Case Document 154-37 Filed 05/18/16 Page 1 of 3 PageID 5402 EXHIBIT KK BAYFRONT CONDOS OF NAPLES INC. Case Page 2 of 3 PageID 5403 Thursday, May 24, 2012 Minutes A regular meeting of the Board of Directors was held on Thursday, May 24, 2012, at the Bayfront Clubhouse. Directors present were Gary Histed, Bob Wilson, Jerry Schroer, and Mike McGuire; Verna Lutz and Ed DeArmas of Sandcastle Community Management were also present. The meeting was called to order at 3:00 pm. It was determined that a quorum was present and proof of due notice was accepted. A motion was made by Jerry and seconded by Gary to approve the prior meeting minutes as presented; all voted in favor. Of?cer Davis Naples Police Department Report- Offlcer Davis provided an outline on security issues at Bayfront; the Naples PD offers a service in which they inspect all aspects of the community to assess potential security hazards and risks. Once the inSpection is completed they provide a report and recommendations. This is a free service and Bayfront is taking advantage of the opportunity. They will begin their inspection sometime mid- to late June. Of?cer Davis also provided a brief review of the recent incident at Bayfront involving a resident and the police department; the renter has a trial scheduled for his crime against the police department. Questions were posed by the members in attendance and answers provided. Clari?cation of the unit owners intentions were also outlined for the members as he was present at the meeting by phone. One question posed by an owner was regarding the police department?s policy on alcohol consumption at Bayfront. Since this is private pr0perty their actions are limited to responding to drunkenness and disorderly conduct. revving engines in the promenade is not a crime, even with Sign posted; therefore this is an issue to be addressed between the condo and business owners. REPORTS OF OFFICERS: Financial ?.len'y provided the treasurers report. Bayfront is in good shape financially; the reserves are being funded and there have been a few unexpected expenses to push us over, but overall we are within budget. NEW BUSINESS 0 Eduardo submitted to the board his report of projects completed so far this month, and was available for answering questions. a Security Committee: Mike McGuire provided the security report. He began by outlining the lack of security at Bayfront and the concerns expressed by some residents, particularly at the parking garages. He has been researching three security options which include limiting the call box access codes, installing security cameras in strategic locations, and hiring a security guard during limited hours. The call box issue has already been addressed by the board at a previous meeting and action taken. The security cameras are going to be the most costly but least intrusive method, and bids are being collected. Security guard companies have been investigated and bids/pricing received from 3, with hours limited to 8-hour shifts on weekends only. The rough cost estimate is $20k per year. The security guard would also check locks on pool doors after hours, walk the perimeter, address nuisance calls such as loud music, etc. The board determined to delay ?thher research until after the Naples PD report is completed. 0 Stair Railing Painting? Gary described the need to have the railings painted; 3 bids have been received however the cost is quite high and he is unhappy with the pr0posals received so far. Two additional companies will provide bids; therefore this discussion is tabled until ?thher notice. - Promenade Parking- Gary questioned Kevin Stonebumer about the ability to limit outsiders, such as Auto Europa from taking pictures in front of the fountains. Kevin agreed this is a constant problem, in addition to boaters and residents parking out front as well, however no solution was determined. 0 Spending Limit Authorization- Gary would like the board to approve a spending limit of $500 for himself and $500 for Eduardo, in order to address small immediate problems that arise without the cumbersome need of having to get board approval for small matters. Bob made a motion to authorize 2 petty cash credit cards with limits of $500 each; Mike seconded the motion and all voted in favor. 0 Bulk Cable TV Survey Results- Verna provided a report of the results received so far; the survey is scheduled to end on May Unfortunately less than 30% of owners have responded to date. Vema explained that management did an email blast to all owners reminding them to respond to the survey if they had not yet done so which resulted in a few additional reSponses. Jerry stated that he believes it is necessary to have at least half of the owners respond before any action is taken by the board. The board agreed that an extension to the May 30'h cut-off date should be considered if a greater response is not received. Case Document 154-37 Filed 05/18/16 Page 3 of 3 PageID 5404 0 Bathroom Renovations- Gary has been working with the contractor to get this renovation work completed however there are a few ADA required upgrades which were not included in original bid; these items have increased the cost of the project by about $4,000. Therefore Gary is seeking an extra $4000 above the original approved amount of $2 I ,000 to address these variables. Jerry made a motion to increase the bathroom renovation budget to $25,000; Bob seconded the motion and all voted in favor. UNFINISHED BUSINESS: 0 Hot Water Tanks? Kevin Stoneburner expressed concern about hot water tank replacement in the condo units and asked what action is being taken to prevent ?ooding of the commercial units. Eduardo will be doing an inspection of each hot water tank this month. Once completed, those owners who have old tanks will be contacted and told to replace their tanks. ADJOURNMENT With no further business to discuss. a motion was made to adjourn meeting at 4:52 pm. and seconded; all in favor. ReSpectfully Submitted, Verna Lutz, Recording Secretary Sandcastle Community Management