JAIL INSPECTION REPORT Kentucky Department of Corrections Division of Local Facilities FACILITY: Grant County Detention Center FIRST INSPECTION First Inspection Date: 3/ 13/ 14 The below areas of non?compliance have not been corrected and no waiver has been received. Due to overcrowding in the secure portionof the jail, there were prisoners sleeping on the ?oor in Dorms 89, 90, 96, 98, 99, 103, 24, 22, 20, 28, 10, 11, X003, X006 and X018. The secure portion of the jail has 280 beds and on the day of inspection there were 291 prisoners. On the day of inspection, Dorms 100, 101 and 102 were still experiencing HVAC and ventilation problems. Temperatures were warm and very humid and mold was still present where the deck meets the wail. SECOND INSPECTION Inspection Date: 11/25/2014 Inspector: Kirstie Willard Jail Staff Accompanying Inspector: Captain Hale Population Count on Date of Inspection: 331 Comments "5 "a w: *a *5 Requirement Fire Alarm 5/21/13 El Last known inspection was completed on 5/21/13. Inspection Due to recent staff changes, staff was unable to locate necessary paperwork. Inspector noted multiple trouble alarms on the panel located in the control center. Section 1 (1) Inspection and testing of ?re protection equipment by a quali?ed person at least annually with visual inspections by jail employees monthiy. Fire 3/2013 El Last known inspection was completed in 3/2013. Extinguisher Due to recent staff changes, staff was unable to Inspection locate necessary paperwork. Section 1 (1) Inspection and testing of ?re protection equipment by a quali?ed person at least annually with visual inspections by jail employees Range Hood 5/21/13 Last known inspection was completed on 5/21/13. Inspection Due to recent staff changes, staff was unable to iocate necessary paperwork. Kitchen staff advised the range hood had not been operational since August due to ongoing HV AC issues throughout the jai DNot required Kitchen not located in buiiding Requirement Completed Date Scheduled Completed/ Scheduled Compliant Compliant Date Non- Not Comments Section 1 (1) Inspection and testing of ?re protection equipment by a quali?ed person at least annualiy with visual inspections by jaii employees Smoke Control System Inspection 5/21/13 Last known inspection was completed on 5/21/13. Due to recent staff changes, staff was unable to locate necessary paperwork. SOIKAR 3:070 Section 2 (4) In each area where a prisoner may be con?ned, there shall be an emergency smoke control system activated by smoke detectors and operated by emergency power. Inspection and testing of the smoke control system shall be conducted by a quaii?ed person at least annually. Sprinkler System Inspection 5/2013 Last known inspection was compieted in 5/2013. Due to recent staff changes, staff was unable to locate necessary paperwork. Section 1 (I) Inspection and testing of fire protection equipment by a qualified person at least annually with visuai inspections by jail employees Menu Approval 12/26/13 Section 1 (8) A nutritionist or dietician shalt approve the nutritional value ofthejaik menu on an annual basis. Canteen Report 7/2013 Due to recent staff changes, staff was unsure if the year-end report had been submitted. 501KAR31030 Section 4 (2) The records of income, expense, and disbursements of the jail canteen fund shall be examined annually by the Auditor of Public Accounts concurrentiy with the annuai audit of the county conducted in accordance with KRS uniess the Auditor of Public Accounts declines to perform the examination of the canteen fund or has faiied to respond to written notice of intent to employ a certi?ed public accountant within thirty (30) days of receipt of the notice. First Aid Training 1/2013 Section 5(1) ail personnel shall have current training in standard first aid equivalent to that provided by the American Red Cross, American Heart Association, or an equivalent nationaily recognized organization. New jail personnel shall receive training within their first year of employment. CPR Training 1/2013 Section 5 (2) Jail personnel shail be certi?ed to perform CPR (Cardiopulmonary Resuscitation), equivalent to that provided by the American Red Cross, American Heart Association, or an equivalent nationally recognized organization. Newjail personnel shall receive certi?cation within their first year of employment. Comments '5 i?I -t?l Requirement Medication '3 Not required? all medications are administered by Administration . medical staff. Section 4(2) All jail personnel or health services staff who administer medications to prisoners shall be trained in the proper procedures as outlined in the jail?s policy and procedures manual Deputy Jailer Various According to CrimCast, most all staff had completed 16 hours training in excess of the required 16 hours. Section 4 (1) Jail personnei shail receive a minimum of sixteen (16) hours annual in-service training. The training shail be provided by the department or other instruction approved by the jailer. KOMS System in Use Work Unknown Due to recent Staff changes, staff was unable to Supervisor locate necessary paperwork. Meetings - I I Conducted - - Unknown Due to recent staff changes, staff was unable to Work- locate necessary paperwork. Site Visits Quarterly Fire 10/ 1 i/14lst February 2014 Planning Meetings 2nd Unknown Emd Unknown 4th October 2014 Section 1 A fire emergency planning session forjaii employees at least quarterly. (2) Maintaining written documentation of the ?re planning session, including evacuation, fire drills, and other procedures covered during the session. Policy 4/16/12 Per Judge Executive?s of?ce, poiicy and Procedures procedures manual ilast approved on 4/16/12. Approval -. Section 1 (4) The policy and procedures manual shall be reviewed, updated, and any changes approved by the governing authority at least annually. All revisions shail be marked with the effective date and ?led with the department. Diversion The diversion holding area is unusable due to inmates Homing Area virtually destroying the area. Wiring is exposed, lights are inoperable, etc. Section 1 (3) (3) The jailer shall have a written preventive maintenance plan that includes but is not limited to: A cieaning schedule for various locations and items in A Schedule for inspections by the jaiier; A schedule for trash and garbage removal; and A scheduie for periodic Comments 6 a: *5 Requirement *3 .53 3 Ti oneinspection and maintenance of speci?c mechanical equipment. Con?nement Security glazing is broken in Cell 83, Dorms 89, 23 Areas - and 10; Hole in the waii in Dorm 99, JRC Dorm 1, maintenance JRC Dorm 2 and JRC Dorm 4; Windows leaking in Dorm 100 and 101; Showerpanel in disrepair in Dorm 20; toilets and sinks not working in Dayroom 0098 and 0007 and Ge]! 1; Sink not working in Dorms 100 and Toilet not working in JRC Dorm 1; Toilet continuously runs in Dorm Shower leaking in Dayroom 0008 and 0007;- Shower panel missing in Dorm Shower in medicai isolation area was badly rusted, mold was observed and was leaking into the isolation hallway area; Vent covers missing in JRC Dorms 2, and 3. Vent cover not securely attached in JRC Dorm 4; Ceiling accessipanels not securely fastened in JRC Dorm 4; Light ?xture not securely attached in JRC Dorm 1; Dorms 96, 98, 103 and-23 were very humid. Section 1 (2) The jail shail provide for both solid and liquid waste disposal. (3) Thejailer shall have a written preventive maintenance plan that includes but is not limited to: A cleaning schedule for various locations and items in the jaii; A Schedule for inspections by thejailer; A schedule for trash and garbage removal; and A schedule for periodic inspection and maintenance of speci?c mechanical equipment. (4) The jail shall have fresh air circulating within prisoner living and activity areas. Lighting El Inoperable lights in the iiving area and bathroom area of Dorm 96, living area of Dorms 410, 103, 24, 23, 22, 20, X31, X30, X19, X5, X17 vestibule, Dayrooms 0008 and 0007. Section 10(16)(a) Design features for all living areas shall include: 1. Suf?cient naturai or arti?ciai iight to provide twenty (20) foot candles of light with a nightlight capable of providing five (5) foot candles of light. Temperatures Ci Dorms 96, 98 and 103 were extremely hot; Dorm 23 was very warm; Dorm X3 Was very cool. DOC inspector recommended recording temperatures in these extreme areas on a regular basis, at least once on all three shifts to ensure they were within acceptable ranges. Section 10 3. Temperature ranges within comfort zones (sixty~?ve (65) degrees Fahrenheit to eighty-?ve (85) degrees Fahrenheit) Hot Cold Cl IE Cold water was not working in the sink of Cell 2 Water Section 1(14) All prisoners in the jail shall be provided with hot and cold Requirement Scheduled Completed/ Scheduled Compliant Compiiant Non- Completed Date Date Not Comments running water in showers and lavatories Broken/ Malfunctioning Locks Cell 1 not in use dueto locking mechanism not working; Vestibule Door X32 not setnre due to locking mechanism not working. Section 3(14) The jail shall have key?control procedures which shall include: A procedure for immediate reporting and repairing of a broken or malfunctioning key or look. .. Fire Safety Exposed wiring was observed on the wall near the entry of the JRC Dayroom and in the laundry room; Exit signs not illuminated at the end of hallway or above D37. Section 1 A ?re safety inspection by the department at least once a year. on?: con?nement areas Pipes leaking in the ceiling and wall of thehoiler room; Drywali is heaviiy molded in thisarea due to constant moisture from leaks, despite being replaced a few months ago; Water leaks in the ceiling of the laundry room and in the hallway outside the kitchen door; Hole in the wall in-the laundry room; Roof leaking into control room area above electronic panels Section 1(3) The jailer shall have a written preventive maintenance plan that includes but is not limited to: A cleaning schedule for various locations and items in thejail; A Schedule for inspections by the jailer; A schedule for trash and garbage removal; and A schedule for periodic inspection and maintenance of speci?c mechanical equipment. Kitchen Heat/Air conditioning is not working in the office/dry storage area of the kitchen; water leak; ?oor of walknin freezer and cooler buckled, both sprinkler heads have been remOVed with holes left in the ceiling of the cooler-and outlet cover missing resulting inexposed wiring; mold and horrible odor coming from the drain in the I chemical/storage closet indry storage area; Tilt skillet not working, range hood has not worked for several months due to issues with the HVAC, which means staff Cannot use the fryer and must be cautious when cooking on the stove due to a lack of ventilation; rinse and sanitation cycle not working on dishwasher, staff are utilizing 3 compartment sink to rinse and sanitize food trays, etc.; multiple drains are badly clogged; steam tabiedoes not work due to faulty electrical plug and leaks when being drained; large sink leaks; ice machine does not work; multiple ceiling tilesare missing Requirement Completed Date Comments '6 3'62 ?5 .2 cs .2: 1: air-on. cage :5 so so at!) Section 1 (1) The jail shall comply with KRS 217.280 through 217.390 and 902 KAR 45:005 Overcrowding -- Non-Compliance Area Cell Numbers/Comments Dorms Section 10(16)(b)6. The jail shall provide space for low security prisoners including work release and community service workers. This area shall be either cells opening into a dayroom or a combination of this or multiple- occupancy dorms. If dorms are used, they shall include: a. Forty (40) feet per prisoner; b. One (1) commode, one lavatory, and one (1) drinking fountain per ten (10) prisoners, but one (1) urinal may be substituted for each commode in male areas so long as the commodes shall not be reduced to less than one- half the number required; 0. One (1) shower per twenty (20) prisoners; c1. Suf?cient tables and benches to handie the number of prisoners housed in the dorm; 6. One (1) penal?type storage area for personal property per prisoner; and f. One (1) penal-type bunk per prisoner. Dayrooms 501KAR31050 Section 10(16)(b)8. Each dayroom shall contain: a. Thirty-five (35) square feet per prisoner; b. One (1) commode per ten (10) prisoners, but one (1) urinai may be substituted for each commode in male areas so long as the commodes shall not be reduced to iess than one-half the number required; 0. One (1) lavatory per ten (10) prisoners; One (1) drinking fountain per twenty (20) prisoners; and f. Tables and benches suf?cient to handle the rated capacity with space twenty-four (24) inches wide and twelve (12) inches deep per prisoner. El Cells Section 10(16)(b)3. All cells shall open into a dayroom and a cell shall not be less than seventy (70) square feet. A cell shall not have more than two (2) penal-type bunks. if two (2) persons are housed in a cell, they shall not be detained in the cells for longer periods than twelve (12) hours, except in emergency situations. Detox Section 10(5) Detoxi?cation area. The purpose shail be to provide an area to separate intoxicated prisoners from the general prisoner population Temporary Holding Section 10(6) Holding areas. The purpose of holding areas shail be for temporary detention not to exceed eighteen (18) hours in secure holding or eighteen (18) hours in diversion holding. Inspector Comments {was asked to conduct the follow up inspection for this facility by Deputy Commissioner Holden and advised it was probably a good idea to take a fellow inspector along, due to multiple on?going issues with Jailer Peoples. Jail Services Specialist Michelle Dykes accompanied me on this inspection. Despite being unfamiliar with the staff at the facility and the state of chaos being experienced by the facility staff, the inspection went very well. Staff was very accommodating and obviously frustrated by the total lack of leadership and resources available to operate the facility in an ef?cient, safe and secure manner. There are obviously a vast array of physical plant issues throughout the facility, which have been ongoing for several months/years. Staff openly admitted that virtually no maintenance had been done to the facility in 3 years and that for the last several weeks, the jailer had rarely even visited the facility. Many of the staff have either quit or been fired in light of the on-going lawsuits and investigations. Those who were present on the day of inspection were very helpful, but unfortunately were not able to locate much of the paper documentation needed to confirm necessary inspections, etc. had been conducted. Captain Hale is obviously trying very hard to keep day-to-day operations going, but he is now the only Captain at the facility and is also attempting to personally ?x plumbing and other maintenance issues that seem to be increasing by the day. Staff is hopeful that the new administration will provide them the support, leadership and ?nancial ability to begin working on restoring the facility to an acceptable state and return to ef?cient operations. I expect this to be a very long and expensive process. Due to a newly elected jailer who has no jail experience, I suggest DOC inspectors and regional administrators provide extensive technical assistance to the jailer, staff and local of?cials in their efforts to address the volumes of issues surrounding this facility. So far, based on my conversations with newly elected jailer Hankins, he and the newly elected judge/executive are very open and receptive to our input and suggestions. I have advised Jailer Hankins and the staff on duty during my inspection that the Department is willing to provide whatever technical assistance we can in an effort to help them. They have been provided with all contact information and Regional Administrator Brooks has advised he will continue to visit the facility on a frequent basis. I am also happy to be actively involved is assisting in whatever capacity necessary, despite this facility being outside my assigned region.