2015*20I?o Purchase Order SANTA FE PUBLIC SCHOOLS No. 201601635 61D ALTA VISTA SANTA FE NM BT505 P.O. NUMBER MUST BE ON ALL DOCUMENTSII SEND ALL INVOICES IN DUPLICATE TO: CLAIMS FOR FREIGHT CHARGES MUST BE DO NOT OVERSHIP OR SUBSTITUTE WITHOUT ACCOUNTS PAYABLE, SANTA FE PUBLIC ACCOMPANIED BY RECEIPTED FREIGHT BILL SCHOOL PRIOR PURCHASE DEPARTMENT APPROVAL VISTA. SANTA FE, NM STSUS OR POSTAL RECEIPT RD. Date: DBI13I2015 Questions (505} elm-2010 Ext: Aceeunt: P.O. Issued To Ship To: RESOURCES FOR CHANGE, INC. SANTA FE PUBLIC SCHOOLS RD. BOX 8502 Attn: LATIFAH PHILLIPSILAA SANTA FE NM 87504 EDUCATIONAL SERVICES CENTER 610 ALTA VISTA STREET Contact: Location: BOARD OF EDUCATION SANTA FE NM $505 Phone: (51:15) Fax: {505} 4?4-40?1 Project: NONE I505) 45?*2000 Reqe 120041 Reference: Date Required: CSIUSIEUIS Award Number: Line Oh,?r Unit Description Account Number Unit Price Extended Tex Freight 1 1 EA BPO - PROFESSIONAL 32.49315 0.00 0.00 SERVICES. DEVELOP STRATEGY FOR THE PASSAGE OF ANY LEGISLATION FOR THE 2015-2016 SCHOOL YEAR. WORK WITH SFPS TO IDENTIFY POTENTIAL ADVERSARIES AND ALLIES. PROVIDE ADVOCACY WORKSHOPS FOR SFPS BOARD AND STAFF. MEET WITH APPROPRIATE LEGISLATURE AND EXECUTIVE BRANCH. ATTEND MEETINGS AS REQUESTED. LOBBY LEGISLATURE DURING DAY SESSION. LOBBY OFFICE. PROVIDE PERIODIC REPORTS DURING INTERIM AFTER THE LEGISLATIVE SESSION. PROVIDE WEEKLY REPORTS DURING LEGISLATIVE SESSIONWORK WITH SFPS TO ASSURE IMMEDIATE ACCESS TO SFPS DURING LEGISLATIVE SESSION. NOTIFY APPROPRIATE SFPS Sub-Total: 32,493.? Freight: Tax: APPROVAL SIGNATURES: Total Amount: PRICE DECREASE OR INCREASES IN SHIPPING COST IN EXCESS OF $25 OVER TOTAL NOTES: P. O. MUST RECEIVE PRIOR SCHOOL DISTRICT APPROVAL. Order Via: Matt FILE COPY Wednesday. November?jm? Page 1 of 2 AFTER THE FACT JUSTIFICATION ATTACHED Purchase Order SANTA FE PUBLIC SCHOOLS 61D ALTA VISTA SANTA FE NM STSEIE No. 201601635 P.O. NUMBER MUST BE ON ALL DO NOT OVERSHIP OR SUBSTITUTE WITHOUT SENOALL INVOICES IN DUPLICATE TO: ACCOUNTS PAYABLE. SANTA FE PUBLIC SCHOOL CLAIMS FOR FREIGHT CHARGES MUST BE ACCOMPANIED BY RECEIPTED FREIGHT EIILL PRIOR PURCHASE DEPARTMENT APPROVAL 61D ALTA VISTA. SANTA NM BTSDE OR POSTAL RECEIPT FLO. Date: 0811 SEEMS Questions 451mm Ext: Account: FLO. Issued To: Ship To: RESOURCES FOR CHANGE, INC. SANTA FE PUBLIC SCHOOLS PO. BOX 8802 SANTA FE NM BTSDA Contact: Phone: Fax: Reference: LecatIon: BOARD OF EDUCATION (505} 4?4-4??1 Attn: LATIFAH PHILLIPSILAA EDUCATIONAL SERVICES CENTER Sit} ALTA VISTA STREET Project: NONE Date Required: usreerzms SANTA FE NM 37505 (505) Aer?2000 Req# 120041 Award Number: Line Qty Umt Part":E Description Account Number STAFF TO ACTIVATE MEETINGS. PHONE CALLS AND LETTER- WRITING CAMPAIGNS WHEN NECESSARY. MONITOR AND REPRESENT SFPS WITH ADMINISTRATIVE Unit Price Extended Tax Freight AND REGULATORY ENTITIES. MONITOR APPROPRIATE INTERIM COMMITTEES INCLUDING LESC AND REPORTS. COORDINATE PRESENTATIONS TO INTERIM COMMITTEES. Specie" PU THE FACT JUSTIFICATION ATTACHED ub-Tetal: Freight: APPROVAL SIGNATURES: Tax: Total Ameunt: PRICE DECREASE OR INCREASES IN SHIPPING COST IN EXCESS OF $25 OVER TOTAL NOTES: P. O. MUST RECEIVE PRIOR SCHOOL DISTRICT APPROVAL. Order Via: FILE COPY Page 2' of 2 Wednesday. Neuember H. 2015 I .. Latifah Phillips Chief ni?Sta?? . _g Earn: F'u Public Sc?Qdi?-f T0: ANDREA GALLEGOS, PURCHASING FROM: LEEANN ARCHULETA, ADMINISTRATIVE ASSISTANT DATE: AUGUST 33, 2015 RE: JUSTIFICATION LETTER RESOURCE FOR CHANGE Please let this memorandum serve as a letter ofjusti?cation for ResoUree for Change. Resource for Change Was started early; however the amount and time had not been determined for the services. When we received the Iogistios from lhe Superintendent?s of?ce i was out on vacation and the contract did not get completed. Thank you. 237' If" mg Educational Serviees Center 610 Alta Vista1 Santa Fe1 NM Teieplione{56346128039 ighillipsr?r?eI?gainib Andrea Gallegos From: LeeAnn Archuleta Sent: Thursday: August 13: 2015 9:19 AM To: Andrea Gallegos Subject: RE: Resources for change Attachments: Resource For Changepdf Andrea, Attached is the justification iatter. Thank you, LeeAnn A. Arcliuleta Administrative Assistant ChiefofStaffOf?cefA 8: 610 Alta Vista Santa Fe, NM 37505 505?467-2059 From: Andrea Gallegos Sent: Wednesday, August 12, 21315 1:12 PM To: LeeAnn Archuleta Subject: FW: Resources for change From: Andrea Gallegos Sent: Monday, August It], 2015 10:33 AM To: LeeAnn Archuleta Subject: Resources for change Hi LeeAnn, can you let'me know about the ?after? for Resources for Change? The reduisitioa is still pending in the system. Thank you, Andrea/Gallegos 5?th (505,) 45? 42010 Weiss}? SANTA FE PUBLIC SCHOOLS ROUTING SLIP Initiated by: Latifah Phillips Phone: 467?2059 Date: OSIOSII 5 Rcc?d. by: A. Gglipgos SFPS Contract Depm?School Name: Chief of Sg?? iFiIniTm-?cpt. Dodo?moment il-Typo ?Comm! Contractor Name: Resources for Change, Inc. $32,423. 25 WHEN YOU RECEIVE A PEA. SERVICES CONTRACT, 0R ADDENDUM PLEASE ROUTE ACCORDINGLY (Person reviewing document shards Manner doctrine-m to next person on the routing stipfor review}. Please Keep the Routing Sheet Attached to Original Contract. -- I PERSON RECEIVING DOCUMENT 1. T0: Business Services (An Agreement number wiil be assigned, a blue routing slip will be attached, and fornerded to the appropriate Accountant). Complete Contract: Date, Scope of Services tit Compensation. Comply oath Megan's Law. - Comply with Disclosure of Contributions. Contractor?s Signature 2. T0: Appropriate Accountant in Business Services for approval initials for funding source, line item is; budget. Accountant will give to CFO to sign off for Business Services. (Business Services will forward to appropriate Executive Team Member). . 3' To: {Imagining}?! Of?ce? on AND Technology Director: if technology Dip?? superintjindi?m' OR is involved. (Technology includes: phones, Mimi?s DR surveillance equipment computer systems, I Chief Operations Officer, OR so?ware, etc.) II HR Director 4. TO: Superintendent. Of?ce (When more than $50,000) or Designee for review. 5. T0: Board of Education for approval {when over For Approval at the Board Meeting {Date} Approved Not Approved 6. TO: Appropriate Executive Team Member's of?ce will route back to Business Sewicestontracts to scan and c?mail to Initiator 7a. T0: Initiator to attach contract with a requisition in the iVisions System for the purchase order processing. *Pieose reference the contract is on at! requisitions. ?Eb. T0: Initiator: (if requisition is not required). The Initiator obtains the Contractor?s signature returns the signed originai to: Business Services Of?ce; Copies to: Connector at Initiator. 0R Contract: The Initiator obtains the PTDIPTC PresidenW ice President?s signature returns the signed original to: Business Services Office; Copies to: PTOIPTC, Initiator and Human Resources. 8. Original contract and Routing Slip will remain in Business Sewicestontract Office. Initiator may.r obtain copy of'contract through iVisions to copy for Contractor I save AGREEMENT N0. SANTA FE PUBLIC SCHOOLS PROFESSIONAL SERVICES AGREEMENT This Agreement, is made and entered into upon the date signed by the Supert'ateadena?asignee of the District and issue cc of approved purchase order by and between the Santa Fe Public Schools, hereinafter called ?District,? and Resources for Change, inc. hereinafter called the ?Contractor.? WHEREAS, the uperintendent of the District is advised and believes that the Contractor is of such requisite character and quali?cations and is willing to engage the Contractor for professional services, in accordance wit the terms and conditions hereinafter set out, and the Contractor understanding and consenting to the regoing is willing to render such professional services as outlined in Paragraph One (1) below. NOW THEREF parties hereto, RE, in consideration of the premises and of the mutual reciprocal promises of the 1T IS HEREBY venanted and agreed to between the parties: 1. SCOPE OF ORK AND RESPONSIBILITIES A. The Contr ctor shall review the list of registered sex offenders at the Department of Public Safety?s (DPS s) website, prior to awarding a contract to a subcontractor working in a PS building. Contractor initials? veri?es compliance with Megan's Law The Contracto shall conduct a background check on employees, agents, or representatives who will have an upervised a cess to students. Contractor?s initials? veri?es compliance with background ch cits Violation of th se provisions may result in immediate termination of the contract. The Contracto shall render professional services to the district as follows: . Rev. 68012014 Develo strategy for the passage of any legislation: Identify legislative sponsors Target of key legislator for support Work ith SFPS to identify potential adversaries and allies, Develop strategies to work with group. Meet with appropriate groups. Provid advocacy workshop for SFPS Board and staff if desired. . Meet ith appropriate legislators and executive branch before the EUMegislative sessions to obtain support. Coordinate meetings with SFPS staff and board and legislature before legisla 've session. Attend meetings as requested. Lobby egisiature during?d? day sessions for agreed upon legislation and monitor sessions for oth legislation. Oppose any detrimental legislation. Lobby overnor?s of?ce to assure signingof any legislation that is passed by the legisla re. {5 Provide periodic reports during the interim after the legislative session of Mid: Provide weekly reports during legislative session on status of legislation. Provide final report rim activities after legislative session. Work with SFPS to assure immediate access to SFPS decision-makers during the legislative sessiod and agree upon a process for lobbyist decision-making. I - Notify appropriate SFPS staff to activate meetings, phone calls and letter writing campaigns when cessary. Monito and represent SFPS with administrative and regulatory entities. I- Monito appropriate interim committees including LESC and provide reports on activ ties. Ir Coorditiate presentations to interim committees. Month] billing via invoice July 2015~June 2016. B. The Distric ?s initiator of a written agreement with a contractor proposed for work in a school building sh ll review the list of registered sex offenders at the Department of Public Safety?s bsite, prior to executing the written agreement . Further, th initiator shall ensure the mitten agreement with the contractor includes in the ?scope of ervices? that the contractor will review the. listing in regard to any subcontractor proposed work in a scho ilding. AR1335 Br?l. (Initiator?s initials verifying compliance with Meg ?s Law . The Initiator shall conduct a background check on Contractors who will have unsupervised access to students. Initiator? initials? veri?es compliance with background checks . 2. TERM This Agreeme shall become effective upon signature of the Superintendent er Designee and the Contractor?s ceipt of the approved purchase order. This Agreement will terminate on May 30, 2016, unless rminated pursuant to Paragraph Four (4) herein. The term of this Agreement shall not extend bey nd June 30?1 of the current fiscal year. 3. COMPENSA ION That for the se ices rendered satisfactorily, the District agrees to pay the Contractor compensation as follows: a) The ount of $30,000.00 plus GRT rate of 3.3125% $32,493.75 for Profes 'onal Services. That either y, independently or in concert, may terminate the Agreement by giving thirty (30) days 1written tice to the other party. By such termination, neither party may nullify obligations already for performance or failure to perform prior to the date of termination. 5. STATUS OF EONTRACTOR That the Cont ctor and its directors, officers, agents, and employees and any Subcontractors are independent ntractors performing professional services for the District and are not employees of the Santa Fe blic Schools. The Contractor and its directors, of?cers, agents, employees, and any Subcontractors shall not accrue leave, retirement, insurance, use of state vehicles, bonding, or any other bene?ts {afforded to employees of the Santa Fe Public Schools as a result of this Agreement. i i s. The Contractqr shall not subcontract any other services to be performed under this Agreement without the prior written approval of the District. All fees and costs of any approved Subcontractor shall not a?'eci the compensation to the Contractor as described in Paragraph Three (3) and shed] be 1 Rev. ?nancier 2 Prospective contractol Procurement Code or i SANTA FE PUBLIC SCHOOLS CONTRACT ATTACHMENT DISCLOSURE OF CONTRIBUTIONS means a person who is subject to the competitive sealed proposal process set forth in the i not reuuired to submit a competitive scaled proposal because that person quali?es for a sole source or a small purchase contract. "Representative of'a pr manager of a limited ii DISCLOSURE OF CC Contribution Made By Relation to Prospectivt ospective contractor" means an of?cer or director ot?a corporation, a member or corporation, a partner of a partnership or a trustee ofa trust of the prospective contractor. kc NTRJEUTIONS: Contractor: Name of Applicable Date Contributiontsl Amountfs} of Contrib Nature of Contributio Purpose of Contributiq {The above ?eids Ere niimited in size) ra- A blic Of?cial: ade: (5): 11(5): 7/915 Si go if?, Date :3 Title (position) .011- N0 IN THE TOTAL. OVER TWO FIFTYDOLLARS ($250) WERE MADE to an applicable public official by e. a family member or represen e. I i Signature Date Title (Fositio?) 'l or?. Disclosure 20cc Rev. cocoon 5 SANTA FE PUBLIC SCHOOLS i PAGE APPROVED AS TO FORM AND CONTENT: 4;wa LATLFAH (1F SW DATE FUNDING SOURCE. OPE was .51 13 :6 ACCOUNT CODE NO. I 190923005341 3.0000.0m90.0000.09000.00009 AMOUNT 32.49335 THE FOREGDENG CLEARLY UNDERSTOOD AND AGREED TO. THE PARTIES HERE HAVE SET THEIR HANDS AND SEALS JOELB 3,8u NT OF SCHOOLS 2 0R DE IGNE a 7 305/ 1?3 .x LINDA SIEGLE, R550 053 FOR CHANGE. ENC. DATE 92? CR8 OR 85%? OHS-0220623000 Rev. Purchase Order Pay History and Encumbrance Fiscal Year: PC. No. 20154010 Name Of Vendor SANTA FE PUBLIC SCHOOLS DISTRICT #71 Vendor: Order Type: Blanket DAG: Ship To: PO. Date Req. Number RESOURCES FOR CHANGE. INC. BOARD OF EDUCATION Project: P0 Statue: Requester: Originai Amount Requester NONE Open LATIFAH PHILLIPS1LAA Project Award 0 Order Type 201601635 RESOURCES FOR CHANGE, INC. 03113115 120041 32.40335 LATIFAH PHILLIPS1LAA NONE Bianket Item 11 1 0261 Account Number Qty Description 1 BPO - PROFESSIONAL SERVICES. DEVELOP STRATEGY FOR THE PASSAGE OF ANY LEGISLATION FOR THE 2015-2010 SCHOOL YEAR. WORK WITH SFPS TO IDENTIFY POTENTIAL ADVERSARIES AND ALLEES. PROVIDE ADVOCACY WORKSHOPS FOR SFPS BOARD AND STAFF. MEET WITH APPROPRIATE LEGISLATORS AND EXECUTIVE BRANCH. ATTEND MEETINGS AS REQUESTED. LOBBY LEGISLATURE DURING 30 DAY SESSION. LOBBY OFFICE. PROVIDE PERIODIC REPORTS DURING INTERIM AFTER THE LEGISLATIVE SESSION. PROVIDE WEEKLY REPORTS DURING LEGISLATIVE SESSIONWORK WITH SFPS TO ASSURE IMMEDIATE ACCESS TO SFPS DECISION-MAKERS DURING LEGISLATIVE SESSION- NOTIFY APPROPRIATE SFPS STAFF TO ACTIVATE MEETINGS. PHONE CALLS AND LETTER WRITING CAMPAIGNS WHEN NECESSARY. MONITOR AND REPRESENT SFPS WITH ADMINISTRATIVE AND REGULATORY ENTITIES. MONITOR APPROPRIATE INTERIM COMMITTEES INCLUDING LESC AND PROVIDE REPORTS. COORDINATE PRESENTATIONS TO INTERIM COMMITTEES. Amount Amount Paid Encumbrance 32.403.?5 10201 10251 10201 1 100023005501 50000.0?1 31 5000000000. 00000 1 10002300513015.0000. Invoice: 022 Invoice: 041 1000 182? 1010 Vouoher: Voucher: Invoice: 931 Voucher: Check: 091115 Check: 01144 Check: 90150 08110115 11104115 10101115 53.21000 52.01500 $2,010.00 PO Totals: $32,403.15 $3,550.00 523933.175 Grand TotaIS: End of Report $32,493.75 $8,500.00 Printed: 1111112015 11:29:23 AM Re port: rpiAPPOPayHietory 20153.00 Page: 1 Purchase Order SANTA FE PUBLIC SCHOOLS NO. 201 50.1039 513? ALTA VISTA SANTA FE PO. NUMBER MUST BE ON ALL SEND ALL INVOICES IN DUPLICATE TO: CLAIMS FOR FREIGHT CHARGES MUST BE DO NOT OVERSHIP OR SUBSTITUTE WITHOUT ACCOUNTS PAYABLE, SANTA FE PUBLIC ACCOMPANIED BY RECEIPTED FREIGHT BILL SCHOOL PRIOR PURCHASE DEPARTMENT APPROVAL 610 ALTA VISTA, SANTA FE. NIVI OR POSTAL RECEIPT P.O. Date: $201 4 Questions (505) 46?-2010 Ext: Acuount: PD. Issued TO Ship TO: RESOURCES FOR CHANGE, INC. SANTA FE PUBLIC SCHOOLS P.O. BOX 3502 Attn: LATIFAH PHILLIPS SANTA FE NM 87504 EDUCATIONAL SERVICES CENTER 610 ALTA VISTA STREET Contact: Location: CHIEF OF STAFF SANTA FE NM 37505 ROOM: {505} 471?3563 Fax: (505) Project: NONE ReqS 103333 Reference: Date Required: DTIIJSQUM Award Number: Line Qty Unit Part# Description Account Number Unit Price EI-ItendeeI Tax Freight 1 1 EA BLANKET PURCHASE 33.941543 35.94150 0.00 CLUD OROER. START JULY S. 2014 - JUNE 313.2015. CONTRAST #14-15-003- -PSA. OEVELOP STRATEGY FOR THE PASSAGE OF ANY LEGISLATION: IDENTIFY LEGISLATIVE SPONSORS AND TARGET OF KEY LEGISLATOR FOR SUPPORT. WORK WITH SFPS TO IDENTIFY POTENTIAL AOVERSARIES AND ALLIES. DEVELOP STRATEGIES TO WORK WITH EACH GROUP. NIEET WITH APPROPRIATE GROUPS. PROVIDE ADVOCACY WORKSHOP FOR SFPS BOARD AND STAFF IF OESIREO. MEET WITH APPROPRIATE LEGISLATOR ANO EREOUTIVE SRANOH BEFORE THE 2015 LEGISLATIVE SESSIONS TO OBTAIN SUPPORT. GOOROINATE MEETINGS WITH SFPS STAFF. SOARO ANO LEGISLATURE BEFORE LEGISLATIVE SESSION. Sub-Total: Freight: Tax: APPROVAL SIGNATURES: Total Amount: PRICE DECREASE OR INCREASES IN SHIPPING COST IN EXCESS OF $25 OVER TOTAL NOTES: P. O. MUST RECEIVE PRIOR SCHOOL DISTRICT APPROVAL. Order Via: Mail FILE COPY Wednesday. NOVember 11. 2015 Page 1 Of 3 AFTER THE FACT JUSTIFICATION ATTACHED Purchase Order 510 ALTA VISTA SANTA FE SANTA FE PUBLIC SCHOOLS No. 201 501 039 P.O. NUMBER MUST BE ON ALL DOCUMENTSII DO NOT OVERSHIP OR SUBSTITUTE WITHOUT SCHOOL PRIOR PURCHASE DEPARTMENT APPROVAL SEND ALL INVOICES IN DUPLICATE TO: ACCOUNTS PAYABLE. SANTA FE PUBLIC S10 ALTA VISTA. SANTA FE, NM CLAIMS FOR FREIGHT CHARGES MUST BE ACCOMPANIED BY RECEIPTED FREIGHT BILL OR POSTAL RECEIPT P.O. Date: DTHSIZGM {505} 46752010 PD. Issued To RESOURCES FOR CHANGE, INC. P.O. BOX 8602 SANTA FE NM 8?504 Contact: Locaticn: CHIEF OF STAFF Ext: Ship To: Account: SANTA FE PUBLIC SCHOOLS Attn: LATIFAI-I PHILLIPS EDUCATIONAL SERVICES CENTER E10 ALTA VISTA STREET SANTA FE NM {505} 467?2000 Phone: (505) 471 6553 Fax: (SE15) 41344071 ProjEct: NONE Req# 103383 Reference: Date Required: DWOSIEOM- Award Num her: Line Oty Unit Part# Description Account Number Unit Price Extended Tex Freight ATTEND MEETINGS AS REQUESTED. LEGISLATURE DURING DA?rr SESSIONS FOR AGREED UPON LEGISLATION AND MONITOR SESSIONS FOR OTHER LEGISLATION OPPOSE ANY OETRIMENTAL LEGISLATION. LOBBY OFFICE TO ASSURE SIGNING OF ANY LEGISLATION THAT IS PASSED BY THE LEGISLATURE. PROVIDE PERIODIC REPORTS FURING THE INTERIM AFTER THE LEGISLATIVE SESSION OF 2014-2015. PROVIDE WEEKLY REPORTS DURING LEGISLATIVE SESSION ON STATUS OF LEGISLATION. PROVIDE FINAL REPORT ON ACTIVITIES AFTER LEGISLATIVE SESSION. WORK WITH SFPS TO ASSURE IMMEDIATE ACCESS TO SFPS DECISION-MAKERS DURING THE LEGISLATIVE SESSION AND AGREE UPON A APPROVAL SIGNATURES: Sub-Tatar Freight: Tax: 33.94750 Total Amount: NOTEs: P. O. MUST RECEIVE PRIOR SCHOOL DISTRICT APPROVAL. PRICE DECREASE OR INCREASES IN SHIPPING COST IN EXCESS OF $25 OVER TOTAL Order Via: Mail Wednesday. Nevernber i'I. 2015 FILE COPY Page 2 0f 3 Purchase Order SANTA FE PUBLIC SCHOOLS No. 201501039 I510 ALTA VISTA SANTA FE NM 37"505 PC. NUMBER MUST BE ON ALI. DOCUMENTSII SEND ALL INVOICES IN DUPLICATE CLAIMS FOR FREIGHT CHARGES MUST BE DO NOT OVERSHIP OR SUBSTITUTE WITHOUT ACCOUNTS PAYABLE. SANTA FE PUBLIC ACCOMPANIED BY RECEIPTEO FREIGHT BILL SCHOOL PRIOR PURCHASE DEPARTMENT APPROVAL 51D ALTA VISTA, SANTA FE, NM STSUS OR POSTAL RECEIPT P.O. Date: 0TH EIEDM Questions {505} 4512019 Ext: Account: PO. leaded Te: Ship To: RESOURCES FOR CHANGE, INC. SANTA FE PUBLIC SCHOOLS PO. BOX 88021 Attn: LATIFAH PHILLIPS SANTA. FE NM 87534 EDUCATIONAL SERVICES CENTER 810 ALTA VISTA STREET Contact: CHIEF OF STAFF SANTA FE NM 37505 Phone: Fax: I505I474nom'1 Project: NONE I505) 457?9000 Req# 133333 Reference: Date Required: GTIUSIZDH Award Number: Line Oty Unit Part't't Description Amount Number Unit Price Extended Tax Freight PROCESS FOR LOBBYIST DECISION-MAKING. NOTIFY APPROPRIATE SFPS STAFF TO ACTIVATE MEETINGS. PHONE CALLS AND LETTER WRITING CAMPAIGNS WHEN NECESSARY. MONITOR AND REPRESENT SFPS WITH ADMINISTRATIVE ANO REGULATORY ENTITIES. MONITOR APPROPRIATE INTERIM COMMITTEES INCLUDING LESC AND LFC: PROVIDE REPORTS ON ACTIVITIES. COORDINATE PRESENTATIONS TO INTERIM COMMITTEES. S?ecia' P0 IHSIWCIIWSI THE FACT JUSTIFICATION ATTACHED I Sub-Total: 38.94150 Freight: Tex: Total Amount: APPROVAL SIGNATURES: PRICE DECREASE OR INCREASES IN SHIPPING COST IN EXCESS OF $25 OVER TOTAL NOTES: P. O. MUST RECEIVE PRIOR SCHOOL DISTRICT APPROVAL. Order Via: FILE COPY Wednesday, Nevemher11.2015 Page 3 of 3 646 QM SANTA FE PUBLIC SCHOOLS ROUTING SLIP Initiated by: Lat-ifah Philiips Phone: 46?-2059 Date: O'Hl?fi?i Rec?d. by: A- Gallegos SFPS Contract Number: Name: Chief of Staff {?scal Year-Depl Code-Agronomil R-Type of Contract] Contractor Name: Resources for Chance. Inc. $33.94.? .50 WHEN YOU RECEIVE A PEA, SERVICES CONTRACT. MOU, OR ADDENDUM PLEASE ROUTE ACCORDINGLY- (Parson reviewing document shout-rt hend?Qeiivar document to mpersrm on the roaring s?pfor review}. PleaseKeep-the Routing Sheet Attached to Driginal Contract. PERSON DOCUMENT .ng-I'fi -- 1. TD: Business Services (An Agreement number will be assigned, a biue routing slip will an . . be attached, and forwarded to the-appropriate. Accountant}- - . - -. Complete Contract: Date, Scope of Services 3: Compensation. Comply with Megan?s Law. A Comply-with Disclosure of contributions. ?jg; Contractor?s Signature I 2. T0: Appropriate Accountant in Business Services for approval a; initials for funding - source, line item dc budget. Accountant will give to CFO tosign off for -. Business Services. (Business Services will forward to appropriate Executive Team 1 Member). I 3. TO: Chief Financial Of?cer. 0R ANDTechmiogy Directorinvolved. {Technology includes: phones, . ?Swat: Superintendent: OR surveillance equipment computer systems, I. .- gaging}. a Chief Operations Officer, 0R software, etc.} i 0 HR. Director '5 I 4. TO: Superintendent?Of?ce (when more than $50,000) or Designee for review. 5. TO: Board of Education for approval {when over $50,000). INA For Approval at the Boa rd Meeting {Elle} Approved Not Approved 6. T0: Appropriate Ex?ecutive Team Member?s of?ce will route back to Business Sewicestontracts to scan and e-mail to initiator 7a. TO: Initiator to attach contract-with a requisition in the'iVisions System for the purchase -- 1 Omar Processing. roe commenter: a? requisitions. - 7h. TO: moisten-(If requisition is not required). The Initiator obtains the Contractor?s'signaturc returns'the signed original to: Business Services Of?ce; Copies to: Contractor 3.: initiator. 0R IFPTOIPTC Contract: The Initiator obtains the PresidenW ice President?s signature retums the signed original to: Business Services Of?ce; Copies initiator and Human Resources. 8. Griginal contract and Routing Slip will remain in Business Se?rvicestontract O?ice. Initiator may obtain copy,I of contract through i?v?isions to copy for Contractor COMMENTS: Revised 33'09 AGREEMENT no. 4'75" C05 SANTA FE PUBLIC SCHOOLS PROFESSIONAL SERVICES AGREEMENT This Agreement, is made and entered into open the date signed by the Superiortendenrf?esfgnee of the District and issuance of approved purchase order by and hetWeen the Santa Fe Puhlie Schoois, hereina?er sailed the ?District,? and for Change, inc. hereinafter called the "Contractor." WHEREAS, the Superintendent ol' the District 1s advised and believes that the is ol'sueh requisite character and quaii?cations and is willing to engage the (Ttu'itraetor For professional services, in accordance with the terms and conditions hereinafter set out, and the Contractor understanding tutti consenting to the foregoing is willing to render such professional sen-ices as outtined in Paragraph One below. NOW THEREFORE. in consideration of" the premises and of the mutual reciprocal premises of? the parties hereto. IT IS HEREBY covenanted and agreed to between the parties: 1. SCOPE OF obit} rt. The (finite-mint shall rm we the list ot rcpt-tiered sex offenders at the Department of Public Safety?s [Di?ti'st not prior to awarding a contract to a subcont tor working in a SFPS building. t'onttactur inittats? verities compliance with Megan?s Law The Contractor shall conduct a background check on employees, agents, or representatives who will have unsupcrtised?access to students. Contractor?s initials? veri?es compliance with hackgrOunti cheeks 9 Viointion ofthose provisions may result in immediate termination of the contract. The Contractor-shah render professional services to the district as foilows: Develop strategy for the passage of'any legislation: 0 Identify iegisiative sponsors Target of key tegisiator for support - Work with SFPS to potential adversaries and ali?icsr-Bevelop strategies to work With each group. Meet with appropriate groups. Provide advocacy workshop for SFPS Board and stan ifdesired. - Meet with appropriate legislators and executive branch before the ZUIS Legislative sessions to obtain support. Coordinate meetings with SFPS staffand board and icgisiat?ure before iegislative session 1- Attend meetings as requested. - Lavish).r Iegisiature during 60 day sessions for agreed upon legisiation and monitor sessions. for other legislation. t'Jppose any detrimental legislation. I Lobby Governor?s-of?ce to assure ot'any legislation that is passed by the legislature. in Provide periodic. reports during the interim after the legistative session of 2014?2015. Provide weekly reports daring legislative session on status oflcgisiation. Provide ?nal report on activities at'ter legislative session. I Work with SFPS to assure immediate access to SFPS decision-makers during the legislative session and agree upon a process for lobbyist decisionamaking. Rev. I: 'l'he Initiator - Notify appropriate SFPS staff to activate meetings, phone calls and letter writing campaigns when necessary. I Monitor and represent SFPS 1tvith administrative and regulatory entities. I Monitor appropriate interim Committees including LESC and provide reports on activities it Coordinate presentations to interim committees. - billing via invoice July 20 lit-June 2015. The District?s of .t vt'rtlteu agreement with a contractor proposed for ivtitrit in a school building shall review the '-t~rt ot' sex offenders at the website. prior to executing the written agreement . Further, the initiator shall ensure the ?nttiici'l agreement with the contractor includes tn?the "scope of services? that the contractor trill review the listing in regard to any subcontractor proposed for work in Ib?l?itli?g ARIBBS B4. {tnitiator's initials verifying compliance shall conduct a background check on Contractors who will he supervised access to students. initiator's initials? verifies compliance with background checks_ 2. Far t. shall not affect the compensation to the Contractor This Agreement shall become effective upon signature of the Superintendent or- Designee and the receipt of the approved purchase order. This Agreement will terminate on Hoar-3t}, terminated pursuant to Paragraph Four herein. The term of this Agreement shalt not extend beyond June 36?" of the tscal year. .4155 if COMPENSATION That for the services rendered satisfactorily. the District agrees to as follows: pay the Contractor compensation a] The amount of plus tale of 3. [52,9473'10] $3 3,947.50 for Professional Services. b} All contracts are pnyabie within 45 days upon receipt by the District of signed invoicc{s} detailing time and services. EARLY That either party, independently or in concert, may terminate the Agreement by giving thirty (30) days written notice to the other party. By such termination, neither party may nullify obligations already incurred for performance or failure to perform prior to the date of termination. STATUS OF CONTRACTOR That the Contractor and its directors. officers. agents, and employees and any are independent contractors performing professionai service:- l?or the District and are not employees of the Santa Fe Public Schools. The Contractor and its directors, of?cers, agents, employees, and any Subcontractors shall not accrue leave, retirement, insurance, use of state vehicles, bondingror any other bene?ts afforded to employees ofthe Santa Fe Public Schooisas a result ofthis? Agreement. The Contractor shall not subcontract any other services to be perforated under this Agreement without the prior written approval ofthe District. All fees and costs of any approved Subcontractor as described in Paragraph Three and shall be 1 . . of Public Safet la to?: ll]. ll. 13. Rev. contacts billed by the Subcontractor directly to the Contractor and paid by the Contractor to the Subcontractor. ASSIGNMENT Except as may be otherwise provided by Paragraph Six the Contractor shall perform all: the services under this Agreement and shall not assign any interest in this Agreement or transfer any interest in same or assign any claims for money due or to become due under this Agreement without the prior written consent ofthe District. RECORDS AND AUDIT That the Contractor will maintain records for three years from the expiration or termination of this Agreement. The records shall indicate the data, length of time, and nature of services rendered. These records shall he subject In inspection by the Superintendent of the District or his designated agent. the State Department ut' queation. Department ofliinanco and Administration, and the State. nuditor. The District shall hat-e the right to audit billings both before and nl'ter payment; payment antler this agreement shall Ind the right ol? the District to I'cc?ut'cr excessive or illegal payments. RELEASE The Contractor. upon linal payment of its officers and employees, agents, and the amount due under this Agreement, releases the District, attorneys, from all liabilities, claims, and obligations whatsoever arising from or under this Agreement. The Contractor agrees not to bind the Santa Fe Public Schools to any ohligatani under this Agreement ttniess the Contractor has expressed written authority to do so, and then only within the strict limits ol' that authority. PRODUCT OF SERVICES: That all materials developed or acquired by ?It: Contractor under this Agreement shall become the property of the Santa Fe i-?uhlic Schools and shall he delivered to the District no later than the termination date at this Nothing produced. in whole or in part, by the Contractor under this Agreement shall he the subject of an application for copyright by or on behalf of the Contractor. Any con?dential information provided to or developed by the Contractor in the performmtoe of this Agreement shall he kept con?dential and shalt not he made available to any individual or organization by the without prior Written approval of the District. The following information is excluded From this paragraph: information which is already in the pnhlie domain, or which enters the public domain under any circumstances other than a wrongful act by the Contractor; h. information received by the Contractor From any third party without similar restrictions and without a breach of the agreement; or c. information lawfully required to be disclosed by any governmental agency or applicable law. . CONFLICT OF That the Contractor warrants that it has no interest and shall not acquire any interest, direct or indirect, which would conllicl in any manner or degree with the performance of services required under this Agreement. LIABILITY As beWeen parties. each party acknowledges that it will arising from personal injury or damage to persons or property to 3 be responsible for claims or damages the extent they result from negligence of its employees or agents. The liability of the Santa Fe Public School district: shall be subject in all cases to the immunities and limitation of the New Mexico Tort Claims Act, Section 41-4-1,-et scq., NMSA l9?iti. as amended. 14. AMENDMENTS That tltis Agreement shall not be altered..eli:tnged. or amended except by instrument in writing executed by the parties hereto. and approved by all required approving agencies. 15. MERGER 16. 17. hat that tltL?tJt?pttl'etlcs all ol' the agreements. covenants, and understandings between parties hereto ensuieet'ning the matter Inert-int and that all such covenants, agreements, and have been titergeti into Elite written Agreement. No prior agreement or understanding. verbal or at" the tan-ties or their agents, shall be valid or otherwise enforceable unless embodied itt this Agreement. APPLICABLE LAWS That this Agreement shall be performed within applicable guidelines ol?Fedcral Law ol' the United States of America. applicable State Statutes and Regulations oi? the State oi" Nev-r Mexico. applicable Standards and Regulations oftlte State Board of Education. anti applicable Policies and Procedures ofthe Santa Fe Public Schools Board of Education. WAIVER No waiver nt'nnt- lneaeh at this Contract or any of the terms or conditions ltereot'shall be held to be a watt-er of an} other or subsequent breach, or shall any waiver be valid unless the be in writing and signed by the party alleged to have granted the waiver. 13. EQUAL OPPORTUNITY COMPLIANCE The Contractor agrees to abide by all Federal and State laws and rules and regulations, and executive orders of the {lovernor ol' the State of New Mexico pertaining to equal employment opportunity. In With all such low. and rules and regulations, the Contractor agrees to assure that no permit in tire Potted Suites slut-ll. on the grounds of race, color. national uriglo. SUN. sexual prct?erettee. age. ancestth or Lilhl?ll?tll?i_t be excluded from employment with or participation: in. be denied the bent-tat oi?. or in; subjected to discrimination under. any program or activity perlorntetl under this Agreement. ll t'ontractor is found to be not in compliance with these the term of Contractor agrees to take appropriate steps to correct these de?ciencies. 19. APPROPRIATIONS 20 That the terms of this :?tgreenteitt it re contingent on suf?cient appropriations and station being made by the Legislature nl? \?ew .?tlesieo. the New Mexico State Department of Education, Santa Fe Public Schools Board tat Izttneatinn, and the Federal Government for the pertortnance of this Agreement. If, for any reason, sufficient antl authorizations are not made. the Agreement shall terminate upon written notice being given to the Contractor by the District. Such tert'ttination shall not result in any claim for b; the The District?s decision as to whether suf?cient appropriations are available shall be by the Contractor Ell'llil shall be final. . NOTICE The Procurement Code. Sections 13-1?28 through l3-lrl?39, NMSA IQTS, imposes civil and criminal penalties l'or its violation. In addition, the New Mexico criminal statutes impose felony penalties" for illegal bribes, gratuities, anti kickbacks. Rev. I 4 .: SANTA FE PUBLIC SCHOOLS CONTRACT ATTACHMENT DISCLOSURE OF CONTRIBUTIONS contractor? means a 116mm who is mbjcut tht: cumpatitivc sanicd proposal proccss forth in m: Prouuremem Code or is not requim? submit a cumpctifwe scaled prup?sai because that person quali?zs for: a 501% some: or a small purchas: contract. ofa conlrucmr" means an niTmcr or of a corporation, 3 number or manager of a limited liubjiily corporation, :1 pnrmer of :1 partnership nr a trustee. m? a trust (If the prospactive contractor. DISCLOSURE OF commaumws r; .: Contribution Made By: . . mm. . Ruin-ion to Pmspec?v: Contractor: Name of Pubiic Of?cim: Date: Conuibutionm Marie: Amounu's) of Contributiunis}: Nature nch-ntributioms}: Purpose of Contributinn?sy: {Thr ?have Mum-1311?} sizcSignature Title (mamas-L} rill-it" Jill- HD CONTRIBUTIONS IN THE Ht TH TWU {3150) WERE MADE In an app?cablc pub?: nf?ciai hx- mu. I'm-m1} rep-:cm-Jumive. igmtur: Title (P?ii'tihm DFA Disciosurc farmJAp?tZ. 20% Rev. HERON ft SANTA FE PUBLIC SCHOOLS SIGNATURE PAGE . GEISUIM LNEFAH Finlupa. Sim DATE FUNDING SOURCE OPERATIONAL ACCOUNT COOE MO. _1 1 MOUNTS 35300.90 Oius GRT 32.94150 THE FOREGOING BEING CLEARLY UNDERSTOOD AND AGREED TO. THE PARTEES HERE HAVE SET THEIR HANDS AND SEALS JOEL SUPERHTfEr-atiasn Sc. .1525 mm.? OR DESIOHFE i 1 1" I Lm-Oa Slr??l F. In: DATE 3 CR5 OR 533? 5 Rev. ONOHOE . Latifah Phillips Chief {if Staff TO: ANDREA GALLEGOS, PURCHASING ROM: LATIFAH PHILLIPS. CHIEF OF STAFF DATE: SEPTEMBER 5, 20I3 RE: JUSTIFICATION LETTER RESOURCES FOR CHANGE, INC. Piease let this memorandum serve as a ietter ofjusti?eation for the Resources for Change, Inc. Services were started on July 8, 2913 but the eentraetfpurehese order was not eempieted at this time. The information was entered into the system but not ?nsiized therefore we understand now that services are net to Start until after a PO and contract are ?nalized. Thank you. Educmionei Services Center ?i 0 Alta Vista, Santa Fe, NM EFSUS Telephone (505} 467?2923 Fax (5-35) 467-2072 levigilr?eereeinth :aBed aaumqmnaua med 1unow~gr lunowv (1L 'S?limli??d ii?!le GNV 383'] WIHELNI EliVchlOHdd?u? HDLINOW UNV Hum .LNBSEHCIEIH GNV NEHM DNILIHM ELL SCHS Eli?n'l?ticlOtldd??' 80:! SSEDOHCI ESHSV CINV NOISSES Ell-U. BNIHFICI SCHS (1L 88333? SLVICIEIWWI O.L deS HUM HHOM Haifa" N0 .LHDCIEIE TVNH NO NOISSEIS NDISSES HEHV WIHEILNI 3H1 AB Si NOILWSISEH ANV CLL A3301 WIELEICI SNOBSEIS HDMNUW NOdn 30:! SNOISSES AVG D9 3V CINV deS HUM NIVLEID ELL SNOISSEIS SLIDE EIHJ. HOT-1W8 ENLHSEIXEI GNV Ell?cr?inOHdd?d HEM. .LEEIW :ll j?VlS CINE H03 ADVOOACW HilM 133W HOWE HUM HHDM DJ. CINV SEIEHVSHEAGV AJILNEICEI CLL HLWL 3430M 'iHOddl'lS H03 HOLWSEDEW AEIH A?liNECll BHL 30:! ?9 ?02 109 EINFIF 1? LUZ '8 i?thiS m0 00000'00000'0000'9 L9 LLD L1. :undaH WV QLUEIL UH :Palul-ld JBQLUHN aunoaov Luau SIMON SlellHd H?D?ili?? 992801 H-IQ Hi0 HCH SEUHDDSEIH ESDLDELDE ed?i 13mg waimd H?n?dli?d'} pasom EINDN Jaxsanhe? gunowvgem?yo :Jaqsanbaa lSI'llElS Dd mama 'baH :10 UNI BEIGE-100338 3150 DH :01 1351:1319 :ad?lJapJQ LimpuwvL mpuan 4o awe? m: mz-mz :Jeau? Imam aoumqwnaug pue ?101ng lied Japdo 6313an nd onand 3:1 VJ.st SANTA FE PUBLIC SCHOOLS DISTRICT #71 purchase Order pay History Vendor: RESOURCES FOR CHANGE. INC. Project: NONE Order Type: Blanket PO Status: Closed and Encumbrance DAG: CHIEF OF STAFF Requester: LATIFAH PHILLIPS Fiscal Year: 2014-2015 Ship To: P-O. NO- Name '01 PD. Date Req. Number Original Amount Requester Project Award 0013" T1039 20359 1100023005591 5.00000?1 81 5. 000000000. 00000 20339 20389 20339 1100023005591 5.0000071 31 5.000000110000000 20359 20389 20389 1 20389 20389 20389 20339 Invoice: 319 Voucher: 1700 Check: 8007?3 $3,200.25 Invoice: 33B Voucher: 1?22 Check: 01349 10102114 $3,205.25 invoice: 843' Voucher; 1?33 Check: 92415 11035114 $3,206.25 invoice: 850 Voucher: 17'42 Check: 03097 12103114 $3,200.25 InvoECe: 381 Voucher: 1?94 Check: 95450 03105115 5320025 Invoice: B2B Voucher: 1715 Check: 39435030 09103114 $3,205.25 Invoice: 894 Voucher: Check: 5034? 04108115 $3,205.25 Invoice: 854 Voucher: 11'50 Check: 33255 0007015 $3205.25 Invoice: 903 Voucher: 1779 Check: B1094 OBI-05115 $3.20925 invoice: 909 Voucher: 1134 Check: BT595 00103115 531205.25 Invoice: Voucher: WEB Check: 84500 02104115 53,205.25 PD Totals: $35,255.75 $0.00 Grand Totals: $35,205.15 $0.00 End of Report Printed: 111102015 Report: rptAPPOPeyI-listory 2015.23.08 Page: 2