Ref: 580 OIA 06/16/08 Otti information request for advice on New Zealand's participation in the Open Government Partnership (OGP) I refer to your ofiicial information request dated 30 June 2016 for: The original appointment letters tor the Stakeholder Advisory Group (SAG) - The dismissal letters (if any) for the SAG a All advice and communications (including briefingsi aides memoire, reports, and emails) on the dismissal] removal of the SAG - All advice and communications (including briefings aides memoire, reports, and emails) on any body intended to repiace the SAG. In relation to the first pan of your request' I have attached the two appointment letters (one was sent to the Chair oithe group and the otherwas sentto the individual members) The members of the SAG were appointed by the previous State Services Commissioner tor a period until 30 June 2016. In relation to the second and third parts oi your request, there are no letters or correspondence relating to the "dismissal" or "removal" of SAG members, as no member has been dismissed or removed prior to the SAG's term coming to an end on 30 June 2016. in relation to the iinai part of your request, I have attached the terms of reference for the Expert Advisory Panel (EAP), with some information withheld in accordance with section oithe Official Information Act 1982 (OIA), to protect the privacy of natural persons, including that of deceased natural persons, Also attached are two emaiis to the SAG. one dated 13 May 2016 outlining a change of contact in the State Services Commission (850). and the other dated 3 June 2016 outlining ongoing management arrangements of New Zealand's OGP commitments Some information in the email dated 3 June 2016 is withheld underthe foilowmg sections of the CIA: 2 rm Tenors PO Box 329 61m) New Noland Vhone .5474 49; Fax 4 - to maintain the constitutional conventions for the time being which protect the confidentiality of advice tendered by Ministers of the Crown and officials - to enable a Minister of the Crown or any department or organisation holding the information to carry out, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). The email dated 3 June 2016 refers to the Directions and Priorities for System Stewardship, which are publicly available on website system-stewardship). A Weekly Report to the Minister of State Services, dated 17 June 2016, contains references to the EAP. The Weekly Report is withheld in full under the following sections of the OIA: - to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied - to maintain the constitutional conventions for the time being which protect the confidentiality of advice tendered by Ministers of the Crown and officials - to maintain the effective conduct of public affairs through the free and frank expression of opinions by or between or to Ministers of the Crown or members of an organisation or officers and employees of any department or organisation in the course of their duty - to enable a Minister of the Crown or any department or organisation holding the information to carry out, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). The relevant content can, however, be summarised for you as follows: Planning is underway to deliver a National Action Plan (NAP) in October 2016. An EAP is being appointed, which will work with 880 to shape the NAP. You will soon be able to find further information on EAP meetings at You have the right to seek an investigation and review by the Ombudsman of this decision. Information about how to make a complaint is available at or telephone 0800 802 602. Yours since ely g, Al Morrison Deputy Commissioner, System Performance State Services Commission 3 July 2015 Dear Expression of interest in the New Zealand Open Governme tPartnership Stakeholder Advisory Group 8 Thank you for your interest in the New Zealand Open Government migip (OQPM) Stakeholder Advisory Group (SAG). I am delighted to announfsegt \you ve\y selected to serve on the group and I invite you to take up the 29/3163 of The establishment of SAG is an important step for the-Siste? ice/ego miss} in delivering outcomes from its OGP work. As you foner- scoguntries is El working to make governments more accountable and?i?esp nm to i-r Re 93, the other primary goal being improving the quality of publicwill identify kn ?nd integrity in new opportunities and allow us to do even eliver government in New Zealand. My intention is that, through the work @129. t, implementation, and evaluation of the commitments mastex' Ewdieala a Plan will be constructive, open and inclusive and serve New e\a-la El?rs in h?3t possible. . There will be a busy start gto apdgigle\ljmpated there will be two meetings between now and the en A st. As discussed with Kips/fret me the afternoon of Wednesday 29 July, Room 5.5 at No mr Wall report to The Treasury reception on arrival . and you will be C(li??t the r,o\o . {working lunch will be served as part of the meeting. Furtherc re nce ilgg?hbvyou overthe next fortnight;which will provide details of the documents for your reading, and housekeeping details in etails for out of town attendees. Melissa Schramm, a such 51% A and book melissa. ch mm?isscgoxtnz, from this office will be in touch with out of town members <4bbwh?d ag F?v?ljal/rangements. ?yfg?ull 6G stakeholders' advisory group members are: ?7 oRaN-iasa air ?Baggiderson Ch 83 Lips 2%Michael Macaulay Karaitlana Taiuru 2173139H1.docx The observers appointed to this group are: - Malcolm Alexander, Local Government New Zealand Gareth Ellis, Office of the Auditor General Bridget Hewson, Office of the Ombudsman Gary Bulog, Office of the Privacy Commissioner, and A Central Government representative not leading an Action Plan commitment, yet to be advised. If you have any questions please contact either Karen Ross, karen.rossfc3??sc.qovt.nz, or Manjula Shivanandan, I look forward to the work you will undertake as the work of impl OGP Action Plan commitments. Yours sincerely lain Rennie State Services Commissioner @7 0 2173139_1.docx 3 July 2015 Dear Stakeholder Advisory Group Thank you for your interest in the New Zealand Open Goveg/Pg??r \nersh'p?lQGg ce Stakeholder Advisory Group (SAG). selected to serve on the group. I am delighted to anwvt you ha Wish . . . . . . . The establishment of SAG Is an Important step for4h?8rae In delivering outcomes from its OGP work. As you few GP o\>countries is working to make governments more accountable rotfp and Will designate a deputy chair. (A a. Secretariat K75 Secretariat services for the EAP wil Accountabilitleeporting The Expert Advisory Pan lWl-i?beg counga er [gr?aiding expert advice about OGP National Action Plan developmeop and deliver on New Zealand?s und eofth isse and interests that 0 .. ds Secretariat . co Itmentsm \i . WIN en gejnt/between those agenCIes stakeholders maintain a bro xv relate to the th? adminis ?tie-Egppon ?on of the group, preparing agenda?RXErging me?ikgix itutes and following up on g? y/w evt agencies that lead the . . . . and any communication $3 Appendix B: Fees and expenses You are entitled to be reimbursed for your travel and meal costs for your involvement in the Open Government Partnership Expert Advisory Panel meetings. You are also entitled to a daily fee of ?L2){4)based on Cabinet Office Circular (12)6. For each formal EAP meeting attended, members are entitled to invoice fees for: meeting preparation all group members are entitled to invoice a half-day fee for reviewing papers and considering group matters; and meeting attendance ?members living in Wellington may invoice a half?day fee for attendance; members living elsewhere may invoice a full day fee to compensate for travel time to and from Wellington. Tax treatment of fees You should also be aware of the tax treatment of fees. The Goods and Sew}? Tax Act stipulates that withholding tax will be deducted unless the member?s fees Wed by company or a partnership. If you do not want withholding tax to be deducted, please send us a/nie e~ ?n cert?f?s? which you can request from the IRD. If you hold an exemption cQ?if' tej?ease send\ (to?t Joanne Lorimer at ioanne.l0rimer@ssc.qovt.nz. She will orgapi rele paym(}its. If you do not hold an exemption certificate, withholdin edu 91:3%is deductible at 48% unless you complete an in which cas it/cah?) educt Please let Joanne know if you onId like an IR330 to compl oJr/J?Qan d} . from the website. 9 If you invoice through a company structur d'ng tax ops eed to be deducted. - Reimbursement for expenses $94; Reimbursement for reasonable expe il be per members fer itemised GST receipts. Reasonable expenses would 'n e, for exarngl tita\ accommodation, taxis, or phone calls incurred in your role?g a er. Me timid include these expenses on their invoice with the? a ensur alix ts are attached. 3 a do Subject: Handover arrangements for OGP From: Alison McDonald Sent: Friday, 13 May 2016 4:01 pm. To: ftuiasau@gmail.com; Miriam.Lips@vuw.ac.nz; Michael.Macaulay@vuw.ac.nz; dave.henderson@huie.org.nz; karaitiana@taiuru.maori.nz; AEXT: Colin James Cc: Al Morrison Tim Blackmore Larry Fergusson Roger Perkins Subject: Handover arrangements for OGP Kia ora koutou OPEN GOVERNMENT PARTNERSHIP: HANDOVER ARRANGEMENTS As I mentioned at our meeting on Friday, lam leaving the St v'ge om i 0 take up a new role at NZ Customs. AI Morrison, Deputy Commissioner System r? will g/t kin b?er responsibility for the Commission?s work on the Open Government Partners Al was previously Chief Executive of the Departm x? rvatio?? Commissioner State Sector Reform. Joining mm is ?90% gic system change, with PIF and Continuous Improvement provides SSC with the dunim cl sely align system change and its implementation. OGP is about a critical of system 3 and that is why responsibility for overseeing the partnership is to be located i% 5 I also wanted to leave you wit oft our discussion last week. We are agreed, followi \ged- from ?ternational Review Mechanism that engagement on New an? 2014- a Wm more inclusive. We have therefore started work on how to Zealand?s engage more wi lop shared WES standings about open government. \6 on the future of advisory arrangements for OGP given NV Theteam/?e isc Ideri Group gandt expir?xk?) - in pkduaka? The be well informed about open government issues and how it can best manage the Governm t/s day OGP responsibilities. For this to happen, the Commission needs to have an advisory group which i expert, objective advice and support awareness raising activities. AI is currently thinking about what ory rrangements are needed beyond 30 June to take us in to the next phase. rangements as part of this work following last week?s Stakeholder Advisory one discussions that we?ve managed to have with some of you to date. The ne 2016 and the team is conscious of the need to put ongoing advisory ad of that date. antime I?d like to thank you, both for the work you?ve done in developing the first National Action Plan and in?h 'ng to improve our consultation process for the preparation of the second plan. I?d also like to acknowledge the personal support I?ve had from the chair, Fuimaono, and SAG members in the short time that I?ve been privileged to spend on the development of OGP in the Commission. I wish you well for the future and look forward to seeing how your good work progresses. Alison McDonald Deputy Commissioner Alison McDonald OBE Deputy Commissioner State Services Commission DDI: +64 4 495 6701 Mob: 021 688 058 Alison.McDonald@ssc.govt.nz newzealand.govt.nz Subject: FW: Thanks and OGP plan From: Al Morrison Sent: Friday, 3 June 2016 4:13 pm. To: Fuimaono Tuiasau Miriam.Lips@vuw.ac.nz Cc: Lewis Holden Amy White Tim Black ore Subject: Thanks and OGP plan Fuimaono and Miriam: Many thanks for your time this morning. i thought it would be use track with the Open Government Partnership. 1. . ?hang; 7. V, he ?t?9ed to get NZ back on 0 We have Put clear management around OGP at Serv'?o .m?sioner is accountable for delivering the Government?s Action Plan and re% 3 Work is delegated to me as Deputy Commissioner System Performance. Amy I a the process. I am replacing the Stakeholder Advisory Gi?o Exp is ry Panel. We need expert advice and Programme governance that reflects wgent . That accountability sits with the SSC which means i will chair the group. To a' ntin \h a ked you as chair and deputy chair to continue on as members of you hav ?e ?t back to me on that next week. The final makeup ofthe EAP has yet ined. provide advice around the process to finalise the National Action Plan 2, thegik he pr v??o nd mid term and final review of NAPZ, and on any other OGP matters r?d?xres ad? . lwill meet over the fx?e eks wl/v 0 experience and i they mi t} 'nue to be involved in the OGP. The urgentt sk isctp nd'ergo ent process around the NAPZ, ensuring the process meets the requirem Wards is completed by the due date of end of October. Transpa @e ational NZ ha eveloped an appropriate process and I am receiving its proposal next we i It looksp omisirv/gfoSSC engages Tl then it would run the process independently. nd a preliminary set themes but scoped to include stakeholder input. he SAG members individually to learn from their this year (attached) as a basis for commitment development. We would then se a rojects hanging off that plan. Current thinking is that the project themes could ent new sitio is use Le Direction and Priorities for System Stewardship plan that the state services CEs ccik?hfgte R) a} Envdat data futures - Others idea to consider out of the engagement process We will need to build a separate OGP site, probably linked to the SSC site. We are currently discussing this with the Government Online Engagement Service. 8. We are also looking at how lreland, Norway, Australia and Canada organise the OGP approach and engage around their NAPs. 9. We agreed to talk next week about the Regional Conference in Manila in July and decide whether we should go and, given the pressure to complete our NAP, whether the visit this month by Shreya Basu gives us the opportunity to communicate our messages through her. I think that covers everything we discussed. I do trust this gives you and the other members of SAG confidence that we are putting the necessary focus and management discipline around New Zealand?s OGP obligations. I also hope that the SAG members know that their efforts have been much appreciated and that the shift from SAG to EAP is an administrative change to better reflect accountability and is in no way a reflection ofthe contribution they have made individually and collectively throughout 2015/16. Kind Regards, Al Al Morrison Deputy Commissioner, System Performance State Services Commission DDI: +64 4 495 6704 Cell: +64 27 484 6819 Fax: +64 4 495 6686 AI.Morrison@ssc.govt.nz newzealand.govt.nz New Zealand?s State Services Commission: Leading a State .