“…meeting community needs…enhancing quality of life.”

PARKS, RECREATION & FACILITIES
MANAGEMENT

Dean R. Gazza, Director
1819 East Witzke Boulevard
Appleton, Wisconsin 54911-8401
(920) 832-5572 FAX (920) 993-3103
Email - dean.gazza@appleton.org
TO:

Finance Committee

FROM:

Dean R. Gazza, Director of Parks, Recreation and Facilities Management

DATE:

7/6/2016

RE:

Action Item: Award contract to Miron Construction for Construction Manager at
Risk services for the Fox Cities Exhibition Center for a contract of $589,315 and
$25,000 for reimbursable expenses for a contract not to exceed $614,315.

On June 7, 2016, request for proposals were received from three construction
management/construction firms to provide pre-construction, construction, and post construction
services for the Fox Cities Exhibition Center. Two of those firms were subsequently interviewed on
June 23, 2016. After the interviews, Miron Construction was unanimously selected by the review
team to be awarded the contract.
Construction management at risk delivery method is used when a project has a tight schedule. The
construction manager (CM) will serve as an advisor in both the pre and post construction phases.
During the pre-construction phase, the CM will provide constructability reviews and offer
suggestions to improve schedule and reduce cost. During construction, the CM will act in a similar
role as a general contractor, but in this case, the CM will only self-perform work if they are the
lowest responsible bidder. Specialty contractors will bid their portion of the work. The CM may
choose to bid on some of this work and may or may not be awarded the work based on if they were
the lowest responsible bidder. Pre-construction services will assist in ensuring all contractors’ work
is completed and obtaining all final documentation such as as-built drawings, warranties and
operations manuals.
Request for proposals were evaluated for relevant experience, project success, project team, project
understanding/study methodology, project schedule and cost. It was important that the firms clearly
demonstrated experience in the construction of exhibition centers and had the ability to provide fasttrack project delivery.
The proposals fees and scoring were as follows:

 CM

Score

Boldt
C.D. Smith
Miron

87.2
56.2
87.4

PreConstruction
Fee
$28,000
$50,000
$25,000

Construction
Fee*

Post Construction
Fee

0.5%/$125,000
2.45%/$612,500
0%/$0

No Charge
No Charge
No Charge

General
Conditions
Fee
$663,760
$993,981
$539,315

Other Fee

$25,000

(*) The estimated budget for construction is $25,000,000.

After careful review, our team unanimously recommends awarding a contract to Miron Construction
for a contract of $589,315 and $25,000 for reimbursable expenses for a contract not to exceed
$614,315. Note that both reimbursable expenses are only utilized as needed and allowed per
contract and authorization by the project manager. In addition, note that under this construction
delivery method, the City of Appleton, will pay for the cost of performance bonds which may be
reimbursable to Miron Construction. Those costs are not included until bidding is performed and the
cost of work is known.
Please feel free to contact me at 832-5572 with any questions, or by email at
dean.gazza@appleton.org.