Provided 6-17-16
1516 RTKL 0181

PHILADELPHIA SCHOOL DISTRICT
Office of School Safety

SUBJECT:
I.

Directive #12

PERSONAL DATA

POLICY
A.

Use of Personal Data Summary Form
1.
The Personal Data Summary Form will be used by all School Police
personnel to record all personal information and any changes. Any, and
all, changes should also be forwarded to Human Resources.

B.

Telephone Numbers
1.
All personnel will furnish the Administrative Lieutenant of School Safety
with their current telephone number.
2.
Personnel not having a telephone in their residence must supply the
Administrative Lieutenant of School Safety, with a telephone/cell phone
number where you can be reached without delay.

C.

Military Status
1.
All School Police personnel must furnish their military/reserve
status when completing a Personal Data Summary Form.
2.
Whenever there is a change in military/reserve status, the Divisional
Commander of the employee is to be notified by submitting a change in
their Personal Data Summary Form.
3.
The below information shall be submitted:
a.
Name, rank, badge, social security number and assignment of
employee.
b.
Branch of service attached to;
c.
Duty station assigned to;
d.
Any military occupational skill (M.O.S.)
4.
If necessary, a memorandum may be used and attached to the completed
Personal Data Summary Form.

D.

Information Changes
1.
When a change of address, telephone or name occurs, a Personal Data
Summary Form is submitted, the unit recall file will be updated
immediately.

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 II.

PROCEDURES FOR CHANGES
A.

The following procedures will be followed for changes:
1.
Notification of change of address will be given to the Administrative
Lieutenant of School Safety at least 24 hours before such change is to take
effect.
2.
Notification of change of phone number will be submitted to the
Administrative Lieutenant of School Safety within 24 hours after the
change takes place.
3.
Notification of military/reserve status will be given to his/her
pertinent Commander when an employee is assigned to a school/unit,
within 72 hours before the change becomes effective by using the Personal
Data Summary Form.
4.
The immediate supervisor will ensure a new employee completes a
Personal Data Summary Form upon his /her assignment.

03-15-04
Revised 07-12-06
JUNE 2015

BY ORDER OF THE CHIEF SAFETY EXECUTIVE
OFFICE of SCHOOL SAFETY
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