I     A. Health  and  Cholera  Programs   Cholera  Response  Vaccine-­‐  PIH:  $1,025,000,  February  6,  2012  -­‐  October  15,  2012       During   the   month   of   May   the   PIH   team   successfully   delivered   dose   2   to   the   first   cohort   of   recipients,  adults  and  children  10  and  older;  and  started  dose  1  to  the  second  cohort,  children   between  the  ages  of  1-­‐9  years  and  residents  of  Grande  Saline.  Over  21,000  people  in  the  first   cohort  of  recipients  received  both  doses  of  vaccine.  During  the  first  five  days  of  vaccination  to   the  second  cohort  of  recipients  (May  27-­‐31),  more  than  18,000  people  received  the  first  dose  of   vaccine.     PIH’s   sub-­‐grantee,   GHESKIO   is   responsible   for   vaccinating   50,000   beneficiaries   in   PaP   and   reports   that   to   date   they   have   vaccinated   roughly   47,000   PAP   residents   with   an   over   80%   completion   rate   (both   doses   received).   According   to   PIH,   GHESKIO   has   followed   the   same   protocol   as   PIH   in   terms   of   strategy,   data   collection,   and   messaging,   allowing   for   logistical   adjustments  given  the  urban  setting.     PIH  anticipates  ending  this  project  on  time  with  no  extensions  required.       Cholera  Continuation  Money:  $1M,  Reserve     HAP  is  keeping  $1m  in  reserve  for  potential  cholera  emergencies  for  the  upcoming  rainy  season   and  hurricane  season  when  predictable  flare  ups  may  occur.    A  portion  of  this  $1m  will  be  used   to   fund   a   second   round   of   support   to   the   HOPE   cholera   program   which   ends   in   June.   We   anticipate   this   budget   being   roughly   $350k   for   a   two-­‐year   project   which   will   be   designed   to   compliment  and  expand  the  scale  of  our  Northern  Integrated  Project.           David’s  question  from  June  15th  Monthly  report:   How  much  of  the  $1M  will  be  used  to  fund  the  second  round  of  support  to  HOPE?   A   portion   of   this   $1m   will   be   used   to   fund   a   second   round   of   support   to   the   HOPE   cholera   program   which   ends   in   June.   We   anticipate   this   budget   being   roughly   $350k   for   a   two-­‐year   project   which   will   be   designed   to   compliment   and   expand   the   scale   of   our   Northern   Integrated   Project.         B. C. HAP  NHQ  Monthly  Program  Update   Reporting  period  16  June  –  20  July  2012   Submission  date:  20  July  2012       ARC  Bilateral  Cholera  Project:    $3.2M,  Current  end  date:  11/30/12     The   NCE   to   extend   the   project   until   November   30,   2012   was   approved.       The   project   is   now   focused  on  completing  the  wat/san  components  of  the  project  that  had  fallen  behind  schedule.     A   contract   for   wat/san   services   was   submitted   to   NHQ   (as   it   exceeded   the   field’s   signing   1 authority)   and   is   with   BusOps   for   review   and   signature   since   7/16/12.     This   contract   includes   the  construction  of  up  to  50  latrines  in  the  North  Department.       D. HOPE:  $550k,  Current  end  date:  8/30/12     A   NCE   to   extend   the   project   until   8/31/12   was   approved   for   HOPE   to   allow   time   for   them   to   develop   their   proposal   for   additional   funding   with   ARC   assistance   and   finish   construction   activities  at  the  CTC  in  Borgne  and  Tibouk.         Construction  issues  update:   ARC   is   following   up   and   providing   close   support   to   HOPE   regarding   the   need   to   address   previous   construction   deficiencies.   ARC   has   assigned   an   ARC   engineer   to   work   with   HOPE   for   this   project.   As   of   7/17/12,   the   HOPE   construction   contractor   is   on   site   to   start   the   reconstruction  and  the  ARC  engineer  is  planning  a  trip  to  the  project  site  to  provide  input  and   assistance.    HOPE  has  informed  ARC  that  they  have  enough  money  in  the  budget  to  cover  the   costs  of  the  construction  (approx.  $11k  USD).         David’s  question  from  June  15th  Monthly  report:   Did   Sandrine   hear   from   MSPH   regarding   the   meeting   to   consider   their   $10   M   Cholera   funding   request?   Sandrine   has   not   received   a   request   to   meet   with   MSPP   regarding   cholera   funding   and   Mike   McDonald  has  not  been  in  touch  with  ARC  since  his  last  email  on  6/26/12  where  he  offered  to  set   up  a  meeting  for  us  with  the  Minister  of  Health.    We  did  not  respond  to  this  email.       II   WAT/SAN     A. IRC  Desludging:    $1  M,  May  1,  2012  -­‐  April  30,  2013     This   grant   agreement   was   fully   executed   on   May   7,   2012.       Funds   secured   from   ECHO   for   UNICEF,  in  addition  to  our  funds,  will  allow  for  the  desludging  of  the  majority  of  camps  in  PaP   for  an  additional  year.    The  first  cash  request  from  IRC  was  processed  and  the  work  continues  in   the  field.  A  full  report  will  be  available  on  July  30,  2012  when  their  first  QPR  is  due;  however  the   field  reports  that  the  project  began  smoothly  and  that  there  are  no  performance  issues  to  date.           B. ARC  Direct  implementation  WatSan  proposal:  $3M,  End  date:  09/30/12   The   NCE   through   September   2012   was   approved.   The   remainder   of   the   project   will   be   spent   completing   wat/san   infrastructure   projects   that   are   currently   underway   in   and   around   PaP.   Below   is   the   current   state   of   the   budget,   including   allocations   that   have   reduced   the   total   budget  for  the  program:       WatSan  DI  original  budget   MG&F  9%  deduction   Remaining   direct   costs   budget   (net   of   $3,005,794     ($270,521)   $2,735,273     2 MG&F)   American  Refugee  Committee  reallocation   Remaining  budget   HAP  reallocation  –  for  IRC  deslugding   Remaining  budget   Total  expenses  to  date  (AprFY12)   Budget  balance  to  date  (AprFY12)   ($190,261)   $2,545,012     ($1,000,000)   $1,545,012     ($1,141,745)   $403,266       Other  wat/san  commitments:  Miron  Ravine  and  the  Recycling  Centers:     Miron:  The  GOH  asked  ARC  to  rehab  the  ravine  and  in  doing  so  relocate  the  people  living  in  the   area.     As   a   quick   action   fund,   the   ARC   livelihoods   team   completed   the   relocation   piece   of   the   project   using   the   IFRC   rental   subsidy   model.   ARC   anticipated   that   the   wat/san   DI   budget   could   absorb  the  cost  of  the  Miron  rehabilitation  but  the  cost  of  the  work  is  far  higher  than  originally   anticipated   and   will   no   longer   fit   in   the   budget.   The   wat/san   team   has   been   asked   to   complete   a   detailed   assessment   of   the   cost   to   rehabilitate   this   ravine   but   we   anticipate   this   to   be   at   least   750k-­‐$1m.  There  have  not  been  funds  allocated  to  cover  this  cost  to  date.    The  community  was   told  that  the  ravine  would  be  rehabilitated  as  part  of  the  reason  that  they  should  move  out  of   the  ravine.  We  understand  that  the  community  is  keeping  people  from  moving  back  into  the  area   in   large   part   because   they   think   that   we   are   planning   to   rehab   the   ravine   and   not   doing   this   would   likely   open   us   up   to   considerable   risk   in   terms   of   not   meeting   those   expectations.   The   following  decisions  are  needed:    1)  Should  we  continue  to  move  forward  with  the  rehabilitation   of  the  ravine;  and  2)  How  will  this  work  be  paid  for?       Recycling:   A   separate   proposal   to   fund   the   anticipated   recycling   centers   is   being   prepared   for   submission   to   NHQ.   The   only   outstanding   item   is   the   budget   which   the   field   finance   team   is   preparing.   We   expect   this   budget   to   be   $50,000.     Former   HAP   mgmt   had   agreed   to   fund   this   project  under  the  wat/san  DI  budget  and  since  a  verbal  ok  had  been  given,  the  field  had  done   significant   work   in   the   community   to   set   up   the   project.     After   closer   examination   of   the   budget,   the  team  realized  there  was  not  room  for  this  work.         David’s  question  from  June  15th  Monthly  report:   Have  we  committed  to  do  the  rehabilitation  work    to  either  the  community  or  the  Government?    Why  did  we   run  out  of  funds  for  the  rehab/recycling  project  and  DINEPA  support?   The   wat/san   DI   project   did   not   originally   include   the   Miron   ravine,   recycling   project   or   DINEPA   support.   At   one   point   during   the   realignment   of   the   project,   we   thought   that   the   project   was   significantly   under   spent   and   that   these   activities   may   be   able   to   be   absorbed   into   this   budget.     Instead,   the   IRC   desludging   allocation   was   taken   from   this   DI   budget   and   the   remainder   is   not   sufficient   to   meet   these   commitments.     Regarding   DINEPA,   the   support   to   DINEPA   was   not   firm   and  DINEPA  is  receiving  support  from  IFRC  with  our  funds,  therefore  not  going  forward  with  that  is   acceptable.         Management   decision   is   pending.   Incoming   HAP   Director   to   provide   a   response   on   the   way   forward.   3   C.    CRS   Solid   Waste   Mgmt:   Project   was   extended   for   two   additional   years   and   received   an   additional  $2.3M  for  a  total  of  $4,170,036  -­‐  new  end  date:  30  April  2014.     The   extension   will   continue   to   provide   solid   waste   removal   from   vulnerable   camps   for   an   additional  year  and  will  work  in  the  LAMIKA  project  area  to  provide  solid  waste  removal  for  two   years.     The   project   staff   will   also   continue   to   work   with   SMCRS   to   increase   their   capacity   for   future  handover  as  this  is  a  core  service  that  they  should  be  able  to  provide  at  the  end  of  the   project.         D. RFA  Wat/San  Partners:     d.1  IRC:    US$2,999,752.  this  project  is  now  closed   The   final   report   was   received   and   closeout   procedures   are   underway.     A   final   site   visit   was   completed  with  no  issues  reported.    Final  payment  has  been  processed.       d.2  ARC  (American  Refugee  Committee):    US$2,762,181,  this  project  is  now  closed   .  The  final  report  was  received  and  closeout  procedures  are  underway.    A  closeout  site  visit  was   conducted.  The  grantee  continues  to  work  in  the  project  area  using  its  own  funds  to  finish  three   water   kiosks   that   a   sub-­‐grantee   did   not   complete   on   time.   They   are   in   communication   with   our   staff  on  progress.    Final  payment  has  been  processed.       d.3  IMC:  US$1,573,723,  this  project  is  now  closed   The  final  report  was  received  and  closeout  procedures  are  underway.    A  closeout  site  visit  was   conducted.   Overall,   quality   met   our   expectations.     An   outstanding   issue   with   three   non-­‐ functional   water   kiosks   remains   but   IMC   appears   committed   to   fixing   these   with   funds   from   UNICEF,  using  solar  batteries.    Our  field  team  remains  in  touch  to  ensure  this  is  completed.  Final   payment  has  been  processed.     III   HEALTH  (non-­‐cholera  related)     A. PiH  Mirebalais  Hospital:    $5.5M,  End  Date  8/31/2012       The  grant  was  extended  for  two  months  to  ensure  that  all  funds  would  be  expended  by  the  end   date.    The  current  plan  is  for  a  Mid-­‐September  opening  for  the  hospital.       PIH   met   ARC   on   6/18/12   where   they   requested   additional   funding   for   operational   support   to   the   hospital.     David   informed   PIH   verbally   that   it   was   very   unlikely   that   we   would   provide   additional  funds  but  we  should  expect  a  follow  up  request  in  the  near  future  in  writing.       B. German  RC:  $3.8M,  End  date:  12/31/2012       To  date,  GRC  claim  they  will  complete  their  work  by  end  of  July.  However,  due  to  the  issue  with   the  design  of  the  masonry  of  a  wall,  we’ve  given  GRC  a  5-­‐month  No  Cost  Extension  and  the  new   end  date  is  12/31/2012  in  the  event  that  the  wall  needs  to  be  repaired  or  rebuilt.  GRC  chose   4 Myamoto   after   contacting   several   companies   to   provide   an   offer   for   the   elaboration   of   a   detailed   assessment   report   and   a   certified   design   of   non   destructive   measures   aiming   at   the   mitigation  of  any  structural  deficiencies.  Myamoto  is  currently  working  on  the  requested  report   and  construction  plans  and  GRC  expects  the  regarding  documents  in  the  last  week  of  July.  To   date,  GRC  claim  they  will  complete  their  work  by  end  of  July.   C. Measles  Vaccinations:  $2M   ARC’s   work   contributed   to   more   than   4,000   children   receiving   vaccines   during  the   April   20   -­‐   May   2nd  first   round   of   the   vaccination   campaign.   Dates   for   PHASE   II   have   been   tentatively   set   for   September  2012.  The  field  has  informed  us  that  it’s  likely  we  will  be  approached  with  a  request   for   financial   support   by   IFRC   for   phase   II.   We   have   no   indication   from   UNF   that   they   will   request   additional  funds.    We  did  not  support  IFRC  in  the  first  round;  after  a  discussion  with  CanCross,   the   Canadians   decided   to   fund   the   request   in   whole.     If   there   is   a   second   round   request,   we   should  discuss  support  with  CanCross.  The  first  round  of  support  was  $150k.     D. PiH  (HUEH):  $2.5M,  Closed  02/28/2011   The  final  reports  were  received  on  July  19th,  2012.    The  HAP  Team  is  currently  in  the  process  of   reviewing  the  reports  and  will  follow  close-­‐out  procedures  if  final  information  is  sound.       E. Project  Medishare:    $8.6M,  End  date:  12/31     We   received   the   payroll   certification   e-­‐mail   from   KPMG   and   the   April   payment   was   made.   Currently,   the   May   cash   request   and   the   payroll   certification   is   with   finance   for   review   before   they  send  the  wire  to  Medishare.     F. ICRC:    $1.3  M,  End  date:  12/31/12   Amendment  2  was  fully  executed  on  June  15,  2012  and  the  new  end  date  is  December  31,  2012   and  the  next  report  is  due  on  August  31,  2012.     G.  PEHP:  Current  end  date:  11/30/12     There  was  a  delay  in  the  No  Cost  Extension  process  due  to  some  discrepancies  with  the  budget   amount  but  it’s  been  resolved  and  the  amendment  was  fully  executed  on  July  19th,  2012.    The   field  team  has  requested  a  No  Cost  Extension  with  an  end  date  of  November  30,  2012  and  the   request   is   currently   being   reviewed   at   NHQ.   The   rationale   for   the   extension   includes   the   need   to   continue  to  address  cholera  outbreaks  in  PaP  throughout  rainy  season.  There  has  already  been   an   increase   in   cases   since   May   2012.   The   need   for   support   is   highlighted   in   recent   communication   with   the   HRC   and   Haitian   Ministry   of   Health   (MSPP).   LAMIKA   is   now   in   the   start-­‐ up  phase  focusing  on  new  staff  hires,  HR  procedures,  staff  orientation,  new  office  set-­‐p,  logistics,   planning,   and   a   few   start-­‐up   activities   such   as   community   entry,   baselines,   etc.   in   the   first   months.  Thus   as   it   relates   to  hurricane   and   rainy   season   support,   LAMIKA  will   already   have   its  hands  full  during  these  months.  In  addition,  LAMIKA  has  a    reduced  team.       The  PEHP  program’s  focus  in  its  final  phase  will  emphasize  on  capacity  building  and  close-­‐out  of   the   project   activities,   in   support   of   transitioning   to   the   integrated   development   program   (LAMIKA).   5   IV     DISASTER  RISK  REDUCTION   A. EDRR:  End  date:  11/30/12     The   NCE/Amendment   2   was   fully   executed   on   July   2,   2012   and   the   new   end   date   is   November  30,  2012.  The  rationale  is  similar  to  that  of  PEHP  above.  ARC  already  has  staff  on   the   ground   ready   to   work   and   deploy   in   camps   and   neighborhoods   –   ready   to   meet   the   demands  of  rainy  season,  while  LAMIKA  is  limited  in  geographical  area  and  is  still  in  start-­‐up   phase.   The   final   evaluation   report   of   the   EDRR   and   CBDRR   programs   was   submitted   to   all   interested   parties   at   NHQ   on   June   29,   2012.   The   No   Cost   Extension   was   also   recommended   in   the   evaluation  in  order  to  be  able  to  continue  to  serve  people  living  in  camps  and  neighborhoods   during  the  rainy  and  hurricane  seasons.     V   Transitional  Shelter  &  Host  Family  Support  (RFA)     A.  ACTED:  $5.9M,    End  date  9/30/2012     ACTED   will   construct   1,700   transitional   shelters   and   1,500   latrines,   providing   skilled   labour   training,  and  conducting  cash-­‐for-­‐work  mitigation  activities.       ACTED   has   been   granted   a   four   month   NCE   through   9/30.   Current   challenges   on   the   project   relate   to   the   construction   of   latrines   (due   to   land   constraints,   ground   water,   beneficiaries’   acceptance,  etc.).  As  the  initial  target  of  constructing  individual  latrines  for  1,500  families  proved   challenging,   ACTED   and   ARC   Delegates   met   in   order   to   identify   appropriate   solutions   and   produce  a  revised  scope  of  work.  Given  the  main  issue  relates  to  the  challenges  of  constructing   individual  latrines,  ACTED  and  ARC  have  agreed  upon  the  construction  of  shared  and  individual   latrines.   As   ACTED   currently   has   491   HH   left   to   reach,   the   revised   SOW   provides   245   shared   latrines   as   a   minimum   target,   assuming   shared   latrines   can   be   provided   at   all   sites.   In   areas   where  t-­‐shelters  are  far  apart  and  there  are  safety  issues,  ACTED  will  provide  individual  latrines,   for  a  maximum  of  300.     B. UNOPS:  $6.8M,  Project  end  date:  11/31/2011,  close-­‐out  in  process     The  program  aims  to  provide  1,500  transitional  shelters  with  water  catchment  systems  and  600   latrines.       Status  update:   • The  project  has  been  completed  as  of  11/31/11.     • Revised  final  report  due  6/29,  extended  to  7/25.   6 • UNOPS   achieved   the   project   targets:   construction   of   1,500   shelters,   1,500   water   catchment   systems,  606  latrines  completed  and  100  people  trained  in  Shelter  construction     • ARC   is   following   up   with   UNOPS   regarding   a   previous   request   to   return   unused   funds     (approximately  $180K).       VI   Permanent  Shelter     A. PADF:  $10M  –  31  July  2012  (new  proposed  date  October  31)                 • Number  of  repairs:  As  of  July  19,  2012,  2284  houses  have  been  repaired.     • Interim  NCE  (31  July)  –  new  interim  end  date  31  July  2012.     • NCE   Request   and   Amendment   to   reflect   revised   scope   of   work   (31   Oct):   HAP   NHQ   will   be   meeting  with  PADF  on  7/20  to  decide  if  and  how  to  proceed.     B. French  Red  Cross  MOU:  –  no  update   An  MOU  in  which  the  FRC  agrees  to  help  coordinate  the  work  of  PADF  in  Delmas  9  was  fully   executed  on  11/28/2011.  PADF  hs  already  completed  the  target  100  houses.   C. Spanish  Red  Cross:  $2.8M.    This  project  has  been  completed   As   of   6/30,   the   Spanish   Red   Cross   upgraded   4,147   t-­‐shelters   of   the   total   4,500,   T-­‐shelters.   They   noted   a   savings   of   $84,000   which   was   allocated   towards   the   construction   of   1,500   latrines.  Their  final  report  (covering  activities  from  Jan-­‐June  2012)  is  due  July  30,  2012.  A  final   monitoring  visit  was  planned  to  be  conducted  on  7/19/2012.   D. Swiss  Red  Cross:  $800K,  End  date:    09/30/2012   As   of   Mar   31,   2012   100%   of   the   600   houses   have   received   wooden   floors,   and   258/535   shelters  have  fiber  cement  board  walls.  The  semi-­‐annual  financial  and  narrative  reports  are   due  on  August  31st.     Swiss  Red  Cross  Shelters     E. Fuller  Center  for  Housing:  $48K         7 Project   summary:   To   provide   funding   for   6   housing   units   in   3   duplex   structures   in   Lambi.   Grant  letter  was  fully  executed  June  13,  2012,  however  it  appears  that  the  end  date  of  the   grant   is   incorrect   and   must   be   rectified   for   auditing   purposes   (6   weeks   instead   of   4).     An   informal  progress  report  was  submitted  directly  to  David  the  week  of  July  9th,  2012.     VII   INTEGRATED  PROJECTS     Though  LAMIKA  was  approved  on  06/06/2012,  due  to  the  recent  change  of  Sr.  Management  on   the   HAP   Team,   the   incoming   Director   has   requested   a   review   of   all   projects   in   the   pipeline   including   LAMIKA.     As   soon   as   the   HAP   Director   is   fully   up   to   speed   with   the   overall   program,   more  direction  will  be  provided  on  the  way  forward  for  this  specific  project  as  well  as  those  in   the  pipeline.       A) LAMIKA  PROGRAM:  $20M     a.  1.  Phase  II  /  LAMIKA  proposal     The  proposal  was  approved  6/6/2012.  The  HAP  team  is  now  working  on  the  following  activities:   • A   staffing   plan   to   hire   both   expatriates   and   highly   qualified   nationals   to   ensure   the   administrative  and  technical  management  of  the  project  with  support  from  the  Delegation   and  NHQ.   • The   participatory   assessment   and   the   Market   Analysis   (see   below   in   Phase   I)   and   their   incorporation  in  the  integrated  program.     • A  draft  implementation  plan  was  developed.     a.  2.  Phase  I  /  LAMIKA  proposal  (Assessments)   Participatory  Assessment  (ARC  consultants):    Final  report  was  received  the  week  of  June  11  and  is   in  the  process  of  being  formatted  for  external  dissemination.     The  field  team  is  now  deciding  how  best  to  take  this  information  back  to  the  community  and  the   consultative  groups.       Now   that   the   LAMIKA   has   been   approved,   the   field   team   and   the   HAP   /   LAMIKA   Team   at   NHQ   is   now   incorporating   the   results   of   the   abovementioned   participatory   assessment   and   its   accompanying   community   action   plans   into   all   the   activities   of   the   program   in   an   integrated,   participatory  approach.       The   team   aims   to   prioritize   quick   high   impact   activities   in   order   to   continue   to   satisfy   and   manage  community  motivation  and  expectations.       8 The   Haiti   field   team   conducted   an   Extended   Coordination   workshop   on   June   22nd     where   further     methodological  (how  and  timing)  and  operational  (HR  and  procurement)  plans  for  Lamika  were   fine-­‐tuned.  From  NHQ,  Carline  and  M&E  attended  .     GIS  consultancy  (ARC  consultants):  GIS  consultancy  (from  SERTIT)  has  finished  their  contract  with   ARC   as   planned.     During   the   consultancy,   they   1)   completed   training   of   staff   and   have   left   a   fully   functioning   GIS   unit   at   the   Delegation,   2)   delineated   the   boundaries   of   Baillergeau   and   Campeche  (community  boundaries  identified  during  the  PA,  administrative  boundaries,  physical   boundaries,   3)   Produced   the   first   reference   maps   of   Baillergeau   and   Campeche   (road   network,   topography,  building  footprint.)         Robert   Banick   from   the   GIS   Unit   at   NHQ   went   to   Haiti   to   meet   with   the   team   and   was   very   impressed  by  the  work  accomplished.  Besides  the  GIS  database,  SERTIT  also  left  a  data  dictionary   that  allows  the  users  to  know  what  data  is  available.  There  are  a  lot  of  opportunities  to  use  the   services  of  the  GIS  team  in  other  activities  like  the  Northern  integrated  program.  The  GIS  team   will  also  be  of  value  supporting  all  ARC  program  teams.       SERTIT  has  also  shared  the  database  with  ACT  to  use  for  the  Campeche  Development  Plan  and   will  continue  to  provide  support  to  ACT  for  the  duration  of  the  project.       Household   Economic   Assessment   (ARC):   The   Team   has   produced   their   final   report.     The   information   collected   will   inform   the   LAMIKA   Programme,   particularly   around   implementation   planning.   Development  Plan  for  Campeche  (ACT):  The  contract  for  ACT  was  signed  5/29  and  the  team  has   started   working   in   the   field   using   the   participatory   assessment   and   Market   Analysis   Reports   as   well  as  the  GIS  database.  ACT  submitted  revised  report  on  07/19/2012.    HAP  Program  Manager  is   currently  in  the  process  of  reviewing  the  report.       Enumeration  (IOM):  The  grant  letter  was  signed  in  June  2012.  IOM  has  commenced  work.   RFP  for  Neighborhoods:  A  draft  RFP  was  developed,  but  is  on  hold  until  further  notice  due  to  the   Sr.  Management  changes  on  the  HAP  Team.         VIII   GRANTS  IN  THE  PIPELINE  (PLANNED)     Due   to   the   recent   change   of   Sr.   Management   on   the   HAP   Team,   the   incoming   Director   has   requested   a   review   of   all   projects   in   the   pipeline   including   LAMIKA.     As   soon   as   the   HAP   Director   is  fully  up  to  speed  with  the  overall  program,  more  direction  will  be  provided  on  the  way  forward   for  projects  in  the  pipeline,  exceptions  may  be  granted  as  detailed  below:     WWF:  $208k     Due   Diligence   was   completed   and   the   grant   agreement   is   ready   to   be   sent   to   WWF   for   signature   once  an  initial  review  of  the  project  is  completed  by  the  new  HAP  Sr.  Management  Team.       9 CANCross:  $10  M  Donation   Reconstruction  of  Saint  Michel  Hospital.    The  Grant  Agreement  is  ready.    Christine  is  travelling  to   Ottawa  23-­‐24  July,  2012  to  meet  with  ARC’s  CanCross  counterparts  to  discuss  Partnerships  and   will  have  the  agreement  signed.    This  project  is  anticipated  to  stat  on  8/1/12.     JP/HRO  DEBRIS  REMOVAL:     The  grant  agreement  for  the  project  was  sent  back  to  JP/HRO  on  6/22/12  after  business   decisions  were  made  around  indemnity.    We  have  followed  up  with  JP/HRO  several  times  (the   last  time  on  7/13/12)  but  have  not  heard  back.  We  do  expect  them  to  sign  the  agreement  in  its   current  form.     SCHOOL  CONSTRUCTION:       $3.9M   have   been   earmarked   for   a   school   construction   project,   however   there   has   been   no   discussions  or  commitments  made  on  the  ground  to  date.         DADADOU  STADIUM:     The  Dadadou  project  is  composed  of  two  separate  activities:   1) Relocation  of  beneficiaries       2) Rehabilitation  of  the  Stadium  for  which  $910K  have  been  earmarked.       In  regards  to  the  relocation  portion  of  this  project,  ARC  needs  to  follow  up  with  IFRC  and  clarify   that   expenses   related   to   the   relocation   of   beneficiaries   should   be   charged   to   the   $4   M   Rental   Subsidies/Relocation  Assistance  agreement  already  in  place.     In  regards  to  the  rehabilitation  of  the  Stadium  a  proposal  still  needs  to  be  developed,  based  on   the  inputs  noted  in  the  previous  June  2012  report,  as  detailed  below:       The   Delegation   had   met   Madam   Judith   Millien   Metellus   the   Director   of   Dadadou   Sports   who   shared  with  us  the  rehabilitation  plan  of  the  Sports  Complex  which  is  comprised  of  four  phases  as   mentioned  below:   (i) The  reconstruction  of  the  Boundary  Wall  and  construction  of  security  posts  etc.   (ii) Relocation  of  the  IDP  Population  hosted  in  the  complex.   (iii) Evaluation  of  the  damage  to  the  synthetic  surface  of  the  football  field  and  rehabilitation  of  the   football  field,  basket  ball  and  volleyball  courts  etc.  and  rehabilitation  of  the  sanitary  block.   (iv) Reconstruction   of   the   Gymnasium   which   had   completely   collapsed   during   the   earthquake   and   electrical  and  water  supply  works  etc.       1. The first phase of the project is would be executed by MINUSTAH and may commence from Wednesday, 30 May 2012.   2. For  the  third  phase  MINUSTAH  has  requested  for  the  evaluation  of  the  damage  to  the  synthetic   surface  of  the  football  field  and  the  associated  cost  to  inform  their  decision  to  proceed  or  not.     3. The  relocation  of  the  IDP  camp  would  be  undertaken  by  IFRC.     4. The  Sports  Complex  has  not  been  able  to  secure  funding  for  the  phase  3  and  beyond.       10     The   Director   agreed   for   her   Technical   team   to   cooperate   with   us   should   we   need   more   technical  details  with  regards  to  the  proposed  works.       The  Delegation  recommends  the  following:     1. Since   MINUSTAH   is   executing   the   phase   1   and   IFRC   would   be   relocating   the   IDP   camp   under   phase  2  we  do  not  need  to  do  anything  under  these  two  phases.   2. Since  the  Sports  Center  has  not  been  able  to  secure  funding  for  the  evaluation  of  the  synthetic   surface  of  the  football  field  and  considering  that  MINUSTAH  has  promised  to  take  a  decision  on   whether  to  repair  the  surface  or  not  based  on  the  evaluation  report,  we  have  the  following  two   options:   Option  1:   (a) We   carry   out   the   evaluation   of   the   synthetic   surface   and   let   MINUSTAH   rehabilitate   the   synthetic  surface  if  they  decide  to  do  so.   (b) We  carry  out  rehabilitation  of  the  basketball  and  volleyball  courts  etc.     (c) We  carry  out  the  entire  phase  4   Option  2:   (a) We  carry  out  the  entire  phase  3  and  phase  4     The   Delegation   has   requested   a   list   of   works   The   Government   counterparts   think   should   be   carried  out  for  the  complete  rehabilitation,  so  that  the  team  can  draft  a  proposal  for  this  project.     NORTH  PROPOSAL:  $11M   Submitted  for  technical  concurrence  on  07/16/2012.    Waiting  for  Management  decision  on  the   way  forward.       IRC  GBV  PROPOSAL:  $1M   Submitted  for  approval  on  07/16/2012.    Waiting  for  Management  decision  on  the  way  forward.       USAID  “Greenfields):  $10M   Revision  of  MoU  pending.    Background  on  field  discussions  required  from  Sinan  who  is  currently   on  R&R.  Also,  funding  mechanisms  need  to  be  further  discussed  and  agreed  upon.       IX   OTHER  HAP  PROGRAMS     MEDISHARE:  $3.6  M,  End  date:  12/31/2012   Grant  Agreement  was  signed  on  12/30/2011  for  operational  support  of  Bernard  Mevs  Hospital.           IFRC  Rental  Subsidies/Relocation  Assistance:  $4  M     ARC   will   support   the   IFRC   to   relocate   families   from   29   camps   in   Carrefour   Feuilles   and   awaits   the   proposal.  The  field  team  is  meeting  with  the  IFRC  on  7/17  to  finalize  the  proposal  and  we  anticipate  it  at   NHQ   by   7/22/12.   In   addition,   ARC   needs   to   follow   up   with   IFRC   and   clarify   that   expenses   related   to   the   relocation   of   beneficiaries   of   the   Dadadou   Stadium   should   be   charged   to   the   $4   M   Rental   Subsidies/Relocation  Assistance  agreement  already  in  place.   11     IFRC  Mais  Gate  Decongestion:    $2M   During  financial  review,  it  was  noted  that  the  overhead  costs  for  the  PMN  were  20%  in  addition   to  the  normal  6.5%  PSR.  We  requested  that  these  be  reduced  to  the  standard  10%  total  and  IFRC   has   not   agreed   to   do   this   as   of   6/15/12.     IFRC   has   sent   notification   to   us   that   we   agreed   to   pay   a   standard  20%  overhead/indirect  cost  rate  to  cover  operating  costs  at  the  IFRC  delegation  office.     We  will  meet  with  Ruben  Cano  from  the  IFRC  office  in  Panama  on  7/18  to  discuss  this  issue  of   overhead  before  moving  forward  with  the  PMN.       WFP:  $30M,  this  project  is  considered  closed     Final   Report   Weight   Discrepancy   and   Funds   Balance:   A   final   report   was   received   from   WFP   on   April  18,  2012  with  the  caveat  that  there  was  a  financial  discrepancy  that  affected  the  balance  of   MRE’s   making   it   appear   like   there   was   a   $1m   balance   on   the   books.     WFP   provided   a   letter   to   ARC   explaining   the   discrepancy.   The   letter   also   addressed   the   balance   of   $1,650   in   the   final   report  which  they  claim  was  the  result  of  a  few  open  costs  that  have  now  been  rectified.  They   cannot   provide   an   updated   final   financial   report   on   this   project   until   their   yearly   reports   are   issued  but  the  letter  and  unofficial  report  were  received  and  are  on  file.           X   STRATEGY     A   revised   draft   of   the   HAP   Strategic   Plan   was   received   25   May   2012   by   the   former   HAP   Manager,  however  due  to  the  recent  change  of  Sr.  Management  on  the  HAP  Team;  there  are  no   updates   for   this   section   for   the   current   reporting   period.   Once   the   incoming   Director   and   Manager  are  up  to  speed  with  the  overall  program,  the  strategy  will  be  revisited  and  an  action   plan  for  completion  will  be  agreed  upon.       XI   HUMAN  RESOURCES     A.    RECRUITMENT     In   light   of   the   recent   change   in   HAP   Sr.   Management,   the   incoming   HAP   Director   requested   a   temporary   hiring   freeze   from   July   9th   to   July   19th.     After   meeting   with   the   Country   Representative  on  July  17  and  18th,  the  following  was  agreed:     Position  Vacant   Status   Urban  Renewal  and  Shelter     Delegate     An   offer   was   extended   to   Alexis   Doucet   who   declined.   Search  is  ongoing.   Senior  Community  Development   Delegate   Position   has   been   unfrozen.   Search   is   ongoing,   although   no  strong  candidates  to  date.   Info  and  Reporting  and   Offer  was  extended  to  Louise.    Awaiting  a  response  latest   12 Communications  Delegate   by  07/23/2012.   LAMIKA  Program  Manager   (based  in  Haiti)   Position   on   hold.   Shortlisted   candidates   were   contacted   and   informed   that   the   position   is   currently   frozen   until   further  notice.   Senior  DRR  Delegate   Position   has   been   unfrozen–   replacement   for   Adesh   who   is  scheduled  to  depart  in  October  2012.     NHQ  Business  Operations  Officer   On  hold   Senior  M&E  and  Learning   Delegate   Position   has   been   unfrozen.   Shortlisted   candidates   are   being   contacted   for   interviews-­‐   replacement   for   William   Michel.   Security  Delegate   Posting  is  in  the  process  of  being  cancelled.    Instead  a  new   position  combining  Logistics  &  Security  will  be  uploaded.   Senior  WatSan  Delegate   Fidel’s   contract   will   be   extended;   therefore   recruitment   for  this  position  is  no  longer  necessary.    Amber  will  notify   the  shortlisted  candidates.   Logistics/Security  Delegate   JD   currently   being   developed   so   that   the   position   can   be   posted.   Partnership  Delegate   JD   currently   being   developed   so   that   the   position   can   be   posted.   Sr.  Quality  &  Learning  Delegate   On  hold   NHQ  Program  Officer   On  hold       A. NEW  STAFF   • Gerald  Anderson,  HAP  Director  -­‐  Start  date:  07/09/2012   • Nicole  Peter,  HAP  manager  -­‐  Start  date:  07/09/2012   B. DEPARTURES  /  END  OF  MISSION:   • Peter  Murphy,  Security  Delegate  –  End  date:    06/22/2012   • Helen  Seignoir,  HAP  Manager  –  End  date:  07/05/2012   • Judith  St.  Fort,  HAP  Director  –  End  date:  07/20/2012   C. SECONDMENTS   • Kristin   Helz,   NHQ   PO   seconded   from   07/09/2012   until   the   end   of   August   as   acting   Q&L.     XII     TRAVEL  OF  NHQ  staff   13 • 25-­‐29   June/Haiti:   Carline   Noailles   assisted   with   activities   related   to   the   planning   of   the   implementation  of  LAMIKA.     • June  27th/Haiti:  Christine  Burkhart  travelled  to  Haiti  to  draft  a  partnership  management  plan   with  Sinan  Al-­‐Najjar  and  Achala  Navaratne.     • 23-­‐24   July/Canada:     Christine   Burkhart   is   planning   to   travel   to   Ottawa   to   visit   CANCross   Headquarters,  discuss  Partnering/Partnerships  and  sign  Grant  Agreement.   • 30   July-­‐03   August/Haiti:     Jerry   Anderson   and   Nicole   Peter   are   travelling   to   Haiti   to   meet   the   HAP  Delegates,  visit  projects  and  meet  other  key  stakeholders.     XIII     EMERGENCY  RESPONSE   Hurricane  season  began  on  1st  June  2012.  Christine  Burkhart  is  the  NHQ  point  of  contact  for  the   season  with  support  from  Kalee  Singh.  No  emergency  response  reported  during  this  period.         14