FRIDAY HARBOR PORT DISTRICT Special Port Commission Meeting at San Juan Island Yacht Club Wednesday, May 10, 2017 at 3pm Meeting Agenda 1. Citizen comments/requests: For items not on the agenda citizens can make a brief presentation and ask the Commission to schedule a topic for discussion at a future meeting. 2. Action Items: A. Pending ?nal review extend offer to candidate for Executive Director position B. Approve transfer of FAA entitlement funds to Pullman?Moscow Regional Airport 3. Discussion Items: A. Electric Car Charging Station 4. Regular Business A: Approve minutes for April 26, 2017 Regular Meeting, May 2nd and May 3rd Special Meetings (Note: Minutes are kept at the Port Of?ce and on the Port?s website: B. Approve vouchers and payroll. C. Administrative Items 5. Staff Reports 6. Port Commissioner Issues and Committee Reports: 7. Executive Session- To review the performance of a public employee pursuant to RCW 42.30 110 8. Adjourn Action Items: A. Pending final review extend offer to candidate for Executive Director position B. Approve transfer of FAA entitlement funds to Pullman-Moscow Regional Airport The FAA has requested that we transfer unused AIP funds to the Pullman?Moscow Regional Airport. This airport is converting from ARC B11 to ARC which is a $119,000,000 project. The Port of Friday Harbor has transferred funds in the past to other airports such as Bellingham, Wenatchee and Yakima. The funds for 2015 of $631,774 and 2016 of $568,226 for a total of 1.2 million will help Pullman-Moscow Regional Aiiport with their project. Recommended action: Motion to approve transfer of FAA entitlement funds in the amount of $1.2 million to the Pullman-Moscow Regional Aiiport. Discussion Items: A. Electric Car Charging Station FRIDAY HARBOR PORT DISTRICT Port Commission Meeting at Ernie?s Cafe April 26, 2017 Minutes Port Commissioners Present: Barbara Marrett (arrived 10 minutes late) Greg Hertel Mike Ahrenius Port Staff Present: Johnson, Acting Port Director Auditor Stuart Hansen, Airport Manager Tami Hayes, Harbormaster Deanna Eltinge, Administrative Assistant Public Present: Brad Creesy, San Juan Island Fire District #3 Bill Watson, San Juan County Council member Andrew Fleming, Citizen Bob Wilson, San Juan Surveying Dean Riley, Sound Air Maintenance George Mulligan, Citizen Keith Carver, Citizen Paula Bey, Citizen Gary Alspaugh, Citizen Brian Goodremont, San Juan Safaris Mitzi Johnson, Citizen Marilyn O?Connor, Citizen Don Nixon, Citizen Bob arman, Citizen Derek Steere, San Juan Canvas Commissioner Hertel brought the meeting to order at 4pm. 1. Citizen comments/requests: Bill Watson, San Juan County Councilman, commented on the US. Customs additional services for the new clearance space. Brad Creesy, San Juan Island Fire District Chief, brie?y discussed ?re protection. 2. Action Items: A. Approve RESOLUTION Honoring the retirement of Mike Bey The Harbormaster read aloud the Resolution honoring Mike Bey for his ?fteen years of service at the Port of Friday Harbor and his upcoming retirement. The Resolution passed with 3-0 vote. B. Approve Hangar re?development The Airport Manager presented two options for the Commission to consider to re-dcvelop the Hangar. One option would be to have a land lease for the entire Hangar area with Dean Riley. He could perform site improvements to include a commercial hangar for his business plus individual hangars for sublet/sale. A second option is a land lease for a portion of the site to Mr. Riley for his commercial hangar and the Port would develop the remaining area for Port-owned hangars. The Commission motioned to approve the development of a land lease with Mr. Riley for commercial use in conjunction with the Port developing adjacent 5-6 unit hangars. The motion passed with 3-0 vote. C. Approve RESOLUTION #17-002 WSDOT Grant Application The Acting Port Director explained the Port will apply for WSDOT grant funds for 2017. The Port?s airport engineer, Precision Approach Engineering, will be working on the design and layout for the Obstruction Removal Project and the Airport Master Plan. The engineer?s estimates for these projects are $1,211,500 of which 5% WSDOT match to the FAA grant will be $60,575. The Commission approved WSDOT Aid Application in the amount of $60,575 with 3-0 vote. D. Approve Interlocal Agreement for the Derelict Vessel Program The Harbormaster reviewed the Interlocal Agreement between the Town of Friday Harbor, San Juan County and the Port for the Derelict Vessel Program. The Port participates by providing in-kind contributions of labor and moorage. The Commission approved the Acting Port Director?s signature on the Interlocal Agreement for the Derelict Vessel Program with 3-0 vote. E. Approve RESOLUTION #17?003 Live Aboard Policy After the Public Hearing, the Commission approved RESOLUTION #17-003 Live Aboard Policy with 3-0 vote. F. Approve RESOLUTION #17?004 Business Moorage Policy After the Public Hearing, the Commission approved RESOLUTION #17?004 Business Moorage Policy with 3?0 vote. 3. Discussion Items: A. Weber Way Access Request Andrew Fleming, new owner of the 162 acre parcel adjacent to Weber Way and San Juan Valley Road explained his plans to develop the property and requested to formalize an access agreement with the Port to use Weber Way for construction and 14 home sites. After discussion and review of concerns the Commission would not support an access agreement with Mr. Fleming. B. Jackson Beach survey results The Acting Port Director explained the Port contracted with San Juan Surveying for the west end of Jackson Beach survey. The adjacent property owners of the cannery constructed a fence that may be over the property line. Bob Wilson presented the property survey results to the Commission. The Acting Port Director has forwarded the results to the Port?s legal council. Mr. Wilson recommends the Port record the survey with the County. C. Exterior Riptide Cafe seating request The Administrative Assistant reported Brian Goodremont has requested permission to have outdoor cafe seating. She explained that included in the lease is a limitation of 25% for cafe use. If the outdoor seating is limited to under the two existing awnings the total square footage would be less than the allowed 25% of total lease space and would not trigger the $13,000 Town parking fee. According to Mike Bertrand, Town Land Use Administrator, a revision to the Shoreline Permit would be necessary and he can review the application administratively. The Commission agreed to allow exterior seating for Riptide Cafe limited to under existing awnings and Mr. Goodremont will pay the $750 Shoreline Permit revision fee. D. Additional railing at Bulkhead The Administrative Assistant explained she requested a quote from Jensen Lee Construction to install matching railing above the concrete landscape planters along the new bulkhead. The quote for additional railing came to $23,000 plus mobilization, totaling approximately $25,000. Commissioner Hertel commented wild roses are planted in strategic locations to deter children from climbing over the edge. This will be revisited if necessary. E. Advertising Opportunities The Harbormaster explained the Port was recently offered advertising space in the Seattle Seahawks Annual Yearbook for $6,500. She reviewed the advertisement options and football fan statistics. The Harbormaster explained the 2017 marketing budget for the Port is $15,000 plus the social media marketing contract with GumCo is $13,000. The Administrative Assistant provided the recent social media report from GumCo. The Commission recommends to not pursue the Seattle Seahawks advertising opportunity. 4. 5pm Public Hearing: Business Moorage Policy and Live aboard Policy At 5pm Commissioner Marrett opened the Public Hearing on the Business Moorage Policy and Live aboard Policy. The Harbormaster brie?y discussed changes to both policies. The public did not comment. Commissioner Marrett closed the Public Hearing. 5. Regular Business A. Minutes from the Regular April 12, 2017 meeting approved with 3-0 vote. B. Payroll and vouchers #016517-016544 for $73,670.84 dollars approved with 3?0 vote. C. Administrative Items: The Administrative Assistant requested to change the meeting time for the May 10tll Commission meeting from 4pm to 3pm. This will allow the Commission to use the larger venue available at the Yacht Club. The Commission agreed by consensus to reschedule the May 10th meeting to 3pm. 6. Staff Reports: The Airport Manager reported on the San Juan Pilots Association honoring Bob amieson. Representatives from US. Customs will inspect the airport terminal clearance space tomorrow morning. Commissioner Marrett will attend the inSpection. County Councilman Rick Hughes negotiated with Customs the dedicated 1.5 hours in the morning and afternoon for scheduled clearance will not be subject to additional service charges. A ribbon cutting ceremony will be scheduled. The Harbormaster reported on new employees hired recently, the upcoming Liveaboard meeting and expressed appreciation on attending the Pacific Coast Congress conference. The Opening Day of Boating Season parade will take place May 7th. Shannon Borg will be the new Spring Street Landing Aquarium manager on a temporary basis. The Boating Safety Fair and Marine Swap meet will be on May 20th. She has applied for the RC0 grant use exemption to allow kayak companies to use Jackson Beach. The Acting Port Director reported the Administrative Assistant, Airport Manager and herself attended the Animal Shelter ground breaking celebration. 7. Port Commissioner Issues and Committee Reports: 0 Commissioner Ahrenius reported the Economic Development Council will receive funding for six additional months of training for marine trades students. 8. Executive Session: At 5:40pm. Commissioner Marrett called for an Executive Session per RCW 42.30 110 to discuss potential litigation. She anticipates the session to last one hour. At 6:05pm Commissioner Marrett closed the Executive Session. No action taken. Commissioner Marrett adjourned the Regular meeting at 6:07pm . Barbara Marrett, Commissioner Mike Ahrenius, Commissioner Greg Hertel, Commissioner FRIDAY HARBOR PORT DISTRICT Special Port Commission Meeting at San Juan Island Yacht Club May 2, 2017 5:30 pm-7pm. Minutes Port Commissioners Present: Greg Hertel Barbara Marrett Mike Ahrenius Port Staff and Public Present: Approximately 30 people attended the Open House The purpose of the Special Commission Meeting is for the Board of Commissioners to attend the Public Open House to provide members of the public with the opportunity to meet the three finalist candidates for the position of Executive Director. No action taken. Barbara Marrett, Commissioner Mike Ahrenius, Commissioner Greg Hertel, Commissioner FRIDAY HARBOR PORT DISTRICT Special Port Commission Meeting at Port meeting room 271 Front St. May 3, 2017 Minutes Port Commissioners Present: Greg Hertel Barbara Marrett Mike Ahrenius Port Staff Present: Johnson, Acting Port Director and Auditor Public Present: Larry Boone, Executive Director recruiter Frank Chmelik, Port Legal Council Todd Nicholson, Candidate Rolf Leirvik, Candidate Nelson Holmberg, Candidate Commissioner Marrett brought the meeting to order at 9:00am. Commissioner Man'ett immediately called for an Executive Session per RCW. 42.30 1 10(g). The Commission will evaluate the quali?cations of applicants for public employment. She anticipates the meeting to last eight hours. Commissioner Marrett closed the Executive Session at 4:45pm. No action taken. Commissioner Marrett adjourned the Special meeting at 4:46pm. Barbara Marrett, Commissioner Mike Ahre'nius, Commissioner Greg Hertel, Commissioner