D. City of Port Arthur, Texas Mayor and City Council Communication DATE :fFERENCE NUMBER 4/12_/09 _________ stm.:JECT: PAia: AUTBORIZmG TBK PURCBASB OF TBREB (3) ~___HO __ B_ILE __ POLICE L_I_am __DEPARTMENT S_E_~ __TE ___ ~_._ID_~ ___ "'_R_nm ______~____1_0_r__ 2 _______ RECOMMENDATION: It is recommended that the City Council authorize the purchase of three (3) "Mobile License Plate Readers" from DALLAS DODGE, DALLAS, TEXAS through HGAC for the Police Department. The cost 'of this purchase is $53,410.00. ! BACKGROUND: In January 2010, the Police Department implemented the three new License Plate Reader cars, which were approved by council last year. The Police Department had a press conference with all area media in attendance and explained the technology in depth. On rd th Feoruary 23 and 24 , the Traffic Enforcement Unit conducted a Warrant Sting where all three of these special units were utilized. Over this two day period, 79 arrests were made with a total of $llJ.,951.00 in fines. A similar one day sting was conducted last week netting 35 arrests for a total amount of $52,286.00. As of 4/12/10, the cameras have resulted in the arrest of 148 persons and a total of over $216,000.00. The Police Department wishes to extend our fleet of L.P.R. cars with an additional three units, for a total of six. 'I !i BUDGETARY/FISCAL IMPACT: Funds are available in the JAG "ARRA" 2009 grant account 1381118-521.92-00, for this purchase. - 2081 - City of Port Arthur, Texas Mayor and City Council Communication 1m :f~~ : PAG3: SUBJ.ll:CT: NUMBER. AUTHORIZING 'l'BE PURCHASB 01' THREE (3) KmILE LICENSE PLATE RKADBRS FOR THE ~ 4/12/10 i !i- 2 OF 2 POLICE DEPAR'I'MBNT STAFFING/EMPLOYEE BFFECT: Authorization of this purchase will not affect staffing. SUMMARY: I t is recommended that the City Council authorize the purchase of "Mobile License Plate Readers" from DALLAS DODGE, The cost TEXAS through HGAC for the Police Department. \of this p~rchase is $53,410.00. I ~~~~~S, (3) I:lkf:i; W. M. Blanton Chief of Police , ,.:::> Jld~i_c;/~ ~ , Deborah Echols ! Di rect or of Finance I I j I ~!.....' / , ,'I,~~.~· Shawr.a Tubbs Purcr,asing Manager PREPARED BY: __stb_ _ T-TION APPROVED or CXTY COIlNCXL OTBBR (DBSCRIBE) nocs:SSBD BY ~ CIT!' SECRETARY APPROVED BY: CITY MANAGER "1- -020 -a).O/O f "l nate - 2082 - City of Port Arthur, Texas Mayor and City Council Communication DATE REFERENCE NUMBER 1/20/09 PAGE: SUBJECT: AUTHORIZING THE PURCHASE OF TWO (2) MOBILE LICENSE PLATE READERS FOR THE POLICE DEPARTMENT 1 OF 2 RECOMMENDATION: It is recommended that the City Council authorize the purchase of two (2) "Mobile License Plate Readers" from ELSAG NORTH AMERICA, BREWSTER, NY, through the Texas State Contract TXMAS-B-B40130 for the Police Department. The cost of this purchase is $57,927.BO. BACKGROUND: This three camera system was installed in one of the traffic units. The system reads license plates as the patrol unit travels down the road. The camera takes a picture of the plate, runs it through a database and gives a return in seconds. The Police Department ran a trial t.est with the new equipment. by uploading t.he database wi t.h City warrant informat.ion. In a sixteen hour period, utilizing one unit equipped with the LPR Syst.em, 124 traffic stops were conducted, 69 arrests were made on' city warrants which totaled over $71,500 in unpaid fines. The dat.abase can be loaded with warrant dat.a, stolen vehicles, wanted persons and sex offender informat.ion. The Police Depart.ment requests authorization t.o purchase (2) Mobile License Plate Readers at a cost of $29,555 each includes a four year warranty, installation and licensing. City will receive a discount of $1,lB2.20 if paid within 15 bringing the net. cost t.o $57,927.80. two and The days BUDGETARY/FISCAL IMPACT: Funds for this purchase will come from account. number 001.1101.521-92.00. Funds for this purchase were approved by the City Council in a Budget. Adjust.ment aut.horized on January 13, 2009. - 2037 - City of Port Arthur, Texas Mayor and City Council Communication DATE REFERENCE NUMBER 1/20/09 PAGE: SUB.JECT: AUTHORIZING THE PURCHASE OF TWO (2) MDBILE LICENSE PLATE READERS FOR THE POLICE DEPARTMENT 2 OJ' 2 STAFFING/EMPLOYEE EFFECT: Authorization of this purchase will not affect staffing. SUMMARY: I t is recommended that the City Council authorize the purchase of two (2 ) "Mobile License Plate Reaciers" and four year warranty for same from ELSAG NORTH AMERICA, BREWSTER, NY, for the Police Department. The total cost of said purchase being $57,927.80. IW~ kJ: of ?olice '0:1 u~ Rebecca Director of Finance -Y/u<, cc"Lc{l{,/ Shawna Tubbs Purchasing Manager PREPARED BY: - 8th_ _ DISPOSITION OF CITY COUNCIL APPROVED APPROVED BY: CITY MANAGER L , OTHER (DESCRIBE) , PROCESSED BY 7/ii)(,{~' CITY SECRETARY /--~ Date - 2038 - 7--(' l MEMORANDUM POLICE DEPARTMENT PORT ARTHUR TO: Chief Blanton DATE: 12/23/08 FROM: Officer C. Cobb [X) [) [) [) For your information For comment & recommendation File for future reference Please discuss with me [ ) [) [ ) [ ) Please take appropriate action Please prepare draft for my reply Please reply on my behalf Please return A warrant sweep was conducted on 12/22/08 & 12123108 using the L.P.R. to identify vehicles which were listed on outstanding warrants in the Municipal Court of Port Arthur. The results of the sweep are as follows: Monday 12/22/08 (7.5 hrs. worked) 54 traffic stops 34 arrests $36,826.98 in Port Arthur warrants served Tuesday 12/23/08 (4 hrs. worked) 29 traffic stops 14 arrests $15,634.59 in Port Arthur warrants served Including Thursday 12118/08 the totals were: \.6.5 hours worked 124 traffic stops 69 arrests More than $71,500 in Port Arthur warrants served Respectfully Submitted, - 2039 - IRQuote From : Page 1 of 1 '~Ste_¥eD H~-,-ey" Date: Thu, 15 Jan 200908:35:35 -0600 ,,~teYen ..b!,dley@el~"gn''-'ClLrn.>_ To : [+J "CcQbb" <:~~Qb_IL@PQrtgrth!lmd~"9_rn>. [±J Subject: LPR Quote Chuck, Thanks for the call this morning. Attached are the quotes for the two three camera systems. You will find that there is a discount for paying within 15 and 30 days. If the city were to go with the 15 days, it will take care of the overage still giving you the maximum coverage for the car system thus eliminating the need to take off the additional year coverage. Let me know if you need additional info. Steven Hedley, SOutheastern Area Manager Otfice 770.733.1511 I Cell 770.658.9853 Fa~ 678.377.9406 Customer Service 866.9MPH900 412 Clod< Tower Commons Brewster, NY 10509 www.elsagnorlhamenC3.com ,',1I11t msslfl~ .. .IS min mSSION. Attachment Length image003.jpg 15.76 kB Port Arthur 2.pdf 84.24 kB Port Arthur 2x2.pdf 84.23 kB http://mail.portarthurpd.com:32000/viewaction.html?id=bc9d66d6d33633db4045clI7ceb7...111512009 - 2040 - ELSAG North America 205 - H Creek Ridge Road Greensboro, NC 27406 DunsJI196140821 Phone:866·9MPH900(967-49001 Fax: 336-~797164 Delivered to: POl1 Arthur Police Departmenl March 16. 200') Mark Blanton Chief of Police P.O. Box 1089 5.1. He!Iey Iml Port Atthur, Texas n641-1089 1-409-983-8600 ·*···***··"Texas State Contract: TXMAS-8-840130 .............. . .......... Mod". MPH-goon (Trans) • Coot Mobile UCel'lse Plate Reitder • Includes LPR Processor, 6 calYlefilS ( 3 cotor Infrared LPR In three enclosures). (abies and related wfl;ware. IH A. TRAHSPQRTABLE RUGGEDIZED EU;CTRONIC SUITCASE. and] Day rate for ElSAG North America engineering staff either on 5W! or In 1M ENG SUP deveIopmmt lab. W~nty Wilrrilnly for year two, three and four INST SUP MPH-900 OPC Phone Support " - ~",_untts " . ....... $23,725 2 $17,450.00 $1,250 1 $1,250.00 $2,570 3 $7,710.00 $750 1 $750.00 $>75 2 $1,950.00 Day rat!! for ElSAG North AmerIca inStat\atIOn stall either on Site 01 k1 Itw. development tab. 0petatI0n5 Center Uceose designed to coordlni!te mlAtlple fixed and rnobOe """""",, 24 Hour Telephone Support by qualtfled MPH-goo technICians FREE Induded in the purchase d both transportable and permanent MPH-900 Installations available In group and Individual sessions. FREE Unlimited access to ElSAG North America training dasses held FREE . OfO.SI1E TRAINING TRAINING CEll1ER either In ttle field or at Company FadUties. MEMBERSHIP 1VrAL $'" PM" «or gqqd••nd wyIcM pmrkIp;I by $59.)10•00 ~ the 'bow; Quote; 5f:ryI(t Plan !pcll!de:i· • Software Updates • Annual Training/ServIce • Parts &.l1lbor ......... ,.,.,....,,----Terms: 2% Net 15 Days 1%30 Days Receipt of GoodS Cash I>Iscooot Value If J»Id In 1~:;;:E=3 cash I:Mscount Value If JllIId In 30 - 2041 - "a .mqu. a2 Aiding Law Enforcement with Remarkable Technological Advantages Command Center Suite Software Command Centers supervise a network of hundreds of ?xed and mobile systems so all field units can work together quickly and ef?ciently. Updates to Hot Lists are communicated faster Patrol units are more informed and can work in Tracking and pursuit of su5pect vehicles can be carried out with the highest level of strategy, communications and teamwork "are Snite Backup units are deployed more ef?ciently ommand Cean Sow Case open-to?close times are minimized Data captured by each MPH-900 system can be downloaded to the Command Center and stored for later review, aiding investigations Let the keep an on sensitive areas, such as a school, by creating a virtual barrier around its perimeters. If cars associated with suspect individuals cross the geo~fence, officers will know immediately and can respond appropriately. geo~fence Amber Alert Generator When a partial plate number is all you have, the Amber Alert Generator will create a list ofall the possibilities for the complete plate number. This list can be added to a current Hot List, allowing officers to compare new read-s against it. if there?s a match, the suspect vehicle can be veri?ed as legitimate or false. This capability can-mean the difference between life and death. There is an Amber Alert Generator available for every state. Real-Time Technology Real-time information greatly increases the odds of resolving issues and in severe situations can be the difference between life an death. ~ Captures 1,500 license plate images per minute reading all 50 States, Canada, and Mexico ~ Processes parked and moving vehicles across up to 4 lanes of traffic, day .or night, in any weather ~ 120 MPH closing speeds, 75+ MPH passing speeds ~ Alerts officers within milliseconds if a vehicle is suspect ,•, -----.----------, CriminallnteUigence Support The MPH-goo captures thousands of license plates during a shift. Data recorded for each includes date and time stamp, photo of vehicle and immediate area, and GPS coordinates. After Action Analysis of this data from relevant periods of time can lead to ... ~ Witness identification ~ Placing suspect at a scene ~ Watch list development ~ Terrorist interdiction ~ Pattern recognition Officer Safety Hot List Updating When The MPH-goO reads a license plate that matches a Hot List file, officers are alerted immediately. The alert communicates the nature of the crime or infraction associated with the plate so officers understand the risk associated with that interdiction before ever getting out of the car. Hot Lists are more up to date than ever before. They can be updated manually by officers in the field at any time. They can also be updated by the Command Center and transmitted to field units wirelessly. Geo-mapping With GPS coordinates provided by the MPH-goo, exact locations of each license plate captured can be determined quickly in situations when every minute counts. - 2044 - . Cemponents of the Progressive infrared cameras, a processing unit and proprietary software allow of?cers to capture license plate images and instantaneously compare them with millions of Hot List records to identify vehicles of interest. Cameras Mobile cameras are mounted to police vehicles. Fixed cameras are mounted to bridges, gates or overpasses. Proprietary Command Center Processing Unit Suite Software 4068 unit capable of wireless data transmission. Allows Command Centers to network and organize hundreds'ofiixed and mobile MPH-900 Units. a: .- Unprecedented ALPR Technology Information is Power. With 70% of all crime giving agencies the power to make the connected to a vehicle, deploying the MPH-gOO- difference between life and death.in a crisis. -the most advanced License Plate Recognition This system is proving to be a force multiplier technology available-to assist with a wide so powerful that its positive impact on the range of missions will help your agency realize safety and security of our communities is remarkable successes. The MPH-goo arms Law definite and immediate. Enforcement with real time knowledge and post-action criminal intelligence increasing the day-to-day productivity of individual units, and • ---. ••. -- » - ,- Mobile Plate Hunter 900 Series -t Stolen Vehicle / -t Suspended Amber Alert -t Stolen Tag -t Wanted or Missing Persons Motorist -t Scofflaws - 2046 - City of Port Arthur, Texas Mayor and City Council Communication DATE REFERENCE SUBJECT PAGE NUMBER Recommendation to authorize the purcha of 3 vehicles for the Police Department Traf?c 1 0? Unit through HGAC Police Department recommends the City Council authorize the purchase of thee (3) police vehicles from Dallas Dodge of Dallas, Texas through HGAC for the total amount of $186,522.00. BACKGROIHVD: . The Police Department wishes to purchase three (3) Dodge Charger police vehicles for the Traf?c Unit. These three units will be used exclusively for traf?c enforcement. These vehicles will be out?tted with the top of the line Radar units, license plate reader cameras as well as new technology LED. lighting to make traf?c enforcement as safe and effective as possible. The following is the H.G.A.C. bid from Dallas Dodge: Quantity Unit Price Total HGAC Fee New Customer Discount 3 $62,074.00 ea. $186,222.00 $600 $300 EFFECT: Funds for this purchase are available in accounts 625-1801-521.93-00 and STA None SWE- The Police Department recommends the City Council authorize the purchase of three (3) police veh' es om Dallas Dodge, Dallas, Texas through HGAC in the total amount of $1 86,522.00. Deborah Echols ark Blanton Chief of olice Finance Director Shawna Tubbs Purchasing Manager PREPARED BY: sh DISPOSITION BY COUNCIL PROCESSED . APPROVE BY APPROVE 101mm CITY CITY MANAGER ME) SECRETARY DATE - a am 7 - 2048 - CONTRACT PRICING WORKSHEET Date For Standard Equipment Pal-dunes Prepared: City of Port Arthur Dallas Dodge Bert Stall 214-319-1289 214-319-1306 bstull@kag-l .11 et 2010 Police Charger .71. V8 ubber ?ooring ll size spare window and lock swiches inop Subtotal From Additional Shee?s): Subtotal B: Description cencom, speaker, VTX609 Leds, ?re ext, tint. Brookings front 8: rear stealths, Avengers, dominate: brain, push bumper, progard 1310006063, console 2525 Subtotal Iii-om Additional Shee?s): Subtotal C: Check: Total 0051 of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit Price plus Published Options Wm?? 1? Description Cost Description irror beams. license plate, Lind?s, LED fog, cell ant ow hitch, graphics Installation and delivery 2X radar, DP-2 camera LPR-sysl, GD6000 33133 SubtotllofA+ ew customer disc - 2049 - MEMORANDUM Port Arthur Police Department TO: W. M. Blanton, Chief of Police FROM: S. T. Brinson, Lieutenant DATE: 1 0f01/09 Re: Traf?c Enforcement Units In order to better understand the purchase price of the traf?c unit vehicles, I have broken down the speci?cations below. We will be utilizing $58,000.00 from our Police Equipment account for these vehicles for the License Plate Reader systems. The Police Department had been authorized by council in January of this year to purchase these systems. The equipment was installed and was never able to work correctly. The equipment was ultimately returned and other vendors were researched. The funds which were never paid out were held from the 2009 budget in order to out?t these new traf?c units with this technology. The units are also coming with a laptop computer, Digital video recording system, Stalker new technology radar and state of the art L.E.D. lighting system. Base Price: $18,665.00 Options: $1,281 .00 Electronics and ui ment: 42 128.00 Total: $62,074.00 3 $186,222.00 HGAC Fee: $600.00 Discount: -$300.00 Grand Total: $186.522.00 Account 625-1801-521.93-00 $128,522.00 (2010 Budget) Account 001-1 101-521 .92?00 $58,000.00 (2009 Budget) - 2050 - City of Port Arthur, Texas Mayor and City Council Communication DATE REFERENCE NUMBER 7/6/11 PAGE SUBJECf Recommendation to authorize payment to VigiJant Video for Annual SUbseription 10ft RECOMMENDATION: The Police Department recommends the City Council authorize a payment to Vigilant Video, in the amount of $8,000.00 for annual subscription to License Plate Recognition software. BACKGROUND: The Police Department utilizes License Plate Readers (LPR's) on the Traffic Unit vehicles. The software used to run the database requires an annual subscription fee. The traffic unit utilizes the LPR's to locate persons who have failed to pay for citations and a warrant has been issued and stored in the database. Since January of this year, by using the LPR's, the traffic unit has made 406 arrests for a total offmes being $764,391.86. BUDGETARYIFISCAL EFFECT: Funds for this purchase are being provided from Account # 001-1101-521.42-00. STAFFINGIEMPLOYEE EFFECT: None SUMMARY; The Police Department recommends the City Council authorize a payment to Vigilant Video, in the amount 0£$8,OOO.00 for annual SUbscription to License Plate Recognition software. ~ ~lS~~ Ch~jfPOlice / Finance Director )~(A.J{~jJJ ,,/ ~ hawna Tubbs Purchasing Manager PREP_BY... DISPOSITION BY COUNCIL - 2051 - PROCESSED 2011 LPR NUMBER MONTH OF ARRESTS January February March April May June TOTALS CAPIAS WARRANT AMOUNT AMOUNT 74 51 107 71 55 48 $36,088.83 $20,515.81 $57,718.68 $26,568.29 $25,921.82 $24,282.03 $115,416.13 $70,581.88 $170,034.90 $88,517.97 $64,880.06 $63,865.46 406 $191,095.46 $573,296.40 - 2052 - Invoice 2f):' I Ll~ P(hj(:,'. C,m11 \U;\(,' llH Li"<.'n!l<.ll," CA 9(~.'i5! Ph,I,ll'it 925·.>98·_'r)19 hi" ;I (}:'S,·_~(1~_2! 1.\ Bill To Date Invoice # 812312011 612412011 00004832 Ship To Port Arthur PD Port Arthur Police Dept. Attn: Steve Brinson Attn: Accounts Payable 645 4TH Street POrt Due Date 645 41h SI. Port Arthur, TX 77640 409-984-2192 Arthur. TX 77640 ,--_..._. - P.O. Number - Terms Rep Ship Via Account # Project Net 60 RR 612412011 Federal Express 1003722-001 Port Arthur PO ..Oty Backorder ttemCOde >---::- .. 1 0 VV-SLSF-RNW Price Each Deserlplion Annual subscription renewal fee per Vigilant Video Site License Agreement. August 201 1 to August 2012: t3 elK', 8.000.00 Amount 8,ooo.00T I I,, : --.I Subtotal Sales Tax (0.0%) Payments/Credits Balance Due ---,_._-,- - 2053 - $8,000.00 $0.00 ._._ ..--_.$0.00 $8.000.00 City of Port Arthur, Texas Mayor and City Council Comml:mication DATE REFERENCE NUMBER 6/25/12 SUBJECT PAGE Recommendation to authorize payment to Vigilant lorI Video for Annual Subscription RECOMMENDATION: The Police Department recommends the City Council authorize a payment to Vigilant Video, in the amount of $8,000.00 for arulUal subscription to License Plate Recognition software. BACKGROUND: The Police Department utilizes License Plate Readers (LPR's) on the Traffic Unit vehicles. The software used to run the database requires an annual subscription fee. The traffic unit utilizes the LPR's to locate persons who have failed to pay for citations and a warrant has been issued and stored in the database. Since January of this year, by using the LPR's, the traffic unit has made 324 arrests for a total of fines being $459,179.33. .' BUDGETARY/FISCAL EFFECT: Funds for this purchase are being provided from Account # 001-1101-521.54-00. STAFFINGIEMPLOYEEEFFEC~ None SUMMARY: The Police Department recommends the City Council authorize a payment to Vigilant Video, in the amount of $8,000.00 for annual subscription to License Plate Recognition software . . ~ Mrls IlA~ 'DebOrah Echols Finance Director t Purchasing Manager PREPARED BY: sb DISPOSITION BY COUNCIL PROCESSED APPROVEBV CITY MANAGER I I APPROVE (DESCRIBE) CITY BY I IOTHER SECRETARY DATE - 2054 - Invoice 2021 Las Positas Court Suite 10 I Livermore. CA 9455 J Phone # 925·)1)8·2079 I:ax II 925-398-2113 Bill To Due Date Date Invoice # 7/3120t2 6/2t/20t2 00006210 Ship To Port Arthur PO FedEx Express Ship Center 391S W. Cardinal Dr. Beaumont, TX 77704 Attn: Accounts Payable 645 4TH Street Port Arthur, TX 77640 P.O. Number QIy I Backorder Terms Rep Ship Via Account # Project RR 6/2112012 Federal Express 1003722-00 I Port Ar1hur PO Item Code 0 VV-SLSF-RNW Price Each Description Annual subscription renewal fee per Vigilant Video Site License Agreement. 8,000.00 Amount 8,000.00 August 2012 to August 2013: 13 eLK', Subtotal Sales Tax (0.0%) so.oo Payments/Credits so.oo Balance Due - 2055 - S8,000.00 S8,000.00 2012 LPR TOTALS (As Of 6/20/12) # ARRESTED JANUARY FEBRUARY MARCH APRIL MAY JUNE CAPIASAMT WARRANTAMT 90 $37,021.60 $87,399.00 10 $1,081.50 $8,444.30 59 $30,282.16 $52,823.85 56 $19,542.75 $46,749.86 71 $41,663.32 $62,127.60 38 $9,250.64 $62,792.75 I Total warrant Amount TOTAL 324 $138,841.97 -. - 2056 - $320,337.36 $459,179.33 AR I i support@vigilantvideo.cum CDMS - CarDeteetor Mobile System (In ?Car LPR Client) Site Specific Preparation Sheet CDMS V.4.X Installation - 2057 - PREFACE This Site Specific Preparation Sheet (SSPS) provides pertinent system planning information required for the deployment and launch of the mobile CarDetector System(s) - CDMS (Mobile Camera System). The primary use of the SSPS document is to survey a Client’s site and determine system/site readiness for the installation of Vigilant Video Products. All aspects of this document MUST be addressed by the Client prior to onsite service of Vigilant Video’s Sales Support Engineer (SSE). It is required that the Client provides information about their vehicles, technical environment, specific application requirements, and technical contact information. This information will be used by Vigilant Video for purposes of validating the installation prerequisites stated in this document. Only after this information is provided to Vigilant Video will the SSE contact the Client’s technical representatives for verification, clarification, and scheduling. All aspects of this document MUST be addressed prior to Vigilant Video’s onsite visit. ROLES AND RESPONSIBILITIES CLIENT • • • • • Complete the SSPS document and submit to Vigilant Video representative no less than 5 working days prior to desired service date Facilitate and complete the installation of all required hardware, software, and network configurations contained herein and/or supplied by Vigilant Video (where applicable) Facilitate any power, architectural, environmental, and security modifications required to bring the vehicle and/or site network attributes in line with this document Forward all deviations from specifications provided herein to Vigilant Video’s technical support team. Deviations not reported may require redesign or rescheduling of service. Ensure all Vigilant Video approved and required software (as contained in this document) is installed on the system hardware VIGILANT VIDEO • • • • • • • Issue and receive this fully completed SSPS Provide Client technical support to complete this SSPS – available upon request only Schedule configuration and install date within five working days of receiving the completed SSPS Install all Vigilant Video issued software onsite and confirm operational status Provide CDMS application training where applicable Provide a full report of the system success/failure with corrective action Provide second and third level technical support to Client - 2058 - CLIENT PRE-INSTALLATION REQUIRMENTS The following requirements MUST be completed by the Client prior to Vigilant Video’s service date: Hardware: • Refer to Hardware Requirements Guide • All hardware must be installed o Camera[s] o DSPs, Condors, MDCs, GPS Units Software: • All Software must be installed o Operating System Connectivity: • Component cabling terminated and tested • Required network ports for the MDC’s communication shall be open and available • IP addresses assigned to all applicable network components (PCs, DSPs and/or Server) Support: • Tech support personnel assigned and available for SSE Start Up support (prior & during) CDMS Minimum MDC Requirements Category Details Requirements Software Processor Type Memory Hard Drive Operating System Networking Path / Port Bandwidth Network Card Intel Pentium M 1.6GHz (or greater) 1 GB (Condor) or 1 GB (DSP) 40 GB Hard Disk - Operating System - 5400 RPM Microsoft Windows XP Professional Version 2002 - SP3 MDC to DSP / TCP Ports 2000, 3000, 4000, 5000 MDC to MySQL / TCP Port 3310 CDMS to LEARN / Wireless TCP Port 80 [required] 100 MB/s or greater Hardware Please Note: Minimum configuration for up to 2-channel DSP System or up to 4-channel Condor system. CLIENT SUBMISSION OBLIGATION: The following tables MUST be completed by the Client and submitted to the Vigilant Video representative at least five (5) working days prior to scheduling Vigilant Video site visit: Check-List Table Hardware CarDetector Kit Hardware Installed (Complete)? Cameras Mounted and Wired? All Component Cabling terminated and tested? Do the components power up? Does the MDC communicate with the DSPs? Does the MDC communicate to the Condor? MDC meets minimum requirements? Ports Configured to be open and available? MDC Admin privileges available for VV engineer? Yes /No - 2059 - Notes CLIENT SUBMISSION OBLIGATION (CONT’D): Confirmation Table MDC Hardware Software Port Configuration Network Card Processor Type:__________________________________ Memory:_______________________________________ Hard Drive OS:___________________________________ Database:_______________________________________ HDD RPM: MS Windows XP Edition: MDC to DSP TCP Ports Open:_______________________________ MDC to Condor TCP Ports Open:_______________________________ MDC to MySQL TCP Port Open_________________________________ CDMS to LEARN TCP Port Open: Bandwidth: CONTACT INFORMATION: NETWORK PROFESSIONAL CONTACT NAME: COMPANY NAME: PHONE NUMBER: EMAIL ADDRESS: STREET ADDRESS: STATE: ZIP CODE: CDMS ADMINISTRATOR: CONTACT NAME: COMPANY NAME: PHONE NUMBER: EMAIL ADDRESS: STREET ADDRESS: STATE: ZIP CODE: - 2060 - Comments SUBMISSION AGREEMENT It is ESSENTIAL that all Clients submit the completed SSPS document prior to schedule of work. Scheduling of all work by Vigilant Video is contingent on the completeness and readiness of the Client SSPS submission. Inadequate submissions will result in scheduling delays. Client acknowledges and agrees that materially inaccurate submissions of data within this SSPS may, at Vigilant Video’s sole discretion, result in: 1) incomplete site work wherein the client accepts billing for services rendered even in the event a complete and thorough installation was not accomplished due to a lack of correct data and/or site preparation and/or 2) service personnel, upon noting the inaccurate information, ceases service work and requires a service reschedule visit resulting in additional fees for the client. This document is considered to be a Win-Win benefit for both the Client and Vigilant Video as it provides all of the necessary requisite information required for a successful CDMS System deployment and launch. Client Certified VV Representative _______________________________________ Name (please print) _______________________________________ Name (please print) _______________________________________ Client Organization (please print) _______________________________________ Client Organization (please print) _______________________________________ Signature _______________________________________ Signature _______________________________________ Date _______________________________________ Date Vigilant Video Correspondences For questions regarding this document or other related items, please send a corresponding email or call direct: Sales Support: Technical Support: sales@vigilantvideo.com support@vigilantvideo.com Tel: 925-398-2079 Tel: 925-398-2079 Fax: 925-398-2113 Fax: 925-398-2113 - 2061 - Invoice 2021 Las Positas Court Suite 101 Livermore, CA 94551 Phone # 925-398-2079 Fax # 925-398-2113 Bill To P.O. Number 1 Date Invoice # 7/3/2012 6/21/2012 00006210 Ship To Port Arthur PD Attn: Accounts Payable 645 4TH Street Port Arthur, TX 77640 Qty Due Date Backorder FedEx Express Ship Center 3915 W. Cardinal Dr. Beaumont, TX 77704 Terms Rep Ship Via Account # Project RR 6/21/2012 Federal Express 1003722-001 Port Arthur PD Description Item Code 0 VV-SLSF-RNW Price Each Annual subscription renewal fee per Vigilant Video Site License Agreement. August 2012 to August 2013: 13 CLK's 8,000.00 Subtotal 8,000.00 $8,000.00 Sales Tax (0.0%) $0.00 Payments/Credits $0.00 Balance Due - 2062 - Amount $8,000.00 Site Specific Preparation Sheet For LEARN V.4.0 Server Installation Law Enforcement Archive and Reporting Network - 2063 - VIGILANT VIDEO Site Specific Preparation Sheet: LEARN PREFACE This Site Specific Preparation Sheet (SSPS) provides pertinent system planning information required for the deployment and launch of LEARN Server and CarDetector Systems - CDMS (Mobile Camera Systems) and CDFS (Fixed Camera Systems). The primary use of the SSPS document is to survey a Client’s site and determine system/site readiness for the installation of Vigilant Video Products. All aspects of this document MUST be addressed by the Client prior to onsite service of Vigilant Video’s Sales Support Engineer (SSE). It is required that the Client provides information about their facility, system environment, technical landscape, specific application requirements, and technical contact information. This information will be used by Vigilant Video for purposes of validating the installation prerequisites stated in this document. Only after this information is provided to Vigilant Video will the SSE contact the Client’s technical representatives for verification, clarification, and scheduling. All aspects of this document MUST be addressed prior to Vigilant Video’s onsite visit. ROLES AND RESPONSIBILITIES CLIENT • • • • • Complete the SSPS document and submit to Vigilant Video representative no less than 5 working days prior to desired service date Facilitate and complete the installation of all required hardware, software, and network configurations contained herein and/or supplied by Vigilant Video Facilitate any power, architectural, environmental, and security modifications required to bring the site in line with this document Forward all deviations from specifications provided herein to Vigilant Video’s technical support team. Deviations not reported may require redesign or rescheduling of service. Ensure all Vigilant Video approved and required software (as contained in this document) is installed on the LEARN Server hardware VIGILANT VIDEO • • • • • • • Issue and receive this fully completed SSPS Provide Client technical support to complete this SSPS – available upon request only Schedule configuration and install date within five working days of receiving the completed SSPS Install all Vigilant Video issued software onsite and confirm operational status Provide LEARN application training where applicable Provide a full report of the system success/failure with corrective action Provide second and third level technical support to Client LEARN – Site Specific Preparation Sheet Page 1 of 5 - 2064 - 1 VIGILANT VIDEO Site Specific Preparation Sheet: LEARN CLIENT PRE-INSTALLATION REQUIRMENTS The following requirements MUST be completed by the Client prior to Vigilant Video’s service date: Hardware – Please refer to Vigilant Video’s Hardware Requirements • All hardware must be installed o Server / PC o Camera[s] o DSPs, Mini-PCs, MDCs, GPS Units (if applicable) Software – refers to 3rd party software required to install LEARN • All Software must be installed o Operating System o Database and Database Management Tool o .NET and IIS Connectivity • All cabling for all system components must be terminated and tested • All required network ports for system communication must be made open and available • IP addresses assigned to all applicable network components (PCs, DSPs and/or Server) • Tech support personnel assigned and available for SSE prior to Server installation • Tech support personnel available for SSE at time of Server installation Support LEARN Server Minimum Requirements Category Hardware Details Processor Type Memory Hard Drive Software Operating System Applications Networking Path / Port Bandwidth Network Card Requirements Intel Core 2 Duo 1.6GHz (or greater) 2 GB 20 GB Hard Disk - Operating System 200 GB Hard Disk – Database 7200 RPM, SATA or Equivalent Microsoft Windows 2003 Server [Standard Or Enterprise Edition] .NET Framework v2.0 and all latest patches IIS and all latest patches Microsoft SQL Server 2005 [Standard Or Enterprise Editions] Vehicle or Client to LEARN / TCP Port 80 [default] LEARN to Google Earth / TCP Port 80 [required] 12,000 captures per day, 100 MB/s or greater Please Note: This is the minimum configuration for a deployment of up to 50 cameras. LEARN – Site Specific Preparation Sheet Page 2 of 5 - 2065 - 2 VIGILANT VIDEO Site Specific Preparation Sheet: LEARN CLIENT SUBMISSION OBLIGATION: The following tables MUST be completed by the Client and submitted to the Vigilant Video representative at least five (5) working days prior to scheduling Vigilant Video site visit: Check-List Table Hardware CarDetector Hardware Installed? Cameras Mounted and Wired? Server Installed? Server Configured? Server meets minimum requirements? NET Framework v2.0? All latest patches? IIS? All latest patches? Microsoft SQL Server 2005? Ports Configured? System Admin privileges available for VV engineer? Yes /No Notes Confirmation Table LEARN Server Configuration Hardware Software Port Configuration Network Card Server Name:____________________________________ IP Address:______________________________________ Subnet Mask:____________________________________ Gateway:_______________________________________ DNS Server 1:___________________________________ DNS Server 2: Processor Type:__________________________________ Memory:_______________________________________ Hard Drive OS:___________________________________ Database:_______________________________________ HDD RPM: MS Windows 2003 Server Edition:___________________ NET Framework Version:___________________________ MS SQL Server 2005 Edition: Vehicle or Client to LEARN TCP Port:_____________________________________ LEARN to Google Earth TCP Port: Bandwidth: LEARN – Site Specific Preparation Sheet Comments Page 3 of 5 - 2066 - 3 VIGILANT VIDEO Site Specific Preparation Sheet: LEARN HOTLIST INTEGRATION Utilization of a “Hot-List” is a key function of LEARN. Essentially a “Hot-List” is a data file that contains “Vehicle of Interest” data to be used by LEARN for archival and retrieval purposes. Among the many features available for using “Hot-Lists” with LEARN, here are some of the primary use cases: • • • Alarm matching to the data acquired by the CarDetector client LPR applications Distribution throughout the network to CarDetector client applications Scheduled updates automatically managed by LEARN If a “Hot-list” is intended for this deployment, it is mandatory to complete the table below. The “Hot-List” integration (where applicable) is an integral part of the LEARN start up and will be required for testing. “Hot-List” Information: Hotlist Access Protocol (FTP, HTTP, or Local) Is the “Hot-list” compressed? Authorization to access this “Hot-List” confirmed? A sample “Hot-List” Format MUST be submitted to Vigilant Video prior to schedule of work. CONTACT INFORMATION SERVER INSTALL & NETWORK PROFESSIONAL CONTACT NAME: COMPANY NAME: PHONE NUMBER: EMAIL ADDRESS: STREET ADDRESS: STATE: ZIP CODE: LEARN ADMINISTRATOR: CONTACT NAME: COMPANY NAME: PHONE NUMBER: EMAIL ADDRESS: STREET ADDRESS: STATE: ZIP CODE: LEARN – Site Specific Preparation Sheet Page 4 of 5 - 2067 - 4 VIGILANT VIDEO Site Specific Preparation Sheet: LEARN SUBMISSION AGREEMENT It is ESSENTIAL that all Clients submit the completed SSPS document prior to schedule of work. Scheduling of all work by Vigilant Video is contingent on the completeness and readiness of the Client SSPS submission. Inadequate submissions will result in scheduling delays. Client acknowledges and agrees that materially inaccurate submissions of data within this SSPS may, at Vigilant Video’s sole discretion, result in: 1) incomplete site work wherein the client accepts billing for services rendered even in the event a complete and thorough installation was not accomplished due to a lack of correct data and/or site preparation and/or 2) service personnel, upon noting the inaccurate information, ceases service work and requires a service reschedule visit resulting in additional fees for the client. This document is considered to be a Win-Win benefit for both the Client and Vigilant Video as it provides all of the necessary requisite information required for a successful LEARN System deployment and launch. Client Certified VV Representative _______________________________________ Name (please print) _______________________________________ Name (please print) _______________________________________ Client Organization (please print) _______________________________________ Client Organization (please print) _______________________________________ Signature _______________________________________ Signature _______________________________________ Date _______________________________________ Date Vigilant Video Correspondences For questions regarding this document or other related items, please send a corresponding email or call direct: Sales Support: Technical Support: sales@vigilantvideo.com support@vigilantvideo.com Tel: 925-398-2079 Tel: 925-398-2079 Fax: 925-398-2113 Fax: 925-398-2113 LEARN – Site Specific Preparation Sheet Page 5 of 5 - 2068 - 5 61212010 Lieutenant Steve Brinson Port Arthur Police Department P.O. Box 1089 Port Arthur, TX 77641 Re: John B. Adrain v. Vigilant Video Inc.; and the City of Port Arthur, Texas Dear Lt. Brinson, Yesterday Vigilant Video was served with notice of a lawsuit in the U.S. District Court for the Eastern District of Texas by counsel representing John B. Adrain, plaintiff in the lawsuit and owner of U.S. Patent No. 5,831 ,669 ("the '669 patent"). We are investigating their infringement claims and our initial conclusions are that we do not infringe the '669 patent. We have not detennined our legal strategy and will more further analyze their claims and our technology before deciding how to proceed. In the suit plaintiff and plaintiffs counsel are pursuing a monetary award from Vigilant Video only. The plaintiff is not pursuing any monetary award from Port Arthur, Texas, but is requesting that if they win their case that the Court order Port Arthur to cease and desist using systems that would infringe on the '669 Patent. However, they do not intend for this to happen. In the letter addressed to Vigilant Video , plaintiffs counsel states: "Although we have filed suit, our client's objective is not to engage in protracted litigation but rather to reach a reasonable (and prompt) resolution that provides your company with the freedom to use this technology. Although we are initiating formal service, we remain open to exploring an early resolution of this matter." Accordingly, we wanted to assure you that Vigilant Video will pursue an effective course of action that we expect will result in Port Arthur's continued use of the Vigilant Video systems and software products unaffected by this matter. We expect this matter to be dismissed or otherwise resolved prior to any significant legal proceedings and do not expect this to require any significant effort on the part of any of the employees, contractors, or affiliated entities of the City of Port Arthur. We will provide you with updates as we progress with plaintiff, plaintiffs counsel, and the Court. Sincerely, Steve Cintron Vigilant Video Chief Financial Officer 2021 Las Positas Court - Suite 101, Livermore, CA 94551 - 2069 - Invoice 2021 Las Positas Court Suite 101 Livermore, CA 94551 Phone # 925-398-2079 Fax # 925-398-2113 Bill To P.O. Number 1 Date Invoice # 8/23/2011 6/24/2011 00004832 Ship To Port Arthur PD Attn: Accounts Payable 645 4TH Street Port Arthur, TX 77640 Qty Due Date Backorder Port Arthur Police Dept. Attn: Steve Brinson 645 4th St. Port Arthur, TX 77640 409-984-2192 Terms Rep Ship Via Account # Project Net 60 RR 6/24/2011 Federal Express 1003722-001 Port Arthur PD Description Item Code 0 VV-SLSF-RNW Price Each Annual subscription renewal fee per Vigilant Video Site License Agreement. August 2011 to August 2012: 13 CLK's 8,000.00 Subtotal 8,000.00T $8,000.00 Sales Tax (0.0%) $0.00 Payments/Credits $0.00 Balance Due - 2070 - Amount $8,000.00 DELORIS "BOBBIE" PRINCE, MAYOR WILLIE "BAE" LEWIS, JR., MAYOR PRO TEM COUNCIL MEMBERS: RAYMOND SCOTT, JR. ELIZABETH "LIZ" SEGLER MORRIS ALBRIGHT HAROLD DOUCET, SR. ROBERT E. WILLIAMSON DERRICK FREEMAN KERRY "TWIN" THOMAS VALTIZENO CITY ATTORNEY August 9, 2012 VIA EMAIL dcollins@aclutx.org Mr. Daniel Collins ACLU P. O. Box 12905 Austin, TX 78711-2905 Re: Public Information Act Request dated July 31, 2012 Dear Mr.Collins: Per your request, please find enclosed the requested documents in the possession of the Port Arthur Police Department regarding Automatic License Plate Readers. Sincerely, as: as Assistant City SS:gt Attachments s.aclu_o,J!;0dl~r1QB9 . PORT ARTHUR, TEXAS 77641-1089' 409/983·8125' FAX 409/983-8124 - 2071 - Vigilant Video Law Enforcement Product Family Site License Agreement This Vigilant Video CarDetector Family Site License Agreement (the “Agreement”) is made and entered into as this______ Day of ____________, 2010 (the “Effective Date”) by and between Vigilant Video Inc., a Delaware corporation, having its principal place of business at 2021 Las Positas Court Suite # 101, Livermore, CA 94551 (“Vigilant Video”) and ________________________________, a law enforcement agency or other governmental agency, having its principal place of business at _________________________________________________________________ (“Licensee”) WHEREAS, Vigilant Video designs, develops and licenses advanced video analytics software technologies for the security and law enforcement markets; WHEREAS, Licensee desires to license from Vigilant Video the Software Product(s) (as defined below) for itself and Affiliates (as defined below) THEREFORE, Licensee and Vigilant hereby agree as follows: Definitions: “Affiliate(s)” means any employee, contractor, or volunteer who is affiliated with Licensee or is authorized by Licensee or is controlled by or under control of Licensee and who may also utilize the Software Product(s) (as defined below). Final determination of affiliate approval is left to the sole discretion of Vigilant Video. “Software Product(s)” means Vigilant Video’s Law Enforcement Family of Video Analytics software product(s) including Car Detector Mobile LPR Edition, Car Detector Fixed LPR Edition, Law Enforcement Archive & Retrieval Network (LEARN) Server, CamSmartz, LineUP and other software applications considered by Vigilant Video to be applicable for benefit of law enforcement agencies. “Site License” means a non-exclusive, non-transferable, limited term license to install and operate Software Product(s) on to any applicable media without quantity limitation within the Licensee’s designated facility for a period of up to one (1) year. “Subscription” means an annual renewal of the Site License held by any Licensee who is in compliance with the terms and conditions of this Agreement. Site License Grant; Duplication and Distribution Rights: Subject to the terms and conditions of this Agreement, Vigilant Video grants Licensee a Site License. Except as expressly permitted by this Agreement, Licensee, any Affiliate or any third party acting on behalf of Licensee shall not copy, modify, distribute, loan, lease, resell, sublicense or otherwise transfer any right in the Software Product(s). Except as expressly permitted by this Agreement, no other rights are granted by implication, estoppels or otherwise. _____________ VV Initials Page 1 of 8 - 2072 - ___________ Licensee Initials The Licensee is permitted to redistribute the Software Product(s) to Affiliate(s) acting on behalf of Licensee only for the duration of this Site License within the Licensee’s designated agency. Affiliate(s) are permitted to use Software Product(s) only for law enforcement or government- approved purposes. Use of Software Product(s) for any other purpose (e.g., private consultant services) is prohibited. Affiliate(s) who discontinue their association with the Licensee do not have the right to continue using personal copies of the Software Products obtained under this Agreement, nor may such former Affiliate(s) obtain updates of the Software Product(s) from the Licensee. However, the Licensee is not under obligation to enforce such compliance by former Affiliate(s) beyond its implementation of restrictions set forth above regarding access to the Software Product(s) by Affiliate(s). Licensee shall display a full copyright notice and any other notice of use on all copies of the Software Product(s) being redistributed to Affiliate(s). Licensee shall not eliminate, bypass, or in any way alter the copyright screen (also known as the “splash” screen) that may appear when Software Product(s) are first started on any computer. Any use or redistribution of Software Product(s) in a manner not explicitly stated in this Agreement, or not agreed to in writing by Vigilant Video is strictly prohibited. Termination: This Agreement is effective as of the Effective Date until terminated. Licensee may terminate this Agreement at any time by notifying Vigilant Video of the termination in writing thirty (30) days prior to the termination and deleting all copies of the Software Product(s). If Licensee terminates its license prior to the end of the licensed year (it being anytime after the Effective Date but prior to the one (1) year anniversary of the Effective Date), Vigilant Video will not refund or prorate any license fees, nor will it reduce or waive any license fees still owed to Vigilant Video by Licensee. Upon termination of the Site License, Licensee shall immediately cease to any further use of Software Product(s) by itself or its Affiliate(s). Vigilant Video has the right to terminate this Agreement if Licensee violates any material term or condition of this Agreement. Upon receipt of Vigilant Video’s notice of termination, Licensee shall immediately discontinue all use of Software Product(s) and certify to Vigilant Video that it has returned or destroyed all copies of Software Product(s) in its possession or control. In addition, Licensee may be subject to legal action by Vigilant Video for material breach of this Agreement. Warranty and Disclaimer: Vigilant Video warrants that Software Product(s) manufactured by Vigilant Video will be free from “significant” defects during Site License and/or Subscription period then in effect (“Warranty Period”). Significant defects are those which impede function of the main delivery modules of Software Product(s). This warranty does not include products not manufactured by Vigilant Video. Vigilant Video’s obligation to repair or replace any defective Software Product(s) during the Warranty Period shall be Customer’s exclusive remedy. Vigilant Video shall not be responsible for labor charges for removal or reinstallation of defective software, charges for transportation, handling and shipping or loss. Licensee and its Affiliates assume the entire risk as to the results and performance of the Software Product(s). Vigilant Video disclaims all warranties, expressed or implied, including but not limited to _____________ VV Initials Page 2 of 8 - 2073 - ___________ Licensee Initials implied warranties of merchantability and fitness for a particular purpose. In no event shall Vigilant Video be liable for any damages whatsoever arising out of the use of, or inability to use, the Software Product(s). Under certain circumstances, it may be dangerous to operate a moving vehicle while attempting to operate a touch screen or laptop screen and any of their applications. It is agreed by the Licensee that Licensee’s users are instructed to only utilize interface to the licensed software at what time it is safe to do so. Vigilant Video is not liable for any accident caused by a result of distraction using this touch screen while operating a moving vehicle. Products and Services: Upon receipt of payment or purchase order of Site License, Vigilant Video will deliver or make available to the Licensee the Software Product(s). Updates, patches and bug fixes of the Software Product(s) will be made available to the Licensee at no additional charge, although charges may be assessed if the Software Product is requested to be delivered on physical media. Vigilant Video will make available throughout the active license period e-mail and fax support to an administrator and two support contacts designated by the Licensee, known as Licensee “Technical Support Agents.” Under the Site License or Subscription agreement, Affiliates of the Licensee must channel all questions related to the Software Product(s) through the Technical Support Agent(s), the latter of which must make a goodfaith effort to answer such questions before submitting a support ticket at www.VigilantVideo.com or sending an email to support@VigilantVideo.com. Contract Term and Structure: A fully executed Site License will entitle the Licensee to use of the Software Product(s) , valid for one (1) year, in which to set up and install the software product(s) on an unlimited number of media centers within the Licensee’s agency. As the Licensee installs the units of the Software Product(s) and connects them with video cameras, the Licensee will be required to obtain a Camera License Key (CLK) for each installed camera. This is simply done by submitting a single sheet request form to Vigilant Video technical support. Within 5 business days, the Licensee Technical Support Agent will receive the requested CLK in a form set to expire on the same date of the Site License expiration. This agreement is automatically renewed upon receipt of Subscription payment, entitling the Licensee to a full replacement set of all previously issued CLK’s set to expire one (1) year from the Subscription renewal date. This Agreement will terminate if 1) the Licensee indicates in writing its intent to discontinue its License or 2) Vigilant Video has not received payment for its Subscription fee by the Subscription Fee due date. In either event, Vigilant Video Inc. reserves the right to refrain from issuing replacement CLK’s and to restrict access to services that are available to Licensees in good standing. The Software Product(s) will cease to function after the active global license key has expired. Ownership of Software: The Software Product is copyrighted by Vigilant Video and remains the property of Vigilant Video. This license is not a sale of the original software or any copy. The Licensee owns the physical media on which the Software Product(s) is installed, but Vigilant Video retains title and ownership of Software Product(s) and all other materials included as part of the Software Product(s). _____________ VV Initials Page 3 of 8 - 2074 - ___________ Licensee Initials Site License Fee: Each Site License fee is based on the total number of sworn officers within the Licensee’s and Affiliates’ agency(s) at the time of execution of this Site License Agreement. The Site License allows for Licensee to install an unlimited number of licenses of the Software Product(s) as Licensee sees fit to put to use. A schedule of applicable Site License Fees is shown below: Law Enforcement Product Family – Site License Fee TIER NUMBER OF SWORN OFFICERS SITE LICENSE FEE Tier 1 0 < Sworn Officers < 100 $4,500 Tier 2 101 < Sworn Officers < 250 $9,000 Tier 3 251< Sworn Officers < 500 $13,500 Jumbo 501 < Sworn Officers $ 27,000 Subscription Fee: Each Site License has a Subscription fee due approximately thirty (30) days prior to the expiration of the Site License. The annual Subscription fee enables the Software Product(s) to remain operational for each successive 12 month period; entitles the Licensee to replacement CLK’s; and ensures users have access to the latest software versions and associated equipment driver software to allow the Software Product(s) installations to remain current and enable the best possible performance. It is noted that an entity once licensed by the Site License agreement can only utilize active software licensing via the annual subscription license offering. The Subscription fee is based on the number of Vigilant Video issued CLK’s, and considered by Vigilant Video as being “in use” during the annual period by the entity in question. A schedule of annual Subscription Fees is shown below: Law Enforcement Product Family Annual Subscription Fee Schedule Tier 1 $1,500 Base Fee + $500 X ( # of CLK’s Issued above and beyond the first 5 CLK’s) Subscription Fee Maximum $15,750 License Maximum 60 CLK’s Tier 2 $2,500 Base Fee + $500 X ( # of CLK’s Issued above and beyond the first 5 CLK’s) Subscription Fee Maximum $45,000 License Maximum 180 CLK’s Tier 3 $2,500 Base Fee + $500 X ( # of CLK’s Issued above and beyond the first 5 CLK’s) Subscription Fee Maximum $87,750 License Maximum 300 CLK’s Jumbo $2,500 Base Fee + $300 X ( # of CLK’s Issued above and beyond the first 5 CLK’s) Subscription Fee Maximum $210,000 License Maximum 700 CLK’s Please Note: Each Tier’s Base Fee includes initial 5 CLK’s. Approximately Ninety (90) days prior to the annual license renewal date, Vigilant Video will provide the Licensee an invoice for the next year's Subscription fee. Payment of the Subscription fee is due _____________ VV Initials Page 4 of 8 - 2075 - ___________ Licensee Initials thirty (30) days prior to the renewal date. All Fee(s) are exclusive of any sales, use, value-added or other federal, state or local taxes (excluding taxes based on Vigilant Video’s net income) and Licensee agrees to pay any such tax. Shared Private Data Networks: In geographic locations wherein Vigilant Video has implemented online LPR data repositories via Vigilant Video’s affiliation with private entities utilizing LPR technologies, the site licensee may receive access to such data repositories to assist in the agency’s efforts to locate targeted car plates within the archives. Access to shared private data networks is one benefit of the site license above and beyond the access to Vigilant Video Software Product(s). Price Adjustment: Vigilant Video has the right to increase or decrease the annual Subscription fee from year to year. It is noted that in the case of an increase, such increase shall be less than 10% of the prior year’s fees or shall be less than a percentage equal to the published rate of inflation in the United States, the not-to-exceed limit being whichever of these rate rise percentage limits is greater. If Vigilant Video intends to adjust the annual Subscription fee, it must give notice to the Licensee on or before the above stated invoice date pertaining to the upcoming annual Subscription renewal. Credits: During the first year of a license or during subsequent year annual Subscriptions, Vigilant Video may, on its own discretion, adjust fees in consideration of credits which Licensee may have earned during participation in approved Vigilant Video marketing programs. Initiating a Site License: To obtain a Law Enforcement Product Family Site License, fill out the Ordering and Contact Information form below and return it with a purchase order or payment. Vigilant Video support specialists will contact you after receiving your information. Limitation of Liability: IN NO EVENT SHALL VIGILANT VIDEO BE LIABLE FOR ANY DIRECT, INDIRECT, PUNITIVE, INCIDENTAL, SPECIAL, CONSEQUENTIAL DAMAGES INCLUDING DAMAGES FOR LOSS OF USE, DATA OR PROFIT, ARISING OUT OF OR CONNECTED WITH THE USE OF SOFTWARE PRODUCT(S), WHETHER BASED ON CONTRACT, TORT, NEGLIGENCE, STRICT LIABILITY OR OTHERWISE, EVEN IF VIGILANT VIDEO HAS BEEN ADVISED OF THE POSSIBILITY OF DAMAGES. IN NO EVENT WILL VIGILANT VIDEO’S LIABILITY ARISING OUT OF OR RELATED TO THIS AGREEMENT EXCEED THE FEES PAID BY LICENSEE TO VIGILANT VIDEO FOR THE SOFTWARE PRODUCT(S) LICENSED UNDER THIS AGREEMENT. _____________ VV Initials Page 5 of 8 - 2076 - ___________ Licensee Initials Confidentiality: Licensee acknowledges that Software Product(s) contain valuable and proprietary information of Vigilant Video and Licensee and its Affiliates will not disassemble, decompile or reverse engineer any Software Product(s) to gain access to confidential information of Vigilant Video. Assignment: Licensee may not assign this Agreement without prior written consent of Vigilant Video. Any attempted assignment without consent shall be void. Amendment, Choice of Law: No amendment or modification of this Agreement shall be effective unless in writing and signed by authorized representatives of the parties. This Agreement shall be governed by the laws of the state of California without regard to its conflicts of law. Federal Government: Any use, copy or disclosure of Software Product(s) by the U.S. Government is subject to restrictions as set forth in this Agreement and as provided by DFARS 227.7202-1(a) and 227.7202-3(a) (1995), DFARS 252.227-7013(c)(1)(ii) (Oct 1988), FAR 12.212(a)(1995), FAR 52.227-19, or FAR 52.227 (ALT III), as applicable. Complete Agreement: This Agreement constitutes the final and complete agreement between the parties with respect to the subject matter hereof, and supersedes any prior or contemporaneous agreements, written or oral, with respect to such subject matter. The term, provision of any Licensee purchase order, business form or other written authorization will have no effect on, and will not modify, the terms of this Agreement, regardless of any failure of Vigilant Video to object to those terms. _____________ VV Initials Page 6 of 8 - 2077 - ___________ Licensee Initials IN WITNESS WHEREOF, the parties have executed the Agreement as of the Effective Date. Manufacturer: Vigilant Video, Inc. Authorized Agent: Joseph L. Harzewski III Title: VP, Sales and Marketing Date: ____________________________________________________ Signature: ____________________________________________________ Enforcement Agency: ____________________________________________________ Authorized Agent: ____________________________________________________ Title: ____________________________________________________ Date: ____________________________________________________ Signature: ____________________________________________________ Return to: Vigilant Video, Inc. Phone: 925-398-2079 Fax: 925 - 398 – 2113 Email: sales@vigilantvideo.com 2021 Las Positas Court Suite # 101 Livermore, CA 94551 USA Page 7 of 8 - 2078 - Vigilant Video Law Enforcement Product Family Site License Agreement Ordering & Contact Information To ensure up to date support offered by Vigilant Video, please complete and submit the following information. City: ____________________________ Enforcement Agency: __________________ Provide an estimated number of patrol vehicles: ___________ Product Interest: [ ] CarDetector Mobile Edition [ ] CarDetector Fixed Camera Edition Administrator Contact Person who receives all information related to software, including product updates and licensing information. Name/Position _________________________________________________________________________ Department ___________________________________________________________________________ Address ______________________________________________________________________________ Telephone ____________________________________ Fax ________________________________ E-mail ________________________________________________________________________________ Billing Contact This is the person to whom all invoices and billing information will be sent. Name/Position _________________________________________________________________________ Department ___________________________________________________________________________ Address ______________________________________________________________________________ Telephone _____________________________________ Fax ________________________________ E-mail ________________________________________________________________________________ Technical Support Agent These are the two individuals permitted to receive technical support from Vigilant Video. Name ____________________________________ Name _____________________________________ Dept. ____________________________________ Dept. ______________________________________ Telephone ________________________________ Telephone __________________________________ Fax ______________________________________ Fax _______________________________________ E-mail ___________________________________ E-mail _____________________________________ Page 8 of 8 - 2079 - Vigilant Video Law Enforcement Product Family Site License Agreement This Vigilant Video CarDetector Family Site License Agreement (the “Agreement”) is made and entered into as this______ Day of ____________, 2010 (the “Effective Date”) by and between Vigilant Video Inc., a Delaware corporation, having its principal place of business at 2021 Las Positas Court Suite # 101, Livermore, CA 94551 (“Vigilant Video”) and ________________________________, a law enforcement agency or other governmental agency, having its principal place of business at _________________________________________________________________ (“Licensee”) WHEREAS, Vigilant Video designs, develops and licenses advanced video analytics software technologies for the security and law enforcement markets; WHEREAS, Licensee desires to license from Vigilant Video the Software Product(s) (as defined below) for itself and Affiliates (as defined below) THEREFORE, Licensee and Vigilant hereby agree as follows: Definitions: “Affiliate(s)” means any employee, contractor, or volunteer who is affiliated with Licensee or is authorized by Licensee or is controlled by or under control of Licensee and who may also utilize the Software Product(s) (as defined below). Final determination of affiliate approval is left to the sole discretion of Vigilant Video. “Software Product(s)” means Vigilant Video’s Law Enforcement Family of Video Analytics software product(s) including Car Detector Mobile LPR Edition, Car Detector Fixed LPR Edition, Law Enforcement Archive & Retrieval Network (LEARN) Server, CamSmartz, LineUP and other software applications considered by Vigilant Video to be applicable for benefit of law enforcement agencies. “Site License” means a non-exclusive, non-transferable, limited term license to install and operate Software Product(s) on to any applicable media without quantity limitation within the Licensee’s designated facility for a period of up to one (1) year. “Subscription” means an annual renewal of the Site License held by any Licensee who is in compliance with the terms and conditions of this Agreement. Site License Grant; Duplication and Distribution Rights: Subject to the terms and conditions of this Agreement, Vigilant Video grants Licensee a Site License. Except as expressly permitted by this Agreement, Licensee, any Affiliate or any third party acting on behalf of Licensee shall not copy, modify, distribute, loan, lease, resell, sublicense or otherwise transfer any right in the Software Product(s). Except as expressly permitted by this Agreement, no other rights are granted by implication, estoppels or otherwise. _____________ VV Initials Page 1 of 8 - 2072 - ___________ Licensee Initials The Licensee is permitted to redistribute the Software Product(s) to Affiliate(s) acting on behalf of Licensee only for the duration of this Site License within the Licensee’s designated agency. Affiliate(s) are permitted to use Software Product(s) only for law enforcement or government- approved purposes. Use of Software Product(s) for any other purpose (e.g., private consultant services) is prohibited. Affiliate(s) who discontinue their association with the Licensee do not have the right to continue using personal copies of the Software Products obtained under this Agreement, nor may such former Affiliate(s) obtain updates of the Software Product(s) from the Licensee. However, the Licensee is not under obligation to enforce such compliance by former Affiliate(s) beyond its implementation of restrictions set forth above regarding access to the Software Product(s) by Affiliate(s). Licensee shall display a full copyright notice and any other notice of use on all copies of the Software Product(s) being redistributed to Affiliate(s). Licensee shall not eliminate, bypass, or in any way alter the copyright screen (also known as the “splash” screen) that may appear when Software Product(s) are first started on any computer. Any use or redistribution of Software Product(s) in a manner not explicitly stated in this Agreement, or not agreed to in writing by Vigilant Video is strictly prohibited. Termination: This Agreement is effective as of the Effective Date until terminated. Licensee may terminate this Agreement at any time by notifying Vigilant Video of the termination in writing thirty (30) days prior to the termination and deleting all copies of the Software Product(s). If Licensee terminates its license prior to the end of the licensed year (it being anytime after the Effective Date but prior to the one (1) year anniversary of the Effective Date), Vigilant Video will not refund or prorate any license fees, nor will it reduce or waive any license fees still owed to Vigilant Video by Licensee. Upon termination of the Site License, Licensee shall immediately cease to any further use of Software Product(s) by itself or its Affiliate(s). Vigilant Video has the right to terminate this Agreement if Licensee violates any material term or condition of this Agreement. Upon receipt of Vigilant Video’s notice of termination, Licensee shall immediately discontinue all use of Software Product(s) and certify to Vigilant Video that it has returned or destroyed all copies of Software Product(s) in its possession or control. In addition, Licensee may be subject to legal action by Vigilant Video for material breach of this Agreement. Warranty and Disclaimer: Vigilant Video warrants that Software Product(s) manufactured by Vigilant Video will be free from “significant” defects during Site License and/or Subscription period then in effect (“Warranty Period”). Significant defects are those which impede function of the main delivery modules of Software Product(s). This warranty does not include products not manufactured by Vigilant Video. Vigilant Video’s obligation to repair or replace any defective Software Product(s) during the Warranty Period shall be Customer’s exclusive remedy. Vigilant Video shall not be responsible for labor charges for removal or reinstallation of defective software, charges for transportation, handling and shipping or loss. Licensee and its Affiliates assume the entire risk as to the results and performance of the Software Product(s). Vigilant Video disclaims all warranties, expressed or implied, including but not limited to _____________ VV Initials Page 2 of 8 - 2073 - ___________ Licensee Initials implied warranties of merchantability and fitness for a particular purpose. In no event shall Vigilant Video be liable for any damages whatsoever arising out of the use of, or inability to use, the Software Product(s). Under certain circumstances, it may be dangerous to operate a moving vehicle while attempting to operate a touch screen or laptop screen and any of their applications. It is agreed by the Licensee that Licensee’s users are instructed to only utilize interface to the licensed software at what time it is safe to do so. Vigilant Video is not liable for any accident caused by a result of distraction using this touch screen while operating a moving vehicle. Products and Services: Upon receipt of payment or purchase order of Site License, Vigilant Video will deliver or make available to the Licensee the Software Product(s). Updates, patches and bug fixes of the Software Product(s) will be made available to the Licensee at no additional charge, although charges may be assessed if the Software Product is requested to be delivered on physical media. Vigilant Video will make available throughout the active license period e-mail and fax support to an administrator and two support contacts designated by the Licensee, known as Licensee “Technical Support Agents.” Under the Site License or Subscription agreement, Affiliates of the Licensee must channel all questions related to the Software Product(s) through the Technical Support Agent(s), the latter of which must make a goodfaith effort to answer such questions before submitting a support ticket at www.VigilantVideo.com or sending an email to support@VigilantVideo.com. Contract Term and Structure: A fully executed Site License will entitle the Licensee to use of the Software Product(s) , valid for one (1) year, in which to set up and install the software product(s) on an unlimited number of media centers within the Licensee’s agency. As the Licensee installs the units of the Software Product(s) and connects them with video cameras, the Licensee will be required to obtain a Camera License Key (CLK) for each installed camera. This is simply done by submitting a single sheet request form to Vigilant Video technical support. Within 5 business days, the Licensee Technical Support Agent will receive the requested CLK in a form set to expire on the same date of the Site License expiration. This agreement is automatically renewed upon receipt of Subscription payment, entitling the Licensee to a full replacement set of all previously issued CLK’s set to expire one (1) year from the Subscription renewal date. This Agreement will terminate if 1) the Licensee indicates in writing its intent to discontinue its License or 2) Vigilant Video has not received payment for its Subscription fee by the Subscription Fee due date. In either event, Vigilant Video Inc. reserves the right to refrain from issuing replacement CLK’s and to restrict access to services that are available to Licensees in good standing. The Software Product(s) will cease to function after the active global license key has expired. Ownership of Software: The Software Product is copyrighted by Vigilant Video and remains the property of Vigilant Video. This license is not a sale of the original software or any copy. The Licensee owns the physical media on which the Software Product(s) is installed, but Vigilant Video retains title and ownership of Software Product(s) and all other materials included as part of the Software Product(s). _____________ VV Initials Page 3 of 8 - 2074 - ___________ Licensee Initials Site License Fee: Each Site License fee is based on the total number of sworn officers within the Licensee’s and Affiliates’ agency(s) at the time of execution of this Site License Agreement. The Site License allows for Licensee to install an unlimited number of licenses of the Software Product(s) as Licensee sees fit to put to use. A schedule of applicable Site License Fees is shown below: Law Enforcement Product Family – Site License Fee TIER NUMBER OF SWORN OFFICERS SITE LICENSE FEE Tier 1 0 < Sworn Officers < 100 $4,500 Tier 2 101 < Sworn Officers < 250 $9,000 Tier 3 251< Sworn Officers < 500 $13,500 Jumbo 501 < Sworn Officers $ 27,000 Subscription Fee: Each Site License has a Subscription fee due approximately thirty (30) days prior to the expiration of the Site License. The annual Subscription fee enables the Software Product(s) to remain operational for each successive 12 month period; entitles the Licensee to replacement CLK’s; and ensures users have access to the latest software versions and associated equipment driver software to allow the Software Product(s) installations to remain current and enable the best possible performance. It is noted that an entity once licensed by the Site License agreement can only utilize active software licensing via the annual subscription license offering. The Subscription fee is based on the number of Vigilant Video issued CLK’s, and considered by Vigilant Video as being “in use” during the annual period by the entity in question. A schedule of annual Subscription Fees is shown below: Law Enforcement Product Family Annual Subscription Fee Schedule Tier 1 $1,500 Base Fee + $500 X ( # of CLK’s Issued above and beyond the first 5 CLK’s) Subscription Fee Maximum $15,750 License Maximum 60 CLK’s Tier 2 $2,500 Base Fee + $500 X ( # of CLK’s Issued above and beyond the first 5 CLK’s) Subscription Fee Maximum $45,000 License Maximum 180 CLK’s Tier 3 $2,500 Base Fee + $500 X ( # of CLK’s Issued above and beyond the first 5 CLK’s) Subscription Fee Maximum $87,750 License Maximum 300 CLK’s Jumbo $2,500 Base Fee + $300 X ( # of CLK’s Issued above and beyond the first 5 CLK’s) Subscription Fee Maximum $210,000 License Maximum 700 CLK’s Please Note: Each Tier’s Base Fee includes initial 5 CLK’s. Approximately Ninety (90) days prior to the annual license renewal date, Vigilant Video will provide the Licensee an invoice for the next year's Subscription fee. Payment of the Subscription fee is due _____________ VV Initials Page 4 of 8 - 2075 - ___________ Licensee Initials thirty (30) days prior to the renewal date. All Fee(s) are exclusive of any sales, use, value-added or other federal, state or local taxes (excluding taxes based on Vigilant Video’s net income) and Licensee agrees to pay any such tax. Shared Private Data Networks: In geographic locations wherein Vigilant Video has implemented online LPR data repositories via Vigilant Video’s affiliation with private entities utilizing LPR technologies, the site licensee may receive access to such data repositories to assist in the agency’s efforts to locate targeted car plates within the archives. Access to shared private data networks is one benefit of the site license above and beyond the access to Vigilant Video Software Product(s). Price Adjustment: Vigilant Video has the right to increase or decrease the annual Subscription fee from year to year. It is noted that in the case of an increase, such increase shall be less than 10% of the prior year’s fees or shall be less than a percentage equal to the published rate of inflation in the United States, the not-to-exceed limit being whichever of these rate rise percentage limits is greater. If Vigilant Video intends to adjust the annual Subscription fee, it must give notice to the Licensee on or before the above stated invoice date pertaining to the upcoming annual Subscription renewal. Credits: During the first year of a license or during subsequent year annual Subscriptions, Vigilant Video may, on its own discretion, adjust fees in consideration of credits which Licensee may have earned during participation in approved Vigilant Video marketing programs. Initiating a Site License: To obtain a Law Enforcement Product Family Site License, fill out the Ordering and Contact Information form below and return it with a purchase order or payment. Vigilant Video support specialists will contact you after receiving your information. Limitation of Liability: IN NO EVENT SHALL VIGILANT VIDEO BE LIABLE FOR ANY DIRECT, INDIRECT, PUNITIVE, INCIDENTAL, SPECIAL, CONSEQUENTIAL DAMAGES INCLUDING DAMAGES FOR LOSS OF USE, DATA OR PROFIT, ARISING OUT OF OR CONNECTED WITH THE USE OF SOFTWARE PRODUCT(S), WHETHER BASED ON CONTRACT, TORT, NEGLIGENCE, STRICT LIABILITY OR OTHERWISE, EVEN IF VIGILANT VIDEO HAS BEEN ADVISED OF THE POSSIBILITY OF DAMAGES. IN NO EVENT WILL VIGILANT VIDEO’S LIABILITY ARISING OUT OF OR RELATED TO THIS AGREEMENT EXCEED THE FEES PAID BY LICENSEE TO VIGILANT VIDEO FOR THE SOFTWARE PRODUCT(S) LICENSED UNDER THIS AGREEMENT. _____________ VV Initials Page 5 of 8 - 2076 - ___________ Licensee Initials Confidentiality: Licensee acknowledges that Software Product(s) contain valuable and proprietary information of Vigilant Video and Licensee and its Affiliates will not disassemble, decompile or reverse engineer any Software Product(s) to gain access to confidential information of Vigilant Video. Assignment: Licensee may not assign this Agreement without prior written consent of Vigilant Video. Any attempted assignment without consent shall be void. Amendment, Choice of Law: No amendment or modification of this Agreement shall be effective unless in writing and signed by authorized representatives of the parties. This Agreement shall be governed by the laws of the state of California without regard to its conflicts of law. Federal Government: Any use, copy or disclosure of Software Product(s) by the U.S. Government is subject to restrictions as set forth in this Agreement and as provided by DFARS 227.7202-1(a) and 227.7202-3(a) (1995), DFARS 252.227-7013(c)(1)(ii) (Oct 1988), FAR 12.212(a)(1995), FAR 52.227-19, or FAR 52.227 (ALT III), as applicable. Complete Agreement: This Agreement constitutes the final and complete agreement between the parties with respect to the subject matter hereof, and supersedes any prior or contemporaneous agreements, written or oral, with respect to such subject matter. The term, provision of any Licensee purchase order, business form or other written authorization will have no effect on, and will not modify, the terms of this Agreement, regardless of any failure of Vigilant Video to object to those terms. _____________ VV Initials Page 6 of 8 - 2077 - ___________ Licensee Initials IN WITNESS WHEREOF, the parties have executed the Agreement as of the Effective Date. Manufacturer: Vigilant Video, Inc. Authorized Agent: Joseph L. Harzewski III Title: VP, Sales and Marketing Date: ____________________________________________________ Signature: ____________________________________________________ Enforcement Agency: ____________________________________________________ Authorized Agent: ____________________________________________________ Title: ____________________________________________________ Date: ____________________________________________________ Signature: ____________________________________________________ Return to: Vigilant Video, Inc. Phone: 925-398-2079 Fax: 925 - 398 – 2113 Email: sales@vigilantvideo.com 2021 Las Positas Court Suite # 101 Livermore, CA 94551 USA Page 7 of 8 - 2078 - Vigilant Video Law Enforcement Product Family Site License Agreement Ordering & Contact Information To ensure up to date support offered by Vigilant Video, please complete and submit the following information. City: ____________________________ Enforcement Agency: __________________ Provide an estimated number of patrol vehicles: ___________ Product Interest: [ ] CarDetector Mobile Edition [ ] CarDetector Fixed Camera Edition Administrator Contact Person who receives all information related to software, including product updates and licensing information. Name/Position _________________________________________________________________________ Department ___________________________________________________________________________ Address ______________________________________________________________________________ Telephone ____________________________________ Fax ________________________________ E-mail ________________________________________________________________________________ Billing Contact This is the person to whom all invoices and billing information will be sent. Name/Position _________________________________________________________________________ Department ___________________________________________________________________________ Address ______________________________________________________________________________ Telephone _____________________________________ Fax ________________________________ E-mail ________________________________________________________________________________ Technical Support Agent These are the two individuals permitted to receive technical support from Vigilant Video. Name ____________________________________ Name _____________________________________ Dept. ____________________________________ Dept. ______________________________________ Telephone ________________________________ Telephone __________________________________ Fax ______________________________________ Fax _______________________________________ E-mail ___________________________________ E-mail _____________________________________ Page 8 of 8 - 2079 -