From: Carla Burkhart Sent: Monday, February 16, 2015 11:19 AM To: Inman, Donald Cc: Schmiedl, Bruce; Brod, Catherine; Subject: RE: MAC Donor Wall Don, I?m putting together my comments for Cathy. Their pricing information does not reflect the insert construction, or any approved construction. I need to have this confirmation and the exact construction ASI intends for this in order to confirm their pricing. It would be super helpful to have an understanding of who their letter vendor is so I can respond with accuracy about the overall project. Please confirm both so lcan answer this immediately. Tha ks, ca rla From: Inman, Donald Sent: Thursday, February 12, 2015 3:30 PM To: Cc: Schmiedl, Bruce; Brod, Catherine Subject: FW: MAC Donor Wall Carla, Given that the contractor has been told to move ahead with the Bulletin to meet the now deferred deadline, it is imperative that you give Cathy your opinion as highlighted below. Attached to this email is the ASI proposal. Please note their proposal excludes any costs for fixing the wood panel damaged last Fall. have not been authorized to halt ASI, so it is very likely they are pulling out all stops to meet the April 4 deadline, and the most time critical and most expensive parts, are being purchased and or shipped to the fabricator. With the above in mind, the College implores you to provide your opinion Don From: Brod, Catherine Sent: Thursday, February 12, 2015 2:01 PM To: Inman, Donald; Schmiedl, Bruce Cc: Weeks, Yashica; Carla Burkhart Subject: MAC Donor Wall Hi Don and Bruce, Our MAC Motown event has just today been postponed until September, so we are no longer on a tight deadline. Let?s take the time to address the needed changes correctly and cost effectively. As a reminder, this project is being paid out of resources for which I am ultimately responsible and I need to carefully steward those resources. To that end, I?d like Carla, in her role as the original designer, to review the related proposals and give us her opinion about what is the best and most cost effective option. I?ll set up a meeting for all of us in early March, when Carla will return from vacation. Thanks so much. Catherine M. Brod Executive Director, College of DuPage Foundation Vice President of Development, College of DuPage 425 Fawell Blvd. Glen Ellyn, IL 60137 630-942-2448 From: Qada?uckhact To: InmamJlonald Cc: "Jumen Hacker" Subject: RE: COD Board Room Graphics Date: Tuesday, February 17, 2015 12:10:36 PM I need to review it and get back with you tomorrow. From: Inman, Donald Sent: Tuesday, February 17, 2015 11:38 AM To: 'Carla Burkhart' Cc: 'J?rgen Hacker' Subject: RE: COD Board Room Graphics lam thinking that the spec section used for Belushi can be used for Mission?it covers all sign types?just looking for the header to change. Unless you tell me different. From: Carla Burkhart Sent: Tuesday, February 17, 2015 11:26 AM To: Inman, Donald Cc: 'JOrgen Hacker' Subject: RE: COD Board Room Graphics Importance: High Just so I am clearQSee Below in RED. From: Inman, Donald Sent: Tuesday, February 17, 2015 11:16 AM To: 'Carla Burkhart' Subject: RE: COD Board Room Graphics Tha you, Ca rla 9 Either specify the fonts on the drawing or provide a vector file? We always provide the art, not the font. Spacing and kerning is always an issue. They need to follow our art. We provide at the time of award. 9 Convert the spec section (attached) from ?Belushi? to Mission and Vision. You want a spec specific for this project? 9 Provide me a rough budget estimate. $1500.00 Installed. That should cover this Qquick pricing? project. Don From: Carla Burkhart Wm] Sent: Tuesday, February 17, 2015 10:40 AM To: Inman, Donald Subject: RE: COD Board Room Graphics Here you go. What else do you want with the drawing? Carla From: Inman, Donald Sent: Tuesday, February 17, 2015 8:54 AM To: Wm Subject: COD Board Room Graphics Importance: High Morning Carla I need to get this on board room graphics on the street. When will construction drawings and specs be issued to Don Donald E. Inman Facilities Planning and Development College of DuPage 630 942-4046 of?ce mobile From: To: Subject: Billing Format COD - Design Date: Tuesday, February 17, 2015 12:48:13 PM Attachments: Billino Format CO 8 PO 317050.odf Carla, General Billing Info 0 lam creating an intermediate step to get HG design bills paid properly, but ?quickly?. Asl finalize historic contract and invoice records for the original contract and all subsequent CO, HG will use that all-encompassing format. That will take a while to complete, thus this intermediate step will work for now. 0 The finalized format and requirements will only apply to the design contract, PO 317050. The CM contract has different requirements. 0 A general theme is in order for the College to approve an invoice, the College needs to see total contract amount, amount previously billed, amount this invoice, and balance to bill. This portion of the email relates specifically to bills for HG design CO 8 (board approved Feb 19). 0 See attached. The two attached HG invoices dated 12 Feb need to be voided in your business file, and a new one generated that mimics my handwritten notes. We will continue to treat/invoice this CO 8 simply, as one job. Get started on this, and let me know if you have any questions. Don Donald E. Inman Facilities Planning and Development College of DuPage (630) 942-4046 of?ce From: To: Cada?ckhact Cc: Inman Donald; "Jl'.irgen Hacker" ?jhacker@hernoanegraphics.com! Subject: FW: HTC Concept Drawings Date: Tuesday, February 17, 2015 5:23:24 PM Please see Dr. Breuder's choice below. Thank you. Monica Sent: Tuesday, February 17, 2015 4:53 PM To: Miller, Monica Subject: Re: HTC Concept Drawings First one. Sent from my iPhone On Feb 17, 2015, at 4:08 PM, "Miller, Monica" wrote: Sorry. I meant to draw your attention to the question pertaining to the two different options presented. From: Carla Burkhart Sent: Friday, February 13, 2015 11:51 AM To: Miller, Monica Cc: 'JOrgen Hacker'; Inman, Donald Subject: HTC Concept Drawings Hello Monica, Please see the attached file. Could you please provide this to Dr. Breuder for his review and comment. I believe both plaques meet Dr. Breuder?s intent, however Herricane?s opinion is that the first concept is the best design. Feel free to email his comments, and if needed, he is always welcome to call me. Thanks again for assisting me. Best and a great weekend to you. Carla HTC Dedication Plaque 021315.pdf> From: Qada?uckhao To: Cc: Inman Donald; Schmiedl Bruoe' "Jumen HackerJI Subject: FW: Signage Project Date: Tuesday, February 17, 2015 5:35:42 PM Attachments: EE I. ISSUE . :5 25 Importance: High Hello Cathy, Please see the attached file WHG is of the opinion based on previous history with Mike McKeag that COD should not be accepting email responses about costs because previous emails were alleged to be Qinaccurate Qor misleading. However, should COD accept this email altering the values associated with this proposal, then HG stands by their previous position of disallowing various proposed costs by ASI. Below is the email with supporting attachments furnished to COD Facilities regarding this very subject matter concerning ASI and the MAC Donor Wall. If you review the information from ASI (attached) you should be aware that they were paid a portion of their work by Facilities based on their own assessment of the outstanding value of the punch work not H695 assessment), and then subsequently requested a Qproposal? becoming a change order if approved) requesting close to the assessed values by HG or higher which ASI denied. Although I need to go back and review the minutes from our meeting, I believe Bruce was in agreement with myself relative to the cost of design and punch items. The vendor should not be entitled to additional cost when the design change does not impact the punch work. Ie. Panel 1 or the Charter Inaugural Donor Panel; We reduced the current Charter Inaugural letters from 1-3/4 to W, and moved the copy to the top of the panel instead of the side of the panel. These letters were initially punched due to the finish. Therefore ASI has to remake these letters by their own admission. Therefore it costs less to produce 09 lettering over 1-3/4Wand the placement of the letters at the top verses the side makes NO difference in installation. It?s the same quantity of letters. Therefore there should be NO COST IMPACT to COD, and really a credit should be issued. However, ASI wants $660.00 for this scope of work. Don?s earlier email about treating this project as if ASI were terminated or replaced by another vendor is not plausible. COD was withholding $25,000 at the time when Don took over the project and since has released subsequent payment to ASI leaving an approximate balance ofS 12,500.00. As discussed with Bruce in the same meeting, the scope of the punch work based on the recent proposal by ASI suggests the punch work to equate to approximately $20,000.00 shorting COD an the current base cc ntract cf - $1500 Nat tc menticn, there is a credit due ASI far the insert prcductian as autlined in Dan Salamcne? si[ email attached which cnly increasesthe lass. cpinian is that COD shculd nat be n?ctiating with an these punch items and shauld be requirirg ta substantiate their casts gcing fcrwa rd similar ta that at cther trade received a call myself ta suspend their and a 6stap wark? nctice fram Julie Carey, but mcyed fcrward in spite at this natice. They were alsa required ta furnish a sample ta ustc ccnfirm their understandirg cf the spec which they failed ta dc twice. As ca nfirmed ta Dan seyeral weeks age, the newly prcduced letters still dc meet the specs and will be punched again. They have alsc remade the nt panels cf the aluminum cabinets, hcweyer it remains uncc nfirmed as ta whether these meet the specs CFO prayided a written cutline cf casts in arder ta get paid their recent payment, and then ASI turned araund prayidirg casts that far ecceeded the numbers they used ta get paid far the same wcrk. has been lessthan farthright with COD either by casts that were factual ta induce their last payment as stated by Mike Mckeag??l}, ar ectartirg yaluesfar e?cceedirg the actual values at the same wcrk?.whicheyerthe case, neither is fair, reascnable cr right. 13.5 indicated preyicusly, HG will stand behind whateyer decisicn is, but HG dc es agree with ASI an any level. Cathy wauld like ta get tcgether and discuss ea ch cf these dc cuments if pc ssible. Let me knew if ycu are cpen ta this suggestian. Carla Carla- Vi Hana-me I. wry?II :1 123'5 EGGSWEIE Ed. West Chicago, IL an: as Mazes-acme From: Carla Burkhart Sent: Wednesday, January 14, 2015 3:28 PM To: Mike Mc Keag 'Brett McGriff' Cc: 'Dan Salamone'; Gus Santana 'J?rgen Hacker',? Inman, Donald (inmand86@cod.edu) Subject: FW: Signage Project Importance: High All; have attached (and included below) all my previous correspondence to now include the current proposal by ASI, and an email identified above as Signage Proiect?. Point for Point of the ASI Proposal: 1. The letters were a punch list item. Herricane emailed ASI, copy COD, to provide images of the reproduced letters or provide the letters in total, neither of which ASI provided. HG believes these letters need to still be reproduced. Therefore this should not be a change order request and should contain a credit to COD for the size change. These letters are not currently installed (see attached photos contained within attached emails to Brett), so there can be no removal or installation costs. 2. OK 3. HG does not disagree with the value, but ASI needs to address the text on these panels and how they will be achieved. See attached quote from Dan on sandwiching. The current thickness of the existing acrylic is under the 3/169 spec. 4. HG disagrees with this value. This panel does not require full replacement, and has confirmed with Onsite that it only requires refinishing. 5. HG feels the proposed cost is too high. In addition, this set of letters requires a stud application and not VH B. We also confirmed that the existing installed ?Annual Giving Letters? dc nat meet this spec, and needsta be replaced ta meet the required and appraved spec. 6. Elle: Please review HG camments in paint Cleve Carney was e-zisting an this panel already but was punch listed. Haw the size at this same ca py has been reduced, and in additian, HIS eliminated sets at letters. HIS disagrees with the value being requested and ?uSl shauld be issuing a credit far the five sets at letters. ThiStEi-tt is currently nat installed i[ see email ta E-rett with phatas} and therefare there shauld be na remaval ar installatian charges. S. Bath panelswere punch listed and agreed that they wauld be replaced. i[ Brett via email ca nfirmed they were nat praduced yet and were an haldji The etching was dane incarrectly I: see email archangel, and ane set cf hales was drilled incarrectly an Panel 2. HS estimated that the value ta replace these panelswas between ea ch. In an email i[ attached} fram E-rett an l??flai, he respanded that they were in tatal. Taday ?uSl is indicatirg that they are 51184100. HIS believesthere shauld be na cast invalved here. ?ts indicated by COD, HG feelsthat this change arder based an the pricing we callected shauld range between 53202.2() and high side}. Regards, C-elrla- Smith-art '1 I I Ir I I il: Tina's. 'Iu?ll :2 i" Eeesevelt ea. 5hr- West cnicagu, IL ac: as access-acme Hummus: i: Frem: Carla E-urkhart Sent: Saturday, Navember 22, 2014 12:01 PM Te: IBrett riff' Cc: 'J?rgen Hacker'; Carey, Julie lcareyiSI-?Et?icadeduj; Schmiedl, E-ruce Subject: RE: Signage Praject Importance: High Brett, I met with COD yesterday to discuss your pay app. In review of your email below, ?if? COD were to accept the values denoted or projected by ASI, the total cost of punch items, not including the programming and required site visit by ?Touch Source?, equates to $12,195.00. If you include the 10% retention value of the project, 5 5506.30, this would be bring the outstanding value of the project to 17,701.30, leaving a current balance due ASI of $12,361.70. Attached is an email Dated Feb 6, 2014, which shows a credit for the change in construction as discussed by Dan Salamone. Based on this information COD should be receiving an approximate credit of 5 1400.00 for the use of the inserts. Despite ASIQs statement below that there?s no price value for the ?Touch Sou rce? programming, per the contract language(see below), Herricane believes there is an associated value with the programming of the screens, to include the required onsite visit by Touch Source as outlined. Herricane?s opinion is the cost for this programming and the visit approximates $3500.00 or more. Touch screen to be Ohigh resolutiono flat panel LCD, with low profile swivel) mounting hardware by 0Touch Sourceo Lafayette Colorado(without substitution). Processor to be IntelNVindows based. All programming by Touch Source, to include a 5 yr inclusion for upload module. Programming to include the ability to have unlimited video, and display all donor categories and all names associated with each category. Min 20 categories for the entire donor wall, with more than 3000 name listings. Specifications MAC and SRC Interior Signage Package S3 of 6 0 Contractor to include (1) one year phone support, and 2 days ons?e training at the time of initial installation by a Touch Source Employee. The contract (see below), further outlines the required submittal and sample submission requirement, which ASI did not meet and exceeded. The sign companylcontractor will be responsible to pay any and all related fees as a result of untimely submittals or repeated rejected submittals to College of DuPage. The sign contractor will be allowed (1) one full submittal of constructions drawings and samples. All drawings are to be issued in one electronic PDF, and not as separate attachments. All samples will be issued in one submission. have attached several emails that identify the quantity of revisions and submissions by ASI, the last one being Rev13. I also attached the email about the number of times HG has punched the SRC Plaque. Herricane is not interested in invoicing for the gross review time, however Herricane will be submitting a back-charge for the project once the project is complete. The current fees to date are approximately $3637.50. This time includes onsite time to review the samples with ASI, etc. Herricane is happy to discuss the full details of the time and to clarify any issues surrounding the same. A full invoice will be made available to ASI. If you take into consideration the value of these costs with ASIQs values and retention, the value owed to ASI would approximate 5 3800.00. lf ASI wants credit for the Qindividual letters? which are finished per their email, Herricane needs to receive them at their office no later than 11/26/14, and provided they meet the specifications, COD will consider payment. COD does not pay for materials stored offsite unless specifically approved otherwise. Herricane has not received any correspondence which indicates this has been agreed to. have copied COD in this email, but ASI is to communicate direct with Herricane and copy COD going forward. Herricane is further putting together revisions and final copy for the donor wall for the upcoming change-order. Once you receive this, please feel free to contact us with any comments of concerns. Best re ga rd 5, Carla Burkhart From: Brett McGriff [Wm] Sent: Tuesday, November 11, 2014 3:27 PM To: Carla Burkhart Cc: Jergen Hacker Subject: Re: Signage Project Hi Carla, The aluminum letters are in our shop, so they are done. Our installers were on site to install at one point but where told not to, I believe by your direction. This value is approximately $2,900 for this item. There is no price value for the touch screen programming. Gus can facilitate this with the vendor when the content is determined by COD. SRC rededication panel: we have replaced this 3 times, thought it was done. Gus can make a site visit to put to rest. Approx value $2,795. Here is an adjusted payment due to ASI: $55,063.00 po 329911 less 6/25/14 payment less value of work to complete 5 20.00) less 10% retainage for substantially completed items noted above. $22,993.00 amount due now to ASI. Thanks, Brett On Nov 10, 2014, at 4:42 PM, Carla Burkhart wrote: Great and Thanks Hope you are feeling better. Carla From: Brett McGriff Sent: Monday, November 10, 2014 4:34 PM To: Carla Burkhart Cc: Jergen Hacker Subject: Re: Signage Project Importance: High Hi Carla, I had been out of the o?iee due to illness last Thursday and Friday. I am making progress on my work load and will be providing you information tomorrow. Thanks, Brett On Nov 10, 2014, at 4:19 PM, Carla Burkhart wrote: Hi Brett, I did not hear anything further with respect to the email below and wanted to check in, and to provide you a quick follow-up that the Foundation has once again changed their mind on the design. I will keep you updated and if you would be so kind as to update me about the status of the letters and the programming of the Touch Screens. I want to get this payment issue resolved as soon as possible. Best wishes? Carla From: Carla Burkhart Sent: Thursday, November 06, 2014 12:16 PM To: 'Brett McGriff' Cc: 'JOrgen Hacker' Subject: RE: Signage Project Importance: High Hi Brett, Please see the attached (3) three photos taken this morning, email from July and notes in blue below. In addition, ASI does not address the programming from Touch Source or the content yet. This needs to be evaluated. Please get back to me. Best?ca rla From: Brett McGriff [ma?tmbmimco?ttQasisionagemm] Sent: Wednesday, November 05, 2014 10:12 AM To: Carla Burkhart Subject: Re: Signage Project Carla, I have reviewed the punch list items listed below relating to the work performed for College of DuPage purchase order 329911 in the amount of $55,063.00. Here is a current status update: Donor Wall 1) Aluminum dimensional letters: this is completed, replaced in late March/ early April. see attached photos) They are currently not installed, please provide the estimated costs for these letters. 2) Outside wood back panels: completed in late March by re-adjusting clips to pull panels tight to wall. I wasnOt able to get a good image of this, but the wood panel still appears to be bowing. Maybe this should reviewed on site. 3) Aluminum panels #2 #3 with etched graphic: panels are staged awaiting con?rmation of additional payment to ASI prior to ?nishing production. Also warned several months ago to OholdO because of unknowns that may cause position changes in mounting holes. Cost: $4,500.00. OK. 4) Donor names: Primary reason for project gridlock, still awaiting final donor names. Cost: $2,000.00. OK. MAC Rededication Panel 1) Aluminum dimensional letters: completed in May. HG Needs to review their previous punch. 2) Etched glass panel: Completed in June. HG has reviewed this and was not listed as an open item. 3) SRC Rededication Panel: completed in June. See attached email. This was not completed in June. And CODOs email appears unanswered, but I believe that Dan mentioned it would be replaced when they came for the Donor wall. And last week while I was onsite, it was still the wrong color. The amount due now to ASI is $23,563.00. Which is derived by taking the total order amount of $55,063.00, less $25,000 6/12/14 payment and then reducing by $6,500 for the value of work to complete. Any future additions of work to this project with require a 50% deposit to begin production. Thank you, Brett McGrifT ASI Signage Innovations ph 641.236.6616 On Nov 4, 2014, at 11:23 AM, Carla Burkhart wrote: Hi Brett; I know you are verifying this information now. If possible can you provide dates if the work was completed? In addition, based on the proposal from ASI for the ?Change Order? which Idon?t have a breakdown on, (3-4) sets of letters installed appear to be about $3000.00? l?m guesstimating the cost of the aluminum panels might be somewhere in the neighborhood of 55000-5700000. The vinyl and installation might be about $1500.00 or more? The bowing might be an issue still, I have not reviewed it, but pricing from Onsite indicates these might be about $3500? And then there is the programming of the LED screens which don?t think is done. Maybe $1500.00? Just some thoughts on costs? Carla From: Carla Burkhart Wham] Sent: Tuesday, November 04, 2014 11:00 AM To:' rett.mcgriff@asisignage.com' Subject: FW: Signage Project Importance: High Per our conversation, here is what was received by Dan regarding the punch items. Not sure where any of this stands now. Carla From: Dan Salamone Sent: Thursday, March 20, 2014 7:26 AM To: Carla Burkhart; Julie Carey Cc: Gus Santana; JOrgen Hacker; Michael McKeag Subject: Signage Project Below is an itemized response to your questions/comments from your 3/13 email and your email received yesterday: Mall. 1. Aluminum dimensional letters: Awaiting response to the lack of sandblasted edge treatment from our manufacturer. Will advise. 2. Outside wood back panels: Furring strips have been installed. Would like further review of the "bowing" issue. 3. Aluminum panels #2 #3 with etched graphics: Panels are in the process of being remade. Will advise on completion date asap. 4. Donor names: Donor names were applied to the acrylic panels that are mounted to the aluminum panels. The donor names have been fabricated in the speci?ed vinyl material. Due to information received yesterday regarding a con?ict with the donor names, the acrylic panels will be removed today, Thursday. I l. . I 1. Aluminum dimensional letters: Finish not acceptable. Letters being remade. Will advise on completion date asap. 2. Etched glass panel: Fabricated with incorrect mounting hole locations. Panel is in the process of being remade. Will advise on completion date asap. 3. SRC Rededication Panel Panels are fabricated, but digital printer is still in disrepair. Will advise on completion date asap. Today, we will be working on con?rming speci?c dates for the completion/correction of the above items and as information becomes available, we will certainly advise. Thank you. DAS RESPONSIVE 9 RELIABLE 9 RESPECTFUL Dan A. Salamone Business Development Manager ASI, Illinois 2630-C W. Bradley Place Chicago, IL 60618 773.871.0100 X3002 EfaX 866.779.4987 . . From: Qada?uckhao To: Miller, Monim Cc: Inman Donald; ""JILirgen Subject: RE: HTC Concept Drawings Date: Tuesday, February 17, 2015 5:37:33 PM to double check you here. Dr. wants the 1st one yes? Can you double check him one more time on the on his previous conversation with myself, he indicated to use the board used for etc. From: Miller, Monica Sent: Tuesday, February 17, 2015 5:23 PM To: Carla Burkhart Cc: Inman, Donald; 'JOrgen Hacker' Subject: FW: HTC Concept Drawings Please see Dr. Breuder's choice below. Thank you. Monica Sent: Tuesday, February 17, 2015 4:53 PM To: Miller, Monica Subject: Re: HTC Concept Drawings First one. Sent from my iPhone On Feb 17, 2015, at 4:08 PM, "Miller, Monica" wrote: Sorry. I meant to draw your attention to the question pertaining to the two different options presented. From: Carla Burkhart Sent: Friday, February 13, 2015 11:51 AM To: Miller, Monica Cc: 'JOrgen Hacker'; Inman, Donald Subject: HTC Concept Drawings Hello Monica, Please see the attached file. Could you please provide this to Dr. Breuder for his review and comment. I believe both plaques meet Dr. Breuder's intent, however Herricane's opinion is that the first concept is the best design. Feel free to email his comments, and if needed, he is always welcome to call me. Thanks again for assisting me. Best and a great weekend to you. Carla HTC Dedication Plaque 021315.pdf> From: Inmaodlznald To: Qada?uckhact; Wham Cc: Schmiedl Bruoe' "JILirgen HackerJI Subject: RE: Signage Project Date: Tuesday, February 17, 2015 7:56:03 PM Attachments: Carla. If ASI were no longer under contract what would it cost to produce the work shown on the bulletin? Don Inman? -- Original message From: Carla Burkhart Date:02/17/2015 5:36 PM To: "Brod, Catherine" Cc: "Inman, Donald" ,"Schmiedl, Bruce" ,'J?rgen Hacker' Subject: FW: Signage Project Hello Cathy, Please see the attached file WHG is of the opinion based on previous history with Mike McKeag that COD should not be accepting email responses about costs because previous emails were alleged to be Qinaccurate Qor misleading. However, should COD accept this email altering the values associated with this proposal, then HG stands by their previous position of disallowing various proposed costs by ASI. Below is the email with supporting attachments furnished to COD Facilities regarding this very subject matter concerning ASI and the MAC Donor Wall. If you review the information from ASI (attached) you should be aware that they were paid a portion of their work by Facilities based on their own assessment of the outstanding value of the punch work not H695 assessment), and then subsequently requested a Qproposal? becoming a change order if approved) requesting close to the assessed values by HG or higher which ASI denied. Although I need to go back and review the minutes from our meeting, I believe Bruce was in agreement with myself relative to the cost of design and punch items. The vendor should not be entitled to additional cost when the design change does not impact the punch work. Ie. Panel 1 or the Charter Inaugural Donor Panel; We reduced the current Charter Inaugural letters from 1-3/4 to W, and moved the copy to the top of the panel instead of the side of the panel. These letters were initially punched due to the finish. Therefore ASI has to remake these letters by their own admission. Therefore it costs less to produce 09 lettering over 1-3/4Wand the placement of the letters at the top verses the side makes NO difference in installation. It?s the same quantity of letters. Therefore there should be NO COST IMPACT to COD, and really a credit should be issued. However, ASI wants $660.00 for this scope of work. earlier email abaut treating this praject as if were terminated ar replaced by anather yendar is net plausible. 000 was withhaldirg $25,000 at the time when Dan table: ever the praject and since has released subsequent payment ta leaving an appraximate balance As discussed with Bruce in the same meeting, the scape cf the punch warla: based an the recent pra pa sal by ASI suggests the punch warle: ta eduate ta appraximately 520,000.00 sharting I000 an the current base ca ntract warlez af appraz-zimately - 5?,500 Nat ta mentian, there is a credit due fram ASI far the insert praductian as autlined in 0an Salamane? si[ email attached which anly increasesthe lass. apinian is that 000 shauld nat be n?atiating with ASI an these punch items and shauld be requirirg ASI ta substantiate their casts gaing farwa rd similar ta that af ather trade yendars}. ASI received a call fram myself ta suspend their warle: and a ?stap warlc? natice fram Julie Carey, but mcyed farward in spite cf this natice. They were alszu redui red ta furnish a sample ta usta ccnfirm their understandirg cf the spec which they failed ta da twice. As ca nfirmed ta Dan several weeks age, the newly praduced letters still da nat meet the specs and will be punched again. They have alszu remade the fra nt panels cf the aluminum cabinets, haweyer it remains unca nfirmed as ta whether these meet the specs CFO prayided a written autline af casts in arder ta get paid their recent payment, and then ASI turned araund prayidirg casts that far ecceeded the numbers they used ta get paid far the same wark. has been lessthan farthright with I200 either by purparting casts that were nat factual ta induce their last payment as stated by Mike Mciteagf?Sl}, ar e-ztartirg yaluesfar e?cceedirg the actual values cf the same wark?.whicheyerthe case, neither is fair, reasanable ar right. As indicated preyiausly, Hi3 will stand behind whateyer 0000s decisian is, but Hi3 dc es nat agree with an any level. Cathy wauld like ta get tagether and discuss ea ch cf these dc cuments if pa ssible. Let me la:an if yau are apen ta this suggestian. Carla Carla- Vi Hana-me I. wry?II :1 123'5 EGGSWEIE Ed. West Chicago, IL an: as Mazes-acme From: Carla Burkhart Sent: Wednesday, January 14, 2015 3:28 PM To: Mike Mc Keag 'Brett McGriff' Cc: 'Dan Salamone'; Gus Santana 'J?rgen Hacker',? Inman, Donald (inmand86@cod.edu) Subject: FW: Signage Project Importance: High All; have attached (and included below) all my previous correspondence to now include the current proposal by ASI, and an email identified above as Signage Proiect?. Point for Point of the ASI Proposal: 1. The letters were a punch list item. Herricane emailed ASI, copy COD, to provide images of the reproduced letters or provide the letters in total, neither of which ASI provided. HG believes these letters need to still be reproduced. Therefore this should not be a change order request and should contain a credit to COD for the size change. These letters are not currently installed (see attached photos contained within attached emails to Brett), so there can be no removal or installation costs. 2. OK 3. HG does not disagree with the value, but ASI needs to address the text on these panels and how they will be achieved. See attached quote from Dan on sandwiching. The current thickness of the existing acrylic is under the 3/169 spec. 4. HG disagrees with this value. This panel does not require full replacement, and has confirmed with Onsite that it only requires refinishing. 5. H0 feelsthe prcpased cast is tap high. In additicn, this set cf letters requires a stud applicatian and nut We alsc: ca nfirrned that the misting installed @Annual Giving Letters? dc nat rneet this spec, and needstc be replaced ta rneet the required and appraved spec. 6. Elle: 2. Please review HG carnrnents in paint Cleve Carney was ecisting an this panel already but was punch listed. Haw the size at this same ca py has been reduced, and in additian, Hi3 elirninated sets at letters. HIE disagrees with the value being requested and shculd be issuing a credit far the five sets at letters. Thiste?ct is currently ncIt installed i[ see ernail ta E-rett with phatas} and therefcire there shauld be nci rernaval ar installaticIn charges. 0. Bath panelswere punch listed and agreed that they chuld be replaced. i[ Brett via ernail cc: nfirrned they were nat prcduced yet and were an haldji The etching was dane I: see ernail archangel, and ane set cf hales was drilled an Panel 2. H0 estirnated that the value ta replace these panelswas between 55?1000 ea ch. In an ernaili[ attached} E-rett an 1Li'Sf14, he respanded that they were 54500.00 in tatal. Taday is indicatirg that they are $12,842.00. HIE believesthere shculd be nci cast invalved here. As indicated by 000, Hi3 feelsthat this change crder based an the pricing we callected sthuld range between 53202.20 and 5000.00i[ high side}. Regards, C-Elfl?l Vi HEHIEAPE .L?umr '1 I. ll . a: :1 123'5 EGGSWEIE Ed. '12 West Chicago, IL am as 030.293-0030P ?mamas: Frem: Carla Burkhart Sent: Saturday, Navernber 22, 201-4 12:01 PM Tci: 'E-rett Ivch riff' Cc: 'J?rgen Hacker'; Carey, Julie Bruce Subject: RE: Signage Project Importance: High Brett, I met with COD yesterday to discuss your pay app. In review of your email below, ?if? COD were to accept the values denoted or projected by ASI, the total cost of punch items, not including the programming and required site visit by ?Touch Source?, equates to $12,195.00. If you include the 10% retention value of the project, 5 5506.30, this would be bring the outstanding value of the project to 17,701.30, leaving a current balance due ASI of $12,361.70. Attached is an email Dated Feb 6, 2014, which shows a credit for the change in construction as discussed by Dan Salamone. Based on this information COD should be receiving an approximate credit of 5 1400.00 for the use of the inserts. Despite ASIQs statement below that there?s no price value for the ?Touch Sou rce? programming, per the contract language(see below), Herricane believes there is an associated value with the programming of the screens, to include the required onsite visit by Touch Source as outlined. Herricane?s opinion is the cost for this programming and the visit approximates $3500.00 or more. Touch screen to be Ohigh resolutiono flat panel LCD, with low profile swivel) mounting hardware by 0Touch Sourceo Lafayette Colorado(without substitution). Processor to be IntelNVindows based. All programming by Touch Source, to include a 5 yr inclusion for upload module. Programming to include the ability to have unlimited video, and display all donor categories and all names associated with each category. Min 20 categories for the entire donor wall, with more than 3000 name listings. Specifications MAC and SRC Interior Signage Package S3 of 6 0 Contractor to include (1) one year phone support, and 2 days ons?e training at the time of initial installation by a Touch Source Employee. The contract (see below), further outlines the required submittal and sample submission requirement, which ASI did not meet and exceeded. The sign companylcontractor will be responsible to pay any and all related fees as a result of untimely submittals or repeated rejected submittals to College of DuPage. The sign contractor will be allowed (1) one full submittal of constructions drawings and samples. All drawings are to be issued in one electronic PDF, and not as separate attachments. All samples will be issued in one submission. have attached several emails that identify the quantity of revisions and submissions by ASI, the last one being Rev13. I also attached the email about the number of times HG has punched the SRC Plaque. Herricane is not interested in invoicing for the gross review time, however Herricane will be submitting a back-charge for the project once the project is complete. The current fees to date are approximately $3637.50. This time includes onsite time to review the samples with ASI, etc. Herricane is happy to discuss the full details of the time and to clarify any issues surrounding the same. A full invoice will be made available to ASI. If you take into consideration the value of these costs with ASIQs values and retention, the value owed to ASI would approximate 5 3800.00. lf ASI wants credit for the Qindividual letters? which are finished per their email, Herricane needs to receive them at their office no later than 11/26/14, and provided they meet the specifications, COD will consider payment. COD does not pay for materials stored offsite unless specifically approved otherwise. Herricane has not received any correspondence which indicates this has been agreed to. have copied COD in this email, but ASI is to communicate direct with Herricane and copy COD going forward. Herricane is further putting together revisions and final copy for the donor wall for the upcoming change-order. Once you receive this, please feel free to contact us with any comments of concerns. Best re ga rd 5, Carla Burkhart From: Brett McGriff Sent: Tuesday, November 11, 2014 3:27 PM To: Carla Burkhart Cc: Jergen Hacker Subject: Re: Signage Project Hi Carla, The aluminum letters are in our shop, so they are done. Our installers were on site to install at one point but where told not to, I believe by your direction. This value is approximately $2,900 for this item. There is no price value for the touch screen programming. Gus can facilitate this with the vendor when the content is determined by COD. SRC rededication panel: we have replaced this 3 times, thought it was done. Gus can make a site visit to put to rest. Approx value $2,795. Here is an adjusted payment due to ASI: $55,063.00 po 329911 less 6/25/14 payment less value of work to complete 5 20.00) less 10% retainage for substantially completed items noted above. $22,993.00 amount due now to ASI. Thanks, Brett On Nov 10, 2014, at 4:42 PM, Carla Burkhart wrote: Great and Thanks Hope you are feeling better. Carla From: Brett McGriff Sent: Monday, November 10, 2014 4:34 PM To: Carla Burkhart Cc: Jergen Hacker Subject: Re: Signage Project Importance: High Hi Carla, I had been out of the o?iee due to illness last Thursday and Friday. I am making progress on my work load and will be providing you information tomorrow. Thanks, Brett On Nov 10, 2014, at 4: 19 PM, Carla Burkhart wrote: Hi Brett, I did not hear anything further with respect to the email below and wanted to check in, and to provide you a quick follow-up that the Foundation has once again changed their mind on the design. I will keep you updated and if you would be so kind as to update me about the status of the letters and the programming of the Touch Screens. I want to get this payment issue resolved as soon as possible. Best wishes? Carla From: Carla Burkhart Sent: Thursday, November 06, 2014 12:16 PM To: 'Brett McGriff' Cc: 'JOrgen Hacker' Subject: RE: Signage Project Importance: High Hi Brett, Please see the attached (3) three photos taken this morning, email from July and notes in blue below. In addition, ASI does not address the programming from Touch Source or the content yet. This needs to be evaluated. Please get back to me. Best?ca rla From: Brett McGriff Sent: Wednesday, November 05, 2014 10:12 AM To: Carla Burkhart Subject: Re: Signage Project Carla, I have reviewed the punch list items listed below relating to the work performed for College of DuPage purchase order 329911 in the amount of $55,063.00. Here is a current status update: Donor Wall 1) Aluminum dimensional letters: this is completed, replaced in late March/ early April. see attached photos) They are currently not installed, please provide the estimated costs for these letters. 2) Outside wood back panels: completed in late March by re-adjusting clips to pull panels tight to wall. I wasnOt able to get a good image of this, but the wood panel still appears to be bowing. Maybe this should reviewed on site. 3) Aluminum panels #2 #3 with etched graphic: panels are staged awaiting con?rmation of additional payment to ASI prior to ?nishing production. Also warned several months ago to OholdO because of unknowns that may cause position changes in mounting holes. Cost: $4,500.00. OK. 4) Donor names: Primary reason for project gridlock, still awaiting ?nal donor names. Cost: $2,000.00. OK. MAC Rededication Panel 1) Aluminum dimensional letters: completed in May. HG Needs to review their previous punch. 2) Etched glass panel: Completed in June. HG has reviewed this and was not listed as an open item. 3) SRC Rededication Panel: completed in June. See attached email. This was not completed in June. And CODOs email appears unanswered, but I believe that Dan mentioned it would be replaced when they came for the Donor wall. And last week while I was onsite, it was still the wrong color. The amount due now to A81 is $23,563.00. Which is derived by taking the total order amount of $55,063.00, less $25,000 6/12/14 payment and then reducing by $6,500 for the value of work to complete. Any future additions of work to this project with require a 50% deposit to begin production. Thank you, Brett McGrifT ASI Signage Innovations ph 641.236.6616 On Nov 4, 2014, at 11:23 AM, Carla Burkhart wrote: Hi Brett; I know you are verifying this information now. If possible can you provide dates if the work was completed? In addition, based on the proposal from ASI for the ?Change Order? which Idon?t have a breakdown on, (3-4) sets of letters installed appear to be about $3000.00? l?m guesstimating the cost of the aluminum panels might be somewhere in the neighborhood of 55000-5700000. The vinyl and installation might be about $1500.00 or more? The bowing might be an issue still, have not reviewed it, but pricing from Onsite indicates these might be about $3500? And then there is the programming of the LED screens which Idon?t think is done. Maybe $1500.00? Just some thoughts on costs? Carla From: Carla Burkhart Sent: Tuesday, November 04, 2014 11:00 AM To: Subject: FW: Signage Project Importance: High Per our conversation, here is what was received by Dan regarding the punch items. Not sure where any of this stands now. Carla From: Dan Salamone Sent: Thursday, March 20, 2014 7:26 AM To: Carla Burkhart; Julie Carey Cc: Gus Santana; JOrgen Hacker; Michael McKeag Subject: Signage Project Below is an itemized response to your questions/comments from your 3/13 email and your email received yesterday: Donor Wall 1. Aluminum dimensional letters: Awaiting response to the lack of sandblasted edge treatment from our manufacturer. Will advise. 2. Outside wood back panels: Furring strips have been installed. Would like further review of the "bowing" issue. 3. Aluminum panels #2 #3 with etched graphics: Panels are in the process of being remade. Will advise on completion date asap. 4. Donor names: Donor names were applied to the acrylic panels that are mounted to the aluminum panels. The donor names have been fabricated in the specified vinyl material. Due to information received yesterday regarding a con?ict with the donor names, the acrylic panels will be removed today, Thursday. MAC Rededication Panel 1. Aluminum dimensional letters: Finish not acceptable. Letters being remade. Will advise on completion date asap. 2. Etched glass panel: Fabricated with incorrect mounting hole locations. Panel is in the process of being remade. Will advise on completion date asap. 3. SRC Rededication Panel Panels are fabricated, but digital printer is still in disrepair. Will advise on completion date asap. Today, we will be working on con?rming speci?c dates for the completion/correction of the above items and as information becomes available, we will certainly advise. Thank you. DAS RESPONSIVE 9 RELIABLE 9 RESPECTFUL Dan A. Salamone Business Development Manager ASI, Illinois 2630-C W. Bradley Place Chicago, IL 60618 773.871.0100 X3002 EfaX 866.779.4987 Wrwasisignagecom From: Ammo: To: Subject: E-Check Payment Advice Date: Wednesday, February 18, 2015 9:45:46 AM College of DuPage Dear Herricane Graphics Inc., The following payment has been sent to your account. Funds are generally released on Fridays and actual posting times are determined by your receiving financial institution. Routing Number :-3909 Bank Account Number: E-Check Number E0043568 E-Check Date 02/18/15 E-Check Amount 14,460.00 06/11/14 MAC interior signage 2005 14,460.00 Total: 14,460.00 From: Wham: To: ?an?admn; KennetLElmaiL; Kenneth?gcmam maids. K?sten Subject: Audit Committee Meeting Date: Wednesday, February 18, 2015 1:34:15 PM Attachments: Audit Committee Meetind.ics From: lnmaodlznald II: I I I Cc: Schmiedl Bruoe' Brod Catherine Subject: RE: Signage Project Date: Wednesday, February 18, 2015 2:07:40 PM Attachments: Carla, As Cathy indicated she wanted to have a meeting in early March, upon your return.? So that we can plan this meeting, what date are you leaving and when are you returning? Don From: Carla Burkhart Sent: Tuesday, February 17, 2015 5:35 PM To: Brod, Catherine Cc: Inman, Donald; Schmiedl, Bruce; 'JOrgen Hacker' Subject: FW: Signage Project Importance: High Hello Cathy, Please see the attached file WHG is of the opinion based on previous history with Mike McKeag that COD should not be accepting email responses about costs because previous emails were alleged to be ?inaccurate ?or misleading. However, should COD accept this email altering the values associated with this proposal, then HG stands by their previous position of disallowing various proposed costs by ASI. Below is the email with supporting attachments furnished to COD Facilities regarding this very subject matter concerning ASI and the MAC Donor Wall. If you review the information from ASI (attached) you should be aware that they were paid a portion of their work by Facilities based on their own assessment of the outstanding value of the punch work not assessment), and then subsequently requested a ?proposal? becoming a change order if approved) requesting close to the assessed values by HG or higher which ASI denied. Although I need to go back and review the minutes from our meeting, I believe Bruce was in agreement with myself relative to the cost of design and punch items. The vendor should not be entitled to additional cost when the design change does not impact the punch work. Ie. Panel 1 or the Charter Inaugural Donor Panel; We reduced the current Charter Inaugural letters from 1-3/4 to and moved the copy to the top of the panel instead of the side of the panel. These letters were initially punched due to the finish. Therefore ASI has to remake these letters by their own admission. Therefore it costs less to produce 9? lettering over the placement of the letters at the top verses the side makes NO difference in installation. It?s the same quantity of letters. Therefore there should be NO COST IMPACT to COD, and really a credit should be issued. However, ASI wants $660.00 for this scope of work. Don?s earlier email about treating this project as if ASI were terminated or replaced by another vendor is not plausible. COD was withholding $25,000 at the time when Don took over the project and since has released subsequent payment to ASI leaving an approximate balance ofS 12,500.00. As discussed with Bruce in the same meeting, the scope of the punch work based on the recent proposal by ASI suggests the punch work to equate to approximately $20,000.00 shorting COD on the current base contract work of approximately - $7,500 Not to mention, there is a credit due from ASI for the insert production as outlined in Dan Salamone? s( ASI) email attached which only increases the loss. opinion is that COD should not be negotiating with ASI on these punch items and should be requiring ASI to substantiate their costs going forward (similar to that of other trade vendors). ASI received a call from myself to suspend their work and a "stop work? notice from Julie Carey, but moved forward in spite of this notice. They were also required to furnish a sample to us to confirm their understanding of the spec which they failed to do twice. As confirmed to Don several weeks ago, the newly produced letters still do not meet the specs and will be punched again. They have also remade the front panels of the aluminum cabinets, however it remains unconfirmed as to whether these meet the specs. CFO provided a written outline of costs in order to get paid their recent payment, and then ASI turned around providing costs that far exceeded the numbers they used to get paid for the same work. ASI has been less than forthright with COD either by purporting costs that were not factual to induce their last payment as stated by Mike or extorting values far exceeding the actual values of the same the case, neither is fair, reasonable or right. As indicated previously, HG will stand behind whatever decision is, but HG does not agree with ASI on any level. Cathy I would like to get together and discuss each of these documents if possible. Let me know if you are open to this suggestion. Carla Carla Vi I. ll . a: w: 'Iu?ll :1 123'5 Ed. Stc. West cnlcagu, IL am 35 Mama-came Frem: Carla Burknar?t Sent: Wednesday, January 14, 2015 3:28 PM Te: Mike Mc Keag 'E-rett riff' Cc: 'Dan Salarncne'; Santana 'J?rgen Ha cker'; Inr'nan, Danald {inmandSEi?icadedu} Subject: FW: Signage Praject lmpertance: High All; Inave attached and included belaw} all my previaua carreapandence ta new include the current by ASI, and an email identified abave a5 Signage Praiect?. Point for Point of the ASI Proposal: 1. The letters were a punch list item. Herricane emailed ASI, copy COD, to provide images of the reproduced letters or provide the letters in total, neither of which ASI provided. HG believes these letters need to still be reproduced. Therefore this should not be a change order request and should contain a credit to COD for the size change. These letters are not currently installed (see attached photos contained within attached emails to Brett), so there can be no removal or installation costs. 2. OK 3. HG does not disagree with the value, but ASI needs to address the text on these panels and how they will be achieved. See attached quote from Dan on sandwiching. The current thickness of the existing acrylic is under the 3/16? spec. 4. HG disagrees with this value. This panel does not require full replacement, and has confirmed with Onsite that it only requires refinishing. 5. HG feels the proposed cost is too high. In addition, this set of letters requires a stud application and not VHB. We also confirmed that the existing installed "Annual Giving Letters? do not meet this spec, and needs to be replaced to meet the required and approved spec. 6. Ok 7. Please review HG comments in point Cleve Carney was existing on this panel already but was punch listed. Now the size of this same copy has been reduced, and in addition, HG eliminated (5) sets of letters. HG disagrees with the value being requested and ASI should be issuing a credit for the (5) five sets of letters. This text is currently not installed (see email to Brett with photos) and therefore there should be no removal or installation charges. 8. Both panels were punch listed and agreed that they would be replaced. Brett via email confirmed they were not produced yet and were on hold) The etching was done incorrectly (see email exchange), and one set of holes was drilled incorrectly on Panel 2. HG estimated that the value to replace these panels was between 55-7,000 each. In an email attached) from Brett on 11/5/14, he responded that they were $4500.00 in total. Today ASI is indicating that they are $17,847.00. HG believes there should be no cost involved here. As indicated by COD, HG feels that this change order based on the pricing we collected should range between $3202.20 and 5 5000.00( high side). Regards, Carla- Hamill-tibia GRAPHICS .HAhr I. ll . H: w: 'Iu?ll :1 1.2?5 Ed. HIE- Hi." West Chicagu, IL am as Mazes-dame Frem: Carla E-urlthart Sent: Saturday, Nayernber 22, 201-4 12:01 PM Te: 'E-rett riff' Hacker'; Carey, Julie tcareyi322tEJcad.edu]i; Bruce Subject: RE: MACESRC Signage Praject lmpertance: High Brett, Irnet with COD yesterday ta discuss yaur pay app. In review at yaur were ta accept the values denated ar prajected by ASI, the tatal cast cf punch iterns, nat including the pragrarnrning and required site visit by "Tauch Saurce?, equatesta $12,105.00. If yau include the 10% retentian value at the praject, 5 5500.30, this wauld be brirg the autstanding value at the praject ta 3 12,201.30, leaving a current balance due ASI cf $12,351.20. Attached is an email Dated Feb 0, 201-4, which shaws a credit far the change in canstructian as discussed by Dan Salarnane. E-ased an this infarrnatian COD shauld be receiving an appraz-zirnate credit at $1400.00 far the use at the inserts. Despite i?iSI?s staternent belaw that there?s na price yalue far the "Tauch Saurce? pragrarnrning, per the ca ntract larguagelsee belawji, Herri cane belieyesthere is an assa ciated value with the pragrarnrning at the screens, ta include the required ansite visit by Tauch Saurce as autlined. Herricane?s apinian is the cast far this pragrarnrning and the visit appraz-tirnates $3500.00 ar rna re. Tauch acraan ta be "high ?at panel L00, with law prafila II swiirelj rnaunting hardware by "Tauch Saurce" Lafayette Colorado(without substitution). Processor to be IntelNVindows based. All programming by Touch Source, to include a 5 yr inclusion for upload module. Programming to include the ability to have unlimited video, and display all donor categories and all names associated with each category. Min 20 categories for the entire donor wall, with more than 3000 name listings. Specifications MAC and SRC Interior Signage Package S3 of 6 0 Contractor to include (1) one year phone support, and 2 days ons?e training at the time of initial installation by a Touch Source Employee. The contract (see below), further outlines the required submittal and sample submission requirement, which ASI did not meet and exceeded. The sign companylcontractor will be responsible to pay any and all related fees as a result of untimely submittals or repeated rejected submittals to College of DuPage. The sign contractor will be allowed (1) one full submittal of constructions drawings and samples. All drawings are to be issued in one electronic PDF, and not as separate attachments. All samples will be issued in one submission. have attached several emails that identify the quantity of revisions and submissions by ASI, the last one being Rev13. I also attached the email about the number of times HG has punched the SRC Plaque. Herricane is not interested in invoicing for the gross review time, however Herricane will be submitting a back-charge for the project once the project is complete. The current fees to date are approximately $3637.50. This time includes onsite time to review the samples with ASI, etc. Herricane is happy to discuss the full details of the time and to clarify any issues surrounding the same. A full invoice will be made available to ASI. If you take into consideration the value of these costs with ASl?s values and retention, the value owed to ASI would approximate 5 3800.00. If ASI wants credit for the ?individual letters? which are finished per their email, Herricane needs to receive them at their office no later than 11/26/14, and provided they meet the specifications, COD will consider payment. COD does not pay for materials stored offsite unless specifically approved otherwise. Herricane has not received any correspondence which indicates this has been agreed to. have copied COD in this email, but ASI is to communicate direct with Herricane and copy COD going forward. Herricane is further putting together revisions and final copy for the donor wall for the upcoming change-order. Once you receive this, please feel free to contact us with any comments of concerns. Best re ga rd 5, Carla Burkhart From: Brett McGriff Sent: Tuesday, November 11, 2014 3:27 PM To: Carla Burkhart Cc: Jergen Hacker Subject: Re: Signage Project Hi Carla, The aluminum letters are in our shop, so they are done. Our installers were on site to install at one point but where told not to, I believe by your direction. This value is approximately $2,900 for this item. There is no price value for the touch screen programming. Gus can facilitate this with the vendor when the content is determined by COD. SRC rededication panel: we have replaced this 3 times, thought it was done. Gus can make a site visit to put to rest. Approx value $2,795. Here is an adjusted payment due to ASI: $55,063.00 po 329911 less 6/25/14 payment less value of work to complete (35 5 20.00) less 10% retainage for substantially completed items noted above. $22,993.00 amount due now to ASI. Thanks, Brett On Nov 10, 2014, at 4:42 PM, Carla Burkhart wrote: Great and Thanks Hope you are feeling better. Carla From: Brett McGriff [Wm] Sent: Monday, November 10, 2014 4:34 PM To: Carla Burkhart Cc: JOrgen Hacker Subject: Re: Signage Project Importance: High Hi Carla, I had been out of the o?ice due to illness last Thursday and Friday. I am making progress on my work load and will be providing you information tomorrow. Thanks, Brett On Nov 10, 2014, at 4:19 PM, Carla Burkhart wrote: Hi Brett, I did not hear anything further with respect to the email below and wanted to check in, and to provide you a quick follow-up that the Foundation has once again changed their mind on the design. I will keep you updated and if you would be so kind as to update me about the status of the letters and the programming of the Touch Screens. I want to get this payment issue resolved as soon as possible. Best Carla From: Carla Burkhart Sent: Thursday, November 06, 2014 12:16 PM To: 'Brett McGriff' Cc: 'JOrgen Hacker' Subject: RE: Signage Project Importance: High Hi Brett, Please see the attached (3) three photos taken this morning, email from July and notes in blue below. In addition, ASI does not address the programming from Touch Source or the content yet. This needs to be evaluated. Please get back to me. From: Brett McGriff Sent: Wednesday, November 05, 2014 10:12 AM To: Carla Burkhart Subject: Re: Signage Project Carla, I have reviewed the punch list items listed below relating to the work performed for College of DuPage purchase order 329911 in the amount of $55,063.00. Here is a current status update: Mall 1) Aluminum dimensional letters: this is completed, replaced in late March/ early April. see attached photos) They are currently not installed, please provide the estimated costs for these letters. 2) Outside wood back panels: completed in late March by re-adjusting clips to pull panels tight to wall. I wasn?t able to get a good image of this, but the wood panel still appears to be bowing. Maybe this should reviewed on site. 3) Aluminum panels #2 #3 with etched graphic: panels are staged awaiting con?rmation of additional payment to ASI prior to ?nishing production. Also warned several months ago to ?hold? because of unknowns that may cause position changes in mounting holes. Cost: $4,500.00. OK. 4) Donor names: Primary reason for project gridlock, still awaiting ?nal donor names. Cost: $2,000.00. OK. MAC Rededication Panel 1) Aluminum dimensional letters: completed in May. HG Needs to review their previous punch. 2) Etched glass panel: Completed in June. HG has reviewed this and was not listed as an open item. 3) SRC Rededication Panel: completed in June. See attached email. This was not completed in June. And email appears unanswered, but I believe that Dan mentioned it would be replaced when they came for the Donor wall. And last week while I was onsite, it was still the wrong color. The amount due now to ASI is $23,563.00. Which is derived by taking the total order amount of $55,063.00, less $25,000 6/12/14 payment and then reducing by $6,500 for the value of work to complete. Any future additions of work to this project with require a 50% deposit to begin production. Thank you, Brett McGrifT ASI Signage Innovations ph 641.236.6616 On Nov 4, 2014, at 11:23 AM, Carla Burkhart wrote: Hi Brett; I know you are verifying this information now. If possible can you provide dates if the work was completed? In addition, based on the proposal from ASI for the ?Change Order? which don?t have a breakdown on, (3-4) sets of letters installed appear to be about $3000.00? I?m guesstimating the cost of the aluminum panels might be somewhere in the neighborhood of 55000-5700000. The vinyl and installation might be about $1500.00 or more? The bowing might be an issue still, I have not reviewed it, but pricing from Onsite indicates these might be about $3500? And then there is the programming of the LED screens which Idon?t think is done. Maybe $1500.00? Just some thoughts on Carla From: Carla Burkhart Sent: Tuesday, November 04, 2014 11:00 AM To: Subject: FW: Signage Project Importance: High Per our conversation, here is what was received by Dan regarding the punch items. Not sure where any of this stands now. Carla From: Dan Salamone Sent: Thursday, March 20, 2014 7:26 AM To: Carla Burkhart; Julie Carey Cc: Gus Santana; Jergen Hacker; Michael McKeag Subject: Signage Project Below is an itemized response to your questions/comments from your 3/13 email and your email received yesterday: Mall. 1. Aluminum dimensional letters: Awaiting response to the lack of sandblasted edge treatment from our manufacturer. Will advise. 2. Outside wood back panels: Furring strips have been installed. Would like further review of the "bowing" issue. 3. Aluminum panels #2 #3 with etched graphics: Panels are in the process of being remade. Will advise on completion date asap. 4. Donor names: Donor names were applied to the acrylic panels that are mounted to the aluminum panels. The donor names have been fabricated in the specified vinyl material. Due to information received yesterday regarding a con?ict with the donor names, the acrylic panels will be removed today, Thursday. MAC Rededication Panel 1. Aluminum dimensional letters: Finish not acceptable. Letters being remade. Will advise on completion date asap. 2. Etched glass panel: Fabricated with incorrect mounting hole locations. Panel is in the process of being remade. Will advise on completion date asap. 3. SRC Rededication Panel Panels are fabricated, but digital printer is still in disrepair. Will advise on completion date asap. Today, we will be working on confirming specific dates for the completion/correction 0f the above items and as information becomes available, we will certainly advise. Thank you. DAS RESPONSIVE RELIABLE RESPECTFUL Dan A. Salamone Business Development Manager ASL Illinois 2630-C W. Bradley Place Chicago, IL 60618 773.871.0100 X3002 EfaX 866.779.4987 Wm . . From: lnmaodlznald To: Cc: Subject: HG Invoioe Date: Wednesday, February 18, 2015 4:54:29 PM Attachments: Cathy, lam working on a few invoices for HG. This one relates to the MAC donor wall, described as additional design services, billed 100%. Before I process this invoice, please describe what services HG was directed to perform, so I can determine what percentage is complete. Thanks, Don Donald E. Inman Facilities Flaming and Development College of DuPage 630 942-4046 of?ce mobile From: Wm To: Wm; W151 Subject: Chicago Sign Insuranoe Bond RE: Carney Belushi Date: Thursday, February 19, 2015 8:01:34 AM Attachments: ColleoeofDuPaoe.odf HerricaneGraDhics.oclf Attached Performance lWage Material Bonds. Also cert of insurance for Herricane and for COD. Chicago Sign P: 630-407-0802 F: 630-407-0805 chicagosigns@aol.com From: Wm To: Wm; lomaohmznakl Subject: Performanoe Wage Material Bond RE: Carney Belushi Date: Thursday, February 19, 2015 8:05:59 AM Attachments: Performanoe Wacre Material Bonds.odfl Chicago Sign P: 630-407-0802 F: 630-407-0805 Chicagosigns@aol.oom From: Wm To: chuckhaLtQheccisanemanhiosmm; lomaohmznald Subject: Response from Matthews Date: Thursday, Februan.r 19, 2015 8:09:07 AM Carla, Don, I see we have a positive response from Matthews this morning. Don, if you are available or can make arrangements, I will have Joe go to COD to pull out those signs again and take photos of the warpage from the welding. Joe's phone is_. Thanks, Johnd Doyle James Kopke Chicago Sign P: 630-407-0802 F: 630-407-0805 From: Qada?uckhao To: lomaodlznald; Eadie-albedo: Cc: Schmiedl Bruoe' "JILirgen HackerJI Subject: RE: Signage Project Date: Thursday, February 19, 2015 10:37:23 AM Attachments: Sorry Don for the delayed response. Ithrew out my shoulder Monday night, and was not functioning all day yesterday? Just so l?m clear, and price this correctly?.As if all the Punch Items were corrected? Right? ca rla From: Inman, Donald Sent: Tuesday, February 17, 2015 7:56 PM To: Carla Burkhart; Brod, Catherine Cc: Schmiedl, Bruce; 'J?rgen Hacker' Subject: RE: Signage Project Carla. If ASI were no longer under contract what would it cost to produce the work shown on the bulletin? Don Inman? -- Original message From: Carla Burkhart Date:02/l7/2015 5:36 PM To: "Brod, Catherine? Cc: "Inman, Donald? ,"Schmiedl, Bruce? ,?JOrgen Hacker' Subject: FW: Signage Project Hello Cathy, Please see the attached file WHG is of the opinion based on previous history with Mike McKeag that COD should not be accepting email responses about costs because previous emails were alleged to be Qinaccurate Qor misleading. However, should COD accept this email altering the values associated with this proposal, then HG stands by their previous position of disallowing various proposed costs by ASI. Below is the email with supporting attachments furnished to COD Facilities regarding this very subject matter concerning ASI and the MAC Donor Wall. If you review the information from ASI (attached) you should be aware that they were paid a portion of their work by Facilities based on their own assessment of the outstanding value of the punch work not H695 assessment), and then subsequently requested a Qproposal? becoming a change order if approved) requesting close to the assessed values by HG or higher which ASI denied. Although I need to go back and review the minutes from our meeting, I believe Bruce was in agreement with myself relative to the cost of design and punch items. The vendor should not be entitled to additional cost when the design change does not impact the punch work. Panel 1 or the Charter Inaugural Donor Panel; We reduced the current Charter Inaugural letters from 1-3/4 to W, and moved the copy to the top of the panel instead of the side of the panel. These letters were initially punched due to the finish. Therefore ASI has to remake these letters by their own admission. Therefore it costs less to produce 09 lettering over 1-3/4Wand the placement of the letters at the top verses the side makes NO difference in installation. It?s the same quantity of letters. Therefore there should be NO COST IMPACT to COD, and really a credit should be issued. However, ASI wants $660.00 for this scope of work. Don?s earlier email about treating this project as if ASI were terminated or replaced by another vendor is not plausible. COD was withholding $25,000 at the time when Don took over the project and since has released subsequent payment to ASI leaving an approximate balance ofS 12,500.00. As discussed with Bruce in the same meeting, the scope of the punch work based on the recent proposal by ASI suggests the punch work to equate to approximately $20,000.00 shorting COD on the current base contract work of approximately - $7,500 Not to mention, there is a credit due from ASI for the insert production as outlined in Dan Salamone? s( ASI) email attached which only increases the loss. HGQs opinion is that COD should not be negotiating with ASI on these punch items and should be requiring ASI to substantiate their costs going forward (similar to that of other trade vendors). ASI received a call from myself to suspend their work and a Qstop work? notice from Julie Carey, but moved forward in spite of this notice. They were also required to furnish a sample to us to confirm their understanding of the spec which they failed to do twice. As confirmed to Don several weeks ago, the newly produced letters still do not meet the specs and will be punched again. They have also remade the front panels of the aluminum cabinets, however it remains unconfirmed as to whether these meet the specs. ASIQs CFO provided a written outline of costs in order to get paid their recent payment, and then ASI turned around providing costs that far exceeded the numbers they used to get paid for the same work. ASI has been less than forthright with COD either by purporting costs that were not factual to induce their last payment as stated by Mike or extorting values far exceeding the actual values of the same work?.whichever the case, neither is fair, reasonable or right. As indicated previously, HG will stand behind whatever CODQs decision is, but HG does not agree with ASI on any level. Cathy I would like to get together and discuss each of these documents if possible. Let me know if you are open to this suggestion. Carla Carla *1 HEHIEAFE SHAH-HES I. ll . a: w: :1 123'5 Ed. Str. West Chlcag?, IL am 35 mama-eager ?manna: Frem: Carla Burknar?t Sent: Wednesday, January 14, 2015 3:28 PM Te: Mike MC Keag frnikef?limagefirataienacam}; 'E-rett MEG riff' Cc: 'Dan Salamane'; Gus Santana 'J?rgen Hacker'; Inr'nan, Danald finr'nanuzia?rjill cad.edu] Subject: FW: Signage Praject lmpertance: High All; have attached (and included below) all my previous correspondence to now include the current proposal by ASI, and an email identified above as Point for Point of the ASI Proposal: 1. The letters were a punch list item. Herricane emailed ASI, copy COD, to provide images of the reproduced letters or provide the letters in total, neither of which ASI provided. HG believes these letters need to still be reproduced. Therefore this should not be a change order request and should contain a credit to COD for the size change. These letters are not currently installed (see attached photos contained within attached emails to Brett), so there can be no removal or installation costs. 2. OK 3. HG does not disagree with the value, but ASI needs to address the text on these panels and how they will be achieved. See attached quote from Dan on sandwiching. The current thickness of the existing acrylic is under the 3/169 spec. 4. HG disagrees with this value. This panel does not require full replacement, and has confirmed with Onsite that it only requires refinishing. 5. HG feels the proposed cost is too high. In addition, this set of letters requires a stud application and not VH B. We also confirmed that the existing installed ?Annual Giving Letters? do not meet this spec, and needs to be replaced to meet the required and approved spec. 6. Ok 7. Please review HG comments in point Cleve Carney was existing on this panel already but was punch listed. Now the size of this same copy has been reduced, and in addition, HG eliminated (5) sets of letters. HG disagrees with the value being requested and ASI should be issuing a credit for the (5) five sets of letters. This text is currently not installed (see email to Brett with photos) and therefore there should be no removal or installation charges. 8. Both panels were punch listed and agreed that they would be replaced. Brett via email confirmed they were not produced yet and were on hold) The etching was done incorrectly (see email exchange), and one set of holes was drilled incorrectly on Panel 2. HG estimated that the value to replace these panels was between 55-7,000 each. In an email attached) from Brett on 11/5/14, he responded that they were $4500.00 in total. Today ASI is indicating that they are $17,847.00. HG believes there should be no cost involved here. As indicated by COD, HG feels that this change order based on the pricing we collected should range between $3202.20 and 5 5000.00( high side). Rega rds, Carla- Hamill-tibia GRAPHICS .HAhr I. ll . H: w: 'Iu?ll :1 123'5 Ed. HIE- Hi." West cnicagu. IL am as Mazes-dame unease?: Frem: Carla E-urlthart Sent: Saturday, Nayernber 22, 201-4 12:01 PM Te: 'E-rett riff' Hacker'; Carey, Julie Bruce Subject: RE: MACESRC Signage Praject lmpertance: High Brett, Irnet with COD yesterday ta discuss yaur pay app. In review at yaur email belaw, Gif? COD were ta accept the values denated ar prajected by ASI, the tatal cast cf punch iterns, nat including the pragrarnrning and required site visit by ?Tauch Saurce?, eduatesta 312,135.00. If yau include the 10% retentian value at the praject, 3 5500.30, this wauld be brirg the autstanding value at the praject ta 3 12,201.30, leaving a current balance due ?Sl 0f 512,351.20. ?ittached is an email Dated Feb E, 2014, which shaws a credit far the change in canstructian as discussed by Dan Salarnane. Based an this infarrnatian I300 shauld be receiving an appra:-:irnate credit at 31400.00 far the use at the inserts. Despite ASIQs staternent belaw that there?s na price yalue far the ?Tauch 3aurce? pragrarnrning, per the ca ntract larguagelsee belaw}, Herri cane belieyesthere is an assa ciated value with the pragrarnrning cf the screens, ta include the required ansite visit by Tauch Saurce as autlined. Herricane?s apinian is the cast far this pragrarnrning and the visit appraz-tirnates 33500.00 ar rna re. Tauch screen ta be ?rhigh resalutian??at panel L00, with law prafileii swivel) mounting hardware by 0Touch Sourceo Lafayette Colorado(without substitution). Processor to be IntelNVindows based. All programming by Touch Source, to include a 5 yr inclusion for upload module. Programming to include the ability to have unlimited video, and display all donor categories and all names associated with each category. Min 20 categories for the entire donor wall, with more than 3000 name listings. Specifications MAC and SRC Interior Signage Package S3 of 6 0 Contractor to include (1) one year phone support, and 2 days ons?e training at the time of initial installation by a Touch Source Employee. The contract (see below), further outlines the required submittal and sample submission requirement, which ASI did not meet and exceeded. The sign companylcontractor will be responsible to pay any and all related fees as a result of untimely submittals or repeated rejected submittals to College of DuPage. The sign contractor will be allowed (1) one full submittal of constructions drawings and samples. All drawings are to be issued in one electronic PDF, and not as separate attachments. All samples will be issued in one submission. have attached several emails that identify the quantity of revisions and submissions by ASI, the last one being Rev13. I also attached the email about the number of times HG has punched the SRC Plaque. Herricane is not interested in invoicing for the gross review time, however Herricane will be submitting a back-charge for the project once the project is complete. The current fees to date are approximately $3637.50. This time includes onsite time to review the samples with ASI, etc. Herricane is happy to discuss the full details of the time and to clarify any issues surrounding the same. A full invoice will be made available to ASI. If you take into consideration the value of these costs with ASIQS values and retention, the value owed to ASI would approximate 5 3800.00. If ASI wants credit for the Qindividual letters? which are finished per their email, Herricane needs to receive them at their office no later than 11/26/14, and provided they meet the specifications, COD will consider payment. COD does not pay for materials stored offsite unless specifically approved otherwise. Herricane has not received any correspondence which indicates this has been agreed to. have copied COD in this email, but ASI is to communicate direct with Herricane and copy COD going forward. From: Qada?uckhact To: InmamJlonald Cc: Schmiedl Bruoe' Brod Catherine Subject: RE: Signage Project Date: Thursday, February 19, 2015 10:38:22 AM Attachments: Iwas supposed to leave Sunday, but my trip was unexpectedly cancelled. So here. Ican have this meeting next week if everyone has time. Carla From: Inman, Donald Sent: Wednesday, February 18, 2015 2:08 PM To: 'Carla Burkhart' Cc: Schmiedl, Bruce; Brod, Catherine Subject: RE: Signage Project Carla, As Cathy indicated she wanted to have a meeting in early March, upon your return. So that we can plan this meeting, what date are you leaving and when are you returning? Don From: Carla Sent: Tuesday, February 17, 2015 5:35 PM To: Brod, Catherine Cc: Inman, Donald; Schmiedl, Bruce; 'JOrgen Hacker' Subject: FW: Signage Project Importance: High Hello Cathy, Please see the attached file HG Review Comments to ASI Pricing. HG is of the opinion based on previous history with Mike McKeag that COD should not be accepting email responses about costs because previous emails were alleged to be Qinaccurate Qor misleading. However, should COD accept this email altering the values associated with this proposal, then HG stands by their previous position of disallowing various proposed costs by ASI. Below is the email with supporting attachments furnished to COD Facilities regarding this very subject matter concerning ASI and the MAC Donor Wall. If you review the information from ASI (attached) you should be aware that they were paid a portion of their work by Facilities based on their own assessment of the outstanding value of the punch work not HGQs assessment), and then subsequently requested a Qproposal? becoming a change order if approved) requesting close to the assessed values by HG or higher which ASI denied. Although I need to go back and review the minutes from our meeting, I believe Bruce was in agreement with myself relative to the cost of design and punch items. The vendor should not be entitled to additional cost when the design change does not impact the punch work. Panel 1 or the Charter Inaugural Donor Panel; We reduced the current Charter Inaugural letters from 1-3/4 to W, and moved the copy to the top of the panel instead of the side of the panel. These letters were initially punched due to the finish. Therefore ASI has to remake these letters by their own admission. Therefore it costs less to produce 09 lettering over 1-3/4Wand the placement of the letters at the top verses the side makes NO difference in installation. It?s the same quantity of letters. Therefore there should be NO COST IMPACT to COD, and really a credit should be issued. However, ASI wants $660.00 for this scope of work. Don?s earlier email about treating this project as if ASI were terminated or replaced by another vendor is not plausible. COD was withholding $25,000 at the time when Don took over the project and since has released subsequent payment to ASI leaving an approximate balance ofS 12,500.00. As discussed with Bruce in the same meeting, the scope of the punch work based on the recent proposal by ASI suggests the punch work to equate to approximately $20,000.00 shorting COD on the current base contract work of approximately - $7,500 Not to mention, there is a credit due from ASI for the insert production as outlined in Dan Salamone? s( ASI) email attached which only increases the loss. H695 opinion is that COD should not be negotiating with ASI on these punch items and should be requiring ASI to substantiate their costs going forward (similar to that of other trade vendors). ASI received a call from myself to suspend their work and a Qstop work? notice from Julie Carey, but moved forward in spite of this notice. They were also required to furnish a sample to us to confirm their understanding of the spec which they failed to do twice. As confirmed to Don several weeks ago, the newly produced letters still do not meet the specs and will be punched again. They have also remade the front panels of the aluminum cabinets, however it remains unconfirmed as to whether these meet the specs. ASIQs CFO provided a written outline of costs in order to get paid their recent payment, and then ASI turned around providing costs that far exceeded the numbers they used to get paid for the same work. ASI has been less than forthright with COD either by purporting costs that were not factual to induce their last payment as stated by Mike or extorting values far exceeding the actual values of the same work?.whichever the case, neither is fair, reasonable or right. As indicated previously, HG will stand behind whatever CODQs decision is, but HG does not agree with ASI on any level. Cathy I would like to get together and discuss each of these documents if possible. Let me know if you are open to this suggestion. Carla Carla r1 L. HERD-WE I. ll 3: I'm-x. w: HI :1 123'5 Ed. Slhr. West cnlcagu, IL c.0135 me: Carla Burknar?t Sent: Wadnaaday, January 14, 2015 3:28 PM TD: Mike MC Kaag 'E-ratt MEG riff' Cc: 'Dan Salamana'; GUS Santana Hacker'; Inr'nan, Danald finr'nanlda?r?l cad.adu] Subject: FW: Signage Prajact High All; have attached (and included below) all my previous correspondence to now include the current proposal by ASI, and an email identified above as Point for Point of the ASI Proposal: 1. The letters were a punch list item. Herricane emailed ASI, copy COD, to provide images of the reproduced letters or provide the letters in total, neither of which ASI provided. HG believes these letters need to still be reproduced. Therefore this should not be a change order request and should contain a credit to COD for the size change. These letters are not currently installed (see attached photos contained within attached emails to Brett), so there can be no removal or installation costs. 2. OK 3. HG does not disagree with the value, but ASI needs to address the text on these panels and how they will be achieved. See attached quote from Dan on sandwiching. The current thickness of the existing acrylic is under the 3/169 spec. 4. HG disagrees with this value. This panel does not require full replacement, and has confirmed with Onsite that it only requires refinishing. 5. HG feels the proposed cost is too high. In addition, this set of letters requires a stud application and not VH B. We also confirmed that the existing installed ?Annual Giving Letters? do not meet this spec, and needs to be replaced to meet the required and approved spec. 6. Ok 7. Please review HG comments in point Cleve Carney was existing on this panel already but was punch listed. Now the size of this same copy has been reduced, and in addition, HG eliminated (5) sets of letters. HG disagrees with the value being requested and ASI should be issuing a credit for the (5) five sets of letters. This text is currently not installed (see email to Brett with photos) and therefore there should be no removal or installation charges. 8. Both panels were punch listed and agreed that they would be replaced. Brett via email confirmed they were not produced yet and were on hold) The etching was done incorrectly (see email exchange), and one set of holes was drilled incorrectly on Panel 2. HG estimated that the value to replace these panels was between 55-7,000 each. In an email attached) from Brett on 11/5/14, he responded that they were $4500.00 in total. Today ASI is indicating that they are $17,847.00. HG believes there should be no cost involved here. As indicated by COD, HG feels that this change order based on the pricing we collected should range between $3202.20 and 5 5000.00( high side). Rega rds, From: To: "l 3?20?InWillem MadsJMohl; Won: Subject: Donor Wall Unveiling Date: Thursday, February.r 19, 2015 11:51:11 AM Attachments: Donor Wall Unveilino.icsl From: Inmaodlznald ToSubject: RE: Response from Matthews Date: Thursday, February 19, 2015 12:03:48 PM ljust called Joe, he?s on the way over and we will get the material out for photos. From: chicagosigns@aol.com Sent: Thursday, February 19, 2015 8:09 AM To: Inman, Donald Subject: Response from Matthews Carla, Don, I see we have a positive response from Matthews this morning. Don, if you are available or can make arrangements, I will have Joe go to COD to pull out those signs again and take photos of the warpage from the welding. Joe's phone is Thanks, Johnd Doyle James Kopke Chicago Sign P: 630-407-0802 F: 630-407-0805 From: To: Amigos; Wm Wu: Eada?dsham m; Hank Subject: FW: Press Release: Tuition Freeze Proposal at COD Date: Thursday, February 19, 2015 2:38:45 PM Dear Directors: For your community ambassadorship purposes, please see the press release below recommending tuition freeze at COD. Hope you are keeping warm! Cathy From: Moore, Joseph Sent: Thursday, February 19, 2015 2:28 PM To: Brod, Catherine Subject: Press Release: Tuition Freeze Proposal at COD Cathy, Dr. Breuder asked that you forward the release below to your board. Joe NR 14-18319 Feb. 19,2015 Robyn Johnson Tuition Freeze Proposal at GOD The College of DuPage Board of Trustees will consider approving a proposal at its Feb. 19 regular meeting to freeze tuition at $140 per credit hour ($104.15 in-district rate plus $35.85 fees) for Fiscal Year 2016. ?Because we have our fiscal house in order and maintain a very strong financial position, we would be able to do this for our students at this time,? said College of DuPage Board Chair Erin Birt. ?We are in a unique position to keep our tuition reasonable and open up higher education to many students who might othenNise be unable to attend college due to escalating costs. By maintaining our fiscal health and ensuring our programs are relevant to today's job market, we keep our focus where it belongs on student success.? In September 2014, the COD Board voted to roll back tuition by $4 per credit hour to $140 per credit hour for the spring 2015 semester. The estimated annual cost of this decision was approximately $2.3 million in perpetuity. In addition, in December 2014, the Board voted to freeze the operating property tax levy with the College's calendar year 2013 levy. This decision had an estimated annual cost of $1 .3 million to the College's revenues in perpetuity. College of DuPage President Dr. Robert L. Breuder noted this is the first time in the College's 48-year history that tuition would be reduced for spring term and then subsequently frozen for the entire next fiscal year. ?Recognizing the challenging environment in which we operate, the College has managed its finances in a very conservative manner over the past six years,? Dr. Breuder said. ?This has been recognized by ratings agencies and has enabled the College to build reserves that have contributed to our stellar ratings with Moody's and Standard Poor's, respectively.? Dr. Breuder said it is vital that the College plan as much as possible for the uncertain future of higher education funding when making fiscal decisions such as freezing the FY 2016 tuition and the FY 2014 tax levy. complicating factor in our budget development and five-year outlook is the uncertainty of how the state intends to address its current financial challenges,? Dr. Breuder said. ?State leaders have yet to articulate a plan to address deficit and unfunded pension liabilities, which are currently listed at more than $150 billion. Yesterday, Governor Rauner announced that he would seek $387 million in cuts to higher education. Should that become a reality, the potential impact on COD's Base Operating Grants and other state funding would be a reduction of between $2.6 and $3.9 million or more. This potential loss in revenue when combined with freezing the tax levy million), the spring tuition rollback million), and maintaining the FY 2016 tuition rates million) brings us to lost revenue of nearly $10 million. That represents approximately 5.3 percent of budgeted revenue.? have been on public record for several years saying that state government, due to financial trouble will begin to back away from funding higher education,? Dr. Breuder said. ?Illinois is one of those states. You can see it in the downward spiral of funding since the 1980s. State governments will most likely keep its obligation to K-12, but will continue to move away from higher education.? Under the Illinois Community College Charter, funding for higher education should be likened to a pie-chart cut into threes, Dr. Breuder said, split evenly between tuition, property taxes and state allocations. The College has not seen ?double digit? income from the state since the early 1980s, however, with this year's budget created under the notion that COD will receive just $13.1 million (or 7.2 percent) of funding from the state for FY 2015. ?Sound fiscal management and operating this institution like a business these past six years has made this decision to freeze FY 2016 tuition possible,? Dr. Breuder said. According to the Illinois Community College Board, tuition has increased 8.5 percent at College of Du Page since FY 2011, which represents the fourth smallest increase of all 48 community colleges in Illinois. Examples of increases at other community colleges across the state range from $2 to $15 per credit hour, including Moraine Valley Triton Kishwaukee Lake County Oakton $8 and Black Hawk $15. This past spring, College of DuPage recorded its highest-ever spring Full-Time Equivalent (FTE) and total credit headcount enrollment in the College's 48-year history. In addition, College of Du Page was recently named the fastest-growing community college in the nation outside of California by Community College Week in a study with data gathered by the U.S. Department of Education, and a recent report from the Illinois Community College Board noted that COD is the only community college district in the state to grow Full-Time Equivalent enrollment over the past five years. For more information, please contact Joe Moore, Vice President of Marketing and Communications at (630) 991 -6557 or moorei7718@cod.edu. From: Inmaodlznald II I I II Cc: Subject: RE: Response from Matthews Date: Thursday, February 19, 2015 3:21:43 PM John, So Joe and I met earlier today, photoed, etc. The metal is not a banana, but the photos Joe took clearly indicate a bow, each piece about the same. When Joe downloads the photos to you, I would like you to send to me the one that shows the replacement A filler actually was not bad. I appreciate you contacting Matthews, hope this works well/t0 the team?s favor, and if Matthews comes thru I will have respect for their effort toward quality. If they don?t come thru, we will use plan with existing. Don From: chicagosigns@aol.com Sent: Thursday, February 19, 2015 8:09 AM To: Inman, Donald Subject: Response from Matthews Carla, Don, I see we have a positive response from Matthews this morning. Don, if you are available or can make arrangements, I will have Joe go to COD to pull out those signs again and take photos of the warpage from the welding. Joe's phone is Thanks, Johnd Doyle James Kopke Chicago Sign P: 630-407-0802 F: 630-407-0805 . . From: To: Aonjuosi; Ea?a?dshant; Wham and?ax; Hank iteiohlachec; Je?i?oml; JohnAttani; KennetLElomiL; mm; Mamba Conan; Wm): Room ammo; SheoLIJLavone; . . in?: Susan Lamina; Subject: FW: Press Release: College of DuPage Police Arrest Former COD Employee on Felony Charges Date: Thursday, February 19, 2015 3:27:44 PM Dear Directors: For your advanced information, please see the press release below about the arrest of a former COD employee who is a suspect of financial fraud against the college. Best re ga rd 5, Cathy From: Moore, Joseph Sent: Thursday, February 19, 2015 3:07 PM To: Brod, Catherine Subject: Press Release: College of DuPage Police Arrest Former COD Employee on Felony Charges Cathy, Dr. Breuder asked that you forward the release below to the Foundation Board. Joe Feb. 19, 2014 Joseph Moore College of DuPage Police Arrest Former COD Employee on Felony Charges Earlier today an arrest warrant was issued for former COD employee John Valenta as a result of an ongoing investigation conducted by the State's Attorney's Office. College of DuPage Police arrested Valenta today on suspicion of financial fraud against the College. The former radio engineer for WDCB, the College's public radio station, is charged with theft by deception in excess of $100,000, which is a Class 1 felony. ?We understand the State's Attorney's ongoing investigation of alleged fraud at WDCB has resulted in the arrest of John Valenta,? said COD President Robert L. Breuder. ?This administration uncovered the alleged fraud and worked closely with the State's Attorney's Office to provide them with the appropriate information. We thank the COD Police Department investigators and the State's Attorney's Office for their diligence in this matte In December of 2013, College of DuPage officials uncovered a possible case of fraud by an employee of WDCB. The College immediately reported the matter to law enforcement officials, and the College has been cooperating fully during the investigation. The College also immediately informed its external auditors, Crowe Horwath, of the potential fraud. Based on their review of the materiality of the alleged fraud, Crowe HonNath did not change their opinion or require a restatement of either the radio station or the College financial statements. They gave the College a ?clean? opinion and no management letter. Based on legal proceedings, no further comment will be given at this time. From: Milleru?ooisa To: Cada?ckhact; lomaohmmald Cc: en Hacker" 'hacke herricane ra hics.com Subject: FW: HTC Concept Drawings Date: Thursday, February 19, 2015 3:45:20 PM Don and Carla, This message sunk down in the inbox. This is the answer to your discussion about which Board is represented. Hope this helps. Monica The Board that authorized the building. Sent from my iPhone On Feb 17, 2015, at 3:18 PM, "Miller, Monica" wrote: From: Carla Burkhart Sent: Monday, February 16, 2015 10:18 AM To: Inman, Donald; Miller, Monica Cc: 'JOrgen Hacker' Subject: RE: HTC Concept Drawings Of course. I believe we have it right based on my conversation with Dr. Breuder. From: Inman, Donald Sent: Monday, February 16, 2015 10:03 AM To: 'Carla Burkhart'; Miller, Monica Cc: 'JOrgen Hacker' Subject: RE: HTC Concept Drawings Either I go out for pricing is my deadline. Carla Burkhart Sent: Monday, February 16, 2015 9:06 AM To: Inman, Donald; Miller, Monica Cc: 'JOrgen Hacker' Subject: RE: HTC Concept Drawings Importance: High Don, My understanding from Dr. Breuder was to use the previous board matching MAC and Not the current. If he calls me, or emails me Iwill clarify. Carla From: Inman, Donald Sent: Monday, February 16, 2015 8:11 AM To: 'Carla Burkhart'; Miller, Monica Cc: 'JOrgen Hacker' Subject: RE: HTC Concept Drawings Carla, Aside from previous subjective comments, Please make sure that HG uses the current board member roster for the construction is the current roster, pulled down from the COD website. Don From: Carla Burkhart Sent: Friday, February 13, 2015 11:51 AM To: Miller, Monica Cc: 'JOrgen Hacker'; Inman, Donald Subject: HTC Concept Drawings Hello Monica, Please see the attached file. Could you please provide this to Dr. Breuder for his review and comment. I believe both plaques meet Dr. Breuder?s intent, however Herricane?s opinion is that the first concept is the best design. Feel free to email his comments, and if needed, he is always welcome to call me. Thanks again for assisting me. Best and a great weekend to you. Carla HTC Dedication Plaque 021315.pdf> From: Cada?uckhact To: l?m??u?QQD-ald Cc: ""JILirgen HackeH'" Subject: RE: HTC Concept Drawings Date: Thursday, February 19, 2015 4:13:05 PM 0k. Thanks Monica. Appreciate your help! From: Miller, Monica Sent: Thursday, February 19, 2015 3:45 PM To: Carla Burkhart; Inman, Donald Cc: 'JOrgen Hacker' Subject: FW: HTC Concept Drawings Don and Carla, This message sunk down in the inbox. This is the answer to your discussion about which Board is represented. Hope this helps. Monica The Board that authorized the building. Sent from my iPhone On Feb 17, 2015, at 3:18 PM, "Miller, Monica" wrote: From: Carla Burkhart Sent: Monday, February 16, 2015 10:18 AM To: Inman, Donald; Miller, Monica Cc: 'JOrgen Hacker' Subject: RE: HTC Concept Drawings Of course. I believe we have it right based on my conversation with Dr. Breuder. From: Inman, Donald Sent: Monday, February 16, 2015 10:03 AM To: 'Carla Burkhart'; Miller, Monica Cc: 'JOrgen Hacker' Subject: RE: HTC Concept Drawings Either way.before Igo out for pricing is my deadline. Carla Burkhart Sent: Monday, February 16, 2015 9:06 AM To: Inman, Donald; Miller, Monica Cc: 'JOrgen Hacker' Subject: RE: HTC Concept Drawings Importance: High Don, My understanding from Dr. Breuder was to use the previous board matching MAC and Not the current. If he calls me, or emails me Iwill clarify. Carla From: Inman, Donald Sent: Monday, February 16, 2015 8:11 AM To: 'Carla Burkhart'; Miller, Monica Cc: 'JOrgen Hacker' Subject: RE: HTC Concept Drawings Carla, Aside from previous subjective comments, Please make sure that HG uses the current board member roster for the construction files.attached is the current roster, pulled down from the COD website. Don From: Carla Burkhart Sent: Friday, February 13, 2015 11:51 AM To: Miller, Monica Cc: 'JOrgen Hacker'; Inman, Donald Subject: HTC Concept Drawings Hello Monica, Please see the attached file. Could you please provide this to Dr. Breuder for his review and comment. I believe both plaques meet Dr. Breuder's intent, however Herricane's opinion is that the first concept is the best design. Feel free to email his comments, and if needed, he is always welcome to call me. Thanks again for assisting me. Best and a great weekend to you. Carla HTC Dedication Plaque 021315.pdf> From: Inmaodlznald II: I I I Subject: RE: HTC Concept Date: Thursday, February 19, 2015 4:47:35 PM Carla, Is there any question in Dr. B's answer? Do you know which board authorized the HTC, or do you want me to research and confirm? I have you tagged as producing pricable drawings, to me by 27 Feb. I go out for pricing immediately. Don From: Carla Burkhart Sent: Thursday, February 19, 2015 4:13 PM To: Miller, Monica; Inman, Donald Cc: "JOrgen Hacker" Subject: RE: HTC Concept Drawings 0k. Thanks Monica. Appreciate your help! From: Miller, Monica Sent: Thursday, February 19, 2015 3:45 PM To: Carla Burkhart; Inman, Donald Cc: 'JOrgen Hacker' Subject: FW: HTC Concept Drawings Don and Carla, This message sunk down in the inbox. This is the answer to your discussion about which Board is represented. Hope this helps. Monica The Board that authorized the building. Sent from my iPhone On Feb 17, 2015, at 3:18 PM, "Miller, Monica" wrote: From: Carla Burkhart Sent: Monday, February 16, 2015 10:18 AM To: Inman, Donald; Miller, Monica Cc: 'JOrgen Hacker' Subject: RE: HTC Concept Drawings Of course. I believe we have it right based on my conversation with Dr. Breuder. From: Inman, Donald Sent: Monday, February 16, 2015 10:03 AM To: 'Carla Burkhart'; Miller, Monica Cc: 'JOrgen Hacker' Subject: RE: HTC Concept Drawings Either way.before Igo out for pricing is my deadline. From: Carla Burkhart Sent: Monday, February 16, 2015 9:06 AM To: Inman, Donald; Miller, Monica Cc: 'JOrgen Hacker' Subject: RE: HTC Concept Drawings Importance: High Don, My understanding from Dr. Breuder was to use the previous board matching MAC and Not the current. If he calls me, or emails me Iwill clarify. Carla From: Inman, Donald Sent: Monday, February 16, 2015 8:11 AM To: 'Carla Burkhart'; Miller, Monica Cc: 'JOrgen Hacker' Subject: RE: HTC Concept Drawings Carla, Aside from previous subjective comments, Please make sure that HG uses the current board member roster for the construction files.attached is the current roster, pulled down from the COD website. Don From: Carla Burkhart Sent: Friday, February 13, 2015 11:51 AM To: Miller, Monica Cc: 'JOrgen Hacker'; Inman, Donald Subject: HTC Concept Drawings Hello Monica, Please see the attached file. Could you please provide this to Dr. Breuder for his review and comment. I believe both plaques meet Dr. Breuder's intent, however Herricane's opinion is that the first concept is the best design. Feel free to email his comments, and if needed, he is always welcome to call me. Thanks again for assisting me. Best and a great weekend to you. Carla HTC Dedication Plaque 021315.pdf> From: Qada?uckhact To: IomamJlonald Cc: ""JILirgen HackeH'" Subject: RE: HTC Concept Date: Thursday, February 19, 2015 4:52:39 PM Don, I'm researching this at my end. However it would be great if you could double check this at your end as well. Two "heads" are better than one. Regarding your dates; I need to update this specific drawing to include the detail art for the acrylic/glass. He has approved only the concept. I need to put this back in front of him one more time. Ican say right now that I don't believe Iwill have an issue to make that date, but I will know better tomorrow. Iwould say a better date would be the first week in March. Do you want to furnish me your schedule so I know to work from? Carla From: Inman; Donald Sent: Thursday, February 19, 2015 4:48 PM To: 'Carla Burkhart' Subject: RE: HTC Concept Carla, Is there any question in Dr. B's answer? Do you know which board authorized the HTC, or do you want me to research and confirm? I have you tagged as producing pricable drawings, to me by 27 Feb. I go out for pricing immediately. Don From: Carla Burkhart[ Sent: Thursday, February 19, 2015 4:13 PM To: Miller, Monica; Inman, Donald Cc: "JOrgen Hacker" Subject: RE: HTC Concept Drawings 0k. Thanks Monica. Appreciate your help! From: Miller, Monica Sent: Thursday, February 19, 2015 3:45 PM To: Carla Burkhart; Inman, Donald Cc: 'JOrgen Hacker' Subject: FW: HTC Concept Drawings Don and Carla, This message sunk down in the inbox. This is the answer to your discussion about which Board is represented. Hope this helps. Monica The Board that authorized the building. Sent from my iPhone On Feb 17, 2015, at 3:18 PM, "Miller, Monica" wrote: From: Carla Burkhart Sent: Monday, February 16, 2015 10:18 AM To: Inman, Donald; Miller, Monica Cc: 'JOrgen Hacker' Subject: RE: HTC Concept Drawings Of course. I believe we have it right based on my conversation with Dr. Breuder. From: Inman, Donald Sent: Monday, February 16, 2015 10:03 AM To: 'Carla Burkhart'; Miller, Monica Cc: 'JOrgen Hacker' Subject: RE: HTC Concept Drawings Either way.before Igo out for pricing is my deadline. From: Carla Burkhart Sent: Monday, February 16, 2015 9:06 AM To: Inman, Donald; Miller, Monica Cc: 'JOrgen Hacker' Subject: RE: HTC Concept Drawings Importance: High Don, My understanding from Dr. Breuder was to use the previous board matching MAC and Not the current. If he calls me, or emails me Iwill clarify. Carla From: Inman, Donald Sent: Monday, February 16, 2015 8:11 AM To: 'Carla Burkhart'; Miller, Monica Cc: 'JOrgen Hacker' Subject: RE: HTC Concept Drawings Carla, Aside from previous subjective comments, Please make sure that HG uses the current board member roster for the construction files.attached is the current roster, pulled down from the COD website. Don Carla Burkhart Sent: Friday, February 13, 2015 11:51 AM To: Miller, Monica Cc: 'JOrgen Hacker'; Inman, Donald Subject: HTC Concept Drawings Hello Monica, Please see the attached file. Could you please provide this to Dr. Breuder for his review and comment. I believe both plaques meet Dr. Breuder's intent, however Herricane's opinion is that the first concept is the best design. Feel free to email his comments, and if needed, he is always welcome to call me. Thanks again for assisting me. Best and a great weekend to you. Carla HTC Dedication Plaque 021315.pdf> From: lnmaodlznald II: I I I Cc: Schmiedl Bruoe' Brod Catherine Subject: RE: Signage Project Date: Thursday, February 19, 2015 4:58:20 PM Attachments: Carla, Sounds good, I?ll work on coordinating something mid next week. it doesn?t work for all, then the following. Don From: Carla Burkhart Sent: Thursday, February 19, 2015 10:38 AM To: Inman, Donald Cc: Schmiedl, Bruce; Brod, Catherine Subject: RE: Signage Project Iwas supposed to leave Sunday, but my trip was unexpectedly cancelled. So I?m here. I can have this meeting next week if everyone has time. Carla From: Inman, Donald Sent: Wednesday, February 18, 2015 2:08 PM To: 'Carla Burkhart' Cc: Schmiedl, Bruce; Brod, Catherine Subject: RE: Signage Project Carla, As Cathy indicated she wanted to have a meeting in early March, upon your return. So that we can plan this meeting, what date are you leaving and when are you returning? Don From: Carla Burkhart Sent: Tuesday, February 17, 2015 5:35 PM To: Brod, Catherine Cc: Inman, Donald; Schmiedl, Bruce; 'JOrgen Hacker' Subject: FW: Signage Project Importance: High Hello Cathy, Please see the attached file HG Review Comments to ASI Pricing. HG is of the opinion based on previous history with Mike McKeag that COD should not be accepting email responses about costs because previous emails were alleged to be ?inaccurate ?or misleading. However, should COD accept this email altering the values associated with this proposal, then HG stands by their previous position of disallowing various proposed costs by ASI. Below is the email with supporting attachments furnished to COD Facilities regarding this very subject matter concerning ASI and the MAC Donor Wall. If you review the information from ASI (attached) you should be aware that they were paid a portion of their work by Facilities based on their own assessment of the outstanding value of the punch work not assessment), and then subsequently requested a ?proposal? becoming a change order if approved) requesting close to the assessed values by HG or higher which ASI denied. Although I need to go back and review the minutes from our meeting, I believe Bruce was in agreement with myself relative to the cost of design and punch items. The vendor should not be entitled to additional cost when the design change does not impact the punch work. Panel 1 or the Charter Inaugural Donor Panel; We reduced the current Charter Inaugural letters from 1-3/4 to and moved the copy to the top of the panel instead of the side of the panel. These letters were initially punched due to the finish. Therefore ASI has to remake these letters by their own admission. Therefore it costs less to produce 9? lettering over the placement of the letters at the top verses the side makes NO difference in installation. It?s the same quantity of letters. Therefore there should be NO COST IMPACT to COD, and really a credit should be issued. However, ASI wants $660.00 for this scope of work. Don?s earlier email about treating this project as if ASI were terminated or replaced by another vendor is not plausible. COD was withholding $25,000 at the time when Don took over the project and since has released subsequent payment to ASI leaving an approximate balance ofS 12,500.00. As discussed with Bruce in the same meeting, the scope of the punch work based on the recent proposal by ASI suggests the punch work to equate to approximately $20,000.00 shorting COD on the current base contract work of approximately - $7,500 Not to mention, there is a credit due from ASI for the insert production as outlined in Dan Salamone? s( ASI) email attached which only increases the loss. opinion is that COD should not be negotiating with ASI on these punch items and should be requiring ASI to substantiate their costs going forward (similar to that of other trade vendors). ASI received a call from myself to suspend their work and a "stop work? notice from Julie Carey, but moved forward in spite of this notice. They were also required to furnish a sample to us to confirm their understanding of the spec which they failed to do twice. As confirmed to Don several weeks ago, the newly produced letters still do not meet the specs and will be punched again. They have also remade the front panels of the aluminum cabinets, however it remains unconfirmed as to whether these meet the specs. CFO provided a written outline of costs in order to get paid their recent payment, and then ASI turned around providing costs that far exceeded the numbers they used to get paid for the same work. ASI has been less than forthright with COD either by purporting costs that were not factual ta induce their last payment as stated by Mike Mciteagms?i, ar e-ztartirg yaluesfar e?cceedirg the actual values at the same the case, neither is fair, reasanahle ar right. As indicated preyiausly, Hi3 will stand behind whateyer decisian is, but Hi3 dc es nat agree with an any level. I:athy wauld lileze ta get tagether and discuss each at these dacurnents if passihle. Let rne knew if yau are apen ta this suggestian. Carla C-elrla- Enrich-art '1 .L?u-mrm-u: ir ll . MillhA. wry?II :1 LETS Ed. 5hr- Hi." West cnicagu. IL ac: as mama-acme ?mamas: i: From: Carla Burkhart Sent: Wednesday, January 14, 2015 3:28 PM To: Mike Mc Keag 'Brett McGriff' Cc: 'Dan Salamone'; Gus Santana 'J?rgen Hacker',? Inman, Donald (inmand86@cod.edu) Subject: FW: Signage Project Importance: High All; have attached (and included below) all my previous correspondence to now include the current proposal by ASI, and an email identified above as Signage Proiect?. Point for Point of the ASI Proposal: 1. 4. The letters were a punch list item. Herricane emailed ASI, copy COD, to provide images of the reproduced letters or provide the letters in total, neither of which ASI provided. HG believes these letters need to still be reproduced. Therefore this should not be a change order request and should contain a credit to COD for the size change. These letters are not currently installed (see attached photos contained within attached emails to Brett), so there can be no removal or installation costs. OK HG does not disagree with the value, but ASI needs to address the text on these panels and how they will be achieved. See attached quote from Dan on sandwiching. The current thickness of the existing acrylic is under the 3/16? spec. HG disagrees with this value. This panel does not require full replacement, and has confirmed with Onsite that it only requires refinishing. 5. HG feels the proposed cost is too high. In addition, this set of letters requires a stud application and not VHB. We also confirmed that the existing installed "Annual Giving Letters? do not meet this spec, and needs to be replaced to meet the required and approved spec. Ok Please review HG comments in point Cleve Carney was existing on this panel already but was punch listed. Now the size of this same copy has been reduced, and in addition, HG eliminated (5) sets of letters. HG disagrees with the value being requested and ASI should be issuing a credit for the (5) five sets of letters. This text is currently not installed (see email to Brett with photos) and therefore there should be no removal or installation charges. Both panels were punch listed and agreed that they would be replaced. Brett via email confirmed they were not produced yet and were on hold) The etching was done incorrectly (see email exchange), and one set of holes was drilled incorrectly on Panel 2. HG estimated that the value to replace these panels was between each. In an email attached) from Brett on 11/5/14, he responded that they were $4500.00 in total. Today ASI is indicating that they are $17,847.00. HG believes there should be no cost involved here. As indicated by I000, Hi3 feelsthat this change arder based an the pricing we callected shculd range between 53202.20 and high side}. Regards, Carla- Vi HEHIEAPE I I I I lu?1. 'lfI-?u il: Tim-K. 'Iu?ll :1 12:5 Eddsevelt Ed. 5hr. I12 West Chlcagcr, IL am as Frem: Carla Burkhart Sent: Saturday, Navernber 22, 201-4 12:01 PM Te: 'E-rett Ivch riff' Cc: 'J?rgen Hacker'; Carev,Julie Schmiedl, Bruce Subject: RE: Signage Praject lmpertance: High Brett, Irnet with I200 1,iesterdav ta discuss 1,iaur bav app. n review at 1vaur ernail belaw, "it" COD were ta accept the values denated ar brajected bv ASI, the tatal cast cf bunch iterns, nat including the bragrarnrning and required site visit by "Tauch Scurce?, equatesta $12,195.00. If 1,iau include the 10113 retentian value cf the braject, 5 5500.30, this wauld be brirg the cutstanding value at the braject ta 5 17,201.30, leaving a current balance due ASI cf $12,351.70. Attached is an email Dated Feb E, 2014, which shaws a credit far the change in canstructicn as discussed by Dan Salamane. Based an this infarrnatian COD shculd be receiving an abbraz-zirnate credit at 51400.00 far the use cf the inserts. Despite ASl?s statement below that there?s no price value for the "Touch Source? programming, per the contract language(see below), Herricane believes there is an associated value with the programming of the screens, to include the required onsite visit by Touch Source as outlined. Herricane?s opinion is the cost for this programming and the visit approximates $3500.00 or more. Touch screen to be ?high resolution? flat panel LCD, with low profile swivel) mounting hardware by ?Touch Source? Lafayette Colorado(without substitution). Processor to be IntelNVindows based. All programming by Touch Source, to include a 5 yr inclusion for upload module. Programming to include the ability to have unlimited video, and display all donor categories and all names associated with each category. Min 20 categories for the entire donor wall, with more than 3000 name listings. Specifications MAC and SRC Interior Signage Package S3 of 6 0 Contractor to include (1) one year phone support, and 2 days ons?e training at the time of initial installation by a Touch Source Employee. The contract (see below), further outlines the required submittal and sample submission requirement, which ASI did not meet and exceeded. The sign companylcontractor will be responsible to pay any and all related fees as a result of untimely submittals or repeated rejected submittals to College of DuPage. The sign contractor will be allowed (1) one full submittal of constructions drawings and samples. All drawings are to be issued in one electronic PDF, and not as separate attachments. All samples will be issued in one submission. have attached several emails that identify the quantity of revisions and submissions by ASI, the last one being Rev13. I also attached the email about the number of times HG has punched the SRC Plaque. Herricane is not interested in invoicing for the gross review time, however Herricane will be submitting a back-charge for the project once the project is complete. The current fees to date are approximately $3637.50. This time includes onsite time to review the samples with ASI, etc. Herricane is happy to discuss the full details of the time and to clarify any issues surrounding the same. A full invoice will be made available to ASI. If you take into consideration the value of these costs with ASl?s values and retention, the value owed to ASI would approximate 5 3800.00. If ASI wants credit for the ?individual letters? which are finished per their email, Herricane needs to receive them at their office no later than 11/26/14, and provided they meet the specifications, COD will consider payment. COD does not pay for materials stored offsite unless specifically approved otherwise. Herricane has not received any correspondence which indicates this has been agreed to. have copied COD in this email, but ASI is to communicate direct with Herricane and copy COD going forward. Herricane is further putting together revisions and final copy for the donor wall for the upcoming change-order. Once you receive this, please feel free to contact us with any comments of concerns. Best re ga rd 5, Ca rla Burkha rt From: Brett McGriff Sent: Tuesday, November 11, 2014 3:27 PM To: Carla Burkhart Cc: Jergen Hacker Subject: Re: Signage Project Hi Carla, The aluminum letters are in our shop, so they are done. Our installers were on site to install at one point but where told not to, I believe by your direction. This value is approximately $2,900 for this item. There is no price value for the touch screen programming. Gus can facilitate this with the vendor when the content is determined by COD. SRC rededication panel: we have replaced this 3 times, thought it was done. Gus can make a site visit to put to rest. Approx value $2,795. Here is an adjusted payment due to ASI: $55,063.00 po 329911 less 6/25/14 payment less value of work to complete (35 5 212.1212) less 10% retainage for substantially completed items noted above. $22,993.00 amount due now to ASI. Thanks, Brett On Nov 10, 2014, at 4:42 PM, Carla Burkhart wrote: Great and Thanks Hope you are feeling better. Carla From: Brett McGriff [Wm] Sent: Monday, November 10, 2014 4:34 PM To: Carla Burkhart Cc: JOrgen Hacker Subject: Re: Signage Project Importance: High Hi Carla, I had been out of the o?ice due to illness last Thursday and Friday. I am making progress on my work load and will be providing you information tomorrow. Thanks, Brett On Nov 10, 2014, at 4:19 PM, Carla Burkhart wrote: Hi Brett, I did not hear anything further with respect to the email below and wanted to check in, and to provide you a quick follow-up that the Foundation has once again changed their mind on the design. I will keep you updated and if you would be so kind as to update me about the status of the letters and the programming of the Touch Screens. I want to get this payment issue resolved as soon as possible. Best Carla From: Carla Burkhart Sent: Thursday, November 06, 2014 12:16 PM To: 'Brett McGriff' Cc: 'JOrgen Hacker' Subject: RE: Signage Project Importance: High Hi Brett, Please see the attached (3) three photos taken this morning, email from July and notes in blue below. In addition, ASI does not address the programming from Touch Source or the content yet. This needs to be evaluated. Please get back to me. From: Brett McGriff Sent: Wednesday, November 05, 2014 10:12 AM To: Carla Burkhart Subject: Re: Signage Project Carla, I have reviewed the punch list items listed below relating to the work performed for College of DuPage purchase order 329911 in the amount of $55,063.00. Here is a current status update: Donor Wall 1) Aluminum dimensional letters: this is completed, replaced in late March/ early April. see attached photos) They are currently not installed, please provide the estimated costs for these letters. 2) Outside wood back panels: completed in late March by re-adjusting clips to pull panels tight to wall. I wasn?t able to get a good image of this, but the wood panel still appears to be bowing. Maybe this should reviewed on site. 3) Aluminum panels #2 #3 with etched graphic: panels are staged awaiting con?rmation of additional payment to ASI prior to ?nishing production. Also warned several months ago to ?hold? because of unknowns that may cause position changes in mounting holes. Cost: $4,500.00. OK. 4) Donor names: Primary reason for project gridlock, still awaiting ?nal donor names. Cost: $2,000.00. OK. 1) Aluminum dimensional letters: completed in May. HG Needs to review their previous punch. 2) Etched glass panel: Completed in June. HG has reviewed this and was not listed as an open item. 3) SRC Rededication Panel: completed in June. See attached email. This was not completed in June. And email appears unanswered, but I believe that Dan mentioned it would be replaced when they came for the Donor wall. And last week while I was onsite, it was still the wrong color. The amount due now to A81 is $23,563.00. Which is derived by taking the total order amount of $55,063.00, less $25,000 6/12/14 payment and then reducing by $6,500 for the value of work to complete. Any future additions of work to this project with require a 50% deposit to begin production. Thank you, Brett McGrifT ASI Signage Innovations ph 641.236.6616 On Nov 4, 2014, at 11:23 AM, Carla Burkhart wrote: Hi Brett; I know you are verifying this information now. If possible can you provide dates if the work was completed? In addition, based on the proposal from ASI for the ?Change Order? which Idon?t have a breakdown on, (3-4) sets of letters installed appear to be about $3000.00? I?m guesstimating the cost of the aluminum panels might be somewhere in the neighborhood of 55000-5700000. The vinyl and installation might be about $1500.00 or more? The bowing might be an issue still, I have not reviewed it, but pricing from Onsite indicates these might be about $3500? And then there is the programming of the LED screens which Idon?t think is done. Maybe $1500.00? Just some thoughts on Carla From: Carla Burkhart Sent: Tuesday, November 04, 2014 11:00 AM To: Subject: FW: Signage Project Importance: High Per our conversation, here is what was received by Dan regarding the punch items. Not sure where any of this stands now. Carla From: Dan Salamone Sent: Thursday, March 20, 2014 7:26 AM To: Carla Burkhart; Julie Carey Cc: Gus Santana; Jergen Hacker; Michael McKeag Subject: Signage Project Below is an itemized response to your questions/comments from your 3/13 email and your email received yesterday: Mall. 1. Aluminum dimensional letters: Awaiting response to the lack of sandblasted edge treatment from our manufacturer. Will advise. 2. Outside wood back panels: Furring strips have been installed. Would like further review of the "bowing" issue. 3. Aluminum panels #2 #3 with etched graphics: Panels are in the process of being remade. Will advise on completion date asap. 4. Donor names: Donor names were applied to the acrylic panels that are mounted to the aluminum panels. The donor names have been fabricated in the specified vinyl material. Due to information received yesterday regarding a con?ict with the donor names, the acrylic panels will be removed today, Thursday. MAC Rededication Panel 1. Aluminum dimensional letters: Finish not acceptable. Letters being remade. Will advise on completion date asap. 2. Etched glass panel: Fabricated with incorrect mounting hole locations. Panel is in the process of being remade. Will advise on completion date asap. 3. SRC Rededication Panel Panels are fabricated, but digital printer is still in disrepair. Will advise on completion date asap. Today, we will be working on confirming specific dates for the completion/correction 0f the above items and as information becomes available, we will certainly advise. Thank you. DAS RESPONSIVE RELIABLE RESPECTFUL Dan A. Salamone Business Development Manager ASI, Illinois 2630-C W. Bradley Place Chicago, IL 60618 773.871.0100 X3002 EfaX 866.779.4987 dan.salamone@asisignage.com wasisignageeom From: Inmaodlznald II: I I I Subject: COD routine Signage meeting Date: Thursday, February 19, 2015 4:59:41 PM Attachments: imaoe001.ono, Ca rla, With you not out of town, I am sure that Bruce will expect us continuing our bi-weekly meeting?? What is your Tuesday like? Don From: Carla Burkhart Sent: Thursday, February 19, 2015 10:38 AM To: Inman, Donald Cc: Schmiedl, Bruce; Brod, Catherine Subject: RE: Signage Project Iwas supposed to leave Sunday, but my trip was unexpectedly cancelled. So I?m here. I can have this meeting next week if everyone has time. Carla From: Inman, Donald Sent: Wednesday, February 18, 2015 2:08 PM To: 'Carla Burkhart' Cc: Schmiedl, Bruce; Brod, Catherine Subject: RE: Signage Project Carla, As Cathy indicated she wanted to have a meeting in early March, upon your return. So that we can plan this meeting, what date are you leaving and when are you returning? Don From: Carla Burkhart Sent: Tuesday, February 17, 2015 5:35 PM To: Brod, Catherine Cc: Inman, Donald; Schmiedl, Bruce; 'JOrgen Hacker' Subject: FW: Signage Project Importance: High Hello Cathy, Please see the attached file WHG is of the opinion based on previous history with Mike McKeag that COD should not be accepting email responses about costs because previous emails were alleged to be ?inaccurate ?or misleading. However, should COD accept this email altering the values associated with this proposal, then HG stands by their previous position of disallowing various proposed costs by ASI. Below is the email with supporting attachments furnished to COD Facilities regarding this very subject matter concerning ASI and the MAC Donor Wall. If you review the information from ASI (attached) you should be aware that they were paid a portion of their work by Facilities based on their own assessment of the outstanding value of the punch work not assessment), and then subsequently requested a ?proposal? becoming a change order if approved) requesting close to the assessed values by HG or higher which ASI denied. Although I need to go back and review the minutes from our meeting, I believe Bruce was in agreement with myself relative to the cost of design and punch items. The vendor should not be entitled to additional cost when the design change does not impact the punch work. Panel 1 or the Charter Inaugural Donor Panel; We reduced the current Charter Inaugural letters from 1-3/4 to and moved the copy to the top of the panel instead of the side of the panel. These letters were initially punched due to the finish. Therefore ASI has to remake these letters by their own admission. Therefore it costs less to produce 9? lettering over the placement of the letters at the top verses the side makes NO difference in installation. It?s the same quantity of letters. Therefore there should be NO COST IMPACT to COD, and really a credit should be issued. However, ASI wants $660.00 for this scope of work. Don?s earlier email about treating this project as if ASI were terminated or replaced by another vendor is not plausible. COD was withholding $25,000 at the time when Don took over the project and since has released subsequent payment to ASI leaving an approximate balance ofS 12,500.00. As discussed with Bruce in the same meeting, the scope of the punch work based on the recent proposal by ASI suggests the punch work to equate to approximately $20,000.00 shorting COD on the current base contract work of approximately - $7,500 Not to mention, there is a credit due from ASI for the insert production as outlined in Dan Salamone? s( ASI) email attached which only increases the loss. opinion is that COD should not be negotiating with ASI on these punch items and should be requiring ASI to substantiate their costs going forward (similar to that of other trade vendors). ASI received a call from myself to suspend their work and a "stop work? notice from Julie Carey, but moved forward in spite of this notice. They were also required to furnish a sample to us to confirm their understanding of the spec which they failed to do twice. As confirmed to Don several weeks ago, the newly produced letters still do not meet the specs and will be punched again. They have also remade the front panels of the aluminum cabinets, however it remains unconfirmed as to whether these meet the specs. CFO provided a written outline of costs in order to get paid their recent payment, and then ASI turned around providing costs that far exceeded the numbers they used to get paid for the same work. ASI has been less than forthright with COD either by purporting costs that were not From: Inmaodlznald II: I I I Subject: RE: HTC Concept Date: Thursday, February 19, 2015 5:02:35 PM Sure Drawings to proposes Feb 28 Quotes due 7 days later Fabrication complete April 1 So my end is way tight. From: Carla Burkhart Sent: Thursday, February 19, 2015 4:53 PM To: Inman, Donald Cc: "JOrgen Hacker" Subject: RE: HTC Concept Don, I'm researching this at my end. However it would be great if you could double check this at your end as well. Two "heads" are better than one. Regarding your dates; I need to update this specific drawing to include the detail art for the acrylic/glass. He has approved only the concept. I need to put this back in front of him one more time. Ican say right now that I don't believe Iwill have an issue to make that date, but I will know better tomorrow. Iwould say a better date would be the first week in March. Do you want to furnish me your schedule so I know to work from? Carla From: Inman, Donald Sent: Thursday, February 19, 2015 4:48 PM To: 'Carla Burkhart' Subject: RE: HTC Concept Carla, Is there any question in Dr. B's answer? Do you know which board authorized the HTC, or do you want me to research and confirm? I have you tagged as producing pricable drawings, to me by 27 Feb. I go out for pricing immediately. Don From: Carla Burkhart Sent: Thursday, February 19, 2015 4:13 PM To: Miller, Monica; Inman, Donald Cc: "JOrgen Hacker" Subject: RE: HTC Concept Drawings 0k. Thanks Monica. Appreciate your help! From: Miller, Monica Sent: Thursday, February 19, 2015 3:45 PM To: Carla Burkhart; Inman, Donald Cc: 'JOrgen Hacker' Subject: FW: HTC Concept Drawings Don and Carla, This message sunk down in the inbox. This is the answer to your discussion about which Board is represented. Hope this helps. Monica The Board that authorized the building. Sent from my iPhone On Feb 17, 2015, at 3:18 PM, "Miller, Monica" wrote: From: Carla Burkhart Sent: Monday, February 16, 2015 10:18 AM To: Inman, Donald; Miller, Monica Cc: 'JOrgen Hacker' Subject: RE: HTC Concept Drawings Of course. I believe we have it right based on my conversation with Dr. Breuder. From: Inman, Donald Sent: Monday, February 16, 2015 10:03 AM To: 'Carla Burkhart'; Miller, Monica Cc: 'JOrgen Hacker' Subject: RE: HTC Concept Drawings Either way.before Igo out for pricing is my deadline. From: Carla Burkhart Sent: Monday, February 16, 2015 9:06 AM To: Inman, Donald; Miller, Monica Cc: 'JOrgen Hacker' Subject: RE: HTC Concept Drawings Importance: High Don, My understanding from Dr. Breuder was to use the previous board matching MAC and Not the current. If he calls me, or emails me Iwill clarify. Carla From: Inman, Donald Sent: Monday, February 16, 2015 8:11 AM To: 'Carla Burkhart'; Miller, Monica Cc: 'JOrgen Hacker' Subject: RE: HTC Concept Drawings Carla, Aside from previous subjective comments, Please make sure that HG uses the current board member roster for the construction files.attached is the current roster, pulled down from the COD website. Don From: Carla Burkhart Sent: Friday, February 13, 2015 11:51 AM To: Miller, Monica Cc: 'JOrgen Hacker'; Inman, Donald Subject: HTC Concept Drawings Hello Monica, Please see the attached file. Could you please provide this to Dr. Breuder for his review and comment. I believe both plaques meet Dr. Breuder's intent, however Herricane's opinion is that the first concept is the best design. Feel free to email his comments, and if needed, he is always welcome to call me. Thanks again for assisting me. Best and a great weekend to you. Carla HTC Dedication Plaque 021315.pdf> From: Qada?uckhao To: InmamJlonald Subject: RE: COD routine Signage meeting Date: Thursday, February 19, 2015 5:09:31 PM Attachments: imaoe001.ono, here. Ican meet Tuesday. 9:00? From: Inman, Donald Sent: Thursday, February 19, 2015 5:00 PM To: 'Carla Burkhart' Subject: COD routine Signage meeting Carla, With you not out of town, I am sure that Bruce will expect us continuing our bi-weekly meeting. What is your Tuesday like? Don From: Carla Burkhart Sent: Thursday, February 19, 2015 10:38 AM To: Inman, Donald Cc: Schmiedl, Bruce; Brod, Catherine Subject: RE: Signage Project Iwas supposed to leave Sunday, but my trip was unexpectedly cancelled. So here. Ican have this meeting next week if everyone has time. Carla From: Inman, Donald Sent: Wednesday, February 18, 2015 2:08 PM To: 'Carla Burkhart' Cc: Schmiedl, Bruce; Brod, Catherine Subject: RE: Signage Project Carla, As Cathy indicated she wanted to have a meeting in early March, upon your return. So that we can plan this meeting, what date are you leaving and when are you returning? Don From: Carla Burkhart Sent: Tuesday, February 17, 2015 5:35 PM To: Brod, Catherine Cc: Inman, Donald; Schmiedl, Bruce; 'JOrgen Hacker' Subject: FW: Signage Project Importance: High Hello Cathy, Please see the attached file WHG is of the opinion based on previous history with Mike McKeag that COD should not be accepting email responses about costs because previous emails were alleged to be Qinaccurate Qor misleading. However, should COD accept this email altering the values associated with this proposal, then HG stands by their previous position of disallowing various proposed costs by ASI. Below is the email with supporting attachments furnished to COD Facilities regarding this very subject matter concerning ASI and the MAC Donor Wall. If you review the information from ASI (attached) you should be aware that they were paid a portion of their work by Facilities based on their own assessment of the outstanding value of the punch work not H695 assessment), and then subsequently requested a Qproposal? becoming a change order if approved) requesting close to the assessed values by HG or higher which ASI denied. Although I need to go back and review the minutes from our meeting, I believe Bruce was in agreement with myself relative to the cost of design and punch items. The vendor should not be entitled to additional cost when the design change does not impact the punch work. le. Panel 1 or the Charter Inaugural Donor Panel; We reduced the current Charter Inaugural letters from 1-3/4 to W, and moved the copy to the top of the panel instead of the side of the panel. These letters were initially punched due to the finish. Therefore ASI has to remake these letters by their own admission. Therefore it costs less to produce 09 lettering over 1-3/4Wand the placement of the letters at the top verses the side makes NO difference in installation. lt?s the same quantity of letters. Therefore there should be NO COST IMPACT to COD, and really a credit should be issued. However, ASI wants $660.00 for this scope of work. Don?s earlier email about treating this project as if ASI were terminated or replaced by another vendor is not plausible. COD was withholding $25,000 at the time when Don took over the project and since has released subsequent payment to ASI leaving an approximate balance ofS 12,500.00. As discussed with Bruce in the same meeting, the scope of the punch work based on the recent proposal by ASI suggests the punch work to equate to approximately $20,000.00 shorting COD on the current base contract work of approximately - $7,500 Not to mention, there is a credit due from ASI for the insert production as outlined in Dan Salamone? s( ASI) email attached which only increases the loss. H695 opinion is that COD should not be negotiating with ASI on these punch items and should be requiring ASI to substantiate their costs going forward (similar to that of other trade vendors). ASI received a call from myself to suspend their work and a Qstop work? notice from Julie Carey, but moved forward in spite of this notice. They were also required to furnish a sample to us to confirm their understanding of the spec which they failed to do twice. As confirmed to Don several weeks age, the newly praduced letters still dc nat meet the specs and will be punched again. They have alsa remade the fra nt panels cf the aluminum cabinets, haweyer it remains unca nfirmed as ta whether these meet the specs CFO prayided a written autline cf casts in arder ta get paid their recent payment, and then ilSl turned araund prayidirg casts that far ecceeded the numbers they used ta get paid far the same warlt. ASI has been lessthan farthright with COD either by purparting casts that were nat factual ta induce their last payment as stated by Mike McKeag?ASl}, ar eetartirg yaluesfar Etceedirg the actual values cf the same wark$.whicheyerthe case, neither is fair, reascnable ar right. As indicated preyiausly, Hi3 will stand behind whateyer decisian is, but Hi3 dc es nat agree with an any level. I:athy wauld lile:e ta get tagether and discuss ea ch cf these dc cuments if pa ssible. Let me knew if yau are apen ta this suggestian. Carla C-elrla- Enrich-art '1 IL Hardinth ir ll . wry?II :1 121'5 Ed. 5hr- Hi." West Chlcagcr, IL ac: Be menswear From: Carla Burkhart [Wm Sent: Wednesday, January 14, 2015 3:28 PM To: Mike Mc Keag 'Brett McGriff' Cc: 'Dan Salamone'; Gus Santana 'J?rgen Hacker',? Inman, Donald (W) Subject: FW: Signage Project Importance: High All; have attached (and included below) all my previous correspondence to now include the current proposal by ASI, and an email identified above as Signage Proiect?. Point for Point of the ASI Proposal: 1. The letters were a punch list item. Herricane emailed ASI, copy COD, to provide images of the reproduced letters or provide the letters in total, neither of which ASI provided. HG believes these letters need to still be reproduced. Therefore this should not be a change order request and should contain a credit to COD for the size change. These letters are not currently installed (see attached photos contained within attached emails to Brett), so there can be no removal or installation costs. 2. OK 3. HG does not disagree with the value, but ASI needs to address the text on these panels and how they will be achieved. See attached quote from Dan on sandwiching. The current thickness of the existing acrylic is under the 3/169 spec. 4. HG disagrees with this value. This panel does not require full replacement, and has confirmed with Onsite that it only requires refinishing. 5. HG feels the proposed cost is too high. In addition, this set of letters requires a stud application and not VH B. We also confirmed that the existing installed ?Annual Giving Letters? do not meet this spec, and needs to be replaced to meet the required and approved spec. 6. Ok 7. Please review HG comments in point Cleve Carney was existing on this panel already but was punch listed. Now the size of this same copy has been reduced, and in addition, HG eliminated (5) sets of letters. HG disagrees with the value being requested and ASI should be issuing a credit for the (5) five sets of letters. This text is currently not installed (see email to Brett with photos) and therefore there should be no removal or installation charges. 0. Bath panelswere punch listed and agreed that they wculd be replaced. i[ Brett yia ernail cc nfirrned they were prcduced yet and were an haldji The etching was dane incarrectly I: see ernail archangel. and ane set cf hales was drilled incarrectly an Panel 2. Hi3 estirnated that the value ta replace these panelswas between 55?1000 ea ch. In an ernai i[ attached} E-rett an 11.35114, he respanded that they were 54500.00 in tatal. Taday is indicatirg that they are 51184100. HIE belieyesthere shauld be nc cast inyalyed here. 13.5 indicated by COD, Hi3 feelsthat this change arder based an the pricing we callected shculd range between 53202.20 and 5 5000.00i[ high side}. Regards, C-elrla- Smith-ant '12.?5 Ed. Shr- Hi." West cnicagu. IL cm as ?caps-acme Frem: Carla E-urkhart Sent: Saturday. Nayernber 22. 2014 12:01 PM Te: 'Brett riff' Cc:'16rgen Hacker'; Carey,Ju ie lcareyiSI-?Et?iccdeduj; E-ruce Subject: RE: macfsac Signage Praject lmpertance: High E-rett, Irnet with I000 yesterday tc discuss ycur pay app. In reyiew cf yaur ernail belcw, ?if? 000 were ta accept the values dencted ar prajected by ilSl, the tatal cast at punch iterns, nat including the pragrarnrning and required site visit by ?Tauch Scurce?, eduatestc $12,105.00. If yau include the 10% retentian value at the prcject, 5 5506.30, this would be bring the outstanding value of the project to 17,701.30, leaving a current balance due ASI of $12,361.70. Attached is an email Dated Feb 6, 2014, which shows a credit for the change in construction as discussed by Dan Salamone. Based on this information COD should be receiving an approximate credit of 5 1400.00 for the use of the inserts. Despite ASIQs statement below that there?s no price value for the ?Touch Sou rce? programming, per the contract language(see below), Herricane believes there is an associated value with the programming of the screens, to include the required onsite visit by Touch Source as outlined. Herricane?s opinion is the cost for this programming and the visit approximates $3500.00 or more. Touch screen to be Ohigh resolutiono flat panel LCD, with low profile swivel) mounting hardware by 0Touch Sourceo Lafayette Colorado(without substitution). Processor to be IntelNVindows based. All programming by Touch Source, to include a 5 yr inclusion for upload module. Programming to include the ability to have unlimited video, and display all donor categories and all names associated with each category. Min 20 categories for the entire donor wall, with more than 3000 name listings. Specifications MAC and SRC Interior Signage Package S3 of 6 0 Contractor to include (1) one year phone support, and 2 days ons?e training at the time of initial installation by a Touch Source Employee. The contract (see below), further outlines the required submittal and sample submission requirement, which ASI did not meet and exceeded. The sign companylcontractor will be responsible to pay any and all related fees as a result of untimely submittals or repeated rejected submittals to College of DuPage. The sign contractor will be allowed (1) one full submittal of constructions drawings and samples. All drawings are to be issued in one electronic PDF, and not as separate attachments. All samples will be issued in one submission. have attached several emails that identify the quantity of revisions and submissions by ASI, the last one being Rev13. I also attached the email about the number of times HG has punched the SRC Plaque. Herricane is not interested in invoicing for the gross review time, however Herricane will be submitting a back-charge for the project once the project is complete. The current fees to date are approximately $3637.50. This time includes onsite time to review the samples with ASI, etc. Herricane is happy to discuss the full details of the time and to clarify any issues surrounding the same. A full invoice will be made available to ASI. If you take into consideration the value of these costs with ASIQs values and retention, the value owed to ASI would approximate 5 3800.00. f ASI wants credit for the Qindividual letters? which are finished per their email, Herricane needs to receive them at their office no later than 11/26/14, and provided they meet the specifications, COD will consider payment. COD does not pay for materials stored offsite unless specifically approved otherwise. Herricane has not received any correspondence which indicates this has been agreed to. have copied COD in this email, but ASI is to communicate direct with Herricane and copy COD going forward. Herricane is further putting together revisions and final copy for the donor wall for the upcoming change-order. Once you receive this, please feel free to contact us with any comments of concerns. Best re ga rd 5, Carla Burkhart From: Brett McGriff [Wm] Sent: Tuesday, November 11, 2014 3:27 PM To: Carla Burkhart Cc: Jergen Hacker Subject: Re: Signage Project Hi Carla, The aluminum letters are in our shop, so they are done. Our installers were on site to install at one point but where told not to, I believe by your direction. This value is approximately $2,900 for this item. There is no price value for the touch screen programming. Gus can facilitate this with the vendor when the content is determined by COD. SRC rededication panel: we have replaced this 3 times, thought it was done. Gus can make a site visit to put to rest. Approx value $2,795. Here is an adjusted payment due to ASI: $55,063.00 po 329911 less 6/25/14 payment less value of work to complete 570.00) less 10% retainage for substantially completed items noted above. $22,993.00 amount due now to ASI. Thanks, Brett On Nov 10, 2014, at 4:42 PM, Carla Burkhart wrote: Great and Thanks Hope you are feeling better. Carla From: Brett McGriff Sent: Monday, November 10, 2014 4:34 PM To: Carla Burkhart Cc: Jergen Hacker Subject: Re: Signage Project Importance: High Hi Carla, I had been out of the o?iee due to illness last Thursday and Friday. I am making progress on my work load and will be providing you information tomorrow. Thanks, Brett On Nov 10, 2014, at 4:19 PM, Carla Burkhart wrote: Hi Brett, I did not hear anything further with respect to the email below and wanted to check in, and to provide you a quick follow-up that the Foundation has once again changed their mind on the design. I will keep you updated and if you would be so kind as to update me about the status of the letters and the programming of the Touch Screens. I want to get this payment issue resolved as soon as possible. Best wishes? Carla From: Carla Burkhart Sent: Thursday, November 06, 2014 12:16 PM To: 'Brett McGriff' Cc: 'JOrgen Hacker' Subject: RE: Signage Project Importance: High Hi Brett, Please see the attached (3) three photos taken this morning, email from July and notes in blue below. In addition, ASI does not address the programming from Touch Source or the content yet. This needs to be evaluated. Please get back to me. Best?ca rla From: Brett McGriff Sent: Wednesday, November 05, 2014 10:12 AM To: Carla Burkhart Subject: Re: Signage Project Carla, I have reviewed the punch list items listed below relating to the work performed for College of DuPage purchase order 329911 in the amount of $55,063.00. Here is a current status update: Donor Wall 1) Aluminum dimensional letters: this is completed, replaced in late March/ early April. see attached photos) They are currently not installed, please provide the estimated costs for these letters. 2) Outside wood back panels: completed in late March by re-adjusting clips to pull panels tight to wall. I wasnOt able to get a good image of this, but the wood panel still appears to be bowing. Maybe this should reviewed on site. 3) Aluminum panels #2 #3 with etched graphic: panels are staged awaiting con?rmation of additional payment to ASI prior to ?nishing production. Also warned several months ago to OholdO because of unknowns that may cause position changes in mounting holes. Cost: $4,500.00. OK. 4) Donor names: Primary reason for project gridlock, still awaiting ?nal donor names. Cost: $2,000.00. OK. MAC Rededication Panel 1) Aluminum dimensional letters: completed in May. HG Needs to review their previous punch. 2) Etched glass panel: Completed in June. HG has reviewed this and was not listed as an open item. 3) SRC Rededication Panel: completed in June. See attached email. This was not completed in June. And CODOs email appears unanswered, but I believe that Dan mentioned it would be replaced when they came for the Donor wall. And last week while I was onsite, it was still the wrong color. The amount due now to A81 is $23,563.00. Which is derived by taking the total order amount of $55,063.00, less $25,000 6/12/14 payment and then reducing by $6,500 for the value of work to complete. Any future additions of work to this project with require a 50% deposit to begin production. Thank you, Brett McGrifT ASI Signage Innovations ph 641.236.6616 On Nov 4, 2014, at 11:23 AM, Carla Burkhart wrote: Hi Brett; I know you are verifying this information now. If possible can you provide dates if the work was completed? In addition, based on the proposal from ASI for the ?Change Order? which Idon?t have a breakdown on, (3-4) sets of letters installed appear to be about $3000.00? l?m guesstimating the cost of the aluminum panels might be somewhere in the neighborhood of 55000-5700000. The vinyl and installation might be about $1500.00 or more? The bowing might be an issue still, have not reviewed it, but pricing from Onsite indicates these might be about $3500? And then there is the programming of the LED screens which Idon?t think is done. Maybe $1500.00? Just some thoughts on costs? Carla From: Carla Burkhart Sent: Tuesday, November 04, 2014 11:00 AM To:' rett.mcgriff@asisignage.com' Subject: FW: Signage Project Importance: High Per our conversation, here is what was received by Dan regarding the punch items. Not sure where any of this stands now. Carla From: Dan Salamone Sent: Thursday, March 20, 2014 7:26 AM To: Carla Burkhart; Julie Carey Cc: Gus Santana; JOrgen Hacker; Michael McKeag Subject: Signage Project Below is an itemized response to your questions/comments from your 3/13 email and your email received yesterday: Donor Wall 1. Aluminum dimensional letters: Awaiting response to the lack of sandblasted edge treatment from our manufacturer. Will advise. 2. Outside wood back panels: Furring strips have been installed. Would like further review of the "bowing" issue. 3. Aluminum panels #2 #3 with etched graphics: Panels are in the process of being remade. Will advise on completion date asap. 4. Donor names: Donor names were applied to the acrylic panels that are mounted to the aluminum panels. The donor names have been fabricated in the specified vinyl material. Due to information received yesterday regarding a con?ict with the donor names, the acrylic panels will be removed today, Thursday. I l. . I 1. Aluminum dimensional letters: Finish not acceptable. Letters being remade. Will advise on completion date asap. 2. Etched glass panel: Fabricated with incorrect mounting hole locations. Panel is in the process of being remade. Will advise on completion date asap. 3. SRC Rededication Panel Panels are fabricated, but digital printer is still in disrepair. Will advise on completion date asap. Today, we will be working on con?rming speci?c dates for the completion/correction of the above items and as information becomes available, we will certainly advise. Thank you. DAS RESPONSIVE 9 RELIABLE 9 RESPECTFUL Dan A. Salamone Business Development Manager ASI, Illinois 2630-C W. Bradley Place Chicago, IL 60618 773.871.0100 X3002 EfaX 866.779.4987 . . From: Inmaodlznald To: Cada?ckhact Subject: RE: COD routine Signage meeting Date: Friday, February 20, 2015 8:14:20 AM Attachments: imaoe001.ono, How does 11:15 hour or has something scheduled till From: Carla Burkhart Sent: Thursday, February 19, 2015 5:09 PM To: Inman, Donald Subject: RE: COD routine Signage meeting l?m here. lcan meet Tuesday. 9:00? From: Inman, Donald Sent: Thursday, February 19, 2015 5:00 PM To: 'Carla Burkhart' Subject: COD routine Signage meeting Carla, With you not out of town, lam sure that Bruce will expect us continuing our bi-weekly meeting. What is your Tuesday like? Don From: Carla Burkhart Sent: Thursday, February 19, 2015 10:38 AM To: Inman, Donald Cc: Schmiedl, Bruce; Brod, Catherine Subject: RE: Signage Project lwas supposed to leave Sunday, but my trip was unexpectedly cancelled. So l?m here. lcan have this meeting next week if everyone has time. Carla From: Inman, Donald Sent: Wednesday, February 18, 2015 2:08 PM To: 'Carla Burkhart' Cc: Schmiedl, Bruce; Brod, Catherine Subject: RE: Signage Project Carla, As Cathy indicated she wanted to have a meeting in early March, upon your return. So that we can plan this meeting, what date are you leaving and when are you returning? Don From: Carla Burkhart Sent: Tuesday, February 17, 2015 5:35 PM To: Brod, Catherine Cc: Inman, Donald; Schmiedl, Bruce; 'JOrgen Hacker' Subject: FW: Signage Project Importance: High Hello Cathy, Please see the attached file WHG is of the opinion based on previous history with Mike McKeag that COD should not be accepting email responses about costs because previous emails were alleged to be Qinaccurate Qor misleading. However, should COD accept this email altering the values associated with this proposal, then HG stands by their previous position of disallowing various proposed costs by ASI. Below is the email with supporting attachments furnished to COD Facilities regarding this very subject matter concerning ASI and the MAC Donor Wall. If you review the information from ASI (attached) you should be aware that they were paid a portion of their work by Facilities based on their own assessment of the outstanding value of the punch work not H695 assessment), and then subsequently requested a Qproposal? becoming a change order if approved) requesting close to the assessed values by HG or higher which ASI denied. Although I need to go back and review the minutes from our meeting, I believe Bruce was in agreement with myself relative to the cost of design and punch items. The vendor should not be entitled to additional cost when the design change does not impact the punch work. le. Panel 1 or the Charter Inaugural Donor Panel; We reduced the current Charter Inaugural letters from 1-3/4 to W, and moved the copy to the top of the panel instead of the side of the panel. These letters were initially punched due to the finish. Therefore ASI has to remake these letters by their own admission. Therefore it costs less to produce 09 lettering over 1-3/4Wand the placement of the letters at the top verses the side makes NO difference in installation. lt?s the same quantity of letters. Therefore there should be NO COST IMPACT to COD, and really a credit should be issued. However, ASI wants $660.00 for this scope of work. Don?s earlier email about treating this project as if ASI were terminated or replaced by another vendor is not plausible. COD was withholding $25,000 at the time when Don took over the project and since has released subsequent payment to ASI leaving an approximate balance ofS 12,500.00. As discussed with Bruce in the same meeting, the scope of the punch work based on the recent proposal by ASI suggests the punch work to equate to approximately $20,000.00 shorting COD on the current base contract work of approximately - $7,500 Not to mention, there is a credit due from ASI for the insert production as outlined in Dan Salamone? s( ASI) email attached which only increases the loss. H695 opinion is that COD should not be negotiating with ASI on these punch items and should be requirirg ta substantiate their casts gaing fcrwa rd similar ta that at cther trade received a call fram myself ta suspend their and a 6stap wark? natice tram Julie Carey, but mcyed fcrward in spite at this natice. They were alsa required ta furnish a Sample ta usta ccnfirm their understandirg cf the spec which they failed ta dc twice. As ca nfirmed tc Dan seyeral weeks age, the newly prcduced letters still dc meet the specs and will be punched again. They have remade the nt panels at the aluminum cabinets, hcweyer it remains unch nfirmed as ta whether these meet the specs CFO prayided a written autline cf casts in arder ta get paid their recent payment, and then ilSl turned araund prayidirg casts that far ecceeded the numbers they used ta get paid far the same wcrk. ASI has been lessthan farthright with COD either by casts that were factual ta induce their last payment as stated by Mike Mckeag??Sl}, ar ektartirg yaluesfar ecceedirg the actual values at the same wcrk$.whicheyerthe case, neither is fair, reascnable cr right. As indicated preyicusly, HG will stand behind whateyer decisicn is, but HG dc es agree with ASI an any level. Cathy wauld like ta get tcgether and discuss ea ch cf these dc cuments if pa ssible. Let me knew if ycu are cpen ta this suggestian. Carla C-elrla- Enrich-art '1 IL Hardinth ir ll . wry?II :1 121'5 Ed. 5hr- Hi." West Chlcagcr, IL ac: as mazes-arcane From: Carla Burkhart [Wm Sent: Wednesday, January 14, 2015 3:28 PM To: Mike Mc Keag 'Brett McGriff' Cc: 'Dan Salamone'; Gus Santana 'J?rgen Hacker',? Inman, Donald (inmand86@cod.edu) Subject: FW: Signage Project Importance: High All; have attached (and included below) all my previous correspondence to now include the current proposal by ASI, and an email identified above as Point for Point of the ASI Proposal: 1. The letters were a punch list item. Herricane emailed ASI, copy COD, to provide images of the reproduced letters or provide the letters in total, neither of which ASI provided. HG believes these letters need to still be reproduced. Therefore this should not be a change order request and should contain a credit to COD for the size change. These letters are not currently installed (see attached photos contained within attached emails to Brett), so there can be no removal or installation costs. 2. OK 3. HG does not disagree with the value, but ASI needs to address the text on these panels and how they will be achieved. See attached quote from Dan on sandwiching. The current thickness of the existing acrylic is under the 3/169 spec. 4. HG disagrees with this value. This panel does not require full replacement, and has confirmed with Onsite that it only requires refinishing. 5. HG feels the proposed cost is too high. In addition, this set of letters requires a stud application and not VH B. We also confirmed that the existing installed ?Annual Giving Letters? do not meet this spec, and needs to be replaced to meet the required and approved spec. 6. Ok 7. Please review HG comments in point Cleve Carney was existing on this panel already but was punch listed. Now the size of this same copy has been reduced, and in addition, HG eliminated (5) sets of letters. HG disagrees with the value being requested and ASI should be issuing a credit for the (5) five sets of letters. This text is currently not installed (see email to Brett with photos) and therefore there ahauld be na rernaval ar inatallaticn chargea. S. E-ath panelawere punch liated and agreed that they wculd be replaced. i[ Brett via ernail cc nfirrned they were nat prcduced yet and were an haldji The etching was dane incarrectly {See ernail e-zchange}, and ane Set cf haleawaa drilled incarrectly an Panel 2. HS eatirnated that the value ta replace theae panelawaa between 55?10% ea ch. In an ernaili[ attached} E-rett an 11,35,514, he reapanded that they were $4500.00 in tatal. Taday ?iSl i5 indicatirg that they are 5113:1100. HIS believeathere ahauld be nc caat invalved here. 13.5 indicated by COD, HG feelathat thia change arder based an the pricing we callected ahculd range between 53202.2() and high aide}. Regarda, C-elrla- Swim-art '1 ir I I 1w. H: vim-1.. w: :1 12.?5 Ed. 5hr- Hi." West cnicagu. IL ca: 55 ?daemon i: Frem: Carla E-urkhart Sent: Saturday, Navernber 22, 2014 12:01 PM Te: 'Brett riff' Cc: 'J?rgen Haclezer'; Carey,iulie lcareviSI-?Et?icadeduj; E-ruce fachrniedlbt?iiccdeduji Subject: RE: Signage Praject lmpertance: High E-rett, Irnet with COD yeaterday ta diacuaa yaur pay app. In review at yaur ernail belaw, ?if? COD were ta accept the valuea denated ar prajected by ASI, the tatal cast cf punch iterna, nat including the pragrarnrning and required SitE viait by ?Tauch Saurce?, eduateata If yau include the l?ia retentian value at the praject, 5505.30, this would be bring the outstanding value of the project to 17,701.30, leaving a current balance due ASI of $12,361.70. Attached is an email Dated Feb 6, 2014, which shows a credit for the change in construction as discussed by Dan Salamone. Based on this information COD should be receiving an approximate credit of 5 1400.00 for the use of the inserts. Despite ASIQs statement below that there?s no price value for the ?Touch Sou rce? programming, per the contract language(see below), Herricane believes there is an associated value with the programming of the screens, to include the required onsite visit by Touch Source as outlined. Herricane?s opinion is the cost for this programming and the visit approximates $3500.00 or more. Touch screen to be Ohigh resolutiono flat panel LCD, with low profile swivel) mounting hardware by 0Touch Sourceo Lafayette Colorado(without substitution). Processor to be IntelNVindows based. All programming by Touch Source, to include a 5 yr inclusion for upload module. Programming to include the ability to have unlimited video, and display all donor categories and all names associated with each category. Min 20 categories for the entire donor wall, with more than 3000 name listings. Specifications MAC and SRC Interior Signage Package S3 of 6 0 Contractor to include (1) one year phone support, and 2 days ons?e training at the time of initial installation by a Touch Source Employee. The contract (see below), further outlines the required submittal and sample submission requirement, which ASI did not meet and exceeded. The sign companylcontractor will be responsible to pay any and all related fees as a result of untimely submittals or repeated rejected submittals to College of DuPage. The sign contractor will be allowed (1) one full submittal of constructions drawings and samples. All drawings are to be issued in one electronic PDF, and not as separate attachments. All samples will be issued in one submission. have attached several emails that identify the quantity of revisions and submissions by ASI, the last one being Rev13. I also attached the email about the number of times HG has punched the SRC Plaque. Herricane is not interested in invoicing for the gross review time, however Herricane will be submitting a back-charge for the project once the project is complete. The current fees to date are approximately $3637.50. This time includes onsite time to review the samples with ASI, etc. Herricane is happy to discuss the full details of the time and to clarify any issues surrounding the same. A full invoice will be made available to ASI. If you take into consideration the value of these costs with ASIQs values and retention, the value owed to ASI would approximate 5 3800.00. f ASI wants credit for the Qindividual letters? which are finished per their email, Herricane needs to receive them at their office no later than 11/26/14, and provided they meet the specifications, COD will consider payment. COD does not pay for materials stored offsite unless specifically approved otherwise. Herricane has not received any correspondence which indicates this has been agreed to. have copied COD in this email, but ASI is to communicate direct with Herricane and copy COD going forward. Herricane is further putting together revisions and final copy for the donor wall for the upcoming change-order. Once you receive this, please feel free to contact us with any comments of concerns. Best re ga rd 5, Carla Burkhart From: Brett McGriff Sent: Tuesday, November 11, 2014 3:27 PM To: Carla Burkhart Cc: Jergen Hacker Subject: Re: Signage Project Hi Carla, The aluminum letters are in our shop, so they are done. Our installers were on site to install at one point but where told not to, I believe by your direction. This value is approximately $2,900 for this item. There is no price value for the touch screen programming. Gus can facilitate this with the vendor when the content is determined by COD. SRC rededication panel: we have replaced this 3 times, thought it was done. Gus can make a site visit to put to rest. Approx value $2,795. Here is an adjusted payment due to ASI: $55,063.00 po 329911 less 6/25/14 payment less value of work to complete (35 5 20.00) less 10% retainage for substantially completed items noted above. $22,993.00 amount due now to ASI. Thanks, Brett On Nov 10, 2014, at 4:42 PM, Carla Burkhart wrote: Great and Thanks Hope you are feeling better. Carla From: Brett McGriff [Wm] Sent: Monday, November 10, 2014 4:34 PM To: Carla Burkhart Cc: Jergen Hacker Subject: Re: Signage Project Importance: High Hi Carla, I had been out of the o?ice due to illness last Thursday and Friday. I am making progress on my work load and will be providing you information tomorrow. Thanks, Brett On Nov 10, 2014, at 4:19 PM, Carla Burkhart wrote: Hi Brett, I did not hear anything further with respect to the email below and wanted to check in, and to provide you a quick follow-up that the Foundation has once again changed their mind on the design. I will keep you updated and if you would be so kind as to update me about the status of the letters and the programming of the Touch Screens. I want to get this payment issue resolved as soon as possible. Best wishes? Carla From: Carla Burkhart Sent: Thursday, November 06, 2014 12:16 PM To: 'Brett McGriff' Cc: 'JOrgen Hacker' Subject: RE: Signage Project Importance: High Hi Brett, Please see the attached (3) three photos taken this morning, email from July and notes in blue below. In addition, ASI does not address the programming from Touch Source or the content yet. This needs to be evaluated. Please get back to me. Best?ca rla From: Brett McGriff [Wm] Sent: Wednesday, November 05, 2014 10:12 AM To: Carla Burkhart Subject: Re: Signage Project Carla, I have reviewed the punch list items listed below relating to the work performed for College of DuPage purchase order 329911 in the amount of $55,063.00. Here is a current status update: Donor Wall 1) Aluminum dimensional letters: this is completed, replaced in late March/ early April. see attached photos) They are currently not installed, please provide the estimated costs for these letters. 2) Outside wood back panels: completed in late March by re-adjusting clips to pull panels tight to wall. I wasnOt able to get a good image of this, but the wood panel still appears to be bowing. Maybe this should reviewed on site. 3) Aluminum panels #2 #3 with etched graphic: panels are staged awaiting con?rmation of additional payment to ASI prior to ?nishing production. Also warned several months ago to OholdO because of unknowns that may cause position changes in mounting holes. Cost: $4,500.00. OK. 4) Donor names: Primary reason for project gridlock, still awaiting ?nal donor names. Cost: $2,000.00. OK. 1) Aluminum dimensional letters: completed in May. HG Needs to review their previous punch. 2) Etched glass panel: Completed in June. HG has reviewed this and was not listed as an open item. 3) SRC Rededication Panel: completed in June. See attached email. This was not completed in June. And CODOs email appears unanswered, but I believe that Dan mentioned it would be replaced when they came for the Donor wall. And last week while I was onsite, it was still the wrong color. The amount due now to A81 is $23,563.00. Which is derived by taking the total order amount of $55,063.00, less $25,000 6/12/14 payment and then reducing by $6,500 for the value of work to complete. Any future additions of work to this project with require a 50% deposit to begin production. Thank you, Brett McGrifT ASI Signage Innovations ph 641.236.6616 On Nov 4, 2014, at 11:23 AM, Carla Burkhart wrote: Hi Brett; I know you are verifying this information now. If possible can you provide dates if the work was completed? In addition, based on the proposal from ASI for the ?Change Order? which Idon?t have a breakdown on, (3-4) sets of letters installed appear to be about $3000.00? l?m guesstimating the cost of the aluminum panels might be somewhere in the neighborhood of 55000-5700000. The vinyl and installation might be about $1500.00 or more? The bowing might be an issue still, have not reviewed it, but pricing from Onsite indicates these might be about $3500? And then there is the programming of the LED screens which Idon?t think is done. Maybe $1500.00? Just some thoughts on costs? Carla From: Carla Burkhart Wham] Sent: Tuesday, November 04, 2014 11:00 AM To:' rett.mcgriff@asisignage.com' Subject: FW: Signage Project Importance: High Per our conversation, here is what was received by Dan regarding the punch items. Not sure where any of this stands now. Carla From: Dan Salamone Sent: Thursday, March 20, 2014 7:26 AM To: Carla Burkhart; Julie Carey Cc: Gus Santana; JOrgen Hacker; Michael McKeag Subject: Signage Project Below is an itemized response to your questions/comments from your 3/13 email and your email received yesterday: Donor Wall 1. Aluminum dimensional letters: Awaiting response to the lack of sandblasted edge treatment from our manufacturer. Will advise. 2. Outside wood back panels: Furring strips have been installed. Would like further review of the "bowing" issue. 3. Aluminum panels #2 #3 with etched graphics: Panels are in the process of being remade. Will advise on completion date asap. 4. Donor names: Donor names were applied to the acrylic panels that are mounted to the aluminum panels. The donor names have been fabricated in the specified vinyl material. Due to information received yesterday regarding a con?ict with the donor names, the acrylic panels will be removed today, Thursday. I l. . I 1. Aluminum dimensional letters: Finish not acceptable. Letters being remade. Will advise on completion date asap. 2. Etched glass panel: Fabricated with incorrect mounting hole locations. Panel is in the process of being remade. Will advise on completion date asap. 3. SRC Rededication Panel Panels are fabricated, but digital printer is still in disrepair. Will advise on completion date asap. Today, we will be working on con?rming speci?c dates for the completion/correction of the above items and as information becomes available, we will certainly advise. Thank you. DAS RESPONSIVE 9 RELIABLE 9 RESPECTFUL Dan A. Salamone Business Development Manager ASI, Illinois 2630-C W. Bradley Place Chicago, IL 60618 773.871.0100 X3002 EfaX 866.779.4987 Wrwasisignagecom From: Inmaodlznald To: Qada?uckhact Cc: ""JILirgen HackeH'" Subject: RE: HTC Concept Date: Friday, February 20, 2015 8:49:40 AM Hmm..if he has approved the concept, Iam wondering whether he needs to review the specific detail art, or whether he depends on HG to follow don't want to bug him to a point of frustration. Your thoughts/comments? I have our department looking into the answer as to what date the board approved construction of the HTC, and from that we can define the list of active board Ithink you should jump from his approval to construction drawings. per my other note, my clock has run out and per B, Iwas supposed to have this fabricated prior to April 1. From: Carla Burkhart Sent: Thursday, February 19, 2015 4:52 PM To: Inman, Donald Cc: "JOrgen Hacker" Subject: RE: HTC Concept Don, I'm researching this at my end. However it would be great if you could double check this at your end as well. Two "heads" are better than one. Regarding your dates; I need to update this specific drawing to include the detail art for the acrylic/glass. He has approved only the concept. I need to put this back in front of him one more time. Ican say right now that I don't believe Iwill have an issue to make that date, but I will know better tomorrow. Iwould say a better date would be the first week in March. Do you want to furnish me your schedule so I know to work from? Carla From: Inman, Donald Sent: Thursday, February 19, 2015 4:48 PM To: 'Carla Burkhart' Subject: RE: HTC Concept Carla, Is there any question in Dr. B's answer? Do you know which board authorized the HTC, or do you want me to research and confirm? I have you tagged as producing pricable drawings, to me by 27 Feb. I go out for pricing immediately. Don From: Carla Burkhart Sent: Thursday, February 19, 2015 4:13 PM To: Miller, Monica; Inman, Donald Cc: "JOrgen Hacker" Subject: RE: HTC Concept Drawings 0k. Thanks Monica. Appreciate your help! From: Miller, Monica Sent: Thursday, February 19, 2015 3:45 PM To: Carla Burkhart; Inman, Donald Cc: 'JOrgen Hacker' Subject: FW: HTC Concept Drawings Don and Carla, This message sunk down in the inbox. This is the answer to your discussion about which Board is represented. Hope this helps. Monica The Board that authorized the building. Sent from my iPhone On Feb 17, 2015, at 3:18 PM, "Miller, Monica" wrote: From: Carla Burkhart Sent: Monday, February 16, 2015 10:18 AM To: Inman, Donald; Miller, Monica Cc: 'JOrgen Hacker' Subject: RE: HTC Concept Drawings Of course. I believe we have it right based on my conversation with Dr. Breuder. From: Inman, Donald Sent: Monday, February 16, 2015 10:03 AM To: 'Carla Burkhart'; Miller, Monica Cc: 'JOrgen Hacker' Subject: RE: HTC Concept Drawings Either way.before Igo out for pricing is my deadline. From: Carla Burkhart Sent: Monday, February 16, 2015 9:06 AM To: Inman, Donald; Miller, Monica Cc: 'JOrgen Hacker' Subject: RE: HTC Concept Drawings Importance: High Don, My understanding from Dr. Breuder was to use the previous board matching MAC and Not the current. If he calls me, or emails me Iwill clarify. Carla From: Inman, Donald Sent: Monday, February 16, 2015 8:11 AM To: 'Carla Burkhart'; Miller, Monica Cc: 'JOrgen Hacker' Subject: RE: HTC Concept Drawings Carla, Aside from previous subjective comments, Please make sure that HG uses the current board member roster for the construction files.attached is the current roster, pulled down from the COD website. Don From: Carla Burkhart Sent: Friday, February 13, 2015 11:51 AM To: Miller, Monica Cc: 'JOrgen Hacker'; Inman, Donald Subject: HTC Concept Drawings Hello Monica, Please see the attached file. Could you please provide this to Dr. Breuder for his review and comment. I believe both plaques meet Dr. Breuder's intent, however Herricane's opinion is that the first concept is the best design. Feel free to email his comments, and if needed, he is always welcome to call me. Thanks again for assisting me. Best and a great weekend to you. Carla HTC Dedication Plaque 021315.pdf> From: lnmaodlznald To: Qada?uckhao Cc: Schmiedl Bruoe' Brod Cat?nerine Subject: RE: Signage Project - Pricing the Bulletin Date: Friday, February 20, 2015 9:36:08 AM Attachments: Morning Carla, At this point, COD is in a precarious position contractually with ASI, and (among other things) with the College having now put them on hold for nearly a year, it is valuable for HG to produce two prices for the bulletin independent of ASI help. One price assumes ASI is allowed to walk away "as is" and all work necessary to complete the project is competitively purchased from another firm. The second price considers a more amicable path, where ASI completes the intelligent portion of their incompleted work (for instance COD would not want ASI to install the remade panels, if COD actually wants them changed to the bulletin faces later) and then walks away. My guidance, as before, is that the energy involved in a legal discussions, which the College will likely not win, will be many fold more costly and time consuming than working with ASI as an ally to complete the project. Don From: Carla Burkhart Sent: Thursday, February 19, 2015 10:37 AM To: Inman, Donald; Brod, Catherine Cc: Schmiedl, Bruce; 'JOrgen Hacker' Subject: RE: Signage Project Sorry Don for the delayed response. lthrew out my shoulder Monday night, and was not functioning all day yesterday? Just so l?m clear, and price this correctly??s if all the Punch Items were corrected? Right? ca rla From: Inman, Donald Sent: Tuesday, February 17, 2015 7:56 PM To: Carla Burkhart; Brod, Catherine Cc: Schmiedl, Bruce; 'J?rgen Hacker' Subject: RE: Signage Project Carla. If ASI were no longer under contract what would it cost to produce the work shown on the bulletin? Don Inman? -- Original message From: Carla Burkhart Date:02/17/2015 5:36 PM To: "Brod, Catherine? Ce: "Inman, Donald? ,"Sehmiedl, Bruce? ,?JOrgen Haeker' Subject: FW: Signage Project Hello Cathy, Please see the attached file WHG is of the opinion based on previous history with Mike McKeag that COD should not be accepting email responses about costs because previous emails were alleged to be Qinaccurate Qor misleading. However, should COD accept this email altering the values associated with this proposal, then HG stands by their previous position of disallowing various proposed costs by ASI. Below is the email with supporting attachments furnished to COD Facilities regarding this very subject matter concerning ASI and the MAC Donor Wall. If you review the information from ASI (attached) you should be aware that they were paid a portion of their work by Facilities based on their own assessment of the outstanding value of the punch work not H695 assessment), and then subsequently requested a Qproposal? becoming a change order if approved) requesting close to the assessed values by HG or higher which ASI denied. Although I need to go back and review the minutes from our meeting, I believe Bruce was in agreement with myself relative to the cost of design and punch items. The vendor should not be entitled to additional cost when the design change does not impact the punch work. Ie. Panel 1 or the Charter Inaugural Donor Panel; We reduced the current Charter Inaugural letters from 1-3/4 to W, and moved the copy to the top of the panel instead of the side of the panel. These letters were initially punched due to the finish. Therefore ASI has to remake these letters by their own admission. Therefore it costs less to produce 09 lettering over 1-3/4Wand the placement of the letters at the top verses the side makes NO difference in installation. It?s the same quantity of letters. Therefore there should be NO COST IMPACT to COD, and really a credit should be issued. However, ASI wants $660.00 for this scope of work. Don?s earlier email about treating this project as if ASI were terminated or replaced by another vendor is not plausible. COD was withholding $25,000 at the time when Don took over the project and since has released subsequent payment to ASI leaving an approximate balance ofS 12,500.00. As discussed with Bruce in the same meeting, the scope of the punch work based on the recent proposal by ASI suggests the punch work to equate to approximately $20,000.00 shorting COD on the current base contract work of approximately - $7,500 Not to mention, there is a credit due from ASI for the insert production as outlined in Dan Salamone? s( ASI) email attached which only increases the loss. H695 opinion is that COD should not be negotiating with ASI on these punch items and should be requiring ASI to substantiate their costs going forward (similar to that of other trade vendors). ASI received a call from myself to suspend their work and a Qstop work? notice from Julie Carey, but moved forward in spite of this notice. They were also required to furnish a sample to us to confirm their understandirg cf the spec which they failed ta dc twice. As cc nfirmed tc Dan several weeks age, the newly prcduced letters still dc meet the specs and will be punched again. They have alsc remade the nt panels cf the aluminum cabinets, hcweyer it remains uncc nfirmed as ta whether these meet the specs. CFO prayided a written cutline at casts in arder ta get paid their recent payment, and then turned araund prayidirg casts that far exceeded the numbers they used ta get paid far the same warlt. has been lessthan farthright with COD either by casts that were factual ta induce their last payment as stated by Mike McKeaglASl}, ar e?ttartirg yaluesfar Etceedirg the actual values cf the same wcrk?.whicheyerthe case, neither is fair, reascnable cr right. As indicated preyicusly, Hi3 will stand behind whateyer decisicn is, but Hi3 dc es agree with ASI an any level. Cathy wauld lilte ta get tcgether and discuss ea ch at these dc cuments if pa ssible. Let me la:an if ycu are cpen ta this suggestian. I:arla Carla- Vi Hawaii-Ebesmlt Ed. 5hr- West Chicago, IL am as mazes-acme m: From: Carla Burkhart Sent: Wednesday, January 14, 2015 3:28 PM To: Mike Mc Keag 'Brett McGriff' Cc: 'Dan Salamone'; Gus Santana 'J?rgen Hacker',? Inman, Donald (W) Subject: FW: Signage Project Importance: High All; have attached (and included below) all my previous correspondence to now include the current proposal by ASI, and an email identified above as Signage Proiect?. Point for Point of the ASI Proposal: 1. 4. The letters were a punch list item. Herricane emailed ASI, copy COD, to provide images of the reproduced letters or provide the letters in total, neither of which ASI provided. HG believes these letters need to still be reproduced. Therefore this should not be a change order request and should contain a credit to COD for the size change. These letters are not currently installed (see attached photos contained within attached emails to Brett), so there can be no removal or installation costs. OK HG does not disagree with the value, but ASI needs to address the text on these panels and how they will be achieved. See attached quote from Dan on sandwiching. The current thickness of the existing acrylic is under the 3/169 spec. HG disagrees with this value. This panel does not require full replacement, and has confirmed with Onsite that it only requires refinishing. 5. HG feels the proposed cost is too high. In addition, this set of letters requires a stud application and not VH B. We also confirmed that the existing installed ?Annual Giving Letters? do not meet this spec, and needs to be replaced to meet the required and approved spec. Ok Please review HG comments in point Cleve Carney was existing on this panel already but was punch listed. Now the size of this same copy has been reduced, and in addition, HG eliminated (5) sets of letters. HG disagrees with the value being requested and ASI should be issuing a credit for the (5) five sets of letters. This text is currently not installed (see email to Brett with photos) and therefore there should be no removal or installation charges. Both panels were punch listed and agreed that they would be replaced. Brett via email confirmed they were not produced yet and were on hold) The etching was done incorrectly {See ernail archangel, and ane Set cf haleawaa drilled incarrectly an Panel 2. HS eatirnated that the value ta replace theae banelawaa between 55?10% ea ch. In an ernaili[ attached} frarn E-rett an 11,35,514, he reabanded that they were $4500.00 in tatal. Taday ?iSl i5 indicatirg that they are 5113:1100. HIS belieyeathere ahauld be na caat inyalyed here. 13.5 indicated by COD, HG feelathat thia change arder based an the pricing we callected aha uld range between 53202.2() and high aide}. Regarda, C-elrla- Swim-art '12.?5 Ed. 5hr- Hi." West cnicagu, IL ca: 55 mazes-acme m: Frem: Carla E-urkhart Sent: Saturday, Nayernber 22, 2014 12:01 PM Te: 'Brett riff' Cc: 'J?rgen Haclezer'; Carey,iulie lcareyiSI-?Et?icadeduj; E-ruce fachrniedlbt?iiccdeduji Subject: RE: Signage Praject lmpertance: High E-rett, Irnet with COD yeaterday ta diacuaa yaur bay app. In review at yaur ernail belaw, ?if? COD were ta accept the yaluea denated ar brajected by ASI, the tatal cast cf bunch iterna, nat including the bragrarnrning and required SitE yiait by ?Tauch Saurce?, eduateata If yau include the lilij retentian value at the braject, 5505.30, this wauld be brirg the autatanding yalue cf the braject ta 5- leaving a current balance due ASI at 512351313. Attached is an email Dated Feb 6, 2014, which shows a credit for the change in construction as discussed by Dan Salamone. Based on this information COD should be receiving an approximate credit of 5 1400.00 for the use of the inserts. Despite ASIQs statement below that there?s no price value for the ?Touch Sou rce? programming, per the contract language(see below), Herricane believes there is an associated value with the programming of the screens, to include the required onsite visit by Touch Source as outlined. Herricane?s opinion is the cost for this programming and the visit approximates $3500.00 or more. Touch screen to be Ohigh resolutiono flat panel LCD, with low profile swivel) mounting hardware by 0Touch Sourceo Lafayette Colorado(without substitution). Processor to be IntelNVindows based. All programming by Touch Source, to include a 5 yr inclusion for upload module. Programming to include the ability to have unlimited video, and display all donor categories and all names associated with each category. Min 20 categories for the entire donor wall, with more than 3000 name listings. Specifications MAC and SRC Interior Signage Package S3 of 6 0 Contractor to include (1) one year phone support, and 2 days ons?e training at the time of initial installation by a Touch Source Employee. The contract (see below), further outlines the required submittal and sample submission requirement, which ASI did not meet and exceeded. The sign companylcontractor will be responsible to pay any and all related fees as a result of untimely submittals or repeated rejected submittals to College of DuPage. The sign contractor will be allowed (1) one full submittal of constructions drawings and samples. All drawings are to be issued in one electronic PDF, and not as separate attachments. All samples will be issued in one submission. have attached several emails that identify the quantity of revisions and submissions by ASI, the last one being Rev13. I also attached the email about the number of times HG has punched the SRC Plaque. Herricane is not interested in invoicing for the gross review time, however Herricane will be submitting a back-charge for the project once the project is complete. The current fees to date are approximately $3637.50. This time includes onsite time to review the samples with ASI, etc. Herricane is happy to discuss the full details of the time and to clarify any issues surrounding the same. A full invoice will be made available to ASI. If you take into consideration the value of these costs with ASIQs values and retention, the value owed to ASI would approximate 5 3800.00. f ASI wants credit for the Qindividual letters? which are finished per their email, Herricane needs to receive them at their office no later than 11/26/14, and provided they meet the specifications, COD will consider payment. COD does not pay for materials stored offsite unless specifically approved otherwise. Herricane has not received any correspondence which indicates this has been agreed to. have copied COD in this email, but ASI is to communicate direct with Herricane and copy COD going forward. Herricane is further putting together revisions and final copy for the donor wall for the upcoming change-order. Once you receive this, please feel free to contact us with any comments of concerns. Best re ga rd 5, Carla Burkhart From: Brett McGriff Sent: Tuesday, November 11, 2014 3:27 PM To: Carla Burkhart Cc: Jergen Hacker Subject: Re: Signage Project Hi Carla, The aluminum letters are in our shop, so they are done. Our installers were on site to install at one point but where told not to, I believe by your direction. This value is approximately $2,900 for this item. There is no price value for the touch screen programming. Gus can facilitate this with the vendor when the content is determined by COD. SRC rededication panel: we have replaced this 3 times, thought it was done. Gus can make a site visit to put to rest. Approx value $2,795. Here is an adjusted payment due to ASI: $55,063.00 po 329911 less 6/25/14 payment less value of work to complete (35 5 20.00) less 10% retainage for substantially completed items noted above. $22,993.00 amount due now to ASI. Thanks, Brett On Nov 10, 2014, at 4:42 PM, Carla Burkhart wrote: Great and Thanks Hope you are feeling better. Carla From: Brett McGriff Sent: Monday, November 10, 2014 4:34 PM To: Carla Burkhart Cc: JOrgen Hacker Subject: Re: Signage Project Importance: High Hi Carla, I had been out of the o?iee due to illness last Thursday and Friday. I am making progress on my work load and will be providing you information tomorrow. Thanks, Brett On Nov 10, 2014, at 4:19 PM, Carla Burkhart wrote: Hi Brett, I did not hear anything further with respect to the email below and wanted to check in, and to provide you a quick follow-up that the Foundation has once again changed their mind on the design. I will keep you updated and if you would be so kind as to update me about the status of the letters and the programming of the Touch Screens. I want to get this payment issue resolved as soon as possible. Best wishes? Carla From: Carla Burkhart Wham] Sent: Thursday, November 06, 2014 12:16 PM To: 'Brett McGriff' Cc: 'JOrgen Hacker' Subject: RE: Signage Project Importance: High Hi Brett, Please see the attached (3) three photos taken this morning, email from July and notes in blue below. In addition, ASI does not address the programming from Touch Source or the content yet. This needs to be evaluated. Please get back to me. Best?ca rla From: Brett McGriff Sent: Wednesday, November 05, 2014 10:12 AM To: Carla Burkhart Subject: Re: Signage Project Carla, I have reviewed the punch list items listed below relating to the work performed for College of DuPage purchase order 329911 in the amount of $55,063.00. Here is a current status update: Donor Wall 1) Aluminum dimensional letters: this is completed, replaced in late March/ early April. see attached photos) They are currently not installed, please provide the estimated costs for these letters. 2) Outside wood back panels: completed in late March by re-adjusting clips to pull panels tight to wall. I wasnOt able to get a good image of this, but the wood panel still appears to be bowing. Maybe this should reviewed on site. 3) Aluminum panels #2 #3 with etched graphic: panels are staged awaiting con?rmation of additional payment to ASI prior to ?nishing production. Also warned several months ago to OholdO because of unknowns that may cause position changes in mounting holes. Cost: $4,500.00. OK. 4) Donor names: Primary reason for project gridlock, still awaiting ?nal donor names. Cost: $2,000.00Aluminum dimensional letters: completed in May. HG Needs to review their previous punch. 2) Etched glass panel: Completed in June. HG has reviewed this and was not listed as an open item. 3) SRC Rededication Panel: completed in June. See attached email. This was not completed in June. And CODOs email appears unanswered, but I believe that Dan mentioned it would be replaced when they came for the Donor wall. And last week while I was onsite, it was still the wrong color. The amount due now to A81 is $23,563.00. Which is derived by taking the total order amount of $55,063.00, less $25,000 6/ 12/ 14 payment and then reducing by $6,500 for the value of work to complete. Any future additions of work to this project with require a 50% deposit to begin production. Thank you, Brett McGriff ASI Signage Innovations ph 641.236.6616 On Nov 4, 2014, at 11:23 AM, Carla Burkhart wrote: Hi Brett; I know you are verifying this information now. If possible can you provide dates if the work was completed? In addition, based on the proposal from ASI for the ?Change Order? which Idon?t have a breakdown on, (3-4) sets of letters installed appear to be about $3000.00? l?m guesstimating the cost of the aluminum panels might be somewhere in the neighborhood of 55000-5700000. The vinyl and installation might be about $1500.00 or more? The bowing might be an issue still, have not reviewed it, but pricing from Onsite indicates these might be about $3500? And then there is the programming of the LED screens which Idon?t think is done. Maybe $1500.00? Just some thoughts on costs? Carla From: Carla Burkhart Sent: Tuesday, November 04, 2014 11:00 AM To:' rett.mcgriff@asisignage.com' Subject: FW: Signage Project Importance: High Per our conversation, here is what was received by Dan regarding the punch items. Not sure where any of this stands now. Carla From: Dan Salamone Sent: Thursday, March 20, 2014 7:26 AM To: Carla Burkhart; Julie Carey Cc: Gus Santana; JOrgen Hacker; Michael McKeag Subject: Signage Project Below is an itemized response to your questions/comments from your 3/13 email and your email received yesterday: Donor Wall 1. Aluminum dimensional letters: Awaiting response to the lack of sandblasted edge treatment from our manufacturer. Will advise. 2. Outside wood back panels: Furring strips have been installed. Would like further review of the "bowing" issue. 3. Aluminum panels #2 #3 with etched graphics: Panels are in the process of being remade. Will advise on completion date asap. 4. Donor names: Donor names were applied to the acrylic panels that are mounted to the aluminum panels. The donor names have been fabricated in the specified vinyl material. Due to information received yesterday regarding a con?ict with the donor names, the acrylic panels will be removed today, ThursdayAluminum dimensional letters: Finish not acceptable. Letters being remade. Will advise on completion date asap. 2. Etched glass panel: Fabricated with incorrect mounting hole locations. Panel is in the process of being remade. Will advise on completion date asap. 3. SRC Rededication Panel Panels are fabricated, but digital printer is still in disrepair. Will advise on completion date asap. Today, we will be working on confirming specific dates for the completion/correction of the above items and as information becomes available, we will certainly advise. Thank you. DAS RESPONSIVE 9 RELIABLE 9 RESPECTFUL Dan A. Salamone Business Development Manager ASI, Illinois 2630-C W. Bradley Place Chicago, IL 60618 773.871.0100 X3002 EfaX 866.779.4987 wasisignageeom From: Lads-ammo To: lomaohmmald; Wharton Subject: RE: HG Invoice Date: Friday, February 20, 2015 10:14:21 AM Don, This cost was provided to Julie Carey and Bruce. I have no idea if Cathy was made aware of the costs. This was approved by Dr. Breuder and Cathy was not present in the meeting that discussed any of this. Carla From: Inman, Donald Sent: Wednesday, February 18, 2015 4:54 PM To: Brod, Catherine Cc: Subject: HG Invoice Cathy, I am working on a few invoices for HG. This one relates to the MAC donor wall, described as additional design services, billed 100%. Before I process this invoice, please describe what services HG was directed to perform, so I can determine what percentage is complete. Thanks, Don Donald E. Inman Facilities Flaming and Development College of DuPage 630 942-4046 of?ce mobile From: Qada?uckhao To: InmamJlonald Subject: RE: COD routine Signage meeting Date: Friday, February 20, 2015 10:15:46 AM Attachments: imaoe001.ono, Should be no problem. Do you want me to do the invite? From: Inman, Donald Sent: Friday, February 20, 2015 8:14 AM To: Carla Burkhart Subject: RE: COD routine Signage meeting How does 11:15 hour or has something scheduled till From: Carla Burkhart Sent: Thursday, February 19, 2015 5:09 PM To: Inman, Donald Subject: RE: COD routine Signage meeting here. Ican meet Tuesday. 9:00? From: Inman, Donald Sent: Thursday, February 19, 2015 5:00 PM To: 'Carla Burkhart' Subject: COD routine Signage meeting Carla, With you not out of town, I am sure that Bruce will expect us continuing our bi-weekly meeting. What is your Tuesday like? Don From: Carla Burkhart Sent: Thursday, February 19, 2015 10:38 AM To: Inman, Donald Cc: Schmiedl, Bruce; Brod, Catherine Subject: RE: Signage Project Iwas supposed to leave Sunday, but my trip was unexpectedly cancelled. So here. Ican have this meeting next week if everyone has time. Carla From: Inman, Donald Sent: Wednesday, February 18, 2015 2:08 PM To: 'Carla Burkhart' Cc: Schmiedl, Bruce; Brod, Catherine Subject: RE: Signage Project Carla, As Cathy indicated she wanted to have a meeting in early March, upon your return. So that we can plan this meeting, what date are you leaving and when are you returning? Don From: Carla Burkhart Sent: Tuesday, February 17, 2015 5:35 PM To: Brod, Catherine Cc: Inman, Donald; Schmiedl, Bruce; 'JOrgen Hacker' Subject: FW: Signage Project Importance: High Hello Cathy, Please see the attached file WHG is of the opinion based on previous history with Mike McKeag that COD should not be accepting email responses about costs because previous emails were alleged to be Qinaccurate Qor misleading. However, should COD accept this email altering the values associated with this proposal, then HG stands by their previous position of disallowing various proposed costs by ASI. Below is the email with supporting attachments furnished to COD Facilities regarding this very subject matter concerning ASI and the MAC Donor Wall. If you review the information from ASI (attached) you should be aware that they were paid a portion of their work by Facilities based on their own assessment of the outstanding value of the punch work not H695 assessment), and then subsequently requested a Qproposal? becoming a change order if approved) requesting close to the assessed values by HG or higher which ASI denied. Although I need to go back and review the minutes from our meeting, I believe Bruce was in agreement with myself relative to the cost of design and punch items. The vendor should not be entitled to additional cost when the design change does not impact the punch work. Panel 1 or the Charter Inaugural Donor Panel; We reduced the current Charter Inaugural letters from 1-3/4 to W, and moved the copy to the top of the panel instead of the side of the panel. These letters were initially punched due to the finish. Therefore ASI has to remake these letters by their own admission. Therefore it costs less to produce 09 lettering over 1-3/4Wand the placement of the letters at the top verses the side makes NO difference in installation. It?s the same quantity of letters. Therefore there should be NO COST IMPACT to COD, and really a credit should be issued. However, ASI wants $660.00 for this scope of work. Don?s earlier email about treating this project as if ASI were terminated or replaced by another yendar is net plausible. EDD was withhaldirg $25,000 at the time when Dan tabla: ever the praject and since has released subsequent payment ta ASI leaving an balance at El 13.5 discussed with Bruce in the same meeting, the scape cf the punch warle: based an the recent pra pa sal by ASI suggests the punch warla: ta equate ta 520,000.00 sharting COD an the current base ca ntract warle: cf - Eli-3500 Nat ta mentian, there is a credit due fram far the insert praductian as autlined in Dan Salamane? si[ email attached which cnly increasesthe lass. apinian is that COD shauld nat be n?atiating with an these punch items and shauld be requirirg ta substantiate their casts gaing farwa rd similar ta that cf ather trade yendars}. received a call fram myself ta suspend their warle: and a 6stap wark? natice tram Julie Carey, but mayed farward in spite at this natice. They were alsJ required ta furnish a sample ta usta canfirm their understandirg cf the spec which they failed ta dc twice. As cc nfirmed ta Dan several weeks age, the newly praduced letters still dc nat meet the specs and will be punched again. They have alsa remade the fra nt panels cf the aluminum cabinets, haweyer it remains unca nfirmed as ta whether these meet the specs CFO prayided a written autline cf casts in arder ta get paid their recent payment, and then turned araund prayidirg casts that far ecceeded the numbers they used ta get paid far the same wark. ASI has been lessthan farthright with COD either by purparting casts that were nat factual ta induce their last payment as stated by Mike McKeagl?Sl}, ar ectartirg yaluesfar Etceedirg the actual values cf the same wcrk$.whicheyerthe case, neither is fair, reascnable ar right. As indicated preyiausly, Hi3 will stand behind whateyer decisian is, but Hi3 dc es nat agree with ASI an any level. Cathy wauld like ta get tagether and discuss ea ch cf these dc cuments if pa ssible. Let me knew if yau are apen ta this suggestian. Carla Carla- Enriched '1 IL Hardinth ir MINIMAL. wry?II :1 121'5 Ed. 5hr- Hi." West cnicagu, IL an: as From: Carla Burkhart [Wm Sent: Wednesday, January 14, 2015 3:28 PM To: Mike Mc Keag 'Brett McGriff' Cc: 'Dan Salamone'; Gus Santana 'J?rgen Hacker',? Inman, Donald (inmand86@cod.edu) Subject: FW: Signage Project Importance: High All; have attached (and included below) all my previous correspondence to now include the current proposal by ASI, and an email identified above as Point for Point of the ASI Proposal: 1. The letters were a punch list item. Herricane emailed ASI, copy COD, to provide images of the reproduced letters or provide the letters in total, neither of which ASI provided. HG believes these letters need to still be reproduced. Therefore this should not be a change order request and should contain a credit to COD for the size change. These letters are not currently installed (see attached photos contained within attached emails to Brett), so there can be no removal or installation costs. 2. OK 3. HG does not disagree with the value, but ASI needs to address the text on these panels and how they will be achieved. See attached quote from Dan on sandwiching. The current thickness of the existing acrylic is under the 3/169 spec. 4. HG disagrees with this value. This panel does not require full replacement, and has confirmed with Onsite that it only requires refinishing. 5. HG feels the proposed cost is too high. In addition, this set of letters requires a stud applicatian and nut We alsa ca nfirrned that the e-zisting installed ISiving Letters? dc nat rneet this spec, and needsta be replaced ta rneet the required and appraved spec. 6. Ole: Please review Hi3 carnrnents in paint Cleve Carney vvas e?cisting an this panel already but was punch listed. Navv the size cf this sarne ca py has been reduced, and in additian, HG elirninated sets at letters. HIS disagrees with the value being requested and ASI shculd be issuing a credit far the five sets at letters. Thiste-rt is currently nat installed i[ see ernail ta Brett vvith phatas} and therefare there shculd be nc rerncval cr installaticn charges. S. E-ath panelsvirere punch listed and agreed that they vvauld be replaced. i[ E-rett via ernail ca nfirrned they were nat praduced yet and were an haldji The etching vvas dane incarrectly i[ see ernail e-ichange}, and cne set cf haleswas drilled an Panel 2. HS estirnated that the value ta replace these panelswas between 55?1000 ea ch. In an ernaili[ attached} frarn Brett an llf?flai, he respanded that they were $4500.00 in tatal. Taday ASI is indicatirg that they are SIRS-4100. HIS believesthere shculd be nc cast here. As indicated by COD, HG feelsthat this change arder based an the pricing vve callected shauld range between 53202.20 and high side}. Regards, Carla- Vi SHAH-HEB 123'5 Ed. 5hr. '12 West cnicagu, IL am as ?azaleas: Frem: Carla E-urkhart Sent: Saturday, Navernber 22, 2014 12:01 PM Te: 'Srett riff' Cc: 'J?rgen Hacker'; Carey, Julie lcareyiSTEtEJccdedu}; E-ruce Subject: RE: MACESPC Signage Praject Importance: High Brett, I met with COD yesterday to discuss your pay app. In review of your email below, ?if? COD were to accept the values denoted or projected by ASI, the total cost of punch items, not including the programming and required site visit by ?Touch Source?, equates to $12,195.00. If you include the 10% retention value of the project, 5 5506.30, this would be bring the outstanding value of the project to 17,701.30, leaving a current balance due ASI of $12,361.70. Attached is an email Dated Feb 6, 2014, which shows a credit for the change in construction as discussed by Dan Salamone. Based on this information COD should be receiving an approximate credit of 5 1400.00 for the use of the inserts. Despite ASIQs statement below that there?s no price value for the ?Touch Sou rce? programming, per the contract language(see below), Herricane believes there is an associated value with the programming of the screens, to include the required onsite visit by Touch Source as outlined. Herricane?s opinion is the cost for this programming and the visit approximates $3500.00 or more. Touch screen to be Ohigh resolutiono flat panel LCD, with low profile swivel) mounting hardware by 0Touch Sourceo Lafayette Colorado(without substitution). Processor to be IntelNVindows based. All programming by Touch Source, to include a 5 yr inclusion for upload module. Programming to include the ability to have unlimited video, and display all donor categories and all names associated with each category. Min 20 categories for the entire donorwall, with more than 3000 name listings. Specifications MAC and SRC Interior Signage Package S3 of 6 0 Contractor to include (1) one year phone support, and 2 days onsite training at the time of initial installation by a Touch Source Employee. The contract (see below), further outlines the required submittal and sample submission requirement, which ASI did not meet and exceeded. The sign companylcontractor will be responsible to pay any and all related fees as a result of untimely submittals or repeated rejected submittals to College of DuPage. The sign contractor will be allowed (1) one full submittal of constructions drawings and samples. All drawings are to be issued in one electronic PDF, and not as separate attachments. All samples will be issued in one submission. have attached several emails that identify the quantity of revisions and submissions by ASI, the last one being Rev13. I also attached the email about the number of times HG has punched the SRC Plaque. Herricane is not interested in invoicing for the gross review time, however Herricane will be submitting a back-charge for the project once the project is complete. The current fees to date are approximately $3637.50. This time includes onsite time to review the samples with ASI, etc. Herricane is happy to discuss the full details of the time and to clarify any issues surrounding the same. A full invoice will be made available to ASI. If you take into consideration the value of these costs with ASIQs values and retention, the value owed to ASI would approximate 5 3800.00. f ASI wants credit for the Qindividual letters? which are finished per their email, Herricane needs to receive them at their office no later than 11/26/14, and provided they meet the specifications, COD will consider payment. COD does not pay for materials stored offsite unless specifically approved otherwise. Herricane has not received any correspondence which indicates this has been agreed to. have copied COD in this email, but ASI is to communicate direct with Herricane and copy COD going forward. Herricane is further putting together revisions and final copy for the donor wall for the upcoming change-order. Once you receive this, please feel free to contact us with any comments of concerns. Best re ga rd 5, Carla Burkhart From: Brett McGriff Sent: Tuesday, November 11, 2014 3:27 PM To: Carla Burkhart Cc: Jergen Hacker Subject: Re: Signage Project Hi Carla, The aluminum letters are in our shop, so they are done. Our installers were on site to install at one point but where told not to, I believe by your direction. This value is approximately $2,900 for this item. There is no price value for the touch screen programming. Gus can facilitate this with the vendor when the content is determined by COD. SRC rededication panel: we have replaced this 3 times, thought it was done. Gus can make a site visit to put to rest. Approx value $2,795. Here is an adjusted payment due to ASI: $55,063.00 po 329911 less 6/25/14 payment less value of work to complete (35 5 20.00) less 10% retainage for substantially completed items noted above. $22,993.00 amount due now to ASI. From: Qada?uckhact To: IomamJlonald Cc: ""JILirgen HackeH'" Subject: RE: HTC Concept Date: Friday, February 20, 2015 10:20:29 AM Because the concept does not display the etching of the eagle. In my opinion, and my preference, Dr. Breuder should review this one more time for this art detail. Otherwise we will have what we have right now at the Chronology Wall. If you feel it's inappropriate, and overly burdensome, then COD can forgo his review. This is a decision entirely up to you. I don't recommend it. Let me know. Carla From: Inman, Donald Sent: Friday, February 20, 2015 8:50 AM To: Carla Burkhart Cc: "JOrgen Hacker" Subject: RE: HTC Concept Hmm..if he has approved the concept, Iam wondering whether he needs to review the specific detail art, or whether he depends on HG to follow don't want to bug him to a point of frustration. Your thoughts/comments? I have our department looking into the answer as to what date the board approved construction of the HTC, and from that we can define the list of active board Ithink you should jump from his approval to construction drawings. per my other note, my clock has run out and per B, Iwas supposed to have this fabricated prior to April 1. From: Carla Burkhart Sent: Thursday, February 19, 2015 4:52 PM To: Inman, Donald Cc: "JOrgen Hacker" Subject: RE: HTC Concept Don, I'm researching this at my end. However it would be great if you could double check this at your end as well. Two "heads" are better than one. Regarding your dates; I need to update this specific drawing to include the detail art for the acrylic/glass. He has approved only the concept. I need to put this back in front of him one more time. Ican say right now that I don't believe Iwill have an issue to make that date, but I will know better tomorrow. Iwould say a better date would be the first week in March. Do you want to furnish me your schedule so I know to work from? Carla From: Inman; Donald Sent: Thursday, February 19, 2015 4:48 PM To: 'Carla Burkhart' Subject: RE: HTC Concept Carla, Is there any question in Dr. B's answer? Do you know which board authorized the HTC, or do you want me to research and confirm? I have you tagged as producing pricable drawings, to me by 27 Feb. I go out for pricing immediately. Don From: Carla Burkhart[ Sent: Thursday, February 19, 2015 4:13 PM To: Miller, Monica; Inman, Donald Cc: "JOrgen Hacker" Subject: RE: HTC Concept Drawings 0k. Thanks Monica. Appreciate your help! From: Miller, Monica Sent: Thursday, February 19, 2015 3:45 PM To: Carla Burkhart; Inman, Donald Cc: 'JOrgen Hacker' Subject: FW: HTC Concept Drawings Don and Carla, This message sunk down in the inbox. This is the answer to your discussion about which Board is represented. Hope this helps. Monica The Board that authorized the building. Sent from my iPhone On Feb 17, 2015, at 3:18 PM, "Miller, Monica" wrote: From: Carla Burkhart Sent: Monday, February 16, 2015 10:18 AM To: Inman, Donald; Miller, Monica Cc: 'JOrgen Hacker' Subject: RE: HTC Concept Drawings Of course. I believe we have it right based on my conversation with Dr. Breuder. From: Inman, Donald Sent: Monday, February 16, 2015 10:03 AM To: 'Carla Burkhart'; Miller, Monica Cc: 'JOrgen Hacker' Subject: RE: HTC Concept Drawings Either way.before Igo out for pricing is my deadline. From: Carla Burkhart Sent: Monday, February 16, 2015 9:06 AM To: Inman, Donald; Miller, Monica Cc: 'JOrgen Hacker' Subject: RE: HTC Concept Drawings Importance: High Don, My understanding from Dr. Breuder was to use the previous board matching MAC and Not the current. If he calls me, or emails me Iwill clarify. Carla From: Inman, Donald Sent: Monday, February 16, 2015 8:11 AM To: 'Carla Burkhart'; Miller, Monica Cc: 'JOrgen Hacker' Subject: RE: HTC Concept Drawings Carla, Aside from previous subjective comments, Please make sure that HG uses the current board member roster for the construction files.attached is the current roster, pulled down from the COD website. Don From: Carla Burkhart Sent: Friday, February 13, 2015 11:51 AM To: Miller, Monica Cc: 'JOrgen Hacker'; Inman, Donald Subject: HTC Concept Drawings Hello Monica, Please see the attached file. Could you please provide this to Dr. Breuder for his review and comment. I believe both plaques meet Dr. Breuder's intent, however Herricane's opinion is that the first concept is the best design. Feel free to email his comments, and if needed, he is always welcome to call me. Thanks again for assisting me. Best and a great weekend to you. Carla HTC Dedication Plaque 021315.pdf> From: Inmaodlznald To: Cada?ckbact Subject: RE: COD routine Signage meeting Date: Friday, February 20, 2015 10:20:39 AM Attachments: imaoe001.ono, I will send because I can check current calendars and Bruce availability. -- Original message From: Carla Burkhart Date:02/20/2015 11:15 AM To: "Inman, Donald" Subject: RE: COD routine Signage meeting Should be no problem. Do you want me to do the invite? From: Inman, Donald Sent: Friday, February 20, 2015 8:14 AM To: Carla Burkhart Subject: RE: COD routine Signage meeting How does 11:15 hour or has something scheduled till From: Carla Burkhart Sent: Thursday, February 19, 2015 5:09 PM To: Inman, Donald Subject: RE: COD routine Signage meeting here. Ican meet Tuesday. 9:00? From: Inman, Donald Sent: Thursday, February 19, 2015 5:00 PM To: 'Carla Burkhart' Subject: COD routine Signage meeting Carla, With you not out of town, I am sure that Bruce will expect us continuing our bi-weekly meeting. What is your Tuesday like? Don From: Carla Burkhart Sent: Thursday, February 19, 2015 10:38 AM To: Inman, Donald Cc: Schmiedl, Bruce; Brod, Catherine Subject: RE: Signage Project Iwas supposed to leave Sunday, but my trip was unexpectedly cancelled. So here. Ican have this meeting next week if everyone has time. Carla From: Inman, Donald Sent: Wednesday, February 18, 2015 2:08 PM To: 'Carla Burkhart' Cc: Schmiedl, Bruce; Brod, Catherine Subject: RE: Signage Project Carla, As Cathy indicated she wanted to have a meeting in early March, upon your return. So that we can plan this meeting, what date are you leaving and when are you returning? Don From: Car a Burkhart Sent: Tuesday, February 17, 2015 5:35 PM To: Brod, Catherine Cc: Inman, Donald; Schmiedl, Bruce; 'JOrgen Hacker' Subject: FW: Signage Project Importance: High Hello Cathy, Please see the attached file HG Review Comments to ASI Pricing. HG is of the opinion based on previous history with Mike McKeag that COD should not be accepting email responses about costs because previous emails were alleged to be Qinaccurate Qor misleading. However, should COD accept this email altering the values associated with this proposal, then HG stands by their previous position of disallowing various proposed costs by ASI. Below is the email with supporting attachments furnished to COD Facilities regarding this very subject matter concerning ASI and the MAC Donor Wall. If you review the information from ASI (attached) you should be aware that they were paid a portion of their work by Facilities based on their own assessment of the outstanding value of the punch work not HGQs assessment), and then subsequently requested a Qproposal? becoming a change order if approved) requesting close to the assessed values by HG or higher which ASI denied. Although I need to go back and review the minutes from our meeting, I believe Bruce was in agreement with myself relative to the cost of design and punch items. The vendor should not be entitled to additional cost when the design change does not impact the punch work. Ie. Panel 1 or the Charter Inaugural Donor Panel; We reduced the current Charter Inaugural letters from 1-3/4 to W, and moved the copy to the top of the panel instead of the side of the panel. These letters were initially punched due to the finish. Therefore ASI has to remake these letters by their own admission. Therefore it costs less to produce 09 lettering over 1-3/4Wand the placement of the letters at the top verses the side makes NO difference in installation. It?s the same quantity of letters. Therefore there should be NO COST IMPACT to COD, and really a credit should be issued. However, ASI wants $660.00 for this scope of work. Don?s earlier email about treating this project as if ASI were terminated or replaced by another vendor is not plausible. COD was withholding $25,000 at the time when Don took over the project and since has released subsequent payment to ASI leaving an approximate balance ofS 12,500.00. As discussed with Bruce in the same meeting, the scope of the punch work based on the recent proposal by ASI suggests the punch work to equate to approximately $20,000.00 shorting COD on the current base contract work of approximately - $7,500 Not to mention, there is a credit due from ASI for the insert production as outlined in Dan Salamone? s( ASI) email attached which only increases the loss. H695 opinion is that COD should not be negotiating with ASI on these punch items and should be requiring ASI to substantiate their costs going forward (similar to that of other trade vendors). ASI received a call from myself to suspend their work and a Qstop work? notice from Julie Carey, but moved forward in spite of this notice. They were also required to furnish a sample to us to confirm their understanding of the spec which they failed to do twice. As confirmed to Don several weeks ago, the newly produced letters still do not meet the specs and will be punched again. They have also remade the front panels of the aluminum cabinets, however it remains unconfirmed as to whether these meet the specs. ASIQs CFO provided a written outline of costs in order to get paid their recent payment, and then ASI turned around providing costs that far exceeded the numbers they used to get paid for the same work. ASI has been less than forthright with COD either by purporting costs that were not factual to induce their last payment as stated by Mike or extorting values far exceeding the actual values of the same work?.whichever the case, neither is fair, reasonable or right. As indicated previously, HG will stand behind whatever CODQs decision is, but HG does not agree with ASI on any level. Cathy I would like to get together and discuss each of these documents if possible. Let me know if you are open to this suggestion. Carla Carla- EHIHJ'l-ill'il' Vi I. ll . a: I'm-x. w: 'Iu?ll :1 123'5 Ed. Stc. '12 West cnlcagu, IL am as amass-dame m? Frem: Carla Burkhar?t Sent: Wednesday, January 14, 2015 3:28 PM Te: Mike Mc Keag 'E-rett riff' Cc: 'Dan Salamcne'; Gus Santana 'J?rgen Hacker'; Inr'nan, Danald linr?nandBEtEi cad.edu] Subject: FW: Signage Praject lmpertance: High All; ha1.re attached I: and included helaw} all my previaus carrespandence ta new include the current prapasal Icy ASI, and an email identified alcave as Signage Praiect? Paint far Paint cf the ASI Prapasal: l. The letters were a punch list item. Herricane emailed ASI, came COD, ta previde images at the reproduced letters or provide the letters in total, neither of which ASI provided. HG believes these letters need to still be reproduced. Therefore this should not be a change order request and should contain a credit to COD for the size change. These letters are not currently installed (see attached photos contained within attached emails to Brett), so there can be no removal or installation costs. 2. OK 3. HG does not disagree with the value, but ASI needs to address the text on these panels and how they will be achieved. See attached quote from Dan on sandwiching. The current thickness of the existing acrylic is under the 3/169 spec. 4. HG disagrees with this value. This panel does not require full replacement, and has confirmed with Onsite that it only requires refinishing. 5. HG feels the proposed cost is too high. In addition, this set of letters requires a stud application and not VH B. We also confirmed that the existing installed ?Annual Giving Letters? do not meet this spec, and needs to be replaced to meet the required and approved spec. 6. Ok 7. Please review HG comments in point Cleve Carney was existing on this panel already but was punch listed. Now the size of this same copy has been reduced, and in addition, HG eliminated (5) sets of letters. HG disagrees with the value being requested and ASI should be issuing a credit for the (5) five sets of letters. This text is currently not installed (see email to Brett with photos) and therefore there should be no removal or installation charges. 8. Both panels were punch listed and agreed that they would be replaced. Brett via email confirmed they were not produced yet and were on hold) The etching was done incorrectly (see email exchange), and one set of holes was drilled incorrectly on Panel 2. HG estimated that the value to replace these panels was between 55-7,000 each. In an email attached) from Brett on 11/5/14, he responded that they were $4500.00 in total. Today ASI is indicating that they are $17,847.00. HG believes there should be no cost involved here. As indicated by COD, HG feels that this change order based on the pricing we collected should range between $3202.20 and 5 5000.00( high side). Rega rds, Carla GRAPHICS .s-uhr '1 I. ll . h: w: 'Iu?ll :1 123'5 Ed. West cnicagu. IL am as amass-Eraser m: Frpm: Carla E-urlthart Sent: Saturday, 22, 201-4 12:01 PM Te: 'E-rett riff' Cc: 'J?rgen Hacker'; Carev, Julie Bruce Subject: RE: MACESRC Signage Praject High Brett, Irnet vvith I300 1,iesterdav ta discuss 1,iaur pav app. In revievv cf 1,iaur ernail helavv, ?if? 000 were ta accept the values denated ar prajected hv ASI, the tatal cast at punch iterns, nat including the pragrarnrning and required site visit by GTauch Saurce?, equatesth $12,135.00. If 1,iau include the 10% retentian value at the praject, 3 5500.30, this wauld Ice IcIrirg the autstanding value at the praject ta 3 12,201.30, leaving a current balance due ASI 0f $12,351.20. attached is an email Dated Feb E, 2014, which shavvs a credit far the change in canstructian as discussed by Dan Salarnane. Based an this infarrnatian I300 shauld Ice receiving an appra:-:irnate credit at 31400.00 far the use at the inserts. Despite staternent helavv that there?s na price value far the ?Tauch Saurce? pragrarnrning, per the ca ntract larguage [see helavir}, Herri cane helievesthere is an assa ciated value with the pragrarnrning cf the screens, ta include the required ansite visit by Tauch Saurce as autlined. Herricane?s apinian is the cast far this pragrarnrning and the visit appraxirnates 53500.00 ar rna re. Tauch screen ta he ?rhigh resalutian??at panel L00, with law prafilei,? swivel}: rnaunting hardware lav ?Tauch 3aurca? Lafavatta 0alaradatvi-ithaut substitutian?. Pracassar in he pased. All pragrarnrning pv Touch Source, to include a 5 yr inclusion for upload module. Programming to include the ability to have unlimited video, and display all donor categories and all names associated with each category. Min 20 categories for the entire donorwall, with more than 3000 name listings. Specifications MAC and SRC Interior Signage Package S3 of 6 0 Contractor to include (1) one year phone support, and 2 days onsite training at the time of initial installation by a Touch Source Employee. The contract (see below), further outlines the required submittal and sample submission requirement, which ASI did not meet and exceeded. The sign companylcontractor will be responsible to pay any and all related fees as a result of untimely submittals or repeated rejected submittals to College of DuPage. The sign contractor will be allowed (1) one full submittal of constructions drawings and samples. All drawings are to be issued in one electronic PDF, and not as separate attachments. All samples will be issued in one submission. have attached several emails that identify the quantity of revisions and submissions by ASI, the last one being Rev13. I also attached the email about the number of times HG has punched the SRC Plaque. Herricane is not interested in invoicing for the gross review time, however Herricane will be submitting a back-charge for the project once the project is complete. The current fees to date are approximately $3637.50. This time includes onsite time to review the samples with ASI, etc. Herricane is happy to discuss the full details of the time and to clarify any issues surrounding the same. A full invoice will be made available to ASI. If you take into consideration the value of these costs with ASIQS values and retention, the value owed to ASI would approximate 5 3800.00. If ASI wants credit for the Qindividual letters? which are finished per their email, Herricane needs to receive them at their office no later than 11/26/14, and provided they meet the specifications, COD will consider payment. COD does not pay for materials stored offsite unless specifically approved otherwise. Herricane has not received any correspondence which indicates this has been agreed to. have copied COD in this email, but ASI is to communicate direct with Herricane and copy COD going forward. Herricane is further putting together revisions and final copy for the donor wall for the upcoming change-order. Once you receive this, please feel free to contact us with any comments of concerns. Best re ga rd 5, Carla Burkhart From: Brett McGriff Sent: Tuesday, November 11, 2014 3:27 PM To: Carla Burkhart Cc: JOrgen Hacker Subject: Re: Signage Project Hi Carla, The aluminum letters are in our shop, so they are done. Our installers were on site to install at one point but where told not to, I believe by your direction. This value is approximately $2,900 for this item. There is no price value for the touch screen programming. Gus can facilitate this with the vendor when the content is determined by COD. SRC rededication panel: we have replaced this 3 times, thought it was done. Gus can make a site visit to put to rest. Approx value $2,795. Here is an adjusted payment due to ASI: $55,063.00 po 329911 less 6/25/14 payment less value of work to complete (35 5 20.00) less 10% retainage for substantially completed items noted above. $22,993.00 amount due now to ASI. Thanks, Brett On Nov 10, 2014, at 4:42 PM, Carla Burkhart wrote: Great and Thanks Hope you are feeling better. Carla From: Brett McGriff [Wm] Sent: Monday, November 10, 2014 4:34 PM To: Carla Burkhart Cc: JOrgen Hacker Subject: Re: Signage Project Importance: High Hi Carla, I had been out of the o?ice due to illness last Thursday and Friday. I am making progress on my work load and will be providing you information tomorrow. Thanks, Brett On Nov 10, 2014, at 4: 19 PM, Carla Burkhart wrote: Hi Brett, I did not hear anything further with respect to the email below and wanted to check in, and to provide you a quick follow-up that the Foundation has once again changed their mind on the design. I will keep you updated and if you would be so kind as to update me about the status of the letters and the programming of the Touch Screens. I want to get this payment issue resolved as soon as possible. Best wishes? Carla From: Carla Burkhart Sent: Thursday, November 06, 2014 12:16 PM To: 'Brett McGriff' Cc: 'JOrgen Hacker' Subject: RE: Signage Project Importance: High Hi Brett, Please see the attached (3) three photos taken this morning, email from July and notes in blue below. In addition, ASI does not address the programming from Touch Source or the content yet. This needs to be evaluated. Please get back to me. Best?ca rla From: Brett McGriff Sent: Wednesday, November 05, 2014 10:12 AM To: Carla Burkhart Subject: Re: Signage Project Carla, I have reviewed the punch list items listed below relating to the work performed for College of DuPage purchase order 329911 in the amount of $55,063.00. Here is a current status update: Donor Wall 1) Aluminum dimensional letters: this is completed, replaced in late March/ early April. see attached photos) They are currently not installed, please provide the estimated costs for these letters. 2) Outside wood back panels: completed in late March by re-adjusting clips to pull panels tight to wall. I wasnOt able to get a good image of this, but the wood panel still appears to be bowing. Maybe this should reviewed on site. 3) Aluminum panels #2 #3 with etched graphic: panels are staged awaiting con?rmation of additional payment to ASI prior to ?nishing production. Also warned several months ago to OholdO because of unknowns that may cause position changes in mounting holes. Cost: $4,500.00. OK. 4) Donor names: Primary reason for project gridlock, still awaiting ?nal donor names. Cost: $2,000.00. OK. 1) Aluminum dimensional letters: completed in May. HG Needs to review their previous punch. 2) Etched glass panel: Completed in June. HG has reviewed this and was not listed as an open item. 3) SRC Rededication Panel: completed in June. See attached email. This was not completed in June. And CODOs email appears unanswered, but I believe that Dan mentioned it would be replaced when they came for the Donor wall. And last week while I was onsite, it was still the wrong color. The amount due now to ASI is $23,563.00. Which is derived by taking the total order amount of $55,063.00, less $25,000 6/12/14 payment and then reducing by $6,500 for the value of work to complete. Any future additions of work to this project with require a 50% deposit to begin production. Thank you, Brett McGrifT ASI Signage Innovations ph 641.236.6616 On Nov 4, 2014, at 11:23 AM, Carla Burkhart wrote: Hi Brett; I know you are verifying this information now. If possible can you provide dates if the work was completed? In addition, based on the proposal from ASI for the ?Change Order? which don?t have a breakdown on, (3-4) sets of letters installed appear to be about $3000.00? guesstimating the cost of the aluminum panels might be somewhere in the neighborhood of 55000-5700000. The vinyl and installation might be about $1500.00 or more? The bowing might be an issue still, I have not reviewed it, but pricing from Onsite indicates these might be about $3500? And then there is the programming of the LED screens which don?t think is done. Maybe $1500.00? Just some thoughts on costs? Carla From: Carla Burkhart Sent: Tuesday, November 04, 2014 11:00 AM To:' rett.mcgriff@asisignage.com' Subject: FW: Signage Project Importance: High Per our conversation, here is what was received by Dan regarding the punch items. Not sure where any of this stands now. Carla From: Dan Salamone Sent: Thursday, March 20, 2014 7:26 AM To: Carla Burkhart; Julie Carey Cc: Gus Santana; JOrgen Hacker; Michael McKeag Subject: Signage Project Below is an itemized response to your questions/comments from your 3/13 email and your email received yesterday: Mall. 1. Aluminum dimensional letters: Awaiting response to the lack of sandblasted edge treatment from our manufacturer. Will advise. 2. Outside wood back panels: Furring strips have been installed. Would like further review of the "bowing" issue. 3. Aluminum panels #2 #3 with etched graphics: Panels are in the process of being remade. Will advise on completion date asap. 4. Donor names: Donor names were applied to the acrylic panels that are mounted to the aluminum panels. The donor names have been fabricated in the specified vinyl material. Due to information received yesterday regarding a con?ict with the donor names, the acrylic panels will be removed today, Thursday. MAC Rededication Panel 1. Aluminum dimensional letters: Finish not acceptable. Letters being remade. Will advise on completion date asap. 2. Etched glass panel: Fabricated with incorrect mounting hole locations. Panel is in the process of being remade. Will advise on completion date asap. 3. SRC Rededication Panel Panels are fabricated, but digital printer is still in disrepair. Will advise on completion date asap. Today, we will be working on confirming specific dates for the completion/correction of the above items and as information becomes available, we will certainly advise. Thank you. DAS RESPONSIVE 9 RELIABLE 9 RESPECTFUL Dan A. Salamone Business Development Manager ASI, Illinois 2630-C W. Bradley Place Chicago, IL 60618 773.871.0100 X3002 EfaX 866.779.4987 Wrwasisignagecom From: Inmaodlznald To: Cada?utkbact Cc: ""JILirgen HackeH'" Subject: RE: HTC Concept Date: Friday, February 20, 2015 10:22:27 AM I follow your recommendation send to him today. And I will follow with a note regarding urgency of shedule. Don Inman? -- Original message From: Carla Burkhart Date:02/20/2015 11:20 AM To: "Inman, Donald" Cc: "Jorgen Hacker" Subject: RE: HTC Concept Because the concept does not display the etching of the eagle. In my opinion, and my preference, Dr. Breuder should review this one more time for this art detail. Otherwise we will have what we have right now at the Chronology Wall. If you feel it's inappropriate, and overly burdensome, then COD can forgo his review. This is a decision entirely up to you. I don't recommend it. Let me know. Carla From: Inman, Donald Sent: Friday, February 20, 2015 8:50 AM To: Carla Burkhart Cc: "JOrgen Hacker" Subject: RE: HTC Concept Hmm..if he has approved the concept, Iam wondering whether he needs to review the specific detail art, or whether he depends on HG to follow don't want to bug him to a point of frustration. Your thoughts/comments? I have our department looking into the answer as to what date the board approved construction of the HTC, and from that we can define the list of active board Ithink you should jump from his approval to construction drawings. per my other note, my clock has run out and per B, Iwas supposed to have this fabricated prior to April 1. From: Carla Burkhart Sent: Thursday, February 19, 2015 4:52 PM To: Inman, Donald Cc: "JOrgen Hacker" Subject: RE: HTC Concept Don, I'm researching this at my end. However it would be great if you could double check this at your end as well. Two "heads" are better than one. Regarding your dates; I need to update this specific drawing to include the detail art for the acrylic/glass. He has approved only the concept. I need to put this back in front of him one more time. Ican say right now that I don't believe Iwill have an issue to make that date, but I will know better tomorrow. Iwould say a better date would be the first week in March. Do you want to furnish me your schedule so I know to work from? Carla From: Inman; Donald Sent: Thursday, February 19, 2015 4:48 PM To: 'Carla Burkhart' Subject: RE: HTC Concept Carla, Is there any question in Dr. B's answer? Do you know which board authorized the HTC, or do you want me to research and confirm? I have you tagged as producing pricable drawings, to me by 27 Feb. I go out for pricing immediately. Don From: Carla Burkhart[ Sent: Thursday, February 19, 2015 4:13 PM To: Miller, Monica; Inman, Donald Cc: "JOrgen Hacker" Subject: RE: HTC Concept Drawings 0k. Thanks Monica. Appreciate your help! From: Miller. Monica [mantmm?letmommdu] Sent: Thursday, February 19, 2015 3:45 PM To: Carla Burkhart; Inman, Donald Cc: 'JOrgen Hacker' Subject: FW: HTC Concept Drawings Don and Carla, This message sunk down in the inbox. This is the answer to your discussion about which Board is represented. Hope this helps. Monica The Board that authorized the building. Sent from my iPhone On Feb 17, 2015, at 3:18 PM, "Miller, Monica" wrote: From: Carla Burkhart Sent: Monday, February 16, 2015 10:18 AM To: Inman, Donald; Miller, Monica Cc: 'JOrgen Hacker' Subject: RE: HTC Concept Drawings Of course. I believe we have it right based on my conversation with Dr. Breuder. From: Inman, Donald Sent: Monday, February 16, 2015 10:03 AM To: 'Carla Burkhart'; Miller, Monica Cc: 'JOrgen Hacker' Subject: RE: HTC Concept Drawings Either way.before Igo out for pricing is my deadline. From: Carla Burkhart Sent: Monday, February 16, 2015 9:06 AM To: Inman, Donald; Miller, Monica Cc: 'JOrgen Hacker' Subject: RE: HTC Concept Drawings Importance: High Don, My understanding from Dr. Breuder was to use the previous board matching MAC and Not the current. If he calls me, or emails me Iwill clarify. Carla From: Inman, Donald Sent: Monday, February 16, 2015 8:11 AM To: 'Carla Burkhart'; Miller, Monica Cc: 'JOrgen Hacker' Subject: RE: HTC Concept Drawings Carla, Aside from previous subjective comments, Please make sure that HG uses the current board member roster for the construction files.attached is the current roster, pulled down from the COD website. Don From: Carla Burkhart Sent: Friday, February 13, 2015 11:51 AM To: Miller, Monica Cc: 'JOrgen Hacker'; Inman, Donald Subject: HTC Concept Drawings Hello Monica, Please see the attached file. Could you please provide this to Dr. Breuder for his review and comment. I believe both plaques meet Dr. Breuder's intent, however Herricane's opinion is that the first concept is the best design. Feel free to email his comments, and if needed, he is always welcome to call me. Thanks again for assisting me. Best and a great weekend to you. Carla HTC Dedication Plaque 021315.pdf> From: Qada?uckhact To: InmamJlonald Cc: Schmiedl Bruoe' Brod Catherine Subject: RE: Signage Project - Pricing the Bulletin Date: Friday, February 20, 2015 10:23:15 AM Attachments: Don, l?m completing your request to establish a cost for all the bulletin work. Once I have this hopefully today) I will be able to respond to your email below. Carla From: Inman, Donald Sent: Friday, February 20, 2015 9:36 AM To: Carla Burkhart Cc: Schmiedl, Bruce; Brod, Catherine Subject: RE: Signage Project - Pricing the Bulletin Morning Carla, At this point, COD is in a precarious position contractually with ASI, and (among other things) with the College having now put them on hold for nearly a year, it is valuable for HG to produce two prices for the bulletin independent of ASI help. One price assumes ASI is allowed to walk away "as is" and all work necessary to complete the project is competitively purchased from another firm. The second price considers a more amicable path, where ASI completes the intelligent portion of their incompleted work (for instance COD would not want ASI to install the remade panels, if COD actually wants them changed to the bulletin faces later) and then walks away. My guidance, as before, is that the energy involved in a legal discussions, which the College will likely not win, will be many fold more costly and time consuming than working with ASI as an ally to complete the project. Don From: Carla Burkhart Sent: Thursday, February 19, 2015 10:37 AM To: Inman, Donald; Brod, Catherine Cc: Schmiedl, Bruce; 'JOrgen Hacker' Subject: RE: Signage Project Sorry Don for the delayed response. lthrew out my shoulder Monday night, and was not functioning all day yesterday? Just so l?m clear, and price this correctly??s if all the Punch Items were corrected? Right? ca rla From: Inman, Donald Sent: Tuesday, February 17, 2015 7:56 PM To: Carla Burkhart,? Brod, Catherine Cc: Schmiedl, Bruce; 'J?rgen Hacker' Subject: RE: Signage Project Carla. If ASI were no longer under contract what would it cost to produce the work shown on the bulletin? Don Inman -- Original message From: Carla Burkhart Date:02/l7/2015 5:36 PM To: "Brod, Catherine? Cc: "Inman, Donald? ,"Schmiedl, Bruce? ,?JOrgen Hacker' Subject: FW: Signage Project Hello Cathy, Please see the attached file WHG is of the opinion based on previous history with Mike McKeag that COD should not be accepting email responses about costs because previous emails were alleged to be Qinaccurate Qor misleading. However, should COD accept this email altering the values associated with this proposal, then HG stands by their previous position of disallowing various proposed costs by ASI. Below is the email with supporting attachments furnished to COD Facilities regarding this very subject matter concerning ASI and the MAC Donor Wall. If you review the information from ASI (attached) you should be aware that they were paid a portion of their work by Facilities based on their own assessment of the outstanding value of the punch work not H695 assessment), and then subsequently requested a Qproposal? becoming a change order if approved) requesting close to the assessed values by HG or higher which ASI denied. Although I need to go back and review the minutes from our meeting, I believe Bruce was in agreement with myself relative to the cost of design and punch items. The vendor should not be entitled to additional cost when the design change does not impact the punch work. Panel 1 or the Charter Inaugural Donor Panel,' We reduced the current Charter Inaugural letters from 1-3/4 to W, and moved the copy to the top of the panel instead of the side of the panel. These letters were initially punched due to the finish. Therefore ASI has to remake these letters by their own admission. Therefore it costs less to produce 09 lettering over 1-3/4Wand the placement of the letters at the top verses the side makes NO difference in installation. It?s the same quantity of letters. Therefore there should be NO COST IMPACT to COD, and really a credit should be issued. However, ASI wants $660.00 for this scope of work. earlier email abaut treating this praject as if were terminated ar replaced by anather yendar is net plausible. 000 was withhaldirg $25,000 at the time when Dan table: ever the praject and since has released subsequent payment ta leaving an appraximate balance As discussed with Bruce in the same meeting, the scape cf the punch warla: based an the recent pra pa sal by ASI suggests the punch warle: ta equate ta appraximately 520,000.00 sharting I000 an the current base ca ntract warlez af appraz-zimately - 5?,500 Nat ta mentian, there is a credit due fram ASI farthe insert prcductian as autlined in 0an Salamane? si[ email attached which anly increasesthe lass. apinian is that 000 shauld nat be n?atiating with ASI an these punch items and shauld be requirirg ASI ta substantiate their casts gaing farwa rd similar ta that af ather trade yendars}. ASI received a call fram myself ta suspend their warle: and a ?stap warlc? natice fram Julie Carey, but mcyed farward in spite cf this natice. They were alsa redui red ta furnish a sample ta usta ccnfirm their understandirg cf the spec which they failed ta da twice. As ca nfirmed ta Dan several weeks age, the newly praduced letters still da nat meet the specs and will be punched again. They have alsc remade the fra nt panels cf the aluminum cabinets, haweyer it remains unca nfirmed as ta whetherthese meet the specs. CFO prayided a written autline af casts in arder ta get paid their recent payment, and then ASI turned araund prayidirg casts that far ecceeded the numbers they used ta get paid far the same wark. has been lessthan farthright with I200 either by purparting casts that were nat factual ta induce their last payment as stated by Mike Mciteagf?Sl}, ar e-ztartirg yaluesfar e?cceedirg the actual values cf the same wark?.whicheyerthe case, neither is fair, reasanable ar right. As indicated preyiausly, Hi3 will stand behind whateyer 0000s decisian is, but Hi3 dc es nat agree with an any level. Cathy wauld like ta get tagether and discuss ea ch cf these dc cuments if pa ssible. Let me la:an if yau are apen ta this suggestian. Carla Carla- Vi Hana-me I. wry?II :1 123'5 EGGSWEIE Ed. West Chicago, IL an: as Mazes-acme Hummus: From: Carla Burkhart Sent: Wednesday, January 14, 2015 3:28 PM To: Mike Mc Keag 'Brett McGriff' Cc: 'Dan Salamone'; Gus Santana 'J?rgen Hacker',? Inman, Donald (W) Subject: FW: Signage Project Importance: High All; have attached (and included below) all my previous correspondence to now include the current proposal by ASI, and an email identified above as Signage Proiect?. Point for Point of the ASI Proposal: 1. 4. The letters were a punch list item. Herricane emailed ASI, copy COD, to provide images of the reproduced letters or provide the letters in total, neither of which ASI provided. HG believes these letters need to still be reproduced. Therefore this should not be a change order request and should contain a credit to COD for the size change. These letters are not currently installed (see attached photos contained within attached emails to Brett), so there can be no removal or installation costs. OK HG does not disagree with the value, but ASI needs to address the text on these panels and how they will be achieved. See attached quote from Dan on sandwiching. The current thickness of the existing acrylic is under the 3/169 spec. HG disagrees with this value. This panel does not require full replacement, and has confirmed with Onsite that it only requires refinishing. HG feelsthe prcpased cast is tap high. In additicn, this set cf letters requires a stud applicatian and nut We alsc: ca nfirrned that the misting installed @Annual Giving Letters? dc nat rneet this spec, and needstc be replaced ta rneet the required and appraved spec. Ole: Please review HG carnrnents in paint Cleve Carney was ecisting an this panel already but was punch listed. Haw the size at this same ca py has been reduced, and in additian, Hi3 elirninated sets at letters. HIE disagrees with the value being requested and shculd be issuing a credit far the five sets at letters. Thiste?ct is currently ncIt installed i[ see ernail ta E-rett with phatas} and therefcire there shauld be nci rernaval ar installaticIn charges. Bath panelswere punch listed and agreed that they chuld be replaced. i[ Brett via ernail cc: nfirrned they were nat prcduced yet and were an haldji The etching was dane I: see ernail archangel, and ane set cf hales was drilled an Panel 2. H0 estirnated that the value ta replace these panelswas between 55?1000 each. In an ernaili[ attached} E-rett an 1Li'Sf14, he respanded that they were 54500.00 in tatal. Taday is indicating that they are $12,842.00. HIE believesthere shculd be nci cast invalved here. As indicated by 000, Hi3 feelsthat this change crder based an the pricing we callected sthuld range between 53202.20 and 5000.00i[ high side}. Regards, C-Elfl?l Vi HEHIEAPE I IlhlI-I Ir II lu?1. :2 1r 5 name-ml: Ed. Shr- 12? West Chicago, IL am as 030.293-0030P Frem: Carla Burkhart Sent: Saturday, Navernber 22, 201-4 12:01 PM Tci: 'E-rett Ivch riff' Cc: 'J?rgen Hacker'; Carey, Julie Bruce Subject: RE: Signage Project Importance: High Brett, I met with COD yesterday to discuss your pay app. In review of your email below, ?if? COD were to accept the values denoted or projected by ASI, the total cost of punch items, not including the programming and required site visit by ?Touch Source?, equates to $12,195.00. If you include the 10% retention value of the project, 5 5506.30, this would be bring the outstanding value of the project to 17,701.30, leaving a current balance due ASI of $12,361.70. Attached is an email Dated Feb 6, 2014, which shows a credit for the change in construction as discussed by Dan Salamone. Based on this information COD should be receiving an approximate credit of 5 1400.00 for the use of the inserts. Despite ASIQs statement below that there?s no price value for the ?Touch Sou rce? programming, per the contract language(see below), Herricane believes there is an associated value with the programming of the screens, to include the required onsite visit by Touch Source as outlined. Herricane?s opinion is the cost for this programming and the visit approximates $3500.00 or more. Touch screen to be Ohigh resolutiono flat panel LCD, with low profile swivel) mounting hardware by 0Touch Sourceo Lafayette Colorado(without substitution). Processor to be IntelNVindows based. All programming by Touch Source, to include a 5 yr inclusion for upload module. Programming to include the ability to have unlimited video, and display all donor categories and all names associated with each category. Min 20 categories for the entire donorwall, with more than 3000 name listings. Specifications MAC and SRC Interior Signage Package S3 of 6 0 Contractor to include (1) one year phone support, and 2 days onsite training at the time of initial installation by a Touch Source Employee. The contract (see below), further outlines the required submittal and sample submission requirement, which ASI did not meet and exceeded. The sign companylcontractor will be responsible to pay any and all related fees as a result of untimely submittals or repeated rejected submittals to College of DuPage. The sign contractor will be allowed (1) one full submittal of constructions drawings and samples. All drawings are to be issued in one electronic PDF, and not as separate attachments. All samples will be issued in one submission. have attached several emails that identify the quantity of revisions and submissions by ASI, the last one being Rev13. I also attached the email about the number of times HG has punched the SRC Plaque. Herricane is not interested in invoicing for the gross review time, however Herricane will be submitting a back-charge for the project once the project is complete. The current fees to date are approximately $3637.50. This time includes onsite time to review the samples with ASI, etc. Herricane is happy to discuss the full details of the time and to clarify any issues surrounding the same. A full invoice will be made available to ASI. If you take into consideration the value of these costs with ASIQs values and retention, the value owed to ASI would approximate 5 3800.00. f ASI wants credit for the Qindividual letters? which are finished per their email, Herricane needs to receive them at their office no later than 11/26/14, and provided they meet the specifications, COD will consider payment. COD does not pay for materials stored offsite unless specifically approved otherwise. Herricane has not received any correspondence which indicates this has been agreed to. have copied COD in this email, but ASI is to communicate direct with Herricane and copy COD going forward. Herricane is further putting together revisions and final copy for the donor wall for the upcoming change-order. Once you receive this, please feel free to contact us with any comments of concerns. Best re ga rd 5, Carla Burkhart From: Brett McGriff Sent: Tuesday, November 11, 2014 3:27 PM To: Carla Burkhart Cc: Jergen Hacker Subject: Re: Signage Project Hi Carla, The aluminum letters are in our shop, so they are done. Our installers were on site to install at one point but where told not to, I believe by your direction. This value is approximately $2,900 for this item. There is no price value for the touch screen programming. Gus can facilitate this with the vendor when the content is determined by COD. SRC rededication panel: we have replaced this 3 times, thought it was done. Gus can make a site visit to put to rest. Approx value $2,795. Here is an adjusted payment due to ASI: $55,063.00 po 329911 less 6/25/14 payment less value of work to complete (35 5 20.00) less 10% retainage for substantially completed items noted above. $22,993.00 amount due now to ASI. Thanks, Brett On Nov 10, 2014, at 4:42 PM, Carla Burkhart wrote: Great and Thanks Hope you are feeling better. Carla From: Brett McGriff Sent: Monday, November 10, 2014 4:34 PM To: Carla Burkhart Cc: Jergen Hacker Subject: Re: Signage Project Importance: High Hi Carla, I had been out of the o?iee due to illness last Thursday and Friday. I am making progress on my work load and will be providing you information tomorrow. Thanks, Brett On Nov 10, 2014, at 4:19 PM, Carla Burkhart wrote: Hi Brett, I did not hear anything further with respect to the email below and wanted to check in, and to provide you a quick follow-up that the Foundation has once again changed their mind on the design. I will keep you updated and if you would be so kind as to update me about the status of the letters and the programming of the Touch Screens. I want to get this payment issue resolved as soon as possible. Best wishes? Carla From: Carla Burkhart Wm] Sent: Thursday, November 06, 2014 12:16 PM To: 'Brett McGriff' Cc: 'JOrgen Hacker' Subject: RE: Signage Project Importance: High Hi Brett, Please see the attached (3) three photos taken this morning, email from July and notes in blue below. In addition, ASI does not address the programming from Touch Source or the content yet. This needs to be evaluated. Please get back to me. Best?ca rla From: Brett McGriff [Wm] Sent: Wednesday, November 05, 2014 10:12 AM To: Carla Burkhart Subject: Re: Signage Project Carla, I have reviewed the punch list items listed below relating to the work performed for College of DuPage purchase order 329911 in the amount of $55,063.00. Here is a current status update: Mall. 1) Aluminum dimensional letters: this is completed, replaced in late March/ early April. see attached photos) They are currently not installed, please provide the estimated costs for these letters. 2) Outside wood back panels: completed in late March by re-adjusting clips to pull panels tight to wall. I wasnOt able to get a good image of this, but the wood panel still appears to be bowing. Maybe this should reviewed on site. 3) Aluminum panels #2 #3 with etched graphic: panels are staged awaiting con?rmation of additional payment to ASI prior to ?nishing production. Also warned several months ago to OholdO because of unknowns that may cause position changes in mounting holes. Cost: $4,500.00. OK. 4) Donor names: Primary reason for project gridlock, still awaiting ?nal donor names. Cost: $2,000.00. OK. MAC Rededication Panel 1) Aluminum dimensional letters: completed in May. HG Needs to review their previous punch. 2) Etched glass panel: Completed in June. HG has reviewed this and was not listed as an open item. 3) SRC Rededication Panel: completed in June. See attached email. This was not completed in June. And CODOs email appears unanswered, but I believe that Dan mentioned it would be replaced when they came for the Donor wall. And last week while I was onsite, it was still the wrong color. The amount due now to A81 is $23,563.00. Which is derived by taking the total order amount of $55,063.00, less $25,000 6/12/14 payment and then reducing by $6,500 for the value of work to complete. Any future additions of work to this project with require a 50% deposit to begin production. Thank you, Brett McGrifT ASI Signage Innovations ph 641.236.6616 On Nov 4, 2014, at 11:23 AM, Carla Burkhart wrote: Hi Brett; I know you are verifying this information now. If possible can you provide dates if the work was completed? In addition, based on the proposal from ASI for the ?Change Order? which Idon?t have a breakdown on, (3-4) sets of letters installed appear to be about $3000.00? guesstimating the cost of the aluminum panels might be somewhere in the neighborhood of 55000-5700000. The vinyl and installation might be about $1500.00 or more? The bowing might be an issue still, have not reviewed it, but pricing from Onsite indicates these might be about $3500? And then there is the programming of the LED screens which Idon?t think is done. Maybe $1500.00? Just some thoughts on costs? Carla From: Carla Burkhart Sent: Tuesday, November 04, 2014 11:00 AM To: Subject: FW: Signage Project Importance: High Per our conversation, here is what was received by Dan regarding the punch items. Not sure where any of this stands now. Carla From: Dan Salamone Sent: Thursday, March 20, 2014 7:26 AM To: Carla Burkhart; Julie Carey Cc: Gus Santana; JOrgen Hacker; Michael McKeag Subject: Signage Project Below is an itemized response to your questions/comments from your 3/13 email and your email received yesterday: Mall. 1. Aluminum dimensional letters: Awaiting response to the lack of sandblasted edge treatment from our manufacturer. Will advise. 2. Outside wood back panels: Furring strips have been installed. Would like further review of the "bowing" issue. 3. Aluminum panels #2 #3 with etched graphics: Panels are in the process of being remade. Will advise on completion date asap. 4. Donor names: Donor names were applied to the acrylic panels that are mounted to the aluminum panels. The donor names have been fabricated in the specified vinyl material. Due to information received yesterday regarding a con?ict with the donor names, the acrylic panels will be removed today, Thursday. MAC Rededication Panel 1. Aluminum dimensional letters: Finish not acceptable. Letters being remade. Will advise on completion date asap. 2. Etched glass panel: Fabricated with incorrect mounting hole locations. Panel is in the process of being remade. Will advise on completion date asap. 3. SRC Rededication Panel Panels are fabricated, but digital printer is still in disrepair. Will advise on completion date asap. Today, we will be working on con?rming speci?c dates for the completion/correction of the above items and as information becomes available, we will certainly advise. Thank you. DAS RESPONSIVE 9 RELIABLE 9 RESPECTFUL Dan A. Salamone Business Development Manager ASI, Illinois 2630-C W. Bradley Place Chicago, IL 60618 773.871.0100 X3002 EfaX 866.779.4987 dan.salamone@asisignage.com . . From: Qada?uckhao To: InmamJlonald Subject: RE: COD routine Signage meeting Date: Friday, February 20, 2015 10:29:04 AM Attachments: imaoe001.ono, OK From: Inman, Donald Sent: Friday, February 20, 2015 10:21 AM To: Carla Burkhart Subject: RE: COD routine Signage meeting I will send because I can check current calendars and Bruce availability. Don Inman? -- Original message From: Carla Burkhart Date:02/20/2015 11:15 AM T0: "Inman, Donald? Subject: RE: COD routine Signage meeting Should be no problem. Do you want me to do the invite? From: Inman, Donald Sent: Friday, February 20, 2015 8:14 AM To: Carla Burkhart Subject: RE: COD routine Signage meeting How does 11:15 hour or has something scheduled till From: Carla Burkhart Sent: Thursday, February 19, 2015 5:09 PM To: Inman, Donald Subject: RE: COD routine Signage meeting here. Ican meet Tuesday. 9:00? From: Inman, Donald Sent: Thursday, February 19, 2015 5:00 PM To: 'Carla Burkhart' Subject: COD routine Signage meeting Carla, With you not out of town, I am sure that Bruce will expect us continuing our bi-weekly meeting. What is your Tuesday like? Don From: Carla Burkhart Wham] Sent: Thursday, February 19, 2015 10:38 AM To: Inman, Donald Cc: Schmiedl, Bruce; Brod, Catherine Subject: RE: Signage Project was supposed to leave Sunday, but my trip was unexpectedly cancelled. So here. can have this meeting next week if everyone has time. Carla From: Inman, Donald Sent: Wednesday, February 18, 2015 2:08 PM To: 'Carla Burkhart' Cc: Schmiedl, Bruce; Brod, Catherine Subject: RE: Signage Project Carla, As Cathy indicated she wanted to have a meeting in early March, upon your return. So that we can plan this meeting, what date are you leaving and when are you returning? Don From: Carla Sent: Tuesday, February 17, 2015 5:35 PM To: Brod, Catherine Cc: Inman, Donald; Schmiedl, Bruce; 'JOrgen Hacker' Subject: FW: Signage Project Importance: High Hello Cathy, Please see the attached file WHG is of the opinion based on previous history with Mike McKeag that COD should not be accepting email responses about costs because previous emails were alleged to be Qinaccurate Qor misleading. However, should COD accept this email altering the values associated with this proposal, then HG stands by their previous position of disallowing various proposed costs by ASI. Below is the email with supporting attachments furnished to COD Facilities regarding this very subject matter concerning ASI and the MAC Donor Wall. If you review the information from ASI (attached) you should be aware that they were paid a portion of their work by Facilities based on their own assessment of the outstanding value of the punch work not HGQs assessment), and then subsequently requested a Qproposal? becoming a change order if approved) requesting close to the assessed values by HG or higher which ASI denied. Although I need to go back and review the minutes from our meeting, I believe Bruce was in agreement with myself relative to the cost of design and punch items. The vendor should not be entitled to additional cost when the design change does not impact the punch work. Panel 1 or the Charter Inaugural Donor Panel; We reduced the current Charter Inaugural letters from 1-3/4 to W, and moved the copy to the top of the panel instead of the side of the panel. These letters were initially punched due to the finish. Therefore ASI has to remake these letters by their own admission. Therefore it costs less to produce 09 lettering over 1-3/4Wand the placement of the letters at the top verses the side makes NO difference in installation. It?s the same quantity of letters. Therefore there should be NO COST IMPACT to COD, and really a credit should be issued. However, ASI wants $660.00 for this scope of work. Don?s earlier email about treating this project as if ASI were terminated or replaced by another vendor is not plausible. COD was withholding $25,000 at the time when Don took over the project and since has released subsequent payment to ASI leaving an approximate balance ofS 12,500.00. As discussed with Bruce in the same meeting, the scope of the punch work based on the recent proposal by ASI suggests the punch work to equate to approximately $20,000.00 shorting COD on the current base contract work of approximately - $7,500 Not to mention, there is a credit due from ASI for the insert production as outlined in Dan Salamone? s( ASI) email attached which only increases the loss. HGQs opinion is that COD should not be negotiating with ASI on these punch items and should be requiring ASI to substantiate their costs going forward (similar to that of other trade vendors). ASI received a call from myself to suspend their work and a Qstop work? notice from Julie Carey, but moved forward in spite of this notice. They were also required to furnish a sample to us to confirm their understanding of the spec which they failed to do twice. As confirmed to Don several weeks ago, the newly produced letters still do not meet the specs and will be punched again. They have also remade the front panels of the aluminum cabinets, however it remains unconfirmed as to whether these meet the specs. ASIQs CFO provided a written outline of costs in order to get paid their recent payment, and then ASI turned around providing costs that far exceeded the numbers they used to get paid for the same work. ASI has been less than forthright with COD either by purporting costs that were not factual to induce their last payment as stated by Mike or extorting values far exceeding the actual values of the same work?.whichever the case, neither is fair, reasonable or right. As indicated previously, HG will stand behind whatever CODQs decision is, but HG does not agree with ASI on any level. Cathy I would like to get together and discuss each of these documents if possible. Let me know if 1y'au are apen ta tnia Suggeatian. Carla Carla Vi Hz?a-IF-llm [Sam-um i. I I 1H. m: I?m?x. w: :1 12.?5 Ed. 5hr- Hi." West cnlcagu. IL am as mazes-eager ?nausea: J: Frem: Carla Burknar?t Sent: Wedneaday, January 14, 2015 3:28 PM Te: Mike MC Keag frniketairnagefirataienecam}; 'Brett MEG riff' Cc: 'Dan Salamane'; GUS Santana 'J?r?gen Hacker'; Inr'nan, Danald finr'nanuzia?r?l cad.edu] Subject: FW: MACESRC Signage Project lmpertance: High all; have attached (and included below) all my previous correspondence to now include the current proposal by ASI, and an email identified above as Point for Point of the ASI Proposal: 1. The letters were a punch list item. Herricane emailed ASI, copy COD, to provide images of the reproduced letters or provide the letters in total, neither of which ASI provided. HG believes these letters need to still be reproduced. Therefore this should not be a change order request and should contain a credit to COD for the size change. These letters are not currently installed (see attached photos contained within attached emails to Brett), so there can be no removal or installation costs. 2. OK 3. HG does not disagree with the value, but ASI needs to address the text on these panels and how they will be achieved. See attached quote from Dan on sandwiching. The current thickness of the existing acrylic is under the 3/169 spec. 4. HG disagrees with this value. This panel does not require full replacement, and has confirmed with Onsite that it only requires refinishing. 5. HG feels the proposed cost is too high. In addition, this set of letters requires a stud application and not VHB. We also confirmed that the existing installed ?Annual Giving Letters? do not meet this spec, and needs to be replaced to meet the required and approved spec. 6. Ok 7. Please review HG comments in point Cleve Carney was existing on this panel already but was punch listed. Now the size of this same copy has been reduced, and in addition, HG eliminated (5) sets of letters. HG disagrees with the value being requested and ASI should be issuing a credit for the (5) five sets of letters. This text is currently not installed (see email to Brett with photos) and therefore there should be no removal or installation charges. 8. Both panels were punch listed and agreed that they would be replaced. Brett via email confirmed they were not produced yet and were on hold) The etching was done incorrectly (see email exchange), and one set of holes was drilled incorrectly on Panel 2. HG estimated that the value to replace these panels was between 55-7,000 each. In an email attached) from Brett on 11/5/14, he responded that they were $4500.00 in total. Today ASI is indicating that they are $17,847.00. HG believes there should be no cost involved here. As indicated by COD, HG feels that this change order based on the pricing we collected should range between $3202.20 and 5 5000.00( high side). Rega rds, Carla GRAPHICS .s-uhr '1 I. ll . h: w: 'Iu?ll :1 123'5 Ed. West cnicagu. IL am as amass-Eraser m: Frpm: Carla E-urlthart Sent: Saturday, 22, 201-4 12:01 PM Te: 'E-rett riff' Cc: 'J?rgen Hacker'; Carev, Julie Bruce Subject: RE: MACESRC Signage Praject High Brett, Irnet vvith I300 1,iesterdav ta discuss 1,iaur pav app. In revievv cf 1,iaur ernail helavv, ?if? 000 were ta accept the values denated ar prajected hv ASI, the tatal cast at punch iterns, nat including the pragrarnrning and required site visit by GTauch Saurce?, equatesth $12,135.00. If 1,iau include the 10% retentian value at the praject, 3 5500.30, this wauld Ice IcIrirg the autstanding value at the praject ta 3 12,201.30, leaving a current balance due ASI 0f $12,351.20. attached is an email Dated Feb E, 2014, which shavvs a credit far the change in canstructian as discussed by Dan Salarnane. Based an this infarrnatian I300 shauld Ice receiving an appra:-:irnate credit at 31400.00 far the use at the inserts. Despite staternent helavv that there?s na price value far the ?Tauch Saurce? pragrarnrning, per the ca ntract larguage [see helavir}, Herri cane helievesthere is an assa ciated value with the pragra rnrning cf the screens, ta include the required ansite visit by Tauch Saurce as autlined. Herricane?s apinian is the cast far this pragrarnrning and the visit appraxirnates 53500.00 ar rna re. Tauch screen ta he ?rhigh resalutian??at panel L00, with law prafilei,? swivel}: rnaunting hardware lav ?Tauch 3aurca? Lafavatta 0alaradatvi-ithaut substitutian?. Pracassar in he pased. All pragrarnrning pv Touch Source, to include a 5 yr inclusion for upload module. Programming to include the ability to have unlimited video, and display all donor categories and all names associated with each category. Min 20 categories for the entire donorwall, with more than 3000 name listings. Specifications MAC and SRC Interior Signage Package S3 of 6 0 Contractor to include (1) one year phone support, and 2 days onsite training at the time of initial installation by a Touch Source Employee. The contract (see below), further outlines the required submittal and sample submission requirement, which ASI did not meet and exceeded. The sign companylcontractor will be responsible to pay any and all related fees as a result of untimely submittals or repeated rejected submittals to College of DuPage. The sign contractor will be allowed (1) one full submittal of constructions drawings and samples. All drawings are to be issued in one electronic PDF, and not as separate attachments. All samples will be issued in one submission. have attached several emails that identify the quantity of revisions and submissions by ASI, the last one being Rev13. I also attached the email about the number of times HG has punched the SRC Plaque. Herricane is not interested in invoicing for the gross review time, however Herricane will be submitting a back-charge for the project once the project is complete. The current fees to date are approximately $3637.50. This time includes onsite time to review the samples with ASI, etc. Herricane is happy to discuss the full details of the time and to clarify any issues surrounding the same. A full invoice will be made available to ASI. If you take into consideration the value of these costs with ASIQS values and retention, the value owed to ASI would approximate 5 3800.00. If ASI wants credit for the Qindividual letters? which are finished per their email, Herricane needs to receive them at their office no later than 11/26/14, and provided they meet the specifications, COD will consider payment. COD does not pay for materials stored offsite unless specifically approved otherwise. Herricane has not received any correspondence which indicates this has been agreed to. have copied COD in this email, but ASI is to communicate direct with Herricane and copy COD going forward. Herricane is further putting together revisions and final copy for the donor wall for the upcoming change-order. Once you receive this, please feel free to contact us with any comments of concerns. Best re ga rd 5, Carla Burkhart Brett On Nov 10, 2014, at 4: 19 PM, Carla Burkhart wrote: Hi Brett, I did not hear anything further with respect to the email below and wanted to check in, and to provide you a quick follow-up that the Foundation has once again changed their mind on the design. I will keep you updated and if you would be so kind as to update me about the status of the letters and the programming of the Touch Screens. I want to get this payment issue resolved as soon as possible. Best wishes? Carla From: Carla Burkhart Sent: Thursday, November 06, 2014 12:16 PM To: 'Brett McGriff' Cc: 'JOrgen Hacker' Subject: RE: Signage Project Importance: High Hi Brett, Please see the attached (3) three photos taken this morning, email from July and notes in blue below. In addition, ASI does not address the programming from Touch Source or the content yet. This needs to be evaluated. Please get back to me. Best?ca rla From: Brett McGriff Sent: Wednesday, November 05, 2014 10:12 AM To: Carla Burkhart Subject: Re: Signage Project Hi Brett; I know you are verifying this information now. If possible can you provide dates if the work was completed? In addition, based on the proposal from ASI for the ?Change Order? which don?t have a breakdown on, (3-4) sets of letters installed appear to be about $3000.00? guesstimating the cost of the aluminum panels might be somewhere in the neighborhood of 55000-5700000. The vinyl and installation might be about $1500.00 or more? The bowing might be an issue still, I have not reviewed it, but pricing from Onsite indicates these might be about $3500? And then there is the programming of the LED screens which don?t think is done. Maybe $1500.00? Just some thoughts on costs? Carla From: Carla Burkhart Sent: Tuesday, November 04, 2014 11:00 AM To:' rett.mcgriff@asisignage.com' Subject: FW: Signage Project Importance: High Per our conversation, here is what was received by Dan regarding the punch items. Not sure where any of this stands now. Carla From: Dan Salamone Sent: Thursday, March 20, 2014 7:26 AM To: Carla Burkhart; Julie Carey Cc: Gus Santana; JOrgen Hacker; Michael McKeag Subject: Signage Project Below is an itemized response to your questions/comments from your 3/13 email and your email received yesterday: Mall. 1. Aluminum dimensional letters: Awaiting response to the lack of sandblasted edge treatment from our manufacturer. Will advise. 2. Outside wood back panels: Furring strips have been installed. Would like From: lnmanlenaJd To: Qada?ckhact; SshmiedLE?zLuse Subject: Routine Signage Meeting Date: Friday, February 20, 2015 10:30:51 AM Attachments: Routine Signage Meeting.ics From: Qada?utkhatt To: InmamJlonald Cc: ""JILirgen HackeH'" Subject: RE: HTC Concept Date: Friday, February 20, 2015 10:31:34 AM Importance: High I cannot get this to him today. We have not commissioned our photos yet, and then this particular portion has to be detailed. Carla From: Inman, Donald Sent: Friday, February 20, 2015 10:22 AM To: Carla Burkhart Cc: "J?rgen Hacker? Subject: RE: HTC Concept I follow your recommendation send to him today. And I will follow with a note regarding urgency of shedule. -- Original message From: Carla Burkhart Date:02/20/2015 11:20 AM To: "Inman, Donald? Cc: "JOrgen Hacker? Subject: RE: HTC Concept Because the concept does not display the etching of the eagle. In my opinion, and my preference, Dr. Breuder should review this one more time for this art detail. Otherwise we will have what we have right now at the Chronology Wall. If you feel it's inappropriate, and overly burdensome, then COD can forgo his review. This is a decision entirely up to you. I don't recommend it. Let me know. Carla From: Inman, Donald Sent: Friday, February 20, 2015 8:50 AM To: Carla Burkhart Cc: "IOrgen Hacker? Subject: RE: HTC Concept Hrnm..if he has approved the concept, I am wondering whether he needs to review the specific detail at, or whether he depends on HG to follow don't want to bug him to a point of frustration. Your thoughts/c omments I have our department looking into the answer as to what date the board approved construction of the HTC, and from that we can define the list of active board members .. . .details. I think you should jump from his approval to construction drawings. per my other note, my clock has run out and per B, I was supposed to have this fabricated prior to April 1. From: Carla Burkhart Sent: Thursday, February 19, 2015 4:52 PM To: Inman, Donald Cc: "IOrgen Hacker? Subject: RE: HTC Concept Don, I'm researching this at my end. However it would be great if you could double check this at your end as well. Two "heads" are better than one. Regarding your dates; I need to update this specific drawing to include the detail art for the acrylic/glass. He has approved only the concept. I need to put this back in front of him one more time. I can say right now thatI don't believe I will have an issue to make that date, but I will know better tomorrow. I would say a better date would be the first week in March. Do you want to furnish me your schedule so I know to work from? Carla From: Inman, Donald Sent: Thursday, February 19, 2015 4:48 PM To: 'Carla Burkhart' Subject: RE: HTC Concept Carla, Is there any question in Dr. B's answer? Do you know which board authorized the HTC, or do you want me to research and confirm I have you tagged as producing pricable drawings, to me by 27" Feb. I go out for pricing immediately. Don From: Carla Burkhaft Sent: Thursday, February 19, 2015 4:13 PM To: Miller, Monica', Inman, Donald Cc: "IOrgen Hacker? Subject: RE: HTC Concept Drawings Ok. Thanks Monica. Appreciate your help! From: Miller, Monica Sent: Thursday, February 19, 2015 3:45 PM To: Carla Burkhart', Inman, Donald Cc: '1 Orgen Hacker' Subject: FW: HTC Concept Drawings Don and Carla, This message sunk down in the inbox. This is the answer to your discussion about which Board is represented. Hope this helps. Monica The Board that authorized the building. Sent from my iPhone On Feb 17, 2015, at 3:18 PM, "Miller, Monica? wrote: From: Carla Burkhaft Sent: Monday, February 16, 2015 10:18 AM To: Inman, Donald', Miller, Monica Cc: '1 Orgen Hacker' Subject: RE: HTC Concept Drawings Of course. I believe we have it right based on my conversation with Dr. Breuder. From: Inman, Donald Sent: Monday, February 16, 2015 10:03 AM To: 'Carla Burkhart", Miller, Monica Cc: '1 Orgen Hacker' Subject: RE: HTC Concept Drawings Either way.before I go out for pricing is my deadline. From: Carla Burkhart Sent: Monday, February 16, 2015 9:06 AM To: Inman, Donald', Miller, Monica Cc: '1 Orgen Hacker' Subject: RE: HTC Concept Drawings Importance: High Don, My understanding from Dr. Breuder was to use the previous board matching MAC and Not the current. If he calls me, or emails me I will clarify. Carla From: Inman, Donald Sent: Monday, February 16, 2015 8: 11 AM To: 'Carla Burkhart", Miller, Monica Cc: '1 Orgen Hacker' Subject: RE: HTC Concept Drawings Carla, Aside from previous subjective comments, Please make sure that HG uses the current board member roster for the construction files.attached is the current roster, pulled down from the COD website. Don From: Carla Burkhart Sent: Friday, February 13, 2015 11:51 AM To: Miller, Monica Cc: '1 Orgen Hacker", Inman, Donald Subject: HTC Concept Drawings Hello Monica, Please see the attached file. Could you please provide this to Dr. Breuder for his review and comment. I believe both plaques meet Dr. Breuder's intent, however Herricane's opinion is that the first concept is the best design. Feel free to email his comments, and if needed, he is always welcome to call me. Thanks again for assisting me. Best and a great weekend to you. Carla HTC Dedication Plaque 021315.pdf> From: Qada?uckhact Subject: Accepted: Routine Signage Meeting Date: Friday, February 20, 2015 10:35:06 AM Attachments: Routine Signage Meeting.ics From: lnmaodlznald To: Qada?utkhatt Cc: ""Jtirgen HackeH'" Subject: RE: HTC Concept Date: Friday, February 20, 2015 10:48:13 AM 0k tomorrow will be fine I guess. Seriously then, tell me when you think this next version will be to so I can advise him of the schedule impact. I'm pretty sure there is big risk not getting this done on time. From: Carla Burkhart Sent: Friday, February 20, 2015 10:31 AM To: Inman, Donald Cc: "JOrgen Hacker" Subject: RE: HTC Concept I cannot get this to him today. We have not commissioned our photos yet, and then this particular portion has to be detailed. Carla From: lnman, Donald Sent: Friday, February 20, 2015 10:22 AM To: Carla Burkhart Cc: "J?rgen Hacker? Subject: RE: HTC Concept I follow your recommendation send to him today. And I will follow with a note regarding urgency of shedule. -- Original message From: Carla Burkhart Date:02/20/2015 11:20 AM To: "Inman, Donald? Cc: "JOrgen Hacker? Subject: RE: HTC Concept Because the concept does not display the etching of the eagle. In my opinion, and my preference, Dr. Breuder should review this one more time for this art detail. Otherwise we will have what we have right now at the Chronology Wall. If you feel it's inappropriate, and overly burdensome, then COD can forgo his review. This is a decision entirely up to you. I don't recommend it. Let me know. Carla From: Inman, Donald Sent: Friday, February 20, 2015 8:50 AM To: Carla Burkhart Cc: "IOrgen Hacker? Subject: RE: HTC Concept Hmm..if he has approved the concept, I am wondering whether he needs to review the specific detail art, or whether he depends on HG to follow don't want to bug him to a point of frustration. Your thoughts/ comments I have our department looking into the answer as to what date the board approved construction of the HTC, and from that we can define the list of active board embers .. . . details . I think you should jump from his approval to construction drawings. per my other note, my clock has run out and per B, I was supposed to have this fabricated prior to April 1. From: Carla Burkhart Sent: Thursday, February 19, 2015 4:52 PM To: Inman, Donald Cc: "IOrgen Hacker? Subject: RE: HTC Concept Don, I'm researching this at my end. However it would be great if you could double check this at your end as well. Two "heads" are better than one. Regarding your dates', I need to update this specific drawing to include the detail art for the acrylic/glass. He has approved only the concept. I need to put this back in front of him one more time. I can say right now thatI don't believe I will have an issue to make that date, but I will know better tomorrow. I would say a better date would be the first week in March. Do you want to furnish me your schedule so I know to work from? Carla From: Inman, Donald Sent: Thursday, February 19, 2015 4:48 PM To: 'Carla Burkhart' Subject: RE: HTC Concept Carla, Is there any question in Dr. B's answer? Do you know which board authorized the HTC, or do you want me to research and confirm I have you tagged as producing pricable drawings, to me by 27 Feb. I go out for pricing immediately. Don From: Carla Burkhaft Sent: Thursday, February 19, 2015 4:13 PM To: Miller, Monica; Inman, Donald Cc: "IOrgen Hacker? Subject: RE: HTC Concept Drawings Ok. Thanks Monica. Appreciate your help! From: Miller, Monica Sent: Thursday, February 19, 2015 3:45 PM To: Carla Burkhart', Inman, Donald Cc: '1 Orgen Hacker' Subject: FW: HTC Concept Drawings Don and Carla, This message sunk down in the inbox. This is the answer to your discussion about which Board is represented. Hope this helps. Monica The Board that authorized the building. Sent from my iPhone On Feb 17, 2015, at 3:18 PM, "Miller, Monica? wrote: From: Carla Burkhaft Sent: Monday, February 16, 2015 10:18 AM To: Inman, Donald', Miller, Monica Cc: '1 Orgen Hacker' Subject: RE: HTC Concept Drawings Of course. I believe we have it right based on my conversation with Dr. Breuder. From: Inman, Donald Sent: Monday, February 16, 2015 10:03 AM To: 'Carla Burkhart", Miller, Monica Cc: '1 Orgen Hacker' Subject: RE: HTC Concept Drawings Either way.before I go out for pricing is my deadline. From: Carla Burkhart Sent: Monday, February 16, 2015 9:06 AM To: Inman, Donald; Miller, Monica Cc: '1 Orgen Hacker' Subject: RE: HTC Concept Drawings Importance: High Don, My understanding from Dr. Breuder was to use the previous board matching MAC and Not the current. If he calls me, or emails me I will clarify. Carla From: Inman, Donald Sent: Monday, February 16, 2015 8: 11 AM To: 'Carla Burkhart", Miller, Monica Cc: '1 Orgen Hacker' Subject: RE: HTC Concept Drawings Carla, Aside from previous subjective comments, Please make sure that HG uses the current board member roster for the construction files.attached is the current roster, pulled down from the COD website. Don From: Carla Burkhart Sent: Friday, February 13, 2015 11:51 AM To: Miller, Monica Cc: '1 Orgen Hacker", Inman, Donald Subject: HTC Concept Drawings Hello Monica, Please see the attached file. Could you please provide this to Dr. Breuder for his review and comment. I believe both plaques meet Dr. Breuder's intent, however Herricane's opinion is that the first concept is the best design. Feel free to email his comments, and if needed, he is always welcome to call me. Thanks again for assisting me. Best and a great weekend to you. Carla HTC Dedication Plaque 021315.pdf> From: lnmaodlznald To: Qada?tkbatt Cc: Brod Catherine Subject: RE: HG Invoice Date: Friday, February 20, 2015 11:04:45 AM Carla, This isn't about cost, that is board approved and billable as the work gets completed. The question is what were the deliverables, whether they are complete, and I can pay 100%, or only a percentage of what was billed. I understand someone is looking for archived emails on this, but If you have a proposal you sent Julie, that would help define what HG said they'd do for a certain amount. Since the MAC donor wall is being paid/partially paid by Foundation, they are the ones that should've dictated the scope of changes (Giving circles), ,..Julie's job would've been to make sure your proposal was fair and reasonable for the proposed work, which I assume it was. Was anyone from Foundation at the meeting you allude to where this scope and subsequent cost was discussed? Don From: Carla Burkhart Sent: Friday, February 20, 2015 10:14 AM To: Inman, Donald; Brod, Catherine Subject: RE: HG Invoice Don, This cost was provided to Julie Carey and Bruce. I have no idea if Cathy was made aware of the costs. This was approved by Dr. Breuder and Cathy was not present in the meeting that discussed any of this. Carla From: Inman, Donald Sent: Wednesday, February 18, 2015 4:54 PM To: Brod, Catherine Cc: Subject: HG Invoice Cathy, lam working on a few invoices for HG. This one relates to the MAC donor wall, described as additional design services, billed 100%. Before I process this invoice, please describe what services HG was directed to perform, so I can determine what percentage is complete. Thanks, Don Donald E. Inman Facilities Planning and Development College of DuPage 630 942-4046 of?ce mobile From: lnmaodlznald To: Qada?uckhact Cc: Schmiedl Bruoe' Brod Catherine Subject: RE: Signage Project - Pricing the Bulletin - HOLD on that Date: Friday, February 20, 2015 11:23:03 AM Attachments: Importance: High Carla, Just got word. Sit tight on all the work that you would be doing to present these estimates, there may be another game plan, and I don't want you spinning wheels fruitlessly. If we need estimates, we'll find that out after our team meeting with Cathy's group next week. I am currently looking at Calendars to schedule that. Don From: Inman, Donald Sent: Friday, February 20, 2015 9:36 AM To: Carla Burkhart Cc: Schmiedl, Bruce; Brod, Catherine Subject: RE: Signage Project - Pricing the Bulletin Morning Carla, At this point, COD is in a precarious position contractually with ASI, and (among other things) with the College having now put them on hold for nearly a year, it is valuable for HG to produce two prices for the bulletin independent of ASI help. One price assumes ASI is allowed to walk away "as is" and all work necessary to complete the project is competitively purchased from another firm. The second price considers a more amicable path, where ASI completes the intelligent portion of their incompleted work (for instance COD would not want ASI to install the remade panels, if COD actually wants them changed to the bulletin faces later) and then walks away. My guidance, as before, is that the energy involved in a legal discussions, which the College will likely not win, will be many fold more costly and time consuming than working with ASI as an ally to complete the project. Don From: Carla Burkhart Sent: Thursday, February 19, 2015 10:37 AM To: Inman, Donald; Brod, Catherine Cc: Schmiedl, Bruce; 'JOrgen Hacker' Subject: RE: Signage Project Sorry Don for the delayed response. lthrew out my shoulder Monday night, and was not functioning all day yesterday? Just so l?m clear, and price this correctly?.As if all the Punch Items were corrected? Right? ca rla From: Inman, Donald Sent: Tuesday, February 17, 2015 7:56 PM To: Carla Burkhart; Brod, Catherine Cc: Schmiedl, Bruce; 'J?rgen Hacker' Subject: RE: Signage Project Carla. If ASI were no longer under contract What would it cost to produce the work shown on the bulletin? -- Original message From: Carla Burkhart Date:02/l7/2015 5:36 PM To: "Brod, Catherine? Cc: "Inman, Donald? ,"Schmiedl, Bruce? ,?JOrgen Hacker' Subject: FW: Signage Project Hello Cathy, Please see the attached file WHG is of the opinion based on previous history with Mike McKeag that COD should not be accepting email responses about costs because previous emails were alleged to be Qinaccurate Qor misleading. However, should COD accept this email altering the values associated with this proposal, then HG stands by their previous position of disallowing various proposed costs by ASI. Below is the email with supporting attachments furnished to COD Facilities regarding this very subject matter concerning ASI and the MAC Donor Wall. If you review the information from ASI (attached) you should be aware that they were paid a portion of their work by Facilities based on their own assessment of the outstanding value of the punch work not H695 assessment), and then subsequently requested a Qproposal? becoming a change order if approved) requesting close to the assessed values by HG or higher which ASI denied. Although I need to go back and review the minutes from our meeting, I believe Bruce was in agreement with myself relative to the cost of design and punch items. The vendor should not be entitled to additional cost when the design change does not impact the punch work. Ie. Panel 1 or the Charter Inaugural Donor Panel,' We reduced the current Charter Inaugural letters from 1-3/4 to W, and moved the copy to the top of the panel instead of the side of the panel. These letters were initially punched due to the finish. Therefore ASI has to remake these letters by their own admission. Therefore it costs less to produce 09 lettering over 1-3/4Wand the placement of the letters at the top verses the side makes NO difference in installation. It?s the same quantity of letters. Therefore there should be NO COST IMPACT to COD, and really a credit should be issued. However, ASI wants $660.00 for this scope of work. Don?s earlier email about treating this project as if ASI were terminated or replaced by another Importance: High Brett, I met with COD yesterday to discuss your pay app. In review of your email below, ?if? COD were to accept the values denoted or projected by ASI, the total cost of punch items, not including the programming and required site visit by ?Touch Source?, equates to $12,195.00. If you include the 10% retention value of the project, 5 5506.30, this would be bring the outstanding value of the project to 17,701.30, leaving a current balance due ASI of $12,361.70. Attached is an email Dated Feb 6, 2014, which shows a credit for the change in construction as discussed by Dan Salamone. Based on this information COD should be receiving an approximate credit of 5 1400.00 for the use of the inserts. Despite ASIQs statement below that there?s no price value for the ?Touch Sou rce? programming, per the contract language(see below), Herricane believes there is an associated value with the programming of the screens, to include the required onsite visit by Touch Source as outlined. Herricane?s opinion is the cost for this programming and the visit approximates $3500.00 or more. Touch screen to be Ohigh resolutiono flat panel LCD, with low profile swivel) mounting hardware by 0Touch Sourceo Lafayette Colorado(without substitution). Processor to be IntelNVindows based. All programming by Touch Source, to include a 5 yr inclusion for upload module. Programming to include the ability to have unlimited video, and display all donor categories and all names associated with each category. Min 20 categories for the entire donor wall, with more than 3000 name listings. Specifications MAC and SRC Interior Signage Package S3 of 6 0 Contractor to include (1) one year phone support, and 2 days ons?e training at the time of initial installation by a Touch Source Employee. The contract (see below), further outlines the required submittal and sample submission requirement, which ASI did not meet and exceeded. The sign companylcontractor will be responsible to pay any and all related fees as a result of untimely submittals or repeated rejected submittals to College of DuPage. The sign contractor will be allowed (1) one full submittal of constructions drawings and samples. All drawings are to be issued in one electronic PDF, and not as separate attachments. All samples will be issued in one submission. have attached several emails that identify the quantity of revisions and submissions by ASI, the last one being Rev13. I also attached the email about the number of times HG has punched the SRC Plaque. Herricane is not interested in invoicing for the gross review time, however Herricane will be submitting a back-charge for the project once the project is complete. The current fees to date are approximately $3637.50. This time includes onsite time to review the samples with ASI, etc. Herricane is happy to discuss the full details of the time and to clarify any issues surrounding the same. A full invoice will be made available to ASI. If you take into consideration the value of these costs with ASIQs values and retention, the value owed to ASI would approximate 5 3800.00. lf ASI wants credit for the Qindividual letters? which are finished per their email, Herricane needs to receive them at their office no later than 11/26/14, and provided they meet the specifications, COD will consider payment. COD does not pay for materials stored offsite unless specifically approved otherwise. Herricane has not received any correspondence which indicates this has been agreed to. have copied COD in this email, but ASI is to communicate direct with Herricane and copy COD going forward. Herricane is further putting together revisions and final copy for the donor wall for the upcoming change-order. Once you receive this, please feel free to contact us with any comments of concerns. Best re ga rd 5, Carla Burkhart From: Brett McGriff [Wm] Sent: Tuesday, November 11, 2014 3:27 PM To: Carla Burkhart Cc: Jergen Hacker Subject: Re: Signage Project Hi Carla, The aluminum letters are in our shop, so they are done. Our installers were on site to install at one point but where told not to, I believe by your direction. This value is approximately $2,900 for this item. There is no price value for the touch screen programming. Gus can facilitate this with the vendor when the content is determined by COD. SRC rededication panel: we have replaced this 3 times, thought it was done. Gus can make a site visit to put to rest. Approx value $2,795. Here is an adjusted payment due to ASI: $55,063.00 po 329911 less 6/25/14 payment less value of work to complete (35 5 20.00) less 10% retainage for substantially completed items noted above. $22,993.00 amount due now to ASI. Thanks, Brett On Nov 10, 2014, at 4:42 PM, Carla Burkhart wrote: Great and Thanks Hope you are feeling better. Carla From: Brett McGriff Sent: Monday, November 10, 2014 4:34 PM To: Carla Burkhart Cc: Jergen Hacker Subject: Re: Signage Project Importance: High Hi Carla, I had been out of the o?iee due to illness last Thursday and Friday. I am making progress on my work load and will be providing you information tomorrow. Thanks, Brett On Nov 10, 2014, at 4: 19 PM, Carla Burkhart wrote: Hi Brett, I did not hear anything further with respect to the email below and wanted to check in, and to provide you a quick follow-up that the Foundation has once again changed their mind on the design. I will keep you updated and if you would be so kind as to update me about the status of the letters and the programming of the Touch Screens. I want to get this payment issue resolved as soon as possible. Best wishes? Carla From: Carla Burkhart Sent: Thursday, November 06, 2014 12:16 PM To: 'Brett McGriff' Cc: 'JOrgen Hacker' Subject: RE: Signage Project Importance: High Hi Brett, Please see the attached (3) three photos taken this morning, email from July and notes in blue below. In addition, ASI does not address the programming from Touch Source or the content yet. This needs to be evaluated. Please get back to me. Best?ca rla From: Brett McGriff Sent: Wednesday, November 05, 2014 10:12 AM To: Carla Burkhart Subject: Re: Signage Project Carla, I have reviewed the punch list items listed below relating to the work performed for College of DuPage purchase order 329911 in the amount of $55,063.00. Here is a current status update: Mall. 1) Aluminum dimensional letters: this is completed, replaced in late March/ early April. see attached photos) They are currently not installed, please provide the estimated costs for these letters. 2) Outside wood back panels: completed in late March by re-adjusting clips to pull panels tight to wall. I wasnOt able to get a good image of this, but the wood panel still appears to be bowing. Maybe this should reviewed on site. 3) Aluminum panels #2 #3 with etched graphic: panels are staged awaiting con?rmation of additional payment to ASI prior to ?nishing production. Also warned several months ago to OholdO because of unknowns that may cause position changes in mounting holes. Cost: $4,500.00. OK. 4) Donor names: Primary reason for project gridlock, still awaiting final donor names. Cost: $2,000.00. OK. MAC Rededication Panel 1) Aluminum dimensional letters: completed in May. HG Needs to review their previous punch. 2) Etched glass panel: Completed in June. HG has reviewed this and was not listed as an open item. 3) SRC Rededication Panel: completed in June. See attached email. This was not completed in June. And CODOs email appears unanswered, but I believe that Dan mentioned it would be replaced when they came for the Donor wall. And last week while I was onsite, it was still the wrong color. The amount due now to A81 is $23,563.00. Which is derived by taking the total order amount of $55,063.00, less $25,000 6/12/14 payment and then reducing by $6,500 for the value of work to complete. Any future additions of work to this project with require a 50% deposit to begin production. Thank you, Brett McGrifT ASI Signage Innovations ph 641.236.6616 On Nov 4, 2014, at 11:23 AM, Carla Burkhart wrote: Hi Brett; I know you are verifying this information now. If possible can you provide dates if the work was completed? In addition, based on the proposal from ASI for the ?Change Order? which Idon?t have a breakdown on, (3-4) sets of letters installed appear to be about $3000.00? l?m guesstimating the cost of the aluminum panels might be somewhere in the neighborhood of 55000-5700000. The vinyl and installation might be about $1500.00 or more? The bowing might be an issue still, have not reviewed it, but pricing from Onsite indicates these might be about $3500? And then there is the programming of the LED screens which Idon?t think is done. Maybe $1500.00? Just some thoughts on costs? Carla From: Carla Burkhart Sent: Tuesday, November 04, 2014 11:00 AM To: Subject: FW: Signage Project Importance: High Per our conversation, here is what was received by Dan regarding the punch items. Not sure where any of this stands now. Carla From: Dan Salamone Sent: Thursday, March 20, 2014 7:26 AM To: Carla Burkhart; Julie Carey Cc: Gus Santana; JOrgen Hacker; Michael McKeag Subject: Signage Project Below is an itemized response to your questions/comments from your 3/13 email and your email received yesterday: Donor Wall 1. Aluminum dimensional letters: Awaiting response to the lack of sandblasted edge treatment from our manufacturer. Will advise. 2. Outside wood back panels: Furring strips have been installed. Would like further review of the "bowing" issue. 3. Aluminum panels #2 #3 with etched graphics: Panels are in the process of being remade. Will advise on completion date asap. 4. Donor names: Donor names were applied to the acrylic panels that are mounted to the aluminum panels. The donor names have been fabricated in the specified vinyl material. Due to information received yesterday regarding a con?ict with the donor names, the acrylic panels will be removed today, Thursday. 1. Aluminum dimensional letters: Finish not acceptable. Letters being remade. Will advise on completion date asap. 2. Etched glass panel: Fabricated with incorrect mounting hole locations. Panel is in the process of being remade. Will advise on completion date asap. 3. SRC Rededication Panel Panels are fabricated, but digital printer is still in disrepair. Will advise on completion date asap. Today, we will be working on con?rming speci?c dates for the completion/correction of the above items and as information becomes available, we will certainly advise. Thank you. DAS RESPONSIVE 9 RELIABLE 9 RESPECTFUL Dan A. Salamone Business Development Manager ASI, Illinois 2630-C W. Bradley Place Chicago, IL 60618 773.871.0100 x3002 Efax 866.779.4987 dan.salamone@asisignage.com . . From: lnmaolenaJd To: Wharton; Wm; Qada?ckhact Subject: MAC Donor Wall - see notes Date: Friday, February 20, 2015 11:32:22 AM Attachments: MAC Donor Wall - see notes.ics From: To: Inman,.mmald; Cada?ckhact Subject: RE: HG Invoice Date: Friday, February 20, 2015 11:41:19 AM Donald, No one from the Foundation was present. Cathy From: Inman, Donald Sent: Friday, February 20, 2015 11:05 AM To: Carla Burkhart Cc: Brod, Catherine Subject: RE: HG Invoice Carla, This isn't about cost, that is board approved and billable as the work gets completed. The question is what were the deliverables, whether they are complete, and I can pay 100%, or only a percentage of what was billed. I understand someone is looking for archived emails on this, but If you have a proposal you sent Julie, that would help define what HG said they'd do for a certain amount. Since the MAC donor wall is being paid/partially paid by Foundation, they are the ones that should've dictated the scope of changes (Giving circles), ,..Julie's job would've been to make sure your proposal was fair and reasonable for the proposed work, which I assume it was. Was anyone from Foundation at the meeting you allude to where this scope and subsequent cost was discussed? Don From: Carla Burkhart Sent: Friday, February 20, 2015 10:14 AM To: Inman, Donald; Brod, Catherine Subject: RE: HG Invoice Don, This cost was provided to Julie Carey and Bruce. I have no idea if Cathy was made aware of the costs. This was approved by Dr. Breuder and Cathy was not present in the meeting that discussed any of this. Carla From: Inman, Donald Sent: Wednesday, February 18, 2015 4:54 PM To: Brod, Catherine Cc: Subject: HG Invoice Cathy, I am working on a few invoices for HG. This one relates to the MAC donor wall, described as additional design services, billed 100%. Before I process this invoice, please describe what services HG was directed to perform, so I can determine what percentage is complete. Thanks, Don Donald E. Inman Facilities Planning and Development College of DuPage 630 942-4046 of?ce mobile From: To: Subject: Signage Status Report - Meeting tomorrow Date: Monday, February 23, 2015 11:52:22 AM Attachments: Signage Update 19 Feb.x sxl Ca rla, Here is a revised report (sent to Breuder last week), used as an agenda for our status update to Bruce tomorrow. Don Donald E. Inman Facilities Flaming and Development College of DuPage 630 942-4046 of?ce mobile From: lnmaodlznaid To: Stadium; SshmiedLE?zLuse Subject: Routine Signage Meeting - Revised see note below Date: Monday, February 23, 2015 3:39: 14 PM Attachments: Routine Signage Meeting - Revised see note below.icsl From: To: Cc: Bcc: Subject: Date: Attachments: "9 I .. I BI INBI mad?:- mm." Mb." I "i Win." "i "i ?anBrod Catherine Law COD This Week Monday, February 23, 2015 5:53: 13 PM WEE Dea Fou ndation Boa rd, Please see attached for this week?s message to the College from Dr. Breuder. Of particular interest is the lead story regarding the Faculty Senate No Confidence Vote, as well as the outlook for rising tuition and funding cuts for higher ed. This and past issues of COD This Week newsletters can be found by clicking: Thank you, Kristen Kristen Kepnick College of DuPage Foundation 425 Fawell Blvd. I Glen Ellyn, IL 60137-6599I USA direct: 630.942.3088 main: 630.942.2462 WIN Winn Federal Tax ID: 23-?011835 From: Lads-ammo Subject: Aocepted: Routine Signage Meeting - Revised see note below Date: Tuesday, February 24, 2015 9: 16:50 AM Attachments: Routine Signage Meeting - Revised see note below.ics From: lnmaolenaJd To: Cc: Schmiedl Bruoe Subject: Board Names for the HTC dedication plaque - Answered Date: Wednesday, February 25, 2015 8:10:51 AM Importance: High Good Morning Carla, MaryAnn M. got with Dr. B. and confirmed the Board members to be used on the HTC dedication plaque. Please move forward with the next step of the HTC concept approval using the roster below. . Erin Birt Chairman Katharine Hamilton Vice Chairman Allison O?Donnell Secretary Dianne McGuire Kim Savage Nancy Svoboda Joseph C. Wozniak Stephanie Torres Student Trustee Don From: Qada?uckhact To: InmamJlonald Cc: Schmiedl Bruoe' "JILirgen HackerJI Subject: RE: Board Names for the HTC dedication plaque - Answered Date: Wednesday, February 25, 2015 10:50:56 AM OK From: Inman, Donald Sent: Wednesday, February 25, 2015 8:11 AM To: Cc: Schmiedl, Bruce Subject: Board Names for the HTC dedication plaque - Answered Importance: High Good Morning Ca rla, MaryAnn M. got with Dr. B. and confirmed the Board members to be used on the HTC dedication plaque. Please move forward with the next step of the HTC concept approval using the roster below. . Erin Birt - Chairman Katharine Hamilton Vice Chairman Allison O'Donnell - Secretary Dianne McGuire Kim Savage Joseph C. Wozniak Stephanie Torres Student Trustee Don From: Chica gsigns?ael .cern Te: IrrnanI Denalcl Subject: Fwd: I:Inzllege eF DLF'age, IElen Ellyn, IL 52 .15 .2515 Date: Wedne :day, February 25, 2515 3:55 :41 PM F?t?l Frem: wialeeki@matthewaintl.eern Te: Chieageeign?aeleem Sent: 212512515 2:52:13 PM. Central Standard Time Sub]: RE: Cellege e1 DUF'age, Glen Ellyn, IL 52.15.2515 Jehn the phetee and hare aerit themte ehep ferernan We will and let lieu l:an Steve Wielueki Prejeuzt Manager 111 atth ewe ElrenzeL?-rda iteetLiral Predueta 1515 Wed Lilaertig.r Ave Pittsburgh PA 15225 55555255455 1:251 5555 412.521.5555 F: 555.515.2555 E: w'aleelti [?tmatth ewei ntl.eem check out our new leek at metthewsid .cem HEITEEI Tilt: manageJagetn [H.Il?lil EIVETEHTIE IE. It: IIZIEIZI ell-,rturtje ttmalrealtal lmnnatjel IIHH It: preprEErlr. ean'lzle ?El. dhtelzel re. are latte In: need reepe measagenlueli are he reelr retitled ?at any disclosure, copying, distn'bution, use, or any action or reliance on this communication is strictly prohibited. If you have received this e?mail in error, please notify the sender immediately by return e?mail and delete the message, along with any attachments. Although we have taken all reasonable precautions to ensure no viruses are present in this e?mail, our company cannot accept responsibility for any loss or damage arising from its use and we therefore recommend you subject this email, and all attachments, to your virus checking procedures prior to use." From: Chicagosigns@aol.com Sent: Tuesday, February 24, 2015 1:06 PM To: Wislocki, Steve Subject: Re: College of DuPage, Glen Ellyn, IL 02.19.2015 Steve, Here is the Dropbox link for the photos. In a message dated 2/19/2015 7:20:48 AM. Central Standard Time, wislocki@matthewsintl.com writes: February 19, 2015 John In regards to this email, we did manufacture these pieces for Susico a year ago (February 2014) From what I understand these units were received and approved then. If there is an issue why did it take so long to let us know? Why were these never installed? We are certainly willing to re-pair (if possible) or remake them if necessary for a charge We would like to see photos of these issues, to see if they can be repaired or if they need remade Please send these phetes te me A555 se we can eehfirrh what heedste he dehe, If we can repairl will send tree the address te ship these units te stetre Sterile F'rejeuzt Manager tut atth ews Erenzei?rm iteetural F'retiuets 1515 Wei Liberty .?we Pittsburgh Pa'l. 15225 55555255455 52515555 412.5?1.5555 F: 555.515.?555 E: stisleeki [51m atth eat-s1" ntl.eern check out our new look at matthewsid .com HDTEE: message.er1le [with IE. E: IIE ell-{turtle ttmalreznr'?l Immtattel artist E: duets! re. are latte Ir'e Idea reeple rtet?t: messagenlnel are he rein; retitled re. sweeth- er reliance on 11!: mm" batten Harmer-amine. tree: lane Heat? retln e-mallarelelele'e tie messageamgrum an; atlaelrne I13. Although rue lane taker all reasonable presenters ensure re ulruzes are present-11!: e-mall.el reanparrlr ear retamept reaps-rsle turanlr has ermmage tr-zm re: ensure ?eet-re subleettll: emal. and all amelme Its.wa rulru: elect-mg prose-1 res use Frnm: Chicagesignst??aelxem Sent: Tuesday, February 17, 2015 1:09 PM To: Wislocki, Steve; sales@acssusico.com Cc: inmand86@cod.edu Subject: College of DuPage, Glen Ellyn, IL 02.17.2015 Steve, The attached drawing shows the product that Matthews provided to a company called Susico of Skokie, IL for the Performance Hall signage at the College of DuPage in Glen Ellyn, IL. The signs were never The College has asked us to provide a price to install four Performance Hall aluminum signs. The aluminum panels are shaped with two pieces welded at 90 degrees. The welding process has warped the configuration so that when you sight down the edge it has a shape like a banana. No amount of pressure will correct the bowing. By this email letter we are asking on behalf of the college for you to replace or repair the four shaped signs that were not fabricated correctly. Matthews International has an excellent reputation in the sign business and I am sure would not knowingly supply product that does not meet the highest standards of architectural signage. Please confirm that Matthews did fabricate these signs for Susico and review and respond as soon as possible so that the college can meet an April 4 installation deadHne. Best regards, John Doyle Chicago Sign 630-407-0802 From: Irrn anE Denald Te: "Cl'iicagsigns?aelccm" Cc: clzurlahart?herricanegra micscem Subject: RE: I:I-zllege eF DLF'age, Glen Ellyn, IL 02 132015 Date: 'u'u'edne 5-day, February 25, 2015 3:10:42 PM Hell Ja hn, Appreciate the infa, If we dan?t get canfirmatian fram them that the material will he ansite ready far ?5'0Lll' install camplete by April I assume 1Emu are naming up with a game plan ta warle: with e?tisting materials. Asa nate, dan?t believe I have received panfirmatianframyau as ta hand price, ar prapased install pricefar ahatre. Just keeping that an 1,i'aurta da list. Dan Frem Chicagasigns@aal.cam [mailta :Chicagasignst?la: Item] Sent: Wednesday; February 20, 2010 0:01 PM Te: Inman, Danald Subject: Fwd: Callege pf 0uF'age, Glen Ellyn, IL 02.10.2010 F?i?l Fram: wislaalti@matthewaintl.cam Ta: Chicagaaign?aalpam Sent: 212512015 2:52:13 Flt-'1. Central Standard Time Sub]: RE: IBallade at DuFlage, Glen Ellyn, Jahn Ireceired the phataa and hare sent themta ahap fareman We will reviewthemtamarrwr and let 1.100 itan Steve Wieleeki Prajad Manager Matthews Elranzemrdaiteetural Pradueta Matthews 1010 Wed Lilaert'gr .?we Pittsburgh PA 10220 :-:2010000 412.021.0000 F: 000.010.2000 0: E: Walaekii?tmatthemaintlpam check out eur new leek at metthewsid .cem HDTEE: THE meccageJdge?e alyat'laclme male: IIZIEIZI rtrnayceltal l5 duct? re. tree! are Ire eclecl recple Itcn'?r are he retry retried ?at re. anyacttue cur reIEIce cut cmmu creme rhyel lane rec=e ueci 1H: e-rnall ll errcur. pleace ecumy 11e retl re e-mallaeclcie le'e 11e meccage. amgeurtl alyatiaclmeetc. Although IEUE EHEI Ell tl EH:le IIZI It ll 11?! CHI letamept Hid: Elf damage Ef?llg IE HIE all: Ill! EIIDIECTTI I: EITIEI. EIIZI Ell ETEIITIE full?: CIEDHIIQ FEE: FIer tl HIE Frem I:hicagceignetililael.cern [rnailtcl :Chicageeigne@aa l.cern] Sent: Tueajay, Fehniar?y 24, 2015 1:06 PM Te: Wieleclei, Steye Subject: Fte: Cellege ef DuPage, Glen Ellyn, IL 02.19.2015 Steye, Here is the Drephee linl-: fer the phetee. Thanks, Jehn In a dated AM. Central Standard Tirne, wieleck@mattheweintl.cern writee: FehruarylEi,2EI15 In regardeth thie ernail, we did manufacture nieceefcnr Sueice a year age (Fehruar?y Elli 4) understand these unite were receiyed and appreyed then. If there ie an why did ittal-re ecu leng tc: let us knew? Why were these new installed? We are certainly willing te re-nair er rernalee thern fer a charge We weuld Ill-re te tc: ifthey can he repaired cur ifthey need rernade Please send these rne ASAP an we can cenfirrn what needeth he dene, If we can repairl will send you the ehip unite tc: eteye Sterile Wield-cm F'reject Manager l'ylatthewe Elrenzei?rchitectural Preducte 1315 Wed Lihert'y Wye F?ittelcuurgh PW 15225 5559 412.5?1.5559 F: 855.518.?935 E: E: Welecki?lmatthem?ntleern check eut eur new leek at matthewsidcom HDTEE: TIE: message.1:ugetnernl.lrtn nded IZII lytur?e addressee. rtrnay WIEI when n: negaIIyprIrIe-ged re. rr'nyen are In'e nded recpne new I: messagenyen are ne retry . or reliance en 11!: mm nncatnzun rrnyen naue rece liedtns e-mall In errcr. plea-e ncmy tne retn rn e-nnalland de nee tie message.an:ungnurtn any attachments. anengn nue naue men all reasonable ensnre nc ulrnses are present In as can natazeept turaniy cr-ramage Tram rn: nse and nue tiereture ernal. and all prccedn res use Frcm: Chicagcsigns@acl.ccm [maille :Chicagcsigns@a:: l.ccm] Sent: Tuesday, Fehmary 2015 1:09 PM Tc: Steye; Ec: inmanda??ccdeju Subject: Ccllege cf DuPage, IGlen Ellyn, IL 02.112015 Steve, The attached drawing the prcduct that lylatthews prciyided tc a ccmpany called Susicc cf Skckie, the Hall signage at the Ccllege cf DuF'age in Glen Ellyn, IL. The signs were neyer The Ccllege has asked us tc prciyide a price tc install fcur Hall aluminum signs. The aluminum panels are shaped with pieces welded at Ell] degrees. The welding precess has warped the ccnfiguraticn an that when ycu sight dawn the edge it has a shape like a banana. Nd amcunt cf pressure will ccrrect the hcwing. Ely this email letterwe are asking an hehalf cfthe ccllege fer ycu tc replace cr repair the fcur shaped signs that were fahricated ccrrectly. l'ylatthews lnternaticnal has an excellent reputaticn in the sign business and I am sure wculd kncwingly supply prcduct that dces meet the highest standards at architectural signage. F'lease ccn?rm that lylatthews did fabricate these signs fer Susicc and reyiew and as seen as pcssihle ed that the ccllege can meet an April El installaticn deadline. Elest regards, Dayle Chicagc Sign From: lnmaodlznald To: Subject: Notes on Questions on Drawings IIfor quote" Date: Wednesday, February 25, 2015 6:45:27 PM Attachments: Notes on Questions on Lakeside and Pavillion Drawinosbdf Carla, See attached. Typical notes: 0 Name of Package is MAC Box Office and Lakeside Signage 0 Revise drawing numbers 0 Need HG to provide justification for sole sourcing, I don?t see this as a need. Electircal Notes: Those pricing should not be left to determine whether, by code I assume, a disconnect is required. Designer does this and advises. If required, designer should detail the ?out of visibility but obvious to inspector? Fixture notes: I am not sure the designation at the end is definitive, please confirm what is available and define per manufacturers. Is the fixture attached to the sign or brick and how given the mounts provided by manufacturer? Several other questions/notes/comments on the three drawings that will be issued, please review and provide necessary detail. lam not sure whether this should be bid by COD or HG (the CM), however, specs, front end and bid form tailored to this work will be necessary for the ?pricing package?, so prepare for to issue those also. Donald E. Inman Facilities Planning and Development College of DuPage (630) 942-4046 of?ce mobile From: lnmanlenald To: :burkba?Qbecricanemanbicemm Subject: FW: Board Room signage--need vectors Date: Wednesday, February 25, 2015 7:11:57 PM Carla, I imagine that John will answer the following questions positively. I will need the vector files in short order..whether it is John, or the next responsive firm. Don From: Inman, Donald Sent: Wednesday, February 25, 2015 7:09 PM To: 'Chicagosigns@aol.com' Subject: RE: Board Room signage 02.21.2015 OK, so you are competitive again. are there any exceptions to the materials/installations per the original drawings If I give you go ahead 26 Feb, and there are no approvals (which means you follow the drawings), can Chicago sign have this in place prior to the April 1 deadline? Go ahead means email, PO takes a few days. Don From: Chicagosigns@aol.com Sent: Monday, February 23, 2015 12:28 PM To: Inman, Donald Subject: Re: Board Room signage 02.21.2015 Don, PROPOSAL: Furnish and install one set individual aluminum letters and vinyl copy per drawings attached. Price: $2,122.00 Delivery time: Vinyl 10 working days from approval Alum. Letters: 15 working days from approval. Submitted for approval: John Doyle, President Performance bond, wage and materials bond, if required, additional at $190.00 In a message dated 2/19/2015 12:29:45 PM. Central Standard Time, inmand86@cod.edu writes: Price quickly, center part is already in place. Installed by April 1 From: "Cl I II Cc: Subject: RE: Board Room signage 02.21.2015 Date: Thursday, February 26, 2015 6:44:43 AM John, Get started. By Copy, Carla please send myself and John the vector files. The P0 will include the bond. Send copy of that and another of the COI. Thanks, John. Don From: Chicagosigns@aol.com Sent: Thursday, February 26, 2015 5:55 AM To: Inman, Donald Subject: Re: Board Room signage 02.21.2015 1) No exceptions. 2) Yes, delivery prior to April 1 In a message dated 2/25/2015 7:08:49 PM. Central Standard Time, inmand86@ood.edu writes: OK, so you are competitive again. are there any exceptions to the materials/installations per the original drawings If I give you go ahead 26 Feb, and there are no approvals (which means you follow the drawings), can Chicago sign have this in place prior to the April 1 deadline? Go ahead means email, PO takes a few days. Don From: Qada?uckhao To: Wilma. Cc: Inman Donald; Brod Catherine' "JILirgen HackerJI Subject: MAC Donor Wall/ Touch Souroe Date: Thursday, February 26, 2015 8:38:18 AM Attachments: imageQOiQng Importance: High Hello All As you can see below I had a conversation with Touch Source yesterday based on our meeting Tuesday. Yashica, can you confirm if you ever received the information below from This will help me with the guidance on the rest of the project and the page layouts for your use. Either way I can provide direction, but it helps to confirm all the information first. Last, Touch Source confirmed to me yesterday that the (5) year upload module has not been paid M51, that value is approximately $900.00. IN addition, but not confirmed, they are double checking, ASI has only paid a deposit for the screens and programming. It appears that the value that remains to be paid is somewhere between $5,000- $7,000.00. Leaving an approximate potential balance of $8,000.00. This cost does not include the content collection or labor associated with working with COD Foundation regarding the content, layout and upload per the contra ct. Based on the paragraph above and the fact that COD is aware of ASI using outside vendors, I would be sure to request lien waivers for ANY AND ALL vendors associated with this project before making any further payments to ASI. Donaware of who all their vendors are, but we know for sure that there are three currently; Gemini, Onsite, and Touch Source. I believe that there are others, but you would need to verify this. To date, I?m not aware of any payment requests being supplied for this project for review and approval by Herricane( per our contract), so we cannot confirm any of this information. Last. Italked with Petek, and she and I have a complete understanding of the software capacity and basically everything that Yashica and Idiscussed with all the multiple button options can be done, and can be done at NO ADDITIONAL COST to COD, and is part of the contract currently. The screens are already set with sound! However if COD wants to hear this sound, we just need to put vent openings in or maybe use leue tooth? speakers in the ceiling, cabinet or wherever it makes the most sense. Touch Source does not provide additional speakers. Ican?t imagine this cost being more that 5500-5100000, but no matter what, you already have the capability! NO COST) Yashica, you also discussed with Touch Source about the use of a calendar and wanting the calendar of events to tie into the COD website. While this is possible95200.00 a year, less than 1157), and you do not want to run this cost through ASI, we would need to get the approval from the IT Department at COD. My Iaat recallectian abaut daing thia waa a 9N But maybe thia haa aince changed. That?a we are at! COD can basically have anything they want, and in my abinicn at basically nc ca at, and wauld recammend gaing far it! ca r a Carla Euth-Ell'ul? *1 HEHIEANE SHAH-HES I. ll . a: w: :1 12.?5 Rd. In West Chlcagu, IL am as mama-acme managing: i: Frem: Petele: Sabunia Sent: Wednesday, February 25, 2015 4:11 PM Te: Cc: 'Dan Salamcne'; David Rabinaan Subject: FW: COD Falcw?Lib Email Gan Afternaa Carl a, Thank yau far reachir?g cut ta me ta help cut with the COD Call?e cf DuPage} danarwall praject. E-elaw ia the bullet paint Summary cf the breaentatian that we held with Dan, COD, Dave, and myself an 2.12.15. Theae bainta cayer the we had abaut the ca ba bilitiea cf the directary that COD purchaaed. Ibelieye that when we left cf that breaentatian, we agreed that the callege needata decide an what buttanata diablay, and the naming canyentian far the buttana. Far e?camble; dc they want high level donors, donors, and Circle of Friends? Or dod they want initial donor button, and have that button drill down and such?) Please let me know if you have any further questions. Thank you, Petek Sabunis Sales Manager TouchSource Inc. 866-476-1872 (support) 303-828-4983 (direct) 303-953-7308 (fax) Wm ii 12! "Industry leaders in public information kiosks, electronic directories and digital signage solutions" From: David Robinson Sent: Thursday, February 12, 2015 6:11 PM To: dan.salamone@asisignage.com Cc: Petek Sabunis Subject: FW: COD Folow-up Email Hi Dan, Thank you for taking the time to go over the Donor program with us. Below is a re-cap of the call. Let?s confirm the buttons and items needed and we can get going on the programming. The one item we need to decide on is whether they are going to use a PDF for the Calendar of Events or our additional module (see last paragraph). Buttons to be included (The button naming conventions to be determined by COD) 0 Donor Lists *Search by donor name 0 High level Donors 9 Display list 9 Bio-highlights PDF 0 Circle of friends 9 Informative PDF 0 Calendar of Events 9 Need to determine if this will be a PDF upload or a full Calendar of Events Module Messages from the leadership (PDF Upload) Content that we will need: Need to confirm names for each button Logo Image or images for the welcome screen and other screens Marketing/ branding information (ie colors, fonts) List of different low level donors and high level donors The Qwelcome screen? message such as ?Welcome to COD Performing Arts Center? For the Calendar of Events, if they decide to go with the PDF upload to show a few events, or current events we don?t need to do anything on our end, the program is already set up for it. If they choose to add the Calendar of Events module, have attached some sample screens. These are just samples, we would create a screen branded for College of DuPage. have also attached a screen shot of the editor for the Calendar of Events program that allows staff to enter an event, location, date, time and description. Once the date passes the event drops off. There will be additional cost for the module. Thank you, Dave Robinson Sales and Marketing Team TouchSource Inc. 800-704-3458 X107 303-828-5205 (direct) 303-339-1904 (fax) Wm ii 3 "Industry leaders in public information kiosks, electronic directories and digital signage solutions From: Qada?uclshan: To: InmamJlonald Cc: "Jumen Hacker" Subject: RE: Board Room signage--need vectors Date: Thursday, February 26, 2015 8:40:54 AM Don?. realize that you are not in this industry?.BUT HE HAS THE VECTOR FILE already. And he and anyone else from this industry already knows this. And if they don?t, don?t hire them. From: Inman, Donald Sent: Wednesday, February 25, 2015 7:12 PM To: Subject: FW: Board Room signage--need vectors Carla, I imagine that John will answer the following questions positively. I will need the vector files in short order..whether it is John, or the next responsive firm. Don From: Inman, Donald Sent: Wednesday, February 25, 2015 7:09 PM To: 'Chicagosigns@aol.com' Subject: RE: Board Room signage 02.21.2015 OK, so you are competitive again. Questions? are there any exceptions to the materials/installations per the original drawings If I give you go ahead 26 Feb, and there are no approvals (which means you follow the drawings), can Chicago sign have this in place prior to the April 1 deadline? Go ahead means email, PO takes a few days. Don From: Wm Sent: Monday, February 23, 2015 12:28 PM To: Inman, Donald Subject: Re: Board Room signage 02.21.2015 Don, PROPOSAL: Furnish and install one set individual aluminum letters and vinyl copy per drawings attached. Price: $2,122.00 Delivery time: Vinyl 10 working days from approval Alum. Letters: 15 working days from approval. Submitted for approval: John Doyle, President Performance bond, wage and materials bond, if required, additional at $190.00 In a message dated 2/19/2015 12:29:45 PM. Central Standard Time, inmand86@cod.edu writes: Price quickly, center part is already in place. Installed by April 1 From: Qada?uckhad To: Inman,.mmald; Wm Cc: "Jumen Hacker" Subject: RE: Board Room signage 02.21.2015 Date: Thursday, February 26, 2015 8:44:12 AM Don See my previous email. The BID Documents are VECTOR files John, can you please confirm this to Don. ca rla From: Inman, Donald Sent: Thursday, February 26, 2015 6:45 AM To: 'Chicagosigns@aol.com' Cc: Subject: RE: Board Room signage 02.21.2015 John, Get started. By Copy, Carla please send myself and John the vector files. The P0 will include the bond. Send copy of that and another of the COI. Thanks, John. Don From: Chicagosigns@aol.com Sent: Thursday, February 26, 2015 5:55 AM To: Inman, Donald Subject: Re: Board Room signage 02.21.2015 1) No exceptions. 2) Yes, delivery prior to April 1 In a message dated 2/25/2015 7:08:49 PM. Central Standard Time, Wm? writes: OK, so you are competitive again. are there any exceptions to the materials/installations per the original drawings If I give you go ahead 26 Feb, and there are no approvals (which means you follow the drawings), can Chicago sign have this in place prior to the April 1 deadline? Go ahead means email, PO takes a few days. Don From: To: "gcla Burkhart" Cc: "Jumen Hacker" Subject: RE: Board Room signage--need vectors Date: Thursday, February 26, 2015 9:06:29 AM AttachmentsCarla, I may not be in the industry, however, when asked you about this earlier, you indicated that you would send the vector files out once the work was awarded, per attached. ?Get your story straight? What I sent to John was PDF files. ?Attached. It will be interesting if he has the vector files, don?t you think? Don From: Carla Burkhart Sent: Thursday, February 26, 2015 8:41 AM To: Inman, Donald Cc: 'JOrgen Hacker' Subject: RE: Board Room signage--need vectors realize that you are not in this HE HAS THE VECTOR FILE already. And he and anyone else from this industry already knows this. And if they don?t, don?t hire them. From: Inman, Donald Sent: Wednesday, February 25, 2015 7:12 PM To: Subject: FW: Board Room signage--need vectors Carla, I imagine that John will answer the following questions positively. I will need the vector files in short order..whether it is John, or the next responsive firm. Don From: Inman, Donald Sent: Wednesday, February 25, 2015 7:09 PM To: 'Chicagosigns@aol.com' Subject: RE: Board Room signage 02.21.2015 OK, so you are competitive again. are there any exceptions to the materials/installations per the original drawings If I give you go ahead 26 Feb, and there are no approvals (which means you follow the drawings), can Chicago sign have this in place prior to the April 1 deadline? Go ahead means email, PO takes a few days. Don From: Chicagosigns@aol.com Sent: Monday, February 23, 2015 12:28 PM To: Inman, Donald Subject: Re: Board Room signage 02.21.2015 Don, PROPOSAL: Furnish and install one set individual aluminum letters and vinyl copy per drawings attached. Price: $2,122.00 Delivery time: Vinyl 10 working days from approval Alum. Letters: 15 working days from approval. Submitted for approval: John Doyle, President Performance bond, wage and materials bond, if required, additional at $190.00 In a message dated 2/19/2015 12:29:45 PM. Central Standard Time, inmand86@cod.edu writes: Price quickly, center part is already in place. Installed by April 1 From: Wm To: :hudshaLtQhecrisanemanhissm; Cc: Subject: Re: Board Room signage 02.21.2015 Date: Thursday, February 26, 2015 9:09:41 AM Don We have vector files. John In a message dated 2/26/2015 8:44:15 AM. Central Standard Time, cburkhart@herricanegraphicscom writes: Don See my previous email. The BID Documents are VECTOR files John, can you please confirm this to Don. ca rla From: Inman, Donald Sent: Thursday, February 26, 2015 6:45 AM To: 'Chicagosigns@aol.com' Cc: Subject: RE: Board Room signage 02.21.2015 John, Get started. By Copy, Carla please send myself and John the vector files. The P0 will include the bond. Send copy of that and another of the COI. Tha ks, Joh n. Don From: Wm[ Sent: Thursday, February 26, 2015 5:55 AM To: Inman, Donald Subject: Re: Board Room signage 02.21.2015 1) No exceptions. 2) Yes, delivery prior to April 1 In a message dated 2/25/2015 7:08:49 PM. Central Standard Time, inmand86@cod.edu writes: OK, so you are competitive again. are there any exceptions to the materials/installations per the original drawings If I give you go ahead 26 Feb, and there are no approvals (which means you follow the drawings), can Chicago sign have this in place prior to the April 1 deadline? Go ahead means email, PO takes a few days. Don From: Qada?uckhact To: InmamJlonald Cc: "Jumen Hacker" Subject: RE: Board Room signage 02.21.2015 Date: Thursday, February 26, 2015 9:11:15 AM Importance: High I did not know this project was out to bid You never sent out the specs for this project? We have to have two things. 1. Paper pattern for the whole thing for approval to be viewed on site; 2. Sample of the letter so we can confirm a match. Idon?t need construction drawings. Certainly you can choose to go without it, but that?s on COD not Herricane. Carla From: Inman, Donald Sent: Thursday, February 26, 2015 6:45 AM To: 'Chicagosigns@aol.com' Cc: Subject: RE: Board Room signage 02.21.2015 John, Get started. By Copy, Carla please send myself and John the vector files. The P0 will include the bond. Send copy of that and another of the COI. Thanks, John. Don From: Chicagosigns@aol.com Sent: Thursday, February 26, 2015 5:55 AM To: Inman, Donald Subject: Re: Board Room signage 02.21.2015 1) No exceptions. 2) Yes, delivery prior to April 1 In a message dated 2/25/2015 7:08:49 PM. Central Standard Time, Wm writes: OK, so you are competitive again. are there any exceptions to the materials/installations per the original drawings If I give you go ahead 26 Feb, and there are no approvals (which means you follow the drawings), can Chicago sign have this in place prior to the April 1 deadline? Go ahead means email, PO takes a few days. Don From: Qada?uckhact To: InmamJlonald Cc: "Jumen Hacker" Subject: RE: Board Room signage--need vectors Date: Thursday, February 26, 2015 9:15:26 AM Our PDF files are VECTOR files when opened in the program as illustrated in our full specs when delivered to the bidder. What you asked me about was the Chronology Wall yes, or am mistaken? You do not have a vector file for this and you don?t have one for the HTC Plaque. Yes, it is interesting because he answered the question already via email that he has them. Carla From: Inman, Donald Sent: Thursday, February 26, 2015 9:06 AM To: 'Carla Burkhart' Cc: 'J?rgen Hacker' Subject: RE: Board Room signage--need vectors Carla, I may not be in the industry, however, when asked you about this earlier, you indicated that you would send the vector files out once the work was awarded, per attached. Get your story straight. What lsent to John was PDF files. Attached. It will be interesting if he has the vector files, don?t you think? Don From: Carla Burkhart Sent: Thursday, February 26, 2015 8:41 AM To: Inman, Donald Cc: 'JOrgen Hacker' Subject: RE: Board Room signage--need vectors Don?. realize that you are not in this industry?.BUT HE HAS THE VECTOR FILE already. And he and anyone else from this industry already knows this. And if they don?t, don?t hire them. From: Inman, Donald Sent: Wednesday, February 25, 2015 7:12 PM To: cbu rkha rt@herrica negra phics.com Subject: FW: Board Room signage--need vectors Carla, I imagine that John will answer the following questions positively. I will need the vector files in short order..whether it is John, or the next responsive firm. Don From: Inman, Donald Sent: Wednesday, February 25, 2015 7:09 PM To: 'Chicagosigns@aol.com' Subject: RE: Board Room signage 02.21.2015 OK, so you are competitive again. Questions? are there any exceptions to the materials/installations per the original drawings If I give you go ahead 26 Feb, and there are no approvals (which means you follow the drawings), can Chicago sign have this in place prior to the April 1 deadline? Go ahead means email, PO takes a few days. Don From: Wm Sent: Monday, February 23, 2015 12:28 PM To: Inman, Donald Subject: Re: Board Room signage 02.21.2015 Don, PROPOSAL: Furnish and install one set individual aluminum letters and vinyl copy per drawings attached. Price: $2,122.00 Delivery time: Vinyl 10 working days from approval Alum. Letters: 15 working days from approval. Submitted for approval: John Doyle, President Performance bond, wage and materials bond, if required, additional at $190.00 In a message dated 2/19/2015 12:29:45 PM. Central Standard Time, Wm writes: Price quickly, center part is already in place. Installed by April 1 From: Qada?uckhact To: InmamJlonald Cc: "Jumen Hacker" Subject: RE: Board Room signage 02.21.2015 Date: Thursday, February 26, 2015 9:18:09 AM stand corrected. I believe when you asked me about an RFI question about the thickness of the letters, I may have assumed you were out to bid. forgot about that question. But lassume you did not include the specs? Carla From: Carla Burkhart Sent: Thursday, February 26, 2015 9:11 AM To: 'Inman, Donald' Cc: 'Jiirgen Hacker' Subject: RE: Board Room signage 02.21.2015 Importance: High I did not know this project was out to bid You never sent out the specs for this project? We have to have two things. 1. Paper pattern for the whole thing for approval to be viewed on site; 2. Sample of the letter so we can confirm a match. Idon?t need construction drawings. Certainly you can choose to go without it, but that?s on COD not Herricane. Carla From: Inman. Donald Sent: Thursday, February 26, 2015 6:45 AM To: 'Chicagosigns@aol.com' Cc: Wm Subject: RE: Board Room signage 02.21.2015 John, Get started. By Copy, Carla please send myself and John the vector files. The P0 will include the bond. Send copy of that and another of the COI. Tha ks, Joh n. Don From: Wm Sent: Thursday, February 26, 2015 5:55 AM To: Inman, Donald Subject: Re: Board Room signage 02.21.2015 1) No exceptions. 2) Yes, delivery prior to April 1 In a message dated 2/25/2015 7:08:49 PM. Central Standard Time, inmand86@cod.edu writes: OK, so you are competitive again. are there any exceptions to the materials/installations per the original drawings If I give you go ahead 26 Feb, and there are no approvals (which means you follow the drawings), can Chicago sign have this in place prior to the April 1 deadline? Go ahead means email, PO takes a few days. Don From: Qada?uckhact To: SshmiadLBLusa Subject: Let"s Talk. Are you in or out, or have time to talk? Date: Thursday, February.r 26, 2015 9:18:46 AM Please let me know. Carla From: SshmiedLBLusa II: I I I Subject: RE: Let"s Talk. Are you in or out, or have time to talk? Date: Thursday, February 26, 2015 9:24:33 AM I?m up? Bruce From: Carla Burkhart Sent: Thursday, February 26, 2015 9:19 AM To: Schmiedl, Bruce Subject: Let's Talk. Are you in or out, or have time to talk? Please let me know. Carla From: Qada?uckhact To: SshmiedLBLusa Subject: RE: Let"s Talk. Are you in or out, or have time to talk? Date: Thursday, February 26, 2015 9:31:15 AM Talk by phone? From: Schmiedl, Bruce Sent: Thursday, February 26, 2015 9:25 AM To: 'Carla Burkhart' Subject: RE: Let's Talk. Are you in or out, or have time to talk? in?what?s up? Bruce From: Carla Sent: Thursday, February 26, 2015 9:19 AM To: Schmiedl, Bruce Subject: Let's Talk. Are you in or out, or have time to talk? Please let me know. Carla From: SshmiedLBLusa II: I I I Subject: RE: Let"s Talk. Are you in or out, or have time to talk? Date: Thursday, February 26, 2015 10:37:52 AM here at your convenience. From: Carla Burkhart Sent: Thursday, February 26, 2015 9:31 AM To: Schmiedl, Bruce Subject: RE: Let's Talk. Are you in or out, or have time to talk? Talk by phone? From: Schmiedl, Bruce [Wain] Sent: Thursday, February 26, 2015 9:25 AM To: 'Carla Burkhart' Subject: RE: Let's Talk. Are you in or out, or have time to talk? I?m up? Bruce From: Carla Burkhart Sent: Thursday, February 26, 2015 9:19 AM To: Schmiedl, Bruce Subject: Let's Talk. Are you in or out, or have time to talk? Please let me know. Carla From: Carla Eerhart Te: Irrn an Dcnald Cc: "Jllmen Hacker?I Subject: RE: Notes on cn Drawings "For quote" Date: Thursday, February 25, 2015 PM Attachments: _irn acie IZIIZI _Hctes cn cun Lakeside and F'aiuillicnn Dra minus Importance: High Dcn?See attached and my belcw. are NOT aberating frcIrn the latest set cf drawings. In additicn, Herri cane has already had these drawings reviewed and by EDD Facilities. Herricane?s drawings are NOT drawings. The,? are design intent drawings. The cc: ntra ctc: rs need tc: furnish tc: Herri cane drawings, and the details tn the answers are asking will be answered. Carla- EUIHJ'l-ill'il' Vi HEr-um I. ll a: Thu-K. w: HI :1 123'5 Ed. 5hr- Hi." West cnlcagu, IL am as sauces-acme Hummus: Frem: Inrnan, Dcnald [rnailtc:inrnandEEcEIccdedu] Sent: Wednesday, February 25, 2015 6:45 PM Tcr: cburkharti?iherrica l?l?l??pl?li cs.ch rn Subject: Hates cIn ICluesticns cun Drawings "fcur ducte" Ca rl a, See attached. Typical nctes: 6 Name at Package is MAC Em: Office and Lakeside Signage OF: 0 Revise drawing numbers DH: 6 Need HIE tc: brcvidejustificaticn sale scurcing, dcn?t see this as a need. SEE comments on the drawings you submitted. COD should not use anything that is contrast to what is already on the site. Using someone other than ?Onsite? is a big mistake because you will never get a close match to all the other woodwork which has been done by them. In addition, you run into the identical issue with the Box Office Sign which needs to match the Performance Hall signs because they are seen in the same line of site. Herricane has no preference to either one of these fabricators, other than from a design standpoint, this is the right thing to do. This is no different than LSH specifying the LED fixtures in the SRC South Atrium, five contractors bidding for the full scope of work, not just the fixtures, needed to bid this specific proprietary fixture in their full scope. Same thing with the furniture By Edge Design. f COD wants to take on the responsibility, certainly do so. Electircal Notes: Those pricing should not be left to determine whether, by code I assume, a disconnect is required. Designer does this and advises. If required, designer should detail the Qout of visibility but obvious to inspector? location 9A5 stated on the drawings. These are not construction drawings and we cannot tell the fabricator how to build this. All we can and will do is tell them how this must architecturally appear and standards by which they need to get there.( as outlined in our specs that are typically distributed with our drawings.) Fixture notes: I am not sure the designation at the end is definitive, please confirm what is available and define per manufacturers. Is the fixture attached to the sign or brick and how given the mounts provided by manufacturer? not sure I understand Qdesignation at the end?? refer you back to my comment above and on the drawings. The fixture will be attached to the sign. But this fixture is a custom fixture and the manufacturer needs to determine its attachment. The contractor is required to furnish construction drawings to Herricane and we will confirm that it meets our design intent. A contractor cannot use our drawings to fabricate from. Several other questions/notes/comments on the three drawings that will be issued, please review and provide necessary detail. See my response. am not sure whether this should be bid by COD or HG (the CM), however, specs, front end and bid form tailored to this work will be necessary for the Qpricing package?, so prepare for to issue those also. HG needs to have all the front end documents that COD requires up front to include them in a bid package. HG has NO issue with putting everything together, but based on the recent circumstances at COD, we need to make sure that we have everything necessary to protect all the parties. If it is going out as a CM contract, COD needs to tell HG what the limitations are. It?s my opinion this work does NOT exceed $25,000. Donald E. Inman Facilities Planning and Development College of DuPage (630) 942-4046 of?ce From: Irrn an Dcnald Te: "Carla Cc: "Jlligen Haclcer?I Subject: RE: Hates cn cn Drawings "Fer quote" Date: Thursday, February 25, 2015 10:52:12 PM Attachments: _im age IZIIZI F?r?l..these are the drawings that either Jurgen cr ycu sent me as current? If lilre r'ne tc dig up that email then at ccurse I will chlige. ca n't print and luck: at ?y'EILll' ccr'nr?nents right away, but I dc think that is under impressicn that HE is prcwidir'g design intent drawings, rather drawings, Hi3 wcLild he the cnly firm previdirg hastc be discussed, since cine cf the implementaticn issues revclves arcILind delays and casts related ta I am glad tc: leznciw 1recur perspective, that erplains a let. F?r?l, Bruce was interested in the drawings and new Bruce is adding ccr?nr?nents Dan Frnm: Carla Burkhart Sent: Thursday. Fehmanr 26. 2015 10:44 an Tu: Inrnan, Denald Ec: 'J?ngen Hacker' Subject: RE: thes en Questicnns Drawings "fer quote" High attached and my helcw. are NOT cperating train the latest set at drawings. In additicn, Herri cane has already had these drawings reviewed and by EDD Facilities. Herricane?s drawings are NOT drawings. They are design intent drawings. The cc ntra ctc: rs need tc: furnish tc Herri cane drawings. and the details tn the answers 1,i'cu are asking will be answered. Carla- Vi Hanna-rim SHAH-HEB .L?u-rar '1 ir ll 1w. Minna-1.. w: :1 123'5 Ed. 5hr. '11" West Chlcage, IL ac: as asceea-acace ?dramas: From: Inman, Donald Sent: Wednesday, February 25, 2015 6:45 PM To: Subject: Notes on Questions on Drawings "for quote" Carla, See attached. Typical notes: 9 Name of Package is MAC Box Office and Lakeside Signage OK 9 Revise drawing numbers OK 9 Need HG to provide justification for sole sourcing, I don?t see this as a need. SEE my comments on the drawings you submitted. COD should not use anything that is contrast to what is already on the site. Using someone other than ?Onsite? is a big mistake because you will never get a close match to all the other woodwork which has been done by them. In addition, you run into the identical issue with the Box Office Sign which needs to match the Performance Hall signs because they are seen in the same line of site. Herricane has no preference to either one of these fabricators, other than from a design standpoint, this is the right thing to do. This is no different than LSH specifying the LED fixtures in the SRC South Atrium, five contractors bidding for the full scope of work, not just the fixtures, needed to bid this specific proprietary fixture in their full scope. Same thing with the furniture By Edge Design. f COD wants to take on the responsibility, certainly do so. Electircal Notes: Those pricing should not be left to determine whether, by code I assume, a disconnect is required. Designer does this and advises. If required, designer should detail the ?out of visibility but obvious to inspector? stated on the drawings. These are not construction drawings and we cannot tell the fabricator how to build this. All we can and will do is tell them how this must architecturally appear and standards by which they need to get there.( as outlined in our specs that are typically distributed with our drawings.) Fixture notes: I am not sure the designation at the end is definitive, please confirm what is available and define per manufacturers. Is the fixture attached to the sign or brick and how given the mounts provided by manufacturer? I?m not sure I understand ?designation at the refer you back to my comment above and on the drawings. The fixture will be attached to the sign. But this fixture is a custom fixture and the manufacturer needs to determine its attachment. The contractor is required to furnish construction drawings to Herricane and we will confirm that it meets our design intent. A contractor cannot use our drawings to fabricate from. Several other questions/notes/comments on the three drawings that will be issued, please review and provide necessary detail. See my response. am not sure whether this should be bid by COD or HG (the CM), however, specs, front end and bid form tailored to this work will be necessary for the ?pricing package?, so prepare for to issue those also. HG needs to have all the front end documents that COD requires up front to include them in a bid package. HG has NO issue with putting everything together, but based on the recent circumstances at COD, we need to make sure that we have everything necessary to protect all the parties. If it is going out as a CM contract, COD needs to tell HG what the limitations are. It?s my opinion this work does NOT exceed $25,000. Donald E. Inman Facilities Planning and Development College of DuPage (630) 942-4046 of?ce mobile From: Lads-ammo To: InmamJlonald Cc: "Jumen Hacker" Subject: RE: Notes on Questions on Drawings "for quote" Date: Thursday, February 26, 2015 11:30:38 AM Attachments: Importance: High Don, So Juergen and are reviewing our emails, and was not able to locate where we sent this file to you. However, Juergen is going to respond. There have been numerous updates to this file, which he will delineate long after this. Even the last bid responses which were in January are from the 11/24 email Juergen sent to Julie. So yes, we need to know if we have sent you this file and if so why?.The only thing I can recall is that you and I discussed you did not have the drawings when you were first getting acclimated to the signage, and maybe I sent this file or a forward from an email to Julie that references this file just for information purposes. But this file that you are using is NOT our current file. Carla From: Inman, Donald Sent: Thursday, February 26, 2015 10:52 AM To: 'Carla Burkhart' Cc: 'J?rgen Hacker' Subject: RE: Notes on Questions on Drawings "for quote" FYI..these are the drawings that either Jurgen or you sent me as current. f you?d like me to dig up that email then of course I will oblige. Ican?t print and look at your comments right away, but I do not think that College is under impression that HG is providing design intent drawings, rather construction drawings, HG would be the only firm not providing construction drawings?.this has to be discussed, since one of the implementation issues revolves around delays and costs related to questions/submittals/approvals etc?but I am glad to know your perspective, that explains a lot. FYI, Bruce was interested in the drawings and now Bruce is adding comments Don From: Carla Burkhart Sent: Thursday, February as, 2D15 niyi Tc: Inman. Dsnald Dc: Hacker' Subject: RE: Nstes sn lDuestisns sn Drawings "fsr dusteII High Dsn??See attached csmments. and my csmments belsw. are NDT spersting the latest set sf drawings. n additisn, Herri cane has already had these drawings reviewed and by CDD Facilities. Herricane?s drawings are HDT drawings. They are design intent drawings. The cs ntra rs need ts furnish ts Herri cane cs nstructisn drawings, and the details ts the answers ysu are asking will be answered. Carla- Burks-art Vi HEHIEAHE SHAH-HES ir I I 1M. x: I?m?x. w: :1 123'5 Ed. 5hr. '12 West Chlcagc, IL as: as ?ll?l?-DJI Frcm: Inman, Dsnald lmailts:inmandEE?csdedul Sent: Wednesday, February 25, 2015 5:45 PM Ts: cburkhartcEiherricaneara shics.csm Subject: Hstes sn Duestisns sn Drawings "fsr quste" Carla, See attached. Typical nstes: 6 Name sf Package is MAC Es): foice and Lakeside Signage Dk Revise drawing numbers DH: 6 Need HG ts prsyidejustificatisn ssle ssurcing, dsn?t see this as a need. SEE my cs mments sn the drawings ysu submitted. CDD shsuld use anything that is cs ntrast ts what is already sn the site. Using ssmesne sther than ?Dnsite? is a big mistake because you will never get a close match to all the other woodwork which has been done by them. In addition, you run into the identical issue with the Box Office Sign which needs to match the Performance Hall signs because they are seen in the same line of site. Herricane has no preference to either one of these fabricators, other than from a design standpoint, this is the right thing to do. This is no different than LSH specifying the LED fixtures in the SRC South Atrium, five contractors bidding for the full scope of work, not just the fixtures, needed to bid this specific proprietary fixture in their full scope. Same thing with the furniture By Edge Design. f COD wants to take on the responsibility, certainly do so. Electircal Notes: Those pricing should not be left to determine whether, by code I assume, a disconnect is required. Designer does this and advises. If required, designer should detail the Qout of visibility but obvious to inspector? locationQAs stated on the drawings. These are not construction drawings and we cannot tell the fabricator how to build this. All we can and will do is tell them how this must architecturally appear and standards by which they need to get there.( as outlined in our specs that are typically distributed with our drawings.) Fixture notes: I am not sure the designation at the end is definitive, please confirm what is available and define per manufacturers. Is the fixture attached to the sign or brick and how given the mounts provided by manufacturer? not sure I understand Qdesignation at the end refer you back to my comment above and on the drawings. The fixture will be attached to the sign. But this fixture is a custom fixture and the manufacturer needs to determine its attachment. The contractor is required to furnish construction drawings to Herricane and we will confirm that it meets our design intent. A contractor cannot use our drawings to fabricate from. Several other questions/notes/comments on the three drawings that will be issued, please review and provide necessary detail. See my response. I am not sure whether this should be bid by COD or HG (the CM), however, specs, front end and bid form tailored to this work will be necessary for the Qpricing package?, so prepare for to issue those also. HG needs to have all the front end documents that COD requires up front to include them in a bid package. HG has NO issue with putting everything together, but based on the recent circumstances at COD, we need to make sure that we have everything necessary to protect all the parties. If it is going out as a CM contract, COD needs to tell HG what the limitations are. It?s my opinion this work does NOT exceed $25,000. Donald E. Inman Facilities Planning and Development College of DuPage (630) 942-4046 office mobile From: Inmaodlznald To: "Eda Burkhart" Cc: "Jumen Hacker" Subject: RE: Notes on Questions on Drawings "for quote" Date: Thursday, February 26, 2015 12:49:32 PM Attachments: . E. Carla, That?s a lot of words, see Jurgen has sent me a few emails and I will read them and try catch up with responses in Here is the email that used to write notes on drawings. (attached) My assumption is you sent this email so I can understand what was in the package after it was determined that the third round of bidding, if accepted, was illegal and COD would have to issue at least the Belushi package. 9 I heard this morning COD will be issuing the other two pricing requests. Sorry I am not responding lam, per usual, busy. Don From: Carla Burkhart Sent: Thursday, February 26, 2015 11:31 AM To: Inman, Donald Cc: 'JOrgen Hacker? Subject: RE: Notes on Questions on Drawings "for quote" Importance: High Don, So Juergen and are reviewing our emails, and was not able to locate where we sent this file to you. However, Juergen is going to respond. There have been numerous updates to this file, which he will delineate long after this. Even the last bid responses which were in January are from the 11/24 email Juergen sent to Julie. So yes, we need to know if we have sent you this file and if so only thing I can recall is that you and I discussed you did not have the drawings when you were first getting acclimated to the signage, and maybe I sent this file or a forward from an email to Julie that references this file just for information purposes. But this file that you are using is NOT our current file. Carla From: Inman, Donald Sent: Thursday, February 26, 2015 10:52 AM To: 'Carla Burkhart' Cc: 'J?rgen Hacker' Subject: RE: Notes on Questions on Drawings "for quote" FYI..these are the drawings that either Jurgen or you sent me as current. If you?d like me to dig up that email then of course will oblige. Ican?t print and look at your comments right away, but I do not think that College is under impression that HG is providing design intent drawings, rather construction drawings, HG would be the only firm not providing construction has to be discussed, since one of the implementation issues revolves around delays and costs related to questions/submittals/approvals I am glad to know your perspective, that explains a lot. FYI, Bruce was interested in the drawings and now Bruce is adding comments Don From: Carla Burkhart Sent: Thursday, February 26, 2015 10:44 AM To: Inman, Donald Cc: 'JOrgen Hacker' Subject: RE: Notes on Questions on Drawings "for quote" Importance: High attached comments, and my comments below. (RED) are NOT operating from the latest set of drawings. In addition, Herricane has already had these drawings reviewed and approved by COD Facilities. Herricane?s drawings are NOT construction drawings. They are design intent drawings. The contractors need to furnish to Herricane construction drawings, and the details to the answers you are asking will be answered. Carla- .HAhr I. ll . H: w: 'Iu?ll :1 1.2?5 Ed. Stc. Hi." West cnicagu, IL am as amass-dame m! Frem: Inrnan, Danald Sent: Wednesday, February 25, 2015 6:45 PM Te: cburlthartfiiherricanegra phics.carn Subject: Nates an ICluestians an Drawings "far duate" Carla, See attached. Typical nctes: 6 Marne cf Package is Milli: E-az-z foice and Lakeside Signage DH: 6 Reyise drawing nurnbers DP: 6 Need HIS ta prayidejustificatian far sale saurcing, dan?t see this as a need. SEE rny carnrnents an the drawings yau submitted. EDD shauld nat use anything that is ca ntrast ta what is already an the site. Using sarneane ather than "Dnsite" is a big mistake because yau will neyerget a clase rnatch ta all the ether wcadwarle: which has been dane by them. In additian, yau run inta the identical issue with the Sex foice Sign which needsta match the Perfa rrnance Hall signs because they are seen in the same line cf site. Herri cane has nc preferenceta either cine cf these fabricatars, ather than frarn a design standpaint, this is the right thing ta dc. This is he different than LSH specifying the LED fixtures in the SRC Sc uth Atrium, fiye cc ntra cta rs biddirg farthe full scape cf warlt, natjust the fixtures, needed ta bid this specific praprietary fixture in their full scape. Same thing with the furniture E-y Edge Design. f CDD wantsta take an the respansibility, certainly dc sci. Electircal Hates: Thcse pricing shculd nat be left ta determine whether, by cade I assume, a is required. Designer dc es this and advises. If required, designer shauld detail the ?a ut cf yisibility but abyiausta inspectcr" stated an the drawirgs. These are net canstructian drawirgs and we ca tell the fabricatar haw ta build this. All we can and will dc is tell them how this must architecturally appear and standards by which they need to get there.( as outlined in our specs that are typically distributed with our drawings.) Fixture notes: I am not sure the designation at the end is definitive, please confirm what is available and define per manufacturers. Is the fixture attached to the sign or brick and how given the mounts provided by manufacturer? I?m not sure I understand ?designation at the refer you back to my comment above and on the drawings. The fixture will be attached to the sign. But this fixture is a custom fixture and the manufacturer needs to determine its attachment. The contractor is required to furnish construction drawings to Herricane and we will confirm that it meets our design intent. A contractor cannot use our drawings to fabricate from. Several other questions/notes/comments on the three drawings that will be issued, please review and provide necessary detail. See my response. am not sure whether this should be bid by COD or HG (the CM), however, specs, front end and bid form tailored to this work will be necessary for the ?pricing package?, so prepare for to issue those also. HG needs to have all the front end documents that COD requires up front to include them in a bid package. HG has NO issue with putting everything together, but based on the recent circumstances at COD, we need to make sure that we have everything necessary to protect all the parties. If it is going out as a CM contract, COD needs to tell HG what the limitations are. It?s my opinion this work does NOT exceed $25,000. Donald E. Inman Facilities Flaming and Development College of DuPage 630 942-4046 office mobile From: Lads-ammo To: InmamJlonald Cc: "Jumen Hacker" Subject: RE: Notes on Questions on Drawings "for quote" Date: Thursday, February 26, 2015 1:02:16 PM Attachments: Hi Don, I have this email and thanks for clarifying. Yes, I sent this as individual files so you understood the grouping suggestion?.but these are not the latest files. No matter what, I don?t believe that the comments on behalf of yourself would be any different, and to avoid any additional work on the part of yourself, and myself, I will add whatever items requiring change into our most recent file, not this file. Additionally, it would be helpful and far more time and cost effective to discuss these issues or concerns over the phone, than for HG to have to spend several hours going back and forth via email addressing items which were previously approved by COD. It?s not my intent to disregard your concerns, but to address them efficiently. Carla From: Inman, Donald Sent: Thursday, February 26, 2015 12:50 PM To: 'Carla Burkhart' Cc: 'J?rgen Hacker' Subject: RE: Notes on Questions on Drawings "for quote" Carla, That?s a lot of words, see Jurgen has sent me a few emails and I will read them and try catch up with responses in order?. Here is the email that used to write notes on drawings. (attached) My assumption is you sent this email so I can understand what was in the package after it was determined that the third round of bidding, if accepted, was illegal and COD would have to issue at least the Belushi package. I heard this morning COD will be issuing the other two pricing requests. Sorry I am not responding lam, per usual, busy. Don From: Carla Burkhart Sent: Thursday, February 26, 2015 11:31 AM To: Inman, Donald Cc: 'JOrgen Hacker' Subject: RE: Notes on Questions on Drawings "for quote" Importance: High Don, So Juergen and are reviewing our emails, and was not able to locate where we sent this file to you. However, Juergen is going to respond. There have been numerous updates to this file, which he will delineate long after this. Even the last bid responses which were in January are from the 11/24 email Juergen sent to Julie. So yes, we need to know if we have sent you this file and if so why?.The only thing I can recall is that you and I discussed you did not have the drawings when you were first getting acclimated to the signage, and maybe I sent this file or a forward from an email to Julie that references this file just for information purposes. But this file that you are using is NOT our current file. Carla From: lnman, Donald Sent: Thursday, February 26, 2015 10:52 AM To: 'Carla Burkhart' Cc: 'J?rgen Hacker' Subject: RE: Notes on Questions on Drawings "for quote" FYI..these are the drawings that either Jurgen or you sent me as current. lf you?d like me to dig up that email then of course I will oblige. lcan?t print and look at your comments right away, but I do not think that College is under impression that HG is providing design intent drawings, rather construction drawings, HG would be the only firm not providing construction drawings?.this has to be discussed, since one of the implementation issues revolves around delays and costs related to questions/submittals/approvals etc?but lam glad to know your perspective, that explains a lot. FYI, Bruce was interested in the drawings and now Bruce is adding comments Don From: IDarla Burkhart Sent: Thursday. Febmary Eb; EDIE nivi To: Inman. Donald Dc: 'J?nge?i Hacker' Subject: RE: Notes on Duestions on Drawings "?or ouote" Importance: High Don?See attached comments. and my comments below. BTW??i?ou are NDT operating from the latest set of drawings. In addition, Herri cane has already had these drawings reviewed and approved by CDD Facilities. Herricane?s drawings are NDT construction drawings. They are design intent drawings. The contractors need to furnish to Herri cane construction drawings. and the details to the answers you are asking will be answered. Carla Eurkh-elrt '1 HEHIEANE [Sam-nus ir I I 1H. m: vim?x. w: :1 12.?5 Ed. 5hr- Hi." West Chicago. IL so: as assess-some ?masses: 1: From: Inman, Donald lmailto:inmandBE?codedul Sent: Wednesday, February 25, EDIE 5:45 PM To: Subject: Notes on Questions on Drawings "for quote" Carla, See attached. Typical notes: 6 Name of Package is MAC Box foice and Lakeside Signage DP: 6 Revise drawing numbers DH: 9 Need HG to provide justification for sole sourcing, don?t see this as a need. SEE my comments on the drawings you submitted. COD should not use anything that is contrast to what is already on the site. Using someone other than ?Onsite? is a big mistake because you will never get a close match to all the other woodwork which has been done by them. In addition, you run into the identical issue with the Box Office Sign which needs to match the Performance Hall signs because they are seen in the same line of site. Herricane has no preference to either one of these fabricators, other than from a design standpoint, this is the right thing to do. This is no different than LSH specifying the LED fixtures in the SRC South Atrium, five contractors bidding for the full scope of work, not just the fixtures, needed to bid this specific proprietary fixture in their full scope. Same thing with the furniture By Edge Design. f COD wants to take on the responsibility, certainly do so. Electircal Notes: Those pricing should not be left to determine whether, by code I assume, a disconnect is required. Designer does this and advises. If required, designer should detail the Qout of visibility but obvious to inspector? location 9A5 stated on the drawings. These are not construction drawings and we cannot tell the fabricator how to build this. All we can and will do is tell them how this must architecturally appear and standards by which they need to get there.( as outlined in our specs that are typically distributed with our drawings.) Fixture notes: I am not sure the designation at the end is definitive, please confirm what is available and define per manufacturers. Is the fixture attached to the sign or brick and how given the mounts provided by manufacturer? not sure I understand Qdesignation at the end?? refer you back to my comment above and on the drawings. The fixture will be attached to the sign. But this fixture is a custom fixture and the manufacturer needs to determine its attachment. The contractor is required to furnish construction drawings to Herricane and we will confirm that it meets our design intent. A contractor cannot use our drawings to fabricate from. Several other questions/notes/comments on the three drawings that will be issued, please review and provide necessary detail. See my response. am not sure whether this should be bid by COD or HG (the CM), however, specs, front end and bid form tailored to this work will be necessary for the Qpricing package?, so prepare for to issue those also. HG needs to have all the front end documents that COD requires up front to include them in a bid package. HG has NO issue with putting everything together, but based on the recent circumstances at COD, we need to make sure that we have everything necessary to protect all the parties. If it is going out as a CM contract, COD needs to tell HG what the limitations are. It?s my opinion this work does NOT exceed $25,000. Donald E. Inman Facilities Planning and Development College of DuPage From: Eli-amiss]: To: II II Subject: RE: Date: Tersday, February 25, 2015 1: 1'3 :33 PM Hello on, I3ertainly keep the links but if we issue any new the links won't match the final files and need to he updated as well. Thank You! - Best Regards flil'lit hesten Gru?en JUrgen HEHHIEANE nan-It: H. r? 127-?5 W. Roosevelt Ftoad Suite 112 Wed Chicago, Illinois 30135 030 203.3030 I330 203.3031 .3, Please think before you print From: Inrnan, Donald [rnailto:in rnandEE.@cod.edu] Sent: Thursday, February 26, 2015 13 :02 PM To: 'JLirgen Hacker' Etc: Carla Eurkha?t NT Subject: RE: Jurgen.. I print and will look only at the Box office set the other I will keep for record, that work is awarded and in progress. For now, lwill keep those blue links below lright?} These are Al files arethe files 1.lendors need to implement, correct? Like I said earlier, at least to Carla, Bruce has some additional notes on the drawings I sent last nite, lwill send those along latertoday. I also have not printed and digested some notes Carla has sent related to my mark ups last nite. lIll'u'ell get around to that later. Thanks and I do appreciate your seryice Don From: JUrgen Hacker Sent: Thursday, February as, 2015 12:32 PM To: Inrnan, Donald Be: Carla E-urlchart NT Subject: Hellu Dun, delete my preyieue elylail since it eentained the wrung inferrnatien - all eentent has been eerreeted in thie elylail and I'd like ta ayeid any further eenfuaien. Thank 'fuu! JEIrgen Hellu Dun, Attached is the Iaet file we prepared fer yeu but we were waiting fer the name change in the title bleak and therefere didn't send it but ?l 501' 28_ aka 11x1 ?.pdf The etherfile we actually did aent ta yeu an 150125_ yeCarn ey&Batuahi_ at ?pdf Elelew weuld be the dewnlead linka tn the eriginal AI filee Preyieua file datea [ainee in eur database are c: eent ta Julie Carey en by GE l?i?3??lx1 a: eent tu Julie Carey un by JH a: eent te Julie Carey en llili'lII?'EEI?ld by JH ?i sent te Julie Carey en by ICE =1 abeye We [bath] can't find any elylail where we sent yeu the file frern DEEDEDH again Thank 'fuu! - beaten Gru?en I Best Regards JEIrgen HEFIFHDANE GRAPHICS hark: 12?5 W. Head Suite 112 Wed Chitagu, Illineie EIZI1 85 ESEI BED 293.8031 .1, Please think before you print From: Inmaodlznald To: Cc: JU en Hacker '.hacke nota-si n.com Subject: RE: Notes on Questions on Drawings "for quote" note from me for Date: Thursday, February 26, 2015 1:24:16 PM Attachments: Carla, Fully understood and appreciated regarding efficient time to get us all moving forward together. 9 Ican?t do the phone until after meeting later today, too many worksheets to update (must focus there, tricky stuff). My earlier note to Jurgen said I would send Bruce?s comments on those same drawings I sent last nite.? Here they are. QQI do not think it is prudent to spend additional time editing documents until we have to read Bruce?s comments, and your earlier rebuttal comments before that can conversation take place.? Of course tho, I am on a deadline for purchase, so we?ll get this in order shortly. 9 Since the drawings had to be re-bid (now a 4th time), lam sure you will agree, COD should be participating very heavily in what now goes on the street under their name.? (If your note below about COD already gave you comments is an allusion to added charges, my suggestion is you not to go there)? As to the ?current files?? don?t fa r, and will continue, I will ask for current files before the drawing go on Don From: Carla Burkhart Sent: Thursday, February 26, 2015 1:02 PM To: Inman, Donald Cc: 'JOrgen Hacker? Subject: RE: Notes on Questions on Drawings "for quote" Hi Don, I have this email and thanks for clarifying. Yes, I sent this as individual files so you understood the grouping these are not the latest files. No matter what, I don?t believe that the comments on behalf of yourself would be any different, and to avoid any additional work on the part of yourself, and myself, I will add whatever items requiring change into our most recent file, not this file. Additionally, it would be helpful and far more time and cost effective to discuss these issues or concerns over the phone, than for HG to have to spend several hours going back and forth via email addressing items which were previously approved by COD. It?s not my intent to disregard your concerns, but to address them efficiently. Carla From: Inman, Donald Sent: Thursday, February 26, 2015 12:50 PM To: 'Carla Burkhart' Cc: 'J?rgen Hacker' Subject: RE: Notes on Questions on Drawings "for quote" Carla, That?s a lot of words, see Jurgen has sent me a few emails and I will read them and try catch up with responses in Here is the email that used to write notes on drawings. (attached) My assumption is you sent this email so I can understand what was in the package after it was determined that the third round of bidding, if accepted, was illegal and COD would have to issue at least the Belushi package. I heard this morning COD will be issuing the other two pricing requests. Sorry I am not responding lam, per usual, busy. Don From: Carla Burkhart Sent: Thursday, February 26, 2015 11:31 AM To: Inman, Donald Cc: 'JOrgen Hacker' Subject: RE: Notes on Questions on Drawings "for quote" Importance: High Don, So Juergen and are reviewing our emails, and was not able to locate where we sent this file to you. However, Juergen is going to respond. There have been numerous updates to this file, which he will delineate long after this. Even the last bid responses which were in January are from the 11/24 email Juergen sent to Julie. So yes, we need to know if we have sent you this file and if so only thing I can recall is that you and I discussed you did not have the drawings when you were first getting acclimated to the signage, and maybe I sent this file or a forward from an email toJulie that references this file just for information purposes. But this file that you are using is NOT our current file. Carla From: Inman, Donald Sent: Thursday, February 26, 2015 10:52 AM To: 'Carla Burkhart' Cc: 'J?rgen Hacker' Subject: RE: Notes on Questions on Drawings "for quote" FYI..these are the drawings that either Jurgen or you sent me as current. If you?d like me to dig up that email then of course will oblige. can?t print and look at your comments right away, but I do not think that College is under impression that HG is providing design intent drawings, rather construction drawings, HG would be the only firm not providing construction has to be discussed, since one of the implementation issues revolves around delays and costs related to questions/submittals/approvals I am glad to know your perspective, that explains a lot. FYI, Bruce was interested in the drawings and now Bruce is adding comments Don From: Carla Burkhart Wham] Sent: Thursday, February 26, 2015 10:44 AM To: Inman, Donald Cc: 'JOrgen Hacker' Subject: RE: Notes on Questions on Drawings "for quote" Importance: High attached comments, and my comments below. (RED) are NOT operating from the latest set of drawings. In addition, Herricane has already had these drawings reviewed and approved by COD Facilities. Herricane?s drawings are NOT construction drawings. They are design intent drawings. The contractors need to furnish to Herricane construction drawings, and the details to the answers you are asking will be answered. Carla- Vi HEHIEAPE I. ll . H: w: :1 123'5 Ed. Stc. '12 West Chlcagcr, IL am as amass-acacia ?dreams: Fr?m: Inrnan, Dc nald [rnailtc:inrnandSEfEIccdedul Sent: Wednesday, February 25, EDIE 5:45 PM Te: cburlthartfiiherricaneara bhics.ccrn Subject: Hates an Duestians an Drawings llfar ducte" Carla, See attached. Typical nctes: Narne cf Package is Milli: Ba): foice and Lale:eside Signage DP: 6 Reyise drawing nurnbers Heed HIS ta prayidejustificaticn far sale sa urcing, dc n?t see this as a need. SEE rny carnrnents an the drawings yau subrnitted. CIDD shauld nat use anything that is ca ntrast ta what is already an the site. Llsing sarnecne cther than "Dnsite" is a big mistake because ycu will neyerget a clcse rnatch ta all the ether which has been dane by them. In additian, yau run inta the identical issue with the Bax foice Sign which needsta rnatch the Perfc rrnance Hall signs because they are seen in the same line cf site. Herri cane has nc preferencetc either cne cf these fabricatcrs, cther than frarn a design standpaint, this is the right thing ta da. This is na different than LSH specifying the LED fixtures in the Sc uth Atrium, fiye cc ntra rs biddirg farthe full scape cf warlt, natjust the fixtures, needed ta bid this specific praprietary fixture in their full scape. Sarne thing with the furniture By Edge Design. f CDD take an the certainly dc sc. Electircal Hates: Thcse pricing shculd nat be left ta deterrnine whether, by ccde assurne, a is required. Designer dc es this and advises. If required, designer shauld detail the "a ut cf yisibility but abyiausta inspectar" stated an the drawirgs. These are net construction drawings and we cannot tell the fabricator how to build this. All we can and will do is tell them how this must architecturally appear and standards by which they need to get there.( as outlined in our specs that are typically distributed with our drawings.) Fixture notes: I am not sure the designation at the end is definitive, please confirm what is available and define per manufacturers. Is the fixture attached to the sign or brick and how given the mounts provided by manufacturer? I?m not sure I understand ?designation at the refer you back to my comment above and on the drawings. The fixture will be attached to the sign. But this fixture is a custom fixture and the manufacturer needs to determine its attachment. The contractor is required to furnish construction drawings to Herricane and we will confirm that it meets our design intent. A contractor cannot use our drawings to fabricate from. Several other questions/notes/comments on the three drawings that will be issued, please review and provide necessary detail. See my response. am not sure whether this should be bid by COD or HG (the CM), however, specs, front end and bid form tailored to this work will be necessary for the ?pricing package?, so prepare for to issue those also. HG needs to have all the front end documents that COD requires up front to include them in a bid package. HG has NO issue with putting everything together, but based on the recent circumstances at COD, we need to make sure that we have everything necessary to protect all the parties. If it is going out as a CM contract, COD needs to tell HG what the limitations are. It?s my opinion this work does NOT exceed $25,000. Donald E. Inman Facilities Planning and Development College of DuPage 630 942-4046 office mobile From: Lads-ammo To: InmamJlonald Cc: "Jumen Hacker" Subject: RE: Notes on Questions on Drawings "for quote" note from me for Date: Thursday, February 26, 2015 1:35:52 PM Attachments: Just to make sure we are all being clear. Idon?t believe that these drawings are being re- distributed for a 5th time due to the fault of Herricane Graphics. But if that is your perception or CODQs, than yes, this does need to be discussed at length because all of this is adding to our time. We can discuss this when we talk about these comments etc. Carla From: Inman, Donald Sent: Thursday, February 26, 2015 1:24 PM To: 'Carla Burkhart' Cc: J?rgen Hacker Subject: RE: Notes on Questions on Drawings "for quote" note from me for Carla, Fully understood and appreciated regarding efficient time to get us all moving forward together. Ican?t do the phone until after meeting later today, too many worksheets to update (must focus there, tricky stuff). My earlier note to Jurgen said I would send Bruce?s comments on those same drawings I sent last nite. Here they are. I do not think it is prudent to spend additional time editing documents until we talk?and have to read Bruce?s comments, and your earlier rebuttal comments before that can conversation take place. Of course tho, I am on a deadline for purchase, so we?ll get this in order shortly. Since the drawings had to be re-bid (now a 4th time), I am sure you will agree, COD should be participating very heavily in what now goes on the street under their name. (If your note below about COD already gave you comments is an allusion to added charges, my suggestion is you not to go there) As to the chrrent files? don?t fret?so fa r, and will continue, I will ask for current files before the drawing go on street? Don From: Carla Burkhart Sent: Thursday, February 26, 2015 1:02 PM To: Inman, Donald Cc: 'JOrgen Hacker' Subject: RE: Notes on Questions on Drawings "for quote" Hi Don, I have this email and thanks for clarifying. Yes, I sent this as individual files so you understood the grouping suggestion?.but these are not the latest files. No matter what, I don?t believe that the comments on behalf of yourself would be any different, and to avoid any additional work on the part of yourself, and myself, I will add whatever items requiring change into our most recent file, not this file. Additionally, it would be helpful and far more time and cost effective to discuss these issues or concerns over the phone, than for HG to have to spend several hours going back and forth via email addressing items which were previously approved by COD. lt?s not my intent to disregard your concerns, but to address them efficiently. Carla From: lnman, Donald Sent: Thursday, February 26, 2015 12:50 PM To: 'Carla Burkhart' Cc: 'J?rgen Hacker' Subject: RE: Notes on Questions on Drawings "for quote" Carla, That?s a lot of words, see Jurgen has sent me a few emails and I will read them and try catch up with responses in order?. Here is the email that used to write notes on drawings. (attached) My assumption is you sent this email so I can understand what was in the package after it was determined that the third round of bidding, if accepted, was illegal and COD would have to issue at least the Belushi package. I heard this morning COD will be issuing the other two pricing requests. Sorry lam not responding lam, per usual, busy. Don From: Carla Burkhart Wm] Sent: Thursday, February 26, 2015 11:31 AM To: Inman, Donald Cc: 'JOrgen Hacker' Subject: RE: Notes on Questions on Drawings "for quote" Importance: High Don, So Juergen and are reviewing our emails, and was not able to locate where we sent this file to you. However, Juergen is going to respond. There have been numerous updates to this file, which he will delineate long after this. Even the last bid responses which were in January are from the 11/24 email Juergen sent to Julie. So yes, we need to know if we have sent you this file and if so why?.The only thing I can recall is that you and I discussed you did not have the drawings when you were first getting acclimated to the signage, and maybe I sent this file or a forward from an email to Julie that references this file just for information purposes. But this file that you are using is NOT our current file. Carla From: Inman, Donald Sent: Thursday, February 26, 2015 10:52 AM To: 'Carla Burkhart' Cc: 'J?rgen Hacker' Subject: RE: Notes on Questions on Drawings "for quote" FYI..these are the drawings that either Jurgen or you sent me as current. lf you?d like me to dig up that email then of course I will oblige. lcan?t print and look at your comments right away, but I do not think that College is under impression that HG is providing design intent drawings, rather construction drawings, HG would be the only firm not providing construction drawings?.this has to be discussed, since one of the implementation issues revolves around delays and costs related to questions/submittals/approvals etc?but lam glad to know your perspective, that explains a lot. FYI, Bruce was interested in the drawings and now Bruce is adding comments Don From: Carla Burkhart Sent: Thursday] February 261 EDIE hivi To: Inman, Donald Dc: Hacker' Subject: RE: Notes on Questions on Drawings "for quote" Importance: High Don?See attached comments, and my comments below. are HDT operating from the latest set of drawings. In addition, Herri cane has already had these drawings reviewed and approved by CDD Facilities Herricsne?s drawings are NDT construction drawings. They are design intent drawings. The contractors need to furnish to Herri cane construction drawings. and the details to the answers you are asking will be answered. Carla Vi HEHIEAFE I. ll . a: I'm?x. w: :1 1.2?5 Ed. Stc. '12 West Chicago, IL {-0135 amass-scans From: Inmsn, Do Sent: Wednesday, February 25, EDIE 5:45 PM To: Subject: Notes on Questions on Drawings "for quote" Carla, See attached. Typical notes: Name of Package is Mist: Bo): foice and Lakeside Signage DP: 6 Revise drawing numbers DP: Heed HIE to providejustification for sole so urcing, I do n?t see this as a need. SEE my comments on the drawings you submitted. CDD should not use anything that is contrast to what is already on the site. Using someone other than ?Onsite? is a big mistake because you will never get a close match to all the other woodwork which has been done by them. In addition, you run into the identical issue with the Box Office Sign which needs to match the Performance Hall signs because they are seen in the same line of site. Herricane has no preference to either one of these fabricators, other than from a design standpoint, this is the right thing to do. This is no different than LSH specifying the LED fixtures in the SRC South Atrium, five contractors bidding for the full scope of work, not just the fixtures, needed to bid this specific proprietary fixture in their full scope. Same thing with the furniture By Edge Design. f COD wants to take on the responsibility, certainly do so. Electircal Notes: Those pricing should not be left to determine whether, by code I assume, a disconnect is required. Designer does this and advises. If required, designer should detail the Qout of visibility but obvious to inspector? location 9A5 stated on the drawings. These are not construction drawings and we cannot tell the fabricator how to build this. All we can and will do is tell them how this must architecturally appear and standards by which they need to get there.( as outlined in our specs that are typically distributed with our drawings.) Fixture notes: I am not sure the designation at the end is definitive, please confirm what is available and define per manufacturers. Is the fixture attached to the sign or brick and how given the mounts provided by manufacturer? not sure I understand Qdesignation at the end?? refer you back to my comment above and on the drawings. The fixture will be attached to the sign. But this fixture is a custom fixture and the manufacturer needs to determine its attachment. The contractor is required to furnish construction drawings to Herricane and we will confirm that it meets our design intent. A contractor cannot use our drawings to fabricate from. Several other questions/notes/comments on the three drawings that will be issued, please review and provide necessary detail. See my response. am not sure whether this should be bid by COD or HG (the CM), however, specs, front end and bid form tailored to this work will be necessary for the Qpricing package?, so prepare for to issue those also. HG needs to have all the front end documents that COD requires up front to include them in a bid package. HG has NO issue with putting everything together, but based on the recent circumstances at COD, we need to make sure that we have everything necessary to protect all the parties. If it is going out as a CM contract, COD needs to tell HG what the limitations are. It?s my opinion this work does NOT exceed $25,000. Donald E. Inman Facilities Planning and Development College of DuPage 630 942-4046 of?ce mobile From: Lads-ammo To: InmamJlonald Cc: "Jumen Hacker"; "Jumen HackerJI Subject: RE: Notes on Questions on Drawings "for quote" note from me for Date: Thursday, February 26, 2015 1:37:28 PM Attachments: Sorry one last comment?.These appear to be the same comments you previously sent? Or is there something new in here from Bruce? ca rla From: Inman, Donald Sent: Thursday, February 26, 2015 1:24 PM To: 'Carla Burkhart' Cc: J?rgen Hacker Subject: RE: Notes on Questions on Drawings "for quote" note from me for Carla, Fully understood and appreciated regarding efficient time to get us all moving forward together. Ican?t do the phone until after meeting later today, too many worksheets to update (must focus there, tricky stuff). My earlier note to Jurgen said I would send Bruce?s comments on those same drawings I sent last nite. Here they are. I do not think it is prudent to spend additional time editing documents until we talk?and have to read Bruce?s comments, and your earlier rebuttal comments before that can conversation take place. Of course tho, I am on a deadline for purchase, so we?ll get this in order shortly. Since the drawings had to be re-bid (now a 4th time), I am sure you will agree, COD should be participating very heavily in what now goes on the street under their name. (If your note below about COD already gave you comments is an allusion to added charges, my suggestion is you not to go there) As to the chrrent files? don?t fret?so fa r, and will continue, I will ask for current files before the drawing go on street? Don From: Carla Burkhart Sent: Thursday, February 26, 2015 1:02 PM To: Inman, Donald Cc: 'JOrgen Hacker? Subject: RE: Notes on Questions on Drawings "for quote" Hi Don, I have this email and thanks for clarifying. Yes, I sent this as individual files so you understood the grouping suggestion?.but these are not the latest files. No matter what, I don?t believe that the comments on behalf of yourself would be any different, and to avoid any additional work on the part of yourself, and myself, I will add whatever items requiring change into our most recent file, not this file. Additionally, it would be helpful and far more time and cost effective to discuss these issues or concerns over the phone, than for HG to have to spend several hours going back and forth via email addressing items which were previously approved by COD. It?s not my intent to disregard your concerns, but to address them efficiently. Carla From: Inman, Donald Sent: Thursday, February 26, 2015 12:50 PM To: 'Carla Burkhart' Cc: 'J?rgen Hacker' Subject: RE: Notes on Questions on Drawings "for quote" Carla, That?s a lot of words, see Jurgen has sent me a few emails and I will read them and try catch up with responses in order?. Here is the email that used to write notes on drawings. (attached) My assumption is you sent this email so I can understand what was in the package after it was determined that the third round of bidding, if accepted, was illegal and COD would have to issue at least the Belushi package. I heard this morning COD will be issuing the other two pricing requests. Sorry I am not responding I am, per usual, busy. Don From: Carla Burkhart Sent: Thursday, February 26, 2015 11:31 AM To: Inman, Donald Cc: 'JOrgen Hacker' Subject: RE: Notes on Questions on Drawings "for quote" Importance: High Don, So Juergen and are reviewing our emails, and was not able to locate where we sent this file to you. However, Juergen is going to respond. There have been numerous updates to this file, which he will delineate long after this. Even the last bid responses which were in January are from the 11/24 email Juergen sent to Julie. So yes, we need to know if we have sent you this file and if so why?.The only thing I can recall is that you and I discussed you did not have the drawings when you were first getting acclimated to the signage, and maybe I sent this file or a forward from an email to Julie that references this file just for information purposes. But this file that you are using is NOT our current file. Carla From: Inman, Donald Sent: Thursday, February 26, 2015 10:52 AM To: 'Carla Burkhart' Cc: 'J?rgen Hacker' Subject: RE: Notes on Questions on Drawings "for quote" FYI..these are the drawings that either Jurgen or you sent me as current. lf you?d like me to dig up that email then of course I will oblige. lcan?t print and look at your comments right away, but I do not think that College is under impression that HG is providing design intent drawings, rather construction drawings, HG would be the only firm not providing construction drawings?.this has to be discussed, since one of the implementation issues revolves around delays and costs related to questions/submittals/approvals etc?but lam glad to know your perspective, that explains a lot. FYI, Bruce was interested in the drawings and now Bruce is adding comments Don From: Carla Burkhart Sent: Thursday, February 26, 2015 10:44 AM To: Inman, Donald Cc: 'JOrgen Hacker' Subject: RE: Notes on Questions on Drawings "for quote" Importance: High Don6See attached comments. and my comments below. E-TW6?i?ou are NDT operating from the latest set of drawings. In addition, Herri cane has already had these drawings reviewed and approved by CDD Facilities. Herricane6s drawings are NDT construction drawings. They are design intent drawings. The contractors need to furnish to Herri cane construction drawings, and the details to the answers you are asking will be answered. Carla- EHIHJ'l-ill'il' Vi arm-hr I. ll . a: w: 'Iu?ll :1 123'5 Ed. Stc. '12 West cnicagu, IL so: as amass-sows m: From: Inman, Donald lmailto:inmandSEtE'codedul Sent: Wednesday, February 25, 2015 6:45 PM To: Subject: Notes on ICluestions on Drawings lltor duotell Carla, See attached. Typical notes: 6 Name of Package is MPH: E-oz-z foice and Lakeside Signage DH: 6 Revise drawing numbers DP: 6 Need HIS to broyidejustification for sole so urcing, I do n6t see this as a need. SEE my comments on the drawings you submitted. CDD should not use anything that is contrast to what is already on the site. Using someone other than 6Dnsite6 is a big mistake because you will neyerget a close match to all the other woodwork which has been done by them. In addition, you run into the identical issue with the Box thice Sign which needsto match the Performance Hall signs because they are seen in the same line of site. Herricane has no preference to either one of these fabricators, other than from a design standpoint, this is the right thing to do. This is no different than LSH specifying the LED fixtures in the SRC South Atrium, five contractors bidding for the full scope of work, not just the fixtures, needed to bid this specific proprietary fixture in their full scope. Same thing with the furniture By Edge Design. f COD wants to take on the responsibility, certainly do so. Electircal Notes: Those pricing should not be left to determine whether, by code I assume, a disconnect is required. Designer does this and advises. If required, designer should detail the Qout of visibility but obvious to inspector? location 9A5 stated on the drawings. These are not construction drawings and we cannot tell the fabricator how to build this. All we can and will do is tell them how this must architecturally appear and standards by which they need to get there.( as outlined in our specs that are typically distributed with our drawings.) Fixture notes: I am not sure the designation at the end is definitive, please confirm what is available and define per manufacturers. Is the fixture attached to the sign or brick and how given the mounts provided by manufacturer? not sure I understand Qdesignation at the end?? refer you back to my comment above and on the drawings. The fixture will be attached to the sign. But this fixture is a custom fixture and the manufacturer needs to determine its attachment. The contractor is required to furnish construction drawings to Herricane and we will confirm that it meets our design intent. A contractor cannot use our drawings to fabricate from. Several other questions/notes/comments on the three drawings that will be issued, please review and provide necessary detail. See my response. am not sure whether this should be bid by COD or HG (the CM), however, specs, front end and bid form tailored to this work will be necessary for the Qpricing package?, so prepare for to issue those also. HG needs to have all the front end documents that COD requires up front to include them in a bid package. HG has NO issue with putting everything together, but based on the recent circumstances at COD, we need to make sure that we have everything necessary to protect all the parties. If it is going out as a CM contract, COD needs to tell HG what the limitations are. It?s my opinion this work does NOT exceed $25,000. Donald E. Inman Facilities Planning and Development College of DuPage 630 942-4046 of?ce mobile From: Inmaodlznald To: "Eda Burkhart" Cc: "Jumen Hacker"; "Jumen HackerJI Subject: RE: Notes on Questions on Drawings "for quote" note from me for Date: Thursday, February 26, 2015 1:50:45 PM Attachments: I gotta go now, but attached is what I sent, when open, I see Bruce?s comments, they are much tighter you don?t see them, my only suggestion is to stop by later today or tomorrow. maybe if Icolor scan them, they will come ink is red in real life. From: Carla Burkhart Sent: Thursday, February 26, 2015 1:37 PM To: Inman, Donald Cc: 'JOrgen Hacker?; 'JOrgen Hacker' Subject: RE: Notes on Questions on Drawings "for quote" note from me for Sorry one last appear to be the same comments you previously sent? Or is there something new in here from Bruce? ca rla From: Inman, Donald Sent: Thursday, February 26, 2015 1:24 PM To: 'Carla Burkhart' Cc: J?rgen Hacker Subject: RE: Notes on Questions on Drawings "for quote" note from me for Carla, Fully understood and appreciated regarding efficient time to get us all moving forward together. Ican?t do the phone until after meeting later today, too many worksheets to update (must focus there, tricky stuff). My earlier note to Jurgen said I would send Bruce?s comments on those same drawings I sent last nite. Here they are. I do not think it is prudent to spend additional time editing documents until we have to read Bruce?s comments, and your earlier rebuttal comments before that can conversation take place. Of course tho, I am on a deadline for purchase, so we?ll get this in order shortly. Since the drawings had to be re-bid (now a 4th time), I am sure you will agree, COD should be participating very heavily in what now goes on the street under their name. (If your note below about COD already gave you comments is an allusion to added charges, my suggestion is you not to go there) As to the ?current files? don?t fa r, and will continue, I will ask for current files before the drawing go on Don From: Carla Sent: Thursday, February 26, 2015 1:02 PM To: Inman, Donald Cc: 'JOrgen Hacker' Subject: RE: Notes on Questions on Drawings "for quote" Hi Don, I have this email and thanks for clarifying. Yes, I sent this as individual files so you understood the grouping these are not the latest files. No matter what, I don?t believe that the comments on behalf of yourself would be any different, and to avoid any additional work on the part of yourself, and myself, I will add whatever items requiring change into our most recent file, not this file. Additionally, it would be helpful and far more time and cost effective to discuss these issues or concerns over the phone, than for HG to have to spend several hours going back and forth via email addressing items which were previously approved by COD. It?s not my intent to disregard your concerns, but to address them efficiently. Carla From: Inman, Donald Sent: Thursday, February 26, 2015 12:50 PM To: 'Carla Burkhart' Cc: 'J?rgen Hacker' Subject: RE: Notes on Questions on Drawings "for quote" Carla, That?s a lot of words, see Jurgen has sent me a few emails and I will read them and try catch up with responses in Here is the email that used to write notes on drawings. (attached) My assumption is you sent this email so I can understand what was in the package after it was determined that the third round of bidding, if accepted, was illegal and COD would have to issue at least the Belushi package. I heard this morning COD will be issuing the other two pricing requests. Sorry I am not responding I am, per usual, busy. Don From: Carla Burkhart Wham] Sent: Thursday, February 26, 2015 11:31 AM To: Inman, Donald Cc: 'JOrgen Hacker' Subject: RE: Notes on Questions on Drawings "for quote" Importance: High Don, So Juergen and are reviewing our emails, and was not able to locate where we sent this file to you. However, Juergen is going to respond. There have been numerous updates to this file, which he will delineate long after this. Even the last bid responses which were in January are from the 11/24 email Juergen sent to Julie. So yes, we need to know if we have sent you this file and if so only thing I can recall is that you and I discussed you did not have the drawings when you were first getting acclimated to the signage, and maybe I sent this file or a forward from an email to Julie that references this file just for information purposes. But this file that you are using is NOT our current file. Carla From: Inman, Donald Sent: Thursday, February 26, 2015 10:52 AM To: 'Carla Burkhart' Cc: 'J?rgen Hacker' Subject: RE: Notes on Questions on Drawings "for quote" FYI..these are the drawings that either Jurgen or you sent me as current. If you?d like me to dig up that email then of course will oblige. can?t print and look at your comments right away, but I do not think that College is under impression that HG is providing design intent drawings, rather construction drawings, HG would be the only firm not providing construction has to be discussed, since one of the implementation issues revolves around delays and costs related to questions/submittals/approvals I am glad to know your perspective, that explains a lot. F?i?l, Bruce was interested in the drawings and new Bruce is adding carnrnents Dan Frem: IDarla Burkhart Sent: Thursday; February 25; 2D15 LEM Tci: InrnanJ Danald Dc: 'J?ngen Hacker' Subject: RE: Hates an Duestians an Drawings "?ar duets" High attached carnrnents. and my carnrnents belcw. are NDT aperating the latest set at drawings. In additian, Herri cane has already had these drawings reviewed and apprayed by CDD Facilities. Herricane?s drawings are NDT canstructicn drawings. They are design intent drawings. The cs ntra cta rs need ta furnish ts Herri cane drawings. and the details ta the answers yaLi are asking will be answered. Carla- Vi I I I I 'lfI-?I il: HI :1 :2 1" Hausa-ml: Ed. 5hr. 12? West cnicagu, IL as: as assess-same Frem: Inrnan, Danald lrnailts:inrnandEEtE'ccdedLil Sent: Wednesday, February 25, 2015 5:45 PM Tci: Subject: Hates an ICliLiestians an Drawings "far duate" Carla, See attached. Typical nctes: 9 Name of Package is MAC Box Office and Lakeside Signage OK 9 Revise drawing numbers OK 9 Need HG to provide justification for sole sourcing, I don?t see this as a need. SEE my comments on the drawings you submitted. COD should not use anything that is contrast to what is already on the site. Using someone other than ?Onsite? is a big mistake because you will never get a close match to all the other woodwork which has been done by them. In addition, you run into the identical issue with the Box Office Sign which needs to match the Performance Hall signs because they are seen in the same line of site. Herricane has no preference to either one of these fabricators, other than from a design standpoint, this is the right thing to do. This is no different than LSH specifying the LED fixtures in the SRC South Atrium, five contractors bidding for the full scope of work, not just the fixtures, needed to bid this specific proprietary fixture in their full scope. Same thing with the furniture By Edge Design. f COD wants to take on the responsibility, certainly do so. Electircal Notes: Those pricing should not be left to determine whether, by code I assume, a disconnect is required. Designer does this and advises. If required, designer should detail the ?out of visibility but obvious to inspector? stated on the drawings. These are not construction drawings and we cannot tell the fabricator how to build this. All we can and will do is tell them how this must architecturally appear and standards by which they need to get there.( as outlined in our specs that are typically distributed with our drawings.) Fixture notes: I am not sure the designation at the end is definitive, please confirm what is available and define per manufacturers. Is the fixture attached to the sign or brick and how given the mounts provided by manufacturer? I?m not sure I understand ?designation at the refer you back to my comment above and on the drawings. The fixture will be attached to the sign. But this fixture is a custom fixture and the manufacturer needs to determine its attachment. The contractor is required to furnish construction drawings to Herricane and we will confirm that it meets our design intent. A contractor cannot use our drawings to fabricate from. Several other questions/notes/comments on the three drawings that will be issued, please review and provide necessary detail. See my response. am not sure whether this should be bid by COD or HG (the CM), however, specs, front end and bid form tailored to this work will be necessary for the ?pricing package?, so prepare for to issue those also. HG needs to have all the front end documents that COD requires up front to include them in a bid package. HG has NO issue with putting everything together, but based on the recent circumstances at COD, we need to make sure that we have everything necessary to protect all the parties. If it is going out as a CM contract, COD needs to tell HG what the limitations are. It?s my opinion this work does NOT exceed $25,000. From: To: Cc: Subject: Date: Attachments: Importance: What: W151 'Jumen Hacker"; "Jumen HackerJI Notes on Questions on Drawings "for quote" note from me for From: lnmaodlznald To: SshmiedLBLuse Cc: Subject: Chronology "opportunity" Date: Thursday, February 26, 2015 4:14:01 PM Bruce, Erik advised me that the glass which was tracked to deliver to Law today didn?t oven at the location he placed his order went down. At this point in time, Erik is trying to get more information as to when that will be back online, and looking at alternatives/options/impacts. You know me, I won?t give up on the target, and with that in mind, it is time for a team meeting anyway. If it works, I?ll piggyback it before or after our next ?all signage? meeting. Donald E. Inman Facilities Planning and Development College of DuPage 630 942-4046 of?ce mobile From: lnmaodlznald To: Cc: SchmiedlI Bruce Subject: Breuder Panel - Chronology Date: Thursday, February 26, 2015 4:23:17 PM Carla, You may know this, but Dr. said to move his President panel ?now? to the permanent location (so that we are not doing it next Spring). Erik and you need to advise if this complicates the schedule, I think not. However, with the one by his office being ?vacant?, I would like you to touch base with and ask him what he wants there between May of this year, and when the next guy/gal gets around to designing their panel. If wants more than blank glass, as in it takes billable design hours, quickly get us a cost and time proposal for review of this new work. The goal is whatever the ?temporary display? panel ends up being is incorporated into the current work schedule. Ideally at no cost, and easily removed in the future. Donald E. Inman Facilities Flaming and Development College of DuPage (630) 942-4046 of?ce ob?e From: Qada?uckhao To: InmamJlonald Cc: SchmiedlI Bruce Subject: RE: Breuder Panel - Chronology Date: Thursday, February 26, 2015 4:34:57 PM Don 9.0k. Regarding the blank panel?lt isn?t blank. There?s a cypress tree there. However?that was based on Dr. staying until 2019. I will be talking to him and I will revisit the subject and let you know. We can talk about this tomorrow? Are we getting together? From: Inman, Donald Sent: Thursday, February 26, 2015 4:23 PM To: Cc: Schmiedl, Bruce Subject: Breuder Panel - Chronology Carla, You may know this, but Dr. said to move his President panel Qnow? to the permanent location (so that we are not doing it next Spring). Erik and you need to advise if this complicates the schedule, I think not. However, with the one by his office being Qvacant?, Iwould like you to touch base with and ask him what he wants there between May of this year, and when the next guy/gal gets around to designing their panel. If wants more than blank glass, as in it takes billable design hours, quickly get us a cost and time proposal for review of this new work. The goal is whatever the Qtemporary display? panel ends up being is incorporated into the current work schedule. Ideally at no cost, and easily removed in the future. Donald E. Inman Facilities Flaming and Development College of DuPage 630 942-4046 office ob?e From: momma To: "hmee Adams"; "Cede Buckhact"; Kenneth Here)? Kenneth Gennen Cc: Brod Catherine' CoppinI Marianne; Kuhn Karen Bcc: brodc@ood.edu Subject: Audit Committee Meeting Packet Available for Download Date: Thursday, February 26, 2015 5:05:58 PM Fou ndation Audit Com ittee: We are looking forward to seeing you at next week?s Audit Committee Meeting, which will be held on Tuesday, March 3 at 7:30am in Room SSC2200. The Audit Committee Meeting packet is now available online. Please take the time to review the materials in advance of the meeting. To access the online board packet: 0 Go to Board Effect: Enter your user name: (first initial of first name and last name: jsmith) Enter your password When you logr'n for the first time, you will be prompted to change your password. Please contact Shelley Wer'lerr'f you need your password reset. Once you have logged in 0 The Meeting Packet should be available on the screen under ?recently updated committee files,? titled: March 3, 2015 Meeting Packet 0 Click on "March 3, 2015 Meeting Packet? and a PDF of the packet should download and open immediately If the packet is not displayed: 0 At the top of the home page, click on Committee Workroom 0 From the drop down menu, select Audit Committee 0 The Meeting Packet should be available on the screen "under recently updated committee files,? titled: March 3, 2015 Meeting Packet 0 Click on "March 3, 2015 Meeting Packet? and a PDF of the packet should download and open immediately 0 For directions on the free iPad app, here is a link to additional information: . . . . If you have any issues accessing the board packet, please contact Shelley Weiler at 630.942.2461 or weilers@cod.edu. Should you need assistance with anything else, feel free to let Cathy or me know by responding to this email or calling 630-942-2462. Thank you! Kristen Kristen Kepnick College of DuPage Foundation 425 Fawell Blvd. I Glen Ellyn, IL 60137-6599I USA direct: 630.942.3088 main: 630.942.2462 kepnickk@cod.edu codedu cod.edulfoundation Federal Tax ID: 23-?011835 From: InmaolenaJd Subject: Aooepted: Notes on Questions on Drawings IIfor quote" note from me for Date: Thursday, Februan.r 26, 2015 5:27:01 PM Attachments: Notes on Questions on Drawinos for quote note from me for From: lnmanlenaJd ToSubject: Chronolgy wall Update Date: Thursday, February.r 26, 2015 5:30:57 PM Attachments: Chronolcw wall UDclateJcs From: lnmanlenaJd ToSubject: Signage General Meeting Date: Thursday, February.r 26, 2015 5:32:33 PM Attachments: Sicrnacre General Meeting.ics From: SshmiedLBLuse Subject: Aooepted: FW: Notes on Questions on Drawings "for quote" note from me for Date: Thursday, February.r 26, 2015 5:33:00 PM Attachments: Notes on Questions on Drawincrs for quote note from me for From: Qada?uckhact Subject: Accepted: Signage General Meeting Date: Thursday, February.r 26, 2015 6:47:30 PM Attachments: Sicrnacre General Meeting.ics From: Inmaodlznald To: :buLkhaLtQhecocanemanhiomom Cc: Jii en Hacker '.hacke nota-si n.com SchmiedlI Bruce Subject: MAC Donor - ASI closure Date: Friday, February 27, 2015 8:29:47 AM Ca rla, In order for me to determine what ASI needs to do to complete their scope at MAC Donor, I will need the latest issue of drawings that they had change ordered into their contract? I believe you mentioned Bulletin 2.9 Please provide Bulletin 1 and 2 so Ican begin the research? As I dig into this, I will work with College and HG to determine what they should be doing versus wasted energy for Bulletin 3 performed by others. Donald E. Inman Facilities Flaming and Development College of DuPage (630) 942-4046 office ob?e From: lnmanlenaJd ToSubject: Signage General Meeting Date: Friday, February 27, 2015 8:47:11 AM Attachments: Signage General Meeting.ics From: lnmanlenaJd ToSubject: Chronolgy wall Update Date: Friday, February 27, 2015 8:47:54 AM Attachments: Chronolcw wall UDdateJcs From: To: InmamJlonald Cc: Carla Burkhar?t Subject: Glass delivery Date: Friday, February 27, 2015 9:25:55 AM All, Iconfirmed with Quality today that the glass has been cut but cannot be laminated as the oven is down. They are waiting on parts to get it back up and running. The new delivery date to Sheri Law is March 11th. I spoke to Sheri Law this morning and they can maintain the scheduled based on the glass delivery. They need 6 weeks to carve the glass. This is cutting it close to the May 8th completion date. Idon?t want to push Sheri to try to make up time on the glass as this process needs attention and you cannot cut corners. They will do what they can to make up any time but we cannot be expected to put pressure on this process. I will have email updates from both Quality and Sheri Law on Monday. Erik Thanks, Erik Woolsey 1928 w. Fulton, 2nd Floor 0612 cell r' 312.533.2302 Of?ce [1 l? We have moved. Our new address is 1928 W. Fulton Street, 2nd Floor 0 Chicago, IL From: To: InmamJlonald Cc: Carla Burkhart Subject: FW: Lamination Date: Friday, February 27, 2015 9:26:26 AM Below is the email update from Quality. Erik Woolsey Custom Sign Consultants, Inc. 312.533.2302 office From: Margaret Sent: Friday, February 27, 2015 9:25 AM To: Erik Woolsey Subject: Lamination Erik, As per our phone conversation, we are waiting on parts for our lamination machine and we expect the order to be ready by March 11th, let us know if you have any other questions, thanks! Best Regards, Margaret Quality Glass Mirror 601 Carboy Mount Prospect, IL 60056 Ph (847) 290-1707 Fax (847) 290-1709 From: Brod Catherine To: Carla Burkhart Cc: Weeks. Yashica: Inman. Donald: JUrden Hacker Subject: Re: MAC Donor Wall Touch Source Date: Friday, February 2015 1:30:59 PM Attachments: imade004.an Thanks, Carla! Sent from my iPhone On Feb 26, 2015, at 8:38 AM, "Carla Burkhart" wrote: Hello All; As you can see below I had a conversation with Touch Source yesterday based on our meeting Tuesday. Yashica, can you confirm if you ever received the information below from This will help me with the guidance on the rest of the project and the page layouts for your use. Either way I can provide direction, but it helps to confirm all the information first. e: Last, Touch Source confirmed to me yesterday that the (5) year upload module has not been paid by ASI, that value is approximately $900.00. IN addition, but not confirmed, they are double checking, ASI has only paid a deposit for the screens and programming. It appears that the value that remains to be paid is somewhere between $5,000- $7,000.00. Leaving an approximate potential balance of $8,000.00. This cost does not include the content collection or labor associated with working with COD Foundation regarding the content, layout and upload per the contract. Based on the paragraph above and the fact that COD is aware of ASI using outside vendors, I would be sure to request lien waivers for ANY AND ALL vendors associated with this project before making any further payments to ASI. Donaware of who all their vendors are, but we know for sure that there are three currently; Gemini, Onsite, and Touch Source. I believe that there are others, but you would need to verify this. To date, I?m not aware of any payment requests being supplied for this project for review and approval by Herricane( per our contract), so we cannot confirm any of this information. Last. (9 I talked with Petek, and she and I have a complete understanding of the software capacity and basically everything that Yashica and I discussed with all the multiple button options can be done, and can be done at NO ADDITIONAL COST to COD, and is part of the contract currently. The screens are already set with sound! However if COD wants to hear this sound, we just need to put vent openings in or maybe use ?blue tooth" speakers in the ceiling, cabinet or wherever it makes the most sense. Touch Source does not provide additional speakers. I can?t imagine this cost being more that but no matter what, you already have the capability! NO COST) Yashica, you also discussed with Touch Source about the use of a calendar and wanting the calendar of events to tie into the COD website. While this is .00 a year, (less than 1157), and you do not want to run this cost through ASI, we would need to get the approval from the IT Department at COD. My last recollection about doing this was a But maybe this has since changed. That?s we are at! COD can basically have anything they want, and in my opinion at basically no cost, and I would recommend going for it! carla [Herricane-Outlook-Signature] From: Petek Sabunis [mailtm?eks?itouchscutceccm] Sent: Wednesday, February 25, 2015 4:11 PM To: Cc: 'Dan Salamone'; David Robinson Subject: FW: COD Folow-up Email Good Afternoon Carla, Thank you for reaching out to me to help outwith the COD (College of DuPage) donor wall project. Below is the bullet point summary of the presentation that we held with Dan, COD, Dave, and myself on 2.12.15. These points cover the discussion we had about the capabilities of the directory that COD purchased. I believe that when we left of that presentation, we agreed that the college needs to decide on what buttons to display, and the naming convention for the buttons. For example; do they want high level donors, donors, and Circle of Friends? Or dod they want initial donor button, and have that button drill down and Please let me know if you have any further questions. Thank you, Petek Sabunis Sales Manager TouchSource, Inc. 866 476-1872 (support) 303-828-4983 (direct) 303-953-7308 (fax) [Description: fb19] [ts_icon] [Description: bomgar] "Industry leaders in public information kiosks, electronic directories and digital signage solutions" From: David Robinson Sent: Thursday, February 12, 2015 6:11 PM To: Cc: Petek Sabunis Subject: FW: COD Folow-up Email Hi Dan, Thank you for taking the time to go over the Donor program with us. Below is a re-cap of the call. Let?s confirm the buttons and items needed and we can get going on the programming. The one item we need to decide on is whether they are going to use a PDF for the Calendar of Events or our additional module (see last paragraph). Buttons to be included (The button naming conventions to be determined by COD) Donor Lists *Search by donor name 0 High level Donors Display list - Bio-highlights PDF 0 Circle of friends Informative PDF 0 Calendar of Events Need to determine if this will be a PDF upload or a full Calendar of Events Module 0 Messages from the leadership (PDF Upload) Content that we will need: - Need to confirm names for each button - Logo - Image or images for the welcome screen and other screens - Marketing] branding information (ie colors, fonts) - List of different low level donors and high level donors - The ?welcome screen" message such as ?Welcome to COD Performing Arts Center" For the Calendar of Events, if they decide to go with the PDF upload to show a few events, or current events we don't need to do anything on our end, the program is already set up for it. If they choose to add the Calendar of Events module, I have attached some sample screens. These are just samples, we would create a screen branded for College of DuPage. I have also attached a screen shot of the editor for the Calendar of Events program that allows staff to enter an event, location, date, time and description. Once the date passes the event drops off. There will be additional cost for the module. Thank you, Dave Robinson Sales and Marketing Team TouchSource, Inc. 800-704-3458 X107 303-828-5205 (direct) 303-339-1904 (fax) [Description: fb19] Meetings.jpg> From: Carla EiLrH'Iert Tn: Frederick:I Jamie Subject: Hi Jamie! Need some reser?uatim 1ch- Date: Sunday, March Ill, 2015 2:13:20 PM Attachments: _irn acie IZIIZI Hi Jamie, Iheve some staff cemng in from Germany and I need a return pessiny this week: into next week. Whet?syeur availability and casts Innkir'g like? Carla C-elrla- Swim-art '1 HEr-uth [Sam-lice . i. I I 1M. x: w: 12.?5 Ed. 5hr- Hi." West cnlcagu. IL #0155 mazes-ensue From: EmdeogkLlamie To: Qada?ckhact Subject: Automatic reply: Hi Jamie! Need some reservation Info Date: Sunday, March 01, 2015 2:13:22 PM I am currently out of the office and will be returning on Monday, March 2. I will respond to your email as soon as possible. If you need immediate assistance please contact the front desk directly at 630-942-6888. Thank you! Jamie Fredericks Assistant Hotel Manager Inn at Water's Edge From: Carla ElLrl-J'Iart Te: MillerI Monica Cc: Irman Dcnald' had-cer herricane ra ics.ccm Subject: For the HTC Date: 5 .nclay. March 01. 2015 3:14:55 PM Attachments: 150225 55 El'ILtter'EtiIl-t. 153551529 15020? CE COD HTC Dedication F'laciLe CE MOD 3 1 15 Reduced.ch Importance: High Helle Menica, .?ittached please see twe files?. File $150225? is the enlarged artwerle: ccncernirg the Eagle. Heweverthis is being shewn fer the purpcses cf seeing the detail in the Eagle against the flag. The actual bird will be either laser er etched in glass and will have ne celer. File 15020?-r is the what the cwerall pladue will Icicle: like with the revised Beard Names and the actual placement cf the art etc. The Bird image is far mere transparent, and will mere lilte this than in the actual art renderirg {disregard thesecticn crside eiemticn cb this fii'e}. If Dr. Breuder has duestien er cencerns, please tell him te email er call me anytime. Please let me ltan if he is still in agreement. We are putting teget her the censtructien drawings ea rly this week fer bid. My best te 13'0Ll and ?Thanlez yeu?. Carla Carla Euth-elr-t *1 HEHIEANE i. ll 1H. I?m?x. :1 12.?5 Rd. Shr- Hi." west cnlcagu, IL am as mazes-ensue From: Carla Elerhart Tn: Irrn anI Denald Cc: 'ha daer herri cane ra ic5.i:ern Subject: Dener #2 Date: ELI-"jay; March Ill, 2015 3:40:01 PM Attachments: _irn acre IZIIZI HG CCU 3L2 112(11le Imp mien High De n, Per my rent: Juergen pleaSe ce nfirr?n}, the fellewing la a ferward ef eur IEISII Bulletin ca rla Carla *1 HEHICHHE SHAH-HES I I 1H. m: :1 123'5 Rd. 5hr. West Chicagu, IL be: 35 mazes-enaer m: Frem: I:arla Burkhart Sent: Tueedagr, February 11, 2014 6:38 PM Tn: Salamene' EC: Carey; Julie {careijFEIi?lcededu}; 'J?rgen Hacker'; Reland {raffel?cederlu}; Weeks; raehica {weekeyt?ltededu} Subject: Dener Bulletin #2 High Helle every'ene; Den, pleeSe SEE the attached updated art {be tn RE?li?IE'Irlur everywhere}. ThiSwill anSwer cemmente as well EIS ether lt deeS net addreSSthe Sandwich detail we were aheut, this will be reviewed thre ugh the censtructien drawing pre cess. Reland and ?r?aehica, pleaSe in DETAIL theSe name ?512ng5. Wu will need te teem intt: the pageS. Juergen will he previdirg uplead linksferyeuradditienal USE. Call me with cemmente er cancerne. Beat. Carla Carla- Vi HEHIEAPE [Sam-123'5 Ed. Str. '12 West Chlcag?, IL am 55 Mama-major uni-93.3413: From: Carla Eierhart Te: IrrnanI DcinaIcl Etc: 'ha deer hern' cane ra ics.ccrn Subject: BLlletin #2 Date: 5 .nday, March 01, 2015 3:40 :55 PM Attachments: _im acre 00 Importance: High De n, Here are what I believe te be the last links cencernirg the email Ijust sent cencernirg Bulletin Please deuhle check ye ur recs as well. Carl a Frcim: J?rgen Hacker Sent: Wednesday; Febmary 12, 2014 10:31 niyi 'Csrla Burkhart'; 'Dsn Salerncune' Ec: 'CsreyJ Julie'; Ftciland Weeks; ?fashica' Subject: PS: Dcuncur Iyiyall Bulletin #2 Hells ?ll, .?ss mentiened by Carla: Eieleyy please find the links te deyynlead the AI files matching the reduced PDF file preyided yesterday (apprise. 33 kefrEiyflil021?l HE 000 0L2 11rd? [sperm-i. 3? HE 000 0L2 11x1? P5: The Ieyeut efthe dener names is currently under reyieyy and may receiye serne finel changes. Thank You! - Best Regards i? Mi hesten Gr?n?ren J?rgen HEHHIEANE In?ux: HI 1225 W. Heeseyelt Heed Suite 112 West Chicegcu, Illineis 50135 030.233.3030 030.233.3031 .31 Please 1hi'ilt before you print Frnm: Carla 3url=:hart 3ent: Tuesday, Fehmarir 11, 2314 13:33 PM Tu: 'Da'i 3alarnene' 3e: Carey] Julie; 'J?ngen Hacker'; Reland Weeks] ?i?aehica 3uhjeet: Dener Bulletin #2 Impertanee: High Helle everyene; Dan, please see the attached updated art {be sure ta i?iLL everywhere}. Thiewill anewer cernrnente as well a5 ether iterne. It net Sandwich detail we were tallting aheut, thie will be reviewed thre ugh the censtructien drawing pre Reland and ?l'aehica, pleaee in DETAIL lit-3! narne listinge. ?i?eu will need te zeern inte the pagee. Juergen will he previdirg uplead linksferyeuradditienal uee. I:all me with i?iN?i" cernrnents er cancerns. Beet. Carla Carla BLIFHJ'l-ill'il' Vi [SHAH-lice I. ll u??h . H: il' HI '1 123'5 Rd. St-r. I I2 IL 35 153039131130? From: Jugen Hacker To: IrrnanI Denald Cc: "Carla Subject: ent: Date: Sunday, March 01, 2015 4:33 :54 PM Attachments: _140212 HG CED MaSrIntSiciF'ai: 11112.net: _1402 10 JH .43 Ft'u'13 Drawindtetutew Seamed.de Helln Dun, Elelietre Carla already sent ypu the earreet file but here?a anpther eltrlail incl. pur review at ASl?a drawing auhrnittal after hulletin Best Regards I l'tI'lit beaten Gr??en J?rg en Ha el-zer HEFIFHEANE EHAFHIEE H. In. 1225 W. Heaaevelt Head Suite 112 Weat Chicagd, Illindia 00105 330.233.3030 330.2 03.13031 Please think befere you print Frum: J?rgen Hacker Sent: Wedneaday. June 25, 2014 11:10 Min Tn: Julie Carey CE: 'Carla Burkhart Patricia Ehelda HG Subject: Helln Julie, Attached please find the elpeeput ddeurnenta regarding ?hrl?l: 3: SEC lnteripr Sign The last df?eial dpeurnent auhrnittal Herrieane Graphite ?l 40 21 2_ a {gF?a C_Bl_2_?l ?l ?.pdf Laat dpeurnentije] lay eentraetpr and reviewed by Herrieane Graphics ?l :10 21 0_ Flt-?l 3_ Dra ewe w_ Sea nnedpdf We hope these files are what ydu need in order to phase put this project and please ddn?t heeitate ta came back tp us if ypu need anything elee. Thank "r'ou! Best Regards I l'iI'lit hesten Gr??en J?rg en He ol-zer HEHHIEAHE 127-?5 W. Roosevelt Road Suite 112 West Chiosgo, Illinois 50135 030.233.3030 030.203.3031 The oop'h-ing, use, distribution or disolosure of the oon?dential and proprietary information oontained in this doournentlisj is strictly prohibited without prior written oonsent. .?ny hresoh shell sulojeot the infringing party to remedies. Weitergeloe sowtie Vervielt?ltigung dieser vertreuliohen Llnterlage?n], Vermertung und Mitteilung ihres Inhaltes ist nicht ohne unsere uorherige sthrittliohe ISenehmigung verpfliohten Please think before you print Unable to Generate PDF