Joaquin Sapien From: Caceres, Carol (ACS) Sent: Wednesday, April 20, 2016 9:29 AM To: Joaquin Sapien Subject: RE: another FOIL request: Database Request and HMS Close to Home documents Hi Joaquin, Will have something for you by noon. Thanks, Carol Caceres, MPA Deputy Press Secretary NYC Administration for Children?s Services Division of Communications Community Affairs (CCA) 150 William Street, 18?? Floor New York, NY 10038 E: 212?341-2974, c: 917?903?0448 carol.caceres@acs.nyc.qov Follow ACS on Twitter Like us on Facebook From: Joaquin Sapien Sent: Tuesday, April 19, 2016 5:31 PM To: Caceres, Carol (ACS) Subject: FW: another FOIL request: Database Request and HMS Close to Home documents Hey Carol, Just writing to let you know I?ve got a deadline now. It?s noon tomorrow. Hope to hear from you by then. Thanks much. Joaquin From: Joaquin Sapien Sent: Tuesday, April 19, 2016 11:46 AM To: Caceres, Carol (ACS) (Carol.Caceres@acs.nyc.gov) Subject: FW: another FOIL request: Database Request and HMS Close to Home documents Hey Carol, Hope this note finds you well. So, I am working on a story for this week that will focus on the delays I?ve encountered in the ACS Freedom of Information Law process. As you can see in this thread, I?ve been trying to get responsive documents to a variety of requests on the Close to Home project since June of last year. FOIL Access Officer Janet Stateman has stated that the documents will be delivered on nine separate dates. Aside from the latest promised date, all of them have lapsed. For each date, she has given me the distinct impression that only a few administrative steps remain before she can turn over the records? additional redactions, etc. After each date passes, she gives me the same impression. Time and time again, deadlines pass and no records appear. When I have asked Janet to explain the delays, she has stated that the request is voluminous, she has many records requests to work on, and she is the only person in ACS who handles FOIL. 1 I?ll certainly include those explanations in the story, but I wanted to reach out for comment from you as well. I also have a number of background questions: How many FOIL requests does ACS currently have outstanding? What is the oldest outstanding request? What is the budget for the ACS FOIL division? Is it true that Janet Stateman is the only person handling FOIL requests? It appears that many of the records I requested may have been turned over to DOI for their report, particularly with regard to the records tied to the Heightened Monitoring Status ACS imposed on several Close to Home facilities. If those records have already been turned over to DOI, why don?t I have them? We intend to publish no later than Thursday, but as soon as tomorrow morning. Please give me a call or shoot me an email when you have the chance so we can get a conversation going on this. Thanks very much. Best, Joaquin From: Stateman, Janet (ACS) Sent: Monday, April 18, 2016 7:18 PM To: Joaquin Sapien Subject: RE: another FOIL request: Database Request and HMS Close to Home documents Good Evening Joaquin, Due to the review of the documents that I have accessed responsive to your HMS request and redacted pursuant to Public Officers Law taking longer than I anticipated, I have been unable to produce the records on March 29th. I anticipate this review and any subsequent actions I need to take to finalize the production of the documents to take three additional weeks. I should be able to overnight mail the HMS records on Monday, May 9, 2016. Janet Janet S. Stateman, Esq. FOIL/Records Access Officer NYC Administration for Children?s Services Office of the General Counsel/Records Compliance Unit 150 William Street, 5th floor New York, NY 10038 (212) 341?0931 NEW EMAIL: Janet.Stateman@acs.nvc.gov Confidentiality Notice This e-mail communication, and any attachments, contains confidential and privileged information forthe exclusive use of the recipient(s) named above. If you are not an intended recipient, or the employee or agent responsible to deliver it to an intended recipient, you are hereby notified that you have received this communication in error and that any review, disclosure, dissemination, distribution or copying of it or its contents is prohibited. If you have received this communication in error, please notify me immediately by replying to this message and delete this communication from your computer. Thank you. From: Joaquin Sapien [maiIto:Joa uin.Sa ien ro ublica.or Sent: Monday, April 18, 2016 1:31 PM To: Stateman, Janet (ACS) Subject: FW: another FOIL request: Database Request and HMS Close to Home documents Janet, Update me please. You said on March 29th you?d be getting me my records very soon, which, of course, you have been saying for nearly a year. Let me know what?s happening. Today, please. Thanks. Joaquin From: Joaquin Sapien Sent: Friday, April 08, 2016 4:41 PM To: 'Stateman, Janet Subject: RE: another FOIL request: Database Request and HMS Close to Home documents Janet, On Tuesday, March 29, you said: will write again today to let you know what day i will overnight mail the hard copy HMS documents and flash drive with the GOALS information. I will send both to the ProPublica Office address you previously provided.? That was ten days ago. We have had several email exchanges since. Why did you say on the 29th that you would let me know what day you?d overnight mail the records if you still cannot say today, ten days later, what day you will send me the records? I?m baffled and frustrated. You have been sending me messages like these for nearly a year, saying every couple of weeks that you will send me the records a couple of weeks later, only to repeat the same promise over and over again. Please explain. Best, Joaquin From: Stateman, Janet (ACS) Sent: Friday, April 08, 2016 4:06 PM To: Joaquin Sapien Subject: RE: another FOIL request: Database Request and HMS Close to Home documents Hi Joaquin, I am hoping to get the HMS records to you at the end of next week. lam still finishing the GOALs database redactions. Janet Janet S. Stateman, Esq. FOIL/Records Access Officer NYC Administration for Children?s Services Office of the General Counsel/Records Compliance Unit 150 William Street, 5th floor New York, NY 10038 (212) 341-0931 NEW EMAIL: Janet.Stateman@acs.nyc.gov Confidentiality Notice This e-mail communication, and any attachments, contains confidential and privileged information forthe exclusive use of the recipient(s) named above. If you are not an intended recipient, or the employee or agent responsible to deliver it to an intended recipient, you are hereby notified that you have received this communication in error and that any review, disclosure, dissemination, distribution or copying of it or its contents is prohibited. If you have received this communication in error, please notify me immediately by replying to this message and delete this communication from your computer. Thank you. From: Joaquin Sapien Sent: Tuesday, April 05, 2016 11:33 AM To: Stateman, Janet (ACS) Subject: FW: another FOIL request: Database Request and HMS Close to Home documents Janet, I?m trying to stay on top of this very closely now. When can I expect these records? Joaquin From: Joaquin Sapien Sent: Monday, April 04, 2016 12:50 PM To: 'Stateman, Janet Subject: RE: another FOIL request: Database Request and HMS Close to Home documents Right. You said you would have a date last Tuesday. It?s now Monday. Will I have the records this week? Joaquin From: Stateman, Janet (ACS) Sent: Monday, April 04, 2016 12:49 PM To: Joaquin Sapien Subject: RE: another FOIL request: Database Request and HMS Close to Home documents Good Afternoon Joaquin, I have not written back yet as I am trying to get a date which I know I can mail the records. Janet Janet S. Stateman, Esq. FOIL/Records Access Officer NYC Administration for Children?s Services Office of the General Counsel/Records Compliance Unit 150 William Street, 5th floor New York, NY 10038 (212) 341-0931 NEW EMAIL: Janet.Stateman@acs.nvc.gov Confidentiality Notice This e?mail communication, and any attachments, contains confidential and privileged information forthe exclusive use of the recipient(s) named above. if you are not an intended recipient, or the employee or agent responsible to deliver it to an intended recipient, you are hereby notified that you have received this communication in error and that any review, disclosure, dissemination, distribution or copying of it or its contents is prohibited. lf you have received this communication in error, please notify me immediately by replying to this message and delete this communication from your computer. Thank you. From: Joaquin Sapien Sent: Wednesday, March 30, 2016 2:08 PM To: Stateman, Janet (ACS) Subject: RE: another FOIL request: Database Request and HMS Close to Home documents Janet, Did i miss something yesterday? You said in your last note that you?d let me know what day you would overnight the hard copy of the HMS documents and the flash drive, but I still don?t know what day that?s happening yet. Thanks. Joaquin From: Stateman, Janet (ACS) Sent: Tuesday, March 29, 2016 11:54 AM To: Joaquin Sapien Subject: RE: another FOIL request: Database Request and HMS Close to Home documents Good MorningJoaquin, The HMS FOIL response is over 200 pages and is still being reviewed. I was hoping it would be done to send to you today. As I mentioned regarding the Goals database FOIL, lam still redacting as it contains a lot of confidential information and translates to a lot of pages of excel charts and documents. I will write again today to let you know what day I will overnight mail the hard copy HMS documents and flash drive with the GOALS information. I will send both to the ProPublica Office address you previously provided. Janet Janet S. Stateman, Esq. FOIL/Records Access Officer NYC Administration for Children?s Services Office of the General Counsel/Records Compliance Unit 150 William Street, 5th floor New York, NY 10038 (212) 341?0931 NEW EMAIL: Janet.Stateman@acs.nvc.gov Confidentiality Notice This e-mail communication, and any attachments, contains confidential and privileged information forthe exclusive use of the recipient(s) named above. If you are not an intended recipient, or the employee or agent responsible to deliver it to an intended recipient, you are hereby notified that you have received this communication in error and that any review, disclosure, dissemination, distribution or copying of it or its contents is prohibited. If you have received this communication in error, please notify me immediately by replying to this message and delete this communication from your computer. Thank you. From: Joaquin Sapien Sent: Tuesday, March 29, 2016 10:51 AM To: Stateman, Janet (ACS) Subject: RE: another FOIL request: Database Request and HMS Close to Home documents Hi Janet, I assume this is ready today? Should I swing by and pick it up? Thanks. Joaquin From: Stateman, Janet (ACS) Sent: Tuesday, March 22, 2016 11:28 AM To: Joaquin Sapien Subject: RE: another FOIL request: Database Request and HMS Close to Home documents Good MorningJoaquin, The HMS FOIL response is under review and will be ready on March 29, 2016. lam still redacting the GOALS database data responsive to that and hopefully that review will be done in time for March 29, 2016. Janet Janet S. Stateman, Esq. FOIL/Records Access Officer NYC Administration for Children?s Services Office of the General Counsel/Records Compliance Unit 150 William Street, 5th floor New York, NY 10038 (212) 341-0931 NEW EMAIL: Janet.Stateman@acs.nvc.gov Confidentiality Notice This e?mail communication, and any attachments, contains confidential and privileged information forthe exclusive use of the recipient(s) named above. If you are not an intended recipient, or the employee or agent responsible to deliver it to an intended recipient, you are hereby notified that you have received this communication in error and that any review, disclosure, dissemination, distribution or copying of it or its contents is prohibited. If you have received this communication in error, please notify me immediately by replying to this message and delete this communication from your computer. Thank you. From: Joaquin Sapien Sent: Monday, March 21, 2016 3:01 PM To: Stateman, Janet (ACS) Subject: RE: another FOIL request: Database Request and HMS Close to Home documents Janet, Will I be receiving the records I requested tomorrow? Should I come and pick them up directly from you? Thanks. Best, Joaquin From: Joaquin Sapien Sent: Tuesday, March 15, 2016 2:31 PM To: 'Stateman, Janet Subject: RE: another FOIL request: Database Request and HMS Close to Home documents Looking forward to getting my documents in a week. March was the last promised date. I can come and pick them up in person if need be. Thanks. Joaquin From: Stateman, Janet (ACS) Sent: Monday, March 07, 2016 11:48 AM To: Joaquin Sapien Subject: RE: another FOIL request: Database Request and HMS Close to Home documents Because I have to copy and double check redactions. Janet S. Stateman, Esq. FOIL/Records Access Officer NYC Administration for Children?s Services Office of the General Counsel/Records Compliance Unit 150 William Street, 5th floor New York, NY 10038 (212) 341?0931 NEW EMAIL: Janet.Stateman@acs.nyc.gov Confidentiality Notice This e-mail communication, and any attachments, contains confidential and privileged information forthe exclusive use of the recipient(s) named above. If you are not an intended recipient, or the employee or agent responsible to deliver it to an intended recipient, you are hereby notified that you have received this communication in error and that any review, disclosure, dissemination, distribution or copying of it or its contents is prohibited. If you have received this communication in error, please notify me immediately by replying to this message and delete this communication from your computer. Thank you. From: Joaquin Sapien Sent: Monday, March 07, 2016 11:39 AM To: Stateman, Janet (ACS) Subject: RE: another FOIL request: Database Request and HMS Close to Home documents Right. You said that you have them all done except for one facility. 50 why don?t I just get those today and you can give me the last one when you finish it. Thanks. From: Stateman, Janet (ACS) Sent: Monday, March 07, 2016 11:39 AM To: Joaquin Sapien Subject: RE: another FOIL request: Database Request and HMS Close to Home documents Hi Joaquin, I can?t get you the HMS today but I will try and get those to you before the GOALS database. Janet Janet S. Stateman, Esq. FOIL/Records Access Officer NYC Administration for Children?s Services Office of the General Counsel/Records Compliance Unit 150 William Street, 5th floor New York, NY 10038 (212) 341-0931 NEW EMAIL: Janet.Stateman@acs.nyc.gov Confidentiality Notice This e-mail communication, and any attachments, contains confidential and privileged information forthe exclusive use of the recipient(s) named above. lf you are not an intended recipient, or the employee or agent responsible to deliver it to an intended recipient, you are hereby notified that you have received this communication in error and that any review, disclosure, dissemination, distribution or copying of it or its contents is prohibited. If you have received this communication in error, please notify me immediately by replying to this message and delete this communication from your computer. Thank you. From: Joaquin Sapien Sent: Monday, March 07, 2016 11:22 AM To: Stateman, Janet (ACS) Subject: RE: another FOIL request: Database Request and HMS Close to Home documents If you only have one more facility for the HMS documents, I?ll take what you have now. Can even pick them up from you today if possible. I?ll be in your area around 3:00pm. Does that work for you? Thanks. Joaquin From: Stateman, Janet 5 (ACS) Sent: Friday, March 04, 2016 3:17 PM To: Joaquin Sapien Subject: RE: another FOIL request: Database Request and HMS Close to Home documents Good Afternoon Joaquin, The amount of redactions on the GOALS database is extensive and time consuming in addition to the extensive redaction for the HMS documents. I only have one more facility for HMS documents but I have quite a bit left for the GOALS database. lam prioritizing finishing your last two FOIL requests and believe that they should be done by March 22, 2015. Janet Janet S. Stateman, Esq. FOIL/Records Access Officer NYC Administration for Children?s Services Office of the General Counsel/Records Compliance Unit 150 William Street, 5th floor New York, NY 10038 (212) 341?0931 NEW EMAIL: Janet.Stateman@acs.nvc.gov Confidentiality Notice This e-mail communication, and any attachments, contains confidential and privileged information forthe exclusive use of the recipient(s) named above. If you are not an intended recipient, or the employee or agent responsible to deliver it to an intended recipient, you are hereby notified that you have received this communication in error and that any review, disclosure, dissemination, distribution or copying of it or its contents is prohibited. If you have received this communication in error, please notify me immediately by replying to this message and delete this communication from your computer. Thank you. From: Joaquin Sapien Sent: Friday, March 04, 2016 12:23 PM To: Stateman, Janet (ACS) Subject: FW: another FOIL request: Database Request and HMS Close to Home documents Janet, Just want to be sure you got this yesterday. Thanks. Joaquin From: Joaquin Sapien Sent: Thursday, March 03, 2016 2:06 PM To: 'Stateman, Janet Subject: RE: another FOIL request: Database Request and HMS Close to Home documents Janet, You said in your last email that you?d mail me the data responsive to my requests on February it?s now March Please advise. Thank you. Joaquin From: Stateman, Janet (ACS) Sent: Friday, February 12, 2016 1:08 PM To: Joaquin Sapien Subject: RE: another FOIL request: Database Request and HMS Close to Home documents Hi Joaquin, I had to stop working on your FOIL to complete a FOIL older than your two outstanding FOILs. I am in the process of preparing the GOALS database information onto a flash drive. The HMS FOIL and the Goals Database FOIL should both be ready and mailed to you on February 24, 2016. Janet Janet S. Stateman, Esq. FOIL/Records Access Officer NYC Administration for Children?s Services Office of the General Counsel/Records Compliance Unit 150 William Street, 5th floor New York, NY 10038 (212) 341-0931 NEW EMAIL: Janet.Stateman@acs.nvc.gov Confidentiality Notice This e-mail communication, and any attachments, contains confidential and privileged information forthe exclusive use of the recipient(s) named above. If you are not an intended recipient, or the employee or agent responsible to deliver It to an intended recipient, you are hereby notified that you have received this communication in error and that any review, disclosure, dissemination, distribution or copying of it or its contents is prohibited. If you have received this communication in error, please notify me immediately by replying to this message and delete this communication from your computer. Thank you. From: Joaquin Sapien Sent: Thursday, February 11, 2016 4:02 PM To: Stateman, Janet (ACS) Subject: RE: another FOIL request: Database Request and HMS Close to Home documents Janet, Looking forward to receiving these records tomorrow. Thanks. Joaquin From: Stateman, Janet (ACS) Sent: Tuesday, January 26, 2016 6:08 PM To: Joaquin Sapien Subject: [spam?] RE: another FOIL request: Database Request and HMS Close to Home documents Importance: Low Hi Joaquin, I plan on completing both and have them to you by February 12, 2016. I want to finish them as much as you want to receive them. If I run into an obstacle, I will correspond with you before the end of the day on February 12th. Janet Janet S. Stateman, Esq. FOIL/Records Access Officer NYC Administration for Children?s Services Office of the General Counsel/Records Compliance Unit 150 William Street, 5th floor New York, NY 10038 (212) 341?0931 NEW EMAIL: Janet.Stateman@acs.nvc.gov Confidentiality Notice This e?mail communication, and any attachments, contains confidential and privileged information for the exclusive use of the recipient(s) named above. If you are not an intended recipient, or the employee or agent responsible to deliver it to an intended recipient, you are hereby notified that you have received this communication in error and that any review, disclosure, dissemination, distribution or copying of it or its contents is prohibited. If you have received this communication in error, please notify me immediately by replying to this message and delete this communication from your computer. Thank you. From: Joaquin Sapien Sent: Monday, January 25, 2016 12:20 PM To: Stateman, Janet (ACS) Subject: RE: another FOIL request: Database Request and HMS Close to Home documents Janet, Last you wrote you said I?d be receiving some records January It?s the 25th. Originally I was supposed to receive something in July 2014. Please give me an update as soon as you can. Thanks. Joaquin From: Stateman, Janet (ACS) Sent: Thursday, December 17, 2015 3:00 PM To: Joaquin Sapien Subject: RE: another FOIL request: Database Request and HMS Close to Home documents You should have both by January 8, 2016. Janet S. Stateman, Esq. FOIL/Records Access Officer NYC Administration for Children?s Services Office of the General Counsel/Records Compliance Unit 150 William Street, 5th floor New York, NY 10038 (212) 341-0931 NEW EMAIL: Janet.Stateman@acs.nyc.gov Confidentiality Notice This e-mail communication, and any attachments, contains confidential and privileged information forthe exclusive use of the recipient(s) named above. If you are not an intended recipient, or the employee or agent responsible to deliver it to an intended recipient, you are hereby notified that you have received this communication in error and that any review, disclosure, dissemination, distribution or copying of it or its contents is prohibited. If you have received this communication in error, please notify me immediately by replying to this message and delete this communication from your computer. Thank you. From: Joaquin Sapien Sent: Thursday, December 17, 2015 2:53 PM To: Stateman, Janet (ACS) Subject: RE: another FOIL request: Database Request and HMS Close to Home documents What about these? The Heightened Monitoring Status Reports. You said in October they?d be done in a week. Do I have them yet? From: Stateman, Janet (ACS) Sent: Monday, October 26, 2015 2:21 PM I am redacting the documents for your HMS request and hope to have it all done by the end of this week. 10 From: Stateman, Janet (ACS) Sent: Thursday, December 17, 2015 2:48 PM To: Joaquin Sapien Subject: RE: another FOIL request: Database Request and HMS Close to Home documents lam the only person doing all of the foils Janet S. Stateman, Esq. FOlL/Records Access Officer NYC Administration for Children?s Services Office of the General Counsel/Records Compliance Unit 150 William Street, 5th floor New York, NY 10038 (212) 341?0931 NEW EMAIL: Janet.Stateman@acs.nyc.gov Confidentiality Notice This e-mail communication, and any attachments, contains confidential and privileged information forthe exclusive use of the recipient(s) named above. If you are not an intended recipient, or the employee or agent responsible to deliver it to an intended recipient, you are hereby notified that you have received this communication in error and that any review, disclosure, dissemination, distribution or copying of it or its contents is prohibited. If you have received this communication in error, please notify me immediately by replying to this message and delete this communication from your computer. Thank you. From: Joaquin Sapien Sent: Thursday, December 17, 2015 2:47 PM To: Stateman, Janet (ACS) Subject: RE: another FOIL request: Database Request and HMS Close to Home documents With all due respect, Janet, this is three months later than the date you last promised. Which was made a month past the previous delivery date. What is the hold?up? From: Stateman, Janet (ACS) Sent: Thursday, December 17, 2015 10:45 AM To: Joaquin Sapien Subject: RE: another FOIL request: Database Request and HMS Close to Home documents Good MorningJoaquin, have not forgotten about your two outstanding FOIL requests. They should both be ready for you shortly after the New Year on January 8, 2016. Janet Janet S. Stateman, Esq. FOIL/Records Access Officer NYC Administration for Children?s Services Office of the General Counsel/Records Compliance Unit 150 William Street, 5th floor New York, NY 10038 (212)341-0931 NEW EMAIL: Janet.Stateman@acs.nyc.gov Confidentiality Notice This e-mail communication, and any attachments, contains confidential and privileged information forthe exclusive use of the recipient(s) named above. If you are not an intended recipient, or the employee or agent responsible to deliver it to an intended recipient, you are hereby notified that you have received this communication in error and that any review, disclosure, dissemination, distribution or copying of it 11 or its contents is prohibited. If you have received this communication in error, please notify me immediately by replying to this message and delete this communication from your computer. Thank you. From: Stateman, Janet (ACS) Sent: Monday, October 26, 2015 2:21 PM To: 'Joaquin Sapien' Subject: RE: another FOIL request: Database Request Hi Joaquin, I am redacting the documents for your HMS request and hope to have it all done by the end of this week. I am dependent on lT to help me on the database and lam diligently working on getting answers so I can produce something readable. I don?t think the database will be done this week but I am hoping to have it done by November 6th if not before then. Janet S. Stateman, Esq. FOIL/Records Access Officer NYC Administration for Children?s Services Office of the General Counsel/Records Compliance Unit 150 William Street, 5th floor New York, NY 10038 (212) 341?0931 NEW EMAIL: Janet.Stateman@acs.nvc.gov Confidentiality Notice This e-mail communication, and any attachments, contains confidential and privileged information for the exclusive use of the recipient(s) named above. If you are not an intended recipient, or the employee or agent responsible to deliver it to an intended recipient, you are hereby notified that you have received this communication in error and that any review, disclosure, dissemination, distribution or copying of it or its contents is prohibited. if you have received this communication in error, please notify me immediately by replying to this message and delete this communication from your computer. Thank you. From: Joaquin Sapien Sent: Monday, October 19, 2015 10:51 AM To: Stateman, Janet (ACS) Subject: RE: another FOIL request: Database Request Hi Janet, Thanks for the update. Where do things stand this week? Also, what about the documents I requested tied to heightened monitoring status? Please update me when you can. Best, Joaquin From: Stateman, Janet (ACS) Sent: Wednesday, October 14, 2015 1:30 PM To: Joaquin Sapien Subject: RE: another FOIL request: Database Request Hi Joaquin, Unfortunately, I cannot produce anything yet as what I have is coded (has a lot of formulas) and is not something that is understandable or can even be redacted and produced. The IT person who is in charge of this data was out last week 12 and I am waiting to speak to her about how to interpret the data and produce data that can be readable. When I spoke to her in the past about obtaining a copy of the database, she explained the database is a back end data base and not a front end data base which means you cannot just copy information. i cannot really explain it any better as I am still confused about it so I apologize that what I am saying may not make sense to you. I will need to redact information once I am able to interpret what I am seeing as there are children?s names in the portions that are not in formula. Janet Janet S. Stateman, Esq. FOIL/Records Access Officer NYC Administration for Children?s Services Office of the General Counsel/Records Compliance Unit 150 William Street, 5th floor New York, NY 10038 (212) 341-0931 NEW EMAIL: Janet.Stateman@acs.nyc.gov Confidentiality Notice This e-mail communication, and any attachments, contains confidential and privileged information for the exclusive use of the recipient(s) named above. If you are not an intended recipient, or the employee or agent responsible to deliver it to an intended recipient, you are hereby notified that you have received this communication in error and that any review, disclosure, dissemination, distribution or copying of it or its contents is prohibited. If you have received this communication in error, please notify me immediately by replying to this message and delete this communication from your computer. Thank you. From: Joaquin Sapien Sent: Wednesday, October 14, 2015 12:50 PM To: Stateman, Janet (ACS) Subject: RE: another FOIL request: Database Request Hi Janet, Will I be receiving something today? Thank you. Joaquin From: Stateman, Janet (ACS) Sent: Friday, October 09, 2015 7:22 PM To: Joaquin Sapien Subject: RE: another FOIL request: Database Request Hi Joaquin, I hope to be on target with the database request. I am also working on you request for the CTH NSP Heightened Monitoring documents which is requiring redaction of many documents which is very time consuming. I am hoping to have your CTH NSP HMS FOIL done next week and the database request. Janet Janet S. Stateman, Esq. FOIL/Records Access Officer NYC Administration for Children?s Services Office of the General Counsel/Records Compliance Unit 150 William Street, 5th floor 13 New York, NY 10038 (212) 341-0931 NEW EMAIL: Janet.Stateman@acs.nyc.gov Confidentiality Notice This e-mail communication, and any attachments, contains confidential and privileged information forthe exclusive use of the recipient(s) named above. If you are not an intended recipient, or the employee or agent responsible to deliver it to an intended recipient, you are hereby notified that you have received this communication in error and that any review, disclosure, dissemination, distribution or copying of it or its contents is prohibited. If you have received this communication in error, please notify me immediately by replying to this message and delete this communication from your computer. Thank you. From: Joaquin Sapien Sent: Tuesday, October 06, 2015 4:30 PM To: Stateman, Janet (ACS) Subject: RE: another FOIL request: Database Request Janet, Are we on schedule for October 14th. Please let me know as soon as you can. Thanks so much. Joaquin From: Joaquin Sapien Sent: Thursday, September 17, 2015 1:17 PM To: Stateman, Janet (ACS) Subject: RE: another FOIL request: Database Request Janet, Can you update me on this please? October 14,2015 seems a little excessive given that the request was originally made on July I?ll be asking about a few other requests in a minute. Thanks very much. Best, Joaquin From: Stateman, Janet (ACS) Sent: Friday, August 28, 2015 5:27 PM To: Joaquin Sapien Subject: RE: another FOIL request: Database Request HiJoaquin, From speaking with the IT department in my agency, learned that the database ACS uses for the underlying numbers you and the New School cited cannot be copied on a disc. it is not so simple. So the review of the data from this database is taking longer than I anticipated. For this FOIL, I will need approximately 6 more weeks as data has to be extracted and then analyzed. You can expect a response on October 14, 2015. I will provide you data on a rolling basis as it is taking so long. Thank you. Janet Janet S. Stateman, Esq. Records Access Officer NYC Administration for Children?s Services Office of the General Counsel/Records Compliance Unit 150 William Street, 5th floor 14 New York, NY 10038 (212) 341-0931 NEW EMAIL: Janet.Stateman@acs.nyc.gg Confidentiality Notice This e-mail communication, and any attachments, contains confidential and privileged information forthe exclusive use of the recipient(s) named above. If you are not an intended recipient, or the employee or agent responsible to deliver it to an intended recipient, you are hereby notified that you have received this communication in error and that any review, disclosure, dissemination, distribution or copying of it or its contents is prohibited. If you have received this communication in error, please notify me immediately by replying to this message and delete this communication from your computer. Thank you. From: Stateman, Janet 5 (ACS) Sent: Monday, July 27, 2015 5:06 PM To: 'Joaquin Sapien Subject: RE: another FOIL request: Database Request Good Evening Joaquin, I am writing in response to your Freedom of Information Law request dated June 16, 2015 regarding database for Close to Home facilities. I had intended to respond by on or about July 16, 2015 but the response is taking longer than I anticipated. Public Officers Law states that where a determination cannot be made within twenty days, the agency may provide a date certain within a reasonable period, depending on the circumstances, by which a determination will be made. According to FOIL, circumstances for determining a reasonable period include available staffing and complexity of pending FOIL requests. Given the scope of your request and the efforts needed to locate and review the requested records, ACS will need additional time to respond. ACS will respond on or about August 28, 2015. Thank you, Janet Janet S. Stateman, Esq. FOIL/Records Access Officer NYC Administration for Children?s Services Office of the General Counsel/Records Compliance Unit 150 William Street, 5th floor New York, NY 10038 (212) 341-0931 NEW EMAIL: Janet.Stateman@acs.nvc.gov Confidentiality Notice This e-mail communication, and any attachments, contains confidential and privileged information forthe exclusive use of the recipient(s) named above. If you are not an intended recipient, or the employee or agent responsible to deliver it to an intended recipient, you are hereby notified that you have received this communication in error and that any review, disclosure, dissemination, distribution or copying of it or its contents is prohibited. If you have received this communication in error, please notify me immediately by replying to this message and delete this communication from your computer. Thank you. From: Stateman, Janet (ACS) Sent: Wednesday, June 24, 2015 3:04 PM To: Joaquin Sapien Subject: RE: another FOIL request: Database Request Hi Joaquin, 15 As FOIL/Records Access Officer for the Administration for Children?s Services (ACS), I hereby acknowledge receipt of your FOIL request, dated June 16, 2015. Please be advised that I am in the process of investigating your request. Based on the breadth of information involved in the request, I will require more than twenty (20) business days to respond and you may expect to receive a response on or about July 16, 2015. Thank you, Janet Janet S. Stateman, Esq. FOIL/Records Access Officer NYC Administration for Children?s Services Office of the General Counsel/Records Compliance Unit 150 William Street, floor New York, NY 10038 (212) 341-0931 NEW EMAIL: Janet.Stateman@acs.nyc.gov Confidentiality Notice This e-mail communication, and any attachments, contains confidential and privileged information forthe exclusive use of the recipient(s) named above. If you are not an intended recipient, or the employee or agent responsible to deliver it to an intended recipient, you are hereby notified that you have received this communication in error and that any review, disclosure, dissemination, distribution or copying of it or its contents is prohibited. If you have received this communication in error, please notify me immediately by replying to this message and delete this communication from your computer. Thank you. From: Joaquin Sapien Sent: Tuesday, June 16, 2015 6:46 PM To: Stateman, Janet (ACS) Subject: another FOIL request Hi Janet, I?ve attached another FOIL request here. I?d like a back-up of the database ACS uses to record arrests, AWOLS, and other incidents. I understand that the agency maintains one to get exact numbers that we?ve reported. As always, please call if you have any questions on this or ideas to expedite a response. Best, Joaquin Joaquin Sapien Reporter, ProPublica Office: 917-512-0226 Mobile: 347-573-3042 Joaquin.sapien@propublica.org Twitter: @jbsapien 16