PHILADELPHIA POLICE DEPARTMENT Issued Date: 12-02-91 Effective Date: 12-02-91 DIRECTIVE 6.11 Updated Date: 03-05-14 SUBJECT: OUTSIDE EMPLOYMENT ______________________________________________________________________________ 1. *2 To ensure the outside employment, business ownership, partnership or business interest of any member of the Philadelphia Police Department is appropriate and will not interfere, obstruct or impede with the ability of the Department to accomplish its mission and goals. ______________________________________________________________________________ 2. *2 *2 POLICY A. An employee of the Philadelphia Police Department may engage in appropriate outside employment or self-employment. B. The appropriateness of any outside employment, business ownership, partnership or business interest by any member of the Philadelphia Police Department shall be weighed against the employee’s right to engage in such activities and whether such activities would compromise, prejudice, or otherwise discredit the integrity of the Police Department and/or degrade the perception of the Police Department in the communities it serves. ______________________________________________________________________________ 3. *2 PURPOSE PROHIBITED EMPLOYMENT A. The following list of prohibited employment or business interests is provided as a guide and shall not be understood or construed to be all inclusive. The ultimate determination of whether a job or business interest is appropriate shall be governed by Section 2-B. Examples of employment or business interests that would be prohibited by Section 2-B include: 1. Any employment of a patrol, investigative, guard, or security nature; or when an officer's badge, uniform, or police powers are to be used in the performance of the job. 2. Employment that includes obtaining any Police Department information, records, or correspondence. DIRECTIVE 6.11 - 1 3. Employment in any establishment where alcoholic beverages are sold. 4. As a process server, bill collector, or any employment in which police powers may be used for a private employer to settle disputes of a civil nature. 5. Employment by an employer involved in a labor dispute or any employment that results in participation in a labor dispute. 6. For any other department or political subdivision of any municipal, state or federal agency. The only exception to this paragraph is membership in a military reserve unit. 7. At any employment or business, which will in any way reduce an employee’s effectiveness as a member of the Police Department or presents an unusual amount of physical danger to the employee. 8. Any employment that is in conflict with the interest of the Philadelphia Police Department. 9. Any employment, which assists in any manner the case preparation of a civil suit or for the defense in any criminal case. 10. Employment that exceeds 32 hours a week. 11. Any outside employment when an employee is on sick leave, limited duty, restricted duty or injured on duty status. 12. Outside employment during an employee's probationary period. *1 *2 13. Employment in any establishment, business or organization directly or indirectly involved with towing, hauling, or otherwise transporting or storing disabled, damaged, abandoned or recovered stolen motor vehicles. 14. Ownership, partnership, employment or any involvement in any business whose primary revenues are generated from the sales of sexual aid products, sex toys, sexual related services, chat lines and/or videos. ______________________________________________________________________________ 4. PROCEDURES AND RESPONSIBILITIES A. Employee 1. Prior to engaging in any off-duty business or employment, an employee must submit to their Commanding Officer four (4) copies of the Authorization for Outside Employment form (75-429). DIRECTIVE 6.11 - 2 2. The employee must specify the nature of their duties, location of employment, and the name of the employer. If any of these conditions change, the employee must submit an updated 75-429. 3. Responsibilities a. Sworn members of the Department engaged in off-duty employment must take appropriate police action on any offense or condition they observe. b. Any injury, disability, or illness that occurs during or as the result of outside employment must be reported to the Department in accordance with Directive 11.3, “Sick Leave.” NOTE: Civil Service Regulation 33.020 prohibits an employee, who is injured, disabled, or becomes ill as a result of his outside employment, from using sick leave or receiving injury benefits. c. When outside employment is terminated, the employees must notify their Commanding Officer as soon as possible. B. Commanding Officer 1. District/Unit Commanders will investigate all requests for outside employment by employees under their command. 2. When investigating a request, the following factors will be taken into consideration: a. Is the desired employment prohibited by Section 3 of this directive. b. Will the nature of the outside employment demean the professional or ethical standards of the Department? c. Does the employee's work record or sick time usage indicate that outside employment will adversely affect their level of performance? 3. Upon completing the investigation, enter all reasons and explanations for approval or disapproval on the 75-429 in the space provided. If additional space is needed, use the reverse side of the 75-429. 4. Forward all copies of the 75-429 to the pertinent Inspector. DIRECTIVE 6.11 - 3 C. Inspector 1. Upon receiving an "Authorization for Outside Employment," the Inspector will review the request indicating approval or disapproval. 2. Forward all copies to the Police Safety Officer. D. Police Safety Officer 1. The Safety Officer will review 75-429s to determine if there are any safety factors, which will endanger an employee's health or adversely affect their ability to perform their duties. 2. Indicate on the 75-429 the reasons for approving or disapproving the request and forward all copies to the pertinent Deputy Commissioner E. Deputy Commissioners 1. The pertinent Deputy Commissioner will review all 75-429s, approve or disapprove the request, and forward the copies as follows: a. One (1) copy to the employee submitting the request b. One (1) copy to the submitting employee's district/unit personnel folder c. Two (2) copies to the Police Personnel Officer, who will file one copy in the employee's Central Personnel folder and one in the Outside Employment File. ______________________________________________________________________________ 5. MILITARY RESERVES A. Section 22.08 of the Civil Service Regulations permits all employees to enlist and serve in the Armed Forces or their reserve components regardless of the City's manpower needs or the nature of their duties. For this reason, submission of a 75-429 will be for the purpose of manpower tracking and verification of eligibility for Military Leave. B. Procedures and Responsibilities 1. Employee a. Employees enlisting in a Military Reserve Unit will immediately submit four (4) copies of Authorization for Outside Employment (75-429) to his/her Commanding Officer. DIRECTIVE 6.11 - 4 b. Persons serving in the Reserves prior to their employment in the Philadelphia Police Department must submit a 75-429 when they become Police Department employees. c. Employee must specify the nature of their duties, unit name and location. If any of these conditions change, employee must submit an updated 75-429. d. Responsibilities 1) While actively engaged in reserve duty, employees will be governed by the Uniform Code of Military Justice. 2) Any injury, disability, or illness that occurs during or as the result of reserve duty must be reported to the Department in accordance with Directive 11.3, “Sick Leave – Sworn Personnel.”. 3) When an enlistment is terminated, the employee must prepare four (4) copies of Memorandum 82-S-1 and notify their Commanding Officer as soon as possible. 4) When possible, the employees that have the option of scheduling their military training during non-vacation months will do so. In all cases, employees must adhere to Directive 11.5, "Leave of Absence and Separation." 2. Commanding Officer a. When receiving a 75-429 for reserve duty or a memorandum indicating the termination of reserve duty, Commanders will approve the document indicating it is for reserve duty and distribute as follows: One (1) copy to the employee submitting request One (1) copy in the district/unit personnel folder Two (2) copies to Police Personnel 3. Police Personnel Officer a. Police Personnel Officer will file one copy of the 75-429 in the employee's Central Personnel folder and one in the Outside Employment File. b. Record the enlistment in the Personnel File Database. DIRECTIVE 6.11 - 5 c. When receiving notification of discharge from reserve duty place one copy of the memorandum in the employee's Central Personnel folder, remove the appropriate 75-429 from the Outside Employment File and update the Personnel File Database. ______________________________________________________________________________ RELATED PROCEDURES Directive 11.3, “Sick Leave” Directive 11.5, “Leave of Absence and Separation” ______________________________________________________________________________ BY COMMAND OF THE POLICE COMMISSIONER ______________________________________________________________________________ FOOTNOTE GENERAL# DATE SENT REMARKS *1 1417 08-01-02 Addition *2 4313 03-05-14 Change/Addition DIRECTIVE 6.11 - 6