JOINT SENATE COMMITTEE ON WAYS AND MEANS AND HOUSE COMMITTEE ON FINANCE  SUPPLEMENTAL BUDGET REQUESTS FOR FISCAL YEAR 2017    JANUARY 4, 2016  TESTIMONY OF THE DEPARTMENT OF BUDGET AND FINANCE      A. OVERVIEW  MISSION STATEMENT  The Department of Budget and Finance’s (Department) mission is to enhance  long‐term productivity and efficiency in government operations by providing quality budget  and financial services that prudently allocate and effectively manage and maximize  available resources.  ECONOMIC AND FISCAL IMPACTS AFFECTING THE BUDGET  Hawaii’s economy continues to show positive growth for FY 2016 and FY 2017.   While the State’s current economic conditions are favorable – with the lowest  unemployment rate since February 2008 and the visitor and construction industries leading  the way – we remain cautious as conditions can change dramatically from one year to  another.  Furthermore, there are large unfunded pension ($8.6 billion as of June 30, 2014)  and health benefit ($8.5 billion as of June 30, 2013) liabilities that will affect the current and  future budgets.  Moreover, Social Security and Medicare contributions continue to grow as  the State’s payroll increases (to over $3 billion) and debt service payments are projected to  remain high (about $690 million of principal and interest) over the next few years.  Continued focus and discipline in dealing with these commitments and making the  necessary investments now will better ensure the future fiscal viability of the State’s  finances and also protects the financial future of generations to come.          B. FEDERAL FUNDS  The Department does not have any identified programs which may lose federal  funds for the current fiscal year (FY 2016) and the upcoming years.    C. BUDGET REQUESTS DEVELOPMENT AND PRIORITIZATION  The overall approach utilized in the development of the departmental Supplemental  Budget requests focused on critically necessary adjustments in the funding levels for the  fixed cost programs (debt service, retirement benefits, and the employer’s share of health  premium payments).  Priority requests for additional staffing and funds that were deemed  necessary to support the core departmental functions and initiatives were also included for  the following specific programs:  Departmental Administration;  Budget Program Planning,  and Management;  Financial Administration Division;  Employees’ Retirement System of the  State of Hawaii;  and Office of the Public Defender.  Finally, necessary re‐authorizations for  the State Educational Facilities Improvement (SEFI) special fund is also included for our one  Capital Improvement Project request.       The Department’s Supplemental operating budget request (all MOF) represents a  net increase of $ 147.7 million in FY 2017 compared against the FY 2017 appropriated  funding levels in Act 119, SLH 2015.    In FY 2017, General funds are increased by $136.29 million, Special funds are not  adjusted, Trust funds are increased by $4.5 million and Other funds are increased by $6.95  million as compared to the FY 2017 appropriations.            Requested funding levels for the supplemental are as reflected in the following table:  Budget Request    FY 2016‐2017    (Pos. Count)  (317.50) Personnel Services  $69,594,884  Current Expenses:  2,631,393,060  Equipment  Total     (Pos. Count)  761,200 $2,701,749,144    (144.75) General Funds  $2,654,532,421     (Pos. Count)  Special Fund     (Pos. Count)  Trust Fund     (Pos. Count)  Interdepart’l Fund     (Pos. Count)  Other Funds  Federal Fund     Other Federal Fund     Revolving Fund    0.00 $2,854,560   (65.00) $18,729,580   (1.75) $4,147,627   (106.00) $20,418,249 $841,250   $12,196 $213,261   Please note that 97% of the budget ($2.6 billion) all means of financing is for  non‐discretionary statewide expenses (debt service, retirement system, health fund, witness  fees, court‐appointed counsel, and the Office of the Public Defender), and $86.9 million or 3% is  for expenses associated with direct departmental operations.   This concludes the department‐wide budget overview.  Specific additional  information requested in the 2016 Budget Briefing Testimony Instructions are  provided in the attached Tables (1 through 26).      The following are more detailed descriptions of the fifteen programs in the Department.   Each Administratively Attached Agency is present to elaborate on their individual budgets  should there be questions on details or operations.  The nine (9) programs covering fixed cost  and entitlement payments (BUF 721, BUF 725, and BUF 728 ‐Debt Service Payments; BUF 741,  BUF 745, and BUF 748 ‐Retirement Benefit Payments; and BUF 761, BUF 765, and BUF 768 ‐ Health Premium Payments), will be discussed in conjunction with related core programs.  The  program sequencing has been grouped as follows:  The Department’s fifteen programs are aligned functionally, as follows:          BUF 101, Departmental Administration and Budget Division program;    BUF 102, Collective Bargaining – Statewide;    BUF 115, Financial Administration program;  *BUF 141, the Employees’ Retirement System;  *BUF 143, the Hawaii Employer‐Union Trust Fund; and  *BUF 151, the Office of the Public Defender;     Fixed Costs:      BUF 721, Debt Service Payments;    BUF 725, Debt Service Payments‐DOE;    BUF 728, Debt Service Payments‐UH;      BUF 741, Retirement Benefits Payments;     BUF 745, Retirement Benefits Payments‐DOE;    BUF 748, Retirement Benefits Payments‐UH;      BUF 761, Health Premium Payments;    BUF 765, Health Premium Payments‐DOE;    BUF 768, Health Premium Payments‐UH    *Administratively Attached Agencies/Programs    The first three (3) programs are the Department’s direct core programs.  These are  comprised of the Director’s Office, the Administrative and Research Office, the Budget,  Program Planning and Management Division, and the Office of Federal Awards Management  (collectively BUF 101), Collective Bargaining ‐ Statewide (BUF 102); and the Financial  Administration Division (BUF 115).  The next three (3) programs, annotated with asterisks, are  agencies that are administratively attached to the Department.    There are also nine (9) programs which cover payments for non‐discretionary cost items  which are placed under separate program designations.    BUF 101, DEPARTMENTAL ADMINISTRATION AND BUDGET DIVISION PROGRAM  I.  Introduction  A.  The objective of this program is to facilitate and improve the executive resource  allocation process by undertaking planning, programming, and budgeting,  through sound recommendations on all phases of program scope and funding,  and by efforts to simplify and more directly tie program performance with  resource allocation decisions.  B.  This program includes:  1) Departmental Administration; 2) the Budget, Program  Planning and Management Division; and 3) the Office of Federal Awards  Management.        II.  The major activities undertaken by this program to meet program objectives are as  follows:  Program ID Listing of Major Activities  Prog ID/Org  Major Activity or Activities performed  DEPARTMENTAL ADMINISTRATION AND BUDGET DIVISION  Conduct continuous review and advise the Director  BUF 101BA  and Governor on the financial condition of the State  and on State budget policies;  Priority  #    2  BUF 101BA  Assist in the preparation, explanation, and  administration of the State’s proposed six‐year  program and financial plan and the State budget;  1  BUF 101BA  Advise and monitor State agencies for compliance  with budget execution policies and procedures;  3  BUF 101BA  BUF 101BA  BUF 101AA  BUF 761, BUF 765, BUF 768  Perform analysis of State programs, operations,  problems, and issues to provide management with a  sound, rational basis for decision making.  Provide staff services for the Governor as required;  Provide administrative support activities to the  Department;  Makes employer contributions for health benefit  premiums for State employees, retirees and their  dependents.  3  2  2  1     The FY 17 Supplemental Budget request for BUF 101 includes the following:    1.00 FTE Permanent Information Technology Specialist IV position and $27,388 in  general funds for the Departmental Administrative and Research Office.     2.00 FTE Permanent Program Budget Analyst V positions and $60,716 in general funds  for the Budget Program Planning and Management Division (BPPM).       2.00 FTE Permanent civil service position counts for the Office of Federal Awards  Management program.      $600,000 in general funds for the BPPM to comply with statutory requirements that are  included in Act 160, SLH 2015 relating to Budgeting.       $142,500 in general funds for the annual recurring subscription based costs for the  departmental Office 365 Licenses (these costs will be transferred to the Office of  Enterprise Technology Services to pay for these annual software licensing costs).    Capital Improvement Request:    A.  Program ID:  BUF 101    Project Title and Description:  State Educational Facilities Improvement (SEFI)  Special Fund, Statewide ‐ To authorize the transfer of G.O. bond funds to the  SEFI special fund.    Financial Requirements:        Cost Element     MOF     FY 17 Request               Construction         C             $125,396,000          Explanation and Scope of Project:  To provide G.O. bond fund authorization for the SEFI special fund.  The FY 17  Supplemental Budget request includes $125.4 million which is necessary for SEFI                          re‐authorizations based on the most current information on balances and  Department of Education (DOE) actual and planned draw downs.  The amount  will be lapsed from the FY 15 SEFI authorization and re‐authorized in FY 17.         The next three programs are BUF 761, BUF 765, and BUF 768, HEALTH PREMIUM PAYMENTS  PROGRAMS.    I.  Introduction  A.  These programs were established by the Legislature to separately identify funds  available for the payment of employer contributions for State government  employee health benefits.       Cost requirements for active employees are based on current benefit plan  premiums and projected eligible employees.  Premium rates for retirees are based on  rates projected by the EUTF benefit consultant and anticipated enrollment levels.   Projected enrollments for State active employees and retirees are based on actual 2015  enrollments with an annual growth factor of 2%.   The Supplemental Budget request also includes a separate request item to  increase the State employer’s contribution for Other Post‐Employment Benefits (OPEB)  to fund the obligation at 100 percent of the Annual Required Contribution (ARC) starting  from FY 2017.  This is necessary to keep the State on the right path towards reducing its  unfunded OPEB liability which is critical to ensure both the future fiscal stability and  viability of the State’s finances.  The FY 17 Supplemental Budget requests for employer health benefits includes the following:        BUF 761 Health Premium Payments (State) increase of $2,977,843 in general funds  based on October 12, 2015 cost re‐projections.    BUF 761 Health Premium Payments (State) increase of $163,875,000 in general funds  to enable meeting 100 percent of the ARC pertaining to the OPEB obligation for State  employees.  BUF 765 Health Premium Payments (DOE) increase of $5,364,381 in general funds  based on October 12, 2015 cost re‐projections.  BUF 768 Health Premium Payments (UH) increase of $97,417, in general funds based  on October 12, 2015 cost re‐projections.      The next program is the BUF 115, FINANCIAL ADMINISTRATION PROGRAM.  I.  Introduction  A.  The objective of this program is to maximize the value, investment, and use of  State funds through proactive planning, the development of prudent statewide  financial policies, the timely scheduling of State bond financing, and the  establishment of appropriate cash management controls and procedures.  In  addition, the objective of the Unclaimed Property Program is to maximize the  receipt of unclaimed property or funds from holders and to return the  property or funds to their rightful owners.  II.  The major activities undertaken by this program to meet program objectives are as  follows:    Program ID Listing of Major Activities  Prog ID/Org  FINANCIAL ADMINISTRATION  Major Activity or Activities performed    Priority  #    BUF 115CA  Receive, safeguard, and disburse funds to meet  State funding obligations in the State Treasury;  1  BUF 115CA  Maximize investment of funds;  2  BUF 115CA  BUF 115CA  BUF 721, BUF 725, BUF 728  Plan, direct, and coordinate the issuance and  marketing of bonds.  Receives unclaimed property or funds from  holders and holds them in trust until they are  returned to their rightful owner;  Makes debt service payments associated with  G.O. and G.O. Reimbursable Bonds issued by the  State.  2  3  1    The FY 17 Supplemental Budget request for the BUF 115 program includes the following:       1.00 FTE Permanent Accountant III position and $25,414 in general funds for the Fiscal  Office in the Financial Administration Division (FAD).    $4,500,000 in Trust funds for Unclaimed Property claim payments.  Higher levels of  claims payments are anticipated based on an increasing growth trend in the rate of the  actual claims payments over the past several years. The next three (3) programs are the BUF 721, BUF 725, and BUF 728, DEBT SERVICE  PAYMENTS programs, which are also administered by the Financial Administration Division.  I.  Introduction  A.  The programs were established by the Legislature to separately identify funds  available for the State’s debt service payments.     B.  The programs include principal and interest payments associated with G.O.  Bonds and G.O. Reimbursable Bonds issued by the State.    Appropriations and expenditures for the Department of Education and the  University of Hawaii are included and debt service is paid centrally by the  Financial Administration Division.  The FY 17 Supplemental Budget requests for debt service includes the following:        BUF 721 Debt Service (State) reduction of $10,632,450 in general funds based on          December 1, 2015 re‐projections.    BUF 725 Debt Service (DOE) reduction of $9,168,863 in general funds based on          December 1, 2015 re‐projections.  BUF 728 Debt Service (UH) reduction of $3,393,384 in general funds based on          December 1, 2015 re‐projections. The lower total G.O. bond debt service funding requirements for FY 2017 are based on factors  that include the following:  proposed bond issuances of $1.2 billion in each of FY 17 through      FY 19, and $600 million in FY 20, a deferral of principal for 3 years, and an interest rate  assumption based on 6 percent.            The next program is the BUF 141, EMPLOYEES’ RETIREMENT SYSTEM OF THE STATE OF  HAWAII (ERS).  I.  Introduction  A.  The ERS’ program objectives are to provide retirement and survivor benefits to  State and county employees, retirees, and inactive vested members and to  prudently maximize the return on its investment portfolio.  II.  The major activities undertaken by this program to meet program objectives are as  follows:  Program ID Listing of Major Activities  Prog ID/Org  EMPLOYEES’ RETIREMENT SYSTEM  BUF 141FA  BUF 141FA  BUF 141FA  BUF 741, BUF 745, BUF 748         Major Activity or Activities performed    Provides various membership services  including pre‐retirement counseling;  computation of retirement, disability and  death benefits; enrollment of new State and  county employees into the appropriate  retirement plan; and conducting disability  hearings and appeals;  Budgets, accounts for and safeguards all  assets of the ERS; ensures tax qualified  status of the fund; and processes retirement  benefit payments;  Plan, administer and oversee investments of  the ERS’ portfolio including stocks, bonds,  foreign securities, mortgage loans, real  estate, alternative investments, and short‐ term instruments;  Makes payments for employer contributions  towards State government employee  retirement benefits including pension  accumulation and Social Security/Medicare.  Priority  #    3  1  2  1  The FY 17 Supplemental Budget request for the BUF 141 program includes the following:        $850,000 in non‐recurring other funds to implement critical security features and  equipment to protect the ERS’ computer system.    $600,000 in non‐recurring other funds for conversion of employer provided personnel  data for loading into the ERS’ V3 Pension Management Information System (PMIS).  $500,000 in non‐recurring other funds for Internal Audit plan functions approved by  the ERS Board of Trustees.  $5,000,000 in non‐recurring other funds to upgrade the ERS’ V3 PMIS computer system  from version 8.7 to version 10.   1.00 FTE Permanent Office Assistant III position count (to convert a temporary postion  to permanent).   The next three (3) programs are BUF 741, BUF 745, and BUF 748, RETIREMENT BENEFIT  PAYMENTS.  I.  Introduction  A.  The programs were established by the Legislature to separately identify funds  available for the payment of employer contributions for State government  employee retirement benefits.   B.  The programs includes employer contributions for Pension Accumulation (PA)  and Social Security/Medicare (SS/Medicare) as general fund appropriations for  State employees, the DOE, and UH.  PA contributions are based on a percentage  of payroll as stipulated in Chapter 88, HRS.  SS/Medicare contributions are  federally mandated and are based on assessment rates of 6.2% for Social  Security and 1.45% for Medicare.    Employer contributions for Pension Accumulation are based on statutorily set  percentages of payroll — 25% of the member’s compensation for police and  firefighters and 17% of the member’s compensation for all other employees.   Payroll projections for PA and SS/Medicare are based on actual payroll  expenditures through October 1, 2015.      FY 17 Supplemental Budget requests for Retirement Benefits Payments includes the following:        BUF 741 Retirement Benefits (State) reduction of $2,710,622 in general funds are based  on October 15, 2015 re‐projections.  This includes PA, SS/Medicare, and anti‐spiking  cost requirements.  Assumptions include:  annual growth rate of 2 percent;  adjustments are also made for true ups at the end of FY 15 based on ERS’ estimates; PA  rates are per Act 163, SLH 2011; PA is reduced by 0.5 percent to approximate FY 15  actuals; and Social Security/Medicare is also reduced by 0.9 percent to approximate FY  15 actuals paid.  Amounts for anti‐spiking are based on ERS’ estimated cost  requirements for FY 17.      BUF 745 Retirement Benefits (DOE) reduction of $5,626,292 in general funds are based  on October 15, 2015 re‐projections.  Assumptions include:  annual growth rate of 2  percent;  adjustments are made for true ups at the end of FY 15 based on ERS’  estimates;  Pension Accumulation (PA) rates are per Act 163, SLH 2011;  PA is increased  by 2.6 percent based on re‐projected requirements;  and Social Security/Medicare is  also increased by 4.8 percent to approximate FY 15 actuals paid.    BUF 748 Retirement Benefits (UH) reduction of $5,374,362 in general funds based on          October 15, 2015 re‐projections.  Assumptions include: annual growth rate of 2  percent;  adjustments are made for true ups at the end of FY 15 based on ERS’  estimates;  Pension Accumulation (PA) rates per Act 163, SLH 2011;  PA is reduced by  0.6 percent to approximate FY 15 actuals paid;  and Social Security/Medicare is  increased by 0.7 percent to approximate FY 15 actuals paid.               The last Government‐Wide support program is the BUF 143, the HAWAII EMPLOYER‐ UNION TRUST Fund (EUTF) PROGRAM.  I.  Introduction  A.  The objective of this program is to administer health and life insurance benefits  for eligible active and retired State and county public employees and their  eligible dependents by providing quality service levels to employee‐beneficiaries  and dependent‐beneficiaries and complying with federal and State legal  requirements.  II.  The major activities undertaken by this program to meet program objectives are as  follows:  Program ID Listing of Major Activities  Prog ID/Org  Major Activity or Activities performed  HAWAII EMPLOYER‐UNION HEALTH BENEFITS TRUST FUND  EUTF Board of Trustees determine the nature  and scope of the benefit plans offered, negotiate  and enter into contracts with insurance carriers,  BUF 143EU  administer self‐funded plans, establish eligibility  and management policies for the Trust Fund, and  oversee all Trust Fund activities;  EUTF staff train State and county personnel and  fiscal officers on enrollment procedures, collect  employer and employee contributions, remits  premiums to insurance carriers, provide  enrollment services to State and county retirees,  administer the federal COBRA Law, assist the  BUF 143EU  Department of Human Resources Development  in administration of the State of Hawaii’s  Premium Conversion Plan and comply with  HIPAA privacy and security regulations and  policies related to enrollment information.     No additional funding requirements have been submitted for this program.    Priority  #    1  2  The next administratively attached program is under the Individual Rights major  program area.  The BUF 151, OFFICE OF THE PUBLIC DEFENDER PROGRAM.   I.  Introduction  A.  The objective of this program is to safeguard the rights of individuals in need of  assistance in criminal, mental commitment and family cases by providing  constitutionally and statutorily entitled legal services.  II.  The major activities undertaken by this program to meet program objectives are as  follows:  Program ID Listing of Major Activities  Prog ID/Org  OFFICE OF THE PUBLIC DEFENDER  BUF 151HA  Major Activity or Activities performed  Priority  #      Provide comprehensive legal and other  necessary services to the indigent in  criminal, mental commitment and family  cases as required by federal and State  1  constitutions, State statutes, judicial  rules and decisions and opinions, and  the canons of professional ethics.    The FY 17 Supplemental Budget request for the BUF 151 program includes the following:            1.00 FTE Permanent exempt Clerical Supervisor position and $22,526 in general funds  for the Office of the Public Defender (OPD) to enable better coordination and  management of the OPD’s Oahu office clerical support staff.  This will enable the Chief  Deputy Public Defender and the Supervising Deputy Public Defenders to focus more of  their attention on the many legal cases that the OPD must handle.     This concludes the budget testimony for the Department of Budget  and Finance.   Department of Budget and Finance Prioritized List of Functions Description of Function Priority Activities 1 Statewide financial planning and budgetingExecutive Branch 1 State employer contributions for Health Premiums 2 Statewide analysis, review, and budget policy Executive Branch 2 2 1 1 3 Staff services to the Governor Departmental Administration Collective bargaining Statewide Collective bargaining Statewide Statewide budget execution implementation Executive Branch 3 Statewide analysis and reviews of operations and management Executive Branch 1 State Treasury operations Receive, safeguard, and disburse funds to meet State funding obligations in the State Treasury 1 State Debt Service payments Make debt service payments associated with General Obligation and General Obligation Reimbursable Bonds issued by the State 2 State Treasury Investments 2 State Bond Issuances 3 State Unclaimed Property 1 Employees' Retirement System (ERS's) Accounting and Financial operations Table 1 Prog ID(s) Assist in the preparation, explanation, and administration of the 101/BA State's proposed six year program and financial plan and the State budget Make employer contributions for health benefit premiums for BUF 761, State employees, retirees, and their dependents 765 & 768 Conduct continuous reviews and advises the Director and Governor on the financial condition of the State and on State Budget Policies Provide staff services for the Governor as required Provide administrative support activities to the Department Collective bargaining Collective bargaining Advise and monitoring of State agencies for compliance with budget execution policies and procedures Perform analysis of State programs, operations, problems, and issues to provide management with a sound, rational basis for decision making Statutory Reference Chapter 26 and 37, HRS Chapter 26 and 37, HRS 101/BA Chapter 26 and 37, HRS 101/BA 101/AA 102/CB 102/CC 101/BA Chapter 26-8, HRS Chapter 26-8, HRS Chapter 26-8, HRS Chapter 26-8, HRS Chapter 26 and 37, HRS 101/BA Chapter 26 and 37, HRS BUF 115 Chapter 36, 38, and 39, HRS BUF 721, Chapter 36 and 39, 725 & HRS 728 Maximize the investment of funds as allowable by statute BUF 115 Chapter 36 and 38, HRS Plan, direct, and coordinate the issuance and marketing of bonds BUF 115 Chapter 36 and 39, HRS Receive unclaimed property of funds from holders and safeguards BUF 115 Chapter 523A, HRS them in trust until they are returned to their rightful owners Budget, account, and safeguard all assets of the ERS; ensure tax qualified status of the fund; and process retirement benefit payments Page 1 of 51 BUF 141 Chapter 88, HRS 2016 Budget Briefing Department of Budget and Finance Prioritized List of Functions Priority Description of Function 1 State employer contributions for Retirement Benefits 2 ERS's Investment operations 3 Activities Table 1 Prog ID(s) Statutory Reference Make payments for State employer contributions towards State government employee retirement benefits including pension accumulation and social security/Medicare Plan, administer, and oversee investment of the ERS' portfollio including stocks, bonds, foreign securities, mortgage loans, real estate, alternative investments, and short term instruments BUF 741, Chapter 26 and 37, 745 & HRS 748 BUF 141 Chapter 88, HRS ERS's membership services Provide various membership services including pre-retirement counselling; computation of retirement; disability and death benefits; enrollment of new State and county employees into the appropriate retirement plan; conducting disability hearings and appeals BUF 141 Chapter 88, HRS 1 Hawaii Employer Union Trust Fund (EUTF) - Support of Board of Trustee and management level functions BUF 143 Chapter 87A, HRS 2 EUTF - support of customer service and enrollment, accounting, financial management, and regulatory compliance functions The EUTF Board determines the nature and scope of the benefit plans offered, negotiates and enters into contracts with insurance carriers, administers self funded plans, establishes eligibility and management policies for the Trust Fund, and oversees all Trust Fund activities. Enrollment, customer service, accounting/financial management, regulatory compliance, and IT support related activities 1 Legal and other necessary services to the indigents as required by Legal representation of indigent individuals charged with criminal federal and State constitutions offenses. BUF 151 Chapter 802, HRS Page 2 of 51 BUF 143 Chapter 87A, HRS 2016 Budget Briefing Department of Budget and Finance Department-Wide Totals Table 2 Fiscal Year 2016 $ $ $ $ $ $ $ $ Act 119/15 Appropriation 2,283,242,313.00 $ 1,547,739.00 478,486.00 5,675.00 14,051,335.00 4,140,882.00 102,919.00 13,014,314.00 $ 2,316,583,663.00 $ Restriction (564,450.00) Emergency Appopriations $ $ $ $ $ $ $ $ Total FY16 2,282,677,863.00 1,547,739.00 478,486.00 5,675.00 14,051,335.00 4,140,882.00 102,919.00 13,014,314.00 MOF A B N P T U W X $ 2,316,019,213.00 Total Additions 173,193,185.00 $ $ $ $ 4,500,000.00 $ $ $ 6,950,000.00 $ $ 184,643,185.00 $ Total FY17 2,654,532,421.00 2,854,560.00 841,250.00 12,196.00 18,729,580.00 4,147,627.00 213,261.00 20,418,249.00 2,701,749,144.00 MOF A B N P T U W X (564,450.00) $ - Fiscal Year 2017 $ $ $ $ $ $ $ $ Act 119/15 Appropriation 2,518,245,209.00 $ 2,854,560.00 841,250.00 12,196.00 14,229,580.00 4,147,627.00 213,261.00 13,468,249.00 $ 2,554,011,932.00 $ Reductions (36,905,973.00) $ $ $ (36,905,973.00) $ Page 3 of 51 Total 2016 Budget Briefing Department of Budget and Finance Program ID Totals Table 3 As budgeted by Act 119/15 (FY16) Prog ID BUF 101 BUF 101 Program Title Departmental Administration and Budget Division Departmental Administration and Budget Division MOF A U BUF 102 BUF 102 BUF 102 BUF 102 BUF 102 Collective Bargaining - Statewide Collective Bargaining - Statewide Collective Bargaining - Statewide Collective Bargaining - Statewide Collective Bargaining - Statewide A B N P W BUF 115 BUF 115 BUF 115 Financial Administration Division Financial Administration Division Financial Administration Division A T U BUF 141 Employees Retirement System BUF 143 Pos (P) 41.25 0.75 Pos (T) 12.00 $ $ $$$ 12,704,973 42,554 Percent Change of $$$$ 7.98% 0.00% $ $ $ $ $ 36,045,294 2,854,560 841,250 12,196 213,261 91.83% 84.43% 75.81% 114.91% 107.21% 14.00 9.00 1.00 $ $ $ 2,024,205 11,674,867 105,073 2.37% 63.32% 6.86% 13,014,314 106.00 $ 20,418,249 56.89% $ 6,902,897 56.00 $ 7,054,713 2.20% 50.00 $ 10,762,354 84.50 50.00 $ 11,114,332 3.27% $ $ $ $ $ $ $ $ $ $ 334,601,504 288,542,702 106,789,267 324,178,407 4,000,000 311,975,236 143,117,530 394,070,109 245,577,984 91,093,213 $ $ $ $ $ $ $ $ $ $ 348,779,569 300,769,119 111,314,248 337,213,979 4,000,000 321,869,442 140,814,522 660,866,959 274,005,393 97,010,386 4.24% 4.24% 4.24% 4.02% 0.00% 3.17% -1.61% 67.70% 11.58% 6.50% Pos (T) 12.00 $ $ $$$ 11,766,302 42,554 $ $ $ $ $ 18,790,387 1,547,739 478,486 5,675 102,919 13.00 9.00 1.00 $ $ $ 1,977,318 7,148,438 98,328 X 105.00 1.00 $ EUTF-Employer Union Trust Fund T 56.00 BUF 151 Office of the Public Defender A 83.50 BUF 721 BUF 725 BUF 728 BUF 741 BUF 741 BUF 745 BUF 748 BUF 761 BUF 765 BUF 768 Debt Service Payments - State Debt Service Payments - DOE Debt Service Payments - UH Retirement Benefits Payments - State Retirement Benefits Payments - State Retirement Benefits Payments - DOE Retirement Benefits Payments - UH Health Premium Payments - State Health Premium Payments - DOE Health Premium Payments - UH A A A A U A A A A A Page 4 of 51 Governor's Submittal (FY17) Pos (P) 46.25 0.75 2016 Budget Briefing Department of Budget and Finance Budget Decisions Prog ID BUF 101 Description of Request Sub-Org AA Add 1.00 FTE Permanent ITS IV Civil Service Position and funds for the Departmental Administration Program MOF A Initial Department Request FY17 Pos (P) Pos (T) $$$ 1.00 $ 27,388 BUF 101 BUF 101 AA BA Add funds for the purchase of Office 365 licenses Add funds for Other Current Expenses to Comply with Statutory Requirements Included in Act 160, SLH 2015 Relating to Budgeting. Converts budget reports and documents currently produced on the State's legacy system to a new budget report writing system A A BUF 101 BA Add 2.00 FTE Permanent Civil Service position counts for the Office of Federal Awards Management (OFAM) the department will utilize existing amounts that are currently budgeted for 2.00 FTE temporary positions for the OFAM A 2.00 BUF 101 BA A 2.00 $ BUF 115 CA A 1.00 $ 25,414 BUF 115 BUF 141 CA FA Add 2.00 permanent Program Budget Analyst V positions and funds for the Budget, Program Planning and Management Division (BPPM). Add 1.00 FTE Permanent Accountant III Position and funds in Fiscal Office for FAD Add funds for unclaimed property payouts Add funds for the Implementation of Critical Security Features and Equipment to protect ERS Computer System. Purchase of computer hardware, software and related services for ERS to implement data encryption, address security risk assessment and internal audit findings, purchasse a replacement back-up tape system; and develop disaster recovery plan. T X $ BUF 141 FA Add funds for Conversion of Employer Provided Personnel Data for Loading into ERS V3 Pension System. X BUF 141 FA BUF 141 FA Add funds for Internal Audit plan functions approved by the Board of Trustees. Add funds to Upgrade the ERS Pension System (to Version 10) BUF 141 FA X 1.00 BUF 151 HA Convert Temp Office Assistant III to Permanent Office Assistant III Add 2.00 Permanent Positions and Funds for Salary, Others and Equipment (Clerical Supervisor and Clerk III) A 2.00 BUF 721 ST Debt service funding for the State (Except DOE and UH) $ Table 4 Budget & Finance Recommendation FY17 Pos (P) Pos (T) $$$ 1.00 $ 27,388 $ $ 600,000 142,500 600,000 2.00 $ $ 142,500 600,000 2.00 2.00 $ 60,716 2.00 $ 60,716 1.00 $ 25,414 1.00 $ 25,414 850,000 $ $ 4,500,000 550,000 $ $ 4,500,000 850,000 $ 600,000 $ 600,000 $ 600,000 X $ 500,000 $ 500,000 $ 500,000 X $ 5,000,000 $ 5,000,000 $ 5,000,000 $ 22,526 A 60,716 Governor's Decision FY17 Pos (P) Pos (T) $$$ 1.00 $ 27,388 (1.00) 1.00 $ 38,656 $ (11,320,050) Page 5 of 51 1.00 (1.00) 1.00 $ $ 22,526 (11,320,050) 1.00 (1.00) $ (10,632,450) 2016 Budget Briefing Department of Budget and Finance Budget Decisions Prog ID Sub-Org Description of Request BUF 725 LE Debt service funding for the Department of Education (DOE) BUF 728 HE Debt service funding for the University of Hawaii (UH) BUF 741 ST BUF 745 LE BUF 748 HE BUF 761 ST BUF 761 BUF 765 ST LE BUF 768 HE Retirement benefits payments for the State (except DOE and UH) and anti-spiking Retirement benefits payments for the Department of Education (DOE) Retirement benefits payments for the University of Hawaii (UH) Health premium payments for the State (except the DOE and UH) Increase OPEB funding to 100% in FY 17 Health premium payments for the Department of Education (DOE) Health premium payments for the University of Hawaii (UH) MOF A Initial Department Request FY17 Pos (P) Pos (T) $$$ $ (9,761,813) Table 4 Budget & Finance Recommendation FY17 Pos (P) Pos (T) $$$ $ (9,761,813) Governor's Decision FY17 Pos (P) Pos (T) $$$ $ (9,168,863) A $ (3,612,834) $ (3,612,834) $ (3,393,384) A $ 3,198,841 $ (2,710,622) $ (2,710,622) A $ 872,584 $ (5,626,292) $ (5,626,292) A $ 2,138,654 $ (5,374,362) $ (5,374,362) A $ 172,665,973 $ 2,977,843 $ 2,977,843 A A $ 8,501,716 $ $ 163,875,000 5,364,381 A $ 5,158,941 $ 97,417 Page 6 of 51 $ 163,875,000 $ 5,364,381 $ 97,417 2016 Budget Briefing Department of Budget and Finance Proposed Budget Reductions Table 5 FY16 Restriction (Y/N) FY17 Prog ID Sub-Org Description of Reduction Impact of Reduction MOF Pos (P) Pos (T) $$$ BUF 721 ST Debt service funding for the State (Except DOE and UH) N/A A (10,632,450) N BUF 725 LE Debt service funding for the Department of Education (DOE) N/A A (9,168,863) N BUF 728 HE Debt service funding for the University of Hawaii (UH) N/A A (3,393,384) N BUF 741 ST Retirement benefits payments for the State (except DOE and UH) and anti-spiking N/A A (2,710,622) N BUF 745 LE Retirement benefits payments for the Department of Education (DOE) N/A A (5,626,292) N BUF 748 HE Retirement benefits payments for the University of Hawaii (UH) N/A A (5,374,362) N BUF 141 FA Covert Temporary Office Assistant III to Permanent Office Assistant III N/A A Page 7 of 51 (1.00) N 2016 Budget Briefing Department of Budget and Finance Proposed Budget Additions Table 6 FY17 Prog ID Priority 1 DeptWide Priority Description of Addition 5 Add 1.00 FTE Permanent Information technology Specialist IV Civil Service position and funds for the Departmental Administration Program Prog ID BUF 101 Addition Sub-Org Type AA AR BUF 101 AA AR 2 13 Add funds for the purchase of Office 365 licenses The State's Office of Information, Management, and Technology (OIMT) has been working to phase out the existing Statewide IBM Lotus Notes e-mail system and migrate to the Microsoft Office 365 and Outlook e-mail product. This request is to include the re-recurring annual per user license costs for the new subscription based Office 365/Outlook. The B&F departmental recurring annual costs will be centralized in the BUF 101AA Departmental Administration program. BUF 101 BA NR 1 1 Add funds for Other Current Expenses to Comply with Statutory Requirements Included in Act 160, SLH 2015 Relating to Budgeting. Converts budget reports and documents currently produced on the State's legacy system to a new budget report writing system. Justification MOF Pos (P) The additional ITS IV position will serve multiple purposes by A enabling a more stable staffing level that will better support the department and will also enable the department to more effectively implement IT improvement initiatives and efforts. These types of efforts requires in house IT support that can work closely with the non-technical business users to effectively accomplish what needs to be done. Lack of the required IT staffing level will result in the inability of the department to effectively execute IT improvements and initiatives and will also continue to jeopardize support for the existing mission critical departmental operations due to chronic IT staffing shortfalls which currently occurs with the existing 2.00 departmental IT staff. Pos (T) $$$ $ 27,388 A $ 142,500 This request funds a consultant services contract to A install a new Budget Report Writing System for the Budget Program Planning and Management Division (BPPMD) at B&F. Act 160, SLH 2015, requires the executive budget and related documents to identify position ceiling and to separately identify the maximum numbers of authorized permanent and temporary full-time equivalent positions starting July 1, 2016. Currently, the budget documents are produced using a legacy mainframe system that is approximately 40 years old and will not be feasible to update and maintain in the long term. Installing a new budget report writing system allows B&F to comply with the requirements of Act 160 and provides more flexibility to BPPMD's budget reporting functions. $ 600,000 Page 8 of 51 1.00 2016 Budget Briefing Department of Budget and Finance Proposed Budget Additions Prog ID BUF 101 Addition Sub-Org Type BA AR BUF 115 CA AR Prog ID Priority 2 1 DeptWide Priority Description of Addition 3 Add 2.00 permanent Program Budget Analyst V positions and funds for the Budget, Program Planning and Management Division (BPPM). 6 Justification MOF Pos (P) The BPPM Division is comprised of two (2) Program A 2 Budget Analysis and Evaluation Branches. Within the two Branches, there are 11.00 PBA positions to oversee the Executive budget and operations for 17 departments, the University of Hawaii and two Administrative offices (Office of the Governor and the Lieutenant Governor). Through the last reduction-in-force in 2010, BPPM lost three (3.00) positions (2 PBA V positions and 1 manager position). While BPPM was restored 1.00 PBA V position in FY12, the division remains short staffed. Restoration of 2.00 PBA V positions is necessary to provide a thorough, detailed and systematic analysis of programs and requests, particularly for the highly complex program areas with both large budgetary and statewide public impacts. Add 1.00 FTE Permanent Accountant III Position and The FAD Fiscal Office is responsible for fiscal related A funds in Fiscal Office for FAD. Statewide functions pertaining to FAD. There currently is one (1) Accountant IV position responsible for these and other fiscal functions who is assisted by an Account Clerk IV. The functions, workload and responsibilities of the Fiscal Office have increased due to a variety of factors. The Fiscal Office previously had an additional Accountant III position to share responsibility for these essential functions, however, this position was eliminated during a Reduction in Force. Page 9 of 51 Table 6 Pos (T) $$$ $ 60,716 $ 25,414 2016 Budget Briefing Department of Budget and Finance Proposed Budget Additions Prog ID BUF 115 Addition Sub-Org Type CA AR BUF 141 FA NR Prog ID Priority 2 1 DeptWide Priority Description of Addition 14 Add funds for unclaimed property payouts. 4 Add funds for the Implementation of Critical Security Features and Equipment to protect ERS Computer System. Purchase of computer hardware, software and related services for ERS to implement data encryption, address security risk assessment and internal audit findings, purchasse a replacement back-up tape system; and develop disaster recovery plan. Justification MOF Pos (P) The Unclaimed Property Program previously under T took efforts to increase the awareness of the Program to 1) provide owners of unclaimed funds with additional information and access to claim their funds; and 2) increase awareness to holders of the unclaimed properties to submit the funds to the Unclaimed Property Program to allow the funds to be returned to their rightful owners.  The number of claims paid and dollar amount paid to the owners of these funds which are held in trust by the Program have been steadily increasing each year.  The Program paid out approximately $7.3 million in fiscal year 2014 and approximately $10.4 million in FY2015.  The Program is requesting an increase in the claims payment budget to $11 million which will allow for anticipated increased levels of payments in fiscal year 2017 based on the increasing trend of the actual payouts. To be proactive against increased threats to ERS’ X computer systems and the protection of personal data for over 126,000 members, retirees and beneficiaries and to address findings of security risk assessment and internal audit this request will purchase computer hardware, software and services to: (a) encrypt ERS’s financial and personally identified data maintained in the ERS pension and accounting systems; (b) to improve network monitoring, and detecting security threats (i.e. hackers and malware); (c) to replace the tape backup system for ERS computer system that is at end of life; and (d) hire an external consultant to develop ERS’ disaster recovery plan. Page 10 of 51 Table 6 Pos (T) $$$ $ 4,500,000 $ 850,000 2016 Budget Briefing Department of Budget and Finance Proposed Budget Additions Prog ID BUF 141 Addition Sub-Org Type FA NR BUF 141 FA NR Prog ID Priority 2 3 DeptWide Priority Description of Addition 8 Add funds for Conversion of Employer Provided Personnel Data for Loading into ERS V3 Pension System. 9 Add funds for Internal Audit plan functions approved by the Board of Trustees. Table 6 Justification MOF Pos (P) As a defined benefit plan, the ERS pension and all X other payments (refunds, active deaths) are based on the membership service credit (personnel) and salary (payroll) data. ERS however, has not received the personnel information in a consistent “single” format that is usable from most employers which is necessary to allow for straight-through processing (i.e. little manual adjustments). As a result, we are currently unable to proceed in processing the data if personnel information is missing unless a “manual workaround” procedure is completed. This request will enable the conversion of the existing backlog of employer PHIF files to help ERS reduce the manual processing that is currently required. The ERS Board of Trustees authorized an internal audit of the ERS and contracted with a CPA firm to complete a basic internal audit plan to assist with the development of an internal audit function within the ERS. This funding will allow the ERS to complete the current basic internal audit plan for high risk operational areas (ex. the ERS’ $14 billion in investment assets, computer systems, and $1.1 billion pension benefit payments processing operations). The use of specialized consultants is needed to help assess the increasing threats pertinent to the ERS’ computer system but are not currently included in the scope of the annual financial audits of the ERS. Page 11 of 51 X Pos (T) $$$ $ 600,000 $ 500,000 2016 Budget Briefing Department of Budget and Finance Proposed Budget Additions Prog ID Priority 4 DeptWide Priority Description of Addition 10 Add funds to Upgrade the ERS Pension System (to Version 10) Table 6 Prog ID BUF 141 Addition Sub-Org Type FA NR BUF 151 HA AR 1 7 Add 1.00 FTE Permanent Clerical Supervisor position The previous Clerical Supervisor position was A and Funds for the Office of the Public Defender abolished from the OPD budget in 2004. This position formerly handled daily staffing issues among the clerical support staff as well as coordination and approval of all leaves. In addition the Clerical Supervisor coordinated training of the support staff and worked with office administration to resolve disputes and conflicts within the support staff. Currently, all of these duties along with the myriad of other administrative duties are handled by the Chief Deputy Public Defender and division supervisors. The performance of these duties take away from the ability of these supervisors to devote much needed time to the supervision of attorney staff and the administration of the many legal issues which the OPD handles. BUF 761 ST FC 1 1 Health premium payments for the State (except the Fixed Cost DOE and UH) BUF 761 ST AR 1 1 BUF 765 LE FC 1 1 Justification MOF Pos (P) ERS originally purchased the Vitech System V3 X pension benefits computer system in 2005 and the system was upgraded to version 8.7 in 2011. Upgrading the ERS’ pension system (V3) from version 8.7 to 10 is now required because version 8.7 has reached its end of life. ERS also needs to take advantage of future upgrades and patches. The envisioned conversion is a two-year project and is being requested now because ERS will need to implement significant changes passed in 2015 legislation by FY 2020 Pos (T) $$$ $ 5,000,000 $ 22,526 A $ 2,977,843 Increase OPEB funding to 100% in FY 17 To provide funding for 100% of OPEB in FY17. A (To comply with statutory requirements in Act 268, SLH 2013 of which to reach a goal of 100% funding by FY 2020). $ 163,875,000 Health premium payments for the Department of Education (DOE) Fixed Cost $ 5,364,381 Page 12 of 51 A 1 2016 Budget Briefing Department of Budget and Finance Proposed Budget Additions Prog ID BUF 768 Addition Sub-Org Type HE FC Prog ID Priority 1 DeptWide Priority Description of Addition 1 Health premium payments for the University of Hawaii (UH) Table 6 Justification Fixed Cost Page 13 of 51 MOF Pos (P) A Pos (T) $$$ $ 97,417 2016 Budget Briefing Department of Budget and Finance FY16 Restrictions Prog ID Sub-Org MOF Budgeted by Dept Restriction Difference Between Budgeted & Restricted Percent Difference Table 7 Impact BUF101 AA A $ 9,284,198.00 $ 201,710.00 $ 9,082,488.00 2.17% The program will need to closely monitor its expenditures for other current expenses. BUF101 BA A $ 2,482,104.00 $ 234,531.00 $ 2,247,573.00 9.45% Savings will most likely come from funds budgeted for backfill support (temporary positions for OMIT) due to the reassessment of the ERP Project. BUF115 CA A $ 1,977,318.00 1,849,109.00 6.48% BUF 115 Bond Counsel – Services are used to respond to inquiries by the Legislature and are also utilized by the Department of the Attorney General. The department is billed on an hourly basis which results in fluctuations based on the number and complexity of assignments made to the General Advice Counsel. Efforts are made to control expenditures, however, flexibility in the budgeting of funds for this purpose is essential to provide the State with sufficient legal advice with respect to the use of tax-exempt General Obligation and Revenue Bonds, Certificates of Participation, Municipal Lease Financing Agreements, and any other financing scenarios where tax exempt financing is contemplated or utilized. $ 128,209.00 $ Page 14 of 51 2016 Budget Briefing Department of Budget and Finance Emergency Appropriation Requests Prog ID Description of Request Explaination of Request Table 8 MOF Pos (P) Pos (T) $$$ None. Page 15 of 51 2016 Budget Briefing Department of Budget and Finance Expenditures Exceeding Appropriation Ceilings in FY15 and FY16 Prog ID MOF Date Appropriation Amount Exceeding Appropriation Percent Exceeded Reason for Exceeding Ceiling Table 9 Legal Authority Recurring GF Impact (Y/N) (Y/N) None. Page 16 of 51 2016 Budget Briefing Department of Budget and Finance Intradepartmental Transfers in FY15 and FY16 Actual or Anticipated Date of Transfer MOF Pos (P) Pos (T) $$$ From Prog ID Percent of Program ID Appropriation Transferred From To Prog ID Percent of Receiving Program ID Appropriation Table 10 Reason for Transfer Recurring (Y/N) None. Page 17 of 51 2016 Budget Briefing Department of Budget and Finance Active Federal Awards as of December 1, 2015 State Expending Agency Program ID Award Number CFDA Number Award Description Awarding Federal Agency Award Amount Award Amount Allocated to the Pgm ID in Column B State Appropriation Symbol Table 11 State Fund Match (If Any) Contact Name Contact Phone Contact Email None. Page 18 of 51 2016 Budget Briefing Department of xxx Table 11 Instructions COLUMN DATA ELEMENT A State Expending Agency B Program I.D. C Award Number D CFDA No. E F Award Description Awarding Federal Agency G Award Amount H Award Amount Allocated to the Program ID in Column B I State Appropriation Symbol J K L M State Fund Match (If Any) Contact Name Contact Phone No. Contact Email A (AGR) B (BED) C (LNR) D (TRN) E (EDN) F (UOH) Table 11 DEFINITION State entity authorized to expend the funds as authorized by the appropriation or as delegated by the Governor. Select from drop-down menu. See legend below. The unique identifier for the specific program responsible for carrying out the program consisting of the abbrevation for the State entity followed by the organization number for the program. Format: XXX### The identifying number assigned by the awarding Federal Agency, such as the federal grant number, federal contract number or the federal loan number that appears in the federal award document. The number associated with the published description of Federal assistance program in the Catalog of Federal Domestic Assistance. Only applies to grants and loans. A list of CFDA codes can be searched at: https://www.cfda.gov/index?s=program&tab=list&mode=list Format: ##.###. Award title and description with purpose of funding action. Name of the federal agency that awarded and administers the award on behalf of the funding agency. Select from drow-down menu. See agency list below. For Grants: The total amount of the award. For Loans: The total amount of the loan obligated by the Federal Agency; the face value of the loan. For Contracts: The total amount obligated by the Federal Agency. Enter the portion of the total award amount allocated to this Program ID. For example, if a federal award in the amount of $500 is allocated to only AGR100, the "Award Amount" and the "Award Amount Allocated to the Pgm ID in Column B" would both be $500. However, if the $500 will be allocated to AGR100, AGR200 and AGR300, in the amounts of $100, $250 and $150, respectively, the "Award Amount" would be the $500 for all three program IDs but the "Award Amount Allocated to the Pgm ID in Column B" would be $100 for AGR100, $250 for AGR200 and $150 for AGR300. The account number established in FAMIS. The appropriation account is a combination of 4 fields: Fund Type, Fiscal Year, Appropriation Account Number, and Dept. Code. If an award has appropriation symbols for multiple fiscal years, enter the symbol for the first fiscal year. Format: X-YY-###-X The amount of state funds necessary to match the award. Name of the individual at the program level responsible for performance of the award. Phone no. of the individual at the program level responsible for performance of the award. Email of the individual at the program level responsible for performance of the award. LEGEND: State Expending Agency Department of Agriculture Department of Business, Economic Dev & Tourism Department of Land and Natural Resources Department of Transportation Department of Education University of Hawaii Page 19 of 51 2015 Budget Briefing Department of xxx Table 11 Instructions G (DEF) H (HTH) I (HHL) J (JUD) K (HMS) L (LBR) M (AGS) N (ATG) O (BUF) P (HRD) Q (GOV) R (CCA) S (LTG) T (TAX) V1 (PSD) Z1 (OHA) Table 11 Department of Defense Department of Health Department of Hawaiian Home Lands Judiciary Department of Human Services Department of Labor and Industrial Relations Department of Accounting and General Services Department of Attorney General Department of Budget and Finance Department of Human Resources Development Office of the Governor Department of Commerce and Consumer Affairs Office of the Lieutenant Governor Department of Taxation Department of Public Safety Office of Hawaiian Affairs Federal Agency Dept.of Agriculture Dept. of Commerce Dept. of Defense Dept. of Education Dept. of Energy Dept. of Health and Human Services Dept. of Homeland Security Dept. of Housing and Urban Development Dept. of Justice Dept. of Labor Dept. of State Dept. of the Interior Dept. of the Treasury Dept. of Transportation Dept. of Veterans Affairs Corporation for National & Community Svc Environmental Protection Agency General Services Administration NASA National Science Foundation Nuclear Regulatory Commission Office of Personnel Management Small Business Administration Social Security Administration U.S. Agency for International Development Page 20 of 51 2015 Budget Briefing Department of Budget and Finance Non-General Funds Name of Fund Purpose Emergency and Budget Reserve Fund Temporary supplemental source of funding for the State during times of emergency, economic downturn, or unforesen reduction in revenues. Interest Earned-Investment Pool Statutory Reference MOF 328L-3, HRS Beginning FY16 Unencumbered Cash Balance B $ Account was established as holding Administratively account to deposit interest earned from established. the State Treasury centralized pool investments before distribution to participating accounts. T Interest Earned-Bond Investment Pool Account was established as holding Administratively account to deposit interest earned from established. the State Treasury centralized Bond Investment Pool before distribution to participating accounts. Temporary Deposits-Special Purpose Revenue Bond-Security Deposit 90,194,986.00 Table 12 Estimated FY16 Expenditures and Encumbrances Estimated FY16 Revenues Estimated FY16 Net Transfers $ 17,850,700.00 $ - $ $ 95,012.00 $ 15,134,297.00 $ - T $ 25,395.00 $ 464,018.00 - To record non-refundable security Administratively deposits from project parties for the established. purpose of reimbursing the State for all the costs and expenses incurred relating to the issuance of special purpose revenue bonds. T $ Taxes Payable to Other State Agencies Account was established to enable B&F Administratively to generate Summary Warrant Vouchers established. on-line for transmittal of tobacco tax collected by DoTax and distributed per statute to UH per Act 316/SLH2006. It serves as a clearing account for fuel tax revenues pending distribution. T $ Taxes Payable to Counties/HTA-TAT Account was established to enable B&F Administratively to generate Summary Warrant Vouchers established. on-line for transmittal of TAT distributed monthly to HTA and semi-annually to the counties. It serves as a clearing account for TAT revenues pending distribution per statute. T $ - $ 200,879,163.00 $ 200,879,163.00 Taxes Payable to Counties-Fuel Tax Account was established to enable B&F Administratively to generate Summary Warrant Vouchers established. on-line for transmittal of liquid fuel tax distributed monthly to the counties. It serves as a clearing account for fuel tax revenues pending distribution per statute. T $ - $ - $ $ 2,000.00 $ 222,967.00 $ 61,668,585.00 $ Page 21 of 51 74,209,386.00 $ - Estimated FY16 Ending Unencumbered Cash Balance $ $ - $ (15,228,249.00) $ 1,060.00 $ - $ 2,010.00 $ - (487,403.00) $ 2,000.00 108,045,686.00 Balance in Excess of Program Needs $ - $ - - $ - $ - $ - $ - $ - 74,209,386.00 $ - $ - $ - 61,891,552.00 $ 2016 Budget Briefing Department of Budget and Finance Non-General Funds Name of Fund Purpose Statutory Reference MOF Beginning FY16 Unencumbered Cash Balance Table 12 Estimated FY16 Expenditures and Encumbrances Estimated FY16 Revenues Estimated FY16 Net Transfers Estimated FY16 Ending Unencumbered Cash Balance Balance in Excess of Program Needs Taxes Payable to Counties-GETax surcharge Account was established to enable B&F Administratively to generate SWV's on-line for transmittal established. of county GET surcharge collected by DoTax and distributed per statute HRS 248-2.6 to the City & County of Honolulu. It serves as a clearing account for the surcharge pending distribution. T $ - $ 263,429,247.00 $ 263,429,247.00 $ - $ - $ - Hawaii Children's Trust Fund Account was established to enable B&F Administratively to generate SWV's on-line for transmittal established. of taxes collected by DoTax and distributed per statute Act 228/SLH2004 to the Hawaii Children's Trust Fund at the Hawaii Community Foundation. T $ - $ 152,743.00 $ - $ - $ - Unclaimed Property Trust Fund Account was established to deposit and Administratively disburse moneys in Unclaimed Property established. Program. All funds in excess of $1.3 million remaining on balance at the end of the fiscal year will be transferred to the general fund. T $ 20,214,660.00 $ 20,000,000.00 $ 1,095,095.00 $ - College Savings Program Trust Fund The College Savings Program Trust Fund 256, HRS was established in 2002 with the commencement of Hawaii's 529 program. Funds are maintained in the Trust Fund on behalf of participants or account owners, and are invested as directed by the particpants according to program rules. T $ 69,607,347.00 $ 73,607,347.00 $ - Hawaii Employer-Union Health Benefits Trust Fund To administer health and life insurance 87A, HRS benefits for eligible active and retired State and county public employees and their eligible dependents by providing quality service levels to employeebeneficiaries and dependentbeneficiaries and complying with federal and State legal requirements. T $ - $ $ 152,743.00 10,000,000.00 $ (20,119,564.00) $ - 164,586,104.00 $ 981,155,000.00 $ 992,000,000.00 Page 22 of 51 $ $ 4,000,000.00 - $ $ 153,741,104.00 $ - 2016 Budget Briefing Department of Budget and Finance Non-General Funds Name of Fund Purpose Statutory Reference MOF Beginning FY16 Unencumbered Cash Balance Hawaii Employer-Union Health Benefits Trust Fund To administer health and life insruance 87A, HRS benefits for eligible active and retired State and county public employees and their eligible dependents by providing quality service levels to employeebeneficiaries and dependentbeneficiaries and complying with federal and State legal requirements. During 2007, the Trust Fund adopted Governmental Accounting Standards Board ("GASB") Statement No. 43, Financial Reporting for Postemployment Benefit Plans Other than Pensions. T $ Hawaii Employer-Union Health Benefits Trust Fund The fund was created to adminster 87A, HRS health and life insurance benefits for eligible active and retired State and county public employees and their eligible dependents by providing quality service levels to employee-beneficiaries and dependent-beneficiaries and complying with federal and State legal requirements. T $ Expense Fund The fund which all money shall be credited to apyt for the administrative and operational expenses of the ERS. X $ 88-116 HRS Estimated FY16 Revenues 843,766,582.00 $ 276,466,016.00 $ 672,080.00 $ - $ Table 12 Estimated FY16 Expenditures and Encumbrances Estimated FY16 Net Transfers Estimated FY16 Ending Unencumbered Cash Balance Balance in Excess of Program Needs 1,000,000.00 $ - $ 1,119,232,598.00 $ - 1,400,000.00 $ 6,900,000.00 $ - $ (4,827,920.00) $ - 12,911,965 $ 12,911,965 $ - $ - $ - Note: Per Act 108, SLH 2014, Public Utilities commission Special Fund (PUC) moved to DCCA effetive July 1, 2015. Therefore, this report does not include PUC's data. Page 23 of 51 2016 Budget Briefing Department of Budget and Finance Vacancy Report as of November 30, 2015 Date of Vacancy 7/31/2015 12/31/2014 To be established To be established To be established To be established To be established To be established To be established To be established To be established Pending DHRD 10/16/2015 5/1/2015 Expected Fill Date Recruitment in progress Recruitment in progress As needed for ETS As needed for ETS As needed for ETS As needed for ETS As needed for ETS As needed for ETS As needed for ETS As needed for ETS As needed for ETS 3/1/2016 Recruitment in progress Recruitment in progress FA FA FA FA FA FA 5/16/2014 5/1/2015 8/13/2015 9/1/2015 7/15/2015 9/5/2015 Recruitment in progress 12/1/2015 12/7/2015 Recruitment in progress Recruitment in progress Recruitment in progress BUF141 FA 7/1/2015 12/1/2015 Position Number 00049343 00011302 0094012O 0094014O 0094015O 0094016O 0094017O 0094018O 0094019O 0094020O 0094021O 0094004O 00019540 00027104 000032781 00035483 00116681 00116869 00118201 00120772 001217782 BUF141 FA 7/1/2015 12/1/2015 001217792 BUF141 BUF143 BUF143 BUF143 FA EU EU EU 7/1/2015 9/2/2015 6/14/2014 9/26/2015 12/1/2015 Recruitment in progress Recruitment in progress Recruitment in progress BUF143 BUF151 BUF151 BUF151 BUF151 BUF151 EU HA HA HA HA HA 11/13/2015 11/28/2015 10/1/2015 11/7/2015 8/8/2015 11/7/2015 Recruitment in progress Recruitment in progress 1/1/2016 12/1/2015 Recruitment in progress Recruitment in progress BUF151 HA 10/20/2015 12/1/2015 001217802 00117599 00118999 00120119 001218583 00100548 00101675 00101700 00101996 00104367 001218454 Prog ID BUF101 BUF101 BUF101 BUF101 BUF101 BUF101 BUF101 BUF101 BUF101 BUF101 BUF101 BUF115 BUF115 BUF115 Sub-Org AA BA BA BA BA BA BA BA BA BA BA CA CA CA BUF141 BUF141 BUF141 BUF141 BUF141 BUF141 Table 13 Actual Salary Last Paid $ 62,424 $ 54,194 $ $ $ $ $ $ $ $ $ $ $ 42,684 $ 62,424 Authority Occupied to Hire by 89 Day # of 89 Hire Describe if Filled (Y/N) Hire (Y/N) Appts by other Means Y Y 2 Y N 0 N N 0 N N 0 N N 0 N N 0 N N 0 N N 0 N N 0 N N 0 N N 0 N N 0 Y N 0 Y N 0 Position Title Information Technol Spclt V Program Budget Analyst V General Professional General Professional General Professional General Professional General Professional General Professional General Professional General Professional General Professional Public Debt Compliance spec Account Clerk V Accountant IV $ $ $ $ $ $ $ $ $ $ $ $ $ $ Budgeted Amount 66,054 63,516 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 65,000 39,492 56,460 Staff Services Supvr II Office Assistant III Office Assistant III Retirement Claims Examiner III Information Technol Spclt II Accountant IV $ $ $ $ $ $ 46,770 36,468 26,700 63,516 52,200 48,228 $ $ $ $ $ $ 42,168 41,064 26,700 44,479 40,548 47,400 Y Y Y Y Y Y N N N Y N N 0 0 0 1 0 0 Retirement Claims Examiner III $ 44,580 $ - Y N 0 Retirement Claims Examiner III $ 44,580 $ - Y N 0 Retirement Claims Examiner III EUTF Systems Supervisor Enrollment Technician Enrollment Technician $ $ $ $ 44,580 56,199 27,756 28,872 $ $ $ 53,364 27,756 Y Y Y Y N N N N 0 0 0 0 EUTF Investment Officer Deputy Public Defender III Deputy Public Defender III Pub Def Ofc Asst I Deputy Public Defender III Deputy Public Defender III $ $ $ $ $ $ 100,000 85,745 85,745 26,700 85,745 85,745 $ $ $ $ $ $ 81,420 81,420 18,792 81,420 81,420 Y Y Y Y Y Y N N N Y N N 0 0 0 1 0 0 Information Technol Spclt IV $ 22,788 $ - Y N 0 Priority # to Retain Footnote: * Governor approval dated October 12, 2013. PN 3278 Staff Services Suprv III was reallocated to Staff Services Suprv II effective 5/27/2015. 1 2 PN 121778, 121779 and 121780, Retirement Claims Examiner IIIs were established effective 7/1/2015. 3 PN 121858 EUTF Investment Officer was established effective 11/13/2015. 4 PN 121845 Information Technol Spclt IV was established effective 10/20/2015. Actual Salary Last Paid is based on the last incumbent or the last 89-day incumbent in the position. PUC (BUF901MA) is not reflected in this table because they transferred to DCCA effective 7/1/2015 pursuant to Act 108, SLH 2014. Page 24 of 51 2016 Budget Briefing Department of Budget and Finance Personnel Separations from July 1, 2014 to November 30, 2015 Prog ID BUF101 BUF101 BUF101 BUF101 BUF101 BUF101 BUF101 BUF101 BUF101 BUF101 BUF115 BUF115 BUF115 BUF115 BUF141 BUF141 BUF141 BUF141 BUF141 BUF141 BUF141 BUF141 BUF141 BUF141 BUF141 BUF141 BUF141 BUF141 BUF141 BUF141 BUF141 BUF141 BUF143 BUF143 BUF143 BUF143 BUF143 BUF143 Sub-Org AA AA AA AA AA AA AA AA AA BA CA CA CA CA FA FA FA FA FA FA FA FA FA FA FA FA FA FA FA FA FA FA EU EU EU EU EU EU Separation Date 12/1/2014 9/17/2014 7/31/2015 1/1/2015 7/31/2015 11/29/2014 12/27/2014 12/26/2014 9/1/2014 12/31/2014 5/1/2015 4/16/2015 5/1/2015 1/16/2015 9/1/2015 10/1/2014 5/1/2015 3/1/2015 12/27/2014 12/1/2014 1/3/2015 8/13/2015 11/21/2014 12/31/2014 9/17/2014 3/1/2015 4/16/2015 9/16/2014 3/1/2015 9/27/2014 7/15/2015 9/5/2015 7/16/2015 2/26/2015 4/1/2015 12/1/2014 2/24/2015 11/15/2014 Position Number 00000097 00043644 00049343 00100037 00100037 00100056 00100131 00100150 00120918 00011302 00000127 00000130 00027104 00028018 00116869 00016005 00035483 00043506 00107820 00113174 00113175 00116681 00116681 00116815 00117312 00117312 00118189 00118189 00118191 00118201 00118201 00120772 00014960 00121119 00120123 00017470 00113103 00116356 Position Title Management Analyst I Personnel Mgmt Specialist II Information Technol Spclt V Private Secretary III Private Secretary III Private Secretary II Director Of Finance Deputy Director Personnel Clerk IV Program Budget Analyst V Treasury Cashier Account Clerk IV Accountant IV Accountant II Retirement Claims Examiner III Retirement Claims Examiner V Office Assistant III Office Assistant IV Retirement Sys Exec Director Retirement Claims Examiner I Retirement Claims Examiner I Office Assistant III Office Assistant III Retirement Claims Examiner I Office Assistant III Office Assistant III Retirement Claims Examiner I Retirement Claims Examiner I Retirement Claims Examiner I Information Technol Spclt II Information Technol Spclt II Accountant IV Account Clerk III EUTF Applications Supervisor EUTF Applications Specialist Account Clerk III EUTF Member Svcs Branch Mgr EUTF Customer Svc Rep Exempt (Y/N) N N N Y Y Y Y Y N N N N N N N N N N Y N N N N N N N N N N N N N Y Y Y Y Y Y Page 25 of 51 SR Level SR16 SR16 SR24 SR24 SR24 SR22 SRNA SRNA SR11 SR24 SR19 SR13 SR24 SR18 SR20 SR24 SR08 SR10 SRNA SR20 SR16 SR08 SR08 SR20 SR08 SR08 SR16 SR18 SR16 SR22 SR18 SR22 SR11 SRNA SRNA SR11 SRNA SRNA BU Code 73 73 73 63 63 63 00 00 63 73 03 03 73 13 13 23 03 03 93 13 13 03 03 13 03 03 13 13 13 13 13 13 03 13 13 03 93 03 T/P P P P P P P P P P P P P P P P P P P P P P P P P T T P P P P P P P P P P P P MOF A A A A A A A A A A A A A A X X X X X X X X X X X X X X X X X X T T T T T T Budgeted FTE 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Table 14 Budgeted Salary $ 48,228 $ 42,244 $ 66,054 $ 68,412 $ 68,412 $ 60,780 $ 145,884 $ 130,564 $ 29,988 $ 63,516 $ 56,172 $ 37,980 $ 56,460 $ 42,096 $ 63,516 $ 63,516 $ 36,468 $ 36,468 $ 189,560 $ 66,054 $ 38,118 $ 26,700 $ 26,700 $ 56,460 $ 26,700 $ 26,700 $ 44,580 $ 44,580 $ 50,166 $ 52,200 $ 52,200 $ 48,228 $ 29,988 $ 60,785 $ 54,025 $ 31,236 $ 63,199 $ 28,872 Actual FTE 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Actual Salary 37,464 40,548 62,424 65,736 68,412 58,440 140,220 128,004 28,836 60,012 56,172 37,980 62,424 40,548 62,424 78,996 41,064 36,468 180,000 64,920 37,464 26,700 26,700 55,488 26,700 37,464 37,464 43,812 53,364 51,300 40,548 48,228 32,460 57,720 57,720 33,720 60,012 28,872 2016 Budget Briefing Department of Budget and Finance Personnel Separations from July 1, 2014 to November 30, 2015 Prog ID BUF143 BUF143 BUF143 BUF143 BUF143 BUF143 BUF143 BUF143 BUF143 BUF143 BUF143 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 *BUF901 *BUF901 *BUF901 *BUF901 *BUF901 *BUF901 *BUF901 *BUF901 *BUF901 Sub-Org EU EU EU EU EU EU EU EU EU EU EU HA HA HA HA HA HA HA HA HA HA HA HA HA HA HA HA HA HA MA MA MA MA MA MA MA MA MA Separation Date 6/3/2015 12/20/2014 9/27/2014 9/2/2015 6/6/2015 8/29/2014 9/26/2015 1/1/2015 7/28/2015 12/27/2014 12/18/2014 1/3/2015 8/2/2014 11/28/2015 1/24/2015 6/2/2015 8/15/2014 9/1/2015 10/1/2015 12/16/2014 7/21/2015 7/12/2014 8/8/2015 8/28/2014 11/7/2015 11/6/2014 9/11/2014 7/18/2015 7/1/2014 8/1/2014 8/1/2014 11/15/2014 11/1/2014 3/16/2015 12/16/2014 1/16/2015 1/3/2015 1/31/2015 Position Number 00116735 00116735 00117590 00117599 00119002 00119018 00120119 00120120 00120120 00120121 00120193 00100404 00100546 00100548 00100586 00100884 00101090 00101243 00101675 00101700 00101700 00101992 00101996 00102003 00104367 00107817 00107818 00107819 00118295 00042785 00044862 00100958 00117634 00117643 00102680 00102102 00036923 00029556 Position Title EUTF Customer Svc Rep EUTF Customer Svc Rep EUTF Customer Svc Rep EUTF Systems Supervisor EUTF Systems Specialist EUTF Accountant Enrollment Technician Enrollment Technician Enrollment Technician Enrollment Technician EUTF Member Svcs Spclt Deputy Public Defender III Deputy Public Defender III Deputy Public Defender III Public Defender Clerk Deputy Public Defender I Deputy Public Defender III Deputy Public Defender I Deputy Public Defender III Pub Def Ofc Asst I Pub Def Ofc Asst I Deputy Public Defender II Deputy Public Defender III PD Legal Office Assistant Deputy Public Defender III Deputy Public Defender III Deputy Public Defender III Deputy Public Defender III Deputy Public Defender V Secretary III PUC District Representative PUC Admr PUC Attorney (Gas Cap) Office Assistant III PUC Research Assistant PUC Research Assistant Engineer IV Office Assistant IV Exempt (Y/N) Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y N N Y Y N Y Y N N Page 26 of 51 SR Level SRNA SRNA SRNA SRNA SRNA SRNA SRNA SRNA SRNA SRNA SRNA SRNA SRNA SRNA SRNA SRNA SRNA SRNA SRNA SRNA SRNA SRNA SRNA SR14 SRNA SRNA SRNA SRNA SRNA SR16 SR22 SRNA SRNA SR08 SRNA SRNA SR24 SR10 BU Code 03 03 03 13 13 13 03 03 03 03 13 73 73 73 03 73 73 73 73 03 03 73 73 03 73 73 73 73 93 63 13 93 73 03 13 13 13 03 T/P P P P P P P P P P P P T T P P P P P T P P T T T P T T T P P P P P P P P P P MOF T T T T T T T T T T T A A A A A A A A A A A A A A A A A A B B B B B B B B B Budgeted FTE 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.50 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 - Table 14 Budgeted Salary $ 28,872 $ 28,872 $ 28,872 $ 56,199 $ 49,919 $ 51,927 $ 28,872 $ 28,872 $ 28,872 $ 28,872 $ 39,455 $ 85,745 $ 85,745 $ 85,745 $ 26,700 $ 62,505 $ 81,420 $ 62,505 $ 85,745 $ 26,700 $ 26,700 $ 71,490 $ 85,745 $ 35,112 $ 85,745 $ 85,745 $ 85,745 $ 85,745 $ 112,194 $ $ $ $ $ $ $ $ $ - Actual FTE 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.50 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Actual Salary $ 28,872 $ 28,872 $ 28,872 $ 53,364 $ 49,919 $ 49,308 $ 28,872 $ 28,872 $ 28,872 $ 28,872 $ 47,400 $ 81,420 $ 81,408 $ 81,420 $ 13,350 $ 59,352 $ 81,420 $ 59,352 $ 81,420 $ 26,700 $ 26,700 $ 67,884 $ 81,420 $ 33,756 $ 85,745 $ 85,745 $ 81,420 $ 81,420 $ 106,536 NA NA NA NA NA NA NA NA NA 2016 Budget Briefing Department of Budget and Finance Personnel Separations from July 1, 2014 to November 30, 2015 Prog ID *BUF901 *BUF901 *BUF901 Sub-Org MA MA MA Separation Date 1/21/2015 2/21/2015 6/22/2015 Position Number 00100953 00100540 00117097 Position Title PUC Commission Chair PUC Attorney Information Technol Spclt IV Exempt (Y/N) Y Y N SR BU Level Code SRNA 00 SRNA 73 SR22 13 T/P P P P MOF B B B Budgeted Budgeted FTE Salary $ $ $ - Table 14 Actual Actual FTE Salary 1.00 NA 1.00 NA 1.00 NA Footnotes: Budgeted FTE and Salary reflect figures shown on Table BJ-1 and BT-1 (run date 7/10/15) for FY 15-16. Actual Salary reflects regualr salary only, i.e., exludes premium pay such as overtime, temporary assignment. *PUC, BUF901MA, transferred to DCCA effective 7/1/2015 pursuant to Act 108, SLH 2014. Budgeted FTE and Budgeted Salary are shown as "0" because they are not shown on the FY15-16 Table BJ-1 (run date 7/10/15). Actual Salary reflects regular salary only from 7/1/14 to 6/30/15 Page 27 of 51 2016 Budget Briefing Department of Budget and Finance Positions Filled from July 1, 2014 to November 30, 2015 Prog ID BUF101 BUF101 BUF101 BUF101 BUF101 BUF101 BUF101 BUF101 BUF101 BUF101 BUF115 BUF115 BUF115 BUF115 BUF141 BUF141 BUF141 BUF141 BUF141 BUF141 BUF141 BUF141 BUF141 BUF141 BUF141 BUF141 BUF141 BUF141 BUF141 BUF141 BUF141 BUF141 BUF141 BUF141 BUF141 BUF141 BUF141 BUF143 BUF143 BUF143 BUF143 BUF143 Sub-Org AA AA AA AA AA AA AA AA AA BA CA CA CA CA FA FA FA FA FA FA FA FA FA FA FA FA FA FA FA FA FA FA FA FA FA FA FA EU EU EU EU EU Effective Date Position Filled 4/16/2015 9/18/2014 1/1/2015 7/31/2015 1/20/2015 12/27/2014 12/27/2014 11/5/2014 5/21/2015 7/1/2015 10/16/2015 7/16/2015 4/16/2015 10/1/2015 1/2/2015 12/22/2014 3/25/2015 6/8/2015 5/1/2015 12/29/2014 11/2/2015 3/1/2015 6/1/2015 7/16/2014 6/1/2015 8/13/2014 2/2/2015 5/1/2015 9/8/2015 6/1/2015 8/24/2015 12/4/2014 6/1/2015 4/8/2015 6/1/2015 2/23/2015 12/1/2014 7/8/2014 12/1/2014 9/8/2014 8/25/2015 1/26/2015 Position Number 00000097 00043644 00100037 00100037 00100056 00100131 00100150 00120918 00120918 00012976 00000127 00000130 00028018 00120196 00016005 00019501 00039683 00039683 00043506 00107820 00107820 00113173 00113174 00113175 00113175 00116676 00116681 00116815 00116869 00116870 00117312 00118189 00118189 00118190 00118191 00118201 00120772 00013067 00013067 00014960 00014960 00015707 Position Title Management Analyst I Personnel Mgmt Specialist II Private Secretary III Private Secretary III Private Secretary II Director of Finance Deputy Director Personnel Clerk IV Personnel Clerk IV Prgm & Budget Analysis Mgr II Treasury Cashier Account Clerk IV Accountant II Professional Trainee I Retirement Claims Examiner V Information Technol Spclt IV Procurement & Supply Spclt IV Procurement & Supply Spclt IV Office Assistant IV Retirement Sys Exec Director Retirement Sys Exec Director Retirement Claims Examiner IV Retirement Claims Examiner I Retirement Claims Examiner I Retirement Claims Examiner I Information Technol Spclt IV Office Assistant III Retirement Claims Examiner I Retirement Claims Examiner III Retirement Claims Examiner I Office Assistant III Retirement Claims Examiner I Retirement Claims Examiner I Retirement Claims Examiner IV Retirement Claims Examiner I Information Technol Spclt II Accountant IV Account Clerk IV Account Clerk IV Account Clerk III Account Clerk III Accountant V Exempt (Y/N) N N Y Y Y Y Y N N N N N N N N N N N N Y Y N N N N N N N N N N N N N N N N N N N N N BU SR Level Code SR16 73 SR18 73 SR24 63 SR24 63 SR22 63 SRNA 00 SRNA 00 SR09 63 SR11 63 EM07 35 SR19 03 SR13 03 SR18 13 SR16 13 SR24 23 SR22 13 SR18 73 SR20 13 SR10 03 SRNA 93 SRNA 93 SR22 13 SR16 13 SR16 13 SR16 13 SR22 13 SR08 03 SR16 13 SR20 73 SR16 13 SR08 03 SR16 13 SR16 13 SR22 13 SR16 13 SR18 13 SR22 13 SR13 63 SR13 03 SR11 03 SR11 03 SR22 13 Page 28 of 51 T/P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P T P P P P P P P P P P P MOF A A A A A A A A A A A A A A X X X X X X X X X X X X X X X X X X X X X X X T T T T T Table 15 Budgeted FTE 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Budgeted Salary $ 48,228 $ 42,244 $ 68,412 $ 68,412 $ 60,780 $ 145,884 $ 130,564 $ 29,988 $ 29,988 $ 87,485 $ 56,172 $ 37,980 $ 42,096 $ 44,580 $ 63,516 $ 56,460 $ 48,228 $ 48,228 $ 36,468 $ 189,560 $ 189,560 $ 44,580 $ 66,054 $ 38,118 $ 38,118 $ 66,054 $ 26,700 $ 56,460 $ 63,516 $ 56,460 $ 36,700 $ 44,580 $ 44,580 $ 55,929 $ 50,166 $ 52,200 $ 48,228 $ 33,720 $ 33,720 $ 29,988 $ 29,988 $ 54,300 Actual FTE 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Occupied Actual by 89 Day Salary Hire (Y/N) 37,464 Y 40,548 41,489 21,058 60,780 145,884 133,128 12,816 Y 14,994 90,816 48,024 33,720 Y 40,548 37,464 62,424 53,176 7,796 Y 23,120 41,064 165,000 18,750 53,364 37,464 17,171 18,732 47,400 16,688 37,464 44,479 Y 37,464 26,700 15,610 18,732 60,012 40,548 16,900 39,500 7,493 Y 36,468 37,485 8,747 62,424 2016 Budget Briefing Department of Budget and Finance Positions Filled from July 1, 2014 to November 30, 2015 Prog ID BUF143 BUF143 BUF143 BUF143 BUF143 BUF143 BUF143 BUF143 BUF143 BUF143 BUF143 BUF143 BUF143 BUF143 BUF143 BUF143 BUF143 BUF143 BUF143 BUF143 BUF143 BUF143 BUF143 BUF143 BUF143 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 Sub-Org EU EU EU EU EU EU EU EU EU EU EU EU EU EU EU EU EU EU EU EU EU EU EU EU EU HA HA HA HA HA HA HA HA HA HA HA HA HA HA HA HA HA Effective Date Position Filled 12/1/2014 3/12/2015 10/20/2014 6/1/2015 12/29/2014 5/26/2015 6/15/2015 3/6/2015 10/27/2015 9/1/2015 1/12/2015 10/29/2014 6/1/2015 11/23/2015 5/18/2015 6/15/2015 4/20/2015 8/19/2014 12/18/2014 4/29/2015 4/1/2015 2/26/2015 9/23/2014 10/1/2014 12/29/2014 3/2/2015 12/8/2014 8/22/2014 9/22/2014 10/13/2014 4/1/2015 1/5/2015 8/22/2014 6/2/2015 9/1/2015 12/1/2014 8/19/2014 6/2/2015 9/16/2014 6/2/2015 12/16/2014 8/6/2014 Position Number 00017470 00113103 00116356 00116356 00116357 00116735 00116735 00117590 00117591 00119002 00119018 00120119 00120120 00120120 00120121 00120123 00120193 00120340 00120340 00121033 00121119 00121402 00121420 00121456 00121541 00100404 00100534 00100546 00100566 00100566 00100586 00100588 00100884 00100884 00100947 00100949 00101084 00101085 00101086 00101090 00101092 00101243 Position Title Account Clerk III EUTF Member Svcs Branch Mgr EUTF Customer Svc Rep EUTF Customer Svc Rep Member Services Clerk EUTF Customer Svc Rep EUTF Customer Svc Rep EUTF Customer Svc Rep EUTF Customer Svc Rep EUTF Systems Specialist EUTF Accountant Enrollment Technician Enrollment Technician Enrollment Technician Enrollment Technician EUTF Applications Specialist EUTF Member Svcs Specialist Outreach & Training Specialist Outreach & Training Specialist EUTF Program Specialist EUTF Applications Supervisor EUTF Outreach & Training Supvr EUTF Accountant EUTF Account Clerk EUTF Member Services Clerk Deputy Public Defender III Deputy Public Defender II Deputy Public Defender III PD Office Assistant PD Office Assistant Public Defender Clerk Deputy Public Defender II Deputy Public Defender I Deputy Public Defender I Deputy Public Defender II Public Defender Clerk Typist Deputy Public Defender IV Deputy Public Defender II Deputy Public Defender II Deputy Public Defender III Public Defender Clerk Deputy Public Defender I Exempt (Y/N) N Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y BU SR Level Code SR11 03 SRNA 13 SRNA 03 SRNA 03 SRNA 03 SRNA 03 SRNA 03 SRNA 03 SRNA 63 SRNA 13 SRNA 13 SRNA 03 SRNA 03 SRNA 03 SRNA 03 SRNA 13 SRNA 13 SRNA 73 SRNA 13 SRNA 13 SRNA 13 SRNA 13 SRNA 13 SRNA 03 SRNA 03 SRNA 73 SRNA 73 SRNA 73 SRNA 63 SRNA 03 SRNA 03 SRNA 73 SRNA 73 SRNA 73 SRNA 73 SRNA 03 SRNA 73 SRNA 73 SRNA 73 SRNA 73 SRNA 03 SRNA 73 Page 29 of 51 T/P P P P P P P P P P P P P P P P P P P P P P P P P P T P T P P P P P P P P P P P P P T MOF T T T T T T T T T T T T T T T T T T T T T T T T T A A A A A A A A A A A A A A A A A Table 15 Budgeted FTE 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.50 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Budgeted Salary $ 31,236 $ 63,199 $ 28,872 $ 28,872 $ 26,700 $ 28,872 $ 28,872 $ 28,872 $ 27,756 $ 49,919 $ 51,927 $ 28,872 $ 28,872 $ 28,872 $ 28,872 $ 54,025 $ 39,455 $ 49,819 $ 49,819 $ 56,199 $ 60,785 $ 48,748 $ 46,140 $ 32,460 $ 28,872 $ 85,745 $ 71,490 $ 85,745 $ 26,700 $ 26,700 $ 26,700 $ 71,490 $ 62,505 $ 62,505 $ 71,490 $ 28,872 $ 98,115 $ 71,490 $ 71,490 $ 81,420 $ 26,700 $ 62,505 Actual FTE 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.50 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Occupied Actual by 89 Day Salary Hire (Y/N) 32,460 70,404 2,406 16,842 26,700 1,203 13,233 28,872 9,861 Y 47,400 43,812 26,466 4,812 1,203 16,244 47,400 43,812 14,586 Y 47,012 62,424 57,720 57,720 43,812 32,460 26,700 81,420 67,884 122,130 32,263 Y 26,700 13,350 67,884 46,987 29,676 67,884 28,872 93,168 67,884 82,027 81,420 26,700 7,419 2016 Budget Briefing Department of Budget and Finance Positions Filled from July 1, 2014 to November 30, 2015 Prog ID BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 BUF151 *BUF901 *BUF901 *BUF901 *BUF901 *BUF901 *BUF901 *BUF901 *BUF901 *BUF901 *BUF901 *BUF901 *BUF901 Sub-Org HA HA HA HA HA HA HA HA HA HA HA HA HA HA HA HA HA HA HA HA HA HA HA MA MA MA MA MA MA MA MA MA MA MA MA Effective Date Position Filled 9/16/2014 8/22/2014 8/19/2014 9/16/2014 2/9/2015 8/11/2015 8/6/2014 9/16/2014 7/16/2014 7/16/2014 12/1/2014 8/24/2015 4/14/2015 8/19/2014 1/5/2015 8/19/2014 7/16/2014 12/1/2014 8/24/2015 9/1/2015 7/16/2014 1/5/2015 4/14/2015 7/16/2014 9/18/2014 8/12/2014 3/25/2015 3/16/2015 3/17/2015 3/2/2015 4/7/2015 5/8/2015 5/1/2015 5/11/2015 6/3/2015 Position Number 00101243 00101264 00101602 00101679 00101700 00101700 00101992 00101994 00101995 00101999 00102003 00102108 00102109 00102278 00102278 00102673 00102674 00107817 00107818 00107819 00118295 00121523 00121524 00036924 00042785 00120768 00117629 00029556 00117634 00102155 00102100 00044863 00044862 00100540 00102102 Position Title Deputy Public Defender I Deputy Public Defender II Deputy Public Defender III Deputy Public Defender IV Pub Def Ofc Asst I Pub Def Ofc Asst I Deputy Public Defender II Deputy Public Defender III Deputy Public Defender II Deputy Public Defender IV PD Legal Office Assistant Deputy Public Defender I Deputy Public Defender II Deputy Public Defender I Deputy Public Defender I Deputy Public Defender II Deputy Public Defender III Deputy Public Defender III Deputy Public Defender III Deputy Public Defender III Deputy Public Defender V Deputy Public Defender III Deputy Public Defender III Office Assistant III Secretary III Chief of consumer Affrs & Compln Energy Economist Office Assistant IV PUC Attorney (Gas caps) PUC Attorney Research Assistant PUC District Rep (Kauai) PUC District Rep (Maui) PUC Attorney Research Assistant Exempt (Y/N) Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y N N Y Y N Y Y Y N N Y Y BU SR Level Code SRNA 73 SRNA 73 SRNA 73 SRNA 73 SRNA 03 SRNA 63 SRNA 73 SRNA 73 SRNA 73 SRNA 73 SRNA 03 SRNA 73 SRNA 73 SRNA 73 SRNA 73 SRNA 73 SRNA 73 SRNA 73 SRNA 73 SRNA 73 SRNA 93 SRNA 73 SRNA 73 SR08 03 SR16 63 13 SRNA SRNA 13 SR10 03 SRNA 73 SRNA 73 SRNA 13 SR22 13 SR22 13 SRNA 73 SRNA 13 T/P T T P T P P T T T T T P T P P T P T T T P P P P P P P P P P P P P P P MOF A A A A A A A A A A A A A A A A A A A A A A A B B B B B B B B B B B B Table 15 Budgeted FTE 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 - Budgeted Salary $ 62,505 $ 71,490 $ 85,745 $ 98,115 $ 26,700 $ 26,700 $ 71,490 $ 85,745 $ 71,490 $ 98,115 $ 35,112 $ 62,505 $ 71,490 $ 62,505 $ 62,505 $ 71,490 $ 85,745 $ 85,745 $ 85,745 $ 85,745 $ 112,194 $ 40,710 $ 40,710 $ $ $ $ $ $ $ $ $ $ $ $ - Actual FTE 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Occupied Actual by 89 Day Salary Hire (Y/N) 56,679 67,884 81,420 93,168 12,238 5,136 Y 67,884 81,420 67,884 93,168 33,720 59,352 67,884 25,457 56,309 67,884 81,420 81,420 81,420 81,420 106,536 81,420 81,420 - Footnote: Budgeted FTE and Salary reflect figures shown Table BJ-1 and BT-1 (run date 7/10/15) for FY 15-16. *BUF901MA (PUC) transferred to DCCA effective 7/1/2015 pursuant to Act 108, SLH 2014. Their Budgeted FTE and Salary are not shown because it's not under BUF's budget for FY 15-16. The following positions in BUF901MA (PUC) are filled during the period of 7/1/14 to 11/30/15 and not listed under BNF's Table 15 because they are under DCCA's Organizational Chart: Page 30 of 51 2016 Budget Briefing Department of Budget and Finance Positions Filled from July 1, 2014 to November 30, 2015 Effective Date Position Prog ID Sub-Org Position Filled Number Position Title - PN 121638 Accountant V - PN 117632 Secretary I - PN 121637 Personnel Mgmt Spclt V - PN 121748 PUC Economist - PN 121601 PUC Executive Officer Actual Salary column mainly use November 20, 2015 pay day to obtain the figures. Exempt (Y/N) BU SR Level Code Page 31 of 51 T/P MOF Table 15 Budgeted FTE Budgeted Salary Actual FTE Actual Salary Occupied by 89 Day Hire (Y/N) 2016 Budget Briefing Department of Budget and Finance Unauthorized Positions as of November 30, 2015 Prog ID Sub-Org Date Established Legal Authority Position Number Position Title Exempt (Y/N) SR Level BU Code Table 16 T/P MOF FTE Annual Salary Filled (Y/N) Occupied by 89 Day Hire (Y/N) None. Page 32 of 51 2016 Budget Briefing Department of Budget and Finance Overtime Expenditure Summary FY15 (actual) Prog ID Sub-Org Program Title BUF101 AA Departmental Administration & Budget Division BUF101 BA Departmental Administration & Budget Division BUF115 CA Financial Administration BUF141 FA Employees' Retirement System BUF143 EU Hawaii Employer-Union Trust Fund BUF901 MA Public Utilities Commission * MOF A A A X T B Base Salary $$$$ $ 1,165,783 $ 7,371,875 $ 782,268 $ 7,579,033 $ 3,164,939 $ 4,900,849 Overtime Overtime $$$$ Percent $ 19,934 1.7% $ 38,161 0.7% $ 1,464 0.3% $ 3,434 0.1% $ 27,487 1.6% $ 92 0.0% Table 17 FY16 (estimated) Base Salary $$$$ $ 1,320,917 $ 2,366,162 $ 855,431 $ 9,337,384 $ 3,736,647 NA Overtime Overtime $$$$ Percent $ 18,482 1.6% $ 28,902 0.4% $ 742 0.1% $ 36,000 0.5% $ 0.0% $ 0.0% FY17 (budgeted) Base Salary $$$$ $ 1,352,087 $ 2,443,059 $ 876,904 $ 9,791,319 $ 3,890,683 NA Overtime Overtime $$$$ Percent $ 18,482 1.6% $ 28,902 0.4% $ 742 0.1% $ 36,000 0.5% $ 0.0% $ 0.0% *Per Act 108, SLH 2014, Public Utilities commission Special Fund (PUC) moved to DCCA effetive July 1, 2015 (FY16). Therefore, this report does not include PUC's data for FY16 and FY17. Page 33 of 51 2016 Budget Briefing Department of Budget and Finance Overtime Position List (Only for Positions the Sum of Overtime Paid and Value of Compensatory Time for which was at Least 10% of Base Pay during FY15) FY 15 Comp Time OT Prog ID Temp Bargai Included Exempt or Position in CB MOF ning (Y/N) Perm No. (Y/N) Unit (T/P) Position Title Salary Range Level Base Annual Pay Hours Exceeding Standard $ Amount % of Base Paid Hours Earned $ Value of % $ Value Hours of Base Earned Salary Table 18 Total OT/Comp $ Amount OT Paid + $ Value % of Base Comp Hours Earned None. GRAND TOTAL Totals by MOF A B C N P R T U W X - - - - - - Page 34 of 51 2016 Budget Briefing Department of Budget and Finance Overpayments as of November 30, 2015 Name of Employee Date of Overpayment Gross Amount Overpaid Amount Recovered Balance Category Not Not Employed Employed Employed Employed Occurred > Occurred < Occurred > Occurred < 2 Years 2 Years 2 Years 2 Years Table 19 Reason for Overpayment Referred to Attorney General None. Page 35 of 51 2016 Budget Briefing Department of Budget and Finance Active Contracts as of December 1, 2015 Table 20 Term of Contract Frequency (M/A/O) Date Executed From POS Y/N Category E/L/P/C/G/S On-going communications with the consultant in providing deliverables pursuant to the provisions of the contract. N S Statewide Cost Allocation Plan FY11. Supplemental No. 2 On-going communications with the consultant in providing deliverables pursuant to the provisions of the contract. N S Maximus Consulting Services Statewide Cost Allocation Plan FY12. On-going communications with the consultant in providing deliverables pursuant to the provisions of the contract. N S Until services completed Maximus Consulting Services Statewide Cost Allocation Plan FY14. On-going communications with the consultant in providing deliverables pursuant to the provisions of the contract. N S 6/24/2013 Until services completed Maximus Consulting Services Statewide Cost Allocation Plan FY14 On-going communications with the consultant in providing deliverables pursuant to the provisions of the contract. N S 6/24/2013 6/24/2013 Until services completed Maximus Consulting Services Statewide Cost Allocation Plan FY15. Supplemental No. 1 On-going communications with the consultant in providing deliverables pursuant to the provisions of the contract. N S 10,000.00 12/7/2012 12/7/2013 12/31/2015 BLX Group LLC Bond Arbitrage Rebate Calculations On-going communications with the Opt to extend supplemental contract consultant in providing No. 1 deliverables pursuant to the provisions of the contract. N S $ 20,000.00 11/3/2008 11/3/2008 12/31/2010 BLX Group LLC Bond Arbitrage Rebate Calculations On-going communications with the Opt to extend supplemental contract consultant in providing No. 1 deliverables pursuant to the provisions of the contract. N S 15,000.00 $ 15,000.00 10/27/2010 10/27/2010 12/31/2011 BLX Group LLC Bond Arbitrage Rebate Calculations On-going communications with the Opt to extend supplemental contract consultant in providing No. 2 deliverables pursuant to the provisions of the contract. N S 15,000.00 $ 15,000.00 11/9/2011 12/31/2012 BLX Group LLC Bond Arbitrage Rebate Calculations On-going communications with the Opt to extend supplemental contract consultant in providing No. 3 deliverables pursuant to the provisions of the contract. N S To Entity Contract Description 7/1/2008 Until services completed Maximus Consulting Services Statewide Cost Allocation Plan FY10. 8/19/2009 8/19/2009 Until services completed Maximus Consulting Services 100.00 3/30/2011 3/30/2011 Until services completed $ 4,280.00 6/24/2013 6/24/2013 50,120.00 $ 4,280.00 6/24/2013 $ 50,120.00 $ 50,120.00 O $ 19,000.00 $ 5,000 O $ 25,000.00 $ - O $ $ - O $ Prog ID MOF Amount Max Value Outstanding Balance BUF101/BA A $ 53,750 O $ 53,850.00 $ 100.00 7/1/2008 BUF101/BA A $ 38,000 O $ 53,850.00 $ 15,850.00 BUF101/BA A $ 38,000 O $ 53,850.00 $ BUF101/BA A $ 45,840 O $ 50,120.00 BUF101/BA A $ 45,840 O $ BUF101/BA A $ - O BUF115/CA A $ 9,000 BUF115/CA A $ BUF115/CA A BUF115/CA A 11/9/2011 Page 36 of 51 Explanation of How Contract is Monitored 2016 Budget Briefing Department of Budget and Finance Active Contracts as of December 1, 2015 Table 20 Max Value $ 34,000.00 Outstanding Balance $ 20,000.00 Date Executed 12/7/2012 From 12/7/2012 To Entity 12/31/2014 BLX Group LLC Contract Description Bond Arbitrage Rebate Calculations O $ 32,000.00 $ 2,001.05 8/2/2011 8/2/2011 6/30/2012 Kutak Rock LLP Public Finance General Advice Counsel FY12 On-going communications with the consultant in providing deliverables pursuant to the provisions of the contract. N S 66,410 O $ 93,000.00 $ 26,590.50 7/1/2012 7/1/2012 6/30/2014 Kutak Rock LLP Public Finance General Advice Counsel FY13 On-going communications with the consultant in providing deliverables pursuant to the provisions of the contract. N S $ - O $ 5,400.00 $ 5,400.00 6/30/2014 6/30/2014 6/30/2015 Public Financial Management, Inc. Independent Registered Municipal Advisor (IRMA) On-going communications with the consultant in providing deliverables pursuant to the provisions of the contract. N S A $ 16,812 A $ 70,000.00 $ 53,188.50 8/13/2014 8/13/2014 6/30/2015 Kutak Rock LLP Public Finance General Advice Counsel FY15 On-going communications with the consultant in providing deliverables pursuant to the provisions of the contract. N S BUF115/CA T $ 20,000 A $ 90,000.00 $ 70,000.00 8/1/2013 8/1/2013 12/31/2014 Wagers & Associates, Integrated Unclaimed Property Inc. Management System On-going communications with the consultant in providing deliverables pursuant to the provisions of the contract. N S BUF143/EU T $ 1,085 M 12/27/2011 BUF143/EU T $ 801 M 7/5/2012 7/5/2012 BUF143/EU T $ 117,554 O 9/1/2015 9/1/2015 8/31/2017 Aon Risk Services BUF143/EU T O $ 241,000.00 $ 125,000.00 11/15/2013 BUF143/EU T O $ 500,000.00 $ 375,000.00 Prog ID MOF BUF115/CA A Amount $ 14,000 Frequency (M/A/O) O BUF115/CA A $ 29,998.95 BUF115/CA A $ BUF115/CA A BUF115/CA 7/1/2015 12/27/2011 12/27/2016 Xerox 7/5/2017 Pitney Bowes 11/15/2013 6/30/2016 Gabriel Roder Smith & Company 7/1/2015 6/30/2017 Segal Company Page 37 of 51 Explanation of How Contract is POS Monitored Y/N On-going communications with the N consultant in providing deliverables pursuant to the provisions of the contract. N EUTF staff reviews the monthly invoices from Xerox N Mailing Machine, Folding/Stuffer EUTF staff reviews the invoices Machine from Pitney Bowes Insurance Broker for Fiduciary On-going communications with the N Liability and Cyber Liability Insurance consultant in providing deliverables pursuant to the provisions of the contract Copier Leases Category E/L/P/C/G/S S E E G/S Actuarial Valuation Services On-going communications with the N consultant in providing deliverables pursuant to the provisions of the contract S Benefits Consultant On-going communications with the N consultant in providing deliverables pursuant to the provisions of the contract S 2016 Budget Briefing Department of Budget and Finance Active Contracts as of December 1, 2015 Prog ID MOF BUF143/EU T Amount Frequency (M/A/O) Max Value $ 1,104,500.00 Outstanding Balance $ 694,500.00 Date Executed 3/31/2008 From To Entity Contract Description 3/31/2008 Upon Vitech Systems Group Computer System Programming for completion Benefits Administration System of work Page 38 of 51 Table 20 Explanation of How Contract is POS Monitored Y/N On-going communications with the N consultant in providing deliverables pursuant to the provisions of the contract Category E/L/P/C/G/S S 2016 Budget Briefing Department of Budget and Finance FY16 Appropriation Status Act/ Year ProgID Seq No. ACT119/15 BUF101 4-001 ACT119/15 BUF101 4-001 ACT119/15 BUF101 6-001 ACT119/15 BUF101 6-001 ACT119/15 BUF101 6-001 ACT119/15 BUF101 6-001 ACT119/15 BUF101 6-001 ACT119/15 BUF101 100-001 ACT119/15 BUF102 100-001 ACT119/15 BUF102 100-002 ACT119/15 BUF102 100-003 ACT119/15 BUF102 100-004 ACT119/15 BUF102 100-005 ACT119/15 BUF115 4-001 Description EXECUTIVE BUDGET REQUEST: ADD FUNDS FOR COLLECTIVE BARGAINING COSTS. EXECUTIVE BUDGET REQUEST: ADD FUNDS FOR COLLECTIVE BARGAINING COSTS. EXECUTIVE BUDGET REQUEST: REDUCE FUNDS FOR NON-RECURRING COSTS (BUF101/AA, BA, BB). EXECUTIVE BUDGET REQUEST: REDUCE FUNDS FOR NON-RECURRING COSTS (BUF101/AA, BA, BB). EXECUTIVE BUDGET REQUEST: REDUCE FUNDS FOR NON-RECURRING COSTS (BUF101/AA, BA, BB). EXECUTIVE BUDGET REQUEST: REDUCE FUNDS FOR NON-RECURRING COSTS (BUF101/AA, BA, BB). EXECUTIVE BUDGET REQUEST: REDUCE FUNDS FOR NON-RECURRING COSTS (BUF101/AA, BA, BB). EXECUTIVE BUDGET REQUEST: ADD FUNDS FOR FRINGE BENEFIT RATE INCREASE (BUF101/AA). EXECUTIVE BUDGET REQUEST: ADD FUNDS FOR COLLECTIVE BARGAINING INCREASES FOR UNIVERSITY OF HAWAII PROFESSIONAL ASSEMBLY MEMBERS (BUF101/CB). EXECUTIVE BUDGET REQUEST: ADD FUNDS FOR COLLECTIVE BARGAINING INCREASES FOR UNIVERSITY OF HAWAII PROFESSIONAL ASSEMBLY MEMBERS (BUF101/CB). EXECUTIVE BUDGET REQUEST: ADD FUNDS FOR COLLECTIVE BARGAINING INCREASES FOR UNIVERSITY OF HAWAII PROFESSIONAL ASSEMBLY MEMBERS (BUF101/CB). EXECUTIVE BUDGET REQUEST: ADD FUNDS FOR COLLECTIVE BARGAINING INCREASES FOR UNIVERSITY OF HAWAII PROFESSIONAL ASSEMBLY MEMBERS (BUF101/CB). EXECUTIVE BUDGET REQUEST: ADD FUNDS FOR COLLECTIVE BARGAINING INCREASES FOR UNIVERSITY OF HAWAII PROFESSIONAL ASSEMBLY MEMBERS (BUF101/CB). EXECUTIVE BUDGET REQUEST: ADD FUNDS FOR COLLECTIVE BARGAINING COSTS. Comments MOF Temp Pos. Table 21 FY16 Appropriation Perm. Amount Pos. Amount used as of November 30 Temp Perm. Amount Pos. Pos. LEGISLATURE CONCURS. A 374,210 155,921 LEGISLATURE CONCURS. U 2,526 1,053 LEGISLATURE CONCURS. A (5,724,789) (5,724,789) LEGISLATURE CONCURS. B (2,092,693) (2,092,693) LEGISLATURE CONCURS. N (61,539) (61,539) LEGISLATURE CONCURS. U (7,372) (7,372) LEGISLATURE CONCURS. W (110,567) (110,567) LEGISLATURE CONCURS. U 5,063 2,110 LEGISLATURE CONCURS. A 18,790,387 7,829,328 LEGISLATURE CONCURS. B 1,547,739 644,891 LEGISLATURE CONCURS. N 478,486 199,369 LEGISLATURE CONCURS. W 102,919 42,883 LEGISLATURE CONCURS. P 5,675 2,365 LEGISLATURE CONCURS. A 73,163 30,485 Page 39 of 51 Comments 2016 Budget Briefing Department of Budget and Finance FY16 Appropriation Status Act/ Year ProgID ACT119/15 BUF115 ACT119/15 BUF115 ACT119/15 BUF115 ACT119/15 BUF115 ACT119/15 BUF141 ACT119/15 BUF141 Seq No. Description 4-001 EXECUTIVE BUDGET REQUEST: ADD FUNDS FOR COLLECTIVE BARGAINING COSTS. 4-001 EXECUTIVE BUDGET REQUEST: ADD FUNDS FOR COLLECTIVE BARGAINING COSTS. 100-01 EXECUTIVE BUDGET REQUEST: ADD FUNDS FOR FRINGE BENEFIT RATE INCREASE (BUF115/CA). 100-01 EXECUTIVE BUDGET REQUEST: ADD FUNDS FOR FRINGE BENEFIT RATE INCREASE (BUF115/CA). 4-001 EXECUTIVE BUDGET REQUEST: ADD FUNDS FOR COLLECTIVE BARGAINING COSTS. 100-001 EXECUTIVE BUDGET REQUEST: ADD FUNDS FOR FRINGE BENEFIT RATE INCREASE AND SALARY ADJUSTMENT FOR REIMBURSEMENT OF THE DEPARTMENT OF THE ATTORNEY GENERAL. ACT119/15 BUF141 100-001 ACT119/15 BUF141 210-001 ACT119/15 BUF143 4-001 ACT119/15 BUF143 6-001 ACT119/15 BUF143 100-001 ACT119/15 BUF143 101-001 ACT119/15 BUF143 210-002 ACT119/15 BUF151 4-001 ACT119/15 BUF151 210-001 EXECUTIVE BUDGET REQUEST: ADD FUNDS FOR FRINGE BENEFIT RATE INCREASE. GOVERNOR'S MESSAGE (2/10/15): ADD (3) POSITIONS AND FUNDS FOR WORKLOAD INCREASE SUPPORT. Comments LEGISLATURE CONCURS. MOF T Temp Pos. Table 21 FY16 Appropriation Perm. Amount Pos. 44,487 Amount used as of November 30 Temp Perm. Amount Pos. Pos. 18,536 LEGISLATURE CONCURS. U 9,068 3,778 LEGISLATURE CONCURS. T 84,967 35,403 LEGISLATURE CONCURS. U 13,000 5,417 LEGISLATURE CONCURS. X 729,005 303,752 LEGISLATURE CONCURS. LEGAL FEE REIMBURSEMENT ADJUSTMENT. X 59,000 24,583 LEGISLATURE CONCURS. X 868,704 361,960 LEGISLATURE CONCURS. (3) RETIREMENT CLAIMS EXAMINER III SR20 (#96002O, #96003O, #96004O). 6-MONTH DELAY IN HIRE. LEGISLATURE CONCURS. X 3.00 101,642 3.00 42,351 Position #121778 (pseudo #96002O), #121779 (pseudo #96003O), 121780 (pseudo #96004O) EXECUTIVE BUDGET REQUEST: ADD FUNDS FOR COLLECTIVE BARGAINING COSTS. EXECUTIVE BUDGET PREP: LEGISLATURE CONCURS. REDUCE FUNDS FOR NON-RECURRING COSTS. T 128,405 53,502 T (80,200) (80,200) EXECUTIVE BUDGET REQUEST: ADD FUNDS FOR FRINGE BENEFIT RATE INCREASE. EXECUTIVE BUDGET REQUEST: ADD FUNDS FOR FRINGE BENEFIT RATE INCREASE FOR REIMBURSEMENT OF THE DEPARTMENT OF THE ATTORNEY GENERAL. LEGISLATURE CONCURS. T 334,303 139,293 LEGISLATURE CONCURS. T 33,000 13,750 GOVERNOR'S MESSAGE (2/10/15): ADD (1) POSITIONS AND FUNDS FOR INVESTMENT SUPPORT. EXECUTIVE BUDGET PREP: ADD FUNDS FOR COLLECTIVE BARGAINING COSTS. GOVERNOR'S MESSAGE (2/10/15): ADD FUNDS FOR LEASE RENT FOR THE MAUI OFFICE. LEGISLATURE CONCURS. ADD (1) INVESTMENT OFFICER (#96005O). T LEGISLATURE CONCURS. A 859,653 358,189 LEGISLATURE CONCURS. INCREASE IN LEASE RENTAL. A 18,800 7,833 Page 40 of 51 1.00 78,580 1.00 Comments 32,742 Position #121858 (Psuedo #96005O) 2016 Budget Briefing Department of Budget and Finance FY16 Appropriation Status Table 21 FY16 Appropriation Temp Perm. Amount Pos. Pos. 1.00 Amount used as of November 30 Temp Perm. Amount Comments Pos. Pos. 1.00 Position #121845 (Pseudo #96006O) Act/ Year ProgID ACT119/15 BUF151 Seq No. Description 2000-001 LEGISLATIVE ADJUSTMENT: ADD (1) POSITION TO THE OFFICE OF THE PUBLIC DEFENDER FOR PROGRAM SUPPORT. Comments MOF DETAIL OF LEGISLATIVE ADJUSTMENT: A (1) INFORMATION TECHNOLOGY SPECIALIST IV SR22. SEE AGS130 SEQ. NO. 2000-001 AND BUF151 SEQ. NO. 2001-001. ACT119/15 BUF151 2001-001 LEGISLATIVE ADJUSTMENT: TRANSFER-IN FUNDS FROM OFFICE OF INFORMATION MANAGEMENT AND TECHNOLOGY (AGS130/AG) TO THE OFFICE OF THE UBLIC DEFENDER (BUF151/HA) FOR PROGRAM SUPPORT. EXECUTIVE REQUEST: 90-001 ADD FUNDS FOR DEBT SERVICE PAYMENTS FOR THE STATE OTHER THAN THE DEPARTMENT OF EDUCATION AND UNIVERSITY OF HAWAII. EXECUTIVE REQUEST: 90-001 ADD FUNDS FOR DEBT SERVICE PAYMENTS FOR THE DEPARTMENT OF EDUCATION. DETAIL OF LEGISLATIVE ADJUSTMENT: PERSONAL SERVICES (FY16:22,788). SEE AGS130 SWQ. NO. 2001-001 AND BUF151 SEQ. NO. 2000-001. A 22,788 9,495 LEGISLATURE CONCURS. PRINCIPAL PAYMNETS: $84,804. INTEREST PAYMENTS: $2,043,284. A 2,128,088 886,703 LEGISLATURE CONCURS. PRINCIPAL PAYMNETS: $73,131. INTEREST PAYMENTS: $1,762,020. A 1,835,151 764,646 ACT119/15 BUF721 ACT119/15 BUF725 ACT119/15 BUF728 90-001 EXECUTIVE REQUEST: ADD FUNDS FOR DEBT SERVICE PAYMENTS FOR THE DEPARTMENT OF EDUCATION. LEGISLATURE CONCURS. PRINCIPAL PAYMNETS: $27,066. INTEREST PAYMENTS: $652,121. A 679,187 282,994 ACT119/15 BUF741 90-001 EXECUTIVE REQUEST: ADD FUNDS FOR PENSION ACCUMULATION AND SOCIAL SECURITY/MEDICARE PAYMENTS FOR THE STATE OTHER THAN THE DEPARTMENT OF EDUCATION AND UNIVERSITY OF HAWAII. LEGISLATURE CONCURS. PENSION ACCUMULATION: $26,127,422. SOCIAL SECURITY/MEDICARE: $8,070,837. A 34,198,259 14,292,275 ACT119/15 BUF745 90-001 EXECUTIVE REQUEST: ADD FUNDS FOR PENSION ACCUMULATION AND SOCIAL SECUIRTY/MEDICARE PAYMENTS FOR THE DEPARTMENT OF EDUCATION. LEGISLATURE CONCURS. PENSION ACCUMULATION: $19,328,697. SOCIAL SECURITY/MEDICARE: $7,508,051. A 26,836,748 11,181,978 ACT119/15 BUF748 90-001 EXECUTIVE REQUEST: ADD FUNDS FOR PENSION ACCUMULATION AND SOCIAL SECURITY/MEDICARE PAYMENTS FOR THE UNIVERSITY OF HAWAII. LEGISLATURE CONCURS. PENSION ACCUMULATION: $3,800,440. SOCIAL SECURITY/MEDICARE: $625,798. A 4,426,238 1,844,265 ACT119/15 BUF761 90-001 EXECUTIVE REQUEST: LEGISLATURE CONCURS. ACTIVE PREMIUM PAYMENTS: $10,746,58. ADD FUNDS FOR ACTIVE EMPLOYEE AND RETIREE PREMIUM PAYMENTS: $7,273,916. RETIREE HEALTH PREMIUM PAYMENTS FOR THE STATE OTHER THAN THE DEPARTMENT OF EDUCATION AND UNIVERSITY OF HAWAII. A 64,235,464 26,764,777 ACT119/15 BUF765 90-001 EXECUTIVE REQUEST: ADD FUNDS FOR ACTIVE EMPLOYEE AND RETIREE HEALTH PREMIUM PAYMENTS FOR THE DEPARTMENT OF EDUCATION. A 17,248,528 7,186,887 LEGISLATURE CONCURS. ACTIVE PREMIUM PAYMENTS: $9,365,429. RETIREE PREMIUM PAYMENTS: $7,883,099. Page 41 of 51 2016 Budget Briefing Department of Budget and Finance FY16 Appropriation Status Act/ Year ProgID ACT119/15 BUF768 Seq No. Description 90-001 EXECUTIVE REQUEST: ADD FUNDS FOR ACTIVE EMPLOYEE AND RETIREE HEALTH PREMIUM PAYMENTS FOR THE UNIVERSITY OF HAWAII. ACT119/15 BUF901 4-001 ACT119/15 BUF901 6-001 ACT119/15 BUF901 30-001 Comments LEGISLATURE CONCURS. ACTIVE PREMIUM PAYMENTS: $3,275,772. RETIREE PREMIUM PAYMENTS: $2,663,520. MOF A Temp Pos. Table 21 FY16 Appropriation Perm. Amount Pos. 5,939,292 Amount used as of November 30 Temp Perm. Amount Pos. Pos. 2,474,705 EXECUTIVE BUDGET PREP: LEGISLATURE CONCURS. ADD FUNDS FOR COLLECTIVE BARGAINING COSTS. EXECUTIVE BUDGET PREP: LEGISLATURE CONCURS. REDICE FUNDS FOR NON-RECURRING COSTS. B 340,264 141,776 B (4,060,032) (4,060,032) EXECUTIVE BUDGET PREP: TRANSFER-OUT (62) POSITIONS AND FUNDS FOR THE PUBLIC UTILITES COMMISSION TRANSFER TO THE DEPARTMENT OF COMMERCE AND COMMERCE AND CONSUMER AFFAIRS. B (12,452,628) (12,452,628) LEGISLATURE CONCURS. (62.00) Comments Per Act 108, SLH 2014, Public Utilities commission Special Fund (PUC) moved to DCCA effetive July 1, 2015 (FY16). Page 42 of 51 2016 Budget Briefing Department of Budget and Finance Capital Improvements Program (CIP) Requests Prog ID BUF 101 DeptProg ID Wide Senate Rep. Priority Priority District District Project Title 1 1 00 000 State Educational Facilities Improvement Fund (SEFI), Statewide Page 43 of 51 Table 22 MOF C $ FY17 $$$ 125,396,000 2016 Budget Briefing Department of Budget and Finance CIP Lapses Prog ID BUF101 Act/Year of Appropriation Act122/14 Project Title MOF State Educational Facilities Improvement Fund (SEFI), Statewide Page 44 of 51 C Table 23 Lapse Amount $$$$ Reason $ 125,396,000.00 DOE needs additional time to complete its projects, therefore request to lapse FY15 SEFI appropriations re-authorize $125,396,000 in FY17 is requested. See Table 22 for reference. 2016 Budget Briefing Department of Budget and Finance Division Resources Division Departmental Administration and Budget Division Budget Planning & Management Division Budget Planning & Management Division Collective Bargaining Statewide Collective Bargaining Statewide Financial Administration Division Employees' Retirement System Employer Union Trust Fund Office of the Public Defender Debt Service Payments (State) Debt Service Payments (DOE) Debt Service Payments (UH) Retirement Benefits Payments (State) Retirement Benefits Payments (DOE) Retirement Benefits Payments (UH) Health Premium Payments (State) Health Premium Payments (DOE) Health Premium Payments (UH) Table 24 Associated Program IDs BUF 101/AA BUF101/BA BUF101/BB BUF102/CB BUF102/CC BUF115/CA BUF141/FA BUF143/EU BUF151/HA BUF721/ST BUF725/LE BUF728/HE BUF741/ST BUF745/LE BUF748/HE BUF761/ST BUF765/LE BUF765/HE Page 45 of 51 2016 Budget Briefing Department of Budget and Finance Table 25 Program ID Sub-Organizations Program ID BUF101 Sub-Org Code Name AA / BA Departmental Administration and Budget Division BUF102 CB Collective Bargaining Statewide To facilitate the allotment and disbursement of statewide collective bargaining appropriations. BUF102 CC Collective Bargaining Statewide To facilitate the allotment and disbursement of statewide collective bargaining appropriations. BUF115 CA Financial Administration Division To maximize the value, investment, and use of State funds through proactive planning, the development of prudent statewide planning policies, the timely scheduling of State bond financing and the establishment of appropriate cash management controls and procedures. BUF141 FA Employees' Retirement System To administer the retirement and survivor benefits program for State and county members and to anticipate and exceed their needs; manage the retirement system’s resources in a responsible and cost-effective manner; prudently manage investments in accordance with fiduciary standards; and to provide an open and participative work environment for staff. Page 46 of 51 Objective To facilitate and improve the executive resource allocation process by thorough planning, programming, and budgeting and analyses, through sound recommendations on all phases of program scope and funding, and by efforts to simplify and more directly tie program performance with resource allocation decisions. 2016 Budget Briefing Department of Budget and Finance Table 25 Program ID Sub-Organizations Program ID BUF143 Sub-Org Code Name EU Employer Union Trust Fund BUF151 HA Office of the Public Defender To safeguard the rights of individuals by providing statutorily entitled and effective legal representation in criminal, mental commitment, and family cases in compliance with Chapter 802, Hawaii Revised Statutes, and the Hawaii Rules of Professional Conduct; prudently manage Deputy Public Defender and support service resources and caseloads; and maintain a quality training program for Deputy Public Defender staff. BUF721 ST Debt Service Payments - State To make and record debt service payments for all Departments, except the Department of Education (DOE) and the University of Hawaii (UH), in a timely and accurate manner. BUF725 LE Debt Service Payments - DOE To make and record debt service payments for the Department of Education (DOE) in a timely and accurate manner. BUF728 HE Debt Service Payments - UH To make and record debt service payments for the University of Hawaii (UH) in a timely and accurate manner. Objective To administer health and life insurance benefits for eligible active and retired State and county public employees and their dependents by: 1) providing quality service levels to employeebeneficiaries and their dependent-beneficiaries, and 2) complying with federal and state legal requirements. Page 47 of 51 2016 Budget Briefing Department of Budget and Finance Table 25 Program ID Sub-Organizations Program ID BUF741 Sub-Org Code Name ST Retirement Benefits Payments - State BUF745 LE Retirement Benefits Payments - DOE To provide employer contributions for Pension Accumulation and Social Security/Medicare to the Employees’ Retirement System (ERS) for the Department of Education (DOE) in an effective and timely manner. BUF748 HE Retirement Benefits Payments - UH To provide employer contributions for Pension Accumulation and Social Security/Medicare to the Employees’ Retirement System (ERS) for the University of Hawaii (UH) in an effective and timely manner. BUF761 ST Health Premium Payments - State To provide employer contributions for health premiums to the Hawaii Employer-Union Health Benefits Trust Fund (EUTF) for all Departments, except the Department of Education (DOE) and the University of Hawaii (UH) in an effective and timely manner. BUF765 LE Health Premium Payments - DOE To provide employer contributions for health premiums to the Hawaii Employer-Union Health Benefits Trust Fund (EUTF) for the Department of Education (DOE) in an effective and timely manner. Objective To provide employer contributions for Pension Accumulation and Social Security/Medicare to the Employees’ Retirement System (ERS) for all Departments, except the Department of Education (DOE) and the University of Hawaii (UH) in an effective and timely manner. Page 48 of 51 2016 Budget Briefing Department of Budget and Finance Table 25 Program ID Sub-Organizations Program ID BUF768 Sub-Org Code Name HE Health Premium Payments - UH Objective To provide employer contributions for health premiums to the Hawaii Employer-Union Health Benefits Trust Funds (EUTF) for the University of Hawaii (UH) in an effective and timely manner. Page 49 of 51 2016 Budget Briefing Department of Budget and Finance Organization Changes Year of Change FY16/FY17 FY16 FY16 Table 26 Page Number Description of Change 1 Public Utilities Commission transferred to DCCA effective July 1, 2015 pursuant to Act 108, SLH 2014 5 FAD's Bonds Administration Branch 1. Established PN 121828, General Professional V (Public Debt Compliance), Pseudo No. 94004O, under the direct supervision of PN 10352, Public Debt Manager. Classification request pending with DHRD. FY16 13 EUTF's Investment Office 1. Established the Investment Office under the direct supervision of PN 112874, Health Benefits Trust Fund Administrator. 2. Established PN 121858, Investment Officer, Pseudo No. 96005O, authorized by Act 119, SLH 2015, in the Investment Office FY16 13 EUTF's Benefits Office 1. Established Benefits Office under the direct supervision of PN 112874, Health Benefits Trust Fund Administrator. 2. Placed existing PN 120317, Senior Health Benefits Analyst and PN 121033, EUTF Program Specialist in the Benefits Office. FY16 14 EUTF's Procurement Staff 1. Established the Procurement Staff office under the direct supervision of PN 113038, Health Benefit Trust Fund Assistant Administrator. 2. Placed existing PN 120769, EUTF Procurement Specialist, in the Procurement Staff office. FY16 18 OPD's Information Technology Services 1. Established Information Technology Services under the direct supervision of PN 100545, Public Defender. 2. Placed PN 121845, Information Technology Specialist IV, established effective 10/20/15, in the Information Technology Services. FY16 18 OPD's Fiscal Services Page 50 of 51 2016 Budget Briefing Department of Budget and Finance Organization Changes Year of Change FY16/FY17 Page Number Table 26 Description of Change 1. Established Fiscal Services under the direct supervision of PN 100545, Public Defender. 2. Placed existing PN 100590, Fiscal Clerk in the Fiscal Services. Page 51 of 51 2016 Budget Briefing STATE OF HAWAII DEPARTMENT OF BUDGET AND FINANCE ORGANIZATION CHART OFFICE OF THE DIRECTOR ADMINISTRATIVE AND RESEARCH OFFICE I I I I I I I (For Administra tive Purposes) (For Administrative Purposes) (For Administrative Purposes) (For Administra tive Purposes) I HAWAII EMPLOYER-UNION HEALTH EMPLOYEES' RETIR EMENT SYSTEM OFFICE OF THE PUBLIC DEFENDER BENEFITS TRUST FUND PUBLIC UTILITIES COMMISSION 1 I BUDGET, PROGRAM PLANNING AND FINANCIAL ADMINISTRATION DIVISION MANAGEMENT DIVISION 1. Pursuant to Act 108, SLH 2014, PUC to be transferred to DCCA effective July 1, 2015. June 30, 2015 Prepared by ARO Budget and Fiscal Date Prepared: August 25, 2015 I STATE OF HAWAII DEPARTMENT OF BUDGET AND FINANCE OFFICE OF THE DIRECTOR POSITION ORGANIZATION CHART OFFICE OF THE DIRECTOR Director of Finance 100131 SR-NA OFFICE OF FEDERAL AWARDS MANAGEMENT Private Secretary Ill Office of Federal Awards Management Administrator SR-NA 119503 100037 SR-24 I Office of Federal Awards Management Program Specialist 119504 SR-NA Deputy Director 100150 SR-NA Private Secretary II 100056 2 SR-22 June 30, 2015 Prepared by ARO Budget and Fiscal Date PrP.n;oirprl· A11n11d ?c; ?n1 c; STATE OF HAWAII DEPARTMENT OF BUDGET AND FINANCE ADMINISTRATIVE AND RESEARCH OFFICE POSITION ORGANIZATION CHART I OFFICE OF THE DIRECTOR r I ADMINISTRATIVE AND RESEARCH OFFICE Administrative Services Officer I 41052 EM-05 I I Secretary Ill 31083 SR-16 I Office Assistant Ill 21569 SR-08 I I BUDGET AND FISCAL STAFF HUMAN RESOURCES STAFF SYSTEMS AND PROCEDURES STAFF Fiscal Officer I Departmental Personnel Officer II 47223 EM-03 Information Technology Specialist V 49343 SR-24 SR-26 120321 - - - 1. 2. 3. Management Analyst IV - Personnel Management Specialist V 11244 SR-24 0009?1 SR-22 Accountant Ill 03563. 120917 SR-20 - Personnel Management Specialist IV 2 43644 SR-22 SR-13 - Personnel Clerk V 3 120918 SR-13 L Information Technology Specialist IV 27162 SR-22 Account Clerk IV 28939 PN 97, Management Analyst IV, SR-22, temporarily reallocated to Management Analyst I, SR-16, effective 02/25/14. PN 43644, Personnel Management Specialist IV, SR-22, was temporarily reallocated to Personnel Management Specialist II, SR-18, effective 04/01/15. PN 120918, Personnel Clerk V, SR-13, temporarily reallocated to Personnel Clerk IV, SR-11, effective 05/13/15. June 30, 2015 .3 Prepared by ARO Budget and Fisca Date Prepared: August 25, 2015 STATE OF HAWAII DEPARTMENT OF BUDGET AND FINANCE BUDGET, PROGRAM PLANNING AND MANAGEMENT DIVISION POSITION ORGANIZATION CHART OFFICE OF THE DIRECTOR l BUDGET, PROGRAM PLANNING AND MANAGEMENT DIVISION Program and Budget Analysis Administrator 08910 ES-03 I I COLLECTIVE BARGAINING STAFF FISCAL ANALYSIS STAFF Program and Budget Analysis Mgr I EM-05 24422 Program Budget Analyst VI Secretary IV I SR-26 10769 00093 SR-18 TECHNICAL STAFF I Program & Budget Policy Officer 23456 EM-07 CLERICAL SERVICES STAFF Office Assistant IV I 03497,27979,30726 Program Budget Analyst V 4 41744 , 1205532 SR-24 SR-10 I PROGRAM BUDGET ANALYSIS AND EVALUATION BRANCH I Program and Budget Analysis Manager II 09707 EM-07 PROGRAM BUDGET ANALYSIS AND EVALUATION BRANCH II Program and Budget Analysis Manager II 12976 EM-07 I Program Budget Analyst V Program Budget Analyst V 5 11302, 22008 12185,40875 13116,44263 3 00096 , 06568'.22006 039961,41367, 33465 l. 2. 3. 4. 5. SR-24 SR-24 PNs 06568 and 03996. Program Budget Analyst V. SR-24, temporarily assigned to Fiscal Analysis Staff. PN 120553, detailed to Branch I, effective April 18, 2012 and reallocated from PBA V, SR-24, to PBA IV. SR-22. effective 09/01114. PN 96. Program Budget Analyst V, SR-24. temporarily reallocated to PBA !IL SR-20, effective 03/01/15. PN 41744, Program Budget Analyst V, SR-24, temporarily reallocated to PBA 111, SR-20, effective 06/0l/15. PN 22008, Program Budget Analyst V, SR-24, temporarily reallocated to PBA fV, SR-22. effective 02/01/15. June 30, 2015 Prepared by ARO Budget and Fiscal Date Prepared: August 25, 2015 4 STATE OF HAWAII DEPARTMENT OF BUDGET AND FINANCE FINANCIAL ADMINISTRATION DIVISION SEP 10 2015 POSITION ORGANIZATION CHART OFFICE OF THE DIRECTOR PROPOSED FINANCIAL ADMINISTRATION DIVISION Funds Management Administrator 43165 EM-08 FISCAL SERVICES OFFICE Secretary IV 42218 Accountant IV 27104 4 Account Clerk Ill Account Clerk IV SR-13 21693 45251 1 SR-11 BONDS ADMINISTRATION BRANCH TREASURY MANAGEMENT BRANCH UNCLAIMED PROPERTY BRANCH Funds Custody Manager Unclaimed Property Program Manager 45350 SR-22 Public Debt Manager 10352 49342 EM-05 EM-05 CASHIERING SECTION To Be Determined 940040 3 SR-18 SR-22 INVESTMENTS SECTION Treasury Cashier SR-24 00127 Program Specialist Ill 120194, 120195 120196 SR-20 SR-19 Account Clerk Ill Public Debt Analyst 49341 Account Clerk V SR-22 19540 Accountant V SR-15 5 00130 07016 1. 2. 3. 4. 5. Accountant Ill 28018 2 SR-13 PN 45251, Account Clerk Ill, SR-11, temporarily assigned to Unclaimed Property Branch. PN 28018, Accounant Ill, SR-20, reallocated to Accounant II, SR-18, effective December 17, 2013. Pseudo No. 940040 to be established per Act 134, SLH 2013. Class of work to be determined. PN 27104, Accountant IV, SR-22, reallocated to Accounant II, SR-18, effective May 11, 2015. Correct line of supervision between PN 19043, Accounant V, SR-24 and PN 28018, Accounant Ill, SR-20. Date: August 8, 2015 SR-11 Office Assistant Ill 04437, 120126, 120127 SR-08 SR-24 19043 Account Clerk IV 37295 SR-20 STATE OF HAWAII DEPARTMENT OF BUDGET AND FINANCE EMPLOYEES' RETIREMENT SYSTEM POSITION ORGANIZATION CHART OFFICE OF THE DIRECTOR {For Administrative Purposes} I BOARD OF TRUSTEES EMPLOYEES' RETIREMENT SYSTEM Retirement System Exec Director 107820 SR-NA Secretary IV 12353 INVESTMENT OFFICE SR-18 I Chart I Retirement System Deputy Exec Director 11493 EM-07 I Secretary Ill 116684 I I ACCOUNTING BRANCH ENROLLMENT, CLAIMS AND BENEFITS BRANCH INFORMATION SYSTEMS BRANCH Charts Ill and Ill.A Chart IV Chart II SR-16 I I MORTGAGE SERVICES BRANCH ERS Member Home Loan Assistant 32986 STAFF SUPPORT SERVICES BRANCH Chart V SR-16 June 30, 2015 Prepared by ARO Budget and Fiscal Date Prepared: August 25, 2015 STATE OF HAWAII DEPARTMENT OF BUDGET AND FINANCE EMPLOYEES' RETIREMENT SYSTEM INVESTMENT OFFICE POSITION ORGANIZATION CHART Investment Office Chief Investment Officer 106275 SR-NA Secretary 111 3768 I I Investment Officer 121072 121073 SR-16 Investment Specialist 121116 (llliq Mkts), (Liq Mkts), (Risk Mgt) 116680, 116328 SR-NA SR-24 June 30, 2015 Prepared by ARO Budget and Fiscal Date Prepared: August 25, 2015 1 Chart I STATE OF HAWAII DEPARTMENT OF BUDGET AND FINANCE EMPLOYEES' RETIREMENT SYSTEM ACCOUNTING BRANCH POSITION ORGANIZATION CHART ACCOUNTING BRANCH Retirement Systems Accounting Mgr 03273 EM-05 I I I CASH MANAGEMENT SECTION Accountant V ~ ~ 120772 1 Accountant IV Account Clerk V 06494, 07781 SR-22 SR-15 03767 H ~ y 1 2. Accountant IV SR-22 Account Clerk V 23671, 25325 39684 SR-15 PROCUREMENT AND INVENTORY MANAGEMENT SECTION Procurement and Supply Specialist IV SR-22 396832 Accountant V SR-24 118030 l INVESTMENT AUDIT SECTION Accountant V SR-24 10922 I DISBURSE AND BENEFITS SECTION J 04436 SR-24 H SR-20 I SR-11 I Accountant Ill 23670, 39682 ~ Account ClerkJJl 16004 Account Clerk Ill 118147 SR-11 PN 120772. Accountant IV, SR-22, depicted mistakenly as Accountant Ill, SR-20. in FY 14 org charts. Readjusted and corrected back to Accountant IV, SR-22. PN 39683, Office Assistant (OA) IV. transferred from Staff Support Services Branch to the Accounting Branch effective 12/05/14; re-described to Procurement and Supply Specialist IV, SR-22, effective 01/0715 and temporarily reallocated to PSS 11, SR-18, effective 03/20/15, and to PSS 111, SR-20, effective 06/08/15 .. June 30, 2015 Prepared by ARO Budget and Fiscal Date Prepared: August 25, 2015 Chart II STATE OF HAWAII DEPARTMENT OF BUDGET AND FINANCE EMPLOYEES' RETIREMENT SYSTEM ENROLLMENT, CLAIMS AND BENEFITS BRANCH POSITION ORGANIZATION CHART ENROLLMENT, CLAIMS AND BENEFITS BRANCH Retirement System Benefits Manager 04438 EM-05 RETIREMENT PROGRAM SERVICES Retirement System Program Specialist 2 03857, 116679 SR-24 I I ENROLLMENT & CLERICAL SVCS RETIREMENT CLAIMS AND BENEFITS SECTION SFl.TION Clerical Supervisor II SR-12 03280 Chart llLA Office Assistant IV I - 26813, 31082, 39681, 43506, 47731, 102686, 116683. 117311 SR-10 Office Assistant Ill I - 117312 1 2. 1 SR-08 PN 117312, Office Assistant Ill, SR-08, temporary, NTE 06/30/15. Position detailed from EC&B to under the direct supervision of PN 3273 Accounting Mgr. from 11/21 /13 to present PN 116679, Retirement System Program Specialist, SR-24, is detailed from Enrollment, Claims and Benefits Branch to under the direct supervision of PN 107820 Retirement System Exec Director from December 2011 to present. June 30, 2015 Prepared by ARO Budget and Fiscal Date Prepared: August 25, 2015 Chart Ill STATE OF HAWAII DEPARTMENT OF BUDGET AND FINANCE EMPLOYEES' RETIREMENT SYSTEM ENROLLMENT, CLAIMS AND BENEFITS BRANCH RETIREMENT CLAIMS AND BENEFITS SECTION RETIREMENT CLAIMS AND BENEFITS SECTION POSITION ORGANIZATION CHART I UNITI Retirement Claims Examiner V 16005,36372 SR-24 I Retirement Claims Examiner IV 13 36371, 113173 SR-22 r I UNITll Retirement Claims Examiner V 03279, 113317 SR-24 I I I Retirement Claims Examiner IV SR-22 12329, 118190 r-- I Retirement Claims Examiner Ill 3 04440 , 06492 4 2 15412 ' 11317 5 ' 5 2 113176 '113312 , 6 7 113314 113316 116816, 116817, 9 8 118187 118188 10 2 118189 118191 118192 1. 2 3. 4. 5. 6. 7. 8. 9 10. 11. 12. 13. 43218 I II HAWAII OFFICE Retirement Claims Examiner IV Retirement Claims Examiner Ill I NEIGHBOR ISLAND OFFICES - SR-22 I II KAUAI OFFICE Retirement Claims Examiner IV 43220 - SR-22 I MAUI OFFICE Retirement Claims Examiner IV 43219 - SR-22 11 - 26675, 35479 9 12 42442 , 113171 113172, 113174 1 1133139 113315 116868 ' 116869 2 116870 , 116871 - Retirement Claims Examiner Ill 116677 SR-20 - Retirement Claims Examiner Ill 116815 2 SR-20 ~ Retirement Claims Examiner Ill 2 116678 SR-20 - SR-20 SR-20 PN 113315, RCE Ill, SR-20, was temporarily reallocated to RCE II, SR-18, effective 09/01114. PN's 116678, 113312, 118191, 116815, 116870, and 113175 RCE 111, SR-20, was temporarily reallocated to RCE I, SR-16, effective 04/01/13. PN 04440, RCE 111, SR-20, was temporarily reallocated to RCE 11, SR-18, effective 06/27/13, and reallocated to RCE Ill, SR-20, effective 05/01/15. PN 15412, RCE 111, SR-20, was temporarily reallocated to RCE I, SR-16, effective 05/28/13. PN 113176, RCE 111, SR-20, was temporarily reallocated to RCE I, SR-16, effective 02/28/14. PN 113314, RCE 111, SR-20, was temporarily reallocated to RCE 11, SR-18, effective 09/16/14. PN 113316, RCElll, SR-20, was temporarily reallocated to RCE I, SR-16, effective 10/23/13. PN 118187, RCE Ill, SR-20, was temporarily reallocated to RCE 11, SR-18, effective 09/01/14. PNs 42442, 116868 and 118188, RCE Ill, SR-20, were temporarily reallocated to RCE I, SR-16, effective 10/01/12. They were reallocated to the authorized level of RCE Ill, SR-20, effective 05/01/15. PN 118189, RCE Ill, SR-20, was temporarily reallocated to RCE I, SR-16, effective 10/09/14. PN 35479, RCE Ill, SR-20 was temporarily reallocated to RCE I, SR-16, effective 05/29/13. PN 113171, RCE Ill, SR-20, was temporarily reallocated to RCE I, SR-16, effective 02/28/14. PN 113173 redescribed from RCE 111, SR-20, to RCE IV, SR-22, eff. 12/31/14. June 30, 2015 Prepared by ARO Budget and Fiscal Date Prepared: August 25, 2015 Chart Ill. A Io STATE OF HAWAII DEPARTMENT OF BUDGET AND FINANCE EMPLOYEES' RETIREMENT SYSTEM INFORMATION SYSTEMS BRANCH POSITION ORGANIZATION CHART INFORMATION SYSTEMS BRANCH Information Technology Manager 111062 EM-05 I I Information Technology Specialist V SR-24 17859 I I I APPLICATIONS SECTION Office Assistant Ill 102684 SR-08 SYSTEMS MANAGEMENT SECTION DATABASE MANAGEMENT SECTION Information Technology Specialist V 112329 SR-24 Information Technology Specialist V 30036 SR-24 - - Information Technology Specialist IV 15306 112328 116675 11 R?n1 2 SR-?? '--- - 1. 2. 3. Information Technology Specialist IV 118200 116676 19501 1 SR-22 Information Technology Support Technician 3 SR-15 43081 PN 19501 to be transferred from Staff Support Services Branch to System Management Section of Info System Branch, and re-described from Office Assistant Ill to ITS IV. effective 7114/14. PN 118201 Information Technology Specialist IV, SR-22, temporarily reallocated to Information Technology Specialist 11, SR-18, effective 01/20/15. PN 43081 re-described from Computer Operator II, SR-15, to Information Technology Support Technician, SR-15, eff. 5/16/15. June 30, 2015 Prepared by ARO Budget and Fiscal Date Prepared: August 25, 2015 Chart IV STATE OF HAWAII DEPARTMENT OF BUDGET AND FINANCE EMPLOYEES' RETIREMENT SYSTEM STAFF SUPPORT SERVICES BRANCH STAFF SUPPORT SERVICES BRANCH POSITION ORGAl~IZATION CHART STAFF SUPPPORT SERVICES BRANCH Staff Services Supervisor 11 03278 5 I I MEMBERSHIP RECORDS STAFF 1 SR-10 Office Assistant 111 2 4 44456 ' 11 6681 44457, 116682 I 1 Office Assistant IV 39683 SR-16 SR-08 Office Assistant II 03858 04439 35483 19501 SR-08 STATE OF HAWAII DEPARTMENT OF BUDGET AND FINANCE HAWAII EMPLOYER-UNION HEALTH BENEFITS TRUST FUND ACKNOWLEDGED: 2015 POSITION ORGANIZATION CHART Date OFFICE OF THE DIRECTOR PROPOSED (Far Adminlslra!ive Purposes) I I BOARD OF TRUSTEES HAWAII EMPLOYER-UNION HEALTH 1:11::::1\li=FIT~ TRI JST FlJNf) Health Benefits Trust Fund Administrator 112874 SR-NA Health Benefits Trust Fund Assistant Administrator 113038 Health Benefits Trust Fund Administrative Secretary 113037 SR-NA SR-NA Charts I, II, Ill, & IV INVESTMENT OFFICE Investment Officer 960050 2 BENEFITS OFFICE SR-NA EUTF Program Specialist 121033 1. 2. PN 120317 and 121033 are existing stand -alone positions. They will be placed in the Benefits Office. Pseudo No. 960050 auth by Act 119, SLH 2015, to be established in the Investment Office. ~ 1 Senior Health Benefits Analyst 12031?1 Date: August 3, 2015 13 SR-NA SR-NA STATE OF HAWAII DEPARTMENT OF BUDGET AND FINANCE HAWAII EMPLOYER-UNION HEALTH BENEFITS TRUST FUND No 11 ·;I 1- 20 15 POSITION ORGANIZATION CHART 1 ... i; Date PROPOSED Health Benefits Trust Fund Assistant Administrator 113038 SR-NA 1 PROCUREMENT STAFF EUTF Procurement Specialist 1 120769 SR-NA Secretary 111 13050 I 1. SR-16 I FINANCIAL SERVICES BRANCH INFORMATION SYSTEMS BRANCH MEMBER SERVICES BRANCH CHART II CHART Ill CHART IV Establish Procurement Staff and place existing PN 120769 here. Date: August 3, 2015 !4 CHART I STATE OF HAWAII DEPARTMENT OF BUDGET AND FINANCE HAWAII EMPLOYER-UNION HEALTH BENEFITS TRUST FUND FINANCIAL SERVICES BRANCH POSITION ORGANIZATION CHART FINANCIAL SERVICES BRANCH EUTF Financial Management Officer 1 113043 SR-NA PARTICIPANT ACCOUNTING SECTION Accountant V EUTF Participant Accounting Supervisor 5 120212 SR-NA SR-24 15707 EUTF Accountant 43196, 119018 1 2. 3. 4. 5. 6. 7. 8. 3 - '--- SR-NA EUTF Cash Management Accountant SR-NA 120507 13067 4 FINANCIAL MANAGEMENT' SECTION 6 , EUTF Accountant 7 121420 - 121456 - - Account Clerk Ill 14960, 17470 8 PN 113043, re-described from Financial Management Officer, SR-NA, to EUTF Financial Management Officer in 10/2014 with a retroactive effective date of 02/01/13. Financial Management Section established effective 9/22/14. PN 13067, Account Clerk IV, SR-13, moved from under direct supervision of PN 113043, Financial Management Officer, SR-NA, to the Financial Management Section and under the direct supervision of PN 15707, Accounant V, SR-24, effective 9/22/14. Participant Accounting Section established effective 9/22/14. PN 120212, re-described from EUTF Systems Accountant, SR-NA, to EUTF Participant Accounting Supervisor, SR-NA in 7/2015 with a retroactive effective date of 4/16/14. PN 120537, EUTF Accountant, SR-NA, moved from under direct supervision of PN 11304, Financial Management Officer, SR-NA, to the Participant Accounting Section and under the direct supervision of PN 120212, EUTF Participant Accounting Supervisor, SR-NA, effective 9/22/14. PN 121420 (Pseudo No. 950110), EUTF Accountant, SR-NA, established effective 8/28114. PN 121456 (Pseudo No. 950090), EUTF Account Clerk, SR-NA, established effective 9/25/14. I~ SR-NA EUTF Account Clerk - Account Clerk IV SR-13 120537 SR-NA SR-11 June 30, 2015 Prepared by ARO Budget and Fiscal Date Prepared: August 25, 2015 CHART II STATE OF HAWAII DEPARTMENT OF BUDGET AND FINANCE HAWAII EMPLOYER-UNION HEALTH BENEFITS TRUST FUND INFORMATION SYSTEMS BRANCH POSITION ORGANIZATION CHART INFORMATION SYSTEMS BRANCH EUTF Info Systems Chief SR-NA 113177 SYSTEMS MANAGEMENT SECTION APPLICATIONS MANAGEMENT SECTION EUTF Systems Supervisor 117599 SR-NA EUTF Applications Supervisor 121119 SR-NA \ EUTF Systems Specialist 119002, 119003 SR-NA \ EUTF Applications Specialist 120123, 120124, 121114 SR-NA June 30, 2015 Prepared by ARO Budget and Fiscal Date Prepared August 25, 2015 CHART Ill STATE OF HAWAII DEPARTMENT OF BUDGET AND FINANCE HAWAII EMPLOYER-UNION HEALTH BENEFITS TRUST FUND MEMBER SERVICES BRANCH MEMBER SERVICES BRANCH EUTF Member Services Branch Manager 113103 SR-NA POSITION ORGANIZATION CHART I EUTF Member Services Specialist 1 120193 SR-NA I Member Services Clerk 2 SR-NA 116357' 121541 I I ENROLLMENT SECTION OUTREACH AND TRAINING SECTION" EUTF Enrollment Supervisor EUTF Outreach and Training Supervisor SR-NA 17471 f---- Enrollment Technician 118999 27886 4 , 31592 120120 Outreach and Training Specialist 7 ' 7 SR-NA 120340 Customer Service Supervisor 120197 - 8 SR-NA EUTF Customer Svcs Representative 117591 9 SR-NA EUTF Customer Svcs Representative , 4 , 39593 120121 4 , 4 , 120119 120122 4 4 - 28673, 39594,43753, - , SR-NA Office Assistant IV 1 2. 3. 4. 5. 6. 7. 8. 9. 10. SR-NA CUSTOMER SERVICE SECTION SR-NA Enrollment Technician 4 1214026 23885 3 I 116735 10 116356 10 , , 116736 10 117592 10 , , 11673?1°, 117590 116355 10 10 , SR-NA SR-10 PN 120193, Member Services Specialist, SR-NA, re-described to EUTF Member Services Specialist, SR-NA, effective 3/12/15. PN 121541 (Pseudo No. 950060), Member Services Clerk, SR-NA, established effective 12/1/14. PN 118999 to be varied from Enrollment Technician, SR-NA, to EUTF Enrollment Technician II, SR-NA. Positions to be retitled from Enrollment Technician, SR-NA, to EUTF Enrollment Technician I, SR-NA Outreach and Training Section established effective 10/30/14. PN 120402 (Pseudo No. 920050), varied from Member Services Specialist, SR-NA, to EUTF Outreach and Training Supervisor, SR-NA, in 11/14 and established effective 12/01/14. Positions to be retitled from Outreach and Training Specialist, SR-NA, to EUTF Outreach and Training Specialist, SR-NA PN 120197 to be retitled from Customer Service Supervisor, SR-NA, to EUTF Customer Service Supervisor, SR-NA. PN 117591 to be varied from EUTF Customer Service Representative, SR-NA, to EUTF Customer Service Representative II. Positions to be retitled from EUTF Customer Service Representative to EUTF Customer Service Representative I. June 30, 2015 Prepared by ARO Budget and Fiscal Date Prepared: August 25, 2015 17 CHART IV STATE OF HAWAII DEPARTMENT OF BUDGET AND FINANCE OFFICE OF THE PUBLIC DEFENDER I oft;/tt; Date POSITION ORGANIZATION CHART OFFICE OF THE DIRECTOR PROPOSED (Fo1 Admmistra11ve Purposes) I I I DEFENDER COUNCIL I I OFFICE OF THE PUBLIC DEFENDER Public Defender 100545 SR-NA I I I I I I INFORMATION TECHNOLOGY SERVICES Information Technology Specialisl IV 960060 1 SR-22 I Secretary lo the Public Defender SR-NA 100421 FISCAL SERVICES Fiscal Clerk SR-NA 100590 Assislant Public Defender 1100696 I I OFFICE SERVICES Chart I 1. SR-NAI I I I I OAHU Chart II I I I I I HAWAII I I KAUAI I I Chart Ill I I Chart IV I I I Act 119, SLH 2015 authorized lhe transfer of funds from the Department of Accounting and General Services to fund this new position in order to provide information technology support at the Office of Public Defender. Date Prepared: September 1, 2015 MAUI I Chart V I STATE OF HAWAII DEPARTMENT OF BUDGET AND FINANCE OFFICE OF THE PUBLIC DEFENDER OFFICE SERVICES POSITION ORGANIZATION CHART OFFICE SERVICES I I RECEPTION SERVICES Clerk Ill PD Office Assistant 100566 SR-NA CLERICAL SERVICES CASE FILE SERVICES 101700 I I I Clerk Ill 100603 SR-08 I I I I \ MESSENGER SERVICES Public Defender Clerk 101092 SR-NA I SR-NA PD Legal Office Assistant 3 100602,102111 , 102281 102003 12 SR-NA Legal Clerk 101701 SR-14 PD Clerk Typist ~ 100949 1. 2. 3. SR-NA Temporary position, NTE 06/30/16. PN 102003, re-described from Legal Clerk, SR-14, to PD Legal Office Assistant, SR-NA, effective 10/10/14. PN 102111, PD Legal Office Assistant to remain SR-14 until the update of the position description at w.hich time it will be changed to SR-NA to be consistent with other positions that are exempt from civil service. June 30, 2015 Prepared by ARO Budget and Fiscal Date Prepared: August 25, 2015 Chart I STATE OF HAWAII DEPARTMENT OF BUDGET AND FINANCE OFFICE OF THE PUBLIC DEFENDER ISLAND OF OAHU POSITION ORGANIZATION CHART I I CIRCUIT COURT Deputy Public Defender V SR-NA 101088 Deputy Public Defender Ill 100589, 101603 , 107818 1 DIVISION I Deputy Public Defender V SR-NA 100549 DIVISION II Deputy Public Defender V SR-NA 100609 SR-NA Deputy Public Defender II 1 INVESTIGATION Deputy Public Defender V Deputy Public Defender V Supervising Public Defender Investigator 100600 SR-28 - SR-NA 100587, 100611 100612, 101680 1 1 101679 ' 102001 1 107815 1 SR-NA 100951 SR-NA I Deputy Public Defender IV 101264 I FAMILY COURT 10?00? I I 1 I DISTRICT COURT I APPEALS 100406 I OAHU Deputy Public Defender IV - 100560, 100610 101084, 101604 102444 1 101676'. 101677 1024451 SR-NA - Deputy Public Defender Ill SR-NA Deputy Public Defender II - 3 100551 , 100588 100947, 101086 102107, 102277 1 101671'. 101835 101992'. 102442 1 ,4 SR-NA - Deputy Public Defender II 100547, 100552 100883, 101085 102276, 102673 1 101209'. 101271 1019981 L Public Defender Investigator 100601 100948, 102675 SR-24 SR-NA Deputy Public Defender I 100884, 102108 1012431, 1022781 SR-NA Legal Steno/Public Defender Appellate 101224 1. 2. 3. 4. 1 SR-16 - Deputy Public Defender Ill 100548, 100625 101087 1 1004201 , 101210 1 101281 1 , 101674 1 1018181 , 101996 1 107819 1 , 101994 100546, 101602 101090, 104367 1 100405', 101280 1 1 101673 , 107816, 2 121523 SR-NA SR-NA Temporary Positions, NTE 6/30/16. PN 121523, Deputy Public Defender Ill, SR-NA, established effective 11119/14. PN 100551, Deputy Public Defender Ill, temporarily assigned to Maui effective 09/12/12. PN 102442. Deoutv Public Defender II. SR-NA. temoorarilv reassiqned to Kauai effective 2/27/12. June 30, 2015 Prepared by ARO Budget and Fiscal Date Prepared: August 25, 2015 Chart II STATE OF HAWAII DEPARTMENT OF BUDGET AND FINANCE OFFICE OF THE PUBLIC DEFENDER ISLAND OF HAWAII POSITION ORGANIZATION CHART HAWAII Deputy Public Defender V 2 100681, 118295 SR-NA PD Investigator Deputy Public Defender IV 101287 3 ' 101999 102110 3 SR-NA SR-NA Legal Steno I Deputy Public Defender Ill 100558, 100607 2 SR-14 3 1004042 ' , 100553, 101672 4 3 2 102674 , 107817 , 121524 2 117523, 119107 SR-NA PD Clerk Typist 102112 SR-NA Deputy Public Defender II 2 3 100534, 101995 ' 3 102109 , 102441 SR-NA PD Clerk 101698 1 1008982 ' 3 1. 2. 3. 4. Positions are 0.5 FTE. Positions located in Kana, Hawaii. Temporary Positions, NTE 06/30/16. PN 121524, Deputy Public Defender 111, SR-NA, established effective 11/19/2014. SR-NA SR-08 June 30, 2015 Prepared by ARO Budget and Fiscal f);:itP. PrP.nRrP.ri· A11rn1st ?!1 ?01 !1 Chart 111 STATE OF HAWAII DEPARTMENT OF BUDGET AND FINANCE OFFICE OF THE PUBLIC DEFENDER ISLAND OF KAUAI POSITION ORGANIZATION CHART KAUAI Deputy Public Defender V 100550 SR-NA Deputy Public Defender IV 101678 1 SR-NA PD Investigator Legal Steno I Deputy Public Defender Ill 113205 SR-NA Deputy Public Defender II 101208 1 SR-NA SR-24 100689 100559 SR-NA Clerk Typist Ill 101091 SR-NA Temporary Positions, NTE June 30, 2016. June 30, 2015 Prepared by ARO Budget and Fiscal Date Prepared: August 25, 2015 Chart IV STATE OF HAWAII DEPARTMENT OF BUDGET AND FINANCE OFFICE OF THE PUBLIC DEFENDER ISLAND OF MAUI POSITION ORGANIZATION CHART MAUI Deputy Public Defender V 100624 SR-NA Deputy Public Defender IV 101089 102000 2 PD Investigator 102279 SR-NA SR-NA PD Legal Office Assistant Deputy Public Defender Ill 100697, 100950 2 101675 2 .113181 - 100557 SR-NA Deputy Public Defender II 10121.1 2 , 101263 2 2 101993 2 , 101997 2 102440, 102443 SR-NA - Clerk Ill 102018 1 102280 - SR-NA SR-NA PD Clerk 1. 2. 100586 1 SR-NA Positions are 0.5 FTE. Temporary Positions, NTE 06/30/16. June 30, 2015 Prepared by ARO Budget and Fiscal Date Prepared: Auqust 25, 2015 Chart V STATE OF HAWAII DEPARTMENT OF BUDGET AND FINANCE PUBLIC UTILITIES COMMISSION OFFICE OF THE DIRECTOR (For Administrative Purposes) POSITION ORGANIZATION CHART 6 I 5 PUBLIC UTILITIES COMMISSION Chair 100953 Commissioner 100954 Commissioner 100955 SR-NA I I I LEGAL COUNSEL I PUC Attorney 100540, 100542 102155, 102438 102678, 102679 117634 I PUC Legal Assistant 102458. 120736 SR-NA 29556 SR-16 I OFFICE OF THE ADMINISTRATIVE DIRECTOR PUC Administrator 100958 SR-NA I I CLERICAL SERVICES Office Assistant IV SR-NA Secretary Ill 42785 I SR-10 Secretary II 42786 SR-141 I Office Assistant Ill 27878, 36924 SR-08 117643 I I AUDIT SECTION Auditor VII SR-28 28477 ~ AuditorV - 28476 36925 46166 1. 2. 3. 4. 5. 6. I I DOCUMENTATION SECTION Chief Clerk II (Board or Comm) SR-19 02791 ENGINEERING SECTION EngineerV 34164 SR-26 I I RESEARCH SECTION Chief Researcher SR102437 Chief of Consumer Affairs and Compliance 120768 SR-NA Information Technology Specialist V SR-24 119195 I Office ,.,;,toot IV 35210 SR-10 - Engineer IV 2 369231. 46167 3 118029 SR-24 SR-24 PN 36923 reallocated from Engineer (Engr) IV, SR-24, to Engr Ill, SR-22, effective 02/01/1986. PN 46167 reallocated from Engr IV, SR-24, to Engr Ill, SR-22, effective 05/01/1996. PN 118029 reallocated from Engr VI, SR-24, to Engr. Ill, SR-22, effective 10/01/2007. PN 118031, Enforcement Officer, SR-NA, was transferred from Investigation Sec to Research Sec and redescribed to Research Assistant, effective 01 /09/14. Pursuant to Act 108, SLH 2014, PUC to be transferred to DCCA effective July 1, 2015. This Org Chart represents the PUC as of June 30, 2015 within the Department of Budget and Finance. Some changes were made to the PUC Org chart by and per the Department of Commerce and Consumer Affairs (DCCA) to reflect any changes they may have deemed necessary. Those changes are not reflected in this organization chart. I I Information Technology Specialist IV 117097 SR-22 PUBLIC UTILITIES ASSISTANTS SECTION INVESTIGATIVE SECTION Investigator IV 35874,42690 106174 u l-IAWAll ~ SR-22 Enforcement Officer 117642 SR-NA PUC District Representative SR-22 44864 >--- - Research Assistant (PUC) 102100, 102101, 102102 102524, 102680, 117631 4 117633, 118031 SR-NA PUC Economist 106173, 117629 SR-NA KAUAI >--- PUC District Representative SR-22 44863 - PUC District Representative SR-22 44862 ~Al1.I II June 30, 2015 Prepared by ARO Budget and Fiscal Date Prepared: August 25, 2015