{932 Clovis - Community College April 20, 2015 Sandra Fish Data Journalist New Mexico In Depth Dear Ms. Fish, This letter is in response to your request for all contracts and payments related to state and federal lobbying and any other services performed by Tom Drake and any associated staff members on Clovis Community College?s behalf in 2014 and 2015. Mr. Drake?s position as Vice President for Administration and Government Relations requires that Mr. Drake serve as the legislative liaison for Clovis Community College in addition to his other administrative duties. As such, Mr. Drake?s expended effort on lobbying activities is estimated to be approximately 10?15% of his efforts. He is the only employee assigned to government relations and/ or lobbying. As the institution?s designated Government Relations Of?cer, Mr. Drake attends numerous legislative and other community functions each year to ensure that the College remains informed of all potential legislative actions that may impact the institution. The travel expenses for these trips are paid by the institution. However, when Mr. Drake is involved in lobbying?speci?c. activities, such as planning and attending dinner functions with members of the legislature, these expenditures are paid by Clovis Community College?s Foundation, an independent 501(c)(3) non?pro?t organization. A breakout of these lobbying expenses for the 2013?2014 and 2014- 2015 ?scal years is attached for your review. Please let me know if you require any additional information. Sincerely, 3050 Debbie 2Q: Chief Financial Officer Clovis Community College Enclosure 417 Schepps Boulevard - Clovis, New Mexico 88101-8381 - 575?769-2811 FAX 575-769-4190 4?9 {j 9 sex 50o25+ 268?03+ 227ae1+ 525a89$+ ReportE Page 1 of 1 Report Parameters Organization Budget Status Detail Report Summary Year to Date Transaction Report Period Ending Jun 30, 2015 As of Apr 15, 2015 Chart of Accounts: Clovis Community Coliege Commitment Type: All Fund:- 83200 General Foundation Program: 9998 Foundation 3; organization: 83210 Foundation Lobby Activity: All . I i. Account: 71100 General Expendables Location: I All i Document List Transaction Activity Document Vendor] Transaction Amount Rule Class . Date . Date Code Description . Coder Mar 17, 2015 Mar 17, J0014286 pcard feb szsisgqemr; . 2015 - Report Total (of all records): 525.89 [Evailable Budget Save Query as: Shared Another Query RELEASE: 8.3 2015 Ellucian Company LP. and its affiliates. 4/15/2015 THE BULL NINE A PRIME STEAKHUUSE 150 Washington Server: DUB: 02/03/2015 10:55 PM 02/04/2015 84 Tum/1 SALE VXSA ".ard 'aunelic card present: name mu Entry Mama: 5 Approval 06'533 Amount: 5 2015 Tip: mm: I auras to Day the abuve lute} alount In the card agreement Thanks! Dom: again. P--wa Mn) F0 Low--371100 THE BULL RING A PRIME STEAKHDUSE 150 washinan Sew" um Due: 02/04/2015 09m PM 02/05/2015 Farm/I 1/10025 SALE 1048500 I ugne'lu. .md uresznt: DRAKE TOM can: Emry warm: 5 Apnruva}: EH 5703 Arum/M 3 275.21 Inch/fled Gratuny: 5 41.32 Addmunal Tm 1am: flefflfi . agme pay the above mm} ammt accurdi to the rard Issue - Thanks'. Came agam, Pam My THE BULL me mm: smmuss lfivwaehingtm Server: DOB: 02/12/2015 09:16 PM 02/12/st Farty/T 3/30054 SALE VISA IOABSES Card Namehc card presen . DRAKE TOM Card Entry Auurmal: "33962 $19210 6 Tm 7,7 Inta]: 1 agree to Day the arms total amwnt accermng tu me card issuer agreement' 7 Thanks! Dame agam i ReponE Page 1 of 1 Report Parameters Organization Budget Status Detail Report Summary Year to Date Transaction Report Period Ending Jun 30, 2014 As of Apr 15, 2015 Chart of Accounts: Clovis Community College Commitment Type: All . Fund: 83200 General Foundation Program: 9998 Foundation Organization: 83210 Foundation Lobby Activity: All Account: 71100 General Expendabies Location: All Document List Transaction Activity Document Vendor/ Transaction Amount Rule Class Date Date Code Description Code Mar 24, 2014 Mar 24, 30013302 pcard feb 798.76JE16 2014 Jan 09, 2014 Jan 09, 10013091 p?card dec 36.893516 2014 Sep 12, 2013 Sep 12, 10039574 Clovis Curry County Chamber 500.00INEI 2013 . of Comm I Report Total (of all records): 1,335.65 [Available Budget Balance:l664.35 rSave Query as: [3 Shared Another Query RELEASE: 8.3 2015 Ellucian Company LP. and its affiliates. 4/15/2015 gl/rei W'fi 504 THE BULL RING A PRIME STEAKHDUSE '50 MARY DUB: 09' 5/40030 SALE VISA 4194335 Bard Nagnetu: card Dresmt, mm mm Card Entry Methud: Afipravah unan I agree ta Da'l the ahqu tukal amuunt awarding We card ussuer agreeme' STORE COPY 39w JILL Hlflii p. AM: 3" m0 Nash Llln': um: 01/27/2014 06 PM 01/27/7014 Tami. 1/1000! SALE VISA 1049563 Cam - . Muguam ca . DRAKE HM ram tnhy Mam WV . Ambmt: [a 155,65 Tm, Eratmty: 3 344?? mmwa Mu A, I we: tn may the above mta' amuunt according tn the :4le agreemem. STDRE ms BULL RING A PRIHE STEAKNDUSE 150 Server: JOSE DOB: 01/29/2014 07:58 PM 01/29/2014 Table 70/1 2/20025 SALE mm 31457128 Card negneu: cam presaM: Card Entry Method: 5 muse Meunt: 220.40 Included Gratuity: 40.75 I agree to pay the above tntal amnunt marqu tn the and issuer agreement. Yhanks' Came agam' 7.34.4 figs/?1 1 MM Wm mil .szwm Mg Mm>> 441-41 rake, (70 [ya/NU 61/3 THE BULL ma A PRIME lfiB Server: LISA DUB: 02/03/ 014 03:40 PM 02/03/ UN- 4 Party sued/1 moons SALE ,3 VISA 1045607 Card Card Entvy Helha . Apm'nva]: 07682] I Amumt: 155m +Inc1udedfiratulty: $2910 4 Addrlional Tm rum: 1 same to pay the abnve fatal amaunt according to card )5sner agr ement. - on 4 4 Thankst Csme again. . LA PLAZUELA LA FDNDA 300 E. SAN FRANEISCO VW FRANCISWI SANTA FF, NH MK - nate 09:33?" Dari :32: VISA Acct u' Ehk 4717 Est 3 Card Enrr SMPED Trans 'yae PURCHASE -7 Trans Keg Guacamole 12m Auth Dude: wReHenus wan thank: lErvj'Wadas 16.00 TahH' 2 Sauza Mara 15.0D Server. V006 Laura A Ztcrona 10.00 ZMicheWada 2.00 Subtma}: 7B . 98' SUBTOTAL 73'00 TAX 5.93 TOTAL NE 78 .98 FDR HUTEL RDDM CHARGES lruee mm: "r mauve mm 7 . :m wont ~er . {07 Mc/Mn/lw eie'u'AmRE 49d"? mm: BULL RING IA PRIME STEAKHDUSE 150 Hashinman Server, MANDI um: 12/05/20") 09:15 PM 12/09/2013 Hl/l 3/3002) SALE VISA 4194316 Cam Magmlic card nresent: DRAKE TUN card {my Method: 3 Awroval: 064835 Amount 28 BS 4 Tip: lam: 1 agree to Day the atmva total amount accurdmg to the Thanks! Dune aga n. .Page 1 . We i. dome Community College 4 7 Schepps Blvd. - Clovis, New Mexico 88 I 0l-838l PHONE #l5751709-4032 FAX 769-4I90 FEDERAL 85-039mm - NEW MEXICO STATE 02? 58857-00 0 Number: 227 issue Date: 3309106113 Vendor: Clovis Curry County Chamber of Commerce i - 105 Grand Ave up g; Clovis NM 88101-7552 7 i . Shinto: Clovis Community College Direct all questions to the Purchasing Agent. Natalie Daggett Phone: 575-769-4032 Central Receiving Please indicate Purchase Order Number when sending 417 SChe p5 I i. invoices to the College's Accounts Payable Of?ce. CIOVIS 88101 ii Annette Johnson Legislative Education Study Committee Meeting Pres. Dr. Becky Rowley is reception sponsor IE3 which will be held September 18, 6 at Rock Roll Museum, hosted by Clovis/Curry Co. Chamber of Commerce donation: $500.00 I 1.00m 500:0'050: 1-Reception Sponsor for Legislative Education 3? Committe Meeting - x. it I FOB: -. 500.00 Clovis Community College is exempt by statute from payment ofall federal. state and municipal excise. sales and other taxes. 3 . Federal ID and tax exemption number is 85-0390140. VENDOR INFORMATION: s32 0?33210?71100 FOLOBB 500.00 - . ID: 000011232 Phone; 575-763-3435 Fa)? @Mm/ Mm @9000 THIS wn?bl EQUAL Oppo?iumnEs As STATED BY FEDERAL AND STATE LAW. i Dbl-x Da gett, Natalie Subject: FW: Clovis Sept 19 From: Raymond Mondragon Sent: Tuesday, September 03, 2013 7:08 PM To: 'Maestas, Frances ?Sapien, John' A Cc: ernie@clovisnm.org; Sandy Chancey; Claire 'Anna Crook, Rep.'; 'Bob Wooley, Rep.'; 'Dennis Roch, Rep.'; 'George Dodge Jr. Rep.'; Senator Pat Wood's Stuart Ingle, Senator'; Dr. Ladonna Clayton; Dr. Ladonna Clayton; Dr. Steve Gamble; Jamie Widner, Superintendent Melrose Schools; Jim Daughtery; Julie Miller; Laura Serrano; School Liaison Of?cer; Lt. Col. Joyce Storm;gMile_s Mitchell; 9 - Superintendent Texico Schools; Paul Benoit, Superintendent Floyd Schools; Rowley, Becky; Randy Fowler; Steve Barron; Ted Trice; Terry Myers . - . Subject: RE: Clovis Sept 19 Frances and Chairman Sapien: RE: Legislative Education Study Committee Thank you for remaining with Wt). Gattis Jr High School here in Clovis, The school is a brand new school. We?will have Wi-Fi available for guests and members of the legislative committee. The meeting will?belheldlin The acoustics is very good in that because of the rubberized floor. The school is State of the Art. Rest assured that the school administration has done everything to accommodate this very important meeting in Clovis, Snacks Will be provided along with lunch at the school. '5 1" I A reception is scheduled for September 18?h at 6:00 pm at the Rock Roll .Museumjnoowntown historic Clovis NM. At 105 East Grand St. and Main at the Clovis/Curry County Chamber of Commerce Experience the'Clovis Sound,_Buddy Holly, Bobby Vee and LeighAnn Rhimes all recorded here in Clovis, NM. Clovis is also known for its famous Clovis Music Festival scheduled for Sept 5, 6, Clovis will take you back to the era of Rock Roll. . The schools will provide snacks, tea and coffee during the meetings. it is my understanding that thefL'rESC staff Quill have the microphones and sound-system. Will you need screen and power-point letgpelkripvvMarvell will need setup. - - lid; . .lJ I .- m-I ",i'lixtfr ,3 i run: The sponsors for the reception are: Clovis Community College, President Dr. Becky Rowley- Eastern New liliexico University, Dr. Steve Gamble Plateau, CEO Tom Phelps - Farmers Electric Coop, GM Lance Adkins. Thereception will feature Sodexo catering with top of the line heavy Doers. 'f With regard to your questions about activities and accommodations that the hostls) may wish to provide,=these items are optional to the hostls). in prior meetings, these items included: -- 0 cold and hot beverageslProvided by Clovis Municipal Schools on site and the Ciovis/Curirycounty Chamber of. Commerce) I - . I snacks; (Provided by Clovis Municipal Schools on site) g, - lunch (on or off meeting site) [Provided by Clovis Municipal Schools on site) 6 an evening event, if feasible. Sept 18"" 6:00 pm Rock Roll Museum it is my understanding that New Mexico will have an evening event on Sept a, From: Maestas, Frances R. Let me know what other detaiis you want me to assist with, lelayne Curtis Administrative ASsistant toiCioyisisEhools Superintendent Terry Myiers has been a big help in arranging for Gattis School. This will be a bigitreat for the-teachers and students of Gat-tis Middle School. 'i ?2 if: . Economic Daveiopment Government Affairs Eastern Piains Council of Governments 418 Main St. Clovis, NM 83101 762-7714) Fax: {575) 762-7715 Cell: (5?5)309?5018 me if: Sent: Tuesday, September 03, 2013 9:12 AM To: 'Raymond Mondragon' Cc: 'CGoodmacher@nea.org? Subject: FW: Clovis Sept Mr. Mondragon, i was the one that called you. After I hung up, i realized that the number shouting:oniyouricell phone was probably the main number here at the State Capitol. if you did not know who called you, a not be possible. lam forwarding the message below from Charles Goodmacher, Mexico. During the August meeting, the Senator indicated he would be speaking to you about a meeting location. W'ehad problems with our sound equipment at the school in Chama and he expressed some interest in meeting in a location other than a school gym. This email is to determine whether the committee will still be meeting in the school in Clovis. If so, I need to have Charles make contact with you as a ?wine and cheese reception? would not. be possible at the sc'hooi and a different location may need to be identified. Please advise. Frances Maestas LESC 505886-4330 work 505-577-5319 cell From: Sapien, John Sent: Friday, August 30, 2013 9:36 PM . I To: Maestas, Frances R. I .3 Subject: Re: Clovis Sept 19 - .. . Please get with Raymond. He is coordinating with you guys John Sapien On Aug 30, 2013, at 1:35 PM, "Maestas, Frances wrote: Senator, need to ask if we are still to meet at the school gym? From: CGoodmacher?neaorg Sent: Friday, August 30, 2013 11:43 AM To: Maestas, Frances R. Subject: Clovis Sept 19 Importance: High Hi Frances, LESC Chair Sa pien is fine with this. He said you are authorized to make whatever arran?enientisf necessary. i 5 "3:3 Please do whatever it is you do to "reserve" the time for a "wine and cheese? reception immediatelyii, following the close of the meeting in Clovis Thursdax,r Sept 19. We?re not set on "wine.andg'cheesef; but the plan is for hors d?oeuvres and light refreshments not dinnertime/place thatgthief members will not have to travel between the close of the meeting and this event. .Iitisiwohlcl?be jointly co~hosted by Mexico with our Southeast Region, and NEA?Clovis. I 35? ALSO what is the currently planned location of the meetings? i heard the Chair speaking withivou '5 about a location other than a school gym. We want to hold the "Wine and cheese rec?ptidn?:a immediately post the close of the meeting for that date, somewhere on site if we can. . is'thetfe a contact we can coordinate with for that facility? Or should we just work through youh 'r Of course staff are also invited. Charles Goodmacher Mexico UniServ Research, Communication Government Relations Mobile:505.450.3155 @ChariesGoodMach Fascimilie: 505982-6719 Only the individual sender is responsible for the content of the i message, and the message does not necessarily re?ect the position i I .l or policy of the National Education Association or its af?liates. no table should be placed at the entry area for agendas, handouts, etc. Staff needs to be seated The LESC staff can be accommodated either behind or on either side of the cornmittee. neejdat least 4 tables, 2-3 to accommodate at least 3 persons on each, and one extra for handouts; Also, abetheril outlets to connect their laptops and our recording and audio equipment. I (DO CDOCD LESC Staff LESC Staff We will need tables to accommodate at least 16-25 members and would 15kg chalk; W. . l. COMMITTEE MEMBERS Should accommodate 3?4 presehters PRESENTERS TABLE @000 Accommodate at least 35?50 visitors .27.. AUDIEN 511:; . Please Note: Try not to arrange the seating for the committee and staff ivherefthere: [7 are overhead or wall speakers and microphones that cannot be turned off. Other microphones and speakers that are on will interfere with the audioand recording system, and constant announcements over an audio system will interfere? with the meeting. ?5 i. . AUDIENCE If you have any questions please contact Michael Bowers at or '3 leave a message with our receptionist at 505/986-4591. Clovis/Curry Count Chamber of Commerce 105 East Grand Ave. Clovis NM 83101-755 (575) 763-3435 - Fax (575) 763-7266 Dr. Becky Rowley Clovis Community College 417 Schepps Ciovis, NM 88101 Clovis/Curry County Chamber of Commerce Educational Interim Legislative Committee meeting donation PAY I 3mm - Account Invoico'#: Amount 500.00 @3009?: . . . i . In" mm cm mom; Payam: "afll'i'EEKE'a, a a 1533; wow: 9002: 22? 10mm - '52. a @2175": nazsvua own/13 .an