MJS CONSULTING AGomnentR?ticm??c Gm?tinngy Matq'kaD. Sarm'llmes Joseph (Jay) Santillmes I SarnD.Ray PO. Box 235 Tele: 505-270-0602 Socorro, NM 87801 mateikaray@yahoo.corn November 13, 2013 Gallup-McKinley County Schools Superintendent Frank Chiapetti P.O. Box 1318 Gallup, New Mexico 87305 RE: Contract Services Agreement Services Agreement Attachment Dear Superintendent Chiapetti: We are pleased to submit a contract to continue orn' lobbying services for the Gallup-McKinley County School district. Submitted herewith please ?nd the Contract Services Agreement and Attachment for lobbying services. This contract is for $25,000 per year for a two year term with an $8,000 per year expense budget in which these terms are the same as the previous contract Once the contract is approved by the School Board and is fully executed please send me a copy for my'?le. Ify'ou have any questions or need additional information, please contact me. Sincerely, M?t/ Matejlra Santil-lanes Cc: Kimberly Brown Asst. Supt. Business Services Encl. File AGREEMENT THIS AGREEMENT, entered into the ?day of December, 2013 by and between Matejka Santillanes dba MJS Censuiting herein called the ?Contractor? and the Gallup-McKinley County Public School District No. 1, herein called the ?District? or SCOPEQF WQRK: Worlr to be performed consists of legisilative advocacy on behaif of the Gallup-McKinley County School District. Duties of this scope cf work would include, but are not limited to, the following: - Understanding and representing the District's needs to legislators, legislative staff, or similar individuals during the legislative session(s) and interim committees. - Providing prompt, concise, accurate communicationbetween legislators and District staff; providing legislative proposals, initiatives, or data to District Staff to ensure understanding of potential legislative measures. . . - Provide regr?rlar and special reports as needed during the term of this Agreement- and a written recap"of?activities. meetings and signi?cant events performed on the District's behalf, - Provide listings of educational bills that could have an impact upon the District; receive District feedback on such bills" in order to provide local legislators with the District perspectives, - Other duties that may .be determined in discussion with the advocate firm. PAYMENT: Payment and pricing for services shall be as outiined in Attachment Invoices for services shall be presented to the administrator of the using department for approval and veri?cation. TERM: Subject to the parties executing this contract, the term of this Agreement shall be two years effective Decemlger 1. 2013 to November 30. 2015 unless terminated, renewed or amended by either party. TERMINATIOE: This Agreement may be terminated without cause by either of the parties hereto upon written notice delivered to the other party at least ninety (90) days prior to the intended date of termination. By such termination, neither party may nuliify obligations already incurred for. performance or failure to perform prior to the date of tennina?on, STATUS OF (ELNTRACTOR: The Contractor and his agents and employees are independent contractors performing professional services for the District and are not employees of GMCS. The Centractor, and his agent and employees shall not. accrue leave, retirement, insurance, bonding, use of District- vehicles, or any other bene?ts afforded to employees of the District as a result of this Agreement. Neither shall the District be liable to the Contractor nor its Agents, nor their estates for any injury to? person or property incurred in the course of the performance of this Agreement unless such injury shall have directiy and proximately resulted from grossly negligent or reckless conduct on the part of the District or its agents acting within the scope of their employment and oi?cial duties. Page 1 of- 5 10. 11. 12. 13. INDEMNITY: . The contractor shall indemnify and hold harmless the District, its of?cers and employees. against liability, claims. damages. losses or expenses arising out'of bodily injury to persons? or damage to property used by. Dr resulting from, contractors and for its employees, own negligent act(s) or omissionls) while contractor andior its employees performs or fails to perform its obligations and: duties under this agreement. ASSIGNMENT: The Centrac?tor shall not assign or transfer any interest in this Agreeinent or assign any claims for money due or to become due under'this Agreement without the prior _written approval of the District. SUBCONTRACTINQ: The Contractor shall not. subcontract any portion of the services to be performed under. this Agreement without prior written approval of the District. RECORDS AND AUDIT: The Contractor shall maintain records for the nature of services rendered. These records shall be subject to inspection by the District,l Fiscal Services, Personnel Department and the New Mexico Auditor. The District shall have the right to audit billings both before and after payment. Payment under thisAgreernent shall not foreclose the right of the District to recover excessive or illegal payments. . APPROPRIATIONS: The terms of this Agreement are contingent upon su?icient monies being made available by the Gallup-McKinley County Schools for the performance of this Agreement. If suf?cient appropriations and authorizations are :not made by the Gall?up-McKiniey County School District this Agreement shall terminate upon written notice beinggiven by the District to the contractor. The District's decision as to whether suf?cient appropriations are available shall be accepted by the Contractor and shall be ?nal. RELEASE: The Contractor, Upon ?nal payment ofthe amount due under this Agreement, releases the District. its of?cers and employees, and the Gailup-McKinley County Schools from all liabilities. claims and obligations whatsoever arising from or under this Agreement. The Contractor agrees not to purport to bind the District to any obligations not assumed herein by the District. unless the Contractor has express written authority to do so, and then only within the strict limits of that authority. CONFIDENTIALITY: Any irrfonrration given to or developed by the Contractor in the performance of this Agreement shall be?kept con?dential and shall not be made available Many individual or organization by the Contractor without the prior written approval of the District. . CONFLICT OF INTEREST: The Contractor warrants that it presently has no interest and shall not acquire any interest, direct or indirect, which wouldcon?l?ct in any manner or degree with the performance of services required under this Agreement. Page 2 of 5 14. 15. 16. 17. 18. 19. 20. 21. AMENDMENT: . This Agreement shall not be altered, changed or amended except by instrument in writing executed by the parties hereto. SCOPE OF AGREEMENT: This Agreement incorporates all the agreements, covenants, and understandings between the parties hereto concerning the subject matter hereof, and all such covenants, agreements and understandings have. merged into this writtenAgreement. No prior agreement or understanding, verbal or otherwise, of the parties or their agents shall be valid or enforceable unless embodied in this Agreement And no subsequent agreement or understanding, verbal or otherwise, of the parties or their agents shall be valid or enforceable unless incorporated by way of amendment as described in Paragraph 14. PROCURELJIENT The Contractor understands and agrees the Procurement Code of the State of New Mexico imposes civil and criminal penalties for its violation. in addition, the New Mexico criminal statutes impose felony penalties for illegal bribes, gratuities, and kickbacks. EQUALQPPORTUNITY COMPLIANCE: The Contractor agrees to abide by ail Federal and State laws and rules and. regulations, and executive orders of the Governor of the State of New Mexico, pertaining to equal employment opportunity. In accordance with all such laws and rules and regulations, and executive orders of the Governor of the State of New Mexico, the Contractor agrees to assure that no person in the United States shall. on the grounds of race, color, national origin. sex, sexual preference, age or handicap, be excluded from employment with or participation in, be denied the bene?ts of, or be otherwise subjected to discrimination under, any program or activity performed under this Agreement If the Contractor isfound to be not in compliance with these requirements during the life of this Agreement, the Contractor agrees to take appropriate steps to correct these de?ciencies. INSURANCE: Contractor shall provide certi?cate of insurance which includes statutory limits for worker?s compensation. Certi?cate evidencing the above shall be furnished to the Gallup-McKinley County Schools. LAW: - This Agreement shall be governed by the applicable policies and regulations of the'Gallu-p- MCKinley County School Board and the laws of the State of New Mexico. CONTINUATION: This agreement can be continued on a month-to-month basis with the written mutual consent of both parties, including compensation. RENEWAL: The District shall have the option to renew this contract for two (2) additional years upon thirty (30) days written notice from the District to the Contractor. WAIVER OF CONTRACTURAL RIGHT: . The failure of either party to enforce any provision of this Agreement shall not be construed as a Page 3 of 5 23. 24. Gallup-McKinley County Schools: waiver of that party's right to subsequently enforce and compel strict compliance with every provision of this Agreement. . SEVERABILITY: if any provision of this agreement shall be held to be invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. If a court ?nds that any provision of this agreement is invalid or unenforceable. but that by limiting such provision it would become valid or enforceable. then such provision shall be deemed to be written, construed and enforced as so limited. NOTICE: All notices, requests, demands or other communications required or desired to be made or given hereunder or in connection herewith shall be in writing'and shall be deemed to be duly given if delivered in person or mailed by certified or registered mail. postage prepaid to the parties at the following addresses, or to such other addresses as may from time to time be designated by the parties by written notice in the manner herein provided: . Marco A. Abeita. Procurement Business Services Director Gallup-McKinley County Schools PO. Box 1318 Gallup, New Mexico 87305-1318 Provider. MJS Consulting PO. Box 235 Socorro, NM 87801 IN WITNESS THEREOF. the parties hereto have executed-this Agreement as of the date of executing the District below - MJS CONSULTING BY: Date: I 132" 5 COUNTY PUBLIC SCHOOL DISTRICT No. 1 Date: BY Frank Chiapetti. Superintendent Date: 15 hi Kim-'Brown. Essistant Superintendent of Business Services Page 4 of 5 ATTACHMENT Payment for Services shall be as follows: - Lump sum fee of twenty ?ve thousand dollars payable in equal installments excluding GRT. - Expense budget not to exceed eight thousand dollars Documentation for expenses shall be provided with invoice for services. The District shall provide payment for services in accordance with ?13-1-158, NMSA 1978. Page 5 of5 H.?us MJS CONSULTING $4303?? AGovammRelalim&Gm?tingCunmny MatejkaD. San?llanm Josephaay) San?llmes SamD.Ray P.0. Box 235 Tole: 505-270-0602 Socorro, NM 87801 mate oo.com January 13, 2014 Accounts Payable Department Gallup-McKinley County Schools . JAN 15 2013 I Gallup. NM 87305-13l8 1 RE: lnvoleeiStntement P0 #340791 Dear Accounts Payable: As per Agreement. effective the llit day of December 2013 by and between Matejka Santillanes dba MIS Consulting and the Gallup-McKinley County Public School District No. 1, total contract amount $25,000.00 (including $8,000 expenses) GRT. Please accept this invoice #1 for payment in the amount of $2,614.35 pursuant to Attachment A of the above referenced contract and expenses listed below. Expenses: 0 Mileage: 1. 1309/13 Indian Affairs Committee Hearing-Buffalo Thunder Resort, Pueblo of Pojoaque - 270 mi $0.501mi 135.00 2. 1211-2513103 Legislative Education Study Committee hearings in Santa Fe - 496 mi $0.50Imi $248.00 Total Expenses: $383.00 December Contract Fee: $083.37 Subtotal: $2,466.37 GRT 6:000 $147.98 TOTAL BILLING: $2,614.35 Ifyou have questions or need additional information please contact me. Payment is due upon receipt of invoice. Sincerely, Oi?QCi?iLl ?lm guaranties . FRANK came Ce: Kim Brown, Assistant Superintendent-Business Services, via email SUPERINTENDEELHT File ?Rib ?qu W- 93m- Salas oon- svs?t?i? xx m. 5?7?1 0 873%? MJS CONSULTING MatejkaD.San1illanes Jomh (Jay) San?llanes SamD. Ray P.0. Box 235 Tele: 505-270-0602 Socorro, NM 87801 February 10, 2014 Accounts Payable Department Gallup-McKinley County'Schools PO Box 1318 Gallup, NM 87305-1318 RE: Invoice/Statement P0 #340791 Dear Accounts Payable: As per Agreement e?'ective the 1" day of' December 2013 by and between Matejka Santillanes dba MJS Consulting and the Gallup-McKinley County Public School District No. 1, total contract amount $25,000.00 (including $8,000 expenses) GRT. Please accept this invoice #1 for payment in the amount of $3,210.03 pursuant to Attachment A of the above referenced contract and expenses listed below. Expenses: '0 . Mileage: 1. 0112004 Legislative Education Study Committee? 270 mi $0.50/mi 135.00 2. 01(201'14 thru 01131114 of per diem. Eleven (12) days $67.501day $810.00 Total Expenses: $945.00 January Contract Fee: 2,083.33 Subtotal: $3,028.33 GRT 6.000 181.70 TOTAL BILLING: $3,210.03 Per Diem rates are reduced due to multiple clients. The in state special area (Santa Fe) per diem rate is $135.00. If you have questions or need additional information please contact me. Payment is due upon receipt of . invoice. Sincerely, Matejka Santillanes Cc: Kim Brown, Assistant Superintendent-Business Serviws, via :pil Pile I 5940-45 RM \Usmggo SUPERINTENDENT .Nbbu. 3.36:9. BS5115. com. Mb? MJS CONSULTING Matq'kaD. Santillm loath (Jay)SaImllm SamD.Ray P.0. Box 235 Tele: 505-270-0602 Socorro, NM 87801 March28.2014 . E. ID Accounts Payable Department Gallup-McKinley County Schools I APR 1 20? PO Box 1318 Gallup,NM873OS-1318 UFHCE RE: InvoicdStatement PO #340191 Dear Accounts Payable: As per Agreement effective the 1? day of December 2013 by and between Matejlta Santillanes dba MJS Consulting and the Gallup-McKinley County Public School District No. 1, total contract amount $25,000.00 (including $8,000 expens) GRT. Please accept this invoice #4 for payment in the amount of $2,208.33 pursuant to Attachment A of the above referenced contract and expenses listed below. March Contract Fee: $2,083.33 oar 6.000 $125.00 TOTAL BILLING: $2,103.33 If you have questions or need additional information please contact me. Payment is due upon receipt of invoice. Sincerely, Matejka Santillanes Cc: Kim Brown, Services, via email - File ?354 -- - FRANK SUPERINTENDENT i0 NM age coo. stage. 337,5- 0000. 0 939410000 MJS CONSULTING WRSan?llanes' Joseph (Jay)San?llanes SamD.Ray P.0. Box 235 Tele: 505-270-0602 Socorro, NM 87801 mateikarayMoomm March 28,2014 - - 're 1 Accounts Payable Department . Gallup-McKinley County Schools .. 1313 APR 1" 20147 Gallup, NM 87305-1318 SUPEHIN ix] RE: InvoiceIStatement PD #340791 OFFICE Dear Accounts Payable: As per Agreement effective the 1El day of December 2013 by and between Matejlta Santillanm dba MJS I Consulting and the Gallup-McKinley County Public School District No. 1, total contract amount $25,000.00 (including $8,000 expenses) CRT. Please accept this invoice #3 for payment in the amount of 9.63933 pursuant to Attachment A of the above referenced contract and expenses listed below. Expenses: 1. l'02I01/14 thru 02120114 of per diem. Twenty (20) days $67.50/day $1,350.00 Total Expenses: $1,350.00 February Contract Fee: 52,083.33 Subtotal: $3,433.33 GRT 6.000 $206.00 TOTAL BILLING: $3,639.33 Per Diem rates are reduced due to multiple clients. The in state special area (Santa Fe) per diem rate is $135.00. If you have questions or need additional infotmation please contact me. Payment is due upon mceipt of invoice. Sincerely, . Matejka Santillanes Cc: Kim Brown, Assistant Superintendent-Business Services, via email File (50. FRANK SUPERINTENDENT amt Moles}; 11060313603576.0000. 0933710005 MJS CONSULTING AGomneana?mn-?t?m?tinngW - WED. SantiIlanes Joseph (Jay) San?llanes SamD.Ray P.0. Box 235 Tele: 505-270-0602 Socorro, NM 87801 May 5, 2014 1 . ii II Accounts Payable Department 5 30,4 Gallup-McKinley County Schools - I PO Box 1313 MAY 3 2016. Gallup,NM87305-13l8 RE: ImoiedStatement PO #340791 5 . many;th some Um? Tan-Ls Dear Accounts Payable: As per Agreement effective the 1" day of December 2013 by and between Matejlta Santillanes dba MJS Consulting and the'Gallup-McKinley County Public School District No. 1, total contract amount $25,000.00 (including $8,000 expenses) GRT. Please accept this invoice #5 for payment in the amount of $2,339.77 i pursuant to Attachment A of the above referenced contract and expenses listed below. Expenses: l. 04:23124-14 Legislative Education Study Committee Hearing in Santa Fe - 248 mi $0.50Imi $124.00 Total Expenses: $124.00 April Contract Fee: $2,083.33 Subtotal: $2,207.33 GRT 6.000 l32.44 TOTAL BILLING: $2,339.77 If you have questions or need additional information please contact me. Payment is due upon receipt of invoice. I Matejka Santillanes Cc: Kim Brown, Assistant Superintendent-Business Servicm, via email We 3H FRANK cumpcm I it) ?a 3 b3 SUPERINTENDENT ?one . new. i?q?l noon MJS CONSULTING MateikaD. Santillanes Joseph (Jay) Santillanes I SamD.Ray P.0. Box 235 Tole: 505-270-0602 Socorro, NM 87801 mateikaray@yahoo.com Junel,2014 J: Accounts Payable Department Gallup-McKinley County Schools PO Box 1318 JUN 6 20? Gallup, NM 87305-1318 . ?gul 011""? '3 OFFICE RE: InvoicelStatement PO #34079] - - Dear Accounts Payable: As per Agreement effective the 1st day of December 2013 by and between Matejka Santillanes dba MJS Consultingand the Gallup-McKinley County Public School District No. 1, total contract amount $25,000.00 (including $8,000 expenses) GRT. Please accept this invoice #6 for payment in the amount of $2,339.77 pursuant to Attachment A of the above referenced contract and expenses listed below. Expenses: l. 05-07108-14 Legislative Finance Committee Hearing in Santa Fe - 248 mi $124.00. Total Expenses: $124.00 May Contract Fee: $2,083.33 Subtotal: $2,207.33 GRT 6.000 {32.44 TOTAL BILLING: $2,339.77 If you have questions or need additional information please contact me. Payment is due upon receipt of invoice. Sincerely, Matejlta Santillanes Co: Kim Brown, Assistant Superintendent-Business Services, via email File web/m aw 253% I FRANK a .5 L0 SUPERINTENDENT moss. 0459610013150 - 1- a . . Warmagndean - MJSCONSUL . MatejkaD. Santillanes (a Josqih (Jay) Santillanes Mfr/509 sainD.Ray P.O. Box 235 Tele: 505-270-0602 . Socorro, NM 87801 mateikaray@yahoo.com July31, 2014 Ms. Laurinda Dehiya Accounts Payable Department Gallup-McKinley County Schools PO Box 1318 ?u Gallup, NM 87305-1318 RE: InvoiceIStatement PO #34079! Dear Ms. Dehiya: As per Agreement effective the 1" day of December 2013 by and between Matejka Santillanes dba MJS Consulting and the Gallop-McKinley County Public School District No. 1, total contract amount $25,000.00 (including $8,000 expenses) GRT. Please accept this invoice #8 for payment in the amount of $2,880.19 pursuant to Attachment A of the above referenced contract and expenses listed below. Expenses: 1. 07-14-14 Legislative Indian A??airs Committee in Navaio, NM ?22'1 mi @$0.50fmi $110.50 2. 07-15-14 Legislative Education Study Committee in Pennington, NM 341 mi $0.50!mi $170.50 3. Correction from MES Consulting Invoice #7 (June) - mileage calculated incorrectly at $248 should have been $148 $100 credit. Reimbursement: l. GMCS lunch host invoice (attached) for the Legislative Indian Affairs Committee hearing at the Pinedale Chaptet House, July 15, 2014. (Approved by Superintendent) $480.00 Total Expenses: $181.00 July Contract Fee: $983.33 Subtotal: $2,264.33 GRT 6.000 135.86 Subtotal: $2,400.19 Reimbursement: 3 480.00 TOTAL BILLING: 82,880.19 if you have questions or need additional information please contact me. Pay at we receipt of invoice. - WW3 A, Sincerely. ?Fanux SUPERINTENDENT Matejka Santillanes Cc: Ms.-Jvanna Hanks, CFO, via email File com. STREET PUB Invoice No. 303 w. COALAVENUE GALLUP. NM arm INVOICE Name Matejka San?llanes Data 711502014 Address Order No. City State ZIP Rep FOB I Phone Qty Desc?p?on Unit Price TOTAL 30 Box Lunches dillvered to Pinedala Chapter House 11:30 3 16.00 480.00 Chips and Salsa on the side aiso Deposit due upon Whack. balance due 7 days prior to event. SubTotal 480.00 Shipping out Saieot Tax Rate(s} 0.00% s; - A Comments TOTAL 13 480.00 7) Name cc 3 Of?ce Use 0105; Expires Thank you for your patronage! ?IMDmcu (1'26 CW1. w. [ck-E? er: loner?20M; ?Hovsi .0019 (5,20% was": .n gamma Obs/eggs, ,jr 0 7" 1330 Matejka D. Santillancs Joseph (Jay) Santillanes SamD. Ray Tele: 505-270-0602 matcikaray@yahoo.com P.O. Box 235 Socorro, NM 87801 August 25, 2014 Ms. Laurinda Dehiya 3. Accounts Payable Department . Gallup-McKinley County Schools AUG 28 2014 PO Box 1318 1 Gallup, NM 87305-1318 H: - .. . I 1.11:1 i IS out,? i _j RE: Invoice/Statement Dear Ms. Dehiya: As per Agreement effective the 151 day of December 2013 by and between Matejka Santillanes dba MJS Consulting and the Gallup-McKinley County Public School District No. 1, total contract amount $25,000.00 (including $8,000 expenses) GRT. Please accept this invoice #9 for payment in the amount of $3,046.07 pursuant to Attachment A of the above referenced contract and expenses listed below. Expenses: 1. 07-29-14 Legislative Science Technology and Telecommunications Committee in Santa Fe, NM - 248 mi $0.507mi $124.00 2. 08-01, 2014 Legislative Public School Capital Outlay Oversight Task Force in Santa Fe, NM - 248 mi $0.50/mi $124.00 3. 08-06-14 Legislative Transportation Revenue Infrastructure Subcommittee in Santa Fe, NM - 248 mi $0.507mi $124.00 4. 08/25-27/ 14 Joint Meeting with the Legislative Education Study Committee the Legislative Finance?Committee in Las Vegas, NM - 370 mi $0.50/mi $185.00 5. 08-27-14 Legislative Education Study Committee Charter Schools Subcommittee in Las Vegas, NM. Mileage is included in item - Reimbursement: 1. GMCS lunch host invoice (attached) for the Legislative Transportation Infrastructure Revenue Subcommittee meeting in Santa Fe, NM on August 6, 2014. (Approved by Superintendent) $247.32, which is one-half of the total $494.64. - Total Expenses: $557.00 ON, August Contract Fee: $2,083.33 Subtotal: $2,640.33 GRT 6.000 Mg}; Subtotal: $2,798.75 Reimbursement: $247.32 TOTAL BILLING: $3,046.07 (3.33 3930.3 . ?93113.6st . \3 mm If you have questions or need additional information please contact me. Payment is due upon receipt of invoice. I i Sincerely, (\?301 . -Q Flt? FRANK SUPERINTENDENT Matejka Santillanes Cc: Ms. Jvanna Hanks, CFO, via email 420 CATRON ST Santa Fe, NM 87501 505-982-8900 INVOICE Date Wednesday Time: 12:00 pm Matejka Strallanes . . . Extended Description Pnce . Price 5 Veggie $7.95 $39.75 1 . Roast Beef+SWIss 0 $3.95 $89.50 1 . Ham $8.95 $89.50 1 5 . 0 chocolate 00016183 5050 525.00 4 0 can S0 (1 50.99 $39.60 4 0 water 0.99 $39.60 subtotal $457.20 tax $37.43 total $494.63 55172; 831% 3% any; 3 an 1 . fr.) - - - -- -: 7.52152 :3 ?1 fgll' w: 252.11?i 1 - H_hn? vaw 1.1HJHH. 191? ?in a nrn?- aza?sv m- I :1 - -zgr 10919 d} 83 alum Ur.? [.frv 11%? =unz man 005% 22:1 02 930 ?ZWR