HART Requested FY 2017 Capita! and Operating Budget Submittal {Updated aed Revised} Budget and Finance Department Hemlu?d Auiheri?ty fer Rapid Transpo?atmn Contents HART Requested FY 2017 Capital and Operating Budget Submittal (Updated Revised) Title . .- Pa'ge'_ FY 2017 Budget Schedule 2 Memorandum from HART CEO to HART Board of Directors 3 Exhibit A - Requested FY 2017 Capital Budget 4 Exhibit Requested 6-Year Capital Program FY 2017?2022 5 Exhibit Requested FY 2017 Operating Expense Budget 6 HART Requested Budget Detail Supporting Documents Title - Page FY 2017 Capital Program Budget 8 FY 2016 Revised Appropriation 9 Project Cost Report by Contract as of October 31, 2015 10-12 Cost Contingency Drawdown Chart as of October 31, 2015 13 Operating Expense Budget Comparison Between FY 2016 and FY 2017 14 Adopted Prior Years Operating Expense Budget 15 Budget Vs Actual Expenditures Multi?year Comparison 16 Budgeted Saiary by Department for FY 2017 17 Positons and FTEs for FY 2017 18-19 Vacant Positions as of October 31, 2015 20 FY 2017 Budget Process Schedule Date lM eeting Action September 15, 2015 Requested FY 2017 Operating Capital Budgets and Six-Year Capital Program submitted to Board of Directors by Executive Director Board Chair refers to Finance Committee September 24, 2015 Finance Committee Presentation of FY 2017 Operating 8: Capitai Budgets and Six-Year Capital Program Public hearing November 24, 2015 Finance Committee Decision making re: approval to transmit FY 2017 Operating Capital Budgets to Mayor and City Council for input if approved, FY 2017 Operating Capital Budgets transmitted to Mayor and Council by December 1, 2015. Approval of Six?Year Capital Program By December 1, 2015 Finance Committee Transmittal of the approved FY 2017 Operating Capital Budgets to the City through the Executive Director byDecember January 2016 HART and City Counc? Update of FY 2016 Capital Budget per Biil 23 passage January-iune, 2016 City Council City Council Budget Committee review of FY 2017 Operating Capital Budgets City Council review of FY 2017 Operating 8: Capital Budgets completed by mid-June 2016 By June 30, 2016 Board Public hearing on FY 2017 Operating Capital Budgets Decision making re: adoption of FY 2017 Operating 8: Capital Budgets via resolution IN REPLY REFER TO: HONOLULU AUTHORITY for RAPID TRANSPORTATION Daniel A. Grabauskas EXECUTIVE DIRECTOR AND CEO November 19, 2015 MEMORANDUM TO: HART BOARD OF DIRECTORS FROM: DANIEL A. GRABAUSKAS, EXECUTIVE DIRECTOR AND CEO SUBJECT: FISCAL YEAR 2017 BUDGET (Revised and Updated) Pursuant to the Honolulu Authority for Rapid Transportation?s (HART) Financial Policies, Section (C) and (0), this memorandum transmits for your consideration and input HART's Proposed Fiscal Year (FY) 2017 Capitai and Operating Budgets, Six-Year Capital Program in the amounts delineated below and in Exhibits A, B, and (as attached) and assumes GET surcharge extension and projected cost of $6.477 billion including unallocated contingency and financing cost. Total FY 2017 Capital Budget Total FY 2017 Operating Budget 31,380,800 After the Board?s review of the proposed budget, the Capital and Operating Budgets are transmitted to the Mayor and City Council for their review before December 1, 2015. proposed FY 2017 budgets do not include any request of City general fund monies. DANIEL A. RABAUSKAS Attachments AND COUNTY OF HONOLULU, Alii Place. Suite 1700. 1099 Alakea Street. Honolulu, Hawaii 96813 Phone: (808)?68v6159 Fax: (808}?68?5110 Whonolulutransitorg Kl Honolulu Authority for Rapid Transportation FY 2017 Capital Program Budget Contra ct Co ntract Tota CPP Number Contract Name 000500 Ml930 MM290 MM920 MM921 MM922 MM930 0101940 MM947 MM951 MM962 M04904 MM975 PA103 I Park-and-Ride Lots Construction Project?wide Elevator/ Escaiator Design?Purnishwinstaii-Operate Westside Construction Engrg impaction Services HDOT Coordination Consultant - West Oahu/Farrington Section HDOT Coordination Consultant - Kamehameha Section HDOT Coordination Consultant - Airport Section HDOT State Safety Oversight Agency (50A) Consultant Kako'o Consuitant On-Cali Contractor 2 Owner-Controiied insurance Program (OCEP) Broker Insurance Core Systems Contract Oversight Consultant Safety 8: Security Certi?cation Consuitant LEED Commissioning Services for MSF Programmatic Agreement? Humanities Program Programmatic Agreemente HPC Park Improvements Contingency Contingency Project Contingency Contingency Contingency Unaiiocated Contingency Contingency Total . .9995t?ru?3ti0" 730?11000? 15,354,000 5 5,923,000 1,000,000 8,000,000 8,770,000 800,000 5 15,000 47,213,000 . 750,000 5 1,000,000 5 2,000,000 5 591,000 4,341,000 EXHIBITA FY 400,000 110,000 113,000 623,000 5 70,000,000 5 60,122,000 130,122,000 5 5 7,351,000 15,354,000 5,923,000 750,000 1,000,000 2,000,000 591,000 400,000 1,000,000 8,000,000 3,770,000 300,000 15,000 110,000 113,000 52,177,000 70,000,000 50,122,000 130,122,000 "102,200,000" Requested 6-Year Capital Program FY 2012-2022 Authority for Rapid Transportation 6-Year Capital Program FY 2017-2022 ?951,179?- Contract 030000 Mi930 MM290 MM901 M04913 MM920 MM921 MM930 MM940 MM947 MM951 MM962 MM964 MM975 PA101 PA103 Contract Total Contingency Contingency - 3" _2017 ?713511000 0 15,354,000 13,713,000 5,923,000 0 14,290,000 15,197,000 Parkland-Ride Lots Construction Project?wide Elevator/ Escalator Design-Furnish-lnstaiI?Operate Westside Construction Engrg 81 inspection Services Program Management Support Consultant 2 0 General Engineering Consultant, Construction 0 HDOT Coordination Consultant - West OahulFarrington Section 750,000 HDOT Coordination Consultant Kamehameha Section 1,000,000 HDOT Coordination Consultant - Airport Section 2,000,000 HDOT State Safety Oversight Agency (50A) Consuitant 591,000 Kako?o Consultant 400,000 On?Cali Contractor 2 1,000,000 Owner-Controlled insurance Program Broker Insurance 8,000,000 8,000,000 Core Systems Contract Ovea?sight Consultant 8,770,000 8,770,000 Safety 81 Security Certi?cation Consultant 800,000 0 LEED Commissioning Services for MSF 15,000 0 Programmatic Agreement? Humanities Program 110,000 0 Programmatic Agreement? HPC Park improvements 113,000 0 52,177,000 59,978,000 000000 70,000,000 103,123,000 60,122,000 88,572,000 Project Contingency Unallocated Contingency 00000000000 2,970,000 8,770,000 0 0 0 0 11,740,000 53,000,000 45,521,000 ?920 36,000,000 30,920,000 2021 000000000000000000 54,000,000 46,380,000 000000000000000000 32,000,000 27,485,000 EXHIBITS Proposed FY Proposed FY Proposed FY Proposed FY Proposed FY Proposed FY 6-YearTotal FY 2019 2017-2022 "7,351,000 29,007,000 5,923,000 14,293,000 15,197,000 750,000 1,000,000 2,000,000 591,000 400,000 1,000,000 18,970,000 25,310,000 300,000 15,000 110,000 113,000 123,895,000 34 8, 12 3,000 299,000,000 Contingency Total 130,122,000 191,695,000 98,521,000 65,9 20,000 100,380,000 59,485,000 647,123,000 "771,010,000 Requested FY 2017 Operating Budget Honolulu Authority for Rapid Transportation Requested Operating Expense Budget For Fiscal Year 2017 2016 2017 Change From FY 2016 Budget Budget Description Budget Budget Amount Labor Costs Regular Pay 9,401,600 9,718,600 317,000 3.4% Overtime, Night Shift, Temp Assign Pay 53,000 53,000 0 Accumulated Lump sum Vacation Pay 42,000 42,000 0 Fringe Benefits 4,326,400 4,470,600 144,200 3.3% Service or Merit Awards 1,000 1,000 OPEB Contribution 195,000 292,000 97,000 49.7% Labor Costs Sub?total 14,019,000 14,577,200 558,200 4.0% Current Expenses Advertising, Publication of Notices 45,000 35,000 (10,000) -22.2% Audit Service Fee 80,000 80,000 0 Communication 128,000 150,000 22,000 17.2% Computer Software Maintenance Ageement 100,000 100,000 0 Fees (Memberships, Registration Parking) 50,000 50,000 0 Insurance on Equip. 8! Gen. Liab. 73,000 73,000 0 Legai Services 1,000,000 1,000,000 0 Meals Foods 6,500 6,500 0 Office St Computer Supplies 150,000 130,000 {20,000} -13.3% Other Fixed Charges {Stipend} 500,000 0 {500,000} 400.0% Other Repairs to Structures 5,000 5,000 0 Parts Equip 210,300 188,300 (22,000) 40.5% Postage Shipping 39,000 39,000 0 Printing 8; Binding 1,500 11,500 10,000 666.7% Professional Svcs. Direct Reimb 2,031,500 2,070,800 39,300 1.9% Professional Svcs. Other 170,000 170,000 0 - Office Furniture Equip 12,000 12,000 0 Rentals 2,445,000 2,515,500 70,500 2.9% Safety Misc Supplies 6,000 6,000 0 Teiephone 40,000 60,000 20,000 50.0% Travel Expense - Out-of?State 95,000 95,000 0 Relocation - New Hires 0 0 0 Current Expenses Sub-total 7,187,800 6,797,600 (390,200) Equipment Equipment Software 6,000 6,000 0 Equipment Sub-total 6,000 6,000 0 Total Operating Expenses 21,212,800 21,380,800 153,000 08% Debt Service Interest Expense 8,000,000 10,000,000 2,000,000 25.0% Debt Service Sub-total 8,000,000 10,000,000 2,000,000 25.0% Grand Total 29,212,800 31,380,800 2,168,000 7.4% Total Full-time Equivalent Positions 139 139 MStipends for FY 2017 reflected in FY 2017 Capital Budget Request HART Requested Budget Detail Supporting Documents Honolulu Authority for Rapid Transportation FY 2017 Capital Budget Cost Type CPP Number Contract Name Proposed FY 2017 Contract DESI-3600 Park-and-Ride Lots Construction 7,351,000 MI930 Project-wide Elevator/ Escalator Design-Furnish-InstalI-Operate 5 15,354,000 MM290 Westside Construction Engrg Inspection Services 5,923,000 MMSZO HDOT Coordination Consultant - West Oahu/Farrington Section 750,000 MM921 HDOT Coordination Consultant Kamehameha Section 1,000,000 HDOT Coordination Consultant - Airport Section 2,000,000 MM930 HDOT State Safety Oversight Agency (50A) Consultant 591,000 MM940 Kako'o Consultant 400,000 MM947 On-Call Contractor 2 1,000,000 MMSSI Owner-Controiled Insurance Program Broker+ Insurance 8,000,000 Mil/[952 Core Systems Contract Oversight Consultant 5 8,770,000 MM964 Safety 8: Security Certi?cation Consultant 800,000 MM975 LEED Commissioning Services for MSF 15,000 PA101 Programmatic Agreement?- Humanities Program 110,000 PA103 Programmatic Agreement? HPC Park Improvements 3 113,000 Contract Tota! 52,177,000 Contingency Contingency Project Contingency 70,000,000 Contingency Contingency Unailocated Contingency 60,122,000 Contingency Total 130,122,000 Grand Total 182,299,000 Honolulu Authority for Rapid Transportation FY 2016 Revised Appropriations for Revised Construction Project at $5.868b $920) plus $299m unallocated contingency Approved FY 2016 Revised FY 2016 Contract ART 03275 03450 03550 033171 033371 033510 033511 F0600 HART201 M1900 M1930 MM913 MM920 MM921 MM922 MM930 MM940 MM947 MM950 MM951 MM962 MM964 34102 now 001 9933.33 Name projectaia?za Pear! Highlands Garage, Bus erminal (PHTG) H2 Ramp DB Airport section Guideway and Station Group (AGSG) DB City Center Section Guideway and Station Group (CCGS) DB West Oahu Station Group (WOSG) Construction Kamehameha Highway Station Group Construction City Center Section Utilities Construction Diilingham Utilities and Roadway Park-and?Ride Lots Final Design HART Expenses ODC Project-wide Fare Coiiection Design-Furnish-lnstali Project?wide Elevator Escaiator Design-F0rnish-lnstaii-Operate General Engineering Consultant, Construction HDOT Coordination Consultant - West Oahu/Farrington Section HDOT Coordination Consultant Kamehameha Section HDOT Coordination Consultant - Airport Section HDOT State Safety Oversight Agency (SOA) Consultant Ka ko'o Consuitant On?Call Contractor 2 Owner?Controlled insurance Program (OCIP) Consultant Owner?Controiied insurance Program (OCIP) Broker insurance Core Systems Contract Oversight Consultant Safety Security Certification Consultant Programmatic Agreement? Historic Preservation Committee Real Acquisition New Utilities or Relocations by Private Utility Owners 5,500,000 191,423,500 425,146,300 443,165,400 53,494,000 32,333,235 63,025,100 0 2,465,900 20,000 10,000,000 16,474,000 3,233,500 5,613,000 2,600,000 1,400,000 421,000 100,000 0 203,100 5,000,000 3,073,000 1,400,000 200,000 163,200,000 34,000,000 5,000,000 130,000,000 690,000,000 720,000,000 56,033,470 103,106,000 0 76,000,000 795,900 20,000 21,000,000 16,474,000 3,233,500 5,613,000 2,600,000 1,400,000 421,000 100,000 7,500,000 416,250 3,000,000 3,073,000 1,400,000 200,000 163,200,000 34,000,000 500,000 -61,423,500 264,353,200 276,334,600 2,405,530 25,767,715 -53,025,100 76,000,000 -1,670,000 0 11,000,000 7,500,000 208,150 3,000,000 Contract Total 1,533,506,585 2,069,646,120 536,139,535 Contingency Contingency Con?ngency 250,000,000 450,000,000 200,000,000 Contingency Total 250,000,000 450,000,000 200,000,000 Costs Reported as of Month Ending: October 2015 Project Cost Report by Contract - One Line Summary HONOLULU RAPID TRANSPORTAUOH Page: 1of3 .. . ..ESTIMATE AT COMPLETION INCURRED 1 Current Variance Incurred To Date .4 . . . .. BUDGET Transfers Current CPP No Title Basoline at, cams 5,600,000- 0 0 Changes Est. At 5,000,000 0 CCH-100 Inactive HartJ'City CCH 15,348,444 (410,595) 14,937,848 15,348,443 14,937,848 14,92 5,2 28 OCH-101 City Dept of are 1,107,273 0 1,107,273 105,092 1,107,273 0 OCH-102 City 008 Land Division 1,463,636 0 1,463,636 256,201 1 ,463,63 6 173,182 CCH-107 City Corporation Counsel (COR) 8,009,092 0 8,009,092 1,667,685 8,009,092 151,878 OCH-108 HART 7 Board of Water Supply (BWS) 928,182 0 928,182 928,325 928,182 928,325 DB-120 West OahulFarrington Hwy Guideway 89,071,239 631,206,384 631,206,384 26,499,564 5,218,374 631,206,384 463,061,419 DB-200 Maintenance 8 Storage Facility DB 222,954,906 51,923,866 274,878,772 274,209,148 9,493,123 -83,150 274,878,772 232,322,658 Kamehameha Hwy Guideway 08 371,929,117 16,980,868 388,909,985 388,909,985 509,000 57,891 388,909,985 178,023,586 West Oahu Station Group D33 0 0 0 56,088,470 0 SPCD - West Side so Construction 162,364,223 {95,002,646} 67,361,577 0 67,361,577 DB 3-271 Highway Station Group DEB 0 78,999,000 78,999,000 78,999,000 78,999,000 DB 3-275 Highlands Pkg. 155,591,280 0 155,591,280 0 155,591,280 DB 8-385 H2R2 Ramp 0 5,203,646 5,203,646 5,203,646 5,203,646 DB B-470 SPCD-Airport Station Group 63,346,867 0 63,346,867 0 63,346,867 000000 Airport Section Utilities DBB 24,627,701 2,755,321 27,383,022 27,993,290 27,383,022 7,154,960 City Section Utll DEB 63,025,091 0 63,025,091 0 63,025,091 0 SPCD-Airport?lty Center deay Cntr. 682,463,1 52 (9,473,000) 672,990,152 0 000000000 000000000 672,990,152 0 Airport Section Guideway 7 Pier DEB 0 4,481,241 4,481 ,241 4,481,241 1 7,378 -503,035 4,481,241 3,79 6,241 SFCD-DillinghamiKaka'ako SG Cntr. 133,102,088 (10,600,000) 122,502,088 0 0 122,502,088 0 DEB-600 Park-and-Rido Lots Construction 13,059,190 0 13,059,190 0 0 13,059,190 0 DBOM-920 Core Systems Design Build OIM 579,648,486 1 8,915,201 598,563,687 598,563,687 282,452 598,563,687 150,172,400 FD-140 West Oahu Station Group FD 7,882,312 1,998,000 9,880,312 9,880,312 3,750,349 9,880,312 9.093.096 FD-240 Farrington Highway Stations Group FD 8,137,060 5,426,626 13,563,686 13,563,686 1,540,146 13,563,686 12,546,293 FD-245 Highlands Pkg. Str. FD 17,916,058 0 17,916,058 0 0 17,916,058 0 FD-340 Kamehameha Hwy Station Group FD 8,702,592 1,125,424 9,828,016 9,828,016 1 ,234,652 9,828,016 8,843,841 FD-430 SFCD Airport Sect. GuldewayiUtil FD 39,307,052 3,827,420 43,1 34,472 43,134,472 4,143,946 43,134,472 41,050,747 SPCD-Airport Station Group FD 10,177,365 1,188,703 11,366,068 1 1 ,366,068 1 ,396,487 000000000 11,366,068 9,801,978 FD-530 seco - City Center Guidewayiutii FD 48,266,165 (3,632,542) 44,583,523 44,583,523 1,966,355 14,039 44,583,523 40,075,486 FD-550 SFCD - Dillingham and Kaka'ako SG FD 21 ,479,678 (2,111,011?) 19,368,661 19,368,661 1 ,046,743 -6,576,720 19,368,661 10,667,500 FD-600 Park-and-Ride Lots Final Design 2,465,890 {1,670,000} 795,890 0 0 0 795,890 0 HRT-200 HART Labor 74,522,726 (6,038,678) 68,484,048 42,951 ,942 0 0 68,484,048 41,971,980 Current Committed Original Contract CCOIAmendment AFE Authorized For Expenditure (Latest NTP Amounts or equal to current commitment Plus Executed Change OrdersiAmendments) Changes Identified: Pending Probable Potential Changes Est. At Completion Original Contract CCOiAmendments Changes Identified No. 21 Print 10 1113/15 13:11 Costs Reported as of Month Ending: October 2015 Project Cost Report by'Contract One Line Summary RAPE.) Page: 2 of 3 A BUDGET . Current AFE ESTIMATE AT COMPLETION Changes Est. At Completion?** INCURRED I Variance incurred To Date Baseline Transfers Current CPP No Title 11127501 HART ODC Contracts 48,473,636 14,533,319) 43,934,317 ?15,359,154 43,934,817 17,207,239 Mi-930 Eievators 8. Escalators instaiilMaint 54,721,186 (3,730,472) 50,982,714 50,982,714 50,982,714 4,643,982 MM-280 21,455,794 [21,455,794] 0 0 0 0 6101-290 lull-uni Construction Engrg 8. Inc]: West 0 54,232,479 54,232,479 54,232,480 54,232,479 17,475,994 Milli-385 Highlands Garage CEI 9,568,589 (9,568,589) 0 0 0 0 MM-500 MM959 CEI East 10,097,731 {10.097,731) 0 0 0 0 HIM-525 MM959 CEI East 36,591,026 {36,591,026} 0 0 0 0 HIM-590 MM959 CEI East 17,375,727 (17,375,727HIM-595 SPCD - Const. Engrg lnsp. East 0 63,083,417 63,083,417 1 5,257,000 (47,929,417) 63,083,417 11,686,318 Mild-596 Construction Engrg 8. Insp CEI East 2 0 0 0 55,036,130 0 0 0 HIM-600 SPCD-UHWO Pkg-Hoopiil Sta CEI 1,099,449 (1,099,449Milli-900 Program Support Conslt 20,000,000 0 20,000,000 15,952,569 0 -1 6,02 7,1 62 20,000,000 0 Mall-901 Program Support Conslt 31,304,349 7,616,377 38,920,726 40,993,274 7,616,377 43,072,548 38,920,726 35,436,911 MRI-905 Gen Engrg Conslt 76,910,382 120,630 77,031,012 78,564,942 17,817,727 77,031,012 74,1 57,822 HIM-910 Mild-910 Gen Engrg Conslt FD-Construci 310,828,630 {160,177,967} 150,650,664 150,000,000 0 150,650,664 149,446,962 HIM-913 MRI-913 Gen Engrg Recompete 0 46,1 43,277 45,143,277 46,1 43,277 0 46,1 43,277 21,954,21 5 Mid-915 HDOT Traf?c Mgmt. Consult. 1,057,391 2,942,609 4,000,000 3,000,000 1,400,000 4,000,000 2,766,233 M-920 HDOT Coordination Consit WOFH 10,521,165 (1,000,000) 9,521,165 10,500,000 7,500,000 9,521,165 6,448,802 Milli-921 HDOT Coordination Conslt KHG 8,695,652 0 8,695,652 8,600,000 (1,400,000) 8,695,652 3,781,594 Milli-922 HDOT Coordination Conslt. Airport 6,471,305 0 6,471,305 6,400,000 (5,500,000) 6,471 ,305 2,360,441 Milli-923 HDOT Coordination Consll City Center 4,314,782 (4,314,732) 0 0 0 0 0 MRI-925 HDOT Labor - Agreements 1,352,915 316,632 1,669,547 1,815,633 1,265,633 1,669,547 1,608,866 MM-926 HDOT Labor - Airport Agreements 0 100,000 100,000 0 0 100,000 0 HIM-930 HDOT Stale 50A Manager 8; Consultant 1 ,272,174- 583,368 1,855,542 1,855,542 583,142 90090990600 1,855,542 832,095 Milli-935 Real Estate Consultant 3,200,000 0 3,200,000 3,000,000 0 900,000 3,200,000 5,255,302 HIM-937 Real Estate Consultant - MapsiSurv. 0 2,948,000 2,948,000 2,998,000 0 0 2,948,000 508,128 Mild-940 Kako'o Consultant 500,000 500,000 1,000,000 1,000,000 0 0 1,000,000 518,989 Mild-945 On~Cail Contractor 869,565 130,435 1,000,000 2,000,000 1,000,000 0 1,000,000 1,914,207 MRI-946 On-Cali Hazmat Remove! Contractor 2,608,695 0 2,608,695 3,075,000 0 ?391,304 2,608,695 2,250,867 MRI-947 On-Call ContractorZ 0 7,500,000 7,500,000 7.500.000 0 7,500,000 1,805,977 Milt-950 Consultant 2,000,000 (750,000) 1,250,000 1,250,000 0 1,250,000 920,469 MRI-951 Owner-Controlled Insurance Program 8,333,334 38,865,346 47,198,680 41,000,000 0 0 0 47,198,680 26,494,012 Current Committed Original Contract CCOiAmendment AF Authorized For Expenditure (Latest NTP Amounts or equal to current commitment Plus Executed Change OrdersiAmendments) Changes Identified= Pending Probable Potential Changes Est. At Completion Original Contract -I- CCOIAmendments Changes identified - No. 21 Print 11 11/3/15 13:11 Costs Reported as of Month Ending: October 2015 Project Cost Report by Contract - One Line Summary HONOLULU RAPID TRANSPORTATION Page11:05 BUDGET AFE 1 ESTIMATE AT COMPLETION INCURRED - CPP No Title Baseline Transfers Current Current Changes Est, At Variance Incurred To Date 0160061006511. Cultural Monlto?ng 0 1,010,609 1,010,609 Core Systems Support 0 43,988,989 43,988,989 43,988,989 0 Safety and Security Consultant 0 4,599,573 4,699,573 4,312,324 112,751 4,699,573 0 0 0 1,178,300 0 0 1,010,609 278,630 0 0 0 0 1,010,609 43,988,989 967,161 11,382,948 2,441,676 0 102,145 179,030 0 172,325 0 01,302,150 39,716,727 Fare Collection Consultant LEED Services for MSF 243,007 35,623 278,830 288,540 9 Operatingl?l'r?lalntenance Contracts 0 0 0 222,000 (58,970} ngrammatio Agreement Humanities 610,000 {500,000} 110,000 0 0 Ptogrammatlc Agreement HPC 2,000,000 {750,000} 1,250,000 400,000 0 1,250,000 Programmatlc Agreement HPC Park 750,000 {750,000} 0 0 [i 0 Real Estate! Right-of?Way 194,197,947 {470,823} 193,727,124 89,885,511 0 5,000,000 193,727,124 Utility Company Contracts 132,689,208 0 132,689,208 112,668,755 17,142,123 0 132,689,208 I .. Contract Contingency 541,689,343 (99,578,256) 442,111,087 3,997,289 299.169.1194 442.111.1337 0 515,220 Unailoc. 101,871,170 {54,967,905} 45,903,285 0 0 0 46,903,255 0 0 . 173,058,243 . 0 0 110,000 .15, ..3 Either Fi? Costs 173,058,243 Finance Charges Ineligible 42,000,000 0 02,000,000 0 0 0 42,000,000 0 0 .i.16.3;.69.3;1.66.. I 335326638 I. . . Current Committed Original Contract CCOIAmendment No. 21 AFE Authorized For Expenditure {Latest NTP Amounts or equal to current commitment Plus Executed Change Orderszmendments) Changes Identified= Pending Probable Potential Changes Est. At Completion Original Contract CCOr'Arnendments Changes Identified print 11/3/15 131:2? 15 I a g.e .u 13 drowdowns, are discussed in further detoii in Appendix 8. Note: Contingency management and cost contingency detoiis, including a breakdown of Project contingency $500 $400 5 200 Ioua?unuoo {2301 Bowie-wag Sf?? $0 ?600 a $306 - kplraiitn It: FFGA Cost Contingency Drawdown Chart hum: mums - A ardent A i . 5 Contingency n?aunnm. ?lm-51!? rlil'hi 'Jiu'? -- Anni brush-m1 mm? 5 . Figure 6. Draft Cost Contingency Drawdown Chart GW Foals. Coosuudio no Rwenu?.? I Honolulu Rail Transit Project Progress Report 3108 ELDZ ?103 SIDS 43017 woe -- t-Loz -SIOZ QLOI. QLDL 510? 9108 J.ch 9101: - -LIUZ 810i. - LL08 6109 61133 - 6 L0 I. BLUE 91-03 Application to FFGA All Utility Contracts Awarded 95% Bid 50% Consiruclion GW Complete 75% Construction 100% Construction Full Revenue Service FFA RSI) 2(112 1Q1 It 1915 4016 1017 4Q17 2012 1019 1020 Bulfer Zone {Min+5% to $644 $424 $315 $263 $175 $122 $35 $32 $0 Minimum Values $636 $385 $28? $239 $159 $111 $8 $29 $0 Data as of 995:1 5 Sep ?15 Reprodin Period October 2015 Operating Budget Comparison Between FY 2016 and FY 2017 Honolulu Authority for Rapid Transportation Comparison of Operating Expense Budgets For Fiscal Year 2016 2017 2016 2017 Change From FY 2016 Budget Budget Description Budget Budget Amount Labor Costs Regular Pay 9,401,600 9,718,600 317,000 3.4% Overtime, Night Shift, Temp Assign Pav 53,000 53,000 0 Accumulated Lump sum Vacation Pay 42,000 42,000 0 Fringe Bene?ts 4,326,400 4,470,600 144,200 3.3% Service or Merit Awards 1,000 1,000 0 OPEB Contribution 195,000 292,000 97,000 49.7% Labor Costs Sub-total 14,019,000 14,577,200 558,200 4.0% Current Expenses Advertising, Publication of Notices 45,000 35,000 {10,000} -22.2% Audit Service Fee 80,000 80,000 0 Communication 128,000 150,000 22,000 17.2% Computer Software Maintenance Ageemeni 100,000 100,000 0 Fees (Memberships, Registration Parking) 50,000 50,000 0 Insurance on Equip. 8; Gen. Liab. 73,000 73,000 0 Legal Services 1,000,000 1,000,000 0 Meals Foods 6,500 6,500 0 Office 8: Computer Supplies 150,000 130,000 (20,000) 43.3% Other Fixed Charges {Stipend} 500,000 0 {500,000} -100.0% Other Repairs to Structures 5,000 5,000 0 Parts Equip 210,300 188,300 {22,000} 40.5% Postage 8i Shipping 39,000 39,000 0 Printing 8; Binding 1,500 11,500 10,000 666.7% Professional Svcs. Direct Reimb 2,031,500 2,070,800 39,300 1.9% Professional Svcs. Other 170,000 170,000 0 - Office Furniture 8: Equip 12,000 12,000 0 Rentals 2,445,000 2,515,500 70,500 2.9% Safety 8L Misc Supplies 6,000 6,000 0 Telephone 40,000 60,000 20,000 500% Travel Expense - Out-of?State 95,000 95,000 0 Relocation - New Hires 0 0 0 Current Expenses Sub~tota 7,187,800 6,797,600 {390,200} 45.4% Eguigment Equipment 8: Software 6,000 6,000 0 Equipment Sub-total 6,000 6,000 0 Total Operating Expenses 21,212,800 21,380,800 168,000 0.8% Debt Service Interest Expense 8,000,000 10,000,000 2,000,000 25.0% Debt Service Sub-total 8,000,000 10,000,000 2,000,000 25.0% Grand Total 29,212,800 31,380,800 2,168,000 7.4% MStipends for FY 2017 reflected in FY 2017 Capital Budget Request Adpoted Prior Years Operating Expense Budget Honolulu Authority for Rapid Transportation Adopted Prior Years Operating Expense Budget For Fiscal Year 2012 to 2016 . .. Budge't'De'scripti-o'n 2'1 -- I: E- [Badger-.55. Ii Budget wLabor Cost 13,302,491 12,971,682 13,030,366 13,843,425 14,019,000 Regular Pay 9,302,490 9,001,089 9,052,649 9,414,755 9,401,600 Overtime, Night Shift, Temp Assign Pay 38,000 53,000 70,480 68,500 53,000 Accumulated Lump sum Vacation Pay 14,000 26,500 42,000 Fringe Benefits 3,961,601 3,916,793 3,892,237 4,332,670 4,326,400 Service or Merit Awards 400 800 1,000 1,000 1,000 OPEB Contribution 195,000 Current Expense 7,280,135 8,081,511 7,880,893 7,631,604 7,187,800 Advertising, Publication of Notices 6,500 9,500 14,174 45,000 45,000 Audit Service Fee 53,300 60,000 60,000 60,000 80,000 Communication 88,160 164,580 170,000 170,000 128,000 Computer Software Maintenance Ageement 39,650 48,500 58,000 100,000 Fees (Memberships, Registration 6 Parking 53,750 48,180 50,000 50,000 50,000 Insurance on Equip. 8: Gen. Liab. 61,000 74,000 73,000 73,000 Legal Services 1,202,354 1,702,354 1,202,354 1,000,000 Meals Foods 2,400 2,700 2,300 6,500 6,500 Office Computer Supplies 78,550 129,300 150,000 150,000 150,000 Other Fixed Charges 3,027,545 1,000,000 500,000 500,000 500,000 Other Repairs to 3!ng Structures 300,000 300,000 300,000 5,000 Parts Equip 204,000 231,000 210,300 210,300 210,300 Postage 8; Shipping 36,000 36,000 39,000 39,000 39,000 Printing 8: Binding 1,500 1,500 1,500 1,500 1,500 Professional Svcs. Direct Reimh 1,500,000 2,079,868 1,982,031 2,044,307 2,031,500 Professional Svcs. Other 300,300 304,000 220,300 190,000 170,000 - Of?ce Furniture Equip 2,800 2,800 5,000 12,000 12,000 Rentals 1,830,355 2,300,704 2,230,959 2,378,643 2,445,000 Safety Misc Supplies 3,200 4,300 6,000 6,000 6,000 Telephone 9,300 21,600 32,000 40,000 40,000 Travei Expense - Out-of?State 82,475 82,475 82,475 95,000 95,000 Equipment 16,000 6,000 6,000 6,000 Equipment 8: Software 16,000 6,000 6,000 6,000 Totai Operating Expenses 20,582,626 21,069,193 20,917,259 21,481,029 21,212,800 Debt Service 8,000,000 Interest Expense 8,000,000 Grand Total 20,582,626 21,069,193 20,917,259 21,481,029 29,212,800 15 Budget Vs Actual Expenditures - Multi-year Comparision Honolulu Authority for Rapid Transportation Budget Vs Actual Expenditures - Muiti-year Comparision For Fiscal Year 2012 to 2015 Budget Description 159.9 Cost . Overtime, Night Shift, Temp Assign Pay Accumulated Lump sum VacatiOn Pay Fringe Bene?ts Service or Merit Awards OPEB Contribution ?193,955, .. Advertising, P'06'8651'1'6'6'6fi46668' Audit Service Fee Communication Computer Software Maintenance Ageemer Fees (Memberships, Registration 81 Parking insurance on Equip. 8: Gen. Liab. Legal Services Meals 81 Foods Office 8: Computer Supplies Other Fixed Charges Other Repairs to Bidgs 8: Structures Parts Equip Postage 81 Shipping Printing 8: Binding Professional Svcs. Direct Reimb Professionai Svcs. Other - Office Furniture 81 Equip Rentais Safety 81 Misc Supplies Telephone Travel Expense Out?of?State Adjustment Relocation - New Hires FY 2012 Actual FY 2013 Actual FY 2014 Actual FY 2015 - -. Budget Actual Variance Expended% FY 2016 Budget FY 2017 Budget- Change 7,601,005 77,347 13,826 2,074,125 87,176 15,452 33,192 8,468 1,655,299 1,165 123,469 2,657 93,872 8,705 968 1,049,114 194,842 3,815 1, 697,668 7,080 20,302 62,098 3,045 6,822,425 70,554 107,648 3,522,065 209 6,299,780 40,500 103,45 7 47,614 45,856 14,190 1,782,767 6,468 45,5 11 314 19,506 7,517 1,184,293 525,449 10,433 2,273,205 4,991 37,019 72,153 39,533 11,268,354 118,849 163,568 3,537,207 5,188,240 9,414,755 68,500 26,500 4,332,670 1,000 7,631,604 ?2 179 315 ?1,659,311 79,663 -23,634 675,104 ~929 3.1.3.881 11" 7,755,444 148,163 2,866 3,757,566 71 11% 87% 7% __4,056,139 3,575,465 53% 9,401,600 53,000 42,000 4,3 26,400 1,000 195,000 7,187,800 155777.399, 9,718,600 53,000 42,000 4,470, 600 1,000 292,000 6,797,600 317,000 0 0 144,200 0 97,000 -390,200 62,530 113,424 52,121 42,414 126,490 646,961 9,780 51,089 316 97,636 3,628 6,325 1,325,875 189,481 184 2,305,581 2,550 24,623 99,560 45,00 60,000 170,000 58,000 50,000 73,000 1, 202,354 6,500 150,000 500,000 300,000 210,300 39,000 1,500 2,044,307 190,000 12,000 2,378,643 6,000 40,000 95,000 549..? 56,000 147,669 ?22,331 37,749 -20, 251 47,206 65,647 33,939 6,199 51,226 ?7,353 ?1,168,415 ?301 -98,774 ?500,000 -300,000 w199,048 ?29,998 7,850 817,245 ?171,687 -8,671 ?206,416 ?2,895 14,676 -14,473 000 5% 23% 623% 60% 10% 28% 91% 52% 137% 85% 11, 253 9,002 9,350 1,227,06 2 18,313 3105 54,676 80,5 27 5601. 1 28,000 100,000 50,000 73,000 1,000,000 6,500 150,000 500,000 5,000 210,300 39,000 1,500 2,031,500 170,000 12,000 2,445,000 6,000 40,000 95,000 6,000 35,000 80,000 150,000 100,000 50,000 73,000 1,000,000 6,500 130,000 0 5,000 188,300 39,000 11, 500 2,070, 800 170,000 12,000 2,515,500 6,000 60,000 95,000 ?10,000 0 22,000 CD000 -20,000 ?500,000 0 ?22,000 0 10,000 39,300 0 0 70,500 0 20,000 0 0% 0% 43% 400% 000 -10% 0% 667% 2% 0% 0% 3% 0% 50% 000 Total Operating Expense 12,675,667 16,509,996 21,481,029 15,720,648 6,760,381 73% 21,212,800 Total 12,675,667 16,509,996 5,760,381 "29,212,800 31,380,800" 2,168,000 7% 16 Budgeted Salary by Department for FY 2017 Honolulu Authority for Rapid TranSportation Budgeted Salary by Department for FY 2017 Saiary Department Admin Services 11.1 734,000 Budget 8 Finance 9.5 722,000 Civil Rights 2.0 111,100 Contract Administration 7.0 553,700 Engineering 8 Construction 41.0 2,505,900 Exec Of?ce 10.0 890,000 Government Relations 2.0 168,800 Operations 1.0 126,400 Planning, Utils& Permits 22.9 1,719,300 Procurement 6.0 417,500 Project Controls 13.0 699,500 Public Information 5.0 461,000 Quality Assurance 3.0 293,200 Safety 5.0 316,200 Grand Total 59,718,600 Reflects HART staff salary costs only. (HDR consultant cost included in capital budget.) 17 Positions and FTEs Honolulu Authority for Rapid Transportation Positions and FTES For Fiscal Year 2016 8. 2017 .HART Tltle 2015 2017 Change. Admin Services 11.1 11.1 0 Administrative Specialist 1 1 0 Asset Manager 1 1 0 Data Processing Systems Anaiyst 1 1 0 Director of Administrative Services 1 1 0 Human Resource Specialist 1.1 1.1 0 Support Tech 2 2 0 Personnel Clerk 1 1 0 Senior Clerk 1 1 0 Multimedia Administrator 1 1 0 Rapid Transit Project Network Administrator 1 1 0 gadget Finance 9.5 9.5 0 Accountant 2 2 0 Budget Analyst 1 1 0 Chief Financial Of?cer 1 1 0 Fiscal Of?cer 1 1 0 Internal Control Analyst 2 2 0 Secretary (Budget and Finance) 1 1 0 Sr. Adviser Risk Manager 0.5 0.5 0 Budget Planner 1 1 0 Civil Rights 2 2 0 Human Resources Specialist 1 1 0 Civil Rights Of?cer 1 1 0 Contract Administration 7 7 0 Change Order Specialist 2 2 0 Lead Change Order Specialist 1 1 0 Transit Contracts Manager 3 3 0 Director of Contract Admin. 81 Change 1 1 0 :11 .11 Architect Architectural Manager Ast. Deputy Core Systems Deputy Director Design a Construction Deputy Director of Construction Deputy Director of Design Director of Design Construction Mechanical Engineer (Core System 5) Project Manager Secretary (Core Systems) Secretary (Design) Utilities and Traf?c Engineering Manager (interim) PHTC Garage Project Manager Asst. Deputy Director of Engineering 3. Construction East Area Construction Manager Civil Engineer Airport DB Asst. Project Manger R.O.C. Asst. Project Manager City Center DB Project Manager City Center DB Asst. Project Manager R.O.C. Project Manager KHG DB Project Manager Kl-lSGri H2R 2 RAMP Project Manager West Area Construction Manager Engineering Manager ES Constractor Project Manager Deputy Director Core Systems CADtDocument Manager, Graphic Tech Electrical Engineer Mechanical Project Manager (Core Systems) Transportation Planner Utilities Engineer WO PNR Ho'opili Project Manager Airport DB Project Manager (Airport and City Center Guideway) Traf?c Engineer Secretary Secretary (Construction) Transit Art Coordinator Assistant Transit Arts Coordinator Exec Office 1U 10 0 Board Administrator 1 1 0 Deputy Executive Director 1 1 0 Director of Special Projects 1 1 0 Executive Director and CEO 1 1 0 Fare Collection Project Manager 1 1 0 Private Secretary (Deputy Director) 1 1 Honolulu Authority for Rapid Transportation Positions and PTEs For Fiscal Year 2016 2017 HART Titie for FY FTE for FY 2016 2017 Chang {9 Government Relations Private Secretary (Executive Director and CEO Project Director Secretary Senior ClericIr Receptionist Director of Government Relations Secretary {Government Relations) Pian ning. Utils?s Permits Procurement Project Controls Public Information Quality Assurance Architectural Historian Deputy Director of Planning Deputy Director ROW Grants Manager Planner Planner (Right of Way} Right of Way Agent {Right of Way) Secretary (Planning Adm) Secretary (Planning) Secretary (ROW) Sustainability Planner Cultural Resources Planner)l Coordinator Environmental Planner Mitigation Compliance Planner Land Use Planner Systems Planning Manager Asst. Deputy of Transit Property Acquisition Relocation Directcrof Planning, Permitting, and Right ofWay Right of Way Agent Lead Pen-nits! HazMat Coordinator Deputy Director of Procurement Procurement 8t Speci?cation Specialist Procurement Clerk Director of Procurement Fiscal Analyst (Project Controls) IT Support Tech (OMS) Management Analyst Project Controls Manager Project Manager (Scheduler) Record Management Analyst Records Management Analyst Senior Clerk Senior Project Controls Analyst Assistant Project Controls Manager CMS Training Specialist Lead Scheduler Director of Communications information Specialist Information Specialist Public Relation Assistant Director of Quality Assurance Quality Control Quality Assurance Engineer (Civil) Quality Assurance Engineer (ElectricalSafety Certi?cation Manager Safety Specialist System Safety 8? Security Engineer Total 1 1 1 1 AA?l?A?t?l?k??A?lM?iu 1 1 1 .1 22.9 AN,ng 0000) 000000000000000000000 0000000000000 0000:! 00000 0000 19 Honolulu Authority for Rapid Transportation Vacant Positions As of October 31, 2015 Department FTE Admin Services 1.0 VACANT Personnel Clerk 1.0 Engineering Construction 4.0 VACANT City Center DB Project Manager 1.0 City Center DB Asst. Project Manager 1.0 KHSGI HZR 2 RAMP Project Manager 1.0 West Area Construction Manager 1.0 Operations 1.0 VACANT Director of Operations 8: Maintenance 1.0 Planning, Utils& Permits 2.0 VACANT Director of Planning, Permitting, and Right of Way 1.0 Planner 1.0 Procurement 1.0 VACANT Procurement 8: Specification Specialist 1.0 f?ject Controls 1.0 VACANT Scheduler 1.0 Public Information 2.0 VACANT Information Specialist 2.0 Quality Assurance 1.0 VACANT Quality Assurance Engineer (Civil) 1.0 Safety 1.0 VACANT Safety Specialist 1.0 Grand Total 14.0 20