. FO~M PC Page 1 Massachusetts Office of the Attorney General Division of Public Charities FORM PC To be filed annually by all non-profit charitable organizations conducting business in the Commonwealth Report for the Fiscal Period: Beginning ___1::./:..1::./,-0:..8=-_ _ Ending _ _=-1=-2,--/:..3=-1,-/0.:..8=-__ Check all items attached: Form PC X Schedule Al X Schedule A2 X Schedule RO AG Schedule B Probate Account _ _ Copy of IRS Return _X_ Audited Financial Statements/Review _X_ Filing Fee _X_ Amended ArticleslBylaws _ _ Attorney General's Ace!. No.: 035893 Federal 10 Number: 04-3348171 When did the organization first engage in charitable work. in Massachusetts? 01/27/97 Has the organization applied for or been granted IRS tax exempt status? Yes _X_ No If yes. Date of Application: _ _ _ _ _ _ _ _ OR Date of Determination Letter: _--=1~/=-2=-8.:../.;:1-=9..:;9-,7__ ~ IRS Exemption under 501 (c): Check box if No IRS Exemption ( If exempt under 501 (c), are contributions to the organization tax deductible as charitable contribUtions? Yes Name: PLANET AID. . X No ORGANIZATION DATA INC. Mailing Address:ONE CROSS STREET State: MA City: HOLLISTON Zip:01746 Phone: 508-893-0644 Fax: 508-893-0646 E·Mail: Web Site (URL): http://www. INFO@PLANETAID.ORG PLANETAID ° ORG In the section below please enter the appropriate codes from the corresponding tables found on pages 12 and 13· Category County (Table 1) Type of Organization (Table 2) Please check box if final return prior to dissolution Code Enter up to 2 codes from Table 3 for your organization's main purpose(s) Code 9 Organization Purpose Code 1 30 23 Organization Purpose Code 2 29 D L -________________________~ NOISI;\IO SJllI(JVHJ Jll8r:d to:" H~ ..... , S l '1\1 - ,o/·oj.. . ,uj, 0,°/ 'IZ ~nv 60 , .""\ . /'.:HW01.!V Payment Received Office Use Only =-=-===-"----:r1(;' ~i ; FORM PC 104-3348171 Page 2 I.!. '1·,1 All questions must be completed in their entirety whether or not similar questions are answered in an attached federal form. See instructions and definition section for guidance. " 2. Where was the organization created? 1. On what date was the organization created? " 'oj , '.'1 ,il 01/28/1997 ,', MA ~ 3. What is the fann of the organization? Corporation Testamentary trust X Unincorporated association Inter Vivos trust Other (please describe): Was your organization related to any other organization(s) during the reporting year (see definition of "Related Organization")? 4. Yes No X If yes, please complete the Schedule RO on pages 10 and 11. Amounts 5. Summary of Financial Data A Contributions, gifts, grants, and similar amounts received $ 25,910,691 B Gross Support and Revenue $ 40,565,122 C Program services and similar amounts paid out $ 33,006,051 D Fundraising expenses $ 4,110,489 E Management and general expenses $ 2,463,632 F Paymentl> to affiliates $ G Total Expenses $ 39,580,172 H Net assets or fund balances at the end of the year $ 3,487,729 6. List the total compensation you provided to your five highe.st paid employees. Name 7. 1 TOM MEEHAN 2 FRED OLSSON 3 ESTER NELTRUP 4 JACKSON FERNANDES 5 JOE BUOTE Title Hours Per Week Salary & Other Income Benefit Plans Other Compensation CFO 40 100,385 0 0 GEN. MANAGER 40 89,548 2,385 0 PRESIDENT 40 87,373 3,021 0 OPS. MANAGER 40 69,599 0 0 IT MANAGER 40 57,005 5,101 0 Was any compensation provided to any of the individuals listed in 6 above which was not quantified In your response to 6? Yes No X If yes, please provide explanation _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ I ..17..11_ _...J. I) I Page 3 8. «(I I List the name, amount of compensation paid, and the nature of services rendered by each of the organization's FIVE highest paid consultants providing professional services (e.g., attorneys, architects, accountants, management companies, investment advisors, professional solicitors, professional fundraising counsel.) Name 1 CARLIN, CHARRON & ROSEN LLP 2 KERSTEIN, 3 DOYLE & NELSON 4 5 9. I \~ IIIJO",4=3.,3.!14",8.J.1 FORM PC 138,873 LEGAL 15,168 LEGAL SCHANDER HARRISON SEGAL & LEWIS LLP 6,200 LEGAL FIX SPINDLEMAN BROVITZ & GOLDMAN 5,201 LEGAL LICHTENSTEIN & FINKEL LLP I, AUDIT, TAX & CONSULTING 62,567 COREN, ~ Type of Service(s) Amount of Compensation I Bank(s) in which the organization's funds are deposited (include bank address and phone number): Bank Phone Number Address SEE ATTACHED Cash Accrual_X__ Other (specify) _ _ _ _ __ 10. What is the organization's accounting method? 11. If organization's mailing address is a P.O. Box Number, list the organization's full street address: City, State Street Address 12. Name, address and telephone number of Contact Person: Name TOM MEEHAN 13. Street Address ONE CROSS STREET City, State, Zip HOLLISTON, MA Telephone Number 01746 508-893~0644 During the fiscal year reported here, did your organization solicit contributions or have funds solicited on its behalf? 14. Zip Yes X No _ __ X No _ __ At anytime during the fiscal year following the year reported here, will your organization, or others acting on its behalf, have solicited contributions? Yes IF YOU ANSWERED "YES" IN RESPONSE TO QUESTION 13 OR QUESTION 14, YOU MUST COMPLETE SCHEDULES A-1 AND/OR A-2 UNLESS YOU ARE EXEMPT FROM THE SOLICITA TlON CERTIFICATE REQUIREMENT. 15. If you are claiming an exemption from the solicitation certificate requirement, please indicate by placing an 'X' in the box to the right to identify which exemption applies to your organization. a religious organization an organization which (a) does not raise more than $5,000 during a calendar year OR does not receive contributions from more than ten persons during a calendar year; AND (b) carries out all of its activities, including fund raising. through unpaid volunteers. (The conditions at both (a) and (b) must be met for your organization to qualify for this exemption. ,~ ,;' · . FORM PC Page 4 ;:~ ;'f: 16. Names, addresses (street & P.O.) and telephone numbers of other offices/chaptersJbranches/affiliates (attach list). 17. List the names, titles and addresses (street & P.O.) of officers, directors, trustees, and the principal salaried executives of SEE ATTACHED·!. organization (attach separate sheet). 18. Attach separate sheet listing names and addresses (street & P.O.) for all below: Individual(s) IndividuaJ(s) Individual(s) Individual(s) Individual(s) 19. SEE ATTACHED responsible (or custody of funds responsible for distribution of funds responsible for fund raising responsible for custody of financial records authorized to sign checks SEE ATTATCHED Has this organization or any of its officers, directors, employees or fund raisers solicited funds in any other state? SEE ATTACHED Yes _,-,X_ No _ __ If ~yesM, aUach list of states where solicitation was conducted, including registering agency, dates of registration, registration numbers, any other names under which the organization was/is registered, and the dates and type (mail, telephone, doono door, special events, etc) of the solicitation conducted. 20. Has this organization or any of its officers, directors, employees: If yes, please attach an explanation (a) Been enjoined or otherwise prohibited by a government agency/court from operating or soliciting contributions? Yes _ __ No _",X_ Ever been refused registration or had its registration or tax exemption denied, suspended, modified or revoked by a governmental agency? Yes _ __ No_:..:X_ (c) Been the subject of a proceeding regarding any soliCitation or registration? Yes _ __ No _",X_ (d) Entered into a voluntary agreement of compliance or consent judgment with any government agency or in a case before a court or administrative agency? Yes _,-,X_ No _--'-_ (b) 21. Have any restrictions been removed during the year from donor-restricted funds? Yes _ __ No_",X_ If yes. please attach an explanation 22. Have donor-restricted funds been loaned to unrestricted funds? Yes _ __ No _-",X_ If yes. please attach an explanation 23. This question involves "Termination of Employment or Change of Control Compensatory Arrangements" with certain "Related Parties" (see instructions and definition sections). Report only if payments made or promised to any individual are in excess of four months salary or $100,000, whichever dollar amount is less. (a) (b) Did you make actual payments or otherwise transfer value under such an arrangement to any individual described in Related Party definition, sections (a) or (b), which payments are not reported in Question 6 or 7 above? Yes _ __ No _.:.:X,--- 00 you have an agreement with any individual described in Related Party definition, section (a) or (b), containing such an arrangement? Yes _ __ No_.:.:X_ If you answered "yes· for Question 23(a) or 23(b) above. please attach an explanation identifying the individual(s) involved. stating the amount of any payments made or value transferred, and describing the terms of each agreement. t. '. FORM PC Page 5 24. This question applies to related party transactions, which include transactions with officers, directors, trustees, certain employees,:::., relative, and organizations they own or control. Please consult the instructions and definition sections for the definition of a "Related Party" and "Indebtedness" before answering. Note that transactions involving related parties must be reported even when there is no accounting recognition (e.g., in-kind gifts, waiver of interest not otherwise reported). ::f: If the answer to any part of Question 24 is "Yes", attach a schedule stating the name and address of the related party, the nature of the transaction, the value or the amounts involved in the transaction, and the procedure followed in authorizing the transaction. Yes During the year, has your organization: No (a) Sold or transferred assets to or purchased assets from or exchanged assets with a related party? X (b) Leased assets to or leased assets from a related party? X (c) Been indebted to a related party? X (d) Allowed a related party to be indebted to it? X (e) Made or held an investment in a related party? X m Furnished goods, services, or facilities to a related party? X (g) Acquired goods. services, or facilities from a related party who received compensation or other value in return? X See 990 Form (h) Paid or became obligated to pay wages. salary or other compensation to a related party? (i) Transferred income or assets to or for use by a related party? X Ul Was the organization a party to any transaction in which any of its officers, directors or trustees has a material financial interest, or did any officer, director or trustee receive anything of value not reported as compensation? X (k) (I) (m) X . Has the organization invested in any corporate stock in which any officer, director, or trustee owns more than 10% of the outstanding shares? X Is any property of the organization held in the name of or commingled with the property of any other person or organization? Did the organization make a grant award orcontribution to any organization in which any of its officers, directors or trustees has a relationship? X X .. I; , . FORM PC 104-3348171 '--'-_""':'-'0-0...-"-_-', :> Page 6 ...., Under penalty of perjury, I declare that the information furnished in this report, including all attachments, is true and correct to the best of my knowledge. Signature of presiden Title ALEXANDER, ARONSON, FINNING & CO., P.C. Name of Preparer 21 EAST MAIN STREET WESTBOROUGH, MA 01581 Address 508-366-9100 Phone Number Date I FORM PC Page 7 : 11 SOLICITATION ACTIVITIES . ,. .. Schedule A-1 ' Solicitation activities during fiscal year covered by this report '. List any names which wiff be used by the organization in connection with the solicitation of funds, other than the official name which appears on I' page 1. A. NONE B. C. Types of solicitation activities in which you expect to engage (check all that apply): Raffle, beano, bingo or gaming event MassmaiJings X ', Door-ta-door X Sale of goods other than by telephone Entertainment event X Individual mailings Telemarketing without sale of goods or ads X Corporate solicitations Telemarketing with sale of goods X Grant proposals Telemarketing with sale of ads X Other: (explain) COLLECTION BOXES Via the internet Identify the method or methods you expect to use for fund raising (check all that apply): A. Professional solicitor X B. Professional fundraising counsel C. Commercial D. Own employees E. Volunteers co~venturer With respect to categories A Band C furnish names and addresses' Name Address N/A 4 Identify by name and title the individuals who will have final responsibility for the charity's custody of contributions Name Address ESTER NELTRUP, PRESIDENT & DIVISIONAL MANAGER ONE CROSS STREET, HOLLISTON, MA 01746 JYETTE MARTINUSSEN, TREASURER ONE CROSS STREET, HOLLISTON, MA 01746 FRED OLSSON, CLERK & GENERAL MANAGER TOM MEEHAN, CHIEF FINANCIAL OFFICER ONE CROSS STREET, HOLLISTON, MA 01746 ONE CROSS STREET, HOLLISTON, MA 01746 Identify by name and title the individuals who will have final responsibility for the charity's distribution of contributions: ESTER NELTRUP, PRESIDENT & DIVISIONAL MANAGER ONE CROSS STREET, HOLLISTON, MA 01746 JYETTE MARTINUSSEN, TREASURER ONE CROSS STREET, HOLLISTON, MA 01746 FRED OLSSON, CLERK & GENERAL MANAGER ONE CROSS STREET, HOLLISTON, MA 01746 .. . FORM PC Page 8 Schedule A·2 Solicitation activities planned for fiscal year which follows the reporting year. ·1 List any names which will be used by the organization in connection with the solicitation of funds. other than the name which appears on page 1, A. NONE B. C. Types of solicitation activities in which you expect to engage (check all that apply): Mass mailings X Raffie, beano, bingo or gaming event Door-ta-daor X Sale of goods other than by telephone Enertainment event X Individual mailings Telemarketing without sale of goods or ads X Corporate solicitations Telemarketing with sale of goods X Grant proposals Telemarketing with sale of ads X Other (explain): COLLECTION BOXES Via the Internet Identify the method or methods you expect to use for fund raising (check all that apply): A. X Professional solicitor X D. Own employees E. B. Professional fund raising counsel Volunteers . C. Commerical co-venturer With respect to categories A , Band C furnish names and addresses' Name BARBARA HAYDEN-POTTS Address PO BOX 323, LEXINGTON PARK, MD 20653 Identify by name and title the individuals who will have final responsibility for the charity's custody of contributions' Title Name ESTER NELTRUP PRESIDENT THOMAS MEEHAN CHIEF FINANCIAL OFFICER FRED OLSSON CLERK & & DIVISIONAL MANAGER GENERAL MANAGER Identify by name and title the individuals who will have final responsibility for the charity's distribution of contributions' Name Address ESTER NELTRUP, PRESIDENT & DIVISIONAL MANAGER ONE CROSS STREET, HOLLISTON, MA 01746 JYETTE MARTINUSSEN, TREASURER ONE CROSS STREET, HOLLISTON, MA 01746 FRED OLSSON ONE CROSS STREET, HOLLISTON, MA 01746 , , 104-3348171 ,.' FORM PC Page 9 Certification by Organization - TWO DIFFERENT SIGNATURES ARE REQUIRED Under penalty of perjury, we declare that the information furnished above, including any attachments, is true and correct to the best of our knowledge; ;: ·1· Signature of President or other authorized offieerar trustee Title Title Date .. FO~M Page 10 PC SCHEDULE RO J. Please read the instructions and definition of "Related Organization" carefully before completing this section. (If you have more than 5 Related Organizations, please attach a list) . ~I Name FYE Primary purpose or activity A. Donor restricted funds B. 3 t11 Party restricted funds (-) C. Unrestricted funds(-) (-) liabilities liabilities liabilities Name FYE Primary purpose or activity A. Donor restricted funds H liabilities A. Donor restricted funds (-) liabilities Name FYE C. Unrestricted funds (-) liabilities D. Total net assets (A+B+C) C. Unrestricted funds (-) liabilities D. Total net assets (A+B+C) C. Unrestricted funds (-) liabilities D. Total net assets (A+B+C) C. Unrestricted funds (-) liabilities D. Total net assets (A+B+C) B. 3"' Party restricted funds (-) liabilities Primary purpose or activity A. Donor restricted funds (-) liabilities Name FYE B. 3" Party restricted funds (-) liabilities Primary purpose or activity Name FYE D. Total net assets (A+B+C) B. 30:1 Party restricted funds (-) liabilities Primary purpose or activity A. Donor restricted funds (-) liabilities B. 3'" Party restricted funds (-) liabilities .. " I 04-3348171 FORM PC Page 11 II. list the total compensation paid by your organization andlor any other related organization to your chief executive (e.g. executive director) and to the four other current or former directors, trustees, officers, or employees within the system of related organizations identified at I. above, receiving the highest aggregate compensation (see Instructions). Use additional lines below to itemize by compensation source. Name Income Source Income Source Salary & Other Income Salary & Other Income Salary & Other Income Benefits Plan Other Compensation Benefits Plan Other Compensation Title Salary & Other Income Name Income Source Other Compensation Titre Name Income Source Benefits Plan Benefits Plan Other Compensation . Title Salary & Other Income Benefits Plan Is asset andlor compensation information for religious organizations andlor certain non-charitable entities related to foundations excluded pursuant to instructions? If yes, place an ·X· in the box to the right. .' ' ,' Title Name Income Source ,, Title Name III. 'I" I.il I ~I Other Compensation D ,, PLANET AID, INC. BANKS WIDeH FUNDS ARE DEPOSITED 04-3348171 12131108 : Question 9 Attachment: Wachovia Bank 235 Washington Street Alexandria, VA 22314 703-684-2243 Sovereign Bank 1866 Main Street Tewksbury, MA 01876 978-640-6259 Banco International De Mocambique Sede: Ave, 25 De Setembro, 1800 Caixa Postal 865, Maputo Mocambique 258 (I) 30748194 Stanbic Bank Limited P.O. Box IIII Blantyre Malawi 265 (0) 1 820144 National Bank of Malawi 19 V ictoria Avenue Blantyre Malawi 265 (0) 1 820622 ~r , , PLANET AID, INC. 04-3348171 DECEMBER 31, 2008 FORM PC, PAGE 4, QUESTION #16 Location: Phone Number: 70 Tower Drive Rochester, NY 14623 585-424-7030 515 River Rd. Clifton, NJ 07014 973-977 -8008 2949 Turnpike Drive Hatboro, PA 19040 215-674-8345 8918 McGaw Court Columbia, MD 21045 410-309-1002 12655 Beech Daly Rd. Taylor, MI48180 734-947-9699 1403-07 Murray Drive North Kansas City, MO 64114 816-536-3376 8443 Glazebrook Street Richmond, VA 23228 804--:132-0186 3001 Avenue U Brooklyn, NY 11229 718-769-6300 602 Cornerstone Ct. Hillsborough, NC 27278 336-420-9800 3090 I Carter Street Solon,OH 44139 440-542-1171 4720 Groves Rd. Columbus, OH 43232 614-626-4889 9812 Princeton-Greendale Rd. Cincinnati, OH 45246 513-860-2074 5660 Rickenbacker Rd. Bell, CA 9020 I 323-261-9635 616H Beatty Rd. Monroeville, PA 15146 412-373-0436 : ;: ·. PLANET AID, INC. 04-3348171 DECEMBER 31, 2008 FORM PC, PAGE 4, QUESTION #17 Officers, Directors, Trustees, and Principal Salaried Executives: Ester Neltrup, President and Divisional Manager J ytte Martinuseen, Treasurer Fred Olsson, Clerk and General Manager (non voting) David Hastings, Director Mikael Norling, Chariman Clifford Reeves, Director Eva Nielson, Director All of the following can be reached at: One Cross Street Holliston, Ma 01746 508-893-0644 ·. 1)1 I ~I I PLANET AID, INC. 04-3348171 DECEMBER 31, 2008 FORM PC, PAGE 4, QUESTION #18 Individual responsible for the custody of funds: J ytte Martinussen, Treasurer Individuals responsible for the distribution of Agency funds: The Board of Directors Individuals responsible for fundraising: The Board of Directors Individual responsible for the custody of Agency financial records: Thomas Meehan, CFO :r PLANET AID, INC. STATES OF FUND SOLICITATION 04-3348171 12131/08 FORM PC, QUESTION #19 Planet Aid has solicited funds in the following states: State: Registration Number: Agency: California Connecticut Delaware District of Columbia Iowa Maine Maryland Massachusetts Michigan Missouri Nebraska New Hampshire New Jersey New York North Carolina Ohio Pennsylvania Rhode Island Vermont Virginia 2119801 50751 Planet Aid. Inc. Planet Aid. Inc. Planet Aid. Inc. Planet Aid. Inc. Planet Aid. Inc. Planet Aid. Inc. Planet Aid. Inc. Planet Aid. Inc. Planet Aid. Inc. Planet Aid. Inc. Planet Aid. Inc. Planet Aid. Inc. Planet Aid. Inc. Planet Aid. Inc. Planet Aid. Inc. Planet Aid. Inc. Planet Aid. Inc. Planet Aid. Inc. Planet Aid. Inc. Planet Aid. Inc. N/A 993810 NIA C02809 5555 35893 902486 E00682143 10102969 10893 CH1800600 68688 SL003606 99-0179 30093 87337 N253540 1305 .. PLANET AID, INC. STATES OF FUND SOLICITATION 04-3348171 12131/08 FORM PC, QUESTION #20d Planet Aid's charitable license with Maine had lapsed due to late filing of renewal form. While working to renew Planet Aid was prohibited from solicitations but the clothes collection boxes were still out in the public and received used clothing. To settle and resolve this matter administratively Planet Aid paid $7,500 and received renewal of their charitable solicitations license. ., "t, , , PLANET AID, INC. RELATED PARTY TRANSACTIONS 04-3348171 12131108 FORl\1 PC, QUESTION #24M Certain directors and members of senior management are directors or employees of other organizations with which the Organization does business, The Board of Directors of the Organization has adopted a conflict of interest policy requiring full disclosure of possible conflicts, The policy established that Board members, senior management and employees can not participate in decisions where their personal interests and those of the Organization may conflict. The Organization is a member of "The Federation for Associations connected to the International Humana People to People Movement" (the Federation). The Federation is a not-for-profit membership organization established under the laws of Switzerland. The Federation coordinates funds raised by its members with the needs of the numerous international aid programs, assists with program development and training of staff through workshops and conferences, and delivers services in the areas of administration and supervision. The Organization's Chairman is a member of the Board of Directors of the Federation. The Organization paid an annual membership fee of $1,068,490 to the Federation in 2008, based on a formula outlined in the membership contract agreement. In addition, the Organization donated $181,986 to programs run by the Federation in 2008. One of the Organization's senior managers is a member of the Board of Directors of a Canadian non-profit organization that received an in-kind donation from the Organization of $12,355 in 2008. During fiscal year 2008, a member of the Organization's Board of Directors was also a member of this agency's Board of Directors. This individual resigned from the Board qf this agency before December 31,2008. One of the Organization's Board of Directors is also a Board member of a non-profit organization in the United States of America. The Organization exchanged services with this agency totaling $53,541 during fiscal year 2008. These services were for assistance with placing collection boxes at businesses throughout the United States of America. The Organization received $23,851 from this agency during 2008 under a sublease agreement. One of the Organization's officers is a member of senior management of another nonprofit organization. The Organization exchanged services with the agency totaling $50,091 during fiscal year 2008. These services pertained to training seminars for staff as well as other services. The Organization was paid $515 by this agency for a photo exhibit during fiscal year 2008. ., ;';' , I, .. :liB:!] 2 '. If • ".OJ ~". : " l l \ l I U " :tr~ flilng for an Addition:ll (Not Autonmtic) 3~Month Extension, complete only Part II ann cnock U11~; t)o:'. j'{W un ... r'\o~,.,,,"n~TT(O Note. On1r complelC Piln II If YOu /lavo already boon granlE:cl an autom:lhc 3·rnonth (.!AlonSlon on a pr»vioy.~!IYlf!!p.!1.'i.curn tR!1't • II you we filing tOf tin Automatic 3-Month Extension. complete only Part I (on paqo 1), .. I Part II Additional (Not Automatic) 3-Month Extension of Time. Name at E~Qmpt print Organl;:ation , "" For IRS usc only bNE CROSS STREET ::~") Cl~" ~~ '.".11;::',· !e::..-n s.ou -1':,::';::·0"', , 04-334Bl71 Numocr. 51r(lOl. and r:>om Or SUIte no. If a P.O. tlO;", see In:;trtlGtlons. !il':e..,ct>u l.X.! ..) Employer identification nUmb(H : !PLANET AID, INC. ::. 'e ~I :!1o 1:':"1 Only f,lo lilo o,;g;noll"o' cbti;esl~«,'rt~IlI. Type or Cily. town or post OffICO, state, Clnel ZIP coda. For !HOLLISTON MA iI fOfClgn il(jcItO!iS, !iOD ill!;lrllctiong, 01746 Check type of return to be filed {Fda a separato ilpplicallon for each IntlJlnJ: 0 Forrn990,E2 [J Fo,m 990,PF [Xl Fotmg90 D I hJ Forrn 990·BL D Form 990·T (Gee,