I memwmsuen CITY OF ASPEN STANDARD FORM OF AGREEMENT 2009 PRQFESSIONAL SERVICES - City of Aspen Project No: 0 AGREEMENT made as of__i__13:_1i3 day in the year 3.01%? the City: I - Contract Amount: rim-1?11? Cii}; Afigkfi'? ex?t :1 {311211; 'L?i cutie-1*} i .130 Semi": Street Tom; not to exceed: 5335:?ng I?xei'mL ('Ulijzl'mie 3161 1 Name: If this Agreement requires the City ?0 pay an emeum of money in excess of $25,000.00 it shail not be deemed valid until it has been approved by-the City Counci! of the City of Aspen. And the Professional: a mi 5 :3 E11 gii were 3 111'. {if} a I 11:} a: {1:1 3:00 800 gm?gu?pm: 13% ("For the Foliowing Project: of" Aspen Waiter Heme Exhibits appended and made a part of this Agreement: Eixi?bit Scope 01? {Exhibii 8: Fee Schedule. Agreement Professional Services Page 0 The City and Professional agree as set forth below. l. Scope of Work. Professional shall perform in a competent and professional manner the Scope of Work as set forth at Exhibit A attached hereto and by this reference incorporated herein. 2. Completion. Prol?essional shall commence Work immediately upon receipt of a written Notice to Proceed from the City and complete all phases of the Scope of Work as expeditiously as is consistent with professional skill and care and the orderly progress of the Work in a timely manner. Thepaities anticipate that all Work pursuant to this Agreement shall be completed no later than March 2017. Upon request of the City, Professional shall submit, for the City's approval, a schedule for the performance of Professionals services which shall be adjusted as required as the project proceeds, and which shall include allowances for periods of time required by the City's proiect engineer for review and approval of submissions and for approvals of authmities having jurisdiction over the project. This schedule, when approved by the City, shall not, except for reasonable cause, be exceeded by the Professional. 3. Payment. in consideration of the work performed, City shall pay Professional on a time and expense basis for all work performed. The hourly rates for work performed by Professional shall not exceed those hourly rates set fozth at Exhibit appended hereto. Except as otherwise mutually agreed to by the parties the payments made to Professional shall not initially exceed the amount set forth above. Professional shall submit, in timely fashion, invoices for work performed. The City shall review such invoices and, if they are considered incorrect or untimely, the City shall review the matter with Professional within ten days from receipt of the Professional's bill. 4. Non?Assignability. Both parties recognize that this Agreement is one for personal services and cannot be transferred, assigned, or sublet by either party without prior written consent of the other. Sub?Contracting, if authorized, shall not relieve the Professional of any of the responsibilities or obligations under this'Agreement. Professional shall be and remain solely responsible to the City for the acts, enors, omissions or neglect of any subcontractors officers, agents and employees, each of whom shall, for this purpose. be deemed to be an agent or employee of the Professional to the extent of the subcontract. The City shall not be obligated to pay or be liable for payment of any sums due which may be due to any sub-contractor. 5. Termination of Procurement. The sale contemplated by this Agreement may be canceled by the City prior to acceptance by the City whenever for any reason and in its sole discretion the City shall determine that such cancellation is in its best interests and convenience. 6. Termination of Professional Services. The l3?rofessional or the City may terminate the Professional Services component of this Agreement, without specifying the reason therefor, by giving notice, in writing, addressed to the other party, specifying the effective date of the termination. No fees shall be earned after the effective date of the termination. Upon any termination, all finished or unfinished documents, data, studies, surveys, drai-vings, maps, models, photographs, reports or other material prepared by the Professional pursuant to this Agreement shall become the preperty of the City. Notwithstanding the above, Professional shall not be relieved of any liability to the City-for damages sustained by the City by virtue of any breach of this Agreement Professional Services - Page 1 Agreement by the Professional, and the City may withhold any payments to the Professional for the purposes of set-off until such time as the exact amount of damages due the City from the Professional may be determined. - i 7. independent Contractor Status. It is expressly acknowledged and understood by the parties that nothing contained in this agreement shall result in, or be construed as establishing an employment relationship. Professional shall be, and shall perform as, an independent Contractor who agrees to use his or her best efforts to provide the said services on behalf of the City. No agent, employee, or servant of Professional shall be, or shall be deemed to be, the employee, agent or servant of the City. City is interested only in the results obtained under this contract. The manner, and means of conducting the workare under the sole control of Professional. None of the bene?ts provided by City to its employees including. but not limited to, workers' compensationinsurance and unemployment insurance, are available from City to the employees, agents or servants of Professional. Professional shall be solely and entirely responsible for its acts and for the acts of Prolbssional's agents, employees, servants and subcontractors during the performance of this contract. Professional shall indemnify City against all liability and loss in connection with, and shall assume full responsibility for payment of all federal, state and local taxes or contributions imposed or required under unemployment insurance, social security and income tax law, with respect to Professional and/or Professional's employees engaged in the perfOrmance of the services agreed to herein. 8. Indemnification. Professional agrees to indemnify and hold harmless the City, its officers, employees, insurers, and sell?linsurance pool, from and against'all liability, claims, and demands, on account of injury, loss, or damage, including without limitation claims arising from bodily injury, personal injury, sickness, cliSease, death, property loss or damage, or any other loss of any kind . whatsoever, which arise out of or are in any manner connected with this contract, to the extent and for an amount represented by the degree or percentage such injury, loss, or damage is caused in whole or in part by, or is claimed to be caused in whole or in part by, the wrongful act, omission, error, professional error, mistake, negligence,'or other fault of the Professional, any subcontractor of the Professional, or any officer, eiriployee, representative, or agent of the Professional or of any subcontractor or the Professional, or which arises out of any workitien's compensation claim of any employee of the Professional or of any employee of any subcontractor of the Professional. The Professional agrees to investigate, handle, respond to, and to provide defense for and defend against, any such liability, claims or deinands at the sole. expense of the Professional, or attire option of the City, agrees to pay the City or reimburse the City for the defense costs incurred by the City in connection with, any such liability, claims, or demands. if it is determined by the final judgment ofa court of competent jurisdiction that such injury, loss, or damage was caused in whole or in part by the act,'on'1ission, or other fault of the City, its of?cers, or its employees, the City shall reimburse the Professional for the portion of the judgment attributable to such act, omission, or other fault of the CW, its officers, or employees. 9. Professional?s Insurance. Professional agrees to procure and maintain, at its ownexpense, a policy or policies of insurance sufficient to insure against all liability, claims, demands, and other obligations assumed by the Professional pursuant to Section 8 above. Such insurance shall be in addition Agreement Professional Services Page 2 to any other insurance requirements imposed by this contract or by law. The Professional shall not be relieved of any liability, claims, demands, or other obligations assumed pursuant to Section 8 above by reason ol?its failure to procure or maintain insurance, or by reason of its failure to procure or maintain insurance in suf?cient amounts, duration, or types. Professional shall procure and shall catise any subcontractor of the Professional to procure and maintain, the minimum insurance coverages listed below. Such coverages shall be procured and maintained with forms and insurance acceptable to the City. All coverages shall be continuouslymaintained to cover all liability, claims, demands, and other obligations assumed by the Professional pursuant to Section 8 above. In the case of any claims-made policy, the necessary retroactive dates and extended reporting periods shall be procured to maintain such continuous coverage. Workers? Compensation insurance to cover obligations imposed by applicable laws for any employee engaged in the performance of work under this contract, and Liability insurance with minimum limits of FIVE THOUSAND DOLLARS for each accident, FIVE THOUSAND DOLLARS disease - policy limit, and FWE THOUSAND DOLLARS disease each employee. Evidence of qualified status may be substituted for the orkers' Compensation requirements of this paragraph. (ii) General Li?abr?iit}2 insurance with minimum combined single limits ol? ONE MILLION DOLLARS each occurrence and ONE DOLLARS aggregate. The policy shall be applicable to all premises-and operations. The policy shall include coverage for bodily injury, broad form property damage (including completed operations), personal injury (including coverage for contractual and employee acts), blanket contractual, independent contractors, products, and completed operations. The policy shall contain a severability of interests provision. COll'lpl?dlGI'lSll?G Automobile Liability insurance with minimum combine-d single limits for bodily injury and property damage of not less than ONE MILLION DOLLARS each occurrence and ONE MILLION DOLLARS aggregate with respect to each Professionals owned, hired and non- owned vehicles assigned to or used in per?irmance of the Scope of Work. The policy shall contain a severability of interests provision. If the Professional has no owned automobiles, the requirements of this Section shall be met by each employee of the Professional providing services to the Ci {y under this.contract._ Liabilityinsurance with the minimum limits of ONE MILLION DOLLARS (Sl,000,000) each claim and ONE MILLION DOLLARS ($1,000,000) aggregate. - The policy or policies required above, except 'Workers? Compensation and Professional Liability, shall be endorsed to include the City and the City?s of?cers and employees as Agreement Professional Services . Page 3 the city clamor: CITY OF ASPEN STANDARD FORM OF AGREEMENT: 2059 PROFESSIONAL SERVICES City of Aepen Project No: AGREEMENT made as of. day Of b.1331. in the BETWEEN the. City: Contra'ct Amount: 1:3 of Aspen {3.40 {\f?ledelli?i I'l' it. "r1 A (with: Ski-Lo? TOtal '10th exoeed: Toior?mjo REM . 'E?hrfmo: (9130) 0 this Agreement requires the City to pay an amount of money in excess of $25,000.00 it shall not be deemed valid untii it has been approved by the City And the Professional: I?fnesfo 00mm; of the City of Aspen (in; him?; . 390 (Ea-Rem? finite 800 City Coung?gpgroval: E?l'oomi??aidch (.70 3400121 l?imne; {3303) (23?5- 1432f.) Resnm??or'a No.2 or the Following Project: {fin-r Wo?ea? Renae 'Pz'ialimry Exhibits appended and made. a part of this Agreement: EKE'Eibii A: Seem f" Iixhilikii 1'3: Schedule. Agreement Professionai Services Page 0 The City and Professional agree as set forth below. 1. 530120 of Work. Professional shall per-fonn in a competent and professional manner the Scope of Work as set forth at Exhibit A attached hereto and by this reference incorporated herein. 2. Completion. Professional shall commence Work immediately upon receipt of a written Notice to Proceed from the City and complete all phaSes of the Scope of Work as expeditiously as is consistent with professional skill and care and the orderly progress of the Work in a timely manner. The parties anticipate that all Work pursuant to this Agreement shall be completed no later than "March 31, 2017. Upon request. of the City, Professional shall submit, for the City's approval, a schedule for the performance of Professionals services which shall be adjusted as requiredas the project proceeds, and which shall include allowances for periods of time required by the City's project engineer for review and approval of submissions and for approvals of authorities having jurisdiction over the project. This schedule, when approved by the City, shall not, except for reasonable cause, be exceeded by the Professional. 3. Payment. In consideration of the work City shall pay Professional on a tim and expense basis for all work. performed. The hourly rates for work performed by Professional shall not exceed those hourly rates set forth of Exhibit appended hereto. Except as otherwise mutually agreed to by the parties the payments made to Professional shall not initially exceed the amount set forth above. Professional shall submit, in timely fashion, invoices for work performed. The City shall review such invoices and, ifthey are considered incorrect or untimely, the City shall review the matter with Professional within ten days from receipt of the Professional's hill. 4. NonLAssianability. Both parties recognize that this Agreement is one: for personal services and cannot be transferred, assigned, or sublet by either party without prior written consent of the other. Snb~Contracting, if authorized, shall not relieve the Professional of any of the responsibilities or obligations under this Agreement. Professional shall he and remain solely responsible to the City for the acts, errors, omissions or neglect of any subcontractors? officers, agents and employees, each of whom shall, for this purpose be deemed to be an agent or employee of, the Professional to the extent of the subcontract The City shall not be obligated to pay or be liable for payment of any sums due which may be due to any sub?contractor. 5. Termination of Procurement. The sale contemplated "by this Agreement may be canceled by the City prior to acceptance by the City whenever for any reason and in its sole discretion the City shall determine that such cancellation is in its best interests and convenience. 6. Termination of Professional Services. The Professional or the City may terminate the Professional Services component of this Agreement, without specifying, the reason therefor, by giving notice, in writing, addressed to the other party, Specifying the effective date of the termination. No fees shall be earned after the effective date of the termination. Upon any termination, all ?nished or unfinished document's, data, studies, surveys, drawings, maps, models, photographs, reports or other material prepared by the Professional ptu'suant to this Agreement shall become the property of the City. Notwithstanding the above, Professional shall not be. relieved of any liability to the City for damages sustained by the City by virtue of any breach of this Agreement Professional Services Page 1 Agreement by the Professional, and the City may withhold any payments to the Professional for the purposes of set?off until such time as the exact amount of damages due the City from the Professional may be determined. 7. Independent Contractor Status. I it is expressly acknowledged and understood by the parties that nothing contained in this agreement shall result in, or be construed as establishing an employment relationship. Professional shall be, and shall perform as, an independent Contractor who agrees to use his or her best efforts to provide the said services on behalf of the City. No agent, employee, or servant of Professional shall be, or shall be deemed to be, the employee, agent or servant of the City. City is interested only in the results obtained under this contract. The manner and meansof conducting the work are under the sole control of Professional. None of the bene?ts provided by City to its employees including, but not limited to, workers? compensation insurance and unemployment insurance, are available from City to the employees, agents or servants of Professional. Professional shall be solely and entirely reSponsible for its acts and for the acts of Professional's agents, employees, servants and subcontractors during the of this contract. Professional shall indemnify City against all liability and loss in connection with, and shall assume full responsibility for payment ofall federal, state and local taxes or contributions imposed or required under unemployment insurance, social security and income tax law, with respect to Professional and/or Prol'essional's employees engaged in the per'l'brmance of the services agreed to herein. 8. Indemni?cation. Professional agrees to indemnify and hold harmless the City, its officers, employees, insurers, and sel'tlinsurancc pool, from and against all liability, claims, and demands, on account of injury, loss, or damage, including without limitation claims arising from bodily injury, personal injury, sickness, disease, death, property loss or damage, or any other less of any kind whatsoever, which arise out. of or are in any manner connected with this contract, to the extent and for an amount represented by the degree or percentage such injury, loss, or damage is caused in whole or in part by, or is claimed to be caused in whole 'or in part by, the wrongful act, omission, error, professional error, mistake, negligence, or otherfault of the Professional, any subcontractor of - the Professional, or any of?cer, employee, representative, or agent of the Professimial or of any . subcontractor of the Professional, or which arises out of any worlonen?s compensation claim of any employee of the Professional or of any employee of any subcontractor of the Professional. The Professional agrees to investigate, handle, respond to, and to provide defense for and defend against, any such liability, claims or demands at the sole expense of the Professional, or at the option of the City, agrees to pay the City or reimburse the City for the defense costs incurred by the City in connection with, any such liability, claims, or demands. if it is determined by the final judgment of a court of competent jurisdiction that such injury, loss. or damage was caused in whole or in part by the act. omission, or other fault of the City, its officers, or its employees, the City shall reimburse the Professional for the portion of the judgment attributable to such act, omission, or other fault of the City, its officers, or employees. I 9. Professionals Insurance. - Professional agrees to procure and maintain, at its own expense, a policy or policies of insurance sufficient to insure against all liability, claims, demands, and other obligations assumed by the Professional pursuant to Section 8 above. Such insurance shall be in addition Agreement Professional Services . . Page 2 to any other insurance requirements imposed by this contract or by law. The Profes'sional shall not be relieved of any liability, claims, demands, or other obligations assumed pursuant to Section 8 above by reason of its failure to procure or maintain insurance, or by reason of its failure to procure or maintain insurance in sufficient amounts, duration, or types. Professional shall procure and maintain, and shall cause any subcontractor of the Professional to procure and maintain, the minimum insurance coverages listed below. Such coverages shall be procured and maintained with forms and insurance acceptable to the City. All coverages shall be continuously maintained to cover all. liability, claims, demands, and other obligations assumed by the Professional pursuant to Section 8 above. In the case of any claims?made policy, the necessary retroactive dates and extended reporting periods shall be procured to maintain such continuous coverage. Workers Compensation insotance to cover obligations imposed by applicable laws for any employee engaged in the performance of work under this contract, and Earp/owns" Liability insurance with minimum limits of FIVE HUNDRED DOLLARS for each accident, FIVE HUNDRED THOUSAND DOLLARS disease policy limit, and FIVE HUNDRED THOUSAND DOLLARS disease each employee. 'l'fividencc of quali?ed self?insured status may be substituted for the Workers? Compensation requirements of this paragraph. (ii) Cwmnercia] Genera! Liability insurance with minimum combined single limits of ONE MILLION DOLLARS each occurrence and ONE MILLION DOLLARS aggregate. The policy shall be applicable to all premises and operations. The policy shall include coverage for bodily injury, broad four: property damage (including complete-(l operations), personal injury (including coverage for contractual and employee acts), blanket contractual, independent contractors, products, and completed operations. The policy shall contain a ofinterests provision. Compreiztensile Atrtourobtle Liability insurance with minimum combined single limits for bodily injury and property damage of not less than ONE MILLION DOLLARS each occurrence and ONE MILLION DOLLARS aggregate with respect to each Professionals owned, hired and nonw owned vehicles assigned to or used in performance ofthc Scope of Work. The policy shall contain a of interests provision. If the Professional has no owned automobiles, the requirements of this Section shall be met by each employee of the I Professional providing services to the City under this contract. (iv) Professional Liability insurance with the minimumliznits of ONE MILLION DOLLARS ($1,000,000) each claim and ONE MILLION DOLLARS ($l,000,000) aggregate. The policy or policies required above, except Workers? Compensation and Professional Liability, shalt be endorsed to include the City and the City's officers and employees as Agreement Professional Services . Page 3 additionalinsureds. Every policy required above. shall. be primary insurance, and any insurance carried by the City, its of?cers or employees, or carried by or provided through any insurance pool of the City, shall be excess and not contributory insurance to that provided by Professional. No additional insured endorsement to the policy required above shall contain any exclusion for bodily injury or property damage arising from completed Operations; The Professional shall be solely responsible for any deductible losses under any policy required above. The certi?cate of insurance provided to the City shat! be completed by the Professionals insurance agent as evidence that policies providing the required coverages, conditions, and minimum iimits are in full force and effect, and shall be reviewed and approved by the City prior to commencement of the contract. No other form of certi?cate shall be used. The certi? rate shall identify this contract and shall provide that the coverages afforded under the policies shall not be canceled, tenninated or reduced in coverage until at least thirty (30) days prior Written notice has been given to the City. Failure on the part oi" the Professional to procure or maintain policies providing the required coverages, conditions, and minimum limits shall constitute a material breach of contract upon which City may immediately terminate this contract, or at its discretion City may procure or renew any such policy or any extendedreporting period thereto and may pay any and all premiums in connection therewith, and all monies so paid by City shall be repaid by Professional to City upon demand, or City may offset the cost of the premiums against monies due to Professional from City. (0 City reserves the right to request and receive a certified copy of any policy and any endorsement thereto. he parties hereto understand and agree that City is relying on, and does not waive or intend to waive by any provision of this contract, the monetary limitations (presently $350,000.00 per person and $990,000 per occurrence) or any other rights, immunities, and protections provided by the Colorado Governmental immunity Act, Section 24wl0~i01 et seq, CI.R.S., as from time to time amended, or otherwise available to City, its officers, or its employees. City?s Insurance. The parties hereto understand that the City is a member or? the Colorado Risk Sharing Agency and as such participates in the CIRSA Proper- ty/Casiralty Pool. Copies of the CIRSA policies and manual are kept at the City of Aspen Risk Management Department and are available to Professional for inspection during normal business hours. City makes no representations whatsoever with reSpect to specific coverages offered by City shall provide Professional reasonable notice of any changes in its membership or participation in Completeness of Aareemcnt. it is expressly agreed that this agreement contains the entire undertaking of the parties relevant to the subject matter thereof and there are no verbal or written representations, agreements, warranties or promises pertaining to the project matter thereof not expressly incorporated in this writing. Agreement Professional Services Page 4 12. Notice. Any written notices as called for herein may be hand delivered or mailed by certified mail return receipt requested to the respective persons and/or addresses listed above. l3. Non~Disctimination No diSCi?imination because of race, color, creed, sex, marital status, affections] or sexual orientation, family responsibility, national origin, ancestry, handicap, or religion shall be made in the employment of persons to perform services under this contract. Professional agrees to meet all of the requirements of City's municipal code, Section Zl3~98, pertaining to non?discrimination in employment. .l4. The waiver by the City of any term, covenant, or condition hereof shall not operate as a waiver of any subsequent breach of the same or any other term, No term, covenant, or condition of this Agreement can be waived except by the written consent of the City, and forbearance or indulgence by the City in any regard whatsoever shall not constitute a waiver of any term, covenant, or condition to be performed by Professional to which the same may apply and, until complete performance by Professional ofsaid term, covenant or condition, the City shall be entitled to invoke any remedy available to it under this Agreement or by law despite any such forbearance or indulgence. l5. Execution of Agreement by City. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. Notwithstanding anything to the contrary contained herein, this Agreement shall not be binding upon the City unless duly executed by the Mayor of the City of Aspen (or a duly authorized of?cial in his absence) following a Motion or Resolution of the Council of the City of Aspen authorizing the Mayor (or a duly authorized official in his absence) to execute the same. 16. illegal Aliens - CRS 8-l7.5-l01 24-765-10l, Purpose. During the 2006 Colorado legislative session, the Legislature passed House Bills 06~l343 (subsequently amended by HB 07~1073) and 06-1023 that added new statutes relating to the employment ofand contracting with illegal aliens. These new laws prohibit all state agencies and political subdivisions, including the City of ASpen, from knowingly hiring an illegal alien to perform work under a contract, or to knowingly contract with a subcontractor who knowingly hires with an illegal alien to perform work under the contract. The new laws also require that all contracts for Services inclt?tdc certain speci?c language as set forth in the statutes. The following terms and conditions have been designed to comply with the requirements of this new law. I The following terms are de?ned in the new law and by this reference are incorporated herein and in any contract for services entered into with the City of Aspen. ?Basic Pilot Program? means the basic pilot employment veri?cation program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, that is administered by the United States Department. of Homeland Security. Agreement Professional Services Page 5 i i ?Public Contract for Services" means this Agreement. ?Services? means the liirnishing of labor, time, or effort by a Contractor or a subcontractor not involving the delivery of a specific end product other than reports that are merely incidental to the required perlormance. By signing this document, Professional certi?es and represents that at this time: Professional shall confirm the employment eligibility of all employees who are newly hired for employment in the United States; and (ii) Professional has participated or attempted to participate in the Basic Pilot Program in order to'verily that new employees are not illegal aliens. Professional hereby confirms that: Professional shall not knowingly employ or contract new employees without confirming the employment eligibility ot?all such employees hired for employment in the United States under the Public Contract for Services. (ii) Professional shall not enter into a contract with a subcontractor that fails to con?rm to the Professional that the subcontractor shall not knowingly hire new - employees without con?rming their employment eligibility for employment in the United States under the Public Contract for Services. Professional has'verit?ied or has attempted to verify through participation in the Federal Basic Pilot Program that Professional does not employ any new employees who are not eligible for employment in the United States; and if Professional has not been accepted into the Federal Basic Pilot Program prior to . entering into the Public Contract for Services, Professional shall forthwith apply to participate in theFederal Basic Pilot Program and shall in writing verity such application within five (5) days of the date of the Public Contract. Professional shall continue to apply to participate in the Federal Basic Pilot Program and shall in writing verify same every three (3) calendar months thereafter, until Professional is accepted or the public contract for services has been completed, whichever is earlier. The requirements of this section shall not be required or effective ifthe Federal Basic Pilot Program is discontinued. (iv) Professional shall not use the Basic Pilot Program procedures to undertake pie-employment screening of job applicants while the Public Contract for Services is being performed. If Professional obtains actual knowledge that a subcontractor performing work under the Public Contract for Services knowingly employs or contracts with a new employee who is an illegal alien, Professional shall: Agreement Professional Services Page 6 I Notify such subcontractor and the City ofAspen within three-days that Professional has actual knowledge that the subcontractor has newly employed or centracted with an illegal alien; and (2) Terminate the subcontract with the subcontractor if' within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the new employee who is an illegal alien; except that "Professional shall not terminate the Public Contract for Services with the subcontractor it?during such three days the subcontractor provides information to establish that the subcontractor has not knowineg employed or contracted with an illegal alien. (vi) Professional shall comply with any reasonable request by the Colorado Department of Labor and Employment made in the Course of an investigation that the Colorado Department of Labor and Employment: undertakes or is undertaking pursuant to the authority established in Subsection (5), C.R.S. (vii) ll Professional violates any provision of the Public Contract for Services pertaining to the duties imposed by Subsection (IRS. the City of Aspen may terminate the Public Contract for Services. If the Public Contract for Services is so terminated, Contractor shall be liable for actual and consequential damages to the City ofAspen arising, out of Professionals violation of Subsection CR3, (is) If Professional operates as a sole proprietor, Professional hereby swears or af?rms under penalty ol?perjury that the Professional (1) is a citizen of the United States or otherwise lawfully present in the United States pursuant to federal law, (2) shall comply with the provisions of CRS er squ and (3) shall produce one of the forms of identification required by CRS prior to the effective date ofthis Agreement. Warranties Against Contingent Fees, Gratuities. Kickbacks and Con?icts of interest. Professional warrants that no person or selling agency has been employed or retained to solicit or secure this Contract. upon an agreement or understanding for a commission, percentage, brokerage, or contingent l?ee, excepting bona fide employees or bona tide established commercial or selling agencies maintained by the Professional for the purpose of securing business. Professional agrees not to give any employee of the City a gratuity or any offer of employment in connection with any decision, approval, disapproval, recommendation, - preparation of any part of a program requirement or a purchase request, in?uencing the content of any speci?cation or procurement standard, rendering advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for Agreement Professional Services Page ruling, determination, claim or controversy, or other particular matter, pertaining to this Agreement, or to any solicitation or proposal therefore. Professional represents that no official, of?cer, employee or representative ofthe City during the term of this Agreement has or one year thereafter shall have any interest, direct or indirect, in this Agreement or the proceeds thereof, except those that may have been disclosed at the time City Council approved the execution of this Agreement. - I In addition to other remedies it may have for breach of the prohibitions against contingent. fees, gratuities, kickbacks and conflict the City Shall have the right to: Cancel this Purchase Agreement without any liability by the City; 2. Debar or suspend the offending parties from being a Professional, contractor or subcontractor under City contracts; 3. Deduct from the contract price or consideration, or otherwise recover, the value of anything transferred or received by the Professional; and 4. Recover such value from the offending parties, 17. w{jiimrwidmAvailabiIity. Financial obligations of the City payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. if this Agreement contemplates the City utilizing state or federal funds to meet its obligations herein, this Agreement shall be contingent upon the availability of those funds for payment ptn'sut-int to the terms ofthis Agreement. l8. General Icons. It is agreed that neither this Agreement nor any of its terms, provisions, conditions, representations or covenants can be modified, changed, terminated or amended, waived, superseded or extended except by appropriate written instrument. fully executed by the parties. (to) if any of the provisions of this Agreement shall be held invalid, illegal or unenforceable it shall not affect or impair the validity, legality or enforceability ofany other provision. The parties acknowledge and understand that there are no conditions or limitations to this understanding except those as contained herein at the time of the execution hereof and that after execution no alteration, change or modi?cation shall be made except upon a writing signed by the parties. This Agreement shall be governed by the laws of the State of Colorado as from time to time in effect. Agreement Professional Services- Page 8 19. Eiectronic Signatures and Electronic Records This Agreement and any amendments hereto may be executed in several counterparts, each of which shall be deemed an original, and all of which together shall constitute one agreement binding on the Parties, - notwithstanding the possible event that allParties may not have signed the same counterpart. Furthermore, each Party consents to the use of electronic signatures by either Party. The Sccpe of Work, and any other documents requiring a signature hereunder, may be signed electronically in the manner agreed to by the Parties. The Parties agree not to deny the legal effect or enforceability of the Agreement-solely because it. is in electronic form or because an electronic record was used in its formation. The Parties agree not to object to the admissibility of the Agreement in the form of an electronic record, or a paper copy of an electronic documents, or a" paper copy of a document bearing an electronic signature, on the ground that it is an electronic record or electronic signature or thatit is not in its original form or is not an original. 20. EN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized of?cials, this Agreement in three copies each of?which shall be deemed an original on the date ?rst written above. CITY OF ASPEN, COLORADO: PROFESSIONAL: Air, . a - fr [Signature] MM min-Iii ??wa - By: ff? 4 km 532-51 Title: Vice- Pa: 3 i Diet/wi Date: {17? /1g Dai?iwlm?L/J?/L Approved as to form: We .. City Attorney?s Office Agreement Professional Services - Page 9 EXHIBIT A: SCOPE OF WORK PURPOSE The purpose ot?tliis Task Order is to de?ne the services to be provided by Engineer in support of the Project. - ENGINEERS SERVICES Engineer will pro'vide engineeiing services as directed by the City. Services may include some or all of the following types of engineering support, as more speci?cally de?ned by the City at the time services are requested. General consultation services to assess implementation of the ?rst phase ofthe City?s proposer] non? poteble water reuse system, including: I 9 Gather information on Proposed Reuse Site, Treatment. and infrastructure. Summarize? Permitting Requirements and Develop Permitting Plan. Project Progressmoordination Meeting a Treatment and Infrastructure Stakeholders Meeting. Regulatory Stakehotders Meeting. Summary Recommendations Memo. Services will be iiwoiced based on the Fee Schedule in Exhibit and documented in at progress report accompanying each invoice. Services provided by Engineer under this Scope of Work will not exceed $8,000 inclusive of all labor and expenses. Ne subcontractor support is anticipated for this Scope ot'Work. Agreement Professional Services Page 10 EXHIBIT B: FEE SCHEDULE Engineers/Scientists Assistant Professionai Assistant Professional Ii Professional Project Professionai Lead Project Professional Senior Professional Technicians Technicians Senior Technicians Support Staff Document Processing Clerical Project Equipment Communication Expense (PECE) Per DL Hour Other Direct Expenses Travei and Subsistence Mileage Charge per Miie - Subconsuitant Other Direct Cost Hourly Rate $120.00 145.00 170.00 - 200.00 220.00 240.00 103.00 148.00 88.00 11.70 at cost rate cost 10% cost 10% Rate 2.0 Agreement Professional Services Page i 1 Tara Nelson From: John Luna Sent: Friday, November 11, 2016 12:42 PM To: Margaret Medellin Cc: - John" Rehring . Subject: - Carollo Contract Documents for Reuse System Planning Attachments: Caroilo Aspen_Agreement.docx; carollo Aspen #Task Orde;r 1.docx; Carolio Aspeng2016 SpecialFeeScheduledocx - Margaret, Sorry for the deiay in getting you our Contract documents. You will find attached our standard Agreement, Task Order No.1, and ourfee schedule for your review. Please provide any redline edits that your organization may require and we can review. Feel free to call with any questions you may have. Once we have setup our Contract, we would like to begin some additional information gathering (we have quite a bit aiready) and discuss the details of the initial planning deliverables with you. We look forward to working with you and the City of Aspen, and are eager to begin puliing together the pieces that will allow progress towards the implementation of your reuse system. Best Re-ga rd 5, John Luna, P.E. Associate Caroiio Engineers 390 Interlocken Crescent, Suite 800 Broomfield, Colorado 80021 Celt: 303?301-5567 Engineers.attracting; it?ii?i?r Estate-rt? WATER iS OUR FOCUS, OUR AND OUR PASSION TASK ORDER NO. ?1 CITY OF ASPEN (OWNER) AND CAROLLO ENGINEERS, inc. This Task Order is issued by the OWNER and accepted by ENGINEER pursuant to the mutual promises, covenants and conditions contained in the Agreement between the above named - parties dated the day of November, 2016, in connection with: I City of Aspen Water Reuse Project (Project) PURPOSE The purpose of this Task Order is to define the services to be provided by Engineer in support of the Project. Engineer will provide engineering services as directed by the City. Services may include some or all of the following types of engineering support, asmore specifically defined by the City at the time services are requested. General consultation services to assess implementation of the first phase of the City's proposed non?potable water reuse system, including: - Gather information on Proposed Reuse Site, Treatment, and Infrastructure. a Summarize Permitting Requirements and Develop Permitting Plan. Project Progress/Coordination Meeting. I Treatment and infrastructure Stakeholders Meeting. Regulatory Stakeholders Meeting. a Summary Recommendations Memo. PAYMENT Services will be invoiced based on the Special Fee Schedule attached to this Task Order and documented in a progress report accompanying each invoice. Services provided by Engineer under this Task Order will not exceed $8,000 inclusive of all labor and expenses. No subcontractor support is anticipated for this Task Order. Aspen "Task Order 1.60mi Pag 1 Of 2 EFFECTIVE DATE This Task Order No. 1 is effective November, 2016. IN WITNESS WHEREOF, don authorized representatives of the OWNER and of the ENGINEER have executed this Task Order. No. 1 evidencing itsissuance by OWNER and acceptance by ENGINEER. CAROLLO ENGINEERS, INC. OWNER Accepted this day of November, 2016 3V3 I By: John'Rehring,IVice President Officer Page 2 Of 2 CAROLLO ENGINEERS, SPECIAL FEE SCHEDULE CITY OF ASPEN As of November 1, 2016 Engineers/Scientists Assistant Professional i Assistant Professional il Professional Project Professional Lead Project Professional Senior Professionai Technicians Technicians Senior Technicians Support Staff Document Processing/Clerical Project Equipment Communication Expense (PECE) Per DL HOur I Other Direct Expenses Travel and Subsistence Miieage Charge per Mile Subconsultant Other Direct Cost Expert Witness pw:liCar0ll0iDocumenilearollo internal ProjectsiKMANUALfiab 1 OwneriFEEiStandarthniire Company Hourly Rate $120.00 145.00 170.00 200.00 220.00 240.00 103.00 148.00 88.00 11.70 at cost . IRS rate cost 10% cost 10% Rate 2.0 This fee schedule is subject to annuai revisions due to iabor adjustments. internai ?l OwneHFEEIStandard?tEntire Company Tara Nelson From: - Margaret Medeliin Sent: Monday, November 34, 2016 7:39 AM - To: John Luna Cc: 'John' Rehring Subject: Re: Carolio Contract Documents for Reuse System Planning John, Thank you for preparing these documents. We?ii want to use our own contracts they?re pretty standard. We can puii your 50W out and insert into our template. Let me circuiate and get back with you. Margaret Sent from my iPhone 0n Nov 11, 2016, at 12:42 PM, John Luna wrote: Margaret, Sorry forthe deiay in getting you our Contract documents. You find attached our standard Agreement, Task Order No. 1, and. our fee scheduie for your review. Please provide any redline edits that your organization may require and we can review. Feei free to call with any questions you may have. Once we have setup our Contract, we would like to begin some additional information gathering (we have quite a bit aiready) and discuss the details of the initial pianning deiiverables with you. We took forward to working with you and the City of Aspen, and are eager to begin putting together the pieces that allow progress towards the implementation of your reuse system. Best Rega rds, John Luna, P.E. Associate Carollo Engineers 390 Interiocken Crescent, Suite 800 Broom?eld, Colorado 80021 Celt: 303-301~5567 WATER i5 OUR FOCUS, OUR AND OUR . ' 1 Tara Nelson From: Margaret Medellin Sent: Monday, November 14, 2016 8:52 AM To: . Tyler Christoff Cc: David Hornbacher Subject: FW: Carolio Contract Documents for Reuse System Planning Attachments: Caroilo Aspen?Agreementdocx; Caroilo ASpen _Task Order 1.docx; Carolio Aspen_20i 6 - SpecialFeeScheduiedOCX' - Tyler and Dave, Received this proposal from John Luna regarding permitting work on the Reuse Facility. At a not-towexceed amount of $8000, ithink it?s a good option for us. Let me know what you think and how/ifi should proceed. We will use the City of Aspen Contract, so disregard their draft agreement. i can-iift their Task Order and Fee Schedule and incorporate into our contract temptate. . - [Via rga ret From: John Luna imailtodtuna@carollo.com] Sent: Friday, November 11, 2016 12:42 PM To: Margaret Medellin Cc: John Rehring Subject: Caroilo Contract Documents for Reuse System Planning Ma rga ret, Sorry for the delay in getting you our Contract documents. You find attaChed our standard Agreement, Task Order No. 1, and our fee schedule for your review. Please provide any redline edits that your organization may require and we can review. Feel free to call with any questions you may have. Once we have setup our Contract, we would like to begin some additional information gathering (we have quite a bit aiready) and discuss the details of the initiai planning deliverabies with you. We look forward to working with you and the City of Aspen, and are eager to begin together the pieces that will aiiow progress towards the implementation of your reuse system. . Best Regards, John Luna, P.E. Associate Carollo Engineers 390 Interlocken Crescent, Suite 800 Broomfield, Colorado 80021 Cell: 303-301?5567 =ifa?is?J'r' Sz??slji'ei?r? WATER IS OUR FOCUS, OUR BUSINESS, AND OUR PASSION From: John tuna Sent: Wednesday, December 07, 2016 10:35 AM To: ?Margaret Medellin? Subject: RE: Draft Contract - Aspen-Reuse Permit Margaret, {am still waiting for review comments. Think they are in a small backlog. Sorry for the delay. in other news, was working with Trojan (UV that supplied ACSD UV equipment} for another project and they sent me all the info on ACSD system. Their current system is designed to meet 126 E. coil/100 mi geometric mean and 235/100 ml single sample maximum at 4 mgd. This should allow the point of compliance to be of the UV system without additional disinfection being required. i believe that they were currently running the system at reduced capacity to save energy, which is why their current data does not meet the Cat 2 requirements some times. I also received maintenance item costs and frequencies to allow estimation of the allocated maintenance costs. i will setup a shared (cloud based) fotder and populate with all the data have so far. Iwili not bill time for theitems noted above. Thanks, John Luna, PE. Associate Carollo Engineers. 390 Interlocken Crescent, Suite 800 Broomfield, Colorado 80021 Cell: 303-301-5567 Engine literate-e ia?il'i'll't lf-?l?I-li?E-?j WATER iS OUR FOCUS, OUR AND OUR PASSION John Luna From: Margaret Medellin Sent: Monday, December 05, 2016 2:35 PM To:lohn Luna - Subject: FW: Draft Contract - Aspen Reuse Permit john, . just checking?in to see when you think we will be ready to execute the contract and start work. Best, Margaret Tara Nelson From: I John Luna Sent: - Friday, December 30, 2016 9:00 AM To: Margaret Medeliin Subject: FW: ACSD UV System information Attachments: 3234-Aspen CO?RevBmdoc; Aspen, CO 1234501 Model Margaret, Here is the information from Trojan on the ACSD UV System design capacity and regular maintenance items. There are some wish list items from mnfr/ciient that i think can be disregarded for our purposes (PLC Upgrade, HEW Kit, Ehaye been off for the holidays, but will provide a technicai memorandum summarizing the initial feasibility items we discussed in our iast meeting by 1/6/17. aiso reach out to the state to discuss the and Site Appiication requirements. i summarize discussion with state in the memorandum as well. ihaye discussed the Vaii Snow Making with the Eagle/Vaii project team, but have learned that they are using water . rights from the wastewater plant and are taking their supply from the river. This allowed them to avoid both Reg 84 and NPDES permitting, but obviousiy they had to deal with water rights issue. This couid be an option for your reuse system as weii, but you snouid consuit with your water rights counsel, or we couid bring on consultant to answer this question if you want us to. I Give me a caii if you would like to discuss the items above. Happy New Year! John Luna, RE. Associate Carolio Engineers 390 Interiocken Crescent, Suite 800 Broomfieid, Coiorado 80021 Celt: 303601?5567 En pine t?p?tine?era Water? WATER iS OUR FOCUS, OUR BUSINESS, AND OUR PASSION From: Jason Morgan Sent: Monday, December 05, 2016 1:06 PM To: John .Luna Subject: Re: ACSD UV System information John, the system was designed at 126 e. coli at 4.0 M60. if they installed the additional 2 modules their system would be rated for 5 M60. I?ve attached the original build sheet and drawing. The expansion bafer was shown to be provided by others and i could be wrong, but I don?t remember seeing one installed. The other reasons they could be seeing e. coli counts in the 800?s is if they are running the system in local with a manually entered power level, bad sleeves/wiper seals, and running lamps past 12,000 hours. We did provide them the following options in October to replace the existing controller. 916279 HM: KIT, UPGRADE Rep $5460.00 List $7098.00 - Service not included in this price Allen Bradley PLC Upgrade L35e/ PVP Approx $45,500 -includes onsite service and programming The additional parts pricing and replacement frequency is in red below, but let me know should you require any additional information. Regards, form :1 Mary are. 0: (303) 477-1970 (303) 477-1981 C: (801) 691-4000 rmorgi an @c Ficwnl'e'r. com minim}. CH Citrate r. com From: John Luna Date: Friday, December 2, 2016 at 3:28 PM To: "imorgan@chcwater.tom? Subject: ACSD UV System information Jason, Thanks for discussing the ACSD UV- system with me yesterday with respect to a proposed reuse system integration for the City of Aspen. For the proposed reuse, the system will have to be capable of126 e. coli as a geOmetric mean. I was wondering if you could send me the current design data and drawings for this system? Could you also confirm the pricing for maintenance parts below? 1. Lamps S344/each {48 bulbs total) correct 2. Sleeves $80/each (50 total, 48 bulbs two intensity sensors) Sleeves are $108 3. Wiper seals - SIS/each (50 total, 48 bulbs two intensity sensors) John, they can purchase the wiper seals alone at $8.30, and requires two per lamp/season, or they can purchase the kit at $24.40 which includes the following: Seal Kit, Plastic Canister 327017 Spacer, Wiper Seal 2 per Seal Kit 327021 Wiper Seal 2' per 59a; m, .- - Wiper Seal Sp: 327029 rm al 327122 8 required must 327030 Tube, 1/4 DIA Viton Pr?ice per {mm - . price per inch 5 . . . 2 per Seal Kitt 327118 I amsrer purchase 3273 i know the bulbs are good for 12,000h rs, but what is the likely replacement frequency of the other components? Sleeves - should last 7?10 years, but depends on wiper service, if they do any chemical addition, and water quality. Wiper Seals says to replace every year, but most plants can get 2-3 years out of them depending on WQ and now often they recharge the acti~clean gel. Thank You, john Luna, P.E. Associate Carollo Engineers 390 Interlocken Crescent, Suite 800 Broomfield, Colorado 80021 Cell: 303?301?5567 Enmrwers. .flrt?fh'lilrig Warmers Water? WATER IS OUR FOCUS, OUR BUSINESS, AND OUR 327122 Seal Kit, Plastic Canister $24.40 327017 Spacer, Wiper Seal 2 per Seal Kit n/a 327021 Wiper Seal 2 per Seal Kit; price per unit $8.30 . Wiper Seal Spring; 2 per Seal Kit; Part 32 7029 Spring? 580] required must purchase 32 7029P n/a . . . . 327030 Tube, 1/4 DIA Viton "Fe m'mmum pm 059 12 $0.51 price per inch 2 erSe St 327118 O-Ring, Wiper Canister a ?r ream?: m? n/a purchase 327118P UIL TrujanTSuhnulugiRS IRS. - ASPEN, Co I I REVISION: 3 PROJECT 511234 . I I I SYSTEM MODEL: 2007 - I QUOTE NUMBER: -ORIGINATOR: Bill Gordon . LJLR133BB - a . . PARTIAL RELEASE TO PRODUCTION INFORMATION RELEASE COMMENTS: . . . . SPECIFICATION REVIEW REQUIRED . COMPLETE PLANS: PARTIAL I COMPLETE SPECS: PARTIAL . SPEC TITLE: 11202 SPEC DA TE: - ADDENDUM DATE: I UV SECTION: RELATED DRAWINGS: P61. P60, 86.0, 86.1. 86.3. 86.4 - ELECTRICAL SECTION: RELATED DRAWINGS: . . CONTROLS SECTION: RELATED - - MECHANICAL SECTION: RELATED DRAWINGS: SUBMITTAL SECTION: 0i 340 QTY SUBMITTAL 8 OTHER SECTIONS: SECTION: 01730 QTY OSMS REQUIRED: 3 CUTSHEETS REQUIRED Preliminary Final?as required - - I BIOASSAYREPORT REQUIRED DTROJAN TESTING PROTOCOLS REQUIRED COMMENTS: We did noit get . ENGINEERING COMPANY: JVA Inc. ADDRESS: . . . CONTACTNAME: Kevin Tone I Doug Emerick- PHONE NUMBER: 303?444-1951 FAX NUMBER: PROJECT INFORMATION CURRENT PEAK FLOW: 4 MISC - FUTURE PEAK FLOW: 5 M80 T83: 30 (30. Day Average) MINIMUM FLOW: PEAK HYDRAULIC FLOW: AVERAGE FLOW: 2.67 DISINFECTION LIMIT: 126 e?Coii (30 day Geometric Mean) DESIGN DOSE: 28000 DESIGN RETENTION TIME: 3.88 Seconds . - BIOASSAY DOSE CALC REQUIRED EPA DOSE CALC REQUIRED I 3' I EHEADLOSS CALC REQUIRED LAMP INPUT VALUE: SEE COMMENTS COMMENTS: Bloassay Vaildate?d Dose COMPANY NAME: RN Civii Construction - - ADDRESS: 6909 South Holly Circle, Suite 345, Centennial, CO, CONTACT NAME: Dave Tayior PHONE NUMBER: 720?482-0090 FAX NUMBER: 303?482?3058 PAGE 1 OF 6 PROJECT NO: 511234 . Trajan Teuhnulugies Int. lnstaiiation ManualIStart Up Coordinator Contact: CHECK ONE OF THE FOLLOWING - CONTRACTOR ENGINEER [3 OTHER (EXPLAIN): Commissioning Requirements: ACTION REQUIRED WORKING DAYS TOTAL - . Rn H. COST.CM Pre-lnstallation Meeting instaliation Support and Supervision Witness Testing Functionality Testing Hydraulic Testing Power Consumption Harmonic Testing Microbioiogical Performance Testing Final inspection- Additional OperatorTraining Speciai Training Requirements Return Site Visits Additional Testing Special Sign Off Procedure Misoetlaneous Requirements Warrantv information (Pro-rating and Pricing Information in Notes Section): COMPONENT . WARRANTY LENGTH TOTAL ADDITIONAL COST - System - 12 Months. Lamp 12,000 Baliast Sleeve I Wiper Seal - - PAGE 2 OF 6 PROJECT NO: 51 1234 4 Inn. SYSTEM SUMMARY UNITS: Imperial - CE COMPLIANCE: N. LANGUAGE . . APPLICABLE (MECHENVIRONMENTAL CONSIDERATIONS (IE. HIGH AMBIENT, ETC): Current Design: NO-OF UV. . FLOWPER .-.. NO. MODULES . LAMP SPA 4? Future Design: - - NO. OF FLOW PER CHANNEL: 5.0 MGD CHANNELS: 0 NO. OF TOTAL NO. MODULES: 8 BANKS: 0 COMMENTS: Baf?e to be provided by others. MODULES WIPERS: No. MODULES WITH UV SENSORS (PER BANK): 1 UNIQUE OUTSIDE CABLE LENGTH: HERA EUS LIGHT LOCK STRETCHEO STRETCHEO COMMENTS: - BAN KSIRAC KS REMOVABLE RACK RACK MATERIAL: 304 SST RACK HORIZ STRETCH: . RACK COVERS QTY: RA CK BRACKET: WALL RACK VERTICAL STRETCH: BA FFLE QTY: 0 . UNIQUE BAFFLE HEIGHT: 0 in COMMENTS: PDC MATERIAL: 304 SST QTY RIGHT-SIDED: 1 VOLTAGE: 480 INTERNAL DISCONNECT FUSED QTY . PHASE: 3 WIRE: 4 QTY DOUBLE-SIDED: KVA: 16.4FREQ: 60 . -. - . SUNSHAOE TVSS - ALT. CONFIGURATION: PDC LEG STRETCH: None - DSHROUO - OUT -- - COMMENTS: Power to HSC from PDC Add 2.5 kva - . PAGE 3 OF 6 PROJECT NO: 51 1234 I . 4 TrujanTanhnaluuies lam. SCC MATERIAL: 304 SST . .. QUANTITY: 1 . . MOUNTING: WALL I . FREQ: 60 HZ HEATER ALARM: None i - SUNSHADE UPS ONLY) UVTANALYZER LOCATION: INDOOR DOSE DISPLAY: TROJAN DMOOEM - . - DMOOEM SURGE SUPPRESSOR TYPEMCONTROLLER DPLO (TYPE: . .- PLC OPER. INTERFACE: DPLC CUSTOM PROGRAM LAN PROTOCOLLANGUAGE: None - SOFTWARE: FLOW-INPUT: 4-20 mm BANK CONTROL: Flow REOUNDANT DTITLE 22 NWRI - UVEQUIPMENT - - EIINCLUDE FUTURE EXP. - MISC. ADDERS: . .. PLC PROGRAMMING SOFTWARE REQUIRED DOPERA TOR INTERFACE SOFTWARE REQUIRED 3 WEIR GA TE: NONE QTY: SLIDE GATE: NONE QTY: DRAIN VALVES: None COMMENTS: SCC Iocated on the PDC. HSC QUANTITY: 1 VOLTAGE: 480 MATERIAL: 304 SST LOCATION: PHASE: 1 WIRE: 3 . . MUL TIBANK HYDRAULIC FLUID: TELLUS T-15 TYPE: COMPACT AMPS: 5 A FREQ: 60 COMMENTS: LVL CONTROL I STILLING PLATE - LVL CONTROL PER CHANNEL LVL CONTROL TYPE: LVL CONTROL MA I BY TROJAN): SERPENTINE WEIR LVL CONTROL HEIGHT: WEIR GA TE LEVEL CONTROL PEAK: TYPE: VOLTAGE: . LVL CONTROL LENGTH: - PLATE (MA SST, ALC TIE BARS HEADLOSS: COMMENTS: TO be supplied by OTHERS ADDITIONAL EQUIPMENT . Standard SnaresIfrom SalesPro): - SPARE MODULES: 1 SPARE UV LAMPS: 4 SPARE QUARTZ SLEEVES: 4 SPARE BALLASTS: 0 SPARE LAMP HLDR SEALS: 4 WIPER SEALS: 0 COMMENTS: - - PAGE 4 OF 6 PROJECT NO: 51' 1234 Trajan Technulngins Inn. Additional Equipment (from SaleSPro): . Eiectrode Level Sensor AEZ: Operators Kit: Hose Kit(Qty:AE4:WeirtO be Supplied by; . .. Others (Qty:COMMENTS: - - . - . ADDITIONAL UVT DETAILS STAND NOT REQUIRED VOLTAGE: . - FREQUENCY: COMMENTSOTHER REQUIREMENTS . DPASSIVA TION SHIPPING ORDERS ESPECIAL INS TL ORDERS DMILL SHEETS OA PROCEDURES: . - - DWITNESS TESTING IN SHOP - - LIQUIDA TION DAMAGES COMMENTS: REVISION HISTORY - 88 Rev A reieased Jan 23, 07 86. Rev A, October 1, 2007, added One (1) moduie and deleted the weir to be suppiied by others, Dave Vandenberg PAGE 5 OF 6 PROJECT NO: 511234 . 4 IwooL nos-?3 98L (wnmwi) 5w 02 ?ats . -- 99 aggng-im . ca wadsv . mm (mm . . ., . (1mm) oa'r 8 1.05 VIE-H.183 NOISEG NOLLOES Tara Nelson From: John Luna Sent: Friday, January 06, 2017 3:56 PM To: Margaret Medellin Subject: RE: ACSD UV System information Margaret, i have a draft memorandum put together, but am waiting on communications with CDPHE before I can complete. Specificaiiy, i am waiting for a determinati?onfrom CDPHE on the Site Application process. it is confusing to them given the discrepancy between ACSD permit limits and their approved treatment capacity. I am interpreting that a site application is not necessary based on the requirements of Reg 84. CDPHE is determining if they believe Reg 22 . requirements may require a Site App Amendment, which is a relatively simpie process. 2 am assuming we have a few more phone calls before it is decided, but hope this occur early next week. twill wrap up the memorandum at that time and send for your review. Sorry for the delay. CDPHE is looking through their records to find the full Site Application, so they can provide-that to me. This provide all of the information on the actuai piant design capacity. In the meantime, could you forward any record information you have on the 8? iine you have installed? Thanks, John tuna, RE. Associate Caroilo Engineers 390 Interlocken Crescent, Suite 800 Broomfieid, Colorado 80021 Ceii: 303-301-5567 rewrote-rs ?til? intimate WATER iS OUR FOCUS, OUR AND OUR PASSION From: Margaret Medellin Sent: Friday, December 30, 2016 12:28 PM To: John Luna Subject: RE: ACSD UV System information John, Thank you for the info. Let?s touch base next week. Wishing you a wonderful 2017! [Via rga ret From: john Luna [maiitozltuna@carollo.com] Sent: Friday, December 30, 2016 9:00 AM . - To: Margaret Medellin Subject: FW: ACSD UV System information Margaret, Here is the information from Trojan on the ACSD UV system design capacity and regular maintenance items; There are some wish iist items from mnfr/client that i think can be disregarded for our purposes (PLC Upgrade, HMI Kit, i have been off for the holidays, but provide a technical memorandum summarizing the initial item-s we discussed in our last meeting by 1/6/17. Iwill aiso reach oot to the state to discuss the and Site Application requirements. 1 wills summarize discussion with state in the memorandum as well. I have the Vail Snow Making with the Eagle/Vail project team, but have learned that-they are using water rights from the wastewater plant and are taking their supply from the river. This allowed them to avoid both Reg 84 and NPDES permitting, but obviously they had to deal with water rights issue. This could be an option for your reuse system as well, but you should consult with your water rights counsel, or we could bring on consuitant to answerthis question if you want us to. Give me a caii it you would like to discuss the items above. Happy New Year! John Luna, P.E. Associate Caroiio Engineers 390 Interiocken Crescent, Suite 800 Broomfieid, Colorado 80021 Celt: 303801?5567 Wafer-?i WATER iS OUR FOCUS, OUR OUR PASSEON From: Jason Morgan [mailtozimorgan@chcwater.com] Sent: Monday, December 05, 2016196 PM To: lohn Luna Subject: Re: ACSD UV System information John, the system was designed at 126 e. coll at 4.0 M60. if they installed the additional 2 modules their system would be rated for 5 M60. l?ve attached the original build sheet and drawing. The expanSion baffle was shown to be provided by others and I could be wrong, but i donit remember seeing one installed. The other reasons they could be seeing e. coli counts in the 800?s is if they are running the system in local witha manually entered power level, bad sleeves/wiper seals, and running lamps past 12,000 hours. We did provide them the following options in October to replace the existing controller. 916279 KIT, G70-A7 UPGRADE Rep $5460.00 List $7098.00 - Service not included in this price Allen Bradley PLC Upgrade L35e/ PVP Approx $45,500 -includes onsite service and programming The additional parts pricing and replacement frequency is in red below, but let me know should you require any additional information. Rega rds, Jam :1 . Mei-"g an. O: (303) 477-1970 T: (303) 477-1981 C: (801) 691?4000 From: John Luna Date: Friday, December 2, 2016 at 3:28 PM To: "imorgan@chcwater.com" Subject: ACSD UV System information jason, Thanks for discossing the ACSD UV system with me yesterday with respect to a proposed reuse system integration for the City of Aspen. For the proposed reuse, the system will have to be capable of 126 e. coii as a geometric mean. i was wondering if you could send me the current design data and drawings for this system? Could you also confirm the pricing for maintenance parts below? 1. Lamps - $344/each (48 bulbs total) correct 2. Sleeves S80/each (50 total, 48 bulbs two intensity sensors) Sleeves are $108 3. Wiper seals $15/each (50 total, 48 bulbs two intensity Sensors) John, they can purchase the wiper seals alone at $8.30, andrequires two per lamp/sermon, or they can purchase the kit at $24.40 which includes the following: . - Seal Kit, Plastic Canister . 327017 Spacer, Wiper Seal 2 per Seal Kit 327021 . Wiper Seal 2 per Seal Kit; . Wiper Seal 5p: 2702 5 327122 3 9 prmg, UV3 Seal required must 327030 Tube, 1/4 DIA Viton per {nah . price per inch 2 per Seal Kitt, 32711 - -iper onister purchase 3271 I know the bulbs are good for 12,000hrs, but what is the likely replacement frequency of the other components? Sleeves should last 7-10 years, but depends on wiper service, if they do any chemical addition, and water quality. Wiper Seals says to replace every year, but most plants can get 2-3 years out ofthem depending on WQ and how often they recharge the acti~clean gel. Thank You, John Luna, P.E. Associate . Carollo Engineers 390 Interiocken Crescent, Suite 800 Broomfieid, Colorado 80021 Cell: 303-301?5567 Eng! .. 'i?for'rdere ??lm Writer WATER lS OUR FOCUS, OUR AND OUR PASSION Tara Nelson From: Sent: To: Subject: I - Margaret, John Luna Tuesday, January 31, 2017 3:19 PM Margaret Medellin Caroilo Budget Update Just wanted to give you an update on our expenditures to date after our last phone conversation. As of January 31, 2017 we have spent $3,139 of the 58,000 We have budgeted. This is combined total for both December and January. Looks like have pienty for meetings and summary reporting. Our accounting department will be sending you an invoice in eariy February. Let us know if you have any questions. Cheers, John Luna, P.E. Associate Carolio Engineers 390 Interlocken Crescent, Suite 800 Broomfield, Colorado 80021 Cell: 303?301?5567 nim- net-aw WATER ES OUR FOCUS, OUR AND OUR PASSEON