Ecott Crosbie - I - From: Fred and Pat Hagan Sent: Tuesday, November 15, 2016 9:36 AM To: Barbie Bryant Subject: FW: Motion Attachments: investigation motion - 11.7.16.docx Barbie, this is the motion was going to make at the last meeting. Please include in the agenda for the next meeting. Thanks, Fred I This email has been checked for viruses by Avast antivirus software. avo' EXHIBIT kg I make a motion that, per the authority provided in KRS 83A.130 (13), the City Council take the necessary steps to retain services of an outside investigator to investigate all activities of city government and its employees as relates to the compilation and distribution of the packets of information distributed prior to the November 1, 2016 Bardstown City Council working session. Speci?cally, the investigation should focus on whether City employees, their time and/or city resources were used to compile the referenced information and materials in an effort to in?uence the election, those actions perhaps in violation of the locally adopted ethics ordinance and/or state or other relevant laws or policies. Background Facts and reguest for Services Bardstown City Council Background Facts: On the evening of November 15?, 2016 a packet of information was left on the doorstep of the Bardstown City Council Chambers. Each packet was labeled for a speci?c recipient those being members of the press and individual members of the Bardstown City Council and the Mayor of Bardstown. The information in the packet was primarily public records as well as privately available information regarding activities of Councilwoman Kecia Copeland and 1 document (a tax lien) concerning Councilman Francis Lydian. It is generally believed in the community and particularly by the Bardstown City Council that this was an effort to influence the election held 1 week later when the entire membership of the Bardstown City Council was to be elected. On November 22, 2016 the Bardstown City Council voted, under its KRS to: ?take the necessary steps to retain services of an outside investigator to investigate all activities of city government and its employees as relates to the compilation and distribution of the packets of information distributed prior to the November 1, 2016 Bardstown City Council working session. Specifically, the investigation should focus on whether City employees, their time city resources were used to compile the referenced information and materials in an effort to in?uence the election, those actions perhaps in violation of the locally adopted ethics ordinance and/or state or other relevant laws or policies?. Request for Services: The Bardstown City Council is requesting that an attorney provide legal and investigatory services to explore the following: - Whether, if City resources were used as suspected/alleged, those activities violated any law, local state or federal and/or whether those activities violated some policy that has been established by the City of Bardstown. 0 Whether, if the Mayor of Bardstown was involved in the process of compiling and/or distributing the packet of information, that involvement violated any law, local, state or federal and/or whether those activities violated some policy that has been established by the City of Bardstown as well as if such involvement would reasonably constitute ?of?cial misconduct? for the purposes of KRS - To determine, after the issues above are addressed and when and if the Bardstown City Council determines that such potential violations rise to the level that would need to be addressed, how the packets of information were compiled and distributed, by who and/or under who?s supervision. The Bardstown City Council is asking that attorneys contacted provide a brief description of the qualifications of the attorney or attorneys to be involved (resumes with relevant information and experience included are acceptable), a brief description of the proposed process to be followed, EXHIBIT ifai,? time table for completion and an hourly rate with a good faith estimate of the time required to complete the process (in hours). The Bardstown City Council is hopeful that the portion of the process relating to a legal opinion as to the potential violation of statutory requirements would be complete prior to the Council?s meeting December 2017. Please include contact information with any response. The deadline for responses to this request for services is 4:30 pm., Thursday, December 2016. Responses should be transmitted by e-mail to the City attorney at Questions concerning this request can be directed to: Timothy C. Butler Bardstown City Attorney (502) 348-9120 112 S. 4"1 Street Bardstown, KY 40004 tbutler@bardstown.com MATTMILLERCROSBIE ATTORNEYS AT LAW Scott A. Crosbie February 26, 2017 Mr. John Royalty Mayor City of Bardstown VIA EMAIL, FACIMILE, and U.S. MAIL 220 N. 5th Street Bardstown, Kentucky 40004 RE: Investigation authorized by the Bardstown City Council Request for Interview Dear Mayor Royalty: My law firm is progressing forward with the investigation authorized by the Bardstown City Council. To ensure we have examined all evidence, I am requesting your voluntary participation in a fact-finding interview conducted by our outside investigators, Carl Christiansen and Clay Mason. Mr. Christiansen and Mr. Mason have interviewed numerous individuals during this investigation. We have identified these dates for our interviews: Monday, March 6, 2017 through Friday, March 10, 2017. We hope to conclude all interviews by March 10, 2017. Our investigators are reasonably flexible regarding interview times on those dates. If you are agreeable to participating, our investigators will interview you at your office or a different location, if preferable. As a courtesy, please notify me by Thursday, March 3, 2017 about your willingness to submit to an interview and, if so, the times/dates you are available the following week. Please contact me by email at or telephone (859) 287- 2406 (direct line) if you have questions or to con?rm this request. I look fonivard to hearing from you. cc: Councilmember John Kelley MATTMILLER CROSBIE, PLLC EXHIBIT PNC BANK BUILDING 301 EAST MAIN STREET, SUITE 750 I LEXINGTON, KENTUCKY 40507 Law Offices FULTON, HUBBARD HUBBARD ERNEST N. FULTON Telephone (1883-1962 117 East Stephen Foster Avenue (502) 348-6457 ELMER E. HUBBARD Post Of?ce Box 88 Facsimile (1913-1995) Bardstown. Kentucky 40004-0083 (502) 348-8748 LARRY D. RAIKES (1939-2012) Email JOHN DOUGLAS HUBBARD jdh@bardstown.ccun JASON P. FLOYD February 28, 2017 Via Email; Regular Mail and Facsimile Transmission Hon. Scott A. Crosbie Mattmiller Cro shie, PLLC PNC Bank Building 301 East Main Street Suite 750 Lexington, KY 40507 Re: Bardstown City Council Investigation Dear Mr. Crosbie: This of?ce represents John Royalty. I am in receipt of your letter addressed to him dated February 26, 2017, regarding a request to him to submit to a ?fact ?nding interview? by your of?ce. As you know, Councilmember John Kelley has indicated to the media that the purpose of the closed session council meeting on January 24 from which Mr. Royalty was excluded was to investigate the Mayor for potential disciplinary action. KRS states that, ?The council may require any city of?cer or employer to prepare and submit to it sworn statements regarding his performance of his of?cial duties.? That statute does not indicate that those individuals are required to sit for an open-ended examination similar to a deposition. If you would like to submit a request for Mayor Royalty to submit a sworn written statement regarding the performance of his official duties, in compliance with KRS he would be glad to consider those questions. February 28, 2017 Page Two If you have any questions, please do not hesitate to give me a call. Very truly yours, FULTON HUBBARD HUBBARD I Jason P. Floyd JPF/gse cc: John Royalty city of bardstown crosbic 022317 MATTMILLERCROSBIE ATTORNEYS AT LAW Scott A. Crosbie scrosbie@mattmillercrosbie.com March 1, 2017 Hon. Jason P. Floyd FULTON, HUBBARD HUBBARD 117 E. Stephen Foster Ave. VIA EMAIL, FACIMILE, and us. MAIL Post Office Box 88 Bardstown, Kentucky 40004-0088 RE: Request for Interview] Mayor John Royalty Dear Mr. Floyd: Thank you for notifying me of your representation of Mayor John Royalty in the Bardstown City Council Investigation. I will communicate with you directly in the future. My February 26, 2017 correspondence requests Mayor Royalty?s voluntary participation in a fact-?nding interview. I apologize if my letter was unclear. This is not a compelled interview. Mayor Royalty is not being required to do anything. During our investigation, my office has conducted over two dozen interviews wherein individuals having information or evidence were afforded the opportunity to assist our understanding of certain events and documents. We are extending Mayor Royalty the same opportunity to voluntarily participate in this process. The choice is his to make. Should he choose not to participate, the investigation?s findings will be reperted without his input. As Bardstown?s Mayor, it is desirable to have his voluntary involvement in the process. The Council may compel his sworn testimony in the future, but this is not my request. We are interested in examining the facts and Mayor Royalty likely possesses evidence which will benefit our investigation. Please advise me by Friday, March 3, 2017 if Mayor Royalty?s voluntary interview can be arranged. OthenIvise, our final report to the Bardstown City Council will document he declined our request to participate in a voluntary interview. We hope he will reconsider. MATTMILLER CROSBIE, PLLC PNC BANK BUILDING 301 EAST MAIN STREET, SUITE 750 LEXINGTON, KENTUCKY 40507 I (859) 287?2400 You may contact me by email at scrosbIe@mattmillercrosble.com or telephone (859) 287-2406 (direct line) if you have questions. I look forward to hearing from you. Regards, MILLER CROSBIE, PLLC Scott A. Crosbie cc: Councilmember John Kelley Law Of?ces FULTON, HUBBARD HUBBARD ERNEST N. FULTON Telephone (1883?1962 117 East Stephen Foster Avenue (502) 348-6457 ELMER E. HUBBARD Post Of?ce Box 88 Facsimile (1913-1995) Bardstown, Kentucky 40004-0038 (502) 348-8748 LARRY D. RAIKES (1939-2012) Email JOHN DOUGLAS HUBBARD jdh@bard5town.com JASON P. FLOYD jfloyd@bardstown.com March 1, 2017 Via Regular Mail and Facsimile Transmission Hon. Scott A. Crosbie Mattmiller Crosbie, PLLC PNC Bank Building 301 East Main Street Suite 750 Lexington, KY 40507 Re: Request for Interview with John Royalty Dear Mr. Crosbie: Thank you for your letter dated March 1, 2017. Mr. Royalty is not declining participation in the process, he is merely asking that the process comply with the law. The city council?s power to investigate is de?ned by statute, and we are asking that you conduct your interviews in accordance with that statute. Therefore, Mr. Royalty reiterates that he is more than willing to participate in the city council?s investigative process pursuant to the procedure outlined in KR-S If the city council chooses not to comply with the law in its request for participation, and chooses to make a report claiming that this was done without Mr. Royalty?s input, that of course would be a false statement, potentially actionable. March 1, 2017 Page Two Please let me know as soon as possible whether you are in agreement with that procedure and if so, I will gladly await receipt of your written questions. Very truly yours, FULTON HUBBARD HUBBARD Jason .Fl yd gse city of bardstown crosbie 030117 MATTMILLERCROSBIE ATTORNEYS AT LAW Scott A. Crosbie scrosbie@mattmillercrosbie.com February 25, 2017 Ms. Barbara Bryant City Clerk City of Bardstown VIA EMAIL, FACIMILE, and U.S. MAIL 220 N. 5th Street Bardstown, Kentucky 40004 RE: Investigation authorized by the Bardstown City Council Request for Interview Dear Clerk Bryant: My law firm is progressing fonrvard with the investigation authorized by the Bardstown City Council. To ensure we have examined all evidence, I am requesting your voluntary participation in a fact-?nding interview conducted by our outside investigators, Carl Christiansen and Clay Mason. Mr. Christiansen and Mr. Mason have interviewed numerous individuals during this investigation. We have identi?ed these dates for our interviews: Monday, March 6, 2017 through Friday, March 10, 2017. We hope to conclude all interviews by March 10, 2017. Our investigators are reasonably flexible regarding interview times on those dates. If you are agreeable to participating, our investigators will interview you at your of?ce or a different location, if preferable. As a courtesy, please notify me by Thursday, March 3, 2017 about your willingness to submit to an interview and, if so, the times/dates you are available the following week. Please contact me by email at scrosbie@mattnl?grcrosbiegom or telephone (859) 287? 2406 (direct line) if you have questions or to con?rm this request. I look fonivard to hearing from you. Scott A. Crosbie EXHIBIT cc: Councilmember John Kelley a _L,t_4 MATTMILLER CROSBIE, PLLC PNC BANK BUILDING I 301 EAST MAIN STREET, SUITE 750 I LEXINGTON, KENTUCKY 40507 I (859) 287?2400 Author: Barbie Bryant Author email: bbryant@ bardstowncablenet Subject: RE: Correspondence regarding Interview Sent datetime: 02-27-2017 17-11?12 Good A?emoon Mr. Crosbie: Please supply 1m with a list of questions that Mr. Cln'istiansen and Mr. Mason Will address in their ?ct??nding interview and I will be happy to meet with them next week Barbie Bryant, CKMC City Clerk Cenetery Sexton City of Bardstown 220 5th St Bardstown KY 40004 502-348-5947 ext 2206 502-348?2433 fax Attention: This electronic mail transmission is intended solely for the primary addressee naned and may contain inforrmtion that is con?dential, proprietary and/or legally privileged. If you are not the intended recipient, please delete the message and notify the sender. Any Views or opinions presented are solely those of the author, except where speci?cally stated. 5% Please consider the environment before printing this email MATTMILLER CROSBIE ATTORNEYS AT LAW Scott A. Crosbie scrosbie@mattmillercrosbie.com March 1? 2017 Ms. Barbara Bryant City Clerk City of Bardstown VIA EMAIL, FACIMILE, and U.S. MAIL 220 N. 5th Street Bardstown, Kentucky 40004 RE: Request for Interview Dear Clerk Bryant: Thank you for your prompt email response to my February 26, 2017 correspondence requesting your voluntary participation in a fact?finding interview with our investigators. This is not a compelled interview. You have requested my office provide you with advanced notice of the specific questions our investigators' will ask. Given the financial, time and logistical restraints of preparing the potential questions prior to your interview, this is not feasible. My of?ce has obtained 10003 of documents and conducted over two dozen interviews. Many of this evidence relate to your employment at the City and you may have information which will assist our understanding of certain events and documents. We have successfully received the cooperation of numerous City employees, officers and elected of?cials. We are extending you the same opportunity to voluntarily participate in this process. The choice is yours. Should you choose not to participate as requested, the investigation?s findings will be reported without your input. It is desirable to have your voluntary involvement in the process. We are interested in examining the facts and you likely possess evidence which will benefit our investigation. Please advise me by Friday, March 3, 2017 if you agree to meet and participate in a voluntary interview as proposed in my February 26, 2017 letter. If you choose to decline this request, our final report to the Bardstown City Council will document your decision. MATTMILLER CROSBIE, PLLC PNC BANK BUILDING 301 EAST MAIN STREET, SUITE 750 LEXINGTON, KENTUCKY 40507 I (859) 287?2400 You may contact me by email at scrosbie@mattmillercrosbie.com or telephone (859) 287?2406 (direct line) if you have questions. I look fonNard to hearing from you. Reg Scott A. Crosbie cc: Councilmember John Kelley Author: Barbie Bryant Author email: bbryant@bardstowncable.net Subject: RE: Correspondence Sent datetime: 03-03-2017 16?50?1 2 Good Moming Mr. Crosbie: Please be assured that my initial response to participate in a tact-?nding interview was de?nitely in the spirit of cooperation Since your o?ice has conducted over two dozen interviews and researched thousands of documents, I would certainly hope your of?ce would have a working knowledge of what questions should be asked of ne. There?ne, my request to have your of?ce provide me with a list of questions that would help you in your investigation of city govemment still stands. I feel strongly that the questions would provide 1m with an opportunity to offer the evidence you require concerning my o?icial duties at the City. Contrary to your staterre . .this is not feasible? having prepared answers to the questions presented by your of?ce will save us bothtirrc and money. Barbie Bryant, CKMC City Clerk Cenetery Sexton City of Bardstown 502-331-7006 (direct line) Attention: This electronic mail transmission is intended solely for the primary addressee narmd and may contain information that is con?dential, proprietary and/ or legally privileged. Ifyou are not the intended recipient, please delete the message and notify the sender. Any views or opinions presented are solely those of the author, except where speci?cally stated. 5% Please consider the environment before printing this email MATTMILLERCROSBIE ATTORNEYS AT LAW Scott A. Crosbie February 26, 2017 Cpt. McKenzie Mattingly Police Department City of Bardstown VIA EMAIL, FACIMILE, and U.S. MAIL 220 N. 5th Street Bardstown, Kentucky 40004 RE: Investigation authorized by the Bardstown City Council Request for Interview Dear Cpt. Mattingly: My law ?rm is progressing forward with the investigation authorized by the Bardstown City Council. To ensure we have examined all evidence, I am requesting your voluntary participation in a fact-finding interview conducted by our outside investigators, Carl Christiansen and Clay Mason. Mr. Christiansen and Mr. Mason have interviewed numerous individuals during this investigation. We have identified these dates for our interviews: Monday, March 6, 2017 through Friday, March 10, 2017. We hope to conclude all interviews by March 10, 2017. Our investigators are reasonably flexible regarding interview times on those dates. If you are agreeable to participating, our investigators will interview you at your of?ce or a different location, if preferable. As a courtesy, please notify me by Thursday, March 3, 2017 about your willingness to submit to an interview and, if so, the times/dates you are available the following week. Please contact me by email at or telephone (859) 287- 2406 (direct line) if you have questions or to confirm this request. I look forward to hearing from you. EXHIBIT MATTMILLER CROSBIE, PLLC PNC BANK BUILDING 301 EAST MAIN STREET, SUITE 750 LEXINGTON, KENTUCKY 40507 i (859) 287-2400 cc: Councilmember John Kelley tabbleS' Author: Captain McKenzie Mattineg Author email: mmattingly@bardstowncable.net Subject: Re: Correspondence re: Interview Sent datetime: 02-27?201 7 21 -33-31 Mr. Crosbie, lam more than happy to answer your questions. Please submit them to me and I'll answer them. Respectfully, McKenzie Mattineg MATTMILLERCROSBIE ATTORNEYS AT LAW Scott A. Crosbie scrosbie@mattm i lercrosbie.com March 1, 2017 Cpt. McKenzie Mattingly Police Department City of Bardstown VIA EMAIL, FACIMILE, and U.S. MAIL 220 N. 5th Street Bardstown, Kentucky 40004 RE: Request for Interview Dear Cpt. Mattingly: Thank you for your prompt email response to my February 26, 2017 correspondence requesting your voluntary participation in a fact?finding interview with our investigators. This is not a compelled interview. You have requested my of?ce provide you with advanced notice of the specific questions our investigators? will ask. Given the ?nancial, time and logistical restraints of preparing the potential questions prior to your interview, this is not feasible. My of?ce has obtained 1000s of documents and conducted over two dozen interviews. Many of this evidence relate to your employment at the City and you may have information which will assist our understanding of certain events and documents. We have successfully received the cooperation of numerous City employees, officers and elected of?cials. We are extending you the same opportunity to voluntarily participate in this process. The choice is yours. Should you choose not to participate as requested, the investigation?s findings will be reported without your input. It is desirable to have your voluntary involvement in the process. We are interested in examining the facts and you likely possess evidence which will benefit our investigation. MATTMILLER CROSBIE, PLLC PNC BANK BUILDING 301 EAST MAIN STREET, SUITE 750 LEXINGTON, KENTUCKY 40507 I (859) 287?2400 Please advise me by Friday, March 3, 2017 if you agree to meet and participate in a voluntary interview as proposed in my February 26, 2017 letter. If you choose to decline this request, our final report to the Bardstown City Council will document your decision. You may contact me by email at or telephone (859) 287-2406 (direct line) if you have questions. I look fonNard to hearing from you. Regards. MAT We? SBIE, PLLC Scott A. Crosbie cc: Councilmember John Kelley Author: Captain McKenzie Mattineg Author email: mmattingly@bardstowncable.net Subject: Re: Correspondence Sent datetime: 03?01 -2017 18-34?37 Sir, As previously mentioned, lam more than happy to answer any written questions you submit to me and will answer them. Respectfully, McKenzie MATTMILLER CROSBIE ATTORNEYS AT LAW Eric C. Eaton January 17, 2017 Ms. Barbie Bryant City Clerk, City of Bardstown, Kentucky 220 N. Fifth Street Bardstown, Kentucky 40004 Re: Open Records Requests, Requested on January 17, 207 Dear Ms. Bryant, Enclosed please find twenty-five (25) separate, individual Open Records Request, requesting various documents, communications, and other materials in the custody of the City Clerk of the City of Bardstown. Thank you for your assistance in this matter. Should you have any questions or comments, please do not hesitate to contact my office. Sincerely Eric C. Eaton Enclosures as stated. EXHIBIT 6 tam MATTMILLER CRO SBIE, PLLC PNC BANK BUILDING 301 EAST MAIN STREET, SUITE 750 LEXINGTON, KENTUCKY 40507 (859) 287?2400 MATTMILLER CROSBIE, me PNC BANK BUILDING 301 EAST MAIN STREET. SUITE 750 LEXINGTON. KENTUCKY 4-0507 Hayley Baker Paralegal Telephone: (859) 237-2400 hbaker@mattmillercrosbie.com Facsimile: (859) 287-2401 January 19, 2017 Ms. Barbie Bryant City Clerk, City of Bardstown, Kentucky 220 N. Fifth Street Bardstown, Kentucky 40004 Re: Open Records Requests, Requested on January 17, 2017 Dear Ms. Bryant, Per our telephone conversation, please ?nd enclosed 5 for the Open Reconis Request with a prepaid envelope to be sent back to us upon completion. Thank you in advance for your attention to this matter. If you should have any questions or concerns, please do not hesitate to contact our office. Best Regards, MB aker Paralegal Enclosures as stated. MATTMILLER CROSBIE ATTORNEYS AT LAW Eric C. Eaton January 17, 2017 Ms. Barbie Bryant City Clerk, City of Bardstown, Kentucky 220 North Fifth Street Bardstown, Kentucky 40004 RE: Open Records Request Dear Ms. Bryant, Pursuant to KRS 61.872 et seq, request you provide this office with copies of the audit for the City of Bardstown for the fiscal year ending on June 30, 2016, and any communications, including corresponding attachments, to any or all members of the Council of the City of Bardstown from the Mayor's office regarding the audit. Under KRS you may furnish the name and iocation of the official custodian of the agency?s public records if you do not have custody of same. Delivery of the documents in electronic format via the return of the enclosed CD-ROIVI is preferred. As required by statute and applicable ordinances, this office will agree to pay for the fee incurred in copying the documents and other materials responsive to this Open Records Request. Thank you in advance for your assistance with this request. 1 look forward to receiving your response within three (3) business days, as required by statue. Please let me know should you have any questions regarding the foregoing. Eric C. Eaton MATTMILLER CROSBIE, PLLC PNC BANK BUILDING 301 EAST MAIN STREET, SUITE 750 LEXINGTON, KENTUCKY 40507 (859) 287-2400 MATTMILLER CROSBIE ATTORNEYS AT LAW Eric C. Eaton January 17, 2017 Ms. Barbie Bryant City Clerk, City of Bardstown, Kentucky 220 North Fifth Street Bardstown, Kentucky 40004 RE: Open Records Request Dear Ms. Bryant. Pursuant to KRS 61.872 et seq, I request you provide this office with copies of all emails exchanged between Brandon Brewer and Mayor John Royalty, including any attachments, from July 1, 2016. to December 31, 2016. This request includes emails stored in all folders, including, but not limited to, the inbox, sent folders, andfor deleted folders. Under KRS you may furnish the name and location of the official custodian of the agency's public records if you do not have custody of same. Delivery of the documents in electronic format via the return of the enclosed CD-ROM is preferred. As required by statute and applicable ordinances, this office will agree to pay for the fee incurred in copying the documents and other materials responsive to this Open Records Request. Thank you in advance for your assistance with this request. I look forward to receiving your response within three business days, as required by statue. Please let me know should you have any questions regarding the foregoing. Sincerely, Eric C. Eaton MATTMILLER CROSBIE, PLLC PNC BANK BUILDING 301 EAST MAIN STREET, SUITE 750 i LEXINGTON, KENTUCKY 40507 (859) 287-2400 MATTMILLER CROSBIE ATTORNEYS AT LAW Eric C. Eaton January 17, 2017 Ms. Barbie Bryant City Clerk, City of Bardstown, Kentucky 220 North Fifth Street Bardstown, Kentucky 40004 RE: Open Records Request Dear Ms. Bryant, Pursuant to KRS 61.872 et seq, I request you provide this office with copies of all emails exchanged between Brandon Brewer and Jefferey Mills, including any attachments, from July 1, 2016, to December 31, 2016. This request includes emails stored in all folders, including, but not limited to, the inbox, sent folders, and/or deleted folders. Under KRS you may furnish the name and location of the official custodian of the agency's public records if you do not have custody of same. Delivery of the documents in electronic format via the return of the enclosed CD-ROIVI is preferred. As required by statute and applicable ordinances, this office will agree to pay for the fee incurred in copying the documents and other materials responsive to this Open Records Request. Thank you in advance for your assistance with this request. I look fonivard to receiving your response within three (3) business days, as required by statue. Please let me know should you have any questions regarding the foregoing. Eric C. Eaton MATTMILLER CROSBIE, PLLC PNC BANK BUILDING 301 EAST MAIN STREET, SUITE 750 LEXINGTON, KENTUCKY 40507 (859) 287-2400 MATTMILLER CROSBIE ATTORNEYS AT LAW Eric C. Eaton January 2017 Ms. Barbie Bryant City Clerk. City of Bardstown, Kentucky 220 North Fifth Street Bardstown, Kentucky 40004 RE: Open Records Request Dear Ms. Bryant, Pursuant to KRS 61.872 et seq, I request you provide this office with copies of all audiolvideo recordings generated on November 1, 2016, by any cameras located within the City Council Annex building, including City Council Chambers, and the City Hall, including all interior and exterior cameras. in Bardstown, Kentucky recorded between 12:00 pm. and 10:00 pm. Under KRS 61.87204), you may furnish the name and location of the official custodian of the agency's public records if you do not have custody of same. Delivery of the documents in electronic format via the return of the enclosed CID-ROM is preferred. As required by statute and applicable ordinances. this office will agree to pay for the fee incurred in copying the documents and other materials responsive to this Open Records Request. Thank you in advance for your assistance with this request. I look forward to receiving your response within three (3) business days, as required by statue. Please let me know should you have any questions regarding the foregoing. Sincerely, Eric C. Eaton MATTMILLER CROSBIE, PLLC PNC BANK BUILDING 301 EAST MAIN STREET, SUITE 750 LEXINGTON, KENTUCKY 40507 i (859) 287-2400 MATTMILLER CROSBIE ATTORNEYS AT LAW Eric C. Eaton eric.eaton@mattmillercrosbie. com January 17. 2017 Ms. Barbie Bryant City Clerk, City of Kentucky 220 North Fifth Street Bardstown, Kentucky 40004 RE: Open Records Request Dear Ms. Bryant, Pursuant to KRS 61.872 et seq, I request you provide this office with copies of all documents, including email correspondence, referencing communications between Mayor Royatty and (1) Chief Marlin Howard and/or (ii) Barbie Bryant concerning disclosing, producing or responding to requests for documents, including but not limited to, Fire Incident Reports, by citizens and/oremployees, during the time period of January 1, 2014 through December 31, 2016. Under KRS you may furnish the name and location of the official custodian of the agency?s public records if you do not have custody of same. Delivery of the documents in electronic format via the return of the enclosed CD-ROM is preferred. As required by statute and applicable ordinances, this office will agree to pay for the fee incurred in copying the documents and other materials responsive to this Open Records Request. Thank you in advance for your assistance with this request. I look forward to receiving your response within three (3) business days, as required by statue. Please let me know should you have any questions regarding the foregoing. Sincerely, [4 Eric C. Eaton MATTMILLER CRO SBIE, PLLC PNC BANK BUILDING 301 EAST MAIN STREET, SUITE 750 LEXINGTON, KENTUCKY 40507 (859) 287?2400 MATTMILLER CR0 SB IE ATTORNEYS AT LAW Eric C. Eaton January 17, 2017 Ms. Barbie Bryant City Clerk, City of Kentucky 220 North Fifth Street Bardstown, Kentucky 40004 RE: Open Records Request Dear Ms. Bryant, Pursuant to KRS 61.872 et seq, I request you provide this office with copies of documents, including email correspondence and formal requests, t0Il from City Clerk Barbie Bryant, relating to Open Records Requests for City of Bardstown Fire Department documents, including but not limited to Fire incident Reports, by cltizens andl'or employees, during the time period of January 1, 2014, through December 31, 2016, and, to the extent there were any formal requests granted by the City of Bardstown in response to any Open Records requests, identified above, copies of all documents reflecting or concerning payment to the City of Bardstown for producing same. Under KRS you may furnish the name and location of the official custodian of the agency's public records if you do not have custody of same. Delivery of the documents in electronic format via the return of the enclosed is preferred. As required by statute and applicable ordinances, this office will agree to pay for the fee incurred in copying the documents and other materials responsive to this Open Records Request. Thank you in advance for your assistance with this request. I look forward to receiving your response within three (3) business days, as required by statue. Please let me know should you have any questions regarding the foregoing. Si erely, Eric C. Eaton MATTMILLER CROSBIE, PLLC PNC BANK BUILDING 301 EAST MAIN STREET, SUITE 750 LEXINGTON, KENTUCKY 40507 (859) 287?2400 MATTMILLER CROSBIE ATTORNEYS AT LAW Eric C. Eaton January 17, 2017 Ms. Barbie Bryant City Clerk, City of Bardstown, Kentucky 220 North Fifth Street Bardstown, Kentucky 40004 RE: Open Records Request Dear Ms. Bryant, Pursuant to KRS 61872 et seq, request you provide this office with a list of all Open Records Requests, including the contents of the request and records of payment thereof, for Fire incident Reports generated by the City of Bardstown Fire Department submitted between January 1, 2016, and December 31, 2016. Under KRS you may furnish the name and location of the official custodian of the agency's public records if you do not have custody of same. Delivery of the documents in electronic format via the return of the enclosed CD-ROM is preferred. As required by statute and applicable ordinances, this office will agree to pay for the fee incurred in copying the documents and other materials responsive to this Open Records Request. Thank you in advance for your assistance with this request. I look forward to receiving your response within three (3) business days. as required by statue. Please let me know should you have any questions regarding the foregoing. Sincerely/?/ Eric C. Eaton MATTMILLER CROSBIE, PLLC PN BANK BUILDING 30] EAST MAIN STREET, SUITE 750 LEXINGTON, KENTUCKY 40507 (859) 287-2400 MATTMILLER CROSBIE ATTORNEYS AT LAW Eric C. Eaton January 17, 2017 Ms. Barbie Bryant City Clerk, City of Bardstown, Kentucky 220 North Fifth Street Bardstown, Kentucky 40004 RE: Open Records Request Dear Ms. Bryant, Pursuant to KRS 61.872 et seq, I request you provide this office with copies of all emails exchanged between Kathy Graham and Mayor John Royalty between July 1, 2016, to December 31. 2016. This request includes emails stored in all folders, including, but not limited to, the inbox, sent folders. andlor deleted folders. Under KRS 61 372(4). you may furnish the name and location of the official custodian of the agency's public records if you do not have custody of same. Delivery of the documents in electronic format via the return of the enclosed CD-ROM is preferred. As required by statute and applicable ordinances, this office will agree to pay for the fee incurred in copying the documents and other materials responsive to this Open Records Request. Thank you in advance for your assistance with this request. i look fonivard to receiving your response within three (3) business days, as required by statue. Please let me know should you have any questions regarding the foregoing. Sincerely, ??y?Md Eric C. Eaton MATTMILLER CROSBIE, PLLC PNC BANK BUILDING 301 EAST MAIN STREET, SUITE 750 LEXINGTON, KENTUCKY 40507 (859) 287-2400 MATTMILLER CROSBIE ATTORNEYS AT LAW Eric C. Eaton January 17, 2017 Ms. Barbie Bryant City Clerk, City of Bardstown, Kentucky 220 North Fifth Street Bardstown, Kentucky 40004 RE: Open Records Request Dear Ms. Bryant, Pursuant to KRS 61,872 et seq, I request you provide this of?ce with copies of all emails exohanged by Tracy Hudson and Karen Greenwell andlor (ii) Larry Green between January 1, 2016. to June 30, 2016. This request includes emails stored in Tracy Hudson?s lnbox, sent folders, or deleted folders. Under KRS you may furnish the name and location of the official custodian of the agency's public records if you do not have custody of same. Delivery of the documents in electronic format via the return of the enclosed is preferred. As required by statute and applicable ordinances, this office will agree to pay for the fee incurred in copying the documents and other materials responsive to this Open Records Request. Thank you in advance for your assistance with this request. i look fonrvard to receiving your response within three (3) business days, as required by status. Please let me know should you have any questions regarding the foregoing. Sincerely, a Eric C. Eaton MATTMILLER CROSBIE, PLLC PN BANK BUILDING 301 EAST MAIN STREET, SUITE 750 LEXINGTON, KENTUCKY 40507 (859) 287-2400 MATTMILLER CROSBIE ATTORNEYS AT LAW Eric C. Eaton January 17, 2017 Ms. Barbie Bryant City Clerk, City of Bardstown, Kentucky 220 North Fifth Street Bardstown, Kentucky 40004 RE: Open Records Request Dear Ms. Bryant, Pursuant to KRS 61.872 et seq, request you provide this office with copies of any user policies relating to the iPads issued to the Council Members of the Council of the City of Bardstown that were in effect between January 1. 2016. and December 30, 2016. Under KRS you may furnish the name and location of the official custodian of the agency?s public records if you do not have custody of same. Delivery of the documents in electronic format via the return of the enclosed CD-ROM is preferred. As required by statute and applicable ordinances, this office will agree to pay for the fee incurred in copying the documents and other materials responsive to this Open Records Request. Thank you in advance for your assistance with this request. I look forward to receiving your response within three (3) business days, as required by statue. Please let me know should you have any questions regarding the foregoing. Sincerely, {a 6% Eric C. Eaton MATTMILLER CROSBIE, PLLC PNC BANK BUILDING 301 EAST MAIN STREET, 750 LEXINGTON, KENTUCKY 40507 (859) 287?2400 MATTMILLER CROSBIE ATTORNEYS AT LAW Eric C. Eaton January 17, 2017.. Ms. Barbie Bryant City Clerk. City of Bardstown. Kentucky 220 North Fifth Street Bardstown. Kentucky 40004 RE: Open Records Request Dear Ms. Bryant, Pursuant to KRS 61.872 et seq. I request you provide this office with copies of all payroll reports. time sheets. andlor paystubs generated with respect to McKenzie Mattineg from April 15. 2016. to December 31. 2016. Under KRS 61.87201). you may furnish the name and location of the official custodian of the agency?s public records if you do not have custody of same. Delivery of the documents in electronic format via the return of the enclosed (ED-ROM is preferred. As required by statute and applicable ordinances. this office will agree to pay for the fee incurred in copying the documents and other materials responsive to this Open Records Request. Thank you in advance for your assistance with this request. I look forward to receiving your response within three (3) business days. as required by status. Please let me know should you have any questions regarding the foregoing. Sincerely. QW Eric C. Eaton MATTMILLER CROSBIE, PLLC PNC BANK BUILDING 301 EAST MAIN STREET, SUITE 750 LEXINGTON, KENTUCKY 40507 (859) 2874400 MATTMILLER OROSBIE ATTORNEYS AT LAW Eric C. Eaton January 17. 2017 Ms. Barbie Bryant City Clerk, City of Bardstown, Kentucky 220 North Fifth Street Bardstown, Kentucky 40004 RE: Open Records Request Dear Ms. Bryant, Pursuant to KRS 61.872 et seq, I request you provide this office with copies of all Open Records Requests. including the contents and records of payment thereof. requested by McKenzie Mattineg from January 1, 2016, to December 31, 2016. Under KRS you may furnish the name and location of the official custodian of the agency?s public records if you do not have custody of same. Delivery of the documents in electronic format via the return of the enclosed CD-ROM is preferred. As required by statute and applicable ordinances. this office will agree to pay for the fee incurred in copying the documents and other materials responsive to this Open Records Request. Thank you in advance for your assistance with this request. I look toward to receiving your response within three (3) business days. as required by statue. Please let me know should you have any questions regarding the foregoing. Sincerely, Eric C. Eaton MATTMILLER CROSBIE, PLLC PNC BANK BUILDING 301 EAST MAIN STREET, SUITE 750 I LEXINGTON, KENTUCKY 40507 (859) 287-2400 MATTMILLER CROSBIE ATTORNEYS AT LAW Eric C. Eaton January 17, 2017 Ms. Barbie Bryant City Clerk, City of Bardstown, Kentucky 220 North Fifth Street Bardstown, Kentucky 40004 RE: Open Records Request Dear Ms. Bryant, Pursuant to KRS 61.872 at seq, I request you provide this office with copies of all emails exchanged between Mayor John Royalty and any employee of the City of Bardstown, including, but not limited to, members of the Bardstown City Council, from January 1, 2016, to December 31, 2016. This request includes all emails stored in all folders, including, but not limited to, the inbox, sent folders, or deleted folders. Under KRS you may furnish the name and location of the official custodian of the agency?s public records if you do not have custody of same. Delivery of the documents in electronic format via the return of the enclosed CD-ROM is preferred. As required by statute and applicable ordinances, this office will agree to pay for the fee incurred in copying the documents and other materials responsive to this Open Records Request. Thank you in advance for your assistance with this request. i look forward to receiving your response within three (3) business days, as required by status. Please let me know should you have any'questions regarding the foregoing. Sincerely, i/Wl?gf" Eric C. Eaton MATTMILLER CROSBIE, PLLC PNC BANK BUILDING 301 EAST MAIN STREET, SUITE 750 LEXINGTON, KENTUCKY 40507 (859) 287?2400 MATTMILLER 0 R0 SB IE ATTORNEYS AT LAW Eric C. Eaton January 17, 2017 Ms. Barbie Bryant City Clerk, City of Bardstown, Kentucky 220 North Fifth Street Bardstown, Kentucky 40004 RE: Open Records Request Dear Ms. Bryant, Pursuant to KRS 61.872 et seq, i request you provide this office with copies of all documents, including, but not limited to. email correspondence, written notes. andfor audiofvideo files, regarding the investigation andior any investigative findings concerning the Mayor's investigations of the delivery of the packets of information distributed to the Council of the City of Bardstown on or about November 1, 2016. Under KRS you may furnish the name and location of the official custodian of the agency's public records if you do not have custody of same. Delivery of the documents in electronic format via the return of the enclosed CD-ROM is preferred. As required by statute and applicable ordinances, this of?ce will agree to pay for the fee'incurred in copying the documents and other materials responsive to this Open Records Request. Thank you in advance for your assistance with this request. I look forward to receiving your response within three (3) business days, as required by status. Please let me know should you have any questions regarding the foregoing. Sincerely. Eric C. Eaton MATTMILLER CROSBIE, PLLC PNC BANK BUILDING 301 EAST MAIN STREET, SUITE 750 LEXINGTON, KENTUCKY 40507 (859) 287-2400 MATTMILLER CROSBIE ATTORNEYS AT LAW Eric C. Eaton January 17, 2017 Ms. Barbie Bryant City Clerk, City of Bardstown, Kentucky 220 North Fifth Street Bardstown, Kentucky 40004 RE: Open Records Request Dear Ms. Bryant, Pursuant to KRS 61.872 et seq, I request you provide this office with copies of paystubs generated with respect to the salary paid to Mayor John Royalty from January 1, 2016, to December 31, 2016, by the City of Bardstown. Under KRS 61.87201), you may furnish the name and location of the official custodian of the agency's public records if you do not have custody of same. Delivery of the documents in electronic format via the return of the enclosed is preferred. As required by statute and applicable ordinances, this office will agree to pay for the fee incurred in copying the documents and other materials responsive to this Open Records Request. Thank you In advance for your assistance with this request. I look forward to receiving your response within three (3) business days, as required by statue. Please let me know should you have any questions regarding the foregoing. Sincerely, z? Eric C. Eaton MATTMILLER CROSBIE, PLLC PNC BANK BUILDING 301 EAST MAIN STREET, SUITE 750 LEXINGTON, KENTUCKY 40507 (859) 287?2400 MATTMILLER CROSBIE ATTORNEYS AT LAW Eric C. Eaton January 17, 2017 Ms. Barbie Bryant City Clerk, City of Bardstown. Kentucky 220 North Fifth Street Bardstown, Kentucky 40004 RE: Open Records Request Dear Ms. Bryant, Pursuant to KRS 61.872 et seq. 1 request you provide this office with copies of all records demonstrating phone calls and text messages exchanged between Mayor John Royalty (502- 507-5372) and the government cell phones issued to Larry Green, (ii) Barbie Bryant, Bill Buckman, (iv) McKenzie Mattingly. and/or Brandon BreWer between January 1, 2016, and December 31, 2016. Under KRS you may furnish the name and location of the official custodian of the agency's public records if you do not have custody of same. Delivery of the documents in electronic format via the return of the enclosed CD-ROM is preferred. As required by statute and applicable ordinances, this office will agree to pay for the fee incurred in copying the documents and other materials responsive to this Open Records Request. Thank you in advance for your assistance with this request. I look forward to receiving your response within three (3) business days, as required by statue. Please let me know should you have any questions regarding the foregoing. Si cereiyI Eric C. Eaton MATTMILLER CROSBIE, PLLC PNC BANK BUILDING 301 EAST MAIN STREET, SUITE 750 LEXINGTON, KENTUCKY 40507 (859) 287?2400 MATTMILLER 0 SBIE ATTORNEYS AT LAW Eric C. Eaton January 17. 2017 Ms. Barbie Bryant City Clerk, City of Bardstown, Kentucky 220 North Fifth Street Bardstown, Kentucky 40004 RE: Open Records Request Dear Ms. Bryant, Pursuant to KRS 61.872 et seq, I request you provide this office with copies of the following Sections of the City of Bardstown Ordinances: 82016-05, and 132016?10. Under KRS you may furnish the name and location of the official custodian of the agency's public records if you do not have custody of same. Delivery of the documents in electronic format via the return of the enclosed CD-ROM is preferred. As required by statute and applicable ordinances. this office will agree to pay for the fee incurred in copying the documents and other materials responsive to this Open Records Request. Thank you in advance for your assistance with this request. I look forward to receiving your response within three (3) business days, as required by statue. Please let me know should you have any questions regarding the foregoing. Sincerely, Eric C. Eaton MATTMILLER CROSBIE, PLLC PNC BANK BUILDING 301 EAST MAIN STREET, SUITE ?750 LEXINGTON, KENTUCKY 40507 (859) 287-2400 MATTMILLER 0 SB IE ATTORNEYS AT LAW Eric C. Eaton January 17, 2017 Ms. Barbie Bryant City Clerk, City of Bardstown, Kentucky 220 North Fifth Street Bardstown, Kentucky 40004 RE: Open Records Request Dear Ms. Bryant, Pursuant to KRS 61.8?2 et seq, I request you provide this office with copies of the following Sections of the City of Bardstown Ordinances: 42.01, 42.05, 42.08, 42.07, 42.03, 42.09, 42.10. 41.11, 41.10, 41.01, 41.05. 41.06, 41.07, 41.08, 41.09, 41.10, 41.11, and 41.12. Under KRS you may furnish the name and location of the official custodian of the agency's public records if you do not have custody of same. Delivery of the documents in electronic format via the return of the enclosed CD-ROM is preferred. As required by statute and applicable ordinances, this office will agree to pay for the fee incurred in copying the documents and other materials responsive to this Open Records Request. Thank you in advance for your assistance with this request. I look forward to receiving your response within three (3) business days, as required by statue. Please let me know should you have any questions regarding the foregoing. Sincerely, If, Eric C. Eaton MATTMILLER CROSBIE, PLLC PNC BANK BUILDING 301 EAST MAIN STREET, SUITE 750 LEXINGTON, KENTUCKY 40507 (859) 287424-00 MATTMILLER 0 SBIE ATTORNEYS AT LAW Eric C. Eaton January 17, 2017 Ms. Barbie Bryant City Clerk, City of Bardstown, Kentucky 220 North Fifth Street Bardstown, Kentucky 40004 RE: Open Records Request Dear Ms. Bryant, Pursuant to KRS 61.872 et seq, request you provide this office with copies of any ordinance or executive action in effect at any time in the City of Bardstown between January 1, 2016. to December 31, 2016, relating to ORR. Under KRS you may furnish the name and location of the official custodian of the agency's public records if you do not have custody of same. Delivery of the documents in electronic format via the return of the enclosed CD-ROM is preferred. As required by statute and applicable ordinances. this office will agree to pay for the fee incurred in copying the documents and other materials responsive to this Open Records Request. Thank you in advance for your assistance with this request. I look fonNard to receiving your response within three (3) business days, as required by statue. Please let me know should you have any questions regarding the foregoing. Sincerely. f-r Eric C. Eaton MATTMILLER CROSBIE, PLLC PN BANK BUILDING 301 EAST MAIN STREET, Sums 750 LEXINGTON, KENTUCKY 40507 (859) 287?2400 MATTMILLER CROSBIE ATTORNEYS AT LAW Eric C. Eaton January 17, 2017 Ms. Barbie Bryant City Clerk, City of Bardstown, Kentucky 220 North Fifth Street Bardstown, Kentucky 40004 RE: Open Records Request Dear Ms. Bryant, Pursuant to KRS 61.872 et seq, request you provide this office with copies of all actions undertaken. including action by the City Council of the City of Bardstown or executive action, with respect to the approval or denial of any requests for overtime payment by any police officer from July 1, 2016, to October 31, 2016. This request includes the requests for overtime taken under consideration. Under KRS you may furnish the name and location of the official custodian of the agency?s public records if you do not have custody of same. Delivery of the documents in electronic format via the return of the enclosed CD-ROM is preferred. As required by statute and applicable ordinances, this office will agree to pay for the fee incurred in copying the documents and other materials responsive to this Open Records Request. Thank you in advance for your assistance with this request. I look forward to receiving your response within three (3) bueiness days, as required by statue. Please let me know should you have any questions regarding the foregoing. Sincerely, A Eric C. Eaton MATTMILLER CROSBIE, PLLC PNC BANK BUILDING 301 EAST MAIN STREET, SUITE 750 LEXINGTON, KENTUCKY 40507 (859) 287?2400 MATTMILLER 0 SB I ATTORNEYS AT LAW Eric C. Eaton eric.eaton@mattmillercrosbie. com January 17, 2017 Ms. Barbie Bryant City Clerk, City of Bardstown, Kentucky 220 North Fifth Street Bardstown, Kentucky 40004 RE: Open Records Request Dear Ms. Bryant, Pursuant to KRS 61.872 et seq, I request you provide this office with copies of all documents reflecting actions undertaken. either by ordinance or by executive action, relating to the promotion or demotion of any police officers employed by the City of Bardstown from January 1, 2016, to December 31. 2016. Under KRS you may furnish the name and location of the official custodian of the agency?s public records if you do not have custody of same. Delivery of the documents in electronic format via the return of the enclosed CD-ROM is preferred. As required by statute and applicable ordinances. this office will agree to pay for the fee incurred in copying the documents and other materials responsive to this Open Records Request. Thank you in advance for your assistance with this request. I look forward to receiving your reSponse within three (3) business days, as required by statue. Please let me know should you have any questions regarding the foregoing. Sincerely. 5% Eric C. Eaton MATTMILLER CRO SBIE, PLLC PNC BANK BUILDING 301 EAST MAIN STREET, SUITE 750 LEXINGTON, KENTUCKY 40507 (859) 287-2400 MATTMILLER 0 SB IE ATTORNEYS AT LAW Eric C. Eaton January 17. 2017 Ms. Barbie Bryant City Clerk, City of Bardstown, Kentucky 220 North Fifth Street Bardstown, Kentucky 40004 RE: Open Records Request Dear Ms. Bryant, Pursuant to KRS 61.872 et seq, I request you provide this office with copies of annual, fiscal budgets proposed by Mayor John Royalty for consideration by the Bardstown City Council for the fiscal years ending on June 30, 2015. and on June 30, 2016. Under KRS you may furnish the name and location of the official custodian of the agency's public records if you do not have custody of same. Delivery of the documents in electronic format via the return of the enclosed CD-ROM is preferred. As required by statute and applicable ordinances, this office will agree to pay for the fee incurred in copying the documents and other materials responsive to this Open Records Request. Thank you in advance for your assistance with this request. I look forward to receiving your response within three (3) business days. as required by statue. Please let me know should you have any questions regarding the foregoing. Sincerely,% Eric C. Eaton MATTMILLER CROSBIE, PLLC PNC BANK BUILDING 301 EAST MAIN STREET, Surrs 750 LEXINGTON, KENTUCKY 40507 (859) 287?2400 MATTMILLER 0 I ATTORNEYS AT LAW Eric C. Eaton January 17. 2017 Ms. Barbie Bryant City Clerk. City of Bardstown, Kentucky 220 North Fifth Street Bardstown. Kentucky 40004 RE: Open Records Request Dear Ms. Bryant, Pursuant to KRS 61.872 er seq, request you provide this office with copies of quarterly budget reports generated or presented by Mayor John Royalty to the Bardstown City Council for the fiscal year ending on June 30, 2016. Under KRS you may furnish the name and location of the official custodian of the agency?s public records if you do not have custody of same. Delivery of the documents in electronic format via the return of the enclosed CD-ROM is preferred. As required by statute and applicable ordinances, this office will agree to pay for the fee incurred in copying the documents and other materials responsive to this Open Records Request. Thank you in advance for your assistance with this request. I look forward to receiving your response within three (3) business days, as required by statue. Please let me know should you have any questions regarding the foregoing. Sincerely, Eric C. Eaton MATT MILLER CROSBIE, PLLC PNC BANK BUILDING 301 EAST MAIN STREET, SUITE 750 LEXINGTON, KENTUCKY 40507 (859) 287-2400 MATTMILLER CROSBIE ATTORNEYS AT LAW Eric C. Eaton January 17. 2017 Ms. Barbie Bryant City Clerk, City of Kentucky 220 North Fifth Street Bardstown, Kentucky 40004 RE: Open Records Request Dear Ms. Bryant, Pursuant to KRS 61.872 et seen, i request you provide this office with cepies of all emails exchanged by Cpt. Todd Spalding and any employee of the City of Bardstown between August 27, 2016, and December 31, 2016. relating to the review of, printing of, or generation of any City of Bardstown Fire Department Incident/Emergency reports. This request includes emails stored in Cpt. Todd Spalding's inbox, sent folders, or deleted folders. Under KRS you may furnish the name and location of the official custodian of the agency's public records if you do not have custody of same. Delivery of the documents in electronic format via the return of the enclosed is preferred. As required by statute and applicable ordinances, this office will agree to pay for the fee incurred in copying the documents and other materials responsive to this Open Records Request. Thank you in advance for your assistance with this request. I look forward to receiving your response within three (3) business days, as required by statue. Please let me know should you have any questions regarding the foregoing. Sincerely, Qe?/ Eric C. Eaton MATTMILLER CRO SBIE, PLLC PNC BANK BUILDING I 301 EAST MAIN STREET, SUITE 750 LEXINGTON, KENTUCKY 40507 (859) 287?2400 MATTMILLER CROSBIE ATTORNEYS AT LAW Eric C. Eaton January 17, 2017 Ms. Barbie Bryant City Clerk, City of Bardstown, Kentucky 220 North Fifth Street Bardstown, Kentucky 40004 RE: Open Records Request Dear Ms. Bryant, Pursuant to KRS 61.872 et seat, I request you provide this office with records of all payroll reports. time sheets, and paystubs generated with respect to Todd Spalding, employee with the Bardstown Fire Department, from July 1, 2016. to December 31, 2016. Under KRS you may furnish the name and location of the official custodian of the agency's public records if you do not have custody of same. Delivery of the documents in electronic format via the return of the enclosed is preferred. As required by statute and applicable ordinances, this office will agree to pay for the fee incurred in copying the documents and other materials responsive to this Open Records Request. Thank you in advance for your assistance with this request. I look fonivard to receiving your response within three (3) business days. as required by statue. Please let me know should you have any questions regarding the foregoing. Sincerely. Eric C. Eaton MATTMILLER CROSBIE, PLLC PNC BANK BUILDING 301 EAST MAIN STREET, SUITE 750 LEXINGTON, KENTUCKY 40507 (859) 287?2400 January 23, 2017 Eric C. Eaton Mattmiller Crosbie, PLLC PNC Bank Building 301 Main St Ste 750 Lexington KY 40507 Mr. Eaton: In response to your Open Records Request, faxed and received by the City of Bardstown on January 18, 2017, we have determined the following: 1. 10. 11. 12. Copies of all emails exchanged between Brandon Brewer and Mayor John Royalty from July 1, 2016 to December 31, 2016: One (1) CD relates to this request that may be shared with you under the Open Records Act. Copies of documents, including email correspondence and formal requests, to/from City Clerk Bryant, relating to ORR for Fire Department documents, during Jan 1, 2014 through Dec 31, 2016: Three Hundred Two (302) pages relate to this request that may be shared with you under the Open Records Act. Copies of Ordinances 82016-02, 32016-05 and 32016-10: Seven (7) pages relate to this request that may be shared with you under the Open Records Act. Copies of Ordinances for Chapter 41 and 42: Fifteen (15) pages relate to this request that may be shared with you under the Open Records Act. Copies of any ordinance or executive action from Jan 1, 2016 to Dec 31, 2016 relating to ORR: ten (10) pages relate to this request that may be shared with you under the Open Records Act. Copies of all actions undertaken, including action by the City Council or executive action, with reSpect to the approval or denial of any requests for overtime payment by any police of?cer from July 1, 2016 to October 31, 2016: Six (6) pages relate to this request that may be shared with you under the Open Records Act. Copies of all documents re?ecting actions undertaken, either by ordinance or by executive action, relating to the promotion or demotion of any police of?cers from Jan 1, 2016 to Dec 31, 2016: Sixteen (16) pages relate to this request that may be shared with you under the Open Records Act. Copies of annual ?scal budgets proposed by Mayor for ?scal years ending June 30, 2015 and June 30, 2016: Eighty (30) pages relate to this request that may be shared with yoo under the Open Records Act. Copies of quarterly budget reports generated or presented by the Mayor for ?scal year ending June 30, 2016: One Hundred Fifteen (115) pages relate to this request that may be shared with you under the Open Records Act. Copies of all emails exchanged by Spaiding and any employee of the City between August 27, 2016 and December 31, 2016 relating to the review of, printing of, or generation of any Fire Dept incident/Emergency reports: Sixteen (16) pages relate to this request that may be shared with you under the Open Records Act. Records of all payroll reports, time sheets, and paystubs generated with respect to Todd Spaiding from July 1, 2016 to Dec 31, 2016: Twenty-eight (28) pages relate to this request that may be shared with you under the Open Records Act. Copies of the audit for the City for ?scal year ending June 30, 2016 and any communications to any members of the Council from the Mayor?s of?ce: Eighty-six (86) pages relate to this request that may be shared with you under the Open Records Act. 13. Copies of all emails exchanged between Brandon Brewer and Jefferey Mills, including attachments from July 1, 2016 to Dec 31, 2016: Two (2) CDs relate to this request that may be shared with you under the Open Records Act. 14. Copies of all audio/video recordings generated on Nov 1, 2016 by cameras located within Annex building, Council Chambers, City Hall to include interior and exterior cameras recorded between 12:00pm and 10:00pm: One (1) CD relates to this request that may be shared with you under the Open Records Act- As was conveyed to your of?ce on 1?19-2017 and on 1-20-2017, there is one camera recording that is too large for capture. It was recommended, and your of?ce agreed, that a review of the camera footage be done at City Hall. 15. Copies of all documents referencing communications between Mayor Royalty, Chief Marlin Howard and/or Barbie Bryant concerning disclosing, producing or responding to requests for Fire Incident Reports during Jan 1, 2014 through Dec 31, 2016: Eleven (11) pages relate to this request that may be shared with you under the Open Records Act. - .4- - pu hrough faxe onlyt .- A duplicate-Wong eived did not have a dupli 1?17-2017 at 5:08pm. 17. List of all Open Records Requests for Fire Incident Reports generated by the Fire Department submitted between Jan 1, 2016 and Dec 31, 2016: This request is being denied based on the fact that you are requesting information that would require the production and creation of a new document (list). See 02-ORD-175. 18. Copies of all emails exchanged between Kathy Graham and Mayor John Royalty between July 1, 2016 to Dec 31, 2016: Two (2) CDs relate to this request that may be shared with you under the Open Records Act. 19. Copies of all emails exchanged by Tracy Hudson and Karen Greenwell and/or Larry Green between Jan 1, 2016 to June 30, 2016: One Hundred Twelve (112) pages relate to this request that may be shared with you under the Open Records Act. NOTE: We do not have an employee by the name of Karen Greenwell. 20. Copies of any user policies relating to the iPads issued to Council between Jan 1, 2016 and Dec 30, 2016: Two (2) pages relate to this request that may be shared with you under the Open Records Act. 21. Copies of all payroll reports, time sheets, and/or paystubs generated to McKenzie Mattingly from April 15, 2016 to December 31, 2016: Thirty-eight (38) pages relate to this request that may be shared with you under the Open Records Act. 22. Copies of all Open Records Requests, including contents and records of payment thereof, requested by McKenzie Mattineg from Jan 1, 2016 to Dec 31, 2016: two (2) pages and one (1) CD relate to this request that may be shared with you under the Open Records Act. 23. Copies of all emails exchanged between Mayor John Royalty and any employee or member of the City Council from Jan 1, 2016 to Dec 31, 2016: One (1) CD relates to this request that may be shared with you under the Open Records Act. 24. Copies of all documents, including email, written notes and/or audio/video ?les regarding the investigation and/or any investigative ?ndings concerning the Mayor's investigations of the delivery of the packets of information distributed on or about November 1, 2016: Zero (0) pages and zero (0) CDs relate to this request that may be shared with you under the Open Records Act. 25. Copies of paystubs generated with respect to the salary paid to MayorJ Royalty from Jan 1, 2016 to Dec 31, 2016: Twelve (12) pages relate to this request that may be shared with you under the Open Records Act. 26. Copies of all records demonstrating phone calls and text messages exchanged between Mayor Royalty and the government cell phones issued to Green, Bryant, Buckman, Mattineg and/or Brewer between Jan 1, 2016 and Dec 31, 2016: Zero (0) pages relate to this request that may be shared with you under the Open Records Act. inals rec cation, materials on The cost applied to copy these records is $0.10 per paper copy, and $0.40 per CD. The cepies and CD's have been mailed to your of?ce under separate cover with an invoice. Sincerely, Barbara Bryant City Cierk City of Bardstown 220 Street Ba rdstown KY 40004 cc: Tim Butler, City Attorney MATTMILLERCROSBIE ATTORNEYS AT LAW Scott A. Crosbie scrosbie@mattmillercrosbie.com February 6, 2017 VIA FACSIMILE Ali]; MAIL Ms. Barbara Bryant City Clerk City of Bardstown 220 N. 5th Street Bardstown, Kentucky 40004 RE: January 23, 2017 Open Records Request Production Additional Requests Dear Clerk Bryant: This letter is a follow-up to your correspondence dated January 23, 2017 regarding our request for certain documents under the Open Records Act. Additionally, this letter notifies you of our requests to obtain additional documents as set forth speci?cally herein. Regarding the January 23, 2017 production, we have identified several issues which require your timely attention. Consistent with our review of the documents produced, the City's response appears to have certain de?ciencies which require supplementation. have identified those matters herein: Email exchamges between Mayor John Royalty and employees! council memb_e__, My office requested copies of all emails exchanged between Mayor John Royalty and any employee or member of the City Council from January 1, 2016 to December 31, 2016. The request sought all emails, including those stored on all email ?le folders Received, Sent, Saved, Deleted), on any email account wherein Mayor John Royalty and any employee exchanged email communications, whether those reside on Mayor Royalty's email account(s) or an employee and/or member of City Council. One disk was produced reflecting 160 emails sent or received by Mayor Royalty. The response does not state whether any emails were withheld and, if so, what statutory exemption justi?es non-disclosure for those specific emails. MATTMILLER PLLC PNC BANK BUILDING 301 EAST MAIN STREET, SUITE 750 LEXINGTON, KENTUCKY 40507 I (859) 287-2400 While the emails of Kathy Graham have not been reviewed, our request for email exchanges between Mayor Royalty and Kathy Graham produced 446 records alone. This production is incongruent with the number produced in response to our request for Mayor Royalty's email records. Ms. Graham was only one employee working for the City of Bardstown during this time-period. When reviewing Tim Butler's January 18. 2017 email to you and members of the City Council about my Open Records Request, I discovered Mayor Royalty has two email accounts he uses to transact of?cial government business. Mr. Butler sent this email to Mayor Royalty's of?ce address and a Gmail account with the address of In reviewing the email production under this request, located no emails to or from this account. We request all emails to be produced from both accounts. It is my understanding when a similar request was made for Council Member Kecia Copeland?s emails, she accessed her Gmail account in your office and you reviewed those records with her. Relevant email documents were printed and/ or saved. You and/or City Attorney Butler prepared a comprehensive accounting of the percentages of personal v. business emails on her Gmail account and provided this information to Capt. McKenzie Mattingly. Since this is your historical procedure for reviewing and producing responsive email correspondence to Open Records Request involving government records on personal email accounts, we request the same procedure to be employed here to ensure the City?s compliance with the statute. To the extent any emails are lawfully withheld from production, we request you identify the number of emails and set forth the applicable statutory exemption which justifies the non-disclosure. Email exchanges between Brandon Brewer and Mavor John Row?! My office requested copies of all emails exchanged between Brandon Brewer and Mayor John Royalty from July 1, 2016 through December 31, 2016. The request sought all emails stored in the email file folders of any email account assigned or possessed by either individual. One disk was produced re?ecting communications existing on the Bardstown account of Mayor Royalty. 4 emails were produced. No records were produced from the account of Brandon Brewer. No records were produced from the personal Gmail account of Mayor Royalty. The response does not state whether any emails were withheld and, if so, what statutory exemption justifies non-disclosure for those specific emails. Please ensure all emails are obtained consistent with our request. To the extent any emails are lawfully withheld from production, we request you identify the number of emails and set forth the applicable statutory exemption which justifies the non-disclosure. Emails exchanged between Todd Spalding and any employee My of?ce requested copies of all emails exchanged by Todd Spalding and any employee of the City between August 27, 2016 and December 31, 2016 relating to Fire Department Incident] Emergency Reports. 16 pages of documents were produced. The response does not state whether any emails were withheld and, if so, what statutory exemption justifies non-disclosure for those specific emails. The number of emails produced appears inconsistent with the communications someone working in his position would have during this time-period about the subject matter. Please ensure all emails are obtained consistent with our request. To the extent any emails are lawfully withheld from production, we request you identify the number of emails and set forth the applicable statutory exemption which justifies the non-disclosure. Emails exchanged between Brandon Brewer and Jeffgev Mills My office requested copies of all emails exchanged between Brandon Brewer and Jeffrey Mills, including attachments, from July 1, 2016 to December 31, 2016. A November 4, 2016 email attaches a Word document which is password protected and Please produce the document or provide the password so the document may be accessible. Documents associated with Mayor Royaly?s investigation My of?ce requested copies of all documents, including email, written notes and/ or audio] video files regarding the investigation and/ or any investigative findings concerning the Mayor?s investigation of the delivery of packets of information distributed on or about November 1, 2016. The City produced no documents. The response does not state whether any documents were withheld and, if so, what statutory exemption justi?es non? disclosure for those speci?c documents. Please identify the number of documents, if any, which were lawfully withheld from production and set forth the applicable statutory exemption which justi?es the non-disclosure. Copies of all Open Records Requests of McKenzie Mattingly My office requested copies of all Open Records Requests, including the copies of responsive documents produced and records reflecting payment for the records, requested by McKenzie Mattineg from January 1, 2016 to December 31, 2016. The City produced two documents and a CD. The response does not state whether any documents were withheld and, if so, what statutory exemption justi?es non-disclosure for those specific documents. Despite our best efforts, we cannot access the records on the disk provided by the City. Only one document is accessible. The remaining documents, if such additional documents are contained on the disk, will not download in viewing format. We request you provide us these documents in a format which is accessible. No records reflecting payment to the City by Mr. Mattingly were produced. Please identify the number of documents, if any, which were lawfully withheld from production and set forth the applicable statutory exemption which justifies the non-disclosure. Identi?cation of Non-Disclosed Became-an for remaininu reggests For all other requests made by my office on January 18, 2017, please identify any documents lawfully withheld from production and set forth the applicable statutory exemption which justifies the non-disclosure. Additional Open Records Reguests We are requesting these documents to be produced under the Open Records Act. Each request is numbered and separate from the other requests. We are requesting the documents to be produced in electronic format and agree to pay for the fee incurred in copying the documents and other materials responsive to these Open Records Request(s). For each request, please identify any documents lawfully withheld from production and set forth the applicable statutory exemption which justifies the non? disclosure. 1. Copies of all documents reflecting any communications to and/or from Mayor John Royalty, using either his City account or Gmail account, and Brandon Brewer, including any attachments to such electronic communications, from January 1, 2016 and December 31, 2016. This requests encompasses all documents stored in hard copy and electronically, including, but not limited to, all email folders inbox, sent, deleted and saved). 2. Copies of all documents reflecting any communications to and/or from Mayor John Royalty, using either his City account or Gmail account, and Kecia Copeland, using either her City account or Gmail account, including any attachments to such electronic communications, from January 1, 2016 and December 31, 2016. This requests encompasses all documents stored in hard copy and electronically, including, but not limited to, all email folders inbox, sent, deleted and saved). 3. Copies of all documents re?ecting any communications to and/or from Brandon Brewer, using either his City account or Gmail account, and Kecia Copeland, using either her City account or Gmail account, including any attachments to such electronic communications, from January 1, 2016 and December 31, 2016. This requests encompasses all documents stored in hard copy and electronically, including, but not limited to, all email folders inbox, sent, deleted and saved). 4. Copies of all documents re?ecting any communications to and/or from Mayor John Royalty, using either his City account or Gmail account, and Barbara Bryant, including any attachments to such electronic communications, from January 1, 2016 and December 31, 2016. This requests encompasses all documents stored in hard copy and electronically, including, but not limited to, all email folders inbox, sent, deleted and saved) 5. Copies of all documents reflecting any communications to and/or from Mayor John Royalty, using either his City account or Gmail account, and Larry Green, including any attachments to such electronic communications, from January 1, 2016 and December 31, 2016. This requests encompasses all documents stored in hard copy and electronically, including, but not limited to, all email folders inbox, sent, deleted and saved). 6. Copies of all documents re?ecting any communications to and/or from Mayor John Royalty, using either his City account or Gmail account, and Capt. McKenzie Mattingly, including any attachments to such electronic communications, from January 1, 2016 and December 31, 2016. This requests encompasses all documents stored in hard copy and electronically, including, but not limited to, all email folders inbox, sent, deleted and saved). 7. Copies of all documents re?ecting any communications to and/or from Mayor John Royalty, using either his City account or Gmail account, and former Council Member Bill Buckman, including any attachments to such electronic communications, from January 1, 2016 and December 31, 2016. This requests encompasses all documents stored in hard copy and electronically, including, but not limited to, all email folders inbox, sent, deleted and saved). 8. Copies of all documents re?ecting any communications to and/or from former Council Member Bill Buckman, and any City employee, of?cer or Council Member, including any attachments to such electronic communications, from January 1, 2016 and December 31, 2016. This requests encompasses all documents stored in hard copy and electronically, including, but not limited to, all email folders inbox, sent, deleted and saved) 9. Copies of all documents re?ecting any communications to and/or from former Council Member Bobby Simpson, and any City employee, of?cer or Council Member, including any attachments to such electronic communications, from January 1, 2016 and December 31, 2016. This requests encompasses all documents stored in hard copy and electronically, including, but not limited to, all email folders inbox, sent, deleted and saved). 10. Copies of all documents re?ecting any communications to and/or from Brandon Brewer and Nahom Ayele, including any attachments to such electronic communications, from January 1, 2016 and December 31, 2016. This requests encompasses all documents stored in hard copy and electronically, including, but not limited to, all email folders inbox, sent, deleted and saved). 11. Copies of all documents reflecting any communications to and/or from Jeff Ellis and Nahom Ayele, including any attachments to such electronic communications, from January 1, 2016 and December 31, 2016. This requests encompasses all documents stored in hard copy and electronically, including, but not limited to, all email folders inbox, sent, deleted and saved). 12. Copies of all documents reflecting any communications to and/or from City Clerk, Barbara Bryant, and any City employee, of?cer or Council Member, including any attachments to such electronic communications, from January 1, 2016 and December 31, 2016. This requests encompasses all documents stored in hard copy and electronically, including, but not limited to, all email folders inbox, sent, deleted and saved). 13. Copies of all documents reflecting any communications to and/or from Larry Green, and Kathy Graham, including any attachments to such electronic communications, from January 1, 2016 and December 31, 2016. This requests encompasses all documents stored in hard copy and electronically, including, but not limited to, all email folders inbox, sent, deleted and saved). 14. Copies of all documents reflecting any communications to and/or from Larry Green, and Mayor John Royalty, including any attachments to such electronic communications, from January 1, 2016 and December 31, 2016. This requests encompasses all documents stored in hard copy and electronically, including, but not limited to, all email folders inbox, sent, deleted and saved). 15. Copy of the entire l-Pad backup, or archived email files if a full back-up is not retained, of Keisha Copeland?s l-Pad back-up, which was saved on the City Server on or about November 4, 2016. Should you have questions, please contact me by phone (859) 287-2406 or email at I appreciate your timely attention to this matter. Regards. ILLER CROSBIE, PLLC Scott A. Crosbie cc: Eric Eaton, Esq. File/SA rdsto wn February 09, 2017 Scott A. Crosbie Mattmiller Crosbie, PLLC PNC Bank Building 301 Main St Ste 750 Lexington KY 40507 Mr. Crosbie: In response to your Open Records Request, faxed and received by the City of Bardstown on February 6, 2017, we have determined the following: 1. Copies of all documents reflecting any communications to and/or from Mayor Royalty, using either his City account or Gmail account and Brewer including any attachments to such electronic communications, from January 1, 2016 to December 31, 2016. One (1) CD relates to this request that may be shared with you under the Open Records Act. 2. Copies of all docoments reflecting any communications to and/or from Mayor Royalty, using either his City account or Gmail account and Kecia Copeland using either her City account or Gmail account including any attachments to such electronic communications, from January 1, 2016 to December 31, 2016. Two (2) CDs relate to this request that may be shared with you under the Open Records Act. 3. Copies of all documents reflecting any communications to and/or from Brewer, using either his City account or Gmail account and Kecia Copeland using either her City account or Gmail account including any attachments to such electronic communications, from January 1, 2016 to December 31, 2015. One (1) CD relates to this request that may be shared with you under the Open Records Act. 4. Copies of ail documents reflecting any communications to and/or from Mayor Royalty, using either his City account or Gmail account and Bryant including any attachments to such electronic communications, from January 1, 2016 to December 31, 2016. Two CDs relate to this request that may be shared with you under the Open Records Act. 5. Copies of all documents reflecting any communications to and/or from Mayor Royalty, using either his City account or Gmail account and Green including any attachments to such electronic communications, from January 1, 2016 to December 31, 2016. Two (2) CDs relate to this request that may be shared with you under the Open Records Act. These same CDs contain records for #14. 6. Copies of all documents reflecting any communications to and/or from Mayor Royalty, using either his City account or Gmail account and Mattineg including any attachments to such electronic communications, from January 1, 2016 to December 31, 2016. One (1) CD is available for Royalty to/from Mattingly. Captain Mattineg has been in Louisville KY for "in service training" the week of February 6 through 10. I will need more time to provide the information requested and will make the records available to you on Tuesday, February 14, 2017 by 12 noon. 7. Copies of all documents reflecting any communications to and/or from Mayor Royalty, using either his City account or Gmail account and former Councilman Bill Buckman including any attachments to such electronic communications, from January 1, 2016 to December 31, 2016. One (1) CD is available for 10. 11. 12. 13. 14. 15. the records from Royalty to Buckman. However, the Buckman emails (records) are in archives. I will need more time to provide the information requested and will make the records available to you on Monday, February 13, 2017 by 12 noon. Copies of all documents reflecting any communications to and/or from former Councilman Bill Buckman, and any City employee, officer of Council Member including any attachments to such electronic communications, from January 1, 2016 to December 31, 2016. These records are in archives. I will need more time to provide the information requested and will make the records available to you on Monday, February 13, 2017 by 12 noon. Copies of all documents reflecting any communications to and/or from former Councilman Bobby Simpson, and any City employee, officer of Council Member including any attachments to such electronic communications, from January 1, 2016 to December 31, 2016. These records are in archives. I will need more time to provide the information requested and will make the records available to you on Monday, February 13, 2017 by 12 noon. Copies ofall documents reflecting any communications to and/orfrom Brandon Brewer and Nahom Ayele, including any attachments to such electronic communications, from January 1, 2016 to December 31, 2016. One (1) CD relates to this request that may be shared with you under the Open Records Act. This same CD contains records for #11 COpies of all documents reflecting any communications to and/or from Jeff Mills and Nahom Ayele, including any attachments to such electronic communications, from January 1, 2016 to December 31, 2016. See response for #10. Capies of all documents reflecting any communications to and/or from former City Clerk 6 Bryant and any City employee, officer of Council Member including any attachments to such electronic communications, from January 1, 2016 to December 31, 2016. One CD and 20 pages relate to this request that may be shared with you under the Open Records Act. Copies of all documents reflecting any communications to and/or from former Green and Graham including any attachments to such electronic communications, from January 1, 2016 to December 31, 2016. Two (2) CDs relate to this request that may he shared with you under the Open Records Act. Copies of all documents reflecting any communications to and/or from former Green and Mayor Royalty including any attachments to such electronic communications, from January 1, 2016 to December 31, 2016. See response for Copies of the entire I-Pad backup, or archived email files if a full back-up is not retained, of Copeland?s i-Pad back-up, which was saved on the City Server on or about November 4, 2016. One (1) CD relates to this request that may be shared with you under the Open Records Act. The cost applied to copy these records is $0.10 per paper copy, and $0.40 per CD. The copies and have been mailed to your office under separate cover with an invoice. The additional records will be mailed and invoiced on the dates specified. Sincerely, Barbara Bryant City Clerk City of Bardstown 220 5?h Street BardstOWn KY 40004 cc: Tim Butler, City Attorney MATTMILLERCROSBIE ATTORNEYS AT LAW Scott A. Crosbie scrosbie@mattmillercrosbie.com February 9, 2017 VIA US MAIL AND ELECTRONIC MAIL Ms. Barbara Bryant City Clerk City of Bardstown 220 N. 5th Street Bardstown, Kentucky 40004 Dear Clerk Bryant: This correspondence confirms electronic receipt of your February 9, 2017 letter responding to my February 6, 2017 letter and advising the requested documents were forthcoming by U.S. Mail. While your letter addressed the fifteen (15) supplemental requests for Open Records in the February ?5?11 correspondence, it provided no response to my request for clarifying information and identi?cation of de?ciencies discovered when reviewing the City's January 23, 2017 document production. I have attached a copy of my February 6, 2017 correspondence for reference. Besides noting several concerns pertaining to exempted or non-disclosed documents, we requested two speci?c items. First, the containing the electronic production of the documents produced in the City?s response to McKenzie Mattingly October 2016 Open Records Request were inaccessible. We requested the documents to be produced in a viewable format. Second, I identified a November 4, 2017 email communication from Brandon Brewer to Jeffrey Mills which attached a Word document requiring a password to access. For reference, see below: From: Brandon Brewer Sent: Friday. November 4. 2016 4:19 PM To: Jeff Mills: Nahom Ayele Subject: record of my last Week of Attachments: accountsofCopelandORRdocx Guys, here is the account of everything that happened. I made this a password protected and document. The password to open it is the domain admin password, you can read it now if you want for full detalls or lust please hold on to this forever in case we or you guys over need to mount what he ppo nod from my perspective here on one.. Thanks for all you guys? help and advice Brandon MATTMILLER CROSBIE, PLLC PNC BANK BUILDING I 301 EAST MAIN STREET, SUITE 750 LEXINGTON, KENTUCKY 40507 I (859) 287-2400 I requested either the password or the original document to be produced so this document could be reviewed. You did not address my follow-up request in your letter. As you are aware from recent discussions during Council meetings and in your communications with others, we are requesting this information consistent with our efforts to investigate certain government matters as identi?ed and directed by the Bardstown City Council. The information we seek is directly relevant to those efforts and necessary to timely complete our investigation. I respectfully ask for your cooperation to avoid the expenditure of unnecessary time and money. Notwithstanding our reasonable requests for your assistance, you, as custodian of records, have certain legal obligations to disclose requested documents under the Open Records Act which othenrvise do not meet specific exemptions enumerated under the statute. To the extent those exemptions apply and the City exercises such privilege, the 7 City must notify the party seeking the information of the justification for non-disclosure and generally identify the documents withheld. Your response provides neither. it should not be necessary for my of?ce to seek judicial relief in Nelson Circuit Court to timely obtain these documents and/or a proper explanation regarding the documents withheld. The City Council has instructed my office to take all reasonable efforts to obtain relevant information to complete our investigation. Our Open Records Requests are reasonable. The requests are calculated to identify certain facts which may support a future determination about the pending issues. If we cannot timely obtain this information by following the statutory process. which has also been adopted by City ordinance, we will request judicial intervention. Taking such action would be unfortunate. Litigation will only increase the costs of the investigation and delay its completion. Should you have questions, please contact me by phone (859) 287-2406 or email at scrosbie@mattmillercrosbiecom. I appreciate your timely attention to this matter. Regards, Scott A. Crosbie cc: Eric Eaton, Esq. (Email only) Council Members (Email only) Mayor John Royalty (Email only) Tim Butler, Esq., City Attorney (Email only) MATTMILLER CROSBIE ATTORNEYS AT LAW Scott A. Crosbie February 9, 2017 VIA FACSIMILE AND ELECTRONIC MAIL Ms. Barbara Bryant City Clerk City of Bardstown 220 N. 5th Street Bardstown, Kentucky 40004 RE: January 23 February 6, 2017 Open Records Request Production Dear Clerk Bryant: This letter is a follow-up to my prior requests for Open Records and my correspondence emailed earlier today. My February 6th correspondence identi?ed a second email account used by Mayor Royalty for City business. The email account is identi?ed as: None of the documents produced by the City in response to our request for Mayor John Royalty?s emails included emails to] from this email account. My supplemental request(s) asked for those responsive emails from Mayor Royalty?s Gmail account. In reviewing additional documents obtained during our investigation, my of?ce discovered a third, email account assigned to and used by Mayor Royalty. The address is: jroyalty@bardstowncablenet; Like the Gmail account, no documents re?ecting emails received/ sent from this account were produced in the City?s January 23, 2017 response to our January 18, 2017 requests. Based upon documents in our possession, this email account has been used to communicate with third parties on government?related matters during the requested time-frame of January 1, 2016 through December 31, 2016. Please provide all non- exempt emails and their reSpective attachments from this third email account. Your MATTMILLER CROSBIE, PLLC PNC BANK BUILDING 301 EAST MAIN STREET, SUITE 750 LEXINGTON, KENTUCKY 40507 (859) 287-2400 examination and production must include emails stored in all ?le folders inbox. sent, saved, deleted). To the extent any emails are lawfully withheld from production, we request you identify the number of emails and set forth the applicable statutory exemption which justifies the non?disclosure. Should you have questions, please contact me by phone (859) 287-2406 or email at I appreciate your timely attention to this matter. Regards, PLLC Scott A. Crosbie cc: Eric Eaton, Esq. (via Email) Council Members (via Email) Mayor Royalty (via Email) Tim Butler, Esq., City Attorney (Via Email) File/SA C/Bardstown. 3'?1 Email Account. Mayor Royalty ATTORNEYS AT LAW Scott A. Crosbie February 10, 2017 VIA US MAILAND MAIL Ms. Barbara Bryant City Clerk City of Bardstown 220 N. 5th Street Bardstown, Kentucky 40004 RE: Open Records Request (3rd Letter) Dear Clerk Bryant: Pursuant to the Kentucky Open Records Act, please accept this as a formal request for the following records: 1) Copies of all documents, including email correspondence and attachments. reflecting any communications between any employee of the City of Bardstown Office of Information Technology (IT), including, but not limited to, Brandon Brewer. and any employee or of?cer of the City of Bardstown concerning, or relating to, mandatory or voluntary updating of any I-PAD identi?ed on the list attached and incorporated hereto as Exhibit A, between January 1, 2016 through January 15, 2017. We are requesting these documents to be produced in electronic format and agree to pay for the fee incurred in copying the documents and other materials responsive to this Open Records Request. We look fonIvard to receiving your response within the time- frames set forth by the Kentucky Revised Statutes. Should you have questions, please contact me by phone (859) 287-2406 or email at scrosbie?ma?mlilercrosbiecom. I appreciate your timely attention to this matter. MATTMILLER CROSBIE, PLLC PNC BANK BUILDING 301 EAST MAIN STREET, SUITE 750 LEXINGTON, KENTUCKY 40507 I (859) 287-2400 Regards. MILLER GROSBIE, PLLC tt A. Crosble Eric Eaton. Esq. (Email only) Council Members (Email only) Mayor John Royalty (Email only) Tim Butler, Esq, City Attorney (Email only) Device Name Bardstown Fire Dept's iPad Ben's iPad Cabletech 938 CabieTech932 CabieTech933 CableTech934 CabieTech935 CableTech936 CabieTech937 CableTechEMl CabieTech942 Cobattornev Cobmavor Counc?l Councii2 Council?s Councii4 Councils Councii? Council?s iPad Craig's iPad CSR1 CSRZ CSR3 CSR4 Eiect901 Elect905 Eiectric906 Headend 's iPad Historic's iPad Historic's iPad Historic's iPad Historic's iPad Historic?s iPad Historic's iPad iPad iPhone Nahom's iPad Public Works 3 PubiicworksS Username bburd dhail rworkman bsa uter r055934sta nd by maupin9355tandby kgrey dwelch bereza9415tandby mcmahan9425tandbv breynoids jroyaity flydian bsim pson bbuckman rwiiliams kcopeiand fhagan counciiextra cdowns ipadcsr3 ipadcsr4 ipadcsr4 imilier joiivar eshelburne mvittitow lbarklev Ievans mkeene pbogert rjennings sbaiiard bbrya nt phone cmiles mdieake clewis Model iPad (4th Gen, GSM, NA LTE) iPad (4th Gen, GSM, NA LTE) iPad Air 2 iPad {4th Gen, GSM, NA LTE) iPad (4th Gen, GSM, NA LTE) iPad (4th Gen, GSM, NA LTE) iPad (4th Gen, (55M, NA LTE) iPad (4th Gen, GSM, NA LTE) iPad Air 2 iPad (4th Gen, GSM, NA LTE) iPad (4th Gen, GSM, NA LTE) iPad (4th Gen, GSM, NA LTE) iPad (4th Gen, NA LTE) iPad (4th Gen, GSM, NA LTE) iPad (4th Gen, GSM, NA LTE) iPad (4th Gen, GSM, NA LTE) iPad (4th Gen, GSM, NA LTE) iPad [4th Gen, GSM, NA LTE) iPad (4th Gen, GSM, NA LTE) iPad [4th Gen, GSM, NA LTE) lPad (4th Gen, GSM, NA LTE) iPad Air iPad Air iPad Air iPad Air iPad Air iPad Air 2 iPad Air iPad Air 2 iPad Air 2 iPad Air 2 iPad Air 2 iPad Air 2 iPad Air 2 iPad Air 2 iPad Air 2 iPad (4th Gen, GSM, NA LTE) iPhone 6 iPad 2 (GSM) iPad Air 2 iPad Air iPad Air 2 Device ID PMMOSQF188 PMMOGEF188 PMMOSPF188 PM MOMZF188 Email Address benburd@bardstowncable.net rworkman@bardstowncable.net bsauter@bardstowncablemet kgrey@bardstowncable.net dwelch@bardstowncable.net mcmahan9425tandby@ bardstowncablenet reynolds@bardstowncable.net craigdowns@bardstowncable.net eshelburne@bardstowncablemet rjennings@bardstowncable.net bbrvant@bardstownceble.net phone@bardstowncable.net cmlles@bardstowncablemet mdleake@bardstowncablemet clewis@bardstowncable.net Managed Type Enrolled Enrolled Enrolled Enrolled Enrolled Enrolled Enrolled Enrolled Enrolled Enrolled Enrolled Enrolled Enrolled Enrolled Enrolled Enrolled Enrolled Enrolled Enrolled Enrolled Enrolled Enrolled Enrolled Enrolled Enrolled Enrolled Enrolled Enrolled Enrolled Enrolled Enrolled Enrolled Enrolled Enrolled Enrolled Enrolled Enrolled Enrolled User Removed Control Enrolled Enrolled Enrolled February 13, 2017 Scott A. Crosbie Mattmiller Crosbie, PLLC PNC Bank Building 301 Main St Ste 750 Lexington KY 40507 Mr. Crosbie: When responding to Open Records Requests, if the response is a denial, the language will show which exemption is applied and allowed under KRS 61.878(1) or the response, under the direction of the City Attorney, will explain the denial based on the fact that the ORR is not for a record, but for information, or the production of information, as was stated in the response to #17 (1?23-2017 ORR response letter.) Through the Kentucky Open Records Act, you have the right to file an appeal with the Attorney General?s Office. There is not an opportunity for open dialogue for questions and answers in my duties as the Records Custodian. The email between Brandon Brewer and Jeff Mills has been produced and is enclosed for your review. Regarding the accessibility of the disk produced for the Open Records Request filed by McKensie Mattingly, there is no other way to view the file than with the instructions provided. if you would like to come to City Hall, the IT department will walk you through the process to allow you to view what records were produced. In light of the recent passage of Municipal Order enclosed, the Bardstown City Council has the opportunity to review city information without the formality of the Kentucky Open Records Act. Under KRS the Council has always had the right to investigate all activities of city government through a particular process. With the restrictions that relate to ?records? and the process to obtain them, the Kentucky Open Records Act would not have been my first choice for your investigative efforts. Sincerely, /Barbara Bryant City Clerk City of Bardstown 220 5th Street Bardstown KY 40004 cc: Tim Butler, City Attorney Enclosures Earns; 0m 1: JOHN ROYALTY, MAYOR @3693 BARDSTOWN, KENTUCKY 40004 TEL. NO. 502/348-5947 FAX NO. 502/348-2433 OLD KENTUCKY HOME ART TREASURES IN DOORWAY ST. JOSEPH CATHEDRAL MUNICIPAL ORDER NO. M2017-04 WHEREAS, various memorandums have been issued by the Executive Authority of the City of Bardstown which restrict the access of governmental function information by the Council Members of the City of Bardstown; WHEREAS, the fundamental foundation for all governments in the United States of America is the establishment of separate branches of government that act as checks and balances on each other; WHEREAS, the availability of information concerning governmental operations is necessary for each branch of government to perform its essential functions; WHEREAS, in order to properly perform its functions each branch is entitled to have access to communication methods and technology independent of any other branch of government; WHEREAS, the Executive Authority has furnished the Council Members Ipads that are programmed in such a way that they are connected to an lcloud account over which the Council Members have no control or access as to what information is transmitted over the Icloud; WHEREAS, the Council Members cannot add software (apps) to the Ipad without the Executive Authority granting the right to do so; and NOW THEREFORE, be it ORDERED by the City Council of the City of Bardstown, Commonwealth of Kentucky: 1. Each Council Member shall be entitled to any information in the possession of any Department of the City of Bardstown unless the information is protected from such disclosure by law or regulation. The information shall include but not be limited to books, papers, maps, photographs, reports, cards, tapes, discs, diskettes, recordings, software, or other documentation regardless of physical form or characteristics. The request for information shall be made to the respectiVe Department Head that has control of the information. In the event the information must be compiled from other records or data the Department Head shall cause the information to be compiled in the format requested by the Council Member unless the compilation of the information is unreasonable or overbearing. The information shall be furnished as soon as practicable after a request by the Council Member. 2. From all dates forward following the passage of this Municipal Order, the separation of Executive and Legislative Branch powers shall be respected which includes, but is not limited to, Council Members having control over the access to their email and l?Pad accounts, except as provided for under existing law or pursuant to their speci?c authorization. Subject to applicable laws and regulations, this Legislative Branch control and restricted access shall include, but not be limited to: A. Exclusive control, by each Council Member, to determine their unique access codes to their City Council l-Pads which is necessary to prevent or mitigate against unauthorized access; February 15, 2017 Scott A. Crosbie Mattmiller Crosbie, PLLC PNC Bank Building 301 Main St Ste 750 Lexington KY 4050? Mr. Crosbie: In response to your Open Records Request, faxed and received by the City of Bardstown on February 10, 2017, we have determined the following: 1. Copies of all documents including email correspondence and attachments, reflecting any communications between any employee of IT, including Brandon Brewer concerning, or relating to, mandatory or voluntary updating of any iPad identified on Exhibit A between January 1, 2016 January 15, 2017. One (1) CD relates to this request that may be shared with you under the Open Records Act. The cost applied to copy this record is $0.40 per CD. The CD has been mailed to your office under separate cover with an invoice. Sincerely, We Barbara Bryant City Clerk City of Bardstown 220 5th Street Bardstown KY 40004 cc: Tim Butler, City Attorney (99) Councilmen Kecia Cepeland - Facebook Search Page 1 of 2 [?04an Kaela Copeland Hum. ?9 . . Dimit- like: Top Lalest People Photos Pages PlacLs Gluups Apps Events aw mm 3 ,3 phohl a ?my TREHDIHG Bucky Klu'?ty Dumm- Ed? mare Posts from Fnends and Gr0ups him: Janie Stanley?s posI. 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G: hm. are! ?Ida: may 7~ Iccag' f' Cammen! Share Darlene Woodson Groom shared Kepjg _C_3ppeland's peel I '5 April 17 BI F1 Kaman Ramon ranan-Jassadiun mm Iain resuming was pram-zed f-G'mn Se?lcmen?z courd ??ed ycur Legal Rigms EruglushIUS} Espa?oI Franga?s (Franc-'9'; Punuguas [Pawsch llnlisno Nelson County judge compares police fume used in lawn in Drum-'3; Tums Cathie: Educmalng Ad Che-ices Man:- CUM 2. BY JASON E'f I 7 5/5/2016 Scott Crosbie From: Barbie Bryant Sent: Thursday, May 5, 2016 1:18 PM To: 'Kecia COpeland' Subject: FW: Barbie, info and resources from ArchiveSocial call Attachments: Spokane Case Study.PDF; Solution?Overview copy.pdf; Social Media Policy Template for Government (ArchiveSocial) copy.pdf As you requested, see email below. Barbie Bryant, CKMC City Clerk Cemetery Sexton City of Bardstown 502?331-7006 (direct line) Attention: This electronic mail transmission is intended solely for the primary addressee named and may contain information that is con?dential, proprietary and/or legally privileged. If you are not the intended recipient, please delete the message and notify the sender. Any views or opinions presented are solely those of the author, except where speci?cally stated. 5% Please consider the environment before printing this email From: Bradley Fouts Sent: Thursday, May 05, 2016 9:07 AM To: Barbie Bryant Subject: Barbie, info and resources from ArchiveSocial call Barbie, Thanks again for your time today! I really enjoyed learning about your social media usage and discussing how we might potentially help minimize your legal risk. As we discussed, I have included a few resources that you should review and share with the other city of?cials so they can get a better understanding of this emerging and very important issue. The ?rst resource is a link pasted below, which is the same short video you watched prior to our conversation. This is the best item to share with others need an overview of the issue. The second resource is another link pasted below the video link, which speci?cally addresses all of the laws concerning social media as public records in the state of Kentucky. Video:Social Media is a Public Record EXHIBIT 8 a tabloies' Finally, I have attached the Spokane case study which I told you about. I have also attached our Social Media Moderation Policy solution overview. Let me know if you need anything else. Feel free to reach out to me directly anytime if you have further questions or need anything at all. I look forward to giving you a call when I get back from my honeymoon at the end of the month to set up a product demo. Thanks! Bradlcv Fouts Solutions Executive Of?ce: 919- 792-8922 Mobile: 404?630-475? Web: Q) ArchiveSocial Scott Crosbie From: Barbie Bryant Sent: Thursday, May 5, 2016 11:50 AM To: 'Kecia Copeland' Subject: Facebook and Open Records Attachments: Scanned from City of Bardstown.pdf Councilman: It has come to my attention that you maintain a Facebook page as a Councilman. in my position as Custodian of Records, I must inform you that all entries to this social media forum are subject to open records requests and to the Records Retention Schedule. Therefore, as of today's date, you are required to NOT eliminate any comment, messages or links posted or shared. If you use your personal Facebook page to discuss city business, it will also follow under the above mentioned requirements. Please call me if you have any questions. Barbie Bryant, CKMC City Clerk/ Cemetery Sexton City of Ba rdstown 220 5th St Ba rdstown KY 40004 502?348?5947 ext 2206 502-348-2433 fax Attention: This electronic mail transmission is intended solely for the primary addressee named and may contain information that is confidential, proprietary and/or legally privileged. If you are not the intended recipient, please delete the message and notify the sender. Any views or opinions presented are solely those of the author, except where specifically stated. EPlease consider the environment before printing this email EXHIBIT ?i Scott Crosbie From: Carl Sent: Thursday, January 26, 2017 7:29 AM To: 'clay mason'; Scott Crosbie Subject: FW: KECIA COPELAND Last email from Hudson Carl Christiansen Advanced Investigative Solutions Inc. 502-722-1931 (0) 502-876-8920 (C) 502-722?9244 (F) From: Tracy Hudson Sent: Wednesday, January 25, 2017 1:16 PM To: ais@twc.com Subject: Fwd: KECIA COPELAND Sent from my iPhone Begin forwarded message: From: Tracy Hudson Date: April 24, 2015 at 10:43:57 AM EDT To: Tracy Hudson Subject: FW: KECIA COPELAND From: Mayor Royalty Sent: Thursday, April 09, 2015 5:04 PM To: Mike Abell Subject: Re: KECIA COPELAND No Mike I'm okay with your decision it's just I wish I was informed and that you do have and will always have my respect and hope I can call you continuously because I'm always on the learning curve Sent from my iPad On Apr 9, 2015, at 4:55 PM, Mike Abell wrote: We had discussed when we first started the "no same day reconnects? that there would be exceptions, like when we made a mistake. I thought we made a mistake in this case because we failed to check the nightbox, which we normally do check, right a 8 AM. Her payment was in the night box. I regret that you are not happy with my 1 EXHIBIT LL decision. I personally think it was the right thing to do. But you?re the boss and I respect that. I?ve attached a letter of recommendations I hope you will accept as well intentioned suggestions and I wish you much success as Mayor and Bardstown's voice. Sincerely, Mike Abell l'l'l ikcabol lff?i uno .eom From: Mayor Royalty Sent: Wednesday, April 08, 2015 8:17 PM To: Mike Abell; Kathy Graham; Barbie Bryant; Larry Hamilton; Larry Green Cc: Mayor Royalty; Kathy Graham Subject: Re: KECIA COPELAND Mike, first let me say I respect you and the position that you had at the City of Bardstown and the service that you continue to help with. But let us not get lost in that position and the fact that you are retired and you should refrain from giving orders or advisement to any employees. As you know my policy is to be enforced with no favoritism. I'm sorry if you find this difficult but my policy stands as such. Mayor Royalty Sent from my iPad On Apr 8, 2015, at 3:21 PM, Mike Abell wrote: She called this afternoon saying her water was disconnected, but that she had put her payment in night box at about 7:45 this morning. We checked and it was there. Karen checked the box at 7 AM, when she first arrived. No one checked it after that. She should not have been disconnected at Caneyfork, as her payment was here. I?ve had her reconnected. Her Castleton bill does remain unpaid, but she has reported that she is awaiting her fire insurance settlement and will pay upon receipt of that. We have allowed that for other customers in the past and I told her several weeks ago that would be fine. Mike Abell, CFO City of Bardstown 502-348-5947 Ext. 2213 RECOMMDATIONS TO i This email has been checked for viruses by Avast antivirus software. Open Records Request o: McKenzie Mattingly Bardstown Police Dep altment 212 Plaza Drive Bardstown?KY 40004 From: Forrest Berkshire The Kentucky Standard 110 W. Stephen Foster Bardstown, KY 40004 Sept. 2,2016 Capt. Mattingly: I respectfully request to inspect all police reports filled out by the Bardstown Police between the dates of Sept. 1, 2016 to Sept. 2, 2016. If any documents are considered exempt from Kentucky Open Records law, please list the nature/type of each document exempted along with the specific exemption claimed by the department. Once the records are ready for inspection, please contact me by phone at the numbers listed below. If you need to follow up with me regarding this request, I can be reached at the email or phone number included in this letter. Thank you for your attention to this request. . Sincerely, Forrest Berkshiie editor@kystandard.com 502.348.9003 Ext. 117 270.307.0957 EXHIBIT i,ll_, Scott Crosbie - From: Barbie Bryant Sent: Thursday, September 8, 2016 10:41 AM To: 'Forrest Berkshire' Cc: Megan Davis; mmattingly@bardstowncab1e.net; Tim Butler Mayor Royalty Subject: RE: ORR response from City of Bardstown Good Morning Forrest, The City feels strongly that we are trying to work on our relationship with the paper in the most conducive manner that is available to us. ?Subject to fourteen exemptions, records that are prepared, owned, used, possessed, or retained by a public agency are public records and must be made available upon request.? The ?request? process for the City of Bardstown includes the following: I The request be in writing, signed by the requester, with the name printed legibly on it, describing the records to be inspected. By law (the Kentucky Open Records Act), the City must respond to the request in writing and within three days (beginning the day after a request is received), excluding Saturdays, Sundays, and legal holidays. The three allowed personal identi?ers that were listed on the waiver are the same identi?ers that were issued in the police department?s previous press releases to the media and the public. In order for us to get the citations ready for your inspection in a period of time less than three days, (having the copies ready without redactions), we would need the signed waiver. Barbie Bryant, CKMC City Clerk Cemetery Sexton City of Bardstown 502?331?7006 (direct line) Attention: This electronic mail transmission is intended solely for the primary addressee named and may contain information that is con?dential, proprietary and/or legally privileged. If you are not the intended recipient, please delete the message and notify the sender. Any views or opinions presented are solely those of the author, except where speci?cally stated. 5% Please consider the environment before printing this email EXHIBIT From: Forrest Berkshire i 2. Sent: Wednesday, September 07, 2016 4:40 PM a To: Barbie Bryant Cc: Forrest Berkshire; Megan Davis; mmattingly@bardstowncable.net; Tim Butler 1 (tbutler@bardstown.com) Subject: Re: ORR response from City of Bardstown Barbie, Two issues to clarify: 1. The way I read this, to view the previous 24 hours of Incident Reports, I must submit an open records request each day, which you will then reply to within three business days, as required by law. This is the method I have been using since Aug. 29, so there is no change here, right? What I do not understand is why this is even necessary, since Uniform Citations/Incident Reports are public record and there is no dispute over that issue. 2. This waiver is not acceptable. I know you and I discussed agreements that other news outlets have with to expedite the inspection of public records, and I mentioned the possibility of an agreement or ?waiver,? along the lines of our corporate policy regarding sensitive information. However, the attached waiver?s language is overly restrictive. Rather than agreeing NOT to publish certain personal identi?ers, such as social security numbers and birthdates, the language in the attached document limits us to ?only? use three speci?c ?personal identi?ers.? This language is not going to be acceptable, especially given that there is no de?nition of ?personal identi?er.? I have been in contact with our corporate editorial director who has advised me not to sign the waiver as it was presented. Quite simply, The Kentucky Standard is only requesting to inspect documents that have been ruled time and again to be open to public inspection in order to ful?ll this newspaper's mission of reporting to the community newsworthy events in a timely manner. I appreciate your attention to this matter and ask that the city work with us in a manner that is conducive to both parties and to the public interest. Sincerely, Forrest Berkshire, editor The Kentucky Standard 502.348.9003 Ext. 117 On Sep 7, 2016, at 2:36 PM, Barbie Bryant Scott Crosbie 1 From: Barbie Bryant Sent: Tuesday, August 30, 2016 8:16 AM To: 'Captain McKenzie Mattingly' Subject: RE: open records request The dates requested in the ORR were for the year 2015 only, nothing should be supplied for 2016. Barbie Bryant, CKMC City Clerk Cemetery Sexton City of Bardstown 502-331-7006 (direct line) Attention: This electronic mail transmission is intended solely for the primary addressee named and may contain information that is con?dential, proprietary and/or legally privileged. If you are not the intended recipient, please delete the message and notify the sender. Any views or opinions presented are solely those of the author, except where speci?cally stated. 5% Please consider the environment before printing this email From: Captain McKenzie Mattingly Sent: Monday, August 29, 2016 6:01 PM To: Barbie Bryant Subject: Fwd: open records request Barbie, Please include this email with the others regarding the ORR about NCSO jurisdictional issues. just found it. Respectfully, Mac From: "Captain McKenzie Mattingly" To: "Ed Mattingly" Sent: Friday, July 29, 2016 10:45:37 AM Subject: Re: open records request Ed, there are several inaccuracies in Deputy Preston's report, I'm sure base upon his perception, position, etc. I don't tell officers/deputies what to write in their reports. Otherwise, I should just write them myself. You can release the report to Randy Patrick. Any inaccuracies in Deputy Preston's report will be easily explained through other officer's statements. Thanks Respectfully, Mac EXHIBIT ll 1 From: "Ed Mattingly" To: "Captain McKenzie Mattingly" Sent: Thursday, July 28, 2016 12:32:21 PM Subject: Fw: open records request From: Ed Mattingly Sent: Thursday, July 28, 2016 12:26 PM To: McKenzie Ma?ingly Randy Patrick Subject: Fw: open records request McKenzie, Can you please read the report from Deputy Levi Preston. I gave it to CD Marksbury to give to you this morning. If it is accurate I am going to forward it to Mr. Patrick. If it is not please inform me of any inaccuracies. From: Randy Patrick Sent: Thursday, July 28, 2016 10:49 AM To: Ed Mattingly Subject: open records request From: Randy Patrick The Kentucky Standard 1 10 W. Stephen Foster Ave. Bardstown, KY 40004 July 28, 2016 To: Nelson County Sheriff Ed Mattineg Attention: Open Records I am hereby requesting records regarding a police investigation on Barberry Avenue between 00:00 am. and 04:00 am. on July 26 involving a male subject, Theodore Charles Lewis, 26, of Bardstown, who died of a gunshot wound. Speci?cally, I am requesting the report from Nelson County Deputy Sheriff Levi Preston that was submitted by the Sheriff?s Of?ce to the Bardstown Police Department. 2 If this document is temporarily unavailable, please inform me of the earliest date when I may inspect it. If there are any fees for copying this record, please inform me. However, I would also request a waiver of all fees in that the disclosure of the requested information is in the public interest and will contribute signi?cantly to the public?s understanding. If you need to follow up with me regarding this request, I can be reached at the email or phone number included in this letter. Thank you for your attention to this request. Sincerely, Randy Patrick Phone: 502-348?9003, extension 114 Fax: 502-348-1971 Email rnatrickf??kystandartlcom From: Randy Patrick The Kentucky Standard 110 W. Stephen Foster Ave. Ba rdstown, KY 40004 July 28, 2016 To: Nelson County Sheriff Ed Mattineg Attention: Open Records i am hereby requesting records regarding a police investigation on Barberry Avenue between 00:00 am. and 04:00 am. on July 26 involving a male subject, Theodore Charles Lewis, 26, of Bardstown, who died of a gunshot wound. Specifically, I am requesting the report from Nelson County Deputy Sheriff Levi Preston that was submitted by the Sheriff's Of?ce to the Bardstown Police Department. if this document is temporarily unavailable, please inform me of the earliest date when I may inspect it. If there are any fees for copying this record, please inform me. However, I would also request a waiver of all fees in that the disclosure of the requested information is in the public interest and will contribute significantly to the public?s understanding. if you need to follow up with me regarding this request, I can be reached at the email or phone number included in this letter. Thank you for your attention to this request. Sincerely, Randy Patrick Phone: 502?348?9003, extension 114 Fax: 502-348-1971 Email rpatrick@kvstandard.com h-h- No virus found in this message. Checked by AVG Version: 2015.0.6201 Virus Database: 4627/12699 Release Date: 07/28/16 Scott Crosbie From: Captain McKenzie Mattineg Sent: Tuesday, September 6, 2016 12:03 PM To: Barbie Bryant; Mayor Royalty; Kathy Graham; Tim Butler Subject: Open Records Requests states: If the application places an unreasonable burden in producing public records or if the custodian has reason to believe that repeated requests are intended to disrupt other essential functions of the public agency, the official custodian may refuse to permit inspection of the public records or mail copies thereof. However, refusal under this section shall be sustained by clear and convincing evidence. Forrest Berkshire publicly stated in his article that he would bury us in open records requests, which is exactly what he seems to be doing. Megan Wells, our administrative assistant, handles all of the department's ORR. She is spending so much time fulfilling these requests she is not able to perform her other duties. Specifically, these blanket ORR for all citations and reports produced during a period. In Ky 99-ORD-179 states: "In view of the voluminous and often duplicative nature of his requests, we remind Mr. Johns that authorizes public agencies to deny records applications on the grounds that they are unreasonably burdensome or intended to disrupt the agencies' essential functions. In an early opinion, this office recognized: Public agencies and employees are the servants of the people as stated in the Preamble to the Open Records Act, but they are the servants of all the people and not only of persons who make extreme and unreasonable demands on their time. p.4. Although it has not yet advanced this argument in support of the decision to deny any requests submitted my Mr. Johns, the Pike County Board of Education may someday successfully do so upon presentation of clear and convincing evidence. While public agencies are expected to "exercise patience and long?suffering in making public records available for public inspective." OAG 77-151, P. 3, voluminous and duplicative requests of the character of Mr. John's request entail a measure of patience and long-suffering that the law does not envision. Mr. Johns may wish to hear these observations in mind in formulating future open records requests." Berkshire's requests for entire classes of documents (citations and offense reports) for days at a time are non-specific in nature and more akin to a fishing expedition. Yet, we are not proposing to shut out Mr. Berkshire. Due to the repeated burdens his requests are placing on our department and our records custodian we are proposing a regular time each week where he may come into the department, we will have Megan shut down her office, and she will be able to provide full access to the records while preventing their damage and disorganization (both statutory requirements). Even this proposal will be severely disruptive to our essential functions as Megan normally does so many other duties which she will be pulled away from. Please advise. Respectfully, Mac EXHIBIT 1 id McKenzie Mattineg Captain Bardstown Police Department Scott Crosbie From: Captain McKenzie Mattingly Sent: Friday, July 29, 2016 2:47 PM To: Barbie Bryant Subject: Re: ORR from Ky Standard Barbie: I'm going to assume that due to the details of the press release concerning the suicide that the media assumes there is an incident report. There is no incident report in this investigation. Officer Hall who is not only our PIO but also our negotiator was present so she has first hand knowledge of the case fact, leading to the thoroughness of the press release. At this time no other reports are available. Respectfully, Mac Original Message From: "Barbie Bryant" To: "McKenzie Mattingly" Cc: "Tim Butler" "Mayor Royalty" "Megan Sent: Friday, July 29, 2016 8:27:55 AM Subject: RE: ORR from Ky Standard Then I would like the incident report today, as well as the videos. The Gazette is asking for the same info. Please see the attachment. The toxicology report is not an issue. It is sheltered under HIPPA. Barbie Bryant, CKMC City Clerk/ Cemetery Sexton City of Bardstown 502-331-7006 (direct line) Attention: This electronic mail transmission is intended solely for the primary addressee named and may contain information that is confidential, proprietary and/or legally privileged. If you are not the intended recipient, please delete the message and notify the sender. Any views or opinions presented are solely those of the author, except where specifically stated. Please consider the environment before printing this email From: McKenzie Mattingly Sent: Thursday, July 28, 2016 5:08 PM To: Barbie Bryant Subject: Re: ORR from Ky Standard EXHIBIT 1 15 Not until the toxicology report comes back which is usually a few weeks. Sent from my iPhone On Jul 28, 2016, at 11:33, Barbie Bryant wrote: When will the case report be available? Barbie Bryant, CKMC City Clerk Cemetery Sexton City of Bardstown 502?331?7006 (direct line) Attention: This electronic mail transmission is intended solely for the primary addressee named and may contain information that is confidential, proprietary and/or legally privileged. If you are not the intended recipient, please delete the message and notify the sender. Any views or opinions presented are solely those of the author, except where specifically stated. Please consider the environment before printing this email From: Captain McKenzie Mattineg Sent: Thursday, July 28, 2016 11:16 AM To: Barbie Bryant Subject: Re: ORR from Ky Standard Timmy Simpson is preparing all the body worn video. Randy will need to contact dispatch for their logs. The case report is not complete and not available for release. Respectfully, Mac Original Message From: "Barbie Bryant" To: mmattingly@bardstowncable.net, "Brad Gillock" Cc: "Megan Wells" "Tim Butler" "Mayor Royalty" Sent: Thursday, July 28, 2016 8:52:53 AM Subject: ORR from Ky Standard Captain Mattingly: Unfortunately an "ongoing investigation" is no longer a valid reason to deny an ORR. We must produce the records requested and on the advice of the City Attorney (after he reviews the materials) release them. If the body camera video is a concern and more time is needed to produce it, I will ask for more time. But the paperwork must be submitted to me by 12 noon on Friday I will let Randy know to check with Dispatch for the log and calls request. Lastly, the Press Release sent by your department identifies the two police of?cers involved. Please relay that information to Officer 127. Thank you. Barbie Bryant, CKMC City Clerk Cemetery Sexton City of Bardstown 502-331?7006 (direct line) Attention: This electronic mail transmission is intended solely for the primary addressee named and may contain information that is confidential, proprietary and/or legally privileged. If you are not the intended recipient, please delete the message and notify the sender. Any views or opinions presented are solely those of the author, except where specifically stated. Please consider the environment before printing this email ?--??Original Message-?--? From: cobprinter@bardstowncable.net Sent: Thursday, July 28, 2016 8:23 AM To: Barbie Bryant Subject: Scanned from City of Bardstown Please open the attached document. It was scanned and sent to you using a Xerox Multifunction Device. Scott Crosbie From: McKenzie Mattingly Sent: Tuesday, August 9, 2016 12:23 PM To: Barbie Bryant Subject: Re: ORR City of Bardstown Yes, but they are not referencing a specific incident or subject/suspect. They are asking for everything generated within a certain time frame. This is seems to be fishing expedition for information rather than a request for specific records related to an incident or subject Sent from my iPhone On Aug 9, 2016, at 11:52, Barbie Bryant wrote: Looks pretty specific to me incident reports, traffic citations, warrants, citations, search warrants for July 27 and July 28, 9:00pm to 3:00am. Are we looking at the same request? Barbie Bryant, CKMC City Clerk Cemetery Sexton City of Bardstown 502?331-7006 (direct line) --?--0rigina From: McKenzie Mattineg Sent: Monday, August 08, 2016 7:35 PM To: Barbie Bryant Subject: Re: ORR City of Bardstown This is non specific. They are fishing for information. I did not think we had to honor nonspecific requests. Sent from my iPhone On Aug 8, 2016, at 13:54, Barbie Bryant wrote: Good Afternoon: I will need the records by 12 noon on Wednesday please. Barbie Bryant, CKMC City Clerk/ Cemetery Sexton . City of Ba rdstown 502?331?7006 (direct line) EXHIBIT l? Attention: This electronic mail transmission is intended solely for the primary addressee named and may contain information that is confidential, proprietary and/or legally privileged. If you are not the intended recipient, please delete the message and notify the sender. Any views or opinions presented are solely those of the author, except where specifically stated. Please consider the environment before printing this email From: cobprinter@bardstowncable.net Sent: Monday, August 08, 2016 1:34 PM To: Barbie Bryant Subject: Scanned from City of Bardstown Please open the attached document. It was scanned and sent to you using a Xerox Multifunction Device. TIMOTHY C. BUTLER ATTORNEY-AT-LAW PO. Box 31 1 Bardstown, Kentucky 40004 Of?ce: 112 South Fourth Street Bardstown, Kentucky (502) 348-9120 September 29, 2016 VIA U.S. MAIL AND FACSIMILE TO 502-564-2698 Hon. Michelle Harrison Attorney General's Of?ce 700 Capitol Avenue Frankfort, KY 40601 Re: City of Bardstown Response to Open Records Appeal Filed by Forrest Berkshire Dated September 22, 2016: Log Number 2012-003 89 Dear Ms. Harrison: I am submitting the following information in response to the Open Records Appeal of Forrest Berkshire dated September 22, 2016 which was received by my of?ce on September 28, 2016: INTRODUCTION Appellant Forrest Berkshire on September 19, 2016 and through a subordinate ?led the open records request attached to the appeal herein. The Bardstown City Clerk responded to this request within the time allotted for open records request and stated (in the response also attached to the appeal) that the materials requested were being withheld based on KRS 61.878 (1) records of law enforcement agencies or agencies involved in administrative adjudication if disclosure of the records would harm the agency by premature release. On September 26th, the attached response was sent to Mr. Berkshire, the Appellant indicating that the records requested were available, the investigation having concluded. The City of Bardstown contends that the response renders this appeal moot. The September 26th response, it should be noted, was made prior to any notice and without knowledge on the part of Ms. Bryant, City Clerk, of this appeal. The response was made in consideration of the law not due to the threat of an appeal. EXHIBIT RESPONSE The incident for which information was sought was part of an ongoing investigation of an incident resulting in the death of an individual. The Bardstown Police Department was investigating the circumstances surrounding the death of that individual, that investigation possibly resulting in criminal charges. Disclosing the requested information, prematurely at the time requested, might have jeopardized the investigation of this incident in the opinion of Acting Chief of Bardstown Police McKenzie Mattingly. The information if released could have allowed suspects to alter their behavior and/or the information they provided during police interviews. The information was also helpful and could have been used to exclude suspects, provide the basis for interviewing witnesses and judging their credibility, develop additional bits of informational crucial to the prosecution of a criminal case and for other vital investigatory purposes. The City of Bardstown stands ready in this and all cases to disclose any and all pertinent and properly disclosed records upon conclusion of the investigation as required by the law. Mr. Berkshire in his appeal does not cite any particular or speci?c case law, Attorney General?s opinion or other relevant authority standing for the proposition that an incident report with information concerning an ongoing death investigation should be available for immediate use, over the objection of and that would in the opinion of the investigating agency harm that investigation. The harm to an ongoing investigation as outlined above and as con?rmed by the Acting Chief of Police for Bardstown was considerable and required caution in order to ensure that justice was served. In summary, the City of Bardstown acted in accordance with the Statute in responding with the Open Records Request of Mr. Berkshire. Respectfully submitted, TIMOTHY C. BUTLER ATTORNEY FOR CITY OF BARDSTOWN Enclosure cc: Mr. Forrest Berkshire Ms. Barbie Bryant, City Clerk Scott Crosbie - From: Barbie Bryant Sent: Friday, September 16, 2016 8:19 AM To: 'Kecia Copeland' Subject: RE: ORR from City of Bardstown I am not sure why you would assume that you would need another open records. Just come in and review the information and then decide. Barbie Bryant, CKMC City Clerk Cemetery Sexton City of Bardstown 502-331-7006 (direct line) Attention: This electronic mail transmission is intended solely for the primary addressee named and may contain information that is con?dential, proprietary and/or legally privileged. If you are not the intended recipient, please delete the message and notify the sender. Any views or opinions presented are solely those of the author, except where speci?cally stated. 5% Please consider the environment before printing this email From: Kecia Copeland Sent: Friday, September 16, 2016.8:13 AM To: Barbie Bryant Subject: Re: ORR from City of Bardstown Barbie, Thank you for the information. I thought I had made the request for the police department only? Do I need to come in and ?le a new open records request? Thanks again, Kecia Copeland, Bardstown City Councilwoman On Sep 15, 2016 12:57 PM, "Barbie Bryant" {libryant@bardslowncablenet> wrote: Barbie Bryant, CKMC City Clerk Cemetery Sexton City of Bardstown 220 5th St Bardstown KY 40004 502-348-5947 ext 2206 502-348?2433 fax Attention: This electronic mail transmission is intended solely for the primary addressee named and may contain information that is con?dential, proprietary and/or legally privileged. If you are not the intended recipient, please delete the message and notify the sender. Any views or opinions presented are solely those of the author, except where speci?cally stated. Please consider the environment before printing this email CITY OF BARDSTOWN 40 cents Der conv .40 cents per Request for Open Record Pursuant to the Kentuek 0 en Records Acts (The Receipt ofthis request by the City is determined by the dnleftime stomp on this section) DATE OF RE UEST: 49/ 499 TIME: NAME: (Mer [j ADDRESS: I. (A 95032/ TELEPHONE NUMBER (During Business ilours): 0 7937 @Zammtz-MS/ . 04 (?oat J1 94.171 )?f??gmf?v?f SIGNED: (Do Not Write Below This section is to be completed by the City Clerk) RESPONSE DATE: RESPONSE TIME: METHOD OF DELIVERY: NUMBER OF PAGES: AMOUNT PAID: BY: TITLE: DENIAL OF REQUEST BY CITY ATTORNEY AND BASIS FOR DENIAL (If Applicable): (Pursuant to the Kentucky Open Records Acts, The City of Bardstown has three (3) days in which to respond to this request, excluding weekends and hoiidays. City of Bardstown 220 North Fifth Street - Bardstown KY 40004 - Fax 502-348-2433 EXHIBIT From: Kathy Graham Sent: Friday, August 26, 2016 2:44 PM To: Mayor John Royalty Subject: FW: Bardstown Police and media relations -- moving forward Kathy Graham Executive Assistant to the Mayor City of Ba rdstown From: McKenzie Mattingly [mailto:mckenzie.mattingly@ bardstownpolice.com] Sent: Thursday, August 25, 2016 12:15 PM To: Kathy Graham Cc: Captain McKenzie Mattineg Subject: Re: Bardstown Police and media relations -- moving forward I'm not interested in meeting with him. Respectfully Mac Sent from my iPhone On Aug 25, 2016, at 10:11, Kathy Graham wrote: Kathy Graham Executive Assistant to the Mayor City of Ba rdstown From: Forrest Berkshire Sent: Thursday, August 25, 2016 11:01 AM To: Mayor Royalty Kathy Graham Subject: Fwd: Service Agreement Forwarded message From: Kecia Copeland < reciaconeland34t?lglnailcom} Date: Wed, Sep 25, 2013 at 11:56 PM Subject: Service Agreement To: Hi Christa, Here is the new service agreement. The rate is based off of the new pricing for I knew the amounts were wrong, but had to do research and ?nally approved the This includes Shared Of?ce and the common areas. The common areas (bathrooms) are maintained twice a day. Their getting out of hand. The patients are taking the paper towel and stuf?ng them down the toilets. I showed you one yesterday morning. I think new toilet paper dispensers may help. But the building really needs paper towel dispensers as well?this way they wouldn't be able to just pull out a chunk of paper towels. The difference amounts to $614.00.. 1e Shared Of?ce. The rest is for the common areas that are done everyday. Thanks, EXHIBIT Kecia Copeland/Peachy Kleen Cleaning Services "Living Everyday to the Fullest, for Tomorrow is not Promised" 1 keciacogeland34@gmail.com Kecia Copeland "Living Everyday to the Fullest, for Tomorrow is not Promised" keciacogeland34@gmail.com (Cell) Scott Crosbie From: Kecia Copeland Sent: Tuesday, October 25, 2016 11:02 AM To: Brandon Brewer Subject: Bri Please read this with an open mind and love you my darling! As intimate and romantic partners, we tend to place a lot of expectations on one another. We have expectations about I- A V..- 1.- A A "if nun" one rgive not ble to at . . . .u alumna?: am: ?man I +hnll?h?l? I fnr' \Inll Tn validate mv feelines and allu IIUVV ball UUI. UI pes :for afunny the I left, this EXHIBIT Scott Crosbie From: Kecia Copeland Sent: Tuesday, October 25, 2016 10:36 AM To: Brandon Brewer Subject: Fwd: Payment Receipt From Ontime Finance LLC -- Forwarded message From: "Ontime Finance Date: Apr 6, 2016 6:34 PM Subject: Payment Receipt From Ontime Finance LLC To: Cc: Thank you for your payment. Ontime Finance LLC 5203 Preston Highway Suite 200 Louisville, KY 40213 5502) 969?4900 Date Time 04/06/2016, 6:34:04 PM Receipt 00221165 Stock Acct 339210 Kecia Copeland 601 Stephen Foster Ave Bardstown, KY 40004 Employee Jskag Principal Balance we, Current Principal Balance Principal Portion Interest Collected Late Charge Collected $0.00 NSF Collected $0.00 Sales Tax Amt $0.00 Addtional Fee $0.00 Amount Over Payment $0.00 Payment Tendered Change $0.00 Past Due Amount $0.00 Next Payment Due Payment Type Regular Payment Check CC MO Gram Payment Form Credit Card Method Phone 3 Scott Crosbie From: keciacopeland34@gmail.com Sent: Tuesday, October 25, 2016 11:39 AM To: Brandon Brewer Subject: Fwd: Floor Billing a Invoice Sent from my iPad Begin forwarded message: From: Kecia Copeland ?keciaconeiand3 tidalginailcom): Date: June 15, 2016 at 2:01:04 PM EDT To: Subject: Floor Billing a Invoice BILLING DATE: June 11, 2016 Invoice Statement for the Month of June Cleaning Service for: Total Billed: Thanks, Peachy Kleen Cleaning Service Kecia Copeland Kecia Copeland "Living Everyday to the Fullest, for Tomorrow is not Promised" keciacopeland34@gmail.com Kecia Copeland "Living Everyday to the Fullest, for Tomorrow is not Promised" keciacopeland34?qmail.com 502.310.7627 (Cell) Scott Crosbie From: Kecia Copeland Sent: Tuesday, October 25, 2016 11:06 AM To: Brandon Brewer Subject: Re: You are Invited to Kecia's Kick?Off On Aug 31, 2014 9:35 PM, "Copeland for City Council" wrote: Use this area to offer a short teaser of your email's content. Text here Email not displaying correctly? will Show In the content preview area of some email clients. my [g urgwger. Kecia OPELAII JEBardstov JOIN US AS WE KICK OFF CAMPAIGN FOR BARDSTOWN CITY WINE CHEESE RECEPTION The joy of your presence is requested at a wine 8: cheese reception with 2014 Bardstown City Council Candidate, Ms. Kecia Copeland. Scott Crosbie From: keciacopeland34@gmailgom Sent: Tuesday, October 25, 2016 11:10 AM To: Brandon Brewer Subject: Fwd: Copeiand KeciawEx525?0ct2653mplepdf Attachments: Copeland Kecia_2x525_0ct265ample.pdf; ATF00001.htm Sent from my iPad Begin forwarded message: From: Kecia Copeland Date: October 24, 2016 at 3:08:17 PM EDT To: my" Subject: KECIA 1k COPELAND CITY COUNCIL BARDSTOWN, KY ZUEET i?f??i?ifl?r?li'?; $53.55;: i; imam .,su?aaf?irajan COMMITMENT TO SERVE A VOICE YOU CAN TRUST Paid for by candidate Kecia Copeland F. CITY OF BARDSTOWN .10 cents per copy .40 cents per Request for Open Record Pursuant tn the Kentuckv Open Acts (The Receipt of this request by the City is determined by the dnteltime stamp on this section) DATE OF REQUEST: 10/26 /Zo/6 TIME: NAME: ADDRESS: 19!? (-7: if; #mi/ TELEPHONE NUMBER (During Business Hours): 692 3 379* 769/5 DESCRIPTION OF RECORD DESIRED: .27 r: .r If a 5041*" . Mm Mai. (Hu- r' I Sm a: ?33:4. [59? Jaw/5." m9 I in: a? 6., or? 12??4/ $341!; ?391. [if 3&7/5: Al/gg: (29th e2" my Jim?:me a: ?r a: ##5er SIGNED: AMQMS (Do Not Write Below This section is to be completed by the City Clerk) 0 RESPONSE DATE: I (I g? RESPONSE TIME: METHOD OF DELIVERY: 5? I NUMBER OF PAGES: AMOUNT PAID: ?g BY: TITLE: DENIAL 0F REQUEST BY CITY ATTORNEY AND BASIS FOR DENIAL (If Applicable): (Pursuant to the Kentucky Open Records Acts, The City of Bardstown has three (3) days in which to respond to this request, excluding weekends and holidays. City of Bardstown - 220 North Fifth Street - Bardstown KY 40004 - Fax 502?348?2433 EXHIBIT Scott Crosbie From: Barbie Bryant Sent: Thursday, October 27, 2016 12:59 PM To: 'kcopeland'; Tim Butler; Kecia Copeland Cc: Brandon Brewer Subject: RE: Open Records Request I will respond to the ORR on Monday. The reason I need information the day prior is so that I can get a sense of what numbers we are talking about (whether in CD or paper form). I must postmark the letter for the 31St of October. In discussion with the City Attorney, he and I will need to decide if the e-mails, documents, etc., that are captured, are of a private nature or should be released as a public record. Barbie Bryant, CKMC City Clerk Cemetery Sexton City of Bardstown 502-331-7006 (direct line) Attention: This electronic mail transmission is intended solely for the primary addressee named and may contain information that is con?dential, proprietary and/or legally privileged. If you are not the intended recipient, please delete the message and notify the sender. Any views or opinions presented are solely those of the author, except where speci?cally stated. 5% Please consider the environment before printing this email From: kcopeland Sent: Wednesday, October 26, 2016 4:38 PM To: Barbie Bryant; Tim Butler; Kecia Copeland Cc: Brandon Brewer Subject: RE: Open Records Request Is this all city business emails? I thought I had till Sent from my Sprint Samsung Galaxy 6. -- Original message From: Barbie Bryant <13bryantQ?bardstowncable.net> Date: 10/26/16 4:26 PM To: Tim Butler Kecia Copeland {keciaeopeland34@gmail.eum> Cc: keepeland@bard stowncablenet, Brandon Brewer ribbre wermibard stowneablenei} Subject: Open Records Request EXHIBIT 1 3?3 I will need the records by 12 noon on Friday, so that I can have a clear idea of how to respond to this request. Thank you. Barbie Bryant, CKMC City Clerk Cemetery Sexton City of Bardstown 220 5th St Bardstown KY 40004 502-348-5947 ext 2206 502-348-2433 fax Attention: This electronic mail transmission is intended solely for the primary addressee named and may contain information that is con?dential, proprietary and/or legally privileged. If you are not the intended recipient, please delete the message and notify the sender. Any views or opinions presented are solely those of the author, except where speci?cally stated. Please consider the environment before printing this email Scott Crosbie From: Fred and Pat Hagan Sent: Wednesday, May 11, 2016 2:47 PM To: Barbie Bryant Subject: Records Barbie, have only one e-mail account: this one. have never discussed city council business on social media. make it a policy to not send individual e-mails to other Councilman regarding city business. The only e?mail I may send to an individual councilman would be along the lines of one I recently sent to Kecia: a draft of our notes on the KLC academy- nothing regarding city business. So I have no correspondence that I have initiated regarding this topic. Those that have received were widely copied, so you will no doubt receive them from the people who sent them. If all of us send all correspondence that we received, you would receive 6-7 copies of each. Fred -??-?0rigina From: Barbie Bryant Sent: Wednesday, May 11, 2016 2:17 PM To: Barbie Bryant; Bill Buckman Bobby Simpson Francis Lydian (Francis Lydian); Fred Hagan Kecia Copeland; Kathy Graham; Mayor Royalty; Roland Williams Roland Williams Tim Butler (tbutler@bardstown.com) Subject: FW: Open Records Request importance: High I didn't realize the request was for "any correspondence" so in addition to e?mails, if you have letters, social media, text messages, etc., those records are needed also (12 noon on Monday please). EXHIBIT tabbks? Scott Crosbie From: Barbie Bryant Sent: Wednesday, May 11, 2016 3:08 PM To: 'Fred and Pat Hagan' Subject: RE: Records Fred - my interpretation of the ORR was not necessarily for correspondence between council only, but for any correspondence from the outside world to you or vise versa. Also, if 6-7 capies are received, hopefully one won't be missed. Barbie Bryant, CKMC City Clerk/ Cemetery Sexton City of Bardstown 502-331-7006 (direct line) Attention: This electronic mail transmission is intended solely for the primary addressee named and may contain information that is confidential, proprietary and/or legally privileged. If you are not the intended recipient, please delete the message and notify the sender. Any views or opinions presented are solely those of the author, except where specifically stated. Please consider the environment before printing this email From: Fred and Pat Hagan [mailtozfredpat@bardstown.com] Sent: Wednesday, May 11, 2016 2:47 PM To: Barbie Bryant Subject: Records Barbie, I have only one e-mail account: this one. I have never discussed city council business on social media. make it a policy to not send individual e?mails to other Councilman regarding city business. The only e?mail I may send to an individual councilman would be along the lines of one I recently sent to Kecia: a draft of our notes on the KLC academy- nothing regarding city business. So I have no correspondence that I have initiated regarding this topic. Those that I have received were widely copied, so you will no doubt receive them from the people who sent them. If all of us send all correspondence that we received, you would receive 6?7 copies of each. Fred ??-??Original From: Barbie Bryant Sent: Wednesday, May 11, 2016 2:17 PM EXHIBIT . 4d. tabbks' To: Barbie Bryant; Bill Buckman Bobby Simpson Francis Lydian (Francis Lydian); Fred Hagan Kecia Copeland; Kathy Graham; Mayor Royalty; Roland Williams Roland Williams Tim Butler (tbutler@bardstown.com) Subject: FW: Open Records Request Importance: High I didn't realize the request was for "any correspondence" so in addition to e-mails, if you have letters, social media, text messages, etc., those records are needed also (12 noon on Monday please). Scott Crosbie - From: Brandon Brewer Sent: Monday, October 31, 2016 2:11 PM To: Barbie Bryant Subject: how to open MBOX file for open records Barbie, Please include this walk through with the open records request of Councilwomen Copeland. Starting on step he will have to add a gmail extension in Thunderbird and browse the the MBOX ?le on the media containing the open records. 19! EXHIBIT L/z a 310ml: 220 N. 51? ST. BARDSTOWN, KENTUCKY 40004 TEL. NO. 502543-5947 FAX NO. 502348?2433 OLD KENTUCKY HOME DOORWAY October 31. 2016 McKenzie Mattineg 1018 Seminole Court Bardstown, KY 40004 Re: Open Records Request- Dear Mr. Mattingly: Please be advisedithat in response to your Open Records Request submitted ctr-October 26, 2016, requesting records for the I-pad use by Councilman Cepeland ?nm January 2015 through October 26, 2016, we have determined that one (1) CD relates to this request that may be shared with you under the Open Records Act. Of 93 emails sent from the I-pad, only 14 are city business; of 76 in the delete ?le of the I-pad, I was related to city business, approximately 10,600 in box emails received, 41 were related to city business; of 47 video pictures on the I-pad none were city related. You may inspect these records at City Hall during normal working hOurs of until Monday through Friday. Copies can be requested a?er inspecting the records at a cost of $.40 (40 cents) per CD. Sincerely, Kathy Graham Acting City Clerk Cc: Tim Butler, City Attorney EXHIBIT Rich in Culture. in Industry, Agriculture and Education From: Barbie Bryant Sent: Tuesday, July 5, 2016 12:35 PM To: 'John Kelley' Cc: Mayor Royalty; 'Tim Butler' Subject: RE: Open records request John, my job as custodian of records is to produce a ?record? that you have asked for in your Open Records Request. I cannot advise you in any way or ask you any questions that relate to your ORR. The copies that are available for inspection for #3 and #11 alone will reach a total of 1,040. Your request will generate a large amount of records to which you are entitled to inspect. Hopefully, some of the information that is currently on our web site may answer some of your questions. Cityofbardstownorg Under City Council you will ?nd minutes Under Departments, Finance you will ?nd budgets and annual reports. Barbie Bryant, CKMC City Clerk Cemetery Sexton City of Bardstown 502-331-7006 (direct line) Attention: This electronic mail transmission is intended solely for the primary addressee named and may contain information that is con?dential, proprietary and/or legally privileged. If you are not the intended recipient, please delete the message and notify the sender. Any views or opinions presented are solely those of the author, except where speci?cally stated. a Please consider the environment before printing this email From: John Kelley Sent: Thursday, June 30, 2016 3:16 PM To: Barbie Bryant Subject: Re: Open records request I reviewed your letter. I understand you can?t produce the records in a format. What electronic format can you produce the records in? John Kelley EXHIBIT tar On Thursday, June 30, 2016 10:44 AM, Barbie Bryant wrote: This letter will be mailed to your home address as well. Barbie Bryant, CKMC City Clerk Cemetery Sexton City of Bardstown 220 5th St Bardstown KY 40004 502-348-5947 ext 2206 502-348-2433 fax Attention: This electronic mail transmission is intended solely for the primary addressee named and may contain information that is con?dential, proprietary and/or legally privileged. If you are not the intended recipient, please delete the message and notify the sender. Any views or opinions presented are solely those of the author, except where speci?cally stated. Please consider the environment before printing this email From: John Kelley Emaiitojskirggf?lvahoocoml Sent: Monday, June 27, 2016 10:59 AM To: Barbie Bryant Cc: Tim Butler Subject: Re: Open records request As I explained in my email I do not have the capability to print out documents or fax any documents. I personally typed my name at the end of my email and intend that to act as my signature. I am currently outside Denali national Park and do not have access to a library or other resources to print out or fax anything. As a back up I am attaching a second request by a picture with my written request with my written signature. John Kelley Sent from my iPhone On Jun 27, 2016, at 4:51 AM, Barbie Bryant wrote: Good Morning John, The City?s policy for open records requires a signature. You are welcomed to use the attached form (with signature) or provide a letter of request with a signature. Just fax the request to me and I will use the information from your attachment as the records you are seeking. The fax number is 502-348-2433. Thank you. Barbie Bryant, CKMC City Clerk Cemetery Sexton City of Bardstown 502-331-7006 (direct line) Attention: This electronic mail transmission is intended solely for the primary addressee named and may contain information that is confidential, proprietary and/or legally privileged. If you are not the intended recipient, please delete the message and notify the sender. Any views or opinions presented are solely those of the author, except where speci?cally stated. 5% Please consider the environment before printing this email From: iskirQEif??gvahoocom Sent: Sunday, June 26, 2016 6:59 PM To: Barbie Bryant Subject: Open records request Barbie I am attaching an open records request. I will waive the 3 days so you can have adequate time to respond. Instead of printouts I would prefer the files be put in format and put on a disk. Let me know how much I owe and I will have check delivered. My purpose is to prepare for issues that will come up in the council race, therefor if you have any suggestions as to what documents will address the intent of the request that may reduce the volume of documents yet still convey the info requested I am open to that. i am in Alaska now in a RV and therefor could not print out the open request form itself. Thanks John Kelley (502) 827-8113 Sent from Windows Mail Scott Crosbie From: Kathy Graham Sent: Monday, October 31, 2016 3:36 PM To: Captain McKenzie Mattingly Cc: Barbie Bryant Subject: FW: Scanned from City of Bardstown Attachments: Scanned from City of Bardstown.pdf McKenzie See attached ORR letter with regards to I?pad use of Councilman Copeland. Thanks, Kathy Graham Executive Assistant to the Mayor City of Bardstown From: cobprinter@bardstowncable.net Sent: Monday, October 31, 2016 3:13 PM To: Kathy Graham Subject: Scanned from City of Bardstown Please open the attached document. It was scanned and sent to you using a Xerox Multifunction Device. EXHIBIT ?ff CITY OF BARDSTOWN .10 cents per copy .40 cents per Request for Open Record Pursuant to the Kentucky Open Records Acts (The Receipt ofthis request by the City is determined by the slump on this section) DATE OF RE UEST: H-o?i v.51on TIME: NAME: I xix/1.1.1; ADDRESS: 295-62 gigf?m pgxh?; bf?aaM/?b/m; [1'11 TELEPHONE NUMBER (During Business Hours): 5.38 ?3/0 7 CRIPTIO ECORD DESIRED: h- I I 9- I EL) .65" r70; ?in if? ?as: if ,r I . (MAD: 7' :75: Mam? . . - Wm ?Ea/[2w SIGNED: I 0 (Do Not Write Below This section is to be completed by the City Clerk} RESPONSE DATE: RESPONSE TIME: METHOD OF DELIVERY: NUMBER OF PAGES: AMOUNT PAID: BY: TITLE: DENIAL OF REQUEST BY CITY ATTORNEY AND BASIS FOR DENIAL (If Applicable): (Pursuant to the Kentucky Open Records Acts, The City of Bardstown hs three (3) days in Which to respond to this request, excluding weekends and holidays. City of Bardstown - 220 North Fifth Street - Bardstown KY 40004 - Fax 502-348-2433 EXHIBIT few CITY OF BARDSTOWN .10 cents per copy .40 cents per Request Open Record Pursuant to the Kentucky Open Records Acts (The Receipt of this request by the City is determined by the dmdtime slamp on this section) ?u DATE OF REQUEST: 10/26 /zo/6 NAME: va?nzrb Mn 76!ng ADDRESS: saggy/c 01:. Meeker {5c I Wig-w TELEPHONE NUMBER (During Business Hours): 652 3 576? 76L DESCRIPTION OF RECORD DESIREDcpl-Pa! 5? ?Ma CI SIGNED: xii/$69416 If; {Do Not Write Beiow This section is to be completed by the City Clerk) ar- MM Rm 97919:: 573m .2. a. ?t ?925 era tun/v Jar/M1547? erg/236'" are 2134.543 jg?v (15?4" 4091.5 RESPONSE DATE: I RESPONSE TIME: METHOD OF DELIVERY: a? v? NUMBER OF PAGES: AMOUNT PAID: N- 2 CL - BY: TITLE: DENIAL OF REQUEST BY CITY ATTORNEY AND BASIS FOR DENIAL (If Applicable): (Pursuant to the Kentucky Open Records Acts, The City of Bardstown has three (3) days in which to respond to this request, excluding weekends and holidays. City of Bardstown 220 North Fifth Street - Bardstown KY 40004 - Fax 502-348?2433 ubbles' EXHIBIT CITY OF BARDSTOWN .10 cents per coDv .40 cents per Request for Open Record Pursusz to the Kentucky Open Records Acts (The Receipt ol'this request by the City is determined by the date/time stamp on this section) TIME: 3f DATE OF QUEST: NAME: ADDRESS: ?f/J ?07151: TELEPHONE NUMBER (During Business Hours): 3/0? 703:7 CRIPTION OF RECORD DESIRED: may a ?43m arm/(mm {n WES. 22414 BaSIGNED: mg" 341%; Q53, EZ (Do Not Write Below This section is to be completed by the City Clerk) RESPONSE DATE: RESPONSE TIME: METHOD OF DELIVERY: NUMBER OF PAGES: AMOUNT PAID: BY: TITLE: DENIAL OF REQUEST BY CITY ATTORNEY AND BASIS FOR DENIAL (If Applicable): (Pursuant to the Kentucky Open Records Acts, The City of Burdstown has three (3) days in which to respond to this request, excluding weekends and holidays. City of Bardstown - 220 North i?h Street - Bardstown KY 40004 Fax 502-348-2433 EXHIBIT From: Mayor Royalty Sent: Wednesday, November 2, 2016 1:25 PM To: Fred and Pat Hagan Subject: Re: l-pad use Fred, i do believe when the Council received there training on the l?pads, it was explained the I-pad was to be used for City Council meetings only. I believe this was brought up at other council meetings also. As far as the envelope, it was laid at my seat in the council chamber along with the rest of the councilmembers. When I arrived I opened the envelope up to see what was inside and was disturbed by the information the envelope contained. I do believe there were other councilmen and media in the room at that time, if you remember you had arrived late. Regards, John Royalty, Mayor From: Fred and Pat Hagan Sent: Wednesday, November 2, 2016 12:51 PM To: Mayor Royalty Cc: 'Randy Patrick'; editor@nelsoncountygazette.com Subject: FW: I?pad use Mayor, if there is no ordinance or statute regarding private use of the City Council I- pads, what exactly is going to be investigated? In other words, what?s all the fuss about? In the council meeting you said that you were ?appalled and disturbed? (or some such wording) by what you had seen from the open records request. You mentioned contacting the Attorney General. Appalled and disturbed by what? And while we are on the subject, you held up the envelope while you were making your remarks, indicating that the results of the open meeting request ?and this If the envelope had just been dropped off at the door, how did you know what was in the envelope, such that you could reference it during the meeting? And in any case, what do the contents of the infamous envelope have to do with the open records request? It would be nice to see the answers to those questions in the next edition of the Kentucky Standard. Regards, Fred Hagan EXHIBIT JL From: Barbie Bryant Sent: Wednesday, November 02, 2016 12:33 PM To: Fred and Pat Hagan Subject: RE: I-pad use Good Morning Fred, there is no statute or ordinance for the City of Bardstown. Barbie Bryant, CKMC City Clerk Cemetery Sexton City of Bardstown 502-331-7006 (direct line) Attention: This electronic mail transmission is intended solely for the primary addressee named and may contain information that is con?dential, proprietary and/or legally privileged. If you are not the intended recipient, please delete the message and notify the sender. Any views or opinions presented are solely those of the author, except where speci?cally stated. Please consider the environment before printing this email From: Fred and Pat Hagan Sent: Wednesday, November 02, 2016 9:10 AM To: Barbie Bryant Subject: I?pad use Barbie, what is the statute or ordinance that prohibits personal use of the CC I-pad? Thanks. Fred This email has been checked for viruses by Avast antivirus software, Scott Crosbie From: Mayor Royalty Sent: Thursday, September 1, 2016 8:35 PM To: Robert Simpson; n~illiams@bardstowncablenet; keciacopeland34@gmail.com; Kathy Graham; Fred Hagan; Francis Lydian; billbuckman27 @yahoo.com; Barbie Bryant; tbutler@bardstown.com; Larry Green; Larry Hamilton; rpatrick@kystandard.com Subject: Note During our special meeting there was a note that was passed from Matthew Hite county attorney to counselman Copeland. I would like to have that note made public to each and every councilmember and our city attorney Tim Butler, because he is doing the negotiating with the county. With notes being passed to councilmembers there appears to be a side bar negotiation and feel that that may be unethical. it appears to have enhanced the 130,000 dollars. John Sent from my iPad From: Randy Patrick Sent: Friday, September 2, 2016 10:10 AM To: Mayor Royalty Cc: Robert Simpson; rwilliams@bardstowncable.net; keciacopeland34@gmail.com; Kathy Graham; Fred Hagan; Francis Lydian; billbuckman27@yahoo.com; Barbie Bryant; tbutler@bardstown.com; Larry Green; Larry Hamilton Subject: Re: Note Matthew told me after the meeting the note was to ask that Councilwoman Copeland move to suspend the rules for conducting the meeting so that he and Judge Dean Watts could talk with the council. He cited an opinion by the Office of the Attorney General that the intent of KRS 61.823(3) is "almost certainly not to preclude public participation when an agency otherwise normally permits it,? and that to do so "reflects an overabundance of caution.? Randy On Sep 1, 2016, at 8:34 PM, Mayor Royalty wrote: During our special meeting there was a note that was passed from Matthew Hite county attorney to counselman Copeland. I would like to have that note made public to each and every councilmember and our city attorney Tim Butler, because he is doing the negotiating with the county. With notes being passed to councilmembers there appears to be a side bar negotiation and feel that that may be unethical. It appears to have enhanced the 130,000 dollars. >John Sent from my iPad EXHIBIT dependence somewhat similar to caffeine and has no potential for physical dependence. Volatile substances (Gasoline, paint thinner, lighter ?uid, airplane glues, etc.). These substances act on the central nervous system and produce an intoxicating effect. They can be extremely dangerous, causing either brain damage or death from overdose. Narcotics (Hydromorphone, Oxycodone, and Hydrocodone Meperidine, Methadone, Fentanyl, Pentazocine, etc.). Legal, narcotics such as OxyContin (oxycodone) and Vicodin (hydrocodone) are prescribed as pain-relievers but are often diverted for illegitimate uses. Their effects can be similar to those of narcotics. Cooperation with Investigations and Searches The City requires all employees to cooperate fully and, when requested, to participate in City investigations. This includes but is not limited to being totally honest and forthright when responding to City inquiries, as well as completing documents and statements requested by the City. The City may also conduct searches and surveillance of the workplace and employees, including but not limited to searches of persons, property, and personal containers, upon reasonable suspicion of misconduct and as otherwise permitted by law. City property, including but not limited to ?les, desks, lockers, and City vehicles, as well as employees? personal containers located therein, are subject to inspection at any time by authorized personnel of the City. Also, City property, as well as employees? personal containers located therein, are subject to inspection for non- investigation purposes g. retrieving a City document for operational reasons) at any time by authorized personnel of the City. Use of Electronic Communication and Storage Systems 1. Business Use. The City?s Electronic Communication and Storage Systems (?Systems?) are to be used primarily for business purposes, which means that any communications or research or accessing of material must be job- related. Use of E-mail and the Internet for personal purposes during a regular break for during a lunch break or as otherwise permitted by the City is acceptable but only to the extent expressly permitted by this policy. 2. Prohibited Uses. Use of Systems illegally, to aid and abet any illegal use, and for any activity that might impair discipline, threaten working relationships, or disrupt the workplace is strictly prohibited. Such use 3 activity includes, but is not limited to: (2) accessing or downloading pornographic materials, information or images; (2) transmitting pornographic materials, ?dirty jokes,? or matters containing sexual EXHIBIT 24 Scott Crosbie From: Barbie Bryant Sent: Wednesday, March 2, 2016 10:34 AM To: Brandon Brewer Subject: Emailing: Council Members 2015-2016 Attachments: Council Members 2015-2016.xlsx Your message is ready to be sent with the following file or link attachments: Council Members 2015-2016 Note: To protect against computer viruses, e?mail programs may prevent sending or receiving certain types of file attachments. Check your e?mail security settings to determine how attachments are handled. EXHIBIT 53 2015 - 2016 Mayor Council City Attorney John Royalty, Mayor 820 Ave Cell: Work: 502?507?5372 502-350-0602 Bardstown KY 40004 Email: mavorrovalty@bardstowncablenet Bill Buckman, Council Cell: 502-294?0848 215 Old Nazareth Rd Email: Bardstown KY 40004 Kecia Copeland, Council Cell: 502-310-7627 601 Stephen Foster Ave Email: keciacopeland34@gmaiI.com Bardstown KY 40004 Fred Hagan, Council Home: 502-348-4736 3113 Yorkshire Dr Email: fredpat@bardstown.com Bardstown KY 40004 Francis Lydian, Council Home: 502-348-5835 203 Hollywood Dr Work: 502-348-3487 Bardstown KY 40004 Email: flvdian@bardstowncable.net Robert L. (Bobby) Simpson, Council Home: 502?348-5224 118 Halstead Ave Cell: 502?275?6168 Bardstown KY 40004 Email: robertsimpsonllc@gmailxzom Email: bcsimp@bardstowncable.net Roland E. Williams, Council Home: 502-348-5433 225 Elmcrest Dr Cell: 502-510?1101 Bardstown KY 40004 Work: 502?331?8802 Fax: 502-331-8832 Email: coach roe@vahoo.com Email: Email: rwilliams@bardstowncahle.net Tim Butler, City Attorney 112 4th Street Bardstown KY 40004 Work 502-348-9120 Cell: Email: tbutler@bardstown.com Scott Crosbie From: Sent: To: Subject: Attachments: Barbie Bryant Friday, February 26, 2016 3:06 PM Brandon Brewer (bbrewer@bardstowncablenet) Copy of Councillpads.xlsx Copy of Councillpads.xlsx EXHIBIT :7 IPAD Name: ICLOUD ACCT: Name: Counc?l Francis Lydian CouncilZ citycouncil.2@icloud.com Bobby Simpson Council3 citycouncil.3@icloud.com Bill Buckman Council4 citycouncil.4@icloud.com Roland Williams Council5 Kecia Copeland Council6 citycouncil.6@icloud.com Fred Hagan CobClerk CobMayor cobclerk@icloud.com Barbie Bryant c0b.mayor@icloud.com John Royalty CobAttorney cobattorney@icloud.com Tim Butler Councilextra citycouncil.extra@icioud.com Council Extra Scott Crosbie From: Barbie Bryant Sent: Friday, November 4, 2016 12:21 PM To: Brandon Brewer; Tim Butler (tbutler@bardstown.com) Cc: Mayor Royalty Subject: RE: I-Pad Tim, please see Brandon?s response below. Barbie Bryant, CKMC City Clerk Cemetery Sexton City of Bardstown 502-331-7006 (direct line) From: Brandon Brewer Sent: Friday, November 04, 2016 12:02 PM To: Barbie Bryant Cc: Mayor Royalty Subject: RE: I-Pad I will await instruction from the Mayor on how to handle this. When ready, I can remove anything tied to personal content from the iPad. All archiving is already complete, been hit by backups on our servers, and is in a location inaccessible from anyone on the network other than myself and domain administrators. Please advise for further directives. Brandon From: Barbie Bryant Sent: Friday, November 04, 2016 11:58 AM To: Brandon Brewer Subject: FW: l?Pad Please see City Attorney response below. Barbie Bryant, CKMC City Clerk Cemetery Sexton City of Bardstown 502?331-7006 (direct line) Attention: This electronic mail transmission is intended solely for the primary addressee named and may contain information that is con?dential, proprietary and/or legally privileged. If you are not the intended recipient, please delete the message and notify the sender. Any views or opinions presented are solely those of the author, except where speci?cally stated. 5% Please consider the environment before printing this email From: Tim Butler [mailto:tbutlerl?bardstowncuml Sent: Friday, November 04, 2016 11:53 AM To: Barbie Bryant Cc: John Royalty; Mayor Royalty Subject: I-Pad Barbie; As a follow up to our discussion, I am recommending that all personal files on Councilwoman Copeland's assigned l-Pad be either copied or destroyed and then the l?Pad returned to her. I spoke with Councilwoman Copeland before leaving City Hall and gave her the option. She is supposed to get back to me. Please follow up with Brandon to let him know the status of this issue. Assuming there is no further reason to access any of the information on the l-Pad please advise him to "quarantine" the machine until we can give him further instructions. Thanks Tim Butler Scott Crosbie From: Brandon Brewer Sent: Friday, November 4, 2016 4:19 PM To: Jeff Mills; Nahom Ayele Subject: record of my last week of Attachments: accountsofCopelandORR.docx Guys, here is the account of everything that happened. I made this a password protected and document. The password to open it is the domain admin password, you can read it now if you want for full details orjust please hold on to this forever in case we or you guys ever need to recount what happened from my perspective here on this one.. Thanks for all you guys? help and advice Brandon EXHIBIT $55 i? 2h! In: 1 ml? 9:51?? ?i I . mil'l 1H ?izwr?? ?Ti :Fi; Ilia?; am??ic?i?f-T?H- intuit: ff mm?! 1 :1 its. 1 ra'?tiu?? qr Hum-mth EEKEEAKI an, i, - $1 . :J-jrmsitm mam: ma . ume ll??fi:ass- Issac: M: . wanna? KT ?911,113ng?ilh til" mum ram: ?Lila. mum mam: man: man . A - Ems'unu K't n. mqu ARE I?'tii't?'lli? ?12? ms, E?ifjm??bff'??fw? m- mm"; mynm? we mam-rsw?irm? AL g:ng ML mt swim Emmi-i3" gsr: gag?nk?imn l?f??mt?f?m ?wig HEM.- phi-HIM?: 'mnf iilr'?ffi?if; [nE?hLl?ff TELH ?4552?; grammar: [Hf mu; ?13? Jil?fif?vl?ljlal?f as? am?? 'urw xmuutm um: mam-mm agvummwr 334* 3M. maan smi- :19? 1:11;: ?f??hb HRBE Til QEM-l?i?i?li??l' 'IT?lafs?ngmm ?awn (159's! Emma?. mm was man 1m ?51m Fasrmm mm Emm?w ml t?r? aim; ?iir?irmmg wimp? mi- EDP-E 1M. m: - .: blu?; . a. . .r-f I . . - L?ftmw a. .. - - mm?i?mna fii?l .JT ?Hi/Hiri- ri?e}: ml ilk?: r2. 15:25] :95? n; i ans??m?; mm timing: m: m- warcagv min? FRAME-3L ii?aiftr??n mm 1% mm}; 11.3% 11:1 Lei: fi?fls'f 2m ?aunt-E; Tints wag: I w" 7.5: magma"? mm 5111 mm 4:11:33'1.?qu1 u? HGT-MI. ?Efrem -. H15 team: $5 mi; ?3 ?mgmn ?21:;3 In? at? I . 15-. .. my: 119. comm .. . 13:23:39: 92m; mm mm my; .. mt 9mg mama . I 0! ?gamma - EXHIBIT COMMONWEALTH VS. COPELAND, KECIA KEN I I JCKY HARDIN DISTRICT mun-r COURT OF JUSTICE Filed an uncanny: as TRAFFIC mm NOT APPLICABLE Disposnmn on DIIMIZDH by NOT APPLICAEIE ?Irma: - I- - NOT an arr-1cmi?fu??uuqi?h - .I.PELAND, KECIA BS DEFENDANT RESPONDENT DUB: D3129f197? 0112122555 OPERATD R's LICENSE - KENTUCKY Ram: Sex?. I r91 u- Ehdtirl?STEPHEN FOSTER KENTUCKY STATE POLICE . . - no.2 .- .. - 'r .II. that?: - . - . :51, EXPIRED REGISTRATION LATES - 186.170 CHARGE 1 ORIGINAL Charged on by cltatlnn 1-1 - DISMISSED D?pos'ltlun on 01mququ by no TRIAL DWOP ON PROOF OF REG EXPIRED KENTUCKY REGISTRATION RECEIPT - CHARGE 2 ORIGINAL Charged an 11}22!1013 by citallun 3MD593911-2 . DISMISSED Disposition on 01104121114 by no TRIM. DWDP an 93an If. in,? OF REGISTRATION filed Jyfcommuan Ham APPEARANCE atheduled for Minna? mum PM ?In room with HOT with?: 31There an no Images faun? run-this case. n" End of Can Numb!? 14-1-0021: EXHIBIT 41L tabbies? COMMONWEALTH VS. COPELAND, KECIA NELSON DISTRICT COURT TRAFFIC With HON. RDBERT HEATON CDURTOFJUSTICE Flled on 09:01,! 2004 as On minnow by HON. ROBEET HEATOH BURT RECORD "w ??1?93343 n" NOT an OFFICIAL Elm-oasis: Eit?g?a-ilj) .- A ODDELKHD. In DOB: Ballifi??l Ran-.21! Sexso: an. FOSTER i. 5?99EEHOH wnmufusued On owzsnuus 9.9515. ?5159. 54555.?. El"! L-.-.-.-- .-. 1 BLAIR, Tom. a: WITNESS slurp-3.? - . - - -..I . J. . - - 3..- .. L. - BARDSTOWN POLICE DEPARTHENT 5 LE :Chnr?a-s' '1 . . - 7' SPEEDING 14MPH OVER LIMIT 189.390 CHARGE I ORIGINAL Dogma Chargnd on by dtatlnn 4619911414 I AMENDED DOWN Dispusltlon on [22111304 by no mm 1 IMPROPER. EQUIPMENT - 139.0 20 CHARGE 1 AMENDED 4 Charged on QBIZZIZUOG by dzatlun 4619917414. i GUILTY on Max:21an by no TRIAL E, Santenoad on 0912232004 flna amount at gun cos: amount or $135.54Od-jf-?3343_ I - . - . RECEIPT ?led on 033'153?2006 1 373-5" #4 . . .. QGREEHENT PLEE ?led an 09f22f10U4 'Eu?ht?: I I snow CAUSE. DEFERRED INSTA Ii $153.50 1_ LLMEHT schedumd 094,13 {21105 int") N'd ll1 mum Wltl'l HON. ROBERT HBATCIH - . I WIth HON. ROBERT HEATON ARRAIGNMEHT schaduled for 09111121104 Demo AM In roam -- . - my 'Oderr-uaaqai 1 .. . Thare are no Imagas [Our-d for this case. End of Can Number: ?ll-T433343 COMMONWEALTH VS. COPELAND, KECIA NELSON DISTRICT COURT COURT OEJUSTICE Filed on 05/02/2011 as TRAFFIC i-iON. ROBERT HEATON Disposition on 05/ 10/ 2011 by NOT APPLICABLE NOT AN OFFICIAL COURT RECORD 11-T-01506 1 - . 11-1-01505 .. .. . . i COPELAND, KECIA as DEFENDANT RESPONDENT I DOB: 03/29/1970 DLN: C02722686 LICENSE - KENTUCKY Race: 3 Sex: Hlspanic: Helght: 501 . 1 .. 1.1.3LEWIS, 05 FAILURE TO WEAR SEAT BELTS - 18942505) CHARGE 1 ORIGINAL 0004990 Charged on 04/29/2011 by Cltation 1L8575361-1 CITATION - PAID Disposition on 05/10/2011 by no TRIAL i Sentenced on 05/10/2011 ?ne amount 0f$25.CALENDAR ORDER ?led on 05/11/2011 5 PM (DEFT. PAID PRIOR To FTA BEINGISSUED) I RECEIPT ?ied on 05/10/2011 $1150015007 ARRAIGNHEHT scheduied for 0511012011 09:00 AM in room with HUN. ROBERT HEATDN - 05/101201: Counter Add D0wment RECEIPT Chm-gel Prepayabi'e C?yrl FAILURE TO WEAR - Imago: 11-T-01506 3 There are no Images found case. End of Case Number: 11-T-01506 BARDSTOWN ELECTRONICS, VS. COPELAND, KECIA NELSON DISTRICT COURT Filed on 07/13/2015 as CONTRACT HON. JOHNS. KELLEY, V. Disposition on 08/19/2015 0f JUDGMENT COURT TRIAL by HON. JOHN S. KELLEY, V. NOT AN OFFICIAL COURT RECORD . .- 1? .. .-- .: .1117. I PETITIONER I BARDSTOW ELECTRO NICE, L. 1.775171040 SALEM - COPELAND, KECIA as DEFENDANT RESPONDENT - .. :?Addi-qgg129 CANEY FORK RD 5 . 1 . 1 -:rl -. uEd on 07/13/2015 for 08/19/2015 09:30 AM In room served. on 07/27/2015 by I I HD T0 BOX CHECK 2 SUMMONS, COMPLAINI CLAIMS HANDBOOKRETURNED SERVED BY NCS i L. - - 15-51003150 09/23/2015 . WAGE filed an i I GARNIHSEE- cm OF BARDSTO WN GARNISHMENTSENT FCM TO GARNISHEE . MISCELLANEOUS ?led on 05/19/2015 _i COPY OF AGREEMENT 1 CALENDAR on 08/19/2015 - i NOE FCM DEF 3: PLTF TEST JUDGMENT - SMALL CLAIMS ?led on 05/19/2015 NOE FCM DEF 3. PL TF COURT FINDS FOR PLTF SUM OF 1230.45 COSTS COMPLAINT PETITION ?led on 07/13/2015 . SMALL CLAIMS COMPLAINT .2 3? 2 . 3 .. images: COURTTRIAL scheduled for 08/19/2015 09:31 AM In room HON. JOHN S. KELLEY, V. :1 --.- - . .. .. 1..-.There are no Images found for case. End ofCase Number115-S~00060 . KIA STORE EAST, VS. ROGERS, JULIA ET AL KENTUCKY NELSON DISTRICT COURT COURT Filed on 03/ 12/2014 as CONTRACT with HON. JOHN s. KELLEY, V. Disposition on 03/27/2014 Of SUMMARY JUDGMENT by HON. JOHN s. KELLEY, v. 14-0002? NOT AN OFFICIAL COURT RECORD IParIt'ieS I I . 14-6?00250 I COPELAND, KECIA as DEFENDANT RESPONDENT . Hydrant; II 5 601 W.STEPHEN FO .I . APARTMENT #1 - KY 40001CIVIL SUMMONS Issued on 05/15/2014 by way Of PERSONAL SERVICE . ALIAS - CHECK SASE SUMMONS RETURNED 06/16/14 NOT SERVED PER NCS BAD ADDRESS PER 504* i I WELLS) 06/16/14 i CIVIL SUMMONS Issued on 03/12/2014 by way SERVICE 1 HD T0 BOX TWO DEF. SUMMONS RETURN 03/1 7/2014 PER NEED APARTMENT NUMEERPERSO P413 014 1' KIA STORE EAST, as PLAINTIFF PETITIO NER RESPONDENT '77? ffCIVIL SUMMONS Issued on 03/12/2014 sawed on 03/16/2014 by way or PERSONAL SERVICE 5 5 HO TO NOS Box 11/ $30.00 CHECK Two DEF. SUMHONS RETURNED 03/1 BY NCS ILLEGTEL 5 ?#518911 .- .E I HAMILTON, BLAINE as RNEY FOR DEFENDANT (CIVIL) . - E'AaPr?n. I ., i. a 119 WEST STEPHEN FOSTER AVE. - KY I SKEETERS, BENNETT, WILSON a. PIKE, as ATTORNEY FOR PLAINTIFF LINCOLN TRAIL BOULEVARD . . . -. I?Daayr?gms I I I i I 14-12-0013 I JUDGMENT SATISFACTION ?led on 07/31/2015 JUDGMENT HAS BEEN SATISFIED GARNISHMENT - AFFIDAVIT FOR WAGE ?led on 09/12/2014 1 ISSUE To SOUTHERN STANDARD CARTONSMAILED TO SKEETERS, BENNETT WILSON PIKE IN SASE 1 CALENDAR ORDER ?led on 03/27/2014 NOE FCM AD, AP 8: DEFS TAKEN UNDERSUBMISSION JUDGMENT - SUMMARY ?led on 03/27/2014 NOE FCM AP PLTF GRANTED JGMTAGAINSTJULIA ROGERS IN SUM OF 2130.00 12% FROM JGMT DATE TIL PAID 887.55 COSTS CALENDAR ORDER ?led on 08/12/2014 NOE FCM AF 81 AD MR HAMILTON 20 DAYS TO FILE REV 8/2 6/14 FOR SUB STATUS on 03/25/2014 I FROM TIULIA ROGERS. I PETITION ?led on 03/12/2014 CORRESPONDENCE ?led on 03/12/2014 INSTRUCTION FROM ATTORNEY ., a 14450025111-: i..I an- -- . .-.s. .. E'i?r??nW -- REVIEW scheduled for08/26/2014 01:01 PM In room HON. JOHN S. KELLEY, V. FDR SUBMISSION STATUS MOTION HOUR SChedLlled for 08/05/2014 01:01 PM In room 0 with HON. JOHN S. KELLEY, V. i I MOTION FOR SUMMARY JUDGMENT ?led on 07/16/2014 by AP i "5 51mph 1a-c-uozsa There are no Images found for this case. End of Case Number: 14-C-00258 FORT KNOX FEDERAL CREDIT UNION, VS. COPELAND, KECIA NELSON DISTRICT COURT Filed on 05/ 14/2007 as CONTRACT with HON. Disposition on 05/13/2009 of DISMISSED 77:02(2) by HON. ROBERT HEATON NOTAN OFFICIAL COURT RECORD COURTOFIUSWCE 07-C-00341 Inn:oz?p-Doau' COPELAND, KECIA as DEFENDANT RESPONDENT awn-2 - u. i CIVIL SUMMONS Issued on 02/07/2008 by way of PERSONAL SERVICE ALIAS -- NCS - RETURNED FROM NCS ALONG WITH CHECK STATING ADDRESS WE HAVE NOTHING CURRENP-FCM CKTO i ATTYON 2/13/08 1 CIVIL SUMMONS issued on 05/15/2007 by way MAIL - .- .- i i FEDERAL CREDIT UNION, as PLAINTIFF I PETITIONEE V0 NSICK, JAMES E., as ATTORNEY FOR PLAINTIFF .4edema I I I PO am: 3145 i LOUISVILLE KY 402111 I i .. ORDER DISMISSING FOR LACK OF PROSECUTION fllEd on 05/13/2009 FCM TO VONSICK AND COPELAND DISMISSED NOTICE TO DISMISS FOR LACK OF PROSECUTION on 03/27/2009 ALL PARUES NOTIFIED COMPLAINT PETITION ?led on 05/15/2007 in?. ii? - Ev?nts K. .. . 2" R. - MOTION HOUR scheduled for 05/13/2009 11:00 AM In room HON. ROBERT HEATON . . I g. .. nunMOTIO TO DISMISS FOR LACKOF PROSECUTION filed on 03/27/-..- .. .. ..- .. .. 1531366: 4 7f There are no Images found case. End of Case Number: 07-0-00341 Dre-0394: 'j .. i 1, CALHOUN, THERESA VS COPELAND, KECIA I KENTUCKY CHRISTIAN DISTRICT COURT Flled on 10/10/2000 a5 FORCIBLE DETAINER HON. JAMES G. ADAMS, JR. Disposition on 11/05/2000 Of JUDGMENT COURT TRIAL by HON. PETER C. 00-C-01295 MACDONALD NOT AN OFFICIAL COURT RECORD Earths. - TIFF I COPELAND, KECIA as DEFENDANT I RESPONDENT CALHOUN, THERESA as PLAIN I :2 3 ALL OCCUPANTS 5 5 592 ARCTIC AVE. 1031 COUNTRY VIEW i . I i I 5 EVICTIOH NOTICE Issue 5 . 5 PERSONAL SERVICE 5 . I Tr?pcqung,? I 5 ORDER DISMISSING ?led on 11/06/2000 DID NOTAPPEAR FOR COURT. PETITION FOR WRIT OF FORCIBLE DETAINER ?led on 10/10/2000 :1 . uu-cibI'zssI: COURT TRIAL scheduled for 11/06/2000 08:30 AM In room HON. JAMES G. ADAMS, JR. I EVICHON [imagef 3 12:55; There are no Images found for Case. End of Case Number: 00-0-01295 MVP FINANCE, INC., VS. COPELAND, KECIA J. NELSON DISTRICT COURT Filed on 03/14/2007 as CONTRACT HON. ROBERT HEATON Disposition on 03/28/2008 of DISMISSED: 77:02(2) by HON. ROBERT HEATON ay'c'umgg NOT AN OFFICIAL COURT RECORD Partlas'? arc-00199 i COPELAND, KECIA J. as RESPONDENT - -- I Elan-0050?. L. iv 5 601 w. STEPHEN FOSTER AVEN i i BARDSTOWN KY 40004 I I 1 315101500CIVIL SUMMONS Issued on 03/14/2007 by way SERVICE I I ??35 UNABLE To LOCATE 0? i MVP FINANCE, INC., as PLAINTIFF PETITIONER - i 5 0/0 300 MAIN PROFESSIONAL BUILDING I It 5 017 MAIN STREET CAR NOVV ACCEPTANCE as_ DOING As 1' RISCH, DENNIS S. as RNEY FOR PLAINTIFF I non-~- 5' i 317 MAIN STREET, STE. 000 OH 45202 I D?cume'nis'0240-0019113 CALENDAR ORDER ?led on 03/28/2008 FCM TO RISCH AND COPELAND DISMISSED NOTICE TO DISMISS FOR LACK OF PROSECUTION ?led on 07/23/2003 I COMPLAINT PETITION ?led on 03/14/2007 Events 1:07-monan .. L3. 331MOTION HOUR scheduled for 08/27/2008 11:00 AM In room HON. ROBERT HEATON ed Date: 08/13/2008 'r ROSECUTION ?led on 07/24/2005 There are no Images found for-thls case. End Of Case Number: 07-c-00199 HURST DISCOUNT DRUGS VS. KECIA COPELAND KENTUCKY NELSON DISTRICT COURT COURT OF Filed on 03/20/1997 as CONTRACT with HON. THOMAS C. DAWSON Disposition on 06/25/1999 of DISMISSED: 77:02(2) by HON. ROBERT HEATON 975-00084 NOT AN OFFICIAL COURT RECORD Flam? I I . i i COPELAND, KECIA as DEFENDANT RESPONDENT i "v177 PURCELL i i' 1 BARDSTOWN KY 40004 - I i . SERVICE HURST DISCOUNT DRUGS as PLAINTIFF PETITIONER E?hildfessl'h, 5 102 N. 3RD COURT SQUARE :1 .. - .. - . 97-5-00064 3 ?led on 08/24/2006 ORDER DISMISSING med on 06/25/1999 FCM PL - DEF. NEVER SERVED MAIL RETURNED UNDELIVERED ?led on 05/27/1999 TO KECIA COPELAND -ATTEMFT- NOTKNOWN MAIL RETURNED UNDELIVERED ?led on 05/22/1997 - FROM COPELAND I ORDER- OTHER ?led on 05/16/1997 UNABLE TO LOCATE COPY To PLA. ANDDEF. COMPLAINT PETITION riled on 03/20/1997 Evens97-5-00004 MOTION HOUR scheduled 15r06/25/1999 09:00 AM In morn "nu HON. RDBERT HEATON - 31"? ??it-??i?ygg?COURTTRIAL scheduled for 05/15/1997 02:30 PM in room with HON. THOMAS C. DAWSON There are no Images fDund case. End Of Case Number: 97-5-00004 In? CHR KECIA J. COPELAND VS. WILBERT CEASAR, JR. KENTUCKY x. COURTOFJUSNCE NELSON DISTRICT COURT Filed on 09/05/1996 as OTHER with HON. THOMAS c. DAWSON 95?5'00333 Disposition on 09/05/1996 Of TRANSFERRED by HON. THOMAS c. DAWSON NOT AN OFFICIAL COURT RECORD Partial" I 96:15-90339 CEASAR, WILBERT JR. as DEFENDANT I RESPONDENT Race: Sex: Color: GR Halr Color: BL Height: 503 Weight: 160 . . . . 90.0.0399: 821. BEULAH ST. - -- STREET - - . - - - -- -. .D?cumE?-?U?90-0-0033} . ?led on 08/21/2006 COMPLAINT-URESA ?led on 09/05/1995 1010099 900003331, I There are no Images found for this case. I End of Case Number: 96-0-00333 HERITAGE ACCEPTANCE CORPORATION, VS. COPELAND KECIA KENTUCKY NELSON CIRCUIT COURT Filed on 11/02/2015 as CONTRACT with HON. JOHN D. SEAY Disposition on 11/12/2015 Of DISMISSED (BEFORE TRIAL) by HON. JOHN D. SEAY NOT AN OFFICIAL COURT RECORD Parties 15421-00618 COPELAND, KECIA as DEFENDANT RESPONDENT EAddress 149 CASTLETON DR 5 i BARDSTOWN KY 40004 . . . . . . . . . . . . . - . . . - . . . . ESummons CIVIL SUMMONS Issued on 11/02/2015 by way of PERSONAL SERVICE . . . . . HERITAGE ACCEPTANCE CORPORATION, as PLAINTIFF I PETITIONER Address 5 121 s. MAIN STREET ELKHART IN 46516 . . - . . . . . . . . FOWLER, MEASLE 81 BELL, as ATTORNEY FOR PLAINTIFF EAddress 300 WEST VINE STREET, SUITE 600 ?40-591 Documents NOTICE OF DISMISSAL ?led on 11/06/2015 NOTICE OF VOLUNTARY DISMISSAL PLTF, BY COUNSEL HEREBY VOLUNTARIL WITHOUT PREJUDICE ITS CLAIMS AGAINST KECIA COPELAND . COMPLAINT I PETITION ?led on 11/02/2015 PROOF ?led on 11/02/2015 PROOF OF DEFENDANTS ADDRESS Images 15-01-006 18 There are no Images found for case. End Of Case Number: 15-CI-00618 RETURN OF SERVICE ?led on 04/25/2016 GREEN CARD RETURNED SIGNED DR KAHLEIFEH GARNISHMENT - AFFIDAVIT FOR WAG ?led on 04/07/2016 ISSUED 4-11-16 8: CERT MAIL TO N0 CHECK GARNISHMENT - AFFIDAVIT FOR WAGE filed on 09/23/2015 GARNIHSEE- CITY OF BARDSTOWN GARNISHMENT5ENT FCM T0 GARNET-TEE MISCELLANEOUS ?led on 08/19/20 15 COPY OF AGREEMENT CALENDAR ORDER ?lm! on 08/19/2018 NOE FCM JUDGMENT- SMALL CLAIMS ?led on 08/19/2015 I NOE FCM DEF 81 PLTF COURT FINDS FOR OF 1230.45 COSTS COMPLAINT PETITION ?led on 07/13/2015 SMALL CLAIMS COMPLAINT Events 15-5-00060 COURT TRIAL scheduled for 08/19/2015 09:31 AM In room Wltl'l HON. JOHN S. KELLEY, V. Images There are nb Images found case. End of Case Number: 15-5-00060 MATTINGLY, DAVID VS. COPELAND, KECIA KENTUCKY NELSON DISTRICT COURT COURT 01-?st THEE Filed on 04/07/2004 as CONTRACT HON. ROBERT HEATON 04 00131 Dispositlon on 05/20/2004 of DEFAULTJUDGMENT by HON. ROBERT HEATON NOT AN OFFICIAL COURT RECORD um It Case Memo 04-C-00181 NOTICE OF SAHSFACHON FILED 1/2 9/07 Parties 04-0-00181 COPELAND, KECIA as DEFENDANT RESPONDENT Ra ce: 4? ll? Memo 1 .- -1. 9.1. .4. 99.1393 955938312? . -5 5 Address 5 AKA KECIA COPELAND CEASAR i 6107 ROSSI DR. .111}? CIVIL SUMMONS Issued on 04/07/2004 served on 04/15/2004 by way of PERSONAL SERVICE DAVID as PLAINTIFF I PETITIONER 5 Address 5 680 EAST JOHN ROWAN BLVD. . BARDSTOWN KY 40004 WASTE MANAGEMENT as OTHER PARTY . Address GARNISHMENTS 1021 MAIN ST. SUITE 300 CEASAR, KECIA COPELAND as ALSO KNOWN AS DOWNS, WOODROW F., as ATTORNEY FOR PLAINTIFF Address P.0. BOX 277 BARDSTOW KY 40004 - - - - - - - - - - - - - - . - - - . - - - - - - - - - - - - - Documents 04-C-00181 NOTICE OF SATISFACTION ?led on 01/29/2007 FCM TO MATTINGLY, COPELAND, 8: EMPLOYER HD DOWNS 50X. DEF. P08: SATISFIED IN FULL-ANY SHOULD BE STOPPED. GARNISHMENT - AFFIDAVIT FOR WAGE ?led on 08/08/2006 SENT TO WASTE MANAGEMENT RETURN OF SERVICE ?led on 05/26/2004 GREEN CARD RETURNED GARNISHMENT - AFFIDAVIT FOR WAGE ?led on 05/24/2004 SENT CERTIFIED MAIL TO UNITED PARCEL SERVICE - GREEN CARD RETURNED 5-26-04 NOTICE OF JUDGMENT LIEN ON REAL ESTATE ?led on 05/21/2004 JUDGMENT -DEFAULT ?led on 05/20/2004 JUDGMENTIN THE AMOUNT OF INTEREST, COURT COSTS OF $73.50, ATTORNEY FEES 0F $500.00 - COPIES SENT TO COPELAND, HD TO DOWNS COMPLAINT I PETITION ?led on 04/07/2004 Events 04-C-00181 MOTION NOT REQUIRING HEARING In room HON. ROBERT HEATON Motions LT JUDGMENT ?led 0" 05:1 {382911319 -. Images There are no Images found for this case. End of Case Number: O4-C-00181 - - - - - - - - I A?p-0442-0018 1 Ripoff Report 1 Kecia Copelan Complaint Review Bardstown, Kentucky: 834412 Page 1 of 4 Ripoff Report Complaints Rev-lam Smma Lawsuits Frauds Reported. File your review. Consumers educating consumers.? cons ,f umers or consumers Egg dealtltenart as? Donut [at mam get away ?In the truth be knownlm REVIEW Search Browse Categories Total Visits since 1993: 8,957,486,284 Estimated money Consumers saved since 1995: 51557530039143 Reports (a Update Programs 8. Help Conlumer Veri?ed Btulneaa Legal Consumers Say In the Ripoll' Report Repair your repetition the right way Register or a Report Services FAQS Resouroes Directory Directory Thank You Media Investigates Corporate Advocacy Program Login I Rtpotf Report protects consumers ?rst amendment right to free speech Lear Huw lo and Ri I iimostin?hor ml I. I. P0 eport nvestlgates. Sponsored By 7 Amazon Gl? Cards LEARCAPITAL How to protect yourself from Real Estate identity Fraud Any Occasion, Watch our new web series Ripoft Repon Investigates NO Expiration. Our 6 part series on real estate traud shows how easily . ,mp HOW these swindlers can steal your home and equity and what you 0:17; need to know to protect yourself. W5 1- 2" Watch Now! - titnuil Heunrt Report: #834412 - 7 Real Estate Deed Fraud on Ftlse Learn how to protect yoursell Complaint Review: Kecia Copelan Ra'?fed I Submitted: Sun, Febnrary 05, 2012 Updated: Sun, February 05, 2012 Reported By: OTeleoom Louisville Kentucky United States of America Ci .I . - {Eaten-z!" KectaCopelan Phone:m . H?tw'?f, web, . -: Bardalawn. Kentucky I 1 Unned 5mg; oangl-lca Category: Liam . .- A a California Real Estate Commlsioner WW . I I tells you what you need to know. 4. v, - - .5 .I-g b?nni-A?J r' If lel?-?awesomeness - Kecia Copelan KECIA COPELAND IS A FRAUD TO SMALL BUSINESS AND HAS BEEN PROVE NOT CREDITABLE .- .-. ardStown? Kentuc'w LEARN 6+1 RecommendthisonGoogle Twael '1 3 and to mammal I 5 Sat Record Add Rebuttal to this Report 1 Straight I I File New Report I Repair Your Repuutlon I ?It? . '2 First, he advisad that Oldham Teleoom has never ripped off no one. Second, Kaela Copeland Is mad because she IS this Wm was ?red from Oldham Telecom due to her frauduatantty Ripoff Report running payroll through ADP for herself and made several I dtectr to heraetftn an unauthorised manner. We do not yo?? WI uso a payroll company. Third, Keda Copeland was not just :Ir? 3 1 Wm ?red from Oldham Tolmom, but also her last two (2) Rlpoff Report an . . Employers for something stroller Faulth Koala Copelan A busmess. ?rst 8/3/2016 Ripo?' Report Kecia Copelan Complaint Review Bardstown, Kentucky: 834412 Page not living with her but is with Brenton. line of defense however. Her son makes his own choices and what disagreement Kecia and her son have does not give her on the Internet- the tight to slander my business name as that is what she does for a living. Money was never taken from this woman as she has stolen from Oldham Telecom. In reference to a make a lady named Jane Page. Oldham Telecom never hired her comm'mem to . . customer satisfaction as Kecia Copeland made deotston to bring her into my Click here now" Company with out consent of Oldham Telecom's knovdedge. This is also a reason she was ?red. Jane Page Does wurbuainm hm a bad Is a relative (AUNT) of Keoie Copeland. Oldham Talecom ?Plum? had no intentions of hiring no one at the time. In refrence Flu to debts that Oldham Telecom owes as alleged by Kecia Copeland. to ADT All in One Security, Better Quality. Willi Howard IMight (bad check). Oldham Telecom never made any attempts or has had any dealings with these companies for Kecia Copeland and Brenton Wombles both created these debts for their own good to start their Cleaning Company and FrauduianIIy usod Oldham Telecom to gain the Items they redeved for titers of?ce! or Store Front. Oldham Telecotn has never written a bed check for Keola Copeland Fraudulentiy used a Payroll Company with out consent of Oldham Telecom. The Fraud that Keola Copeland has done using the payroll company was stopped by Oldham Telewm as we have documents and recordings from that time she Ftaudulanliy ran If your business is payroll. In reti'enoe to owing money on Cell phones. this is also not accurate. Kettle Copeland had actually taken all or the cell phones from the o?ice and started giving .. - them away to her family and friends as there are witness to verify. Kecla Copeland will be charged for the Fraud she committed using the Payroll Company. Stolen Equipment. nd Freudulantly using Oldham Telecoms name and business credit to obtain items from the companies she alleged we owed money to. She FRAUDULANTLY used Real Estate Deed Fraud on Rise Oldham Telecom for her and Brenton's Cleaning business to gain items and products Learn how Protect yawn" from the companies listed in her slander report. As far as a Tammy Gilardi. She has no dealings with no companies at all. She was never paid by Oldham because she does not work for Oldham Telecom. She is my Fiance not an employee. Kecia Copeland should not be hired by any mpioyet? what so ever for she will do the same thing to you or any other Small to Medium Size business's. i would never bust herwlih any account numbers to your checking ccqunt or any other financials What so ever. Please be advised that Kecla Copeland currently has a warrant in the state of Louisiana. Also. Kecla Copeland tried to tell their landlord of their Cleaning Business Of?ce Lotion that she had fallen into a wait and threatend to sue it she was not given What she asked for to improve their Of?ce Building Structure. Doug with GuifStream ltnows that she made this attempt with him. So. Please business owners. real estate . California Fleai Estate Commisioner investment companies and all commercial rental compantes as well as any other leasing companies, do not rent to heror allow her any kind of keys to any bu?ding for she Will try to pull a fast one like the above incident slated. For those in the state of Louisana looking for her in refrence to her warrant. she lives In an apartment complex right across from Bardstown High School in Bardstown. KY. tells you what you need to know. Thank You. This report was posted on Ripo?' Report on 02/052012 09:41 PM and Is a permanent record located here: The posting time Indicated is Ar'zona local time. Arizona does not observe daylight savings so the post time may be Mountain or Paci?c depending on the time oryear. Ripofi Report be an exclusive license to this report It may not be copied without'the written permission ol'RIpoi?t Report. to Ft! Search for additional to arts It you would like to can mm Reports on this oompanyiindividual. search here: Etnaecopetan Search am Report Rebuttal Respond to this Also a victim? Repair Your report! Reputation! nus-mamm- Arbitrate 8/3/2016 Latltong: 10 on 1? 0' 0" Location Type: 1 - Street address City of Bardstown Fire Dept. Station: 1 MATTENGLY ANTHONY ANTHONY Cause of Ignition: Unintentional Pre-Incident Values Property: . $80,000.00 Contents: $30,000.00 000.00 0 Fire Service Injuries: 0 Fire Service Fatalities: 0 Total Fire Service Casualties: Civilian Injuries: Civilian Fatalities: Total Casualties: . NSIVE FIRE TO THE MNG ROOM RE DAMAGE TO THE IGTCHEN. RED CROSS METER. FIRE Acres Burned Minor Damage? Hea? DamagL Item Contributing Spread Of Detectors owar Suppr Detector Effectiveness . 4 . ..2:esen Operation Of Automatic Extinguishing System PEOPLE -- Member nastier CEBFJHELW If None or Less Than One Material None Area Of Fire Origin Heat Source r. M, . - We?- We . Item First Ignited Cooking materials. including Fire Is Con?ned To edible materials material Cooking oil, transformer or Cause Of Ignition Unlntenuonal lubricotin oil Factor commuting To Equipment unattended so Estimated Age 01' 0 Sex 01? Person Person Involii Involved Sup ression Fa rs None Acres Burn From Wildland Form False Radiated or conducted heat from ?We cm, We-? e. a- -o Waf?es?? Cooking materials, Type Of Mate?ai Contributing Cooking oil, including edible Most To Spread transformer or materials Iubricatin oil Undetermined Detector Operation Detector alerted Detector Failure Reason occupants, occupants misspenssemw .s - c- - -. eotess?emw- -e Number Of Sprinkler Heads 0 erating Business Name luernant aking Report (FC ANTHONY MATTINGLY): Supervisor (FC ANTHONY MATTINGLY): treet addres I . . MM DD Dnelete NFIRS -1 I9i595 I osI 39;; 1 [11;0005331 mmic FDID state Incident Date suticn Incident Wt i. NO Activity Check this box to Indicate that the address for this incident is provided on the Nildlend Fire I Locat 1011* Dmdule In Section 5 ?Alternative Location Specification". Use only for Midland fires. census Tram: I I I II Incident Type 1: I111 I IBuilding fire Incid?t Type Aid Given or Received-k 1 I:IMutual aid received 2 DAutomatic aid recv. 3 EIMutual aid given 4 I:IAutomatic aid given 5 I:IOther aid given Their sum Their State Thei Incident Number Bate. Arrival DControlled Last Unit Cleared I . 95 IILONG LEAF arSECtlon Humberfnilepost Prefix street or Highway 5131551: TYPE ?if? In front of ERear of I 4 IEARDSTOW I IKY [40004 hpt./Suite/Room City State zip Code [:IAdjacent to I Unirections Cross street or dimctichhlo Midnight is 0000 E1 Date a Times Chock boxes 1: dates are the same as Mam Alarm 1: Month Day Year ALARM always required LELEH Hr Min Sec 00 ARRIVAL required, unless canceled or did not arrive qg 1g zoii?21:4e CONTROLLED Optional, Except for wildland fires um LAST UNIT required except for wildland fires 0% I 201iH23203= on] E2 Shift 8: Alarmsl Local Option 0HI shift or Hams Platoon District E3 Special Studies Local Option study Value Special Special Study Actions Taken-k I11 I IExtinguishment by fire I Primary Action Taken I12 ISalvage a overhaul I Additional Action Taken (2) ?Ji Additional Action Taken (3) G1 Other I Resources in: Check this box and skip this section if an aratus or G2 Estimated Dollar Losses 5: Values LOSSES: Required for all fires if known. Optional for non fires. Hons Personnel form I: used. Apparatus Personnel Property I 05g 0M EI Suppression I I contents I II El th rJ Check box'if resource counts include aid received resources. Contents FEE-INCIDENT VALUE: optional Property I OBOI .0ng on 131 EIChurch. place of worship 161 DRestaurant or cafeteria 162 Drier/Tavern or 213 DElementar?y school or kindergarten 215 [:II-Iigh school or junior high 241 DCollege. adult education 311 I:ICare facility for the aged 331 Ell-lospital comPleth 1405111185 H14, CasualtiesEINone H3 Hazardous Materials Release I U59 PrOPertY Deaths Injuries DNone :igica I I I I DNa-tura-l _Ga-3 1 slow leak. no eveuetion or narMat actions Education use I:Icivil Fire Gas. -4 2 DPropane gas: <21 lh. tank (as in home no grill) 33 Medical use I:IFire Serv. Cae.-5 11 40 Residential use Ci 111 3 3-50 ne: vehi 1: fuel tank rtahl ntline EIEMS-S ant??1 4 EKarosenestores 7 Detector - burning equipment or portable storage Enclosed mall a2 a - Required for Confined Fires. 5 Dniesel fuel/fuel Oilhfhuh t'm? ?nah? 58 _Eus. 8: Residential ijildland Fire-3 lawman: alerted occupants 6 I:II-Iousehold solvents: home/office spill. eleamip only 59 Office use UApparatus-s 7 Oil: from engine or portable container DParsonnel-lo 2 :Ineteetor did not Inert them 8 Dpainh mm ?in: cm ?an? 1 55 Emma 65 Farm u: DArson-ll 1 mm EI other; Special smut action: required or spill 00 Other mixed use Pin-e oxalate 21 l'llK-I'I {on property Use* Structures 341 CI Clinic,clinic type infirmar'y 539 Household goods,sales,repairs 342DDoctor/dentist office 361I:IPrison or jail, not juvenile l-or 2-family dwelling 429 [:IMulti-Eamily dwelling 43 9 Roaming/boarding house 449 DCommercial hotel or motel 459I:IResidential, board and care 464 Dormitory/barracks 519 EIFood and beverage sales 579 DMctor vehicle/boat sales/repair 571 IjGas or service station 599 Business office 515 Electric generating plant 629 Laboratory/science lab 700 EIHsnufacturing plant 819 EILivestockfp-oultry storage(bern} 332 alien-residential parking garage 8 9 1 Warehouse Outside 12nd.K EIPlayground or park :ICrops or orchard 69.; [:IE'orest (timberland) 807 IZIOutdoor storage area 919 I:IDump or sanitary landfill 931 EIOpen land or field 935 Vacant lot 938 DGraded/care for plot of land 946 DLake, river, stream 951 DRailroad right of way 9 6 0 other street 9 61 BEighway/divided highway 962 DResidential street/driveway 981 CI Construction site 984 Industrial plant yard Look-up and enter a Property Use code only if you have NOT checked a Property Use box: Property Use I1 or 2 family dwelling I HEIRS- Rev 3 on 11 Person/Entity Involved I 502 I-I348 Local Option Business name (it applicable) Area Code Phone Number I ?aec" This Box if Mru?s? Mrs, First Name MI Last Name Suffix 1e address as aident location. men skip the three I99 I I I ILONG LEAF I I I I I duplicate address Number Prefix Street or Highway Street Type Suf?x lines. I I I I IBARDSTOWN I Apt . Suite laoom city Post Oftice Box IKY I 140004 state zip Code [JMore people involved? Check this box and attach Supplemental Forms as necessary K2 omr :3 I I 502 - I 348 7219 The rest of this section. Local Option name Applicable) Area Code Phone number I I IGREG IHARKNESS 1 Check this hex 1: Mr..Ms.. Mrs. First Name "1 Last Name suffix I18 5 I I IPLUM RUN I IRD I I E??ri?iea Number Prefix Street or Highway 5t?? suffix 11?- I Post Otfioe Box city IE I 140004 State zip Code Remarks Local Option 06/16/2011 08:22':16 ANTHONY MATTINGLY OCCUPANT WAS FRYING CHICKEN ON THE STOVE AND WENT TO THE RESTROOM. THE SMOKE DETECTOR ACTIVATED AND SHE RETURNED TO THE KITCHEN TO FIND THE PAN ON FIRE. SHE ATTEMPTED TO PUT THE FITS OUT WITH A BUT IT CAUGHT FIRE. SHE THREW THE SHIRT TOWARD THE FRONT LIVING ROOM I. AND IT LANDED ON A CHAIR CATCHING IT ON FIRE. EXTENSIVE FIRE TO THE LIVING ROOM WITH HEAVY HEAT AND SMOKE DAMAGE TO THE ENTIRE HOUSE. MINOR FIRE DAMAGE TO THE KITCHEN. RED CROSS CONTACTED TO ASSIST THE OCCUPANT. CITY ELECTRIC ON SCENE TO SECURE THE METER. Authorization I IMATTINGLY, ANTHONY IFC JIC 06] I16II 2011 A office: in charge In signature Position or rank Assignment Month Day Year ELECLE I IMATTINGLY, ANTHONY 2013 gimg?icer Member making report In signature Position or rank Assignment Month Day in charge . posure Ex Exposure #1 Incident Date: 1111911014 atauties: Civuian i1 Acres Burn From Undetewined Heat Source Acres Burned Area Of Fire Origin Item First Ignited Undetermined Fire Is Confined To Object Of W, -m Brim - . a- a- Type Of Material Undetermined Cause Of Ignition Cause under inVesti ation Estimated Age Of Person 0 Sex of Person Invoived gnawed STRUCTURE FIRE structure Type Enciosed Building status "2939101..-. jgistnerle} .. . 5 uare Feet Len t?n RES Automatic Extin PEOPLE PERSON 2 (so JUSTIN BROWN): Supervisor (AC TREVOR Member Making Report LARRY GREEN December 13, 2016 Page 230 agree? A. That it seemed that way, yes. Q. Okay. Now, did you know that someone was pianning on doing that, before that meeting? A . N0 . Q. Okay. Keeping A. We11 Q. Keeping in mind that you're under A . N0 -- Q. oath, subject to perjury. Let me 1et me A. I'm not I'm not worried about the truth. I'm worried about remembering things right and understanding them, so if the if the question is, did I know that there was an orchestrated attempt to have some poiiticai thing against Kecia Cope1and, no. Q. information to use against her? Did you know that someone was gathering A. Let me te11 you what I do know, that might be if you don't mind. Q. Piease. A. The day and you're getting a sneak peak at this because under the whoever investigates this wi11 find out the same thing. The day of the city councii meeting, sometime in the afternoon, mid afternoon, I went EXHIBIT CENTRALKENTUCKYREPORWNG (270)789?1028 meNHomemw-thI??O LARRY GREEN December 13, 2016 Page 231 into my I came in from somewhere and and Kathy Graham was taiking to Barbie about these these packets that were sitting on the on the steps of on the top 1anding of the city counci1 room, back entrance of the city counci1 room. And and I said, "what are these packets?" And she said I don't know exactiy what she said, but I said, "what you mean somebody's dropped some packets off, or there are some packets. I said, "Did you put them there?" And she said, "No, no, there's just some packets there." I said, "Weii, I'm gonna go see what they are." So I went over and I got a11 the packets. I c1imbed up the meta] steps and gathered up a11 these packets and I brought them back to City Haii and I said, "Weii, these shouidn't be sitting outside. That's that's not a good piace for packets." So I put them down on the on on Kathy's desk and iooked through it and it had the name of each of the counci1 members and had two or three it was a big stack of them, two or three of them 1abe1ed "Press" or "Media" or something, and one 1abe1ed "The This Mayor". And and she said, "Oh, 1'11 open this one. is the mayor's. So she opened it and she took and she didn't even get them a11 the way out. She took the papers out the edge of the thing and and said, "This is," I forget which it was, "This is Kecia Copeiand's" something or another, "credit report, or whatever it was, something 1ike CENTRAL KENTUCKY REPORTING (270) 789-1028 LARRY GREEN December 13, 2016 Page 232 that. And I wasn't paying too much attention. And then she went to another and she said, "This is Francis Lydian" something, or "Kecia" something. And I said, "That's not something that has that we want to dea1 with." I I said, "I'm gonna take those back." And she said, don't want to deai with it either." And so she ciosed it and she seaied it up. I grabbed the whoie pi1e of them and I took them back up over there and c1imbed up the meta1 steps and put them right back where I found them. I said and I went back and I said, "We11, that's that can't be any good.? And and I and Barbie said, "We11 we11, 1'11 just put them on their desk when when I go into the counci1 meeting." Q. So 1et me ask you this. At that point in time, Barbie Bryant knew what was in those those packets? A. Yeah, she was she heard it too, I'm pretty sure, yeah. So she said, "We11, 1'11 just just distribute them," and I said, "Don't do that. We shouidn't have anything to do with this." And she said, "Yeah, but I I have to, I don't want to step over them." I said, "We11, go in the other door." And and she said, "No, no," said, "I'm I usua11y go up that way, I'm not gonna change because of this." And I said, "Weii, it doesn't make any difference. I mean, it's So then I think what happened is that she then, we11, I -- I don't know because I CENTRAL KENTUCW REPORTING (270) 789-1028 LARRY GREEN December 13, 2016 Page 233 wasn't there, but apparent1y she went up the stairs as she usua11y wou1d and they were addressed to the counci1, and so whether it comes in the mai1 or whether it's comes by courier or whether it's 1eft on the on the doorstep didn't seem to make much difference. And that's her conc1usion, and then she's probabiy right. So she picked them up and distributed them out, put them on on the desk, and that's that's what we know about that. Q. Okay. It's your testimony that prior to that, you, Kathy Graham and Barbie Bryant knew what was in the packet? A. Wei], we didn't know MR. HESS: Object to form. Prior to what? Q. We11, yeah, prior to distribute you didn't distribute them, but prior to her distributing them? A. Yeah. Yeah, we we we11, we knew at 1east what one or two of the pages said. Q. So is it your position that you sort of justified what she did, or I that's the way I read it, that it's not your job to say what shou1d be passed out and what shou1dn't be passed out, what if they had contained naked photographs, nothing other than naked photographs, wou1d that have been something wou1d there have been a difference? CENTRAL KENTUCKY REPORTING (270) 789-1028 LARRY GREEN December 13, 2016 Page 234 A. I we11, once I found out that that it was it was not City business Q. Right. A. I said, "We shoqun't have anything to do with it.? Q. Uh?huh. A. And put them back in, so that was just a that was a judgment caTT on her part as to whether she'd step over them or go in a different entrance. Q. who gathered the information that was in those? Has any do you know, as we sit here today, A. No, I rea11y don't. Q. Do you know whether the mayor had anything to do with it? A. I don't. Q. ATright. He's not taTked to you about it? A. No, he has made it he has not taTked about it. And when it came up, he didn't didn't say one way or another. He never he didn't ta1k about it. Q. There was a coupTe of documents in there that sort of reveaT, give a traiT of who reaTTy put these documents together, one of which is a CourtNet printout. Do you know what CourtNet is? A. Q. No, I don't, but I Okay. It's a pubTic it's a CENTRAL KENTUCKY REPORTING (270) 789-1028 LARRY GREEN December 13, 2016 Page 235 A. I suspect it's a website where you can get documents. Q. Yeah, it's a I don't know that it's officia1, but it is the Kentucky AOC's way of a110wing the pub1ic, 1awyers, and other peopie to get court records. And the records that were in that fiie came from an authorized account. Do you know whose authorized account they came from? A. No, I don't. Q. Okay. The other document, which sort of 1eft a trai1 was some of those fire records from 2011, which had been printed, according to the face of the document, by Todd Spa1ding. Do you know who asked Todd Spa1ding to print those documents? A. No, no. Q. Have you spoken with Mr. Spaiding about that? A. NO. Q. Have you heard specu1ation at the PD, or I'm sorry, at the City Ha11 about who asked him to print those out? A. No. Q. Okay. A. No, I think once we saw what was in it, a11 of us were wanted to have as 1itt1e to do with it and know as 1itt1e about it as possib1e. CENTRAL KENTUCKY REPORTING (270) 789-1028 LARRY GREEN December 13, 2016 Page 236 Q. Except Barbie Bryant, who distributed it to each member of the councii and the media, maybe? A. Right. Q. Okay. I need about a five minute break to review my notes and see if there's anything eise I need to go over. And then 1'11 get you out of here on time. VIDEOGRAPHER: We're going off the record. It's 4:33 p.m. (OFF RECORD) (BACK ON RECORD) VIDEOGRAPHER: We're back on the record. It's 4:37 p.m. Q. I received some documents, particuiariy I'm going to 100k at BHV8 and 9. Do you recognize whose handwriting this is? A. I don't recognize the handwriting, but I I'm pretty sure this is the notes of Barbie Bryant Q. Okay. A. about what happened that morning. Q. Okay. But you're not sure, based on the handwriting? A. Not based on the handwriting. I just remember that she gave me this and she kept those Q. Yeah, these were produced as part of the discovery, so she she kept those? A. Yes. CENTRALKENTUCKYREPORHNG (270)789-1028 LARRY GREEN December 13, 2016 Page 237 Q. As part of the, being a poiice officer, once you retire after 20 years, it's been a custom, I beiieve, and maybe you don't know anything about it, for the City to provide the officer with their service weapon. Were you privy to any discussions about whether or not to give Tom Roby his service weapon? A. NO. Q. Were you part of any decision to, I guess, to deny him his vacation pay? A. I suppose so, since but it reaiiy has to do with what our what our poiicy is on that, which is, you have to 1eave in good standing. Q. Okay. So if you 1eave, is that a consistent po1icy? A. I don't think there is anything that's tota11y consistent, but that that wouid be our poiicy, but there are there are times when exceptions have been made. Q. Okay. who decides if an exception is to be made? A. Usua11y, the mayor. Q. Okay. For instance for instance, I beiieve we ta1ked ear1ier about Mariin Howard. He he was terminated by the mayor, correct? A. Right. CENTRAL KENTUCKY REPORTING (270) 789-1028 LARRY GREEN December 13, 2016 Page 238 Q. Do you know whether he received payment for his accrued vacation time? A. I think he might have. I think the mayor may have made that decision. Q. Airight. And then Anthony Mattingiy, I beiieve he was terminated by the mayor? A. Same thing there. There's a 1itt1e different circumstances, but yes. Q. Do you know if he received his payment for his A. I don't know, but I wou1d be I suspect he did. Q. Airight. And then Tom Biair, or Tom Roby, we ta1ked about he was terminated. Do you know whether he received his accrued payment for his accrued vacation time? A. I doubt it. Q. why wou1d he have been treated different than Anthony Mattingiy and Mar1in Howard? A. We11, because Mariin Howard and Anthony Mattingiy were were exceptions, I wou1d say, in that Anthony Mattingiy was terminated because, it was at the discretion of the mayor, he wanted somebody eise to be the risk manager. And Anthony Mattingiy had not done anything wrong. Q. Okay. CENTRALKENTUCKYREPORHNG (270)789-1028 Scott Crosbie I I From: Sent: Tuesday, October 25, 2016 12:02 PM To: Brandon Brewer Subject: Fwd: I thought you should see this story Sent from my iPad Begin forwarded message: From: Kecia Copeland Date: April 20, 2016 at 11:38:38 AM EDT To: "Maher, Emily Subject: Re: I thought you should see this story Oh Really I On Apr 20, 2016 11:37 AM, "Maher, Emily <1:mahel??hearstrom?? wrote: I I started looking into his time working at Bardstown. I must've missed the Lex stuff Emily Maher WLKY News 502-609-0828 Sent from my iPhone On Apr 20, 2016, at 10:36 AM, Kecia Copeland wrote: You betcha! I thought we talked about them last week?? On Apr 20, 2016 11:35 AM, "Maher, Emily wrote: Royalty still a danger to innocent bystanders: innocent-bystanders JOHN ROYALTY December 12, 2016 A. didn't Tike detaiT. Page 331 I I don't reca11 seeing that at a1]. I I said, I didn't Took at it very in MR. SPARKS: I woqu Tike to go ahead and mark this exhibit. COURT REPORTER: Number 11. PLAINTI FF EXHIBIT ll (MARKED Q. it is a report 27th at 14:08 and one a few minutes at 14:10. FOR IDENTIFICATION) According to what it purports to say, Mayor, printed out by Todd SpaTding on September TWO separate fire reports and they've got numbers and other information. Q. A. Q. fire reports. A. your testimony A. I don't recaTT. Okay. My question is this. Did you ask Todd SpaTding to print out those fire reports? I don't reca11 asking nobody to print out This onTy occurred a few months back. Is it that you simpTy can't remember I don't or you deny that you did it? I don't reca11. So then you may have done it? I do not recaTT. Okay. Did you direct anyone to ask Todd CENTRAL KENTUCKY REPORTING (270) 789?1028 Q7 JOHN ROYALTY December 12, 2016 Page 332 Spa1ding to print those reports? A. Don't reca11. I don't think no, don't reca11. Q. Have you spoken to Todd Spa1ding about this since that counci1 meeting? A. I don't think so. I don't reca11. Q. You don't reca11 whether you've spoken to him about this? A. I have spoken to him on about a fire, but I don't think it was about this one. It was about a coup1e of recent fires. Q. So is it your testimony that you can't reca11 if you spoke to him about this particu1ar matter, that you didn't speak to him A. I don't reca11. Q. The other thing that was in those packets, those dossiers that were de1ivered to the counci], was information that was printed out from CourtNet, from an authorized account. Do you remember seeing some CourtNet documents? A. I don't know what they 100k 1ike, but take your word for it. Q. Did you authorize someone to use a City computer to print out those to use CourtNet to print those documents? CENTRAL KENTUCKY REPORTING (270)789-1028 JOHN ROYALTY December 12, 2016 Page 333 A. I don't reca11. Q. Is there anything impairing your memory at this moment? A. Nothing. Q. So you don't reca11 whether you were invoived in this? MR. HESS: Asked and answered. You can answer it. That's your sworn testimony? I don't reca11. Q. Okay. what I wou1d 1ike to do at this point is take a break to see if there's any questions I forgot to ask, review my notes, and we may be done, okay? VIDEOGRAPHER: Okay. The time is 5:58. (OFF RECORD) (BACK ON RECORD) We temporariiy 1eave the video record. VIDEOGRAPHER: The time is 6:03. We now return to the video record. Q. Now that you've seen a 10t of documents, we've reviewed everything we've had to view today, do you admit that you wrong1y piaced Tom Roby in a faise 1ight with the issuance of that company statement? MR. HESS: Objection, caiis for a 1ega1 conciusion. A. No, I do not. CENTRAL KENTUCKY REPORTING (270)789-1028 CITY OF BARDSTOWN .10 cents per copy .40 cents per Request for Open Record Pursuant to the Kentuckv Open Records Acts (The Receipt of this requcsl by the City is determined by the stamp on this section) DATE OF UEST: We Hip TIME: . NAME: JQWJ/arwi ADDRESS: W455;th do}: 84th vl I TELEPHONE NUMBER (During Business Hours): 31:0 7&5? MANN-UM Mu ?/Wm mm Wilda (Emma; 17L?'lai, WM moch 7?2) Like/My $6};ngij 4 90/] A Of?ox 6W1 M121 :95ch {?sz {ngbp Write law ?Thisseetiun is in eenmpleted b3. the City Ier DESCRIPTION OF RECORD DESI ED: 34%)de (?234, lr?? . RESPONSE DATE: RESPONSE TIME: METHOD OF DELIVERY: NUMBER OF PAGES: AMOUNT PAID: BY: TITLE: DENIAL OF REQUEST BY CITY ATTORNEY AND BASIS FOR DENIAL (If Applicable): EXHIBIT L. (Pursuant to the Kentucky Open Records Acts, The City of Bardstown has three (3) days in which to respond to this request, excluding weekends and holidays. City ofBardstown - 220 North Fifth Street - Bardstown KY 40004 - Fax 502-348-2433 Scott Crosbie From: Barbie Bryant Sent: Thursday, November 3, 2016 8:06 AM To: Megan Davis; mmattingly@bardstowncable.net; Tim Butler (tbutler@bardstown.com) Cc: Tracy Hudson; Kerry Greenwell Subject: ORR from Kecia Copeland Attachments: Scanned from City of Bardstown.pdf I need to know if the City of Bardstown has an "account" with Kentucky Court of Justice Court Net. The remaining records requests I already have the information. Barbie Bryant, CKMC City Clerk/ Cemetery Sexton City of Bardstown 502-331-7006 (direct line) Attention: This electronic mail transmission is intended solely for the primary addressee named and may contain information that is confidential, proprietary and/or legally privileged. If you are not the intended recipient, please delete the message and notify the sender. Any views or opinions presented are solely those of the author, except where specifically stated. Please consider the environment before printing this email From: cobprinter@bardstowncable.net Sent: Thursday, November 03, 2016 7:15 AM To: Barbie Bryant Subject: Scanned from City of Bardstown Please open the attached document. It was scanned and sent to you using a Xerox Multifunction Device. EXHIBIT Scott Crosbie From: Captain McKenzie Mattingly Sent: Thursday, November 3, 2016 8:36 AM To: Barbie Bryant Cc: Brad Gillock; Megan Wells; Tim Butler; Tracy Hudson; Kerry Greenwell Subject: Re: ORR from Kecia Copeland The following BPD personnel have CourtNet accts: Tom Blair Brad Carrico Andrew Eckart Shannon Hall Troy Logsdon McKenzie Mattingly Mike Medley Nathan Phillips . Andrew Riley 10. Reece Riley 11. Tim Simpson 12. Jaron Skillman 13. Chris Smith 14. Megan Wells 15. Eric Williamson 16. Kyler Wright The rest of the information we do not have access to. only have information of who has CourtNet accounts related to BPD. We do not have information relating to what each member accessed on their accounts. Respectfully, Mac Original Message From: "Barbie Bryant" To: "Brad Gillock" "Megan Wells" mmattingly@bardstowncable.net, "Tim Butler? Cc: "Tracy Hudson" "Kerry Greenwell'I Sent: Thursday, November 3, 2016 8:06:13 AM Subject: ORR from Kecia Copeland I need to know if the City of Bardstown has an "account" with Kentucky Court ofJustice Court Net. The remaining records requests I already have the information. Barbie Bryant, CKMC EXHIBIT City Clerk/ Cemetery Sexton City of Bardstown 6 502-331-7006 (direct line) Attention: This electronic mail transmission is intended solely for the primary addressee named and may contain information that is confidential, proprietary and/or legally privileged. If you are not the intended recipient, please delete the message and notify the sender. Any views or opinions presented are solely those of the author, except where specifically stated. IEPlease consider the environment before printing this email From: cobprinter@bardstowncable.net Sent: Thursday, November 03, 2016 7:15 AM To: Barbie Bryant Subject: Scanned from City of Bardstown Please open the attached document. It was scanned and sent to you using a Xerox Multifunction Device. OF KENTUCKY ADMINISTRATIVE OFFICE OF THE COURTS 100] Dulvr: JOHN D. MINTON, n. Remuch 40601 LAURIE K. Dunneon? Gilli-1F us'nci-z or KENTUCKY 502-573-2350 on 800-928?2350 January 31, 2017 Via Email and USPS Eric C. Eaton Mattmiller Crosbie, LLC PNC Bank Building 301 East Main Street, Suite 750 Lexington, KY 40507 RE: Open Records Request Dear Mr. Eaton, Please consider this correspondence the response of the Administrative Office of the Courts (AOC) to your open records request dated January 17, 2017. You have requested "any logs of any online activity, including, but not limited to, authorized user views or user data generated from January 1, 2016, to December 31, 2016? with respect to a list of thirteen court cases. Pursuant to KRS 26A.200, all records which are made by, generated for, or received by any agency of the KCOJ are the property of the KCOJ and are subject to the control ofthe Kentucky Supreme Court and are not subject to statutory regulation, including the Kentucky Open Records Act. Ex Porte Farley, 570 617 (Ky. 1978). in Farley, the Court set out specific details of the Open Records Act that it will not accept, including (1) that the Court adopt and post rules and regulations in compliance with KRS 61.876; (2) that the Court conform to the procedure set forth in KRS 61.880 (including, but not limited to, the three (3)-day response time); and (3) that the Court adhere to the list of exceptions stated in KRS 61.878. Id. at 625. Even though court records are not subject to the Kentucky Open Records Act, the Kentucky Supreme Court has opined that there is very little in the Open Records Law which the KCOJ cannot accept as a matter of comity. Accordingly, the AOC endeavors to accommodate all requests for records. However, the AOC must deny your request in this matter. Your request amounts to one for an audit log of user activity in CourtNet 2.0. In order to protect the privacy of CourtNet 2.0 users, the AOC does not release such information or records to the public. Page 1 of 2 EXHIBIT It should be noted that the administrator of your own CourtNet 2.0 account, If you have one, does have the ability to view the actiVity of the users registered to your acCount and any sub-accounts. I hope you ?nd this information helpful. Sincerely, tin Capps Legal Counsel Office of Legal Services Administrative Office of the Courts Cc: Department of information and Technology Services Theriauit, General Counsel Page 2 of 2 From: Mayor Royalty Sent: Sunday, October 16, 2016 10:40 PM To: Kathy Graham; billbuckman27@yahoo.com Subject: Ripoff Report Kecia Copelan Complaint Review Bardstown, Kentucky: 834412 n-kecia-copeland? b-834412 Sent from my iPad EXHIBIT (8 babble: JOHN ROYALTY December 12, 2016 Page 314 Q. when you verba11y reprimanded him did you put that in his fiie? A. Q. you say to him? No. How did you verba11y reprimand him? what did A. I toid him under the Larry Green was there and I toid him, "If you do it again, then we're gonna we'11 start proceedings and we'11 carry through with a written reprimand." And of course, doing that, you have to do 15.520. Q. MCKenzie Mattingiy appeared and stated that he was there in At a November counci1 meeting this year, his persona] capacity and and began to te11 the counciimen about an open records request he made into Kecia Copeiand's IPad. Do you remember that matter? Uh?huh. Okay. A. Q. discussion about Kecia Cope1and's e?mai1 prior to that Had you discussed and pianned this meeting? Had you discussed that with anyone? A. No. And we can't discuss that because we have a investigation going on at the City through the KRS 83. The councii wants to investigate everybody in the City, so I I'm gonna ask you questions about it. Okay. And it's not a privi1eged matter. EXHIBIT ?63 CENTRAL KENTUCKY REPORTING (270) 789-1028 meNHOLomxlowm-waI?Io JOHN ROYALTY December 12, 2016 Q. Page 315 MR. HESS: It used be what I'm not aware of a priviiege that wou1d appiy. I mean WITNESS: Okay. MR. HESS: I mean I mean, go ahead. Had you discussed and pianned had you discussed Kecia Cope1and's IPad use with anyone prior to that meeting? A. Q. any discussion to do? A. Q. A. asked your testimony that you did not have with McKenzie Mattingiy about what he pianned N0. Okay. Let me take that back. He had come to me and cou1d come to city councii Uh?huh. and voice his opinion about a situation. And I advised him, "If you come, you do not come in uniform. You do not drive a City vehicie." Q. So that Did he did he discuss what matter he wanted to ta1k to the city counci1 about? A. Q. N0. 50 you didn't know what he wanted to ta1k to CENTRALKENTUCKYREPORHNG (270)789-1028 JOHN ROYALTY December 12, 2016 Page 316 them about? A. Huh?uh. Q. He didn't mention Kecia Copeiand's IPad? A. No. He he come wanted to know if he couid address the councii. Q. Didn't you ask him what about? A. Nope. Not supposed to. If you put it on the agenda, but he came in as a where in the very beginning, you stand up and you say, you ca11 on if anybody any pub1ic wants to make a statement or ask questions or whatever. Q. So he just came to you in a generai way and said, "I've got something I want to taik about," but he didn't te11 you what it was? A. Nope. Q. Okay. So when you heard his a11egations regarding his interpretation of the improper use of that IPad, do you recaii what you said about it? A. It was a1arming. Q. I think the words you used in the counci] meeting were, "It was appa11ing and disturbing." I Do you remember saying that? Probabiy. 0 >0 1? Okay. So you think Kecia Cope1and's use of a CENTRALKENTUCKYREPORWNG (270)789-1028 JOHN ROYALTY December 12, 2016 Page 317 provided IPad was appa11ing and disturbing, and contrasting that to McKenzie Mattingiy's use of a stoien traiier is okay because other officers have done it and justified on1y a verbai reprimand? Can't you see how those are compieteiy different? A. They are tota11y different, especia11y when it comes the pub1ic ethics and them being to1d not use that IPad for their private use and you sti11 vio1ate the pubiic vioiate the pubiic integrity. Q. You don't think the pub1ic integrity was vioiated when an officer is driving around for his personai use with a traiier that had been found with other stoien property and reported stoien to the sheriff's department? A. But wasn't reported stoien to the Bardstown PD. Q. what did you think it was? A. I don't know. I didn't do the investigation. It was 1ogged in as found property. Q. So you think your hand1ing of those matters is consistent? A. I don't handie counci1 members. Q. Gotcha. A1right. So it's your testimony that before he had gave his presentation, you didn't know what he was going to testify or what he was going to say? A. Uh?huh. CENTRALKENTUCKYREPORHNG (270)789-1028 JOHN ROYALTY December 12, 2016 Page 318 Q. Okay. COURT REPORTER: Did you say yes? A. Yes. I'm sorry. Q. Okay. Now, you said you were going to refer the matter and we're taiking about Kecia CopeTand was given an IPad aiong with a11 the other councii members were given IPads, correct? A. Uh?huh. Q. And McKenzie MattingTy found out that she, a10ng with a1] the other counciT members, were using those for both persona] and business reTated functions. Is that the matter we're taTking about? A. what do you mean that he found out? Q. he how did he find out? A. Just wanting to know. Q. okay. So he just wondered A. I have no idea. Q. "Wonder what Kecia CopeTand is doing with her IPad?" A. McKenzie is very inquisitive, a very good investigator. Q. Okay. A. Very good. Q. Any reason why he woqu have just thought, want to see what Kecia CopeTand's doing with her IPad"? CENTRAL KENTUCKY REPORTING (270) 789-1028 JOHN ROYALTY December 12, 2016 Page 319 A. Don't have a c1ue. Q. You didn't direct that, did you? A. Nope. Q. And then when you when you say you found out about it, you you said you were going to refer the matter to the ethics board, maybe the attorney generai, and it may become a crimina1 matter, correct? Do you remember saying that? A. Cou1d be if if the ethics board decides to take this and according to KRS 83, I think it is it is a vio1ation of ethics because it says that no no person sha11 have access or use property of the City that is not entit1ed for the generai pub1ic to use. Q. Okay. The city attorney has a1ready made a pub1ic statement that there won't be any attempt to prosecute this one crimina11y. A. We11, the city attorney don't have a say in that. If an individua1, even say myseif or a counci1 member or a genera1 pub1ic wants to fi1e an ethics board compiaint, they can fiie an ethics board compiaint. Q. Has the ethics board considered this matter? A. I don't know. Q. Okay. I mean, this seems 1ike a pianned attack, but it's your it's your testimony that it was just a CENTRAL KENTUCKY REPORTING (270) 789-1028 Scott Crosbie - I From: Mayor Royalty Sent: Thursday, November 17, 2016 7:29 PM To: Roland Williams; keciacopeland34 @gmail.com; tbutler@bardstown.com; Barbie Subject: iPad All council members will receive a city email address in order that we are not in violation of Ethics Code 43, use of government property. Those will be issued hopefully by the first of next week. If you have any questions, please do not hesitate to call me on my cell 502?507-5372. John Sent from my iPad EXHIBIT l7o Sent: Monday, November 28, 2016 10:55 PM To: Brandon Brewer Cc: Barbie Bryant; Kathy Graham; Tracy Hudson; steve.uram@bardstowncable.net; firechief@bardstowncable.net; Larry Green; Larry Hamilton; Jessica Filiatreau; Daniel Jeffries; Jeff Mills; Jeff Miller; RaShae Jennings; Greg Ashworth; Ben Burd; mmattingly@bardstowncabie.net Subject: E-mails All city council members that have other e-mails other than bardstowncabie.net assigned to them must be discontinued for city business asap. No official city e-mail shall be sent to any-other e-mail except to city official e?mail. Mayor Royalty Sent from my iPad EXHIBIT 7/ _Scott Crosbie - 1 From: Kathy Graham Sent: Friday, July 1, 2016 8:20 AM To: Mayor John Royalty Mayor John Royalty Subject: FW: Scanned from City of Bardstown Tracking; Recipient Read Mayor John Royalty Mayor John Royalty (mayorroyalty@ba rdstowncable.net) Mayor Royalty Read: 7/6/2016 8:03 AM Kathy Graham Executive Assistant to the Mayor City of Bardstown From: Ed Mattingly Sent: Thursday, June 30, 2016 12:03 PM To: Kathy Graham Cc: Freddy DeWitt holbert26@gmail.com; Joe Prewitt Captain McKenzie Mattingly Fire Chief Walker knd@bardstowncable.net Subject: Re: Scanned from City of Bardstown Debbie please make sure that you keep copies of every bit of bull shit harassment you receive from these ass holes Sent from my iPhone On Jun 30, 2016, at 8:41 AM, Kathy Graham wrote: Please see attached document from the city clerk. Kathy Graham Executive Assistant to the Mayor City of Bardstown EXHIBIT ?72 Scott Crosbie - From: Barbie Bryant Sent: Monday, December 12, 2016 9:01 AM To: 'kcopeland' Cc: Mayor Royalty Subject: FW: Council iPad Second Request From: Barbie Bryant Sent: Wednesday, December 07, 2016 9:22 AM To: 'kcopeland' Cc: Mayor Royalty Subject: Council iPad Councilman Copeland: Your of?cial iPad is available. Please return the ?extra? iPad you are currently using and pick up your ?of?cial? one. I have it at my desk. Barbie Bryant, CKMC City Clerk Cemetery Sexton City of Bardstown 220 5th St Bardstown KY 40004 502-348-5947 ext 2206 502-348-2433 fax Attention: This electronic mail transmission is intended solely for the primary addressee named and may contain information that is con?dential, proprietary and/or legally privileged. If you are not the intended recipient, please delete the message and notify the sender. Any views or opinions presented are solely those of the author, except where speci?cally stated. 5% Please consider the environment before printing this email EXHIBIT 73 Scott Crosbie From: Council Five Sent: Thursday, December 22, 2016 12:34 PM To: Mayor Royalty From: n? Date: December 19, 2016 at 12:17:05 AM EST To: Subject: Perhaps something helpful for you Hi Kecia. Please let me introduce myself: we have a mutual friend. Melissa Thompson comes to our home three times a week to provide house keeping and personal assistance to me through the Veterans Administration. I am a 100% disabled Vietnam veteran and a cancer survivor. She has mentioned her acquaintance with you several times. Secondly, I am a Nelson County resident, and aware of the activities of Bardstown's mayor. I write a Community Column in the Kentucky Standard that appears on the second Wednesday of each month. I am a retired management employee of a very large government agency. Our administrative of?ces occupied ten ?oors in a Chicago high rise of?ce building. I am very familiar with the laws that govern political activities by municipal employees. The agency for which I worked operated over a six county area and was granted municipal authority, much the same as Bardstown. We had over 6,000 employees while I worked there. Every year each employee of the agency was required to acknowledge receiving and reading a copy of the Hatch Act, federal legislation that restricts the political activity of certain government employees at Federal, State and local levels, providing the agency for which they work receives federal money from grants or subsidies. The act prohibits employees of covered agencies from using any municipal resources for any political purpose. The enveIOpe discovered at the city council meeting one week before the election may have been produced by a covered employee, and may prove to be the key to unlocking city corruption. In my opinion there is a very close connection between the actions of the mayor and that envelope. EXHIBIT 1 Mayor-->> Brother-in?law appointed temporary police Police chief uses trailer that was evidence and in police custody for personal Your inquiry to the mayor about this-- Temporary police chief opens investigation into your iPad email-->> You complain about that-->> The envelope appears. A clear trail, in my opinion. The contents of that envelope have been described in the newspaper, and were clearly intended to defame you and Francis Lydian. The contents were records that were secure in city computers and could only be accessed by a city employee. That access could be granted in one of two ways: A freedom of information inquiry, of which there should be a record, or by a city employee producing those records in violation of the Hatch Act. The mayor should investigate if a FOIA request was ?led. If he can not locate that request, then his of?ce must explain how those records were accessed and published. Failing that, it then is obvious that he was a willing participant, and the burden falls on his shoulders. He has said he wants to protect his employees: lets see if he will take the heat from the federal government for doing so. I believe you have the right to ?le a federal complaint in this matter, removing the city council from the investigation, which I am sure will be stonewalled by the mayor. This will be more productive and a less adversarial way of perusing this. The U.S. Of?ce of Special Counsel investigates matters such as this, and I suggest you take action with them. For more information on the Hatch Act, here is a link to a search: For instructions on how to ?le a claim, follow this link: leaspx Lastly, the form used to ?le a claim can be found here: I wish you well, and hope to hear from you. I am not a lawyer, but do know the law. "Sunday's horoscope is note worthy because of its strange, sudden and wholly unpredictable and inexplicable occurrences, affecting all phases of life." IPAD Name: ICLOUD ACCT: Name: Councill citycouncil.1@icloud.com Francis Lydian Council2 citycouncil.2@icloud.com Bobby Simpson Council3 Bill Buckman Counci 4 cit council.4 icloud.com Roland Williams Council5 citvcouncil.5@icloud.com Kecia Copeland Counci 6 cit council.6_ icloud.com Fred Hagan CobCIerk cobclerk@icloud.com Barbie Bryant CobMayor cob.mayor@icloud.com John Royalty CobAttorney Tim Butler Councilextra citycouncil.extra@icloud.com Council Extra I 1/512017 Copeland attorney sends cease and desist letter, requests investigation I KYStandard.com arm wankers Get Hit" story. Get The Stantim?ri. 1 News: Nelson County Behoois closed ?t?itturadey Updated: 7:21 am Copeland attorney sends cease and desist letter, requests investigation By Forrest Berkshire, Editor Thursday, November 3, 2016 at 4:59 pm Councilwoman Kecia Copeland's attorney characterized the city's recent actions involving a city-owned iPad as ?unlawful conduct" in a letter sent late Thursday that also requested a city investigation into who compiled an anonymous dossier on her background. "You represented to Ms. Copeland prior to her relinquishing the iPad that no personal content - . I i {would be reviewed. and that her lnforrnation would be protected," Copeland?s attorney. Keith ., - Sparks. wrote in the letter emailed to City Attorney Tim Butler. ?Despite this, it appears that the . - Mayor and Interim Chief have been allowed to access her private email account, photos, etc., and have commented about it publicly." The letter requested Copeland's private Information be placed under Butler?s control and any copies destroyed. Both Mayor John Royalty and acting police chief Capt. McKenzie Mattingly have described details of private emails they say was stored on Copeland's iPad. which was linked to her personal email account. Copeland's iPad was con?scated following an open records request by Mattingly. Under state open records law, email of?cials send in an official capacity are subject to public disclosure, but private correspondence is protected. submitted photo 3 iA COPY 0f the 0.6883 and deslst Sparks also requested "a detailed investigation into why City personnel delivered envelopes? Hittite" sent to City Attorney containing information about Copeland to the council prior to Tuesday's meeting. [Butler was provided to The Standard. encourage you. as the City Attorney. to recommend hiring an independent counsel to investigate: - - - a) whether City Personnel instigated. participated. or were aware of the political attack prior to the meeting; b) whether anyone acted inappropriately in disseminating the materials at the meeting. The ?ndings of that investigation should be made public.? it I I I Royalty has said manila folders were found by City Clerk Barbie Bryant outside a side entrance to the council chambers prior to Tuesday's meeting. He has said he did not know who compiled the documents or who left them. The dossiers included copies of two fire reports by the Bardstown Fire Department of ?res it responded to at Copeland's residences. in 2011 and 2014. According to the reports, they were printed by Todd Spalding on Sept. 2? at 2:08 pm. and 2:10 pm. Spalding told the Standard he did not recall who asked him to print the reports. Other documents were accessed through the Administrative Office of the Courts? online database commonly referred to as CourtNet. The copies are similar to the displays presented to users who have paid professional accounts. EXHIBIT 7% gation CITY OF BARDSTOWN, KENTUCKY REGULAR CITY COUNCIL MEETING MINUTES 02-28-2017 7:00 PM The City Council met in regular session in the Council Chambers with Mayor Royalty and the following Councilmen: Councilman Buckman Councilman Copeland Councilman Heaton Councilman Kelley Councilman Sheckles Councilman Williams Others present: Director of Public Works and Engineering Larry Hamilton, City Clerk Barbie Bryant, City Attorney Tim Butler, Police Chief Steve Uram, Nelson County Gazette Reporter Jim Brooks, The Kentucky Standard Reporter Randy Patrick, and citizens C.R. Royalty, Jimmy Yocum, Barbara Werner, Bill Buckman, Kathy Kelley, and Josh Geron. RECOGNITION OF BOURBON CITY FIREARMS Mayor Royalty called the meeting to order and invited Police Chief Uram to present an Appreciation Certi?cate to Josh Geron, Manager of Bourbon City Firearms (BCF). BCF provided an opportunity for the police department to lease ri?es so that each of?cer would have the opportunity and knowledge of using one speci?c type Adams Arms. 2017 BULK CHEMICALS FOR WATER AND WASTEWATER TREATMENT PLANTS COUNCILMAN HEATON MOVED TO APPROVE THE RECOMMENDATION FROM THE ENGINEERING DEPARTMENT REGARDING THE BULK CHEMICAL BIDS FOR 2017 SPECIFICALLY THOSE HIGHLIGHTED IN YELLOW REPRESENTING THE LOW BID. THE MOTION WAS DULY SECONDED BY COUNCILMAN WILLIAMS AND CARRIED BY A VOTE OF 6 T0 0. The bid tab will be added to the permanent minutes. HISTORICAL REVIEW BOARD The following recommendations from the Bardstown Historical Review Board were presented: GOA - 7-03. Maggie Hardin, applicantjowner proposes to install new windows at the rear of her property at 203 West Flaget Street. Recommendation: Approval to install the six over six windows in the rear of the property to match the second story windows on the structure. CUP. 47-09. Maggie Hardin, applicant! owner proposes to install new wood siding at the rear of her property at 203 West Flaget Street. Recommendation: Approval to install the proposed wood siding. COA 47-10. Maggie Hardin, applicant/owner proposes to install new treated wood and a handrail on the deck at the rear of her property at 203 West Flaget Street. Recommendation: Approval to install the treated wood and handrail to the existing rear deck. COA -J T-l l. Maggie Hardin, applicant/owner proposes to install new storm doors at the front of her property at 203 West laget Street. Recommendation: Approval to install the proposed new storm doors. Condition: The hardware for the doors would be staff approved by the Preservation Coordinator. CDA -l T-l 3. Maggie Hardin, applicant/owner proposes to paint the siding, trim, and shutters at 203 West Flaget Street. Recommendation: Approval of the proposed paint colors. Condition: The ?nal paint design will be approved by the Preservation Coordinator. (6 COA -17-i4. Christy Clark, applicant/owner proposes to install new HVAC units on the roof at 116 West Stephen Foster Ave. Recommendation: Approval to install the proposed HVAC unit on the rear roof of the property. Condition: The applicant chooses the darkest unit that she can ?nd for her HVAC unit installation. COUNCILMAN SHECKLES MOVED TO ACCEPT THE RECOMMENDATIONS FROM THE HISTORICAL REVIEW BOARD FOR COA #17-08, #17?09, #17?10, #17-11, #17-13 AND #17-14 WITH THE CONDITIONS SET FORTH BY THE HRB. THE MOTION WAS DULY SECONDED BY COUNCILMAN BUCKMAN AND CARRIED BY A VOTE OF 6 TO 0. COBEC BUILDING HANDICAPPED VERTICAL INCLINE LIFT Risk Manager Greg Ashworth sent a letter to the Council and presented a ?nancial outline to the Finance Committee regarding the need to repair and/or replace the vertical incline lift at the COBEC building. EXHIBIT 1 >7 MINUTES THE MINUTES FOR THE 02-14-2017 REGULAR COUNCIL MEETING WERE APPROVED BY UNANIMOUS CONSENT. CITY OF BARDSTOWN TREE BOARD AND FINANCE COMMITTEE The minutes from the 02-22-2017 Tree Board meeting were presented to the Council for review. There was no discussion regarding the Finance Committee meeting that was held on 02-23-2017. The Finance Committee minutes will be available for the next Council meeting. FIRST READING OF PROPOSED ORDINANCE B2017 - ZONING REGULATIONS AMENDMENTS The Joint Planning and Zoning Director, Jan Johnston-Crowe, gave an update on the proposed amendments and the response from the community during the public hearing. Councilman Heaton introduced the proposed ordinance and its summary was read as follows: This ordinance will amend Section De?nitions to delete ?Craft Distillery" and to add de?nitions for the terms Craft Distillery Type I and Craft Distillery Type II. Amend Section VI Zoning Districts as follows: - Amend Section 6.1 Agricultural Districts (C) Conditional Uses Permitted to add (7) to allow storage of distilled spirits as a conditional use on tracts of 50 to 100 aces in size subject to listed conditions (not applicable in the City of Bardstown). - Amend Section 6.1 Agricultural Districts (C) Conditional Uses Permitted (12) Events Facilities to allow structures as large as 4500 square feet in size and to allow such uses, if approved, to serve wine, beer an alcohol by the drink (not applicable in the City of Bardstown). - Amend Section 6.12 Central Business District (C) Conditional Uses Permitted (4) Micro-Brewery to delete the term Craft Distillery and to add event facilities and similar uses. - Amend Section 6.12 Central Business District (C) Conditional Uses Permitted to add (5) Craft Distillery Type I as previously de?ned and with conditions as listed. - Amending Sections 6.13 (C) (4) Regional Retail Business District, 6.14 (C) (3) General Business District, 6.15 (C) (3) Retail Complex District and 6.16 (C) (3) Light Industrial Commercial Park Micro Brewery to delete the term Craft Distillery and add event facilities and similar uses. - Amending Sections 6.13 (C) Regional Retail Business District to add (5), 6.14 (C) General Business District to add (4), 6.15 (C) Retail Complex District to add (4) and 6.16 (C) Light Industrial Commercial Park to add (4) each of which adds Craft Distillery Type II as previously de?ned as a conditional use subject to the conditions as speci?ed. No vote was taken and the consensus showed no objections to the proposed ordinance. RESOLUTION KENTUCKY HOMELAND SECURITY GRANT Councilman Kelley sponsored the resolution and City Clerk Bryant read it as follows: R2017 - 01 A RESOLUTION OF THE CITY OF BARDSTOWN, KENTUCKY AUTHORIZING THE MAYOR TO MAKE APPLICATION FOR AND, UPON APPROVAL, TO ENTER INTO AN AGREEMENT WITH THE KENTUCKY OFFICE OF HOMELAND SECURITY (KOHS), TO EXECUTE ANY DOCUMENTS WHICH ARE DEEMED NECESSARY BY KOHS T0 FACILITATE AND ADMINISTER THE PROJECT AND TO ACT AS THE AUTHORIZED CORRESPONDENT FOR THIS PROJECT. THIS RESOLUTION ALSO ESTABLISHES PROCUREMENT POLICY FOR ANY KOHS APPROVED PROJECT FOR THE FY-2017 APPLICATION CYCLE. WHEREAS, the City of Bardstown, Kentucky desires to make an application for United States Department of Homeland Security and/or Commonwealth of Kentucky funds for a project to be administered by Kentucky Of?ce of Homeland Security; and WHEREAS, it is recognized that an application for and approval of Kentucky Of?ce of Homeland Security funds impose certain obligations and responsibilities upon the city. NOW, THEREFORE, BE IT RESOLVED this 28'h day of February, 2017, by the City of Bardstown, Kentucky; that The Mayor is hereby authorized to execute and furnish all required documentation, including a memorandum of agreement, as may be required by KOHS for the ?irtherance of the above-referenced project and to act as the authorized correspondent for said project. For the purpose of any KOHS funded projects using FY-2017 funds the city will use the provisions of KRS 45A for the purchase of equipment and/or services. For any equipment and/or services under $20,000 three (3) quotes will 2 be obtained. For the purpose of any KOHS funded projects using FY-2017 funds, the city will use provision of KRS 45A for any equipment and/or services that exceeds $20,000. COUNCILMAN KELLEY MOVED TO APPROVE RESOLUTION KENTUCKY HOMELAND SECURITY GRANT. THE MOTION WAS DULY SECONDED BY COUNCILMAN WILLIAMS AND CARRIED BY A VOTE OF 6 TO 0. RESOLUTION R2017-02 WATER TREATMENT PLANT CHLORAMINES CONVERSION Councilman Sheckles sponsored the resolution and City Clerk Bryant read it as follows: AUTHORIZING RESOLUTION WHEREAS, the City of Bardstown proposes to complete a project as identi?ed in the Water Resource Information System (WRIS) as and WHEREAS, the City of Bardstown endorses said project; and, WHEREAS, under the terms of amendments to KRS 224A, the State is authorized to render ?nancial assistance to eligible project applicants by way of the Infrastructure Revolving Fund (Fund - State Revolving Loan Program) established to aid in the construction of eligible infrastructure projects with consideration for approval to be based on applications submitted through the Kentucky Infrastructure Authority; and, WHEREAS, the improvements proposed for construction by the City of Bardstown within the Nelson County area are considered eligible for such loan assistance. NOW THEREFORE, BE IT RESOLVED by the City of Bardstown that the Mayor, and Successors-in- Title are hereby authorized to execute and submit an application through the Kentucky Infrastructure Authority with such assurances and required supporting data as is necessary to obtain loan assistance from the Infrastructure Revolving Fund (Fund - State Revolving Loan Program) for the proposed facilities improvements, and are hereby authorized as the City of Bardstown?s Of?cial Project Representative to carry out necessary negotiations for and administer the loan assistance the applicant may obtain ??om the Infrastructure Revolving Fund (Fund - State Revolving Loan Program). COUNCILMAN SHECKLES MOVED TO APPROVE RESOLUTION R2017-02 WTP CHLORAMINES CONVERSION. THE MOTION WAS DULY SECONDED BY COUNCILMAN BUCKMAN AND CARRIED BY A VOTE OF 6 TO 0. RESOLUTION R2017-03 PROCLAMATION FOR RETIRED LT. GENERAL HAL MOORE Councilman Heaton sponsored the resolution and City Clerk Bryant read it as follows: Resolution authorizing the Mayor of Bardstown to proclaim March 10, 2017, in honor of Retired Lt. General ?Hal? Moore, as Vietnam Veteran?s Day in the City of Bardstown. WHEREAS: On Wednesday, February 13, 1922, a son was born to Harold and Mary Crume Moore and given the name Harold Gregory Jr. ?Hal? and with sister Betty and brother Ballard, they called Bardstown Kentucky their home; and WHEREAS: Hal Moore graduated from St. Joseph Preparatory School in 1940 and hem the US. Military Academy at West Point in 1945, and during his assignment at Fort Bragg, North Carolina, he married the love of his life, Julie Compton and raised two daughters and three sons; and WHEREAS: Lt. General Hal Moore having served 32 years in the military was deployed to the Korean War in 1952 where he commanded an Infantry ri?e and heavy mortar company in the Infantry Division for which he received two Bronze Star Medals for Valor; and WHEREAS: Lt. General Hal Moore was best known for his leadership in the major battle of remote la Drang Valley, Vietnam in 1965 where he received the award of the Distinguished Service Cross and continued to create successful program with successful outcomes at Fort 0rd, California, ?nally retiring ??om active duty in 1977; and WHEREAS: The heavens called and Retired Lt. General Hal Moore died on Friday, February 10, 2017 at his home in Auburn, Alabama, and this community mourned the loss of their native Bardstownian. NOW, THEREFORE, BE IT PROCLAIMED, throughout the City of Bardstown that Friday, March 10, 2017, in honor of Retired Lt. General Harold ?Hal? Moore, once again be observed as Vietnam Veteran?s Day. 3 COUNCILMAN HEATON MOVED TO APPROVE RESOLUTION R2017-03 PROCLAMATION FOR RETIRED LT. GENERAL HAL MOORE. THE MOTION WAS DULY SECONDED BY COUNCILMAN SHECKLES AND CARRIED BY A VOTE OF 6 T0 0. NEW APPOINTMENT AND RE-APPOINTMENTS The recommendation to appoint Jim Taylor to the Joint Ethics Board was tabled. Mayor Royalty will send a short bio to the Council prior to the next Council meeting. COUNCILMAN WILLIAMS MOVED TO APPROVE TIIE RECOMNIENDATION TO RE-APPOINT WALTER NORTON TO THE AIR BOARD FOR A FOUR (4) YEAR TERM. THE MOTION WAS DULY SECONDED BY COUNCILMAN BUCKMAN AND CARRIED BY A VOTE OF 6 TO 0. COUNCILMAN KELLEY MOVED TO APPROVE THE RECOMMENDATION TO RE-APPOINT JERE ROCHE TO THE AIR BOARD FOR A FOUR (4) YEAR TERM. THE MOTION WAS DULY SECONDED BY COUNCILMAN SHECKLES AND CARRIED BY A VOTE OF 6 TO 0. COUNCIL COMMENTS COUNCILMAN KELLEY MOVED TO APPROVE THE FUNDS FOR COUNCILMAN COPELAND TO ATTEND THE NATIONAL PRESERVATION CONFERENCE IN WASHINGTON DC IN THE AMOUNT NOT TO EXCEED $2,000.00 AND TO USE THE COUNCIL CONTINGENCY FUND INSTEAD OF THE FUND. THE MOTION WAS DULY SECONDED BY COUNCILMAN WILLIAMS AND CARRIED BY A VOTE OF 5 T0 1. Councilman Buckman voted no. NOTE: This motion supersedes the one approved at the 02-14-2017 Council meeting as recorded: Councilman Copeland requested an increase in her Training/Travel allotment to attend the National Historic Preservation Conference in Washington DC, during the week of March 13-16, 2017. COUNCILMAN WILLIAMS MOVED 0 APPROVE THE FUNDS FOR COUNCILMAN COPELAND 0 ATTEND THE NATIONAL PRESERVATION CONFERENCE IN WASHINGTON DC IN THE AMOUNT NOT TO EXCEED $2,000.00. THE MOTION WAS DULY SECONDED BY COUNCILMAN SHECKLES AND CARRIED BY A VOTE OF 4 TO 1. Councilman Buckman voted no. Councilman Kelley requested the following conversation be recorded in the of?cial minutes: ?Mayor, on November you issued an email to everybody you know about giving us a bardstown cable email addresses and everything and that they would come out in the next week in which it did, so I want to ask you are you are aware of instances since we got that email bardstown cable email address where any council members? email was accessed or reviewed without their authority or without a open records request?? ?Are you aware of any such incident?? Mayor Royalty replied don?t have any idea what you are talking about.? John Kelley replied ?Then I will take that as a no.? CEMETERY DEEDS THE MOTION TO APPROVE THE CEMETERY DEEDS FOR KAREN BLAINE AND MOLLIE BAKER WAS APPROVED BY UNANIMOUS CONSENT. ADJOURNMENT THE MOTION TO ADJOURN THE MEETING AT WAS APPROVED BY UNANIMOUS CONSENT. CITY OF BARDSTOWN John Royalty, Mayor ATTEST: Barbara Bryant, City Clerk OLD KENTUCKY HOME ART TREASURES IN DDOBWAY 51? JOSEPH CATHEDRAL martian?!? II Memorandum To: Department Head From: Mayor Royalty Date: November 23, 2016 Re: City Council Investigations At the November 22, 2016 regular meeting, the City Council voted unanimously to investigate certain matters concerning city employees. They may hire an investigator, or may decide to investigate personally. They can do this according to KRS 83A.130 (13). However, there is a process and procedure for their investigations. Below is a quote from the statute. ?The council shall have the right to investigate all activities of city government. The council may require any city of?cer or employee to prepare and submit to it sworn statements regarding his performance of his of?cial duties. Any statement required by the council to be submitted or any investigation undertaken by the council, if any of?ce, department or agency under the jurisdiction of the mayor is involved, shall not be submitted or undertaken unless and until written notice of the council's action is given to the mayor. The mayor shall have the tight to review any statement before submission to the council and to appear personally or through his designee on behalf of any department, of?ce or agency in the course of any investigation. Effective: July 15, 1982 History: Amended 1982 Ky. Acts ch. 434, sec. 4, effective July 15, 1982.? Therefore, until further notice, any questions from City Council members, or investigators to any City of Bardstown employee should be referred to the Mayor?s of?ce. If you are approached by a councilman and asked questions about any city business, you are to politely tell them that you have been instructed not to answer, and that they should contact the Mayor?s of?ce with their questions. Please instruct your employees of this situation. If you have any questions about this memo, please call me at any time. EXHIBIT ?9 Rich in Romance, Culture, History~Progressive in Industry. Agriculture and Education SECTION I. STATEMENT OF The City of Bardstown recognizes that a personnel system which is designed to ensure the recruitment and retention of a competent, productive work force is essential to both effective and ef?cient local government. These personnel policies and procedures have been developed in order to achieve optimum ef?ciency and economy in the pursuit of the City?s goals and the utilization of its human resources. A. Scope of Coverage: 1. The following of?cers and employees are explicitly exempted from coverage, unless speci?ed otherwise: All elected of?cials: All members of Boards and Commissions; City Attorney; Consultants, advisors and counsel rendering temporary services; Independent contractors Members of volunteer organizations. 2. All employees** not explicitly exempted from coverage of these personnel policies and procedures shall be subject to its provisions unless indicated otherwise in the contents of these personnel policies and procedures. 3. Individual sections of these personnel policies and procedures may apply to personnel de?ned in Section 1 above, provided the provision is speci?cally stated in the applicable section. *Information included in these personnel policies and procedures, classi?cation plan, and compensation plan is not intended to represent a contract between any employee and the City, and may be changed by the City Council without notice. The term ?established position? indicates the position(s) in each class created by ordinance and may be changed by the City Council without notice; employee(s) occupying the position(s) may be affected by such changes. All employment with the City is at-will such that the employee may terminate employment at any time for any reason just as the City may do the same. This at will employment relationship can only be altered by statute or in a written contract entered into after the issuance of these policies and signed by the Mayor. **Throughout the context of these policies and procedures, all reference to employee shall include non?elected of?cers. B. Statement of Equal Opportunitv: The City seeks to provide equal opportunity to all of its employees and applicants EXHIBIT ?71 1 Scott Crosbie From: Sent: To: Cc: Subject: Attachments: Good afternoon, Tracy Hudson Monday, February 15, 2016 3:17 PM Bill Buckman (billbuckman27@yahoo.com) Bobby Simpson (robertsimpsonllc@gmail.com) Francis Lydian (Francis Lydian) Fred Hagan (fredpat@bardstown.com) Kecia Copeland Mayor Royalty; Roland Williams Roland Williams (nNilliams@bardstowncable.net) Barbie Bryant; Tim Butler; Larry Hamilton; Larry Green FY 16 Budget Amendment 32016 - Amended Budget FY 2015?16.doc; Memo to Council - Budget Amendmentdocx The attached ordinance will appear on the City Council Agenda February 23, 2016. Enjoy the rest of your day! Tracy Hudson Chief Financial Of?cer City of Bardstown 220 Fifth St Bardstown, KY 40004 Ph: 502-348-5947 ext. 2213 EXHIBIT 1 6?0 City of Bardstown Finance Department 220 N. 5th Street Bardstown, Ky. 40004 (502) 348-5947, ext. 2213 thuds0n@bardst0wncable.net February 15, 2016 To: City Council Members From: Tracy Hudson RE: Budget FY 16 Amendment Notes Barbie Bryant will place a budget amendment ordinance on your iPads Thursday. Below are the line items affected in the amendment: 1) 2) 3) 4) 5) General Fund, Administration, increase expense line 10-0100-7100 by $15,144.66 and transfer in from Unrestricted Reserves, revenue line 10-0100-4990, $15,144.66, to cover the cost of expanding the parking lot in front of City Hall. The need for more parking places at City Hall was seen, this cost was not originally budgeted. General Fund, Recreation, revenue line 10-03 00-4490, decrease by $100,000 and transfer in from Unrestricted Reserves, revenue line 10?0100?4990, $100,000, to cover the revenue Nelson County Fiscal Court is not giving for Recreation support. General Fund, Police, decrease expense line 10-0200?7220 by $30,000 and increase expense line 10-0200-5320 by $30,000. Police body cameras are not considered technical equipment. Technical equipment is used for those per unit items that total $10,000 or more and are considered an asset. Those assets are depreciated. General Fund, COBEC, increase revenue line 10-0500-4990 by $20,000 and increase expense line 10-0500-5520 by $20,000 to cover costs of repairing building to lease to the St. Vincent De Paul?s Food Pantry program. Council approved the allotted money to make repairs to the COBEC building for St Vincent de Paul to lease from the City for the Food Pantry. Combined Utilities, Garbage, decrease expense line 42-0500-7220 by $185,000 and increase expense line 42-0500-5320 by $185,000. New dumpsters are not considered technical equipment. Technical equipment is used for those per unit items that total $10,000 or more and are considered an asset. Those assets are depreciated. Scott Crosbie From: Barbie Bryant Date: March 7, 2016 at 4:45:14 PM EST To: Barbie Bryant "Bill Buckman (biIlbuckman27@vah00.coml? "Bobby Simpson "coach roe@yahoo.com" Cc: Tracy Hudson Subject: 03-08-2016 City Council Agenda - amended Council: The second reading for the FY2015-2016 Budget Amendment has been removed from the agenda for Tuesday?s meeting. Because of this removal, I needed to re-name the Ordinance number for the Classi?cation and Compensation Plan Amendment to re?ect B2016-02 (to keep the submissions in sequence). Your Ipads have been updated. Barbie Bryant, CKMC City Clerk Cemetery Sexton City of Bardstown 220 5th St' Bardstown KY 40004 502-348?5947 ext 2206 502-348-2433 fax Attention: This electronic mail transmission is intended solely for the primary addressee named and may contain information that is con?dential, proprietary and/or legally privileged. If you are not the intended recipient, please delete the message and notify the sender. Any views or opinions presented are solely those of the author, except where speci?cally stated. 5% Please consider the environment before printing this email EXHIBIT 8! From: Mayor Royalty Sent: Friday, August 19, 2016 9:52 AM To: Kathy Graham Subject: Fw: Police Department From: Tracy Hudson Sent: Friday, August 19, 2016 8:30 AM To: Larry Green; Mayor Royalty Subject: Police Department Mayor Royalty Larry Green, McKenzie had 25 hours of overtime in the pay period ending 8-13-16. As Interim Chief, he has been given the job duties, the hourly rate, and therefore, should be subject to a salary. When the City had an Interim Fire Chief, this employee was given the salary of a Fire Chief and he was not allowed any overtime. The Police Budget for the month ending July 31 will be sent out soon. All departments, except the Police Department are living in their means. Since the report comes out two weeks into the next month, I wanted to see where the Police Department is as of 8-19-16 just in overtime. Overtime is already at 27.28% . Each month should increase by give or take. There is typically a reason behind overtime shooting up and I am advising you to discuss this McKenzie. Thank you, Tracy Hudson Chief Financial Of?cer City of Bardstown 220 Fifth St Bardstown, KY 40004 Ph: 502-348-5947 ext. 2213 EXHIBIT 6?1 Scott Crosbie From: Mayor Royalty Sent: Tuesday, September 27, 2016 4:02 PM To: Kathy Graham Subject: Fw: Police Department Overtime From: Tracy Hudson Sent: Tuesday, September 27, 2016 2:50 PM To: Mayor Royalty Cc: Larry Green; Capt. McKenzie Mattingly; Lt. Brad Gillock; Kerry Greenwell Subject: Police Department Overtime Mayor, The Police Department has been working an excessive amount of overtime. This is as of today and after this week?s pay period, an additional $7,800 will be added to this amount. That is 47% of their budget in 3 months. Revenue and Expense As Of: TI1IZD16 to 9l30I2016 Account Description Budget Police Revenue JUDICIARY IN LIEU OF FINES $25,000.00 100200?4400 FEDERAL GRANTS $0.00 100200-4410 POLICE INCENTIVE PAY $111,000.00 10-0200?4420 STATE GRANTS $0.00 100200-4430 LOCAL CONTRIBUTIONS $0.00 10-0200-4640 SALE OF SURPLUS PROPERTY $0.00 100200-4650 CONTRACT SERVICE REVENUE $0.00 10-0200-4670 INSURANCE RECOVERY $0.00 10-02004690 MISCELLANEOUS REVENUE $5,000.00 10-0200-4691 PROGRAM REVENUE 32.03000 100200-4990 TRANSFER FROM OTHER FUNDS $0.00 Revenue Total: $143,000.00 Expense 100200-5120 SALARIES 8. WAGES (51.095.000.00) 10-0200-5130 POLICE INCENTIVE PAY 11.00000) Tracy Hudson Chief Financial Of?cer City of Bardstown 220 Fifth St Bardstown, KY 40004 Ph: 502?348-5947 ext. 2213 EXHIBIT ?8 2. Flexible hours may be scheduled for employees if recommended by the Department Director and approved by the City Administrator and/or Mayor. Overtime: 1. In order to determine whether an employee will receive overtime pay for hours worked in excess of 40 hours per week, each class shall be declared ?exempt? or ?non-exempt? in accordance with the provisions of federal and state wage and hour laws; the designation shall be placed on each job description. Employees in exempt classes shall not receive overtime pay, employees in non-except classes shall receive overtime pay at the rate of one and one-half times the regular hourly wages for actual hours worked in excess of 40 hours in any work week. 2. Overtime pay will be granted based on all hours credited during the week. Holidays will be considered as hours worked for overtime pay purposes. All established full-time non-exempt employees shall receive overtime pay in all cases where they are asked to work or are called out for work after their regular scheduled work hours, except in cases where the overtime is coupled with time off without pay and the actual hours worked are not over 40. Employees in established part-time positions will receive overtime pay for hours worked on holidays. 3. The Department Director shall be held accountable for overtime, and shall approve all overtime in advance whenever possible; overtime shall be kept at the minimum consistent with maintenance of essential services and the City?s ?nancial resources. 4. Non-scheduled overtime hours for 24/48 hour Fire?ghters shall be paid at an adjusted rate to re?ect their pre-24/48 wages. Stand-By Pay: 1. Employees subject to calls during non-working hours may be issued electronic calling devices (beepers), and shall not be required to remain in a particular geographic territory in the event of emergency call?outs. 2. Employees may be required to carry beepers while performing stand-by duties on a regularly scheduled basis (every fourth week, for example) and shall receive a ?xed compensation (either hours or dollar amount) for performing stand-by pay, regardless of whether or not the employee answers a request for service during non-working hours. EXHIBIT 8?7 Call-Back Pay: