Facilities Management (FM) Contract Schedule EVENT TIME (central time zone) DATE (all dates are state business days) 1. RFI Issued August 10, 2015 2. Vendor RFI responses due August 21, 2015 . August 25- 3. INTERNAL. Create RFQ September 25? 2015 4. INTERNAL: Steering Committee Meeting #1 September 1, 2015 5. INTERNAL: RFQ FAQs delivered to key October 5, 2015 stakeholders (Gov, UT, TBR, etc) 6. INTERNAL: Send to Steering Committee for October 5, 2015 review 7. INTERNAL: Send to Governor?s Office for October 5, 2015 review 8. INTERNAL: Send to COT for approval October 5, 2015 9. INTERNAL: Steering Committee Meeting #2 October 13, 2015 10. RFQ Issued October 19, 2015 11. Disability Accommodation Request Deadline 2:00 pm. October 22, 2015 12. Notice of Intent to Respond Deadline 2:00 pm. October 23, 3015 13. Pre-Response Conference October 26, 2015 14. Written ?Questions Comments? Deadline October 30, 2015 2.00 pm. Round 1 15. INTERNAL: CPO others answer questions November 2-13, and make amendments 2015 16. INTERNAL: and amendments sent to COT November 16, 2015 17. State Responds to Written ?Questions November 27, 2015 Comments? and issues Amendment 18. Written ?Questions Comments? Deadline December 4, 2015 Round 2 19. INTERNAL: CPO others answer questions December 7-9, 2015 and make amendments 20. INTERNAL: and amendments sent to COT December 9, 2015 Facilities Management (FM) Contract Schedule EVENT TIME (central time zone) DATE (all dates are state business days) 21. State Responds to Written ?Questions December 23, 2015 Comments? and issues Amendment 22. Response Deadline 2:00 pm. January 22, 2016 23. INTERNAL: Eliminate Respondents who do not January 22, 2016 meet mandatory requirements 24. INTERNAL: Notify evaluators with list of January 25, 2016 Respondent names to sign Conflict of Interest 25. INTERNAL: Distribute Responses to Evaluation January 25, 2016 Team 26. INTERNAL: Technical Evaluation January 25?29, 2016 27. INTERNAL: Select up to no more than 6 February 1, 2016 28. Schedule Oral Presentations February 1, 2016 29. Respondent Oral Presentations/Interviews (up February 9-10, 2016 to no more than 30. State Completion of Technical Response February 11, 2016 Evaluations 31. INTERNAL: Select top qualified February 12, 2016 32. INTERNAL: Write Business Case February 12, 2016 33. INTERNAL: Send to COT for Approval February 15, 2016 34. Notice of Intent to Award February 16, 2016 35. Schedule Collaborative Value Development February 25, 2016 Meeting with top qualified 36. Project Collaborative Value Development February 29-May 6, Meeting with top that qualified (Tues Wed) 2016 37. INTERNAL: Create Solicitation May 6?13, 2016 38. INTERNAL: Send to COT for approval May 16, 2016 39. Solicitation Issued May 30, 2016 40. Notice of Intent to Respond Deadline May 31, 2016 Facilities Management (FM) Contract Schedule EVENT TIME (central time zone) DATE (all dates are state business days) 41. Response Deadline June 13, 2016 42. INTERNAL: Distribute Final Technical June 14, 2016 Responses to Evaluation Team 43. Schedule Vendor Oral Presentations/ Interviews June 14, 2016 44. Respondent Oral Presentations/Interviews June 16-17, 2016 45. State Completion of Technical Response June 21, 2016 Evaluations 46. State Opening Scoring of Cost Proposals June 22, 2016 47. INTERNAL: Negotiation Seek Clarification ?2?qu 1' 48. INTERNAL: Send to COT for Final Approval July 5, 2016 49. State Notice of Intent to Award Released 200 pm- July 5, 2016 RFP Files Opened for Public Inspection 50. State sends contract to Contractor for signature July 13, 2016 51. Contractor Signature Deadline 2:00 pm. July 19, 2016 52. INTERNAL: Input Contract information in Edison July 27, 2016 53. INTERNAL: COT Approval in Edison July 29, 2016 54. INTERNAL: CPO Approval in Edison July 29, 2016 55. Contract Award/Execution August 1, 2015