Department of Justice Of?ce of Justice Programs PAGE 1 OF 10 Bureau of Justice Ass1stance Grant 1. RECIPIENT NAME AND ADDRESS (Including Zip Code) 4. AWARD NUMBER: 2016-ZC-BX-0001 City of Cleveland 601 Lakeside Avenue Room 230 5. PROJECT PERIOD: FROM 10/01/2015 To 12/31/2016 Cleveland, OH 44114 BUDGET PERIOD: FROM 10/01/2015 TO 12/31/2016 6. AWARD DATE 04/01/2016 7. ACTION 23. GRANTEE N0. 8. SUPPLEMENT NUMBER Initial 346000647 00 2b. GRANTEE DUNS NO. I 074303483 9. PREVIOUS ARD AMOUNT 0 3- PROJECT TITLE 10. AMOUNT OF THIS AWARD 3 49,900,000 2016 Presidential Candidate Nominating Convention - Republican National Convention Cleveland 11- TOTAL AWARD I 49:900?000 12. SPECIAL CONDITIONS ON THE ATTACHED THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH 13. STATUTORY AUTHORITY FOR GRANT This project is supported under - Presidential Nominating Conventions) 114-113, 129 Stat 2242, 2306-07 l4 . CATALOG OF DOMESTIC FEDERAL ASSISTANCE (CFDA Number) 16.75] - Edward Byrne Memorial Competitive Grant Program 15. METHOD OF PAYIVIENT GPRS 16. TYPED NAME AND TITLE OF APPROVING OFFICIAL Karol Virginia Mason Assistant Attorney General GRANTEE ACCEPTANCE 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL Frank G. Jackson Mayor 17. SIGNATURE OF APPROVING OFFICIAL 19A. DATE 1 19. SIGNATURE OF A RECIPIENT OFFICIAL AGENCY I USBONLY 20. ACCOUNTING CLASSIFICATION CODES FIS CAL FUND BUD. DIV. YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT ZC 80 00 00 49900000 21. RZCUGT0003 OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE. OJP FORM 4000/2 (REV. 4-88) Department of Justice Of?ce of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 2 OF 10 Grant PROJECT NUMBER AWARD DATE 04/01/2016 SPECIAL CONDITIONS 1. Applicability ot'Part 200 Uniform Requirements The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and supplemented by the Department of Justice (DOJ) in 2 C.F.R. Part 2800 (the "Part 200 Uniform Requirements") apply to this 2015 award from the Of?ce of Justice Programs (OJP). For this 2015 award, the Part 200 Uniform Requirements, which were first adopted by DOJ on December 26, 2014, supersede, among other things, the provisions of28 CZFR. Parts 66 and 70, as well as those of2 C.F.R. Parts 215, 220, 225, and 230. If this 2015 award supplements funds previously awarded by OJP under the same award number, the Part 200 Uniform Requirements apply with respect to all award funds (whether derived from the initial award or a supplemental award) that are obligated on or after the acceptance date of this 2015 award. Potential availability of grace period for procurement standards: Under the Part 200 Uniform Requirements, a time- limited grace period may be available under certain circumstances to allow for transition from policies and procedures that complied with previous standards for procurements under federal awards to policies and procedures that comply with the new standards (that is, to those at 2 C.F.R. 200.317 through 200.326). For more information on the Part 200 Uniform Requirements, including information regarding the potentially-available grace period described above, see the Of?ce ofJustice Programs (OJ P) website at In the event that an award-related question arises from documents or other materials prepared or distributed by OJP that may appear to con?ict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the recipient is to contact OJ for clari?cation. 2. The recipient agrees to comply with the Department of Justice Grants Financial Guide as posted on the OJP website (currently, the "2015 DOJ Grants Financial Guide?). 3. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required to submit one pursuant to 28 C.F.R. Section 42.302) that is approved by the Of?ce for Civil Rights is a violation of the Standard Assurances executed by the recipient, and may result in suspension of funding until such time as the recipient is in compliance, or termination of the award. 4. The recipient understands and agrees that OJ may withhold award funds, or may impose other related requirements, if the recipient does not satisfactorily and address outstanding issues from audits required by the Part 200 Uniform Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits, investigations, or reviews of DOJ awards. 5. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modi?cation or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of OJ P. 6. The recipient and any subrecipients must refer to the DOJ OIG any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other person has -- (1) submitted a claim for award funds that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, con?ict of interest, bribery, gratuity, or similar misconduct involving award funds. Potential fraud, waste, abuse, or misconduct should be reported to the OIG by - mail: Of?ce of the Inspector General U.S. Department of Justice Investigations Division 950 Avenue, NW. Room 4706 Washington, DC 20530 e-mail: oig.hotline@usdoj.gov hotline: (contact information in English and Spanish): (800) 869-4499 or hotline fax: (202) 616-9881 Additional information is available from the DOJ OIG website at OJP FORM 4000/2 (REV. 4-88) Department of Justice Of?ce of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 3 OF 10 Grant PROJECT NUMBER AWARD DATE 04/01/2016 SPECIAL CONDITIONS 7. Restrictions and certi?cations regarding non-disclosure agreements and related matters No recipient or subrecipient under this award, or entity that receives a contract or subcontract with any funds under this award, may require any employee or contractor to sign an intemal con?dentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. The foregoing is not intended, and shall not be understood by the agency making this award, to contravene requirements applicable to Standard Form 312 (which relates to classi?ed information), Form 4414 (which relates to sensitive compartmented information), or any other form issued by a federal department or agency governing the nondisclosure of classified information. 1. ln accepting this award, the recipient -- a. represents that it neither requires nor has required internal con?dentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and b. certi?es that, if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written noti?cation to the agency making this award, and will resume (or permit resumption 0f)such obligations only if expressly authorized to do so by that agency. 2. If the recipient does or is authorized to make subawards or contracts under this award a. it represents that (1) it has determined that no other entity that the recipient's application proposes may or will receive award funds (whether through a subaward, contract, or subcontract) either requires or has required internal con?dentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and (2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and b. it certifies that, if it learns or is noti?ed that any subrecipient, contractor, or subcontractor entity that receives funds under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds to or by that entity, will provide prompt written noti?cation to the agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. 8. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior written approval of OJ P. 9. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance period if the agency determines that the recipient is a high-risk grantee. OJP FORM 4000/2 (REV. 4-88) Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 4 OF 10 Grant PROJECT NUMBER AWARD DATE 04/01/2016 SPECIAL CONDITIONS 10. The recipient agrees to comply with applicable requirements regarding registration with the System for Award 12. 13. 16. 18. Management (SAM) (or with a successor government-wide system of?cially designated by OMB and OJP). The recipient also agrees to comply with applicable restrictions on subawards to ?rst?tier subrecipients that do not acquire and provide a Data Universal Numbering System (DUNS) number. The details of recipient obligations are posted on the Of?ce of Justice Programs web site at (Award condition: Registration with the System for Award Management and Universal Identi?er Requirements), and are incorporated by reference here. This special condition does not apply to an award to an individual who received the award as a natural person unrelated to any business or non-pro?t organization that he or she may own or operate in his or her name). Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. The recipient agrees to comply with all applicable laws, regulations, policies, and guidance (including speci?c cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences, meetings, trainings, and other events, including the provision of food and/or beverages at such events, and costs of attendance at such events. Information on rules applicable to this award appears in the DOJ Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "2015 DOJ Grants Financial Guide"). The recipient understands and agrees that any training or training materials developed or delivered with funding provided under this award must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at The recipient agrees that if it currently has an open award of federal funds or if it receives an award of federal funds other than this OJP award, and those award funds have been, are being, or are to be used, in whole or in part, for one or more of the identical cost items for which funds are being provided under this OJ award, the recipient will notify, in writing, the grant manager for this OJP award, and, if so requested by P, seek a budget-modification or change-of-project-scope grant adjustment notice (GAN) to eliminate any inappropriate duplication of funding. The recipient understands and agrees that award funds may not be used to discriminate against or denigrate the religious or moral beliefs of students who participate in programs for which ?nancial assistance is provided from those funds, or of the parents or legal guardians of such students. The recipient understands and agrees that - No award funds may be used to maintain or establish a computer network unless such network blocks the viewing, downloading, and exchanging of pornography, and Nothing in subsection limits the use of funds necessary for any Federal, State, tribal, or local law enforcement agency or any other entity carrying out criminal investigations, prosecution, or adjudication activities. A recipient that is eligible under the Part 200 Uniform Requirements to use the "de minimis" indirect cost rate described in 2 C.F.R. and that elects to use the "de minimis" indirect cost rate, must advise OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200 Uniform Requirements. The "de minimis" rate may be applied only to modi?ed total direct costs (MTDC). The recipient must collect, maintain, and provide to OJP, data that measure the performance and effectiveness of activities under this award, in the manner, and within the timeframes, speci?ed in the program solicitation, or as otherwise specified by OJP. Data collection supports compliance with the Government Performance and Results Act (GPRA) and the GPRA Modernization Act, and other applicable laws. OJP FORM 4000/2 (REV. 4?88) Department of Justice Of?ce of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 5 OF 10 Grant PROJECT NUMBER 2016-ZC-BX-0001 AWARD DATE 04/01/2016 SPECIAL CONDITIONS 19. The recipient agrees to comply with OJ grant monitoring guidelines, protocols, and procedures, and to cooperate with BJA and OCFO on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic desk reviews, and/or site visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to complete monitoring tasks, including documentation related to any subawards made under this award. Further, the recipient agrees to abide by reasonable deadlines Set by BJ A and OCFO for providing the requested documents. Failure to cooperate with grant monitoring activities may result in sanctions affecting the recipient's DOJ awards, including, but not limited to: withholdings and/or other restrictions on the recipient's access to grant funds; referral to the Of?ce of the Inspector General for audit review; designation of the recipient as a D01 High Risk grantee; or termination of an award(s). 20. The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection requests, includino, but not limited to, the provision of any information required for the assessment or evaluation of any activities within this project. 21. With respect to this award, federal funds may not be used to pay cash compensation (salary plus bonuses) to any employee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of the federal government's Senior Executive Service (3138) at an agency with a Certi?ed SES Performance Appraisal System for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in excess of this compensation limitation is paid with non-federal funds.) This limitation on compensation rates allowable under this award may be waived on an individual basis at the discretion of the OJP of?cial indicated in the program announcement under which this award is made. 22. All procurement (contract) transactions under this award must be conducted in a manner that is consistent with applicable Federal, State, and tribal law, and with Federal procurement standards speci?ed in regulations governing Federal awards to non-Federal entities. Procurement (contract) transactions should be competitively awarded unless circumstances preclude competition. Noncompetitive ("sole source") procurements by the award recipient in excess of the Simpli?ed Acquisition Threshold (currently $150,000) set out in the Federal Acquisition Regulation must receive prior approval from the awarding agency, and must otherwise comply with rules governing such procurements found in the current edition of the DOJ Grants Financial Guide. 23. Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A detailed justi?cation must be submitted to and approved by the Of?ce of Justice Programs (OJP) program of?ce prior to obligation or expenditure of such funds. 24. The recipient agrees to comply with applicable requirements to report ?rst-tier subawards of $25,000 or more and, in certain circumstances, to report the names and total compensation of the five most highly compensated executives of the recipient and ?rst-tier subrecipients of award funds. Such data will be submitted to the FFATA Subaward Reporting System (FSRS). The details of recipient obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted on the Office of Justice Programs web site at (Award condition: Reporting Subawards and Executive Compensation), and are incorporated by reference here. This condition, and its reporting requirement, does not apply to grant awards made to an individual who received the award as a natural person unrelated to any business or non-pro?t organization that he or she may own or operate in his or her name). 25. Program income (as defined in the Part 200 Uniform Requirements) must be used in accordance with the provisions of the Part 200 Uniform Requirements. Program income earnings and expenditures both must be reported on the qUarteriy Federal Financial Report, SF 425. OJP FORM 4000/2 (REV. 4?88) Department of Justice Of?ce of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 6 OF 10 Grant PROJECT NUMBER 2016-zc-Bx-0001 AWARD DATE 04/01/2016 SPECIAL CONDITIONS 26. Award recipients must verify Point of Contact(POC), Financial Point of Contact (FPOC), and Authorized 27. 28. 29. 30. 31. 32. 33. Representative contact information in GMS, including telephone number and e-mail address. If any information is incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System (GMS) to document changes. Grantee agrees to comply with all con?dentiality requirements of 42 U.S.C. section 37 89g and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant approval, to submit a Privacy Certi?cate that is in accord with requirements of 28 CPR. Part 22 and, in particular, section 22.23. In order to promote information sharing and enable interoperability among disparate systems across the justice and public safety community, OJP requires the grantee to comply with DOJ's Global Justice Information Sharing Initiative (DOJ's Global) guidelines and recommendations for this particular grant. Grantee shall conform to the Global Standards Package (GSP) and all constituent elements, where applicable, as described at: Grantee shall document planned approaches to information sharing and describe compliance to the GSP and appropriate privacy policy that protects shared information, or provide detailed justi?cation for why an alternative approach is recommended. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. The recipient agrees that any infomiation technology system funded or supported by OJP funds will comply with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJ determines this regulation to be applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJ may, at its discretion, perform audits of the system, as per the regulation. Should any violation of 28 C.P.R. Part 23 occur, the recipient may be ?ned as per 42 U.S.C. Recipient may not satisfy such a ?ne with federal funds. The recipient agrees that it will submit quarterly ?nancial status reports to OJP on-line (at using. the SF 425 Federal Financial Report form (available for viewing at not later than 30 days after the end of each calendar quarter. The ?nal report shall be submitted not later than 90 days following the end of the award period. The recipient shall submit semiannual progress reports. Progress reports shall be submitted within 30 days after the end of the reporting periods, which are une 30 and December 31, for the life of the award. These reports will be submitted to the Of?ce of Justice Programs, on-iine through the Internet at The recipient agrees to submit a signed certi?cation that that all law enforcement agencies receiving vests purchased with JAG funds have a written "mandatory wear" policy in effect. Fiscal agents and state agencies must keep signed certi?cations on ?le for any subrecipients planning to utilize JAG funds for ballistic-resistant and stab-resistant body armor purchases. This policy must be in place for at least all uniformed of?cers before any JAG funding can be used by the agency for body armor. There are no requirements regarding the nature of the policy other than it being a mandatory wear policy for all uniformed of?cers while on duty. OJP FORM 4000/2 (REV. 4-88) Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 7 OF 10 Grant PROJECT NUMBER AWARD DATE 04/01/2016 SPECIAL CONDITIONS 34. Ballistic?resistant and stab-resistant body armor purchased with JAG funds may be purchased at any threat level, make or model, from any distributor or manufacturer, as long as the vests have been tested and found to comply with applicable National Institute of Justice ballistic or stab standards and are listed on the Compliant Body Armor Model List (http://nij. gov). In addition, ballistic-resistant and stab-resistant body armor purchased must be American? made. The latest NIJ standard information can be found here: initiativehtm. 35. JAG funds may be used to purchase vests for an agency, but they may not be used as the 50% match for purposes of the Bulletproof Vest Partnership (BVP) program. 36. The grantee agrees to assist BJA in complying with the National Environmental Policy Act (N EPA), the National Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these grant funds, either directly by the grantee or by a subgrantee. Accordingly, the grantee agrees to ?rst determine if any of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is determined that any of the following activities will be ?anded by the grant, the grantee agrees to contact 8] A. The grantee understands that this special condition applies to its following new activities whether or not they are being specifically funded with these grant funds. That is, as long as the activity is being conducted by the grantee, a subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special condition must first be met. The activities covered by this special condition are: a. New construction; b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a IOO-year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation, lease, or any proposed use of a building or facility that will either result in a change in its basic prior use or signi?cantly change its size; cl. Implementation of a new program involving the use of chemicals other than chemicals that are purchased as an incidental component of a funded activity and traditionally used, for example, in of?ce, household, recreational, or education environments; and e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identi?cation, seizure, 0r closure of clandestine methamphetamine laboratories. The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by B1 A. The grantee further understands and agrees to the requirements for implementation of a Mitigation Plan, as detailed at for programs relating to methamphetamine laboratory operations. Application of This Special Condition to Grantee's Existing Programs or Activities: For any of the grantee's or its subgrantees' existing programs or activities that will be funded by these grant funds, the grantee, upon specific request from BIA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. 37. Recipient understands and agrees that award funds-may not be used for items that are listed on the Prohibited Expenditure List at the time of purchase or acquisition, including as the list may be amended from time to time. The Prohibited Expenditure list may be accessed here: 38. Recipient understands and agrees that award funds may not be used for items that are listed on the Controlled Expenditure List at the time of purchase or acquisition, including as the list may be amended from time to time, without explicit written prior approval from BJA. The Controlled Expenditure List, and instructions on how to request approval for purchase or acquisitions may be accessed here: OJP FORM 4000/2 (REV. 4-33) Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 8 OF 10 Grant PROJECT NUMBER 2016-ZC-BX-0001 AWARD DATE 04/01/2016 39. 40. 41. 42. 43. 44. 45. SPECIAL CONDITIONS Recipient understands and agrees that the purchase or acquisition of any item on the Controlled Expenditure List at the time of purchase or acquisition, including as the list may be amended from time to time, with award funds by an agency will trigger a requirement that the agency collect and retain (for at least 3 years) certain information about the use of 1) any federally?acquired Controlled Equipment in the agency?s inventory, and 2) any other controlled equipment in the same category as the federally-acquired controlled equipment in the agency?s inventory, regardless of source; and make that information available to BJA upon request. Details about what information must be collected and retained may be accessed here: Recipient understands and agrees that, notwithstanding 2 CFR 200.313, no equipment listed on the Controlled Expenditure List that is purchased under this award may be transferred or sold to a third party, except as described below: 21. Agencies may transfer or sell any controlled equipment, except riot helmets and riot shields, to a Law Enforcement Agency (LEA) after obtaining prior written approval from BJA. As a condition of that approval, the acquiring LEA will be required to submit information and certi?cations to BJA as if it was requesting approval to use award fund for the initial purchase of items on the Controlled Expenditure List. b. Agencies may not transfer or sell any riot helmets or riot shields purchased under this award. c. Agencies may not transfer or sell any Controlled Equipment purchased under this award to non?LEAs, with the exception of ?xed wing aircraft, rotary wing aircraft, and command and control vehicles. Before any such transfer or sale is ?nalized, the agency must obtain prior written approval from BJA. All law enforcement-related and other sensitive or potentially dangerous components, and all law enforcement insignias and identifying markings must be removed prior to transfer or sale. Recipient further understands and agrees to notify BJA prior to the disposal of any items on the Controlled Expenditure List purchased under this award, and to abide by any applicable laws and regulations in such disposal. Recipient understands and agrees that failure to comply with conditions related to Prohibited or Controlled Expenditures may result in a prohibition from further Controlled Expenditure approval under this or other federal awards. The recipient agrees that it will submit status reports to OJP on-line as an attachment to a Program Of?ce Approval Grant Adjustment Notice (GAN), not later than 15 days after the end of each calendar month. These reports should provide a list of expenditures by budget category to date, as approved in the application budget or subsequent budget revision GAN. Additionally, the reports should describe any projected delays to the project, or actual delays to date. The recipient agrees to complete all grant draw downs on a reimbursement-only basis. All revisions to the budget, whether within a line item or across budget categories, must be submitted for prior approval by OJ P. A Budget modification Grant Adjustment Notice (GAN) must be submitted once these revisions are determined by the recipient and no grant funds may be obligated or expended on new budget items until the GAN is approved. Any and all Memoranda of Understanding (MOU) entered into by and between the recipient and any and all other jurisdictions engaged in the performance of work under this grant should include a certification by those participating jurisdictions af?rmatively acknowledging grant funds will not be used to supplant local and/or state funds. More information about supplanting can be found in the DOJ Grants Financial Guide - OJP FORM 4000/2 (REV. 4-88) Department of Justice Of?ce of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 9 OF 10 rant PROJECT NUMBER AWARD DATE 04/01/2016 SPECIAL CONDITIONS 46. The recipient agrees to monitor subawards under this award in accordance with all applicable statutes, regulations, 47. 48. 49. 50. 51. 52. OMB circulars, and guidelines, including the DOJ Grants Financial Guide, and to include the applicable conditions of this award in any subaward. The recipient is responsible for oversight of subrecipient spending and monitoring of speci?c outcomes and bene?ts attributable to use of funds by subrecipients. The recipient agrees to submit, upon request, documentation of its policies and procedures for monitoring of subawards under this award. The recipient must submit a certi?cation to BJA that all grant-funded equipment has been purchased and is already Operational as of the date of the certi?cation. The certi?cation must be received by BJA no later than feurteen (14) calendar days prior to the commencement date of the presidential nominating convention with respect to which the grant is made. No funds awarded under this grant may be obligated, expended or drawn down to cover costs for any equipment that is not covered by the certification. At least thirty (30) days prior to the commencement of the Presidential Nominating Convention, the recipient must submit to the BJA, documentation that identi?es by name, all state and local law enforcement agencies/jurisdictions that the recipient anticipates to reimburse with grant funds for security and related costs, including overtime, associated with the Presidential Nominating Convention. No grant funds may be used for reimbursement of a state or local law enforcement agency/jurisdiction which is not included on this list, without speci?c approval by the BIA Director. The BJA Director maintains the right to deny reimbursable expenditures incurred by the grantee if the expenditures are otherwise ineligible for reimbursement under any other applicable statute, regulation or award provision. The grantee shall make its unclassi?ed operational security plan, including any amendments thereto, available for inspection by designated BJA of?cials, during site visits conducted by BJA, or upon request by, and for review by, the BIA Director. The recipient understands and acknowledges that for purposes of this award, food and/or beverages expenses are deemed reasonable and allowable only to the extent that: 1) such costs are directly related to law enforcement and related security operations associated with the Presidential Candidate Nominating Convention; 2) such costs have been speci?cally included in the budget approved by 3 )such costs are consistent with threshold limits established by OJP in the Financial Guide; and 4) actual costs related to food and beverage are reported directly to OJP after the convention. The recipient may not expend funds for food and/or beverage expenses that are related to other conferences or meetings, or are otherwise deemed unreasonable or unallowable by BIA and/or OJ P's Of?ce of the Chief Financial Officer (OCFO). The award recipient agrees to provide a fair and transparent process for jurisdictions that are hosting of?cial Convention events, or providing agreed upon mutual assistance, to receive reimbursement for reasonable security- related costs from the appropriated funds; and disburse grant funds to all authorized mutual aid partners involved in law enforcement and related security activities in a timely manner. BJA reserves the right to freeze grant funds via a Grant Adjustment Notice at any time during the course of this award if any part of this special condition is not adhered to by the award recipient. The recipient acknowledges that ?ve percent of the total award amount will be withheld until 90 days prior to the award end date. To remove this withholding condition, the recipient must submit to BJA for its review and approval, a timeline for the closure of the grant, along with an assurance by the grantee that all documents necessary for closeout will be submitted no later than 90 days after the award end date. The grantee will also submit, along with the timeline and necessary closeout documents, a list of all remaining expenditures (designated by approved budget category) planned for the withheld funds. The grantee also agrees to submit any other supporting documentation deemed necessary by BJA prior to the release of the withheld funds. BJA will issue a Grant Adjustment Notice to remove this condition only upon its receipt and approval of this additional documentation. No portion of the ?ve percent in withheld funds may be expended or drawn down until the recipient receives notice of this GAN approval. OJP FORM 4000/2 (REV. 4?88) Department of Justice Of?ce of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET Grant PAGE 10 OF 10 PROJECT NUMBER AWARD DATE 04/01/2016 SPECIAL CONDITIONS 53. Recipient may not obligate, expend or draw-down funds until the Bureau of Justice Assistance, Of?ce of Justice Programs has reviewed and issued a Grant Adjustment Notice (GAN) approving the recipient?s request to utilize grant funds to purchase or acquire items that are listed on the Controlled Expenditure List. The Controlled Expenditure List, and instructions on how to request approval for purchase or acquisitions may be accessed here: 54. The recipient has agreed, consistent with the Standard Assurances, to comply with all applicable federal laws, including 8 U.S.C. section 1373, which generally forbids any government entity or of?cial from prohibiting, or in any way restricting, any govemment entity or of?cial from (1) maintaining information regarding the citizenship or immigration status, lawful or unlawful, of any individual; (2) requesting such information from the Department of Homeland Security; or (3) exchanging such information with any government entity. OJP FORM 4000/2 (REV. 4-88)