,!not!mentioned!in!the!assessments,!is!that!there!is!a!great! need!for!their!interventions!in!various!areas!to!increase!the!resilience!of!communities,!particularly!in! relation!to!long!term!factors!such!as!climate!change!and!its!effects!on!the!environment9.! Table'12'Common'Elements'of'SWOT'Analysis'of'HRC'Regional'Branches' Strengths' Z Volunteer!base!is!large,!enthusiastic!and!willing!to! participate.!! Z HRC!central!committed!to!GNPD!objective!of! regional!and!local!committee!!capacity!building! Z ARC!(GNPD!program)!!financial!and!technical! support!available!! Z HRC!wellZknown!and!respected!at!departmental,! commune!and!communal!section!level! Z Red!Cross!Fundamental!Principles!and!National! Society!strategic!documents!available!to!guide!at! the!committees! Opportunities' Z Political!will!&!support!from!HRC!NHQ?! Z Devoted,!active!and!enthusiastic!committee! members!! Z ARC!technical!and!financial!support!through!GNPD! program!! Z Large!volunteer!base!at!departmental!and! commune!level!! Z Presence!of!multiple!stakeholders!–!internal!or! external?! Z Renewed!enthusiasm!commitment!from!volunteers,! beneficiaries!and!departmental!partners.!!! Weaknesses' Z Lack!of!understanding!of!roles,!responsibilities!and! functions!of!the!regional!and!local!committee!by!! members!! Z Unfilled!positions!for!certain!committees! Z Number!of!active!committee!members!!not! commensurate!with!departments!and!sectorial! demand!on!regional!committee!resulting!in!work! overload!for!the!active!committee!members!! Z High!volunteer!turnover! Z Lack!of!work!space!for!volunteers!and!committee! members!(physical!infrastructure,!poor!HRM/D)!! Z Lack!of!internet!and!irregular!electricity!supply!! Threats' Z Week!or!absence!of!regional!committee!members!! Z Political!instability!affecting!program! implementation! Z SelfZinterest!by!committee!members!and!others!! Z Disruption!of!program!implementation!by! beneficiaries!due!to!HRC!lack!of!transparent! recruitment!processes! Z Expert!driven!implementation!to!produce!results! expected!at!ARC!NHQZ!CB!takes!time!and!lack!of! time!could!lead!to!expert!implementation!to! achieved!quick!results! Source:!GNPD!Summary!Report!Z!Branch!Capacity!Assessment!Report,!September!2014! The!July!to!October!2014!period!was!then!marked!by!the!completion!of!all!Branch!Capacity!Assessment! (BCA)!activities!and!by!the!validation!in!two!2Zday!workshops!of!branch!capacity!enhancement!action! plans!for!the!3!Regional!Committees!and!the!8!Local!Committees!targeted!by!the!program.!! The!initiative!should!be!given!to!the!RCs!and!LCs!to!identify!needs!and!opportunities!for!community! based!projects!in!their!zones,!to!elaborate!a!strategic!plan!and!to!define!a!capacity!building!program! enabling!them!to!implement!the!strategic!plan.! Training'of'HRC'staff'and'volunteers' Capacity!building!of!HRC!branches!has!been!developed!through!an!extensive!training!program!for!the! benefit!of!HRC!regional!and!local!committee!members,!HRC!volunteers,!GNPD!staff!and!some!local! stakeholders!(ASECZCASEC).!This!represents!a!significant!change!with!the!previously!existing!situation! when!HRC!branch!members!and!volunteers!had!little!access!or!no!access!at!all!to!training.! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! 9 !Bhawan!Singh/Marc!J.!Cohen:!Climate!Change!Resilience!The!case!of!Haiti!Oxfam!University!of!Montréal/Oxfam! America!Research!Reports!March!2014! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!25!of!118! ! The!evaluation!has!performed!a!detailed!review!of!the!Indicator!tracking!table!(ITT)!and!of!the! Compilation!Data!sheet!used!by!GNPD!and!found!that!in!Q1!and!Q2!of!FY1415!respectively,!79!and!135! HRC!staff!received!training!in!various!programmatic!!subjects,!while,!in!the!same!quarters!respectively,!9! and!236!HRC!polyvalent!volunteers!received!training!on!different!subjects.!These!figures,!presented!in! Table!13,!are!detailed!by!communal!section!and!gender!in!Annex!8.! Table'13'Training'of'HRC'staff'and'HRC'volunteers'Q1UQ2'FY1415' Type'of'participants' Q1'FY141' Male' No.'of'HRC'staff' No.'of'polyvalent'volunteers' Female' Q2'FY1415' Total' Male' Female' Total' 60! 19! 79' 101! 34! 135' 5! 4! 9' 141! 95! 236' Source:!GNPD!Data!compilation!sheet! The!evaluation!points!out!that!it!is!difficult!to!measure!with!the!indicators!used!by!GNPD!the!extent!to! which!the!beneficiaries!of!the!training!provided!were!HRC!committee!members!or!GNPD!staff,!the! implication!being!that!the!training!of!GNPD!staff!will!not!strengthen!the!capacity!of!HRC!branches,!since! in!all!likelihood,!GNPD!staff!will!not!work!with!HRC!once!the!project!is!completed.!! The!training!varied!in!terms!of!subjects,!duration!and!participants.!The!evaluation!points!out!that!there! is!no!systematic!reporting!of!GNPD!training!activities.!However,!the!available!information!about!the! various!types!of!training!and!number!of!participants!is!summarized!in!Annex!9.!! 4.1.3 4.1.3.1 Pillar*Two*Community*Mobilization,*Training*and*Behavior*Change* Improved*practices*at*household*level** Vulnerability'and'Capacity'Assessment' The!completion!of!all!Vulnerability!and!Capacity!Assessment!(VCA)!activities!and!the!preparation!and! validation!of!the!community!action!plans!across!the!3!departments!are!important!milestones!that!were! achieved!during!Q1!FY1415.! The!VCA!is!a!key!element!of!the!participatory!approach!espoused!by!GNPD.!Its!role!is!to!mobilize!the! populations!of!communities!and!increase!their!awareness!about!the!risks!they!face,!their!causes!and! about!potential!solutions.!It!is!also!about!involving!the!communities!in!choosing!between!priorities!and! mobilizing!them!in!the!implementation!of!community!based!disaster!preparedness!programmes!and! initiatives!to!be!supported!by!a!project.! The!VCA!exercise!was!a!very!ambitious!undertaking!which!first!involved!training!a!large!number!of!team! leaders,!promoters!and!volunteers!and!then!sending!GNPD!teams!to!crissZcross!the!localities!of!the! communal!sections!to!meet!the!community!members!and!stakeholder,!and!hear!about!their!situation,! needs!and!priorities.! Table!14!summarizes!the!reach!and!extent!of!the!VCAs!conducted!in!the!10!communal!sections.!It!shows! that!no!less!than!176!localities!were!visited,!that!357!focus!groups!were!held!and!that!3,700!people! participated!in!VCA!meetings.!However,!there!were!failings!in!the!collection!of!the!number!of! participants,!but!on!the!basis!of!a!total!number!of!230!communities!or!localities10!in!the!communal! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! 10 !There!are!44!localities!in!PetitZBourgZdeZBorgne!and!around!10!in!Champin!and!Glaudine!in!the!commune!of! Caracol!for!a!total!of!230!localities.!GNPD!reports!on!average!2!focus!groups!per!community!and!an!average!of!17.3! Page!26!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! sections!targeted,!of!two!focus!groups!per!locality!and!of!15!participants!on!average!per!focus!group,!it! is!not!unreasonable!to!estimate!that!about!6,400!people!participated!in!the!VCAs.! Table'14'Reach'of'Vulnerability'Capacity'Assessments'' No.'people' No.'communities' trained' visited' Cracaraille! 21! 10! La!Victoire! 32! 22! 1 North' Petit!Bourg! 25! Z! Bailly! 24! 76! Total' 102' 108' Haut!Maribahoux! 25! 23! Bas!Maribahoux! 28! 18! 1 1 North'East' Champin! Z! Z! 1 1 Glaudine! Z! Z! Total' 53' 41' Mahotiere! 27! 20! North'West' Citerne!Remy! 24! 7! Total' 51' 27' TOTAL' 206' 176' 1 ' Source!GNPD:!Data!compilation!table!FY!13Z14;!Z :!Data!not!available! Department' Communal'section' No.'of'focus' groups' 45! 76! 1 Z! 90! 211' 46! 38! 1 Z! 1 Z! 84' 41! 21! 62' 357' No'of'focus'group' participants' 1 Z! 1 Z! 1 Z! 800! 800' 1102! 1057! 1 Z! 1 Z! 2,159' 757! N/A! 757' 3,716' The!evaluation!examined!the!VCA!reports!that!were!produced!for!the!ten!communal!sections.!The! contents!of!these!reports!(see!page!2!of!!Annex!10)!reflected!the!standard!VCA!methodology!used,! which!involved!collecting!information!from!communities!on!the!following!topics:! • • • • • • • • Description!of!history,!geography!and!spatial!organization!of!communal!section! Major!natural!disaster!threats,!agricultural!calendar;!past!major!catastrophes;! Health!problems!and!sicknesses!and!groups!affected;!preventive!measures!and!health!care! solutions!adopted;! Impacts!of!natural!disasters!on!the!community;! Strategies!adopted!to!face!problems:!community!resources,!organizations,!livelihoods,!products! output!and!trade;! Strategies!proposed!to!transform!weaknesses!into!capacities;! Development!priorities!for!the!community;! Action!plan.! The!reports!were!not!of!equal!quality11,!but!most!contained!useful!information!describing!the!situation,! problems!and!priorities!of!the!population!of!each!communal!section.!The!action!plan!component!which! would!consist!in!the!interventions!proposed!by!GNPD!in!each!community!was!never!included!in!the!VCA! reports.!However,!the!action!plans!were!said!to!have!been!validated!with!the!local!authorities!and! stakeholders!of!the!communal!sections.!The!evaluation!was!provided!with!a!spreadsheet!listing!the! initiatives!retained!by!GNPD.!Community!informants!however!said!that,!other!than!the!GNPD!verbal! presentation,!they!had!not!received!any!document!detailing!the!action!plan!for!their!community.!! The!priorities!identified!through!the!VCAs!and!the!elements!of!the!validated!action!plan!of!each! communal!section!are!presented!in!Annex!10.!It!can!be!seen!that!the!major!priorities!identified!by!the! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! participants.!Therefore!it!is!reasonable!to!assume!that!there!were!460!(230x2)!focus!groups!x!15participants!per! focus!group!for!a!total!of!on!! 11 !The!report!for!PetiZBourgZdeZBorgne!appeared!incomplete.! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!27!of!118! ! communities!were!as!follows:!potable!water,!health!facilities,!latrines,!micro!credit,!roads,!agriculture! and!irrigation.!The!action!plans!proposed!by!GNPD!are!made!of!seemingly!very!practical!initiatives! among!which!the!most!frequent!are:!installation!and!rehabilitation!of!hand!pumps,!health!facilities,! flood!protection!work,!road!rehabilitation,!awareness!on!diarrheal!diseases,!micro!finance!training,! support!to!farmers!and!health!mutuals.! According!to!GNPD!sector!experts,!the!VCAs!showed!that!beneficiaries!do!not!know!about!the!causes!of! their!problems!and!of!the!link!to!their!behavior,!which!demonstrates!the!relevance!of!sensitizations!for! behavior!change.!! Health'Sensitization'Campaigns' Starting!in!Q4!FY1314,!GNPD!provided!training!to!HRC!volunteers!and!promoters!in!the!North,!Northeast! and!Northwest!in!order!to!scale!up!its!coordination!and!response!to!the!Chikungunya!outbreak!and! vector!borne!diseases.!The!training!used!training!modules!developed!by!the!MSPP!to!ensure!consistency! and!complementary!in!messaging!across!the!3!departments.!The!community!volunteers!and!promoters! engaged!the!community!with!key!messages!on!signs!and!symptoms,!prevention!methods!and! management!of!affected!people.12!!Extensive!sensitization!campaigns!related!to!water!borne!diseases! and!prevention!methods!such!as!hand!washing!were!conducted!also!by!GNPD!teams!of!promoters!and! volunteers!across!the!three!departments.!In!the!last!quarter,!the!awareness!campaigns!were!extended! across!the!3!departments!to!sensitization!on!the!importance!of!child!immunization!and!on!sexually! transmitted!infections!including!HIV/AIDS,!using!both!household!and!mass!publicity!campaign! approaches,! The!magnitude!of!the!effort!made!and!of!the!result!achieved!is!best!understood!through!Table!15!which! presents!the!number!of!people!reached!during!the!last!two!quarters!by!GNPD!health!related!behaviour! change!messages!through!household!visits!and!mass!sensitization!events.!The!total!number!of!people! reached!in!Q1!and!Q2!of!FY!1415!averages!30,000,!out!of!which!70%!are!from!the!North!Department.! Detailed!figures!of!people!reached!by!the!health!messages!by!communal!section!are!presented!in!Table! 24!Annex!11.!! Table'15'No'of'people'reached'by'health'messages,'behavior'change'campaigns' FYU15'QU1'(07U09/2014)' Male' Location! North*Department* Northeast*Department* Northwest*Department* Total' Female' 0U17' 18+' 0U17' 2,609! 1,966! 7! 4,582' 6,946! 2,544! 352! 9,842' 2,904! 1,858! 10! 4,772' 18+' 8,546! 2,555! 373! 11,474' Total' 21,005! 8,922! 742! 30,669' FYU15'QU2'(10U12/2014)' Male' Location' North*Department* Northeast*Department* Northwest*Department* Total' Source!GNPD:!Data!compilation!table!FY!14Z15!! Female' Total' 0U17' 18+' 0U17' 18+' 4,543! 716! 1,167! 4,948! 730! 1,405! 4,720! 671! 1,078! 6,657! 1,164! 1,564! 20,868! 3,281! 5,214! 6,426' 7,083' 6,469' 9,385' 29,363' !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! 12 !GNPD!Quarterly!Progress!Report!Q4ZFY1314! Page!28!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! It!is!noticeable!that!in!some!communal!sections!(Citerne!Rémy,!Cracaraille)!the!number!of!people! reached!during!the!last!quarter!represents!about!100%!of!the!population!of!the!communal!section!(see! Table!16).!This!means!that!the!work!of!the!GNPD!field!teams!of!promoters!and!volunteers!is!extremely! efficient.!On!the!other!hand,!figures!for!the!Northeast!show!a!performance!at!the!opposite!since!the! number!of!people!reached!has!declined!from!one!quarter!to!the!other!and!was!in!the!last!quarter!under! 5%!in!the!communal!sections!of!Haut!and!Bas!Maribahoux.! Table'16'Estimated'reach'of'health'sensitization'campaigns' Communal'section' Population' Population'reached' FYU15'QU1' FYU15'QU2' %'of'population'reached' FYU15'QU2' 47%! 60%! 37%! 38%! 43%! 94%! 29%! 40%! 13%! 4%! 3%! 1%! 67%! 15%! 66%! 31%! 19%! 104%! 1%! 9%! FYU15'QU1' Petit!Bourg! 11,998! 5,684! 7,158! Bailly! 12,033! 4,481! 4,624! Cracaraille! 5,597! 2,422! 5,264! La!Victoire! 9,587! 2,818! 3,822! Bas!Maribahoux! 13,315! 1,723! 530! Haut!Maribahoux! 96,515! 2,515! 1,332! Champin! 4,713! 3,176! 702! Glaudine/Jacquesil! 2,302! 1,508! 717! Citerne!Remy! 3,204! 608! 3,348! Mahotiere!! 20,607! 134! 1,866! Undistributed!North! 5,600! Total' 174,274'! 30,669' 29,363'! 18%'! Source:!Population!data:!Haiti!National!Statistics!2010.!GNPD:!Data!compilation!table!FY!14Z15.! 17%'! According!to!the!Beneficiary!Count!indicator!tracked!by!GNPD,!in!the!JulyZOctober!2014!period,!the! program!had!reached!31,165!beneficiaries,!which!corresponds!to!the!number!of!people!reached! through!health!related!sensitization!campaign,!plus!the!number!of!people!trained!or!sensitized!on!other! subjects.! The!evaluation!has!noted!that!the!beneficiary!count!figures!are!not!corrected!for!double!counting,! although!a!large!number!of!beneficiaries!are!reached!through!mass!sensitization!events!that!create!the! potential!for!double!counting.!The!evaluation!mission!learned!from!M&E!data!entry!officers!that!the! number!beneficiaries!reached!through!mass!events!is!recorded!by!team!leaders!and!promoters!but!that! figures!transferred!to!M%E!managers!are!aggregate!figures.! The!evaluation!also!notes!the!start!of!the!actual!involvement!of!the!schools!in!behavior!change! activities,!with!the!creation!of!3!vegetable!garden!pilot!projects!in!the!North!and!4!in!the!Northeast.! Furthermore,!during!the!last!quarter,!186!teachers!were!trained!on!DRR!and!on!health!and!hygiene! related!practices,!129!in!the!North!and!59!in!the!Northwest.!! 4.1.3.2 Communities*and*households*better*prepared*to*respond*to*disasters* During!the!last!quarter!(Q2!FY!1415),!the!behavior!change!message!of!GNPD!was!extended!in!the! Northeast!and!Northwest!departments!to!bring!a!DRR!message!to!households.!“Through!sectorial! collaboration,!the!promoters!and!trained!HRC!polyvalent!volunteers!scaled!up!disaster!risk!reduction! campaign!aimed!at!breaking!the!negative!cycle!of!vulnerability.!The!team!aims!to!help!vulnerable! communities!become!more!disasterZresilient!and!foodZsecure!through!sensitization!in:!early!warning! message;!evacuation!planning!formulation,!delivery!and!verification;!fastening!equipment!and!arranging! household!belongings!to!safeguard!against!shaking;!making!sure!doors!open!outwards;!solid!waste! management;!clearing!flood!channels;!household!water!supply!and!treatment!and!water!conservation! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!29!of!118! ! (including!rainwater!harvesting,!runZoff!catchments,!etc.).”13!GNPD!reports!that!3,400!individuals!from! the!Northeast!communal!sections!and!2890!from!the!Northwest!were!reached!by!the!DRR!message!in! the!last!quarter!(see!Table!25!Annex!11).! 4.1.3.3 Productive*assets*enhanced* The!last!quarter!has!been!marked!by!the!start!of!the!implementation!of!long!expected!Livelihoods! strategy!which!was!extensively!reviewed!with!DARNDR,!NGOs,!CBOs!and!beneficiaries.!Training!for!19! MUSO!groups!started!in!North!and!Northeast,!as!well!as!various!types!of!other!training!for!farmers! (roots!crops,!seed!management,!etc.).!The!Northwest!Livelihoods!project!outsourced!to!PADF!was!also! launched.!! 4.1.4 Unexpected*Results* As!will!be!described!in!Section!4.3!discussing!the!appropriation!of!the!program!by!stakeholders!and! beneficiaries,!the!success!of!the!mobilization!and!sensitization!campaigns!produced!the!unexpected! result!of!creating!extensive!expectations!among!the!population,!followed!by!disillusionment!and! deception!and!sometimes!resentment!towards!the!Haitian!Red!Cross,!when!their!expectations!were!not! satisfied.! As!pointed!out!in!the!preceding!paragraphs,!the!VCA!exercise!and!the!sensitization!campaigns!reached!a! very!large!number!of!people!in!the!communal!sections,!in!some!cases!almost!everybody.!The!VCAs! asked!people!to!identify!all!their!problems!and!all!their!needs,!so!it!is!normal!for!community!members!to! expect!that!the!project!will!respond!to!all!their!hopes.!Furthermore,!the!VCAs!were!followed!by!intense! sensitization!campaigns!which!made!the!presence!of!Red!Cross!promoters!and!volunteers!in!the! communities!a!daily!occurrence!“On#les#voit#tous#les#jours#maintenant”!.!However!the!promoters!and! volunteers!were!bringing!behavior!change!messages!which!were!not!what!people!were!expecting!!and! made!them!think!that!their!urgent!needs!were!not!taken!seriously!“C’est#comme#si#nous#n’avions#que#de# petits#besoins.”!The!somewhat!negative!sentiment!that!has!developed!in!the!population!towards!the! project!and!the!Red!Cross!was!consistently!reported!in!all!the!communities!visited!by!the!evaluation! mission.! 4.1.5 Pillar*Three:*Development*of*Community*Assets*and*the*Physical*Environment* Pillar!3!of!the!program!is!mainly!oriented!towards!the!identification!and!implementation!of! infrastructure!improvements!and!mitigation!measures!contributing!to!the!prevention!or!lessening!of! damages!caused!by!natural!disasters!and!epidemics.!These!improvements!and!measures!are!to!take! place!in!three!sectors:!health,!WatSan!and!flood!control!and!road!rehabilitation.!! Health'Facilities'Assessment'(HFA)'and'Health'facilities'capacity'building'action'plans' The!assessments!of!28!health!facilities!(North!11,!Northeast!12!and!Northwest!5)!conducted!during!the! previous!quarters!were!validated!in!three!workshops,!all!presided!the!Departmental!Director!of!MSPP! with!participants!comprising!senior!staff!health!facilities!staff,!HRC!Regional!and!Local!Committee! members,!national!NGO!and!GNPD!health!team.!In!each!workshop!participants!worked!in!groups! defined!by!a!shared!geographical!boundary!such!as!communes!to!review!strategic!capacity!gaps!in!the! health!sector.!Other!workshops!involving!MSPP!and!GNPD!were!held!to!validate!capacity!building!action! plans!for!health!facilities.!These!plans!would!see!GNPD!supporting!the!training!of!ASCP!officers!(Agents! de!santé!communale!de!proximité).!! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! 13 !GNPD!Monthly!Report!for!December,!2014! Page!30!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! WatSan' The!total!number!of!water!points!that!were!tested!in!all!three!departments!stands!at!303!with!sources! ranging!from!wells,!protected!and!unprotected!springs,!public!fountains!and!boreholes.!Collected!data! was!analyzed!and!a!WatSan!implementation!strategy!was!prepared!and!has!seen!its!first!steps!of! implementation!in!the!last!quarter.!The!WatSan!strategy!proposes!participatory!CommunityZBased! Management!(CBM)!approaches!focusing!primarily!on!the!community!playing!a!significant!role!in!the! management!and!maintenance!of!their!own!communal!water!infrastructure.!The!aim!is!to!enhance! sustainability!of!the!rehabilitation!by!building!the!capacity!of!community!water!point!committees!by! training!and!equipping!members!with!basic!tools!enabling!them!to!maintain!their!water!points.! In!the!area!of!sanitation!GNPD!implements!a!similar!community!based!approach,!the!Community!led! total!sanitation!approach!(CLTS).!CLTS!consists!in!mobilising!communities!to!completely!eliminate!open! defecation,!by!helping!to!conduct!their!own!appraisal!and!analysis!of!open!defecation!and!take!their! own!action!to!become!open!defecation!free.!In!accordance!with!the!DINEPA!policy,!GNPD!does!not!build! latrines!for!households!and!its!interventions!in!the!areas!consist!in!supporting!communities!in!the! implementation!of!CLTS!and!in!equipping!schools!and!some!public!spaces.!sectorial!coordination!and! collaboration.!Participatory!Health!and!Hygiene!Education!(PPHE)!training!will!play!a!major!role!to! enhance!community!members'!knowledge!on!health!and!hygiene!issues.14! DRR'and'Mitigation'Measures'' As!mentioned!previously,!GNPD!will!proceed!with!the!upgrading!and!rehabilitation!of!19!evacuation! shelters!and!in!the!execution!of!several!high!priority!road!rehabilitation!and!flood!control!works! scattered!across!the!3!departments.! 4.2 4.2.1 Relevance'and'consistency'of'logical'framework' Program*design* The!evaluation!has!found!that!the!design!of!the!GNPD!program!has!been!rigorous,!has!used!the! appropriate!tools!and!has!been!a!participatory!process!jointly!conducted!by!ARC!and!HRC!and!involving! HRC!branches,!government!ministries,!local!authorities!and!other!stakeholders.!It!is!after!the!completion! of!situational!assessment!studies15!and!extensive!consultations!with!stakeholders,!that!the!most! vulnerable!communes,!and!within!those!communes,!the!most!vulnerable!communal!sections!were! selected!as!areas!of!intervention.!! The!design!of!the!project!however!was!split!into!two!parallel!endeavours,!one!was!to!build!the!capacity! of!HRC!regional!and!local!branches,!and!the!other!was!to!increase!the!resilience!of!vulnerable! communities!with!a!long!term!perspective,!the!link!between!the!two!being!that!HRC!regional!and!local! branches!would,!with!their!newly!developed!capacity,!take!over!the!objectives!and!activities!of!the! project!when!it!would!come!to!its!end.!During!the!project,!the!two!can!be!separated,!because,!apart! from!the!essential!role!played!by!HRC!volunteers!in!the!delivery!of!project!services,!capacity!building!of! HRC!branches!is!not!a!necessary!condition!or!even!a!factor!for!achieving!project!results.!! The!logical!framework!however!did!not!reflect!this!reality!since!it!mixed!up!the!role!played!in!the!chain! of!results!by!HRC!branches!and!that!played!by!HRC!through!the!GNPD!structure.!In!fact,!the!logical! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! 14 !GNPD!Monthly!Report!for!December,!2014! !ARCZHRC.!NATIONAL!COMMUNITYZBASED!INTEGRATED!PROGRAM!(NCBIP),!Situational!Assessment,!February,! 27th!–!March,!2nd!2012! 15 Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!31!of!118! ! framework!identified!the!following!as!indicators!of!Outcome1.2!“HRC#has#the#capacity#at#regional#and# local#levels#to#manage#and#sustain#community#based#programming#within#the#targeted#program#areas”:! • • %#of#beneficiaries#who#report#that#they#are#satisfied#with#the#services#provided#by#HRC#targeted# branches#and#volunteers,#by#activity#type;# 90%#of#(GNPD)#annual#implementation#targets#on#all#key#output#indicators#are#met#by#HRC.16! Furthermore,!apart!from!the!confusion!about!HRC!branches!role!and!HRCZGNPD!roles,!Outcome!1.2!and! its!indicators!were!not!modified!after!the!shift!to!joint!implementation!by!ARC!and!HRC!until!the!end!of! the!project.! Another!element!favouring!the!relevance!of!GNPD!activities!is!the!establishment!of!Accountability!to! Beneficiaries!(AtB)!mechanisms.!AtB!means#communicating#transparently#with#beneficiaries,#involving# them#in#decisionMmaking#processes#and#activities#that#affect#them17.!The!AtB!and!communication! mechanisms!put!in!place!basically!serve!to!provide!information!to!beneficiaries!about!the!program!and! to!get!feedback!from!them,!so!that!they!participate!more!and!project!management!is!better!informed! about!their!concerns!and!make!adjustments!to!the!program.!Various!means!of!communications!are! utilized!in!order!to!ensure!effective!exchanges!with!stakeholders!and!beneficiaries:!meetings,!radio,! megaphone,!schools!and!churches,!etc.!! 4.2.2 Relevance*of*the*resilience*components* The!participatory!approach,!the!objectives!and!the!community!based!activities!leading!to!greater! resilience!all!appear!to!be!well!integrated!in!a!logic!framework!with!appropriate!output!and!outcome! indicators!and!a!sensible!analysis!of!risks!mainly!associated!with!limited!appropriation!by!stakeholders! and!external!factors!(See!Annex!3).!! The!activities!proposed!at!the!design!phase!were!broadly!defined!activities!that!are!relevant!for! increasing!the!resilience!of!communities,!but!the!integrated!program!approach!of!GNPD!left!detailed! planning!for!the!implementation!phase!where!it!would!be!informed!by!the!VCAs!and!by!quarterly! planning!meetings!where!feedback!from!the!field!and!from!stakeholders!would!favour!enhanced! relevance!and!better!adjustments!to!specific!contexts.!! The!implementation!of!the!resilience!components!of!the!program,!even!with!the!excessive!length!of!the! planning!phase!VCAs!and!the!possible!imbalance!between!the!behavior!change!sensitization!activities! and!activities!producing!the!concrete!and!immediate!results!expected!by!the!population,!has!not! uncovered!problems!of!irrelevance!of!the!objectives!and!activities!of!GNPD.! The!evaluation!examined!the!GNPD!overall!FY15ZFY16!Action!Plan!(see!Annex!12).!This!plan!takes!the! form!of!a!spreadsheet!presenting!a!detailed!list!of!activities!related!to!each!program!objective!and! outcome,!and!the!scheduling!of!these!activities!over!the!coming!months!(not!reproduced!in!Annex!12),! with!very!few!activities!extending!beyond!December!2015.!!! Given!the!steps!already!achieved!in!terms!of!planning!and!buildZup!of!GNPD!delivery!capacity,!the! evaluation!considers!that,!apart!from!unexpected!events,!nothing!stands!in!the!way!of!achieving!the! stated!activities!and!outcomes!of!the!program!with!respect!to!increasing!the!resilience!of!households! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! 16 !p17;!Performance!Monitoring!and!Evaluation!Plan!(PMP),!ARCZHRC!(2013Z2016),!Technical!Assistance! !ACCOUNTABILITY!TO!BENEFICIARIES!STRATEGY,!North!Community!Based!Integrated!Program,!CapZHaïtien,! March!2014! 17 Page!32!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! and!communities.!The!evaluation!cannot!judge!if!the!proposed!calendar!of!completing!most!activities!by! December!2015!is!realistic,!but!much!could!be!done!before!May!2016.! 4.2.3 Relevance*of*the*HRC*Branch*capacity*building*component* The!objective!of!Pillar!1!of!GNPD!is!:!HRC!and!local!authorities!have!improved!their!organizational!and! technical!capacity!sufficient!to!support!and!manage!program!implementation.! Within!this!objective,!the!HRC!branch!capacity!building!component!has!faced!difficulties!right!from!the! start,!at!least!with!respect!to!building!the!institutional!capacity!of!HRC!regional!branches!to!manage,! plan,!implement!and!to!perform!M&E.!The!evaluation!suggests!that!the!difficulties!encountered!stem! from!three!factors:!first!the!lack!of!clarity!of!the!capacity!building!objectives;!second!the!limited!capacity! of!HRC!branches!and!of!the!central!office;!and!third,!inadequate!risk!analysis.! The!objective!of!the!program!originally!was!to!see!the!regional!branches!take!over!from!GNPD!and!to! implement!the!branch!development!objectives!of!the!2010Z2015!HRC!strategy!which!foresaw!the! Haitian!Red!Cross!entering!the!field!of!externally!funded!project!and!its!regional!branches!becoming! small!autonomous!offices!with!project!planning!and!management!capacity!and!a!number!of!paid! professional!and!administrative!employees18.!This!objective,!after!the!completion!of!the!BCAs!and! internal!discussion,!was!eventually!scaled!down!to!an!all!volunteer!structure,!but!globally!the!approach! to!capacity!building!has!continued!to!be!an!ambitious!one!of!developing!before!the!end!of!the!program!! a!relatively!large!structure!at!the!regional!branch!level.!!The!capacity!building!objectives!presented!to! the!regional!committees!in!September!2014!were!as!follows19:! Regional#Branches#adapt#a#volunteerMled#approach#to#structure#their#financial,#technical,# administration#and#operational#units#to#effectively#ensure#the#services#delivery#as#mandated#at# departmental#and#local#committee#level;#(involving:)# o Establish#and#support#project#management#capacity#at#all#Branches# o Ensure#long#term#sustainability#of#operations#at#all#times## o Volunteer#management#structure#established#at#Regional#and#Local#level## o Construction#of#office#spaces#for#Regional#and#Local#committees# o Implement#Income#generation#and#resource#mobilization#activitiesMcommittees# o Conduct#at#least#two#funding#raising#activities#per#year# o Develop#at#least#one#partnership#with#external#partnership# o Develop#an#annual#strategic#plan#with#goals,#specifies#objectives#and#activities## o Implement#3#activities#in#the#national#society's#strategic#document#2010M2015.# The!capacity!building!plan!would!thus!involve!the!creation!of!financial,!technical,!administration!and! operations!support!units!in!each!regional!branch.!The!human!resources!requirements!and!the! associated!training!effort!would!be!considerable.!As!shown!in!Table!17,!more!than!30!highly!skilled! volunteers,!to!be!trained!in!various!disciplines,!would!be!needed!in!each!regional!branch.!A!further! description!of!the!functions!and!training!requirements!of!each!support!unit!is!presented!in!Annex!13.!! The!evaluation!notes!that!this!capacity!building!plan!is,!neither!founded!on!an!assessment!of!the!needs! for!community!based!programs,!nor!of!the!funding!that!may!be!available!for!such.!Finally,!the!plan!does! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! 18 !Paquet!standard!optimal!des!capacités!institutionnelles!d'un!comité!régional!de!la!Croix!Rouge!Haïtienne,!6! octobre!2011.! 19 !Extract!from!GNPD!presentation!to!HRC!branches.!September!2014! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!33!of!118! ! not!take!into!account!the!capacity!building!needs!of!the!communal!sections,!which!is!the!level!at!which! project!identification!and!implementation!take!place.! Table'17'Regional'Branch'Management'Support'Units:'Human'resources'requirements' Support'Unit'' Human'Resources'required'' Finance'unit'! Treasurer!plus!3!highly!skilled!volunteers!! Operations/fleet'unit'! A!Committee!member!plus!3!highly!skilled!volunteers!! Programs/projects'unit'! HR/volunteers'unit'! Vice!Presidents!plus!3!highly!skilled!volunteers!! Consist!of!technical!sectors!of:! • DRR,!! • Health,!! • Water!and!Sanitation!! • Livelihood!! • M&E! Each!sector!is!headed!by!a!1!committee!member!plus!3!volunteers;!!functions:! • Project!identification,!prioritization,!planning!process!to!ensure!integration!! • Implementation,!monitoring!and!evaluation! • Annual!strategic!plan!development!! • Quarterly!plan!review!and!refocusing! Youth!coordinator/A!committee!member!plus!3!highly!skilled!volunteers!! Income/fundraising'! A!committee!member!plus!3!highly!skilled!volunteers!! Source:!GNPD!Presentation!to!Red!Cross!Branch!Stakeholders,!September!2014.! It!must!be!said!that!the!GNPD!presentation!to!HRC!branches!also!mentioned!several!caveats!to!the! success!of!the!plan:!! • • • • “Time#course#for#change:#enhanced#capacity#is#a#longMterm#outcome,#while#timeMlimited#projects# fizzle#out,#teams#scatter#and#momentum#evaporates# Resourcing:#GNPD#to#fund#certain#activities#but#unless#self#reliance#through#income#generation#is# embraced,#sustainability#is#not#likely#to#happen;# Clear#path#for#followMup:#three#years#too#short#to#effect#change,#but#little#thought#given#to#what# would#happen#at#end#of#the#three#year#ASCP#pilot;# Resilience:#how#can#we#embed#key#ideas#and#ensure#that#progress#is#not#impacted#by#political#or# staff#changes.”20# As!a!result,!it!was!hinted!in!interviews!that!the!training!of!highly!qualified!volunteers!for!the!Branch! Management!Support!Units!would!be!limited!to!training!4!volunteers!in!the!following:!finance,!! operations,!human!resources!and!database!management.! The!evaluation!recognizes!that!substantial!progress!has!been!made!towards!achieving!Outcome!1.1!HRC# has#the#capacity#at#regional#and#local#levels#to#respond#appropriately,#timely#and#effectively#to#disasters.# However,!institutional!capacity!building,!a!necessary!element!lags!and!is!without!clear!direction.! The!evaluation!examined!the!capacity!building!component!of!the!GNPD!FY15ZFY16!Action!Plan!and!finds! that!this!plan!is!unrealistic!both!in!terms!of!contents!and!of!timing!and!that!it!cannot!lead!to!the! establishment!of!sustainable!capacities!within!the!regional!branches.!The!multiple!steps!of!the!plan!are! detailed!in!Annex!12,!with!also!few!activities!extending!beyond!December!2015.!! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! 20 !Extract!from!GNPD!presentation!to!HRC!branches.!September!2014.! Page!34!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! The!issue!of!relevance!is!here!been!analyzed!more!under!the!angle!of!the!appropriateness!of!design,!but! there!is!no!doubt!that!capacity!building!of!HRC!branches!is!relevant!for!many!reasons.!The!issue!remains! at!this!point!to!determine!for!what,!how!to!do!it!and!how!to!make!it!sustainable.!! 4.2.4 Alignment*with*government*policies*and*programs* In!addition!to!choosing!intervention!sectors!and!areas!that!are!highly!relevant!to!improve!the!resilience! of!populations!in!the!face!of!natural!disasters!and!climate!change!impacts,!the!relevance!of!the!GNPD! program!is!further!enhanced!by!making!its!interventions!systematically!aligned!to!government!policies,! approaches!and!programs.!This!has!been!verified!in!all!sectors,!as!GNPD!reports!mention!the!policies!to! which!the!program!is!aligned!and!the!planning!and!coordination!meetings!that!were!held!with! government!ministries!and!with!their!departmental!delegations!and!local!representations:! • • • • • DRR:!Direction!de!la!protection!civile,!Ministère!de!l’Éducation!nationale!et!de!la!Formation! professionnelle!(MENFP);!! Health:!MSPP,!MENFP;!! WatSan:!DINEPA,!Ministère!de!l’environnement! Infrastructure:!Ministère!des!Travaux!publics,!Transports!et!Communications!(MTPTC)! Livelihoods!:!MARNDR.! The!alignment!of!GNPD!interventions!with!government!institutions!has!also!been!extended!to!the!local! level!in!the!intervention!areas,!where!GNPD!has!systematically!conducted!consultations!with!local! authorities!(CASECZASEC)!in!planning!its!interventions!in!the!various!sectors.!! 4.3 Appropriation' The!appropriation!of!the!program!by!beneficiaries!and!stakeholders!is!a!critical!factor!determining!the! extent!to!which!results!can!be!achieved!and!sustained.! The!evaluation!has!examined!the!appropriation!issue!for!the!following!groups!of!program!stakeholders:! HRC!senior!management,!HRC!regional!committees,!HRC!local!committees,!promoters!and!volunteers,! local!and!external!stakeholders.!The!following!observations!are!based!on!interviews!and!meetings!held! by!the!mission!and!on!documentary!evidence!reviewed!by!the!evaluation!team.! 4.3.1 Appropriation*by*HRC*senior*management* The!design!of!the!GNPD!program!was!a!joint!undertaking!between!ARC!and!HRC!that!led!to!a!commonly! agreed!choice!of!priorities,!intervention!areas!and!activities;!agreement!was!also!made!about!the! management!structure!for!the!program.!Strengthening!the!capacity!of!HRC!so!that!it!becomes!able!to! undertake!large!scale!projects!was!a!shared!vision!between!ARC!and!HRC.!At!the!design!stage,! appropriation!of!the!program!by!HRC’s!senior!management!was!said!to!be!very!strong.! The!start!of!the!program!was!affected!by!differences!about!orientations!at!head!quarter!level!which! prevented!HRC’s!National!Branch!Development!and!Volunteering!Directorate!to!provide!GNPD!with!the! expected!field!support21.!Otherwise,!interviewees!expressed!no!major!reservations!about!the!way!in! which!the!program!is!implemented,!except!for!the!twin!administrative!structures,!with!two!sets!of! procedures;!a!more!efficient!unique!structure!and!single!set!of!procedures!would!have!been!preferred.! According!to!HRC!managers,!the!RCs!are!not!entirely!satisfied!with!GNPD!results.!The!RCs!are!perceived! as!seeing!the!needs!of!the!communities!and!recognizing!the!relevance!of!achieving!resilience,!but!as! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! 21 !GRAN!NO!Pi!DJANM!Revised!Implementation!Timeline!and!Approach.!Internal!note! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!35!of!118! ! more!interested!in!developing!their!own!structures,!and!with!the!capacity!building!program,!as!thinking! they!will!be!involved!in!both!governance!and!execution.!Interviewees!noted!that!RCs!are!politically! autonomous!elected!bodies,!and!that!they!have!some!latitude!within!the!NS!statutes!for!determining! their!modus!operandi!and!choosing!their!activities!! The!evaluation!noticed!that!a!clear!understanding!of!what!is!expected!to!remain!at!the!end!of!the! program!does!not!exist.!One!scenario!evoked!is!that!GNPD’s!regional!units!will!continue!their!work!and! be!taken!in!charge!by!RCs.!This!would!allow!the!planning,!technical,!operational!and!M&E!functions! presently!performed!by!GNPD!to!be!maintained.!However,!there!is!much!skepticism!that!this!can! happen!without!project!funding!from!an!external!source,!whether!ARC!or!another!donor.!Without! project!funding,!it!is!uncertain!that!the!income!generation!activities!eventually!developed!by!the!RCs!will! allow!supporting!the!costs!of!the!branch!offices,!including!a!minimum!number!of!permanent!employees.! The!evaluation!noticed!that!senior!HRC!managers!had!doubts!about!the!achievement!of!GNPD!Branch! capacity!building!objectives,!which!they!agreed!were!inspired!by!the!2010Z2015!HRC!Strategy,!but!lacked! clarity.!It!was!said!that!HRC’s!current!difficult!financial!situation,!marked!by!several!layoffs!of!senior!level! managers,!is!hampering!its!capacity!to!assist!and!supervise!programs!in!its!branches.!The!declining! appropriation!is!also!explained!by!the!disillusionment!felt!about!the!speed!and!effectiveness!of!capacity! building!of!the!regional!committees.! It!was!underlined!that!the!management!structure!of!CRH!is!normally!entirely!located!in!PaP!and!that!it!is! the!first!time!that!HRC!attempts!to!create!a!decentralized!management!structure.!In!addition,!given!that! the!National!Society!doesn’t!have!a!structure!that!can!act!as!a!counterpart!to!ARC!in!GNPD,!it!cannot!all! the!more!be!expected!that!the!regions!can!create!such!a!structure.!Nevertheless,!it!is!hoped!that! through!the!program,!HRC!branches!can!at!least!develop!a!culture!of!accountability!and!reporting.! 4.3.2 Appropriation*by*HRC*regional*committees* Regional!committees!were!involved!in!the!GNPD!planning!process!and!contributed!to!the!choice!of! intervention!areas!and!priorities.!RC!members!also!participated!to!a!varying!extent!to!the!VCAs,!in! several!training!sessions,!to!various!activities!in!the!communities!and!to!monthly!and!quarterly!review! and!planning!meetings!at!the!departmental!and!program!level.!In!principle!therefore,!given!their!role,! the!appropriation!of!the!program!by!RCs!should!be!strong.!The!evaluation!did!not!have!access!to! indicators,!such!as!participation!statistics!of!RC!members!to!meetings,!training!sessions!and!other! activities,!with!which!to!objectively!verify!the!degree!of!appropriation.!Meetings!of!the!evaluation! mission!with!RCs!were!limited!to!one!hour!sessions!during!which!the!appropriation!issue!was!only! partially!addressed.! Nevertheless,!several!facts!indicate!that!there!is!not!a!full!appropriation!of!the!program!by!RCs.!! • • • Misunderstanding!of!their!role!and!of!the!separation!between!governance!and!execution,!as! demonstrated!by!the!8!out!of!12!North!RC!members!who!were!hired!as!GNPD!promoters,!is!an! indication!of!poor!appropriation.!The!subsequent!resignation!of!these!RC!members!and!of!the! president!left!the!North!RC!with!3!members!only!and!this!prevented!a!shared!appropriation!of! the!program!by!a!full!strength!committee.!The!appropriation!process!will!have!to!be!renewed! once!the!vacant!posts!are!filled!after!elections!to!be!held!shortly.! Difficulties!were!experienced!in!the!Northeast!to!establish!a!procurement!process!at!arm’s!length! from!the!RC!and!in!accordance!with!Red!Cross!principles.! Although!the!Northeast!Committee!was!said!by!its!members!to!have!made!a!strong!contribution! to!the!planning!and!first!phases!of!GNPD,!its!participation!and!contribution!to!GNPD!has!been! Page!36!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! • • • 4.3.3 seriously!affected!by!a!conflict!between!the!president,!supported!by!a!few!members,!and!other! members!of!the!committee.!This!conflict!within!the!NE!RC!was!in!full!display!when!the!RC!met! the!evaluation!mission,!as!virulent!critics!were!openly!traded!between!the!two!groups.!The! conflict!is!apparently!linked!to!the!management!style!of!the!president!who!has!not!been!sharing! information!and!his!use!of!a!vehicle!transferred!by!the!Spanish!Red!Cross.!Committee!members! had!recently!learned!that!the!president!was!receiving!a!monthly!allocation!of!$400!from!GNPD,!a! payment!they!had!not!been!informed!about;!this!seemed!to!deepen!the!rift!between!the!parties.! Several!members!opposed!to!the!president!said!they!do!not!wish!to!participate!in!joint!activities! and!attend!GNPD!meetings!in!spite!of!receiving!invitation!letters,!because!they!do!not!receive! compensation!while!the!president!does.!They!also!said!that!the!GNP!meetings!are!only!for!the! purpose!of!giving!information,!a!role!that!is!of!no!interest!to!them.!The!opposing!group!feels!that! GNPD!makes!decisions!with!the!president!without!involving!the!rest!of!the!committee.!! Appropriation!of!the!project!by!Northwest!RC!members!appeared!much!stronger.!RC!members! mentioned!they!felt!involved!in!the!program!and!satisfied!with!their!role.!However,!the!lack!of! participation!of!an!important!member!of!the!RC!in!GNPD!activities!was!seen!as!a!problem!and!as! an!indication!of!lack!of!appropriation.! The!approach!used!to!conduct!branch!capacity!assessments!(BCA)!was!a!participatory!process!in! which!the!local!branches!were!first!consulted!on!the!methodology!and!then!had!to!identify!their! strengths!and!weaknesses.!The!capacity!assessment!sessions!held!with!the!RCs!and!LCs!were!said! to!have!favored!appropriation!of!the!program’s!objectives;!the!evaluation!noticed!however!that! the!RC’s!expectations!with!respect!to!capacity!building!were!mostly!for!equipment!and!buildings! rather!than!the!development!of!technical!and!management!capacities.! Appropriation!is!also!influenced!by!the!following!perceptions!of!RC!members:! o RC!members!see!that!HRC!gets!financial!support!from!ARC!and!suspect!that!the!central! office!receives!substantial!amounts!of!money,!while!the!RCs!receive!no!operational! support,!which!they!said!had!been!promised.! o Some!RC!members!assert!that!with!GNPD,!they!are!expected!to!work!as!volunteers!for! periods!exceeding!the!statutory!four!hours!per!day,!while!HCR!central!office!employees! receive!good!salaries.! o RC!members!mentioned!receiving!an!inferior!treatment!in!terms!of!allocations!and! transport!services!to!that!given!to!GNPD!staff,!which!made!them!feel!marginalized.! o RC!members!consider!they!only!play!figurative!roles,!whether!in!meetings!with! beneficiaries!and!stakeholders!or!in!the!administration!of!the!program,!where!they!are! expected!to!sign!checks!for!expenditures!over!which!they!have!no!power!of!decision! and!in!the!planning!of!which!they!have!not!been!involved.! Appropriation*by*HRC*local*committees* Local!committee!members!gave!similar!perceptions!of!the!GNPD!program!across!the!four!communes! visited!by!the!evaluation!team.!The!objectives!of!GNPD!and!the!sensitization!approach!were!not! questioned,!however!it!was!repeatedly!said!that!sensitization!must!be!coupled!with!concrete!initiatives! and!that!the!lack!of!such!action!by!the!project!was!creating!a!negative!sentiment!among!the!population.! Appropriation!by!local!committees!was!reflected!by!the!following!remarks:!! • • One!LC!considers!that!it!is!because!of!the!contribution!it!made!in!choosing!the!volunteers!and! assisting!in!various!other!ways!that!the!project!can!be!implemented.!! In!fact,!all!LCs!mentioned!that!they!have!made!significant!contributions,!but!3!out!of!4!said!that! they!are!not!involved!in!planning,!coordination!and!supervision,!and!that!their!role!is!mostly!one! of!being!invited!and!being!informed,!with!no!real!role;! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!37!of!118! ! • • • • • • 4.3.4 All!committees!said!that!they!should!be!compensated!for!the!additional!effort!they!are!asked!to! furnish!for!the!project.! Only!the!BaieZdeZHenne!LC!said!it!was!satisfied!with!its!role!in!the!project!while!the!others!said! their!role!was!negligible.! All!committees!said!that!they!were!concerned!that!the!problem!of!the!repeated!late!start!or! cancellation!of!meetings!convoked!by!GNPD!was!damaging!their!reputation!and!that!of!the!HCR.! All!committees!said!that!they!did!not!know!exactly!what!was!the!action!plan!formulated!after!the! VCAs!and!that!the!population!was!expecting!concrete!initiatives!that!had!not!come.!! Both!local!committees!and!volunteers!were!worried!by!the!long!delay!between!the!VCAs!and!the! implementation!of!the!action!plans.! The!Caracol!LC!has!gone!through!several!difficulties!with!the!recruitment!of!local!volunteer!and! the!lack!of!participation!of!the!coordinator!to!program!activities;!this!last!situation!has!not!been! resolved.! Appropriation*by*field*teams:*team*leaders,*promoters*and*volunteers* Appropriation!of!GNPD!among!volunteers!was!mixed.!The!evaluation!mission!perceived!volunteers! agreed!with!the!program’s!objectives!and!with!the!sensitization!approach,!but!that!they!were!not!happy! with!several!of!GNPD’s!ways.!In!the!four!communes!visited,!volunteers!made!very!similar!comments! about!how!they!fit!into!GNPD.!In!particular,!they!voiced!the!following:!! • • • • • • Volunteers!have!not!been!provided,!as!promised,!with!HRC!badges,!tZshirts!and!caps,!so!that!they! can!be!easily!identified!by!the!population;! The!issue!of!travel!expenses!has!not!been!settled!as!they!say!they!often!have!to!pay!themselves! for!transportation,!water!and!meals!when!they!do!sensitization!work!in!the!communities;!the! issue!has!been!raised!with!no!effect.! Some!are!very!unhappy!about!not!being!paid!the!monthly!stipend!of!$!50!for!the!number!of! months!they!say!they!have!worked,!even!threatening!to!block!program!activities.! Activities!are!undertaken!by!GNPD!experts!(DRR,!Livelihoods)!without!informing!volunteers.! Volunteers!are!not!quite!satisfied!with!the!training!offered!by!GNPD.!For!themes!such!as!cholera! prevention,!vaccination!and!other!health!problems,!the!training!given!to!volunteers!in!the!form! or!“orientation!sessions”!is!said!to!be!too!superficial!to!answer!correctly!to!the!needs!and! questions!of!beneficiaries.! Volunteers!and!promoters!say!that!after!the!VCAs,!people!were!expecting!answers!to!their!needs! that!did!not!come!and!this!has!created!some!disillusionment!and!doubt.!There!has!been!too! much!sensitization,!and!when!asked!to!do!more!sensitization!work,!volunteers!are!sometimes! reluctant!to!contact!the!population.! Promoters!are!GNPD!employees,!working!with!the!volunteers!and!in!very!close!contact!with!the! population,!basically!delivering!sensitization!messages!together!with!volunteers.!Like!the!volunteers,! they!must!come!from!the!area!where!they!work.!The!evaluation!mission!has!found!that!promoters!are! very!much!involved!in!their!role!and!that!they!share!more!or!less!the!same!concerns!as!the!volunteers.! The!following!perceptions!were!collected!from!promoters:! • • The!project!does!too!much!sensitization,!while!the!population!expects!concrete!actions.! Indifference!has!installed!among!the!population!because!it!has!been!too!much!solicited!by!the! project.! Promoters!say!that!they!see!their!reputation!tarnished!by!the!lack!of!concrete!results!yet.!They! consider!that!some!interventions!do!not!require!concrete!actions;!with!health!and!WatSan,! Page!38!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! • • • • 4.3.5 however,!there!must!be!concrete!actions!and!results,!particularly!with!respect!to!access!to! drinking!water.!! In!Haut!and!Bas!Maribahoux,!and!in!other!intervention!areas!as!well,!promoters!(and!volunteers)! say!they!feel!vulnerable!in!front!of!households!because!their!training!is!too!limited!and!they! cannot!address!certain!problems,!vaccination!for!instance.! Promoters!say!that!nevertheless,!the!communities!continue!to!have!confidence!in!them!because! they!have!for!long!been!working!with!the!population.! Promoters!say!that!they!sometimes!have!difficulties!with!community!members!or!groups! because!GNPD!representatives!arrive!late.!They!have!to!find!some!excuses!to!calm!the!situation.!! Field!team!members!(team!leaders!and!promoters)!consider!they!are!not!being!treated!equally! to!other!team!members!in!terms!of!access!to!logistics,!supplies!and!training.!They!say!they!are! not!entitled!to!per!diems!and!they!are!given!inferior!lodging!conditions!comparatively!to!those!of! experts.! Appropriation*by*the*population*and*program*beneficiaries* The!evaluation!mission!did!not!hold!focus!groups!with!beneficiaries!drawn!for!the!general!population,!as! this!was!difficult!to!organize!in!a!sensible!way!given!the!time!available!and!the!relatively!few!evaluation! issues!that!could!have!been!discussed!with!beneficiaries!at!the!present!stage.!Meetings!were!held!with! HRC!constituents!and!volunteers!and!with!local!stakeholders,!as!well!as!with!a!limited!number!of! beneficiaries.!The!issue!of!program!relevance!and!of!the!attitudes!of!beneficiaries!towards!GNPD!was! discussed!in!all!instances.!On!the!basis!of!these!information!sources,!the!degree!of!appropriation!of!the! program!by!beneficiaries!can!be!qualified!as!follows:! • • • • Generally,!the!population!already!knows!the!Haitian!Red!Cross!and!its!role!in!emergency! assistance!(this!coincides!with!the!findings!of!the!baseline!study22);!however,!with!GNPD!the! population!sees!the!HRC!entering!new!intervention!areas!such!as!community!development,!DRR,! health,!WatSan,!livelihoods,!as!proposed!through!the!VCAs.! The!implementation!of!the!VCAs,!which!reached!the!population!of!more!or!less!all!the!localities! of!each!targeted!section#communale!through!numerous!focus!groups,!and!the!sensitization! program!on!various!health!topics,!which!reached!large!numbers!of!beneficiaries!through! household!visits!and!mass!events,!are!the!GNPD!activities!that!up!to!December!2014,!the! population!has!been!directly!involved!in.!! With!the!VCAs!the!communities!identified!their!major!problems!and!their!priorities,!and!naturally! expected!to!see!the!Red!Cross!taking!action!in!the!short!term!to!resolve!their!problems,!which!in! many!cases!were!considered!as!matters!of!urgency!by!the!communities.!It!can!be!said!that!after! the!VCAs,!given!the!good!participation!obtained,!the!appropriation!of!GNPD!by!the!population! was!good.!The!VCAs!and!GNPD!survey!and!planning!activities!in!the!communes!however!created! expectations!of!fast!results!for!improvements!with!drinking!water,!health,!sanitation!and! livelihoods.! In!several!locations,!the!population!is!skeptical!of!the!value!of!sensitization!because!other!NGOs! in!the!past!came!and!undertook!sensitization!campaigns,!but!left!without!leaving!much!concrete! results.!Everywhere!in!Haiti,!water!and!sanitation!is!the!major!problem;!people!do!not!know! what!to!do!with!contaminated!water!and!in!case!of!cholera!outbreaks.!However!for!the! population!what!is!important!is!to!get!food!every!day,!so!in!the!EVCs!people!did!not!say!they! needed!soap!and!hand!washing.!! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! 22 !Aspin,!Martin!and!Anderson,!Georgina;!Gran#No#Pi#Djanm#Baseline#Study;#Household#Survey,!American!Red!Cross! Haiti!Assistance!Program,!January!2014,!p.!68.! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!39!of!118! ! • • • 4.3.6 In!all!the!meetings!held!in!the!field!by!the!evaluation!team,!the!message!was!passed!that! beneficiaries!were!unhappy!with!the!performance!of!the!project!because!its!activities!were! limited!to!sensitization,!with!yet!no!concrete!accompanying!initiatives!in!the!area!of! infrastructure!or!contributions!of!any!sort!to!the!well!being!of!households.!The!duration!of!this! waiting!in!frustration!varied!from!9!or10!months!in!the!communities!with!the!first!VCAs!in!the! Northeast!and!North,!to!5!or!6!months!for!the!more!recent!VCAs.!! This!resulted!in!a!weakening!of!appropriation!of!the!program!and!in!the!buildZup!of!negative! sentiments!towards!the!HCR,!to!a!point!where!the!population!is!“demobilized!and!rejects!the! project”(Ouanaminthe);!in!Ranquitte,!the!population!is!said!to!not!want!anymore!to!go!to!GNPD! meetings!and!to!greet!the!volunteers;!some!participants!said!that!sensitization!was!perceived!as! meaning!that!the!needs!of!the!population!are!not!real,!!serious!or!urgent.!In!some!cases!(HautZ Maribahoux,!CiterneZRémy)!participants!said!that!GNPD!does!not!react!to!the!urgent!situation!of! contaminated!water.! Many!participants!complain!and!do!not!understand!that!the!HCR!does!not!bring!material! assistance,!health!care!and!drugs!as!it!was!doing!in!the!past.! Appropriation*by*local*stakeholders* Local!authorities,!CASEC!and!ASEC!elected!members,!met!by!the!evaluation!mission!are!the!group!that! showed!the!strongest!appropriation!of!the!program.! • • • • • • • • CASECZASEC!recognized!that!GNPD!was!working!in!close!collaboration!with!them,!and!that!they! have!been!informed!and!consulted!about!the!initiatives!taken,!such!as!identification!of!water! points!and!emergency!shelters,!rehabilitation!of!health!centers!and!other!infrastructure;! A!CASEC!mentioned!that!to!inform!the!population!it!is!necessary!to!use!the!CBOs,!who! customarily!inform!their!members!about!new!activities!or!events.!CASEC!and!ASEC!mentioned! having!been!consulted!about!the!sensitization!campaign!for!which!the!use!of!CBOs!to!contact!the! population!became!a!joint!strategy!(CiterneZRémy,!Cracaraille,!HautZMaribahoux).! CASECZASEC!are!appreciative!for!being!invited!to!training!sessions,!as!well!as!for!inviting!CBO! members.! Some!CASEC!questioned!the!VCA!process,!saying!that!the!general!population!was!not!really!well! represented!in!VCAs!and!that!the!priorities!are!not!necessarily!theirs.! CASECZASEC!insisted!that!providing!drinking!water!and!fighting!against!waterZborne!diseases!are! high!priorities!and!that!sensitization!about!hands!washing!and!contamination!of!water!is!good! and!necessary;!improving!drinking!water!availability!also!contributes!to!reducing!poverty,! because!the!poorest!tend!to!concentrate!where!water!is!most!contaminated.!! Although!the!general!sentiment!expressed!about!sensitization!was!that!there!was!too!much!of!it,! and!not!enough!concrete!initiatives,!several!participants!to!meetings!with!the!evaluation!mission! recognized!that!sensitization!is!necessary!and!that!changes!in!the!people’s!behavior!are!needed! to!make!improvements!durable.!! In!Cracaraille,!in!particular,!where!the!evaluation!mission!met!9!CBO!representatives,!it!was! mentioned!by!several!of!them!that!health!problems!in!the!zone!are!mostly!waterZborne!diseases! and!that!sensitization!is!the!right!approach!as!long!as!access!to!drinking!water!is!greatly! improved.!Some!noted!that!sensitization!is!already!producing!some!effects,!as!people!are!starting! to!dig!latrines!and!take!greater!precaution!not!to!contaminate!water!sources.!! In!brief,!CASECZASEC!were!quite!satisfied!with!the!arrival!of!HCR!in!new!sectors!and!new! communal!sections,!with!its!greater!involvement!in!DRR!and!of!the!expansion!of!the!volunteer! base!(HautZMaribahoux,!Ouanaminthe,!CiterneZRémy,!BaieZdeZHenne).! Page!40!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! • • 4.3.7 CASECZASEC!and!Local!Civil!Protection!committees!also!praised!the!sensitization!campaign!for! emergency!shelters!(HautZMaribahoux,!Ounaminthe,!CiterneZRémy,!BaieZdeZHenne).! CASECZASEC!assert!that!the!population!now!better!understands!the!importance!of!sensitization,! for!instance!the!importance!of!vaccination!and!that!it!is!better!to!take!shots!now!than!be!ill!in!the! future.!(CiterneZRémy)!.! Appropriation*by*Government*stakeholders* Only!two!meetings!took!place!between!the!evaluation!mission!and!government!ministries,!one!with! Direction!départementale!de!la!protection!civile!of!North!department!(DPCZN),!and!the!other!with! Direction!départementale!de!la!santé!publique!of!the!Northwest!department!(DSPZNW).!It!was!deemed! unfeasible!to!invite!on!short!notice!departmental!directors!sitting!on!the!consultative!committees!to! meet!the!evaluation!mission;!it!was!also!seen!as!inappropriate!since!the!committees!had!met!only!once! and!there!was!still!little!in!terms!of!GNPD!program!results!to!discuss!about.!! The!DPCZNorth!team!gave!a!mixed!and!confusing!message!to!the!evaluation!mission!about!its!relations! with!GNPD!and!its!appreciation!of!it:! • • • • • • At!the!beginning!DPC!had!formulated!many!hopes!for!the!institutional!and!operational! strengthening!of!the!DPCZNorth,!however!relations!with!GNPD!were!never!officialised;! HRC!is!a!good!partner!institution!and!it!is!good!that!it!receives!capacity!building!assistance!from! GNPD,!but!it!does!not!always!have!the!resources!and!logistic!capacity!to!intervene;! DPCZNorth!maintains!good!relations!with!HRC!regional!committee!and!works!harmoniously!with! HRC!in!the!context!of!the!Centre!des!opérations!d’urgence!départemental!(COUD);!it!appreciates! the!HRC’s!work!for!assessing!damages!and!needs!(EDABZÉvaluation!des!désastres!et!analyse!des! besoins)!after!the!earlyZNovember!floods!in!the!North!Department;! DPC!claims!that!the!selection!of!evacuation!shelters!was!made!without!appropriate!consultation! with!DPC;!DPC!mentions!that!local!communal!level!structures!(ASECZCASEC)!cannot!make! decisions!about!evacuation!shelters!without!DPC!involvement;!DPC!also!mentions!that!the! meetings!for!updating!and!validating!contingency!plans!were!held!without!informing!DPC;!in! brief,!DPC!says!that!GNPD!works!outside!of!the!institutional!structure;!! DPC!points!out!that!local!civil!protection!committees!have!been!formed!but!that!they!have!not! received!the!training!they!require;!! overall,!DPC!says!to!reject!direct!collaboration!with!GNPD!because!it!has!not!been!presented! with!a!work!plan;!however,!it!looks!forward!to!continue!working!with!HRC!regional!committee.! Appropriation!of!the!project!by!MSPP!was!strong:!! • • • • MSPP!showed!particularly!good!appreciation!of!the!sensitization!approach!taken!by!the!project! in!the!health!sector!and!of!the!collaboration!with!MSPP!in!this!area,!saying!however!that! sensitization!will!not!suffice!unless!a!basic!level!of!services!can!be!provided.!Doubts!were! expressed!about!the!effectiveness!of!mass!sensitization!approaches,!focus!groups!being! preferred!as!they!are!made!possible!by!the!deployment!of!squads!of!volunteers!by!HRC!regional! and!local!committees.!! MSPP!appreciates!the!participation!of!the!RC!to!biZweekly!cholera!cluster!meetings;! MSPP!is!satisfied!with!the!consultations!held!about!the!rehabilitation!or!strengthening!of!health! structures;! MSPP!accepts!the!contribution!GNPD!will!make!to!the!training!of!the!local!health!officers!(ASCPZ Agent!de!santé!communautaire!polyvalent),!but!would!have!hoped!GNPD!to!take!charge!of!their! salaries;! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!41!of!118! ! • 4.3.8 MSPP!would!appreciate!however!better!communication!through!eZmails!and!otherwise!with! GNPD!health!sector!experts.!! Views*of*GNPD*staff*about*appropriation*by*HCR*branches*and*volunteers* GNPD!senior!managers!and!staff!had!similar!views!about!the!difficulties!of!appropriation!of!the!program! by!HRC!RCs,!LCs!and!volunteers.!The!following!opinions!were!expressed:! • About!Regional!Committees:! o There!is!no!protocol!defining!the!roles!and!responsibilities!of!RCs!in!GNPD!and!RCs!do! not!have!precise!objectives!nor!obligations!in!the!context!of!GNPD;!as!a!result,!RCs!do! not!know!what!precisely!their!role!is!in!GNPD!and!they!do!not!feel!obliged!to!take! action!within!the!GNPD!program.! o Internal!problems!of!the!RCs,!especially!so!in!the!North!and!Northeast,!have!further! distanced!RCs!from!GNPD;! o There!were!new!RCs!and!LCs!elected!in!the!past!year!and!members!are!not!necessarily! impregnated!with!the!Red!Cross!principles!of!voluntary!service!and!personal!interest! may!take!precedence!over!that!of!the!organization!or!of!beneficiaries.! o The!appropriation!of!the!voluntary!service!policy!of!the!Red!Cross!is!weak.!For!instance,! since!certain!local!committees!were!created!with!the!support!of!the!project,!members! believe!that!they!should!receive!compensation!from!the!project!for!their!participation.! o GNPD!interventions!in!each!Department!are!carried!out!without!the!operational! participation!of!RCs.! o This!lack!of!positive!and!effective!involvement!of!RCs!has!a!negative!impact!on!the! GNPD!and!the!HRC,!because!it!reflects!negatively!on!the!reputation!of!the!project!at!the! level!of!government!stakeholders!and!within!the!communities!with!which!GNPD!works.! • About!volunteers:!! o A!major!difficulty!originates!from!the!recruitment!of!volunteers!with!an!insufficient! level!of!training!or!education,!while!the!program!requires!well!qualified!volunteers!able! to!receive!training!profitably;! o It!is!difficult!to!recruit!stable!and!experienced!volunteers,!therefore!more!young! volunteers!are!recruited.!It!is!then!difficult!to!find!young!volunteers!at!the!level!needed! to!receive!training!and!work!on!sensitization.!Young!volunteers!are!more!readily! available,!however!they!do!not!have!a!good!understanding!of!the!Red!Cross!movement! and!see!their!role!more!as!a!job!than!as!voluntary!service.! o In!some!areas!volunteers!recruited!do!not!understand!their!role!and!the!right! perspective!with!which!to!consider!the!training!and!incentives!provided;!new! volunteers!do!not!integrate!enough!the!principles!of!the!movement;! • The!low!participation!of!LC!members!and!coordinators!and!the!lack!of!information!sharing!by!RC! presidents!with!RC!members!and!LCs!has!been!a!drag!on!program!activities.! 4.4 4.4.1 Efficiency' Introduction* The!GNPD!program!is!a!complex!undertaking!that!mobilizes!a!large!staff!and!interacts!with!many! stakeholders.!The!interventions!of!the!program!are!spread!over!a!wide!and!difficult!territory!reaching!in! 10!communal!sections!populations!that!are!further!dispersed!across!many!localities.!The!performance!of! the!program!is!therefore!highly!dependent!on!a!detailed!planning!of!activities!and!on!precise! Page!42!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! coordination!in!their!execution.!Clear!definitions!of!roles!and!responsibilities!and!adequate!internal!and! external!communications!are!key!factors!for!achieving!good!performance.!Adequate!supervision!of!the! program!at!all!levels,!informed!by!good!reporting!and!monitoring,!both!through!indicators!and!direct! observation,!is!also!essential!for!helping!management!take!decisions!ensuring!success.!! The!evaluation!reviewed!the!structure!of!the!program,!the!roles!and!responsibilities!of!managers,! technical!experts!and!of!members!of!field!teams,!and!the!various!activity!reports!produced!by!program! staff.!The!evaluation!also!interviewed!high!level!and!midZlevel!program!managers,!technical!experts!and,! in!the!field,!team!leaders,!promoters!and!volunteers,!asking!about!clarity!of!roles!and!responsibilities! and!about!the!effectiveness!of!coordination.!HRC!branches!were!asked!how!they!perceived!their!role!in! the!program!and!about!coordination!of!the!implementation.! 4.4.2 4.4.2.1 Program*structure*roles*and*responsibilities** Program*structure* The!program!structure!was!presented!in!Section!2.5.3!(also!Annex!1and!Annex!2)!together!with!the! various!types!of!program!meetings!(Section!2.5.5)!which!are!the!main!coordination!mechanisms.! The!GNPD!program!structure!is!a!twin!structure,!one!for!ARC!and!one!for!HRC,!each!having!its!own! hierarchy,!procedures,!budget,!human!resources!and!physical!resources.!The!two!structures!however! implement!the!same!project!on!the!basis!of!a!unique!and!integrated!work!plan!and!they!also!share!the! same!premises.! At!the!regional!level,!the!roles!and!responsibilities!and!the!human!resources!of!GNPD!are!organized!in! such!a!way!that!for!each!ARC!management!administrative!and!technical!position,!there!is!an!HRC! counterpart,!except!for!the!Branch!Capacity!delegate,!which!has!remained!an!unfilled!position!on!the! HRC!side.!AtB!manager!is!an!ARC!position,!but!with!an!HRC!Information/Communication!manager!as! counterpart,!while!M&E!is!a!common!responsibility!for!ARC!and!HRC,!each!with!a!manager.! At!the!departmental!level,!the!structure!is!not!one!of!counterparts!for!similar!responsibilities,!but!one! where!responsibilities!are!clearly!divided!between!ARC!and!HRC.!HRC!takes!charge!of!detailed!planning! and!supervision!of!the!delivery!of!GNPD!services!in!the!targeted!communal!sections!by!field!teams! consisting!of!team!leaders,!promoters!and!HRC!volunteers.!ARC!assistants,!for!their!part,!are!responsible! for!planning!and!supervision!of!technical!matters!(DRR,!healthZWatSan,!livelihoods)!in!collaboration!with! the!regional!technical!unit,!while!M&E!and!finance!and!operations!are!shared!responsibilities!between! ARC!and!HRC!personnel.! 4.4.2.2 Roles*and*responsibilities*within*GNPD* The!evaluation!reviewed!documentary!information!and!met!managers!and!staff!from!top!to!bottom!of! the!twin!structures!and!asked!about!the!clarity!of!roles!and!responsibilities.!Findings!are!as!follows:! • • First,!managerial!and!technical!staff!from!both!organizations!clearly!stated!that!belonging!to!one! or!the!other!had!no!incidence!on!their!work;!that!relations!between!counterparts!were! harmonious!and!that!team!work!was!a!dayZtoZday!reality.!! Generally,!the!evaluation!has!noted!few!coordination!problems!between!ARC!and!HRC!within!the! GNPD!organization.!GNPD!functions!as!a!project!structure!and!coordination!between!ARC!and! HRC!takes!place!through!planning!mechanisms,!through!operational!arrangements!and! procedures!and!through!monitoring!and!control!functions.! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!43!of!118! ! • • • • The!evaluation!reviewed!job!descriptions!for!ARC!positions!and!found!those!clear!and!complete;! it!is!understood!that!job!descriptions!for!HRC!positions!were!similar!in!scope!and!form;!all! informants!answered!that!there!were!no!difficulties!with!clarity!of!roles!and!responsibilities.! The!evaluation!also!reviewed!the!budget!narrative!for!both!ARC!and!HRC!personnel!and!found! that!salaries!and!benefits!for!national!personnel!were!the!same!and!determined!in!accordance! with!the!Red!Cross!movement!grade!system!and!Haitian!government!regulations.!There!is! equality!of!treatment!for!the!staff!of!the!two!NS!within!GNPD.! At!the!departmental!level,!technical!coordinators,!field!managers,!supervisors!and!team!leaders! were!also!clear!about!their!roles!and!responsibilities.! It!was!mentioned!however!that!at!times,!ARC!played!an!observer!role,!as!for!instances!during!the! EVCs,!that!was!not!necessary!or!useful.! Team!leaders!and!promoters!declared!that!their!roles!and!responsibilities!are!clear;!they!described!their! roles!and!responsibilities!as!follows:! • • • 4.4.2.3 team!leaders!contribute!to!the!preparation!of!the!work!plan!by!the!field!team!coordinator!and! the!supervisor;! they!train!and!brief!the!promoters!and!the!volunteers!on!the!sensitization!themes!and!present! them!with!the!work!plan!for!the!week;! they!collect!from!promoters!reports!of!activities!completed,!process!the!information!and! produce!a!report!for!the!M&E!officer,!for!further!processing!and!transmittal!to!the!M&E!at!the! regional!office.! Roles*and*responsibilities*of*HRC*regional*and*local*committees* As!mentioned!before,!there!is!no!protocol!attached!to!the!ARCZHRC!GNPD!MoU!that!defines!the!roles! and!responsibilities!allocated!to!HRC!regional!and!local!committees!in!the!GNPD!program.!The!MoU! however!specifies!that!project!funds!will!be!transferred!to!a!special!bank!account!opened!by!each! branch!to!receive!funds!and!make!payments!related!to!GNPD!activities!and!expenditures!made!for!the! Branch.!The!president!and!treasurer!of!regional!committees!are!responsible!for!signing!checks,!but!do! not!have!authority!to!engage!funds.! The!project!document!also!describes!their!roles!as!follows:!! • • HRC!Regional!Branches!guarantee!linkages!with!stakeholders!at!departmental!level!and! coordinate!capacity!building!of!local!branches!and!volunteer;! HRC!Local!Branches!ensure!linkages!with!communal!stakeholders!and!coordinate!volunteers’! empowerment!and!involvement.! Regional!and!local!branches!are!also!formally!identified!as!beneficiaries!of!capacity!building!in!terms!of! office!infrastructure!and!management!capacity!through!the!provisions!of!management!tools!and!the! training!of!individual!committee!members!and!volunteers!in!various!fields.!! The!GNPD!program!has!given!to!the!RCs!a!significant!role!in!the!governance!of!the!program:!! • • • From!the!beginning,!the!regional!committees!have!been!invited!to!participate!to!GNPD!Steering! Committee!meetings;! RCs!are!also!invited!to!participate!in!the!regional!Quarterly!Planning!meeting;! RCs!are!invited!to!participate!in!the!weekly!GNPD!Branch!level!planning!meeting.! As!for!the!HRC!local!committees,!they!have!been!closely!associated!to!all!field!level!activities:! Page!44!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! • • • Selection!of!volunteers! VCAs! Several!other!GNPD!field!activities!and!visits!of!sector!experts..! In!addition,!in!the!context!of!Pillar!1:! • • The!regional!and!local!committees!have!taken!part!in!the!Branch!capacity!assessments;! Committee!members!have!received!training!on!various!subjects:!DRR,!HRC!diffusion,!etc.! ARC!and!HRC!managers!about!the!role!of!HRC!branches!were!the!following:! • • • • • 4.4.3 4.4.3.1 they!have!a!role!in!the!governance!of!GNPD,!but!not!in!implementation;! the!CRs!do!not!know!what!precisely!their!role!is!and!they!do!not!feel!obliged!to!take!action!within! the!GNPD!program;! GNPD!interventions!in!each!Department!are!carried!out!without!the!operational!participation!of! CRs;! the!lack!of!positive!and!effective!involvement!of!CRs!has!a!negative!impact!on!GNPD!and!the! HRC;! the!role!of!the!LCs!is!not!defined!formally!in!GNPD,!everything!is!done!verbally.! Coordination** Coordination*mechanisms*within*GNPD* The!evaluation!questioned!informants!about!the!effectiveness!of!the!internal!coordination!mechanisms! put!in!place!by!GNPD!to!plan!and!manage!the!implementation!of!the!program.!Among!those! mechanisms!two!quarterly!meetings!are!critical!for!program!orientation,!planning!and!supervision.! HighULevel'Steering'Committee'Meetings:'' This!meeting!is!held!quarterly!and!brings!together!the!high!level!management!of!the!ARC!delegation!and! of!the!Haitian!Red!Cross!as!well!as!the!presidents!of!the!regional!committees!and!the!director!and!senior! managers!of!the!program.!The!Steering!Committee!(SC)!aims!to!supervise!the!execution!of!the!MoU!and! the!progress!of!implementation!and!to!take!decisions!on!solutions!to!problems!and!major!orientations! of!the!program.! The!evaluation!reviewed!the!minutes!of!the!SC!meetings!held!up!to!October!2014.!These!show!that!the! SC!was!effective!in!resolving!some!critical!issues!for!the!program.!Among!other!things:!! • • • • • It!approved!the!shift!in!the!program!implementation!strategy.!! It!paved!the!way!for!an!improvement!in!the!management!of!financial!and!human!resources!by! the!HCR!central!office!that!was!essential!for!advancing!program!implementation.! It!gave!guidelines!to!regional!committees!for!the!sharing!of!information!between!presidents!and! committee!members.! It!provided!decisive!support!to!regional!and!local!committees!for!securing!property!titles!for!the! construction!of!committee!offices.! It!decided!to!allow!the!participation!of!regional!committees!to!weekly!GNPD!planning!meetings! at!the!department!level.! It!was!noted!however!by!informants!that!there!are!limits!to!the!authority!the!SC!can!apply!to!HRC’s! elected!bodies.!The!evaluation!also!noted!that!the!critical!issue!of!sustainability!had!not!been!discussed.! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!45!of!118! ! Quarterly'Review'and'Planning'Meetings:'' This!meeting!brings!together!the!high!level!and!mid!level!management!and!technical!personnel!from!the! three!departments!and!from!the!regional!office!to!review!the!implementation!progress!and!develop! quarterly!plans!for!each!department.!Informants!pointed!out!that!this!meeting!is!extremely!useful! because!it!is!an!occasion!where!project!staff!can!discuss!the!difficulties!encountered!and!share!their! experience;!no!reports!were!made!available!for!this!meeting.! Weekly'coordination'meeting'at'department'level' There!are!two!meetings,!one!for!the!technical!team!made!up!by!the!ARC!sector!assistants!(DRR,!HealthZ WatSan,!Livelihoods)!and!one!for!the!field!team,!made!up!of!the!field!coordinator,!supervisors!and!team! leaders.!The!technical!team!prepares!a!set!of!objectives!for!the!weekly!work!plan!on!the!basis!of! discussions!with!the!ARCZHRC!sector!managers!(Integrated!technical!unit);!the!field!team!then!makes!a! work!plan!for!the!field.!The!field!team!meeting!is!the!occasion!to!discuss!results!and!challenges! encountered!in!field!work!and!to!find!solutions.!Since!July!2014,!regional!committee!members!are! invited!to!the!field!team!meeting.!! The!evaluation!team!was!able!to!verify!that!these!meetings!are!effectively!held!and!that!they!result!into! well!structured!weekly!work!plans!for!the!field!teams!and!the!sector!assistants.!It!was!pointed!out! however,!by!field!managers!and!team!leaders,!that!there!is!no!formal!process!to!integrate!the!field! experience!and!analysis!of!team!leaders!and!promoters,!who!do!not!participate!in!the!quarterly!planning! meetings.! Accountability'to'beneficiaries'and'Communications'' As!part!of!its!“information!leads!to!participation”!approach!AtB!is!to!hold!monthly!meetings!with! beneficiaries!and!the!general!population!in!which!all!the!sectors!participate.!These!are!“open!meetings”! where!cultural!activities!are!organized!and!sensitization!to!resilience!is!done.!AtB!and!Communication!is! also!to!hold!monthly!meetings!with!the!regional!and!local!committees!at!which!a!list!and!schedule!of! activities!planned!in!each!intervention!zone!are!presented.!! During!Q1ZFY1415,!the#AtB#and#Communication#team#organized#the#first#ever#GNPD#program#open#day# events#in#Ranquitte#and#La#Victoire#simultaneously.#The#events#were#led#by#HRC#Local#Committees#who# used#the#opportunity#to#present#themselves#and#their#volunteers#to#the#local#community.#The#turnout#was# more#than#350#participants#with#key#members#like#the#Mayors,#BACs,#CASECs,#ASECs#and#the#general# public#present.#GNPD#Technical#sector#used#the#event#to#present#key#capacity#building#priorities#identified# and#validated#by#the#VCA.#Community#members#had#the#opportunity#to#ask#for#additional# information/clarifications#and#to#express#their#concerns.23#These!meetings!were!followed!by!several! other!meetings!in!the!last!quarter!(Q2ZFY1415),!however!there!were!no!other!large!open!meetings.! For!their!part,!the!Northeast!and!the!Northwest!departmental!teams!conducted!in!October!four!open! beneficiary!communication!meetings!(1!in!BasZMaribahoux,!2!in!Caracol!and!1!in!Mahotiere)!to!promote! understanding!and!strengthen!community!involvement!in!the!program.!These!were!smaller!meetings,! with!an!average!of!25!participants,!out!of!which,!slightly!more!than!half!were!women.! The!AtB!team!however!mentioned!that!there!may!be!too!many!meetings!and!that!it!cannot!do!them!all;! there!has!to!be!delegation!to!the!field!teams.!AtB!has!started!training!sessions!of!field!teams!and!the! feedback!from!field!coordinators!was!said!to!be!positive.!AtB!has!also!started!to!support!the!creation!of! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! 23 !QUARTERLY!PROGRESS!REPORT!GNPD!FY!15!Q1!Report!(July!–!October!2014)! Page!46!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! accountability!and!communication!cells!at!the!level!of!regional!and!local!committees.!One!has!been!put! in!place!in!CiterneZRémy! The!evaluation!could!not!list!the!number!of!meetings!held!by!GNPD!in!the!localities,!however,!informers! mentioned!that!there!was!a!large!number!of!meetings!and!that!the!various!GNPD!sectors!convoked! their!own!meetings!without!sufficient!coordination.! 4.4.3.2 Field*team*work*planning,*coordination*and*supervision* Coordination'of'GNPD'field'teams' Field!team!managers!and!supervisors!made!the!following!remarks!! • • • • • • • Coordination!between!sectors!is!not!sufficient!in!the!planning!and!execution!of!field!activities;! AtB!plans!field!visits!directly!with!the!field!team!without!coordination!with!the!field!coordinator! and!field!supervisor;! AtB!holds!with!beneficiaries!monthly!meetings!to!which!the!field!team!is!not!invited!and!for! which!it!does!not!receive!the!report.! The!field!coordinator!and!the!supervisor!also!organize!community!meetings!similar!to!those! organized!by!AtB!and!send!their!report!to!the!AtB!team.!The!number!of!participants!to!their! community!meetings!however!is!much!lower!(15)!than!that!of!the!large!community!meetings! (100Z150!participants)!organized!by!AtB;! There!are!too!many!community!meetings,!which!creates!confusion!between!accountability!and! the!field!team.!These!multiple!meetings!create!cacophony!for!beneficiaries!because!they!meet! different!people!from!the!project!who!seem!not!to!be!working!together.!It!is!the!population!that! informs!the!field!team!about!AtB!meetings.! There!are!sometimes!conflicting!meetings!within!the!project,!or!with!meetings!organized!by! others;!groups!of!15Z20!people,!mainly!community!leaders!are!often!kept!waiting!for!1!or!2!hours! without!getting!a!snack.! The!field!team,!promoters!and!volunteers!and!local!committees!are!those!that!are!in!direct! contact!with!the!population,!so!they!are!blamed!when!it!does!not!work.! Team!leaders!and!promoters!mentioned!however!that!there!is!good!coordination!between!team! leaders,!promoters!and!volunteers!and!the!field!team!managers!and!supervisors.!Each!team!is!affected! to!a!geographical!sector!for!a!given!period!and!there!is!a!rotation!of!the!teams!between!the!sectors.! They!said!however!that!inadequate!coordination!with!sector!experts!is!frequent,!in!two!ways:! • • program!representatives!often!arrive!very!late!at!meetings!with!beneficiaries!and!stakeholders!or! simply!do!not!come;! sectors!do!not!coordinate!their!sensitization!program,!so!that!households!are!visited!several! times!(3Z4)!over!the!same!period.! Team!leaders!of!the!North!and!Northwest!also!made!the!following!common!remarks!about!planning,! coordination,!communication!and!supervision:! • • • some!of!the!tasks!and!responsibilities!of!the!job!description!are!not!respected;! often,!team!leaders!are!not!involved!in!the!preparation!of!weekly!work!plans,!although!they!are! the!ones!who!better!know!the!conditions!in!the!communities!and!the!difficulties!in!the!field;!as!a! consequence,!many!activities!cannot!be!executed;! little!information!about!the!program!is!given!to!team!leaders,!for!instance!about!the!EVCs!and! the!action!plans!and!the!general!planning!of!GNPD;!! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!47!of!118! ! • • • • supervision!is!inadequate!because!transportation!means!are!insufficient!and!reports!from! promoters!are!transmitted!and!discussed!over!the!phone;! communication!lines!between!technical!experts!and!team!leaders!are!not!always!respected!as! technical!assistants!sometimes!directly!contact!promoters;!the!technical!teams!also!go!in!the! communities!without!informing!the!team!leaders!and!the!promoters;! they!have!not!been!paid!telephone!charges!for!the!last!three!months;! all!these!problems!were!signaled!in!their!reports!but!without!results;! As!for!capacity!building!within!GNPD!from!ARC!to!HRC,!there!is!no!transfer!of!expertise,!because!ARC! and!HRC!personnel!are!Haitian!nationals!and!have!the!same!level!of!expertise.!There!may!be!some! transfer!of!expertise!to!the!HRC!central!office,!but!this!appears!to!be!marginal!and!limited!to!the!DRR! sector.!Nevertheless!the!GNPD!program!develops!and!uses!tools!and!approaches!in!the!various!sectors! and!in!the!area!of!community!mobilization!that!can!be!later!applied!by!HRC!in!the!intervention!areas! and!elsewhere.! Communication'and'logistics' A!problem!that!was!signalled!to!the!evaluation!mission!everywhere!it!went!by!all!types!of!informers!is! that!of!the!frequent!delays!and!cancelations!of!meetings!scheduled!in!the!communal!sections!with!the! population!and!stakeholders;!it!was!said!also!that!expecting!parties!were!often!not!informed!of!delays!or! cancelations.!This!problem!is!said!to!have!serious!consequences!for!the!reputation!of!the!Red!Cross,!and! particularly!that!of!the!local!committees!who!open!those!meetings.!Repeated!delays!and!cancelations! also!affect!the!mobilization!and!interest!of!the!population!and!of!other!external!stakeholders.!! Delays!and!cancelations!are!due!to!logistical!problems,!which!are!themselves!caused!by!distance!and! bad!roads!and!by!the!limited!number!of!vehicles!available!to!respond!to!the!transportation!demand! from!managers,!technical!experts!and!field!teams.!However,!given!the!pervasiveness!of!the!problem,! deficient!planning!must!also!be!a!factor.!As!for!not!informing!the!expecting!parties!about!late!arrivals!or! cancelations,!it!is!a!matter!of!inadequate!communications!procedures.! 4.4.3.3 Coordination*with*and*within*HRC*branches* The!evaluation!mission!asked!GNPD!staff!about!how!program!activities!were!coordinated!with!HRC! branches!and!about!what!was!done!to!involve!HRC!committee!members!in!those!activities.!The!answer! received!from!HRC!and!ARC!managers!was!that!the!rule!for!any!initiative!was!first!to!go!through!regional! and!local!committees,!whether!the!initiative!was!to!interact!with!beneficiaries!and!local!communities!or! to!engage!discussion!with!external!stakeholders.!! The!normal!communication!channels!to!be!used!between!GNPD!and!HRC!branches!are!for!the!ARC! Branch!Capacity!Delegate!to!go!directly!to!the!regional!committee!president!or!to!go!through!the!HRCZ GNPD!Branch!Capacity!Assistant.!A!similar!path!is!assumed!for!communications!between!GNPDZHRC!and! the!regional!committees.!It!is!then,!in!principle,!for!the!regional!committee!to!inform!the!local! committee!coordinator!about!GNPD!activities,!for!the!coordinator!to!inform!local!committee!members.! The!evaluation!mission!was!told!however!that!the!strict!application!of!this!rule!has!been!impeded!by! factors!such!as:! • Lack!of!well!functioning!regional!committees,!particularly!in!the!North,!which!has!only!three! members!instead!of!12,!but!also!in!the!Northeast!where!discord!within!the!committee!plays! against!appropriation!and!participation;!in!the!Northwest!the!RC!has!become!more!participative! and!more!engaged;! Page!48!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! • • • • • for!practical!reasons,!GNPD!staff!communicates!directly!with!external!stakeholders!or!with!local! committees;! limited!availability!of!RC!and!LC!members!for!professional!reasons;!many!local!committee! members!are!school!teachers!who!are!not!available!for!meeting!during!class!hours;! communication!difficulties!between!RCs!and!LCs!because!of!distance!or!unavailability!of! committee!members;! communication!and!logistical!difficulties!faced!by!GNPD!staff!in!coordinating!with!LCs;!! Coordination!between!GNPD!and!LCs!is!a!problem!when!RCs,!through!which!in!principle! communication!must!first!go,!cannot!!GNPD!to!inform!the!LC! Local!committee!members!in!the!North!Department!complained!to!the!evaluation!mission!of!not!being! adequately!informed!about!GNPD!plans!and!activities.!! • • • Ranquitte:!planning!is!done!without!involvement!of!the!RC!and!LC;!some!activities!are!planned,! than!they!are!abandoned;!or!LC!is!not!informed!about!some!activities;!on!many!occasions!the!LC! was!asked!to!convoke!the!population,!but!people!do!not!want!to!come!anymore!and!LC!fears!its! reputation!and!that!of!the!HCR!is!damaged.! Cracaraille:!planning!is!done!without!involving!the!RC!and!the!LC;!LC!is!informed!at!the!last! minute!and!delays!in!the!start!of!scheduled!meetings!is!a!chronic!problem;! Borgne,!at!the!planning!phases!of!the!project,!members!felt!that!they!were!well!informed!and! involved,!however,!since!the!start!of!project!activities,!the!LC!says!it!is!still!informed!but!that!it!is! less!involved!in!activities.!! Inadequate!communication!with!LCs!was!confirmed!by!team!leaders!and!promoters!who!said!that!LC! members!are!not!informed!in!time!of!program!activities.!It!was!noted!that!with!the!normal!functioning! of!the!LC,!it!is!the!LC!who!is!responsible!for!informing!volunteers!about!activities,!but!with!GNPD!it!is! often!the!other!way!around,!it!is!the!volunteers!who!inform!the!local!committee.! In!the!Northeast,!team!leaders!and!promoters!of!Bas!Maribahoux!felt!that!the!local!committee!plays!its! role,!that!it!always!participates!in!meetings!and!transmits!the!invitation!letters;!however!this!opinion! about!their!local!committee!is!not!shared!by!the!team!leaders!and!promoters!of!HautZMaribahoux.! In!order!to!insure!that!the!local!committees!are!informed!in!time!of!meetings!and!as!a!way!to!encourage! participation!of!LC!members!to!GNPD!events!and!meetings,!GNPD!since!July!2014!sends!invitation! letters!to!LC!coordinators!who!are!then!to!inform!LC!members.!! With!respect!to!coordination!between!RCs!and!LCs,!the!mission!found!that!it!is!only!in!the!Northwest! that!relations!were!said!to!be!good,!while!in!the!North!the!LCs!said!that!they!do!not!recognize!the! authority!of!the!RC!because!it!does!not!have!the!required!number!of!members.! Coordination!with!local!committees!faces!frustration!among!LC!members!because!promises!were!made! to!improve!their!situation!and!they!still!have!received!nothing!while!they!are!totally!lacking!of!office! space,!materials!and!supplies!and!they!see!GNPD!coming!with!a!lot!of!resources.!Frustration!is!also! created!by!the!chronic!delays!and!cancelations!of!meetings.! According!to!GNPD!managers,!coordination!with!RCs!and!LCs!is!difficult!because!volunteer!committee! members!are!often!not!available!for!professional!reasons.!Committee!members!should!not!be!invited!to! meetings!more!than!twice!a!month.!For!the!sake!of!sustainability,!it!is!advisable!to!invest!in!the! volunteers,!the!idea!being!to!develop!their!capacity!so!that!they!will!take!over!the!program.!! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!49!of!118! ! 4.4.3.4 Coordination*with*local*authorities*and*community*stakeholders* On!the!basis!of!interviews!and!meetings!held!with!local!authorities,!the!evaluation!has!found!that!GNPD! did!excellent!coordination!work!with!local!authorities!which!resulted!in!strong!appropriation!of!the! program!by!ASEC,!CASEC!and!local!civil!protection!committees.! In!interviews!with!the!evaluation!mission,!the!North!and!Northwest!field!coordinators!confirmed!that! the!field!team!holds!meetings!every!month!with!local!stakeholders.!In!the!Northwest,!in!the!Mahotière! communal!section!which!has!23!localities!and!6!sectors,!there!are!6!meetings,!3!per!day!over!2!days,!60Z 90!minutes!with!snack;!in!CiterneZRémy,!there!are!two!meetings!for!the!8!localities;!participants!are!field! team!coordinator,!supervisor,!ARC!assistants!and!team!leaders,!ASEC!and!CASEC!members,!other! community!leaders,!regional!committee!members!for!Mahotière,!and!local!committee!members!for! CiterneZRémy.! 4.4.3.5 Coordination*with*government*ministries* GNPD!planned!to!put!in!place!in!each!of!the!three!departments!Consultative!committees!(Comité! consultatif)!of!representatives!of!government!ministries!and!agencies!(Planning!and!cooperation,! Health,!Education,!Social!Affairs,!Agriculture!Public!Works,!Civil!Protection,!DInepa/Orepa)!and!of!the! communes!targeted!by!the!project.!! The!CC’s!role!is!to!insure!the!alignment!of!GNPD!interventions!with!government!policies!and!programs,! to!allow!the!program!to!benefit!from!the!State’s!experience!in!the!area!of!community!development,!and! also!to!insure!the!positioning!of!the!program!within!existing!government!structures!and!programs.! Meetings,!to!be!convoked!and!presided!by!regional!committees,!were!to!take!place!on!a!quarterly!basis.! Consultative!committees!were!created!in!the!North!and!Northwest!departments,!but!only!one!meeting! was!held!in!each!department;!in!the!North,!the!CC!has!benefited!from!the!support!of!the!Planning! Directorate,!but!it!has!not!met!with!the!collaboration!of!the!DPC;!in!the!Northeast,!the!CC!has!not!been! effective.! It!was!reported!that!the!CRs!do!not!take!the!lead!for!convoking!CC!meetings,!while!in!the!past,!notably! for!the!malaria!and!cholera!interventions,!CRs!were!more!effective!for!leading!consultative!meetings.!It! appears!that!with!GNPD,!the!CRs!have!not!appropriated!this!tool.!The!other!reasons!given!for!the! paralysis!of!this!mechanism!were:!no!need!for!discussion!since!GNPD!implementation!activities!had!not! started;!difficulty!of!arranging!meetings;!direct!exchanges!with!ministries!had!been!beneficial,!so!it!is!not! necessary!to!also!have!a!group!meeting.! GNPD!also!planned!to!establish!consultative!committees!at!the!level!of!each!communal!section.!It!was! brought!to!the!attention!of!the!evaluation!mission!that!such!a!committee!had!been!created!at!CiterneZ Rémy,!however,!no!information!was!available!for!the!other!intervention!areas.!Nevertheless,!the! evaluation!verified!with!local!authorities!and!field!teams!that!GNPD!has!systematically!involved!local! authorities!(CASECZASEC)!in!its!activities,!obtaining!their!collaboration!in!several!areas!of!program! implementation!for!coordination!and!enticing!participation!of!CBOs.! 4.4.4 Quality*of*program*approach*and*tools* The!quality!of!the!program!can!be!examined!from!various!angles:!planning,!human!resources,! coordination!and!consistency!of!contacts!with!the!population,!training!and!capacity!building,!M&E.! The!evaluation!examined!the!approaches,!methodologies!and!tools!used!throughout!the!planning!and! implementation!phases!of!the!GNPD!program.!Overall,!the!methodologies!and!tools!used!met!the! Page!50!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! standards!and!best!practices!recognized!in!the!Red!Cross!Movement!and!in!major!development! institutions.!!The!following!examples!are!given:! • • • Planning;!the!methodology!used!for!planning!followed!the!steps!of!the!logical!framework! approach24!,!including!analysis!of!context,!stakeholder!analysis,!situation!analysis,!risk!analysis,! etc.!However,!in!retrospect!it!is!clear!that!the!analysis!of!the!institutional!context!and!of!the! capacities!of!the!HRC!in!the!North!and!at!the!central!office!was!not!adequate!and!did!not!identify! the!risks!for!results!achievement!and!sustainability.!A!more!rigorous!analysis!would!have!led!to!a! different!capacity!building!approach.!It!was!nevertheless!impossible!to!predict!the!adverse! events!that!affected!the!North!and!Northeast!regional!committees.! Vulnerability!and!Capacity!Assessment:!The!VCA!methodology!followed!by!GNPD!appears! compliant!with!the!approach!developed!by!the!IFRC.25!GNPD!put!a!lot!of!efforts!in!training!field! teams!to!conduct!the!VCAs.!An!impressively!great!number!of!focus!groups!were!held!in!the! localities!across!the!10!communal!sections!and!high!level!of!beneficiary!participation!was! attained.! o The!evaluation!mission!found!that!generally!the!VCAs!were!viewed!as!good!mobilization! exercises!in!which!beneficiaries!came!to!better!understand!their!needs!and!define!their! priorities.! o The!evaluation!reviewed!all!the!VCA!reports!and!found!that!these!were!of!unequal! quality,!with!some!clear!and!well!written,!and!others,!less!well!written!and!incomplete.! Furthermore,!the!VCAs!collected!at!the!locality!level,!valuable!information!about!the! particular!situation!of!the!small!communities,!but!that!is!not!reflected!in!the!VCA! reports!as!if!the!situation!was!identical!across!each!communal!section.!The!reports! could!have!been!written!in!Haitian!kreyol,!rather!than!French!in!order!to!facilitate!their! use.!Given!the!enormous!efforts!made!by!beneficiaries,!stakeholders!and!GNPD!for!data! collection!and!consultation,!it!would!be!expected!that!the!VCA!report!would!be!a!tool! having!a!durable!use!for!HRC!regional!and!local!committees!and!for!local!authorities.! Monitoring!and!Evaluation!:!the!evaluation!notes!the!high!priority!given!to!M&E!in!the!GNPD! program!and!the!innovative!ways!in!which!M&E!methodologies!and!activities!are!being!deployed!! o First!the!M&E!methodologies!and!tools!used!by!GNPD!are!generally!well!aligned!with! the!principles!and!tools!presented!in!the!IFRC!M&E!guide;26!for!instance,!GNPD!uses!an! Indicator!Tracking!Table!and!a!beneficiary!count!method!that!are!standard!instruments;! the!PMP!is!well!detailed!and!has!been!adjusted!to!various!changes!in!the!context;! o GNPD!has!given!a!large!role!to!AtB!and!Communication!as!a!way!to!stay!afloat!with!the! concerns!of!beneficiaries!and!to!keep!them!informed!in!order!to!sustain!participation;! various!tools!are!to!be!used!;! o Open!Data!and!GIS:!On!the!basis!of!the!successful!OpenStreetMap!experience!of!postZ earthquake!PortZauZPrince,!“GNPD#is#piloting#the#use#of#mapMbased#data#visualizations# to#make#sense#of#project#and#participatory#information#at#every#relevant#geographic# scale#within#the#project....#CommunityMreported#needs,#hazards#and#accessibility#data# !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! 24 !This!planning!process!is!well!summarized!in:!Becker,!Per!and!Abrahamsson,!Marcus:!Designing#Capacity# Development#for#Disaster#Risk#Management:#A#Logical#Framework#Approach;!Swedish!Civil!Contingencies!Agency! (MSB)! 25 !What#is#VCA?#An#introduction#to#vulnerability#and#capacity#assessment.!International!Federation!of!Red! Cross!and!Red!Crescent!Societies,!Geneva,!2006.! 26 !International!Federation!of!Red!Cross!and!Red!Crescent!Societies,!Project/programme!monitoring!and! evaluation!(M&E)!guide.!Geneva,!2011.! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!51!of!118! ! o o • • • • will#be#packaged#as#GIS#layers#and#input#into#technical#activity#plans#...#Managers#and# staff#will#be#able#to#track#assessment#and#monitoring#data,#see#key#indicators#by# location#and#relate#sector#specific#needs#from#livelihoods,#water#and#sanitation,#shelter# and#health#to#one#another.!27!GNPD!has!in!October!trained!16!field!GIS!data!collection! volunteers!from!across!the!program!target!areas.!They!are!now!collecting!GPS!data!on! program!Point!of!Interest!(evacuation!shelters,!water!points,!schools,!churches!etc.)!for! input!in!the!OpenStreetMap!system!and!use!by!the!planning!and!M&E!functions!of! GNPD.! Most!Significant!Change!(MSC):!once!the!implementation!of!activities!will!have!reached! a!more!advanced!stage,!GNPD!intends!to!use!the!MSC!method!to!collect!directly!from! beneficiaries!data!stories!that!can!be!used!to!evaluate!the!performance!of!the!program! as!a!whole.! Humanitarian!accountability:!GNPD!has!introduced!within!the!AtB!outreach!training!in! humanitarian!accountability,!which!is!a!concept!and!practice!"ensuring!that!the!power! to!help!in!situations!of!conflict!and!disaster!is!exercised!responsibly”;!it!is!expected!that! the!practice!of!monitoring!humanitarian!accountability!will!enhance!the!quality!of! HRC’s!response!to!disasters!situation!as!well!as!its!approach!to!DRR.! Training!and!capacity!building:!In!order!to!insure!the!quality!of!the!training!provided!and!that! beneficiaries!use!it!profitably,!M&E!has!developed!screening!methods!to!select!trainees! (promoters,!volunteers,!committee!members)!having!the!required!skill!levels;!M&E!has!also! developed!a!training!evaluation!sheet!to!measure!the!quality!of!the!training.!! Monitoring!and!data!collection!tools:!M&E!has!developed!a!series!of!forms!to!measure!the! volume!and!results!of!sensitization!activities;!the!degree!of!participation!of!beneficiaries;!the! evaluation!examined!these!tools,!which!appeared!quite!detailed!and!well!adapted!to!their! purpose:! o List!of!mitigation!activities! o Disaster!preparedness!list! o List!of!participant!to!community!meetings;! o Observation!sheet!for!sensitization!focus!groups! o Household!visit!report!form;! o Registration!form!for!Oral!rehydration!serum! o Behavior!change!activities!weekly!report!form! o Monthly!report!form!for!team!leaders!! o Monthly!report!forms!for!promoters! Quality!of!training!of!team!leaders,!promoters!and!volunteers:!It!was!a!common!remark!of! promoters!and!volunteers!met!by!the!evaluation!mission!that!the!training!received!from!team! leaders!is!too!basic!for!them!to!communicate!confidently!with!the!population!on!the! sensitization!themes,!particularly!for!health!related!behavior!messages;!the!evaluation!is!not!in!a! position!to!judge!the!quality!of!the!training!provided,!which!takes!the!form!of!orientation! sessions!of!limited!duration,!given!by!team!leaders!to!promoters,!and!by!promoters!to!volunteers! according!to!the!training!the!trainer!approach;!! Quality!of!supervision:!According!to!team!leaders!and!promoters,!the!quality!of!the!supervision! and!reporting!of!field!activities!has!been!affected!by!the!incapacity!of!team!leaders!to!stay! overnight!in!the!intervention!areas!as!they!have!to!travel!in!the!same!day!from!the!office!to!the! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! 27 !Robert!Banick,!Community#mapping#with#the#Red#cross#in#Haiti,!in!Open!Data!for!resilience!initiative! field!guide,!World!Bank,!2014.! Page!52!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! localities!and!back;!this!leaves!little!or!no!time!to!visit!far!out!localities!and!work!with!promoters! and!volunteers!on!planning!and!collection!of!data.!Supervision!is!seen!as!a!dayZlong!activity,!but! it!has!to!be!rushed.!Promoters!generally!send!their!weekly!activity!reports!to!their!team!leader! by!phone,!which!is!sometimes!difficult!and!lends!to!errors.!! 4.4.5 4.4.5.1 Program*Administration*and*Management* Procedures* The!unavailability!of!procurement!procedures!and!operating!guidance!documents!at!the!level!of!HRC! was!the!cause!of!some!administrative!delays!during!the!first!two!quarters!of!the!project.!In!order!to! overcome!this!difficulty,!ARC!templates!were!used!to!guide!HRC!procurement!and!made!possible!to! implement!field!activities.!! Given!that!GNPD!is!the!combination!of!two!organisations!with!their!own!budget,!financial!procedures!of! both!ARC!and!HRC!must!be!followed.!Differences!were!said!to!be!as!various!as!there!are!procedures,! which!in!the!end!have!the!same!objective!of!a!transparent!and!controlled!procurement!process!of!goods! and!services.!The!evaluation!did!not!attempt!to!make!a!comparative!study!of!procedures,!but!simply! tried!to!identify!through!interviews!with!GNPD!staff!and!HRC!committee!members!the!areas!where! procedures!were!having!a!negative!impact!on!implementation!and!to!find!out!if!solutions!had!been! introduced.! Managers,!technical!experts!and!field!team!members!concurred!in!saying!that!GNPD!paperwork!and! procedures!required!for!some!activities!were!too!cumbersome!and!slow.!The!major!targets!of!criticism! were!the!following:!! • • • • Travel!authorization:!the!procedure!here!was!said!to!make!organizing!field!activities!difficult!and! to!cause!delays.!In!fact,!the!procedure!was!said!to!have!been!tightened!at!the!request!of!the! M&E!unit!which!wanted!to!make!sure!that!field!trips!were!justified!and!would!contribute!to! results.!Therefore!now,!according!to!ARC!procedures,!an!overnight!field!trip!now!requires!the! following!:! o approved!TOR;!! o an!approved!travel!authorization!! o an!approved!transport!request;!! o a!purchase!request!(PR)!for!accommodation;!! o a!per!diem!request;! o a!cash!advance!request;!any!previous!cash!advance!received!must!have!been!canceled! by!a!processed!expense!claim.! The!documents!must!be!signed!by!assistants,!supervisors!and!managers.!HRC’s!travel! authorization!procedure!is!similar.!Interviewees!said!that!these!procedures!were!too!in!terms!of! information!and!time!for!preparation.! Cash!advance:!in!order!to!bypass!the!requirement!of!having!a!zero!cash!advance!balance!before! receiving!a!new!advance,!GNPD!staff!use!substitutes!to!receive!the!advance!in!their!place!when! the!processing!of!their!expense!claim!takes!too!much!time;!this!method!cannot!be!used!when! there!are!no!substitutes!available,!which!sometimes!creates!delays!of!field!trips.!! Payment!of!stipends!to!volunteers:!There!were!procedural!difficulties!on!the!side!of!HRC!for!the! payment!of!the!$50!monthly!stipend!to!volunteers;!this!created!considerable!frustration!among! volunteers;! Team!leaders!and!promoters!complained!of!their!transport!and!telephone!charges!not!being! reimbursed.! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!53!of!118! ! • • • • • Procurement!procedures:!these!procedures!require!a!certain!number!of!quotations!according!to! the!amount!of!the!purchase!are!different!for!ARC!and!HRC;!they!also!require!supplier!guarantee! compliance!of!their!products!or!services!with!some!standards!or!criteria;!these!procedures!are! not!well!adapted!to!the!conditions!existing!in!the!field,!where!it!is!difficult!or!impossible!to!get! several!quotations!or!to!verify!compliance;!more!flexible!procedures!were!adopted.! Signature!of!checks:!the!signature!of!GNPD!checks!by!regional!committees!authorized!signatories! is!a!formality!which!appears!meaningless!when!the!signatories!have!no!say!over!the!expenditures! covered!by!the!checks.!! There!is!a!lack!of!clarity!among!HRC!committee!members!about!when!they!can!claim!the!1000! gourdes!per!diem!for!travel;!some!members!say!that!since!they!have!claimed!the!per!diem,!they! have!been!excluded!from!field!activities!in!which!they!should!participate.!HRC!committee! members!also!complained!that!they!do!not!receive!equal!treatment!for!accommodation!and! allowances!or!for!transportation.! While!there!are!no!procedures!preventing!team!leaders!to!stay!overnight!in!the!field!and!there! are!lodging!facilities!everywhere,!there!are!a!number!of!reasons!that!prevent!them!from!doing! so,!which!has!a!negative!impact!on!the!planning!and!supervision!of!field!work.!One!is!the!lack!of! transportation!since!a!team!leader!staying!overnight!may!monopolize!a!vehicle!for!two!days;! furthermore,!team!leaders!may!have!lower!priority!than!experts!in!getting!access!to!transport.! Another!reason!is!the!load!of!procedural!work!required!for!an!overnight!stay,!which!team!leaders! do!not!prepare!or!do!not!prepare!in!time!for!inclusion!in!the!transport!planning!made!every! Thursday.! The!evaluation!was!informed!that!there!is!no!budget!line!in!the!HRC!budget!to!cover!lodging!and! per!diem!costs!of!team!leaders!and!promoters.!Furthermore!team!leaders!and!promoters! complain!that!their!telephone!charges!are!not!reimbursed!by!HRC.! Last!minute!planning!of!field!activities!by!GNPD!staff!is!a!big!challenge!for!the!efficient!implementation! of!the!program.!According!to!GNPD!finance!and!operations!managers!the!difficulties!are!due!to!the!fact! that!technical!experts!submit!their!travel!or!purchase!requests!too!late!to!allow!processing!before!the! activity!is!to!take!place!or!before!the!transport!plan!is!set,!normally,!every!Thursday.!To!resolve!this! problem,!orientation!sessions!were!organized!to!help!experts!better!understand!procedures!and!figure! out!the!time!needed!to!prepare!their!travel!authorization!or!purchase!request!and!submit!them!in!time.! Field!staff!however!said!that!they!had!not!been!invited!to!these!orientation!sessions.! 4.4.5.2 Operations*and*fleet*management* Given!the!expanse!of!the!Great!North!and!the!difficulty!of!the!terrain,!the!availability!of!transportation!is! critical!for!conducting!GNPD!activities!and!delivering!services!to!beneficiaries.!Logistics!has!been!a!major! bottleneck!for!the!program!and!the!cause!of!multiple!delays!in!meetings!with!beneficiaries!and! stakeholders.!The!reasons!invoked!by!informants!were!the!following:! • • • limited!number!of!vehicles!available!to!meet!the!transportation!demand!of!GNPD!staff;!! some!vehicles!are!unavailable!because!of!repairs!or!maintenance;! because!of!procedural!difficulties!at!the!level!of!HRC,!the!motorcycles!donated!by!ARC!stayed!idle! for!several!months!and!only!became!available!to!GNPD!team!leaders!and!promoters!in!the!last! week!of!November.! The!vehicle!and!motorcycle!fleet!(Table!18)!made!available!to!the!GNPD!program!consists!of!9!ARC!and! 7HRC!vehicles,!plus!30!motorcycles!donated!to!HRC!by!ARC!(one!motorcycle!is!not!operational).!! Page!54!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! Table'18'GNPD'vehicle'and'motorcycle'fleet' ' ARC'Vehicles' HRC'Vehicles' HRC'Motorcycles' CaptUHaïtien'Office' 4! 2! ! North' 2! 2! 11! Northeast' 2! 2! 10! Northwest' 1! 1! 8! Total' 9' 7' 29' It!is!remarkable!that,!although!the!motorcycles!were!not!available!until!December!2014,!the!GNPD! program!was!able!to!conduct!VCAs!and!sensitization!campaigns!that!reached!all!the!localities!of!the!10! targeted!communal!sections.!This!is!due!to!the!dedication!of!team!leaders,!promoters!and!volunteers! who!very!often!used!their!own!means!of!transportation!or!paid!for!their!transportation.!It!is!normal!that! it!was!a!common!complaint!that!they!were!not!compensated!accordingly.! Finally,!HRC!adopted!management!rules!and!a!protocol!to!be!signed!by!the!users!of!the!motorcycles.! The!motorcycles!will!be!made!available!to!team!leaders!and!promoters!who!have!been!selected!and! have!taken!driving!lessons.!Seven!(7)!team!leaders!and!thirteen!(13)!promoters!in!the!Northeast,!and! eight!(8)!team!leaders!and!eight!(8)!promoters!in!the!North!received!the!training.!The!motorcycles!will! be!used!on!the!basis!of!an!approved!transport!planning!to!be!submitted!by!the!Field!Coordinator!and! users!will!have!to!fill!out!a!logbook!for!all!movements!in!agreement!with!the!transport!plan.!According! to!field!team!managers,!promoters!and!volunteers!met!in!the!field,!the!problem!of!motorcycles!is!almost! solved,!but!the!conditions!of!use!are!too!hard.!They!also!say!that,!given!the!distance!to!localities,!there! are!not!enough!motorcycles.! The!transportation!challenge!can!be!visualized!by!the!travel!distance,!time!and!accessibility!table! presented!in!Annex!14.!It!can!be!seen!that!the!transportation!challenge!is!very!high!in!the!Northwest! department,!where!there!are!only!two!vehicles,!with!one!out!service!at!the!time!of!the!evaluation! mission;!the!challenge!appears!reduced!in!the!Northeast,!but!very!significant!in!the!North.!Travel!time! from!the!communal!section!seat!to!far!out!localities!can!require!2Z3!hours!or!more!if!on!foot.! Given!the!strong!demand!for!transport!on!the!part!of!GNPD!staff!and!the!logistical!difficulties!that!exist,! good!fleet!management!is!critical!for!the!project,!as!it!is!important!to!avoid!repetitive!breakdowns!of! vehicles!and!to!reduce!down!time.!Statistics!of!vehicle!availability!are!not!kept,!however,!the!operations! managers!declared!they!had!taken!appropriate!solutions!to!these!challenges.!It!was!also!noted!that! there!is!no!problem!of!logistics!coordination!between!ARC!and!HRC.! 4.4.5.3 Human*Resources* The!GNPD!program!requires!a!relatively!large!staff!number!with!a!target!of!43!ARC!employees!and!136! HRC!employees,!all!categories!included!(Table!19).!At!the!end!of!Q1ZFY15,!only!two!ARC!positions! remained!unfilled,!while!19!HRC!positions!were!still!to!be!filled.!The!number!of!volunteers!identified!was! 225,!in!comparison!to!a!theoretical!number!of!300!(on!the!basis!of!15!volunteers!on!rotation!every!3! months!with!15!other!volunteers,!times!10!communal!sections.!! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!55!of!118! ! Table'19' GNPD'Personnel'requirements'Q1UFY15' Personnel'Type' Personnel' Requirements' 2! 41! 136! 179' 138! 317' ARC!Expatriate!staff! ARC!National!staff! HRC!Staff! Total'GNPD'Staff' Volunteers! Total' Positions' Currently'Filled' 2! 39! 117! 158' 225! 383' Source:!QUARTERLY!PROGRESS!REPORT!Gran!No!Pi!Djanm!Program!FY!15!Q1!Report!(JulyZOctober!2014)! The!staffing!process!was!progressive!for!both!ARC!and!HRC!personnel!(Figure!4).!The!two!ARC!expatriate! staff!recruited!as!senior!fulltime!managers!started!early!in!the!program;!the!Acting!Program!Manager! since!October!2012!was!recruited!as!fulltime!Program!Manager!in!March!2013,!while!the!Branch! Capacity!Building!Delegate!started!in!February!2013.!The!HRC!Program!Director!position!remained! vacant!until!January!2014!when!the!recruitment!process!was!finally!completed,!thus!ending!a!situation! that!had!caused!managerial!constraints!for!the!program.! Figure'4' GNPD'staffing'per'quarter' 250 200 150 100 ARC0National0staff HRC0Staff 50 Volunteers 0 d e ir u q e R Q1:0FY14 d le ilF d e ir u q e R d le ilF Q2:0FY14 d e ir u q e R d le ilF Q3:0FY14 Period0/0Positions Source:!GNPD!Quarterly!Reports! d e ir u q e R Q4:0FY14 d le ilF d e ir u q e R d le ilF Q1:0FY15 ! The!lack!of!an!office!in!the!Northeast!caused!significant!delays!in!the!hiring!of!personnel!already! recruited!until!office!facilities!became!available!in!January!2014.!The!recruitment!process!in!the! Northwest!was!launched!at!the!end!of!2013.!! At!the!end!of!Q1!FY15,!ARC!had!filled!39!of!41!positions,!while!HRC!had!filled!117!of!the!136!positions! opened.!The!HRC!positions!that!remained!to!be!filled!were!as!follows:!1!out!of!44!in!the!North,!6!out!of! 45!in!the!Northeast!and!9!out!of!29!in!the!Northwest.!! As!for!volunteers,!they!have!to!be!mobilized!in!much!greater!number!in!order!to!comply!with!HRC! volunteer!management!protocols!which!state!that!a!volunteer!must!not!work!more!than!10!hours!a! week,!not!more!5!hours!a!day!and!not!more!than!3!consecutive!months.! Page!56!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! The!recruitment!of!HRC!personnel!faced!a!major!challenge!in!Q2!FY14!when!the!contracts!for!16!HRC! staff!(15!developers!and!1!team!leader)!recruited!in!the!North!had!to!be!terminated!because!the! recruitment!had!not!followed!the!NS!HR!policy!for!recruitment.!The!recruitment!process!for!15!other! positions!had!also!to!be!redone!in!the!Northeast,!for!statutory!reasons!as!well28.!The!recruitment! process!failed!either!because!some!committee!members!had!resigned!from!their!committee!to!be!hired! as!promoters,!or!because!recruitment!had!not!been!done!in!a!transparent!way.!These!difficulties!caused! a!loss!in!financial!resources,!delays!in!program!implementation!as!well!as!complications!in!the! collaboration!with!HRC!Regional!Committees.! Another!problem!occurred!when!the!majority!of!GNPD!HRC!polyvalent!volunteers!selected!in!Bahon!and! Borgne!did!not!originate!from!the!communal!sections!targeted!by!the!program.!! Overall!challenges!to!retain!high!qualified!human!resources!in!the!North!continued!to!arise!for!both!ARC! and!HRC!because!many!have!their!families!in!PortZauZPrince!or!because!of!other!projects!or!other! organizations!competing!to!attract!these!same!human!resources.! 4.4.5.4 Use*of*financial*resources* As!of!October!30th!2014,!only!26!%!of!the!$12,500,000!GNPD!budget!had!been!spent!(Table!20),!while! 58%!of!the!life!of!project!extending!from!December!2012!to!March!2016!(40!months)!had!already! elapsed.!If!the!start!of!the!project!is!set!at!May!1st!2013!and!its!end!at!May!31st!2016,!in!accordance!with! the!Project!Agreement,!for!a!length!of!37!months,!then,!as!of!October!30th,!49%!of!the!life!of!project!had! elapsed.! Table'20' GNPD'Budget'and'Expenditures'as'of'October'30th'2014' '' Annual/LOP'Budget' Expenditures' Unpsent' %'Complete' Annual/LOP'Budget' Expenditures' Variance' %'Complete' Annual/LOP'Budget' Expenditures' Variance' %'Complete' Life'of'Project'U'Consolidated'(ARC'and'HRC)' FY13' FY14' FY15' 507,539!! 4,702,723!! 7,329,278!! 202,563!! 2,071,955!! 942,830!! 304,976!! 2,630,768!! 6,386,448!! 40%! 44%! 13%! Life'of'Project'U'ARC' 338,711!! 3,096,283!! 4,420,647!! 202,563!! 1,415,338!! 548,110!! 136,147!! 1,680,945!! 3,872,537!! 60%! 46%! 12%! Life'of'Project'U'HRC' 168,828!! 1,606,440!! 2,908,632!! 656,617!! 394,720!! 168,828!!! 949,824!! 2,513,911!! 0%! 41%! 14%! FY16' 2,896,203!! 2,896,203!!! 0%! TOTAL' 12,500,000!! 3,217,348!! 9,282,652!! 26%! 2,023,786!! Z! 2,023,786!! 0%! 8,062,334!! 2,166,011!! 5,896,323!! 27%! 872,418!! !! 872,418!! 0%! 4,437,666!! 1,051,337!! 3,386,329!! 24%! Source:!GNPD! In!any!case,!the!proportion!of!the!budget!spent!at!the!end!of!2014!(Q2!of!FYZ2015)!is!very!low!and!this! puts!into!question!the!feasibility!of!completing!all!the!activities!planned!within!the!14!or!16!months!left! before!the!end!of!the!project.! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! 28 !See:!Section!5.1!Human!resources,!QUARTERLY!PROGRESS!REPORT!Gran!No!Pi!Djanm!Program!FY!14!Q2!Report! (OctoberZDecember!2013)! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!57!of!118! ! While!some!activities!have!made!good!progress!towards!their!outcomes,!for!instance,!those!related!to:! • • Outcome#1.1#HRC#has#the#capacity#at#regional#and#local#levels#to#respond#appropriately,#timely# and#effectively#to#disasters,!or!to! Outcome#2.2#Communities#and#households#are#better#prepared#to#respond#to#disasters;! Other!activities!still!require!much!time!and!resources!to!achieve!their!objectives,!notably,!those!related! to:! • • Outcome#1.2#HRC#has#the#capacity#at#regional#and#local#levels#to#manage#and#sustain#community# based#programming#within#the#targeted#project#area;#this!was!amply!presented!in!this!report!as! unfinished!business:!or!to:! Outcome#2.1#Households#demonstrate#improved#practices#to#reduce#their#vulnerability#to# identified#health,#hygiene,#nutrition,#hazard,#environmental#and#livelihoods#challenges;## o Sensitization!and!training!of!beneficiaries!is!to!continue!for!all!sectors,!with!new!topics! and!some!new!target!groups!(See!Annex!12).! o The!health!sensitization!messages!and!behavior!change!campaigns!reached!about! 30,000!beneficiaries!in!Q1!FY15!and!as!many!in!Q2!FY15.!It!was!reported!to!the! evaluation!mission,!however,!that!the!population!had!become!less!receptive!to! sensitization!messages!because!of!the!expectations!created!by!the!VCAs!and!of!the! delays!in!the!implementation!of!concrete!measures!and!actions.!It!is!of!interest!for!the! sustainability!issue!to!determine!if,!in!spite!of!this,!behavior!changes!are!really!taking! place!and!if!sensitization!has!been!effective!and!is!producing!sustainable!results.!! Activities!related!to!Objective#3:#Targeted#communities#have#reduced#their#exposure#to#external#shocks# and#local#hazards#through#improved#physical#infrastructure#and#mitigation#measures!consist!mostly!of! infrastructure!and!construction!work;!maybe!they!can!be!rushed!to!completion!before!the!end!of!the! project,!now!that!all!the!preparatory!work!has!been!done.!This!would!probably!increase!the!r! In!summary,!capacity!building!of!HRC!branches!so!that!they!can!undertake!community!based!programs! has!hardly!started,!while!behavior!changes!and!capacity!building!of!communities!to!take!responsibility!of! disaster!preparedness,!water,!sanitation,!health!and!livelihoods!systems!cannot!be!considered!to!be! achieved!in!a!sustainable!way!before!water!points,!health!centers,!school!WatSan!and!emergency! shelters!and!infrastructure!are!improved.!Furthermore,!community!organisations!such!as!MUSO!or!CLTS! committees!must!be!accompanied!for!a!while!before!they!become!autonomous.!It!seems!evident!that! all!this!cannot!be!accomplished!in!one!year!and!that!the!duration!of!the!project!must!be!extended.! The!evaluation!believes!that!the!decision!to!extend!the!duration!of!the!GNPD!project!is!one!about! deciding!on!the!sustainability!of!what!has!been!undertaken.!Rushing!to!the!end!may!seriously!jeopardize! the!outcomes!of!the!GNPD!program.! 4.5 Sustainability'' The!Program!Proposal!Document!confirmed!the!commitment!of!the!American!Red!Cross!to!strengthen! the!capacity!of!the!Haitian!Red!Cross!“in#terms#of#buildings#and#infrastructure,#but#just#as#importantly#in# terms#of#processes,#volunteers,#and#reputation#within#the#community”.!It!regarded!the!longZterm! sustainability!of!GNPD!activities!as!being!“dependent#on#the#continued#engagement#–#at#a#modest#level#–# of#the#National#Society#in#the#Great#North#of#Haiti.”!It!also!opened!the!door!for!the!project!“to#be# Page!58!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! incorporated#into#longer#term#initiatives#of#the#international#programs#of#the#American#Red#Cross,# beyond#the#current#HAP”.29! The!ambition!of!the!GNPD!program!can!be!interpreted!as!having!been!to!give!an!example!of!how!the! HRC!can!increase!the!resilience!of!communities!and!go!beyond!emergency!assistance!to!reduce!disaster! risk!factors!in!a!longer!term!perspective!and!through!behavior!change.!The!ambition!was!also!to!develop! the!capacity!of!the!HRC!branches!at!the!regional!and!local!levels!in!the!Great!North!to!continue!by! themselves!to!increase!the!resilience!of!the!most!exposed!communities!and!demonstrate!their! achievements!so!that!they!can!be!reproduced!elsewhere.!! Alternatively,!the!sustainability!issue!of!GNPD!can!be!presented!using!the!following!two!options:!! 1. Will!HRC!branches!remain!relevant!to!communities!by!being!able!to!continue!to!develop!the! resilience!of!risk!exposed!communities!through!interventions!similar!to!those!undertaken!by! GNPD:!VCAs,!behavior!change!sensitization,!WatSan!community!based!initiatives,!mitigation! measures,!livelihood!initiatives,!and!school!linked!initiatives?! 2. Or!will!HRC!branches!remain!relevant!to!communities!mostly!as!occasional!but!necessary!disaster! relief!assistance!providers?! The!GNPD!program!has!accomplished!considerable!progress!in!putting!in!place,!in!collaboration!with! HRC!branches,!beneficiaries!and!stakeholders,!many!of!the!essential!building!blocks!leading!to!greater! resilience.!Among!the!elements!that!were!designed!with!the!concern!of!ensuring!sustainability,!the! following!can!be!recalled:!! • • • • • • • • Strengthening!of!HRC!structures!through!the!creation!of!3!local!committees!and!capacity!building! of!3!regional!committees!and!8!local!committees;! training!of!HRC!committee!members!and!volunteers!in!the!area!of!DRR,!updating!of!contingency! plans!and!development!of!improved!DRR!training!modules!and!First!aid!manual;! evacuation!shelters!upgraded!in!accordance!with!durability!standards;!! adoption!of!community!based!solutions!for!water!and!sanitation!and!training!of!villagers!and! users!in!the!maintenance!of!water!and!sanitation!systems;! involvement!of!local!authorities!and!of!government!ministries!to!ensure!long!term!alignment,! participation!and!support!to!program!initiatives!after!project;! promotion!of!behavior!changes!as!a!way!of!achieving!durable!results;! development!of!resilience!though!the!promotion!of!livelihoods!trough!training!and!creation!of! community!groups;! design!of!infrastructure!and!mitigation!measures!in!accordance!with!durability!standards.!! It!is!too!early!to!say!if!the!outcomes!and!impact!will!be!sustainable.!Largely!the!sustainability!of! outcomes!will!depend!on!the!capacity!of!HRC!branches!to!continue!the!work.!Unfortunately,!unforeseen! problems!have!prevented!to!advance!capacity!building!of!HRC!branches!enough!to!ensure!achieving! Option!1,!which!was!the!real!objective!aimed!at!by!ARC!and!HRC.! In!order!to!simplify!the!discussion!of!the!sustainability!issue!and!facilitate!the!formulation!of!findings! based!recommendations,!the!evaluation!has!put!in!relation!the!inputs!provided!to!the!GNPD!program!by! ARC!and!HRC!with!the!availability!that!can!expected!for!those!inputs!at!the!level!of!HRC!branches!after! the!project!and!for!the!resultant!capacity!of!the!branches!to!sustain!GNPD!results!and!undertake!new! community!based!projects.!These!assessments!(Table!21)!are!in!no!way!definitive,!but!reflect!the!best! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! 29 !Program!Proposal!Document,!Section!12.,!p.!55.! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!59!of!118! ! opinion!of!the!evaluators!on!the!basis!of!the!information!collected!and!of!its!analysis.!They!can!be!used! by!ARC!and!HRC!as!discussion!points!for!planning!and!deciding!the!future!of!the!project.!The!statements! about!the!inputs!are!accompanied!by!questions!and!suppositions!which!can!be!inputs!to!design!of!an! exit!strategy!for!ARC.! Table'21'Post'project'availability'to'HRC'branches'of'inputs'provided'to'GNPD' Inputs' provided'to' GNPD' Leadership' Post'project'expected'availability'of'program'inputs'to'HRC'branches'for'ensuring' sustainability'of'GNPD'results'and'undertaking'new'community'based'projects' The!ability!to!demonstrate!leadership!for!new!projects!and!intervention!areas!and!fields!largely! depends!on!the!availability!or!mobilization!of!financial!resources.!In!absence!of!project!funding! directly!allocated!to!RCs,!GNPD!leadership!is!not!likely!to!be!replaced!by!HRC!central!or! departmental!level!leadership.!Also,!ability!of!RCs!to!mobilize!local!committees!and!the! population!is!still!largely!absent,!except!to!some!extent!in!Northwest.! Regional!and!local!committees!have!no!strategic!plans;!GNPD!has!not!fully!exploited!VCAs!and! relationships!with!local!stakeholders!to!formulate!microZprojects!for!communal!sections!and! localities.!Elected!status!of!HRC!committees!puts!stability!and!quality!of!leadership!at!risk,!but! opens!window!for!improvement.! Managerial' The!managerial!capacity!of!RCs!is!still!very!limited.!Regional!and!local!committees!have!been! capacity'' associated!with!GNPD!program!activities,!but!have!had!no!operational!role!and!have!not!gained! much!in!terms!of!capacity!or!experience!for!managing!community!projects.!The!creation!in!each! RC!of!Support!Units!of!highly!skilled!volunteers!(trained!in!operations,!finance,!technical!natters! and!administration),!if!this!training!can!be!done!as!planned!by!GNPD,!does!not!guarantee!that! without!external!support,!the!capacity!of!those!units!would!enable!to!undertake!small!projects! and!follow!adequate!management!standards.!HRC!central!at!present!does!not!have!the!capacity! to!provide!managerial!or!technical!assistance,!without!funding!to!hire!specialists.!! Finance!and!project!planning!and!management!capacity!building!at!the!level!of!local! committees!is!apparently!not!part!of!the!GNPD!work!plan,!while!the!need!is!there.!M&E!does! not!exist.! Technical' The!technical!experts!of!GNPD!will!be!lost,!unless!the!project!is!extended!or!a!new!significant! expertise' scale!project!starts.!In!order!to!insure!the!sustainability!of!GNPD!results!in!the!DRR,!health,! WatSan!and!Livelihoods!sectors,!HRC!RCs!would!need!expertise!in!those!fields,!unless! government!ministries!and!services!associated!with!GNPD!initiatives!(DPC,!MSPP,!DINEPA,! MARNDR)!take!over!some!supervision!and!maintenance!duties.!HRC!central!does!not!have!at! present!the!capacity!to!provide!technical!support!except!in!the!DRR!sector.! Material' RCs!will!have!much!improved!material!resources:!office!buildings!and!equipment,!vehicles,! resources' motorcycles;!the!operation,!maintenance!and!replacement!costs!of!the!material!resources!are! not!known!yet.!Sharing!of!resources!with!local!committees!not!discussed!yet.! Financial' GNPD!resources!will!not!be!available,!but!it!is!suggested!by!GNPD!that!income!generation! resources' activities!be!developed;!however,!the!nature,!feasibility!and!profitability!of!these!activities!is!still! undetermined.!Fundraising!activities!are!also!suggested,!as!well!as!funding!of!projects!through! partnerships,!but!no!concrete!ideas!have!been!floated!yet.!Support!from!the!central!office!is! hoped!for,!but!apparently!not!available.!Project!funding!by!external!sources!has!not!been! explored.!No!forecasts!have!been!made!yet!of!revenue!and!expenditures!of!HRC!branches.!! Regional!committee!presidents!will!no!longer!receive!$400!monthly!allocation;!nor!volunteers! the!$50!stipend;!funding!for!per!diems!may!no!longer!be!available.!What!will!be!the!impact!on! the!engagement!of!committee!members!and!volunteers?! Finance,' Little!has!been!done!by!GNPD!to!transfer!proper!management!procedures!to!regional!and!local! operations,' committees.!It!is!not!known!if!HRC!central!office!procedures!are!available!and!adequate!for!all! project' concerned!activities!at!regional!and!local!committee!level.!What!will!become!of!the!bank! management' accounts?!What!rules!will!apply!to!the!disposal!or!use!of!assets!such!as!vehicles!and!motorcycles! procedures'and' to!be!transferred!by!GNPD!to!the!RCs!and!LCs?!Will!the!RCs!have!the!authority!to!plan!projects! Page!60!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! Inputs' provided'to' GNPD' supervision' Permanent' staff' Relationship' with' beneficiaries' Relationship' with' community' groups' Relationship' with' government' ministries' Relationship' with'local' authorities'and' stakeholders' Post'project'expected'availability'of'program'inputs'to'HRC'branches'for'ensuring' sustainability'of'GNPD'results'and'undertaking'new'community'based'projects' and!to!sign!protocols,!partnership!agreements!and!MOUs!for!their!execution!or!financing!as!is! envisaged!by!GNPD?!Will!this!authority!be!retained!or!delegated!by!the!HRC!central!office?! What!supervision!or!oversight!will!the!HRC!central!office!exert?!Are!HRC!statutes!and! procedures!clear?! The!experience!of!the!GNPD!program!shows!that!the!implementation!of!community! development!programs!requires!time!and!human!and!financial!resources!and!that!it!is!not! possible!to!rely!on!voluntary!work!to!carry!out!activities!similar!to!those!implemented!by!GNPD.! The!interventions!of!GNPD!have!been!supported!by!the!hiring!of!sector!experts!and!specialists! who!received!the!additional!support!of!the!PortZauZPrince!based!ARC!technical!team.!Paid!full! time!field!coordinators,!team!leaders!and!promoters!will!no!more!be!there!to!organize,!train! and!support!volunteers.!Volunteers!could!potentially!take!over,!but!their!contribution!would!be! limited!by!the!voluntary!work!policy!of!the!HRC.!Hiring!of!permanent!employees!will!depend!on! revenue!generation!and!project!funding.! HRC!has!greatly!increased!its!visibility!by!conducting!VCAs!and!by!engaging!into!intensive! community!mobilization!and!sensitization!campaigns.!With!the!implementation!of!Pillar!2!and!3! initiatives,!HRC!will!be!recognized!as!an!institution!that!contributes!significantly!to!improving! the!wellbeing!of!communities.!After!the!project,!mobilization!and!sensitization!campaigns!will! no!longer!take!place!in!the!targeted!communal!sections,!nor!will!new!initiatives!for!improving! the!lives!of!beneficiaries!will!be!undertaken,!unless!new!projects!are!launched;!this!will!result!in! a!reduced!role!and!visibility!for!HRC!local!committees!and!volunteers.! HRC!local!committees!will!potentially!take!a!role!in!sustaining!the!community!committees!or! groups!formed!for!Evacuation!shelters!and!disaster!readiness,!water!and!sanitation!(CLTS),! MUSO,!livelihoods;!however,!without!technical!experts!to!give!training!or!interact!with! government!ministries,!the!support!role!of!RCs!and!LCs!may!be!negligible.! GNPD!has!developed!close!relationships!with!government!ministries!in!the!health,!WatSan,! education,!agriculture!sectors,!not!to!forget!the!DRR!sector!with!the!DPC.!The!consultative! committees!have!not!been!effective!and!relations!with!ministries!at!the!institutional!and! technical!level!have!generally!been!conducted!directly!by!GNPD!with!limited!participation!of! HRC!regional!committees!as!onlookers,!and!somewhat!better!involvement!of!local!committees! at!the!communal!section!level.!It!is!unsure!that!the!relationships!with!the!ministries!will!be! taken!over!by!RCs!and!LCs!after!the!project,!so!that!the!activities!can!be!continued!in!the! intervention!areas!and!duplicated!elsewhere.!In!the!absence!of!technical!expertise,!the! relationships!of!RCs!and!LCs!with!government!ministries!at!the!departmental!level!and!local!will! be!limited;!moreover,!this!role!can!be!taken!over!by!local!authorities.! The!GNPD!program!has!developed!excellent!relationships!with!local!authorities!ASECZCASEC;! however!these!relationships!have!been!mostly!supported!by!GNPD!project!staff!and!initiatives,! with!a!lesser!involvement!of!the!RCs!and!LCs.!The!relationships!have!been!a!key!factor!for! advancing!program!initiatives!and!insuring!their!relevance!and!sustainability.!It!remains!to!be! seen!whether!the!relationships!will!be!taken!over!by!RCs!and!LCs!after!the!project,!so!that!the! activities!can!be!continued!in!the!intervention!areas!and!duplicated!elsewhere.!In!the!absence! of!technical!expertise,!the!relationships!of!RCs!and!LCs!with!local!authorities!will!revolve!around! sustaining!community!committees,!role!that!can!also!be!taken!over!by!local!authorities.! Capacity!building!of!HRC!branches!in!line!with!Option!1!and!the!sustainability!of!this!outcome!are!the! major!challenges!of!the!GNPD!program.!However,!these!are!issues!that!cannot!be!analyzed!only!at!the! regional!or!departmental!levels!and!that!bring!into!question!the!whole!strategy!of!the!Haitian!Red!Cross.! • Does!the!HCR!want!to!develop!the!capacity!of!regional!branches!to!undertake!community! development!projects!and!can!it!provide!the!regions!with!the!necessary!guidance!and!support?! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!61!of!118! ! • • • Does!it!want!to!base!the!development!of!the!capacity!of!the!branches!strictly!on!voluntary!work! or!does!it!consider!necessary!or!preferable!to!also!use!salaried!staff!and!consultants?! Does!it!want!to!mobilize!external!funding!and!how!will!it!do!it?! Does!it!want!to!develop!the!procedural!framework!and!the!oversight!that!will!ensure!that!the! development!initiatives!of!regional!branches!remain!consistent!with!the!objectives,!principles! and!policies!of!the!National!Society!and!of!the!Red!Cross!movement?! The!evaluation!has!found!that!the!2010Z2015!Strategy!gave!positive!answers!to!these!questions.!It! appears!more!and!more!clearly!now!these!ideals!will!not!be!attained!in!the!context!of!the!GNPD! program,!at!this!stage!and!with!all!the!efforts!that!GNPD!can!make.!Therefore!the!capacity!development! targets!should!be!lowered!to!a!more!feasible!and!sustainable!level.! Nevertheless,!the!project!cannot!be!considered!to!be!successful!if!it!has!not!in!great!measure!achieved! Outcome!1.2!“HRC#has#the#capacity#at#regional#and#local#levels#to#manage#and#sustain#community#based# programming#within#the#targeted#project#areas”.! !! Page!62!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! 5. LESSONS'LEARNED,'CONCLUSIONS'AND'RECOMMENDATIONS' 5.1 Lessons'learned' A!number!of!lessons!ensue!from!the!findings!and!observations!of!this!evaluation.!These!lessons!relate!to! VCAs,!sensitization!campaigns,!voluntary!work,!capacity!building! Vulnerability'and'capacity'assessments' • VCAs!create!large!expectations!that!may!go!beyond!the!objectives!or!resources!of!the!program! for!which!they!are!used.! The!Vulnerability!and!Capacity!Assessment!(VCA)!tool!is!an!efficient!tool!for!the!identification!of! priorities.!It!invites!community!members!to!freely!identify!their!problems!and!priorities.!It!facilitates!the! initiation!of!partnerships!with!other!community!stakeholders!who!can!participate!to!the!implementation! of!the!project!under!consideration.!However,!since!the!VCAs!look!at!all!the!problems!that!communities! are!facing,!they!may!create!expectations!and!tend!to!expect!that!all!these!problems!will!be!solved!by!the! project!initiating!the!VCA!although!it!may!have!more!limited!goals!and!resources.!! • After!VCAs,!short!term!measures!would!help!to!keep!up!community!mobilization!until!the!action! plans!are!implemented!! The!evaluation!was!repeatedly!told!in!meetings!with!beneficiaries!and!stakeholders!that!too!much!time! had!elapsed!between!the!VCAs!and!the!start!of!the!implementation!of!the!action!plans.!The!first!VCAs! took!place!in!November!2013!and!the!last!in!June!2014,!while!the!implementation!of!the!action!plans! had!barely!started!in!December!2014.!Therefore!the!waiting!time!for!concrete!actions!that!beneficiaries! may!consider!as!real!answers!to!their!needs!and!priorities!was!between!6!months!to!one!year.!This!had! a!negative!impact!on!mobilization!and!on!attitudes!about!the!project!and!the!HRC.!! In!the!meantime!GNPD!embarked!on!an!intensive!sensitization!campaign!that!seems!to!have!been!less! and!less!well!received!because!it!was!not!what!beneficiaries!were!expecting.!The!continued!presence!of! HRC!volunteers!in!the!communities!also!made!beneficiaries!more!aware!of!the!delays!and!made!them! believe!that!their!plight!was!not!taken!seriously.!Therefore,!a!good!strategy!would!be!to!identify!within! the!action!plans!some!short!term!or!emergency!measures!that!can!be!implemented!rapidly,!so!as!to! demonstrate!to!communities!that!the!project!is!effective!and!their!priorities!and!needs!are!taken! seriously.! • Given!that!VCAs!represent!a!huge!effort!and!a!unique!way!of!collecting!information!from!the! communities,!the!results!of!the!VCAs!should!be!better!systematized,!archived!and!distributed!to! stakeholders.! The!VCA!exercise!needed!an!enormous!effort!on!the!part!of!the!population,!of!GNPD,!of!HRC! committees!and!of!local!authorities.!Around!7,000!people!participated!in!about!400!focus!groups.!Local! stakeholders!were!solicited,!GNPD!staff!and!volunteers!worked!intensively!and!probably!succeeded!in! making!beneficiaries!better!understand!their!problems!and!identify!their!priorities.!! The!evaluation!examined!all!the!VCA!reports!and!finds!that!they!represent!an!honest!effort!to!reflect!the! situation!but!that!they!come!short!of!exploiting!the!information!collected!and!of!making!it!available!to! interested!parties:!HRC!local!committees,!local!authorities,!etc.!One!major!shortcoming!found!by!the! evaluation!is!the!total!absence!of!geographical!disaggregation!of!situations,!needs!and!priorities!within! the!communal!sections!as!if!living!conditions!were!identical!among!the!40Z50!localities!that!make!up! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!63!of!118! ! each!communal!section;!another!shortcoming!is!the!lack!of!qualitative!analysis!as!if!the!focus!groups!had! not!produced!any!valuable!information;!finally,!the!VCA!reports!are!not!of!equal!quality!and!appear!to! be!of!very!limited!potential!!use!for!stakeholders;!they!also!probably!have!been!written!in!Haitian!creole! to!make!their!understanding!easier.!Overall,!it!is!regrettable!that!so!little!useful!trace!of!this!great!effort! will!be!left.! • VCAs!are!good,!but!they!are!not!enough!to!identify!activities;!they!must!be!completed!by!more! detailed!studies!and!assessments;!the!development!perspective!is!not!well!integrated.! The!long!delays!between!EVCs!and!the!implementation!of!actions!plans!is!in!part!due!to!the!somewhat! superficial!character!of!certain!elements!of!the!EVCs!and!of!the!difficulty!of!transposing!needs!and! priorities!into!actual!action!plans.!The!needs,!are!sometimes!quite!evident,!and!there!may!be!a!simpler! way!to!mobilize!communities!and!develop!action!plans!that!are!consistent!with!the!objectives!of!a! program.!!! Sensitization'campaigns' • Sensitization!campaigns!should!preferably!be!accompanied!by!concrete!measures!and!not!come! first,!ahead!of!what!makes!behavior!change!feasible!and!attractive.! The!evaluation!mission!was!in!many!instances!told!that!sensitization!to!protection!against!water!borne! diseases!through!handZwashing!or!water!purification!was!not!effective,!when!people!had!no!access!to! water!and!no!soap.!In!order!to!get!a!maximum!impact,!sensitization!campaigns!must!be!coupled!to! concrete!measures!or!improvements!that!make!the!behavior!change!feasible!and!attractive!to!the! beneficiaries!targeted.!! Capacity'building' • Capacity!building!has!to!target!those!who!will!stay!behind!and!not!a!parallel!structure!which!will! evaporate!at!the!end!of!the!project.!It!also!has!to!consider!the!entirety!of!the!structure!which! will!continue!to!plan!and!implement!community!projects,!including!the!central!structure! responsible!for!policies!and!oversight.! The!rationale!of!the!GNPD!program!was!to!develop!the!capacity!of!the!Haitian!Red!Cross!to!undertake! community!development!projects!at!the!regional!level!and!to!increase!the!resilience!of!the!populations! against!natural!disasters!and!climate!change.!However,!the!GNPD!program!basically!consisted!in! creating!a!parallel!twin!structure!of!ARC!and!HRC!salaried!employees.!HRC!capacity!building!within! GNPD!is!not!occurring!in!other!ways!than!for!a!few!senior!managers!to!learn!how!to!manage!a!large! project.!Most!technical!and!management!knowZhow!will!be!lost!to!HRC!when!the!project!closes.!The! capacity!of!HRC!branches!has!been!strengthened!in!some!areas,!like!DRR!and!others,!but!!basically!it!has! not!yet!been!prepared!to!identify!and!manage!community!projects.!Some!capacity!building!will!take! place!before!the!end!of!the!project,!but!when!the!project!closes,!as!it!is,!the!HRC!branches,!as! institutional!entities,!will!not!have!had!any!real!experience!of!managing!projects.!! Voluntary'work'in'development'projects'' • The!experience!of!the!GNPD!program!shows!that!the!implementation!of!community! development!programs!requires!time!and!human!and!financial!resources!and!that!it!is!difficult! and!risky!to!rely!on!voluntary!work!to!carry!out!activities!similar!to!those!implemented!by!GNPD.! Page!64!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! Community!development!projects!of!the!kind!of!the!GNPD!program!are!undertakings!which!must!be! carried!out!over!a!sufficient!duration!and!which!require!continuity!of!leadership!and!of!human! resources.!The!evaluation!mission!was!repeatedly!said!by!members!of!regional!and!local!committees! that!there!was!a!limit!to!their!availability!for!voluntary!work!above!which!they!could!not!go!without! receiving!compensation.!The!evaluation!also!found!that!one!of!the!major!reasons!explaining!low! participation!of!committee!members!to!GNPD!activities!was!that!members!were!unavailable!because!of! professional!reasons.!It!would!be!ill!advised!for!project!effectiveness!to!rely!on!voluntary!work!only.! Meetings'with'stakeholders'and'beneficiaries' • In!a!program!where!the!participation!of!communities!and!beneficiaries!is!intensely!solicited!and! where!the!multi!sector!interventions!create!multiple!occasions!for!convoking!beneficiaries,!local! authorities!and!HRC!committee!members,!it!is!important!not!to!unduly!multiply!meetings!and!to! coordinate!meetings!internally!and!externally,!in!order!to!avoid!meeting!fatigue!or!failed! meetings.! Many!stakeholders!mentioned!to!the!evaluation!mission!that!in!their!view,!GNPD!was!conducting!many! meetings!and!that!there!may!be!too!many!and!that!some!may!not!be!well!coordinated!together.!It!was! pointed!out!to!the!evaluation!that!beneficiaries!were!somewhat!confused!by!AtB!meetings!with! beneficiaries!in!which!the!field!teams!did!not!participate,!while!the!field!teams!held!their!own!regular! monthly!meetings!with!beneficiaries.!Meetings!are!also!convoked!by!sector!experts,!although,!in! principle,!any!invitation!must!go!through!the!HRC!local!or!regional!committee.!There!may!be!a!risk!of! meeting!fatigue!among!beneficiaries.!Also,!it!becomes!difficult!for!regional!and!local!committee! members!to!attend!to!all!the!meetings!called,!and!it!they!are!repeatedly!absent,!it!can!be!interpreted! that!their!role!is!not!important.!Furthermore,!GNPD!is!not!the!only!organization!that!invites!beneficiaries! to!meetings,!which!means!that!local!authorities!and!beneficiaries!may!not!be!available!for!GNPD.!Finally,! the!number!of!meetings!must!be!adjusted!to!the!availability!of!transportation!for!participants.! Compensation'to'HRC'elected'officers'and'the'perception'of'equal'treatment' • Giving!to!some!and!not!to!others!leads!to!disharmony.!In!order!to!maintain!motivation,!it!is! important!to!ensure!fairness!and!equality!of!treatment.! Although!it!is!not!a!generalized!finding,!the!evaluation!observed!that!the!$400!allocation!paid!to! presidents!of!HRC!regional!committee!was!a!source!of!deep!resentment!among!some!other!members! who!also!said!that!the!payment!had!been!hidden!to!them.!!Similar!situations!of!unequal!treatment!were! brought!to!the!attention!of!the!evaluation!in!regards!of!access!to!transport!and!per!diems,!while! volunteers!complained!about!having!to!pay!for!transport!and!communication!expenses!that!are! supposed!to!be!covered!by!HRC.!Also!committee!members!questioned!the!fact!that!they!received!no! compensation,!while!central!office!staff!receives!salaries.!Field!team!member!felt!that!they!were!not! treated!the!same!way!as!the!experts!with!respect!to!their!ne!access!to!transport,!lodging!and!per!diems,! materials!and!training.!Therefore!it!is!important!to!ensure!equality!of!treatment!and!transparency.! Gender':' • The!gender!dimension!must!be!integrated!from!the!start!in!a!project!and!must!be!considered!as! a!critical!element!of!the!definition!of!the!sensitization!messages!aiming!at!behavior!changes.!! Although,!at!the!launch!meeting!of!the!midZterm!evaluation,!the!evaluators!were!told!of!efforts!to! integrate!the!gender!dimension!in!the!GNPD!program,!the!evaluation!has!found!very!little!discussion!of! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!65!of!118! ! gender!in!the!reports!and!program!documentation!and!in!interviews!and!meetings.!It!does!not!seem! that!the!sensitization!messages!were!adapted!to!gender!factors.! 5.2 Conclusions'and'recommendations' Extension'of'end'date'of'the'GNPD'' Given!the!delays!incurred!in!the!implementation!of!the!program,!which!can!be!estimated!to!overall! amount!to!at!least!6!months,!it!is!advisable!to!extend!the!time!limit!of!the!program!by!at!least!6!months.! The!evaluation!cannot!make!a!firm!statement!on!the!budget!available!for!extending!the!project!by!6! months,!but!as!there!was!a!large!budget!under!spend!at!the!end!of!October!2014,!the!extension!can! probably!take!place!without!a!budget!increase.! Recommendation'1. Extend!the!end!date!of!the!GNPD!program!by!6!months! Exit'strategy'' As!mentioned!in!the!analysis!of!the!sustainability!issue,!the!success!defining!outcome!for!GNPD!is! Outcome#1.2#HRC#has#the#capacity#at#regional#and#local#levels#to#manage#and#sustain#community#based# programming.!The!evaluation!has!developed!two!scenarios!to!help!to!design!an!ARC!exit!strategy.! • Scenario!1:!Capacity!building!and!assistance!to!planning!! A!first!scenario!The!evaluation!found!that,!although!some!progress!has!been!made!into!defining!what! capacity!building!of!HRC!branches!should!be,!capacity!building!as!such!has!not!formally!started!and!all!of! it!will!revolve!around!the!training!of!4!highly!skilled!volunteers!to!form!a!management!unit!(MU)!in!each! of!the!three!regional!branches.!When!the!project!closes,!the!RCs!will!have!MUs!of!skilled!volunteers,! who!will!be!only!potentially!available!for!community!development!projects,!since!there!is!no!way!to! guarantee!that!with!their!new!skills!they!will!stay!with!HRC.!The!GNPD!work!plan!also!proposes!to! prepare!strategic!plans!for!the!HRC!branches,!initiate!project!partnerships!and!launch!income!generating! activities.!However!these!ideas!are!still!very!vague.!! One!potential!exit!strategy!for!ARC!would!be!to!let!GNPD!go!ahead!with!these!proposals!and!close!the! program!after!a!6!month!extension.!The!HRC!branches!would!then!be!left!to!themselves!with!uncertain! support!from!the!HRC!central!office!to!consolidate!GNPD!outcomes!and!undertake!community!projects! with!a!strict!volunteer!work!approach.!This!option!appears!fraught!with!high!risk.! • Scenario!2:!Capacity!building,!assistance!to!planning!and!support!to!project!management!and! execution!by!HRC!regional!and!local!branches!! A!second!option,!which!is!the!one!recommended!by!the!evaluation!would!consist!in!giving!to!regional! committees!the!mandate!of!initiating!and!executing!community!development!projects!and!in!allocating! funds!to!them!for!implementing!those!projects.!The!projects!may!consist!in!reproducing!the!GNPD! process!in!a!new!communal!section!or!in!expanding!or!continuing!GNPD!activities!in!the!currently! targeted!communal!sections.!! The!main!feature!of!this!option!is!that!regional!committees!would!be!responsible!to!initiate!and!manage! externally!funded!community!based!projects,!whose!execution!would!be!carried!out!with!the!help!of! salaried!specialists,!more!or!less!in!exactly!the!same!way!as!ARC!and!HRC!presently!do!within!GNPD.! The!projects!would!be!identified!during!the!last!phases!of!the!GNPD!program;!they!would!be!modest!in! size,!would!not!necessitate!large!financial!resources!and!could!have!duration!of!18!to!24!months.!! Page!66!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! Capacity!building!of!HRC!branches!in!regards!to!Outcome!1.2!would!include!a!management!component! and!a!technical!component.!The!management!component!would!specifically!address!the!governance! role!of!elected!regional!and!local!committee!members:!operations,!finance,!project!management,! human!resources;!the!training!would!aim!to!enable!committee!members!to!exert!their!governance!role! in!accordance!to!HRC!requirements!and!procedures.!! The!technical!component!of!capacity!building!would!target!technicians!who!already!have!a!sufficient! knowledge!in!the!subjects!considered:!operations,!finance,!project!management,!DRR,!WatSan,!health,! livelihoods,!etc.!!The!training!would!not!be!generic!but!very!project!specific!so!as!to!enable!the! technicians!to!implement!the!GNPD!and!community!development!approaches,!methodologies!and!tools.! The!technicians!to!be!trained!would!be!selected!among!volunteers!or!other!candidates!if!there!are!no! volunteers!with!the!adequate!background.!Given!their!expected!level!of!engagement!during!the! proposed!interventions,!the!technician!would!be!salaried!employees,!albeit!with!possibly!less!than! market!rate!salaries.!Through!proper!funding!arrangements!between!them,!the!three!regional!branches! could!share!the!services!of!the!technicians.!One!sector!that!appears!critical!is!the!WatSan!sector!where! there!is!a!need!for!technical!expertise!ifor!planning!and!supervision!of!community!managed!systems.! It!is!understood!that!if!the!work!load!exceeds!that!allowed!by!HRC!voluntary!work!rules,!salaried! personnel!would!be!used.!Elected!members!would!not!be!allowed!to!draw!any!salary.!In!order!to!avoid! conflicts,!any!form!of!compensation,!such!as!the!$400!monthly!allocation!paid!by!GNPD!to!RC! presidents,!would!have!to!be!approved!by!the!committee,!and!be!based!on!real!expenditures.! The!funding!of!the!community!based!project!in!each!department!would!be!granted!through!a! memorandum!of!agreement!between!the!Haitian!Red!Cross!and!the!concerned!regional!branch.!As!the! grantor!of!the!funding,!the!Arc!would!also!be!part!of!these!agreements,!or!to!make!things!simpler!there! could!be!an!umbrella!agreement!between!ARC!and!HRC.!! Oversight!would!be!exerted!by!HRC!central!office!and!by!steering!committee!similar!to!the!existing! GNPD!steering!committee.! Recommendation'2. Undertake!a!new!phase!of!GNPD!in!which!the!regional!branches!would!have!the! complete!responsibility!of!identifying,!planning!and!implementation!of!community!based!projects,! with!oversight!being!exerted!by!HRC!central!office!with!the!support!of!ARC.! This!option!has!not!been!discussed!with!ARC!and!HRC!senior!management,!but!it!is!presented!as!an!idea! worth!considering!because!it!would!be!a!way!to!ensure!that!Outcome!1.2!is!achieved.!It!would!correct! the!design!weakness!of!the!GNPD!program!in!which!no!real!governance!or!operational!role!was!given!to! HRC!branches.!Its!realization!of!course!depends!on!funding!availability!at!ARC!and!on!its!alignment!to! ARC!priorities.!! A!corollary!to!the!preceding!recommendation!would!be!to!provide!to!HRC!central!office!with!technical! assistance!in!the!areas!of!project!management!and!M&E,!as!well!as!with!respect!to!developing!a!set!of! procedures!to!administer!projects!funded!by!external!sources.!This!TA!would!enable!HRC!central!office! to!provide!supervision!to!the!three!RCs!after!GNPD!and!especially!in!case!a!Phase!II!takes!place.!The! technical!assistance!could!also!cover!the!search!for!funding!of!community!based!projects.!This!TA!would! be!of!limited!scope!and!size.! Recommendation'3. Provide!a!limited!amount!of!technical!assistance!to!the!HRC!central!office!to! improve!its!capacity!in!the!areas!of!project!management,!M&E!and!search!of!project!funding.!This!TA! may!also!cover!the!issue!of!assets!to!be!transferred!by!ARC!at!the!end!of!GNPD.!! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!67!of!118! Integration'of'Field'team'experience'in'planning'process'' ! Team!leaders,!promoters!and!volunteers!complained!in!all!the!sites!visited!that!their!knowledge!of!the! conditions!existing!in!the!communities!and!of!the!perceptions!of!beneficiaries!towards!the!project,!its! approach!and!its!messages!were!not!exploited!by!the!program.!They!said!there!was!no!formal! mechanism!through!which!they!could!voice!their!observations!since!their!comments!and!suggestions!are! not!heard!or!given!followZup!in!the!weekly!meetings!and!since!they!do!not!participate!in!the!GNPD! quarterly!planning!and!review!meetings.! Recommendation'4. Improve!the!collection!and!discussion!of!perceptions!and!observations!of!team! leaders!by!creating!a!formal!mechanism!and!integrate!that!mechanism!in!the!M&E!process.!! CrossUcutting'issues:'Gender'and'environment' Gender!and!environment!are!cross!cutting!issues!that!are!in!principle!integrated!in!all!GNPD!activities.!It! was!noted!however!by!the!evaluation!that!GNPD!approaches!and!messages!had!not!been!supported!in!a! systematic!way!by!gender!analysis.!In!fact,!the!gender!theme!is!almost!absent.!In!the!same!way,!the! environment!and!the!impact!of!climate!change!on!the!environment,!which!in!Haiti!has!such!grave! consequences!on!the!resilience!of!communities!and!on!the!exposure!to!natural!disasters,!is!better! integrated!a!cross!cutting!theme,!but!the!long!term!dimension!and!climate!changes!have!not!been!fully! taken!into!account!into!DRR!strategies!and!messages.!! Recommendation'5. !Although!the!planning!phase!of!GNPD!is!completed,!an!effort!could!be!made!to! ensure!that!the!sensitization!messages!better!integrate!gender!considerations!and!that!all! interventions!take!gender!into!account.!Similarly,!long!term!environmental!issues!for!the!communal! sections!should!be!better!identified!and!strategies!to!address!them!should!be!discussed!with!HRC! local!committees,!local!and!ministerial!authorities!and!beneficiaries.! VCA'report'and'data' The!evaluation!found!that!the!results!of!the!VCAs!in!terms!of!data!collection!and!processing!and!of! reporting!are!not!commensurate!to!the!huge!effort!made!and!to!the!large!quantity!of!information! collected,!some!of!which!may!have!a!high!qualitative!value!as!well!as!for!future!use!by!HRC!local! committees!and!local!authorities.! Recommendation'6. :!GNPD!should!examine!if!the!VCA!data!can!be!recuperated!and!put!to!useful! use.! Effectiveness'of'sensitization'message'and'campaign' The!evaluation!was!told!repeatedly!by!and!stakeholders!beneficiaries,!but!also!by!team!leaders,! promoters!and!volunteers,!that!there!was!too!much!sensitization!and!that!it!was!not!the!concrete! improvements!to!their!living!conditions!that!beneficiaries!were!expecting.!Also,!the!long!delays!were! having!an!adverse!effect!on!the!perceptions!of!the!program.!Promoters!and!volunteers,!in!several! instances,!said!that!they!had!become!more!cautious!in!approaching!the!population!because!there!was!a! negative!sentiment!about!the!project!and!beneficiaries!had!become!less!receptive!to!sensitization.!In! these!circumstances,!it!may!be!that!the!sensitization!messages!have!not!gone!through!as!much!as!hoped! for.!The!PMP!intends!to!measure!the!success!of!the!sensitization!campaigns!on!behavior!changes!by! comparing!end!line!to!base!line!data.!It!would!be!of!interest!not!to!wait!until!the!end!of!the!project!to! verify!if!sensitization!is!working!by!conducting!a!limited!survey!or!through!focus!groups.! Page!68!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! Recommendation'7. !Given!the!adverse!effects!of!the!delays!suffered!in!program!implementation! and!of!unfulfilled!expectations,!the!M&E!and!AMEL!teams!should!conduct!a!limited!survey!or!focus! groups!to!determine!if!the!sensitization!campaigns!are!reaching!their!targets!or!if!a!renewed!effort!is! necessary.! Beneficiary'count,'mass'sensitization'numbers'and'reporting'by'team'leaders' The!evaluation!has!observed!that!the!number!of!program!beneficiaries!declared!for!some!communal! sections!was!extremely!high!with!respect!to!their!population,!in!some!cases!exceeding!the!population! number,!while!in!other!communal!sections,!it!was!very!low.!The!evaluation!also!noted!that!in!reporting! the!number!of!beneficiaries!to!the!M&E!manager,!M&E!officers!in!each!department!did!not!disaggregate! between!the!numbers!reached!by!mass!sensitization!from!that!reached!through!household!visits,! although!this!information!was!transmitted!to!them!by!team!leaders.!Finally,!team!leaders!and! promoters!concurred!in!saying!that!reporting!on!field!activity!results!was!often!incomplete!or!contained! errors!because!promoters!had!to!transmit!data!verbally!by!phone!since!team!leaders!for!lack!of! transportation!could!not!get!to!field!location!to!collect!the!data.!!! Recommendation'8. M&E!should!examine!its!procedures!for!counting!beneficiaries!and!explain!the! consistency!of!past!results.!Team!leaders!should!be!given!adequate!means!of!transportation!so!that! they!can!visit!make!regular!field!visits!to!work!with!promoters!and!volunteers,!collect!data!and! discuss!the!results!achieved!and!the!difficulties!encountered.! Income'generating'activities'and'project'funding' The!evaluation!noted!that!there!was!a!lot!of!uncertainty!about!the!financial!resources!and!viability!of! the!regional!and!local!branches.!High!hopes!are!put!on!income!generating!activities!and!on!fundraising,! but!these!hopes!are!not!based!on!objective!analysis!and!reality!checks.!The!funding!of!community!based! projects!through!partnerships!and!external!sources!is!also!anticipated!but!that!potential!and!the! prospective!partners!and!funding!sources!have!not!been!identified.!The!operating!costs!of!the!branches,! the!costs!of!regular!HRC!branch!activities!and!of!community!based!projects!have!not!been!estimated.! Recommendation'9. In!order!to!get!a!clear!picture!of!the!financial!outlook!of!HRC!branches!assisted! by!GNPD,!future!operating!costs,!the!costs!of!regular!activities!and!of!community!based!projects! should!be!estimated.!A!realistic!forecast!of!net!revenues!from!income!generating!and!fund!raising! activities!should!be!made.!External!partnerships!and!funding!sources!should!be!identified.!The!HRC! central!office!should!be!closely!associated!with!this!exercise.! Logistics'and'communications' The!evaluation!was!repeatedly!told!of!the!delays!and!cancellations!of!meetings!that!were!due!to! transportation!and!logistics!problems.!These!delays!were!cause!for!frustration!and!discontent!among! beneficiaries!and!stakeholders,!of!embarrassment!for!local!committees!and!local!authorities!who!had! called!the!meetings,!and!of!bad!feelings!towards!GNPD!and!the!HRC.!Although,!it!goes!by!itself,!that! transportation!and!logistics!should!be!optimized,!this!problem!was!so!prevalent!that!it!merits!a!specific! recommendation.!! Recommendation'10. Improve!transportation!planning,!logistics!and!communication!so!as!to! minimize!meetings!being!delayed!or!canceled.! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!69!of!118! Meetings'with'beneficiaries'and'stakeholders' ! It!was!pointed!out!to!the!evaluation!that!GNPD!was!holding!a!great!number!of!meetings!with! stakeholders!and!beneficiaries!and!that!there!was!at!times!a!lack!of!internal!and!external!coordination,! that!this!was!creating!confusion!among!beneficiaries!and!that!the!meetings!were!demanding!too!much! from!committee!members!in!terms!of!their!presence.!! Recommendation'11. Although!holding!many!meetings!is!normal!in!a!program!essentially!base! on!mobilization!and!participation,!it!would!be!advisable!to!review!the!relevance!of!all!the!meetings! and!to!improve!coordination,!which!may!have!the!side!effect!of!lessening!the!demand!for! transportation.! Haitian'Red'Cross'Structure' The!evaluation!was!informed!that!the!absence!of!a!local!committee!in!Mahotière!was!an!obstacle!to! program!implementation!in!Mahotière!because!the!Northwest!regional!committee!cannot!act!as!a!local! committee.! Recommendation'12. To!create!a!local!committee!in!Mahotière!so!that!beneficiaries!and! volunteers!can!be!adequately!represented!in!the!program.!This!recommendation!is!addressed!to!the! Haitian!Red!Cross.! Page!70!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! ! 6. ANNEXES' ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!71!of!118! Annex%1%HRC%GNPD%Organization%Chart% ! ! Page!72!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 Annex%2%ARC%GNPD%Organization%Chart% ! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!January!2015! Page!73!of!118! ! Annex%3%GNPD%Stakeholders%and%their%role%in%the%program% Stakeholder% Role%In%The%Program% HRC@HQ% HRC% Regional% Branches% HRC%Local% Branches% HRC% Volunteers% ASEC/% CASEC% DPC% Program%Expectations% Potential%Risk% • Supervise!and!coordinate!involvement!of!regional! • Ensure! branches!in!all!activities! application!of! • Find!skilled!people!for!the!implementation!of! MoU! • Weak!ownership!of! activities!with!respect!to!the!program!requirements! program! • Facilitate!linkages! and!Red!Cross!principles! with!stakeholders! • Available!resources! • Ensure!the!capacity!building!of!the!regional!and!local! at!national!level! absorbed!by!other! branches!by!mobilizing!all!available!resources! and!ensure! programs!or!emergency! • Conduct!regular!field!monitoring!! capacity!building! • Ensure!the!linkages!with!government!authorities!and! of!HRC!branches! national!actors! • Unavailability!of!regional! Guarantee!linkages! branch!officials! with!stakeholders!at! • Facilitate!the!operational!setTup!of!the!program! departmental!level!&! • Mobilize!available!resources!at!departmental!level!to! • Weak!ownership!! coordinate!capacity! support!the!program!implementation! • Available!resources! building!of!local! • Ensure!linkages!and!coordination!with!departmental! absorbed!by!ongoing! branches!and! stakeholders!and!local!branches! programs!or!an!eventual! volunteers! emergency!! • Inexistence!of!local!branch! • Mobilize!resources!available!at!communal!level!to! • Weak!ownership!of! Ensure!linkages!with! support!program!implementation! program! communal! • Facilitate!linkages!&!coordination!with!stakeholders! • Weak!followTup!of!field! stakeholders!&! at!communal!level! activities! coordinate! • Ensure!the!followTup!of!field!activities!through! • Lack!of!appropriate! volunteers! regular!monitoring!visits! volunteer!management! empowerment!and! mechanism! • Report!regularly!on!the!implementation!progress!of! involvement! activities!and!challenges! • Use!of!the!program!for! political!interests! • Lack!of!voluntarism! • Support!the!implementation!of!activities!at! In!charge!of! community!level! • Weak!skills!on!planned! activities’! activities! • Mobilize!community!members!and!leaders!to!foster! implementation!at! their!continuous!involvement!in!the!program! • Misbehavior!towards! community!level! activities! community!members! • Facilitate!the!mobilization!of!resources!at!communal! section!level! Coordination!with! • Use!the!program!for! • Ensure!the!coordination!with!key!actors!(e.g.!CBOs)! and!mobilization!of! political!interests! at!community!level! leaders!at!communal! • Frustration!linked!to! • Support!the!followTup!of!activities’!implementation! section!level! implementation!strategy! • Support!the!selection!process!of!partners!at!local! level! • Support!program!technically!for!implementation!of! DRR!activities! • Collaborate!with!the!program!team!at!various!level! Coordinate! • Lack!of!interest!! interventions!linked! • Technically!validate!DRR!mechanisms!to!be! • Weak!coordination!! to!strengthening!of! implemented!! • Lack!of!involvement!in! National!Risk!&! • Make!available!its!network!down!to!the!remote!areas! design!of!methodologies,! Disaster! to!support!activities’!implementation! tools!and!trainings! Management!System!! • Facilitate!synergies!with!key!actors!on!DRR!field! • Support!the!program!team!in!identifying!local! partners! Page!74!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! Stakeholder% Role%In%The%Program% Potential%Risk% DDSP% • • • Lack!of!interest!! Weak!coordination!! Lack!of!involvement!in!the! design!of!methodologies,! tools!and!trainings! • • • Lack!of!interest!! Weak!coordination!! Lack!of!involvement!in! design!of!methodologies,! tools!and!trainings! • Use!the!program!for! political!interests! Exclusion!of!community! members! DINEPA/% URD% CBOs% Program%Expectations% • Accompany!all!activities!of!the!program!related!to! health!sector! • Make!available!skilled!people!to!support!the!program! on!specific!matters! Coordinate!overall! • Support!program!team!in!designing!methodologies!&! health!interventions!! tools!!in!line!with!MSSP!standards! • Facilitate!synergies!with!key!actors!on!health!sector! • Support!the!program!team!in!identifying!local! partners! • Support!the!program!in!implementing!activities! linked!to!water!access! Coordinate!overall! • Make!available!skilled!people!to!support!program! interventions!on! team!on!specific!matters! water!access! • Facilitate!synergies!with!key!actors!on!water!access! field! • Support!the!program!in!identifying!local!partners! • Ensure!the!program!presence!in!limited!access!areas! • Mobilize!continuously!community!members!to!foster! Key!actor!in!local! their!active!involvement!to!activities’!implementation! development! • Support!the!program!team!in!identifying!most! vulnerable!people!at!community!level! • ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!75!of!118! Annex%4%Evaluation%Criteria%and%Questions%as%per%the%TOR% ! ! Evaluation%questions! 1)%Program%Management%and%Coordination% 1.1!!Coordination! 1.1.1!What!coordination!mechanisms!exist!and!how!effective!are!they!to!develop!and!ensure! between!HRC!and!ARC!% smooth!coordination!of!program!between!ARC!and!HRC?!! 1.1.2!How!efficient!and!timely!are!these!coordination!mechanisms!to!provide!clarity!on!program! planning!and!implementation!aspects!to!the!program!staff!and!stakeholder?!! 1.1.3!What!strengths!and!gaps!are!seen!and!realized!by!the!stakeholders!and!what!can!be!done! to!improve!further?!! 1.2!Program! 1.2.1!Are!the!program!implementation!procedures!and!mechanisms!clear!to!both!HRC!regional! Implementation! branches,!and!ARC!staff?!! mechanisms!and! 1.2.2!How!effective!are!the!organizational!structure!to!help!achieve!the!stated!objectives!and! structures!% program!activities!of!the!GNPD?!! 1.2.3!Are!program!implementation!staffs!of!both!agencies!clear!on!how!they!should!coordinate,! collaborate!and!implement!the!program?!! 1.2.4!Are!management!structures!of!implementation!clear!to!all!key!staff!and!HRC!committees?! 1.2.5!Are!they!found!effective!and!efficient!enough!to!meet!the!objective!of!GNDP!program!by! its!remaining!period?!! 1.2.6!What!are!the!strengths,!gaps!and!what!needs!to!be!done!to!improve!further?!! 1.3%Clarity%on%role%and% 1.3.1!Is!the!program!implementation!strategies!of!ARC!(to!be!implemented!by!both!for!certain! responsibilities% period)!clear!to!HRC!and!its!staff,!and!ARC!staff?! between%HRC%and%ARC%% 1.3.2!Are!they!clear!on!their!roles!and!responsibilities!along!the!phases!of!the!program?!Is!there! any!duplication!of!roles?! 1.3.3!Do!HRC!Regional!and!Local!Committees!understand!what!they!are!supposed!to!implement! and!what!roles!they!have!to!play!in!relation!to!GNPD!program?! 1.3.4!Are!the!regional!committee!and!the!local!committee!fully!play!their!role!to!facilitate!GNPD! team!to!work!towards!the!project!objectives?! 1.3.5!Is!the!regional!committee!actually!appropriates!the!project!GNPD?! 1.3.6!How!effective!are!the!policies!and!accountability!mechanism!of!ARC!and!HRC!developed! and!or!understood!so!far!in!relation!to!program!implementation?!! 1.3.7!What!are!the!strengths,!gaps!and!what!can!be!done!to!improve!the!situation?!! 1.4%HRC%Regional% 1.4.1What!strengths!and!or!capabilities!have!the!regional!committee!developed!so!far!to! Committee’% implement!the!GNPD!program?!What!do!they!think!they!can!and!what!not?!! absorptiveness,% 1.4.2!What!are!their!main!motivations!to!implement!this!program!and!how!they!are!moving! capacity%and% forward!(or!not)!to!translate!the!motivation!into!action?!! motivations%in%relation% 1.4.3!To!what!extent!the!Committees!are!receptive!of!the!ideas,!concepts!and!decisions!of!GNDP! to%GNPD%Program% program?!What!are!the!programmatic!areas!that!are!not!considered!absorbed!or!received!well! Implementation% by!them!and!what!are!the!areas!that!seem!easier!to!follow!for!them?!!Why?! 1.4.4!Do!the!regional!committees!have!developed/organized!sufficient!capacity!to!implement! the!planned!program!activities!of!GNPD?!What!can!they!do!presently!and!what!not?!! 1.4.5!What!are!the!key!strengths!and!gaps!in!HRC!Regional!Committees!in!terms!of!capacity!to! plan,!implement,!motivation!and!commitment!to!the!GNPD!program?!What!can!be!done!further! to!improve!the!situation?!! 1.5%Coordination%and% 1.5.1!How!does!the!regional!committee!coordinate,!guide!and!supervise!the!staff!and!the! communication%among% program?!What!role!do!they!play?!! HRC%Committees,% 1.5.2!Are!the!GNPD,!HRC!staff!clear!on!their!roles!and!responsibilities,!reporting!line!and!their! GNPD%HRC%project% relationship!with!Committee!members?!! staff,%and%the%Local% 1.5.3!Are!there!structures!in!the!regional!committees!that!ensure!effective!communication!of! Committees% decisions,!information!and!directives!to!the!staff!and!vice!versa?!! 1.5.4!How!local!committees!participate!in!the!program!planning!and!implementation!of!the! GNPD!program!together!with!regional!committees?!! 1.5.5!Are!Local!Committees!clear!and!on!the!same!page!with!ARC!and!HRC!regional!committees! in!relation!with!their!roles!and!responsibilities!in!the!GNPD!program?!! 1.5.6!What!are!the!current!strengths!and!gaps!and!what!needs!to!be!improved!in!terms!of! Coordination!and!communication!among!the!three!parties?!! Page!76!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! 2)%Program%Planning%and%Implementation% 2.1%Program%Relevancy%% 2.1.1!Is!the!program!design,!its!objectives!and!outcomes!appropriate!and!relevant!to!meet!the! 1)%Program%design%% needs!and!goals!of!beneficiaries!in!their!present!context?!! 2)%Consistency%of%Log% 2.1.2!Are!the!intervention!activities!that!are!designed!to!meet!the!program!outcomes,!and! frame% objectives!appropriate,!relevant!and!sufficient?!What!are!the!strengths!and!weaknesses?!! 2.1.3!Are!there!others!activities!that!could!enable!the!program!to!achieve!the!goals?!! 2.1.4!Are!there!any!changes!needed!to!make!the!program!more!suitable!in!terms!of!the! interventions!for!the!Beneficiaries?!If!yes,!what!should!be!improved?!! 2.1.5!What!are!the!key!area!of!intervention!the!program!should!focus!on!for!remaining!period!to! make!it!more!suitable!to!the!needs!of!the!beneficiaries!and!to!meet!its!intended!objectives?! 2.1.6!Is!logical!framework!logical!hierarchy,!its!inherent!logics!and!statements!are!suitable!and!fit! to!the!intent!of!the!program!design!and!context?!! 2.2%Program% 2.2.1!Are!activities!being!implemented!as!planned!and!in!scheduled!time?!What!gaps?!! Effectiveness%% 2.2.2!Are!there!any!quality!standards,!guides!or!protocols!developed!for!key!activities?!2.2.3!How! 1)%Program%Planning%% are!they!helping!in!the!implementation?!If!not!developed,!what!else!should!be!developed!to! 2)%Quality%standards%% ensure!quality!of!the!programs?!! 3)%Target%setting%and% 2.2.4!Do!implemented!activities!demonstrate!quality!in!terms!of!delivery,!products!and!in! beneficiary%selection% improving!the!knowledge!and!aspirations!of!beneficiaries?!What!strengths!and!gaps?!! 2.2.5!Are!there!any!activities!that!need!to!be!scaled!up!or!widely!implemented,!given!the!context! and!scope!of!the!target!beneficiaries?!If!yes,!which!ones!and!what!evidences!do!they! demonstrate!to!do!so?! 2.2.6!What!are!the!key!strategic!directions!for!the!program!to!deliver!quality!services!effectively! for!the!remaining!period?! 2.2.7!How!target!communities!and!beneficiaries!are!being!selected?!What!criteria!are!being! developed,!followed!or!implemented?!Are!there!evidences!of!selecting!beneficiaries!and!target! communities!following!established!criteria?!! 2.3%Program%efficiency% 2.3.1!What!are!the!key!examples!of!management!efficiency!in!the!program!that!played!or!are! and%outcomes% playing!roles!in!achieving!the!intended!objectives!on!time!and!within!allocated!resources?!! 2.3.2!What!are!the!key!management!inefficiencies!that!played!role!in!not!achieving!or!delayed! achieving!the!intended!objectives/outcomes/!or!activities!(in!terms!of!procurement,!contractual! delays,!time!management,!staffing!issues,!unclear!plan!etc.)! 2.3.4!Are!there!significant!and!noticeable!inefficiencies!that!impacted!the!overall!program! achievements?!How,!and!what!are!they?! 2.3.5!What!are!the!future!strategic!directions!for!the!program!to!mitigate!inefficiencies,!if!any,! and!improve!further?!! 2.3.5!Is!the!program!heading!in!the!direction!for!achieving!its!intended!objectives!and!outcomes,! as!outlined!in!its!logTframe!and!proposal?!How?!! 2.3.6!What!key!milestones!or!outcomes!are!being!achieved!in!terms!of!both!program! implementation!and!managing!the!program?!What!contributed!to!their!achievements?! 2.3.7!What!could!not!be!achieved?!! 2.3.8!What!strategic!direction!should!the!program!take!to!achieve!its!outcomes!in!the!remaining! period?!! 2.3.9!Are!there!any!unintended,!positive!or!negative,!Outcomes!and!impacts!being!achieved?! What!are!they,!if!any?!What!contributed!to!achieving!them?!! 2.3.10!What!positive!outcomes!and!impacts!that!Program!can!build!on!and!scale!up!over!the! remainder!of!the!Program?! 2.4%Lessons%learned% 2.4.1!What!are!the!key!lesson!learnt!at!the!midTterm!point!of!Program!that!would!help!inform! future!program!direction!for!ARC!and!HRC?! 2.5%Sustainability%of% 2.5.1!How!likely!HRC!will!be!able!to!sustain!all!or!part!of!the!program!in!future?!What!should!be! program%by%HRC%and% done!by!HRC!to!ensure!sustainability?! ARC%Exit%Plan% 2.5!2!Is!there!any!exit!plan,!discussion!or!thinking!around!how!ARC!should!exit!the!program?! What!steps!does!ARC!need!to!take!to!develop!and!implement!an!effective!exit!strategy?! ! ! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!77!of!118! ! Annex%5%Coding%Table% A) Program%Management% A1%Clarity%of%Program%objectives%and%Implementation%Strategy% A1.1!Clarity!program!objectives!Clarity of GNPD program objectives!! A1.2!Clarity!of!impl.!strategy!Clarity of implementation strategy! A1.3!HRC!HQ:!Approp.!of!object.!Appropriation of objectives by HRC HQ:! A1.4!HRC!RCs!Approp.!of!object.!HRC RCs Appropriation of objectives HRC RCs! A1.5!HRC!LCs!Approp.!of!objectives.!Appropriation of objectives by HRC LCs! A2%Adequacy%of%program%structure% A2.1!GNPD!Struc.!OK!4!planning?!Is the GNPD program structure adequate for planning?! A2.2!GNPD!Struc.!OK!4!HRC!BCB?!Is the GNPD program structure adequate for branch capacity building? A2.3!Struc.!OK!4!recruit&training!volunt?!Is the GNPD program structure adequate for recruiting and training volunteers? A2.4!GNPD!Struc.!OK!4!pillar!2?!Is the GNPD program structure adequate for community mobilization and sensitization? A2.5!GNPD!Struc.!OK!4!pillar!3?!Is the GNPD program structure adequate for pillar 3: community assets & environment?! A2.6!GNPD!Struc.!OK!4!planning?!GNPD structures adequate for monitoring and evaluation? A2.7!GNPD!Struc.!OK!4!planning?!GNPD structures adequate for communication with stakeholders?! A2.8!Comm.!channels!OK?!Are communication channels adequate for!! A3%Capacity%of%Regional%Committees% A3.1!BCATRCs!Strength&capa.!Strength and capabilities of RCs as diagnosed in BCAs?! A3.2!BCATLCs!Strength&capa.!Strength and capabilities of LCs as diagnosed in BCAs?! A3.3!New.devTRCs!Strength&capa!What strengths and or capabilities have RC developed to implement the GNPD program? What do they think they can do and what not (DDR, Livelihoods, Health, Watsan, etc.)! A3.4!New.devTLCs!Strength&capa!Strength and capabilities and programmatic areas developed so far by LCs? ! A3.5!Motivation!of!RCs? What are their main motivations to implement GNPD and how are they moving forward (or not) to translate the motivation into action?! A3.6!Motivation!of!LCs.!What are the motivations of LC members?! A4%Roles%and%responsibilities%of%RCs,%LCs%and%GNPD%staff% A4.1!Rs&Rs!of!RCs!in!GNPD!planning!Roles and responsibilities played and understanding of, by RCs and LCs in GNPD planning! A4.2!Rs&Rs!in!GNPD implementation Roles and responsibilities played and understanding of, by RCs and LCs in GNPD implementation! A4.3!Rs&Rs!in!GNPD M&ETAtB.!Roles and responsibilities played and understanding of RCs and LCs in GNPD M&E-AtB A4.4!Strengths&gaps!in!RCsTLCs!capacities What are the key strengths and gaps of HRC Regional Committees in terms of capacity to plan, implement, motivation and commitment to the GNPD program? What can be done further to improve the situation?! A4.5!Rs&Rs!RCTLC!&!GNPD!staff!Respective roles and responsibilities of Rcs and LCs and GNPD staff! A5%Coordination%mechanisms%and%their%effectiveness% Questions!to!relate!to!program’s!phases!and!pillars:!Branch!capacity!development!/!Community!mobilization!&!training!/! Community!assets!&!environment! A5.1!Coordination!Mechanisms!What coordination mechanisms exist?! A5.2!Coord.!ARC!&!HRC!management!Coordination between ARC and HRC management! A5.3!Coord.!ARC!&!HRC!staff!Region&Dep.!levels!Coordination between ARC & HRC staff at Region and Departmental levels! A5.4!Coord.!HRC!field!staff&Mob.Volunt.!Coordination between HRC field staff and Promoters and volunteers! A5.5!Coord.!GNPD&RCs!Coordination between GNPD and Regional Committees! A5.6!Coord.!GNPD&!LCs!Coordination between GNPD and Local Committees! A5.7!Coord.!GNPD!&!local!authorities!Coordination between GNPD and local authorities! A5.8!Coord.!GNPD!&!gov.!stakeh.!Coordination between GNPD and government stakeholders! A5.9!Coord.!GNPD!&!NGOs+stakeh.!Coordination between GNPD and NGOs and other stakeholders! ! B) Program%Planning%and%Implementation% B1%Program%Relevance,%Consistency%of%Log%Frame% B1.1!Relev.!object/outcomes!to!needs.!Appropriateness and relevancy of objectives and outcomes to needs of beneficiaries. B1.2!Relev.!activities!to!needs.!Appropriateness and relevancyof activities to needs of beneficiaries. B1.3!Activities!enough!to!reach!object.!Are activities sufficient to meet the objectives of the program! B1.4!Areas!to!focus!on!till!end.!What are the key areas of intervention the program should focus on for its remaining period to make it more suitable to the needs of the beneficiaries and to meet its intended objectives?.! B1.5!Coherence!of!LF!w.!design/context!Are the logical framework logical hierarchy, inherent logic and statements suitable and fit to Page!78!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! the intent of the program design and to the context?! B2%Program%effectiveness% B2.1!Activities!as!planned&scheduled.!Are activities being implemented as planned and in scheduled time? What gaps are present?! B2.2!Quality!standards,!guides!4!key!activities?!Are there any quality standards, guides or protocols developed for key activities? How are they helping implementation?! B2.3!Quality!delivery,!products!&!sensib.!benef. Do implemented activities demonstrate quality in terms of delivery, products and in improving the knowledge and aspirations of beneficiaries? What are the strengths and gaps? What else should be developed to ensure quality of program activities? B2.4!Activities!to!be!scaled!up!for!needs?!Are there any activities that need to be scaled up or widely implemented, given the context and needs of the target beneficiaries? If yes, which ones and what supporting evidence is there for it?! B2.5!Key!strategic!directions!4!quality!services.!What are the key strategic directions for the program to deliver quality services effectively for the remaining period? B2.6!Criteria!4!selection!communities/benef.!How are target communities and beneficiaries selected? What criteria have been developed and applied? What evidence exists of using objective criteria for selecting communities and beneficiaries?! B3%Program%efficiency% B3.1!Management!efficiencies!+!impact!What are the key examples of management efficiency contributing to achieving the program’s intended objectives on time and within allocated resources?! B3.2!Management!ineffic.!+!impact!What are the key management inefficiencies that played role in not achieving or delaying the achievement of intended objectives outcomes/ or activities (in terms of procurement, contractual delays, time management, staffing issues, unclear plan etc.)! B3.3 Strategic!directions 4!less!inefficiencies What are the future strategic directions for the program to mitigate inefficiencies, if any, and improve further?! B3.4!Key!milestone&outcomes!achieved!What key milestones or outcomes are being achieved in terms of both program implementation and managing the program? What contributed to their achievements?! B3.5!Key!milestone&outcomes!not!achiev.!Key milestone and outcomes that could not be achieved!! B3.6!Strategic!directions!4!outcomes. What strategic direction should the program take to achieve its outcomes in the remaining period?! B3.7!Unintended!outcomes&impacts!Are there any unintended, positive or negative, Outcomes and impacts being achieved? What are they, if any? What contributed to achieving them?! B4%Sustainability% B4.1!Can!HRC!continue!program?!How likely HRC will be able to support all or part of program in future?! B4.2!What!to!do!4!sustainability!What should be done to ensure sustainability?! B4.3!Is!there!an!exit!plan!4!ARC?!Is there any exit plan, discussion or thinking around how ARC should exit the program? ! B4.4!What!to!do!4!effective!exit!strategy? What steps does ARC need to take to develop and implement an effective exit strategy for the Program?! B5%Lessons%learned% B5.1!Key!lessons!4!future!program!direction What are the key lesson learnt at the mid-term point of Program that would help inform future program direction for ARC and HRC?! ! ! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!79!of!118! Annex%6%Summary%of%Regional%Branch%capacity%assessments% ! 1. North!Regional!Branch! The!North!Regional!Branch!is!the!administrative!hub!for!18!local!committees!including!the!4!targeted!by!GNPD:!Ranquitte,! La! Victoire,! Borgne! and! Bahon.! Two! of! these! committees! were! created! following! the! election! of! a! 6! member! local! committee!for!a!two!year!term!of!office!in!Bahon!in!September!2013,!and!a!similar!election!in!Borgne!in!February!2014.! 2. Northeast!Regional!Committee! The! Northeast! Regional! committee! regroups! 13! local! committees! including! the! 3! (Caracol,! Ferrier! and! Ouanaminthe)! targeted!by!GNPD.!The!Ferrier!committee!was!created!following!the!election!of!6!local!committee!members!in!March!2014.! 3. Northwest!Regional!Committee! In! the! Northwest! department,! the! regional! branch! committee! covers! 11! communes.! Based! on! HRC! protocols,! every! commune!is!served!by!a!6!member!local!committee.!As!GNPD!targets!2!communes,!BaieTdeTHenne!and!PortTdesTPaix,!the! program!by!default!also!targets!2!local!committees.!Although!there!is!a!local!committee!in!BaieTdeTHenne,!there!is!no!local! committee!in!Port!de!Paix!which!is!the!administrative!headquarter!of!the!Northwest!department!and!home!to!HRC!regional! branch!! Summary:%Branch%capacity%assessment% 1/%Program%planning%and%development% Regional! branches! have! no! experience! in! project! proposals! writing.! In! fact! they! have! never! managed! any! project.! Committee! members! report! that! RCs! do! not! have! the! authority! to! submit! project! proposals! to! donors.! As! they! are! not! granted!permission!to!follow!up!on!any!project!proposal!that!they!could!have!developed,!the!interest!and!motivation!RC’s! members!might!have!to!develop!projects!is!limited.!However,!we!noticed!that!some!members!of!the!committees!have!an! idea!how!to!develop!project!proposal!documents.!! The!committees’!members!have!no!experience!in!conducting!SWOT!analysis.! All!branch!committees!say!they!have!skills!for!conducting!VCAs,!but!that!they!have!never!had!!the!occasion!to!practice!their! knowledge.! All! the! regional! committees! report! have! never! conducted! participatory! assessments! even! though! most! of! the! members! have!skills!in!conducting!this!kind!of!assessment!particularly!when!small!disasters!occur!in!their!respective!area.! 2/%Program%Implementation%and%activities% Only! the! North! RC! reports! having! prepared! an! annual! action! plan,! but! that! it! was! prepared! by! the! president! without! discussion!with!members.!The!other!regional!committees!confirm!not!having!the!experience!of!preparing!annual!program! implementation!plans.! None!of!the!branch!has!ongoing!programs!currently.!The!North!branch,!however,!reports!having!experience!implementing! health!related!programs!such!as!cholera!and!vaccination.!Such!activities!are!generally!executed!under!HQ’s!request.! All!the!branches!declare!having!the!capacity!to!implement!basic!programs!such!as!health,!DRR!and!sanitation.!! 3/%Monitoring%and%evaluation% Only! the! Northwest! regional! committee! says! to! be! familiar! with! Monitoring! and! Evaluation,! but! with! no! experience! of! implementing!M&E!activities.!Overall,!the!branches!report!not!having!experience!in!collecting!data!or!preparing!reports!on! their!activities.! The! branches! never! conduct! internal! review! sessions,! or! selfTevaluations.! The! North! RC! reports! having! brainstorming! session! of! its! team,! but! these! are! not! formal! selfTevaluation! sessions.! The! Northwest! RC! used! to! conduct! surveys! before! intervention!in!communities.! 4/%Beneficiary%selection% The!regional!committees!focus!its!activities!on!the!most!vulnerable!population.!There!are!no!formal!or!written!criteria!for! the!selection!of!beneficiaries.! 5/%Disaster%Response%and%Preparedness%Readiness% The!branches!acknowledge!that!they!have!limited!capacity!to!respond!quickly!to!natural!disaster.!They!lack!resources!and! materials!to!be!able!to!respond!to!disasters!when!needed.!There!are!no!funds!allocated!to!disaster!response.!!! Few! volunteers! in! the! North! East! region! have! experience! to! respond! and! raise! awareness! on! common! outbreaks! in! Haiti! such!as!cholera!and!diarrhea.!However,!the!North!and!Northwest!regional!committee!say!they!have!the!capacity!needed!to! respond!and!raise!awareness!in!communities!concerning!cholera!and!diarrhea.! 6/%Leadership% Page!80!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! Two!indicators!are!considered!to!measure!leadership!of!the!regional!committee:! 1. Communication!capacity! 2. Roles!and!responsibilities!understanding! The!regional!committees!say!that!there!is!regular!communication!between!the!RC!and!HRC!local!committees!and!volunteers! through!phone!calls;!however!they!recognize!that!more!efforts!should!be!made!to!reach!volunteers!on!time.! Regional!committee!members!are!fully!aware!of!their!roles!and!responsibilities.!There!is!a!manual!which!defines!the!entity’s! roles.! 7/%Human%resources%management% Three!indicators!are!considered!to!measure!leadership!of!the!regional!committee:! 1. Existing!of!clear!jobs!description! 2. Availability!and!followTup!of!HR!Policies!/manual!regarding!staff!recruitment!and!management! 3. Human!resources!database! Even!though!the!members!know!their!role!and!statute,!no!formal!documents!related!to!jobs!description!exist.! Human!resources!and!manual!don’t!exist!at!the!regional!committee.! There!is!no!electronic!database!in!Northwest!RC!but!there!is!a!register!that!contains!information!about!volunteers.!In!North! RC!there!is!no!database.! 8/%Financial%resources%and%management% Three!indicators!are!considered!to!measure!financial!resources!and!management!of!the!regional!committee:! 1. Existing!of!financial!management!and!internal!audit!system! 2. Branch!capacity!to!produce!financial!and!audit!reports!to!donors!and!HRC!regional!office! 3. Diversification!of!income!base! Although! the! branches! sometimes! prepare! small! budget! for! specific! activities,! any! kind! of! financial! management! and! internal! audit! have! been! put! in! place.! The! staffs! from! the! three! regional! committees! have! no! experience! in! managing! financial!system.!Furthermore,!the!branches!report!that!the!members!don’t!manage!funds.! The!capacity!to!produce!financial!reports!and!audit!in!efficient!and!timely!manner!doesn’t!exist.!The!regional!committees! have!few!to!no!experience!at!all!in!producing!financial!reports.!In!Cap!Haitian,!the!branch!somehow!produces!some!kinds!of! financial!reports!but!the!members!couldn’t!confirm!how!these!reports!were!prepared!and!to!whom!they!are!submitted.! The!North!Regional!branch!receive!funds!from!HRC!headquarter,!the!mayor!office.! The!Northwest!regional!branch!has!no!source!of!income.! The!Northeast!regional!branch!never!accomplished!any!resource!mobilization!including!funds!raising!activities.! 9/%Organization% Three!indicators!are!considered!to!measure!organization!at!the!regional!committee:! 1. Clarity!and!understanding!of!branch!mission! 2. Evidence!of!working!with!other!national!and!international!public!and!private!organization! 3. Efforts!to!attract!and!hire!youths!from!its!territory! The!branch!mission!is!very!clear!for!the!regional!committees;!members!say!that!they!do!understand!the!mission.! The!Northwest!regional!committee!is!working!with!other!partners,!for!instance!the!Direction!de!la!Protection!Civile!“DPC”! within!the!context!of!preparations!for!disaster.!This!branch!used!to!work!with!local!authorities.! The!North!regional!committee!works!with!the!DPC.! The!Northeast!regional!branch!says!it!maintains!relationship!with!local!authorities!and!other!institutional!stakeholders.! The!Haitian!Red!Cross!regional!branches!have!high!visibility!in!the!region.!In!the!North,!there!are!no!formal!activities!that! are!undertaken!to!attract!and!hire!youth.!In!the!Northwest,!some!young!people!are!engaged!in!some!institutions!under!the! guidance!of!members!and!recruitment!notices!are!always!displayed!at!the!regional!office.! 10/%Volunteer%base% Three!indicators!are!considered!to!measure!volunteer!management!at!the!regional!committee:! 1. Existing!of!volunteer!recruitment!and!management!policy! 2. Volunteer!database!regularly!updated! 3. Volunteer!trained!in!a!number!of!related!fields! There!isn’t!specific!volunteer’s!recruitment!and!management!policy!in!place.!However!the!Northwest!regional!committee! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!81!of!118! members!say!knowing!the!policy!of!recruiting!volunteers.! ! The!three!RCs!have!no!membership!database!and!use!paper!registries!of!volunteer!information:!name,!sex,!age,!etc..! The!North!RC!does!not!have!a!training!plan,!however!many!volunteers!have!been!serving!the!movement!for!20!to!30!years! and!over!time!have!been!trained!in!health,!rescue!and!safety!during!earthquakes.! In!the!Northwest,!volunteers!have!received!some!training!but!this!is!not!made!on!a!regular!basis.! The!Northeast!regional!branch!has!approximately!500!volunteers!but!few!have!received!training!on!Red!Cross!themes.! 11/%Volunteer%coordination%and%communication% Three!indicators!are!considered!to!measure!volunteer!coordination!and!communication!at!the!regional!committee:! 1. Clarity!and!understanding!of!roles!by!the!volunteers! 2. Perception!of!the!volunteers!regarding!communication!between!them!and!the!branch!committee! 3. Perception!of!the!volunteers!regarding!the!respects!of!their!contribution! In!the!North!volunteer!roles!and!responsibilities!are!well!understood,!although!nothing!is!formalized!in!written!form.! In!the!Northwest,!volunteers!say!that!they!do!not!understand!clearly!their!roles!and!responsibilities! Generally,! volunteers! consider! they! are! well! informed! on! important! matters! such! as! training! opportunities! or! during! epidemic! outbreaks! and! about! decisions! from! leadership.! However! in! the! Northeast,! when! there! is! an! opportunity,! the! committee!informs!the!volunteers!on!what!is!being!planned!but!the!sections!are!currently!inactive.! Volunteer!contribution!recognition!is!generally!done!verbally!during!meetings.!However!volunteers!from!the!Northeast!say! that!there!is!no!recognition!system!for!volunteers!and!the!contributions!of!volunteers!are!never!recognized!publicly,!they! neither!received!any!type!of!incentives!or!award/appreciation!plaque!for!their!dedication.! ! Page!82!of!118! ! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! Annex%7%Summary%of%BCAs%for%Caracol,%Baie%de%Henne,%Ranquitte%and%La%Victoire%Local%Committees% % Criteria% Observations%/Findings% 1.% %Program%Planning%and%development%% Situation%% 1.1% The!capacity!to!develop!simple!project!proposals! No!Local!committee!has!this!capacity.!They!have!never!been! for!internal!HRC!or!local!donors!exists!in!Branch!! involved!in!project!development!or!project!management.!! 1.2% Local!committee!has!skills!and!has!conducted! None!of!them!has!this!capacity! SWOT!analysis.!! 1.3% LC!has!skills!and!conducts!EVC!assessments.! This!capacity!does!not!exist! Results!used!in!program!design/!implementation! 1.4% Local!committee!has!the!skills!and!conducts! The!LCs!never!conducted!participatory!assessments;!a!few! participatory!assessments!!for!new/old!projects.!!!! members!mention!having!experience,!but!not!with!the!LC! 2.% Program!Implementation!and!activities!!!! Situation!! 2.1% Branch!senior!management!practices!to!develop! Branches!do!not!have!practice!of!developing/!implementing!annual! and!implement!Annual!Program!implementation! program;!only!prepared!lists!of!activities!they!wish!to!undertake!in! Plan!describing!activities!and!schedule.! the!community.! 2.2% The!branch!is!implementing!a!series!of!programs! The!LC!actually!have!no!activities!to!be!implemented! in!line!with!the!regional!demands!established!by! A!few!LCs!(La!Victoire)!implement!small!activities!but!they!are!local! the!regional!committee.!! initiatives!not!in!line!with!regional!demands.!! 2.3% Branch!has!capacity!to!implement!Red!Cross!core! Because!of!lack!of!trainings,!LCs!cannot!implement!the!RC!core! program:!Health,!DRR,!Sanitation,!in!terms!of! programs.! manpower,!skills!and!previous!experience!! 3.% Monitoring!and!Evaluation!! Situation! 3.1% Local!Committees!practices!development!of!M&E! M&E!is!a!new!concept!for!the!branches.! plan!and!or!indicator!framework!!!!! 3.2% Local!Committees!conduct!periodic!evaluation,! Those!activities!have!never!been!conducted! selfT!evaluation,!reviews!or!surveys!as!per!needs.! 4% Beneficiary!Selection!!! Situation!! 4.1%% LCs!focus!their!activities!on!the!most!vulnerable! LCs!have!no!activities!implemented,!however!they!said!they!are! population,!in!order!to!increase!their!resilience.! aware!of!vulnerable!population.! 4.2%% LCs!develop!and!implement!criteria!of!beneficiary! No!written!documents!for!selection!criteria!of!beneficiaries.! selection!according!to!the!nature!of!activities.!!! However!there!is!some!knowledge!of!the!most!vulnerable.! 5% Disaster!Response!and!Preparedness!Readiness!!! Situation!! 5.1% LCs!have!track!record!of!responding!immediately! Most!LCs!have!no!track!record;!the!only!LC!reporting!to!have!them! and!efficiently!!to!local!disasters!and!can!do!so!!! says!that!they!don’t!know!where!they!have!been!stored.! 5.2% LCs!have!resources!and!materials!in!stock!to! The! branches! do! not! have! the! resources! and! materials! in! stock! to! respond!to!disaster!emergencies!!! respond!to!disaster!when!needed.! 5.3% LCs!have!skills!and!capacity!to!regularly!respond! The! branch! has! the! necessary! skills! to! raise! awarness! in! the! and!raise!awareness!of!communities!to!most! communities!but!do!not!have!necessary!the!tools!to!do!so.! common!outbreaks!such!as!cholera,!Diarrhea.!! 6% Leadership!! Situation!! 6.1% The!Regional!Branch!regularly!communicates!its! For!some!committees,!only!the!coordinator!is!informed.!Generally,! decision!and!important!information!to!the!staff,! the!LCs!are!not!kept!informed!by!the!RB.! local!committees!and!volunteers.!! 6.2% When!opportunities!for!training!or!development! Situation!differs!between!LCs.!La!Victoire!follows!principle.!In! arise,!LCs!fairly!ensure!that!the!most!needed,! Caracol!only!the!coordinator!participated!in!training.!The!other! new!leaders!and!women!have!priority!! committees!had!no!training!opportunities.! 6.3% LC!!leadership!understands!their!roles!and! There!is!no!document!to!describe!roles!and!responsibilities.! responsibilities!clearly.!!!! 7% Human!Resource!Management!! Situation!! 7.1% Each!staff!has!clear!job!description,!detailing!their! They!know!verbally!what!they!have!to!do!but!there!is!no!document! works.!! explaining!clearly!tasks!to!be!performed.! 7.2% HR!Policies/Manual!for!staff!recruitment,!evaluaT No!HR!policy,!HR!manual.!! tion!and!staff!management!available!&!followed.!! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!83!of!118! % Criteria% 7.3% Human!resource!database!including!volunteers!is! kept!and!continuously!updated.! 8%% Financial!resources!and!management!! 8.1% Branch!has!established!a!financial!management! and!an!internal!audit!system!!! 8.2% Branch!is!capable!of!producing!financial!reports,! audit!reports!to!Donors!and!HRC!regional! office/NHQ!in!efficient!and!timely!manner!! 8.3% Branch/Local!committees!are!diversifying!their! income!base!(through!local!donor!base,!fund! raising!,!business!or!other!income!activities)! ! Observations%/Findings% Some!LCs!keep!register!with!volunteer!information!(name,!tel,! address).!No!organized!volunteer!information!management.! Situation!! The!Local!Committees!don’t!have!financial!management!and!an! internal!audit!system!as!they!are!not!managing!funds.! The!Local!committees!don’t!have!the!habit!to!produce!financial! reports,!audit!since!they!are!managing!no!funds.!Most!of!them! relate!the!fact!that!they!are!not!receiving!funds.! For!two!local!committees!(La!Victoire,!Baie!de!Henne)!the!only! income!source!is!the!membership!monthly!payment.!! The!Ranquitte!committee!receives!fund!from!local!authorities.! Most!LCs!depend!on!funding!from!the!regional!branch.! 9% Organization! Situation! 9.1% The!mission!of!the!branch!is!clear,!well! La!Victoire!and!Ranquitte:!branch!vision!and!mission!clear,!well! understood!among!leadership,!and!its!members! understood,!well!communicated!to!staff!&!volunteers.! Caracol:!mission!is!not!clear.! Baie!de!Henne:!mission!is!relatively!well!understood.! 9.2% The!branch!has!evident!examples!of!working!with! Except!for!La!Victoire,!the!LCs!have!no!evident!examples!of!working! other!national!and!international,!public!and! with!other!national!and!international,!public!or!private! private!organizations!by!coordinating!with!them,! organizations.!However,!some!members!have!experience!working! sharing!resources,!information!and!expertise.! with!other!organization.! 9.3% The!Branch!is!making!specific!efforts!to!attract! A!lot!of!effort!to!attract!and!hire!youth.!Awareness!and!word!of! and!hire!youths!from!its!territory! mouth!strategies!used!to!create!youth!interest!in!movement.! 10% Volunteer!base! Situation! 10.1% Volunteer!recruitment!and!management!policy!is! There!is!no!recruitment!and!management!policy.!Each!LC!has!its! in!place!and!is!followed! own!approach!to!recruit!volunteer.! La!Victoire!organizes!regular!cultural!activities!to!attract!volunteers! and!recruit!them.! Caracol:!recruitment!done!using!a!special!HRC!program.! Ranquitte:!volunteers!must!pay!100!GDEs!subscription!fee.! Baie!de!Henne:!LC!sets!its!own!recruitment!rules! 10.2% Volunteer!database!is!established!and!updated! LCs!have!a!volunteer!database.!They!have!a!notebook!where!they! regularly! register!the!volunteers!basics!information!! 10.3% The!branch!has!a!trained!volunteers!in!a!number! Caracol!LC:!volunteers!trained!on!cholera!response!through!the!Red! of!related!fields!(in!DRR,!First!Aid!and!others)!and! Cross!cholera!program.! trains!them!on!regular!basis! La!Victoire:!only!one!training!on!contingency!for!coordinator.! Ranquitte!&!Baie!de!Henne!LCs:!no!training!for!volunteers!until!now!! 11% Volunteer!Coordination!and!Communication! Situation! 11.1% Volunteers!understand!their!roles!and! Volunteers!do!not!understand!their!roles!&!responsibilities.!There! responsibilities!clearly! are!no!documents!explaining!roles!&!responsibilities!of!volunteers.! However!LCs!keep!them!informed!through!regular!meetings.! 11.2% Volunteers!feel!they!are!well!informed!and! The!reality!differs!from!branch!to!another.! communicated!on!all!important!communications! Caracol!LC:!No!formal!way!to!communicate!with!volunteers!! and!decisions!and!information!are!shared!among! Ranquitte!LC:!Information!transmitted!only!through!meetings.!At! them,!Local!committee!leadership!and!Regional! the!local!level,!volunteers!are!well!informed,!as!important! Committee! communications!and!decisions!are!shared!in!the!meetings.! La!Victoire:!The!full!commitment!of!volunteers!is!difficult!to!get,! often!because!many!volunteers!go!to!school!in!other!cities!(Hinche,! Cap!Haitien,!etc.)!far!away!from!La!Victoire.! Baie!de!Henne:!volunteers!say!they!are!not!well!informed.! 11.3% Volunteers!feel!that!the!leadership!well!respects! Volunteers!feel!that!their!contributions!are!appreciated!by!the! their!contribution! leadership.!The!local!coordinator!always!takes!time!to!congratulate! and!thank!them!for!their!efforts!and!work.! ! Page!84!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! Annex%8%GNPD%Training%of%HRC%staff%and%volunteers! Table%22%No.%of%HRC%staff%trained%on%different%programmatic%subjects,%by%gender% FY@15%Q@1%(07@09/2014)% Male% Female% Total% % Location% Cracaraille% La%Victoire% Petit%Bourg%de%Borgne% Bailly% Other%communal%sections% Total!North!Department! Ouanaminthe/Haut@Maribahoux% Ferrier%/Bas@Maribahoux% Caracol%/%Champin% Caracol/%Glaudine% Other%communal%sections% Total!Northeast!Department! Mahotiere% Citerne%Remy% Staff%% Total!Northwest!Department! Total%Gran%Nò% !! 3! 1! 3! 14! 21! 7! 8! 4! 4! 4! 27! 4! 4! 4! 12! 60! !! 3! 4! 0! 4! 11! 2! 1! 1! 1! !! 5! 0! 1! 2! 3! 19! 0! 6! 5! 3! 18! 32! 9! 9! 5! 5! 4! 32! 4! 5! 6! 15! 79! FY@15%Q@2%(10@12/2014)% Male% Female% Total% 3! 4! 0! 2! 49! 58! 10! 10! 6! 5! !! 31! 4! 4! 4! 12! 101! 1! 4! 0! 3! 15! 23! 2! 1! 1! 1! !! 5! 0! 0! 6! 6! 34! 4% 8% 0% 5% 64% 81! 12% 11% 7% 6% !! 36! 4% 4% 10% 18! 135! ! Table%23%No.%of%polyvalent%volunteers%trained%on%different%subjects%by%gender% FY@15%Q@1%(07@09/2014)% Male% Female% Total% % Location% Cracaraille% La%Victoire% Petit%Bourg% Bailly% Total!North!Department! Ouanaminthe/Haut@Maribahoux% Ferrier%/Bas@Maribahoux% Caracol%/%Champin% Caracol/%Glaudine% Total!Northeast!Department! Mahotiere% Citerne%Remy% Total!Northwest!Department! Total%Gran%Nò! ! ! !! !! !! !! 0! 2! 2! 1! 0! 5! !! !! 0! 5! !! !! !! !! 0! 1! 1! 1! 1! 4! !! !! 0! 4! 0! 0! 0! 0! 0! 3! 3! 2! 1! 9! 0! 0! 0! 9! FY@15%Q@2%(10@12/2014)% Male% Female% Total% 24! 11! 14! 34! 83! 10! 9! 2! 8! 29! 15! 14! 29! 141! 13! 29! 5! 13! 60! 6! 6! 1! 4! 17! 7! 11! 18! 95! 37% 40% 19% 47% 143! 16% 15% 3% 12% 46! 4% 4% 18! 236! % Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!85!of!118! ! Annex%9%GNPD%Training%Activities%by%type! Sector% Community! mobilization! Community! mobilization! Community! mobilization! Community! mobilization! HRC!Branch! Capacity!building! DRR! Trainings% VCA!training;!Ranquitte!and!La! Victoire! Geographic!Information!System! DRR! Health! Health! DRR!training!session!in!Ferrier! Orientation!on!vectorTborne!disease! transmission!across!the!3!dep.! CBHFA!Training! Livelihoods! MUSO!Training,!North!and!Northeast! Community! mobilization! M&E! Community!engagement!training!;! across!the!3!departments! Training!on!standard!data!collection;! Northeast!and!Northwest! Production!and!conservation!of! vegetables;!Northeast! Livelihoods! Health! Livelihood! Health! VCA!training;!Ranquitte!and!La! Victoire! VCA!training!bfor!all!other!CSs! Red!Cross!Diffusion!training;!North! and!Northeast.! Damage!and!Needs!Assessment! (DANA)!training.! Training!on!CBHFA!(CommunityT Based!Health!First!Aids)! Training!animal!husbandry,!seed! production!and!storage,!production! and!conservation!of!root! crops,!!!resilience!and!livelihood! CommunityTLed!Total!Sanitation! (CLTS)!training!5!days!session! Beneficiaries% 60,!HRC!committees,!field!team! supervisor,!promoters! 30,!local!HRC!highly!polyvalent,!technical! team! 48!GNPD!staff!and!HRC!polyvalent! volunteers! 180!people!from!8!CS!including!GNPD! staff,!HRC!volunteers! 27!participants!in!CapTHaitien,!13!in!La! Victoire;!19!in!Fort!Liberté! 90!(27!F,!63!M)!;!members!of!HRC!RCs! and!LCs!and!volunteers!from!the!3! departments! 15!volunteers!(6!men!and!8!women)! 83!people;!! Period% Q2:!FY!14! 18!participants!(12!M,!6!F)!from!the!3! dept.:!GNPD!seniorstaff,!team!leaders,! promoters,!RC!members!! 214!(55!F,!159!M)!participants!attended! the!8!trainings! Field!team,!HRC!committee!members! and!volunteers.!! Field!team!and!volunteers! Q1:!FY!15! North:!80!participants!(35!F,!45!M);!HRC! volunteers!&!school!personnel! Northeast:!50!students!(21!F,!29!M)!and! 42!adults!(10!F,!32!M)!! 55!people!! Q2:!FY!15! 30!participants!consisting!of! representatives!of!CBOs,!local!HRC! committee!members,!volunteer,!ASEC! representatives!and!CASEC.! 25!participants:!GNPD!WatSan!staff,!LC!! members,!team!leaders!and!promoters! from!3!departments! Northeast:16!GNPD!field!team!leaders! and!promoters!(14!M,!2!F);!North:8!(6! M,!2!F)! School!headmasters!and!teachers:!349! participants! Q2:!FY!15! Health! An!orientation!session!on!the! importance!of!child!vaccination! DRR!&!WATSAN! Basic!training!in!Disaster!Risk! Management!and!Health!education! training;!North,!Northeast!Northwest! Basic!DRR!Training!for!field!team! 21!volunteers!(14!F!and!7!M)!in!the! staff!and!volunteers!in!the!North!and! North.! Northeast! 17!promoters,!45!volunteers,!6!team! leaders,!3!local!committee!members! from!Caracol,!Ouanaminthe,!Haut!and! Bas!Maribahoux.!! Orientation!sessions!on!new!tools!for! 45!Volunteers!! DRR! M&E! Page!86!of!118! ! Q2:!FY!14! Q3:!FY!14! Q4:FY!14! Q1:!FY!15! Q1:!FY!15! Q1:!FY!15! Q1:!FY!15! Q1:!FY!15! Q1!:!FY!15! Q1:!FY!15! Q2:!FY!15! Q2:!FY!15! Q2:!FY!15! Q2:!FY!15! Q2:!FY!15! Q2:!FY!15! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! Sector% M&E! DRR! Health! Health! Finance! Trainings% routine!data!collection!on!awareness! campaigns!on!various!behavior! change!themes;!in!the!North!(Bailly,! Cracaraille!and!La!Victoire)! GIS!training!for!collection!of!primary! data!to!generate!community!maps!of! targeted!communes!&!communal! sections.! DRR!training!and!health!education! Basic!training!on!the!importance!of! child!vaccination! Training!on!CBHFA! Livelihood! Training:!a)!BVA!process!including! financial!analysis!and!comments;! b)!Budget!and!forecasting!process;! c)!Monthly!financial!reports! preparation!process! Training!on!the!production!of!tubers;! Communication! and!AtB! Training!on!humanitarian! accountability!! ! ! Beneficiaries% Period% 16!HRC!volunteers!along!with!the!HRC! local!committees! Q2:!FY!15! 81!Teachers!! 15!participants!(10!volunteers!and!5! promoters,!5!F!and!10!M)! 26!participants!16!GNPD!team!leaders,!6! promoters!and!6!HRC!committee! members.! GNPD!finance!team! Q2:!FY!15! Q2:!FY!15! 30!participants!(15!M,!15!F)!of!farmers,! promoters!and!volunteers! 45!participants!(promoters,!volunteers! and!members!of!HRC!Bahon!Local! Committee! Q2:!FY!15! Q2:!FY!15! Q2:!FY!15! Q2:!FY!15! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!87!of!118! ! Annex%10%Summary%of%VCA%priorities%and%of%validated%GNPD%community%action%plan%initiatives% Communal% Section% Bas@ Maribahoux% Period% Priorities%identified% June!2014! 1. 2. 3. 4. 5. Potable!water! Health!facilities! Latrines! Schools! Micro!credit! Haut% Maribahoux% June!2014! 1. 2. 3. 4. 5. Potable!water! Health!facilities! Latrines! Irrigation!system! Micro!credit! Champin% June!2014! 1. 2. 3. 4. 5. Potable!water! Latrines! Irrigation!system! Sports!facilities! Schools!and!micro! credit! Glaudine% June!2014! 1. 2. 3. 4. 5. Health!facilities! Potable!water! Latrines! Micro!credit! Irrigation!system! Bailly% December! 2013! 1. 2. 3. 4. 5. Food!safety! Health!facilities! Potable!water! Schools! Grain!mill! La%Victoire% December! 2013! 1. 2. 3. 4. 5. Potable!water! Health!facilities! MicroTcredit! Roads! Agriculture! Cracaraille% December! 1. Potable!water! Page!88!of!118! ! GNPD%Validated%Community%Action%Plan%Initiatives% • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Rehabilitation!of!hand!pumps! Micro!finance!training! Health!mutual! Awareness!on!diarrheal!diseases!! Support!to!the!farmers! Training!on!enterprises!creation!and!management! Correction!and!protection!of!Diassa!river!bank! Construction!of!two!small!bridges!over!Diassa!river! Rehabilitation!of!hand!pumps! Construction!of!wells! Rehabilitation!of!Gaya!canal! Micro!finance!training! Health!mutual! Awareness!on!diarrheal!diseases!! Support!to!the!farmers! Training!on!enterprises!creation!and!management! Construction!and!correction!of!irrigation!canal!and! drainage!of!merging!of!Ti!Couline!and!Moreau!rivers! Micro!finance!training! Health!mutual! Awareness!on!diarrheal!diseases!! Support!to!the!farmers! Training!on!fishing!and!agricultural!techniques! Drainage!of!Ti!Couline!river!! Irrigation! Kafou!Jezi!road!drainage!! Rehabilitation!of!hand!pumps! Micro!finance!training! Health!mutual! Awareness!on!diarrheal!diseases!! Support!to!the!farmers! Training!on!fishing!and!agricultural!techniques!! Installation!of!hands!water!pump!! Rehabilitation!of!hand!pumps! SAEP!rehabilitation! Micro!finance!training! Health!mutual! Support!to!the!farmers! Installation!of!hand!water!pumps!! Rehabilitation!of!hand!pumps! SAEP!rehabilitation! Micro!finance!training! Health!mutual! Training!on!enterprises!creation!and!management! Support!to!farmers! Awareness!on!diarrheal!diseases! Establish!oral!rehydration!serum!points!! Installation!of!hands!water!pump!! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! Communal% Section% Petit%Bourg% de%Borgne% Period% Priorities%identified% 2013! 2. 3. 4. 5. June!2014! N/A! Mahotière% May!2014! 1. 2. 3. 4. 5. Citerne% Rémy% Mai!2014! ! Health!facilities! MicroTcredit! Roads! Schools! Potable!Water! Community!latrines! Health!facilities! Roads! Temporary!Shelters!! GNPD%Validated%Community%Action%Plan%Initiatives% • • • • • • • • • • • • • • • • • • • • • • • • • Rehabilitation!of!hand!pumps! Micro!finance!training! Health!mutual! Awareness!on!diarrheal!diseases!! Catchment!and!protection!of!sources!in!7!localities!! Protection!of!banks!of!Petit!Bourg!de!Borgne!river!in! the!localities!of!Bas!Porkin!and!Fond!Coq.! Awareness!on!diarrheal!diseases! Health!mutual! Micro!finance!training! Support!to!the!farmers! Installation!of!hand!water!pump!! Rehabilitation!of!hand!pumps! Health!mutual! First!aid!and!health! Build!tanks!for!institutions!such!church,!school…! Capture!and!protection!of!sources! Installation!of!hands!water!pump!! Rehabilitation!of!hand!pumps! Roads!rehabilitation! Health!mutual! Build!tanks!for!institutions!such!church,!school…! Micro!finance!training! Storage!spaces!for!agricultural!products!! Support!to!farmers! Awareness!on!diarrheal!diseases! Plan%type%d’un%rapport%d’évaluation%des%vulnérabilités%et%capacités% I@ Contexte%de%l’EVC% II@%Description%de%la%section%communale%Citerne%Remy! 2.1.%L’histoire%de%la%communauté% 2.2.%La%position%géographique%de%la%communauté% 2.2.1.%La%carte%spatiale%de%la%communauté% 2.3.%L’observation%directe! III@%Les%principales%menaces%du%pays%et%de%cette%communauté% 3.1.!Les!menaces! 3.2.!Le!calendrier!saisonnier! 3.3.!Les!principales!catastrophes! 3.4.!Les!problèmes!de!santé! IV@%Les%impacts%de%désastres%sur%la%communauté% 4.1.!Les!désastres!qui!affectent!la!!communauté! 4.2.!Les!plus!grands!!dommages!que!subit!la!communauté! 4.3.!Les!ressources!nécessaires! V@%Les%stratégies%de%lutte%face%aux%problèmes% 5.1.!Les!ressources!et!les!capacités!de!la!communauté! 5.2.!Les!organisations!communautaires! 5.3.!Les!moyens!de!subsistance!! 5.4.!La!transformation!des!faiblesses!en!capacités! VI@%La%méthodologie%utilisée%% VII@%Les%problèmes%prioritaires% VIII@%les%plans%d’actions%communautaires.! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! ! Page!89!of!118! ! Annex%11%Indicators%of%Health%and%DRR%behavior%change%campaigns%% Table%24%No%of%people%reached%by%health%messages,%behavior%change%campaigns% FY@15%Q@1%(07@09/2014)% FY@15%Q@2%(10@12/2014)% Location! Male% ! Female% Total% Male% Female% Total% 0@17% 18+% 0@17% 18+% 255! 315! 866! 612! 561! 822! 760! 1,731! 1,608! 2,025! 328! 420! 903! 593! 660! 1,017! 1,323! 2,184! 1,668! 2,354! 2,422% 2,818% 5,684% 4,481% 5,600% Total!North! Haut@Maribahoux% Bas@Maribahoux% Caracol/Champin% Caracol/%Glaudine% 2,609! 539! 402! 688! 337! 6,946! 692! 468! 916! 467! 2,904! 555! 381! 628! 294! 8,546! 729! 472! 944! 410! Total!Northeast! Mahotiere% Citerne%Remy% 1,966! 7! 0! 2,544! 60! 292! 1,858! 10! 0! 2,555! 57! 316! 8,922! 134% 608% 716! 517! 650! 730! 385! 1,020! 671! 472! 606! 1,164! 492! 1,072! 3,281! 1,866! 3,348! 7! 352! 10! 373! 742! 1,167! 1,405! 1,078! 1,564! 5,214! 4,582! 9,842! 4,772! 11,474! 30,669! 6,426! 7,083! 6,469! 9,385! 29,363! % Cracaraille% La%Victoire% Petit%Bourg% Bailly% All%SC% Total!Northwest!! Total%Gran%Nò! Source:!GNPD! 0@17% 18+% 0@17% 18+% 1,133! 544! 1,849! 1,017! 0! 1,302! 968! 1,501! 1,177! 0! 1,224! 603! 1,912! 981! 0! 1,605! 1,707! 1,896! 1,449! 0! 5,264% 3,822% 7,158% 4,624% 0% 21,005! 4,543! 2,515% 176! 1,723% 94! 3,176% 193! 1,508% 253! 4,948! 385! 143! 85! 117! 4,720! 202! 76! 211! 182! 6,657! 569! 217! 213! 165! 20,868! 1,332! 530! 702! 717! % % Table%25%No%of%people%reached%by%DRR%messages,%behavior%change%campaigns% FY@15%Q@2%(10@12/2014)% Location! Male% ! Cracaraille% La%Victoire% Petit%Bourg% Bailly% All%SC% 0@17% % Female% 18+% ! ! ! ! ! 0@17% ! ! ! ! ! Total% 18+% ! ! ! ! ! % ! ! ! ! ! % % % % % Total!North! Haut@Maribahoux% Bas@Maribahoux% Caracol/Champin% Caracol/%Glaudine% 151! ! 174! 69! 145! Total!Northeast! Mahotiere% Citerne%Remy% 539! 303! 306! 1,137! 493! 321! 536! 283! 258! 1,196! 583! 343! 3,408! 1,662! 1,228! Total!Northwest!! 609! 814! 541! 926! 2,890! 1,148! 1,951! 1,077! 2,122! 6,298! Total%Gran%Nò! 426! ! 338! 169! 204! 198! ! 167! 57! 114! 494! ! 298! 178! 226! 1,269! ! 977! 473! 689! ! ! Page!90!of!118! ! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! Annex%12%GNPD%Overall%FY15%FY16%Action%Plan.%Objectives%/%Outcomes%/%Activities% Outcome! Activity! 1! 1.1% 1.1.1! 1.1.2! 1.1.3! 1.1.4! 1.1.5! 1.1.6! 1.1.4! 1.1.5! 1.1.6! 1.1.7! 1.1.8! 1.1.9! 1.2% 1.2.1! 1.2.2! 1.2.3! 1.2.4! 1.2.5! 1.2.6! 1.3% 2! 2.1% 2.1.1! 2.1.2! 2.1.3! 2.1.4! 2.1.5! 2.1.6! 2.1.7! 2.1.8! 2.1.9! 2.1.10! 2.1.11! 2.1.12! 2.1.13! 2.1.14.! 2.1.15! 2.1.16! 2.1.17! 2.1.18! 2.1.19! 2.1.20! 2.1.21! 2.1.22! 2.1.23! 2.1.24! 2.1.25! Description!of!objectives,!outcomes!and!activities! Objective 1: HRC and local authorities have improved their organizational and technical capacity sufficient to support and manage program implementation Outcome 1.1 HRC has the capacity at regional and local levels to respond appropriately, timely and effectively to disasters Activity 1.1.1 : Training on CLTS Activity 2: Training on environmental management focused on households Activity 3: Training on the promotion of total school sanitation and hygiene CBHFA training Training on STIs, HIV / AIDS and stigma / discrimination related to HIV / AIDS Water, Hygiene and Sanitation trainings Activity 4: Workshop on RC fundamental principles , HR NS strategy 2010-15, the Mission and Vision of HRC and the role of the regional and local committee and volunteers Conduct at least two funding raising activities per year Income generation and resource mobilization activities conducted at the Regional Branch and local committees Develop at least one partnership with external partner Develop a strategic action plan that addresses goals and specifies objectives and work plans on an annual basis Implement 3 activities set out in the national society's strategic document 2010-2015 Outcome 1.2 HRC has the capacity at regional and local levels to manage and sustain community based programming within the targeted project areas Activity 1: Strengthening of institutional, technical & operational capacities of the regional and local branches of the Haitian Red Cross Activity 2: Clear protocol for dynamic internal communication l within the branch and local committee and branch and National headquarters is established Activity 3: Knowledge building training/workshops for regional and local committee members and volunteers conducted Volunteer managed sectorial technical (Health, DRR, Watsan) and operational support (finance, administration, operations and fleet) units established at Regional and Local committees. Support services units managed by volunteers are established at Regional Branch and Local Committees level Suitable office spaces for Regional and Local committees constructed Outcome 1.3 Local authorities of agriculture, livestock and fisheries ministries have greater capacity to implement livelihoods activities Objective 2: Targeted communities and households have increased their resilience through improved knowledge, practices and assets Outcome 2.1 Households demonstrate improved practices to reduce their vulnerability to identified health, hygiene, nutrition, hazard, environmental and livelihoods challenges Activity 1: Training and awareness in schools on community resilience Activity 2: Implementation in the program targeted schools of a mechanism for the preparation and response to crisis situations Activity 3: Establishment of a system of protection of religious temples and structured market Activity 4: DRR Sensitization campaign_mass media information Activity 5: DRR Awareness campaigns during the moments of great local gatherings, fiestas DRR Awareness through local initiatives WASH in schools (Construction of latrines in schools in all e departments) Sanitation_Social marketing Activity 9: Training in techniques of agricultural production (with CBO partners) Rice - Improved post harvest treatment Activity 11: Training in conservation bean, cassava, maize, yams Livestock (with Gwoupman Sante Bèt » (GSB)) Low input garden promotion for food and sale Activities to raise awareness of the importance of vaccination Sensitization campaign on STI/AIDS Awareness campaign on family plan Sensitization campaign acute respiratory infections Conducting conferences with women's groups has an opportunity the world women's day Réalisation d'activités de sensibilisation sur lutte contre la tuberculose Awareness activities on tuberculosis control Awareness-raising activities on oral hygiene in the 1st and 2nd Cycle schools Awareness activities on health promotion (households, schools) Sensitization activities on water, hygiene and sanitation Celebration of the day of vitamin A in schools Health workers training Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!91!of!118! ! Outcome! Activity! 2.2% 2.2.1! 2.2.2! 2.2.3! 2.2.4! 2.2.5! 2.2.6! 2.2.7! 2.2.8! 2.2.9! 2.3% 2.3.1! 2.3.2! 3! 3.1% 3.1.1! 3.1.2! 3.1.3! 3.1.4! 3.1.5! 3.1.6! 3.2% 3.2.1! 3.2.2! Description!of!objectives,!outcomes!and!activities! Outcome 2.2 Communities and households are better prepared to respond to disasters Activity 1: Support for the establishment or strengthening of municipal and local civil protection structures in the three departments Activity 2: Realization of training sessions fo the benefit of journalists, academics and groups organized on the earthquake and tsunamis Activity 3: Realization of DRR/first Aid training for social basis in communities and neighborhoods groups target following requests received. Activity 4: Training for local authority thereof members Activity 5: Establishment of community alert system Activity 6: Establishment of a family self-protection system Activity 7: Support to CBO/peasant associations in the implementation of disaster risk reduction activities and the protection of the environment Creation of health community committee in the 3 departments Creation of red mutual funds Outcome 2.3 Productive assets of households are enhanced Activity 1: Improving access to financial services Activity 2:Support to small and medium-sized enterprise Objective 3: Targeted communities have reduced their exposure to external shocks and local hazards through improved physical infrastructure and mitigation measures Outcome 3.1 Households have improved access to safe and appropriate services Activity 1: Construction of latrine by household _ Pilot in Cracaraille Activity 3: Water point access_Pilot in Cracaraille Planning meeting with the departmental directors (North, Northeast, Northwest) Preparation activities_Health improvement Activity 5: Infrastructure rehabilitation / maintenance Provision of medical essential equipment / materials Outcome%3.2%Households%have%reduced%exposure%to%local%hazards%through%community%mitigation%measures% Activity!1:Implementation!of!mitigation!activities!to!reduce!risk!through!partnership! Activity!2:!Protection!of!household!productive!assets! ! ! Page!92!of!118! ! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! Annex%13%HRC%Regional%Branch%Capacity%Building%Plan% Table%26%Functions%and%training%requirements%of%Regional%Branch%Management%Support%Units%% Finance%management%unit%Function% Training%Requirement% Responsibilities%include:%% • To!propose/suggest:! • Compilation!of!monthly,!quarterly,!biTannual!and!annual! • Appropriate!finance!training!module!to! reports!to!the!RC!and!HRC!central!Manager;!! reflect!HRC!protocols!and!standards! • Monitoring!the!cash!flow!performance!on!project!and! • The!training!provider!T!(HRC!Finance!or! other!activities!at!RB!level;!! External!consultant)! • Verifying!and!reconciling!all!cash!transfers!from!central!to! • Agree!on!training!time!line!with!dates!! the!regional!and!local!committees;!! • If!to!be!delivered!by!consultant,!planning! • Compiling!financial!reports!required!by!the!committee,! and!collaboration!with!consultant!to!reflect! HRC!management,!other!units!and!submit!this!in!a!timely! HRC!finance!department!protocols!! manner!! • Ensure!compliance!with!all!legal!conditions!required!by! HRC!policy!and!any!funding!authority!! • Administering!all!monthly!expenditure.! Volunteer%management%operations%unit% Training%needs%for%management%operations%unit% Ensure%that%standard!procedures!are!observed!! Training!on:! • Manage!procurement!T!sourcing,!negotiating!etc.!!! • The!role!and!function!of!operations!fleet! • Preparation!of!contracts!and!!the!hiring!of!third!parties!! • Use!of!and!maintenance!of!Red!Cross! Vehicles! • Maintenance!of!equipment!and!assets!in!accordance!to! HRC!protocols! • Fleet!management! • Prepares!and!submit!reports!on!logistics!conditions! • Driver’s!supervision! advise!on!the!next!course!of!action.!! • Analyses!of!fuel!used/versus!distance! • Managing!the!Purchasing!function!of!the!RB!cost! • FollowTup!of!service!and!car!maintenance! effectively!! • Reporting!on!fleet!and!drivers!management! • !stock!control!–!storage,!release!correctly!Tstock!inventory! is!accurate!! Programs/Project%Management%unit! Training%Needed! Responsibility! for! physical! project! implementation! activities! • Basic!Project!Management!training! and!also!ensures:!! • Basic!proposal!writing!training! • Projects!meet!objectives!and!specific!key!performance! • Strategic!plan!!development!and!review! indicators;!! training!(project!management)! • Coordination!of!regular!progress!meetings!and! • Management!Training!–!Leadership!and! representation!of!branch!at!progress!review!meetings;!! people!Management!! • Associated!project!management!administrative!functions! (project!registration,!evaluation,!final!project!completion! reports,!etc.)! • The!preparation!of!all!necessary!reports!to!RC,!LC,! volunteers,!donors,!national!departments!etc.! HR%and%Volunteer%management%Units% Training%Needed% • Recruit,!CoTordinate!and!supervise!volunteers!and! • HR/Volunteer!management!and!retention! volunteer!groups!in!their!region/area!! training! • Registration!and!induction!of!all!RB!volunteers!and! • Basic!Human!resources!management! ensure!appropriately!trained!and!developed.!! • Database!managementT!Basic!IT,!MS! packages,!Word,!Excel!and!PowerPoint! • Maintain!and!update!volunteer!database!!!! • Oversee!aspects!of!work!where!volunteers!are!involved! • Volunteer!career!development! management! • Staff!and!volunteer!recruitment!and!training! • Volunteer!retention!and!capacity!development!! • Support!!programs!Tidentify!appropriate!volunteers!! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!93!of!118! ! Income/fundraising% • Develop!and!implement!strategies!to!increase!the!income! generation!and!funding!of!the!RB!through!a!range! initiatives!and!through!acquisition!and!retention!of! supporters! • Support!the!RB!in!fulfilling!its!organizational!objectives!of! developing!and!optimizing!resources!in!community! fundraising!and!income!generation!initiatives! • Assist!with!fundraising!at!all!events!within!the!region.!! • Contact!local!organizations!for!fundraising!and!collections!!!! • Ensure!that!all!funds!and!pledges!are!collected,!stored! safely,!and!acted!upon.!! • Lead!volunteers!in!event!management!! • Represent!the!RB!at!Red!Cross!and!non!RC!events! • Ensure!appropriate!materials!and!equipment!for!events.!! • Ensure!the!loading,!delivering!and!returning!materials! and!equipment!to!and!from!functions.!! • Maintain!supplies!of!fundraising/promotional!materials! are!available!at!all!times! Source:!GNPD!Presentation!to!Red!Cross!Branch!Stakeholders! • • • • • • Support%required%from%Central%Office% Identification!of!relevant!training!in:!! Income!generation!and!event!management! Networking!and!contact!initiation! Leadership!and!volunteer!management! Any!other!suggestion!on!training! Support!modality!from!HRC!central! ! ! Page!94!of!118! ! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015 ! Annex%14%Table%of%distance,%travel%time%and%accessibility%by%road%of%intervention%areas% Distance from Distance from Department/ Distance from CapFort Liberté Port de Paix Locality not accessible by car Communal Section Haitien Office Office Office North Borgne 58 Kms 1: 40 hours Petit Bourg de Borgne 68 Km 2 : 40 hours Ranquitte 53 kms 2: 20 hours Bailly 51 Kms 1 : 40 hours Cracaraille Trois Palmiste Figuier Bois Rouge Gingembre La Victoire 70 Kms Gingembre 3 hours Haut gouape Pisse a Bourik Tiyora Bois d’homme Northeast Fort Liberte 55 kms 1 :20 hours Bas Maribahoux 11 kms Bedou (access difficult by car) 0 : 25 hours Lagarenne (access difficult by car) Gerard(access difficult by car) Goud Tavot Haut Maribahoux 66 km 20 kms 1 :50 hours 0 : 30 hours Champin 30 km 0:52 hours Glaudine/Jacquesil 27 kms 0:50 hours Northwest Port de Paix 170 kms 5 :00 hours Citerne Remy 90 kms Via 4: 30 hours Mahotiere 30 kms Calic 1 :50 hours Dieudon Nan Tante Ralba Vieux Joupa Locality became accessible Saint Fleur Mme Léon ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015! Page!95!of!118! ! ! 7. REFERENCES%% ! Red%Cross%Movement%% • International!Federation!of!Red!Cross!and!Red!Crescent!Societies,!Project/programme!monitoring! and!evaluation!(M&E)!guide.!Geneva,!2011.! • Engagement!de!Montrouis,!Sociétés!nationales!de!la!CroixTRouge!des!Amériques,!réunies!à! Montrouis!en!Haïti,!du!14!au!16!mars!2012.! Croix%Rouge%Haïtienne%:% • Statuts!de!la!CroixWRouge!Haïtienne,!avril!2005,!Le!Moniteur,!Journal!officiel!de!la!république! d’Haïti.! • Paquet!standard!optimal!des!capacités!institutionnelles!d’un!comité!régional!de!la!Croix!Rouge! Haïtienne,!6!octobre!2011.! • Manuel!de!fonctionnement!des!comités!régionaux,!undated.! • Stratégie!2010!–!2015,!août!2011! • Politique!du!volontariat!de!la!CroixTRouge!Haïtienne,!juillet!2012! American%Red%Cross%:%% • American!Red!Cross,!Haiti!Delegation,!North!Community!Based!Integrated!Program!Proposal! Document,!19!October!2012.!! • Aspin,!Martin!and!Anderson,!Georgina;!Gran!No!Pi!Djanm!Baseline!Study;!Household!Survey,! American!Red!Cross,!Haiti!Assistance!Program,!January!2014.! • PROJECT!AGREEMENT!“Grand!Nò!Pi!Djanm”!(The!more!resilient!Great!North)!Issued!under! Memorandum!of!Understanding!between!The!Haitian!RED!Cross!Society!and!The!American!Red! Cross,!May!2013.! Gran%Nò%Pi%Djanm:%% • Situational!Assessment!of!North!Department,!ARC!–!HRC!National!CommunityTBased!Integrated! Program!(NCBIP)!February,!27th!–!March,!2nd!2012! • Situational!Assessment!Report!Northwest!Department,!Haiti,!GNPD,!October!2013! • Situational!Assessment!Report!Northeast!Department,!Haiti,!GNPD,!October!2013! • ACCOUNTABILITY!TO!BENEFICIARIES!STRATEGY,!North!Community!Based!Integrated!Program,!CapT Haïtien,!March!2014.! • Evacuation!shelters!implementation!strategy.!Draft!for!internal!discussion!and!validation!only,!no! date! • Baseline! • Quarterly!Progress!Reports!! Documents%from%other%sources:%% • Becker,!Per!and!Abrahamsson,!Marcus:!Designing!Capacity!Development!for!Disaster!Risk! Management:!A!Logical!Framework!Approach;!Swedish!Civil!Contingencies!Agency!(MSB);! ! ! Page!96!of!118! ! Mid!Term!Evaluation!of!the!Grand!Nò!Pi!Djanm!Program,!February!2015