(b)(6) (b)(7)(c) (b)(6) (b)(7)(c) (b)(6) (b)(7)(c) (b)(6) (b)(7)(c) (b)(6) (b)(7)(c) (b)(6) (b)(7)(c) (b)(7)e (b)(7)e ICE 2012 FOIA03030.018818 Signi?cant Incident Summary Worksheet For ICE to complete its review of your facility, the following information must be com leted prior to the scheduled review dates. The information on this form should contain data for the past twelve months in the boxes provided. The information on this form is used in conjunction with the ICE Detention Standards in assessing your Detention Operations against the needs of the ICE and its detained population. This form should be ?lled out by the facility prior to the start of any inspection. Failure to complete this section will result in a delay in processing this report and the possible reduction or removal of detainees at your facility. Incidents Description Jan Mar Apr Jun Jul Sept Oct Dec 0 Assault: Types (Sexualz, Physical, etc.) Offenders on 0 0 0 0 Offendersl With Weapon 3 0 6 4 Without Weapon 0 Assault: Types (Sexual Physical, etc.) Detainee on 0 0 0 0 Staff With Weapon 0 0 5 1 Without Weapon Number of Forced Moves, 4 1 incl. Forced Cell moves3 0 0 0 0 Disturbances4 Number of Times Chemical 0 2 3 1 Agents Used Number of Times Special 0 0 0 Reaction Team Deployed/Used Number/Reason (M=Medical, l/V; l/V Times Four/Five Point V=Violent Behavior, O=Other) Restraints applied/used Type (C=Chair, B=Bed, BB=Board, O=Other) Number of Times Canines 0 0 0 0 Used in Facility Offender Detainee Medical 0 0 0 0 Referrals as a result of injuries sustained. 0 0 0 0 Escapes Attempted 0 0 0 Actual Grievances: 0 0 1 0 Received Resolved in favor of 0 0 0 0 Offender/ Detainee Deaths Reason (V=Violent, I=Illness, 0 0 0 S=Suicide, A=Attempted Suicide, O=Other) Number 0 0 0 0 Medical Medical Cases referred for 21 31 39 4 Referrals Outside Care Cases referred for 0 0 0 Outside Care Any attempted physical contact or physical contact that involves two or more offenders Oral, anal or vaginal penetration or attempted penetration involving at least 2 parties, whether it is consenting or non-consenting Routine transportation of detainees/offenders is not considered ?forced? Any incident that involves four or more detainees/offenders, includes gang ?ghts, organized multiple hunger strikes, work stoppages, hostage situations, major ?res, or other large scale incidents. ICE 2012 FOIA03030.018819 Form G-324A SIS (Rev. 9/3/08) Detention Standards Review Summary Report 1. Meets Standards 2. Does Not Meet Standards Em Plans 2 Environmental Health and Safe 3 Trans rtation Land Admission and Release Classification tem Contraband Facil Secu and Control Funds and Personal Pro Hold Rooms in Detention Facilities Ke and Look Control ulation Counts Post Orders Searches of Detainees Sexual Abuse and Assault Prevention and Intervention 8 al ment Units Staff-Detainee Communication Tool Control Use of Force and Restraints Ii 8 tem Food Service Hu Strikes Medical Care Personal iene Suicide Prevention and Intervention Terminal Illness Advance Directives and Death Corres dence and Other Mall Escorted Tri for Non-Medical Em cies Marria uests Recreation Rel ious Practices Tele one Access Visitation Volu Work Detainee Handbook Grievance tern Law Libraries and I Material ts Grou Presentations Detention Files News Media Interviews and Tours Staff Trai Transfer of Detainees 4. Not le 1 0) mm?: >2 >2 CID Ell] Ell] EIEI EIEI Ell] EIEI EIEI CIEI EIEI EIIZIEI EDD Ell] EIEI CID Ell] Ell] EIEI EIEI Ell] CID EIEI CID Ell] El Ell] >2 >24 IZIDEE XIIZIIZEIZIEICI RENEE ICE 2012 Form G-324A SIS (Rev. 9/3/08) (b)(6) (b)(7)(c) (b)(6) (b)(7)(c) (b)(6) (b)(7)(c) (b)(6) (b)(7)(c) (b)(6) (b)(7)(c) (b)(7)e ICE 2012 FOIA03030.018821 Condition of Con?nement Inspection Worksheet (This document must be attached to each G-324A Detention Review Form) This Form is to be used for Inspections of Facilities used over 72 Hours Performance-Based National Detention Standards Inspection Worksheet for Over 72 Hour Fac-Illtles 5-11-09 update >14 Intergovernmental Service Agreement (IGSA) ICE Service Processing Center (SPC) ICE Contract Detention Facility (CDF) Name lCA-Farmville Detention Facility Address (Street and Name) 508 Waterworks Road City, State and Zip Code Farmville, VA 23901 - County Prince Edward Name and Title of Chief Executive Officer Administrator)? Director Name and .ead Compliance Inspector Lead Compliance Inspector, MGT of America Da te[s] of Review From October 4, 2011 to October 6, 2011 Type of Review Headquarters [1 Operational DSpecial Assessment [JOther 1 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 Introduction to the G324A Over 72hour Facility Detention Inspection Worksheets What is ?Performance-Based?? Unlike ?policy and procedures? that focus solely on what is to be done, performance-based policy starts with a focus on the results or outcomes that the required procedures are expected to accomplish. Each National Detention Standard has been revised to produce Expected Outcomes that are clearly stated. Each standard reflects the overall mission and purpose of the agency and contributes to the goal that has been articulated. Expected Practices found in the National Detention Standards (NDS) represent what is to be done to accomplish the Expected Outcomes that will meet the Purpose and Scope of the Detention Standard. Outcome Measures (key indicators) are identifiers used to verify whether a facility is accomplishing the goals, of the outcomes expected. The original 38 NDS have been revised into 41 performance-based standards. During the development four new standards were added to include: News Media, Searches of Detainees, Sexual Abuse and Assault Prevention and Intervention and Staff Training. The two standards on Special Management Units were condensed into one standard. The new performance-based standards have incorporated American Correctional Association (ACA) Adult Local Detention Facility standards, which are the industry benchmark. Worksheet Overview There are two sets of Detention Review Worksheets that are used to assess facility compliance with the National Detention Standards (NDS). Both sets of these worksheets are derived from the policy and procedures set forth in the NDS. The G324A is for use with facilities that house detainees for over 72 hours, while the G324B is for use with facilities that house detainees for less than 72 hours. The G324B is for use with facilities that house detainees less than 72 hours and does not contain the same amount of requirements as the G324A in the following NDS: Correspondence and Other Mail, Escorted Trips for Non-Medical Emergencies, Law Libraries and Legal Material, Legal Rights Group Presentations, Marriage Requests, Recreation, and Voluntary Work Program. These standards were not included in the prior version of the G324B, due to the short term nature of detention in facilities that are used for 72 hours or less. These sections are now included in the G324B but only to the extent that facilities seek applicability and are not mandated by ICE. For example, voluntary work programs are not required, but if detainees work, compliance with the NDS is required. Mandatory components in several of the standards have been indicated in the worksheets. Mandatory items are those which must be met in order for the facility to receive a ?Meets Standards? rating for that standard. These mandatory components typically represent life safety issues. A ?Does Not Meet Standards? on one of these components is very serious. Failing to meet one of the mandatory components means that the overall facility review rating will be ?Does Not Meet Standards". 2 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev; 5/11/09 The Outcome Measures Worksheet section is completely new forthe performance-based NDS. The Outcome Measures Worksheets will be completed by facility staff priorto arrival of the review team at the facility to be reviewed. Ideally, this information will be maintained on a continuous basis by the facility as part of a key indicators database to provide a perpetual record for monitoring facility performance. The Reviewer in Charge (RIC) will review facility outcome measures data and provide analysis of the data to describe facility performance and trends. Worksheet Completion Reviewers are required to complete each item within each section of the G324A and G324B Detention Review Worksheets. Worksheets are in a uniform format with 5 columns with NDS purpose and scope cited at the top of the worksheet. Column 1 contains the NDS standard assessment component. Columns 2-4 are provided forthe ratings assigned to each component that is assessed. While there is a column titled or not applicable, the WA rating should be used rarely and only when applicable. The remarks section is provided for reviewers to include details on each rating that may raise a question such as the ?Does Not Meet Standard? or ratings. A Remarks section is also provided at the end of the outcome measures section for summary comments and analysis of outcome measures data. The information included in the worksheet components remarks sections and in the final summary remarks section should be considered for inclusion in the reviewer report that summarizes the overall facility review process. Outcome Measures Completion The Outcome Measures Worksheets will be completed by facility staff prior to arrival of the review team. Ideally, this information will be maintained on a continuous basis by the facility as part of a key indicators database to provide a perpetual record for monitoring facility performance. Data should be verified as accurate by the facility before including it in the database. Outcome measure data is intended to assess facility issues related to the NDS, so care should be taken to focus on ICE related issues. For example when computing the average daily population (ADP), assess and provide information on the ICE population. The RIC will review facility outcome measures data and provide analysis of the data to describe facility performance and trends. In a few instances outcome measures are not provided for some the NDS because after careful consideration of the standard the assessment process has been determined to be more process oriented in nature. 3 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT (Coded 10132010) Detention Review Worksheet - Rev; 5/11/09 Table of Contents SECTION I SAFETY Emergency Plans Environmental Health and Safety Transportation (By Land) SECTION II SECURITY Admission and Release Classification System Contraband Facility Security and Control Funds and Personal Property Hold Rooms in Detention Facilities Key and Lock Control Population Counts Post Orders Searches of Detainees Sexual Abuse and Assault Prevention and Intervention Special Management Units Staff-Detainee Communication Tool Control Use of Force and Restraints SECTION ORDER Disciplinary System SECTION IV CARE Food Service Hunger Strikes Medical Care Personal Hygiene Suicide Prevention and Intervention Terminal Illness, Advance Directives, and Death SECTION ACTIVITIES Correspondence and Other Mail Escorted Trips for Non-Medical Emergencies Marriage Requests Recreation Religious Practices Telephone Access Visitation Voluntary Work Program SECTION VI - JUSTICE Detainee Handbook Grievance System Law Libraries and Legal Material Legal Rights Group Presentations SECTION VII ADMINISTRATION MANAGEMENT Detention Files News Media Interviews and Tours Staff Training Transfer of Detainees 4 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 Performance-Based National Detention Standards Section I SAFETY 1 Emergency Plans 2 Environmental Health and Safety 3 Transportation (By Land) 5 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT (Coded 10132010) Detention Review Worksheet - Rev; 5/11/09 This; *?sar emimnment sameness-ans employ I 0 Annual review procedures and schedule Revisions to? reap-0 F's teeny "arise?5512.: Remarks No-De?tainee ordetainee groups ekercise contrOI' or i 7 i ?Facility policy Emergency authority over other detainees. El Preparedness, prohibits detainees or detainee groups from exercising control over other detainees. Detainees are protected from: Personal abuse . Corporal punishment Paelhty policy Emergency I I: Preparedness, addresses all of the Personal Injury bulleted items in the component. 0 Disease 0 Property damage 0 Harassment from other detainees Staff is trained to identify signs of detainee unrest. Identifying signs of detainee unrest What of trainin and how often? is inelu?led in the faC?ity'S has?: yp training for employees and during yearly in-service training. Staff effectively disseminates information on facility Staff is trained to report any change climate, detainee attitudes, and moods to the Facility IE of climate in their area to their Administrator. respective supervisor. There is a designated person or persons responsible The Operations, Plans and Policy for emergency plans and their implementation. Of?cer is responsible for the Sufficient time is allotted to the person or group for lg] I: emergency plans. The Chief of development and implementation of the plans. Security is responsible for the implementation of the plan. Each emergency plan is assigned a number and is Emergency Plan sets are numbered. strictly accounted for. A list identifying the location of A list of their location in the facility each emergency pian is maintained by the Chief of is maintained in the of?ces of the Security or equivalent. Chief of Security and the Director. All staff receives training in the emergency plans All staff is trained in the Emergency during their orientation training as well as during their Plan during basic training. Training annual training. on the Emergency Plan is also part of the annual in-service training for employees. The General Section of the emergency plans Alternate routes to the facility for discusses alternate routes to the facility for staff to use El El staff are discussed in facility policy in the event the primary route is impassable. Emergency Preparedness. The plans address the following issues: con?dentiaiity The Emergency Plan addresses all - Accountability (copies and storage locations) of the bulleted items in the component. FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 6 G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 {3 :Gomip'enentsj gig? 7 Remarks-x .f i: 10. Contingency plans Include a com prehensnve general The Emergency Plan contains section procedures applicable to most emergency . . . . . . . . El comprehens1ve contingency plans to Situations, Including procedures for handling detainees est em itu t. Hg with special needs. a ess ergen a 10 11. Contingency plans include a procedure for notification This component is only applicable of neighbors residing in close proximity to the facility. for SPCs and CDFs. There is no K4 procedure in place for noti?cation of neighbors residing close to the facility. 12. Thefagillity has cooperative contingency plans with This component is only applicable app '03 e- for SPCs and CDFs. The facility 0 Local law enforcement agencies 23 has a Memorandum of 0 State agencies Understanding with the local police 0 Federal agencies department only 13. The facility conducts mock emergency exercises with This component is only applicable agencies or departments with which they share mutual for SPCs and CDFs. The facility aid agreements and Memoranda of Understandings. I: has not conducted any emergency The exercises should test specific emergency plans to exercises with outside agencies or assess their effectiveness. departments, 14. All staff receives copies of the Facility Hostage policy This component is only applicable and procedures. for SPCs and CDFs. Staff receives 7 training regarding the Facility Hostage policy and procedures but does not receive copies of the policy. 15. This component is only applicable Wlthin 24 hours after for SPCs and CDFs. release, hostages are screened for medical and effects. The emergency plan requires hostages tO be seen by medical and staff within 24 hours Of release. 16. The facility maintains a list of translator services in the This component is only applicable event one is needed during a hostage crisis. for SPCs and CDFs. The facility has a Spanish-speaking employee available on each shift. The facility also has Language Line translator services available if necessary. 17. Emergency plans include emergency medical This component is only applicable treatment for staff and detainees during and after an for SPCs and CDFs. The incident. emergency plan contains written El El procedures to provide emergency medical treatment for staff and detainees during or after an incident. 7 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT ssnanvn'mowmm G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 7' '7 sage - [Meet?E 71'Msets mans arises-?dis sev?rityi . i. _1 .- 7-18. FOod Service Departi'rnent maintains atleast days? worth of emergency meals for staff and detainees. El This component is only applicable I for SPCs and CDFs. Food service maintains 13 days of emergency meals for staff and detainees. 19. Written plans illustrate locations of shut?off valves and switches for utilities (water, gas, electric). This component is only applicable for SPCs and CDFs. The facility has written plans available illustrating the locations of shut-off valves and switches for utilities. 20. Written plans include a Staff Work Stoppage procedure. This procedure is available for limited supervisory review. 21. (MANDATORY) Written procedures cover: 0 Work/Food Strike 0 Fire 0 Environmental Hazard - Detainee Transportation System Emergency 0 ICE-wide Lockdown 0 Staff Work Stoppage - Disturbances Escapes 0 Bomb Threats Adverse Weather 0 internal Searches - Facility Evacuation - Detainee Transportation System Plan - Hostages (Internal) 0 Civil Disturbances The facility's emergency plan contains written procedures to address all of the bulleted items in this component. 22. The Emergency Plans specify a procedure for post- emergency debriefings and discussions. El El Procedures for post-emergency debrie?ngs are included in the facility's Emergency Plan. Meets Standard Does Not Meet Standard El NIA DRepeat Finding 8 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 Remarks: (Record signi?cant facts, observations, other sources used, etc.) The facility has a comprehensive Emergency Plan. The Emergency Plan contains procedures to address most emergency situations. Staff receives training on the Emergency Plan during basic training and during annual in?service training. Emergency Plans were maintained in areas not accessible to detainees. The Emergency Plan sets were properly numbered with a master inventory and location of the Emergency Plans maintained by the Chief of Security. r?tnher? 9011 . Reviewer?s Signatu 9 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT ?03030-018830 G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 listen-titan] standard stars; "volunteers,?anillness-by i- high facility, standards-1 Of {readiness sanitation; sate? practicssganucentra- for hazardous:substances-and 1' If .9 DbesNbf .. . . facility has a system for stOring, issuing, and maintaining inventories of hazardous materials. El The facility has a system for storing, issuing and maintaining inventories of hazardous materials. Constant inventories are maintained for all ?ammable, toxic, and caustic substances used/stored in each area of the facility. Chemicals are stored in the janitor closet, supply room, medical, dental, laundry and dorms. All areas reviewed maintained constant, accurate inventories of chemicals. The manufacturer?s Material Safety Data Sheet (MSDS) file is up-to-date for every hazardous substance used. The files list all storage areas, and include a plant diagram and legend. a The and other information in the files are available to personnel managing the facility?s safety program. All personnel using flammable, toxic, and/or caustic substances follow the prescribed procedures: Wear personal protective equipment. Report hazards and spills to the designated official. The MSDS are readily accessible to staff and detainees in the work areas. All areas maintaining chemicals had the appropriate Material Safety Data Sheet (MSDS) ?le readily accessible. Hazardous materials are always issued under proper supervision. - Quantities are limited. 0 Detainees are trained. 0 Staff always supervises detainees using these substances. All "flammable" and ?combuStible? materials (liquid and aerosol) are stored and used according to label recommendations. Lighting fixtures and electrical equipment are installed in storage rooms and other hazardous areas and meet the National Electrical Code requirements. All toxic and caustic materials stored in their original containers in a secure area. K4 10. Excess flammables, combustibles, and toxic liquids are disposed of properly in accordance with MSDS. K4 10 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 8831 G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 . 7 ?ass: and sanitation; safe: workipractiees; and5:in nysa?a products with A. I I methyl alcohol. Staff receives a list of products containing diluted methyl alcohol, for example, shoe No chemicals observed during this dye. All such products are clearly labeled as such. "Accountability" includes issuing such products to detainees in the smallest workable quantities. review contained methyl alcohol. 12. Every employee and detainee using flammable, toxic, or caustic materials receives advanced training, in El accordance with OSHA standards, in their use, storage, and disposal. Extensive chemical training is provided during initial orientation and annual refresher training. 13. (MANDATORY) The facility complies with the most current edition of applicable codes, standards, and The facility complies with the most regulations of the National Fire Protection Association current applicable standards, codes (NFPA) and the Occupational Safety and Health and regulations. Administration (OSHA). 14. A technically qualified staff member conducts fire and The Safety Of?cer is certi?ed by safety inspections. IE the Virginia State Fire Marshal's of?ce and the National Fire Protection Association. 15. The Safety Office (or officer) maintains files of inspection reports, including corrective actions taken. 16. (MANDATORY) The facility has an approved fire The ?re prevention, control and prevention, control, and evacuation plan. evacuation plan was approved by I: the Farmville Fire Department Deputy Fire Marshal on May 17, 201 l. 17. The plan requires: 0 fire inspections. 0 Fire protection equipment strategically located throughout the facility. - Public posting of emergency plan with accessible K4 El El building/room floor plans. - Exit signs and directional arrows. 0 An area-specific exit diagram conspicuously posted in the diagrammed area. 18. Fire drills are conducted and documented quarterly in Fire drills are conducted on a all facility locations including the administrative area. El quarterly basis. 19. A sanitation program covers barbering operations. IZI El El 20. The barbershop has the facilities and equipment El necessary to meet sanitation requirements. 21. The sanitation standards are conspicuously posted In the barbershop. 11 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 8832 G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 amass; . and control-pf:- hazardous and: i - Mite?th 4 - fl; Standard A. 1. NIA r. - up __Meets_ Standard" 2272. written procedures the-handling disposal I i I piecediires regulating the of used needles and other sharp objects. handling and disposal of used needles and other sharp objects were notated in "Preventing Needle Stick Injuries" health services attachment. El El 23. All items representing potential safety or security risks are inventoried and a designated individual checks this El Cl inventory weekly. 24. Standard cleaning practices include: 0 Using specified equipment; cleansers; disinfectants and detergents. - An established schedule of cleaning and follow-up inspec?ons. El El [3 25. Spill kits are readily available. Spill kits are available in the Laundry and the Dental of?ce. )2 26.A licensed medical waste contractor disposes of infectious/bio-hazardous waste. Sci-Med Waste Systems, Inc. is contracted to dispose of infectious/bio?hazardous waste. 27. Staff is trained to prevent contact with blood and other body fluids and written procedures are followed. 28. Do the methods for handling/disposing of refuse meet all regulatory requirements? The Arena Trucking Company, Inc. is contracted to provide all waste disposal. DUDE DUDE 29. A Licensed/Certified/T rained pest-control professional inspects for rodents, insects, and vermin. - At least 0 The pest-control program includes preventive spraying for indigenous insects. Specialty Exterminating Company, Inc. provides pest control services. 30. Drinking water and wastewater is routinely tested The drinking water was tested and according to a fixed schedule. approved on May 11, 2011 by the Virginia Department of Health Of?ce of Drinking Water. Wastewater was tested and approved by the Town of Farmville Water Treatment Plant on March 31, 201 l. 31. Emergency power generators are tested at least every two weeks. Emergency generator tests are conducted once a week for one hour, and were load tested by I Fidelity Power Systems on March 8, 0 Testing IS followed-up with timely corrective 2011_ actions (repairs and replacements). Other emergency systems and equipment receive testing at least quarterly. 12 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 inane;agingF .- high-facility Standards?-sficlse?linesstand Sanitarium substances;-aadar - 7i:- - iil?ivl?ets 1,3. . ..tandard bide" Meetappearsc?lean and Well I 33. Hazardous material storage rooms meet the security and structural requirements of the standard. Storage cabinets meet the physical requirements specified in the standard. 3 II I: 1 34. The Health Services Administrator has implemented a program supporting a high level of environmental sanitation. El El 35. The Health Services Administrator conducts medical? facility inspections daily. Each inspection includes noting the condition of floors, walls, windows, horizontal surfaces, and equipment. Daily inspections of Health Services are conducted by a nurse, the Health Services Administrator?s (HSA) designee as prescribed by the standard. The HSA conducts thorough inspections on a basis. 36. The assigned staff member shall: Conduct special investigations and comprehensive surveys of environmental health conditions, and provide advisory, consultative, inspection, and training services regarding environmental health conditions. The HSA and the Safety Of?cer worked on the environmental policy together to assure training regarding environmental health conditions was provided to staff. Investigations and surveys are conducted as necessary. 37. The assigned staff member is responsible for developing and implementing policies, procedures, and guidelines for the environmental health program. These guidelines are intended to evaluate and eliminate or control as necessary, sources of injuries and modes of transmission of agents or vectors of communicable diseases. The facility's Life Safety Of?cer is designated responsibility of the environmental health program. 38. Environmental health and safety conditions shall be maintained at a level that meets recognized standards of safety and hygiene, including those from the: a American Correctional Association, 0 Occupational Safety and Health Administration, 0 Environmental Protection Agency, 0 Food and Drug Administration, 0 National Fire Protection Association's Life Safety Code, and 0 National Center Prevention. for Disease Control and The environmental health and safety conditions are maintained at a level that meet recognized standards of safety and hygiene of the entities speci?ed in the component. Meets Standard Does Not Meet Standard NIA EIRepeat Finding FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SEi'xstr?in l3 G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 Remarks: (Record signi?cant facts, observations, other sources used, etc.) This inspector reviewed facility policy and procedures, inspected the physical plant of the facility, reviewed applicable logs and reports, and interviewed staff in review of this standard. The Supply Of?cer orders and issues all chemicals to all departments with the exception of Food Service and Medical. Food Service and Medical are responsible for ordering and maintaining their own inventories. The Supply Of?cer orders and issues all other chemicals upon request. Once a department picks up their chemicals from the Supply Of?cer it becomes their responsibility to maintain inventories. All areas that maintained chemicals had accurate inventories during this review. Ocn?hr-?r? 7011 {h Reviewer?s Signatur 14 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 i-f'sianaa-Qasev asserts! to the genera-i pantie; aemails-g-lama-seeaapesaay equipped; maintained; ancieaerated and. that detain-seats Under .. - gas-.3131- i-?if-i-ii- 2.: :25: NIA .. Meets. . 1. Transporting officers comply with applicable local, Documentation available in the state, and federal motor vehicle laws and regulations. Transportation Manger's of?ce Records support this finding of compliance. con?rmed that all transportation of?cers were compliant with applicable laws and regulations. Ed l] 2. Every transporting officer required to drive a All transport of?cers assigned to commercial size vehicle has a valid Commercial bus transport are required to havea Driver's License (CDL) issued by the state of Commercial Driver's License employment. El (CDL). Tr cers assigned to drive the assenger vans are not required by law to have a CDL. 3. Supervisors maintain records for each vehicle A review of documentation in the operated. Transportation Manager?s of?ce IZI El con?rmed that records are being maintained for each transportation vehicle used by the facility. 4. Documentation indicating annual inspection of Documentation indicating annual vehicles and annual inspection in accordance with inspections for vehicles were state statutes is available for review. IZI I:l conducted is maintained in the Transportation Manager's of?ce and in each individual transport vehicle. 5. Documentation indicating safety repairs are completed Vehicles are appropriately repaired immediately and vehicles are not used until they have and inspected. Documentation was been repaired and inspected is available for review. available for each transportation vehicle to indicate when preventive El maintenance work and repair work was completed on each vehicle. The documentation was maintained in the Transportation Manager's of?ce with a copy kept in the vehicle. 6. Officers use a checklist during every vehicle Transport Officers are required?, inspeCtion' ?ll out an Immigration Centers of 0 Officers report deficiencies affecting operability. IE America (ICA) Form 35, Daily 0 Deficiencies are corrected before the vehicle goes ?3111016 CheCkliSta before and after back into service. each transport. 15 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 8836 G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 Lpr'eventsiharm-tdthe gerri'er'alipiibiic; andsari;Evens-urngitha {are -, experienced-staffi -- - - . this box-{if ?ssuressay-59seams 7 i . . . Mes! i 2- i 1' Standard 2 - 7. TransportingOfficers: 0 Limit driving time to 10 hours in any 15 hour period when transporting detainees. 0 Drive only after eight consecutive off-duty hours. 0 Do not receive transportation assignments after having been on duty, in any capacity, for 15 hours. 0 Drive a 50-hour maximum in a given work week; a 70-hour maximum during eight consecutive days. 0 During emergency conditions (including bad weather), officers may drive as long as necessary to reach a safe area?exceeding the 10-hour limit. Documentation reviewed and interviews with the Transportation Manager con?rmed compliance with all driving limits identi?ed in this component. 8. officers with valid Commercial Drivers Licenses, required in any vehicle transporting detainees. 0 When buses travel in tandem with detainees, there are(equalified officers per vehicle. a An unaccompanied driver transports an empty vehicle. Of?cers with valid CDLs are required to operate the transport buses. 9. The transporting officer inspects the vehicle before the start of each detail. The transporting of?cer is required to ?ll out a Daily Vehicle Checklist at the start of each detail. 10. Positive identification of all detainees transported is confirmed. being Face-to-photo identi?cation is required for all detainees transported. 11.All detainees are searched immediately prior to boarding the vehicle by staff controlling the bus or vehicle. All detainees are pat searched prior to entering the bus or transport van. 12. The facility ensures that the number of detainees transported does not exceed the vehicle manufacturer?s occupancy level. 13. All uniformed officers wear their issued I policy and/0r applicable contract policy when transporting detainees. This component is only applicable for SPCs and CDFs. The facility requires all transport of?cers to Itransporting detainees. 14. The vehicle crew conducts a visual count once all passengers are on board and seated. - Additional visual counts are made whenever the vehicle makes a scheduled or unscheduled stop. Visual counts are performed when all detainees are placed on the bus and whenever the vehicle makes any stop. 16 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 eq; ripped; maintainedrahd ,oper-attad are transported; humane;- mariner, sneer i .. - NIA I . Meets . . 15. Policies and procedures are in place addressing the Facility policy DO-02, use of restraining equipment on transportation El Transportation, addresses the use of vehicles. restraining equipment on transportation vehicles. 16. Officers ensure that no one contacts the detainees. officer remains in the vehicle at all times Xi El El when detainees are present. 17. Meals are provided during long distance transfers. sack lunches, which meet the The meals meet the minimum dietary standards, [Xi El El minimum dicta-1'3! standards, are as identified by dieticians utilized by for tlfIPS- 18. The vehicle crew inspects all Food Service meals The meals are preparedinthe before accepting delivery (food wrapping, portions, kitchen by facility staff. There are quality, quantity, thermos-transport containers, etc.). no detainee workers in the kitchen. 0 Before accepting the meals, the vehicle crew The transport Of?cers Cheek the raises and resolves questions, concerns, or mealbags for content- discrepancies with the Food Service Basins and latrines are deemed and representatiVe- sanitized on a ?xed schedule by the - Basins, latrines, and drinking-water, containers, transport Of?cel'S- Drinking water dispensers are cleaned and sanitized on a fixed containers are sanitized bythe schedule. kitchen staff. 19. Vehicles have: 20. The vehicles are clean and sanitary at all times. 12 All vehicles inspected were clean and sanitary. 21 . Personal property of a detainee transferring to another All personal property of detainees is facility: inventoried and inspected prior to . inventoried. being placed on the transport vehlcle. Detamees are required to check their property and Sign to Accompanies the detainee verify all property is accounted for. is inspected. 17 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 -- itettheigeneeai .endeta?bv equipped;maintained; ;andthat-detaihees-are ttriazhsported?j?a' 2 I standard NIA . Meets - standard: "fr The following contingencies are inclUded in the written - procedures for vehicle crews: 0 Attack 0 Escape 0 Hostage-taking Detainee sickness . Detainee death Post Orders for the Transport . . icers contain written procedure 'C'e f're for all of the bulleted items in the lo component. 0 Traffic accident 0 Mechanical problems 0 Natural disasters 0 Severe weather 0 Passenger list is not exclusively men or women or minors Meets Standard Does Not Meet Standard NIA I: Repeat Finding Remarks: (Record signi?cant facts, observations, other sources used, etc.) The facility Transportation Manager and Transportation Dispatcher maintain all records to ensure transport vans and buses are properly maintained and inspected as required by state law. Records of maintenance performed on transport vehicles were available for review. Maintenance records were kept in each respective transport vehicle. All transport vehicles inspected were very clean and well maintained. Transport Of?cers are required to ?ll out a comprehensive Daily Vehicle Checklist before and after each transport. Transport Of?cer Post Orders were in the vehicles and contained written procedures to address most potential emergency situations. The transport vehiclesl IThe Transport Of?cersl I Staff informed this reviewer local law enforcement agencies were unwilling to permit the use of their radio signals. l/ Octobt Reviewer?s Signature I 18 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 Performance-Based National Detention Standards Section II SECURITY 4 Admission and Release 5 Classification System 6 Contraband 7 Facility Security and Control 8 Funds and Personal Property 9 Hold Rooms in Detention Facilities 10 Key and Lock Control 11 Population Counts 12 Post Orders 13 Searches of Detainees 14 Sexual Abuse and Assault Prevention and Intervention 15 Special Management Units 16 Staff-Detainee Communication 17 Tool Control 18 Use of Force and Restraints 19 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev; 5/11/09 tests. the-com detainees, staff; veunieers .. . . .. . . . .. .- .ll: Eifnzgi'i?t FE. I -5 "Remarks i to i" .. .95 Admission processing includes an orientation of the are only required to have an facility. The orientation includes; unacceptable orientation that includes the activities and behavior, and corresponding sanctions. detainee handbook. The other How to contact ICE. The availability of pro-bone legal requirements of this component are services and how to pursue such services. Schedule on1y applicable to and CD123, of programs, services, daily activities, including The facility provides a local visitation, telephone usage, mail service, religious El detainee handbook The handbook programs, count procedures, access to and use of the addresses all Ofthe items listed in law library and the general library; sick-call the component In addition to the procedures, and the detainee handbook. handbook the facility also has an orientation Video which is basically the handbook presented in a Video format. Medical screenings are. performed by medical staff Medical staffperfoms initial health persons who have received specrallzed training for the . . . .. . purpose of conducting an Initial health screening. When available, accompanying documentation is used The portion of this component to identify and classify each new arrival. In SPCs and requiring new detainees to be CDFs, new detainees shall remain segregated from segregated from the general the general population during the orientation and population during the orientation classification period. and classi?cation period is speci?c to SPCs and CDFs. The facility El receives documentation from ICE on Form 1-213 which is used to make classi?cation decisions. New detainees are not segregated from the general population during the orientation and classi?cation period. All new arrivals are searched in accordance with the ?Detainee Search? standard. An officer of the same sex as the detainee conducts the search and the search is conducted in an area that affords as much privacy as possible. Detainees are subjected to a strip search only when The section of this component that reasonable suspicion has been established and not as requires all strip searches to be routine policy. Non-criminal detainees are never documented on or subjected to a strip search but are patted down unless equivalent, with proper supervisory cause or reasonable suspicion has been established. approval is speci?c to and All strip searches are documented on G-1025, or Detainees are only subjected eqUiValent: With Proper superViSOTY approval- to a strip search during the initial intake processing pursuant to the establishment of reasonable suspicion. All strip searches are logged and require approval. 20 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SE?WE?l'Aowmmw? G-324A (Coded 10132010) Detention Review Worksheet Rev: 5/11/09 -. :Comeponents; - 35:22.:nguag 'y Remarksv- .. . . . i The-?Contraband? standard all persOnth property searches. IGSAs and CDFs use or have a similar contraband standard. Staff prepares a Facility policy Contraband, complete inventory of each detainee?s possessions. addresses personal property search The detainee receives a copy. All identity documents and inventory procedures in are inventoried and given to ICE staff for placement in compliance with this component. the A-file. All funds and valuables are safeguarded in accordance with ICE Policy. 7. Staff completes Form I-387 or similar form for CDFs An Incident Report is completed in and IGSAs for every lost or missing property claim. El the event of lost or missing Facilities forward all I-387 claims to ICE. property. 8. Detainees are issued appropriate and sufficient Detainees are issued four pair of clothing and bedding for the climatic conditions. underwear, four shirts, and two El pairs of pants, one pair of shoes, one coat and one blanket. The facility is climate-controlled. 9. All releases are coordinated with ICE. This component is only applicable for SPCs and CDFs. All releases El from this facility are coordinated with ICE. 10. Staff completes paperwork/forms for release as required. El 11. Each detainee receives a receipt for personal property secured by the facility. 12. The facility has a system to maintain accurate records The facility has an automated and documentation for admission, orientation, and objective classi?cation system. release. Hard copies of documentation used IZI during admission, orientation and release are maintained in the detention ?les. 13. ICE staff enters all information pertaining to release, This component is only applicable removal, or transfer of all detainees into the Enforce for SPCs and CDFs. Information is Alien Detention Module (EADM) within 8 hours of entered into the Enforce Alien aCtiO?. Detention Module by ICE staff Within eight hours. 14. All orientation material shall be provided in English, Spanish, and other Ianguage(s) as determined by the Field Office Director. Meets Standard Does Not Meet Standard NIA [:lRepeat Finding 21 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/1 1/09 Remarks: (Record signi?cant facts, observations, other sources used, etc.) Review Of facility policies, interviews with staff and observation of practices were used to determine compliance. New arrivals to this facility are properly searched, medically screened and participate in a facility orientation. The facility's handbook and orientation Video are provided in English and Spanish. All initial medical screenings are performed by medical staff. Detainees are issued appropriate and clean clothing, bedding, towels and linens. While there is a concern regarding the routine strip searches of detainees returning from medical appointments and contact Visits; the facility does require reasonable suspicion, supervisory approval and documentation when strip searching newly received detainees. omn Reviewer?s SignatL 22 FOR OFFICLAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 . 5. centric-ates to orderlyfatalityoperations"; gfeciuiring animal for - 3. 5 .j-ji-z??yi NIA 'i151ah-da_rd3- 1. SPC and CDF facilities use the required Objective The portion of this component Classification System. use an objective requiring the facility use the classification system or similar system for classifying required Objective Classi?cation detaineeS- System is speci?c to SPCs and CDFs. The facility uses an objective classi?cation system. Although ICE detainees are classi?ed as Level 1 or II by ICE prior to arrival at the facility, the facility conducts an independent objective classi?cation review for validation. Facility policy DO-09, Classi?cation, addresses the classi?cation procedures. 2. The facility classification system includes: - Classifying detainees upon arrival. Separating individuals who cannot be classified upon arrival from the general population. El E1 - The first-line supervisor or designated classification specialist reviews every classification decision. 3. The intake/processing officer reviews work-folders, Criminal background information files, etc., to identify and classify each new arrival. )2 on ICE form 1?213 is used to make classi?cation decisions. 4. Staff uses only information that is factual, and reliable to determine classification assignments. Opinions and unsubstantiated/ unconfirmed reports may be filed but are not used to score detainee classification. 5. :32?an are based on 6. A detainee's classification-level does not affect his or All detainees at this facility are her recreation opportunities. Detainees recreate with classi?ed as either Level I or Level persons of similar classification designations. II and may be housed and/or recreated together. Any detainee with a Level is segregated and . then transferred. 7. Detainee work assignments are based upon classification designations. 23 FOR OFFICML USE ONLY (LAW ENFORCEMENT (Coded 10132010) Detention Review Worksheet Rev; 5/11/09 'CjOfllil?lbUEt-ES to, greedy facility 'Ggperations, rewiring a formal . .- detainees, verifiable idheuimentededata; if 2 .. -. The classification process includes reassessment/ reclassification. The First Reassessment is to be completed 60 days to 90 days after the initial assessment. Subsequent reassessments are completed at 90 day to 120 day intervals. Special Reassessments are completed within 24 hours. The section of this component requiring subsequent reassessments to be completed at 90 day to 120 day intervals is speci?c to SPCs and CDF-s. Pursuant to facility policy, the ?rst reassessment is completed within 60 to 90 days after the initial assessment and subsequent reassessments completed at 90 to 120 day intervals. Special reassessments are completed within 24 hours. The classification system includes standard procedures for processing new arrivals' appeals. Only a designated supervisor or classification specialist has the authority to reduce a classification- level on appeal. The section of this component that indicates that only a designated supervisor or classi?cation specialist has the authority to reduce a classi?cation-level on appeal is speci?c to SPCS and CDFs. The classi?cation system includes standard procedures for processing new arrivals' appeals. Only a designated supervisor or classi?cation specialist has the authority to reduce a classi?cation level on appeal. 10. Classification appeals are resolved w/in 5 business days. Detainees are notified of the outcome within 10 business days. The portion of this component requiring classi?cation appeals to be resolved in ?ve business days is speci?c to SPCs and CDFs. Facility policy DO-23, Grievance System, provides that classi?cation appeals are resolved and the detainee noti?ed of the outcome within ?ve business days. 11. Classification designations may be appealed to a higher authority such as the Facility Administrator or equivalent. This component is only applicable for SPCs and CDFs. Classi?cation appeals may be appealed to the facility Director. 12. The Detainee Handbook or equivalent for explains the classification levels, with the conditions and restrictions applicable to each. The classi?cation levels, with the conditions and restrictions applicable to each are described in the facility's handbook. 24 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 i-This? Deena-en:Standaraapeteas the - eenatraeters;stein) ito? Orderly: reentry operations-,- requiring a process. for managingand separatingMeets NIA I i in? SPCs and detainees are-assigned eolo'r- 7' i i The see-non of this component I 0 If coded uniforms and le to reflect classification levels. requiring detainees to be assigned In a similar system is utilized for each level of color-coded uniforms and IDs to Classification. re?ect classi?cation levels is El El speci?c to SPCs and CDFs. Classi?cation levels are not identi?ed by color coded uniforms or identi?cation cards at this facility. Meets Standard Does Not Meet Standard El NIA DRepeat Finding Remarks: (Record signi?cant facts, observations, other sources used, etc.) This facility uses an objective classi?cation system. Although ICE detainees are classi?ed as Level 1 or II by ICE prior to arrival at the facility, the facility conducts an independent objective classi?cation review for validation. Facility policy DO-09, Classi?cation, addresses the classi?cation procedures used. Detainees are classi?ed by trained intake processing and classi?cation staff. Only Obj ective criteria are used to determine a detainee's classi?cation. The facility uses the ICE classi?cation levels of Level I and Level II. Detainees requiring reclassi?cation to a Level are segregated and transferred by ICE. each I am. Reviewer?s Signature 25 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 Standard pretest-s"detainees and and} 'l fending:?installing??a?di renewseesaw . i 3:155. . 7 7. '2 The facility follows a written procedure for handling The portion of this component contraband. Staff inventories, holds, and reports it requirement for staff to inventory, when necessary to the proper authority for hold, and report contraband to the action/ possible seizure. proper authority for action/possible seizure is speci?c to SPCs and CDFs. Facility Policy FO-os, Contraband, provides written procedures for handling contraband to include inventorying, storing and reporting contraband to proper authorities if necessary. Contraband that is government property is retained as This component is only applicable evidence for potential disciplinary action or criminal for SPCs and CDFs. The facility prosecution. has written procedure in place to I: retain contraband that is government property for possible disciplinary action or criminal prosecution. Staff returns property not needed as evidence to the This component is only applicable proper authority. Written procedures cover the return for SPCs and CDFs. Facility policy of such property. El FO-OS, Contraband, indicates property not needed as evidence is returned to the proper authority. Altered property is destroyed following documentation and using established procedures. Before confiscating religious items, the Facility This component is only applicable Administrator or designated investigator contacts a for SPCs and CDFs. Before religious authority. Cl religious items are con?scated the Chief of Security checks with a religious authority. Staff follows written procedures when destroying hard Written procedures for destroying contraband that is illegal. El Cl hard contraband are contained in facility policy FO-OS, Contraband. Hard contraband that is illegal (under criminal The sections of the component that statutes) is retained and used for official use, eg. requires hard contraband that is training purposes. illegal (under criminal statutes) if If yes, under specific circumstances and using retained: be secured When not muse specified written procedures. Hard contraband is and be under written secured when not in use. procedures is speci?c to SPCs and 0 Soft Contraband is mailed to a third party or 8.0? Cpmiaband stored in accordance with the Detention Standard to a detamee ls elther ?(Fed the? on Funds and Personal Property. pefsonal property or malled to_ a party. Hard contraband is not retained for Of?cial use at this facility. 26 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENEffva ?3030-01884? G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/ 1 1/09 - -- -- a :31?Stahdar?s; i; NIA Meets! ft 8. contraband Irdlesiaind I I I I. I I iFac-ility rules on contraband are procedures in the Detainee Handbook and notified clearly explained in the handbook. when property is identified and seized as contraband. >14 The contraband rules are also posted in all of the detainee housing units. 9. Facilities with-Canine Units only use them for Kl The facilitydoesnot have canine contraband detection. unitsMeets Standard Does Not Meet Standard El NIA EIRepeat Finding Remarks: (Record significant facts, observations, other sources used, etc.) The Chief of Security informed this reviewer that a minimal amount of contraband is found in the facility. Facility policy provides clear written procedure on handling any contraband found. Facility rules regarding contraband are clearly explained to the detainees in the handbook and are also posted in all detainee housing units. /Octo Reviewer?s Signature 27 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet Rev; 5/11/09 the?cashier was that emiratesy names. {harm - .. meets. .: ?j - standard: 9; 1 . The facility administrator er aesistant aid-mini-Str-ator and department heads visit detainee living quarters and activity areas weekly. K4 Facility l?olicy FO-02, Facility Security and Control, requires the facility Director to visit detainee living quarters at least weekly. A review of the housing unit log book con?rmed the Director was visiting the housing units at least once per week. 2. At and staff are on duty where both males and 'emales are housed. Male and female staff is on duty 24 hours a day seven days a week. 3. Comprehensive annual staffing analysis determines staffing needs and plans. The facility Director is responsible for conducting an annual staf?ng analysis. 4. Essential posts and positions are filled with qualified personnel. 5. Every Control Center officer receives specialized training. >14 DEED DEED Control Center Of?cers receive specialized training. 6. Policy restricts staff access to the Control Center. El This component is only applicable for SPCs and CDFS. There is a list of authorized staff permitted to enter the Control Center. 7. Detainees do not have access to the Control Center. This component is only applicable for SPCs and CDFs. Detainees are never permitted access to the Control Center. 8. Communications are centralized in the Control Center. This component is only applicable for SPCs and CDFs. All facility communications are centralized in the Control Center. 9. Facility security and safety will be monitored and coordinated by a secure, well-equipped, and continuously staffed control center. The Control Center is staffed 24 hours a day, seven days a week. Control Center Of?cers monitor all areas of the facility using video surveillance and have constant communication with staff. 10. The Control Center maintain employee Personal Data Cards (Form or contract equivalent). This component is only applicable for SPCs and CDFs. The facility maintains employee personal data cards in the Control Center. 28 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SEfstfiin'A0303O-m8849 G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 rd Meets-r." 53' "Doe's . TM?etr ;vjt$t?andarda i pie-SeafriSIk-Ota; 2 . - Rec-all include-U current home teleDhOne-H number of each employee. Phone numbers are updated as needed. 12. This cOmponent is Onlyapplicable I I for SPCs and CDFs. The facility Staff makes watch calls every between 6 PM and 6 AM. This component is 0111 a licable for SPCs and I 13. information about routine procedures, emergency situations, and unusual incidents will be continually recorded in permanent post logs and shift reports. Information required in this component is recorded in the housing unit logbook and on the Of?cer's Daily Log sheet. The information is also maintained - electronically in the Control Center on the facility's daily blotter. 14. The front-entrance officer checks the ID of everyone entering or exiting the facility. All identi?cation documents were checked by staff in the entrance area of the facility. 15. All visits officially recorded in a visitor logbook or electronically recorded. All Visitors are recorded in a bound logbook and electronically. 16. The facility has a secure, color-coded visitor pass system. 17. Officers monitor all vehicular traffic entering and leaving the facility. The requirement to monitor vehicles leaving the facility is speci?c to SPCs and CDFs. All vehicles entering and leaving the facility are escorted and monitored by staff. Vehicles are also monitored by video surveillance in the Control Center. 29 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT ?03030-018850 G-324A (Coded 10132010) Detention Review Worksheet Rev: 5/11/09 . thatpo?sea a I - 513 37 F. fistanda?ra ?lit-ti?SZENQt t" i The facility maintains ?a log Of all incOming?and?m departing vehicles to sensitive areas of the facility. Each entry contains: a The driver's name a Company represented Facility ICA Form 16, Delivery . Vehicle contents Vehicle Log is used to record all of the information identi?ed in this 0 Delivery date and time component- 0 Date and time out 0 Vehicle license number 0 Name of employee responsible for the vehicle during the facility visit 19. Officers thoroughly search each vehicle entering and This component is only applicable leaving the facility. El for SPCs and CDFs. The facility searches each vehicle entering and leaving the facility. 20. The facility has a written policy and procedures to Facility policies FO-02 and FO-OS prevent the introduction of contraband into the facility provides written procedures or any of its components. designed to prevent the introduction of contraband into the facility. 21. The front entrance has a sally-port type entrance, with interlocking electronic doors or grilles. 22. The facility?s perimeter will ensure that detainees remain within and that public access is denied without proper authorization. El 23. Written procedures govern searches of detainee Facility policy FO-OZ, Facility housing units and personal areas. Security and Control, provides IE El written procedures governing searches of detainee housing units and personal areas. 24. Housing area searches occur at irregular times. This component is only applicable for SPCs and CDFs. The facility conducts housing area searches at irregular times. 25. Security officer posts located in or immediately adjacent to detainee living areas to permit officers to see or hear and respond to emergency El El situations. Personal contact and interaction between staff and detainees is required and facilitated. Of?cer posts are located inside of detainee housing units. 26. There are post orders for every security officer post. El El Post Orders were present for every 3 security Of?cer post. 30 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 1 i I instanuard a . filmed?: l__j Sta-heardcontrolled by staff. 27. Detainee movement from one area to another area is All movement of detainees from one area to another is controlled by IXI staff and monitored in the Control Center. 28. Living areas are constructed to facilitate continuous Of?cers are able to continuously staff observation of cell or room fronts, dayrooms, and observe detainee living areas and recreation space. dayrooms. All housing units are also monitored in the Control Center using video surveillance. 29. Every search of the SMU and other housing units is Areview of the unit search logs documented. con?rmed searches are documented. 30. The SMU entrance has a sally port. This component is only applicable for SPCs and CDFs. The Special IE Management Unit entrance has a sally port. 31. All tools entering SMU will be inspected and inventoried by the SMU officer prior to entering the K4 El housing unit. 32. The facility has a comprehensive security inspection policy. The policy specifies: IGSAs are only required to have a 0 Posts to be inspected comprehensive security inspection . Required inspection forms pohcy. The bulleted sections of this I component are only apphcable to 0 Frequency of Inspections A SPCs and CDFs. Facility policy 0 Guidelines for checking security features FO-02, Facility Security and . in_ addresses all items consistencies, and other areas needing In the component- improvement 33. Every officer is required to conduct a security check of This component is only applicable his/her assigned area. The results are documented. for SPCs and CDFs. Of?cers are required to conduct a security check XI of their assigned areas. Security checks are documented on the Of?cer's Daily Log. 34. Documentation of security inspections is kept on file. )2 35. Procedures ensure that recurring problems and a This component is only applicable failure to take corrective action are reported to the for SPCs and CDFs. Facility appropriate manager. El procedure requires recurring problems and a failure to take corrective action be reported to the Director or Chief of Security. 36. Tools being taken into the secure area of the facility are inspected and inventoried before entering and prior to departure. 31 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 7 thatf??iifity-sessile ism: ari?sf-37. Storage and supply rooms; walls, light and plumbing These areas are searched at least fixtures, accesses, and drains, etc. undergo frequent, weekly. Searches are logged in the irregular searches. These searches are documented. Housing Unit Weekly Inspection i3 Report. 38. Watts, fences, and exits, including exterior windows, Inspections of areas noted in the are inspected for defects once each shift. XI component are completed on each shift and logged in the housing unit log book. 39. Daily procedures include: Perimeter alarm system tests. Ph s'cal checks of the rimeter . pa 9 Ge El El Documenting the results. 40. Visitation areas receive frequent, irregular inspections. The visiting area is searched every day before and after visiting hours; IZI and intermittently during Visiting hours by staff making frequent rounds through the area. 41. An officer is assigned responsibility for ensuring the The Chief of Security is responsible security inspection process covers all areas of the K1 for ensuring the security inspection facility. process covers all of the facility. 42. The Maintenance Supervisor and Chief of Security or El equivalent make fence checks. Meets Standard El Does Not Meet Standard NIA I:lRepeat Finding Remarks: (Record significant facts, observations, other sources used, etc.) The facility has a comprehensive Facility Security and Control Policy in place. The Chief of Security ensures all areas of the facility are searched weekly. The searches are documented on the facility's daily blotter. The facility has over in use tO continually monitor all areas of the facility to include the perimeter and detainee housing units. Housing unit of?cers perform searches and security checks daily; the searches and checks are logged on the Of?cer's Daily Log. Of?cers were present in all of the detainee housing units. Tours of the units revealed the of?cers to be walking around the unit and communicating with the detainees. All visitors entering the facility must present appropriate identi?cation, pass through a metal detector, and all property is run through an x-ray machine. Property was also thoroughly searched by the front lobby of?cer. Octobe Reviewer?s Signature I 32 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 8853 G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 i including funds;valuables, baggage-and Aether jp'eraseninl property"; and-r that. contraband does not a detention-:Standard._ NIA - :j'tst-ajnaard-i 1? 1. Detainee funds and valuables are properly separated Detainee funds are processed into a and stored. Detainee funds and valuables are El drop lock box during intake accessible to designated supervisor(s) only. processing. Valuables are stored in the property room. 2. Detainees? large valuables are secured in a location accessible to designated supervisor(s) or processing staff only. 3. Staff search and itemize the baggage and personal property of arriving detainees, including funds and valuables, using a personal property inventory form that meets the ICE standard, in the presence of the detainee unless otherwise instructed by the facility administrator. 4. are present during the processing Of This component is onl alicable detainee funds and valuables during admissions for SPCs and CDFs. f?cers processing to the facility. officers verify funds are present and verify the and valuables. processing of funds and valuables. 5. For and CDFs. Is the facility using a personal El property inventory form that meets the ICE standard? 6. Staff gives the detainee the original inventory form, This component is only applicable filing copies in the detainee?s detention file and the for SPCs and CDFs. The original personal property container. K4 inventory form is given to the detainee and a copy is placed in the detainee's ?le and property bag. 7. Staff fonNards an arriving detainee?s medicine to the medical staff. le 8. Staff searches arriving detainees and their personal El property for contraband. 9. Property discrepancies are immediately reported to This component is only applicable the Chief of Security or equivalent. IXI for SPCs and CDFs. Property discrepancies are reported to the director. 10. Staff follows written procedures when returning property to detainees. 11. facility procedures for handling detainee El property claims are similar to the ICE standard. 33 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 7 3:7 and seaplane: property; centraband not enter a 5ft _1 . .7 Meets . . Standard; 1 "12. The ?faCili-ty attempts-to notify an out-precessed' detainee that he/she left property in the facility. - By sending written notice to the detainee's last known address; via certified mail; 0 The notice states that the detainee has 30 days in which to claim the property, after which it will be considered abandoned. The facility forwards property left behind by ICE detainees to ICE for processing. 13. Staff obtains a forwarding address from each detainee. 14. Attempts are made to obtain an address from each detainee, although frequently the detainee will not provide one. It is standard procedure f0 b)(7)e fficers to be present when removing/documentng I removal of funds from a detainee?s possession. This component is only applicable for SPCs and CDFs. Officers are present when removing/ documenting the removal of funds from a detainee's possession. 15. Staff issue and maintain property receipts (G-5893) in numerical order. This component is only applicable for SPCs and CDFs. The facility utilizes sequential numbered tags. The sequence may vary each time tags are reordered from the supply department. The tag number is notated in a log book along with date, name, bag number, tag number, and Of?cer's signature. Property is located by date, bag and tag numbers. 16. Staff complete and distribute the G-589 in accordance with the ICE standard. This component is only applicable for SPCs and CDFs. This facility does not utilize the 6?5 89 form but has developed a similar form that is utilized in accordance with the standard. 17. The processing officer records each G-589 issuance in a G-589 logbook. The record includes the initials and star numbers of receipting officers. This component is only applicable for SPCs and CDFs. This facility does not use G-5893. Property receipts are recorded in the log book. The log book contains only the name of the receipting of?cer. 18. Staff tags large valuables with both a 6-589 and an I- 77. El El This component is only applicable for SPCs and CDFs. There were no large valuable items stored at the time Of this review. 34 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev; 5/11/09 - inst-suingtuners.valuables. baggage-and hereafter-adetention? 1 . .- NIA 19. The supervisor verifies the accuracy of every G-589. This component is only applicable El for SPCs and CDFs. The supervisor veri?es the accuracy of every property receipt. El 20. The supervisOr ensures that: Detainee funds are, without exception, deposited This component is only applicable into the cash box; for SPCs and CDFs. The supervisor ensures funds are placed in the cash box, property envelope is sealed prior to placing in the safe, and the large valuable property is stored in 0 Large, valuable property is kept in the secured a secured property room. locked area. 0 Every property envelope is sealed. All sealed property envelopes are placed in the safe. 21. Staff tags every baggage/facility container with an I- This component is only applicable 77, completed in accordance with the ICE standard. for SPCs and CDFs. Staff utilizes a form similar to an I-77 form to tag each bag. 22. Staff secures every container used to store property This component is only applicable with a tamper?proof numbered strap. for SPCs and CDFs. A tamper- proof strap is utilized on all property bags. Bags are numbered. 23. A logbook records detainee name, A- This component is only applicable number/detainee-number, baggage-check/ l-77 for SPCs and CDFs. The log book number, security tie-strap number, property I: IE includes date issued, detainee name, description, date issued and date returned. bag number, tie strap number and recording of?cer. 24. In SPCs, the Supervisory Immigration Enforcement This component is only applicable Agent, accompanied by a detention staff member for SPCs and CDFs. Weekly audits conducts a comprehensive weekly audit. I: ll XI are not conducted by the Supervisory Immigration Enforcement Agent (IEA). 25. The Facility Administrator has established quarterly This component is only applicable audits of baggage and non-valuable property as for SPCs and CDFs. Quarterly facility policy, the audits occur each quarter and audits are conducted by the Quality audits are verified and entered in the log. Assurance Of?cer; however, the audits are not documented. 26. The facility positively identifies every detainee being This component is only applicable released or transferred. for SPCs and CDFs. The facility identi?es every detainee being I: released or transferred by face-to- photo identi?cation, badge number and ?ngerprint. 35 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 8856 G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 en tires-that neesrap-pr ip tee. sued 5 1 1 - -v iM?sti-?a fistia?dafdfi NIA I 27. Staff routinely informs supervisors of lost/damaged The section of this component property claims. Claims are properly investigated and requiring staff to routinely inform missing or damaged property claim reports are filed. supervisors of lost/damaged - property claims is speci?c to SPCs and CDFs. Staff noti?es the supervisor of lost/damaged property claims. Claims are investigated and property claim reports are ?led. 28. Every lost/damaged property report completed in This component is only applicable accordance with the ICE standard on an l-387 (or for SPCs and CDFs. The facility equivalent). The Facility Administrator receives a 7 Director receives a copy of the copy and staff place the original in the detainee?s A- lost/damaged property report and a file, retaining a copy in the detainee?s detention file. copy is included in the detainees detention ?le. IE Meets Standard Does Not Meet Standard NIA I:IRepeat Finding Remarks: (Record signi?cant facts, observations, other sources used, etc.) Facility procedures ensure detainee property is searched, inventoried and properly stored and controlled. Funds are appropriately accounted for and deposited into a locked drop box. Facility procedures meet the requirements of the detention standard except all property that has been forgotten is given to ICE for processing. Detainees are not noti?ed Of forgotten property. In addition, while attempts are made to obtain a forwarding address from each detainee prior to release; oftentimes, the detainee will not provide one. Octobe Reviewer?s Signature I 36 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 :?-aoous in: oETENTI-ON;immunities . - 5 g. . g. . . erasaaeamionisam: 3' . 'andcamranardetainees temporarily-H . mas Standard-'5' 15,9563 - .g standard; I rh? hOld' ?mm is" Situated in a lecationwithih the i secure perimeter. El This component is only applicable I i for SPCS and CDFs. The hold rooms were located in the intake area of the facility which is within the secure perimeter of the facility. The hold rooms are clean, in good repair, well ventilated, well lit, and all activating switches located outside the room. The portion of this component requiring hold rooms be well ventilated, well lit, and that all activating switches are located outside the room is speci?c to SPCs and CDFs. The hold rooms were all clean, well lit, and all activating switches are located outside of the rooms. The hold rooms contain sufficient seating for the number of detainees held. This component is only applicable for SPCs and CDFs. The hold rooms had ample seating for the number Of detainees held. No bunks/cots/beds or other related make shift sleeping apparatuses are permitted inside hold rooms. This component is only applicable for SPCs and CDFS. There were no beds or make shift sleeping apparatuses inside of the hold rooms. Hold room walls and ceilings are escape and tamper resistant. This component is only applicable for SPCs and CDFs. All hold room walls and ceilings were escape and tamper resistant. Detainees are not held in hold rooms for more than 12 hours. Detainee's time held in the hold room is documented in the Detainee Hold Room Placement Log. The log is monitored by staff to ensure detainees are not held in the hold room for more than 12 hours. Male and females detainees are segregated from each other at all times. Detainees are provided with basic personal hygiene items such as water, soap, toilet paper, cups for water, feminine hygiene items, diapers and wipes. A11 hold cells contained basic personal hygiene items such as water, soap, toilet paper and cups for water. Feminine hygiene items are available upon request. If the hold room is not equipped with toilet facilities, an officer is posted within visual or audible range to allow detainees access to such on a regular basis. All hold rooms are equipped with toilets. 37 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev; 5/11/09 3' Safety, security. ands-elitist: side at: temps Fantasia?2e pen-ding 4 '5 M-?etsff firstandars . aggregatetimegafni m: . 10. All detainees are?given a pat? dawn Search er" weapons or contraband before being placed in the El hold room. 11. When the last detainee has been removed, the hold room is inspected for the following: I Cleaning. I Evidence of tampering with doors, locks, windows, grills, plumbing or electrical fixtures is reported to the shift supervisor for corrective action or repair. 12. (MANDATORY) There is a written evacuation plan. The section of this component 0 There is a designated officer to remove detainees Wmten evacuatlon from the hold rooms in case of fire and/or building Plan_d651gnate an of?certoremove evacuation, or other emergency detainees from the hold rooms in case of ?re and/or building evacuation, or other emergency is El speci?c to SPCs and CDFs. There is a written evacuation plan for the hold rooms in the Facility Emergency Plan. There is not a designated of?cer to remove detainees from the hold rooms. 13. An appropriate emergency service is called The facility uses a "code blue" to immediately upon a determination that a medical >14 call for immediate medical emergency exists. assistance if needed. 14. Single occupant hold rooms contain a minimum of 37 square feet (7 unencumbered square feet for the detainee, 5 square feet for a combination This component is only applicable lavatory/toilet fixture, and 25 square feet for a IE for SPCs and CDFs. The facility wheelchair turn-around area). hold rooms exceed the mandated I If multiple-occupant hold rooms are used, there square footage required. is an additional 7 unencumbered square feet for each additional detainee. 15. in SPCs designed after 1998 the hold rooms are equipped with stainless steel combination lavatory/toilet fixtures with modesty panels. They are: This component is only applicable - Compliant with the American Disabilities Act. [j El [4 for SPCS and The faghty I I 1 . hold rooms are compliant With all of ma 0 rooms (. to 14 etamees) ave at the bulleted items in the component. least one combi-unit. - Large hold rooms (15 to 49 detainees) are provided with at least two combi-units. 16. In SPCS designed after 1998 the hold rooms have This component is only applicable floor drain(s). El >14 for SPCs and CDFs. All hold rooms had ?oor drains. 38 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 8859 G-324A (Coded 10132010) Detention Review Worksheet - Rev; 5/11/09 SEiTi'ti-s' in .aiidlcor?fertg? of detainee semester-ray readsinseambaggag- 1 aggregate time-ianl-indWizdual Held Ream is tithes; ?components 3 r? 1 3:2: in? 3101, -. .Remarks-rSPCS IdeSiClned after the door to the hold. I I i I This cOmpOnentisOnly applicable - room swings outward and the door complies with the for SPCs and CDFs. The facility is specifications outlined in the standard. compliant with the component. 18. Family units, persons of advanced age (over 70), The facility does not accept females with children, and unaccompanied juvenile juveniles. Female detainees are detainees (under the age of 18) are not placed in hold always separated from male detainees. Placement of elderly detainees is handled on a case?by- case basis. 19. Minors (under 18) are confined apart from adults, . . . except for immediate relatives or guardians. The faculty does net accept mmors' 20. Each detention facility maintains a detention log The portion of this component that (manually or by computer) for each detainee placed in requires the log to include the a hold cell. required information speci?ed in - The log includes the required information the standard is SpeCi?C i0 SPCS and specified in the standard. El CDFS- The faCilitY mal?iams a detention log on the computer using the Offender Management System (OMS). The log includes all information required by the standard. 21. Officers provide a meal to any detainee detained in a Meals are served to detainees hold room for more than SIX hours. immediately upon their placement - Juveniles, babies and pregnant women have into the hold rooms. The facility access to snacks, milk or juice. I does not accept juveniles. Pregnant - Meal are served to juveniles regardless of time women are handled on a case by in custody case basis. 22. Any detainee with disabilities, including temporary disabilities, will be housed in a manner that provides K4 l:l for his or her safety and security. 23. The maximum occupancy for the hold room will be Maximum occupancy for the hold posted. IE Cl rooms were clearly posted above the respective room. 24. Before placing a detainee in a room, an officer shall All detainees are assessed by observe each individual to screen for obvious mental medical staff upon their arrival at or physical problems. the facility. 25. Staff does not permit detainees to smoke in a hold I: room. 39 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/ 1 1/09 iil'lse?t. NIA Meets . .Doe?iNbf 26. amass clasely?sup'er'vise held roams through direct 7 1' i The Of?cersvhalve constant-sight of supervision, to ensure: the hold rooms. Of?cers make - Continuous auditory monitoring, even when the continuous felines 0fthe area at hold room is not in the officer?s direct line of least eVery 15 minutes Of?cers are sight, and required to Sign the detention log to - Visual monitoring at irregular intervals at least verlfy rounds are bemg made- every 15 minutes, each time recording in the ConStam surveillance is also detention log, the time and officer's printed conduCted through the use OfVIdeo name and any unusual behavior or complaints surVeillenCe and monitored by the under ?Comments.? of?cers in the Control Center. - Constant surveillance of any detainee exhibiting Detainees eXhibiting depression or signs of hostility, depression, or similar hostile behavior are placed in a behaviors. single hold room and monitored constantly. El Meets Standard El Does Not Meet Standard NIA I: Repeat Finding Remarks: (Record signi?cant facts, observations, other sources used, etc.) The facility hold rooms were clean and well maintained. The hold rooms were spacious and all had toilet facilities. Detainees were fed immediately upon their placement in a hold room. Detainee time in the hold room is monitored on the Detainee Hold Room Placement Log to ensure they are not kept for longer than 12 hours. There is a written evacuation plan available for the hold room in the facility emergency plan. Octol Reviewer?s Signature 40 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev; 5/1 1/09 lee-curity'rbyirquuifln'g keys-anti properly . -, .. . .. i is3-3.2 -- I . -- - The security Officer[s], Or equivalent, has attended an I 7 7 'Th'ePhysical Security Of?cer has 7 7 approved locksmith training program. K4 El attended Norment Locksmith Training. 2. The security officer, or equivalent, has responsibility The Physical Security Of?cer is for all administrative duties and responsibilities responsible for overall key control relating to keys, locks etc. in the facility. 3. The security officer, or equivalent, provides training to The Physical Security Of?cer all employees in key and lock control. K4 El El provides training to all employees in key and lock control. 4. The security officer, or equivalent, maintains The Physical Security Of?cer inventories of all keys, locks and locking devices. maintains inventories of all keys, locks and locking devices in the facility. 5. The security officer follows a preventive maintenance The Physical Security Of?cer program and maintains all preventive maintenance follows apreventive maintenance documentation. program. All documentation is maintained on a computer program kept in his of?ce. 6. Facility policies and procedures address the issue of Facility Policy FO-03, Key and compromised keys and locks. El El Lock Control, addresses compromised keys and locks. 7. The security officer, or equivalent, develops policy The Physical Security Of?cer and procedures to ensure safe combinations integrity. 8. Only dead belt or dead lock functions are used in detainee accessible areas. 9. Non?authorized looks (as specified in the Detention Standard) are not used in detainee accessible areas. 10. The facility does not use grand master keying systems. 11. All worn or discarded keys and locks cut up and properly disposed of. The Physical Security Of?cer is responsible for disposing of all worn or discarded keys and locks. IZIIEIZIEIDIZI DD DD 1.2. Padlocks and/or chains are not used on cell doors. 13. The entrance/exit door locks to detainee living quarters, or areas with an occupant load of 50 or more people, conform to The entrance/extt door to detainee living quarters were compliant with the bulleted items of the component. 0 OcCupational Safety and Environmental Health Manual, Chapter 3 0 National Fire Protection Association Life Safety Code 101. 41 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 (b)(7)e (b)(7)e (b)(7)e (b)(7)e (b)(7)e (b)(7)e (b)(7)e (b)(7)e (b)(7)e (b)(7)e (b)(7)e (b)(7)e (b)(7)e (b)(7)e (b)(7)e (b)(7)e (b)(7)e ICE 2012 FOIA03030.018863 - r. .. v: i: 21 . Angie's members-airetrained and'h?id responsible far" adhering to proper procedures for the handling of keys. The bulleted items in this 0 Issued keys are returned immediately in the event $213?an?? onl?fqur? for an employee inadvertently carries a key ring 3 an Saab 1 home, members are trarne an responsible for the proper handling of keys. Facility Policy FO-03 addresses all of the bulleted items identi?ed in the component. When a key or key ring is lost, misplaced, or not accounted for, the shift supervisor is immediately notified. - Detainees are not permitted to handle keys assigned to staff. 22. Looks and locking devices are continually inspected, maintained, and inventoried. 23. Each facility has the position of Security Officer. If not, a staff member appointed the collateral duties of security officer. >14 24. The designated key control officer is the only This component is only applicable employee who is authorized to add or remove a key for SPCs and CDFs. The Physical from a ring. Security Of?cer is the only of?cer authorized to remove or add a key to a key ring. 25. The splitting of key rings into separate rings is not This component is only applicable authorized. IE for SPCs and CDFs. The splitting of key rings into separate rings is not permitted. Meets Standard Does Not Meet Standard NIA EIRepeat Finding Remarks: (Record signi?cant facts, observations, other sources used, etc.) The facility has a comprehensive key and lock control system in place. The Physical Security Of?cer maintains a computer nmgr?m to manage the master kev int entory and a preventive maintenance program. . Staff is trained in Key and Look Control duri - we The facility uses Ito gain access to keys. Key rings were properly 1dent1t1ed w1th a numbered metal chit. The number of keys on the ring was marked on a metal chit; the key rings were properly secured to prevent tampering. Locking systems in the detainee housing units were compliant with the ICE standard and NFPA code. Gun lockers are located October6 2 Reviewer?s Signature Date 43 FOR FFICJAL USE ONL (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 littm?ie: . Standard; I Staff cenducts afolrmal count at least Once leach-8M 7 hours (no less than three counts per day). At least one of these counts shall be a face to photo count. DE The facility conducts six counts per day. Two of these counts are face to photo counts. Activities cease or are strictly controlled while a formal count is being conducted. El This component is only applicable for SPCs and CDFs. All activities ceased in the facility while count was being conducted. There is a system for counting each detainee, including those who are outside the housing unit. This component is only applicable for SPCs and CDFs. The facility has a system in place to count each detainee, including those not in the housing unit. Formal counts in all units take place simultaneously. This component is only applicable for SPCs and CDFs. Counts take place in all units simultaneously. Officers do not allow detainee participation in the count This component is only applicable for SPCs and CDFs. Detainees are never allowed to participate in taking count. A face-to-photo count follows each unsuccessful recount This component is only applicable for SPCs and however, facility policy Population Counts, requires a face-to-photo count follow an unsuccessful recount. Officers positively identify each detainee before counting him/her as present. This component is only applicable for SPCs and CDFs. Of?cers performing counts check the detainee identification card photo to positively identify each detainee. Written procedures cover informal and emergency counts. Facility policy FO-OS, Population Counts, provides written procedures for informal and emergency counts. The control officer (or other designated position) maintains an ?out-count? record of all detainees temporarily out of the facility. 10. Security officers and any other staff with responsibilities for conducting counts are provided adequate initial and periodic training in count procedures, and that training is documented in each person?s training folder. Count procedures are included in staff basic training and during annual in-service training. The training is documented in each staff member's training ?le. 44 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT (Coded 10132010) Detention Review Worksheet Rev; 5/11/09 Meets Standard Does Not Meet Standard NIA EIRepeat Finding Remarks: (Record signi?cant facts, observations, other sources used, etc. The facility conducts six counts per day, two of which are face?to-photo counts. f?cers were prescnt to conduct the count in the dormsof?cer did the count while the other watched to ensure no detainee movement was taking place. Detainees were required to stay at their bunks until count was cleared. Of?cers doing the count checked the detainee identi?cation card photo to verify the detainee's identity. Count sheets were brought to the Control Center where they were veri?ed by the Shift Commander before count was cleared. Octob Reviewer?s Signature 45 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 and 1 966aAil'rseaasshaveasthma Orders. In SPCs and CDFs, Post Orders are arranged in the required six-part folder format. This component is only applicable for SPCs and CDFs. The facility Post Orders were arranged in the six-part folder format. Each set contains the latest inserts (emergency memoranda, etc.) and revisions. K4 One individual or department is responsible for keeping all Post Orders current with revisions that take place between reviews. The Operations, Plans and Policy Of?cer is responsible for keeping all Post Orders current. Review, updating, and reissuing of Post Orders occurs regularly and at least annually. The facility was in the process of reviewing and updating the Post Orders; however, the last review and update was August 2010. The facility administrator authorizes all Post Order changes. The facility administrator has signed and dated the last page of every section. This component is only applicable for SPCs and however, the facility Director signed and dated the last page of every section of the Post Orders. A Post Orders master file is available to all staff. All of the Post Orders are available on the facility computer system. Most posts in the facility have computers readily available. Procedures keep Post Orders and logbooks secure from detainees at all times. Post Orders on the various posts were maintained in locked cabinets secure from detainees at all times. 10. Copies of the applicabie Post Orders are retained at the post only if secure from detainee access. 11. Supervisors ensure that officers understand the Post Orders, regardless of whether the assignment is temporary, permanent, or due to an emergency. 12. In SPCs and CDFs, each time an officer receives a different post assignment, he or she is required to read, sign, and date those Post Orders to indicate he or she has read and understands them. This component is only applicable for SPCs and CDFs. The facility requires of?cers working a different post to read, sign and date the Post Orders to signify their review and understanding of the duties of the post. 46 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 . 1- Standard 91:; - . 30f;- .- 9! a I 13. Anyoneassigned an armed pest gualifies with the 7 7 post weapons before assuming post duty. >3 a 3 CD 14. Post Orders for armed posts, and for posts that control access to the institution perimeter, clearly state that: I Any staff member who is taken hostage is Post Orders reviewed in the armed considered to be under duress, and $14 posts confirmed the information in - Any order issued by such a person, regardless of the 511116th items is addressed- his or her position of authority, is to be disregarded. 15. Post Orders for armed posts provide instructions for XI escape attempts. 16. The Post Orders for housing units track the daily event This component is only applicable schedule. for SPCS and CDFs. Housing unit post orders track the daily event schedule. 17. Housing unit post officers record all detainee activity in a log. The Post Orders include instructions on maintaining the logbook. This component is only applicable for SPCS and CDFs. The housing unit Post Orders require detainee activity be documented in a 10 and also included instructions on maintaining the log book. Meets Standard Does Not Meet Standard NIA DRepeat Finding Remarks: (Record signi?cant facts, observations, other sources used, etc.) The Post Orders were present in all ?xed posts in the facility. All Post Orders were maintained in a locked cabinet secure from detainee access. The Post Orders were in a six-part folder format required by the ICE standard for SPCS and CDFs. Review of the Post Orders indicated staff was properly signing them to con?rm they had read and understood their responsibilities. The Post Orders were last reviewed and reissued in August 2010. Per the standard, Post Orders should be reviewed and reissued at least annually. Octobe Reviewer?s Signature 47 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 8888 (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 -- smarts?rmware-m: *i'ijfz Meets .. Standard if] i: I V'lfh?erelare' written prOced?ures: governing searches of housing areas, work areas and of detainees. >2 El Facing; p?iicy 130.05, games of Housing Units, Common Areas, Detainees, addresses searches of housing areas, work areas and detainees. 2. Written policy and procedures require staff to employ the least intrusive method of body search practicable, as indicated by the type of contraband and the method of suspected introduction or concealment. 3. Written policy and procedures require staff to avoid unnecessary force during searches and to preserve the dignity of the detainee being searched, to the extent practicable. 4. Written policy and procedures require staff to leave a searched housing area, work area and detainee K4 El property in its original order, to the extent practicable. 5. Detainees are pat searched and screened by metal detectors routinely to control contraband. 6. Strip Searches are conducted only when there is reasonable belief or suspicion that contraband may be concealed on the person, or a good opportunity for concealment has occurred, and when properly authorized by a supervisor. The facility has a blanket policy requiring any detainee returning from a medical appointment outside of the facility to submit to a strip search. Furthermore, a detainee may only receive a contact visit if they agree to a strip search. 7. Body cavity searches are conducted by designated health personnel only when authorized by the facility administrator (or acting administrator) on the basis of reasonable belief or suspicion that contraband may be concealed in or on the detainee?s person. 8. ?Dry cells? are used for contraband detection only when there is reasonable belief of concealment, with proper authorization, and in accordance with required procedures Facility policy DO-OS addresses dry cell procedures. 9. Contraband that may be evidence in connection with a violation of a criminal statute is preserved, inventoried, controlled, and stored so as to maintain and document the chain of custody. El El 10. Canines are not used in the presence of detainees El Facility policy DO-OS prohibits the use Of canines in the presence of detainees. Meets Standard Does Not Meet Standard NIA EIRepeat Finding 48 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 Remarks: (Record signi?cant facts, observations, other sources used, etc.) The facility has a well developed and comprehensive policy regarding searches of detainees addressing the requirements Of this detention standard. The facility has a blanket policy requiring all detainees returning from a medical trip submit to a strip search. Additionally, the facility Offers contact visits to detainees; however, detainees must agree to a strip search at the conclusion of every contact visit. Pat searches are routinely conducted and handheld metal detectors are used throughout the facility. Although the facility does not have a canine unit, facility policy does prohibit the use of canines in the presence of detainees. l/ Octob Reviewer?s Signature 49 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 - '92-'13 i? I 1 3: 'ihiaf'th?us? f?r' iandia'sisiaguits en de ineies; providepipmpt assesses-ire. intervention" art-retire 3:assent;answersienna; penetrates- f' "l-pi?e?s-th' .1 ?facility has a Sexual Abuse Assault Prevention and Intervention Program. "Facilitypolicy1CAF-DO-06, '7 Sexual Abuse and Assault Prevention and Intervention Program, de?nes the facility's program. For SPCs and CDFs, the written policy and procedure has been approved by the Field Office Director. This component is only applicable for SPCs and CDFs. The facility policy has not been approved by the Field Of?ce Director (FOD). Tracking statistics and reports are readily available for review by the inspectors. This component is only applicable for SPCs and CDFs. At the time of the inspection, the facility reported there have been no cases of sexual assault by detainee-on?detainee or staff?on?detainee since opening in 2010; however, there is a mechanism in place to track statistics and reports. All staff is trained, during orientation and in annual refresher training, in the prevention and intervention areas required by the Detention Standard. All facility staff receives training on the subject during new employee orientation and annually thereafter. Detainees are informed about the program in facility orientation and the detainee handbook (or equivalent). Detainees are informed of the program through an orientation video, and the subject is addressed in the detainee handbook. The Sexual Assault Awareness Notice is posted on all housing unit bulletin boards. A tour of facility dormitories indicated the notice was posted. The Sexual Assault Awareness Information brochure is available for detainees. (Required in SPCs and This component is only applicable for SPCs and CDFs. The brochure is available to detainees on request but not automatically provided. Detainees are screened upon arrival for ?high risk? sexual assaultive and sexual victimization potential and housed and counseled accordingly. Screening is conducted to determine sexual victimization or predatory potential during the intake process. All incidents of sexual abuse or assault by a detainee on a detainee have been documented in the past year. The facility reported there were no incidents of sexual abuse or assault by a detainee on a detainee in the past year; however, there is a mechanism in place to document and report. 50 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 8871 G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 i detainees; provide: prompt. and-effective and. treatment: tor mums? . . NIA . Meets . 1.7-: 10. All incidents or allegations of sexual abuse or assault The facility reported there were no by staff on a detainee have been documented in the incidents of sexual abuse or assault past year. El K4 by staff on a detainee in the past year; however, there is a mechanism in place to document and report. El 11. There is prompt and effective intervention when any Fac?? one detainee is sexually abused or assaulted and policy with this and procedures for required chain-of-command reporting. component. 12. When there is an alleged sexual assault, staff conduct Facility policy ICAF-DO-06 a thorough investigation, gather and maintain requires compliance with the evidence, and make referrals to appropriate law component. The facilityProgram enforcement agencies for possible prosecution. Coordinator would conduct the investigation. 13. When there is an alleged or proven sexual assault, the Facility policy de?nes required required notifications are made. noti?cations when there is an allegation of or proven sexual assault. 14. Victims of sexual abuse or assault are referred to Facility policy requires victims of specialized community resources for treatment and sexual abuse or assault be referred gathering of evidence. to specialized community resources for treatment and evidence collection. 15. All records associated with claims of sexual abuse or At the time of the inspection, there assault is maintained, and such incidents are have been no claims of sexual abuse specifically logged and tracked by a designated staff El coordinator. or assault; however, there is a mechanism in place to log and track claims and statistics. There is a designated staff coordinator. .v El Meets Standard El Does Not Meet Standard NIA EIRepeat Finding 51 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 Remarks: (Record significant facts, observations, other sources used, etc.) This facility has written policy addressing the requirements of this detention standard; and has designated a Program Coordinator responsible for investigating claims of sexual abuse and assault. Staff receives appropriate training in sexual abuse and assault prevention and intervention. During the past year, there have been no reported incidents of sexual abuse or assault by a detainee on a detainee or by staff on a detainee. The facility does have procedures in place requiring documentation for any allegation or proven incident of sexual abuse or assault. The Sexual Assault Awareness Notice was posted in all dormitories and the subject is addressed in the detainee handbook. Octo Reviewer?s Signet 52 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 a detainees, Q9 factors, yoluznt eris, andat?he ace: egreeatingcertain detainees 'ease-newtinanimate --Adnti_nistrativ T51: .e i31(5 wr-thanvv- 7- - . WirittenpOIi-c?y and procedures ail-rein place for special management units. I Facility Housing Unit, provides written procedures for the special management units. A detainee is placed in protective custody status in Administrative Segregation only when there is documentation that it is warranted and that no reasonable alternatives are available. A detainee will be placed in Disciplinary Segregation only after a finding by a Disciplinary Hearing Panel that the detainee is guilty of a prohibited act or rule violation classified at a ?Greatest?, ?High?, or ?High- Moderate? level, as defined in the Detention Standard on Disciplinary System. Detainees are only placed in disciplinary segregation pursuant to a ?nding of guilt by the Disciplinary Hearing Panel of a prohibited act or rule. (MANDATORY) Health care personnel are immediately informed when a detainee is admitted to an SMU to provide assessment and review as indicated by health care protocols. Detainees are assessed by medical staff prior to placement in the SMU. There are written policy and procedures to control and secure SMU entrances, contraband, tools, and food carts, in accordance with the Detention Standard on Facility Security and Control. Facility policy FO-O7, Special Housing Units, provides written procedures to control and secure SMU entrances, contraband, tools and food carts. The number of detainees confined to each cell or room does not exceed the capacity for which it was designed. All detainees are single celled in the SMU. Cells and rooms are well ventilated, adequately lit, appropriately heated and maintained in a sanitary condition at all times. Permanent housing logs are maintained in SMUs to - record pertinent information on detainees upon admission to and release from the unit, and in which supervisory staff and other officials record their visits to the unit. A permanent housing log is maintained in the SMU. A review of the log con?rmed all elements of the component are being addressed. 53 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 8874 G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 detainee-s ifro'm. papa-tenor} Special- Managemem 1'5: 3. '7 secfien-fer?id-etainees segregate-(giant _r '1 7 if 9. If permanent-flogiis- maintained in each-SMU record all activities concerning SMU detainees (meals served, recreation, visitors, etc.). In SPCs and CDFs, the SMU log records the detainee's name, A?number, housing location, date admitted, reasons for admission, tentative release date for detainees in Disciplinary Segregation, the authorizing official, and date released. The portion Of this component requiring the SMU log to have the detainee's name, A?number, housing location, date admitted, reasons for admission, tentative release date for detainees in disciplinary segregation, the authorizing of?cial and the date released recorded is speci?c to SPCS and CDFs. The facility maintains a permanent log in the SMU to record all information included in this component. 10. In SPCs and CDFs, a separate log is maintained in the SMU that all persons visiting the unit must sign and record: - The time and date of the visit, and - Any unusual activity or behavior of an individual detainee, with a follow-up memorandum sent through the facility administrator to the detainee's file. This component is only applicable for SPCs and CDFs. The facility maintains a separate log in the SMU for all persons Visiting the unit to sign. The log includes the time and date of visits and any unusual activity for the individual detainee. Unusual behavior is noted in an Incident Report form forwarded to the facility administration and placed in the detainee?s detention file. 11. A Special Management Housing Unit Record is maintained on each detainee in an SMU: I In SPCs form l-888 (Special Management Housing Unit Record) :is prepared immediately upon the detainee?s placement in the SMU. - In CDFs and facilities form l-888 or a comparable form is used. In SPCs and CDFs: - By the end of each shift, the special housing unit officer records: 0 Whether the detainee ate, showered, exercised, and took any medication, and 0 Any additional information, for example, if the detainee has a medical condition, has exhibited suicidal or assaultive behavior, etc. - When a health care provider visits an SMU detainee, he or she signs that individual?s record, and the housing officer initiate the record after all medical visits are completed and no later than the end of the shift. IGSAS are only required to have a Special Management Housing Unit Record maintained on each detainee in the SMU, and this is to be recorded on an 1-888 or comparable form. All the other bulleted items are only applicable to SPCs and CDFs. The facility uses ICA Form 12, Special Housing Unit Record. The Special Housing Unit Record is used to record all information identi?ed in this component. 54 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 8875 G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 .9332-? min? - ;-r?Remarks - . . . . 7 . . . t2. "upon a detainee?smrelease from the SMU, the This Gamma is only applicable? releasing officer attaches the entire housing unit for SPCs and CDFs. Upona record to the Administrative Segregation Order or detainees? release from the SMU, Disciplinary Segregation Order and forwards it to the XI the entire housing unit record Supervisor for inclusion in the detainee?s detention including the segregation order is ?le- forwarded to the Operations Of?cer to be placed into thedetainee's detention ?le. 13. There are written policy and procedures concerning Facility policy FO-07, Special the property detainees may retain in each type of Housing Unit, and the SMU segregation. Of?cers' Post Orders contain A written procedures concerning detainee property permitted in the SMU. 14. There are written policy and procedures concerning privileges detainees may have in each type of Facility policy FO-07, Special segregation. Housing Unit, provides written (In Administrative Segregation, detainees generally 1:1 1:1 procedures concerning PriVilegeS receive the same general privileges as detainees in detainees may have in each type of the general population, as is consistent with available segregation. resources and safety and security considerations.) 15. Detainees in Administrative Segregation are provided Detainees in administrative opportunities to spend time outside their cells (over segregation are not provided and above the required recreation periods), for such opportunities to spend time outside activities as socializing, watching TV, and playing of their cells (over and above board games and may be assigned to work details required recreation periods) and (for example: as orderiies in the El K4 El there are no other activities such as board games or television viewing available. Detainees in administrative segregation receive the same amount of recreation as those in disciplinary segregation. 16. Detainees in SMUs are personally observed at least every 30 minutes in an irregular schedule and more often when warranted for some cases (violent, mentally disordered, bizarre behavior, suicidal). 17. The shift supervisor sees each segregated detainee A review of the log book and the daily, including weekends and holidays. detainee Special Housing Unit El El Record con?rmed the Shift Supervisor visits each detainee daily. 18. The facility administrator (or designee) visits each El The facility Director visits the SMU SMU daily. daily. 55 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 7 13health care provider visits every detainee in an IGSAs are only required to havea SMU at least three times a week, and detainees are health care provider visit each provided any medications prescribed for them. detainee in the SMU at least three In SPCs and CDFs, a nurse, doctor or other times Per week, and detainees are appropriate health care professional visits the SMU at provided any medications least once each workday and questions each prescribed to them. Ahealth care detainee to identify any medical problems or provider visits with every detainee requests. Any action taken is documented in a in the SMU twice daily, seven days separate logbook, and the medical Visit is recorded aweek to discuss medical concerns. on the detainee?s SMU Housing Record (Form 1-888). Action take is documented in a separate log and the medical visit recorded in the detainee?s SMU record. 20. Detainees in SEMUs are provided three nutritionally adequate meals per day, ordinarily from the general population menu. 21. Detainees in SMUs may. shave and shower three Detaineesin the SMU are given an times weekly and receive other ba5ic serVIces .t ho er nd (laundry, hair care, barbering, clothing, bedding, Oppo 0 a ave linen) on the same basis as the general population. seven days a week' 22. Only for documented medical or mental health only for documented medical or reasons are detainees denied such Items as clothing, cm a1 ?lth reasons are detainees mattress, bedding, linens, or a pillow. If a detainee is denied items such as Clothing so disturbed that he or she is likely to destroy clothing . . . . . . El El mattress, bedding, etc. Medical or bedding or create a disturbance risking harm to ff. .bl 1 . self or others, the medical department is notified Sta .13 568901181 6 .Or eve Opmg immediately and a regimen of treatment and control and a reglment 0f instituted by the medical officer. treatment and control- 23. Detainees in an SMU may write and receive letters the same as the general population. 24. Detainees in an SMU ordinarin retain visiting Detainees in administrative privileges. segregation receive non contact El Visits only. Detainees in discipiinary segregation are permitted legal visits only. 25. Adequate documentation was generated for any restricted or disallowed general visits for a detainee in an SMU who violated visiting rules or whose behavior IZI indicated the detainee would be a threat to the security or good order of the visiting room in the past year. 56 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT sensinvEs'AOBOBO-mm G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 i is??rolu? (rears; - anagem eintni-th: an 1 . 3' Adequate idOcur-nentationwas: generated, for any restricted or disallowed general visitation for a detainee in Administrative Segregation status because the detainee was charged with, or committed, a prohibited act having to do with visiting guidelines or otherwise acted in a way that indicated the detainee would be a threat to the orderly operation or security of the visiting room in the past yeah determine compliance. Documentation generated for a disallowed visit for a detainee in administrative segregation under investigation for a facility rule infraction was reviewed to 27. Under no circumstances is a detainee permitted to participate in general visitation while in restraints. 28. In SPCs and CDFs, detainees in protective custody and violent and disruptive detainees are not permitted to use the visitation room during normal visitation hours. visitation room. This component is only applicable for SPCs and CDFs. The facility does not permit detainees in protective custody or disruptive detainees to use the general 29. In SPCs and CDFs, violent and disruptive detainees are limited to non-contact visits and, in extreme cases, not permitted to visit. disruptive detainees. This component is only applicable for SPCs and CDFs. The facility has procedures in place to handle non-contact or restricted visits for 30. Ordinarily, detainees in SMUs are not denied legal visitation. denied legal visits. Detainees in the SMU are not 31. There are policy and procedures for a situation where special security precautions for legal visitation have to be implemented and for advising legal service providers and assistants prior to their visits. . Facility policy FO-O7, Special Housing Unit, provides procedures for coordinating legal visits for detainees requiring special security precautions. Legal service providers are informed of these precautions prior to the visit. 32. Detainees in SMUs are allowed visits by members of the clergy, upon request; unless it is determined a visit presents a risk to safety, security, or orderly operations. visits from clergy. Detainees in the SMU are permitted 33. Detainees in SM Us have access to reading materials, including religious materials. In SPCs and CDFs, the Recreation Specialist offers each detainee soft- bound, non-legal books on a rotating basis, provided no detainee has more than two books (excluding religious material) at any one time. to reading materials. Detainees in the SMU have access 57 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet Rev: 5/11/09 segregate": gacertainldetainees:' r? the ge ramp; . . - (SMU . t. H34. Detainees in access-toilegal materials, in I. accordance with the Detention Standard on Law Libraries and Legal Material. Detainees are permitted to retain a reasonable amount of personal :legal material in the SMU, provided it does not create While detainees in are permitted to retain a reasonable amount of personal legal material in their cell; the access to legal materials for detainees in a safety, security and/or sanitation hazard. [Xi disciplinary custody is limited to a Detainee requests for access to legal material in their few legal books provided to them in personal property are accommodated as soon as their cell. This provision of legal possible and always within 24 hours of a detainee?s materials is insuf?cient to meet the request. requirements of the detention standard. 35. Detainees in Administrative Segregation or Detainees in administrative Disciplinary Segregation have the same law library segregation are granted law library access as the general population, unless compelling access on a case by case basis. and documented security concerns require They do not have the same access itations- El El as the general population. Detainees in disciplinary segregation do not have access to the law library. They are provided limited legal materials in cell. 36. Policy and procedures provide for legal material to be Facility policy FO-07, Special brought to individuals in Disciplinary Segregation Housing Units, provides written under certain circumstances. )2 El procedures for providing legal material to detainees in disciplinary segregation. 37. Any denial of access to the law library is always: Although Facility policy FO-07 - Supported by compelling security concerns, addresses the blil'leted itefns in the - For the shortest period required for security, and component? pracuce (.1063 I I not support the policy. Practice at I Fully documented In the SMU housmg logbook. the facility is to deny detainees in - is notified every time law library access is denied. disciplinary segregation access to the law library. Legal material is brought to the detainee to use in the SMU. 38. Recreation for detainees in the SMU is separate from The SMU has its own inside and the general population. outside recreation area. 39. The facility has policy and procedures to ensure detainees who must be kept apart never participate in Facility policy FO-07 provides activities in the same location at the same time. (For FE El written procedures addressing example, recreation for detainees in protective separation requirements. custody is separated from other detainees.) 58 FOR OFFICML USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 .Detainees in the SMU are offered at least one hour of Detainees in the SMU are offered at recreation per day, scheduled at a reasonable time, least one hour of recreation per day, at least five days per week. Where cover is not seven days aweek. The outdoor provided to mitigate inclementweather, detainees are recreation area does not have a provided weather-appropriate equipment and attire. El cover to mitigate inclement weather and detainees are not provided weather-appropriate equipment or attire. 41 . The recreation privilege is denied or suspended only if it would unreasonably endanger safety or security. Ordinarily, a detainee is denied recreation privileges only with the facility administrator?s written authorization that documents why the detainee poses Facility policy FO-07, Special an unreasonable risk even when recreating alone. Housing Units, provides written For an immediate safety or security situation, the shift procedures when denying or supervisor may verbally authorize denial of an suspending recreation privileges. instance of recreation. When a detainee in an SMU is deprived of recreation (or my usual authorized items or activity), a report of the action is forwarded to the facility administrator. 42. The case of a detainee denied recreation privileges is A case Ofa detainee being denied revrewed at least once each week, as part reviews required for all detainees in SMU status. The ages won . . . renewed and documented on the revrewer documents whether the detainee continues Disci lina Se re a?on Raview to pose a threat to self, others, or facility security and, ry if so, why. 01m 43. Denial of recreation privileges for more than 15 days requires the concurrence of the facility administrator Denial of recreation privileges for and the health authority. It is expected that such more than seven days requires the denials shall rarely occur, and only in extreme approval ofthe Director and the circumstances. HSA. The regional ICE of?ce The facility notifies when a detainee is Would be noti?ed. denied recreation privileges for more than 15 days. 44. Ordinarily, detainees in Administrative Segregation have telephone access similar to detainees in the general population, in a manner consistent with the Detainees in administrative special security and safety requirements of an SMU. segregation have telephone access Detainees in Disciplinary Segregation may be Similar to detainees in general restricted from using telephones to make general 3 Detainees in calls as part of the disciplinary process; however, ordinarily, they are permitted to make direct and/or free and legal calls as described in the Detention Standard on Telephone Access, except for compelling and documented reasons of safety, security, and good order. disciplinary segregation are not permitted general telephone access. Special access and legal calls are permitted. 59 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/ 1 1/09 . Tin . aptiseiglinary -: Meets- writt?en?order is Oompleted by a supervisor before a detainee is placed in Administrative Segregation. If exigent circumstances make that impracticable, the order is prepared as soon as possible. A copy of the order is given to the detainee within 24 hours, unless delivery would jeopardize the safety, security, or orderly operation of the facility. If the segregation is for protective custody, the order states whether the detainee requested the A written order must be approved by the Shift Commander prior to a detainee being placed in administrative custody. The detainee receives a copy of the of the facility administrator or assistant facility administrator on the l?885. When a detainee has spent seven days in Administrative Segregation, and every week thereafter for the first 60 days and at least every 30 days thereafter, a supervisor conducts a similar review, including an interview with the detainee, and documents the decision and justification. A reviewing authority who concludes a detainee should be removed from Administrative Segregation, submits that recommendation to the facility administrator (or designee) for approval. . segregation and whether the detainee requests a Urge? for SMU hearing. Wlthin 24 hours. The order remains on file in the SMU until the Theprd? ls mamjtamed the detainee is released from the SMU, at which point the Fletmnee Stile ?ml 116162136? and the? releasing officer records the date and time of release ?5 placed 1? the detamee detentlon on the order and forwards it to the chief of security or ?le' supervisor for the detainee?s detention file. (An Administrative Segregation Order is not required for a detainee awaiting removal, release, or transfer within 24 hours.) 46. There are implemented written procedures for the regular review of all detainees in Administrative Segregation. A supervisor conducts a review within 72 hours of the detainee?s placement in Administrative Segregation to determine whether segregation is still warranted. The review includes an interview with the detainee, and a written record is made of the decision and the justification. In SPCs and CDFs, the Administrative Facility policy FO-07, Special Segregation Review Form (l-885) is used. Housing Unit, provides written If a detainee is segregated for the detainee's Procedures for conducting protection, but not at the detainee's request, of detainees in administratiVe continued detention requires the authorizing signature IZI segregation- ICA Form 30, Special Housing Review, is used to document facility reviews of detainees in administrative segregation. 60 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/1 1/09 .certainid?gtainee?s Efrem-fine genera-t .poptilatien?in;Spec IL segregate-difor' admintstaatiye}ire-asp_and-ai-Disciniinary: detainees segregated ferMeets Does Not 47. A copy of the decision and justification for each review is given to the detainee, unless, in exceptional circumstances, this provision would jeopardize Detainees are givenacopy of each security. The detainee is given an opportunity to review conducted. appeal a review decision to a higher authority within the facility. 48. After seven consecutive days in Administrative Segregation, the detainee may exercise the right to appeal to the facility administrator the conclusions and recommendations of any review conducted. The K4 detainee may use any standard form of written communication (for example, detainee request form), to file the appeal. Detainees may ?le an appeal to the facility Director regarding continued placement in administrative custody. 49. If a detainee has been in Administrative Segregation for more than 30 days and objects to this status, the facility administrator reviews the case to determine whether that status should continue, taking into El account the views of the detainee. A written record is made of the decision and the justification. A similar review is done every 30 days thereafter. 50. When a detainee has been held in Administrative . . . Segregation for more than 30 days, the facility 11:21:31? administrator notifies the Field Office Director, who K4 El . fang .1 16 d1 611.1166 notifies the Deputy Assistant Director, mamtam? ma Detention Management Division. segregation for more than 30 days' 51. When a detainee is held in Administrative Segregation for more than 60 days, the Field Office Director notifies, in writing, the Deputy Assistant Director, Detention Management Division, for El El consideration of whether it would be appropriate to transfer the detainee to a facility where he or she may be placed in the general population. 52. A detainee is placed in Disciplinary Segregation only A detainee can be placed in by order of the Institutional Disciplinary Panel (IDP), disciplinary segregation by the or equivalent, after a hearing in which the detainee Discipline Hearing Board (DHB) has been found guilty of a prohibited act. following a hearing and The maximum of a 60 day sanction in Disciplinary El determinationthatthe detainee is Segregation for a violation associated with a single guilty Ofa Prohibited act- inCident- Sixty days is the maximum sanction for any single violation of facility rules. 61 . FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 pr - - {Administrative "segregate-mfg on; detaineessegregated rar- g; if; 'fliAfterthe first 30 Disciplinary Segregation, the I facility administrator sends a written justification to the Field Office Director, who may decide to transfer the detainee to a facility where he or she could be placed in the general population. 54. Before a detainee is placed in Disciplinary Segregation, a written order is completed and signed by the chair of the IDP (or equivalent). A copy is given to the detainee within 24 hours (unless delivery would jeopardize safety, security, or the orderly operation of the facility). The IDP chairman (or equivalent) prepares the Disciplinary Segregation Order or equivalent), detailing the reasons for Disciplinary Segregation and attaching all relevant documentation. When the detainee is released from the SMU, the releasing officer records the date and time of release on the Disciplinary Segregation Order, and fonivards the completed order to the chief of security or supervisor for insertion into the detainee?s detention file. Before being placed in Disciplinary Segregation a written order is completed and signed by the DHB President. The detainee is given a copy within 24 hours. The DHB President completes a DHB Report including the reasons for the ?ndings. The Disciplinary Segregation Order is maintained in the detainees SMU ?le. Upon his release, the form is placed in the detainee's detention ?le. I 55. The facility has implemented written procedures for the regular review of all Disciplinary Segregation cases. A supervisor interviews and reviews the status of each detainee in Disciplinary Segregation every seven days and documents his or her findings on a Disciplinary Segregation Review Form (I-887). At each formal review, the detainee is to be given a written copy of the reviewing officer?s decision and the basis for this finding, unless institutional security would be compromised. The reviewer may recommend the detainee?s early release upon finding that Disciplinary Segregation is no longer necessary to regulate the detainee?s behavior. Early release and return to the general population requires approval of the facility administrator. All review documents are placed in the detainee's detention file. Facility Policy FO-07, Special Housing Unit, provides written procedures to address all issues of this component. The Chief of Security is responsible for reviewing the status of each detainee in Disciplinary Segregation every seven days and documenting the review on the Disciplinary Segregation Review form. Detainees are given a copy of the reviewing of?cer's decision. All review documents are placed in the detainee's detention ?le upon release from the SMU. Meets Standard Does Not Meet Standard NIA I: Repeat Finding 62 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/1 1/09 Remarks: (Record signi?cant facts, observations, other sources used, etc.) The facility has policy and procedure in place for the SMU. All reviews for detainees in administrative and disciplinary segregation were completed in accordance with the time frames required by the ICE standard. The facility documented all reviews on appropriate forms. The SMU was well lighted, clean and well maintained. Detainees in the SMU are offered at least one hour of outdoor recreation per day, seven days a week. Outside yard is not cancelled unless the weather presents a danger. Inside yard is offered to detainees during inclement weather as an option. The outdoor recreation area does not have a cover to mitigate inclement weather and detainees are not provided weather-appropriate equipment or attire. Detainees in administrative segregation are not provided opportunities to spend time outside their cells for leisure activities outside of their one hour of outdoor recreation. A Special Housing Unit Record is maintained on each detainee housed in the SMU. Proper log books are maintained by of?cers working the unit. Detainees in administrative segregation receive non contact visits only. Detainees in disciplinary segregation are permitted legal visits only. Detainees in administrative segregation have access to the law library on a case-by?case basis. Detainees in disciplinary segregation are not permitted access to the law library. The facility signi?cantly limits access to legal materials for detainees in disciplinary custody to a few books provided to them for use in their cells. While facility policy regarding access to the law library is compliant with ICE standards, the facility practice does not comply with facility policy or the detention standard. October Reviewer?s Signature De 63 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 3:1. . .. NIA 1. The Field Office Director ensures that (b W8 are assigned to the weekly announced and unannounced visits occur. facility. The Supervisory Detention and Deportation Of?cer (SDDO) and other ICE Field Of?ce staff make periodic and unannounced Visits. Since the facility does not log these visits, neither interviews or documentation supported weekly unannounced Visits occur. 2. Detention Staff and Deportation Staff conduct scheduled weekly visits with detainees. 3. Scheduled visits are posted in detainee housing areas. The postings were observed in the detainee housing units. 4. Visiting ICE staff observes and note current climate and conditions of confinement. 5. Detainee Request Forms are available for use by detainees. IKEI 6. The facility treats detainee correspondence to staff as Special Correspondence. This was con?rmed by the facility's mailroom of?cer. 7. A secure box is located in an accessible location for detainee?s to place their Detainee Request Forms. The secure boxes were observed in the housing units. K4 8. Only ICE staff are able to retrieve the contents of the secure box containing Detainee Request Forms, The IEAs at the facility have the key to the secure box. lZ 9. staff responds to a detainee request from a facility within 72 hours and document the response in a log. 10. detainees are notified in writing upon admission to the facility of their right to correspond with staff regarding their case or conditions of confinement. The facility's detainee handbook addresses a detainee?s right to correspond with ICE. IZI El 11. OIG Hotline Informational Posters are mounted in all The Of?ce of Inspector General appropriate common areas (recreation, dining, etc.) (01G) Hotline Informational Posters and, in SPCs and CDFs, in all housing areas. were observed posted in each dorm. 12. Daily telephone serviceability checks are documented in the housing unit logbook. 7 3 1' Meets Standard El Does Not Meet Standard El NIA I:]Repeat Finding 64 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 Remarks: (Record signi?cant facts, observations, other sources used, etc.) EAS are assigned to the facility and have routine and frequent contact with detainees. Interviews with both ICE and facility staff indicated ICE Field Of?ce staff make frequent Visits to the facility; however, since these Visits are not logged, this reviewer was unable to determine the frequency of unannounced Visits. Detainees are noti?ed Via the facility's handbook of their right to correspond with ICE regarding their case or conditions of con?nement. Secure boxes for ICE requests are located in the housing units and ICE staff control the key to those boxes. Informational posters regarding the ICE Hotline are posted in the detainee housing units. Daily telephone checks are documented in the housing unit log. Octob evnewer Ignature 65 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 para-Era Meets Fi?whdai?d? NIA Th?i? is {Who is 7 responsible for developing a tool control procedure and an inspection system to insure accountability. XI The Physical Security Of?cer is responsible for facility tool control. If the warehouse is located outside the secure perimeter, the warehouse receives all tool deliveries. If the warehouse is located inside the secure perimeter the facility administrator shall develop site- specific procedures, for example; storing tools at the rear sally port until picked up and receipted by the tool control officer. The tool control officer immediately places certain tools (band saw blades, files and all restricted tools) in secure storage. This component is only applicable for SPCs and CDFs. The facility warehouse is located outside of the secure perimeter. All tools are delivered to the warehouse. (MANDATORY) The use of tools, keys, medical equipment, and culinary equipment is controlled. All tools, keys, medical equipment and culinary equipment are inventoried regularly by the respective department heads. The Physical Security Of?cer conducts inventories on all tools and keys in the facility. Tools are kept on shadow boards or in secured cabinets in compliance with the ICE standard. Staff is required to use a chit and sign out tools issued. A metal or plastic chit is taken in exchange for all tools issued, and when a tool is issued from a shadow board the receipt chit shall be visible on the shadow board. This component is only applicable for SPCs and CDFs. The facility uses a chit and a Sign out sheet for issuing tools. Tool inventories are required for: a Facility Maintenance Department a Medical Department a Food Service Department 0 Electronics Shop 0 Recreation Department - Armory Tool inventories were present for tools in the Food Service Department, Medical Department and in the Key and Tool room. There are no tools maintained in the armory or recreation department. The facility does not have an electronics department. 6. Tool Inventories are conspicuously posted on all tool boards, tool boxes and tool kits. This component is only applicable for SPCs and CDFs. Tool inventories were posted on all tool boxes and tool kits. 66 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 .. . .. t?ersifrq ediicatan entail: equipment; {if standard. has?a? the?regularinventory all? tools. 0 The policy sets minimum time lines for physical Facility Policy FO-04, Tool Control, addresses the timelines for inventories to be completed of all inventory and all necessary documentation. I: tools- . facilities use AMIS bar code labels when This faCilitY is not reqUifed ?60 use required. the AMIS bar code labels. 8. The facility has a tool classification system. Tools are The bulleted portions of this classified according to: component requiring tools be - Restricted (dangerous/hazardous) Cla'SSi?efi as Rsst?cted . A El and Non Restricted IS spe01?c to 0 Non Restricted (non-hazardous). SPCs and CDFS The facility classi?es tools as restricted or non- restricted. 9. Department heads are responsible for implementing This component is only applicable proper tool control procedures as described in the for SPCs and CDFs. Facility Policy standard. El FO-04, Tool Control, assigns responsibility to department heads for implementing proper tool control procedures. 10. There are policies and procedures in place to ensure that all tools are properly marked and readily I4 identifiable. 11. The facility has an approved tool storage system. IGSAs are only required to have an The system ensures that all stored tools are approved tool Storage System that accountable ensures all stored tools are 0 Tools are stored on shadow boards In which the accountable and that commonly shadows resemble the tool. used tools (tools that can be 0 Shadow boards have a white background. X4 mounted) are stored in a way that 0 Restricted tools are shadowed in red. 1113513?; ef??lytbe Immed- . . Non-restricted tools are shadowed In black. - Commonly used tools (tools that can be mounted) an of the mutated items in the are stored in such a way that missing tools are component, readily noticed. 12. Tools removed from service have their shadows This component is only applicable removed from shadow boards. for SPCs and CDFs. The Physical Security Of?cer is responsible for removing the shadow of any tool removed from the respective shadow board. 13. Tools not adaptable to a shadow board are stored in a This component is only applicable locked drawer or cabinet. for SPCs and CDFs. Tools not adaptable to a shadow board were stored in locked cabinets. 67 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 facility- infam"i4. packs are leckr and I i I 1 marinara is only applicable for SPCs and CDF's. Sterile packs are stored under lock and key. 15. Each facility has procedures for the issuance of tools to staff and detainees. There is written procedure in place for the issuance of tools to staff. Detainees are never permitted to have tools in the facility. 16. There are policies and procedures to address the issue of lost tools. The policy and procedures include: Verbal and written notification. 0 Procedures for detainee access. - Necessary documentation/review for all incidents of lost tools. Facility Policy FO-04, Tool Control, addresses lost tools. 17. Broken or worn out tools are surveyed and disposed of in an appropriate and secure manner. The Physical Security Of?cer is responsible for the disposition of all broken or worn out tools. 18. All private or contract repairs and maintenance workers under contract with or other visitors, submit an inventory of all tools prior to admittance into or departure from the facility. The inventory is reviewed and verified prior to the contractor entering/departing the facility. 19. Hoses longer than three feet in length are classified as a restricted tool. This component is only applicable for SPCs and CDFs. Hoses longer than three feet in length are classified restricted. 20. Scissors used for in-processing detainees are tethered to the furniture table, counter, etc.) where they are used. This component is only applicable for SPCs and CDFs. Scissors used for are tethered to a table. Meets Standard Does Not Meet Standard El NIA I:IRepeat Finding 68 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 Remarks: (Record signi?cant facts, observations, other sources used, etc.) The facility maintenance department is located Off site. There are a minimum amount of tools maintained in the facility. All tools maintained in the facility were properly inventoried. Shadow boards were in place and staff was required to put a chit on the shadow when drawing a tool. Tool sign?out sheets were also used to provide a dual accountability system. The Physical Security Of?cer maintained inventories for all tools kept in the facility. All contractors or maintenance workers bringing tools into the facility were required to have an inventory with the tools at all times. Tools and inventories were checked by the Of?cer at the front entrance. Octet eVIewers Igna ure/ 69 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENFSEIWWAOWW-OWWO G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 reserves:- situatiqnbhave;fail-ed;Tang Lorily-foripreteetion of: brother-rafter ?p?revengtionof escape or serialize!? .- the" issuing; a?us'e" a Farce" Policy. Facility Policy DO-O 1 Use of Force and Restraints, addresses all principles governing the use of force and restraints in the facility. El Written policy authorizes staff to respond in an immediate?use-of?force situation without a supervisor's presence or direction. Facility Policy Use of Force, addresses immediate use of force situations. When the detainee is in an area that is or can be isolated a locked cell, a range), posing no direct threat to the detainee or others, policy requires that staff must try to resolve the situation without resorting to force. Written policy asserts that calculated rather than immediate use of force is feasible in most cases. Facility Policy DO-O Use of Force, asserts calculated rather than immediate use of force is feasible and the preferred method if force is necessary. The facility subscribes to the Confrontation Avoidance Procedures. Ranking detention official, health professional, and others confer before every calculated use of force. prescribed The facility does prescribe to Confrontation Avoidance Procedures. Facility policy requires the Director (or designee), a health care professional and others to confer to assess the situation before every calculated use of force. When a detainee must be forcibly moved and/or restrained and there is time for a calculated use of force, staff uses the Use-of?Force Team Technique. Under staff supervision. The facility does use the Use of Force Team Technique when a rial-n1. 1.1+ Ln fauna-1n". 5' Staff members are trained in the performance of the Use-of-Force Team Technique. All staff members in the facility receive training in the Use of Force and in the Use of Force Team Technique. Training records con?rmed the training was given to all staff in the facility. 70 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT ?03030-018891 G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 . 7 .. r" escape; of. is rips-S . stares 1" . Meet? I f. 3' reviewed. ?All? use-of-force are documented and All use of force incidents are documented and reviewed. This inspector reviewed an incident involving force that occurred on September 29, 2011. The use of force packet included reports from all involved staff and supervisors. A cover letter from the director indicated command staff completed a review of the incident and found it to be compliant with facility policy and procedures. All use of force incidents are properly documented and forwarded for review use of force documentation at a minimum, shall include the medical examination through the conclusion of the incident. All calculated uses of force incidents must be audio visually recorded in its entirety from the beginning of the incident to its conclusion. Any breaks in recording, dead batteries, tape exhausted, are fully explained on the video. 10. Staff: 0 Does not use force as punishment. 0 Attempts to gain the detainee's voluntary cooperation before resorting to force 0 Uses only as much force as necessary to control the detainee. Uses restraints only when other non- confrontational means, including verbal persuasion, have failed or are impractical. 11. Medication may only be used for restraint purposes when authorized by the Medical Authority as medically necessary. 71 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SEWIWQ'Aoww-mmgz G-324A (Coded 10I32010) Detention Review Worksheet - Rev: 5/11/09 steward herizes '1 . . . aim-the . -. - . 5 Standard? NIA {7 Standard - lenses-1m 12. (MANDATORY) Use-of-Force Teams follow written All staff is trained in the Use of procedures that attempt to prevent injury and Force Team Technique. The exposure to communicable disease(s). training includes procedures to limit staff and detainee injury and exposure to communicable disease(s). Each staff member involved in a calculated use of force is properly out?tted with protective clothing to protect them from possible blood or other body ?uid exposure. Written procedures addressing protection from injury and exposure to communicable disease is also addressed in Facility Policy Use of Force and Restraints. 13. Standard procedures associated with using four/five point restraints include: 0 Soft (nylon/leather) restraints. - Dressing the detainee appropriately for the temperature. 0 A bed, mattress, and blanket/sheet. 0 Checking the detainee at least every 15 minutes. Facmty Use Of Force 7 and Restraints, addresses all required procedures for using four/five point restraints. . Logging each check. Repositioning detainee often enough to prevent soreness or stiffness. Medical evaluation of the restrained detainee twice per eight-hour shift. When qualified medical staff are not immediately available, staff position the detainee "face-up." 14. The shift supervisor monitors the detainee's position/condition every two hours. He/she allows the detainee to use the restroom at these times under safeguards. 15. All detainee checks are logged. 16. In immediate-use-of?force situations, officers contact medical staff once the detainee is under control. 72 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 creel-f; detainees zen-others - f-o if? escapeaorseams: i {315non-lethal weapons: - Medical staff is consulted before staff use pepper spray/non-iethal weapons. - Medical staff reviews the detainee's medical file before use of a non-lethal weapon is authorized. Facility Policy requiresrmedical I staff be consulted before the use of Oleoresin Capsicum (0C) or other non lethal weapons. Medical staff is given an opportunity to review the detainee's medical ?le before a non-lethal weapon is authorized for use. 18. Intermediate Force Weapons, when not in use are stored in areas where access is limited to authorized personnel and to which detainees have no access. 19. If intermediate Force Weapons are stored in the Special Management Unit (SMU), they are stored and it maintained the same as Class tools. 20. Special precautions are taken when restraining Facility Policy Use of Force pregnant detainees. and Restraints, provides clear 0 Medical personnel are consulted ,2 direction 011 the Precautions ?50 be taken when restraining a pregnant detainee to include contacting medical personnel for consultation. 21. Protective gear is worn when restraining detainees with open cuts or wounds. Facility policy addresses restraining detainees with open wounds or cuts. 22. Staff documents every use of force, including what type of restraints was used during the incident. 23. it is standard practice to review any use of force and the non-routine application of restraints. All incidents involving force and non-routine application of restraints are reviewed by the After Action Review Team consisting of the Director, Chief of Security, FOD's designee and the HSA. 24. All officers receive training in self-defense, confrontation-avoidance techniques and the use of force to control detainees. - Specialized training is given to officers ensuring they are certified in all devices approved for use. 25. All staff authorized to use 00 spray receive training not only in its use, but also in the decontamination of individuals exposed to it. This training must be documented in the staff training record. All facility staff receives training in the use of OC. The training was documented in staff training records. 26. The use of canines is restricted to contraband detection purposes only. The facility does not use canines. 27. The officers are thoroughly trained in the use of soft and hard restraints. 73 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 . i I '1 ?heveietl?drand -on?iridripmtestisn self. - NIA 28. In SPCS the Use of Force form is used. In other The requirement to use the "Use of facilities (IGSAs CDFs) this form or its equivalent is Force Form" is speci?c to SPCS. used. The facility uses an Incident Report form to record use Of force incidents. The Director includes a cover memo with each use Of force packet with a summation of the incident. IXI Meets Standard El Does Not Meet Standard NIA DRepeat Finding Remarks: (Record signi?cant facts, observations, other sources used, etc.) All staff is trained in the Use of Force Team Technique and OC use. The information packets involving force reviewed during the inspection complied with all requirements of the ICE standard, as did a use of force video reviewed. The facility marks each compliance team member?s protective vest and helmet with a large number corresponding to his assigned number on the team. This allows for easy identi?cation of respective team members while reviewing the video. The facility does not use 0C is the only authorized chemical agent used in the facility. Facility policy clearly prohibitsl l/Octi Reviewer?s Signature 74 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 Performance-Based National Detention Standards Section ORDER 19 Disciplinary System 75 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 8896 G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 - -e withgfagititiimle?? diseases.sanctions behavior _of5tjh?$292iitbio def-not - . ifi' 1 The'facilityhas a Written" system using progressive levels of reviews and appeals. El Faciliiy-IPolicy System, explains the facility disciplinary system including progressive levels of reviews and appeals. 2. The facility rules state that disciplinary action shall not be capricious or retaliatory. 3. Written rules prohibit staff from imposing or permitting the following sanctions: corporal punishment deviations from normal food service 0 clothing deprivation - bedding deprivation denial of personal hygiene items 0 loss of correspondence privileges - deprivation of legal access and legal materials 0 deprivation of physical exercise Facility Policy DO-07, Disciplinary System, addresses prohibited sanctions. 4. The rules of conduct, sanctions, and procedures for violations are defined in writing and communicated to all detainees verbally and in writing. The rules of conduct, sanctions and procedures for violations are clearly de?ned in writing to the detainees in the detainee handbook. They are also posted in the detainee housing units and included in the orientation video shown to all detainees upon their arrival to the facility. 5. The following items are conspicuously posted in Spanish and English or other dominate languages used in the facility: 0 Rights and Responsibilities 0 Prohibited Acts - Disciplinary Severity Scale 0 Sanctions All of the bulleted items were posted in English and Spanish in all detainee housing units. 6. When minor rule violations or prohibited acts occur, informal resolutions are encouraged. 76 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet Rev: 5/1 1/09 a: If i-fN-IA-f'isji forwarded to the designated supervisor. 7. Incident and Netice Of Charges are I El This component is only applicable for SPCs and CDFs. Incident Reports are forwarded to the Shift Commander for review. Incident Reports are investigated within 24 hours of the incident. The Unit Disciplinary Committee (UDC) or equivalent does not convene before investigations end. Incident Reports are forwarded to the Facility Investigative Of?cer for investigation within 24 hours of the incident. The Disciplinary Hearing Board does not convene until the investigation is complete. An intermediate disciplinary process is used to adjudicate minor infractions. The facility uses a one-member Unit Disciplinary Board to adjudicate minor infractions. 10. A disciplinary panel (or equivalent in adjudicates infractions. The panel: IGSAs) Conducts hearings on all charges and allegations referred by the UDC - Considers written reports, statements, physical evidence, and oral testimony Hears pleadings by detainee and staff representative - Bases its findings on the preponderance of evidence - Imposes only authorized sanctions The facility uses - Disciplinary Hearing Board to adjudicate infractions of the rules. The board complies with all of the bulleted items in the component when conducting disciplinary hearings. 11. A staff representative is available if requested for a detainee facing a disciplinary hearing 12. The facility permits hearing postponements or continuances when conditions warrant such a continuance. Reasons are documented. 13 .The duration of punishment set by the Facility Administrator, as recommended by the disciplinary panel does not exceed established sanctions. The maximum time in disciplinary segregation does not exceed 60 days for a single offense. 14. Written procedures govern the handling of confidential-source information. Procedures inciude criteria for recognizing "substantial evidence". Facility Policy DO-O7, Disciplinary System, provides written procedures on the handling of con?dential source information. 77 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT (Coded 10132010) Detention Review Worksheet Rev: 5/11/09 5h] reguiations and . - . =1iSl713-ii'datd* .1 - 1- ?amers i5.Ali forms relevant to'th'e incident, investigation. IAt-the conclusion ofthe disciplinary. committee/panel reports, etc., are completed and hearing the board completesa distributed as required. El Disciplinary Hearing Board Report. The report contains all forms relevant to the incident and disciplinary hearing process. Meets Standard Does Not Meet Standard NIA ElRepeat Finding Remarks: (Record signi?cant facts, observations, other sources used, etc.) The facility has a comprehensive disciplinary system in place. Rules of conduct, sanctions and procedures for violations are clearly explained to the detainees in the detainee handbook as well as being posted in the housing units. The facility uses a unit?based disciplinary process for handling minor rule violations, and a three?member Disciplinary Hearing Board for handling more serious infractions. 1 1/00 Ober 6. 2011 a Reviewer?s Signature 78 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/ 1 1/09 Performance-Based National Detention Standards Section IV CARE 20 Food Service 21 Hunger Strikes 22 Medical Care 23 Personal Hygiene 24 Suicide Prevention and Intervention 25 Terminal Illness, Advance Directives, and Death 79 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 . . . . . . - - - - - - - . . . .. .. . .3 27.: 71.. . suit. ff, fajRemanks.I-I. A. .. . The food service program is under-thedireCt' 7 supervision of a professionally trained and certified Food Service Administrator (FSA). The Responsibilities of cooks and cook foremen are in writing. The FSA determines the responsibilities of the Food Service Staff. The Food Service Administrator (FSA) and Assistant FSA are both ServSafe certi?ed. The responsibilities of the cooks, cook foremen and food service staff are in writing. The Cook Foreman is on duty on days when the FSA is off duty and vice versa. The FSA provides food service employees with training that specifically addresses detainee-related issues. In ICE Facilities this includes a review of the "Food Service" standard (MANDATORY) Knife cabinets close with an approved locking device and the on-duty cook foreman maintains control of the key that locks the device. Knives and keys are inventoried and stored in accordance with the Detention Standard on Tool Control There are no knives stored or used at this facility. All knives not in a secure cutting room are physically secured to the workstation and staff directly supervises detainees using knives at these workstations. Staff monitor the condition of knives and dining utensils The section of this component requiring staff to monitor the condition of knives and dining utensils is speci?c to SPCs and CDFs. Knives are not used at this facility. Staff monitors the condition of dining utensils. Utensils that are damaged are turned over to the Shift Commander, then to security, and a replacement is provided. Special procedures (when necessary) govern the handling of food items that pose a security threat. The facility minimizes the use of food items that pose a security threat. A dry storage area is utilized for maintaining all seasonings, sugar etc., and is locked at all times. Operating procedures include daily searches (shakedowns) of detainee work areas. Shakedowns are conducted by of?cers with the assistance of the FSA. The FSA monitors staff implementation of the facility population count procedures. These procedures are in writing. Staff is trained in count procedures. The food service operation is contracted with Compass Group USA. The count is conducted by officers; however, currently no detainees work in the food service department. 80 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 8901 G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 . - detainees are. zpfrovidedia ?rst ii. I . There is adequate health 'praearo?n? for all detainees and staff in the facility, and for all persons working in food service. Detainees and other persons working in food service are monitored each day for health and cleanliness by the food service supervisor or designee. Detainee clothing and grooming comply with the "Food Service" standard. There are no detainees currently working in the Food Service department. Procedures are currently in place whereby the FSA has a check list to evaluate each staff member as they punch in on the time clock. The checklists are maintained in a ?le within the food service department. 10. The FSA annually reviews detainee-volunteer job descriptions to ensure they are accurate and up?to- date. The detainee-volunteer job descriptions have been developed and were last reviewed on August 31, 2011. Currently contract staff is performing the jobs until approval has been authorized to utilize detainees. 11. The Cook Foreman or equivalent instructs newly assigned detainee workers in the rules and procedures of the food service department. Detainees do not work in food service. The FSA instructs new staff in the rules and procedures Of the Food Service Department. The same procedures will be utilized when the detainees begin working in food service. 12. During orientation and training session(s), the Cook Supervisor (CS) explains and demonstrates: a Safe work practices and methods. a Safety features of individual products/ pieces of equipment. 0 Training covers the safe handling of hazardous materiai[s] the detainee are likely to encounter in their work. Detainees do not work in food service. Procedures are in place to provide orientation and training to detainees once they are assigned. 13. The Cook Foreman documents all training in individual detainee detention files. Procedures are in place to document training in individual detainee detention tiles. Currently no detainees work in food service. 14. Detainees at SPCs and CDFs are paid in accordance The portion of this component with the ?Voluntary Work Program? standard. requiring detainees be paid in Detainee workers at IGSAs are subject to local and accordance with the "Voluntary State rules and regulations regarding detainee pay. Work Program" standard is specific to SPCs and CDFs. There are no K4 1:1 detainees currently working in food service, but procedures are in place to pay the detainees in accordance with the Voluntary Work Program. Detainees will be paid 40 cents per hour for up to a 40-hour work week. 81 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 . i Standard. '15. Detainees are served at least two hot meals every day. No more than 14 hours elapse between the last meal served and the first meal of the following day. IE Detainees are provided three hot meals a day. Breakfast is served at 6:00 AM, lunch at 11:00 AM, and dinner at 5:00 PM. 16. For cafeteria-style operations, a transparent "sneeze guard" protects both the serving line and salad bar line. This facility utilizes a satellite feeding program. 17. The facility has a standard 35-day menu cycle. use a 35 day or similar system for rotating meals. The section of this component requiring a 35-day menu cycle is speci?c to SPCs and CDFs. This facility utilizes a 35-day cycle menu. 18. (MANDATORY) A registered dietitian shall conduct a complete nutritional analysis that meets U.S. Recommended Daily Allowances (RDA), at least annually, of every master-cycle menu planned by the FSA. The dietitian must certify menus before they are incorporated into the food service program. If necessary, the FSA shall modify the menu in light of the nutritional analysis to ensure nutritional adequacy. The menu will need to be revised and re-certified by the registered dietician in that event. A registered dietitian conducts an annual nutritional analysis of each master-cycle menu. The last review was conducted on February 28, 2011. Procedures are in place to ensure a dietitian reviews and re- certi?es menu revisions. 19. The FSA has established procedures to ensure that items on the master-cycle menu are prepared and presented according to approved recipes. 20. The Cook Foreman has the authority to change menu items if necessary. 0 If yes, documenting each substitution, along with its justification, with copy to the FSA 21. All staff and volunteers know and adhere to written "food preparation" procedures. 82 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 . ?nd-*hygien; .7 . charge, whose dietary requirements cannot be met on the main. - Changes to the planned Common Fare menu can be made at the facility level. - Hot entrees are offered three times a week. - The Common Fare menus satisfy nutritional recommended daily allowances (RDAs). 0 Staff routinely provides hot water for instant beverages and foods. 0 Common Fare meals are served with: Disposable plates and utensils. Reusable plates and utensils. 0 Staff use separate cutting boards, knives, spoons, scoops, etc., to prepare the Common Fare diet items. - 22.1A Corn available-Ito detainees, at 7' 23. Detainees whose religious beliefs require the adherence to particular religious dietary laws are referred to the Chaplain or FSA. 24. A supervisor at the command level must approve a detainee?s removal from the Common Fare Program. The Chaplain is required to approve removals from the Common Fare Program; however, the Chaplain position is currently vacant and interim approvals will be handled by the Director if necessary. 25. The Facility Administrator, in conjunction with the chaplain and/or local religious leaders provides the FSA a schedule of the ceremonial meals for the following calendar year. The schedule of ceremonial meals was unavailable. The ceremonial meal schedule was created and approved during the review. 26. The Common Fare Program accommodates detainees abstaining from particular foods or fasting for religious purposes at prescribed times of the year. 0 Muslims fasting during Ramadan receive their meals after sundown. 0 Jews who observe Passover but do not participate in the Common Fare Program receive the same Kosher-for- Passover meals as those who do participate. - Main-line offerings include one meatless meal (lunch or dinner) on Ash Wednesday and Fridays during Lent. 27. The food service program addresses medical diets. 83 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 . ., - ., . 5' Gomsponentys: g, 13,53; no.3; -. 1 "Remarks -. a . . . 3553.3 .7 Satellite-feeding programs follow guidelines for-prOper- 7 7 Of?cerstakethefood trays I sanitation. from the kitchen to the housing units and distribute the trays to the detainees. Detainees do not assist in any phase of the satellite-feeding process. 29. Hot and cold foods are maintained at the prescribed, During the observance of the "safe" temperature(s) as served. See Detention plating of the noon meal, the Standard on Food Service for guidance. temperatures of the items served were: mixed vegetables-170, rice- 180, beans-145, hot dogs-160 and chili-140 degrees. 30. All meals provided in nutritionally adequate portions. IZI El 31. Food is not used to punish or reward detainees based Facility policy ICAF-FO-14, Nutra? upon behavior. loaf Meals, states the facility may provide Nutra-loaf for those housed IE El in the Special Management Unit based on health or safety considerations. The Nutra-Ioaf is not used as a sanction. 32. The food service staff instruct detainee volunteers on: a Personal cleanliness and hygiene; - Sanitary techniques for preparing, storing, and serving food, and; The sanitary operation, care, and maintenance of equipment. 33. Everyone working in the food service department complies with food safety and sanitation requirements. 34. (MANDATORY) The facility implements written Written procedures encompass two procedures for the administrative, medical, and/or types of weekly inspections dietary personnel conducting the weekly inspections of El El conducted in Food Service, one for all food service areas, including dining, storage, the facility and one for Compass equipment, and food-preparation areas. Group USA. 35. Reports of discrepancies are forwarded to the Facility Administrator or designated department head and IE I: corrective action is scheduled and completed. 36. (MANDATORY) Standard procedure includes Temperature logs are maintained for checking and documenting temperatures of all the dishwashing machines after each dis hwashing machines after each meal, in accordance meal in accordance with with the Detention Standard on Food Service. requirements. 37. (MANDATORY) Staff documents the results of every Documentation was available for all refrigerator/ freezer temperature check, in accordance El refrigerator and freezer temperature with the Detention Standard on Food Service. A checks in accordance with requirements. 84 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SErkstaelin'A03030-018905 G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 . "Eff- E525 The cleaning schedule for each. fOod service area is i i I 1 El conspicuously posted. 39. Procedures include inspecting all incoming food shipments for damage, contamination, and pest infestation. 40. Storage areas are locked when not in use. The dry storage area is locked at all times, but the coolers and freezers are not secured. The FSA stated K4 El they do not secure the freezers and coolers because no detainees are working in the food service area at this time. 41. Food service personnel conduct shakedowns along with detention staff. 42. In SPCS only: The ICE supervisor on duty ensures This component is only applicable that ICE officers participate in dining room for SPCs and CDFs. ICE of?cers supervision. El VA participate in dining room supervision two to three times a week. 43. Menus are certified by a registered dietitian prior to being incorporated into the Food Service Program. 12' 44. in SPCs only: the FSA prepares quarterly cost estimates for the Common Fare Program. This quarterly estimate is factored into the quarterly This component is only applicable for SPCS and CDFS. The FSA would prepare the quarterly cost budget. El estimates for the Common Fare Program; however, the facility has not had any participants in the program during the past year. 45. When required, only food service staff prepare the sack lunches for detainee transportation. 46. Air curtains or comparable devices are used on outside doors where food is prepared, stored, or served to protect against insects and other rodents. 47. Staff complies with the ICE requirements for "food receipt and storage. 48. Stock inventory levels are monitored and adjusted to Procedures are in place for correct overage and shortage problems. adjustment of inventories with other El agencies utilizing Compass Group USA operations. These adjustments are documented. 49. Staff complies with all ICE Housekeeping, Storeroom/Refrigerator requirements. Identify and El explain any shortcomings. 85 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 3 ii Standard; g; I 50. Dining radii; facilities provide sufficient space and time for detainees to eat meals in a relatively relaxed, unregimented atmosphere. IE 51. (MANDATORY) An independent, external source shall conduct annual inspections to ensure that the food service facilities and equipment meet governmental health and safety codes. Prince Edward Company Health Department conducts quarterly inspections of the food service operations. The Farmville Fire Department also conducts inspections of food service equipment. Corrective action is taken on deficiencies, if any. 52. Personnel inspecting the food service department shall note needed corrective action(s), if any, in a written report to the Facility Administrator. 53. Only those toxic and caustic materials required for sanitary maintenance of the facility, equipment, and utensils shall be used in the food service department. Material Safety Data Sheets will be maintained on all flammable, toxic, and caustic substances used. 54. (MANDATORY) The FSA is responsible for pest control in the food service department, including contracting the services of an outside exterminator. Specialty Exterminating Company, Inc. conducts and as- needed pest control inspections and service. >14 Meets Standard Does Not Meet Standard NIA I:IRepeat Finding 86 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 Remarks: (Record signi?cant facts, observations, other sources used, etc.) This inspector reviewed facility policy and procedure, inspected food service areas, checked temperatures for plated meals, reviewed applicable logs and reports, observed satellite feeding procedures, and interviewed staff in reference to this standard. This facility does not utilize knives; however, the cabinet in the of?ce contains all utensils on a shadow board with a checkout chit system. The cabinet is secure with appropriate locking devices, and the of?ce is secured when not in use. Keys are controlled and secure. The dry storage area is locked at all times but the coolers and freezers are not secured. The FSA stated they do not secure the freezers and coolers because no detainees are working in the food service area at this time. The schedule of ceremonial meals was not available. During the review, a ceremonial meal schedule was created and approved. While the facility does not currently utilize detainee volunteer workers in food service, they are preparing to do so once their plan is approved. The facility has procedures in place to provide orientation, instruction and training to detainee workers in food service rules and procedures, safe work practices, safety features of products and equipment and to safely handle hazardous materials. Prior to employing detainees in food service, the food service staff must all receive training required by the Staff Training detention standard for contract employees having direct or regular contact with detainees. Octobe Reviewer's Signature 87 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 Remarks .3 1' . When a detainee has refused food or observed to Written facility policy ICAF-EO- have not eaten for 72 hours, it is standard practice for El 16, Hunger Strikes, addresses staff to refer him or her to the medical department. referral procedures. Facility immediately reports via the chain of command Pursuant to facility policy, it is the a hunger strike to responsibility of the Director to contact ICE regarding hunger strikes. The facility has established procedures to ensure staff Written facility policy respond immediately to a hunger strike. IE El addresses staff response to a hunger strike. Policy and procedure require that staff isolate a Written facility policy requires a hunger-striking detainee from other detainees. K4 hunger striking detainee be placed in either the medical unit or the Medical personnel are authorized to place a detainee Facility policy authorizes medical in the Special Management Unit or a locked hospital El staff to place a detainee in the SMU room. or a locked observation room in the medical unit. Medical staff records the weight and vital signs of a Facility policy requires medical hunger-striking detainee at least once every 24 hours. staff to record the weight and vital signs of a hunger striking detainee El at least once every 24 hours. A review of the only two hunger strike records since the last inspection indicated compliance with the requirements of the component. The facility medical authority obtains a hunger striker?s Medical unit policies and consent before medical treatment. procedures require Consent to K4 Treatment be obtained prior to any treatment other than routine, detainee requested sick call. A signed Refusal of Treatment form is required of Medical unit policies and every detainee who rejects medical evaluation or procedures require a Refusal of treatment, or two staff/provider signatures indicating Treatment form be signed any time detainee refusal to Sign form. a detainee refuses recommended medical treatment. Unless otherwise directed by the medical authority, Facility medical policy requires staff delivers three meals per day to the detainee's staffto deliver three meals a day room, regardless of the detainee's response to a El and document regarding any verbally offered meal and document those meal offers. - detainee on a hunger strike, un1ess otherwise directed by the medical authority. 88 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 standard I 1 ?1o. water/other beverages. ain'tains the hunger supply of El Security staff maintains the hunger strikers supply of drinking water and other beverages Whether the detainee is housed in the SMU or the medical unit. 11. During a hunger strike, staff removes all food items from the hunger striker?s living area. Facility policy requires the isolation and observation of a hunger striking detainee. Food is removed from the hunger striker's cell. 12. Staff is directed to record the hunger striker?s fluid intake and food consumption on the Hunger Strike Monitoring Form I-839 or equivalent. Facility medical policy requires staff to record the hunger strikers ?uid intake and food consumption on a Hunger Strike Monitoring Form, 13. The medical staff has written procedures for treating hunger strikers. The medical staff has written procedures for treating hunger strikers, and the facility Medical Director individualizes the procedures for each detainee. 14. Staff documents all treatment attempts in the medical record, including attempts to persuade the hunger striker by counseling him or her of the medical risks. Facility policy ICAF-DO- 6 and medical unit procedures address documentation of treatment attempts. 15. All staff receives orientation and annual training on recognizing the signs of a hunger striker and on the procedures for referral for medical assessment. Medical staff receives training in hunger?strike evaluation and treatment and remain up-to-date on these techniques. El El All staff, including medical staff, receives training during new employee orientation and annually. K4 Meets Standard El Does Not Meet Standard NIA DRepeat Finding 89 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 Remarks: (Record signi?cant facts, observations, other sources used, etc.) Following a review of policies, procedures, training ?les, hunger strike monitoring forms and staff interviews with the Health Services Administrator and training manager, it is determined the facility is in compliance with the components of the detention Standard. At the time of the inspection, it was reported there were two hunger strikes since the last inspection. An ICE detainee entered the facility May 4, 2011. On June 10, 2011, while housed in the Special Management Unit, the detainee declared he was on a hunger strike until his telephone privileges were restored. The detainee refused his evening meal. The next day, June 11, 2011, the detainee accepted and ate all three meals and the hunger strike was terminated. An ICE detainee entered the facility September 30, 2010. On March 11, 2011, he reported to sick call due to toothache pain and stated he would not eat until he was evaluated by a Dentist. The detainee was evaluated by the facility Medical Director who ordered a soft diet and referred the detainee to the Dentist. On March 12, 2011, the detainee ate breakfast, refused lunch and ate dinner. On March 13, 2011, the detainee refused breakfast but accepted and ate lunch and dinner. On March 14, 2011, the hunger strike was terminated. On March 16, 2011, the detainee was evaluated by the Dentist. Octol Reviewer?s Signat 90 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 .. i yum ?35 i .?Stanuarq, 5 if i' The facility ?operate? a ran fatality" compliance with state and local laws and guidelines. Medical services are provided through a comprehensive health care contract with Armor Correctional Health Services located in Florida. The facility is currently ACA accredited. Medical staff are licensed or certi?ed by the state of Virginia. The contractual pharmacy is licensed by the state as a non-resident retail pharmacy. The facility?s in-processing procedures of arriving detainees include medical screening. Either a Registered Nurse (RN) or Licensed Practical Nurse (LPN) conducts a medical screening at the time of intake. (MANDATORY) The essential positions needed to perform the health services mission and provide the required scope of services are described in a staffing :plan that is reviewed at least annually by the health authority. A review of the contractual agreement between the facility and Armor Correctional Health Services indicated a written staf?ng plan and staf?ng matrix which had been signed and dated March 8, 2011. (MANDATORY) Newly admitted detainees will be informed, orally and in writing (in a language they can understand), about how to access health services. Newly admitted detainees are provided a handbook written in either English or Spanish which describes the process for accessing health care services. Additionally, nursing staff explains the process during the intake medical screening and during orientation; detainees are shown a power point presentation which describes the process. Detainees will have access to and receive specified 24-hour emergency medical, dental, and mental health services. Nursing staff are on-duty, on-site 24 hours a day, seven days a week. The Physician, Dentist and are all on-call 24 hours a day, seven days a week. New direct care staff will receive tuberculosis tests prior to their job assignment and periodically thereafter and will be offered the hepatitis vaccine se?es. All facility staff receive tuberculosis (TB) screening by skin test at the time of hire and annually. All facility staff is offered the hepatitis vaccine series. 91 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 {access {toi-a Jessamine rofl'ihealth"= caresses-ties, including . Health care services will be provided by trained and Medical staff is provided through a qualified personnel, whose duties are governed by comprehensive health care contract job descriptions and who are properly licensed, with Armor Correctional Health certified, credentialed, and/or registered in Services, Observation indicated job compliance with applicable state and federal descriptions for each position anda reqUiremeniS- current state license or certi?cation for all licensed or certi?ed staff. 8. The facility provides each detainee, upon admittance, At the time of booking, each a copy of the detainee handbook or equivalent, in detainee is provided a handbook which procedures for access to health care services Ki written in either English or Spanish are explained (in a language they can understand). containing methods for detainees to use to access health care services. 9. In SPCs and CDFs, medical personnel credentialing This component is only applicable and verification complies with the standards for SPCs and CDFs. Primary established by the and Joint Commission. source veri?cation is conducted by I: the HSA for all nursing personnel and Armor human resources staff for all other staff prior to employment. 10. Within 12 hours of arrival, all newl admitted . . . detainees receive initial medical, dental 3and mental poilcy Agcessm health screening by a health care provider or a Care? PIOVIdetthe authomy for detention officer specially trained to perform this comphance gomPOItent' function. El Actual observed practlce indicated . . . the screening is conducted by either 0 When screening IS performed by a detention mm or LPN hours of officer, the maintains documentation missron. officer 3 specral training. 11. (MANDATORY) If language difficulties prevent the If there are language dif?culties, the health care provider/officer from sufficiently facility utilizes translation communicating with the detainee for purposes of assistance though Language Line or completing the medical screening, the officer obtains K4 the ICE Language Line. translation assistance. Additionally, there are multiple bilingual employees used for translation at this facility. 12. The facility has sufficient space and equipment to The medical unit is a large, clean, afford each detainee privacy when receiving health El well equipped unit with more than care. sufficient space to afford detainee privacy when receiving health care. 13. The medical facility has its own restricted-access The medical unit is located well area. The restricted access area is located within the within the facility secure perimeter confines of the secure perimeter. I: with restricted access by both employee identi?ed "swipe card" and bio-metric thumbprint. 14. The medical facility entrance inciudes a XI CI The medical unit has two dedicated holding/waiting room. holding/waiting rooms. 92 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 teammates-or; Tease including sis-nears 523Mieet?"? 9; .Isit?a?n'dard. 15. The medical facility?s holding/waiting room underthe - "The roomsare direct supervision of custodial staff. under the direct supervision of medical unit security staff. 16. Detainees in the holding/waiting room have access to A toilet and access to drinking a toilet and a drinking fountain. water is available to detainees. 17. Medical records are kept apart from otherfiles. They are: Medical records are maintained 0 Secured in a locked area within the medical unit. separate from other ?les within a a With physical access restricted to authorized medical records mom 10051th in the medical staff. 0 Procedurally, no copies made and placed in detainee files. restricted access medical unit with access restricted to medical staff. 18. (MANDATORY) A signed and dated consent form is obtained from a detainee before medical treatment is At the time of the intake screening, medical staff obtains a signed and administered. dated consent to treatment form for each detainee. 19. Detainees use the I-8?l 3 (or IGSA equivalent) to Observation indicated the facility authorize the release of confidential medical records to outside sources. utilizes the 1-813 form to authorize the release of con?dential medical records to outside sources. 20. The facility health care provider is given advance notice prior to the release, transfer, or removal of a detainee. The HSA and Medical Records Clerk indicated one to four hour advance notice prior to release, transfer or removal of a detainee is provided. 21. A detainee's medical records will be transferred as appropriate. All detainees will be transferred with a copy of their transfer summary. The Medical Records Clerk veri?ed a copy of the detainee problem list, TB screening results, transfer form and medical screening form is provided at the time of transfer. 22. Medical records are placed in a sealed envelope or other container labeled with the detainee's name and A?number and marked The Medical Records Clerk veri?ed each detainee medical record is placed in a sealed envelope with the detainee's name and A-number and stamped in red "Medical Con?dential" . 23. Medical screening includes a Tuberculosis (TB) test. Facility practice provides for a chest x?ray at the time of intake unless the detainee has been screened Within the last 12 months with no interruption in con?nement. 93 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 u. '2 iaindgh?alth?at-5.95; i 52, 7'1.2.0 '2524. All detainees receive a mental-health screening upon At the time of intake; either an RN a'rri'vai- It is condUCted: or LPN conducts the mental health a By a health care provider or specially trained El screening. The screening is officer; completed prior to a detainee's 0 Before a detainee?s assignment to a housing unit. aSSignment to 3 110113ng unit- 25. The facility health care provider reviews all I- Medical unit staff are conducting 7945 (or equivalent) to identify detainees needing the intake screenings and refer medical attention. detainees as needed for either medical or mental health services. 26. (MANDATORY) Each facility?s health care provider Facility medical policy J-E-04, conducts a health appraisal and physical examination Initial Health Appraisal, provides on each detainee within 14 days of arrival. if there is the authority for compliance with documentation of one within the previous 90 days, this component. Areview of 20 the facility health care provider may determine that a ICE detainee medical records new appraisal is not required. indicated all health appraisals had been completed by the Physician within 14 days of intake. 27. Detainees in the Special Management Unit have Just as with general population access to the same level of health care as detainees detainees, SMU detainees can at in the general population. any time request, complete and submit a sick call request. Sick call is conducted seven days a week. El El Additionally, a detainee's medical record is reviewed by medical staff prior to placement in the SMU, and medical staff conduct "wellness checks? twice each day for each detainee housed in the SMU. 28. Staff provides detainees with health- services (Sick Health services request slips are call) request slips daily, upon request. written in both English and Spanish. - Request slips are available in the languages other Request Slips are available than English, including every language spoken by request by the detainee- Once a sizeable number of the facility's detainee completed, the detainee Places the popu ati0n_ El slip in a designated medical locked - Service-request slips are delivered in a timely box IS locf?ed eaCh fashion to the health care provider. dormltory' Medlcai Staff 601160? the request tw1ce each day and conducts sick call seven days a week. 29. (MANDATORY) The facility has a written plan for the Medical staff is on?duty 24 hours a delivery of 24-hour emergency health care when no day, seven days a week. The medical personnel are on duty at the facility, or when facility has a written plan for the immediate outside medical attention is required. delivery of 24 hour emergency health care in facility policy J-A-07, Emergency Response Plan. 94 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 . (including . floss {l 1 30. The plan anion-call Medical staff is man hours a day, seven days a week, and the facility Medical Director is on?call 24 hours a day, seven days a week. 31. The plan includes a list of telephone numbers for local ambulances and hospital services. Observation indicated a list of telephone numbers for local ambulances, hospital and on?call Physician was posted in the Medical Unit and Control Center. 32. The plan includes procedures for facility staff to utilize this emergency health care consistent with security and safety. Emergency health care treatment requiring transport outside the facility is coordinated between on- duty medical staff and the Shift Commander. 33. (MANDATORY) Detention and health care personnel will be trained, at least annually, to respond to health- related situations within four minutes and to properly use first aid kits, available in designated areas. Written facility medical policy, -C- 04, Training for Detention Of?cers, requires detention and health care staff to be trained to respond to health-related situations within four minutes. An interview with the Training Manager and a review of randomly selected training ?les indicated training to accommodate a "four minute" response time is provided, and all staff receives training during new employee orientation and annually. 34. Where staff is used to distribute medication, a health care provider properly trains these officers. Only licensed medical staff administers medication. 35. Pharmaceuticals and nonprescription medicines will be stored, inventoried, dispensed, and administered in accordance with sound standards and facility needs for safety and security. A tour of the pharmaceutical storage area and a review of inventory records and medication administration records indicated compliance with the component. 95 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 8916 G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 Detention?? id'eitainfees' iaccjessgi-l-to-?f a?afeioriitinuum' caret iinciuding . -. . 5536. (MANDATORY) Each facility has written policy and procedures for the management of pharmaceuticals that include: A formulary of all prescription and nonprescription medicines stocked or routinely procured from outside sources. I A method for obtaining medicines not on the wntten facility pOhcy i'D'Ol? formularyI Pharmaceutlcal Operation, meets I I I I I I the requirements for compllance Prescription practices, including reqUIrements that with this component At the time of medications are prescribed only when clinically the inspection, there were no indicated I and that prescription are reVIewed controlled substances (DEA before bemg renewed" Schedule stored in the facility. - Procurement, receipt, distribution, storage, dispensing, administration, and disposal of medications. 0 Secure storage and perpetual inventory of all controlled substances (DEA Schedule ll-V), syringes, and needles. 37. All pharmaceuticals are stored in a secure area with I I the following features: Facllity pharmaceutical storage 1s well withm the secure pernneter . A secure penmeter; with access restricted to medical - Access limited to authorized medical staff (never staff, The storage area has a solid detainees); El El core entrance door with a high 0 Solid walls from floor to ceiling and a solid ceiling; security 100k, and there is no other a A solid core entrance door with a high security access to the mom The {091913 look (with no other access); and 009mm? to ,C?fa?llmg solld walls and a solld celling. A secure medication storage area. 38. In SPCs and CDFs, the pharmacy has a locking The portion of this component pass-through window. requiring the pharmacy have a 0 Administration and management in accordance 100kng Pass'thmugh WindOWiS with state and federal law. t0 SPCS and CDFS- The - Supervision by properly licensed personnel facmty does net have a pharmacy I I from which medication is - Administration of medications by I personnel administered but only a properly trained and under the SUpel?VISlon of the phamaceutical storage room which health services administrator, or equivalent. does not have a pass_thmugh Accountability for administering or distributing window. Each of the dormitories, medications in a timely manner and according to where medication is administered physician orders. by licensed medical staff, has an enclosed medication room with a pass?through window. Observation of medication administration indicated full compliance with the requirements of this component. 96 FOR OFFICLAL USE ONLY (LAW ENFORCEMENT SEWIW G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 . -- {29:1 ?2 7 39. specific instructions and procedures established by the health care provider. Written records of all medication given to detainees are maintained. Distribution 'or" medication is ?in accordance with Administration of medication only occurs as a result of a Physician order or a nursing treatment protocol. All medications administered or re?ised are documented on detainee-speci?c medication administration records. 40. Medication may not be delivered or administered by detainees. In facilities that are medically staffed 24 hours a day, the health care provider distributes medication. 0 In facilities that are not medically staffed 24 hours a'day, medication may be distributed by detention officers, who have received proper training by the health care provider, only when medication must be delivered at a specific time when medical staff is not on duty. Medical staff is on?duty 24 hours a day, seven days a week and are the only facility staff administering medication. Detainees do not deliver or administer medication. 41. The facility maintains documentation of the training given any officer required to distribute medication, and the officer has available for reference the training syllabus or other guide or protocol provided by the health authority. Of?cers are not trained in medication administration as only licensed medical staff administers medication. 42. The Warden/Facility receives notification that a detainee that has special medical needs. A facility Special Needs Form is utilized by the HSA to communicate detainee special needs to the Director and other administrative staff. 43. Procedures are in place, consistent with the detention standard, for examinations by independent medical service providers and experts. The facility utilizes the ICE Health Services Corp (IHSC) Treatment Authorization Request system to request approval for detainee examinations by independent medical service providers and experts. 97 FOR OFFICML USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 . Meets Standa- I 0 Me Standa 44. (MANDATORY) Each facility has a written plan (or plans) that address the management of infectious and communicable diseases, including prevention, education, identification, surveillance, immunization (when applicable), treatment, follow-up, isolation (when indicated), and reporting to local, state, and federal agencies. Plans include: 0 Coordination with public health authorities; Written faCiIitY ?3-01, Ongoing education for staff and detainees; ,3 f1; :05; tirgiiglijs - Control, treatment, and prevention strategies; with all bummed items identi?ed in 0 Protection of individual confidentiality; this component. Media relations; 0 Management of tuberculosis, hepatitis A, B, and C, HIV infection, avian influenza, and 0 Reporting communicable diseases to local and/or state health departments in accordance with local and state regulations. 45. Detainees diagnosed with a communicable disease Written facility policy are isolated according to local medical operating Medical ISolation, provides the procedures- authority for compliance with this El El component. Observation of three negative pressure isolation rooms located in the medical unit indicated practice consistent with policy. 46. All new arrivals receive TB screening in accordance Written facility policy J-B-01.1, with guidelines of the Centers for Disease Control Management of Tuberculosis, (CDC). Unless a chest x-ray is the primary screening provides the authority for method, the PPD (mantoux method) is the primary compliance with this component. screening method. (For a detainee on whom the Facility practice requires each PPD is contraindicated; a chest x-ray will be needed. 53 detainee to have a chest X_ray at the Detainees not screened are housed separate from time ofintake unless the detainee the general has a documented negative chest X- ray or negative skin test within the last 12 months and there has been no interruption in con?nement. 47. Detainees with suggestive of TB are Written facilitypolicy and practice placed in a negative pressure isolation room and requires placement inanegative evaluated for TB disease. Detainees at IZ El pressure respiratory isolation room. facilities with no negative pressure isolation room are The medical unit has three such referred to an appropriate off-site facility. rooms, 98 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 it '5 stat-tsetsezeente . . .. iaie';' 'Pireyei?? ia??d- health-Basset?? Sat'thfat :16timer-antiefficient mannatransportation system will be available that ensures Facility policy and practice is that timely access to health care services that are only medical staff, which is on-duty 24 available outside the facility, including: prioritization of hours a day, seven days a week, will medical need, urgency (ambulance versus standard), make the detetmination as to the and transfer Of medical information. mode of transfer for emergency care. Transport can be conducted by the facility through county 911 services or by ambulance with two local ambulance companies to the Southside Community Hospital located within ten minutes of the facility. 49. Detainee who requires close, chronic or convalescent Detainees requiring close, chronic medical supervision will be treated in accordance with or convalescent medical supervision a plan approved by licensed physician, physician are identi?ed during intake with an assist, nurse practitioner, dentist, or mental health >14 individual treatment plan developed practitioner that includes directions to health care and at that time by the Physician, other involved personnel. Dentist or mental health practitioner. 50. (MANDATORY) Female detainees have access to Written facility policy J-G-02, pregnancy testing and pregnancy management Patients with Special Health Needs, services that include routine high-risk prenatal care, meets the requirements for addiction management, comprehensive counseling r! El compliance with this component. and assistance, nutrition, and postpartum follow-up. During intake, all females of child? bearing age receive pregnancy testing. 51. (MANDATORY) Detainees with chronic conditions Written facility policy (such as hypertension and diabetes) will receive Chronic Disease Services, meets the periodic care and treatment that includes monitoring requirements for compliance with of medications, laboratory testing, and chronic care this component. Detainees clinics, and others will be scheduled for periodic K4 identi?ed during intake as having a routine medical examinations, as determined by the chronic condition receive an initial health aUthority assessment conducted by the Physician and are re-evaluated by the Physician at least quarterly. 52. The Facility Administrator, or other designated staff As reported by the HSA, the facility will be notified in writing of any detainees whose utilizes a Special Needs Form to special medical or mental health needs requiring El communicate detainee special special consideration in such matters as housing, health needs to the Director and tranSfer: 0" transportation other administrative staff. 53. Detainees will have access to emergency and A licensed Dentist provides on-site specified routine dental care provided under direction IE services 32 hours a week and is on- and supervision of a licensed dentist. call 24 hours a day, seven days a week. 99 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 Standard?ensure -at?-Ifd?taiinejejs* sheath-their- "Efficient. 2: standard -: mes-inat- . - '54. Detainees with "mental health. problems will be referred to a mental health provider as needed for detection, diagnosis, treatment, and stabilization to prevent deterioration while con?ned. written facility my 143-04, Basic Mental Health Services, meets the requirements for compliance with this component. During the intake process, detainees identified as needing mental health services are referred to mental health staff. A licensed professional counselor is on-site three days a week, and a is on-site one day a week. 55. Crisis intervention services are available for detainees who experience acute mental health episodes. The Medical Director is on-site 40 hours a week and on?ca1124 hours a day, seven days a week. A licensed professional counselor is on?site three days a week and on?ca1124 hours a day. A is on- site once a week and on-call 24 hours a day. 56. Medical and mental health interviews, examinations, and procedures will be conducted in settings that respect detainees? privacy, and female detainees will be provided female escorts for health care by male health care providers. Observation and tours indicated sufficient privacy during medical and mental health interviews, examinations and procedures. Female detainees are always provided a female attendant when health care services are provided by a male. 57. (MANDATORY) Any detainee referred for mental health treatment receives a comprehensive evaluation bya licensed mental health provider within 14 days of the referral. Written facility policy Basic Mental Health Services, provides the compliance with this component. A random review of detainee medical ?les indicated practice consistent with policy and detention standard requirements. 100 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 ., - . . Components; -. . -- gig: . Remark-er58. Restraints for medicalor mental. I if health purposes may be authorized only by a qualified medical or mental health provider, after reaching the conclusion that less restrictive measures are not successful. The facility has written procedures that SpeCIfy: Written facility policy 1 . and Seclusion, addresses appl'ed; and complies with each of the items a The types of restraints to be used; listed in this component. An - How a detainee in restraints is to be monitored; Intemew the HSA there has been no use of medlcal or The length of time restraints are to be applied; mental health restraints Since the 0 Requirements for documentation, including efforts facility opened in August 20l0. to use less restrictive alternatives; and - After-incident review. - The medical authority or mental health provider completes a Post-Restraints Observation Report form or similar form. 59. (MANDATORY) Involuntary administration of medications to detainees complies with applicable laws and regulations and the authorizing physician or will: Written facility policy LL02, - Specify the duration of therapy; Emergency 0 Obtain an order authorizing the administration of Medicationa addfesses ??md the drug from a Federal District Court. eaCh 0fthe ?ems 113th ?component. An interview with the - Document that less restrictive intervention options . . . . HSA 1nd1cated there has been no have been exer0ised Without successinvoluntary admlnistration of 0 Detail how the medication is to be administered; medications Since the - Monitor the detainee for adverse reactions and facility opened in August 2010. side effects; and 0 Prepare treatment plans for less restrictive alternatives as soon as possible. 60. An initial dental screening exam should be performed The initial dental screening is within 14 days of the detainee?s arrival. If no on?site conducted by the Physician at the dentist is available, the initial dental screening may be time of the 14-day health appraisal performed by a physician, physician?s assistant, with referrals to the part-time nurse practitioner or trained RN. Dentist as indicated. 61. In each detention facility, the designated health Since licensed medical staff is on- authority and Facility Administrator determines the duty 24 hours a day, seven days a contents, number, location(s), use protocols, and IXI week, the facility has made the procedures for inspections of first aid kits. decision to have no ?rst aid kits within the facility. 62. An automatic externai defibrillator should be available There are two AEDs located in the for use at the facility. IZI facility (one in Control Center and one in the medical unit). 101 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 i i 7 .- :thatf'fdetasiE-es have 5 ref-i a cf-a- heal: including; :.S._ta_ndar._d. .- - 63. If detainee refuses treatment; 'will be I consulted in determining whether forced treatment will be administered, except in emergency circumstances, in which case, will be notified as soon as possible. Interviews with the facility Director and HSA indicated ICE would be contacted and involved in determining whether forced treatment would be administered. The HSA reported this issue has not occurred since the facility opened in August 20 10. 64. In SPCs and the Facility Administrator and health services administrator will meet at least quarterly and include other facility and medical staff as appropriate. This component is only applicable for SPCs and CDFs. The facility Director and HSA, as well as other facility staff, meet quarterly for Medical Audit Committee (MAC) meetings. There are documented minutes of the meetings. 65. (MANDATORY) Biohazardous waste will be managed and medical and dental equipment decontaminated in accordance with sound medical standards and compliance with applicable local, state, and federal regulations. Written facility policy 1 .09, Regulated Waste, provides the compliance for this component. The facility has a contract with a licensed bio-hazard waste hauler. Interviews and observation indicated appropriate decontamination procedures for medical and dental equipment. 66. (MANDATORY) The health authority will implement a system of internal review and quality assurance. El El Written facility policy Continuous Quality Improvement (CQI) Program, meets the requirements for compliance with this component. The facility conducts documented CQI meetings and audits. '1 I - - Meets Standard Does Not Meet Standard NIA : Repeat Finding 102 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SEWIWEIA03030-018923 G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/ 1 1/09 Remarks: (Record signi?cant facts, observations, other sources used, etc.) Following a review of policy, procedure, detainee medical records, medical staf?ng plan and matrix, medical staff licenses, credentials and job descriptions, training records, staff interviews and a facility tour, it is determined at the time of the inspection the facility is in compliance with the components Of the standard. Medical services are provided through a comprehensive health care contract with Armor Correctional Health Services. Medical staff and the contractual pharmacy are licensed by the state of Virginia. Medical staff credentialing is consistent with the requirements of National Commission on Correctional Health Care and The Joint Commission. Medical staff is on-duty 24 hours a day, seven days a week. Sick call is conducted seven days a week. Only licensed medical staff administers medication. Only licensed medical staff conducts the intake medical and mental health intake screening. During the intake process, TB screening by chest X-ray is conducted on all detainees unless there is a documented negative chest x-ray or TB skin test in the past 12 months with no break in con?nement. Detainees housed in the Special Management Unit are seen twice a day by medical staff. A random review of 20 detainee medical ?les indicated appropriate completion of the intake screening, TB screening and 14-day health appraisal. Pharmaceuticals are appropriately stored, inventoried, administered and documented. Since opening in August 2010, there have been no applications of restraints for medical or mental health purposes, and there has been no involuntary administration of medications. Since medical staff is on-duty 24 hours a day, seven days a week, the determination has been made to have no ?rst aid kits in the facility. Detainee medical ?les are maintained separate from other ?les with access restricted to medical staff. Detainees identi?ed as having a chronic medical condition are evaluated by the physician at least every three months. There are two automatic external de?brillators located in the facility: one in the Control Center and one in the medical unit. An ICE detainee death occurred October 2, 2011; however, pursuant to direction from the ICE Field Of?ce, the inspector was not permitted to review the medical record. Octobert evrewer 3 Signature 103 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SErktsIaorvEslA03030-018924 G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 and pets-?nialhygiene: 3 - - - tn; prevision of and the fissigiang'ee- :clielag-dpthing; towels, f_ . Meets. ne'er:- Standards-? .iThiere is a policy and procedure for-the:- regular issuance and exchange of clothing, bedding, linens, towels, and personal hygiene items. The supply of these items exceeds the minimum required for the number of detainees. when facility policy, 12, provides compliance with this component. Facility policy and practice provides clothing inventory at 200% of the maximum facility capacity. All new detainees are issued clean, temperature- appropriate, presentable clothing during in-processing. Detainees receive, at a minimum: a One uniform shirt and one pair of uniform pants or one jumpsuit. 0 One pair of socks. - One pair of undenNear (daily change). 0 One pair of facility-issued footwear. The bulleted items in this component are only applicable to SPCs and CDFs. New detainees are provided four shirts, two pair of pants, four pair of socks, four pair of underwear and one pair of shoes. Additional clothing is available for changing weather conditions and as is seasonally appropriate. The component is only applicable for SPCs and CDFs. Pursuant to facility policy, detainees are provided additional clothing for changing weather conditions, and clothing that is seasonally appropriate. New detainees are issued clean bedding, linens and towels, at a minimum: - One mattress 0 One blanket . 0 Two sheets 0 One pillow 0 One pillowcase - One towel - Additional blankets, based on local weather conditions. The bulleted items in this component are only applicable to SPCs and CDFs. New detainees are issued clean bedding, linens and towels. Additionally, the facility provides all the bulleted items at the time of intake. 5. The facility provides and replenishes personal hygiene items as needed. Gender-specific items are available. ICE detainees are not charged for these items. Gender?speci?c personal hygiene items are provided and replenished as needed at no charge to the detainee. 104 FOR OFFICLAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 ftheflpro I 7 3 on of magnate-bathing facilities; ands-tine issuance and exchange for {clean towelsStandard. ass; - . 6.7 Tell-et'facilities a I a Clean - Adequate in number and can be used without staff assistance 24 hours per day when detainees are A tour of three dormitory areas indicated toilet facilities were clean and could be used without staff confined in their cells or sleeping areas. El XI El assistance 24 hours a day; however, ACA Expected Practice 4-ALDF-4B-08 requires that they were inadequate in number as toilets be provided at a minimum ratio of one for every required by the ACA Expected 12 male detainees or one for every 8 female Practice 4-ALDF-4B-08. detainees. For males, urinals may be substituted for up to one-half of the toilets. 7. Bathing facilities are: . Clean gourt 0; 111111136 dofrmi?fory areas 1n 10a 6 ?101 ltleS were 0 Sperabler:h term pteratures between 100 and 120 Clean and Operated within the egress a ren 9' K4 El required water temperature range; ACA Expected Practice 4-ALDF-4B-08 requires one however, they were inadequate in washbasin for every 12 detainees. number as required by the ACA ACA Expected Practice 4-ALDF-4B-09 requires a Expected Practice 4-ALDF-4B-08. minimum ratio of one shower for every 12 detainees. 8. Detainees with disabilities are provided adequate Observation of dormitories facilities, support, and assistance needed for self-care indicated there were no physical and personal hygiene. barriers to access the toilet, washbasin or shower facilities. Written facility policy provides for assistance as identi?ed and needed. 9. Detainees are provided clean clothing, linen and towels. 0 Socks and undergarments - daily. Written facility policy and practice . Outer garments twice weekly_ I: provrdes compllance With th1s . component. A laundry schedule is Sheets weekly' posted in each dormitory. - Towels - weekly. - Pillowcases - weekly. 10. Food service detainee volunteer workers are permitted This component is only applicable to exchange outer garments daily. for SPCs and CDFs. Currently, A detainees do not work in the food service department. 11 . Volunteer detainee workers are permitted to This component is only applicable exchanges of outer garments more frequently. for SPCs and CDFs. Currently, detainees work in the laundry, housekeeping and the barbershop. Only the detainee barber is provided white outer work garments. 105 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 1. i- I Meets Standard El Does Not Meet Standard NIA I: Repeat Finding Remarks: (Record signi?cant facts, observations, other sources used, etc.) Following a review Of policy and procedure, a tour of three dormitories and an interview with the facility Director, it was determined the facility is in compliance with the detention standard. At the time Of intake, detainees are issued clean bedding, linens, towels and clean, temperature-appropriate presentable clothing. There is a laundry schedule for the exchange of clothing, linens and towels. Gender?speci?c personal hygiene items are initially provided and replenished as needed at no charge to the detainee. A tour of three dormitories, 40?bed, 80-bed and 88?bed, indicated the toilet facilities were clean and operable but were inadequate in number. Pursuant to the requirements of the American Correctional Association (ACA) Expected Practice toilets are to be provided at a minimum ratio of one for every twelve male detainees and one for every eight female detainees. In the 40-bed unit, there should have been at a minimum, four toilet facilities for males and ?ve for females. The unit contained three. In the 80-bed unit, there should have been at a minimum, seven toilet facilities for males and ten for females, and there were ?ve. In the 88-bed unit, there should have been at a minimum, eight toilet facilities for males and eleven for females, and there were s1x. ACA Expected Practice requires, at a minimum, one washbasin for every 12 detainees and one shower for every 12 detainees. In the 40-bed unit, there should have been four each, washbasins and showers and there were three. In the 80-bed unit, there should have been seven each, washbasins and showers, and there were ?ve; and in the 88-bed unit there should have been eight each, washbasins and showers, and there were six. The facility was recently ACA accredited. The Director showed evidence that ACA found the facility in compliance as to having an adequate number of toilets, washbasins and showers based on national plumbing code standards rather than those required by ACA standards. ctober eVIewers gnature 106 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 - -- i parental Sitirervisionreferralifa?d~ 52-1 Meets. . -*3*?Msetl Lil" - Standard? I The. facility has I a written suicide ?prevention and 7 if intervention program approved and signed by the health authority and Facility Administrator and reviewed annually. IE 'Written facility policy 13, Suicide Prevention and Intervention, has been approved and signed by the facility Director and the HSA. 2. At a minimum, the Program shall include procedures to address: Intake screening and referral requirements; The identification and supervision of suicide-prone detainees; Staff training requirements; The management and reporting of suicidal incidents, suicide watches, and deaths; Provision of safe housing for suicidal detainees; Debriefing of any suicides and suicide attempts by administrative, security, and health services staff; Guidelines for returning a previously suicidal detainee to a facility?s general population, upon written authorization of the clinical director. Reporting guidelines for facility personnel when suspected suicidal behavior is observed; and Written procedures for the proper handling of detainees who exhibit suicidal behavior. Written facility policy provides compliance with all listed requirements. 3. Every new staff member receives suicide-prevention training. Suicide-prevention training occurs during the employee orientation and annual training. Training is provided during new employee orientation and annually. 4. Training prepares staff to: Effective methods for identifying the warning signs and of impending suicidal behavior, Demographic, cultural, and precipitating factors of suicidal behavior, Responding to suicidal and depressed detainees, Effective communication between correctional and health care personnel, Necessary referral procedures, Housing observation and suicide-watch level procedures, Follow-up monitoring of detainees who have already attempted suicide, and Reporting and written documentation procedures. A review of the training curriculum provided compliance with all aspects listed in this component. 107 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 supervisp ,referralgandvz . .9 3 1. ?standafli' 1 I NIA 1'27 ?TStan?ciardi :3 rhealth-care provider bi specially. trained a officer screens all detainees for suicide potential as part of the admission process. 0 Screening does not occur later than one working Licensed RNs or LPNs conduct the day after the detainee?s arrival. screening at the time of intake. 0 Documentation exists that ?specially trained officers? have completed training in accordance with a syllabus approved by the medical authority. 6. Written procedures contain when and how to refer at- risk detainees to medical staff and procedures are K4 followed. The written facility policy provides compliance with this component. 7. Written procedures include returning a previously suicidal detainee to the general population, upon . . . . written authorization of the clinical director or W?tten famhty pellcy addresses' appropriate health care professional. 8. The facility has a designated isolation room for Pursuant to facility policy, evaluation and treatment. potentially suicidal detainees are A placed in a medical observation room located in the medical unit. 9. The designated isolation room does not contain any Atour indicated the medical structures or smaller items that could be used in a observation rooms do not contain suicide attempt. any structures or smaller items that could be used in a suicide attempt. El Additionally, located in the medical unit is a seclusion room which is totally padded and contains no ?irniture. 10. Medical staff have approved the room for this purpose. The rooms are located in the medical unit and approved for suicide observation. 11 . Staff observes and document the status of a suicide- Written facility policy provides the watch detainee at least once every 15 compliance with this component. A minutes/constant observation. IE review of the Suicide Watch Form indicated 15 minute observation and documentation. 12. At facilities with twenty-four-hour medical staff, observation of imminently suicidal detainees by medical or detention staff shall occur no less than every 15 minutes. The Clinical Director (CD) may recommend constant direct supervision. If a detainee is clinically evaluated and determined to be at risk for suicide, medical staff shall document the status of the detainee in the medical record at least every two hours, unless otherwise directed by the CD. Facility medical policy and observed practice indicates compliance with this component. 108 FOR OFFICML USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet Rev: 5/11/09 . . .. . . potential.Siemens-Si ef'irisk- ier-sweets ?hemisphere and: ei - i 7 .ii- i I 2. Meets, standard g1: [basin-at?" 13. In CDFs or IGSAs, and/or at facilities where there is not twenty-four hour medical staff, the facility administrator shall report to any detainee Pursuant to a comprehenSiVe health who has been identified as suicidal. shall cafe contract, the faCilitY has consult with the CD or designated medical authority medical staff OH-duty 24 hours a for immediate evaluation (with constant observation day, seven days a Week. until evaluation), or for transfer to a local facility or emergency room by ambulance 14. Every completed suicide and serious suicide attempt shall be subject to a mortality review XI Written facility Policy the process. A critical incident debriefing shall be compliance With this component- provided to all affected staff and detaineesMeets Standard Does Not Meet Standard NIA I:IRepeat Finding Remarks: (Record signi?cant facts, observations, other sources used, etc.) Following a review of policy, procedure, training ?les and curriculum and interviews with the Training Manager and the Health Services Administrator, it is determined at the time Of the inspection the facility is in compliance with the components Of this detention standard. At the time of the inspection, it was reported there have been no suicides or attempts since the last inspection. The facility has a written suicide intervention and prevention plan. All detainees are screened by medical staff for high risk suicide behavior during the intake process. All staff receives training during new employee orientation and annually. There i Medical Director, licensed medical health professionals an providing on-site mental health services. October Reviewer?s Signature 109 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENsnetvbi'Aoww-mww G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/ 1 1/09 7} gt: I - a rash-eiapproprrate this portion pleteiifa?fll to Detention {senate "that anesthesia fitness; i - NIA if 1. I'Detainees, who are Chronically or terminally ill, if if a The facility would utilize the transferred to an appropriate off-site medical facility. Southside Community Hospital, less than ten minutes from the facility, and notify ICE. K4 El 2. The facility or appropriate ICE office notifies Facility policy ICAF-DO-14, the next-of?kin of the detainee?s: medical condition. Terminal Illness, Advance . The detaineevs location Directives and Death, states the facility Director is responsible for The visiting hours and rules at that location. notifying ICE and the next_0f_kin 3. There are guidelines addressing State Advanced Directive Form for implementing Living Wills and Advanced Directives. POIICY 0 These guidelines include instructions for pmVides the guidelines addressmg - detainees who wish to have a living will. I: the State Advanced Dlrecuve Fom for implementing Living Wills and 0 These guidelines provide the detainee the Advanced Directives_ opportunity to have a private attorney prepare the documents, at the detainee?s expense. 4. There is a policy addressing "Do Not Resuscitate Facility policy Orders? IE El addresses Do Not Resuscitate Orders (DNR). 5. Detainees with a "Do Not Resuscitate" order in the Facility policy medical record receive maximal therapeutic efforts requires a detainee with a DNR short of resuscitation. receive maximal therapeutic efforts short of resuscitation. 6. The facility notifies Medical Director and Headquarters? Legal Counsel of the name and basic circumstances of any detainee with a "Do Not Resuscitate" order in the medical record. In the case of this notification is made through the local ICE representative. Facility policy provides the direction and compliance with this component. 7. The facility has written procedures to address the Facility policy addresses the issue issues of organ donation by detainees. of organ donation by a detainee. 8. The facility has Written procedures to notify ICE Facility policy ICAF-DO-14 officials, deceased family members and consulates, :I:l provides compliance with this when a detainee dies while in custody. component. 9. The facility has a policy and procedure to address the i The procedure to address the death death of a detainee while in transport. El CI of a detainee while in transport is addressed in facility policy. 110 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 - . l- r. :ltaatat?iniurv Easel-advance-dirss?ve revises-35.2932. event 03f - :f of - Meets .. *gStangia-gd. A - NIA 10. At all ICE locations the detainee?s remains disposed of Written facility policy and an in accordance with the provisions detailed in this interview with the local ICE agent standard. provided compliance with this component. 8 El 11. In the event that neither family nor consulate claims the remains, the Field Office schedules an indigent?s . burial, consistent with local procedures. 1] ?mm? facmty 1' 'ththi t. If the detainee is a U.S. military veteran, the complance W1 scomponen Department of Veterans Affairs notified. 12. An original or certified copy of a detainee?s death A??les are not maintained on-site; certificate is placed in the subject's A-File. however, a detainee?s death IE El El certi?cate would be forwarded to the Washington, DC, Field Of?ce for inclusion in the A??le. 13. The facility follows established policy and procedures describing when to contact the local coroner regarding such issues as; . . . . Written fac111ty policy Performance Of an aUtopSy' IE El provides compliance with this - Person(s) to perform the autopsy. component. - Obtaining State approved death certificates. 0 Local transportation of the body. 14. ICE staff follows established procedures to properly An interview with the local ICE close the case of a deceased detainee. XI Cl agent provided compliance with this component. it 49:25; Meets Standard Does Not Meet Standard El NIA EIRepeat Finding Remarks: (Record significant facts, observations, other sources used, etc.) Following a review of policy and procedure and staff interviews, it is determined at the time of the inspection the facility is in compliance with the components of the detention standard. The facility would not accept any detainee who is severely or terminally ill. There are written guidelines addressing Advanced Directives/Living Wills, Do Not Resuscitate orders and detainee organ donation. At the time of the inspection, the HSA reported since opening in August 2010, there have been no detainee requests for an Advanced Directive/Living ?v Dammitnte or organ donation. October6 20] Reviewer's ignature/Dat 1 1 1 1:0me (LAW ENFORCEMENT G-324A (Coded 0132010) Detention Review Worksheet - Rev: 5/11/09 Performance-Based National Detention Standards Section ACTIVITIES 26 Correspondence and Other Mail 27 Escorted Trips for Non-Medical Emergencies 28 Marriage Requests 29 Recreation 30 Religious Practices 31 Telephone Access 32 Visitation 33 Voluntary Work Program 112 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 {sameness dardgensiares that-detainees "Will-"be. acre to confess2.2m: 1. - .7 .. Remarks The facility has written policy and procedures The requirement for correspondence concerning correspondence and other mail. The rules rules to be posted in each housing for correspondence and other mail are posted in each or common area is speci?c to SPCs housing or common area or provided to each detainee and CDFs. The correspondence Via a detainee handbOOK- rules are not posted in housing or common areas at this facility. The correspondence rules are provided to each detainee via the facility's handbook. Facility policy DO-15, Correspondence and Mail, addresses procedures for handling correspondence and other mail. The facility provides key information in English, Key information is provided in Spanish, and other languages spoken by a significant English and Spanish. A telephone- number of detainees. K4 El El based translation service is also used when necessary for other languages. Incoming mail is distributed to detainees within 24 hours or 1 business day after it is received and inspected. Outgoing mail is delivered to the postal service within one business day of its entering the internal mail K4 El system (excluding weekends and holidays). Staff maintains a logbook-recording acceptance of This component is only applicable priority, priority overnight, and certified mail delivered for SPCs and CDFs. A log to the facility for a detainee. recording acceptance of priority, priority overnight, and certi?ed mail delivered to the facility for a detainee is not maintained at this facility. Staff does not open and inspect incoming general Facility policy DO-15, signed by correspondence and other mail (including packages the facility Director, provides for all and publications) without the detainee present unless incoming general correspondence documented and authorized in writing by the Facility and other mail be opened and Administrator or equivalent for prevailing security inspected without the detainee reasons. present Staff does not read incoming general correspondence This component is only applicable without the Facility Administrator's prior approval. for SPCs and CDFs. Authorization I: El from the Director is required by policy before reading general correspondence. Staff does not inspect incoming Special Facility policy requires incoming Correspondence for physical contraband or to verify IZI special correspondence be opened the ?special? status of enclosures without the detainee and inspected in the presence of the present. detainee. 1 13 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 data; deteineeswnbe' asleepcoarseness-germtheir:ifICOMPOHEMSK 2 - if El; 'Remarfks.~? . . . .. .. . . . . 9. Staff is'pr-o-hibited from reading. or copying incoming I i If I and outgoing Special Correspondence without the I:l detainee present. 10. Staff is only authorized to inspect outgoing The requirement to inspect outgoing correspondence or other mail without the detainee mail without the detainee present is present when there is reason to believe the item might speci?c to SPCs and CDFs. present a threat to the facility's secure or orderly Pursuant to facility policy, outgoing operation, endanger the recipient or the public, or correspondence is only inspected might facmtate criminal aCtiVitY- Without the detainee present when a security threat exists. 11. Correspondence to a politician or to the media is processed as Special Correspondence and is not read K1 1:1 or copied. 12. The official authorizing the rejection of incoming mail The requirement to notify the sends written notice to the sender and the addressee. sender of rejected incoming mail is speci?c to SPCs and CDFs. A written notice of rejected incoming mail is provided to addressee and the sender. 13. The official authorizing censorship or rejection of outgoing mail provides the detainee with signed written K4 notice. 14. Staff maintains a written record of every item removed from detainee mail. 15. The Facility Administrator or designee monitors staff handling of discovered contraband and its disposition. >14 [3 Records are accurate and up to date. 16. The procedure for safeguarding cash removed from a detainee protects the detainee from loss of funds and Only money orders are accepted theft. The amount of cash credited to detainee Kl El and deposited into a detainee's accounts is accurate. Discrepancies are documented account. Cash is returned to the and investigated. Standard procedure includes issuing sender via certi?ed mail. a receipt to the detainee. 17. Original identity documents (for example, passports, . . and birth certificates) are immediately removed and ICE forwarded to ICE staff for placement in the A-files. or 18. Staff provides the detainee a copy of his or her identity Requests from detainees for copies document(s) upon request. El CI of identity documents are forwarded to ICE who satisfy the requirement. 19. Staff disposes of prohibited items found in detainee mail in accordance with the Detention Standard on El ?Contraband?. 20. Every indigent detainee has the opportunity to mail, at government expense: At least five pieces of special correspondence per week; Three one ounce letters per week: Packages deemed necessary by ICE. 1 14 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 .7 NIA 153.?? Standard} :1 .- 21. The facility has a system for detainees to purchase stamps and for mailing all Special Correspondence and a minimum of 5 pieces of general correspondence per week. El 22. The facility provides writing paper, envelopes, and Writing paper, envelopes, and pencils at no cost to ICE detainees. El pencils are available in each housing unit and are provided to detainees at no cost. 23. SMU detainees have the same correspondence privileges as general population. 24. Detainees have access to outside publications. I: General interest publications are not A . available. Meets Standard Does Not Meet Standard NIA I: Repeat Finding Remarks: (Record signi?cant facts, observations, other sources used, etc.) Facility policies and procedures were reviewed and staff was interviewed to determine compliance. The facility Director has signed a policy directing staff to open and inspect all incoming general correspondence without the detainee present. Cash received in the mail is returned to the sender; money orders are deposited into detainees? accounts. All contraband received in incoming correspondence is returned to the sender. The sender and the detainee both receive a notice of the rejection. Outgoing mail is sealed before it is picked up by the mailroom staff. Detainees do not have access to outside general interest publications. The facility's policies and practices regarding special correspondence comply with the standard. Octobei Reviewer?s Signature 115 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 intoStandard .- NIA .. Meets .. apprOVes,on I - a case?by?case basis, trips to an immediate family member's: - Funeral - Deathbed El El El 2. The facility recognizes as "immediate family member" a parent (including stepparent or foster parent), brother, sister, child, and spouse (including common- law spouse). 3. The facility notifies ICE of all detainee requests for non-medical escorts. 4. The detainee?s Deportation Officer reviews the file before fonrvarding a detainee's request, with recommendation, to the approving official. Each El recommendation addresses the individual's suitability for travel, the kind of supervision required. 5. Detainees who require overnight housing are placed in approved IGSA facilities. DD 6. Each escort detail includes at 7. The detainee remains under constant, direct visual supervision of escorting staff. 8. Escorting officers report unexpected situations to the originating facility as a matter of procedure and the I: ranking supervisor on duty has the authority to issue instructions for completion of the trip. 9. Escorting officers have the discretion to increase or decrease minimum restraints in accordance with written instruction, procedures and classification level of the detainee. 10. Escort officers do not accept gifts/gratuities frOm a detainee, detainee's relative or friend for any reason. 116 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet Rev: 5/11/09 int? the: WW t9; tamitv . -- . I - 1 2 -: NIA Meets 11. EscortOffice'rs ensure'that detainee-s: - '7 0 Conduct themselves in a manner that does not bring discredit to 0 Do not violate federal, state, or local laws. 0 Do not purchase, possess, use, consume, or administer narcotics, other drugs, or intoxicants. El 0 Do not arrange to visit family or friends unless approved before the trip. 0 Make no unauthorized phone calls. - Know they are subject to search, urinalysis, breathalyzer, or comparable test upon return to the facility. 12. The facility routinely subjects a detainee returning from an escorted trip to a search, urinalysis, breathalyzer, etc. 13. Standard procedure requires the immediate return to the facility of any detainee who violates trip rules. 14. The Field Office Director is the approving official for all non-medical escorted trips. 15. Facility procedures comply with the following ICE Standards: 0 Transportation (Land Transportation El - Restraints applied strictly in accordance with the Use of Force Standard. - - Meets Standard Does Not Meet Standard NIA EIRepeat Finding Remarks: (Record signi?cant facts, observations, other sources used, etc.) ICE provides transportation and escort services for any detainee approved for a non-medical emergency escorted trip. Reviewer's SignatL 117 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 I NIA iffSta?ndard mine? VOffice Director or Facility I considers detainee marriage requests on a case-by? case basis. >14 2. The Field Office Director reviews every marriage No marriage requests have been request rejected by a Facility Administrator or El denied during the past year. Rejections are documented. Procedures are in place to document any marriage request that is denied. El 3. It is standard practice to require a written request for permission to marry. 4. The written request includes a signed statement or comparable documentation from the intended spouse, confirming marital intent. El 5. The Facility Administrator provides a written copy of his or her decision to the detainee and his or her legal representative. 6. When permission is denied, the Facility Administrator states the basis for his or her decision along with instructions on how the detainee can file an appeal. 7. The Facility Administrator provides the detainee with a place and time to make wedding arrangements. Weddings are held in the facility's Visiting Room. 8. The detainee handbook explains the marriage request process. 9. In SPCs the Facility Administrator or highest ranking This component is only applicable ICE official on?site is the only officer authorized to for SPCs and CDFs. The AFOD approve a request to marry. approves marriage requests. Meets Standard Does Not Meet Standard NIA CIRepeat Finding Remarks: (Record signi?cant facts, observations, other sources used, etc.) The facility meets the standard for marriage requests. The facility has conducted three marriages during the past year. 00101 evrewer Ignature 118 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 i . I . Meets Standard; . MA . The.Facility-previdesi - An indoor recreation program. 0 An outdoor recreation program. A recreational specialist (for facilities with more than 350 detainees) tailors the program activities and offerings to the detainee population. This component is only applicable for SPCs and CDFs. The facility has a count of 41 1. The Recreation Specialist has been assigned to this position for three months. The Recreation Specialist plans to implement soccer and basketball tournaments in the near future. Regular maintenance keeps recreational facilities and equipment in good condition. The recreational specialist or trained equivalent supervises detainee recreation workers. El The recreational specialist or trainee equivalent oversees recreation programs for Special Management Unit and special-needs detainees. Staff in the SMU oversees recreation. There are no special programs at this time for those housed in the SMUs. Special needs detainees are afforded the same opportunities for recreation as all detainees. Dayrooms offer sedentary activities, board games, cards, television. Numerous board games, cards and television are available in dayrooms. Outside activities are restricted to limited-contact sports. K4 Outside activities include soccer, basketball and volley ball. Each detainee has the opportunity to participate in daily recreation. K4 Detainees have access to recreation activities outside the housing units for at least one hour daily. K4 The indoor recreation area includes ping pong, air hockey, and foosball. 10. Staff checks all items for damage and condition when equipment is returned. K4 DECIDE 11. Staff conducts searches of recreation areas before and after use. K4 El El Recreation area searches are conducted before recreation at 11:00 AM, and after recreation at 8:30 PM. 12. Recreation areas are under constant staff supervision. K4 Recreation is supervised by two Of?cers and a perimeter patrol. 13. Supervising staff are equipped with radios. K4 119 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT 8940 G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 - .3 Within saconsraints,creates: .i _ij Meets ?Starr's-rd? _tj- *D?Oes?Ntif The faCiIity prOVides detainees in the SMU at least one I 7 Detainees are provided one of 7 hour of outdoor recreation time daily, five times per >3 outdoor recreation, seven days a week- week, While housed in the SMU. 15. Detainees in disciplinary/administrative segregation receive a written explanation when a panel revokes his K4 or her recreation privileges. 16. Special programs or religious activities are available to detainees. 17. All volunteers have completed an orientation program with documentation required before entering a secure El l:l l3 portion of the facility where detainees are present. 18. Visitors, relatives or friends of detainees are not Visitors, relatives, and friends of allowed to serve as volunteers. detainees are not allowed to serve as volunteers. 19. If the facility has no outside recreation, are The facility has outside recreation. detainees consrdered for transfer after months? 20. giy?egl??rgtae?ggcedures ensure timely review of all ,3 The facility has outdoor recreation. 21. Case officers make written transfer A recommendation for a transfer recommendations about every six-month detainee to every six months is not required the Facility Administrator. A because the facility provides outdoor recreation. 22. The Facility Administrator documents all detainee- outdoor recreation is provided to transfer decisions, whether yes or no. all detainees at this facility. 23. The detainee?s written decision for or against an Detainees are provided daily offered transfer documented in his or her A-file. outdoor recreation. 24. Staff notifies the detainee?s legal representative of This facility provides outdoor his or her decision to accept/decline a transfer. recreation so there is no need to request a transfer based on the lack of outdoor recreation. 25. If no recreation is available, the ICE Field Office Outdoor recreation is provided on a routinely revrew transfer eligibility for all detainees l:l l:l El - - daily b21313. after 60 days. 26. Does the A-file of every detainee held more than 60 days without access to recreation contains either a _d transfer-waiver signed by the detainee or the Facility El etaimees are Pro? 6 ?Fess t9 Administrator?s written determination of the detainee?s outSIde recreatlon on a dally ineligibility for transfer. 27. The detainee?s legal representative is notified of the Noti?cation to the detainee's legal detainee?s/Facility Administrator?s decision. representative is not required [1 El because outdoor recreation is provided on a daily basis at this facility. 120 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 Meets Standard El Does Not Meet Standard NIA EIRepeat Finding Remarks: (Record signi?cant facts, observations, other sources used, etc.) This inspector reviewed facility policy and procedures, all indoor and outdoor recreation areas, and interviewed staff in reviewing this standard. This inspector has rated the facility as meets the standard with the following concerns noted: Staff assigned to the SMU oversees recreation. There are no special programs at this time for those housed in the special management units. l/Oct Reviewer?s Signatur 121 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet Rev: 5/11/09 '?n-tioniSitabdard gamma 5 ?rdream-reams enemalama "adequate -. ppmeet'j}? ?3 :57 i . Meets . Standards- 2 Standards NIA Detainees are allowed to engage in religious services. When available, these services are provided in major languages spoken within the facility. Space is available for detainees to participate in religious services. IE The facility allows detainees to observe the major ?holy days? of their religious faith. List any exceptions. El The facility accommodates recognized holy-day Observances by: 0 Providing special meals, consistent with dietary restrictions. - Honoring fasting requirements. - Facilitating religious services. - Allowing activity restrictions. This component is only applicable for SPCs and CDFs. The facility accommodates holy-day Observances by providing special meals, meeting dietary restrictions, honoring fasting requirements, facilitating religious services and allowing activity restrictions. Each detainee is allowed religious items in his/her immediate possession; refer to the Funds and Personal Property Standard. Volunteer?s credentials are checked and verified before allowing participation in detainee programs. Members of faiths not represented by clergy may request to present their own services within security allowances. Detainees in the Special Management Unit may participate in religious practices unless otherwise documented for the safety and security of the facility. The Chaplain position has been vacant since July 22, 2011. Religious services have been provided by volunteer clergy but have not been provided in the SMU since the Chaplain vacancy occurred. Meets Standard Does Not Meet Standard NIA DRepeat Finding 122 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SElernglonmo-mw? G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 Remarks: (Record signi?cant facts, observations, other sources used, etc.) This inspector reviewed facility policy and procedure and interviewed staff in review of this standard. This inspector has rated the facility as meets the standard with the following concerns noted: The Chaplain position has been vacant since July 22, 2011. Religious activities have not been provided in the SMUs since the Chaplain's vacancy occurred. Volunteer clergy have conducted services at the facility; however, visits to the SMU have not occurred. Staff stated that no detainees in the SMU have requested a clergy visit. Octobe Reviewer?s Signature/ 123 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 eat? I .- .- 18-: a. i 2 Detainees are allowed eacce'ss? to'teiephen?sduring telephones" assailant has 5336 established facility waking hours, including access to AM to midnight, Sunday through TTY devices. Thursday, and 5:30 AM until 2:00 AM, Friday and Saturday nights. 2. Upon admittance, detainees are made aware of the Telephone access is addressed in facility's telephone access policy. El [1 the facility's handbook and orientation video. 3. Notification explaining the facilities telephone policy is El in the Detainee Handbook. 4. Access rules, including updated telephone and consulate number, are posted in housing units. 5. The facility makes a reasonable effort to provide key Information is provided in English information to detainees in languages spoken by any and Spanish. The telephonic significant portion of the facility's population. translation line is also used when necessary. 6. Telephones are provided at a minimum ratio of one Dorms with a capacity of 88 have 5 telephone per 25 detainees in the facility population. telephones (1 phone per 17.5 detainees); dorms with a capacity of IZI El 80 have 4 telephones (1 phone per 20 detainees) and dorms with a capacity of 40 have 2 telephones (lphone per 20 detainees). 7. Telephones are inspected daily by facility staff to Records maintained by housing unit ensure that they are in good working order. El staff were reviewed, and documentation indicated telephones are inspected daily. 8. Telephones are located a reasonable distance from . televisions. El El 9. The facility administration reports out-of- The facility's Information order telephones to the facility?s telephone service Technician is authorized by the provider. vendor to make both hardware and El software repairs to telephones. If the problem is beyond his resources, he reports the problem to the vendor for repair. 10. The facility administration monitors repair progress and takes appropriate measures to ensure that the required repairs are begun and completed timely. 11. Detainees are afforded a reasonable degree of privacy for legal phone calls. 12. A procedure exists to assist a detainee who is having Facility policy D0-19, Telephone trouble placing a confidential call. Access, addresses assistance provided to detainees making con?dential calls. 124 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet Rev: 5/11/09 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSFFI . - .7 - .1 Remarks: 13.: The facility provides thedetainees With the ability a pa and, mass and ICE speed-7 make non-collect (special access) calls. IE dial numbers are programmed into the telephone system. 14. Special Access calls are at no charge to the detainees. 15. In facilities unable to fully meet this requirement initially because of limitations of its telephone service, The facility?s telephone system is ICE makes alternate arrangements to provide I: programmed so that special access required access within 24 hours of a request by a calls are not charged to detainees. detainee. 16. No restrictions are placed on detainees attempting to contact attorneys and legal service providers who are El on the approved ?Free Legal Services List?. 17. Special arrangements are made to allow detainees to Telephone communication with speak by telephone with an immediate family El family members con?ned in another member detained in another Facility. facility is addressed in policy 19. 18. All telephone restrictions are documented. El 19. The facility has a system for taking and delivering The process for delivering emergency detainee telephone messages. El El emergency messages is described in facility policy. 20. Phone call messages are given to detainees as soon Messages delivered are subject to as possible. veri?cation. 21. Detainees are allowed to return emergency phone calls as soon as possible. 22. Detainees in disciplinary segregation are allowed phone calls relating to the detainee's immigration El El case or other legal matters, including consultation calls. 23. Detainees in disciplinary segregation are allowed phone calls to consular/embassy officials. 24. Detainees in disciplinary segregation are allowed El El phone calls for family emergencies. 25. Detainees in administrative segregation and . . protective custody are afforded the same telephone A.r9111ng portable tielephqne ls . . . . utllized 1n segregatlon units. privrleges as those In general population. 26. When detainee phone calls are monitored, An audio noti?cation that calls are notification is posted by detainee telephones, monitored is programmed into the including a recorded message on the phone system, telephone system. Additionally, a that phone calls made by the detainees may be I: I: noti?cation that calls are monitored monitored. Special Access calls are not monitored. is attached to the wall immediately above the telephones. Special access calls are not monitored. 125 A03030.018946 G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 27. The reperting abuse programmed into the detainee phone system. The call to the 01G using the facility's reviewer must verify that the number is operable. programmed speed dial system. 28. The Field Office Director has assigned ICE staff to The IEAs assigned to the facility check and report on the serviceability of facility K4 El check and document facility phones. This is documented on a weekly basis telephones on a weekly basis. >2 Meets Standard Does Not Meet Standard NIA [:IRepeat Finding Remarks: (Record signi?cant facts, observations, other sources used, etc.) Policy review, interviews with staff and detainees and observation and checks of telephones were used during the inspection to determine compliance. The facility provides suf?cient equipment and suf?cient access to provide adequately for detainee telephone use. The telephones are programmed With the ICE special access telephone numbers. The OIG special access speed dial number was tested and found operable during the inspection. The telephones are checked daily by facility staff and random phones are checked weekly by ICE staff. i/October Reviewer's Signature 126 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet Rev: 5/11/09 There Written visitatien procedure, A. I If 0 The procedures,schedule and hours for general Visitation. for general visitation are contained in the facility's handbook and K4 El facility policy DO-ZO, Visitation. The visitation schedule and dress code for visitors is also available on the facility's web page. 2. The visitation hours are tailored to the detainee . . . . . . population and the demand for visitation. The K4 i:i i:i X186th houfs at ffacmty are . . . . . . . . to 9.00 PM daily. minimum duration for a is 30 minutes. 3. The visitation schedule and rules are available to the The visitation schedule and rules public. K4 [1 El are posted in the lobby and are available to visitors upon request. 4. The hours for all categories of visitation are posted in El the visitation waiting area. 5. A writ-ten copy of the rules-regulating visitation andthe The Visitation rules and schedule hours of VISItation is available to VISItors in Englishare avallable 1n English and Spanish, and other major languages spoken in the . . . Spanish. faculty. 6. A general visitation log is maintained. The visitation log is maintained in El El hard copy and on the facility's OMS. 7. Detainees are permitted to retain authorized personal Visitors are allowed to leave money property items specified in the standard. K4 El orders for deposit into a detainee's account. 8. A visitor dress code is available to the public. K4 Ci El 9. Visitors are searched and identified according to El standard requirements. 10. The requirement on visitation by minors is complied Minors are allowed to visit at this with. K4 facility as addressed in facility policy DO-20. 11. At facilities where there is no provision for visits by Minors are allowed to visit at this minors, ICE arranges for visits by children and El IE facility as addressed in facility stepchildren, on request, within the first 30 days. policy DO-20. 12. After that time, on request, ICE considers a transfer, Minors are allowed to visit at this when possible, to a facility that will allow minor El >14 facility as addressed in facility visitation. At a minimum, visits are allowed. policy DO-20. 13. Anytime a visit is denied, to either a general population The documentation for a recent detainee or SMU detainee, the denial is documented. El El El visiting denial for a segregated detainee was reviewed. 127 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 i at 5 1 4. Detainees especial h'ousmg rearranges. - Facility policy indicates detainees in special housing are afforded Visitation; however, in practice detainees in disciplinary segregation 3 are afforded legal visits only. 15. Legal visitation is available seven (7) days a week, including holidays. Visitation hours for attorneys and legal representatives are the same as regular Visitation, 9:00 AM to 9:00 PM daily. 16. On regular business days legal visitation hours provide for a minimum of eight (8) hours per day and a Visitation hours for attorneys and legal representatives are the same as minimum of four hours per day on weekends and [1 regular Visitation,9:00 AMto 9:00 holidays. PM daily. 17. On regular business days, detainees are given the Detainees may choose to continue a option of continuing a meeting with a legal meeting with a legal representative representative through a scheduled meal. through a scheduled meal and are provided a meal after the visit. 18. Private consultation rooms are available for attorney meetings. There is a mechanism for the detainee and El his/her representative to exchange documents. 19. There are written procedures governing detainee Searches of detainees are addressed searches. in facility policies DO-20, Cl Visitation, and DO-OS, Searches of Housing Units, Common Areas, and Detainees. 20. Legal representatives and assistants are subject to a non-intrusive search such as a pat-down search of the person or a search of the person?s belongings - at El El any time for the purpose of ascertaining the presence of contraband. 21. Per the Standard, prior to each visit, legal service IX, El providers and assistants are identified. 22. The current list of pro bono legal organizations is posted in the detainee housing areas and other appropriate areas. Postings of pro bono legal organizations were observed in several housing units. 23. SPCs and CDFs shall submit written requests for tours from domestic or international organizations and associated with detention issues to the appropriate Field Office Director for approval. This component is only applicable for SPCs and CDFs. Request for . tours from domestic or international organizations would be forwarded to the ICE Field Of?ce. 24. Provisions for NGO visitation as stated in the Detention Standards are complied with. 25. Law enforcement officials, requesting to visit with a detainee, are referred to the ICE Facility Administrator for approval. El Visits with law enforcement of?cials are addressed in facility policy DO-20. 128 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSWA03030-018949 G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 - 1 i jj'f?Meet, Na 5' fiSte??etd; NIA . . Meets . '26. a; a'iehs'm'prsceeamgs, requesting Facility policy peso addresses 7 to visit with a detainee, are referred to the Facility >1 l:l El visits with former detainees or Administrator or ICE Field Office. aliens in proceedings. Meets Standard El Does Not Meet Standard NIA I: Repeat Finding Remarks: (Record signi?cant facts, observations, other sources used, etc.) The facility's Visitation policy contains the visitation rules, schedule and dress code for visitors. The rules and schedule are posted in the lobby of the facility and copies are available to visitors upon request. The visitation rules and schedule are also contained in the facility's handbook. Legal visitation is provided for consistent with the requirements of the detention standard. Review of facility policies, interviews with staff and observation of postings Were used to determine compliance. Octobe evrewers Ignature/ 129 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 -i -. (OSHA: illegally required- detainees- :?arrlamresro war-k; )jL jg. .7 number-inf the reonstraih?t?35-tat-safety, _'order; .17? ?g'hilef'nfot; .7 i? dm'i'ngisftration; tfo Stan-dram; The-?facility- has a work program.? 7? Detainee housekeeping meets acceptable levels of neatness, cleanliness and sanitation standards. Dr . At IGSAs detainees are never allowed to work outside the secure perimeter. SPCs and CDFs detainees classified as level 1 have the opportunity to participate in special details outside the secure perimeter under direct supervision. The portion of this component requiring detainees classi?ed as level 1 have the opportunity to . participate in special details outside the secure perimeter under direct supervision is speci?c to SPCs and CDFs. The facility prohibits detainees from working outside the secure perimeter. Written procedures govern selection of detainees for the Voluntary Work Program. a The same procedures apply for replacement workers as for ?new? workers. 0 Staff follows written procedures. Where possible, physically and mentally challenged detainees participate in the program. The facility complies with work-hour requirements for detainees, not exceeding: Eight hours a day. Forty hours a week. This component is only applicable for SPCS and CDFs. Detainees are allowed to work eight hours a day, not to exceed 40 hours per week. Detainee volunteers ordinarily work according to a fixed schedule. If a detainee is removed from a work detail, staff places the written justification for the action in the detainee?s detention file. Staff, in accordance with written procedure, ensures that detainee volunteers understand their responsibilities as workers before they join the work program. 10. The voluntary work program meets: - OSHA standards NFPA standards - ACA standards This component is only applicable for SPCs and CDFs. At this facility, the volunteer work program appears to meet all identi?ed standards. 130 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 -. I greg Omega-item; .- 5 If if - NIA Meets .. "'C?S'tandardf - 11. Medical staff screen and formally certifies detainee At the present time, detainees do food service volunteers; not work in food service. . Before the assignment begins Procedures are in place for medical - As a matter of written procedure '3 Staffto screen and formally Certify detainee food service volunteers prior to implementing the volunteer work program in food service. 12. Detainees receive safety equipment! training sufficient for the assignment 13. Proper procedure is followed when an ICE detainee is injured on the job. Meets Standard Does Not Meet Standard NIA [:IRepeat Finding Remarks: (Record significant facts, observations, other sources used, etc.) This inspector reviewed facility policy and procedure and interviewed staff in review of this standard. This inspector has rated the facility as meeting the standard with no concerns noted. The facility is in the process of obtaining approval to utilize detainee voluntary workers in food service. Currently the facility is utilizing detainees to work in the laundry, sanitation and utility crews (painting, cleaning dorms, and cleaning mattresses). Octob evrewers ignature/ 131 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded i0132010) Detention Review Worksheet - Rev: 5/11/09 Performance-Based National Detention Standards Section VI JUSTICE 34 Detainee Handbook 35 Grievance System 36 Law Libraries and Legal Material 37 Legal Rights Group Presentations 132 FOR OFFICLAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 sien; everydetaihfe?biebraided a programs; and. msdi?al English -- -- . Meats -. 1. The-facility has a detainee Each detainee I: receives a copy of the local handbook and the ICE National Detainee Handbook. 2. The detainee handbook is written in English and translated into Spanish, and other languages spoken by significant numbers of detainees in that facility. The detainee handbook is provided in English and Spanish. 3. A procedure for requesting interpretive services for essential communication has been developed. 4. Orientation materials are read to detainees who cannot read, or they are provided the material via audio or video recordings. Audio recordings are available in the library for those detainees who 3 cannot read. 5. The handbook supplements the facility orientation video where one is provided. 6. The handbook is revised as necessary and there are Updates to the detainee handbook procedures in place for immediately communicating are posted in the dayrooms and any revisions to staff and detainees. announced during roll call for staff. DECIDE 7. There is an annual review of the hand book by a The most recent handbook was designated committee or staff member. revised October 2011. The Chief of El El Security, in conjunction with all departments, reviews the detainee handbook annually. 8. The detainee handbook address the following issues: 0 Personal items permitted to be retained by the detainee. 0 Initial issue of clothes, bedding and personal hygiene items. 0 How to access care. 9. The detainee hand book states in clear language basic detainee responsibilities. 10. The handbook clearly outlines the methods for classification of detainees, explains each level, and El El explains the classification appeals process. 11. The hand book states when a medical examination will The detainee handbook states a be conducted. El medical examination will be conducted within 14 days of arrival. 12. The handbook describes the facility, housing units, dayrooms, ln-dorm activities and special management El El units. 133 FOR USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 be i} . . "visiting *gian?jetsg 5: - The handbook describes: official count times and count procedures, meal times, feeding procedures, procedures for medical or religious diets, smoking policy, clothing exchange schedules and if authorized, clothes washing and drying procedures and expected personal hygiene practices. 13. 14. The handbook describes times and procedures for obtaining disposable razors and explains that detainees attending court will be afforded the opportunity to shave first. The facility's handbook explains razors are provided daily and checked out on an as-needed basis. 15. The handbook describes barber hours and hair cutting restrictions. El 16. The handbook describes; the telephone policy, debit card procedures, direct and frees calls; locations of telephones; policy when telephone demand is high; and :policy and procedures for emergency phone calls. 17. The handbook addresses religious programming. 18. The handbook states times and procedures for commissary or vending machine usage. (where available) 19. The handbook describes the detainee voluntary work program. 20. DECIDE EE The handbook describes the library location and hours of operation and law library procedures and schedules. DECIDE 21. The handbook describes: attorney and regular visitation hours, policies, and procedures, location of the list of pro bono legal organizations; group legal rights presentations schedule and sign up procedures. Visits by attorneys coincide with regular visiting hours and the visiting schedule is available in the handbook. 22. The handbook/supplement provides local ICE contact information. The ICE contact information is included in the detainee handbook. 23. The handbook describes the facility contraband policy. 24. The handbook describes the facility visiting hours and schedule and visiting rules and regulations. VA Visiting is conducted daily from to 9:00 PM. DEED 25. The handbook describes the correspondence policy and procedures. DEED 26. The handbook describes the detainee disciplinary policy and procedures, including: Prohibited acts and severity scale sanctions. 53 El 0 Time limits in the Disciplinary Process. 0 Summary of Disciplinary Process. El 134 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT ?33030-018955 G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 . pissed a5 2 - 'nis'ii; and?otheirfiangaagesand that; . Meets - mans: 27. The grievance section cf the handbook explains-all steps in the grievance process Including: The Speci?c portion Ofthis Informal (if used) and formal grievance component requiring procedures for procedures; ?ling an appeal of a grievance with The appeals process; ICE is speci?c to CDFsCDFs procedures for filing an appeal of a detainee handbOOk State? the . . detainee disagrees with the gnevance IZI '3 Director's decision an appeal may - Staff/detainee availability to help during the be made to ICEinwriting' The grieVance Process- handbook also explains all steps in Guarantee against staff retaliation for the grievance process as described filing/pursuing a grievance. in the bulleted items identi?ed in How to file a complaint about officer misconduct this component with the Department of Homeland Security. 28. The handbook describes the medical sick call Medical access procedures for procedures for general population and segregation. general population detainees and segregated detainees are described in the detainee handbook. 29. The handbook describes the facility recreation policy including: 0 Outdoor recreation hours. 0 indoor recreation hours. 0 in dorm leisure activities. 0 Rules for television viewing. 30. The handbook describes the detainee dress code for daily living; and work assignments and the IE Cl meaning of color-coded uniforms. 31. The handbook specifies the rights and El El responsibilities of all detainees. 32. Detainees are required to sign for the handbook to The facility's local detainee ensure accountability. handbook and the ICE National K4 El El Detainee Handbook are signed for by each detainee during the intake processing. 33. Orientation materials are provided to illiterate detainees either orally or via audio/video tapes in a language they can understand. Meets Standard Does Not Meet Standard NIA DRepeat Finding 135 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 Remarks: (Record signi?cant facts, observations, other sources used, etc.) This inspector reviewed facility policy, the detainee handbook, and interviewed staff in review of this standard. This inspector has rated the facility as meets the standard with no concerns. The facility's local detainee handbook is designed to be used by ICE detainees. Octol Reviewer?s Signature 136 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 3+ tr Diet - 3 ts - Meets if 3512?. . ,5 . Detainees are informed about the and formal grievance system. The. infOrmalrand forrnal grievance program is posted in the dorms and provided in the handbook. The admissions process includes providing each new arrival with a copy of the detainee handbook (or equivalent). During intake, detainees are provided a copy of the facility handbook and the ICE National Detainee Handbook. The grievance section of the handbook explains all steps in the grievance process Including: 0 Informal and formal grievance procedures; 0 The appeals process and procedures; 0 Staff/detainee availability to :help during the grievance process 0 Guarantee against staff filing/pursuing a grievance. How to file a complaint about officer misconduct with the Department of Justice. 0 How to file an emergency grievance. retaliation for Written procedures provide for the informal resolution of oral grievances (Not mandatory). If yes, the detainee has up to five days within which to make his or her concern known to a member of the staff. Detainees have access to the grievance committee (or equivalent in IGSA), using formal procedures. 0 Detainees may seek help from other detainees or facility staff when preparing a grievance. Illiterate, disabled, or non?English-speaking detainees receive special assistance when necessary. Detainees have access to the grievance coordinator, may seek assistance from other detainees in preparing a grievance, and a language line is available for those requiring special language assistance. Facility has written procedures for identifying and handling a time-sensitive emergency grievance. Every member of the staff knows how to identify emergency grievances, including the procedures for expediting them. Staff shall not harass, discipline, punish or othen/vise retaliate against a detainee who files a complaint or gnevance. The detainee handbook stipulates staff will not retaliate against a detainee who ?les a grievance. 137 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT - . .7 . menis- .2 1842-2? 1: --. i 9. Procedures mums maintaining-a Detainee Grievance- 15g has been missed for Log. recording grievances. Nuisance If not, an alternative acceptable record keeping Complaints are ?Otiden??ed inthe system is aintained records. The facility makes distinction between "complaints" 0 Nursance complains are Identified Inthe records. . n. and grievances ,however, 0 For quality control purposes, staff document statistical infomation for nuisance complaints received but not filed. "complaints could not be Obtained. An Operations Of?cer receives, 7 documents, and answers complaints. I: There have been numerous complaints filed during the previous 12 months, but only one grievance. The qualitative distinction between a grievance and a complaint is somewhat ambiguous. Information as to whether the complaint was founded, unfounded or categorized as a nuisance complaint could not be found. 10. If a detainee who establishes a. pattern of filing Procedures are in place to notify the nUIsance complaints or abusmg the . . . . . . . . D1rector 1f abuse of the grievance grievance system, the Faculty Administrator may . . . 1:1 system occurs. The Dlrector W111 authorize staff to refuse to process subsequent in ifstaff Should refus complaints. This authority may not be delegated. even 6 min. i to an acting Facility Administrator. comp am 5' 11. Staff is required to forward any grievance that includes officer misconduct to a higher official or, in 8 K4 facility, to ICE. 12. Informal resolution of a written grievance is El El documented in the detainee?s Detention File. 13. Staff complies with the requirement to report allegations of officer misconduct to a supervisor or higher-level official in his or her chain of command, 1:1 and/or to Office of Professional Responsibility and/or the DHS Inspector General. 14. in SPCs and CDFs, when a Detainee does not accept The portion of the component the grievance committee?s decision, he/she files an requiring a detainee to ?le an appeal with the ICE Facility Administrator. appeal with the ICE Facility - In all facilities written procedures cover detainee Administratof When Ila/31164063 not appeals and are included in the detainee . El 1:1 1:1 accept the grievance COImmttee'S handbook decision is speci?c to SPCs and CDFS. The handbook advises detainees they may appeal the grievance decision with ICE. 138 03030.018959 G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/1 1/09 - f; ?teams? an . ridipratedfsidegdin -- -r - 57M-?st? i *S?Warct -. NIA :zguaes?m: .35; 15. In the detainee has a reasonable This component is only applicable timeframe after the incident or informal-grievance IE for SPCs and CDFs. Detainees may outcome to file a formal grievance. ?le a formal grievance within a reasonable amount of time. Meets Standard Does Not Meet Standard I:l NIA DRepeat Finding Remarks: (Record significant facts, observations, other sources used, etc.) This inspector reviewed facility policy and procedure, reviewed applicable logs and reports, and interviewed staff in review of this standard. Only one grievance has been ?led during the past year. Detainee concerns are normally handled on an informal basis. A log has been initiated for recording grievances. Nuisance complaints are not identi?ed in the records. The facility does maintain separate grievance and complaint (not nuisance complaints) systems and logs. An Operations Officer receives, documents, and answers complaints. There have been numerous complaints ?led but only one grievance. The qualitative distinction between a grievance and a complaint is somewhat ambiguous. Information as to whether the complaint was founded, unfounded or categorized as a nuisance complaint could not be found. October ture/E 139 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT ?33030-018960 G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/1 1/09 g1. .PARrjisJ-gsis. LEGALMATERIAL L: - 1 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT . I 'j 2: 32152219-1? . The facility provides ardesig'nated law library for if I I i It It detainee use. . The law library contains all materials listed in the During the review Immigration ?Access to Legal Materials" Standard, Attachment A. Cases were accessible in The listing of materials is posted in the law library. LexisNexis; however, the BICE - In lieu of/or in addition to the physical law library, l:l le l:l library'was notupdatEd and Riot ICE detainees have access to the Lexus Nexus 310063311316 ICE has notPYOVlded e ectronic aw ibrary_ the facility the most current version of BICE. if the Lexis/ Nexis CD-ROM service alternative is used The law library has seven computer for the publications in Attachment A, the facility terminals equipped with provides detainees sufficient: LexisNexis. A printer is available in Operable computers and printers, in sufficient thelanibTal'Y' Detainees rewiring numbers in order to provide access a 0093? 0f any document may . Photocopiers, and prov1de the document to a staff member who make a copy for Supplies for both. them. . The library contains a sufficient number of chairs, is well lit and is reasonably isolated from noisy areas. The law library is adequately equipped with typewriters, computers or both and "has sufficient supplies for daily use by the detainees. Detainees are provided with the means to save legal Discs are available for each work in a private electronic format for future use. detainee to save his or her legal work in a private electronic format for future use. The facility subscribes to updating services where ICE is responsible for supplying applicable and legal materials requiring updates are LexisNeXis updates. At the time of current. El the inspection, the BICE information was not updated and accessible. OutSIde persons and organizations are permitted to The facility would forward to ICE submit published legal material for incluswn in the IE an re uest to add ublica?ons to legal library. Outside published material is forwarded thgle i1 libr and reviewed by the ICE prior to inclusion. an" There is a designated ICE or facility employee who The recreation supervisor is also the inspects, updates, and maintain/replace legal material designated law library supervisor. and equipment on a routine basis. The designee $14 The Information Technician is properly disposes outdated supplements and replaces responsible for updating software damaged or missing material provided by ICE 140 A03030.018961 G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/1 1/09 I ,7 .I .7 ?iEri?10. Detainees are offered a minimum 5 hours per week in Detainees are scheduled for the law the law library. Detainees are not required to forego library by request; rather than on a recreation time in lieu of library usage. Detainees speci?c schedule. Detainees may facing a court deadline are given priority use of the law request access during times that do ?bra rV- not interfere with their recreation - periods. A review of the law library attendance log indicated generally the library was used ?ve hours per week each for males and females. Some ?equent detainee users were interviewed and indicated they received access to the law library pursuant to their requests and received the required number of hours. Detainees may request additional time in the law library. 11. Detainees may request material not currently in the Policy D024 states the facility law library. Each request Is revrewed and where D. .11 wer ante nests for appropriate an acquisition request is initiate and timely K4 micadditional legal materlals Within pursued. Request for coples of court decrsrons are . accommodated within 3 5 business days. we ?mess ays' 12. The facility permits detainees to assist other detainees, voluntarily and free of charge, in researching and preparing legal documents, consistent with security. 13. Staff ensures that illiterate or non-English-speaking detainees without legal representation receive more El than access to English-language law books after indicating their need for help. 14. Detainees may retain a reasonable amount of Policy D044 dictates a 24 hour personal legal material In the general population and . . . I: turnaround on requests for personal the specral management unit. Stored legal materials 1 . 1 are accessible within 24 hours of a written request. ega ma em 15. Detainees housed in Administrative Segregation and Disciplinary Segregation units have the same law Detainees in disciplinary library access as the general population, barring segregation are not allowed the security concerns. Detainees denied access to legal same access to the law library as the materials are documented and reviewed routinely for general population. lifting of sanctions. 16. All denials of access to the law library fully documented. 17. Facility staff informs ICE Management when a detainee or group of detainees is denied access to the El El law library or law materials. 18. Detainees who seek judicial relief on any matter are Policy DO-24 prohibits retaliation not subjected to reprisals, retaliation, or penalties. El from staff against detainees seeking judicial relief. 141 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 . . Remarks-=7 a) . Dries Not Standar NIA free envelopes A i 7 El 1 and stamps to mail related to legal matters. Meets Standard IE Does Not Meet Standard NIA I:lRepeat Finding Remarks: (Record signi?cant facts, observations, other sources used, etc.) The BICE section of LexisNexis has not been updated; therefore, detainees do not have access to many of the materials listed in Attachment A. The facility has a law library which contains seven computer terminals, all of which are equipped with LexisNexis. There is not a schedule for the law library. Law library access is granted pursuant to detainee requests. A review of the law library access log indicated that the law library is routinely open ?ve hours each week for males and ?ve hours for females. Interviews with frequent users of the law library indicated they do have access for a minimum of ?ve hours each week. The detainees interviewed have not requested additional time. Detainees in disciplinary segregation do not have access to the law library and/or LexisNexis. The facility has a very small number of legal resource books (nine) which are available to detainees in disciplinary segregation. The facility does not meet the core requirements for the standard for Law Libraries and Legal Materials. October evrewers Ignature/ 142 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SEiktsnetvsa'A03030-018963 G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 u. :ibiyz-erislu-ri?g ?iijitiaintlardlThe Field Office is responsive to requests by attorneys and accredited for presentations. representatives group El Upon receipt of concurrence by the Field Office Director, the facility or authorized Field Office ensures proper notification to attorneys or accredited representatives in a timely manner. El El The facility follows policy and procedure when rejecting or requesting modifications to objectionable material provided or presented by the attorney or accredited representative. Policy DO-25 addresses the procedures for allowing group presentations inside the facility. Posters announcing presentations appear in common areas at least 48 hours in advance and sign-up sheets are available and accessible. A legal rights presentation was scheduled during the review. Although the facility provided the reviewer a copy of the poster, the poster was not found to be posted. Detainees have access to group presentations on immigration law, procedures and detainee options. Documentation is submitted and maintained when any detainee is denied permission to attend a presentation and the reason(s) for the denial. There have been no denials of access; however, if such a denial were to occur, it would be appropriately documented. When the number of detainees allowed to attend a presentation is limited, the facility allows a sufficient number of presentations so that all detainees signed up may attend. i2 Detainees in segregation, unabie to attend for security reasons may request separate sessions with presenters. Such requests are documented. IXI Interpreters are admitted when necessary to assist attorneys and other legal representatives. Presenters are afforded a minimum of one hour to make the presentation and additional time to conduct a question-and-answer session. )2 10. Staff permits presenters to distribute approved materials. El DUDE DUDE 11. The facility permits presenters to meet with small groups of detainees to discuss their cases after the group presentation. or authorized detention staff is present but do not monitor conversations with legal providers. Presenters were observed meeting with small groups and individual detainees during a presentation conducted during this review. 143 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 {1 fittest 12. Group presenters who have had their privileges suspended are notified in writing by the Field Office Director or designee, and the reasons for suspension are documented. The Headquarters Office for Detention and Removal, Field Operations and Detention management Division is notified when a group or individual is suspended from making presentations. 13. The facility plays lCE/DRO-approved videotaped According to the facility's Director, presentations on legal rights, at regular opportunities I: El ICE has not provided this videotape at the request of outside organizations. to the facility. If a group's privileges were to be suspended, the group would be noti?ed in writing. 14. A copy of the Group Legal Rights Presentation policy, Information regarding Group Legal including attachments, is available to detainees upon Rights Presentations is provided in request the facility's handbook. 15. The facility maintains equipment for viewing approved El electronically formatted presentations. Meets Standard Does Not Meet Standard NIA I I: Repeat Finding Remarks: (Record signi?cant facts, observations, other sources used, etc.) Based on interviews with staff, a review of policy and procedure and observation of the presentation, it is the opinion of this reviewer that the facility meets the requirements of the standard for Legal Rights Group Presentations. The ICE Field Of?ce and the facility administration approved a group named Capital Area Immigrants' Rights Coalition (CAIR) to provide group presentations. CAIR visits the facility every other week. Three presenters were present on the day the presentation was observed by this reviewer. The presenters were meeting with small groups and individuals. Approximately 50 detainees were in attendance. The posters announcing the group presentation were not posted in common areas. October Reviewer?s Signature 144 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSFFI A03030-018965 G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 Performance-Based National Detention Standards Section VII ADMINISTIMTION MANAGEMENT 38 Detention Files 39 News Media Interviews and Tours 40 Staff Training 41 Transfer of Detainees 145 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/ 1 1/09 . -. 7. .7 Standard; 1 I . EA Detention-File- created for every new arrivalWhose stay will exceed 24 hours. El I Facility-pOIicy DO-26, Detention I Files, indicates a detention ?les are created for each detainee. The detainee Detention File contains either originals or copies of documentation and forms generated during the admissions process. The detention ?les were reviewed and found to contain documentation generated during the admission process. The detainee?s Detention File also contains documents generated during the detainee?s custody. 0 Special requests a Any 6-5893 and/or I-77S or IGSA equivalent, closed-out during the detainee?s stay 0 Disciplinary forms/Segregation forms 0 Grievances, complaints, and the disposition(s) of same The Detention Files are located and maintained in a secured area. If not the cabinets are lockable and distribution of the keys is limited to supervisors. The portion of this component requiring detention ?les be in lockable cabinets and the key distribution to be limited to supervisors if the ?les are not located in a secure area is speci?c to SPCs and CDFs. The detention ?les are stored and secured in the facility?s processing section. The detention ?les are secured in a locked room. The Detention File remains active during the detainee?s stay. When the detainee is released from the facility, staff adds copies of completed release documents, the original closed-out receipts for property and valuables, the original l-385 or equivalent and other documentation. Release documents were found in inactive detention ?les. . The officer closing the Detention File makes a notation that the file is complete and ready to be archived. Each ?le contains a notation that the ?le is complete and ready to be archived. Staff make copies and sends documents from the file when appropriately requested by supervisory personnel at the receiving facility or office. . Appropriate staff has access to the Detention Files and other departmental requests are accommodated by making a request for the file. Each file is properly logged out and in by a representative of the responsible department. 146 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 detainee- re.? -- . . .. s-Stah?ardsx NIA 9. Electronic Irec'oird?keeping systems and data are 7 I Facility policy D6426 addresses this protected from unauthorized access. component. Interviews with staff and observation Of record keeping El systems indicated electronic records are password protected from unauthorized access. 10. Unlessrelease of information is required by statute or regulation, a detainee must sign a release-of? information consent form prior to the release of any information, and a copy of the form is maintained in the detainee?s Detention File. The facility has a release of El information consent form. This component is addressed in facility policy DO-26, Detention Files. 11. Electronic data on individual detainees is subject to the same Privacy Act regulations as the contents of traditional paper Detention Files and A-files. 12. The Facility Administrator or staff designate ensures that necessary equipment and supplies, including copier and copier supplies are available; all equipment IE is maintained in good working order and that equipment has the capacity to handle the volume of work. 13. The Detention Operations Supervisor or equivalent can direct certain documents be added to a detainee?s IZI Cl detention File. 14. Archived files are purged after six years by shredding or burning. 15. Field Offices maintains detention files on detainees housed in IGSA Facilities as needed. These files are maintained for a minimum of 18 months. Meets Standard El Does Not Meet Standard El NIA EIRepeat Finding Remarks: (Record signi?cant facts, observations, other sources used, etc.) Review of facility policy, inspection of detention ?les and interviews with staff assigned to the processing area were used to determine compliance with the detention standard. A detention ?le is created for every new arrival at the facility. The ?les contain all of the documents required by the standard. Detention ?les are secured in a locked of?ce and maintained in the processing area. A log is maintained for any ?le removed from the of?ce. A form authorizing release of information is used before a ?le is released to an outside third party. Electronic data is password October6 2 Reviewer?s Signature I Date (bxs) 147 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet Rev: 5/11/09 iiinterviews by reporters, other news media representatives, academics and others not covered by the Detention Standard on Visitation. The facility there have been no requests for interviews by reporters, other news media representatives, academics or others not covered by the standard on Visitation. Facility policy requires any such request received by the facility be forwarded to the ICE Field Of?ce for consideration. All personal interviews are documented with the News Interview Authorization form (or equivalent) and filed in the detainee?s A?file with a copy in the facility?s Detention File. There have been no personal interviews with media representatives since the facility opened. The facility has a Release/Authorization form for the detainee to sign were such an interview to be requested and approved. A copy of the release form would be ?led in the detention ?le and the original forwarded to the ICE Field Of?ce. This is addressed in facility policy DO-27, News Media Interviews and Tours. . The Field Office Director consulted with Headquarters before deciding to allow an interview with a detainee who was the center of a controversy, or special interest, or high profile case. Although this situation has not occurred, it is addressed in facility policy DO-27. Signed released forms are obtained and retained in the detainee's a-file from any media representatives who photographed or recorded any detainee in any way that would individually identify him or her. . All press pools are organized ?according to the procedures in the Detention Standard. 0 A press pool may be established when the Field Office Director and facility administrator determine that the volume of interview requests warrants such action. 0 All media representatives with pending or requested, tours, or visits were notified that, effective immediately and until further notice, all media representatives must comply with the press pool guidelines established by the Field Office Director. 0 All material generated from such a press pool is made available to all news media, without right of first publication or broadcast. Facility policy DO-27, News Media, addresses each bulleted item identi?ed in this component. There have been no press pools at this facility. 148 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 Meets Standard Does Not Meet Standard NIA EIRepeat Finding Remarks: (Record signi?cant facts, observations, other sources used, etc.) The facility Director, Chief of Security and ICE staff all indicated there have been no requests for news media interviews and tours during the previous 12 months. Facility policy DO-27 contains language and procedures addressing all of the requirements of the detention standard. If the facility administration were to receive a request from the news media regarding an interview or tour, the facility would work with the ICE Field Of?ce to coordinate any interview or tour approved. October 6 Reviewer?s Signature D2 149 FOR OFFICML USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 - - {Rama-tits? i 215 The: facility conducts appropriate orientation, initial training, and annual training for all staff, contractors, and volunteers. 7 rCurrently, initial training does not include training for Cardiopulmonary Resuscitation (CPR) and there is a substantial number of staff who has regular or daily contact with detainees who have not received annual CPR training. The amount and content of training is consistent with the duties and function of each individual and the degree of direct supervision that individual receives. Currently, initial training does not include CPR and there is a substantial number of staff who has regular or daily contact with detainees who have not received annual CPR training. At least one qualified individual with specialized training for the position coordinates and oversees the staff development and training program. At a minimum, full-time training personnel complete a 40- hour training-for-trainers course. The training of?cer has not received the 40?hour training course for trainers. Training is governed and guided bya training plan that is reviewed and approved annually by the facility administrator. An accurate and complete record is maintained of all formal training activities in: 0 Individual training folders, Other training records systems, and/or 0 Electronic systems. Training records are not completed in the folders. The training of?cer - is in the process of compiling - records and inputting them in the computer program to generate individual training records. The training of?cer is approximately 50% complete with this process. 150 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/1 1/09 if a: 7 triad 6. Each new employee, contractor, and volunteer is provided an orientation prior to assuming duties. While tailored specifically for staff, contractors, and volunteers, the orientation programs include, at a minimum: Working conditions Cultural diversity/understanding staff detainees Code of ethics Personnel policy manual Employees' rights and responsibilities Drug?free Workplace Health?related emergencies Signs of Suicide risk and precautions Suicide prevention and intervention Hunger strikes Use of Force Keys and Locks Overview of the criminal justice system Tour of the facility Facility goals and objectives Facility organization Staff rules and regulations Sexual harassment/sexual misconduct awareness Personnel policies Program overview Orientation and training on detainee handbook and detainee rights. Requirement of Special-needs detainees. National Detention Standards All elements of this component are included in orientation training prior to new employees, contractors or volunteers assuming their duties. 151 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 - 15:? Meets . Standard 7. Clerical/support employees I '1 have minimal '7 detainee contact receive a minimum of: Working conditions 0 Cultural diversity/understanding staff detainees 0 Code of ethics 0 Personnel policy manual 0 Employees' rights and responsibilities 0 Overview of the criminal justice system 0 Tour of the facility 0 Facility goals and objectives 0 Facility organization 0 Staff rules and regulations 0 Sexual harassment/sexual misconduct awareness 0 Personnel policies 0 Program overview - National Detention Standards. 0 Key and Lock Control. 0 Suicide risk and prevention. 152 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 .. . - 3' . f. . Professional: and" support employees 7 contractors) who have regular or daily detainee contact will receive training on the following subjects, at a minimum: Security procedures and regulations Code of Ethics Health-related emergencies Drug-free workplace Supervision of detainees Signs of suicide risk and hunger strike Suicide precautions Use-of-force regulations and tactics Report writing Detainee rules and regulations Key control Rights and responsibilities of detainees Safety procedures Emergency plan and procedures interpersonal relations Social/cultural lifestyles of the detainee population Cultural diversity/understanding staff detainees Communication skills Cardiopulmonary resuscitation (CPR)/First aid Counseling techniques Sexual harassment/sexual awareness. National Detention Standards. misconduct All professional and support employees (including contractors), with the exception of the Food Service contract employees have received all of the required training. Food service contract employees have not received training on security procedures and regulations, supervision of detainees, report writing, detainee rules and El E1 regulations, emergency plan and procedures, cultural diversity, understanding staff and detainees, communication skills, CPR and counseling techniques. The Food Service contractors currently do not have regular or daily contact with the detainees. The aforementioned training will be provided to these contract employees prior to the implementation of the Food Service Voluntary Work program. 153 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 requiring :sb?ntra?t?tsg - . .. if": i7 hours of formal orientation before undertaking their assignments. At a minimum, the orientation program includes: The purpose, goals, policies and procedures for the facility and parent agency security and contraband regulations Key control; appropriate conduct with detainees Responsibilities and rights of employees Standard precautions Occupational exposure Personal protective equipment Bio-hazardous waste disposal Overview of the detention operations. National Detention Standards. Medical grievance procedures and protocol. Requirement for special needs detainees. Code of Ethics Drug free workplace Hostage situations and staff conduct if taken hostage. . Full-time ?health-care- receive at least 154 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/1 1/09 and constraints on their use -- before being assigned to a post involving their possible use. 35.43;; 15$ 2.5- 33?: 1:32to. security-personnel (including attractors) Wm receive? training on the following subjects, at a minimum: 0 Security procedures and regulations 0 Supervision of detainees - Searches of detainees, housing units, and work areas 0 Signs of suicide risk, precaution, prevention and intervention. 0 Code of Ethics - Health-related emergencies Security personnel receive training - Drug-free workplace . I on all elements of this component precaUtlonS with the exception of CPR training. - Self-defense techniques Although about 50% of the - Use-of-force regulations and tactics fa611}ty's Secunty?mployees h?ri?Ye I I IE recelved CPR tramlng, the Report wnung currently does not have a source to - Detainee rules and regulations provide CPR training. The facility . Key control is in the process of sending eight - Ri and res onsibilities of detainees Staffmembers to the American 9 Heart Association in Charlottesville, safety procedures VA, to become trainers in CPR. Emergency plans and procedures 0 Interpersonal relations 0 Social/cultural lifestyles of the detainee population 0 Cultural diversity/understanding staff detainees 0 Communication skills 0 Cardiopulmonary resuscitation (CPR)/first aid 0 Counseling techniques 0 Sexual abuse/assault awareness 0 National Detention Standards. 11. Situation Response Teams (SRTs) receive: 7)e Specialized training before undertaking their . . 11 Of?ce? assignments. receive training 1n forced cell moves. 12. Facility management and supervisory staff receive: The Chief of Security provides 0 Management and Supervisory training IE mommy ?166?ng that ?mud? supeIVISory guldance and for management. 13. (MANDATORY) Personnel authorized to use firearms receive training that covers their use, safety, and care All staff receives a four-hour course A on the use of ?rearms. 1 55 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 :7 If? . i4. 'All personnel' authorized to firearms demonstrate competency in their use at least annually. XI El 15. (MANDATORY) Personnel authorized to use chemical agents receive training in the use of chemical agents and in the treatment of individuals exposed to a chemical agent before being assigned to a post involving their possible use. All staff receives a two-hour training course in chemical agents. 16. All staff receives orientation and annual training on the facility?s drug-free workplace program. Typical contents are: 0 Staff, contractors, and volunteers prohibited from: 0 Using illegal drugs. 0 Possessing illegal drugs except in the authorized performance of official duties. - Procedures to be used to ensure compliance. 0 Opportunities available for treatment and/or counseling for drug abuse. - Penalties for violation of the policy. 17. New staff is required to acknowledge in writing that they have reviewed and understand the facility?s drug- free workplace program, and a copy of the signed acknowledgement is maintained in that person?s personnel file. The acknowledgement form that indicates staff have reviewed and - understand the facility's drug free work place is maintained by the Physical Security/Processing Supervisor in one master ?le and are not maintained in individual personnel ?les. 18. All staff is trained during orientation and annually thereafter, regarding the facility?s code of ethics. Typical contents are: - Staff, contractors, and volunteers prohibited from; 0 Using their official positions to secure privileges for themselves or others. 0 Engaging in activities that constitute a conflict of interest. - Accepting any gift or gratuity from, or engaging in personal business transactions with a detainee or a detainee's immediate family. 0 Acceptable behavior in the areas of campaigning, lobbying or political activities. Code of ethics training is provided during orientation and annual training. 156 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENEFYWFEJA03030-018977 G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 . Meets . I New staff are required to acknowledge in writing that? they have reviewed and understand facility work rules, ethics, regulations, conditions of employment, and related documents, and a copy of the signed El acknowledgement is maintained in that person?s personnel file. 20. (MANDATORY) All staff in frequent contact with detainees is trained at least annually to respond to health-related emergencies within four minutes. The training is provided by a responsible medical authority All staff having frequent contact in cooperation with the facility administrator and with detainees has not been trained inClUdeSl in CPR. A review of information Recognizing of signs of potential health PIOVided bythe faCilitY'S training emergencies and the required responses. Of?cer indicated that 77 Of 155 Staff Administering first aid and cardiopulmonary ?Fibers ha?fe notrecewed CPR resuscitation Training. Eight staff members i I K4 from various departments W111 be 0 Obtaining emergency medical through receiving training from the the plan and Its requrred procedures. American Heart Association in - Recognizing signs and of mental October 2011. These staff will then illness, suicide risk, retardation, and chemical be certi?ed to train the staff in CPR, dependency. A11 medical staff is CPR certi?ed 0 The facility's established plan and procedures for and health serViceS are aVailable 24 providing emergency medical care including, when hours a day, 7 days a Week- required, the safe and secure transfer of detainees for appropriate hospital or other medical services, including by ambulance when indicated. 21. All staff in frequent contact with detainees are trained at least annually on the facility?s Sexual Abuse and Assault Prevention and Intervention Program, to include: 0 Understanding that sexual abuse or assault is never an acceptable consequence of detention. - Recognizing housing or other situations where sexual abuse or assault may occur. 0 Recognizing the physical, behavioral, and emotional signs of sexual abuse or assault and ways to prevent such occurrences. - Knowing how to report knowledge or suspicion of sexual abuse or assault and make intervention referrals in the facility?s program. 157 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/1 1/09 - m- . 1 'f Li: 12.. . Meets .. i 7 1 .7 All With 0' detainees are trained at least annually on the facility?s Suicide Prevention and Intervention Program, to include: - Identifying the warning signs and of impending suicidal behavior, 0 Demographic, cultural, and precipitating factors of suicidal behavior, 0 Responding to suicidal and depressed detainees, 0 Communication between correctional and health care personnel, 0 Referral procedures, 0 Housing observation and suicide-watch level procedures, and Follow-up monitoring of detainees who have attem pted suicide. 23. All staff is trained during orientation and annually to recognize the signs of a hunger strike and on the procedures for referral for medical assessment. 24. All staff is trained in proper procedures for the care and handling of keys. Orientation training shall be accomplished before staff is issued keys, and key control shall be among the topics covered in annual training. Ordinarily, such training is done by the Security Officer or Key Control Officer. All staff is trained in the proper procedures for the care and handling of keys by the Physical Security of?cer. 25. Through ongoing (at least annual) training, all detention facility staff is made aware of their control aggressive detainees. At a minimum, training shall responsibilities to include: The requirements of this Detention Standard - The use of force continuum 0 Communication techniques 0 Cultural diversity 0 Dealing with the mentally ill 0 Confrontation?avoidance techniques 0 Approved methods of self-defense - Force cell-move techniques 0 Communicable diseases, particularly precautions to be taken for use of force 0 Application of restraints (progressive and hard) - Reporting procedures. situations involving 158 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 Meets . 1 ,1 .3. 17267. Em ployeesare en?couragedrto'continue their education and professional development through incentives such 12 as salary enhancement, reimbursement of costs, and administrative leave. The facility will assist employees continuing their education by adjusting their work schedules. Meets Standard IE Does Not Meet Standard NIA I: Repeat Finding Remarks: (Record signi?cant facts, observations, other sources used, etc.) This inspector reviewed facility policy and procedures, reviewed applicable personnel ?les and reports, and interviewed staff in review of this standard. The facility opened in August 2010 and approximately 50% of the staff who have regular or daily contact with detainees has not received CPR training. This resulted in three non-mandatory components and one mandatory component receiving a rating of "Does Not Meet Standard." Eight staff members from various departments will be receiving training from the American Heart Association during the week of October 10-15, 2011. These eight staff members will then be certi?ed to train the staff at this facility in CPR. A11 medical staff is CPR certi?ed; and medical staff provides coverage at the facility around the clock. The acknowledgement form that indicates staff have reviewed and understand the facility's drug-free work place is maintained by the Physical Security/Processing Supervisor in one master ?le and the documentation is not maintained in each person's personnel ?le as required. Training records are not completed in the folders. The training of?cer is in the process of compiling records and inputting them in the computer program to generate individual training records. The training of?cer is approximately 50% completed with this process. The training of?cer has not received the 40-hour trainin course for trainers. October Reviewer?s Signature 59 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SEWWlVE'Aoww-mwm (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 .: and" 1 - When adetainee'is represented by legal counsel or a I I I legal representative, and a G-28 has been filed, the representative of record is notified by the detain-ee?s The SDDO with responsibility for this facility advised that detainees who have ?led a G-28 are usually Deportation Officer within 24 hours of transfer. not transferred until there has been a The notification is recorded in the detainee?s file ?nal disposition of their case. Were When the A?File is not available, notification is suchatransferto occuraICE would noted Within EN FORCE contact the attorney of record. 2. Notification includes the reason for the transfer and El the location of the new facility, 3. The deportation officer is allowed discretion regarding the timing of the notification when extenuating El circumstances are involved. 4. The attorney and detainee are notified that it is their responsibility to notify family members regarding a IXI transfer. 5. Facility policy mandates that: I . 0 Times and transfer plans are never discussed with gammy p01le the detainee prior to transfer. ranspo?auonz a ,ressesa 0 I I bulleted items 1n th1s component. 0 The detainee is not notified of the transfer until Interviews with staffindicatedthey immediately prior to departan the faculty. were knowledgeable regarding the The detainee is not permitted to make any phone requirements of the standard and the calls or have contact with any detainee in the facility policy. general population. 6. The detainee is provided with a completed Detainee XI Transfer Notification Form. 7. Form G-391 or equivalent authorizing the removal of a ICE noti?es the facility of transfers detainee from a facility is used. via form I-216. 8. For medical transfers: 0 The Division of Immigration Health Services (DIHS) Medical Director or designee approves the There have been no medical lranSfer- transfers since the facility opened. 0 Medical transfers are coordinated through the El The approvals, coordination, local office. transfer documents and medication 0 A medical transfer summary is completed and accompanies the detainee component 13 protocol. - Detainee is issued a minimum of 7 days worth of prescription medications. 9. Detainees are transferred with a completed transfer . . . . . Ind1V1dual med1cal ?les are placed summary sheet in a sealed envelope With the in a sealed and a To riatel detainee?s name and A?number and the envelope is 1 pp marked Medical Confidential. mar enve Ope' 10. For medical transfers, transporting officers receive instructions regarding medical issues. 160 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet - Rev: 5/11/09 f. 1 resides stander-rag; NIA Standard Does. .i 11.'Dvetainee'sifunds, valuables and property/Hare returned 7' Facility policy addresses the 7 and transferred with the detainee to his or her new processing of detainees' funds, location. valuable and property. IZ El 12. Transfer and documentary procedures outlined in Section and are followed. 13. Indigent detainees unable to make a telephone call at their new location are able to make a telephone call at the government?s expense within 12 hours of arrival. >14 14. Meals are provided when transfers occur during Facility policy addresses the normally schedule meal times. provision of meals for transfers as required. >14 15. An A-File or work folder accompanies the detainee This component is the responsibility when transferred to a different Field Office or sub- >14 CI of the ICE Field Of?ce. A??les are office. not maintained at the facility. 16. A-Files are fonNarded to the receiving office via This component is the responsibility overnight mail no later than one business day following K4 El El of the ICE Field Of?ce. A-?les are the transfer. not maintained at the facility. IE Meets Standard I:l Does Not Meet Standard El NIA DRepeat Finding Remarks: (Record signi?cant facts, observations, other sources used, etc.) Interviews with both facility and ICE staff and a review of release processing policy and procedures were used to determine compliance with this detention standard. ICE staff coordinates release processing with facility st ff. ICE forms are utilized and copies are placed in detention ?les. October 6 Reviewer?s Signature De 161 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT G-324A (Coded 10132010) Detention Review Worksheet Rev: 5/11/09 Of?ce of Enforcement and Removal Operations US. Department of Homeland Security 500 12m Street. SW Washington, DC 20536 US. Immigration and Customs Enforcement JAN 1 8 2012 MEMORANDUM FOR: Enrique M. Lucero Field Of?ce Director Wackinotnn Piald Office-x FROM: Assistant Director for Detention Management SUBJECT: Farmville Detention Facility Annual Review 201 The annual review of the Farmville Detention Facility conducted on October 4-6, 2011, in Farmville, VA has been received. A ?nal rating of ?Does Not Meet Standards? has been assigned and this review is closed. A follow-up compliance review shall be done within six months of the date of this rating being assigned. The G-324A worksheets provided by the Lead Compliance Inspector (LCI) indicated the facility was de?cient with the following standards: Staff Training, Law Library and Legal Materials. This facility has now received its ?rst ?Does Not Meet Standards? rating, and must avoid a second consecutive ?Does Not Meet Standards? rating. Pursuant to PL. 111-83, The Department of Homeland Security Appropriations Act, 2010, if a second consecutive less than acceptable rating is received, no appropriated funds may be used for this facility. Should you or our staff have any questions regarding this matter, please contact Deputy Assistant Director, Detention Management Division at (202) 73a; (6) (W7) 0) cc: Of?cial File ICE: October, 2011 FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE . ICE 2012 IA03030.018983