U.S. Department of Agriculture Food for Progress and Section 416(b) Reporting Format LOGISTICS & MONETIZATION REPORT Please See “Guidelines for USDA Food for Progress and Section 416(b)Reporting”  for examples and tips on filling out this form. PLANET AID, INC. FCC-612-2006/092-00 MALAWI YES NO  x 1. Cooperating Sponsor 2. Agreement Number 3. Country Name(s) 4. Final Report 16h November 2009 6. Report Date 5. Report # (1,2, etc.)  7. Reporting Period 7 April 1st to September 30th 2009 8. CHECK THE APPROPRIATE BOXES: X Food for Progress Section 416 (b) Direct Feed  Monetization COMMODITY LOGISTICS INFORMATION (Complete this section for all programs) Table A.  GENERAL COMMODITY INFORMATION (quantities in actual NMT) Include sub­totals (by commodity) and Totals Commodity Agreement  Allocation Amount Received Date Received Month/Year Balance HRW wheat 30,000MT 10,000MT 10,000MT 10,000MT 30,000MT Dec 06 Aug 07 Oct 08 0,00MT 30,000 MT Expected Delivery  Date (Malawi) 0,00MT Table B. COMMODITY RECEIPT AND LOSSES (quantities in actual NMT) Include sub­totals (by commodity) and Totals ­­­­­­­­­­Losses/Damages  (L/D)­­­­­­­­ Repor t #  (1,2, 3 ) Commo­ dity 1 2 4 N/A HRW wheat HRW wheat N/A 5 N/A 6 HRW wheat N/A 3 7 Bill of  Lading  Amount Amount Rec’d at  Port (Survey Report) Ocean Tran­ sport L/D Inland Trans­ port  L/D Ware­ house L/D Distribu tion L/D Total Losses/ Damages Balance 9.999,789MT 10.025,450MT 0 166.16 0 0 166,16 9,995.950MT 9,904.850MT 91.100 0.100 0 0 91.200 9.859,29 MT 9,904.750 MT 10,022.68MT 10,024.70MT 0 109.45 0 0 109,45 Sub Total 1 9,915.25 MT TOTAL 30,018.419MT 29,955.00MT 91.100 275,71 0 0 366,81 29,679.20 MT 9. Provide an explanation for any commodity losses/damages, and any problems encountered in the  commodity delivery process. (Specify when, where, and why.) N/A 10. List any claims on lost or defective goods. What is current status of these claims? N/A 11. Was the port able to adequately handle the commodity offloading without a large loss of  commodity; did the port authorities and customs authorities handle the commodity clearance  process efficiently?  Was the surveyor present? Was he cooperative? Note name and firm of  surveyor. N/A 12.  Were any measures taken to cut down on warehouse expenses, i.e. sharing space with other  commodities, other PVOs, etc.? N/A 13. Were there any security measures that worked well or not well (warehousing)? N/A 14. Did the country’s intermodal system (trucking, rail, etc.)provide timely delivery?  What  were your experiences? N/A DIRECT DISTRIBUTION INFORMATION If no commodities were used for direct distribution/feeding during this reporting period, go directly to the “Monetization Information” section of this report. Table C. DIRECT DISTRIBUTION (quantities in actual MT) Include sub­totals (by commodity) and Totals OBS: Direct Distribution does not form part of this agreement Report # 1 2 3 4 5 6 7 Commodity Amount Distributed (NMT) Distribution Region Type of Institution (Include Food for Work) Number of Recipient Insti­ tutions Number of Benefi­ ciaries  N/A N/A N/A N/A N/A N/A N/A Sub­ total Total                          15. What have been the project impacts on the beneficiaries and the community?  How did the  targeted recipients/participants respond to the food aid/donation? 2 N/A. 16. Compare the progress to date with planned project targets. N/A. 17.  Describe how the monitoring procedures as outlined in the agreement are functioning,  noting any adjustments or changes made. N/A. 18.   Was the commodity appropriate for the country/region?  If not, could another commodity  and/or package type, have been used that would have improved the program? N/A. 19. Has this distribution program helped reduce the need for future food aid?  Have new or are potential development prospects evident?  N/A. MONETIZATION INFORMATION (Use this section only if program involves sale of commodities) 20. Sales ­ Were any commodities sold during this reporting period? YES NO X If “NO”, use this block to provide a brief explanation and fill out only the “aggregate” section in Table D. Wheat Report # Commodity 1 Wheat 2 N/A 3 Wheat 4 N/A 5 Wheat 6 N/A 7 N/A Date(s) of Sale (Month/Yr) Amount Sold (NMT) Price per MT (US$) July 06 10,000 April 07 10,000 May 08 10,000 $248,76 Exchange Rate (LC to US$) Proceeds Generated (US$) N/A $2.487.600 $318.08 N/A $3.180.800 515.00 N/A $5.150.000 Sub­totals Aggregate  Totals 30,000 3 $10.818.400 21. Barter ­ Were any commodities bartered in exchange for other commodities or services? YES X NO If yes, please describe the terms of the barter in this block. N/A 22. Has a separate special interest bearing account been established? X NO YES Table E. SPECIAL FUNDS ACCOUNT Include Totals Re­ port # 1 2 3 4 5 6 7 Begin­ ning Balance (US$) Sales Deposits (US$) Other Program Income  (US$) Total Deposits (US$) Total Disburs­ ments  (US$) Account Balance (US$) 0 249,352 515 0 249,867 69,310 180,557 180,557 2,237,454 10,427 0 2,247,881 1,277,416 1,151,022 1,151,022 2,226,242 21,190 0 2,247,432 1,120,937 2,277,517 2,277,517 955,597 19,402 0 974,998 2,035,604 1,216,911 1,216,911 1,024,850 1,523 0 1,026,323 1,952,189 291,046 291,046 4,011,700 (7,835) 0 4,003,865 2,761,093 1,533,818 87,395 (370) 0 87,025 1,342,410 278,432 10,792,540 44,851 0 10,837,391 10,558,959 278,432 1,533,818 Aggr. Total YES Interest Earned and Exchange gain/loss  (US$) X NO If “NO”, use this block to provide a brief explanation. Table F. USE OF FUNDS (values in thousands) Include Totals 1­7 Amount (US$) 2.033,077 1­7 2,377,350 Total Control of the Epidemic 1­7 3,302,213 Teacher Training – DAPP Chilangoma TTC 1-7 2,271,538 1-7 231,654 New Teacher Training College in Shire Highlands, DAPP Amalika TTC Nutrition Training 1­7 343,127 Professional Services Report # Use of Funds Farmers Club 4 Total 10,558,959 24. Describe any issues or discrepancies in the monetization process and procedure. No issues noted 25. Describe any problems encountered in the receipt and disbursement of funds: None experienced 26.  Describe your experience with the local banking system.  Is it more capable of dealing  with future transactions of a similar nature? We use Standard Bank and National Bank in Malawi. DAPP Malawi has good experience with their banking systems. They are well functioning and capable of dealing with these kinds of transactions. FINAL INFORMATION (Complete this section for all programs) 27. Describe how this program has helped develop infrastructure/marketing channels (i.e. ports, warehouses, inter-mobile transportation systems, stores, commodity markets, etc.) N/A 28.  Is there an increase in privatization? N/A 29.  Were taxes levied on the imported commodities?  If so, was it at a level such that  program implementation was jeopardized? According to the sales contract, taxes are the responsibility of the buyer, however these are  not significant enough to jeopardize the program. 30.  If the (salvageable) commodity had to be reconstituted, what was done to minimize the  commodity loss?  Would dual language commodity labels aid in the program's effectiveness?  Why or why not? Bags that required reconstitution were reconstituted immediately at the port and at the receiving warehouse under the supervision of the surveyor. Dual language labels are not needed. 31. Were the program objectives accomplished as defined in the signed agreement? If so, to what degree?   (Both   qualitative   and   quantitative   if   feasible).   What   objectives   were   left unaccomplished? Why? The Food for Progress program in Malawi is in its final phase. The components are 1) Farmers Club 2) Total Control of the Epidemic ( TCE ) 3) Teacher Training 4) New Teacher Training College 5) Nutrition Training With reference to the amendment signed in September 2009, the intended outcomes of all 4 projects have been adjusted and new elements have been added due an increase in income resulting from wheat sales. By the end of October 2009, Farmers Club and Total Control of the Epidemic funded under this agreement will have concluded. Activities funded under this agreement at the 2 Teacher Training Colleges will conclude by December 31st 2009. 5 Farmers Club As per September 30th 2009 1 * 240 Farmers Club established. 240 Farmers Clubs were established in February 2007, with a total of 12,000 members. 2 * 400 Rope Pumps installed. 379 pumps have been produced and installed. The remaining 21 pumps have also been produced and are currently being installed. By end of the project period all 400 pumps will have been installed. 3 * 11,900 vegetable gardens established or improved. 11,900 farmers have established their own vegetable gardens. In addition to the vegetable gardens, 80% of the Farmers have also established herb gardens with immune system boosting herbs. 4 * 3,348,000 trees planted 3,348,000 trees have been planted by the Farmers Clubs. The trees serve multiple purposes such as protecting against erosion, producing nutritious fruits, or being useful as firewood. Examples of species planted are: Jatropha, Moringa, Cassia, Avocado, Guava, and Papaya. 5 * 100 Grants to Farmers The project has implemented 3 different grant programs. a) From the livestock (480 goats and pigs) distributed during 2008, 612 offspring have been passed on to additional farmers. b) 20 motorized water pumps were distributed and are being used by 30 clubs with a total of 1,500 members. c) 12 hammer mills have been installed. 15 clubs are benefiting from each hammer mill – a total of 6,000 beneficiaries. The farmers use the mills not only for their own corn, but also to generate income by selling the service to other farmers. 6 * Improve yield per acre by 35% The average yield per acre has increased by 42%. 7 * Improve income per farmer by 50% On average, members’ income has increased by 58%. 8 * Decrease loss of harvest by 30% On average members’ loss of harvest has decreased by 26%. 9 * Increase crop variety The project has increased including: cabbage, rape, chickpeas, sweet potatoes by 20% the variety of crops by an average of 70%. The farmers now grow crops lettuce, spinach, onion, tomatoes, chili, groundnuts, beans, and soya beans. 10 * Improve access to water by 290% Access to water has improved by between 200 and 300%. Report #6 showed the situation when it was still raining and at that point the access to water had improved by 290%. Currently, Malawi is in the last month of the dry season and as a result some water sources have dried out, dropping the percentage increase in access to water to 200%. 6 Total Control of the Epidemic ( TCE ) As per September 30th 2009 1 * 400,000 people reached with individual HIV & AIDS counseling for behavioral change 426,399 individuals have been reached by one of the 200 Field Officers. 2 * 30,000 active community volunteers (Passionates) 40,887 community volunteers (Passionates) are active. 3 * 400 youth clubs created by Passionates 401 youth clubs as well as 400 other clubs for community members are operated by Passionates. 4 * 220,000 people referred to existing Voluntary Counseling and Testing Services (VCT) 279,012 people have been mobilized and have gone for Voluntary Counseling and Testing; This accounts for 65% of the total 426,399 registered people in the 4 TCE areas. The national average is approximately 15%. 5 * 20,000 pregnant women informed and referred to Prevention of Mother to Child Transmission Programs (PMCT) 27,820 pregnant women have been attending PMCT courses. 6 * 550 gardens established with vegetables and herbs. 559 vegetable and 74 herb gardens are in operation. 7 Teacher Training * DAPP Teacher Training College, Chilangoma As per 30th September 1 * 240 teachers trained at the Teacher Training College in Blantyre Rural, Malawi The following students have been trained during the project period: 62 students in Team 2005, graduated in November 2007, 62 students in Team 2006, graduated in December 2008, 90 students in Team 2007, will graduate in December 2009, 98 students in Team 2008 100 students in Team 2009 This makes a total of 409 students (excluding 3 students who have left the college), of whom 240 have been or are being supported by USDA funds. 58% of the students are female. In 2009 the college has put more emphasis on the enrollment of female students since there is a growing need for female teachers to act as role models in the rural primary schools. 2 * 19,500 children received lessons By September 30th, 19,500 children in rural primary schools are being taught by either graduated teachers or by student teachers in their 11-month-long practice period. 3 * Establish model farming at the Teacher Training College for practical training and to provide nutritious vegetables for the college and for local sale The students and the teachers are farming 7.5 hectares at the college campus for their own consumption and for demonstration to the local community. Sustainable farming techniques are being implemented, such as the use of nitrogen fixing trees for soil improvement and organic composting. Also fruit trees planted during the project period are starting to bear fruits and enrich the diet of the college. 4 * Additional buildings constructed and equipment purchased to increase the boarding and educational capacity from a yearly intake of 60 students to 100 students. Hostels, classrooms, 2 additional water towers and staff houses have been built and made it possible to increase the yearly intake from 60 students to 100 students. The classrooms have been equipped with computers for all students and laptops for the key staff. 5 * 100 caregivers in community based preschools trained and supervised. 251 caregivers from the community based preschools have been trained at the College. They are being supervised by international volunteers working at the College and headed by a preschool coordinator. 6 * Improved teaching for 2,000 children under 5 in community-based preschools 7,500 children under 5 have received improved teaching. Teacher Training * The second DAPP Teacher Training College, Amalika As per September 30th - 2009 1 * Construction of a new Teacher Training College for 120 boarding students The construction of the college is completed with training and boarding facilities for 124 boarding students. The college is comprised of 6 classrooms – including library and science room, offices, kitchen, assembly hall, shaded areas, store rooms, 2 water towers, 2 generator houses – hostels for 124 students and accommodation for 10 teachers. 2 * Additional buildings constructed and furniture purchased to increase the educational capacity from a yearly intake of 60 students to 100 students. Additional 6 classrooms have been built and furnished. A Computer network has been installed; a server with a vast digital library and internet access was installed, and sets of thin clients, monitors and keyboards have been purchased for each of the 124 students and laptops have been purchased for key staff. 8 3 * Training of 92 students - and employment of 20 staff members 128 students are being trained at the college, 64 students enrolled in November 2008 and another 64 students enrolled in July 2009. 25 students are in their teaching practice period. They will graduate in December 2009. A total of 153 students have been trained during the project period, of whom 92 have been funded by USDA. 20 staff members have been employed. Teaching staff: 6 lecturers, 6 group teachers, 3 development instructors and the principal. Supporting staff: 1 site manager, 2 farmers, 1 caretaker, 4 guards, 3 kitchen staff, 1 cashier, 1 accountant and 2 drivers. This makes a total of 26 permanent staff and 3 volunteers. 4 * 150 caregivers in the community based preschool trained and supervised 220 caregivers from 22 preschools around the College have been attending workshops conducted at the College and at nearby primary schools. All preschools are being supervised on bi-weekly basis. 5 * Improved teaching for 1,250 children under 5 in the community based preschools The College is reaching out to 22 preschools with a average of 75 children each for a total of 1,650 children benefiting from improved teaching. Nutrition Training The intended outcome over the 3 year project period: 1) 150 teachers receive lessons in how to pass on knowledge to primary school students. 2) 200 Field Officers receive training in nutrition and learn to utilize that knowledge to spearhead initiatives within TCE to improve the nutritional status of children and adults. 1 * 150 Teachers were taught how to pass on nutritional knowledge to primary school students 174 student teachers have completed the training sessions provided by WISHH/ASA. 2 * 200 Field Officers trained in nutrition and how to utilize the knowledge within TCE 200 Field Officers and 20 Special Forces have completed the training sessions provided by WISHH/ASA. In addition 2 training sessions about the use of soy products in preparation of food have been conducted for all 200 Field Officers. 9 32. What were the short and long­term direct/indirect impacts of the program to the targeted  recipients/participants?   SHORT + LONG TERM INDIRECT IMPACT Activity Short-Term Indirect Impact Farmers Clubs  Greater diversity of crops available in the targeted areas  Increase of crops available in the target areas due to the members being able to harvest 3 times annually  Increase of income for the members  Improvement of the nutrition level and overall health in the member families  The members are inspiring other farmers in the targeted areas via practical examples TCE     Greater knowledge and awareness about HIV/AIDS among all individuals in the 4 TCE areas Greater openness and reduced stigma amongst people in the 4 TCE areas Increased number of activities to support people living with or affected by the virus Increased number of activities to keep the awareness level high in the community 10 Long-Term Indirect Impact  Improved food security for 12.000 members and their families  Reduction of poverty in the targeted areas  Higher degree of sustainable farming amongst the members      Behavior change amongst people in the 4 TCE areas Decrease of mother to child transmission Decrease in the spread of the virus Improved lives and prolonged lifespan for those living with HIV/AIDS Improved lives for those affected by HIV/AIDS (Change of format: before, points have been in small letters and without dots at the end..)    Activity Short-Term Indirect Impact Long-Term Indirect Impact Teacher  Students have graduated  Improved pass rate among the training or will graduate as children receiving lessons qualified primary  Decrease in the number of school teachers drop-outs  Increased number of  Improved educational level qualified teachers to  Improved collaboration primary schools in between teachers and parents rural areas of the children receiving  The program at the lessons college reaches out to  Improved overall health the local community via amongst the children Open Days, community receiving lessons lessons and workshops  Increased number of community activities in areas where graduated teachers or student teachers are working The New teacher Training College    More jobs available for the local community during construction period Students will graduate as primary school teachers The program at the college reaches out to the local community via Open Days, community lessons and workshops       11 Improved pass rate among the children receiving lessons Decrease in the number of drop-outs Improved educational level Improved collaboration between teachers and parents of the children receiving lessons Improved overall health amongst the children receiving lessons Increased number of community activities in areas where graduated teachers or student teachers are working 33. Unexpected project outcomes, both positive and negative, as defined in the signed agreement should be noted. (Both qualitative and quantitative if feasible). Total Control of the Epidemic 1 * People reached with individual HIV & AIDS counseling for behavioral change The high population density in the 4 targeted areas combined with a committed effort from management as well as Field Officers in the TCE program resulted in 426,399 being reached by one of the 200 Field Officers, compared to the expected outcome of 400,000 people. 2 * Active community volunteers (Passionates) mobilized 40,887 active community volunteers, called “Passionates”, have been mobilized so far. The adjusted number was 30,000 as per the amendment. There are several reasons for the high number: 1) A number of international volunteers, Development Instructors are assisting in the project. They join for a 6-month period and are “additional” staff. Thanks to their effort many volunteers have been mobilized to form support groups and establish income-generating projects. 2) Among the 40,887 Passionates mobilized to play a key role in sustaining the achievements after the completion of the project, 900 are local leaders such as Chiefs and Village Headmen. That means that in each of the 200 TCE fields 4 to 5 local leaders have actively taken part in the work. In the Malawian society local traditional leaders play an important role and it is therefore a great advantage that the project has managed to mobilize them in large numbers to spearhead the implementation of the campaign. 3) The project has managed to mobilize 852 religious leaders to take active part in the TCE activities. Many of these leaders have also joined the ranks of the Passionates. This has contributed to the high number of people going for testing, as it is important for the population to get support from their respective churches/mosques. 4)The Field Officers have in this last phase of the program intensified the mobilization of Passionates to understand their important role in continuing the fight against HIV/AIDS in their areas also in the coming years, and in that way secure the sustainability of the program. 3 * People referred to existing Voluntary Counseling and Testing Services (VCT) 279,012 community members have gone for Voluntary Counseling and Testing, compared to the amended target of 220,000 people from the TCE areas. The large number has been achieved through close cooperation between TCE and a number of other service providers operating in the areas. Those include: Malawi AIDS Counseling and Resource Organization (MACRO), Matindi Youth Organization, InterAid, Banja La Mtsongolo, Dignitas, Sct Lukes and all the Governmental and Private Health Centers and Clinics in the areas. 4 * 20,000 pregnant women informed and referred to Prevention of Mother to Child Transmission Programs (PMCTP) The adjusted plan was to refer 20,000 pregnant women for testing. In reality 27,820 women have attended PMCT programs. This can likewise be explained by the fact that all levels of the community have embraced the TCE program. 12 Teacher Training * DAPP Chilangoma Teacher Training College 5 * 100 caregivers in community based preschools trained and supervised. 251 caregivers have been trained. 6 * Improved teaching for 2,000 children under 5 in community based preschools 7,500 children under 5 have been receiving improved teaching. This represents a significantly larger output than expected has been created as a result of the hard work and dedication of the Development Instructors. They have, for instance, been fundraising and secured funds for the construction of more preschools. Some have also managed to make collections of books and toys and other materials from their respective home countries which have been donated to the preschools. Their commitment and effort has been encouraging to the communities and resulted in more caregivers joining the preschools. Nutrition training At the DAPP Teacher Training Colleges the training materials which were provided by the WISHH facilitators have been added to the study materials in Science and Health Education and Life Skills Education. The student teachers who are now in teaching practice have made great use of their increased knowledge. Many have implemented hygiene projects at their schools; others have formed groups among the community members who have learned how to secure a more nutritious diet. 34. Has your organization had an audit (which meets the A-133 audit guidelines) within the last year? If yes, please submit audit, with a cover letter, to the address below. If no, please explain. Yes, It has been sent to the address below. 35. How were your dealings with USDA?  Did you encounter problems with any of the regulations  or rules regarding the program?  Do you feel that the forms, web­sites, and staff are friendly  and useful?  What recommendations would you make to improve or streamline these or other areas? The USDA staff is friendly, open-minded and ready to assist at any time. Responses are normally received within 24-48 hours from our Analyst at USDA, Mr. Al Ersoz or from the Director of Food for Progress, Judith Phillips. Name of report preparer: Preparer’s e­mail address: Preparer’s phone #: Date prepared: Ester Neltrup eneltrup@planetaid.org 410­309­1002 November 15, 2009 Save completed report locally as a WordPerfect document.  Submit report as an e­mail attachment  to  E­mail questions and comments about this form to the same e­mail address.   Mailing address (for audits and/or hard copy reports):  Branch Chief  Evaluation and Special Projects Branch PPDED, Export Credits, Stop 1034 1400 Independence Avenue 13 Washington, .C. 20250 14