Title   Version   Date   CCCM   Country   Website   /  Email     Meeting  Minutes     30  April  2015   Nepal   http://www.humanitarianresponse.info/en/operations/nepal/camp-­‐   coordination-­‐management     http://www.globalcccmcluster.org/    jantolin@iom.int     CLUSTER  MEETING  MINUTES     Agenda     Contact  list   Updated  version  attached       Cluster  minutes  revision    Updates  from  partners  from  29  april  updated,  minutes  uploaded  to  Humanitarian  response  web  site     Update  on  site  profiles  /  status   • Assessment  carried  out  in  the  16  sites  by  IOM,  site  profiles  still  being  developed.  Main  findings:   • From  an  estimated  70,000  IDPS  to  have  been  at  the  16  sites,  the  assessment  based  on  key  informants   reflects  just  below  24,000  IDPs  currently  in  13  sites.   • Overall  estimated  reduction  of  70%.  Some  sites  have  reduced  from  40%  to  100%  as  3  sites  were  observed   and  reported  as  empty   • Persons  have  started  to  either  return  home  or  to  other  districts  or  VDCs,  government  through  radio   messages  is  encouraging  this  return     1  of  5   Title   Version   Date   CCCM   Country   Website   /  Email     Meeting  Minutes     30  April  2015   Nepal   http://www.humanitarianresponse.info/en/operations/nepal/camp-­‐   coordination-­‐management     http://www.globalcccmcluster.org/    jantolin@iom.int     • IDPs  originate  in  their  majority  from  a  2/3  km  radius  around  sites.   • Size  estimates  range  from  500  to  4,000  persons       • The  IDP  numbers  should  stabilize  soon  reflecting  the  residual  caseload  composed  of  households  with   unsafe  housing  and  needing  structural  assessments,  urban  poor,  destroyed  houses,  renters     • Initial  indications  for  persons  potentially  able  to  return  home  but  not  doing  so  yet,  include  need  of  body   removal,  need  of  shelter/shelter  repair  kit  to  establish  close  to  home  or  repair  partially  damaged  houses.   • Balambu  VDC  was  observed  as  having  the  highest  level  of  damage     • Site  management  is  in  most  cases  self  established  driven  by  youth  committees  or  self  established   committees  and  in  some  case  no  form  of  management  exists.     • Main  reported  needs  are  safe  drinking  Water  –  Latrines  –  Shelter  and  Camp  management  support  to   properly  address  standards,  needs,  priorities  and  protection  concerns  that  are  most  likely  to  start  soon   due  lack  of  standards  and  access  to  services.   • Structural  assessments  must  take  place  as  soon  as  feasible,  along  with  household  level  assessments  to   define  impediment  to  return.   • Verification  of  the  remaining  open  spaces  (83  in  total)  is  on  going     Action  points:   • Partners  needed  to  carry  out  household  level  assessment  using  common  methodology  to  be  defined.   Proposal:  at  next  meeting  to  define  partners  and  fine  tune  methodology  in  a  technical  working  group   (TWG).   • Depending  on  number  of  other  sites  identified,  partners  needed  to  carry  out  site  profiles  with  the   methodology  currently  used.  More  info  to  be  shared  on  the  potential  number  of  sites  to  be  assessed  to  be   circulated  before  Sunday.     2  of  5   Title   Version   Date   CCCM   Country   Website   /  Email     Meeting  Minutes     30  April  2015   Nepal   http://www.humanitarianresponse.info/en/operations/nepal/camp-­‐   coordination-­‐management     http://www.globalcccmcluster.org/    jantolin@iom.int       Partner  updates  /  issues   Some  partners  are  starting  to  confirm  supporting  site  management  at  specific  sites.  In  the  annex  with  the  list  of   sites  are  the  names  of  potential  partners  signing  up.     Action  point   • Partners  to  sign  up  for  sites  stating  clearly  their  intended  or  potential  role,  ranging  from:  supporting   established  structures  /  creating  camp  management  committees  /  dedicated  camp  management  /  other.   And  the  capacity  they  have  to  do  so  or  that  they  would  require  (project  submission,  etc).     The  following  partners  have  teams  on  the  field  in  Gorkha,  Dhading,  and  other  districts.  Sitreps  and  information   will  be  relayed  and  distributed  to  inform  decision  taking:  UNICEF,  UNHCR,  OXFAM,  ACTED.     UNOPS  has  a  3  person  team  of  structural  engineers,  and  is  working  with  authorities  on  the  methodology  to  carry   out  assessments.  Once  green  light  is  granted  a  pilot  exercise  could  be  conducted  at  one  of  the  smaller  sites  to   fine  tune  the  methodology  of  determining  level  of  damage  and  operation  of  return.       Definition  of  Sites   The  Clusters  proposes  to  use  the  following  definitions  for  the  typology  of  sites:     A-­‐ Planned  site       3  of  5   Title   Version   Date   CCCM   Country   Website   /  Email     Meeting  Minutes     30  April  2015   Nepal   http://www.humanitarianresponse.info/en/operations/nepal/camp-­‐   coordination-­‐management     http://www.globalcccmcluster.org/    jantolin@iom.int     Corresponding  mostly  to  the  Open  spaces  sites  that  had  previous  assessments  done  but  which  still  require   improvements   B-­‐ Spontaneous  sites   Corresponding  to  sites  other  than  open  spaces  and  not  plannified   C-­‐ Scattered  IDP  areas   Areas  with  high  level  of  damage  with  scattered  families  not  regrouped  in  a  defined  area  and  remaining  in   most  cases  close  to  home  (displacement  out  of  camps)     This  typology  is  mostly  for  Urban  areas  (A  and  B)  while  type  C  for  Rural  areas.  These  will  be  further  revised  as   panorama  of  displacement  becomes  clearer.       Eight  remaining  severely  affected  districts?  Proposed  Strategy     Sub  national  response  hubs  slowly  taking  shape  with  UNDAC  advance  set  up  in  gorkha  district.  Actors  up  scaling   capacity  to  cover  both  national,  KTM  Valley  and  other  affected  districts.  ACTED  and  Shelter  Box  indicated   capacity  to  deploy  as  soon  as  possible  playing  both  shelter  and  cccm  roles.       Sindhupalchwok  district  (closer  than  Gorkha  to  Kathmandu  is  also  among  the  top  priority  for  dedicated  fully   operational  response  hubs.     Next  meeting:     4  of  5   Title   Version   Date   CCCM   Country   Website   /  Email     Meeting  Minutes     30  April  2015   Nepal   http://www.humanitarianresponse.info/en/operations/nepal/camp-­‐   coordination-­‐management     http://www.globalcccmcluster.org/    jantolin@iom.int     Sunday  Thursday  03  May  at  11  am  in  DUDBC  after  Shelter  Cluster  –  heads  up  location  might  change  as  DUDBC   complaining  about  use  of  meeting  room-­‐  check  your  emails  and  humanitarian  response  website     Action  point   Partners  to  fill  in  the  attached  3W  (who  does  what  where)  for  CCCM     Info     http://www.humanitarianresponse.info/en/operations/nepal/camp-­‐coordination-­‐management     http://www.globalcccmcluster.org/       Open  Spaces  project   https://sites.google.com/site/kathmanduopenspaces/home   http://ktmevacsites.com/     5  of  5   CCCM Cluster Meeting Minutes  03 May 2015      Chaired by: Jean‐Philippe ANTOLIN  Organizations   IOM,  ECHO,  REACH,  All  Hands  Volunteers,  ACTED,  USAID,  Salvation  Army,  Tevel,  Al‐Khair  Foundation,  UNHCR, UNOPS  Agenda  1. Updates from the chair  2. Strategy  3. Priority  4. Issues and Gaps  5. OPS project submission       UPDATES FROM THE CHAIR       Displacement sites with significant numbers are concentrated in urban areas, with  predominatly dispersed displacement in rural areas.  Some sites are already experiencing segregation of persons based on caste.  The Cluster still does not have a sufficient view of the districts outside Kathmandu Valley.  Moving beyond the valley is top priority, to improve understanding of displacement sites  across the affected area, and assess how the CCCM Cluster can contribute in a context of  dispersed displacement, deployment of technical coordinators taking place tomorrow (see  below)  IOM’s Displacement Monitoring Matrix is scaling up with good coverage of the Valley  districts, and teams mobilising to conduct site assessments in Gorka and Singapulchok  tomorrow.    The upcoming monsoon season and winter conditions beyond need to be taken into  consideration now.  PRIORITY  The  current  focus  is  on  four  priority  areas.  A  brief  on  these  was  shared  at  the  meeting.  A  fuller  strategy will be drafted once a clearer picture emerges from the affected districts.  Displacement Tracking   Gather information from site assessments in a coordinated manner.    Site Management   For both planned and spontaneous sites   Improvement of sites   Focus outside the valley  o The focus of the cluster should be outside Kathmandu as more destruction is outside  and in the remote areas where people are more in need of humanitarian service.  o Partners  present  in  the  meeting  were  asked  if  they  have  presence  or  capacity  to  send  staff  in  these  areas.  ACTED,  Salvation  Army  and  ECHO  answered  in  positive.  Acted  present  in  Chautara,  Al  Khair  have  a  one  day  assessment  team  in  today.  Al  Khair  is  also  receiving  300  tents  from  Pakistan  and  seeking  guidance  on  where  to  erect them, initial aim was to do tented villages, suggestion to see if an existing site  could be targeted 100% otherwise to see with shelter cluster as to destination.     Site improvement   MSB  and Canadian Military currently engaged in assessing Valley sites with a view to both  immediate  basic  improvement  and  viability  in  the  monsoon  (contingency).  Good  start  but  not  enough,  urgent  to  scale  up  as  many  victims  in  camps  with  open  wounds  and  at  risk  because of living conditions.    Displaced out of sites in rural settings    Approach  to  ensuring  coherent  and  comprehensive  response  for  rural  displaced  to  be  established.    CCCM coordination moving tomorrow to Gorkha and Chautara (gorkha and Sindhupalchuk districts)    OPS project submission    Projects to be uploaded by today 6 pm. Partners indicated intention to submit: Acted, UNOPs and  IOM. Registration on OPS is required and has blocked some partners from being able to access this  appeal process. IOM proposing to appeal on behalf of local NNGOs to do site management grants.  Cluster memebers is expected to rise as per past experience when shelter actors finish activites or  scale up able to do what their respective agencies have experience for in CCCM.  ISSUES AND GAPS  The  major  challenge  that  will  be  faced  in  the  near  future  is  the  oncoming  Monsoons  followed  by  winter. This will make the remote hilly areas inaccessible and will add extra strain to higher density  camps.    It was observed by ACTED, in their recent survey of these remote areas, that people are staying back  near  their  house/villages  as  harvesting  season  is  near.  Moreover  they  have  lost  all  the  seeds  that  they  might  have  stored  in  their  houses.  These  factors  should  be  accounted  for  when  planning  activities.      Next meeting Wednesday time an location TBC  CCCM meetings in Gorkha and Chautara planned for Tuesday, time and location TBC.  CCCM  Cluster  Meeting  Minutes   06  May  2015         Chaired  by:  Jean-­‐Philippe  ANTOLIN   Organizations:     IOM,  ECHO,  REACH,  All  Hands  Volunteers,  ACTED,  USAID,  Salvation  Army,  Tevel,  Al-­‐Khair  Foundation,   UNHCR,  UNOPS,  UNDAC,  UN  Women,  Electriciens  Sans  Frontières.   Agenda   1. 2. 3. 4. 5. 6. Updates  from  the  chair     Gorkha  Update   Sindhupalchok  Update   Updates  from  Members   Strategy   Priority     UPDATES  FROM  THE  CHAIR   • • • • Displacement  Tracking  Matrix  (DTM)  is  continuing  to  be  conducted  by  IOM  in  Kathmandu   valley,  Sindhupalchok  and  Gorkha  districts  (5  districts  in  total).    Data  collected  to  date  will  be   published  as  soon  as  collated  at   https://www.humanitarianresponse.info/en/operations/nepal/camp-­‐coordination-­‐ management.    Note:  a  settlement  to  be  assessed  is  now  defined  as  5  households  and  above.   North-­‐West  of  Sindhupalchok  is  the  district  of  Rasuwa  –  an  area  with  very  difficult  access  at   this  point,  due  to  landslide  blocked  supply  routes.    There  are  many  affected  districts  not  on   the  priority  list,  so  there  is  still  much  reconnaissance  to  be  done.   CCCM  is  still  in  an  early  stage.    As  sites  are  still  fluctuating,  dedicated  camp  management  is   hard  to  establish.    Therefore  it  is  suggested  that  oversights  are  taken  of  sites  to  cover  as   many  as  possible.   4Ws  are  way  behind  schedule  and  not  reflective  of  the  reality,  publications  will  be  released   every  Wednesday  and  Saturday  so  please  provide  details  before  1100  hours  every  Tuesday   and  Friday  to:  cccmnepal.imu@gmail.com  using  the  format  attached.   GORKHA  UPDATE   CCCM  coordination  started  on  Monday  4th  May.   DTM  has  started  and  in  Baguwa  VDC  a  site  holding  834  IDPs  has  been  identified  requiring  urgent  site   improvements.    Another  site  was  identified  holding  around  1,000  persons  that  came  down  from   villages  in  hilly  areas  to  wait  for  humanitarians  to  deliver  aid.    Supplies  would  then  be  taken  back  up   to  villages.   Remote  villages  that  have  been  totally  ravaged  are  starting  to  relocate  by  themselves,  negotiating   land  with  other  villages.    It  was  observed  by  DTM  teams  that  the  areas  IDPs  are  installing  in  are  at   risk  of  landsides  or  flooding  in  the  monsoon  season.  Urgent  geological  surveys  are  needed.  UNOPS  is   looking  into  deploying  urgently  and  need  their  proposal  funded  to  respond.   Government  assessments  are  on  going  via  police  officers  walking  from  village  to  village.     SINDHUPALCHOK  UPDATE   CCCM  coordination  started  on  Monday  4th     DTM  started  in  the  VDC  of  Chautara  and  will  cover  Melamchi  next.  Unlike  the  Gorkha  district,  no   secondary  displacement  was  observed  yet  as  actors  are  pushing  assistance  further  into  remote  areas   and  increasing  coverage.   The  Government  appointed  Joint  Secretary  has  called  to  partners  to  sign  MoUs  with  DDRC  starting   with  each  partner  notifying  their  presence  at  district  level,  using  the  template  attached  collated  by   OCHA.   Given  the  hilly  conditions  there  are  very  few  open  spaces,  meaning  that  sites  are  overcrowded  and   need  urgent  intervention.     Debris  removal  needs  to  start  urgently  at  camp  level  in  areas  that  do  not  require  heavy  demolition.     This  will  allow  people  to  resettle  in  their  homes,  decreasing  the  number  of  IDPs.    Standard  safety   guidelines  and  PPE  must  be  provided  and  used  by  participants.     UPDATES  FROM  MEMBERS   • • • • • • • The  Canadian  Military,  ACTED  and  Shelterbox  are  based  in  Sindhupalchok.       IOM,  in  coordination  with  MSB,  have  established  an  IOM  office  in  Chautara,  the  camp   provides  office  space  for  key  government  focal  points  and  limited  accommodation  for   humanitarians.       ACTED  has  established  a  presence  in  Dhading.   The  assessment  working  group  has  a  cross-­‐cluster  questionnaire  in  the  pipeline.    All   organisations  currently  using  an  assessment  form  are  requested  to  submit  it  to:   nepalassessments@humanitarianresponse.info.   Assessments  must  address  the  needs  of  children  and  adults  of  all  genders.    Questions  aiming   to  bring  attention  to  gender  related  cultural  sensitivities,  specific  to  Nepal,  are  being   carefully  considered  before  publication.   The  CCCM  cluster  uses  DTM  as  its  assessment  tool  for  sites  and  displacement  level,  specific   components  will  be  rolled  out  in  addition  to  the  master  list  of  sites.     Bhaktapur  sites  are  shrinking  and  improving.    Some  sites  have  latrines  with  privacy.    WASH  is   still  a  concern  (especially  water  run  off  for  the  monsoon  season).             STRATEGY   • Plan  for  the  monsoon  season,  paying  attention  to  water  drainage  in  potential  camps  and   current  spontaneous  sites.    Remember  supply  routes  may  be  affected,  for  example  Chautara   could  become  inaccessible  by  trucks.   PRIORITY             • • Collect  and  analyse  DTM  data  and  coordinate  response.     Respond  to  urgent  site  engineering  problems.   NEXT  MEETING:  SUNDAY  10TH  MAY  at  1200  HOURS   Location:  where  Shelter  Cluster  meeting  is  held.   CCCM Cluster Meeting Minutes  Wednesday, 13 May 2015      Chaired by: Izora Mutya Maskun Organizations: ACTED, Canadian DART, IOM, LWF, MSB, Operation Mercy, Salvation Army, Secoursislamique.org, UNICEF, UNOPS, UNRCO, USAID, WASH Cluster. Agenda 1. Update from chair 2. Information management - DTM KTM Valley brief - 4W 3. District update 4. Partners update 5. AOB - Key messages - CwC & Gender - Referral pathway UPDATE FROM CHAIR • • •  Following 7.4 quake on 12th May, large numbers of families are observed going back to sleeping in pre-identified open spaces. Majority of sites so far visited by the DTM team are not suitable for habitation during the coming monsoon. Need contingency planning. Upcoming Donor briefing in NY on 14th and Kathmandu on 15th of May. The appeal is poorly funded and the CCCM cluster is only 6% funded so far. Consider refining cluster priority with a focus on monsoon contingency planning including supporting the government in identification of additional open spaces that can be used in the event of flooding/landslides. This planning is being done at district level to feed into national level planning Cluster leads are requested to identify incidents where people are denied relief for not presenting documentation or belonging to certain caste. Partners who encounters such cases are requested to share the information with the cluster who will then compile the report for follow up by Protection cluster The DTM report for KTM valley has been released. INFORMATION MANAGEMENT DTM update    As of 14 May 2015, DTM has been conducted in 123 VDCs in 8 districts, covering 216 sites and 54,071 displaced people. Analysis of DTM Round 1, covering 53 sites in the Kathmandu valley was presented and the report is available in this link https://www.humanitarianresponse.info/en/operations/nepal/assessment/cccm-dtm-round-1kathmandu-valley-2-7may2015-report . Raw data available in google docs https://tinyurl.com/NepalDTM , partners are encouraged to use the data for their own targeting and planning.    WASH cluster explained that partners are hesitant to start intervention in many of the sites, presuming that the population will decrease in the immediate weeks. The cluster coordinator noted that at the moment, following May 12th EQ this is not the case, increasing numbers are observed going back to the open spaces. Bhaktapur sites had reported they had not got food distributions. Salvation Army informed it was not true and that sites in Bhaktapur have been receiving food rations. The IM team has verified the information collected which was inputted incorrectly. The report has now been corrected accordingly. Cluster 4Ws 4Ws is crucial for gaps identification and response planning as well as visibility of the responding partner. All organizations having activities under the CCCM cluster, as listed below are requested to report in the 4Ws format template found in www.tinyurl.com/cccmnepal4ws . List of activities to report to CCCM cluster 4Ws • • • • • • • • • • • • • Camp coordination (Country level) Camp coordination (District level) CCCM – District focal point CCCM - VDC focal point Camp management - Site focal point Communication with communities Community mobilization Displacement Tracking Matrix (DTM) Risk mitigation/Site improvement Site Assessments/Site planning Site maintenance/improvement Other Multi-clustoral rapid needs assessment Any other activity UPDATES FROM DISTRICTS      Work with the local authorities in the districts on identifying open spaces that can be used in the event of monsoon displacement is ongoing both in Gorkha and Sindhupalchok, while work is ongoing in 16 KTM sites to identify critical improvements required for sites that will remain open throughout the monsoon. IOM teams now deployed to 8 out of the 14 hardest hit districts including two hubs in Gorkha and Sindhupalchok and DTM assessments is ongoing. Most of the VDCs affected have villages totally destroyed and people are residing next to the rubble instead of going to a nearby open space or instead of converging in one location all together. Provision of services such as health, WASH, food etc has not been able to reach the remote villages access challenges destroyed. In districts such as Gorkha, Sindhupalchok, Dhading and others who have received lot of media attention due to the amount of destruction and high number of deaths have witnessed much better service provision and sectoral presence compared to others such as Makwanpur where the only cluster active is Food and none of the other essential services have reached the hard hit VDCs. Some transit sites are emerging at points where landslide has blocked roads, adding temporary pressure on community coping capacities. These places are becoming pick-up points for aid, which is being transported back up to affected mountain villages on foot. Once the monsoon arrived access to these areas is likely to be impassable.    UPDATES FROM MEMBERS Salvation Army reported the following    The displacement site in Thaiba VDC in Lalitput district has a sanitation issue, with only two washrooms. The site has good water supply but whether it is enough, needs to be assessed. The population is talking about spending 5-6 months in the site and so services will need to begin as soon as possible to ensure the site is safe for the monsoon. In Chapagunj, 40 IDPs were reported but 150 turned up for the food distribution. It is not sure whether they will stay long. The sudden influx might be due to the 12 May earthquake. In Sindhupalchok, when a heli survey was conducted, a village of 70 HHs were seen to be completely destroyed. A site has been established by the remaining population. The community will likely need to be aided throughout monsoon. AOB Key messages - CwC & Gender The key messages will be circulated to the cluster partners to incorporate it in their planning and implementation. Referral pathway The GBV AoR has finalized a Practical Guide for GBV referrals, a nepali version is coming soon. Also available is a brief guidance on Female Friendly Spaces/ women friendly spaces, which are been established. District focal points needed The cluster is looking to expand coverage in areas that does not yet have dedicated oversight. Partners who are interested to become CCCM District Focal Points are encouraged to contact cccmnepal.imu@gmail.com  ACTION: Partners to revert to cccmnepal.imu@gmail.com with 4Ws input. NEXT MEETING: WEDNESDAY 20TH MAY at 1200 HOURS  Location: DUDBC, Kathmandu.    CCCM Cluster Gorkha Meeting minutes – 13 May 2015 Gorkha CDO, Gorkha Town Name Organization Phone Email 1 Shyam Kishore Singh DUDBC/DDRC 9851135398 dudbc.gorkha@gmail.com 2 Margo Baars CCCM Cluster 9801108421 mbaars@iom.int 3 Sudip Joshi PiN 9845212776 sudip.joshi@peopleinneed.cz 4 Janet O’Callaghan OCHA ocallaghar@un.org 5 Denisa Bultasora denisa.bultasova@peopleinneed.cz 6 Seki Hirano PiN Shelter Cluster (CRS) 7 Binaya Bogati 8 Omar Suleiman PiN CCCM Cluster (IOM) coord2.nepal@sheltercluster.org 9845791091 bogati.binaya@gmail.com 9801108425 osuleiman@iom.int The CCCM Cluster Gorkha has DUDBC/DDRC as lead, IOM as co-lead agency. Shyam Kishor Singh will be DUDBC/DDRC focal point for Gorkha. Margo Baars, technical coordinator with the CCCM Cluster team is on short mission to Gorkha. The Gorkha based CCCM focal point was introduced, Omar Suleiman. 1. DTM update Following from discussion on 7 May, the focus is on tracking mobility and identifying sites where people have had to leave their homes and property and are now living in temporary shelters in spontaneous settlements or collective centres. Partnership with LPC is currently being considered by Ministry of Peace. Overall, 216 sites have been covered in 123 VDCs across 11 districts. In Gorkha 11 sites have been identified so far, in Makwanpur 10, with assessments ongoing and information/secondary data sought from partners accessing remote areas (in order to streamline and minimise ongoing assessments). A team will be hiking into the north east as far as possible in coming days, taking cell credit and solar mobile chargers (following from request made by Lho community). The DTM for Kathmandu Valley is to be released today with districts to follow soon. In Laprak, where most people in the VDC (approx. 540 households) are living across 4 sites on a plateau at 2,700m (their original villages at 2,100m). Urgent need for water was raised, PiN indicated a volunteer group is trekking to improve a piped system to address this. People have been identified in Chumchett with working satellite phones for possible communications. 2. Geological Survey support for displaced communities The earthquakes have seriously impacted the stability of land in the mountain regions. Some villages have been made extremely unsafe by the earthquake due to fissures/cracks emerging in the hills or mountains. The 12 May earthquake reportedly triggered new landslides and movement of people in many mountainous areas (reports from Rasuwa, Karauja VDC). The first earthquake already generated displacement, such as in Laprak, where most people in the VDC are living across 4 sites on a plateau at 2,700m (their original villages at 2,100m). There are reports that people in these circumstances are either: a) uncertain about the stability of their current temporary shelters, and/or b) seeking alternative locations on which to rebuild, and seeking some certainty about the stability of the locations they will select. A request was made on 7 May on the possibility of geological survey support to provide information to these communities, in order to inform their decision making. The cluster has reached out to two geological survey providers who may be able to provide the necessary capacity. In order to move this forward, through DTM and information provided by partners, CCCM Cluster will compile GPS coordinates and detail of locations that desire this support in their current circumstances. It was noted that survey providers may be hesitant to declare locations safe for liability reasons. A clear ToR defining the recommendations/information sought, the expected quantity of work, prioritisation and community liaison mechanisms need to be developed with DUDBC and CDO. CCCM Cluster focal points will work towards this in coming days and share for cluster review. Landslide expertise within Swiss Humanitarian Aid was raised, contacts to be shared. It was noted that some communities have been requested to relocate before the earthquake due to the uncertainty of their locations, but have refused to do so. 3. Site planning/contingency planning The CCCM Cluster team in Kathmandu now has a site planning unit in place who are initiating rapid risk assessments from a site engineering perspective in Kathmandu and Sindapulchok, as well as preparing to develop sites identified by Government, on request, as contingency for monsoon. Contingency is being discussed at Kathmandu level, in order to prepare for a worst case scenario in monsoon. The relevance of site pre-selection for contingency at Gorkha hub level was discussed. It was generally felt that movement patterns would not result in concentrated populations in the municipalities in the southern part of Gorkha. A suggestion was made to rather identify several, smaller sites. It was agreed that preparatory work for worst case should be undertaken now. The discussion will continue, linked with Kathmandu. 4. Partner updates People in Need travelled to Baluwa and found 4 NGOs present, suggested that one of those already present could take up additional organisation/facilitation tasks. Karma Flights is partially doing this currently, but are planning to phase out of Baluwa. DUDBC briefed on the DDRC meeting on morning of 13 May, noting that the first phase of response will be officially considered closed once items in current pipeline are distributed, and emphasis will now be placed on second phase provision of shelter including CGI and wood. A design is under development. 5. AOB OCHA noted some key points which are being raised with all clusters in Gorkha. The need to streamline reporting was noted, within clusters and to OCHA at district level to ensure consistency. OCHA will provide guidance soon on submitting information to Gorkha sitreps. The need to harmonise assessments as far as possible was encouraged, and could be one possible benefit to key clusters having joint meetings (as shelter/WASH are doing), though clusters have up to now been reluctant to collaborate closely, and shelter and WASH have already launched assessment efforts. CCCM Cluster will link with Gorkha actors to ensure coherence as far as possible. ACTION POINTS  DUDBC/CCCM focal point to develop clear ToR defining the recommendations/information sought for geological survey, the expected quantity of work, prioritisation and community liaison mechanisms need to be developed with DUDBC and CDO.  PiN to share Swiss Humanitarian Aid contact with CCCM focal point  Kathmandu CCCM team to provide further guidance on contingency planning for monsoon.  CCCM focal point to follow up on facilitation needs in Baluwa, and if remaining, identify possible solutions among NGOs on the ground. NEXT MEETING It was agreed the CCCM Cluster will meet once a week. Meetings will follow from one of the biweekly shelter cluster meetings. To be confirmed once shelter cluster confirms their meeting schedule. CCCM  Cluster  Meeting  Minutes   Wednesday,  20  May  2015         Chaired by: Izora Mutya Maskun Organizations: ACTED, BBC Media Action, DFID, Disaster Waste Recovery, DUDBC, Electriciens Sans Frontieres, IOM, Operation Mercy, UNWomen Agenda 1. 2. 3. 4. 5. 6. Update from chair Update from hubs DTM update Partners update Briefing from BBC media action AOB - UNWomen – Gender Task Force - Cluster lead – DUDBC - 4Ws - Requirement for District focal points UPDATE FROM CHAIR • Flash Appeal - Revision of flash appeal due Tuesday, 26 May, extended until end of September. - Projects under current appeal can be revised. New projects can also be submitted by partners not previously in the appeal however the total cluster envelope is capped so any additional funding increase will need to be negotiated between cluster partners.. - Only relief efforts expected to get funding though reference to Early recovery/returns can be made. • Another round of donor briefing in Geneva to be held on Thursday, 21 May. CCCM strategy (as attached) was contributed to the discussions. - Land suitability Assessments continues as a core preparedness activity of the cluster. Additional engineers or partners with engineering capacity to support preparedness activity welcome. UPDATES FROM HUBS Sindhupalchok • • • Tudikel IDP site in Chautara, adjacent to the humanitarian hub, requires better drainage and solid waste management facilities. Some site management support required. Site planning team on the ground, conducting site visits and conducting Land Suitability assessments. Canadian army has already visited sites in all the high priority districts. Ten sites i to be assessed on suitability, one each in Bansbari, Chautara, Irkhu, Jalbire, Jethal, Phulpingkot, Pipaldanda, Sangachok, Shikarpur and Thulo Pakhar. They are being being assessed in this week. Humanitarian community need to work with the Govt to reach a consensus to identify technical expertise to demolish unstable buildings as there are political and legal implications. Currently, IOM and UNDP are engaged in debris removal and as this activity enables displaced population to return to their original areas, it concerns CCCM cluster. Gorkha • • Gorkha district - DDRC has identified Gumda, Laprak and Barpak as potential vdcs for relocation due to vulnerablility to landslide. In order to inform when and where, DUDBC engineers and Government geologist have been tasked with assessing the vdcs – looking at vulnerability of existing sites, community intentions/desires and potential resettlement sites. Makwanpur district - Golmod site in Ward 1, Namatar with people from 12 villages gathering. 7 villages in Wards 1 and 3 have apparently requested relocation, some of these are moving to a self-identified site at higher altitude. If they are to stay there t-shelter and latrines needed. Important to ensure voluntary and informed decision. DTM UPDATE A total of 258 displacement sites have been identified across 141 VDCs in 12 districts with shelterand resumption of livelihood activities has been reported as the priority needs. • DTM teams will finish assessing Kabrepalanchok, Nuwakot, Makwanpur, Okhaldunga, Sindhuli and Ramechhap districts by end of the week and Dolakha, in the coming week. • Updated raw data available in google docs https://tinyurl.com/NepalDTM , partners are encouraged to use the data for their own targeting and planning. • DTM for Gorkha and Sindhupalchok were analysed and below are the preliminary findings - In both the districts, DTM has found the number of female displaced is more. - 81% of the sites were spontaneous ones, with the rest being collective centres. - Only 31% of the sites in Gorkha had enough water compared to 73% in Sindhupalchok. All the sites in Gorkha reported having water containers. - In Gorkha, only18% have access to health facilities. Diarrhoea and common cold is seen to be the most widespread health issue - In Gorkha, 50% have access to markets as compared to 90% in Sindhupalchok - 92% in Sindhupalchok reported to have received cash distributions - Only 7% in Sindhupalchok had security systems (community watch groups) in place where as in Gorkha, 50% reported to have such groups. • Round 2, with the new questionnaire is being launched this week in KTM valley. The new questionnaire includes indicators on GBV, counter trafficking and few others suggested by the Assessments Working Group (AWG). Comments - UN Women suggested additional questions on 1) psychosocial support and other disabilities 2) Access to fodder and water to understand protection issues for women. DTM Support Officer requested if the question, framed with multiple choices can be send to the DTM team, it can be considered for the next round. • UPDATES FROM PARTNERS • ACTED - Continuing assessments. Access issues in Sulukumbu area from Salikeri towards west. • Operation Mercy Nepal – In Rasuwa, Svayambol 488 people are being taken care of in a monastery. They are making plans to go back already. In Hakbu, 2- 3 villages cannot go back and have decided to move to Nuwakot and Dulchey.   Briefing – BBC media action • Conducts a 15 min programme called Milijhuli Nepal. Wide reach with locak FM stations around the country. • • • • Programme designed not as news but as information/awareness for affected communities and gets feedback from the listeners. Experts are invited to participate with topics which the people need to hear. Nepali speakers are urgently needed alongwith other minority languages. BBC has conducted assessments on what topics should be covered. The organization has been coordinating though the CwC Working Group Question: Partners have their own ways of disseminating messages. Sometimes the messages might not be formulated properly. Can BBC support in formulation of messages and proper dissemination? Answer: BBC can advise on formulating messages but can only broadcast general messages, prioritized by clusters.   AOB UNWomen – Gender Task Force • • • Available for technical expertise on Gender equality and Women empowerment wherever required. Will coordinate with DTM on where further assessments are required. Already working with NGOs to establish female discussion spaces in Dadhing, Kabhrepalanchok, Kathmandu, Nuwakot and Sindhupalchok. Cluster lead - DUDBC Cluster coordinator acknowledged that the global cluster system has been activated to support the Government. DUDBC would keep the cluster partners informed of the Government’s strategy and resource situation through cluster meetings, to ensure the partners only complement and not duplicate the Government’s efforts. Cluster 4Ws 4Ws is crucial for gaps identification and response planning as well as visibility of the responding partner. All organizations having activities under the CCCM cluster, as listed below are requested to report in the 4Ws format template found in www.tinyurl.com/cccmnepal4ws . 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. Cluster coordination (Country level) Cluster coordination (Hub level) CCCM - District focal point CCCM - VDC focal point Camp management - Site focal point Communication with communities Community mobilization Displacement Tracking Matrix (DTM) Site Assessments/Site planning for risk mitigation Site maintenance/improvement Other multi-clustoral rapid needs assessment Other District focal points needed The cluster is looking to expand coverage in areas that does not yet have dedicated oversight. Partners who are interested to become CCCM District Focal Points are encouraged to contact cccmnepal.imu@gmail.com   • ACTION: Partners to revert to cccmnepal.imu@gmail.com with 4Ws input. NEXT  MEETING:  WEDNESDAY  27TH  MAY  at  1200  HOURS   Location:  DUDBC,  Kathmandu.