DEPARTMENT oft/1e PRIME MINISTER arid CABINET 1 0 APR 2017 Official Information Act request relating to advice and participant list for OIA consultation Reference OIA-2016117-0220-2 I refer to your Oflicial Information Act 1982 (the Act) request received on 2 December 2016. You requested the following: - "all advice and communications on this discussion. Does DPMC have a preferred outcome for guidance on 'tree and frank" advice? Are there any position papers, memos, or similar documents? . a list of expected participants. In particular, I'm interested in learning il this conversation will be confined to DPMC orthe wrderpublic service, or whether it will include the views of OIA users as we! . The second bullet point was responded to under urgency on 9 December 2016, now address the matters covered in the first bullet point I apologise lor the delay in coming back to you on this. The minute of the discussion that was the subject of your request and sets out both the content and direction of the discussion has iust been finalised. Although it did not exist at the time you made your request, this minute is highly relevant to your request as it sets out the discussion about the interpretation and application of the 'good government' prowsions -- sections 9 and 9 of the Information Act 1982 Information being released I have decided to release the documents listed below: - Agenda and Minute of the roundtabie on revisiting the protections for good government under the Official Information Act (14 December 2016) - Emails setting up meeting and inviting participant (30 May 2016 and 5 August 2016) 0 Andrew Kibbiewhite's notes for speech to Government Legal Network (19 August 2016) -- attachment to email trail - Email exchange with the Chiel Ombudsman (8 September 2016) Invitation to the meeting. Some information (in particular, contact details) have been withheld under the lolloWing sections of the Official Information Act. . section to protect the privacy of individuals - section to prevent improper pressure or harassment "253% Executive Wing, lament Buildings, Wellington, New Zealand soil 2 64 4 on 970a Facsimiie 6t 4 472 mi ww govt n1 Information publicly available One document within the some of your request is already publicly available and is accordingly refused under section 18(d) of the Act. The document contains the then Prime Minister?s Speech notes for the Launch of the Policy Project frameworks on 23 August 2016, and is available on the Beehive website at policv-proiect-frameworks. Information to be withheld There was some additional email correspondence that was both personal and administrative in nature. This email correspondence was concerned with setting a convenient date for the meeting. We have assumed your request did not include that information, if this is not the case, please advise. There is additional information covered by your request that have decided to withhold in full under the following sections of the Act: a section to maintain the confidentiality of advice tendered by or to Ministers and officials . section to maintain the effective conduct of public affairs through the free and frank expression of Opinion. In making my decision, have taken the public interest considerations in section 9(1) of the Act into account and am satisfied that the reasons for withholding information as set out above are not outweighed by those considerations. You are entitled to ask the Ombudsman to review this response under section 28(3) of the Official Information Act. You can contact the Ombudsman online via the Ombudsman website, by email (info@ombudsman.parliamentnz) or by post to The Ombudsman, PO Box 10152, Wellington 6143. Further details can be found on the Ombudsman website at: Yours sincerely 5 a Anneliese Parkin Deputy Chief Executive, Policy 3895366 2