May 17, 2016

,5 .13? v? r' ii-r  '1?5Imi r-f??57. .- .x .  

RALPH M. TERRAZAS
CHIEF

 

 

 

 

May 2, 2016
BOARD OF FIRE COMMISSIONERS
FILE NO. 16-048

TO: Board of Fire Commissioners

FROM: Ral . Terrazas, Fire Chief


PREVENTION INSPECTION ACTIVITY FIRST QUARTER
JANUARY 1, 2016 THROUGH MARCH 31, 2016

 

Withdrawn
Other

FINAL ACTION:

 

 

 

Approved w/Corrections
Received Filed

Approved
Denied

 

 

 

 

 

 

SUMMARY

The information in this report outlines first quarter January 1 through March 31, 2016 fire
prevention activities for the Fire Prevention Bureau (F PB) sections which are on a yearly
calendar inspection cycle.

The report also shows our Certified Unified Program Agency (CUPA) program inspection
cycle for three quarters as they are on a fiscal year inspection cycle.

Additionally this report outlines overdue hazmat inspections identified by our new CU PA
manager and the progress thus far to complete the work by June 30, 2016.

The report is showing all Fire Prevention activity for each of the operational bureaus.

The first quarter also included a final push to catch-up on overdue maintenance
inspections in the Public Safety Section and Industrial Commercial Section

RECOMMENDATION
That the Board:
Receive and file this report.

DISCUSSION

By utilizing a weekly and FireStat process, we have transitioned into a data
driven Bureau, capturing and tracking efficiency levels down to daily activity and success
of our members. These actions have provided the Fire Prevention Bureau and
Emergency Operations with the ability to plan, organize, and project ?re prevention
metrics on a weekly, quarterly, and annual basis.

The graphs below illustrate productivity in the following areas:

Board of Fire Commissioners
Page 2

Overdue inspections, CUPA, Industrial Commercial and Public Safety Sections
Brush Clearance, Fire Development Services and Emergency Operations.

Industrial Commercial Section and Public Safety Section
Overdue Inspections Report

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Maintenance Inspections Overdue Amount Improvement
I As of 2-20-2015 10,013 NA I
As of 5-1-2015 6,250 33% I
I As of 6-24-2015 6,477 35% I
I As of 7-16-2015 5,475 45% I
I As of 3-14-2015 5,297 43% I
I As of 9-1-2015 4,592 55% I
I As of 10-1-2015 4,223 53% I
I As of 11-1-2015 3,416 66% 
I As of 12-1-2015 2,339 72% I
As of 112016 3,193 69% I
I As of 2-1-2016 470 96% I
I As of 3-22-2016 33 99.4% I

 

*28 Pending Legal activity and 5 pending studio inspections.
Data collected from Overdue Inspection Report within FPA.

The following data illustrates the decline in overdue inspections over 13-months.

12,000

 

 

 

 

 

 

 

 

-2-2015

10,013
10,000 
8,000 "17

5_2015 6-2015
6,477
6'250 7 2015

 3-2015

6.000 5,475 5 297
9-20
4,592 113-2015

I 4'223 11 2015

4lm0 - 1-2016
3:416 12-2015 3,198
2.335
2.1130
2-2016
470 3-2016
The following data was coii?s?t?a'?sin Envision Connect and re?ects the status?6f the first,
second, and third quarters of Fiscal Year (FY) 2015-2016.

Board of Fire Commissioners

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Page 3
CUPA SECTION 7 77
InSpections Completed Compliance
A Section Quarter 2nd Quarter 3rd Quarter overall 3nd Quarter
2015 2015 2016 Goal =75% 
.90? an? 0
Annual 9! 9, ext? 75"
Total Total 
CUPA Section
UST Fac'l't'es 1,344 1,344 311 23% 254 20% 370 28% 945 70% 190 1,419 9
1-Year Cycle
Hazmat 7,045 2,343 538 23% 419 13% 503 21% 1,041 52% 225 1,545 0
3-Year Cycle
APSA 112 3-Year Cycle
cal ARP 3-Year Cycle

 

 

 

 

 

 

 

 

 

Data collected from Envision Connect.

The following weekly data report represents a decline in overdue Haz Mat and UST
inspections.

Fiscal Year - CU PA Outstanding Inspection Report
as of 5/2/2016
Goal Complete all Hazmat 81 UST Inspections byJune 30
3500

3186

9000
2500

2000

Hazmat
UST

1500

1000

500

573 350

 

.


22m
350

472 512015
2522
373

4111:2015
2997 
404

4f4l201?
3135
430

4718,1010
2509
383

I Hazmat
UST

 

Board of Fire Commissioners
Page 4

The following data was collected from Fire Prevention Application (FPA) and reflects the
Statistical Summary of Completed Inspections of the first quarter of 2016. These
inspections are on a calendar year.

Industrial Commercial Section and Public Safety Section

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

15t Quarter 2015 Quarter 2016
Goal 25% Goal 25%
Unit Total Total 
Fire Prevention Bureau 20,896 3,769 18% 19,936 5,696 28%
Industrial Commercial Section 9,850 1,829 23% 9,753 2,859 29%
Central Industrial Unit 2,864 551 23% 2,603 560 22%
Harbor Industrial Unit 1,978 278 18% 1,974 655 29%
High Rise Unit 724 179 28% 700 148 21%
Valley Industrial Unit 2,365 480 29% 2,246 873 39%
West Industrial Unit 1,919 341 19% 1,920 623 32%
Public Safety Section 11,046 1,940 20% 10,183 2,833 28%
Film Unit 608 160 30% 483 129 27%
Institutions Unit 944 209 24% 930 255 28%
Public Assemblage Unit 1,595 440 28% 2,297 581 25%
Schools Churches Unit 3,940 507 15% 3,583 1,060 30%
Valley Public Safety Unit 2,969 624 21% 2,890 807 28%

 

 

 

Data Collected from FPA

During this period several new implementations were introduced that had a direct impact
on the number of inspections completed and on the overall total of inspections within
each district.

0 Procedure 27, How to Manage a Fire Inspection District
0 Operation Catch-up
The Compliance Engine

Board of Fire Commissioners

Page 5

The following data was collected from the Vegetation Management System, (VMS) and
reflects the status of the first quarter of the completed brush inspections. These
inspections are on a calendar year and represent the number of public parcels that have

been inspected.

Brush Clearance Unit

 

 

 

 

 

 

 

 

 

Inspections Completed
Brush
Unit Quarter
Goal 25%
of APN's Re-lnsp First Notices Issued
140,940 991 1% 12 437

 

 

Data collected from VMS.

The following data was collected from Q-Matic and the Fire Inspection Management
System, (FIMS) and reflects the status of counter wait time, number of customers served
and field inspections from the first quarter of 2016.

Fire Development Services Section

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Fire Counter Wait Time Back Room
Develo ment A a's -
re Seen Within Seen Within Average Wait Total Counter Tum,Ar?und
Servrces Served . . . . . 
30 Minutes 60 Minutes TimelMInutes) Transactions
Section (Calendar Days)
Metro 87% 97% 14 3,035
Regular 33 Days
Plan Revuews Van Nuys 95% 99% 1,210 Expedited 10 Days
West LA 98% 100% 412
4,657
of Plan
A
ran 5 ccess 699
Inspections Percentage Cancelled it of Prefered I
Overtlme Next Working Day
 Inspections Requested Inspecto customer Requested Date
1,688 11.4% 10.7% 772 73% 85%

 

 

 

Back Room Turn-Around goal to be seen within 6 weeks
Average goal for customers to be seen within 30-minutes is 95% and within 60-minutes is 99%.
Average wait time goal is 15-minutes.
Field inspections goal is to be seen within 48-hours. This will put LAFD in alignment with LADBS.
Schedule] Preferred indicates percentage of inspections scheduled on the customer preferred date or
the next working clay.

 

 

Data collected from Q-Matic and 

Board of Fire Commissioners
Page 6

The following data was collected from FPOS, and reflects the status of 3rd quarter
completed Fire Station inspections. These inspections are on 8 Fiscal Year schedule.

Emergency Operations

I 3rd QTR Summary Statisitcs 

7574 68% 6,39 4536 93 2082 183
WEST 9090 6899 76% 75% 3886 3035 3584 2841 1620 1.023 152 286 17
SOUTH 8113 5798 71% 75% 4904 3719 2605 1803 604 276 99 220
VALLEY 16742 13172 79% 75% 9747 7913 8053 4656 942 603 340 194 2
TOTALS 45,160 33,443 74% 75% 24,926 19,203 15,175 11,382 5,059 2,858 979 847 29
Bureau I Battalion Summary

 

  
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Central inspections 3-Year 1-Year Nights Notices Re- Legal

Bureau Total Made Goal Total Made Total Made Total Nights 
Battalion 1 4874 3494 72% 75% 3,716 2681 809 591 349 222 117 48 1
Battalion 2 1414 936 66Battalion 11 4927 3144 64% 75% 1,974 1421 1470 1021 1483 702 219 74 4

TOTALS 11215 7574 68% 75% 8,389 4538 2933 2082 1893 956 388 147 6

l' - I -

8330 Total 1121mm? Goal Totjyealtoada Tota1l 9:;ade Totahll Names Lega'
Battalion 4 2072 1330 84% 75% 1109 763 779 497 184 70 17 14

Battalion 5 4656 3538 76% 75% 1931 1487 1901 1541 824 510 97 194 7
Battalion 9 2362 2031 86TOTALS 9090 6899 76% 75% 3886 3035 3584 2841 1 620 1 ,023 1 52 286 1 7

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

South Inspections 3-Year 1-Year Nights Notices Re- Legal
Bureau Total Made Goal Total Made Total Made Total Nights 

Battalion 6 2100 1662 79% 75% 1384 Battalion 13 2981 2059 69% 75% 1944 1394 818 579 219 86 24 48 3
Battalion 18 3032 2077 69% 75% 1576 TOTALS 81 1 3 5798 71% 75% 4904 3719 2605 1803 604 276 99 220 4

3:22: Total 0:122? mm?: Goal Totasl-Yeall;ade Tota1l Yeallirlade Total?lg hInsights Names Legal
Battalion 10 3594 2528 70% 75% 1826 1241 1531 Battalion 12 2671 1977 74% 75% 1987 1530 618 412 66 35 39 23 2
Battalion 14 4128 2998 73% 75% 1954 1581 1848 1270 326 147 73 19 0
Battalion 15 2903 2404 83% 75% 1990 1679 789 640 124 85 33 20 0
Battalion 17 3446 3265 95% 75% 1990 1882 1267 1191 189 192 102 79 0
TOTALS 16742 13172 79% 75% 9747 7913 6053 4656 942 603 340 194 2

 

 

 

 

 

 

 

Data Collected From FPOS

*Missing information from 10 Fire Stations.

Board of Fire Commissioners
Page 7

CONCLUSION

Through the efforts of the FPB personnel and the Department?s overall commitment to
fire/life safety, we have aggressively moved fire prevention inspections as a priority
Department-wide. We are grateful for the hard work and dedication exhibited by the men
and women of the FPB and proud of their efforts in addressing the overdue inspections.
We look fonNard to continuing our progress.

Board report prepared by John N. Vidovich, Deputy Chief, Fire Prevention and Public
Safety Bureau.