John R. Kasich, Governor Dr. Lonny J. Rivera, Interim Superintendent of Public Instruction Sent via email January 29, 2016 Stefan Huh Director Charter Schools Program U.S. Department of Education 400 Maryland Avenue S.W. Washington, D.C. 20202 Dear Director Huh: Thank you for your recent request for additional information in support of Ohio’s Charter School Program grant award of Sept. 28, 2015. We appreciate the ability to demonstrate the increasing rigor of Ohio’s school accountability system and how these higher expectations compare to federal school-rating criteria. Ohio’s fundamental education goal is to increase the quality of public instruction and academic opportunities for every child through the implementation of local report cards and the sponsor evaluation process. Since the 2012-2013 school year, the state has introduced additional measures to its annual report cards for schools and districts, progressively implementing an A-F grade scale for measures and “components,” or groups of measures. All public schools and districts will receive overall letter grades based on their combined measurements beginning in 2018. An independent advisory panel was appointed to review the state’s sponsor evaluation system and make recommendations. The panel’s recommendations were accepted by the State Superintendent in December and are being implemented. The transparent accountability and sponsor evaluation systems will guide the implementation of Ohio’s Charter School Program grant. Ohio’s original grant application identified 93 charter schools as high quality/high performing using the federal definition. Subsequent legislation and agencyapproved guidelines created a new state definition for high quality/high performing charter schools. This newly implemented state definition utilizes more rigorous criteria than the federal definition. This change prompted a review and revision to Ohio’s definition of poor performing charter schools. While the state definition has not changed, the numbers have been updated due to a correction in the underlying business rules, which now align with the definition. Ohio now identifies 59 charter schools as high quality/high performing compared to 93 originally identified under the federal definition. Under the federal definition, six schools were identified as poor performing in the original grant application, but after applying the new definition, Ohio has identified 57 charter schools as poor performing based on performance data from the 2013-2014 school year. 25 South Front Street Columbus, Ohio 43215 education.ohio.gov (877) 644-6338 For people who are deaf or hard of hearing, please call Relay Ohio first at 711. In part, the increased rigor of Ohio’s definition of high quality/high performing charter schools comes from the use of multiple measures of academic performance. The combination of Performance Index and Value-Added measures provide a more robust indictor of overall quality. The Four-Year Graduation Rate and K-3 Literacy are measures applied to schools in the absence of a Performance Index or Value-Added grade. More information on this appears on the following pages. Per your request, please find enclosed:  A comparison of definitions (federal and state) for high quality/high performing and poor performing charter schools (Addendum 1);  An explanation of how Ohio’s new definitions of high quality/high performing and poor performing are more rigorous than federal definitions (Addendum 2);  A list of all charter schools classified as high quality/high performing and poor performing under the federal definition (Addendum 3);  A list of all charter schools classified as high quality/high performing and poor performing under the state definition (Addendum 4);  Updates to Figures 2, 3, 5 and 6 from the grant application based on Ohio’s new definitions of high quality/high performing and poor performing (Figure 4 remains unchanged under the new definitions) (Addendum 5);  An updated timeline for subgrant distribution (Addendum 6); and  Additional explanation of the terms quarterly and annually as applied to grant activities, including the months when they start and occur (Addendum 7). Our team looks forward to continuing collaboration between the Ohio Department of Education and the U.S. Department of Education as we work to provide the best possible quality of education to Ohio’s charter school students. Sincerely, Dr. Lonny J. Rivera Interim Superintendent of Public Instruction Attendance rate ≥ 93 percent and Value-Added grade of C (Met) or better Attendance rate ≥ 93 percent and Performance Index Score grade of C (70 percent) or better Attendance rate ≥ 93 percent and 4-Year Graduation Rate grade of C (84 percent) or better Annual Measureable Objectives grade of C (Met) or better Value-Added grade of A or B and Performance Index grade of C or better -ORValue-Added Grade of B or better and Performance Index must increase for each of the previous three years If Value-Added grade is not available, 4-Year Graduation Rate grade of A or B and Performance Index grade of C or better -ORIf Value-Added grade is not available, 4-Year Graduation Rate grade of A or B and Performance Index must increase for each of the previous three years If Value-Added and 4-Year Graduation Rate grades are unavailable, K-3 Literacy Improvement grade of A or B    AND Performance Index grade of D or F Value-Added grade of D or F Note: Refer to Addendum 3 for schools identified as high quality/high performing under the federal and original state definitions and Addendum 4 for schools identified as poor performing under the federal and updated state definitions. Ranked in the lowest 5 percent of schools based on the Performance Index Score in each of the last three years AND Value-Added grade of D or F (Below) in each of the last three years Poor Performing Definitions AND Auditable and Partial or Overall Compliance with Contract     STATE DEFINITION Meeting any of the following criteria: High Quality/High Performing Definitions Meeting any of the following criteria in each of the last three years: FEDERAL DEFINITION ADDENDUM 1 Comparison of Federal and State Definitions of High Quality/High Performing and Poor Performing Charter Schools ADDENDUM 2 High Quality/High Performing and Poor Performing Schools (Federal Definition) High Quality/High Performing Schools The initial business rules used to determine Ohio’s number of high quality/high performing community schools for each of school years 2014, 2013, 2012, 2011 and 2010 relied on school-level data pertaining to academic performance and compliance. The analysis for each year used up to three years of data including data for the current year (e.g., 2014 in the 2014 analysis) and the prior two years (e.g., 2013 and 2012 in the 2014 analysis). Fewer than three years of data could be used for new schools not open during all years under analysis (e.g., only 2014 and 2013 data would be used in the 2014 analysis for a school first operating in 2013). To be labeled high quality/high performing, a school needed to meet one of four academic performance criteria and also compliance criteria. To meet the academic performance criteria, a school needed, in each of the three most recent years, to have: (1) an Attendance Rate of at least 93 percent and a Value-Added grade of C or better, or rating of “Met” or better; or (2) an Attendance Rate of at least 93 percent and a Performance Index grade of C or better, or rate of 70 percent or above; or (3) an Attendance Rate of at least 93 percent and a 4-Year Graduation grade of C or better, or rate of 84 percent or above; or (4) an Annual Measurable Objective grade of C or above, or Adequate Yearly Progress rating of “Met.” Schools meeting the academic performance criteria were labeled high quality/high performing if they were auditable and received ratings of partial or overall compliant from their sponsors. Poor Performing Schools The initial business rules to determine Ohio’s number of poor performing community schools for 2014, 2013, 2012, 2011 and 2010 relied solely on school-level academic performance data. Compliance criteria did not play a role in identifying the number of poor performing schools. To be included in the analysis for a year, a community school had to have been open for at least three years. The school had to be ranked in the lowest 5 percent of schools based on Performance Index Score in each of the three most recent school years and had to have received a Value-Added grade of D or F, or Rating of Below in each of those three school years. High Quality/High Performing and Poor Performing (State Definition) High Quality/High Performing Schools The business rules used to determine Ohio’s number of high quality/high performing community schools for school year 2014, the same definition that was used in Ohio’s Facilities Grant, relies solely on school-level academic performance data. To be high performing/high quality, a school must have: (1) a Value-Added grade of B or better and a Performance Index grade of C or better; or, a Value-Added grade of B or better and Performance Index increase for the previous three years, or if the school had no Value-Added grade, (2) a 4-Year Graduation Rate of B or better and a Performance Index grade of C or better; or, a 4-Year Graduation Rate of B or better and Performance Index increase for the previous three years or, if the school had neither a Value-Added grade nor a 4-Year Graduation Rate, (3) a K-3 Literacy Improvement grade of B or better. Poor Performing Schools To be poor performing under the second update to the business rules, a school would need to have a Value-Added grade of D or F and a Performance Index grade of D or F. Comparison of Federal to State Criteria The high quality/high performing portion of the federal criteria for high quality/high performing schools relied on one academic measure meeting a grade of C or higher or the equivalent under Ohio’s old report card system (Value-Added, Performance Index, 4-Year Graduation or Annual Measureable Objectives), one arguably nonacademic performance measure (Attendance Rate), and two compliance measures (Auditability and Legal Compliance). Identifying schools as high quality/high performing on the basis of any one of four academic measures meant that a school could be viewed favorably in the analysis if it performed poorly on each of the other three measures and risked identifying schools as high quality/high performing when they would not be considered high quality/high performing within the context of Ohio’s report card system. The updated criteria are believed to improve the comparability of results to Ohio’s report card system and limit the number of schools viewed favorably by relying on two academic measures for most schools and requiring a higher level of performance, a grade of A or B on Value-Added and 4-Year Graduation. The updated criteria for poor performing schools exchanged Performance Index Ranking (lowest 5 percent of schools) for Performance Index grade (D or F), greatly increasing the number of schools that could be identified as poor performing. Furthermore, identifying schools as poor performing in a given year, rather than in each of three years as required by the federally indicated analysis, increases the number of schools identified as poor performing. Note: Only general and special education site-based community schools were included in the original and updated analyses of high quality/high performing and poor performing schools. ADDENDUM 3 Schools Identified as High Quality/High Performing under Federal definition: A.B. Graham Academy Akros Middle School Apex Academy Arts & College Preparatory Academy Aurora Academy Beacon Hill Academy Bennett Venture Academy Central Academy of Ohio Cincinnati College Preparatory Academy Citizens Academy Citizens Leadership Academy Clay Avenue Community School Cleveland Arts and Social Sciences Academy Cleveland Entrepreneurship Preparatory School Columbus Arts & Technology Academy Columbus Bilingual Academy Columbus Bilingual AcademyNorth Columbus Collegiate Academy Columbus Humanities, Arts and Technology Academy Columbus Preparatory Academy Columbus Preparatory and Fitness Academy Constellation Schools: Elyria Community Constellation Schools: Lorain Community Elementary Constellation Schools: Lorain Community Middle Constellation Schools: Mansfield Community Middle Constellation Schools: Old Brooklyn Community Elementary Constellation Schools: Old Brooklyn Community Middle Constellation Schools: Parma Community Constellation Schools: Puritas Community Elementary Constellation Schools: Puritas Community Middle Constellation Schools: Westpark Community Elementary Constellation Schools: Westpark Community Middle Constellation Schools: Westside Community School of the Arts Cornerstone Academy Community School Dayton Early College Academy, Inc DECA PREP Emerson Academy Entrepreneurship Preparatory School - Woodland Hills Campus Falcon Academy of Creative Arts Foundation Academy Global Village Academy Greater Summit County Early Learning Center Green Inspiration Academy Hamilton Cnty Math & Science HBCU Preparatory School 1 Heir Force Community School Horizon Science Acad Cleveland Horizon Science Academy Columbus Horizon Science Academy Columbus Middle School Horizon Science Academy Denison Elementary School Horizon Science Academy Elementary School Horizon Science Academy Lorain Horizon Science Academy Youngstown Horizon Science AcademyCleveland Middle School Imagine Leadership Academy Imani Learning Academy Intergenerational School, The ADDENDUM 3 International Acad Of Columbus KIPP Columbus Madison Avenue School of Arts Madisonville SMART Elementary Menlo Park Academy Middlebury Academy Middletown Fitness & Prep Acad Mt. Healthy Preparatory and Fitness Academy Near West Intergenerational School Newbridge Math & Reading Preparatory Academy Noble Academy-Cleveland Noble Academy-Columbus North Dayton School Of Science & Discovery Northland Preparatory and Fitness Academy Oakstone Community School Orion Academy Par Excellence Academy Pathway School of Discovery Patriot Preparatory Academy Phoenix Community Learning Ctr Pinnacle Academy Richland Academy School of Excellence Sciotoville Elementary Academy Springfield Preparatory and Fitness Academy Summit Academy Community School - Painesville Summit Academy Community School Alternative Learners Xenia T.C.P. World Academy Toledo Preparatory and Fitness Academy Toledo School For The Arts Village Preparatory School Washington Park Community School Westside Academy Wildwood Environmental Academy Winterfield Venture Academy Youngstown Community School Zenith Academy East ADDENDUM 3 Schools Identified as Poor Performing under Federal definition: Broadway Academy Mollie Kessler OAK Leadership Institute Summit Academy Community School-Toledo Virtual Schoolhouse, Inc. Woodland Academy ADDENDUM 4 Schools Identified as High Performing under State definition Arts & College Preparatory Academy Arts and Science Preparatory Academy Aurora Academy Canton College Preparatory School Citizens Academy Citizens Academy East Cleveland Arts and Social Sciences Academy Cleveland Entrepreneurship Preparatory School Columbus Arts & Technology Academy Columbus Collegiate Academy Columbus Collegiate Academy - West Columbus Humanities, Arts and Technology Academy Columbus Preparatory Academy Constellation Schools: Lorain Community Elementary Constellation Schools: Lorain Community Middle Constellation Schools: Mansfield Community Elementary Constellation Schools: Parma Community Constellation Schools: Westpark Community Elementary Constellation Schools: Westside Community School of the Arts Cornerstone Academy Community Dayton Early College Academy, Inc Emerson Academy Entrepreneurship Preparatory School Woodland Hills Campus Focus Learning Academy of Northern Columbus Foundation Academy Graham Expeditionary Middle School Groveport Community School Hamilton Cnty Math & Science HBCU Preparatory School 1 Heir Force Community School Horizon Science Academy Cleveland Elementary School Horizon Science Academy Columbus Middle School Horizon Science Academy-Cleveland Middle School Intergenerational School, The King Academy Community School Klepinger Community School Lakeland Academy Community School Lincoln Preparatory School Miami Valley Academies Middletown Fitness & Prep Acad Midnimo Cross Cultural Community School Mt. Healthy Preparatory and Fitness Academy Near West Intergenerational School Noble Academy-Columbus Northeast Ohio College Preparatory School Northland Preparatory and Fitness Academy Par Excellence Academy Patriot Preparatory Academy Phoenix Community Learning Ctr Pinnacle Academy Stambaugh Charter Academy Star Academy of Toledo STEAM Academy of Warren Summit Academy Akron Middle School Summit Academy Community School Alternative Learners-Lorain Summit Academy Middle School Columbus Toledo Preparatory and Fitness Academy Zenith Academy Zenith Academy East ADDENDUM 4 Schools Identified as Poor Performing under State definition A+ Children's Academy Alliance Academy of Cincinnati Believe to Achieve-Canton Bella Academy of Excellence Broadway Academy Brookwood Academy Brown Street Academy Chapelside Cleveland Academy Cincinnati Leadership Academy Cincinnati Learning Schools Cincinnati Speech & Reading Intervention Center Cincinnati Technology Academy City Day Community School Columbus Performance Academy Constellation Schools: Collinwood Village Academy Constellation Schools: Stockyard Community Middle Dayton Leadership AcademiesDayton View Campus Eagle Academy East Academy Edge Academy, The FCI Academy Foxfire Intermediate School Great Western Academy Harvard Avenue Community School Hope Academy Northwest Campus Horizon Science Academy Dayton High School Horizon Science Academy-Cincinnati Horizon Science Academy-Denison Middle School Imagine Hill Avenue Impact Academy Cincinnati Lake Erie Academy Lincoln Park Academy Main Street Preparatory Academy Mansfield Elective Academy Mollie Kessler Mount Auburn International Academy North Central Academy OAK Leadership Institute Pearl Academy Performance Academy Eastland Renaissance Academy Richard Allen Academy Richard Allen Academy II Richard Allen Academy III STEAM Academy of Akron Summit Academy Akron Elementary School Summit Academy Community SchoolToledo Summit Academy Secondary Youngstown Summit Academy Secondary School Middletown V L T Academy Villaview Community School Virtual Schoolhouse, Inc. West Park Academy West Preparatory Academy Whitehall Preparatory and Fitness Academy Woodland Academy Young Scholars Prep School ADDENDUM 5 Figure 2: High Performing Site-Based General Education Community Schools in Ohio High % of Site-Based Performing Total General General Education School Education Schools High Count Schools Performing 2013-2014 58 290 20.00% Figure 5: Percentage of High Performing SiteBased General Education Community Schools and Ohio 8 Traditional Public Schools Year 2013-2014 High Performing High Performing Community Ohio 8 Traditional Schools Public Schools 20.00% 18.57% *The State definition of high performance for community schools incorporates the K3 Literacy Improvement Grade, which is not available prior to the 2013-2014 report card. Figure 6: Percentage of Poor Performing SiteBased General Education Community Schools and Ohio 8 Traditional Public Schools Figure 3: Poor Performing Site-Based General Education Community Schools in Ohio Poor % of Site-Based Performing Total General General Education School Education Schools Poor Count Schools Performing 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 37 26 31 53 57 236 244 256 271 290 15.68% 10.66% 12.11% 19.56% 19.66% Figure 4: Ohio Charter Schools Closed Since FY11 No updates were made to this table. Year FY11 FY12 FY13 FY14 FY15 Total Academic Closure Criteria 4 4 2 1 0 11 Contractual NonClosed compliance Voluntarily 8 6 10 36 8 68 2 3 8 3 4 20 Year 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 Poor Performing Poor Performing Community Ohio 8 Traditional Schools Public Schools 15.68% 33.77% 10.66% 20.00% 12.11% 21.40% 19.56% 37.44% 19.66% 27.08% ADDENDUM 6 The Ohio Department of Education's CSP Program Work Plan Strategy 1: Disseminate information about the CSP grant program to interested parties including potential developers, authorizers, teachers, parents, communities and other stakeholders. Responsible Activity Milestones Timelines Staff Completion of Feb. 1 thru March 30, 2016 Develop a detailed Program Update the Plan Nov. thru Dec. 2017 dissemination and Administrator dissemination plan; first contact with key partners Update the Plan Nov. thru Dec. 2018 engagement plan; identify and interested parties; Update the Plan Nov. thru Dec. 2019 dissemination opportunities communication calendar Update only as needed in Nov/Dec 2020 and partners; identify showing key dates and dissemination channels; information dissemination create informational activities materials Initiate dissemination and Program Completion of regular April 1, 2016 thru Dec. 30, 2017 engagement plan; establish Administrator engagement activity Jan. 1, 2017 thru June 30 2018 Jan. 1 2018 thru June 30, 2019 routine communications pursuant to the communications plan and Jan. 1, 2019 thru June 30, 2020 calendar Jan. 1, 2020 thru June 30, 2021 Strategy 2: Conduct subgrantee award rounds for planning, year one implementation and year two implementation grants. Responsible Activity Milestones Timelines Staff Develop detailed written Program Completion of subgrant May 1, 2016 thru July 30, 2016 subgrant guidelines Administrator guidelines and application Nov. 1, 2016 thru Jan 1, 2017 explaining grant instructions Nov. 1, 2017 thru Jan 1, 2018 requirements, competitive Nov. 1, 2018 thru Jan 1, 2019 preferences, scoring criteria, Nov. 1, 2019 thru Jan 1, 2020 deadlines, etc.; stakeholder engagement around grant guidelines Issue Notice of Grant Program Timely issuance of Notice Aug. 30, 2016 thru Nov. 18, 2016 Opportunity Administrator of Grant Opportunity; Jan. 3, 2017 thru April 30, 2017 targets for dissemination of Jan. 2, 2018 thru April 30, 2018 notice met Jan. 2, 2019 thru April 30, 2019 Jan. 2, 2020 thru April 30, 2020 Receive applications Program Application received: Oct. 17, 2016 thru Nov. 18, 2016 Administrator prepared for distribution to Feb. 02, 2017 thru April 30, 2017 peer reviewers Feb. 1, 2018 thru April 30, 2018 Feb. 1, 2019 thru April 30, 2019 Feb. 1, 2020 thru April 30, 2020 Conduct peer review Program Peer reviewers identified; Nov. 21 thru Dec 30, 2016 process -- prepare for peer Administrator reviewers conduct and May 16 thru June 17, 2017 review process; identify submit reviews; compilation May 14 thru June 15, 2018 peers; provide training of scores; review session May 20 thru June 21, 2019 with reviewers May 18 thru June 19, 2020 Make grant awards Program Grants awarded; Jan 9 thru June 30, 2017 (2017 Award 1) Administrator Subgrantee activity begins Year 1, w/Waiver: Jan 9, 2017 thru June 30, 2018 July 1, 2017 thru June 30, 2018 (2017 Award 2) July 1, 2018, thru June 30, 2019 July 1, 2019, thru June 30, 2020 July 1, 2020, thru June 30, 2021 Strategy 3: Monitoring and technical assistance/support activity Responsible Activity Milestones Staff Develop detailed monitoring Program Complete detailed and support plan for all Administrator monitoring and support aspects of monitoring and plan technical assistance/support activity provided by both the department and authorizers Identify types of high quality Program Identification of types of technical assistance/support Specialists needed technical required by proposed schools assistance/support and and design strategies for development of strategies providing it for providing technical assistance/support Ensure authorizers conduct Program Required reviews monitoring and technical Specialists completed; reviews shared assistance/support activity with schools; deficiencies pursuant to plan rectified or corrective action plans developed; planned support activities completed per plan Conduct Ohio Department Program Required reviews completed; of Education monitoring Specialists reviews shared with schools/ review and technical authorizers; deficiencies assistance/support activities rectified or corrective action plans developed; planned support activities completed per plan Department review of Program Required reviews completed; authorizer compliance with Specialists deficiencies rectified or monitoring and technical corrective action plans assistance/support activities developed Strategy 4: Data collection, analysis and synthesis Responsible Activity Milestones Staff Data Governance Data Data Governance approval Committee Review Manager Develop detailed project data collection and analysis plan Collection of relevant data Prepare data analysis and synthesis reports Convene stakeholders to review data and discuss strategies to continually improve activities/outcomes Data Manager Plan development completed Data Manager Data Manager Data Manager 100 percent of required data collected timely Data analysis report prepared Completed stakeholder data review meetings; plan for improvements Timelines Aug. 1 thru Sept 30, 2016 Update the Plan, December 2017 Update the Plan, December 2018 Update the Plan, December 2019 Update the Plan, December 2020 Aug. 1 thru Dec 30, 2016 December 2017 December 2018 December 2019 December 2020 Jan. 1 thru Dec. 30, 2017 Jan. 1 thru Dec 30, 2018 Jan. 1 thru Dec. 30, 2019 Jan. 1 thru June 20, 2021 March thru Dec. 30, 2017 January thru June 30, 2018 January thru December 2019 January 2020 thru June 30, 2021 Oct. 1, 2016 thru June 30, 2017 July 1, 2017 thru June 30, 2018 July 1, 2018, thru June 30, 2019 July 1, 2019, thru June 30, 2020 July 1, 2020, thru June 30, 2021 Timelines Year 1: Bi-weekly* Year 2: Bi-weekly* Year 3: Bi-weekly* Year 4: Bi-weekly* Year 5: Bi-weekly* Quarterly, beginning in Jan 2017 thru Dec 2021 Months: January, April, July and October Ongoing: from October 2016 thru December 2021 Annually, to coincide with the Federal annual performance reports Annually, to coincide with the Federal annual performance reports *Data Governance Committee (DGC) meets on a Bi-Weekly basis throughout the year. JANUARY JANUARY Ohio responds to follow up questions from USDOE Data Governance Committee meets bi-weekly YEAR 2015 YEAR 2016 MARCH APRIL MAY ADDENDUM 7 JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER Ohio receives Data Governance Data Governance Data Governance Federal Grant Committee meets Committee meets Committee meets bi-weekly bi-weekly bi-weekly approval Data Governance Committee meets bi-weekly Data Governance Data Governance Data Governance Develop detailed Committee meets Committee meets Committee meets written subgrant bi-weekly bi-weekly bi-weekly guidelines Data Governance Committee meets bi-weekly Develop detailed written subgrant guidelines Data Governance Committee meets bi-weekly Develop detailed written subgrant guidelines Data Governance Committee meets bi-weekly Develop detailed project data collection and analysis plan Develop detailed monitoring/suppo rt plan Identify types of HQ technical assistance/suppor t Data Governance Committee meets bi-weekly Develop detailed project data collection and analysis plan, quarterly Develop detailed monitoring/suppo rt plan Identify types of HQ technical assistance/suppor t Data Governance Committee meets bi-weekly Develop detailed project data collection and analysis plan, quarterly Update subgrant guidelines Identify types of HQ technical assistance/suppor t Collection of relevant data Identify types of HQ technical assistance/suppor t Collection of relevant data Update subgrant guidelines Identify types of HQ technical assistance/suppor t Data Governance Collection of Data Governance Committee meets Committee meets relevant data bi-weekly bi-weekly Year 1 Receive Applications Year 1 Receive Applications Year 1 Notice of Year 1 Notice of Year 1 Notice of Year 1 Notice of Year 1 Peer Grant Opportunity Grant Opportunity Grant Opportunity Grant Opportunity Review process FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER Develop Develop Inmate Conduct Conduct Conduct Conduct Conduct Conduct Conduct Conduct dissemination/eng dissemination/eng dissemination/eng dissemination plan dissemination plan dissemination plan dissemination plan dissemination plan dissemination plan dissemination plan dissemination plan agement plan agement plan agement plan FEBRUARY YEAR 2017 Year 1 Subgrants period of availability Year 1 Subgrants period of availability Year 1 Subgrants period of availability Year 1 Subgrants period of availability Ensure authorizers conduct monitoring, TA/support Ensure authorizers conduct monitoring, TA/support Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Ensure authorizers conduct monitoring, TA/support Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Prepare data analysis and synthesis reports Review of authorizer compliance with monitoring, TA, support requirements Data Governance Data Governance Collection of Committee meets Committee meets relevant data bi-weekly bi-weekly Update project Data Governance data collection Committee meets and analysis plan bi-weekly Implement monitoring reviews and TA/support activities Year 2 Receive applications Year 2, Notice of Year 2 Receive Grant Opportunity applications Data Governance Committee meets bi-weekly Prepare data analysis and synthesis reports Convene stakeholders to review data and discuss strategies to continually improve outcomes Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Implement monitoring reviews and TA/support activities Ensure authorizers conduct monitoring, TA/support Year 2 Receive applications Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Implement monitoring reviews and TA/support activities Ensure authorizers conduct monitoring, TA/support Year 1 Subgrants period of availability; ends 06/30/2017 Year 2 Conduct peer review process Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Implement monitoring reviews and TA/support activities Ensure authorizers conduct monitoring, TA/support Year 2 Subgrants period of availability begins 07/01/2017 Implement monitoring reviews and TA/support activities Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Ensure authorizers conduct monitoring, TA/support Year 2 subgrants period of availability Year 2 subgrants period of availability Implement monitoring reviews and TA/support activities Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Implement monitoring reviews and TA/support activities Ensure authorizers conduct monitoring, TA/support Ensure authorizers Update subgrant guidelines conduct monitoring, TA/support Year 2 subgrants period of availability Update project data collection and analysis plan Update monitoring and support plan Implement monitoring reviews and TA/support activities Ensure authorizers conduct monitoring, TA/support Update subgrant guidelines Year 2 subgrants period of availability Review of authorizer compliance with monitoring, TA, support requirements Data Governance Collection of Committee meets relevant data bi-weekly Data Governance Committee meets bi-weekly Review of authorizer compliance with monitoring, TA, support requirements Data Governance Data Governance Data Governance Collection of Committee meets Committee meets Committee meets relevant data bi-weekly bi-weekly bi-weekly Implement monitoring reviews and TA/support activities Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Ensure authorizers conduct monitoring, TA/support Year 2 Make grant Year 2 subgrants awards period of availability Data Governance Data Governance Data Governance Committee meets Committee meets Committee meets bi-weekly bi-weekly bi-weekly Update project data collection and analysis plan Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Implement monitoring reviews and TA/support activities Ensure authorizers conduct monitoring, TA/support Year 1 Subgrants Year 2 Notice of Year 2, Notice of Year 2, Notice of Year 2 Conduct period of Grant Opportunity Grant Opportunity Grant Opportunity peer review availability begins process 01/09/2017 Make Subgrant awards, Year 1 JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER Conduct Conduct Conduct Conduct Conduct Conduct Conduct Conduct Conduct Conduct Update Update dissemination plan dissemination plan dissemination plan dissemination plan dissemination plan dissemination plan dissemination plan dissemination plan dissemination plan dissemination plan dissemination plan dissemination plan YEAR 2018 Year 2 subgrants period of availability Year 2 subgrants period of availability Year 2 subgrants period of availability Year 2 subgrants period of availability Implement monitoring reviews and TA/support activities Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Review of authorizer compliance with monitoring, TA, support requirements Data Governance Collection of Committee meets relevant data bi-weekly Update project Data Governance data collection Committee meets and analysis plan bi-weekly Ensure authorizers conduct monitoring, TA/support Ensure authorizers conduct monitoring, TA/support Implement monitoring reviews and TA/support activities Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Implement monitoring reviews and TA/support activities Ensure authorizers conduct monitoring, TA/support Year 3 Receive applications Prepare data analysis and synthesis reports Data Governance Committee meets bi-weekly Prepare data analysis and synthesis reports Data Governance Convene Committee meets stakeholders to bi-weekly review data and discuss strategies to continually improve outcomes Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Implement monitoring reviews and TA/support activities Year 3 Receive applications Ensure authorizers Year 3 Receive conduct applications monitoring, TA/support Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Implement monitoring reviews and TA/support activities Ensure authorizers conduct monitoring, TA/support Year 2 subgrants period of availability; ends 06/30/2018 Year 3 Conduct peer review process Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Implement monitoring reviews and TA/support activities Ensure authorizers conduct monitoring, TA/support Year 3 Subgrants period of availability begins 07/01/2018 Implement monitoring reviews and TA/support activities Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Ensure authorizers conduct monitoring, TA/support Year 3 subgrants period of availability Year 3 subgrants period of availability Implement monitoring reviews and TA/support activities Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Implement monitoring reviews and TA/support activities Ensure authorizers conduct monitoring, TA/support Ensure authorizers Update subgrant guidelines conduct monitoring, TA/support Year 3 subgrants period of availability Update project data collection and analysis plan Review of authorizer compliance with monitoring, TA, support requirements Update monitoring and support plan Implement monitoring reviews and TA/support activities Ensure authorizers conduct monitoring, TA/support Update subgrant guidelines Year 3, Make grant awards Data Governance Collection of Committee meets relevant data bi-weekly Data Governance Committee meets bi-weekly Review of authorizer compliance with monitoring, TA, support requirements Data Governance Data Governance Data Governance Collection of Committee meets Committee meets Committee meets relevant data bi-weekly bi-weekly bi-weekly Implement monitoring reviews and TA/support activities Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Ensure authorizers conduct monitoring, TA/support Year 3 Make grant Year 3 subgrants awards period of availability Data Governance Data Governance Data Governance Committee meets Committee meets Committee meets bi-weekly bi-weekly bi-weekly Update project data collection and analysis plan Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Implement monitoring reviews and TA/support activities Ensure authorizers conduct monitoring, TA/support Year 3 Issue Notice Year 3 Issue Notice Year 3 Issue Notice Year 3 Issue Notice Year 3 Conduct of Grant of Grant of Grant of Grant peer review Opportunity Opportunity Opportunity Opportunity process Year 2 subgrants period of availability JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER Conduct Conduct Conduct Conduct Conduct Conduct Conduct Conduct Conduct Conduct Update Update dissemination plan dissemination plan dissemination plan dissemination plan dissemination plan dissemination plan dissemination plan dissemination plan dissemination plan dissemination plan dissemination plan dissemination plan YEAR 2019 Year 3 subgrants period of availability Year 3 subgrants period of availability Year 3 subgrants period of availability Year 3 subgrants period of availability Implement monitoring reviews and TA/support activities Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Review of authorizer compliance with monitoring, TA, support requirements Data Governance Collection of Committee meets relevant data bi-weekly Update project Data Governance data collection Committee meets and analysis plan bi-weekly Ensure authorizers conduct monitoring, TA/support Ensure authorizers conduct monitoring, TA/support Implement monitoring reviews and TA/support activities Prepare data analysis and synthesis reports Review of authorizer compliance with monitoring, TA, support requirements Data Governance Committee meets bi-weekly Collection of relevant data Implement monitoring reviews and TA/support activities Year 4 Receive applications Ensure authorizers Year 4 Receive conduct applications monitoring, TA/support Data Governance Committee meets bi-weekly Prepare data analysis and synthesis reports Convene stakeholders to review data and discuss strategies to continually improve outcomes Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Implement monitoring reviews and TA/support activities Ensure authorizers conduct monitoring, TA/support Year 4 Receive applications Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Implement monitoring reviews and TA/support activities Ensure authorizers conduct monitoring, TA/support Year 3 subgrants period of availability; ends 06/30/2019 Year 4 Conduct peer review process Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Implement monitoring reviews and TA/support activities Ensure authorizers conduct monitoring, TA/support Year 4 Subgrants period of availability begins 07/01/2019 Implement monitoring reviews and TA/support activities Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Ensure authorizers conduct monitoring, TA/support Year 4 subgrants period of availability Year 4 subgrants period of availability Implement monitoring reviews and TA/support activities Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Implement monitoring reviews and TA/support activities Ensure authorizers conduct monitoring, TA/support Ensure authorizers Update subgrant guidelines conduct monitoring, TA/support Year 4 subgrants period of availability Update project data collection and analysis plan Review of authorizer compliance with monitoring, TA, support requirements Update monitoring and support plan Implement monitoring reviews and TA/support activities Ensure authorizers conduct monitoring, TA/support Update subgrant guidelines Year 4 subgrants period of availability Data Governance Collection of Committee meets relevant data bi-weekly Data Governance Committee meets bi-weekly Review of authorizer compliance with monitoring, TA, support requirements Data Governance Data Governance Data Governance Collection of Committee meets Committee meets Committee meets relevant data bi-weekly bi-weekly bi-weekly Implement monitoring reviews and TA/support activities Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Ensure authorizers conduct monitoring, TA/support Year 4 Make grant Year 4 subgrants awards period of availability Data Governance Data Governance Data Governance Committee meets Committee meets Committee meets bi-weekly bi-weekly bi-weekly Update project data collection and analysis plan Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Implement monitoring reviews and TA/support activities Ensure authorizers conduct monitoring, TA/support Year 4 Issue Notice Year 4 Issue Notice Year 4 Issue Notice Year 4 Issue Notice Year 4 Conduct of Grant of Grant of Grant of Grant peer review Opportunity Opportunity Opportunity Opportunity process Year 3 subgrants period of availability JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER Conduct Conduct Conduct Conduct Conduct Conduct Conduct Conduct Conduct Conduct Update Update dissemination plan dissemination plan dissemination plan dissemination plan dissemination plan dissemination plan dissemination plan dissemination plan dissemination plan dissemination plan dissemination plan dissemination plan YEAR 2020 Year 4 subgrants period of availability Year 4 subgrants period of availability Year 4 subgrants period of availability Year 4 subgrants period of availability Implement monitoring reviews and TA/support activities Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Review of authorizer compliance with monitoring, TA, support requirements Data Governance Collection of Committee meets relevant data bi-weekly Update project Data Governance data collection Committee meets and analysis plan bi-weekly Ensure authorizers conduct monitoring, TA/support Ensure authorizers conduct monitoring, TA/support Implement monitoring reviews and TA/support activities Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Implement monitoring reviews and TA/support activities Ensure authorizers conduct monitoring, TA/support Year 5 Receive applications Prepare data analysis and synthesis reports Data Governance Committee meets bi-weekly Prepare data analysis and synthesis reports Data Governance Convene Committee meets stakeholders to bi-weekly review data and discuss strategies to continually improve outcomes Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Implement monitoring reviews and TA/support activities Year 5 Receive applications Ensure authorizers Year 5 Receive conduct applications monitoring, TA/support Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Implement monitoring reviews and TA/support activities Ensure authorizers conduct monitoring, TA/support Year 4 subgrants period of availability ends 06/30/2020 Year 5 Peer Review process Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Implement monitoring reviews and TA/support activities Ensure authorizers conduct monitoring, TA/support Year 5 subgrants period of availability begins 07/01/2020 Implement monitoring reviews and TA/support activities Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Ensure authorizers conduct monitoring, TA/support Year 5 subgrants period of availability Implement monitoring reviews and TA/support activities Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Ensure authorizers conduct monitoring, TA/support Year 5 subgrants period of availability Implement monitoring reviews and TA/support activities Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Ensure authorizers conduct monitoring, TA/support Year 5 subgrants period of availability Implement monitoring reviews and TA/support activities Review of authorizer compliance with monitoring, TA, support requirements Update monitoring and support plan Ensure authorizers conduct monitoring, TA/support Year 5 subgrants period of availability Update project data collection and analysis plan Data Governance Committee meets bi-weekly Data Governance Data Governance Data Governance Data Governance Collection of Committee meets Committee meets Committee meets Committee meets relevant data bi-weekly bi-weekly bi-weekly bi-weekly Implement monitoring reviews and TA/support activities Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Ensure authorizers conduct monitoring, TA/support Year 5 Make grant Year 5 subgrants awards period of availability Data Governance Data Governance Data Governance Committee meets Committee meets Committee meets bi-weekly bi-weekly bi-weekly Update project data collection and analysis plan Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Implement monitoring reviews and TA/support activities Ensure authorizers conduct monitoring, TA/support Year 5 Notice of Year 5 Notice of Year 5 Notice of Year 5 Notice of Year 5 Peer Grant Opportunity Grant Opportunity Grant Opportunity Grant Opportunity Review process Year 4 subgrants period of availability JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER Conduct Conduct Conduct Conduct Conduct Conduct Conduct Conduct Conduct Conduct Conduct Conduct dissemination plan dissemination plan dissemination plan dissemination plan dissemination plan dissemination plan dissemination plan dissemination plan dissemination plan dissemination plan dissemination plan dissemination plan YEAR 2021 Implement monitoring reviews and TA/support activities Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Implement monitoring reviews and TA/support activities Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Year 5 subgrants period of availability Implement monitoring reviews and TA/support activities Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Year 5 subgrants period of availability Implement monitoring reviews and TA/support activities Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Update project data collection and analysis plan Prepare data analysis and synthesis reports Data Governance Committee meets bi-weekly Prepare data analysis and synthesis reports Update project data collection and analysis plan Data Governance Data Governance Data Governance Convene Data Governance Data Governance Committee meets Committee meets Committee meets stakeholders to Committee meets Committee meets bi-weekly bi-weekly bi-weekly review data and bi-weekly bi-weekly discuss strategies to continually improve outcomes Implement monitoring reviews and TA/support activities Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Implement monitoring reviews and TA/support activities Review of authorizer compliance with monitoring, TA, support requirements Collection of relevant data Year 5 subgrants period of availability Year 5 subgrants period of availability ends 06/30/2021 Ensure authorizers Ensure authorizers Ensure authorizers Ensure authorizers Ensure authorizers Ensure authorizers conduct conduct conduct conduct conduct conduct monitoring, monitoring, monitoring, monitoring, monitoring, monitoring, TA/support TA/support TA/support TA/support TA/support TA/support Year 5 subgrants period of availability Year 5 subgrants period of availability JANUARY FEBRUARY MARCH APRIL MAY JUNE Conduct Conduct Conduct Conduct Conduct Conduct dissemination plan dissemination plan dissemination plan dissemination plan dissemination plan dissemination plan JULY AUGUST SEPTEMBER Year 5 Subgrants Final Expenditure Reports due 09/30/2021 OCTOBER NOVEMBER DECEMBER Ohio's Final Performance Report and Data Collection Form due by 12/30/2021