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Board Priority:
Building Relationships and Partnerships
Promoting Stewardship

Presented by: Superintendent J. Lloyd and G. Martell
Background Information:

On March 2, 2017, Greater Saskatoon Catholic Schools issued a Request for Proposal
(RFP) for the provision of Food Services. The RFP was posted on SaskTenders to
satisfy the requirements of the New West Trade Partnership Agreement.

In Greater Saskatoon Catholic Schools, school?based nutrition programs provide
important supports for students that do not regularly have access to nutritious foods
throughout the school day, With the help of community partnerships and contributions,
we have been fortunate to be able to offer those pupils snacks and meals while they are
within our faith?filled learning environments. The school division does not currently use
one vendor to supply all the food and supplies required to offer a nutrition program.

The issuance of this RFP allows for a change in the service delivery model by moving
all schools to one menu and delivering the supplies directly to the schools. One menu
will be used at all schools to ensure consistency and provide assurance that the schools
are always serving nutritious snacks and meals within every school community.

The high school cafeterias will also be able to access this Contract for further savings in
their food expenditures. The estimated savings of a centralized purchasing system,
common menus, and this contract for a food supplier, will save the school division an
estimated $85,000 annually on nutrition preparation and food expenditures.

The term of the Contract is a three-year term with a potential for extension of an
additional two years.

The RFP close date was March 20, 2017. at which time two proposal responses were
received. The evaluation committee consisted of Holmes (Manager of Finance),
Laurier Langlois (Manager of Corporate Services), Gary Beaudin (Manager of
Community and Resource Development), and Danielle Hoffart (Aboriginal Student
Achievement Coordinator).

 

Reguiar Meeting of the Board, June 26, 2017

EVALUATION PROCESS

The following weighted evaluation criteria were used in the evaluation process:

 

1 Technical and Management Plan 40
2 Proponent Qualifications 10
3 Cost 45
4 Preposal 5
Total Points 100%

The evaluation ranking for Complete Purchasing Services Inc. (an Aramark Company)
was the highest with an overall score of 84.8% out of a possible 100%.
Recommendation:

That the Board of Education award the contract for the Provision of Food
Services to Complete Purchasing Services Inc.

 

Regular Meeting of the Board, June 26, 2017