June  12,  2015 Dear  President  Harsin, The  Advisory  Committee  on  Campus  Security  is  pleased  to  provide  you  with  its  report  for  2014/15. Our  overall  assessment  is  that  Colgate  complies  with  the  relevant  sections  of  Article  129-­‐a   of  the  New  York  State  Education  Law. Together  with  our  assessment,  this  report  includes I.  Summary  of  our  compliance  by  section.     II.  Summary  of  Recommendations  from  the  UX  Report  on  Sexual  Assault  and  Bias  Reporting. You’ll  also  find  the  following  in  the  addenda: III.  Consultation  summaries IV.  UX  Report  on  Sexual  Assault  and  Bias  Reporting V.  Environmental  Map  of  Sexual  Climate  Initiatives Ken  Valente  will  be  ending  his  years  of  service  on  the  committee  at  the  end  of  Spring  2015.  Peter  Klepeis   was  appointed  to  be  his  replacement,  starting  in  January  2015  (2015-­‐2018).  Debbie  Krahmer  will  serve   one  more  semester,  rotating  off  the  committee  at  the  end  of  Fall  2015.  A  female-­‐bodied  teaching  faculty   member  needs  to  be  appointed  to  begin  a  3  year  term  in  Fall  2015  (2015-­‐2018).   We  trust  you’ll  find  this  report  useful  for  meeting  State  requirements  and  planning  for  on-­‐campus   improvements  related  to  security. The  Advisory  Committee  on  Campus  Security Jesi  Buell,  Assistant  Professor  in  the  University  Libraries William  Ferguson,  Director  of  Campus  Safety Mallory  Hart,  Class  of  2016 Michael  Hogg,  Class  of  2017 Peter  Klepeis,  Associate  Professor  of  Geography Debbie  Krahmer,  Associate  Professor  in  the  University  Libraries,  co-­‐chair  of  the  committee Jamie  Mitchell,  Assistant  Athletics  Director  for  Event  Management  &  Facilities Ken  Valente,  Professor  of  Mathematics  and  LGBTQ  Studies,  co-­‐chair  of  the  committee     ACCS  Compliance  Report    2014-­‐15    pg  1/22 I. Summary  of  Compliance  by  Section  of  Article  129-­‐a  of  the  NY  State   Education  Law   Section  6432 Sexual  Assault,  Domestic  Violence  &  Stalking  Prevention  Information Compliance Provisionally:  Colgate  complies  with  Section  6432,  however  we  should  always   endeavor  to  do  more  in  terms  of  education  and  outreach  to  students,  faculty,  and   staff. Consultants Section  III,  parts  A-­‐E,  G-­‐L Questions/   Concerns ● Can  Hazing  be  brought  into  discussions  about  sexual  assault?   ● Is  there  a  way  to  keep  the  orientation  thread  going  throughout  the  first   year?     ● Can  there  be  a  larger  campus  meeting  bringing  together  the  various  units   involved  in  new  student  orientation  to  coordinate?   ● How  is  the  overall  success  of  First-­‐Year  Orientation  determined?  What   assessment  data  exists  regarding  this?     Section  6433   Campus  Crime  Reporting  &  Statistics;  Investigation  of  Violent  Felony  Offenses &  6434 Compliance Colgate  complies  with  Sections  6433  &  6434.   Consultants Section  III,  part  F.   Overview Disclosure  protocol  for  statistics  is  the  Annual  Report  produced  and  distributed  by   the  Office  of  Campus  Safety.  The  Colgate  Catalogue,  Student  Handbook,  and   Viewbook  all  inform  people  on  how  to  access  the  Annual  Report.  Questions   regarding  Campus  Safety  or  the  Hamilton  Police  Department  should  be   directed  to  Bill  Ferguson  and  Rick  Gifford. Plans  for  the  investigation  of  violent  felony  offenses  required  by  this  section  are  in   place  and  available  from  Campus  Safety.  Campus  Safety  has  a  Memorandum  of   Understanding  with  the  Hamilton  Police  Department  that  addresses  the   investigation  of  violent  felony  offenses.  This  was  reviewed  and  updated  Summer   2014. Questions/   Concerns ● Could  Chief  Gifford  speak  at  orientation  inviting  students  to  come  to  him   with  any  concerns/complaints  about  officers?  (see  Section  F)   ● Could  Chief  Gifford  or  his  designate  speak  at  New  Faculty  Orientation  to   introduce  himself  and  invite  faculty  to  speak  to  him  about  any  concerns?   ACCS  Compliance  Report    2014-­‐15    pg  2/22 Section  6436 Bias  Related  Crime  Prevention  Information Compliance Provisionally:  Colgate  complies  with  Section  6432,  however  we  should  always   endeavor  to  do  more  in  terms  of  education  and  outreach  to  students,  faculty,  and   staff. Consultants Section  III,  parts  A-­‐E,  G-­‐L Questions/   Concerns ● Can  Hazing  be  brought  into  discussions  about  bias?   ● Is  there  a  way  to  keep  the  orientation  thread  going  throughout  the  first   year?     ● Can  there  be  a  larger  campus  meeting  bringing  together  the  various  units   involved  in  new  student  orientation  to  coordinate?   ● How  is  the  overall  success  of  First-­‐Year  Orientation  determined?  What   assessment  data  exists  regarding  this?     ACCS  Compliance  Report    2014-­‐15    pg  3/22 II.  Summary  of  Recommendations  from  the  User  Experience  (UX)  Report  on   Sexual  Assault  and  Bias  Reporting. For  the  full  report  with  details,  please  see  Section  IV. ● All  students  tested  were  unaware  that  they  could  report  Sexual  Assault  or  Bias  incidents  via  the   website.    Education  and  outreach  regarding  these  issues  needs  to  be  more  well-­‐spread,  especially   among  new  students.       ● Where  the  reports  live  (the  information  architecture  of  the  website)  is  not  intuitive.    It  is   suggested  to  move  the  reports  to  other  parts  of  the  website  navigation  where  students  thought  it   would  live.       ● Language  used  on  these  websites,  search  engines  and  reports  needs  to  be  language  that  the   students  actually  use  and  understand.    Some  of  the  language  used  now  was  not  understood  by  our   student  study  participants.       ● There  are  too  many  forms  for  reporting  incidents.    It  is  not  easily  discernible  which  form  to  use  for   the  students  and  that  could  deter  people  from  reporting.   ● Anonymous  reporting  is  an  option  but  does  instill  apprehension  in  the  students.    The  mechanism   for  reporting  needs  to  contain  more  information  about  the  benefits  and  downsides  to  reporting   this  way  as  well  as  alternatives.   ● The  fact  that  most  students  thought  sexual  assault  and  bias  reporting  would  be  mitigated  by   Campus  Safety  would  deter  some  people  from  reporting  based  on  preconceived  notions  of  that   department.    Again,  moving  the  reports  to  different  places  on  the  website  (the  Counseling  Center,   Shaw  Wellness,  etc.)  might  help  prevent  fear  of  reporting.   ACCS  Compliance  Report    2014-­‐15    pg  4/22 III.  Summary  of  Consultations A. B. C. D. E. F. G. H. I. J. K. L. First  Year  Students/New  Student  Orientation/First  Year  Link  Education     Transfer  Student  Education     Office  of  Equity  &  Diversity/Equity  Grievance  Policy/Title  IX     Office  of  Residential  Life/Community  Leaders     International  Student  Services     Campus  Safety/Hamilton  Police  Department/Val  Brogan     Office  of  Off-­‐Campus  Study     Shaw  Wellness  Institute     Office  of  Undergraduate  Studies  [No  consultation  in  AY14]   Student  Government  Association     Dean  of  College   Inter-­‐Fraternity  Council  and  Pan-­‐Hellenic  Council     ACCS  Compliance  Report    2014-­‐15    pg  5/22   Office  or   Program Contact(s) Section(s)   A:  First  Year  Students/New  Student  Orientation/First  Year  Link  Education ● Chelsea  Lehmann  (New  Student  Initiatives),  Program  Coordinator,  Special   Projects  for  the  Dean  of  College   ● Marrlee  Burgess,  Associate  Dean  for  Administrative  Advising     ● Katie  Kammerdiener,  Assistant  Director,  CLSI   6432:  Sexual  Assault  Prevention  Information 6436:  Bias-­‐related  Crime  Prevention  Information Activities,  Programming,  or  Policies  First  Year  Link  Education ● Bystander  Intervention  training   ● Red  Zone  Scenarios  and  training     ● Yes  Means  Yes   ● Safe  Zone  training   ● Diversity  101  (new  for  Class  of  2018),  based  on  the  Intergroup  Dialog  model.  Offered  by   Associate  Dean  for  Multicultural  Affairs   ● Recruitment  of  Links  for  the  Class  of  2019  was  more  focused  on  diversity,  including  athletes,   ALANA,  and  student  leaders.     First  Year  Education ● K.  Taylor  led  a  session  on  the  sexual  harassment  policy.   ● Bystander  Intervention  was  held  the  week  after  orientation.  This  was  the  first  year  that   Bystander  Intervention  was  included.  It  is  possible  that  it  will  be  made  part  of  the  orientation   week  for  Class  of  2019.   ● Dr.  Cullen  presented  “In  Your  Company,”  including  the  Link-­‐led  discussions/debriefs  this  year.   This  format  will  be  used  for  Class  of  2019.     ● “Community  Conversations,”  a  new  program  for  Class  of  2019,  will  take  place  immediately   following  “In  Your  Company.”  It  involves  small-­‐group  discussions  about  selected  readings   related  to  campus  climate.   ● Social  Responsibility  is  a  big  theme  for  orientation  programming  for  Class  of  2019.       Office  or   Program B:  Transfer  Student  Education Contact(s) Aurelius  Henderson,  Assistant  Dean  for  Administrative  Advising  (Transfer   Students) Section(s)   6432:  Sexual  Assault  Prevention  Information 6436:  Bias-­‐related  Crime  Prevention  Information ACCS  Compliance  Report    2014-­‐15    pg  6/22 Activities,  Programming,  or  Policies Education  on  misconduct  is  minimal  but  undergoing  additional  review.  Fall  transfer  students  have   access  to  orientation  materials  and  lectures;  Spring  transfers  do  not.  There  is  no  follow-­‐up.   Office  or   Program Contact(s) Section(s)   C:  Office  of  Equity  &  Diversity/Equity  Grievance  Policy/Title  IX ● Lyn  Rugg:  associate  provost  for  equity  and  diversity,  Title  IX  representative     ● Tamala  Flack:  Director  of  Equal  Employment  Opportunities  &  Affirmative   Action      6432:  Sexual  Assault  Prevention  Information    6436:  Bias-­‐related  Crime  Prevention  Information Activities,  Programming,  or  Policies OED  has  been  heavily  involved  in  the    Colgate  For  All  initiatives,  including:   ● Diversity  training  all  staff  members  in  Office  of  Financial  Aid,  Admissions,  museum  &  library   faculty.   ● Intergroup  Dialogue  (IGD)  Workshops  in  January  2015  and  train-­‐the-­‐trainer  in  May,  including  a   bi-­‐weekly  reading  group.   ○ Supported  a  group  of  faculty  and  staff  to  attend  the  North  East  IGR  Conference  at   Skidmore  College  in  June  2015.   ○ With  D.  Johnson  (director  of  the  CLTR),  Kezia  Page  (Sio  Chair)  and  Maura  Tumulty   (faculty  member),  evaluated  faculty  proposals  for  funding  to  develop  courses  that   incorporate  IGD  or  related  pedagogy.   ○ Sent  OED  staff  member  Denise  Contreras  with  nine  students  to  the  Sustained  Dialogue   Conference  in  Tuscaloosa,  Alabama  in  March  2015.   ● Developed  student-­‐facilitated  training  to  interrupt  bias  (Bystander  Intervention  training  with  a   diversity  focus)  with  K.  Kemp-­‐DeLisser,  Asst.  Dean  &  Director  of  LGBTQ  Initiatives.  This   updated  training  will  be  shared  with  all  students  starting  in  Fall  2015.     ● Met  with  D.  Johnson  (director  of  the  CLTR)  to  discuss  a  multi-­‐pronged  approach  to  faculty   training,  including  teaching  tables  and  other  diversity  programming  for  spring  2015  and   beyond.     ● Worked  with  HR  and  Assoc.  Dean  of  Faculty  to  identify  gaps  in  the  hiring  process  &  propose   significant  revisions,  including  ensure  broad  and  targeted  outreach,  standardizing  objective   candidate  evaluation,  and  diversifying  search  committees.  Candidate  evaluation  will  include   assessment  of  candidate's  ability  to  foster  an  inclusive  workplace.  Implemented  search   committee  training  for  all  staff  searches,  and  engaged  Dr.  Patricia  Romney  to  conduct   workshops  around  "Diversifying  the  Faculty".     Continuing  with  ongoing,  sustained  efforts  to  publicize  the  EGP  Process  &  its  panel  members.   Including:   ACCS  Compliance  Report    2014-­‐15    pg  7/22 ● Brochure  “Support  Services  for  Survivors  of  Sexual  Assault”  went  out  to  all  students  at  the  start   of  the  Fall  2014  semester.  EGP  process  brochure  “Support  Services  for  Complaints  of  Bias,   Harassment  &  Discrimination”  went  out  to  all  students  and  employees  at  the  beginning  of  the   Spring  2015  semester.   ● Advertisements  in  the  Maroon  News  this  spring  about  the  EGP  process  and  its  panel  members.     ● A  flowchart  of  the  EGP  process  was  posted  outside  the  Office  of  Equity  and  Diversity,  which  is  a   high-­‐traffic  area  for  students,  with  additional  brochures.     ● EGP  and  Title  IX  training  provided  for  EGP  members  as  well  as  Colgate  community  members   broadly,  including  new  faculty  orientation,  new  staff  orientations,  administrative  group,  all  staff   group,  and  numerous  student  leader  groups  (CLs,  Links,  SGA).   ●  Attended  regular  meetings  of  the  Sexual  Climate  Advisory  Committee  (chaired  by  Scott   Brown).  Worked  with  members  of  the  DOC  to  evaluate  the  online  programs  on  alcohol  and   sexual  assault  prevention  for  new  students,  to  select  new  programs  for  Fall  2015,  and  to  make   the  programs  mandatory  for  all  new  students.   ● Two  interns  were  hired  in  January  2015  and  are  working  on  outreach  related  to  the  EGP  policy   and  process,  student-­‐facilitated  training,  and  on  supporting  the  effort  to  bring  Sustained   Dialogue  to  Colgate.   OED  has  also  made  several  changes  to  their  website  in  response  to  questions  last  year,  and  they   attended  NY6  Deans  Title  IX  In-­‐Service. Office  or   Program Contact(s) Section(s) D.  Office  of  Residential  Life/Community  Leaders ● Kerra  Hunter:  Director  of  Residential  Programs   ● Kathryn  Wojcik:  Asst  Director  of  Residential  Life  Programs/Social  Host   Program   6432:  Sexual  Assault  Prevention  Information 6436:  Bias-­‐related  Crime  Prevention  Information Activities,  Programming,  or  Policies Social  Host  Program:   ● All  events  on  campus  involving  over  25  people  with  alcohol,  must  be  registered.     ● Anyone  who  staffs  a  registered  party  (serving  as  a  social  host)  has  to  be  sober,  21  &  TIPS   certified  (see  Section  H  for  information  on  TIPS  training).  Every  event  has  2  social  hosts.   ● Offered  4  training  sessions  on  social  hosting  so  non-­‐Greeks  would  know  about  the  process.   ● A  sober  monitor  is  required  for  every  50  people.     ● Servers  check  IDs  and  make  sure  attendees  are  over  21.  Everyone  is  limited  to  one  drink  per   hour.  Fraternities  use  wristbands,  and  require  2  forms  of  ID  &  a  wristband.   ● Registered/Approved  parties  are  all  listed  on  a  spreadsheet  for  Campus  Safety.   ● Campus  Safety  does  a  pre-­‐check,  then  returns  for  a  re-­‐check.  Officers  record  issues.   ACCS  Compliance  Report    2014-­‐15    pg  8/22 ● Social  hosting  has  been  in  place  for  a  while,  but  it  was  really  revitalized  the  past  couple  years  to   streamline  the  process  to  make  it  easier  to  register  an  event.   ● This  semester,  they  started  to  do  a  training  with  social  host  &  RISK  managers  to  go  over  what   risks  are  and  how  to  have  a  safe  party.   ● Risk  training  addresses  bias-­‐related  concerns  in  addition  to  other  risks.   Office  or   Program E:  International  Student  Services Contact(s) Christina  Khan,  Assistant  Dean  and  Director  of  International  Student  Services Section(s) 6432:  Sexual  Assault  Prevention  Information 6436:  Bias-­‐related  Crime  Prevention  Information Activities,  Programming,  or  Policies International  students  participate  in  First-­‐Year  Orientation  immediately  after  International  Student   Orientation  and  receive  the  same  level  of  education  as  domestic  students  on  the  sexual  harassment   and  conduct  policy  as  well  as  bystander  intervention. The  handbook  So  This  is  Colgate,  revised  for  and  distributed  to  international  students  in  Fall  2014,   contains  a  paragraph  that  discusses  Colgate’s  misconduct  policies. Office  or   Program Contact(s) Section(s) F.  Campus  Safety/Hamilton  Police  Department ● Bill  Ferguson,  Director  of  Campus  Safety   ● Rick  Gifford,  Chief  of  Hamilton  Police  Department   ● Val  Brogan,  Campus  Safety  Assistant  Director  for  Investigations   6434:  Investigation  of  Violent  Felony  Offenses Activities,  Programming,  or  Policies ● The  communication  and  relationship  between  the  director  of  campus  safety  and  chief  of  police   is  hugely  important  to  campus.  They  meet  regularly,  have  an  Memorandum  of  Understanding   (MOU),  and  follow  up  with  each  other  as  situations  warrant.  Questions  regarding  HPD  or   Campus  Safety  can  be  addressed  directly  to  Chief  Gifford  and  Director  Ferguson.     ● Most  communication  between  Hamilton  Police  Department  (HPD)  and  Campus  occurs  through   Chief  Gifford  &  Director  Ferguson  &  Investigator  Val  Brogan.  Inv.  Brogan  maintains  contact   regarding  specific  investigations  and  retrieves  any  HPD  reports  related  to  student  arrests  and   code  of  student  conduct  violations.   ● Required  Memorandum  of  Understanding  (MOU):   ○ was  updated  Summer  2014,  and  is  regularly  revisited  and  updated  as  necessary.   ACCS  Compliance  Report    2014-­‐15    pg  9/22 ○ Expanded  with  added  definitions.     ○ On  file  with  the  Office  of  Campus  Safety.   ○ Outlines  the  process  for  police  conducting  legal  business  on  campus,  and  ensures  regular   communication  between  Campus  Safety  and  HPD.     Hamilton  Police  Department:   ● All  faculty,  staff  and  students  are  invited  to  speak  with  Chief  Gifford  about  any  concerns  or   questions  regarding  any  member  of  the  police  force.  Specifics  (officer’s  name,  date,  action,  etc.)   are  preferred  so  that  he  can  investigate  and  respond  efficiently  and  effectively.     ● Every  complaint  is  investigated.  Only  criminal  complaints  against  officers  are  made  public.     ● Number  of  noise  violations  are  up  due  to  the  fact  that  the  ordinance  was  passed  regarding   specific  sound  levels.  It's  a  local  law  and  is  enforced  in  a  different  fashion  as  compared  to   criminal  law  violations.   ● Currently  there  are  5  full  time  and  8  part  time  officers.   ● The  number  of  arrests  for  fraudulent  IDs  has  gone  down.  Chief  Gifford  and  the  District  Attorney   had  worked  countywide  with  law  enforcement  agencies  to  standardize  which  section  of   thePenal  would  be  utilized  to  enforce  possession  of  fake  IDs.     Inv.  Brogan’s  relationship  between  Campus  Safety  &  HPD: ● Employed  as  a  part  time  investigator  for  Hamilton  Police,  per  diem.  She  does  not  participate  as   a  police  officer  in  any  HPD  investigation  related  to  Colgate.   ● Inv.  Brogan’s  full  time  function  is  here  at  Colgate.  She  does  not  identify  herself  as  a  police  officer   when  working  for  Colgate  and  if  a  student  wants  to  proceed  through  the  conduct  process  and   the  criminal  process,  Inv.  Brogan  only  handles  the  Colgate  conduct  portion,  so  there  is  a   separation.   ● When  Inv.  Brogan  is  working  for  CU,  she  will  advise  students  that  they  have  a  right  to  report  the   incident  to  campus,  police,  or  both.  If  the  student  wants  to  prosecute,  Val  stops  and  will   facilitate  the  student-­‐police  contact  and  turns  the  investigation  over  to  the  police.     ● Inv.  Brogan  will  work  with  Hamilton  PD  on  cases  outside  of  Colgate,  but  not  on  campus.  Inv.   Brogan  is  not  a  police  officer  on  campus  at  all,  except  for  example  if  there's  an  active  shooter  on   campus,  then  she  would  be  compelled  to  act  and  respond  as  a  police  officer.   External  Review  of  Campus  Safety: ● Previously  an  operational  external  review  of  operations  was  done  in  2012.  After  the  Fall  2014   protests,  it  was  recommended  that  an  external  review  be  conducted  focusing  on  community   relations.  This  review  is  tentatively  schedule  for  fall  ‘15.     ● Regular  diversity  training  will  be  incorporated  into  the  department.  Diversity  training  was   conducted  for  Campus  Safety  in  January  2015.     ● feedback  from  the  community  will  be  made  available  for  the  review.   ACCS  Compliance  Report    2014-­‐15    pg  10/22 Office  or   Program Contact(s) Section(s) G.  Office  of  Off-­‐Campus  Study  (OCS) ● Kara  Bingham,  Director  of  International  Programs  (left  position  in  May   2015)   ● Carol  Drogus,  Senior  Associate  Director  of  Off-­‐Campus  Study  and  Interim   Director  of  International  Programs   6432:  Sexual  Assault  Prevention  Information 6436:  Bias-­‐related  Crime  Prevention  Information Activities,  Programming,  or  Policies There  are  not  separate  policies  or  procedures  specific  to  OCS;  the  office  utilizes  the  university's   resources  for  sexual  violence  support  and  education.  Faculty  directors  and  students  are  reminded  of   these  resources  as  part  of  their  pre-­‐departure  orientation.  Also,  faculty  are  reminded  of  reporting   requirements  in  the  pre-­‐departure  meeting.   Office  or  Program Contact(s) Section(s) H.  Shaw  Wellness  Institute ● Thad  Mantaro,  Director,  Shaw  Wellness  Institute   ● Jane  Jones,  Assistant  Director  for  Alcohol  and  Other  Drug  Services,  Shaw   Wellness  Institute   6432:  Sexual  Assault  Prevention  Information 6436:  Bias-­‐related  Crime  Prevention  Information Activities,  Programming,  or  Policies DAPA  (Drug  and  Alcohol  Peer  Advisors)  Grants  are  intended  to  support  a  fun  and  safe  social   environment  at  Colgate.  Our  committee  funds  registered  events  containing  alcohol  and  alcohol-­‐free   events.   Bystander  Intervention  training  is  designed  to  prevent  various  types  of  violence,  including   bullying,  sexual  harassment  and  assault,  and  intimate  partner  violence.  The  training  occurs  during  a   two-­‐hour  interactive  program  led  by  student  facilitators.  It  includes  videos,  discussion  of  the   definition  of  consent,  facts  about  how  Colgate  can  help  student  survivors  of  sexual  assault  and/or   harassment,  and  a  long  section  on  how  to  identify  dangerous  situations  and  intervene  safely  and   effectively.   TIPS  training  (http://gettips.com/).  Training  &  Intervention  Procedures  is  a  skills  training  program   specifically  designed  for  college  students.  The  emphasis  of  the  training  is  on  how  to  handle  situations   in  which  individuals  have  misused  alcohol.  The  materials  are  focused  on  the  unique  environment  that   a  college  setting  presents  and  how  your  actions  can  prevent  alcohol-­‐related  problems.  TIPS  training   ACCS  Compliance  Report    2014-­‐15    pg  11/22 has  been  offered  at  Colgate  for  18  years.  It  is  an  offshoot  of  a  national  program  (originally  a  10  hour   class,  now  shorter).   A  small  number  of  students  receive  the  training  just  for  the  sake  of  it;  normally,  students  take  the   program  in  conjunction  with  registering  a  party.  Among  the  groups  with  members  receiving  training   are  fraternities,  BDS  (Blue  Diamond  Society),  Brothers,  athletics  has  it  as  part  of  the  passport  program;   Jane  is  willing  to  do  it  for  any  groups  (but  the  cost  of  the  workbook  is  sometimes  an  issue). Greek  organizations  started  going  through  training  10  years  ago.  Every  year  all  the  new  fraternity   brothers  receive  TIPS  training.  A  key  focus  is  on  the  social  setting  and  the  role  of  the  sober  brother  in  a   party.  For  example,  how  do  you  talk  to  someone  when  you  need  to  intervene  or  cut  them  off  from   alcohol?  Sororities  normally  do  not  have  members  receive  TIPS  training  given  that  they  tend  not  to   have  alcohol  at  parties.   In  addition  to  the  emphasis  on  alcohol,  Jane  has  added  to  the  training  themes  related  to  Colgate   culture,  education  and  safety.  Sexual  assault  –  while  not  part  of  the  curriculum,  per  se  –  receives   attention  in  the  context  of  discussions  about  consent  for  people  who  have  been  drinking  and  the  effect   of  alcohol  on  women.   Works  with  many  other  groups  and  programs  on  campus,  including  the  Sexual  Climate  Advisory   Committee  (SCAC,  http://www.colgate.edu/offices-­‐and-­‐services/deanofthecollege/sexual-­‐climate-­‐ initiatives).  The  SCAC  is  led  by  Dean  Scott  Brown  and  is  composed  of  faculty,  staff  and  students.  It   develops  and  evaluates  initiatives  at  the  individual,  environmental,  and  system  level  that  contribute   to  a  climate  of  sexual  respect.  See  the  Environmental  Map  of  Sexual  Climate  Initiatives  on  campus     (Section  V)  for  examples  of  ongoing  initiative.    Other  programs  with  the  Institute  is  affiliated  are  the   Alcohol  and  Drug  Advisory  Committee,  the  Alcohol  Working  Group  Assessment  Team,  Keep  it  Sexy   Colgate,  and  LGBTQ  Initiatives  as  well  as  student  groups,  such  as  Substance  Free  Living.   Wellness  website  highlights  many  resources,  including  MyStudentBody  ,  which  promotes  healthy   behaviors  and  responsible  decision  making  at  the  individual  and  student  body  level.  Created  with   support  from  the  National  Institutes  of  Health  (NIH),  MyStudentBody  covers  drug  and  alcohol  abuse,   sexual  health,  nutrition,  tobacco,  and  stress.   Thad  and  Jane  are  open  to  attending  a  bigger  meeting  with  groups  on  campus  that  deal  with  sexual   assault  and  bias-­‐-­‐related  crime  (their  office  deals  with  bystander,  consent,  alcohol  &  harassment   issues) Office  or   Program Contact(s) Section(s) J:    Student  Government  Association Michael  Hogg,  SGA  Senator 6432:  Sexual  Assault  Prevention  Information 6433:  Campus  Crime  Reporting  &  Statistics ACCS  Compliance  Report    2014-­‐15    pg  12/22 6436:  Bias-­‐related  Crime  Prevention  Information Activities,  Programming,  or  Policies Title  IX  Training  and  Bystander  Intervention  Training This  year  the  Senate  passed  a  new  bylaw  mandating  Title  IX  and  Bystander  Intervention  trainings   for  all  SGA  senators  and  Executive  Board  members.  (Executive  Board  is  the  equivalent  of  a   presidential  cabinet.)  By  having  these  members  complete  these  trainings,  SGA  hopes  its  student   representatives  can  better  understand  these  important  issues. Campus  Safety  Relations SGA  hosted  a  lunch  panel  discussion  with  five  or  six  members  of  Campus  Safety  on  March  10.  About   100  students  attended  and  there  was  not  enough  time  to  answer  everyone's  questions.  Students   expressed  concerns  regarding  student-­‐officer  relations  as  well  as  how  Campus  Safety  is  used  as  a   switchboard  for  all  after-­‐hour  calls,  especially  to  the  Dean  on  Call.  Some  students  are   uncomfortable  going  through  Campus  Safety  to  get  to  a  dean  regarding  a  personal  matter.  The   general  feeling  of  SGA  was  that  more  events  and  discussions  like  these  are  essential  when  building   ideal  student-­‐officer  relationships. Internal  Structure President  and  Vice  President-­‐-­‐  Foster  relationships  with  many  members  of  the  Colgate   community  including  the  director  of  Campus  Safety,  the  mayor,  and  the  chief  of  police  in  order  to   maintain  a  student  voice  in  safety  issues. Senate-­‐-­‐  Frequently  asks  administrators  to  present  to  them  regarding  important  campus  issues.   Dean  Nelson  spoke  regarding  the  actions  taken  during  and  following  the  sit-­‐in,  for  example.  Senate   acts  as  the  primary  student  voice  to  the  rest  of  the  Colgate  community  and  accordingly  tries  to  stay   informed  on  important  issues  regarding  safety  and  crime. Positive  Sexuality  Coordinator-­‐-­‐  Executive  Board  position  to  assist  in  planning  the  mandatory   SGA  trainings  as  well  as  working  through  student  government  to  advance  dialogues  regarding   sexuality,  consent,  etc. Health  Services  Liaison-­‐-­‐  New  Executive  Board  position  to  create  relationship  between  SGA,   Student  Health  Services,  and  the  Shaw  Wellness  Institute.  The  liaison  collaborated  with  Shaw   Wellness  on  a  student  survey  regarding  alcohol  norms  on  campus  to  find  out  basic  campus   drinking  statistics.  Results  Pending. External  Affairs  Committee-­‐-­‐  Senate  committee  with  about  six  members  whose  primary  focus  is   on  Hamilton-­‐Colgate  relations.  The  committee’s  chairs  attend  town  meetings  and  have  ongoing   relationships  with  the  mayor  and  the  chief  of  police. Looking  Ahead Incoming  President  Kegan  Thompson  will  seek  to  improve  campus  climate  through: ○ Sustained  campus  dialogue  regarding  diversity,  privilege,  and  inclusivity   ○ Further  implementation  of  Bystander  Intervention  Training   ○ Evaluation  of  the  Blue  Light  System   ACCS  Compliance  Report    2014-­‐15    pg  13/22 ○ More  accessible,  transparent  programs  and  institutions  to  aid  victims  of  sexual  assault  or   aggression.   Office  or   Program Contact(s) Section(s) K:  Dean  of  College Scott  Brown,  Associate  Vice  President  and  Dean  of  Students 6432:  Sexual  Assault  Prevention  Information 6436:  Bias-­‐related  Crime  Prevention  Information Activities,  Programming,  or  Policies  Sexual  Climate  Initiatives: ● Sexual  Climate  Communication  Plan   ○ Consent  Marketing  Campaign   ○ Title  IX  materials  (flow  chart,  incapacitation,  coercion)   ○ Student  Health  101  SaVE  Act  Monthly   ○ EGP/Sexual  Health  Websites   ○ Student  Health  101   ● Training/Student  Support:   ○ Agency  Response  Training  (Deans  on  Call,  EGP  Members)   ○ Victim  Support  Training  (DoC  Division)   ○ Investigator  Training   ○ NY6  Deans  Title  IX  In-­‐Service   ○ Student  Sexual  Assault  Hotline  Staffing   ○ Link/CL/Wilderness  Adventure  training   ● Education  Efforts:   ○ “Yes  Means  Yes”  (1.0/2.0)  positive  sexuality  courses   ○ Sexual  Peer  Health  Educators   ○ Bystander  Intervention  Program     ○ “Red  Zone”  initiatives   ○ HAVEN   ○ “This  is  not  a  play  about  sex”:  Student-­‐developed  play  on  student  relationships   Inclusive  Campus ● Inclusive  Campus  Communication  Plan   ○ Bias-­‐response  Communication  Plan   ○ ALANA  brochure  /  website     ○ Office  of  Diversity  &  Inclusion  Website     ○ Colgate  For  All  –  Website   ● Education  Efforts   ○ Diversity  101  (Link,  CLs,  GLO,  student  leaders)     ○ Safe  Zone     ○ First  Year  Orientation  (See  Section  III-­‐A  First  Year  Orientation)   ACCS  Compliance  Report    2014-­‐15    pg  14/22 ○ Intergroup  dialogue  (including  5  faculty  grants  for  IGD  or  similar  pedagogy)   ○ Campus  Safety  Training  &  HPD  (See  Section  III-­‐F  for  details)     Office  or   Program L:    Inter-­‐Fraternity  Council  and  Pan-­‐Hellenic  Council Contact(s) Information  obtained  through  various  consultations Section(s) 6432:  Sexual  Assault  Prevention  Information 6436:  Bias-­‐related  Crime  Prevention  Information Activities,  Programming,  or  Policies Fraternities  actively  participate  in  the  Training  and  Intervention  Procedures  for  Servers  (TIPS)   program  and  Bystander  Intervention  training.   ACCS  Compliance  Report    2014-­‐15    pg  15/22 IV.  User  Experience  Report  on  Sexual  Assault  and  Bias  Reporting Sexual Assault and Bias Reporting UX Study Colgate University Website, February 2015 By Jesi Buell and Wanying Yang Background In light of the student protests of last semester, the Advisory Committee for Campus Security (ACCS) thought it pertinent to explore the mechanisms available to students via the Colgate website, especially in terms of sexual assault and bias reporting. Instructional Design and Web Librarian Jesi Buell and research assistant Wanying Yang designed and conducted a User Experience (UX) study for Colgate students that would explore how they use the Colgate website for information gathering and sharing. We focused on issues pertaining to navigation, language use and comprehension, taxonomies and information hierarchies, visual design, and content accessibility. UX Study To prepare for the UX studies, Wanying and Jesi originally met with the three predominant stakeholders for this online content to gather their perspectives – they included Bill Ferguson from Campus Safety, Marilyn Rugg from the Office of Equity and Diversity, and Jason Kammerdiener from Communications (who run the website). We also did a content inventory of the website (pages pertaining to sexual assault and bias) and reviewed the Google Analytics. The analytics (reviewed from May 21, 2013 – when Colgate adopted the new CMS and web interface – until February 4th, 2015) showed that pages underneath the “Dean of Colleges” had very low views – the highest viewed page being the Sexual Violence Support, Resources and Education page (http://www.colgate.edu/offices-and-services/deanofthecollege/biassexualmisconductresources/sexual-violencesupport-resources ), which had 23 views. Compared to the highest viewed Campus Safety page (their homepage with 7,137), this information already showed a potential flaw in housing the majority of this information underneath the “Dean of Colleges” part of the webpage. From February 16th – 27th, 2015, Wanying and Jesi scheduled 16 studies but actually conducted 10 15to-30 minute studies (6 no-shows) in Case Library. The size of this study is consistent with average UX studies for the size of this institution. For their participation, students were compensated with a $5 gift certificate to Case’s Hieber Café. The study consisted of an individual interview where the user was asked their opinion on several questions, a cognitive task analysis where the user was asked to perform specific tasks on the Colgate website, and finally a System Usability Scale questionnaire. We avoided specific language in order not to bias or lead their responses. ACCS  Compliance  Report    2014-­‐15    pg  16/22 The demographics of our study participants are represented thusly: ACCS  Compliance  Report    2014-­‐15    pg  17/22 Study Results Common responses: ● None of the students knew that they could report bias or sexual harassment incidents online ● The majority of students showed incorrect interpretations when asked the meaning of “bias reporting” o The majority of students remarked that they had never heard that phrase before ● A considerable percentage of our students voiced concerns about “distance” they felt towards Campus Safety and would rather report to a counseling center or other option. Several students said that a victim of sexual harassment would not be comfortable reporting or meeting with Campus Safety officers. ● The vast majority of students would use the search bar to find information rather than browse the site navigation. ● Search terms used to find sexual assault or bias reporting: o “Incident reporting” / “incident report” o “Sexual assault” o “Sexual abuse” o “Discrimination” o “Sexual harassment” / “sexual harassment Colgate” o “Counseling center” ● Only one of our students successfully navigated to reporting mechanism on their first try. This indicates issues with the website taxonomy and the need to place this content where students are looking for them as well as making the content more visible. Currently, content lives under “Dean of College” and “Offices & Services>>Campus Safety”. Examples of navigation students followed to browse for reporting mechanisms – ACCS  Compliance  Report    2014-­‐15    pg  18/22 o Current Students>>Safety>>Report sexual misconduct (Dean of College subpage with Anonymous Reporting) – Successful o Office & Services>>Counseling Center>>Services – Unsuccessful // then tried Women’s Studies Center – Unsuccessful o Offices & Services – got overwhelmed with choices and gave up - Unsuccessful o Staff – Unsuccessful //then tried Campus Life – Unsuccessful o Campus Life – Unsuccessful //then tried Offices & Services>>Equity and Diversity>>Resources>>Bias Conduct & Sexual Harassment Reporting – Successful o Campus Life – Unsuccessful //then tried Offices & Services>>Campus Safety (didn’t scroll down – just gave up – couldn’t find it) – Unsuccessful o Offices & Services>>Equity & Diversity>>Campus Safety>>Tip form (not necessarily about sexual assault or bias reporting) – Unsuccessful o Campus Life – Unsuccessful //then tried Current Students>>Safety>>Reporting Successful Direct quotes: ● “Campus Life [page] should have safety information or something like ‘Student Resources’.” ● “Is there a way to consolidate the forms [the reporting mechanisms] instead of having so many? They seem to overlap.” ● “It seems like a good idea to have online reporting for sexual assault. If I knew that it would be very easy to report online and if I knew the online report existed, I would be more inclined to use it. But online forms don’t have the kind of support people might need.” ● “I am only aware of EGP signs in the bathrooms about rape reporting.” ● “By reporting you are putting yourself out there. I would think about the consequences of reporting – for example, there could be backlash against me and I don’t like to make other people uncomfortable.” Suggested Changes to the Website ● Language: a common problem on the Colgate website is difference in language used by the administration or faculty creating the web content and the language students actually use (i.e. see “bias” conclusions above) o Language must be easily intelligible to our users – i.e. we have to use the same language that students would use in order for the students to be able to find the content they need. o Common language problems identified in this study to contemplate changing: ▪ Bias ▪ Sexual Climate (no one found this page and both researchers were unaware of its existence after several months reviewing web content pertaining to this matter) ▪ Hazing ● Site hierarchy: Reporting mechanisms currently live on two parts of the Colgate website - Dean of College (report anonymously) and Offices & Services>>Campus Safety homepage (report specifically). The content on the Dean of College taxonomic limb is especially confusing to people outside of the administration (i.e. our users are not going to the “Dean of College” pages to look for sexual assault and bias information). We suggest adding more hyperlinks to this content in areas of the taxonomy that the students would look (see examples below). o Currently, all reporting mechanisms live on the Campus Safety or Dean of College pages. We suggest including report mechanisms on other pages as well. Common pages students thought would have reporting mechanisms (but do not) include: ACCS  Compliance  Report    2014-­‐15    pg  19/22 ▪ ▪ ▪ ▪ ▪ ▪ Counseling Center (we suggest adding visible link on this page) Shaw Wellness (we suggest adding visible link on this page) Campus Life (we suggest adding visible link on this page) Campus Safety (where the reporting mechanism lives) About Colgate Equity Grievance Process (content lives in this part of the hierarchy already but could be more visible) ▪ LGBTQ Life (we suggest adding visible link on this page) ▪ Women’s Studies Center (we suggest considering adding visible link on this page) ▪ ALANA (we suggest considering adding visible link on this page) o This page - http://www.colgate.edu/offices-andservices/deanofthecollege/biassexualmisconductresources/sexual-violence-supportresources/getting-help - needs to very visibly (as visible as the “Report Anonymously Online” button”) display a button for the non-anonymous reporting mechanism(s) as well ▪ Too much scroll on this page – should lessen amount of text and reorganize content so all options are visible at first glance and without scroll. ▪ This page - http://www.colgate.edu/offices-andservices/deanofthecollege/biassexualmisconductresources/sexual-violence-supportresources/getting-help - should appear with this page - http://www.colgate.edu/officesand-services/deanofthecollege/biassexualmisconductresources/sexual-violence-supportresources - as a link for more information. Right now, it is the opposite way around which makes the student drill-down quite a bit before they get to the information they are searching for. The latter page is full of text and information that should be an option to read, not a requirement in order to get to the mechanism. ● Anonymous Reporting Mechanism: o Needs to show up on every page where any reporting mechanisms exist o Include more information before and after submission of anonymous report – ▪ Especially in terms of people they can reach out to in various offices – a lot of concern around the emotional heaviness and having the victim feel isolated by the reporting process ▪ Needs to trigger information after submitting giving them more details about their options ● Campus Safety page: o Layout – some students missed the reporting mechanisms due to the scroll necessary to find it. We would eliminate the image, superfluous text, organize the reporting mechanisms differently in order to maximize space and readability of the page. If interested in design suggestions, please contact Jesi Buell. o There are too many reporting mechanisms and no students chose any that they had to scroll to find. All students chose the first two reporting mechanisms: Report Sexual Assault, Misconduct, or Harassment or Report Bias, Discrimination, or Harassment Incident ▪ We suggest limiting the number of reporting mechanisms; they only add to confusion. ▪ We suggest two reporting mechanisms: Reporting an Incident or Concern and Anonymously Reporting an Incident or Concern. The burden of figuring out the type of incident should be on the back-end, not on the user. ▪ After non-anonymous report is submitted, there needs to be more information on the submission page – especially confirmation that someone will contact them and that no action will take place until filer is contacted. ● Sexual Climate Initiatives page: ACCS  Compliance  Report    2014-­‐15    pg  20/22 o Change the name of the Sexual Climate Initiatives page - http://www.colgate.edu/offices-and- ● ● ● ● services/deanofthecollege/sexual-climate-initiatives - as well as improve the SEO so that it surfaces higher in search results. ▪ This is a resource that several students said should exist and clearly were not aware that it already did. o This page suffers from ‘text-blindness’. In other words, there is too much text to easily digest on this page. We would suggest greatly limiting the amount of text currently displayed. Office of Equity and Diversity page: o Surface contact information higher on the page Dean of College page: o Communicating a Concern page - http://www.colgate.edu/offices-andservices/deanofthecollege/communicating-an-incident-or-concern - is essentially the Campus Safety page. There only needs to be one of these pages with the reporting mechanism – the Dean of College>>Communicating an Incident or Concern should hyperlink to the Campus Safety page ▪ Again, students are not going to “Dean of College” pages to find information on sexual assault or bias reporting Naming Conventions for Webpages: Rename the page title of this page http://www.colgate.edu/offices-and-services/deanofthecollege/communicating-an-incident-orconcern/sexual-assault-sexual-misconduct-sexual-harassment - so that when it comes up in Search Results, it doesn’t read “Sexual Assault-SexualMisconduct-Sexual” but rather something about “Sexual Assault Reporting” so the link is more intelligible. Search Terms: When searching “rape”, “sexual abuse”, “race”, “racist”, “slur”, etc., the Campus Safety page and Office of Equity and Diversity page should surface more readily in the search results. Additional Student Observations ● Public Image of Campus Safety: There is a public image issue on campus amongst students in terms of the Campus Safety office. There were concerns voiced by several participants about potential latent racism of officers and dealing with men in Campus Safety regarding sexual issues. Therefore, reporting mechanisms living predominantly on this page could potentially deter students from reporting. ● Student Outreach and Education: There needs to be greater education about sexual assault and bias, including the reporting process. Students simply are not aware of their options or that they can report incidents. Greater inclusion in First Year Orientation seems to be the best place to emphasize this crucial information. Another idea would be to educate the Community Leaders and LINKS with this information. Conclusion The people creating the content for the Colgate website (Administration and Faculty) are not organizing and labeling information in the same manner that the people using the website (Students) would. This creates confusion, an inability to find information, and ultimately the users giving up on finding information on the website. We can improve these gaps in communication through the suggestions above. ACCS  Compliance  Report    2014-­‐15    pg  21/22 V. Environmental Map of Sexual Climate Initiatives http://www.colgate.edu/docs/default-­‐source/d_offices-­‐and-­‐services_deanofthecollege_sexual-­‐climate-­‐ initiatives/environmental-­‐map-­‐of-­‐sexual-­‐climate-­‐1-­‐21-­‐15.pdf?sfvrsn=0 ACCS  Compliance  Report    2014-­‐15    pg  22/22