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DEPARTMENT OF ADMINISTRATIVE SERVICES CONFIDENTIAL
INFORMATION POLICY

The are administrative policies for the Administrative Of?ce of the Courts?
Department of Administrative Services relating to confidential information and
shall apply to all employees of the Department of Administrative Services. This policy
shall be interpreted and enforced in conjunction with the KCOJ Personnel Policies,
including but not limited to Section 2.02, pertaining to confidential information.

1. Confidential information shall be defined as any idea or information not otherwise
available to the general public, including, but not limited to, information relating to
audits, investigations, personnel, the bidding process for services or goods, facilities,
and any information specifically identified as confidential by the Executive Officer of the
Department of Administrative Services or the AOC Director or designee.

2. Employees shall disclose confidential information only insofar as necessary and
appropriate for the completion of their legitimate job duties and only in the furtherance

of the interests of the ADC.

2. Employees shall not use confidential information in any way except for the purpose
set forth in Paragraph 2 above.

3. Employees shall use their best efforts to prevent and protect confidential
information, or any part thereof, from disclosure to any person other than AOC
personnel having a need for disclosure in connection with AOC job-related use ofthe

confidential information.

4. Employees shall take all steps reasonably necessary to prevent confidential
information from falling into the public domain or into the possession of unauthorized

persons.

5. If an employee is uncertain as to whether any information obtained during the course
oftheir employment is confidential information, it is the responsibility of the employee
to seek guidance and clarification from their appointing authority prior to the disclosure
of such information to any third party, including other AOC employees not within the

employee?s department.

6. Con?dential information shall remain the property of the ADC, and the AOC may use

con?dential information for any purpose without obligation to the employee.
contained herein shall be construed as granting or implying any transfer of
ii including but not limited to intellectual property rights, protecting or relating to

in?dential information to the employee.

 

ACknomi??d?ment Form

1 .
a copy of the Department of Administrative Services
familiar Wit} th 0? Icv. lfurth'er understand that I am responsible for becoming
1 contents of said policy. I understand that failure to comply with this
may "1 diSCiDIinaW adion UP to and including dismissal. I understand that
this ?0t COHStitute an employment contract and may be amended or revised
according to office needs or changes in the law, administrative procedures Kentuchr
Court ofiustice Personnel Policies, or policies consistent with those laws and regulations.
I understand that this policy is separate and in addition to the Kentucky Court of Justice
Personnel Policies (KCOJPP) and are in no way intended to replace the KCOJPP.

Employee (Signature):

 

 

Employee Printed Name:

Date:

 

 

Appointing authority or designee (Signature):

 

Appointing authority or designee Printed Name:

Date: