- Memorandum
?maw Department of Budget 4

TO: County Commissioners and Department Heads
FROM: Lawrence C. Soule
Budget Director

SUBJECT: Expenditure Reduction and Revenue Enhancement Initiatives

DATE: September 9, 2015

 

We have received budget requests from the departments, and a signi?cant budget deficit
remains. The County Executive has requested that each department conduct a review of its core
mission and evaluate the services it currently provides. This project requires that each
department:

0 Identify which services are mandated and which are not. If the services are mandated,
identify the statute or regulation that mandates the service, e. federal, state, local,
consent decree, settlement, etc.

Is your department providing services to other municipalities? If so, do you charge for
the service? If you do charge, is the County recouping the full cost of providing those
services?

To assist you in completing this project, think about if you were to create your department from
scratch today, what would it look like? Consider the following questions in doing your
evaluation.

0 What services would you eliminate that are currently provided? Note that only
disCretionary or non-mandated services should be eliminated.

it Of the mandated services, identify those that are provided by outside vendors and those
that are provided by county personnel. Is there a new model that could be employed to
deliver the service that would result in lower costs and more ef?cient delivery of the
service?

0 Are there examples of where these are currently being utilized by other municipalities?

i What is the estimated savings and time frame for each of your recommended changes in
services or delivery methods?

Focus should be placed not only on service delivery but the administrative functions as well.
Administrative functions include, but are not limited to, accounting, payroll, I-IR, budgeting,
purchasing, contract management and general maintenance. Service delivery refers to providing
services to your clients whether directly or through outside vendors. General maintenance
includes maintenance of buildings, grounds and equipment. When considering outside contracts,
can any be consolidated, eliminated, reduced or streamlined? Can the work be taken in-house
without incurring additional cost?

The end result we are seeking from this project is (1) a list of services that can be eliminated or
restructured resulting in net budgetary savings and (2) a list of revenue enhancement
recommendations. These recommendations on the list must be above and beyond what was
already included in your 2016 budget submission. Identify those services that can be eliminated
or reorganized for the purpose of achieving cost reductions. Further delineate what actions need
to be undertaken to eliminate the service, are state or local amendments to a law or
regulation necessary to effectuate the change.

Please identify the services that you be eliminating in 2016. In addition, list the services that
could be eliminated in subsequent years even though you need to start the process now. Please
use the attached template for your submission which is due no later than Wednesday,
Segtember 23.

Should you have any questions about this exercise, please do not hesitate to contact me.

cc: Hon. Robert P. Astorino
Kevin  Plunkett

2016 EXPENDITURE REDUCTION PROPOSALS

1) Service to be eliminated or restructured to reduce costs:

 

Contractual savings associated with action (include speci?c contracts and quantify anticipated 2016 savings associated
with each):

 

Personnel savings associated with action (include specific positions to be eliminated or recerti?ed, and quantify
anticipated 2016 savings associated with each):

 



Other savings (Le. equipment, supplies, travel, training) associated with action (quantify anticipated reductions to 2016
budget request):

 



Revenue impact (quantify any revenue impact associated with action):

 

Describe the approvals that will be necessary to implement the action:

 



Timeline for implementation:

 

2) Service to be eliminated or restructured to reduce costs:

 

Contractual savings associated with action (include speci?c contracts and quantify anticipated 2016 savings associated
with each):

 

Personnel savings associated with action (include Speci?c positions to be eliminated or recertilied, and quantify
anticipated 2016 savings associated with each):

 

Other savings equipment, supplies, travel, training) associated with action (quantify anticipated reductions to 2016
budget request):

 

Revenue impact (quantify any revenue impact associated with action):

 

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Describe the approvals that will be necessary to implement the action:

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Timeline for implementation:

 



3) Service to be eliminated or restructured to reduce costs:

 



Contractual savings associated with action (include specific contracts and quantify anticipated 2016 savings associated
with each):

 

Personnel savings associated with action (include speci?c positions to be eliminated or recerti?ed, and quantify
anticipated 2016 savings associated with each):

 

Other savings (Le. equipment, supplies, travel, training) associated with action (quantify anticipated reductions to 2016
budget request):

 

Revenue impact (quantify any revenue impact associated with action):

 



Describe the approvals that will be necessary to implement the action:

 

l_

Timeline for implementation:

 



Please add any additional proposals in the above format by copying the template provided.

POTENTIAL POST-2016 EXPENDITURE REDUCTION PROPOSALS

1) Service to be eliminated or restructured to reduce costs:

 



Contractual savings associated with action (include speci?c contracts and estimate annual savings associated with each):

 

Personnel savings associated with action (include speci?c positions to be eliminated or recerti?ed, and estimate annual
savings associated with each):

 

l_

Other savings equipment, supplies, travel, training) associated with action (estimate annual savings):

 

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Revenue impact (quantify any revenue impact associated with action):

 



Describe the approvals that will be necessary to implement the action:

 



Timeline for implementation:

 



2) Service to be eliminated or restructured to reduce costs:

 



Contractual savings associated with action (include speci?c contracts and estimate annual savings associated with each):

 



Personnel savings associated with action (include speci?c positions to be eliminated or recerti?ed, and estimate annual
savings associated with each):

 



Other savings equipment, supplies, travel, training) associated with action (estimate annual savings):

 



Revenue impact (quantify any revenue impact associated with action):

 

Describe the approvals that will be necessary to implement the action:

 

Timeline for implementation:

 

3) Service to be eliminated or restructured to reduce costs:

 

Contractual savings associated with action (include speci?c contracts and estimate annual savings associated with each):

 



Personnel savings associated with action (include speci?c positions to be eliminated or recerti?ed, and estimate annual
savings associated with each):

 

Other savings equipment, supplies, travel, training) associated with action (estimate annual savings):

Page 3

 

Revenue impact (quantify any revenue impact associated with action):

 



Describe the apprOvals that will be necessary to implement the action:

 

l_

Timeline for implementation:

 

Please add any additional proposals in the above format by copying the template provided.

2016 REVENUE ENHANCEMENTS

1) Describe any increases in fees for services provided by your department (including services provided to other
municipalities) that should be evaluated for enactment in 2016. Include current rates charged, speci?c proposals for
reasonable increases with justification, and information on who municipalities, public) would pay such fees:

 



Estimate additional 2016 revenue associated with this action:

 

Describe the approvals that will be necessary to implement the action:

 



Timeline for implementation:

 

2

5;

Describe any increases in fees for services provided by your department (including services provided to other
municipalities) that should be evaluated for enactment in 2016. Include current rates charged, speci?c proposals for
reasonable increases with justi?cation, and information on who municipalities, public) would pay such fees:

 

Estimate additional 2016 revenue associated with this action:

 

Describe the approvals that will be necessary to implement the action:

 

Timeline for implementation:

_l

 



3) Describe any increases in fees for services provided by your department (including services provided to other

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municipalities) that should be evaluated for enactment in 2015. Include current rates charged, speci?c proposals for
reasonable increases with justi?cation, and information on who municipalities, public) would pay such fees:

 



Estimate additional 2016 revenue associated with this action:

 



Describe the approvals that will be necessary to implement the action:

 



Timeline for implementation:

 



Please add any additional proposals in the above format by copying the template provided.

POTENTIAL POST-2016 REVENUE ENHANCEMENTS

1) Describe any increases in fees for services. provided by your dapartrnent (including services provided to other
municipalities) that should be evaluated for enactment beyond 2015. Include Current rates charged, speci?c proposals
for reasonable increases with justification, and information on who (Le. municipalities, public] would pay such fees:

 

l_

Estimate additional annual revenue associated with this action:

 



Describe the approvals that will be necessary to implement the action:

 

Timeline for implementation:

 

2) Describe any increases in fees for services provided by your department (including services provided to other
municipalities) that should be evaluated for enactment beyond 2016. Include current rates charged, speci?c proposals
for reasonable increases with justi?cation], and information on who (Le. municipalities, public) would pay such fees:

 



Estimate additional annual revenue associated with this action:

 



Describe the approvals that will be necessary to implement the action:

 

Timeline for implementation:

 



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3) Describe any increases in fees for services provided by your department (including services provided to other
municipalities) that should be evaluated for enactment beyond 2016. Include current rates charged. speci?c proposals
for reasonable increases with justi?cation, and information on who municipalities, public) would pay such fees:

 

If

Estimate additional annual revenue associated with this action:

 



Describe the approvals that will be necessary to implement the action:

 



Timeline for implementation:

 



Please add any additional proposals In the above format by copying the template provided.

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