CA Review 8 CITY COUNCIL ~t(_ . Staff Report Meeting Date: To: March 14, 2017 Mayor and City Council From : Staff Contact: Kevin Crawford, City Manag~ Cindy Anderson, Senior Management Analyst Cindy.And erson@carl sbadca .gov or 760-931-2170 Subject: Adopt a Resolution to enter into a contract with Mallory Safety & Supply for a fixed and mobile license plate recognition system (LPR) in an amount not to exceed $807,025.20 Recommended Action Adopt a resolution to enter into a contract with Mallory Safety & Supply for fixed and mobile license plate recognition systems in an amount not to exceed $807,025.20 and approving the use of city innovation funds to implement the program. Executive Summary Fifty-one fixed License Plate Recognition (LPR) cameras will be acquired and six marked police vehicles will be outfitted with mobile LPR cameras to expand the existing LPR system currently in place. The acquisition will include the commissioning of all equipment, programming, aiming, software installation, and training and will include a warranty and service for period of five years. The LPR cameras are part of an overall crime reduction plan to assist the police department in reducing crime and making for a safer community. The vendor for the LPR system, Vigilant Solutions, is part of a US Communities cooperative purchase program, leveraging more than 55,000 member agencies. Carlsbad Municipal Code section 3.28.100 authorizes the Purchasing Officer to use Cooperative Purchasing Agreements when those agreements are deemed to be in the best interest of the city and have been awarded in a competitive manner. The Purchase Contract has been reviewed by the city's Purchasing Officer who has found the contract to be in compliance with the city code. This US Communities contract is held by Mallory Safety & Supply Company. Mallory Safety is Vigilant's business partner, where Vigilant has successfully utilized their expertise with the US Communities contract which provides competitive pricing. Discussion BACKGROUND The police department has utilized mobile vehicle mounted LPRs on patrol vehicles since 2011. The department initially invested in outfitting four patrol vehicles with these readers. The LPR equipment in current patrol vehicles has reached the end of its useful life and due to equipment failure, there are only two fully functional LPR vehicles. Furthermore, the current equipment is outdated and in need of updating. The department currently has no fixed LPR cameras. Item #7 March 14, 2017 Page 1 of 12 LPR SYSTEM License Plate Recognition (LPR) technology uses high speed cameras to capture license plate images of vehicle license plates in public places. LPR software reads the characters on the plate and also appends date, time, and location for the photograph. LPR essentially does what officers have been doing with their eyes for many years, only much more efficiently and without any human bias. The LPR system compares these plate "detections" against law enforcement databases containing vehicles of interest stolen vehicles, Amber alerts, missing persons, felon vehicles, and more. Any matches against a vehicle of interest notifies the officer using the system as well as the dispatch center (for fixed LPRs) providing an element of officer safety by making them better aware of their surroundings, and also enabling the officer to take appropriate action per department policy. All of the captured license plate data goes into a searchable database that may be used by investigative staff to develop leads. Comparing multiple crime scenes for a common vehicle, looking for a particular make and model vehicle as reported by eyewitnesses, or looking at prior locations of a known vehicle of interest are all useful investigative applications of LPR. LPR has been endorsed by the lntern~tional Association of Chiefs of Police and has been useful in solving thousands of crimes including residential burglary, homicide, rape, narcotics trafficking, kidnapping, identity theft, and terrorism. LPR data is anonymous, and does NOT contain any personal information. The registered owner of the vehicle is not known by the LPR system, nor can it be obtained through the LPR system. The federal Driver's Privacy Protection Act (DPPA) requires that law enforcement have a permissible purpose for connecting an anonymous license plate number to a registered owner through the Department of Motor Vehicles. Recently enacted California law states that LPR data is not personal information and ensures responsible use by requiring an agency usage and privacy policy. There are many great success stories throughout Southern California and nationwide involving the use of LPRs to solve crime cases and apprehend criminal suspects. The selected vendor, Vigilant Solutions, is currently utilized throughout the nation and is the largest law enforcement collaborative effort among other vendors for LPR systems. Current existing law enforcement clients include the San Diego Sheriffs' Office, California Highway Patrol (CHP), Orange County Sheriffs' Department and all Orange County law enforcement agencies, San Bernardino County Sheriffs' Department, and the Riverside Police Department. This program will allow the Carlsbad Police Department to share and exchange data with existing users in surrounding cities and counties. ISSUES From 2014-2016, the City of Carlsbad experienced an increase in property crime. These crimes were primarily residential burglaries, auto thefts, and thefts from vehicles. The LPR system captures license plate information from vehicles, and alerts are sent to the police department if Item #7 March 14, 2017 Page 2 of 12 the vehicle associated with the license plate has been reported stolen. Thus, if a stolen vehicle is entering the city and is captured on LPR, the police department will be notified immediately, increasing the likelihood of recovering the vehicle and capturing the suspect. Vehicles that are stolen from within the city will also have a stronger likelihood of being recovered and returned to its rightful owner. Additionally, the license plate information is stored in a database that can be mined for geocoded photographs of the vehicles captured on the camera, improving the chances of investigators solving crimes that have been committed. Arrest records provide evidence that the majority of the property crimes are committed by offenders who come from outside our city, commit a crime, and then flee the city. These offenders most frequently travel by car. Through November 2016, nearly three quarters of the offenders arrested for property crimes (excluding shoplifting) live outside of the City of Carlsbad. The LPR system will assist authorities in identifying these suspects who are entering the city to commit crimes. STRATEGIES The police department has a multi-layered plan to reduce property crime through the use of technology, specifically the strategic deployment of cameras. 1. Mobile-License Plate Recognition (LPR) The police department has utilized vehicle mounted license plate recognition cameras on patrol vehicles since 2011. The department initially invested in outfitting four patrol vehicles with these cameras. However, over time the operational number of cameras is now only two. This proposal is to outfit a total of six patrol vehicles with new license plate readers. 2. Fixed location-License Plate Recognition (LPR) Fixed LPRs will be posted along main thoroughfares to document vehicles travelling into the city. The LPRs will also photograph vehicle license plates, uploading the photographs into a database available to law enforcement. Furthermore, these readers will alert police dispatch when a stolen or wanted vehicle passes a camera. Dispatch will then alert officers of the make, model, color, license plate number, and direction of travel of the wanted vehicle. The location of these readers will be dictated by traffic flow and volume information obtained from the city traffic engineer's office along with crime data. This proposal is to place 51 fixed cameras at 14 strategically identified locations. Location 1: Calle Barcelona and El Camino Real 1. Northbound on El Camino Real - 3 Camera System Location 2: Olivenhain Road and Camino Alvaro 1. Eastbound on Olivenhain Road - 3 Camera System Location 3: Melrose Drive and Alga Road 1. Northbound on Melrose Drive - 3 Camera System Item #7 March 14, 2017 Page 3 of 12 Location 4: Rancho Santa Fe and San Elijo Road 1. Southbound on Rancho Santa Fe - 3 Camera System Location 1. 2. 3. 5: Melrose Drive and Palomar Airport Road Westbound on Palomar Airport- 3 Camera System Eastbound on Palomar Airport - 3 Camera System Southbound on Melrose -3 Camera System Location 6: Faraday Avenue and Whiptail Loop 1. Westbound on Faraday- 2 Camera System Location 7: College Avenue and Tamarack Avenue North 1. Southbound on College - 2 Camera System Location 8: El Camino Real and Plaza Drive 1. Northbound on El Camino Real - 3 Camera System 2. Southbound on El Camino Real - 3 Camera System Location 9: Jefferson Street and Marron Road 1. Southbound on Jefferson - 2 Camera System Location 10: Saxony Road and La Costa Avenue 1. Eastbound on La Costa - 2 Camera System (may have to trim tree) Location 11: Palomar Airport Road and Paseo Del Norte 1. Eastbound on Palomar Airport - 3 Camera System 2. Westbound on Palomar Airport -4 Camera System Location 12: Cannon Road and Paseo Del Norte 1. Westbound on Cannon - 3 Camera System Location 13: Carlsbad Blvd (North of Laguna, in north Carlsbad. 1. Southbound on Carlsbad Blvd -1 Camera System Location 14: Carlsbad Blvd and Avenida Encinas 1. Eastbound on Avenida Encinas -1 Camera System 2. Northbound on Carlsbad Blvd - 2 Camera System 3. Southbound on Carlsbad Blvd - 2 Camera System Fiscal Analysis The police department is requesting funding in the amount of $807,025.20 from the city's Innovation Fund in order to implement the Fixed and Mobile LPR camera systems. Included with the purchase will be the cost of programming, aiming, software installation, and training. Additionally, five years of commercial data and five years of basic and standard services packages to include software warranty, hosting fees, and all required features, as well as five years of hardware warranty and three years of cellular Verizon air-card service as required for interconnectivity are included in the contract. Item #7 March 14, 2017 Page 4 of 12 Next Steps If the Council approves the purchase ofthe LPR systems, a purchase order will be opened to begin the purchasing process with the vendor. The police department will then begin an informal bidding process for the installation of the fixed LPR cameras throughout the city. The Police Community Relations Manager will reach out to community groups to share the plans and gather community feedback. Environmental Evaluation (CEQA) Pursuant to Public Resources Code section 21065, this action does not constitute a "project'1 within the meaning of CEQA in that it has no potential to cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and therefore does not require environmental review. Public Notification 1 An essential element ofthis strategy is community outreach prior to the implementation of LPR s and the fixed cameras within neighborhoods. The police department will spread awareness via several social media outlets and by holding neighborhood meetings. At these neighborhood meetings the Police Department will inform the community regarding ongoing crime trends, learn the purpose behind these cameras, and the protections taken by the police department to respect individual privacy concerns. Furthermore, the community will be encouraged to partner with the police department by making reports of suspicious persons and vehicles, reporting crimes, and installing alarms and personal surveillance camera systems. In the future the department may enact a voluntary registry of personal surveillance camera systems and businesses so that when crime occurs the police department is aware of potential sources of evidence. Exhibits 1. Resolution to enter into a contract with Mallory Safety & Supply for a fixed and mobile license plate recognition system in an amount not to exceed $807,025.20. 2. Quote dated February 1, 2017 from Mallory Safety & Supply Item #7 March 14, 2017 Page 5 of 12 Exhibit 1 RESOLUTION NO. 2017-046 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, TO ENTER INTO A CONTRACT WITH MALLORY SAFETY & SUPPLY FOR A FIXED AND MOBILE LICENSE PLATE RECOGNITION SYSTEM IN AN AMOUNT NOT TO EXCEED $807,025.20. WHEREAS, the City Council of the City of Carlsbad, California has determined that it is in the public interest in the pursuit of public safety to authorize the police department to enter into a contract with Mallory Safety & Supply Company for a fixed and mobile license plate recognition (LPR) system in the amount not to exceed $807,025.20; and WHEREAS, the acquisition of fifty-one fixed LPR cameras and six mobile LPR cameras will expand the existing LPR system; and WHEREAS, the acquisition will include the programming, aiming, software installation, and training, and will include a warrant service for a period of five years; and WHEREAS, the usage of LPR cameras are part of an overall crime reduction plan to assist the police department in reducing crime and making for a safer community. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. The amount of the LPR system is not to exceed $807,025.20. The Police Department will use available funds from the city innovation fund to implement the program. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 14th day of March 2017, by the following vote, to wit: AYES: M. Hall, K. Blackburn, M. Schumacher, M. Packard. NOES: C. Schumacher. ABSENT: None. MATI HALL, Mayor (SEAL) Item #7 March 14, 2017 Page 6 of 12 Exhibit 2 ~ ~ Mallory Safety & Supply Quote For: Carlsbad Police Department ALPR Deployment with 5 Years of Warranty and Service Quoted By: Mallory Safety and Supply LLC Allison Windsor Date: 02-01-2017 Be Smart. Be Safe. Be Vigilant. Item #7 March 14, 2017 Page 7 of 12 ~ Mallory Safety &Supply Attention: Project Name: Mallory Safety and Supply LLC 44380 Osgood Road Fremont, CA 94539 (P) 800.713.4888 Carlsbad Police Department ALPR Deployment with 5 Years of Warranty and Service Be smart. Be safe. Be Vigilant. Date Quote Number: 2/01/2017 GSM-0366-12 PROJECT QUOTATION We at Mallory Safety are pleased to quote the following systems for the above referenced project: Qty Item# (5) VS-IDP-02 Description Investigative Data Platform - Annual Subscription for 101-200 Sworn . Commercial LPR Data access - For 101-200 Sworn . Access to all agency/shared images and Vigilant Image Gallery . FaceSearch with Vigilant Image Gallery Access - For 101 -200 Sworn . Unlimited use by authorized agency to complete suite of LEARN data analytics . Access to all Vigilant commercially acquired national vehicle location data . Unlimited use by authorized agency personnel to all FaceSearch tools. I Subtotal Price (Excluding sales tax) Qty Item# (1) Fixed Camera LPR SYS-1 (51 )VSF-XXX-H-RE $89,975.00 Description Vigilant Fixed LPR Camera with Integrated Smart Processor Hardware: . Integrated (Internal) solid state DSP Smart processor units - No moving parts o Plug-N-Play IP based camera with Power Over Ethernet (POE) . Includes field installed J-Box . Combination IR and Color lens config to be selected at time of order o Includes RAM mounting bracket Software: . Direct connect to Vigilant's nationally hosted LEARN LPR data server o Includes CarDetector LPR software for local server hosting . LPR vehicle license plate scanning I real time alerting o Full suite of LPR tools including data analytics I Subtotal Price (Excluding sales tax) Item #7 $422,025.00 March 14, 2017 Page 1 of 5 Page 8 of 12 Qty Item# (20) BCAE1F1 Description Four Camera Reaper Interface Box with cellular router and Verizon Modem . Complete communications and power management solution for up to four (4) Reaper fixed cameras . Includes power management and voltage protection for all components, as well as a router for cellular communications between the cameras and the agency's LEARN account . Includes Verizon modem . Private WiFi access point for administrative access to cameras . Integrated GPS with integrated NTP server for accurate time stamps on all detections . Enclosed in a vented NEMA 3R enclosure with fan for cooling . Operational temperature spec -20C to 50C ambient I Subtotal Price (Excluding sales tax) Item# VS-FX-UNI-POLEWALL-BRKT REV B $72,000.00 Description Fixed LPR Camera Bracket • Pole or Wall Mount UPR ARM ASSY POLE & WALL MOUNT BLK REV B Subtotal Price (Excluding sales tax) Qty Item# (12) REAPER-CAM-CBLREVB-30FT $17,850.00 Description Reaper SD Camera Cable . 30FT cable for Reaper SD cameras I Subtotal Price (Excluding sales tax) Item# (1) REAPER-CAM-CBLREVB-60FT $2,520.00 Description Reaper SD Camera Cable • 60FT cable for SD Reaper cameras Subtotal Price (Excluding sales tax) Qty Item# (51) CDFS-4HWW $300.00 Description Fixed Camera LPR System - Extended Hardware Warranty - Year 2 through 5 . Fixed LPR System LPR hardware component replacement warranty • Applies to 1-Channel hardware system kit • Valid for 4 years from standard warranty expiration I Subtotal Price (Excluding sales tax) Qty Item# (1) TAS-UL $107,100.00 Description Target Alert Service - LPR Alert Delivery Software - Unlimited User . . Real Time LPR notification and mapping software sends LPR alerts to any in-network PC Send Alerts over any communication protocol including LAN, WAN, internet wireless, etc. . Server Client software compatible with all Vigilant CDFS applications I Subtotal Price (Excluding sales tax) Item #7 $0.00 March 14, 2017 Page 2 of 5 Page 9 of 12 Qty Item# (57) SSU-SYS-COM Description Vigilant System Start Up & Commissioning of 'In Field' LPR system . . . Vigilant technician to visit customer site Includes system start up, configuration and commissioning of LPR system . Applies to mobile (1 System) and fixed (1 Camera) LPR systems I Subtotal Price (Excluding sales tax) Qty Item# (6) Mobile LPR SYS-1 CDM-4-1133RE $49,875.00 Description Mobile LPR 4-Camera System w/ Integrated Processor Hardware: . . . Qty=2 Combination IR I Color LPR Cameras 16mm lens package Qty=2 Combination IR I Color LPR Cameras - 35mm lens package Cameras w/ integrated solid state DSPs (No moving parts) • Wiring harness w/ ignition control (Direct to Battery) o Single point power connection . Field installed GPS receiver for MDC (USB Connect) Software: . CarDetector Mobile LPR software application for MDC unit o LPR vehicle license plate scanning I real time alerting o Full suite of LPR tools including video tool set I Subtotal Price {Excluding sales tax) Qty Item# (6) VS-LBB-02-E Description LPR Camera Mounting Brackets - Light Bar Mounting Style - Complete Set . . . LPR Camera Mounting Bracket - Rooftop under light bar Compatible with most Whelen, Code3, TO MAR, Federal Signal,Argent S2 Light Bars Mounts up to four (4) LPR cameras I Subtotal Price (Excluding sales tax) Qty Item# (6) CDMS44HWW $92,550.00 $6,570.00 Description 4-Camera Mobile LPR System - Extended Hardware Warranty - Years 2 through 5 . . Full mobile LPR hardware component replacement warranty Applies to 4-Camera hardware system kit • Valid for 4 years from standard warranty expiration Subtotal Price (Excluding sales tax) Qty Item# (6) Mobile Hardware I $50,400.00 I $6,000.00 Description Installation of Vigilant Mobile Hardware Installation Subtotal Price {Excluding sales tax) Item #7 March 14, 2017 3 of 5 Page 10 of 12 Qty Item# (5) VSBSCSVC-04 Description Vigilant LPR Basic Service Package for HostedfManaged LPR Deployments . . Managed/hosted server account services by Vigilant o Includes access to all LEARN and CarDetector software updates Priced per camera per year for over 60 total camera units . Requires new/existing Enterprise Service Agreement (ESA) I Subtotal Price (Excluding sales tax) Qty Item# (5) VSPK1SVC-04 $103,125.00 Description Vigilant LPR Standard Service Package for HostedfManaged LPR Deployments . Optional Service Package Benefits o Extended access to Vigilant 'Private Data' via CarDetector Mobile Hit Hunter o Unlimited access to Vigilant's Mobile Companion LPR application for Smartphones . Priced per camera per year for over 60 total camera units o Requires Basic Service Package Subtotal Price {Excluding sales tax) Qty Item# (1) SSU-LN-COM I Description Vigilant Start Up & Configuration of HostedfManaged LEARN Server Account . New client account setup via national LPR server . Required for all hosted/managed LEARN client accounts Subtotal Price {Excluding sales tax) Item# VS-TRNG (1) $43,125.00 I $1,275.00 Description Vigilant End User Training for LPR Systems • End user training for Vigilant products o Covers all client purchased applications o Includes classroom and field operation training • Vigilant certified technician to visit site and perform one training class $1,250.00 Subtotal Price (Excluding sales tax) Qty Item# (2) VS-TRVL-01 Description Vigilant Travel via Client Site Visit . . Vigilant certified technician to visit client site Includes all travel costs for onsite support services I Subtotal Price {Excluding sales tax) Qty Item# (20) VS-SHP-02 $3,100.00 Description Vigilant Shipping & Handling Charges • Applies to each fixed camera LPR System . Shipping Method is FOB Destination I Subtotal Price (Excluding sales tax) Item #7 $1,100.00 March 14, 2017 Page 4 of 5 Page 11 of 12 Qty Item# (6) VS-SHP-01 Description Vigilant Shipping & Handling Charges • Applies to each Mobile LPR System . Shipping Method is FOB Destination Subtotal Price (Excluding sales tax) Qty Item# (1) Estimated Tax Item# {1) Volume Order Discount $780.00 I $49,105.20 I -$313,000 .00 Description Estimated Tax on Hardware at 8% Subtotal Price (Excluding sales tax) Qty I Description Volume Order Discount Subtotal Price (Excluding sales tax) Quote Notes: 1. 2. 3. 4. 5. 6. All prices are quoted in USD and will remain firm and in effect for 60 days. No permits, start-up, installation, and or service included in this proposal unless explicitly stated above. This Quote does not include anything outside the above stated bill of materials. 5 years of commercial data and facial recognition included. 5 Years of services and warranty associated with cameras included. PO MUST be received by 03/15/2017, otherwise discount will not be included. Quoted by: Allison Windsor - 818.644.9484 - allison.windsor@malloryco.com Total Price $807,025.20 (Excluding sales tax) Accepted By: Includes all "adds" I P.0# Date: US Communities Contract #4400001839 This pricing is for Carlsbad Police Dept and is not eligible for other public or non profit agencies Item #7 March 14, 2017 5 of 5 Page 12 of 12 Enhancement of Current License Plate Reader (LPR) Program Mickey Williams, Police Captain March 14, 2017 Why Use LPR’s? • There has been an increase in crime in the city the past two years • Research shows that about ¾ of the people arrested for property crimes in the city live outside the city What is an LPR? • Camera that detects the presence of a license plate and takes a photograph of the vehicle • License plate digits are immediately run through law enforcement databases containing wanted vehicles • Retains the photograph which is date, time, and location stamped • May be at a fixed location or mobile Benefits of LPR’s • Provides real-time intelligence to officers in the field • Provides a vast database of intelligence to help investigators solve crimes • Deterrent to criminal activity within the city • LPR’s allow further leverage of traditional crime analysis • Provides for greater use of evidence collected at crime scenes such as DNA or fingerprints What Is the Cost? • Purchase of (51) fixed and (6) mobile LPR’s, including five years of warranty, and storage of data is $807,025.20 (City Innovation Funds) • Wireless connectivity is approximately $800 per month, to be paid by the police department with contingency funds • Fixed location LPR installation cost to be determined Concerns • Privacy; where are the LPR photographs taken? • Security; how secure are the images? • Cost; are LPR’s worth the financial cost? Community Outreach • LPR’s are part of an overall crime reduction strategy • Neighborhood meetings will be planned to explain overall strategy • Discuss department LPR policy and privacy concerns • Encourage community’s opportunity to participate • Publicize success stories to provide further deterrent affect Recommendation • Adopt a resolution to enter into a contract with Mallory Safety & Supply for fixed and mobile license plate recognition systems in an amount not to exceed $807,025.20 by the police department and approving the use of city innovation funds to implement the program.