FINAL REPORT OF THE CHIEF JUDGES SUBCOMMITTEE ON CASE PROCESSING TIME STANDARDS Presented at the November 3, 2009 Meeting of the Chief Judges and District Court Administrators SUBCOMMITTEE MEMBERS Hon. Gerald P. Ptacek, Chair Chief Judge J. Mac Davis Chief Judge Gregory E. Grau Staff: Kathleen Murphy DCA Susan Byrnes DCA Kerry Connelly DCA Ron Ledford CONTENTS_______________________________ Summary of Recommendations page 3 Introduction page 5 Subcommittee Assignment History of Time Standards in Wisconsin Case Processing Goal Recommendations Clearance Rate page 7 Criminal page 8    Felony Misdemeanor Criminal Traffic Civil     page 11 Contracts & Real Estate “Other” Civil “Other” Family Contested Small Claims Juvenile    Probate   page 15 CHIPS TPR Contested JO page 19 Formal Estates Informal Estates Guardianships and Commitments Appendices  Appendix A – Case Types, No Change in Goal Recommended  Appendix B – 2008 Clearance Rates by Cast Type  Appendix C – Guardianship and Commitment Cases page 21 page 22 2 Summary of Recommendations The Chief Judges Subcommittee on Case Processing Time Standards recommends: 1. The term “goals” rather “standards” be used to describe recommended case processing times 2. Goals be ambitious and challenging but attainable 3. Case age at disposition continue to be used as the primary measure of achievement 4. Case processing goals be revised as outlined in Table 1 5. An annual Clearance Rate approaching or exceeding 100% for every case type be added as a case processing goal 6. CCAP reports be developed to monitor progress toward these goals 7. Case processing goals be reviewed at least every four years for appropriate changes.1 TABLE 1 Case Type Felony 2005 Standard 90% w/in 180 days Misdemeanor 95% w/in 180 days Change Recommended: Two Stage Goal  85% w/in 180 days  95% w/in 360 days Revised Goal – 90% w/in 180 days Criminal Traffic 95% w/in 180 days Revised Goal – 90% w/in 180 Days CV-Contracts & RE 80% w/in 360 days Revised Goal – 95% w/in 360 days CV-Other CV 80% w/in 360 days Revised Goal – 95% w/in 180 days FA-Other Family 90% w/in 360 days Revised Goal – 95% w/in 360 days Contested Small Claims 80% w/in 90 days Revised Goal – 95% w/in 180 days Estates (PR & IN) 80% w/in 360 days CHIPS 95% w/in 90 days Two Stage Goal  75% w/in 420 days (14 months)  90% w/in 540 days (18 months) Revised Goal – 85% w/in 90 days TPR 95% w/in 120 days Contested JO 95% w/in 30 days Two Goals:  Voluntary TPRs – 95% w/in 120 days  Involuntary & Unidentified - 95% w/in 180 days Revised Goal – 95% w/in 180 days 1 The committee has reviewed the case processing goals and decided to wait until after the 2015 Judicial Needs Assessment to make decisions on possible changes. 3 After review by the Subcommittee, the 2005 standards were determined to fit well with six case types. No change was recommended to the percent disposed within goal for the case types in Table 2. TABLE 2 Case Type 2005 Standard = 2009 Goals Contested Traffic 95% w/in 180 days Contested Forfeiture 95% w/in 180 days CV-PI/PD 90% w/in 540 days FA-Divorce 90% w/in 360 days Paternity 90% w/in 180 days Juvenile Delinquency 95%w/in 90 days Data pertaining to the case types in Table 2 are contained in Appendix A. 4 Introduction Subcommittee Assignment In April of 2008, the Chief Judges decided to reconvene a Case Processing Time Standards Subcommittee to review the standards adopted in 2005. The decision came out of a discussion about the need for CCAP reports to show how actual case processing times compare to time standards. The Subcommittee first met in June 2008 to review the existing standards, adopted by the Chief Judges in 2005. The Subcommittee met twelve times. These standards were compared to current statistical case age data from Wisconsin Circuit Courts. The Subcommittee also reviewed time standards from other states. It was agreed early on that recommended revisions would be ambitious and challenging but attainable. History of Case Processing Goals in Wisconsin In the early 1980’s a national effort was undertaken to institute delay reduction programs, and case processing benchmarks, (goals for time from filing to disposition by case type) in state trial courts. These efforts were spearheaded by the American Bar Association (ABA), the Conference of Chief Justices and State Court Administrators and the National Center for State Courts (NCSC). An influential book entitled “Attacking Litigation Costs and Delay” was published by the ABA in 1984. In 1985 the Wisconsin Committee of Chief Judges adopted a version of the recommended benchmarks with minor alterations and implemented delay reduction efforts statewide. These benchmarks received a lot of attention in the Wisconsin Circuit Courts for the first several years after adoption, but only sporadic attention in later years. In 2004 the Chief Judges adopted a new, twelve month time standard for estate cases, and in 2005 appointed a subcommittee to review and update the Wisconsin Case Processing Time Standards (CPTS). The 2005 Standards relied largely on national models. The standards adopted are found in the second columns of Table 1 and Table 2. In most Judicial Districts, since 2005 DCAs have produced reports of case processing times by case type on an ad hoc basis. These reports adapt data available from standard CCAP statistical reports into CPTS reports by county and district. These reports have similarities but are not standard among Districts. These “home grown” reports are effectively used in some counties and districts, and are largely ignored in others. The Subcommittee concluded that part of the reason for this is that both the national and the Wisconsin standards lack a real world basis and, in some case types, present goals that appear entirely unachievable. To counter this perception and to make the time standards more useful, the Subcommittee set out to review current case processing data for all case types in its analyses. Subcommittee members contributed their own experience and expertise to gauge what makes sense for case processing time in Wisconsin and to identify the need for particular analyses 5 such as comparison of large to small counties. The Subcommittee also reviewed time standards from other states. In regard to additional issues, it was determined that:  Temporary circumstances that affect case processing time would not be considered in setting goals.  No goal should be set at 100%. There are always a number of exceptional cases that will appropriately require more time.  In many case types, delays are created by the courts’ need to rely on, and wait for, information prepared and provided by the Department of Corrections, County Social Services, the State Crime Lab, psychological evaluators, treatment providers and others. These circumstances create delay that is not within the control of the judge. The Subcommittee based the goals on real world data which, to some extent, factors in these delays. Importance of Case Processing Goals in 2009 Nationally and locally it is clear that active case management is an idea whose time has come again. Ethically, economically and politically the Judicial Branch must be accountable for what it does and does not accomplish. That very accountability will allow the Judicial Branch to control its own destiny, by obviating the need for the Legislative and Executive Branches to create standards of accountability for courts. This has been attempted in many other States and in some Wisconsin counties. Finally, measurement of case processing time should be viewed less as a grade than as “vital signs”, indicators of health or possible reason for concern, in doing the business of the trial courts in Wisconsin. 6 Recommendations For each case type a graph and a brief explanation of the committee’s reasoning in making recommendations is presented. Additional data are included for some case types. Clearance Rate The only entirely new case processing goal recommended by the Subcommittee is a Clearance Rate of 100% for every case type. In terms of case processing measures, Clearance Rate is defined as “The number of outgoing cases as a percentage of the number of incoming cases” (NCSC CourTools). This is a straightforward, clear and useful measure. It provides an indicator of where the court is gaining or losing ground against the caseload. It can also highlight emerging problems and allow for early and effective action. In a clearance rate formula “outgoing cases” are disposed or otherwise removed from active pending. “Incoming cases” are filed or otherwise entering active pending (warrant returns, reopened cases, etc.) A clearance rate may be calculated for any time period and for any case type. Although clearance rates will rarely be exactly 100%, over longer time periods the rate should approach or exceed 100%. A clearance rate of 100% or greater means a court is clearing as many or more cases than are entering the active caseload. A clearance rate of less than 100% indicates that a “backlog” may be building. Backlog can be defined as cases pending for an unreasonable or unnecessary length of time. If a court determines that a backlog exists, a target of a clearance rate of more the 100% over a period of years is one effective way to address it. Statewide clearance rates for major case types statewide in Wisconsin Circuit Courts in 2008 are shown in Table 3. TABLE 3 Wisconsin Circuit Court 2008 Clearance Rate Case Type Felony Misdemeanor Criminal Traffic Traffic - Contested Forfeiture - Contested Civil Divorce Paternity Other Family Small Cl - Contested Informal Commitments Other Probate Delinquency CHIPS TPR Juv. Ord. Contested Other Juvenile Clearance Rate 100% 101% 99% 100% 101% 99% 102% 100% 100% 100% 102% 100% 96% 100% 100% 94% 104% 101% 7 Case Processing Goals for Criminal Case Types Felony     Current Standard: 95% disposed within 180 days 2007 Statewide Actual: 63% disposed within 180 days County with highest % disposed within goal: 86% within 180 days Recommended Goal: 85% disposed within 180 days and 95% disposed within 360 days A review of felony cases disposed in Wisconsin in 2007 showed that no county in the Wisconsin had a case age at disposition of 180 days or less in more than 86% of disposed felony cases and that the majority of counties and districts fell well short of this goal. See Graph A. GRAPH A – Felony Case Age at Disposition in Selected Districts 2007 Felony Case Age at Disposition Highest Dist. % Low est Dist % Statew ide % 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% 0 - 30 0 - 60 0 - 90 0 - 180 0 - 360 0 - 540 0 - 720 Days The subcommittee reviewed jury trial rates and median age at disposition for various charge types within the felony category. It was determined that while A & B felonies have a much higher jury trial rate than other felonies and take longer to complete, they make up a very small percentage of felony cases. Although these cases are good candidates for differentiated case processing1, they are not a significant factor in the overall case age at disposition. 8 The subcommittee decided to recommend a two stage goal. A small group of counties was able to reach 85% disposed within 180 days and a larger number of counties have reached 95% disposed with 360 days. The 5% over 360 days is needed as a margin for exceptional felony cases. Misdemeanor Excludes traffic crimes     Current Standard: 95% disposed within 180 days 2007 Statewide Actual: 81% disposed within 180 days County with highest % disposed within goal: 98% within 180 days Recommended Goal: 90% disposed within 180 days GRAPH B – Misdemeanor Case Age in Disposition for Selected Districts 2007 Misdem eanor Case Age at Disposition Highest Dist % Low est Dist. % Statew ide % 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% 0 - 30 0 - 60 0 - 90 0 - 180 0 - 360 0 - 540 0 - 720 Days Some counties have reached the recommended goal. However, for the majority of counties the recommendation provides an ambitious but appropriate target for disposition of misdemeanors. 9 Criminal Traffic (CT) Criminal Traffic is the case designation for misdemeanor traffic crimes.     Current Standard: 95% disposed within 180 days 2007 Statewide Actual: 75% disposed within 180 days County with highest % disposed within goal: 97% within 180 days Recommended Goal: 90% disposed within 180 days GRAPH C – Criminal Traffic Case Age at Disposition in Selected Districts 2007Crim inal Traffic Case Age at Disposition Highest Dist. % Low est Dist. % Statw ide % 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% 0 - 30 0 - 60 0 - 90 0 - 180 0 - 360 0 - 540 0 - 720 Days CT is a non-statutory case designation internal to the courts. Although at present CT cases have a lower statewide percent disposed at 180 days than misdemeanor cases, the recommendation provides the same case disposition target for both of these case types. 10 Case Processing Goals for Civil Case Types Civil – Contracts and Real Estate This is the case designation includes mortgage foreclosures, real estate actions and contract disputes.     Current Standard: 80% disposed within 360 days 2007 Statewide Actual: 95% disposed within 360 days County with highest % disposed within goal: 97% within 360 days Recommended Goal: 95% disposed within 360 days GRAPH D – Contract & Real Estate Case Age at Disposition in Selected Dist. 2007 Civil - Contracts & Real Estate Case Age at Disposition Highest Dist. % Low est Dist. % Statew ide % 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% 0 - 30 0 - 60 0 - 90 0 - 180 0 - 360 0 - 540 0 - 720 Days Current case processing times exceed the goal for this case type in the vast majority of counties. This may be in part because of the extreme increase in the annual number of mortgage foreclosures filed. Many of these cases are defaults, closing in a short time period. This is, in all probability, a temporary situation. Without active case management case age at disposition may rise when fewer foreclosure cases are filed. The recommendation raises the goal to maintain a high level of performance but provides a 5% margin for the few exceptional cases that always occur. 11 Other Civil This case designation includes Administrative Reviews, IP cases, Declaratory Judgments, and TRO/Injunction cases.     Current Standard: 80% disposed within 360 days 2007 Statewide Actual: 97% disposed within 360 days County with highest % disposed within goal: 100% within 360 days Recommended Goal: 95% disposed within 180 days GRAPH E – Other Civil Case Age at Disposition in Selected Districts 2007 Other Civil - Case age at Disposition Highest Dist. % Low est Dist. % Statew ide % 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% 0 - 30 0 - 60 0 - 90 0 - 180 0 - 360 0 - 540 0 - 720 Days As in the “Contracts & Real Estate” case type, current case processing times exceed the goal for the “Other Civil” category. The recommendation raises the goal to maintain this high level of performance but includes 5% margin for the exceptional cases. 12 Other Family This case designation applies primarily to child support and custody, modification and enforcement actions.     Current Standard: 90% disposed within 360 days 2007 Statewide Actual: 97% disposed within 360 days County with highest % disposed within goal: 100% within 360 days Recommended Goal: 95% disposed within 360 days GRAPH F – Other Family Case Age at Disposition in Selected Districts 2007 Other Fam ily - Case Age at Disposition Highest Dist. % Low est Dist. % Statew ide % 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% 0 - 30 0 - 60 0 - 90 0 - 180 0 - 360 0 - 540 0 - 720 Days Differing local procedures used by prosecutors result in highly differentiated case age at disposition among districts until the 12 month point, where the disposition times tend to converge. The recommendation maintains the 360 day target, but raises the goal for cases disposed by that time to 95%. 13 Contested Small Claims This case designation includes Evictions, Replevins, and Money Claims for less than $5,000.     Current Standard: 80% disposed within 90 days 2007 Statewide Actual: 61% disposed within 90 days; 90% within 180 County with highest % disposed within goal: 94% within 180 days Recommended Goal: 95% disposed within 180 days GRAPH G – Contested Small Claims Case Age at Disposition in Selected Dist. 2007 Contested Sm all Claim s - Case Age at Disposition Highest Dist. % Low est Dist. % Statew ide % 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% 0 - 30 0 - 60 0 - 90 0 - 180 0 - 360 0 - 540 Days The case age data were reviewed to determine if trials de novo added to case age at disposition. There was no significant difference in overall case age at disposition between counties that do and do not conduct small claims trials de novo, primarily because these cases are so few. The use of mediation was also examined for its possible effect on case age. With the data available it was not possible to make this determination. About half of the counties use some form of mediation, varying from informal return date conferencing to referral to professional mediation services. There is also widespread misunderstanding of what constitutes a contested case or an appearance in this category of cases. Clearer definitions and training will be needed in the near future on these subjects. For now, the recommendation extends the timeline but also increases the percentage disposition target for contested small claims cases. 14 Case Processing Goals for Juvenile Case Types Children in Need of Protection and Services (CHIPS) This case designation applies to cases under Chapter 48 Wisconsin Statutes with the exception of Terminations of Parental Rights     Current Standard: 95% disposed within 90 days 2007 Statewide Actual: 59% disposed within 90 days County with highest % disposed within goal: 99% within 90 days Recommended Goal: 85% disposed within 90 days GRAPH H – CHIPS Case Age at Disposition in Selected Districts 2007 CHIPS - Case Age at Disposition Highest Dist. % Low est Dist. % Statew ide % 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% 0 - 30 0 - 60 0 - 90 0 - 180 0 - 360 0 - 540 0 - 720 Days In the CHIPS case type, statutory time limits are very short. The statutes permit reasonable extensions of the time requirements but the time standards do not. A few counties come very close to the meeting the current standard but many fall far short. The recommendation allows for a small but significant portion of these cases (15%) to take more than 90 days. This creates a challenging but not unreachable target for CHIPS case age at disposition. 15 Termination of Parental Rights (TPR) This case designation applies to cases under the TPR section of Chapter 48 Wisconsin Statutes     Current Standard: 95% disposed within 120 days 2008 Statewide Actual: 74% disposed within 120 days 2008 Statewide Actual: Voluntary TPRs - 95% disposed within 120 days; Involuntary & Unidentified TPRs - 45% disposed within 120 days Recommended Goal: Voluntary TPRs - 95% disposed within 120 days; Involuntary & Unidentified TPRs - 95% disposed within 180 days GRAPH I – TPR Case Age at Disposition in Selected Districts 2007 TPR Case Age at Disposition Highest Dist. % Low est Dist. % Statew ide % 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% 0 - 30 0 - 60 0 - 90 0 - 180 0 - 360 0 - 540 Days Because standard statistical reports do not include a category for 120 days, special reports were prepared for TPR cases to measure the percent of dispositions within the 120 goal. Further, weighted caseload information made it clear that the workload represented by voluntary TPR cases is very different from that required by involuntary TPRs. The data were reviewed to see if the workload difference was reflected in case age at disposition as might be expected (see Tables 3 & 4). These additional data resulted in the recommendation for separate case processing goals for voluntary and involuntary/undesignated TPRs. 16 Table 3 TPR - % disposed within 120 Days 2007 TPR Type 2008* % Disp w/in Total Disp Voluntary Involuntary Combined 120 Days 889 694 1583 95% 60% 80% % Disp w/in Total Disp 804 641 1455 120 Days 95% 63% 81% Table 4 Termination of Parental Rights Cases Disposed – 2008* Total TPR Voluntary Involuntary Other 1,791 806 643 342 % of Total 45% 36% 19% w/ in 120 766 406 153 % w/in 120 95% 63% 45% *2008 numbers are used here because this analysis was done after 2008 became available. 17 Contested Juvenile Ordinance Violations (JO) This case designation applies to violation of non-traffic ordinances with provisions or penalties that apply to juveniles     Current Standard: 95% disposed within 30 days 2007 Statewide Actual: 27% disposed within 30 days; 82% within 180 County with highest % disposed within goal: 84% within 180 days Recommended Goal: 95% disposed within 180 days (same as TR and FO cases) GRAPH J – JO Case Age at Disposition in Selected Districts 2007Contested JO Case Age at Disposition Highest Dist. % Low est Dist. % Statew ide Dist. % 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% 0 - 30 0 - 60 0 - 90 0 - 180 0 - 360 0 - 540 0 - 720 Days The Subcommittee concluded that the 30 day standard was intended to include uncontested JO cases. At this time CCAP does not produce age at disposition for uncontested cases. The time from filing to disposition of uncontested cases is generally too short to make it worthwhile. The recommendation changes the goal for the Contested JO case type, making it equal to the most similar case types – Contested TR and FO cases. 18 Case Processing Goals for Probate Case Types Formal Estates*    Current Standard: 80% disposed within 360 days 2008 Statewide Actual: 29% disposed within 360 days; 53% within 420 days 59% within 540 days Recommended Goal: 75% disposed within 420 days and 90% disposed within 540 days GRAPH K – Formal Estates Case Age at Disposition in Selected Districts 2007 Form al Estates - Case Age at Disposition Highest Dist. % Low est Dist. % Statew ide % 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% 0 - 30 0 - 60 0 - 90 90- 180 0 - 360 0 - 540 0 - 720 Days Informal Estates*     Current Standard: 80% disposed within 360 days 2008 Statewide Actual: 43% disposed within 360 days; 52% in 420 days and 76% within 540 County with highest % disposed within goal: 100% within 360 days Recommended Goal: 75% disposed within 420 days and 90% disposed within 540 days 19 GRAPH L – Informal Estates Case Age at Disposition in Selected Districts 2007 Inform al Estates - Case Age at Disposition Highest Dist. % Low est Dist. % Statew ide % 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% 0 - 30 0 - 60 0 - 90 0 - 180 0 - 360 0 - 540 0 - 720 Days *Because individual estate cases may move between formal and informal designations and the statistical case processing profiles are very similar for these estate types, the Subcommittee recommends one time goal for all estates. The Subcommittee was reluctant to change the 2005 standard for disposition of estate cases. However, the data showing the percent age of disposition within 420 days (14 months) was reviewed based on the theory that estate taxes usually take 13 to 14 months to clear. This would result in a significant jump in dispositions between 12 and 14 months in estate cases. The data seem to bear this out. (See Table 5) This may be attributable in part to the need for additional case management training for estates. For example, there is a maintenance code that “stops the clock” on estate case age when federal or state tax clearances are outstanding. The majority of registers in probate supports the existing case processing goal for estates. The recommended change in the goal does not represent a retreat from Chief Judge support for the diligent estate case management practices that are in place in many counties. The Subcommittee acknowledges that a culture change is necessary for all the players to understand and accept that the 18 month age at which estates are, by statute, considered “dormant”, should represent an outside case age limit, rather than the starting point, for the majority of estates. 20 Table 5 Statewide Age at Disposition Summary Estate Cases Disposed 2007 & 2008 Statewide Percent Disposed within Days with 14 Months (420 Days) Analysis Estate Case Type Dispo Year # Cases Disposed Formal Formal Informal Informal 2007 2008 2007 2008 1202 1119 7429 7597 30 Days 2% 2% 2% 2% 60 Days 3% 2% 2% 2% 90 Days Percent Disposed Within: 180 360 420 Days Days Days 3% 2% 2% 2% 8% 5% 9% 9% 35% 29% 44% 43% 61% 53% 54% 52% 540 Days 64% 59% 76% 76% 720 Days 80% 76% 89% 89% Commitments and Guardianships No past Wisconsin benchmark, standard or goal has been found for Commitment or Guardianship cases, presumably because statutory time limits and the exigencies of these cases cause them to be resolved in a few weeks or months. The Subcommittee reviewed age at disposition data for these case types. In 2008, statewide, 90% of commitment cases were completed in 30 days and 100% in 180 days. In guardianship cases for the same period, 81% were disposed in 90 days and 94% within 180 days. After reviewing the data, the Subcommittee opted not to add these case types to the recommendations. Additional data pertaining to these case types are contained in Appendix C 21 Percent over 720 20% 24% 11% 11% Appendix A After review by the Subcommittee, the 2005 standards were determined to be appropriate goals for six case types. As a result no change was recommended to case processing goals for the following case types: Contested Traffic Non-criminal traffic violations with a not guilty plea entered    Current Goal: 95% disposed within 180 days Statewide Actual: 84% disposed within 180 days County with highest % disposed within goal: 100% Contested Forfeiture Local and state ordinance violations with a not guilty plea entered    Current Goal: 95% disposed within 180 days Statewide Actual: 92% disposed within 180 days County with highest % disposed within goal: 100% CV - Personal Injury & Property Damage    Current Goal: 90% disposed within 540 days Statewide Actual: 77% disposed within 540 days County with highest % disposed within goal: 88% FA - Divorce Includes annulment and legal separation cases    Current Goal: 90% disposed within 360 days Statewide Actual: 80% disposed within 360 days County with highest % disposed within goal: 92% Paternity    Current Goal: 90% disposed within 180 days Statewide Actual: 75% within 180 days County with highest % disposed within goal: 95% Juvenile Delinquency Actions under Ch. 938    Current Goal: 95% disposed within 90 days Statewide Actual: 75% disposed within 90 days County with highest % disposed within goal: 98% 22 Appendix B Clearance Rates Wisconsin Circuit Court CLEARANCE RATES* BY CASE TYPE - 2008 Case Type Felony Misdemeanor Criminal Traffic Traffic - Contested Forfeiture - Contested Civil Divorce Paternity Other Family Small Cl - Contested Estates Informal Trusts Guardianships Commitments Adoptions Other Probate Delinquency CHIPS TPR Juv. Ord. Contested Other Juvenile * Opened 33581 65301 45619 65923 14253 81583 20978 13962 11556 16669 903 7215 441 4696 18177 1690 3501 12457 4780 1928 1070 4362 Disposed 39075 70160 45864 66223 14584 83191 21595 14048 11968 16825 1120 7599 584 5912 18323 1675 3402 12759 4778 1775 1101 4483 Transfer + 22399 32370 25224 24753 4833 11085 7639 3821 3083 6068 566 918 326 5617 1427 75 396 3003 1953 582 185 514 Transfer 22415 32339 25220 24767 4835 11092 7641 3822 3083 6067 567 921 326 5619 1433 76 394 3012 1957 578 185 514 Adjust + 5638 4027 779 445 121 2566 110 64 365 171 49 202 141 1297 142 Adjust - 5 67 278 20 0 13 77 Clearance % 100% 101% 99% 100% 101% 99% 102% 100% 100% 100% 111% 102% 100% 99% 100% 99% 96% 100% 100% 94% 104% 101% Clearance Rate is the number of outgoing cases as a percentage of the number of incoming cases, in a particular case type. PLEASE NOTE: CCAP has experienced data problems that affect the accuracy of clearance rate calculations for the criminal case types (particularly felony) in some counties. Efforts to address the problems are underway. If a clearance rate is greater than 100%, the end pending case count should be lower than the begin pending count. If a calculation does not produce this result, the DCA should be made aware of it and address it with CCAP. 23 Appendix C Commitments and Guardianships Guardianship and Commitment Cases Disposed in 2008 Table C.1 Guardianships: Juvenile (JG), Undesignated (GN) & Combined Disposed w/in Days 0-30 31-60 61-90 91-180 181-360 361-540 541-720 721+ GN # 1680 2281 850 645 148 38 14 120 % 29% 39% 15% 11% 3% 1% 0% 2% # 405 465 195 290 99 16 9 11 JG % 27% 31% 13% 19% 7% 1% 1% 1% Combined # % 2085 29% 2746 38% 1045 14% 935 13% 247 3% 54 1% 23 0% 131 2% Total 5776 100% 1490 100% 7266 81% 94% w/in 90 days w/in 180 days 100% 180 days 100% Table C.2 Commitments under Chs. 51 & 55: Juvenile (JM), Undesignated (ME) & Combined Disposed w/in Days 0-30 31-60 61-90 91-180 181-360 361-540 541-720 721+ ME # 16367 358 224 1272 33 8 3 9 % 90% 2% 1% 7% 0% 0% 0% 0% # 1761 14 17 92 15 1 0 0 JM % 93% 1% 1% 5% 1% 0% 0% 0% Combined # % 18128 90% 372 2% 241 1% 1364 7% 48 0% 9 0% 3 0% 9 0% Total 18274 100% 1900 100% 20174 100% 24