CIIC: Correctional Reception Center 1 Dayton Correctional Institution June 27, 2017 June 28, 2017 Adam Jackson, Report Coordinator CIIC: Dayton Correctional Institution 2 TABLE OF CONTENTS INSPECTION SUMMARY ............................................................................................... 5 SAFETY AND SECURITY ............................................................................................ 14 A. B. C. D. E. F. G. Violence Outcome Measures Use of Force Control of Illegal Substances Inmate Perception of Safety Unit Security Management Institutional Security Management Prison Rape Elimination Act (PREA) HEALTH AND WELLBEING ........................................................................................ 22 A. B. C. D. E. F. Unit Conditions Medical Services Mental Health Services Recovery Services Food Services Recreation FAIR TREATMENT ....................................................................................................... 32 A. B. C. D. Staff/Inmate Interactions Inmate Grievance Procedure Transitional Programming Unit Limited Privilege Housing REHABILITATION AND REENTRY ............................................................................. 39 A. B. C. D. E. F. G. Reentry Planning Rehabilitative Programming Family Engagement and Community Connections Academic Programming Library Services Vocational and Work Skill Development Ohio Penal Industries (OPI) FISCAL ACCOUNTABILITY ........................................................................................ 48 A. Fiscal Wellness B. Environmental Sustainability C. Staff Management APPENDIX .................................................................................................................... 58 A. B. C. D. E. Inmate Survey Officer Survey Supervisor Survey Institutional Checklists Endnotes CIIC: Dayton Correctional Institution 3 CORRECTIONAL INSTITUTION INSPECTION COMMITTEE REPORT ON THE INSPECTION AND EVALUATION OF DAYTONCORRECTIONAL INSTITUION Dates of Inspection: June 27, 2017 June 28, 2017 Type of Inspection: Unannounced CIIC Staff Present: Adam Jackson, Senior Analyst Charlie Adams, Corrections Analyst II Darin Furderer, Corrections Analyst II Margaret Ogonek, Corrections Analyst I Facility Staff Present: Deputy Warden Rudy Pringle Deputy Warden Donna Skaggs CIIC spoke with many additional staff throughout the course of the inspection. Institution Overview Dayton Correctional Institution (DCI) is one of three female prisons that are run by the Ohio Department of Rehabilitation and Correction (DRC). DCI predominately houses Level 1 (minimum), Level 2 (medium), and Level 3 (close) security inmates. It is the only female institution that specifically houses higher security female inmates. DCI opened in 1987 as a male facility and was converted to a female facility in 2011. The institution is located on 75 acres in Dayton, Ohio.i The institution’s FY 2017 GRF budget was $25,214,696.77.ii The rated capacity for DCI is 500.iii On the first day of the inspection, the institution housed 878 inmates.iv Demographically, 64.0 percent of inmates were classified as white, 35.2 percent as black, and 0.8 percent as another race. The average inmate age was 34.1 years.1v As of June 2017, DCI employed 248 total staff, of which 132 are security staff.vi The institution scored 100 percent compliance on the most recent ACA audit for mandatory standards,2 and 99.8 percent on non-mandatory standards.3,4vii In its most recent full internal management audit,5 DCI was 91.4 percent compliant on mandatory 1 The youngest inmate was listed as 18.9 years of age and the oldest inmate was listed as 74.5 years of age. 2 DCI was compliant on each of the 57 applicable mandatory standards. 3 DCI was compliant on 419 of 420 applicable non-mandatory standards. DCI was not compliant on standard 4-4132 regarding unencumbered space. 4 The most recent audit by the Commission on Accreditation for Corrections was conducted on June 8-10, 2015. 5 The full internal management audit was conducted on February 28-March 1, 2017. CIIC: Dayton Correctional Institution 4 standards6 and 98.8 percent compliant on non-mandatory standards.7viii Of the Ohio Standards, the facility was 91.7 percent compliant on the applicable standards.8ix DCI improved their ACA non-mandatory standards and the Ohio standards from their previous IMA.9 6 DCI was compliant in 53 of the 58 applicable mandatory standards. The standards in which DCI was not compliant in were related to properly monitoring their tool inventory; completion of fire drills in non-housing units; only 50 percent of the food service inmate workers were properly trained in the proper hand washing techniques; failure for one staff to re-certify CPR training with the 24-month time frame; and a violation of the inmate restraint policy. 7 DCI was compliant in 411 of 416 non-mandatory standards. The standards in which DCI was not compliant in were related to unencumbered space; improper methods to conduct inmate count; TPU staff falsely documenting their rounds; failure to use the required diet history to track therapeutic diets; and properly documenting food temperatures on the food production sheets. 8 DCI was compliant on 99 of 108 applicable Ohio Standards. The standards in which DCI was not in compliance with related to security challenges; mental health caseload treatment plans; treatment for inmates with chronic illnesses; HIV chronic care protocol; electronic health record (HER) workflows; employee activity fund (EAF); voucher missing from the risk assessments that are conducted by the risk reduction management team (RRMT); and RRMT meetings were not being held within 45 days of the offender’s arrival. 9 In their previous IMA, conducted in 2016, DCI scored 98.3 percent in their ACA non-mandatory standards and 91.7 percent in their Ohio standards. CIIC: Dayton Correctional Institution 5 I. INSPECTION SUMMARY SAFETY AND SECURITY: ACCEPTABLE10 INDICATORS Violence Outcome Measures RATING In Need of Improvement FINDINGS     Use of Force Good   Control of Illegal Substances Inmate Perception of Safety 10 Inmate-on-inmate assaults increased by 87.5 percent and inmate-on-staff assaults increased by nine assaults in CY 2016. The rate of inmate disciplinary convictions for assaults increased by 76.3 percent, was significantly more than the comparator prisons as well as the DRC average. Fight disciplinary convictions slightly decreased by 1.0 percent. The rate was more than the comparator prisons as well as the DRC average. There were no homicides during the period evaluated. In CY 2016, DCI reported zero disturbances. Total incidents increased by 34.7 percent in CY 2016 compared to CY 2015. A review indicated good procedural accountability and officer responses were reasonable with one exception. Exceptional  0.3 percent of inmates tested positive for the presence of an illegal substance during random drug testing in CY 2016, which was slightly more comparison to CY 2015. The percent was less than the comparator prisons and significantly less than the DRC average. Good  83.5 percent of survey respondents reported they are safe or were neutral regarding their safety. CIIC ratings are based on a four point scale: Exceptional, Good, Acceptable, and In Need of Improvement. Ratings for the overall area are based on the balance of the indicator ratings for that area. A rating of “Exceptional” for an indicator means that there is no room for improvement and, generally, that the facility performs above other prisons. A rating of “Good” for an indicator means that the prison more than meets the standard, but is not significantly better than other prisons or there is still room for improvement. A rating of “Acceptable” for an indicator means that the prison just meets the standard or meets the standard with minor exceptions. A rating of “In Need of Improvement” for an indicator means that the prison does not meet standards, is significantly different from other prisons in a negative manner, or that CIIC staff had serious concerns. CIIC: Dayton Correctional Institution 6   Unit Security Management In Need of Improvement Institutional Security Management Exceptional  Officers were inconsistent in documenting rounds in the requisite 30 minute, staggered intervals.  Officers were inconsistent for the documentation of required shakedowns.  CIIC’s review of cells indicated good security.  There was only one overdue security classification reviews unaccounted for on the day of the inspection.     Prison Rape Elimination Act (PREA) Good A few open-ended survey responses indicated safety as a concern. There were no inmates in restrictive housing for refusal to lock and no inmates were under PC investigation on the day of the inspection.  Executive staff members are making the required rounds in housing units based on a review of employee sign-in logs. The majority of correctional officers believe they are adequately informed of incidents between shifts. There have been no escapes or attempted escapes at the institution during the period evaluated. A review of STG committee meetings for the past six months indicates meetings are being held, and generally includes staff who are required to attend. There were no overdue security threat group classification reviews without cause, which is exceptional. The 2017 Internal Management Audit indicated compliance with all PREA related standards.  The facility exceeded six standards and met the remaining 35 standards in their 2015 PREA audit.  PREA posters, with information for inmates on reporting of sexual assaults, were posted in all housing units.  Of the 17 PREA cases in CY 2106, one was substantiated.  A large number of inmate survey respondents indicated they experienced sexual harassment and several indicated they experienced sexual abuse at the institution. CIIC: Dayton Correctional Institution 7 HEALTH AND WELLBEING: ACCEPTABLE INDICATORS Unit Conditions Medical Services RATING Good Acceptable FINDINGS  All of the common areas/dayrooms were rated as exceptional or good based on the cleanliness of the floors and their overall appearance.  All of the phones, drinking fountains, ice machines, and microwaves were operational.  Most of the shower conditions were rated as good with a few rated as exceptional.  The only maintenance concerns were five washers and three dryers. However, DCI has a new vendor that will replace all of the washers and dryers in the housing units by August 2017.     Mental Health Services Acceptable     Recovery Services Acceptable    Medical facilities were observed to be in good condition. Staffing levels appear to be adequate to meet the medical needs of the inmate population. Inmate focus groups were mainly negative regarding medical care at DCI. The IMA noted four concerns related to medical. Staffing levels have increased significantly since the last inspection. The institution reported no completed suicides and six suicide attempts since June 2016. The number of mental health programs offered to inmates is good. The IMA noted two concerns related to mental health. The recovery service facilities were noted to be clean and orderly with insufficient space for staff to perform clinical duties. DCI does not have a designated recovery services housing unit. DCI reported an adequate number inmates are currently participating in recovery service programming. CIIC: Dayton Correctional Institution 8 Food Services Acceptable    Good Recreation      The meals sampled by CIIC were rated as good and acceptable. According to staff, DCI has an incentive plan that allows inmate food service staff to earn more than their monthly state pay depending on their performance evaluation. In their most recent evaluations from the DRC Contract Monitor, DCI received compliance scores of 80 percent, which required an action plan from the DRC. The concerns relayed by the contract monitor were regarding sanitation, food temperature, inmate training, and food service reports. The institution does have a gymnasium for facilitating inside recreational activities. Inmates are offered a good variety of activities for recreation, including several unique/innovative recreational opportunities. Staff relayed some activities and/or equipment that would help to improve recreational services there at DCI would be to improve the gym floor, to improve the softball field, to improve program space, and to increase machines utilized for cardio. Currently the recreational director is the only staff position filled at DCI, with two current vacancies. Staff relayed that staffing issues are current obstacles for inmates’ accessibility to recreation. FAIR TREATMENT: GOOD INDICATORS Staff/Inmate Interactions RATING Acceptable FINDINGS   Over half of inmate survey respondents reported that housing unit officers are professional, and housing unit officers to be helpful. Inmate open-ended survey responses relayed positive comments regarding being in a celled environment rather than an open dorm, the religious services department and staff, being able to rehabilitate CIIC: Dayton Correctional Institution 9  Inmate Grievance Procedure Good     Transitional Placement Unit Good     Limited Privilege Unit Good   themselves, and the programming provided by the unit staff, religious services, recovery services, and the education departments. The top three inmate open-ended survey responses for “one change they would like to see” at DCI were (1) staff being more professional to include less racism and favoritism, (2) more programming, and (3) more consistency with rules and the running of the facility by upper management. Over half of the inmate survey respondents reported knowing who the inspector was. A low percentage of inmate survey respondents reported that they felt prevented from using the grievance procedure by staff at DCI. The Inspector relayed that the top three grievances filed by the inmate population for CY 2016 was healthcare, supervision (inmate/staff relations), and housing. Negatively, for inmate survey respondents who reported that they had not used the grievance procedure noted the top two reasons being “Staff retaliation” closely followed by “Grievance procedure does not work” which is concerning. Overall, the conditions of the unit appeared to be clean and well maintained. The cells also appeared to be clean and orderly. Staff relayed that inmates rarely flood the range and that the use of a disciplinary meal (“food loaf”) rarely occurs. The most recent serving of the disciplinary meal occurred on February 10, 2017. There were 23 total inmates in restrictive housing, which is slightly more than the restrictive housing population during the 2015 inspection. There was a disproportionate percentage of black inmates in the TPU compared to the institution population. There were no cell security issues. According to the LPH roster, there were 21 total inmates in the limited privilege unit. C I I C : D a y t o n C o r r e c t i o n a l I n s t i t u t i o n 10  Negatively, all of the inmates had been in the LPH for more than seven days REHABILITATION AND REENTRY: GOOD INDICATORS Reentry Planning Rehabilitative Programming RATING Good Acceptable FINDINGS  Staff reported that unit staff consists of: I unit management chief, 2 unit managers, 2 professional administrator 1’s, 4 case managers, and 4 correctional counselors/sergeants. Staff vacancies and staff shortages include 3 case managers (1 temporary level case manager, 2 recent hires with start dates) and 1 unit manager temporarily off.  There were 2 security reviews noted as more than one month past due, one being noted as Out to Court.  DCI had a Reentry Job Fair on April11, 2017.  The case manager focus group said that their day to day obstacles are just not having enough staff and finding answers to all of the questions the offenders ask.  The unit management chief relayed that some of the barriers for the inmates to access purposeful activities and reentry programming are program space and staff.    Family Engagement and Community Connections Good  DCI has multiple inmate facilitated programs and meaningful activities. DCI offers five reentry approved programs but is currently only running two due to lack of staff. DCI has no systematic method to track reentry program participation, completion, and waiting list for programs. DCI promotes offender communications with family, friends, and community through family participation in program graduations, religious services events, visitation, mail, email, phones, and free envelopes. C I I C : D a y t o n C o r r e c t i o n a l I n s t i t u t i o n 11   Academic Programming Good     Library Services Good    A low number of inmate survey respondents reported having problems with visitation. If offenders did note having problems with visitation, the top noted reason were: “visit scheduling process” and “visitors not approved”. Unfortunately, over half of inmate survey respondents relayed having problems with the phones. The top three noted reasons for having problems with the telephones were: “phones are broken”, “not enough phones”, and “denied use by other inmates”. DCI education department offers Pre-GED, GED, High School option, Literacy, ABLE, apprenticeship programs, Vocational programs, Advanced Job Training, and Transitional Education Program (TEP). DCI education department consists of one principal, one assistant principal, five academic teachers, three career technical teachers, one Advanced Job Training instructor for Sinclair University, one guidance counselor, one intervention specialist, and one librarian. There is currently one job vacancy for an Academic/GED teacher in the education department. The DCI education department does have a CAILab that is equipped with twenty computers, career/tech is equipped with twenty-three computers, and the Advanced Job Training class (Sinclair College) is equipped with thirteen computers. Staff reported that the computers are all operable at the time of this inspection. Education staff reported hours for the reading room services do not get reported consistently to the education department for the monthly report. The librarian reported the seating capacity for the library is approximately fifty inmates. Staffing for library services includes one librarian. Library committee meeting minutes noted that the DCI Library Services Operational Manual was reviewed and revised, a need to purchase more computers, a need to adjust the schedule of services provided to the TPU C I I C : D a y t o n C o r r e c t i o n a l I n s t i t u t i o n 12 unit, updating required legal print materials, the need to purchase a flatbed scanner/high volume printer, and the need for job linkage assistance. The library schedule reflects two evening library sessions and weekend hours, which is in compliance with departmental policy.  Vocational and Work Skill Development Good    DCI does offer three career-technical educational programs. Staff reported that DCI currently offers four apprenticeship programs. A high number of inmate survey respondents indicated it was difficult to get into vocational training. FISCAL ACCOUNTABILITY: ACCEPTABLE INDICATORS RATING Fiscal Wellness Acceptable Environmental Sustainability Good FINDINGS  According to their FY 2016 budget overview, DCI used 99.8 percent of their allocated budget. Through June 28, 2017, DCI had used 99.2 percent of their FY 2017 allocated budget.  In their most recent internal audit, DCI was compliant in nine of their ten applicable mandatory standards for an overall score of 90.0 percent.  In their most recent external fiscal audit, the External Auditor found six concerns.  In FY 2016, DCI paid $1,374,440.37 in correctional officer overtime costs, which was a 1.4 percent decrease from FY 2015.  In CY 2016, DCI paid $87.70 in property loss payouts which was a 40.7 percent decrease from the $148.01 paid in CY 2015.    Overall, DCI decreased their total utility costs by $213,516 (21.0 percent) in FY 2016. DCI decreased the use of all of their utilities. In FY 2016-17, DCI recycling projects resulted in $5,844 of revenue which was a significant increase from the $719.46 of revenue in CY 2015-16. C I I C : D a y t o n C o r r e c t i o n a l I n s t i t u t i o n 13 Staff Management Acceptable  DCI has three Re-Claimers. However, it does not have the Roots of Success due to a lack of inmate instructors.  In FY 2016-17, DCI had a 6.7 percent total staff turnover ratio, which was a decrease from 2015-16. DCI training rates ranged from 97.5 percent to 100 percent. In CY 2016, DCI staff completed 100 percent of their 261 performance evaluations including 98.5 percent within the required time. Supervisor survey results were mostly positive. Negatively, officer interviews and survey results were mostly negative. Officers relayed concerns regarding their work environment.      C I I C : S a f e t y a n d S e c u r i t y 14 II. SAFETY AND SECURITY CIIC EXPECTATION: Prisons will provide a safe and secure environment for all inmates. A. VIOLENCE OUTCOME MEASURES CIIC’s evaluation of violence focuses on the number and rate of disciplinary convictions for assaults, fights, the number of homicides, and disturbances at the institution during a year in comparison to the previous year; the comparator prison rate; and the DRC average. Overall, the CIIC inspection team rated violence outcome measures as IN NEED OF IMPROVEMENT. Assaults    During CY 2016, there were 75 reported inmate-on-inmate assaults.x Total inmate-on-inmate assaults increased by 87.5 percent in comparison to CY 2015.xi The institution reported 27 inmate-on-staff assaults during CY 2016.xii Total inmate-on-staff assaults increased by nine assaults in comparison to CY 2015.xiii The rate of inmate disciplinary convictions for assaults increased by 76.3 percent during CY 2016 in comparison to CY 2015.11xiv The rate of inmate disciplinary convictions for assaults for CY 2016 at DCI was significantly more than the comparator prisons as well as the DRC average.12xv Number of Assaults Chart 1 Total Assaults CY 2014 – CY 2016 80 70 60 50 40 30 20 10 - Inmate on Inmate Inmate on Staff 11 2014 14 3 2015 40 18 2016 75 27 The rate of inmate disciplinary convictions for assaults in CY 2015 was 70.4 per 1,000 inmates. The rate in CY 2016 was 124.1. 12 The rate of inmate disciplinary convictions for assaults in CY 2016 was 124.1 per 1,000 inmates. The rate of the comparator prisons was 51.1 and the DRC average rate was 62.0. C I I C : S a f e t y a n d S e c u r i t y 15 Fights   Fights13 are documented via RIB convictions for rule 19 (fight) violations. The rate14 of rule 19 convictions for CY 2016 slightly decreased by 1.0 percent compared to CY 2015.15xvi The rate of rule 19 convictions for CY 2016 at DCI was more than the comparator prisons as well as the DRC average.16xvii The following provides a comparison of the rate of documented rule 19 violations per 1,000 inmates across the DRC. Chart 2 Rule 19 Violation (Fights) Rates17 CY 2016 500 400 300 185.6 200 100 Level 4/5 Reception DCI FMC NERC ORW Level 3 CRC LORCI OSP SOCF Level 1/2 LECI MANCI RCI TCI TOCI WCI AOCI BECI CCI GCC LAECI LOCI MACI MCI NCCC NCI PCI RICI SCC 0 Medical/ Female Homicides  There were no homicides during the period evaluated (2015 to date). Disturbances18  13 In CY 2016, DCI reported zero disturbances.xviii The total number of RIB convictions for rule 19 violations does not correlate to a total number of fights. For example, seven inmates might have been involved in one fight – all seven inmates would have been found guilty by the RIB for a rule 19 violation and would therefore be included in the total number. 14 The rate was obtained by dividing the total number of rule 19 violations for the year by the average monthly institutional population for that same time period. 15 In CY 2015, the facility reported 165 (187.4 per 1,000 inmates) rule 19 convictions; during CY 2016, the facility reported 169 (185.6 per 1,000 inmates) rule 19 violations. 16 The rate for the comparator prisons was 151.5 per 1,000 inmates and the DRC average was 161.8. 17 Rate is per 1,000 inmates. 18 Disturbances are defined as any event caused by four or more inmates that disrupts the routine and orderly operation of the prison. C I I C : S a f e t y a n d S e c u r i t y 16 B. USE OF FORCE CIIC’s evaluation of use of force focuses on the number of uses of force at the institution as well as an evaluation of a random sample of completed use of force reports.19 Overall, the CIIC inspection team rated use of force as GOOD. Incident Caseload  During CY 2016, the facility reported 128 use of force incidents. Compared to CY 2015, in which 95 uses of force were reported, total uses of forces increased by 34.7 percent.xix Procedural Accountability        Video documentation was available for nine of the 20 incidents reviewed.20 Staff appropriately referred use of force incidents to a use of force committee for investigation when necessary. Officer statements reviewed were generally thorough and clearly stated directives given prior to force. However, a few could have been more descriptive and two packets had nearly identical officer statements. The re quired documentation was completed and included in the packets. Most inmates provided a use of force statement and those that refused generally had a supervisor signature. Inmates were always seen by medical within an hour following the use of force incident. In addition, the DWO required a response for any seen over 30 minutes. A review of three planned use of force incidents indicated staff followed proper procedure. Application of Force    Officer responses were reasonable with one exception.21 Documented injuries were consistent with the level of force used. A few open-ended survey responses relayed concerns regarding use of force. C. CONTROL OF ILLEGAL SUBSTANCES CIIC’s evaluation of control of illegal substances focuses on the percent of inmates who tested positive of an illegal substance at the institution during a year in comparison to the previous year, the comparator prison rate, and the DRC average. Overall, the CIIC inspection team rated control of illegal substances as EXCEPTIONAL. CIIC’s review of use of force includes a sample of 20 randomly selected use of force reports as well as any available video. 20 Staff relayed they are installing a new system with improved cameras. 21 The incident was deemed unjustified by a use of force committee due to the officer not calling for backup prior to using force. 19 C I I C : S a f e t y a n d S e c u r i t y 17     0.3 percent of inmates tested positive for the presence of an illegal substance during random drug testing in CY 2016,22xx which was slightly more in comparison to CY 2015.23xxi The percentage of inmates who tested positive in CY 2016 at DCI was less than the comparator prisons and significantly less than the DRC average.24xxii During CY 2016, the institution drug tested 206 inmates for programs25,26 and 31 for cause,27,28 which is less than the DRC average.29 In response to CIIC’s survey question pertaining to prohibited substances, the top substances inmates reported as available were Suboxone® (115), tobacco (104), and prescription pills (97).30 (Please refer to the DRC Inmate Survey results in the Appendix for more information.) D. INMATE PERCEPTION OF SAFETY CIIC’s evaluation of inmate perception of safety focuses on three areas: survey responses, focus group participants, and the number of refusal to lock for personal safety reasons. Overall, the CIIC inspection team rated inmate perception of safety as GOOD.    83.5 percent of survey respondents (n=278) reported they are safe or were neutral regarding their safety. This is higher in comparison to the 2015 inspection.31 A few open-ended survey responses indicated safety as a concern. The institution did not have any inmates in restrictive housing for refusal to lock, and no inmates were under Protective Control (PC) investigation or approved PC placement on the day of the inspection. E. UNIT SECURITY MANAGEMENT CIIC’s evaluation of unit security management focuses on policy compliance for officer rounds, documented shakedowns, cell/bunk security, and security classification/ privilege 22 Each DRC institution conducts monthly urinalysis tests of a random sample of its population. The urinalysis tests for the presence of a broad range of substances. The institution randomly tested 316 inmates of which one tested positive. The inmate tested positive for benzodiazepines. 23 In CY 2015, zero percent of inmates tested positive during random drug tests. 24 The average percent of positive drug test results during CY 2016 for the comparator prisons was 0.9 percent. The DRC average was 4.3 percent. 25 Per DRC policy 70-RCV-03, program drug testing includes inmates who are tested as part of recovery service treatment programs; inmates who leave the secure perimeter as part of a job responsibility; prior to parole board hearings and after hearings for inmates approved for release; inmates under medication treatment for Hepatitis C; or as indicated by the Managing Officer or designee. 26 No inmates tested positive during program drug screenings in CY 2016. 27 Per DRC policy 70-RCV-03, for cause testing includes inmates who are tested when there is a reasonable suspicion of drug use. 28 Nine (29.0 percent) inmates tested positive during for cause drug screenings in CY 2016. 29 The average number of DRC inmates tested for programs and for cause in CY 2016 was 588.6. 30 56 inmates refused to answer and 87 inmates indicated that prohibited substances are not available. 31 69.3 percent of survey respondents (n=296) reported they were very safe, safe, or neutral (in terms of safety) during the 2015 inspection. C I I C : S a f e t y a n d S e c u r i t y 18 level reviews. Overall, the CIIC inspection team rated unit security management as IN NEED OF IMPROVEMENT. Officer Rounds  Officers were inconsistent in documenting rounds in the requisite 30 minute, staggered intervals.32 Cell/Bunk Searches (Shakedowns)  Housing unit officers are required to search inmates’ bunks/cells for contraband, including illegal drugs and weapons. Officers were inconsistent for the documentation of required shakedowns. Cell/Bunk Security Check   During the inspection, CIIC staff check a random selection of cells in each unit for common cell security issues such as obstruction of windows, material in locks and cuff ports, inappropriate pictures, clotheslines, and graffiti. CIIC’s review of cells indicated good security. The atmosphere in the housing units appeared calm. Security Classification  Unit staff are required to conduct reviews of inmates’ security classification as well as privilege level to ensure proper institutional placement. There was only one overdue security classification reviews unaccounted for on the day of the inspection. F. INSTITUTIONAL SECURITY MANAGEMENT CIIC’s evaluation of security management focuses on: executive staff rounds, critical incident management, STG management, and escapes. Overall, the CIIC inspection team rated institutional security management as EXCEPTIONAL. 32 Housing unit officers are required to conduct security check rounds at least every 30 minutes at staggered intervals. C I I C : S a f e t y a n d S e c u r i t y 19 Executive Staff Rounds  Executive staff members33 are making the required rounds in housing units based on a review of employee sign-in logs.34 Violent Incident Management   The majority of correctional officers35 believe they are adequately informed of incidents between shifts.xxiii However, some officers believe quality of information relayed during roll call could be improved. Most officers relayed that if a violent and critical incident would occur, it would also most likely occur in the M1 and M2 housing units because of the security level of the inmates in those units.xxiv STG Management     33 As of March 2017, there were 61 STG-affiliated inmates,36 which was 6.4 percent of the institutional population. The number of STG-affiliated inmates was slightly more in comparison to the number in May 2016.37 The institutional percentage of STG-affiliated inmates was more than the comparator prisons, but significantly less than the DRC average.38 The rate of rule 17 (unauthorized group activity) convictions39 decreased in CY 2016.40xxv In response to CIIC’s survey question pertaining to the type of gang activity at the institution, the majority of inmates indicated gang activity is not frequent at this In reference to rounds, executive staff includes the Warden, the Deputy Wardens, the Inspector, and the Unit Management Chief. Per DRC policy 50-PAM-02, “Each housing unit, including the Transitional Program Unit (TPU), shall be visited by the managing officer or deputy warden weekly.” In addition, “The unit management chief (UMC) shall visit all inmate living areas, at a minimum, on a bi-weekly basis, including the Transitional Program Unit/s.” Visibility of leadership is important in the correctional environment. It indicates they are aware of the conditions within their facility, and it also serves to boost the morale of staff and inmates. 34 CIIC’s review of the employee sign-in logs generally covers the one month period prior to the date of the inspection. 35 Results are based on individual interviews (n=14) and survey responses from Dayton Correctional Institution officers (n=51). The majority of the correctional officers survey responses (60.8 percent) indicate that they are adequately informed when they come on shift. Also, most of the officers interviewed believe they are adequately informed when they come on shift. However, some staff expressed concern regarding the quality of information relayed. 36 55 were listed as passive, six were listed as active, and none were disruptive. 37 The institution had an STG population of 48 as of May 2016. 38 The percentage of STG-affiliated inmates for the comparator prisons was 3.5 and the DRC average was 17.5. 39 RIB convictions for rule 17 (unauthorized group activity) violations do not capture total gang activity in an institution, as gang activity likely occurs that is not captured by staff supervision and/or documented via a conduct report and RIB conviction. 40 In CY 2015, the facility reported a rate of 3.4 (three) rule 17 violations. In CY 2016, the facility reported zero rule 17 violations. The comparator prisons rate was 1.0 and the DRC average was 25.6. C I I C : S a f e t y a n d S e c u r i t y 20  institution.41 Please refer to the DRC Inmate Survey results in the Appendix for more information. A review of STG committee meetings for the past six months indicates meetings are being held, and includes staff who are required to attend. There were no overdue security threat group classification reviews without cause, which is exceptional. Escapes  There have been no escapes or attempted escapes during the period evaluated (2015 to date). G. PRISON RAPE ELIMINATION ACT (PREA) CIIC’s evaluation of the institution’s compliance with the Prison Rape Elimination Act (PREA) focuses on a review of the most recent PREA audit report, education and awareness of reporting, the number of reported sexual assaults, and inmate responses. Overall, the CIIC inspection team rated PREA compliance as GOOD. PREA Management     The 2017 Internal Management Audit indicated compliance with all PREA related standards. The facility exceeded six standards and met the remaining 35 standards in their 2015 PREA audit.42xxvi All staff completed the mandated PREA training. Staff did not always announce or utilize the notification system when a male was entering the housing unit. Inmate Education and Awareness   PREA posters, with information for inmates on reporting of sexual assaults, were posted in all housing units. A large majority of inmates indicated they knew how to report sexual harassment or abuse.43 Investigations/Allegations   41 Staff reported 17 PREA cases in CY 2016, of which five were allegations against a staff member and 12 were allegations against another inmate. Of the 17 cases, 11 were unsubstantiated and five were unfounded. One PREA case was substantiated.44 34 inmates refused to answer and 137 indicated that gang activity is not frequent at this institution. The audit was conducted June 10-12, 2015. Two standards were not applicable. 43 85.4 percent (n=281). 44 The case was inmate-on-inmate abuse. 42 C I I C : S a f e t y a n d S e c u r i t y 21  25 inmate survey respondents reported experiencing sexual harassment and eight reported sexual abuse from a staff member at the facility. 26 inmate survey respondents reported experiencing sexual harassment and 14 reported sexual abuse from another inmate at the facility.  SAFETY AND SECURITY RECOMMENDATIONS  Consider additional strategies to address the increase of assaults.  Ensure officer rounds and shakedowns are conducted per policy. C I I C : H e a l t h a n d W e l l b e i n g 22 III. HEALTH AND WELLBEING CIIC EXPECTATION: Prisons will provide sanitary conditions and access to adequate healthcare and wellness programming. A. UNIT CONDITIONS CIIC’s evaluation of unit conditions consists of direct observation of unit conditions. Based on its observation, CIIC rated unit conditions as GOOD.           The inmate housing at DCI consists of eight celled blocks/units (F1, F2, M1, M2, R1, R2, T1, and T2). Seven of the units consists of general population inmates and programs. Limited privilege inmates are assigned to the M-2 unit DCI also has a Transitional Programming Unit. (Additional information on this unit is under the Fair Treatment section of the report) Each housing unit has four ranges, dayroom, shower cells, TV room, laundry facilities, drinking fountains, ice machines and microwaves. Toilets and sinks are located in each cell. The temperature in the housing units was considered acceptable. All of the common areas/dayrooms were rated as exceptional or good based on the cleanliness of the floors and their overall appearance. The dayrooms in several units appeared to have been recently cleaned. All of the phones, drinking fountains, ice machines, and microwaves were operational. The only maintenance concerns were five washers and three dryers. However, DCI has a new vendor that will replace all of the washers and dryers in the housing units by August 2017. This is a significant improvement from the multiple maintenance concerns that were observed during the 2015 Inspection.45 Most of the shower conditions were rated as good with a few rated as exceptional. Most of the cleaning materials were stocked with the appropriate quantities and appeared to be at least half full unless otherwise in use. Most of the housing units had kites, informal complaints, and health service request forms on file.46 The CIIC memo, PREA poster, program information, information regarding the grievance procedure, and the evacuation plan were posted in all the units. However, unit staff photos were posted in only two of the units.47 B. MEDICAL SERVICES CIIC’s inspection of medical services was comprised of two inmate focus groups, a conversation with the Health Care Administrator, and a tour of the medical facilities. 45 During the February 2015 inspection, there were a small number of maintenance issues including two sinks and one toilet. However, both staff and inmates relayed a number of larger maintenance concerns 46 M1 was out of informal complaints, and R2 did not have health service request forms in stock. 47 Unit staff photos were only posted in F1 and F2. C I I C : H e a l t h a n d W e l l b e i n g 23 Based on observations and information provided by both staff and inmates the CIIC inspection team rated medical services as ACCEPTABLE. Facilities    The medical facilities were observed to be good condition. The department has added a second pill call window since the last inspection. Staff relayed concerns with “cheeking” of medication.48 The infirmary safe cells were noted to be good condition with good visibility. Staffing     The facility appears to have a sufficient number of medical staff. The facility has had consistent advanced level providers over the past year. There was one vacancy at the time of the inspection.49 Overall, inmate focus groups were relatively negative regarding medical staff, particularly regarding the advanced level providers. Access to Medical Services    Health Service Request forms were available in every housing unit but one.50 A formal kite log is kept and CIIC did not see any responses responded to outside of the DRC policy timeframe. Inmate survey participants reported moderately high satisfaction with the quality of care provided by the nurses, low satisfaction with the quality of care provided by the doctor and moderate satisfaction with the quality of care provided by the dentists.51 Quality   48 A full internal management audit was conducted on February 28-March 1, 2017. The auditors relayed four concerns related to medical services.52 Staff relayed that they participate in quarterly interdisciplinary meetings, which is in compliance with DRC policy. Additionally, it was relayed that a new quality improvement coordinator was recently hired and will be able to help all three departments improve communication. Staff relayed that in the past few months, inmates have been cheeking their medication. The timing of the increased cheeking is consistent to the addition of the second pill call window. 49 The only vacancy was for a health information technician position. 50 R2 did not have health service requests forms in stock on the day of the inspection. 51 Of survey respondents at DCI, 71.4 percent (n=269) reported that they are very satisfied, satisfied, or neutral with the quality of care provided by nurses; 54.8 percent (n=259) reported they are very satisfied, satisfied or neutral with the care provided by the doctor; and 67.5 percent (n=228) reported that they are very satisfied, satisfied or neutral with their dental care. 52 The concerns were related to proper treatment of chronic illnesses, HIV protocols being followed correctly and the electronic health record (two concerns). C I I C : H e a l t h a n d W e l l b e i n g 24   Staff relayed that patient satisfaction meetings occur quarterly, which is in compliance with DRC policy. There were zero deaths in the time period reported to CIIC.53 Further information regarding medical services can be found in the inspection checklist in the Appendix. C. MENTAL HEALTH SERVICES CIIC’s inspection of mental health services in a correctional facility focuses on cleanliness of facilities, staffing, access to mental health staff, programming, and critical incident data in addition to quality of services. Overall, the CIIC inspection team rated mental health services as ACCEPTABLE. Caseload  There were 481 inmates on the mental health caseload, or 54.8 percent of the total inmate population. Of the total, 273 inmates were classified as seriously mentally ill (SMI). Facilities   The mental health facilities were observed to be clean and a great improvement since the last inspection. Staff work out of a trailer that provides adequate space for staff to conduct clinical duties and provide therapeutic services. The crisis cells were noted to be in good condition with good visibility. Staffing   Staffing levels appear to be sufficient, which is also a notable improvement since last inspection. There were two vacancies at the time of the inspection.54 DCI did have contract staff filling the positions until full-time state employees were hired. Access to Mental Health55  53 A high percentage of survey respondents reported adequate access to mental health services and programs.56 The period of time evaluated by CIIC was from January 2015 to present. One position was for a psychiatrist and the other was for a behavioral health provider 2. 55 Access to mental health staff is evaluated based on several factors: (1) time period between inmate submission of a mental health service request form and appointment with mental health staff; (2) time period between referral and appointment with the psychologist or psychiatrist; (3) response times to kites and informal complaint forms; and (4) current backlogs. 56 Of survey respondents at DCI, 82.6 percent (n=207) feel that they have adequate access to mental health services. 54 C I I C : H e a l t h a n d W e l l b e i n g 25  Negatively, the kite log was observed and kites did not consistently have documented responses. Programming    DCI offers an acceptable range of mental health programming for inmates. At the time of the inspection, two programs were evidence-based and an additional four programs based in evidence were facilitated by staff. DCI also offers two psychoeducation groups. In the past 90 days, 90.7 percent of treatment programs scheduled have been conducted, which is acceptable.57 Staff provides programming to inmates in limited privilege housing unit. Critical Incidents   There were no completed suicides in the past two years. There were six suicide attempts since June 2016. Quality   A full internal management audit was conducted on February 28-March 1, 2017. The auditors relayed two concerns related to mental health services. 58 A moderately high percentage reported satisfaction with the quality of services and programs.59 Further information regarding mental health services can be found in the inspection checklist in the Appendix. D. RECOVERY SERVICES CIIC’s evaluation of recovery services in a correctional environment focuses on cleanliness of facilities, staffing, participation and outreach of inmates, and access. Overall, the CIIC inspection team rated recovery services as ACCEPTABLE. Facilities    57 The recovery service facilities were noted to be clean and organized. The facility appears to have insufficient space for staff to conduct clinical duties; however, the department was allotted more space since the last inspection. DCI does not have a designated recovery services housing unit. 137 out of the 151 scheduled groups were held. One concern out of compliance was an ACA mandatory standard and the other was an ACA nonmandatory standard. The mandatory standard out of compliance was related to use of a five point restraint. The other standard was related to treatment plans being updated and identifying needs. 59 76.6 percent (n=222) of inmates reported that are very satisfied, satisfied, or neutral with the quality of mental health services. 58 C I I C : H e a l t h a n d W e l l b e i n g 26 Staffing    Staffing levels appear sufficient to provide adequate recovery service programming.60 There were no staff vacancies at the time of the inspection. DCI has four community volunteers that facilitate AA/NA programming and are at the facility on a weekly basis. Participation and Outreach61    DCI’s recovery service department is in a stage of evolvement and reform, since the last supervisor’s direction. DCI reported an adequate number inmates are currently participating in recovery service programming.62 A good number of inmates participate in Alcoholics Anonymous and Narcotics Anonymous. Access    Survey participants reported moderate satisfaction with access to recovery services in comparison to other institutions recently inspected.63 95.7 percent of scheduled recovery service programming in the last 90 days were held, which is good.64 Staff relayed interdisciplinary meetings occur quarterly, which is within policy. E. FOOD SERVICES CIIC’s inspection of food services included eating the inmate meal, and observation of the dining hall, food preparation area, and the loading dock. CIIC also interviews the Food Service Manager. Overall, food service was rated as ACCEPTABLE. 60 Staff consists of five counselors and one supervisor. Each inmate is screened using an assessment tool for the need for addiction services, and is assigned a number associated with a recovery services level. This number indicates the degree to which inmates are in need of addiction services. Inmates are scored from zero to three; zero indicating no need of services, to three indicating chronic need for addiction services. This number is determined through completion of a need for services assessment that gives an overall score resulting in the assignment to one of the recovery services levels. Inmates who score either two or three are most in need of treatment; thus, they should be prioritized for programming. 62 Staff relayed 102 individuals are currently participating in formal recovery service programming. 63 51.1 percent of survey participants (n=223) reported that they have adequate access to recovery services programming. 64 179 of the scheduled 187 groups were held. 61 C I I C : H e a l t h a n d W e l l b e i n g 27 Meal     CIIC sampled two inmate lunch meals.65 The first meal was rated as acceptable due to the quality and taste of the meal. The most recent DCI staff evaluation of the same meal was rated as good.66 The second meal was rated as good. The quality and taste if the meal was better than the first meal sampled. Negatively, 74.3 percent of inmate survey respondents (n=280) indicated that they were unsatisfied with the quality of the food served. However, the responses were more positive than the responses that CIIC received during the 2015 inspection.67xxvii The most common reasons for inmate dissatisfaction with the food were the quality of the meals and the lack of variety.xxviii Inmate survey respondents also stated that their primary concern is the food service operations running out of food.xxix Dining Hall   The dining hall tables and floor of the dining hall were clean and clear of debris. The serving line was mostly clear of food particles. Kitchen and Food Preparation Area   The kitchen and food prep area were clear of any food particles and debris. The freezers and coolers appeared to be orderly and in good working condition. Inmate Work Programs   65 According to staff, the inmate food service workers consists of 73 inmates. All inmates earn $18 to $24.xxx However, DCI has an incentive plan for their inmate work staff which enables them to earn more than their monthly state pay depending on their performance evaluation. Seven inmates graduated from the IN-2-WORK program on June 27, 2017.68xxxi The inmate meals were sampled on June 27-28, 2017. The June 27 meal consisted of a crispy chicken patty, potatoes, carrots, and bread. The June 28 meal consisted of a garden salad with turkey ham; pasta salad; Italian dressing; and cornbread. 66 Each DRC institution assigns one staff member, the Administrative Duty Officer (ADO), to taste and evaluate the quality of the inmate meal. The most recent evaluation provided by staff of the first day meal was June 7, 2017. 67 During the October 2015 follow-up inspection, 77.6 percent of DCI inmates surveyed were not satisfied with the food. During the February 2015 inspection, 83.0 percent of DCI inmates surveyed were not satisfied. 68 IN-2-WORK is provided by Aramark and includes both a classroom component and an on-the-job training. The curriculum is tailored to the special needs of inmates including classroom instruction and “on-the-job” training (where appropriate) for offenders to deepen their learning. C I I C : H e a l t h a n d W e l l b e i n g 28 Food Service Contract Staff    The food service contract staff consisted of nine employees including one director, one assistant director, and seven contract workers. According to contract staff, three additional employees were expected to start within the next month. The average length of service of the contract staff varied. Although the director had been at DCI for less than a week, the assistant director had been at DCI for nearly three years.xxxii According to staff, there were no concerns regarding turnover. The contract staff relayed that they do not have an issue regarding serving delays.xxxiii Food Service Management and Oversight        A review of the employee sign-in log found that the administrative staff had made recent visits to the food service operations.xxxiv In their most recent health inspection, DCI had several violations that were mostly related to maintenance concerns.xxxv During the week of our inspection, DCI had several new appliances installed.69 In their most recent evaluation from the DRC Contract Monitor, DCI received compliance scores of 80 percent.xxxvi The concerns relayed by the contract monitor were regarding sanitation, food temperature, inmate training, and food service reports. Some of the concerns that were documented in the contract monitor evaluation were also documented in the DCI internal management audit. DRC policy requires an action plan and a 30-day follow-up for institutions that score less than 85 percent on their evaluations. However, DCI provided an action plan to address similar concerns that were mentioned in their IMA. DCI staff also relayed that their food service contract staff recently hired a new director (it was previously mentioned that the food service director had been at DCI for less than one week). CIIC expressed concern that the most recent DRC evaluation provided by staff was on March 10, 2017 which is more than three months. A review of the food service kite log70 found that most inmate kites were regarding the portion sizes. Loading Dock  69 The loading dock was clean and clear of debris. DCI installed three skillets, three kettles, one mixer, and one double-stack oven the day before the CIIC inspection. 70 Per DRC Policy 50-PAM-02 (“Inmate Communication/Weekly Rounds”), the inmate kite system is a means of two-way communication between all levels of staff and inmates. All kites are required to be answered within seven calendar days and logged on the Kite Log. C I I C : H e a l t h a n d W e l l b e i n g 29  Staff relayed that the exterminator visits the facility twice a month and there have been no recent vermin or pest concerns. xxxvii More information regarding CIIC’s inspection of food services can be found in the checklists in the Appendix. F. RECREATION Engagement in recreational activities promotes positive physical and mental health. CIIC’s evaluation of recreational facilities is based on three factors: facilities, activities, and access. Overall, recreation was rated as GOOD. Facilities        Physical facilities71 appeared clean and were observed in use during the inspection. The institution does have a gymnasium for facilitating inside recreational activities. Staff relayed that there were no current maintenance concerns; however, the institution is in need of new recreation equipment. Staff relayed some activities and/or equipment that would help to improve recreational services there at DCI would be to improve the gym floor, to improve the softball field, to improve program space, and to increase machines utilized for cardio. Staff relayed that there were previously four recreational staff including the recreational director, but has since lost one position to make the current staffing levels in the recreational department one recreational director and two noncorrectional officer recreational workers. Currently the recreational director is the only staff position filled at DCI, with two current vacancies. The staff relayed that the recreational activities schedule is usually posted on the DCI offender broadband system, but the television channel is down due to a computer component not functioning properly. This maintenance has been reported and is pending repairs. Activities  71 Inmates are offered a good variety of activities for recreation, including several unique/innovative recreational opportunities.72 Indoor recreation facilities consist of a gymnasium with cardio work-out machines, chess press, and a work-out machine for upper body management. Additionally each housing unit also contains a bicycle, arts and crafts, and movies and games available in the units. Inmate open ended survey responses relayed the open yard as one of the positives offered at the Dayton Correctional Institution. 72 DCI recreational department offers varies activities to include: Yoga, Zumba, Dance Team Choreography with Dayton Contemporary Dance Company, step aerobics, biggest loser competition, soccer tournaments, basketball tournaments, bingo, chess, domino, & card tournaments, yard day events, card games, singing contest, poetry contest, a workshop on Jazz, and a Fitness & Wellness Commission. C I I C : H e a l t h a n d W e l l b e i n g 30  Staff relayed that DCI recreation department does have music equipment for a music program but do not have a music program and equipment is currently not being utilized because of lack of space. There was a music room but the room is being utilized for another institutional need at this time.  Recreation does have a program to accommodate older offenders recreational activities for 50 and older offenders.  Staff relayed that umpire training is available for offenders to learn how to officiate tournaments.  The recreation department has fourteen inmate program assistants who help in the recreation department performing job duties that include sanitation of equipment and area, porters, and recreational aides.  Movies are made accessible through the recreational department who has a contract with Netflix and movies are rotated twice weekly. Access    73 A high number of inmate survey respondents reported satisfaction or were neutral regarding satisfaction to access to recreation.73 Staff reported that recreation and the yard operate on a facility schedule but inside recreation has been closed frequently lately due to lack of staff. Staff relayed that staffing issues are current obstacles for inmates’ accessibility to recreation. Of survey respondents at DCI, 64.9 percent of respondents were satisfied or neutral regarding their access to recreation. C I I C : H e a l t h a n d W e l l b e i n g 31 HEALTH AND WELLBEING RECOMMENDATIONS  Continue developing strategies to monitor pill call and ensure “cheeking” is not occurring.  Ensure mental health kites are responded to within policy and responses are documented.  Continue developing strategies to improve upon recovery service department.  Ensure the food service operations receives a score of 85 percent or above on all their DRC contract evaluations.  Consider contacting the DRC to request more frequent evaluations of the food service operations.  Ensure any additional maintenance concerns are addressed.  Continue to address recreational staffing vacancies to improve offender access to recreational opportunities.  Continue working to progress the recreation department by increasing the availability of operational equipment, program space, and making improvements to the condition of the yard for safety and utilization of recreational activities. C I I C : F a i r T r e a t m e n t 32 IV. FAIR TREATMENT CIIC EXPECTATION: Prisons will provide fair and professional treatment of inmates. A. STAFF/INMATE INTERACTIONS CIIC’s evaluation of staff/inmate interactions is based on its survey of inmates, inmate focus groups, and analysis of grievance data. Overall, CIIC rates staff/inmate interactions as ACCEPTABLE.          74 Over half of inmate survey respondents reported that housing unit officers are professional, and housing unit officers to be helpful.74 Inmate open-ended survey responses relayed positive comments regarding being in a celled environment rather than an open dorm, the religious services department and staff, being able to rehabilitate themselves, and the programming provided by the unit staff, religious services, recovery services, and the education departments. A high number of inmate survey respondents reported knowing how to report sexual harassment or abuse.75 A high number of inmate survey respondents reported no abuse by staff.76 Under half of inmate survey respondents reported that their Case Manager was helpful, as well as under half respondents reported their Unit Manager to be helpful.77 Less than half of inmate survey respondents reported that they had been harassed or threatened by staff at DCI.78 Top reasons offender survey respondents noted for the type of harassment were 1) insulting remarks and 2) multiple shakedowns. The top three inmate open-ended survey responses for “one change they would like to see” at DCI were (1) staff being more professional to include less racism and favoritism, (2) more programming, and (3) more consistency with rules and the running of the facility by upper management. Most 30 to 60 day release inmate focus group participants relayed that most unit staff are approachable and visible. Upon review of complaints filed involving Inappropriate Supervision, 79 numerous inmates made allegations of being called inappropriate names by staff members. 53.4 percent (n=277) inmate survey respondents reported that housing unit officers were professional and 54.3 percent (n=276) inmate survey respondents reported housing unit officers to be helpful. 75 85.4 percent (n=281) survey respondents relayed knowing how to report sexual harassment or abuse. 76 83.9 percent (n=279) inmate survey respondents reported they had not been abused by staff at DCI. 77 47.9 percent (n=242) inmate survey respondents reported their case manager to be helpful and 42.5 percent (n=252) inmate survey respondents reported their unit manager to be helpful. 78 43.5 percent (n=278) survey respondents relayed that they had been harassed or threatened by staff at DCI. 79 Inappropriate Supervision is defined in AR5120-9-04 as “any continuous method of annoying or needlessly harassing an inmate or group of inmates, including, but not limited to, abusive language, racial slurs, and the writing of inmate conduct reports strictly as a mean of harassment.” C I I C : F a i r T r e a t m e n t 33 B. INMATE GRIEVANCE PROCEDURE (IGP) CIIC’s evaluation of the inmate grievance procedure80 includes a review of a random sample of informal complaints and grievances, inmate survey responses, and data analysis. Overall, CIIC rates the inmate grievance procedure as GOOD. Access         Many inmate survey respondents indicated that they have access to informal complaints.81 Inspector’s report logs showed the inspector is conducting rounds in the housing units. The Inspector also relayed that rounds have been conducted in areas including food service, Transitional Privilege Units, medical, library, package room, visitation, and mailroom. Over half of the inmate survey respondents reported knowing who the inspector was.82 The inspector relayed that currently the most frequent complaint by inmates is regarding inmate property concerns. The inspector receives kites (inmate written communication relaying concerns regarding medical, property/theft loss, transfers, phones, and account balances. A low percentage of inmate survey respondents reported that they felt prevented from using the grievance procedure by staff at DCI. 83 The inspector relayed that there are currently no inmates on grievance restriction.84 Negatively, for inmate survey respondents who reported that they had not used the grievance procedure noted the top two reasons being “Staff retaliation” closely followed by “Grievance procedure does not work” which is concerning. Informal Complaints   80 Of the total informal complaints for CY 2016, only 3 percent of the responses received for these informal complaints were outside of the seven day timeframe mandated by DRC administrative rule, which is good in comparison to the 12 percent average allowed. CIIC’s review of a random sample of informal complaint responses indicated that staff are generally responsive to inmate concerns and professional in their responses. There were a few responses noted that were questionable for providing Pursuant to Section 103.73 of the Ohio Revised Code, the CIIC is required to evaluate the inmate grievance procedure at each state correctional institution. The inmate grievance procedure is a three-step process by which inmates can document and report concerns to multiple levels of DRC staff. 81 81.3 percent (n=272) inmate survey respondents reported having access to informal complaints. 82 59.5 percent (n=279) of inmate survey respondents reported knowing who the inspector was. 83 42.0 percent (n=276) inmate survey respondents reported that they felt that staff would not let them use the grievance procedure. 84 In accordance with AR5120-9-31 “The Inmate Grievance Procedure” Limited restrictions may be imposed, only with the approval of the chief inspector, based upon an inmate’s abuse or misuse of the inmate grievance procedure. C I I C : F a i r T r e a t m e n t 34  a thorough explanation to the concerns reported and could better be explained by quoting the policy that refers to the inmates’ concerns. Negatively, a low percentage of inmate survey respondents reported feeling that informal complaints are dealt with fairly.85 Grievances      In CY 2016, there were a total amount of 66 grievances filed. The Inspector relayed that the top three grievances filed by the inmate population for CY 2016 was healthcare, supervision (inmate/staff relations), and housing. CIIC’s review of a random sample of grievance dispositions indicated that the Inspector at DCI does a thorough job in interviewing all relevant staff, reviewing relevant evidence, and providing a thorough response to inmates, to include providing the relevant policy in the response. The Inspector relayed that an area of concern that he has worked to improve with staff has been the inmate property loss concerns, even designing an inmate property checklist for supervisors to ensure that inmate property is packed up properly to prevent inmate property loss. A low number of inmate survey respondents reported they felt grievances were handled fairly at the institution.86 Oversight and Accountability     85 The Inspector relayed that he does attend the executive staff meetings, the department head meetings, the operations meeting held by the Deputy of Operations, and the medical quality assurance meetings, which affords him opportunity to address issues and concerns that are effecting the inmate population. The Inspector relayed that at the time of this inspection, he has access to Departmental policies and Administrative Regulations but a recent request has been submitted to access security policies, as well. The Inspector relayed that orientation is conducted with new staff and inmates to educate on the grievance procedure, as well as him conducting weekly rounds to answer any concerns or questions regarding the grievance process. The Inspector is considering providing training for staff during in-service on the grievance procedure and the Administrative Rule that governs Appropriate Supervision of offenders. The Inspector relayed that steps to ensure informal complaints are responded to in a timely manner by staff includes sending out notices to staff prior to the due date for the response and by tracking and monitoring the complaint process. 12.4 percent (n=177) of inmate survey respondents relayed they felt that informal complaints were dealt with fairly at the institution. 86 12.4 percent (n=153) of survey respondents reported that they felt the grievances were handled fairly at DCI. C I I C : F a i r T r e a t m e n t 35 C. TRANSITIONAL PROGRAMMING UNIT CIIC’s evaluation of the transitional placement unit (TPU) consists of an observation of the unit and evaluation of the population. CIIC rates the TPU as GOOD. TPU Population       Staff provided a TPU tracking mechanism (TPU roster) that provides a good amount of information.87 According to the TPU roster, there were 23 total inmates in restrictive housing, which is slightly more than the restrictive housing population during the 2015 inspection.88xxxviii Additionally, three inmates (45.5 percent) had been in the TPU for 30 days or longer.89 The longest serving inmates had been in the unit since May 5, 2017 or 53 days. The two inmates had multiple rule violations and were classified as extended restrictive housing inmates. According to TPU roster, DCI had eight two-man cells.xxxix Of the TPU population, 65.2 percent were classified as black and 34.8 percent were classified as white. This was not in line with the institutional demographics. There was a disproportionate percentage of black inmates in the TPU compared to the institution population.90xl According to staff, one reason for the disproportionate percentage of black inmates is that inmates who are transferred from the Ohio Reformatory for Women (ORW) for rule violations are classified as TPU inmates when they arrive at DCI. According to the TPU roster, 17 inmates were on the Mental Health caseload or 73.9 percent of the TPU population. This is significantly higher than the institutional mental health population.91 Conditions    87 DCI’s TPU population is housed on a single unit with two separate pods. Each pod has two ranges. Each cell has its own sink, toilet, and shower. Overall, the conditions of the unit appeared to be clean and well maintained. The cells also appeared to be clean and orderly. Cleaning chemicals were stored in a locked cabinet in the control room. The roster tracks inmates by disciplinary status, rule violation, the date that the inmate came into the TPU unit, mental health status, and STG status. All of this is important information for ensuring the orderly management the population. 88 During the 2015 inspection, DCI had 18 inmates were in restrictive housing. 89 In the case of an inmate placed in a short-term restrictive housing assignment, the inmate may be placed for a time period no longer than seven business days for an RIB hearing unless prevented by exceptional circumstances, unavoidable delays or reasonable postponements. Extensions beyond business calendar days shall be documented in the record of the RIB along with the reason for the delay. No extension shall exceed twenty-nine calendar days. 90 As of July 7, 2017, 63.7 percent of the total inmate population were classified as white, 35.5 percent as black, and 0.8 percent were classified as of another race. 91 12.5 percent of the inmate population was on the mental health caseload. C I I C : F a i r T r e a t m e n t 36     The crisis cells appeared clean and in good condition. Staff relayed that there were no maintenance concerns. Inmates did not relay any food-related concerns in the TPU unit. Recreation consisted of two outdoor recreation areas and one indoor recreation area. The recreation areas were located in between each pod.xli Staff Accountability    There were no cell security issues.92 The review of randomly selected TPU log sheets indicated that they are being fully completed. A review of the employee sign-in logbook indicated that executive staff are doing an acceptable job conducting necessary rounds. Critical Incidents   Staff also relayed that inmates rarely flood the range.xlii Staff also relayed that the use of a disciplinary meal (“food loaf”) rarely occurs. The most recent serving of the disciplinary meal occurred on February 10, 2017. An inmate was served the meal after frequently destroying and misusing their serving tray and eating utensils.xliii Programming/Activities       Mental Health staff conducts weekly rounds and evaluations of inmates.xliv The unit has only one phone that is available to inmates. According to staff, each inmate is allowed to make one phone call per week. According to the employee sign-in log, the medical staff are a consistent presence on the unit and conducts rounds every shift. Inmates have access to a bookcase for reading material. Educational staff logged weekly rounds to the TPU unit in the past 30 days. The Chaplain documented weekly rounds through the unit. D. LIMITED PRIVILEGE HOUSING The evaluation of the limited privilege housing unit (LPH) consists of an observation of the unit and evaluation of the population. CIIC rates the LPH as GOOD. 92 Cell security issues would include inmates attempting to block cell windows or cell door windows, STG related graffiti, attempting to jam the locks or place material in the cuff-ports, or excessive clotheslines or towels on the floor. C I I C : F a i r T r e a t m e n t 37 Population       According to the LPH roster, there were 21 total inmates in the limited privilege unit.93xlv Additionally, all of the inmates had been in the LPH for more than seven days.94 Staff relayed that several LPH inmates were had multiple rule violations. The longest serving inmate had been in the unit since May 5, 2017 or 53 days. The inmate had four rule violations and was scheduled to be released from the LPH on July 3, 2017. According to LPH roster, DCI had three two-man cells.xlvi Of the LPH population, 57.1 percent were classified as white and 42.9 percent were classified as black. This is in line with the institutional demographics. 95xlvii According to the LPH roster, 13 inmates were on the Mental Health caseload or 61.9 percent of the LPH population. This is higher than the institutional mental health population.96 Conditions  The LPH is located in the M2 housing unit. A description of the unit is provided in a separate section of the report. Staff Accountability    93 There were no cell security issues. A review of the employee sign-in logbook indicated that executive staff are doing an acceptable job conducting necessary rounds. More information can be found in the Appendix. During the 2015 inspection, DCI had 18 inmates were in restrictive housing. According to Administrative Rule 5120-9-09 (“Limited Privilege Housing Assignments”): In the case of an inmate placed in a limited privilege housing assignment, the inmate may be placed for a time period no longer than seven business days unless prevented by exceptional circumstances, unavoidable delays or reasonable postponements. Extensions beyond seven business days shall be documented in the record of the RIB along with the reason for the delay. 95 As of July 7, 2017, 63.7 percent of the total inmate population were classified as white, 35.5 percent as black, and 0.8 percent were classified as of another race. 96 12.5 percent of the inmate population was on the mental health caseload. 94 C I I C : F a i r T r e a t m e n t 38 FAIR TREATMENT RECOMMENDATIONS  Consider evaluating inmate concerns regarding staff/inmate interactions and develop strategies to address.  Consider reviewing the three noted highest grievance issues for patterns and any communication deficiencies.  Consider reviewing staff enforcement of policies to ensure consistency in the operations of the facility.  Consider evaluating inmate concerns regarding their perception of the grievance procedure.  Ensure the Inspector has access to all policies to advise institutional personnel in changes in laws, rules and procedures concerning inmate rights and to assist in responding to inmate complaints. C I I C : R e h a b i l i t a t i o n a n d R e e n t r y 39 V. REHABILITATION AND REENTRY CIIC EXPECTATION: Prisons will provide access to quality programming and purposeful activities that will ultimately aid reentry. A. REENTRY PLANNING CIIC’s evaluation of reentry planning97 includes interviews of staff,98 focus groups of inmates,99 a document review of Offender Transitional Release Plans100, and inmate survey responses. Overall, CIIC rates the reentry provisions as GOOD. Staff Accountability         97 Staff reported that unit staff consists of: I unit management chief, 2 unit managers, 2 professional administrator 1’s, 4 case managers, and 4 correctional counselors/sergeants. Staff vacancies and staff shortages include 3 case managers (1 temporary level case manager, 2 recent hires with start dates) and 1 unit manager temporarily off. The unit management chief relayed that reentry approved programming is facilitated by the unit staff in addition to conducting other meaningful activities and programs. DCI had a reentry resource fair day on April 11, 2017 with approximately 25 outside organizations in attendance to provide reentry resources to the inmate population. There were 2 security reviews noted as more than one month past due, one being noted as Out to Court. Case manager focus group relayed that one thing that unit staff does well at the institution is that they communicate well. The case manager focus group said that their day to day obstacles are just not having enough staff and finding answers to all of the questions the offenders ask. The case manager focus group describe communication between security staff and unit staff as good. Case manager focus group relayed that additional resources necessary to assist them in most effectively doing their job would be to have internet access. Reentry planning requires pervasive attention to individualized details from the first day of incarceration through the post-release period. Effective reentry planning is crucial for a successful reintegration into society. The inspection considers the amount and types of offender access to unit programs and purposeful activities, inmate contact with local community representatives, and staff accountability related to reentry processes and unit life. 98 CIIC inspection process includes interviews of the Reentry Coordinator (RC), the Unit Management Chief (UMC), and available Case Managers (CM). 99 CIIC conducts focus groups of offenders who are within approximately 30 days of their release date. 100 An offender transitional release plan is a checklist identifying an offender has housing, transportation, community linkage, an ID card and other resources necessary for preparing the offender to be released back in to the community. C I I C : R e h a b i l i t a t i o n a n d R e e n t r y 40   Out of thirty one RPLANS reviewed, two of the reviewed RPLANS noted some missing information to have a completed RPLAN.101 A high number of inmate survey respondents relayed that staff did not talk with them about what programs to take while incarcerated for the Ohio Risk Assessment Tool.102 Reentry Resources       101 The unit management chief relayed that some of the barriers for the inmates to access purposeful activities and reentry programming are program space and the lack of staff to facilitate the programs. DCI inmates in the 30 to 60 days-to-release focus groups relayed that the institution could better prepare inmates for reentry by getting more staff to run programs and to assist with release preparation, more vocational programs to offer more skilled trades, and to provide more community resources in areas that the inmates are returning back to. DCI education department does offer TEP, Transitional Education Program.103 DCI inmates in the 30 to 60 days-to-release focus groups relayed that barriers that prevent the offender population from participating in purposeful activities and reentry programming are waitlist for programs, need more staff to run programs, program space, and the offenders with short-term sentences not being able to get in to reentry approved programs due to not having enough time. Under half of offender survey respondents relayed knowing where to find reentry information.104 In addition, over half of inmate survey respondents reported knowing how to find a state ID, food, continuing health care and education.105 Lower than half inmate survey respondents reported knowing how to get housing, jobs, recovery services, and county agency information upon release. 106 The Dayton Correctional Institution Annual Needs Assessment Report 2016 relays the following inmates’ suggestions to improve upon release preparation: identified Some of the missing information found from the RPLANS reviewed were mental health information, ID information, and unit information. 102 71.2 percent (n=278) inmate survey respondents relayed that staff had not talked with them about what programs to take while incarcerated 103 Transitional Education Program (TEP) curriculum objective is to identify personal, financial and career goals of the student and the key points include career goals, financial literacy, personal budgeting, resume creation, job search, job interview, family budgeting, accessing community resource, and strategies for successful reintegration back in to the community. 104 43.2 percent (n=278) inmate survey respondents reported knowing where to find reentry information at DCI. 105 57.1 percent (n=261) inmate survey respondents reported knowing how to obtain a state ID, 54.2 percent (n=262) inmate survey respondents reported knowing how to obtain food, 52.9 percent inmate survey respondents (n=263) reported knowing how to obtain continuing health care, and 55.5 percent (n=256) survey respondents reported knowing how to obtain education. 106 38.7 percent (n=256) inmate survey respondents reported knowing how to obtain housing upon release, 49.2 percent (n=258) inmate survey respondents reported knowing how to obtain a job upon release, 48.6 percent (n=247) inmate survey respondents reported knowing how to find recovery services upon release, and 49.8 percent (n=261) inmate survey respondents reported knowing how to find county agency information upon release. C I I C : R e h a b i l i t a t i o n a n d R e e n t r y 41 the need for more programs based on finding jobs, programs should be offered based on earliest eligibility date instead of out date, clothing needed upon release, have more staff trained in the area of inmate release preparation, getting responses to kites/communications on questions regarding release preparation, some reentry programs on library computers to be accessible, and making information on release preparation more readily available. B. REHABILITATIVE PROGRAMMING CIIC’s evaluation of rehabilitative programming is based on a review of unit-based program enrollment and completion, on-site observations, and review of additional purposeful activities. Overall, CIIC rates rehabilitative programming as ACCEPTABLE. Unit-Based Programs        107 DCI offers five reentry programs. 107 Over half of inmate survey respondents relayed that it is easy or neutral to get in to unit programs.108 The unit management chief provided the inspection team a copy of the Annual Needs Assessment Report 2016. Concerns reflected in the Annual Needs Assessment by staff were scheduling programs were inmate gangs are housed in the same unit, certain violent inmates need security levels raised, some inmates are not allowed to attend church services due to security level, the need of a job fair that includes various counties, and the need for assistance for interstate compact. DCI had no systematic method for tracking reentry program participation, reentry program completion, and reentry program waitlist for programming, but are currently working on creating a tracking mechanism. DCI waitlist numbers for reentry programs provided: Program Waitlist total Program Waitlist total Thinking for a Change 383 Cage Your Rage 222 Money Smart 26 Victim Awareness 54 DCI program current enrollment numbers for reentry programs: 109 DCI reentry programs program completions for FY 2016: Reentry Approved Programs offered at DCI are: Thinking for a Change, Money Smart, Cage Your Rage, Anger Management, and Victim Awareness. 108 59.3 percent (n=246) offender survey respondents reported it being easy or were neutral about being able to access unit programs. 109 Reentry programming is temporarily not running due to staffing levels and staff getting trained. C I I C : R e h a b i l i t a t i o n a n d R e e n t r y 42 Program Number Enrolled Program Number Enrolled Thinking for a Change 20 Victim Awareness 27 Cage Your Rage 40 Additional Purposeful Activities     DCI has multiple inmate facilitated programs and meaningful activities.110 DCI offers six inmate groups: 7 Steps, Inmate Community Affairs Committee (ICAC), Genuine Rehabilitation of Women (G.R.O.W.), Entrepreneurial Reentry Assistance (ERA), Cultural Awareness Committee (CAC), and Life Group. DCI offers various religious programming.111 Special Events/Programs offered at DCI are Family Days, Mom & Kids Day, Yard Day, Bill Glass event, Free Hair and Make-up Day, and Black History Month events. On-Site Observation  110 During this inspection visit, staff observed a unit program with outside facilitators called Release Preparation Program. This program provided interactive discussion, but it did not engage the participants in assigned tasks, reading materials, or coursework. There was no lesson plan and it appeared to be more of a presentation setting than a classroom setting for learning. Good information being provided by I would arrange the area so the participants are able to participate with reading materials and note taking. Inmate facilitated programs and meaningful activities include: adventure in attitude, anger management, arts and crafts class, child care, comedy group, community service, divorce groups, dog program, dolls for charity, domestic violence, early childhood education, reintegration unit, faith based dorm, financial empowerment, footsteps, healthy relationships/conflict resolution, Hearts, Home economics, job fairs, karaoke, legal understanding, life after prison, life after sobriety, military program, mindfulness class, peer mentoring, personal hygiene class, poetry slam, Power Net, Price of Freedom group, Second Chance Program, Sex offender rehabilitation, sign language course, strength finders, Tapestry/Oasis, Toast Masters, VIP, and writing classes. 111 Religious programming include: Protestant worship services, Life Builders, Anger Management/nonviolent communication book, Catholic Instruction, Praise/Mime Dance Rehearsal, Baptism Bible study, Crossroads Anywhere, Interdenominational Scripture/Community Service, Kairos Council Member Meeting, Jehovah’s Witness services, Recovery, Choir rehearsal, Mindful Meditation, Son Reign Ministry, Healing Hearts/anger management, Women of Wisdom, Catholic Mass, Worship Arts – Drama Team Rehearsal, Hustlin, Orientation, Living the Steps, Kairos, Taleem/Jumah Muslim Services, Epiphany, Hope through Harmony, Immediate Enlightenment, Financial Peace University. C I I C : R e h a b i l i t a t i o n a n d R e e n t r y 43 C. FAMILY ENGAGEMENT AND COMMUNITY CONNECTIONS CIIC’s evaluation of family engagement and community connections consists of review of family-oriented activities, survey results, and data review. Overall, CIIC rates family engagement and community connections as GOOD. Family Connections         DCI promotes offender communications with family, friends, and community through family participation in program graduations, religious services events, visitation, mail, email, phones, and free envelopes. Staff relayed that some of the positive activities/actions that the institution has implemented to prepare inmates for successful reentry has been the pre-release preparation class, the reentry coalition contacts, and the community linkage. A high number of DCI inmate survey respondents relayed that they have had problems with the mail process.112 A low number of inmate survey respondents reported having problems with visitation.113 If offenders did note having problems with visitation, the top noted reason were: “visit scheduling process” and “visitors not approved”. DCI reported 171,758 community service hours for YTD for December 2016. Staff reported that DCI does has 612 active community volunteers.114 Staff relayed that inmate phones and/or JPay machines being broken create barriers for inmates communicating with their family, friends and the community at DCI, as well as distance to travel for inmate visits. Unfortunately, over half of inmate survey respondents relayed having problems with the phones.115 The top three noted reasons for having problems with the telephones were: “phones are broken”, “not enough phones”, and “denied use by other inmates”. D. ACADEMIC PROGRAMMING CIIC’s evaluation of the quality of academic programming in a correctional institution focuses on data analysis, a document review, direct observation of at least one program, and inmate survey responses. CIIC rates academic programming as GOOD.   112 DCI education department offers Pre-GED, GED, High School option, Literacy, ABLE, apprenticeship programs, Vocational programs, Advanced Job Training, and Transitional Education Program (TEP). DCI education department conducted its annual needs assessment on December 22, 2016. 63.1 percent (n=282) of DCI offender survey respondents reported having problems with mail. 36.1 percent (n=277) of DCI offender survey respondents reported having problems with visitation. 114 Active community volunteers are defined as volunteers who enter the facility more than three times per year. 115 61.0 percent (n=282) of DCI offender survey respondents reported having problems with phones. 113 C I I C : R e h a b i l i t a t i o n a n d R e e n t r y 44            DCI education department consists of one principal, one assistant principal, five academic teachers, three career technical teachers, one Advanced Job Training instructor for Sinclair University, one guidance counselor, one intervention specialist, and one librarian. There is currently one job vacancy for an Academic/GED teacher in the education department. The approximate average of student/teacher ratio are 25 to 1 for Academic and 30 to 1 for Career/Tech classes. There are currently nine certified inmate tutors and two program aides being utilized by the education department. The DCI education department does have a CAILab that is equipped with twenty computers, career/tech is equipped with twenty-three computers, and the Advanced Job Training class (Sinclair College) is equipped with thirteen computers. Staff reported that the computers are all operable at the time of this inspection. Over half of inmate survey respondents relayed that it is easy or were neutral to get into academic programming.116 DCI education department relayed that they offer tutor training for inmates on a quarterly basis and they do have a certified tutor specialist staff to provide this training. The DCI staff relayed that initiatives used to increase inmate access to educational programs has been to look at reports and identify areas of deficiencies and provide extra resources to those students, ordering updated resources and materials for students to utilize to study for the GED attainment, and providing assistance for areas in reading and mathematics. The DCI principal shared that the amount of GED attainments of the inmate population is what she is proud of in terms of education at DCI and the biggest challenges confronting education instruction has been students who do not want to come to class. DCI reported Academic graduation totals for FY 2016-FY 2017.117 DCI Ohio Central School System Monthly Enrollment Report for May 2017 identified the number of children served in the Reading Room which is located in the offender visiting room was 120 children and 7,024 narrator hours reported YTD.118 Education staff reported hours for the reading room services do not get reported consistently to the education department for the monthly report. Program Observation  116 CIIC was not able to observe an educational program due to school being on break during the time of this inspection. 51.4 percent of survey respondents (n=251) relayed it was easy or were neutral about the ease to get into academic programming. 117 Graduation totals at DCI FY 2016 – FY 2017 include: ABE graduates = 65, Pre-GED graduates = 168, and GED graduates = 55 118 DRC 76-VIS-04 states that reading room coordinators shall submit a monthly report to the Ohio Central School System Literacy Coordinator using the Education Monthly Report Form (DRC2311). C I I C : R e h a b i l i t a t i o n a n d R e e n t r y 45 E. LIBRARY SERVICES CIIC’s evaluation of literacy development in a correctional institution focuses on data analysis, a document review, direct observation of at least one program, and inmate survey responses. CIIC rates overall library services as GOOD. Library Facilities              119 DCI library appeared organized and clean. The librarian reported the seating capacity for the library is approximately fifty inmates. Staffing for library services includes one librarian. The librarian relayed that the inter-library loan requests, donated books and ordering updated materials for the library are methods utilized to add new materials to the library. The DCI library did reflect secondary educational and ethnic section materials. DCI library currently has 2 LexisNexis computers in the law library, 4 cataloguing computers, and three typewriters. The DCI library has a Reentry Resource Center that provides 2 reentry resource computers. All computers are operable except 1 cataloguing computer at the time of this inspection. DCI library has a Reentry Resource Center with a surplus of resource reentry materials in accordance with policy.119 The librarian relayed that some improvements he would like to make to the library would be to add more computers and to increase the librarian staffing level to add a librarian assistant position. DCI library has 7 inmate workers assigned, to include 2 inmate law clerks and 4 inmate volunteers. The library has audiovisuals including: compact discs, readers for the blind, and books the inmates can access digitally through JPay. Staff relayed that the most frequent uses of the library by the offenders are books and magazines. A library advisory committee meeting was held in April 2017. The participants included: a representative from unit management, the librarian, the principal, the central librarian administrator, a representative from the Dayton Metro who is the outside resource for the inter-loan library services, and an inmate representative. Library committee meeting minutes noted that the DCI Library Services Operational Manual was reviewed and revised, a need to purchase more computers, a need to adjust the schedule of services provided to the TPU unit, updating required legal print materials, the need to purchase a flatbed scanner/high volume printer, and the need for job linkage assistance. DRC 78-REL-05 states that the Reentry Resource Center in each institution shall contain the following mandatory information for offender access: Reentry Resource Guide, information available to apply for birth certificate, social security cards, military discharge papers, Veteran’s administration materials, voter’s rights information, other verified “service” information for reentry preparation, and driver’s license information. C I I C : R e h a b i l i t a t i o n a n d R e e n t r y 46 Library Access     The library schedule reflects two evening library sessions and weekend hours which is in compliance with departmental policy. 120 The librarian reported that rounds are conducted on a weekly basis to the TPU (transitional program units) which is in compliance with DRC 57-EDU-02.121 Staff relayed that complaints received from inmates regarding the library are the need for new books and more library resources. Inmates reported positive aspects of the library are: resources, information, and a conducive atmosphere for reading and learning. Library Special Programs  The library does offer a Library Book Club with a focus on a variety of genres. F. VOCATIONAL AND WORK SKILL DEVELOPMENT CIIC’s evaluation of the quality of vocational and work skill development and programming focuses on data analysis, a document review, direct observation of at least one program, and inmate survey responses. CIIC rates overall vocational and work skill development programming as GOOD.     120 DCI does offer three career-technical educational programs.122 DCI does offer advanced job training (AJT)123 with one hundred and one student participants reflected in the May 2017 Ohio Central School System Monthly Enrollment Report. DCI reported vocational and career tech totals for FY 2016 – FY 2017.124 A high number of inmate survey respondents indicated it was difficult to get into vocational training.125 DRC 58-LIB-01 states that library services shall be available to the inmate population daily to include evenings and weekends, which includes all satellite library locations. 121 DRC 57-EDU-02 states to ensure the accessibility of education staff and continuity of services, a library staff member shall visit each special population housing unit at least weekly with the area’s logbook signed for accountability. 122 Vocational programming offered at DCI are: Culinary, APS (Administrative Professional Support), and HVAC. 123 Advanced Job Training is offered through Sinclair College. 124 Vocational and Career Tech graduation totals include: Culinary = 23 graduates, Administrative Professional graduates = 12, HVAC graduates = 41, 5 week Vocational Student graduates = 499, TEP (Transitional Education Program) graduates = 136, Sinclair College graduates = 358, and apprenticeship graduates = 26. 125 56.1 percent of survey respondents (n=253) relayed it being difficult to get into vocational training. C I I C : R e h a b i l i t a t i o n a n d R e e n t r y 47 Apprenticeship Programming   Staff reported that DCI currently offers four apprenticeship programs.126 The Ohio Central School System DCI May 2017 Monthly Enrollment Report reflected that there are currently 28 apprentices enrolled for May 2017 and 52 apprentices that had been enrolled YTD. G. OHIO PENAL INDUSTRIES 127  There are no OPI shops available at Dayton Correctional Institution. REHABILITATION AND REENTRY RECOMMENDATIONS 126  Consider review of staffing levels to provide more services and programming to the offender population.  Consider improvement process for tracking reentry approved programs.  Consider developing more vocational trade programs to include an OPI shop. Apprenticeship programs offered at DCI include: animal trainer, janitorial, maintenance repair worker, and stitching/sewing. 127 Penal industries are found within state and federal correctional institutions across the United States as opportunities for inmates to acquire job-relate skills that will give them meaningful activity, increase their marketability for employment at release, and provide a product or service that may be used or needed by the prison system, other state agencies or governmental entities, or by firms within the private sector. C I I C : F i s c a l A c c o u n t a b i l i t y 48 VI. FISCAL ACCOUNTABILITY CIIC EXPECTATION: Prisons will responsibly utilize taxpayer funds and implement cost savings initiatives where possible. A. FISCAL WELLNESS CIIC’s evaluation of fiscal wellness includes a document review of the institution budget status report, fiscal audits and an interview of staff regarding the implementation of cost saving initiatives, both those required by policy and those independently developed by staff. CIIC rates fiscal wellness as ACCEPTABLE. Budget Overview   According to their FY 2016 budget overview, DCI used 99.8 percent of their allocated budget.128xlviii Institutional operational payroll accounted for 67.8 percent of their expenses, followed by institution operation supplies (8.6 percent), and medical payroll (7.5 percent).xlix Through June 28, 2017, DCI had used 99.2 percent of their FY 2017 allocated budget.129 Fiscal Audits   In their most recent internal audit, DCI was compliant in nine of their ten applicable mandatory standards for an overall score of 90.0 percent.l In their most recent external fiscal audit, the External Auditor found six concerns that were related to inaccuracies with payroll, commissary fund, cashier’s office, inmate trust fund, and the petty cash fund. 130li Overtime Management  128 In FY 2016, DCI paid $1,374,440.37 in correctional officer overtime costs, which was a 1.4 percent increase from FY 2015.131lii Based on the DCI Budget Overview, DCI spent $25,769,658.51 of their allocated budget ($25,819,365.23). 129 The FY 2017 allocated budget for DCI is $25,214,696.77. 130 Regarding the employee payroll, not all of the hours worked and leave paid were properly recorded or documented; regarding the commissary fund, staff did not report damaged or old stock on their monthly income statements. Also, commissary did not properly clear the group sales in May 2014; regarding the inmate trust fund, notices were not consistently sent to the released inmates. Also, three external debt accounts for released inmates were not cleared from the computer system; regarding the petty cash fund, 15 disbursement vouchers were not paid within 30 days. 131 In FY 2015, DCI paid $1,354,850.36 in correctional officer overtime. C I I C : F i s c a l A c c o u n t a b i l i t y 49 Inmate Property Loss Reimbursement  In CY 2016, DCI paid $87.70 in property loss payouts which was a 40.7 percent decrease from the $148.01 paid in CY 2015.liii Infrastructure  The following capital improvement requests were completed during FY 2015-2016: o o o o o o  Steam system/facility heating renovation HVAC upgrade Supplemental roof replacement request Security lighting upgrade Perimeter/interior pavement overlay Shower renovation $2,260,000 $1,010,000 $447,500 $385,000 $347,500 $335,000 $4,785,000 The following capital improvement requests were completed during FY 2017-2022: o o o o o o o o o o o o o o Boiler replacement project for buildings E & F $2,510,000 Windows replacement/security screen installation (all units) $1,885,000 ADA compliance upgrades/renovations $1,447,500 Fire alarm replacement/upgrade $700,941 Control center upgrade and Sally Port $697,500 Parking lot and perimeter asphalt project $481,250 Flooring replacement $292,830 Exterior door replacement-all buildings $283,800 LED lighting upgrade-external and all buildings $283,800 Freezer and cooler upgrade (food service) $258,000 New sidewalks and rail mounts for A & B buildings $223,170 Swift gear transfer replacement $201,203 Masonry repairs, tuck pointing (waterproofing) exterior $196,080 Security spider and segregation boxes $178,020 $9,639,094 B. ENVIRONMENTAL SUSTAINABILITY CIIC’s evaluation of environmental sustainability includes a document review of the utility bills and an interview of staff regarding the implementation of cost saving initiatives, both those required by policy and those independently developed by staff. CIIC rates environmental sustainability as GOOD. C I I C : F i s c a l A c c o u n t a b i l i t y 50 Utility Conservation132    Overall, DCI decreased their total utility costs by $213,516 (21.0 percent) in FY 2016. The most significant decrease was regarding their water costs which decreased by 27.5 percent.liv Additionally, natural gas costs decreased by 27.4 percent and electrical costs decreased by 8.7 percent. DCI decreased the use of all of their utilities. Water was the largest decrease with 28.0 percent followed by electrical usage with a 5.5 percent decrease and natural gas usage with a 4.2 percent decrease.lv The FY 2015-16 utility consumption and costs comparisons are illustrated in the following chart: Energy Type FY 2015 FY 2016 Percentage of Change Water (gal) 67,448,611 gal 48,563,000 gal -28.0% $252,109.20 $182,845.44 -27.5% Natural Gas (ccf) 873,066 ccf 836,326 ccf -4.2% $416,453.19 $302,266.35 -27.4% Electric (kwh) 4,445,001 kwh 4,199,226 kwh -5.5% $347,317.31 $317,251.91 -8.7% Total Costs $1,015,879.70 $802,363.70 -21.0% Recycling  In FY 2016-17, DCI recycling projects resulted in $5,844 of revenue which was a significant increase from the $719.46 of revenue in CY 2015-16.lvi Sustainability Audit  132 DCI conducted a sustainability audit which outlined additional energy conservation and waste reduction initiatives from FY 2016-17.133lvii The DRC established a goal for each institution to reduce its annual utility costs by five percent. Natural gas, water and electricity are the primary utilities targeted for reduction of use. 133 The sustainability audit found the following: installed perimeter lighting; steam boiler project; eliminated power plant; will replace the washers and dryers after 30 years; de-lamped some areas; purchased replacement bulbs; lights are turned off depending on area of use; submitted capital improvement requests to complete projects; C I I C : F i s c a l A c c o u n t a b i l i t y 51 Sustainability Cost Avoidance  The following cost savings provided DCI are based on initiatives that were implemented during FY 2016: o Upgraded the fire alarm system that reduced overtime paid for (fire watch procedures). Sustainability Programs   Staff relayed that DCI does not have the Roots of Success due to a lack of inmate instructors. However, DCI will have two facilitators and a classroom to conduct their program in the fall of 2017. DCI does not has three Re-Claimers that earn $22 per month. C. STAFF MANAGEMENT CIIC’s evaluation of staff management includes a data review and staff interviews regarding overtime management, turnover ratio, morale, training, and evaluations. CIIC rates staff management as ACCEPTABLE with a need to improve the workplace environment and address staff concerns. Staff Demographics  As of June 2017, DCI had 248 total staff including 132 correctional officers (53.2 percent). Of the total staff, 51.6 percent were male and 48.4 percent were female. Additionally, 43.2 percent were classified as white, 54.8 were classified as black, and 2.0 were classified as individuals of another race. The following chart compares the DCI staff breakdown to the DRC total staff breakdown as of January 2017: C I I C : F i s c a l A c c o u n t a b i l i t y 52 Chart 5 Staff Breakdown Comparison134 As of June 2017 70.0 60.0 50.0 40.0 30.0 20.0 10.0 0.0  Black Female White Male Black Male White Female Other Male Other Female DCI 33.1 28.6 21.8 14.5 1.2 0.8 DRC 8.5 57.3 9.7 22.0 1.8 0.5 Also as of June 2017, the DCI inmate-to-officer ratio was 6.5-to-1 which is a less than the DRC average of 6.9- to- 1.lviii Workplace Environment CIIC interviewed 14 correctional officers who provided the following insight regarding the DCI workplace environment:lix    Most of the officers believe the institution is not well-run. Officers relayed concerns regarding inconsistent communication between staff. Some officers relayed concern that they do not have a good relationship with the administrative staff. Nearly all of the officers interviewed feel supported by their immediate supervisor. However, officers were nearly divided regarding their opinions on their administration. Although most officers stated that they feel supported by their administration, many of the officers relayed concern that they do not have a good relationship with the administrative staff. Most of the officers rated morale as “low.” Officers relayed concerns of favoritism and miscommunication from their non-direct supervisors. Officers also stated that a lack of communication and the lack of acknowledgement from the administrative staff when they conduct their rounds are additional factors that contribute to the low morale. CIIC received a total of 51 survey responses (38.6 percent) from DCI Correctional Officers. The survey responses indicate that officers have some concerns regarding their work environment.lx 134 According to their staff demographics, DCI has a higher percentage of black female and black male staff in comparison to the DRC average. C I I C : F i s c a l A c c o u n t a b i l i t y 53 DCI Correctional Officer Survey Results:135 Positive Response Negative Response I know what supervisor expects of me I have the training I need to do my job well Performance ratings are fair and accurate Required to work excessive overtime Supervisor provides good feedback My supervisor is available when needed Adequately informed when I come on shift I am satisfied with my job I trust my coworker to have my back The people I work with are competent I frequently think about quitting my job I have confidence in my supervisor(s) Post orders are consistently followed Most staff get along well at this facility A good opinion of the facility The facility runs better now than it did last year I have confidence in this admininistration Overall, this facility runs well This facility's administration is open to my input Supervisors show favoritism Employee discipline is consistent here Inconsistent requests from multiple supervisors I feel like officers are appreciated at this facility Staff morale in this facility is good The right people receive promotions here 76.5 74.5 72.9 69.4 67.3 62.7 60.8 58.8 56.9 56.0 52.9 51.0 51.0 49.0 45.1 41.7 41.2 40.0 37.3 37.3 33.3 32.7 27.5 26.0 22.4 0% 50% 100% Regarding the open-ended questions, more officers responded to the question regarding “one change that you would make” in comparison to the question regarding “one positive aspect of this facility.””136lxi CIIC received 22 survey responses from DCI Supervisors. Overall, the supervisor survey responses were positive. 135 Results are ranked in order most positive response. Some of the changes that correctional officers would make include most of the administrative staff; more consistent communication between staff; consistency regarding inmate discipline; more support for staff; more consistency regarding direction from the supervisors; and new training. 136 C I I C : F i s c a l A c c o u n t a b i l i t y 54 DCI Supervisor Survey Results: Postive Response Negative Response 100.0 The people I work with are competent I have the training I need to do my job well 95.5 My subordinates follow my direction 95.2 I have confidence in this facility's administration 90.9 This facility's administration is open to my input 90.9 I feel appreciated at this facility 86.4 Information is communicated well between staff 86.4 Overall, this facility runs well 86.4 Employee discipline is consistent here 72.7 I frequently think about changing jobs or leaving 72.7 63.6 The right people receive promotions at this facility Favoritism of employees is a problem at this facility 54.5 Staff morale in this facility is good 50.0 0% 50% Supervisors were given four open-ended survey questions to provide additional feedback related to their institution and managing their staff.137 DCI Cultural Assessment A review of their March 2015 cultural assessment found that some responses by staff were similar to the officer survey responses and interviews:lxii 137 Some of the positive aspects of DCI were the support from other officers; job security; earning a steady paycheck; new administrative staff members; and proximity of the institution. 100% C I I C : F i s c a l A c c o u n t a b i l i t y 55 DCI Cultural Assessment Results Cultural Strengths Cultural Opportunities (Areas of Concern) Significant number of long-term employees Low morale due to outside promotions, lack of staff recognition, and a perception that inmates are more valued than staff Facility improvements Little support or training in regard to managing the current inmate population. Positional pride A separation between leadership and line staff which includes a lack of visibility or staff acknowledgement. The engagement process Mental health needs of the inmates. A lack of compliance with DRC policies. A lack of consistency from supervisors and enforcing behavior. Staff provided additional feedback regarding “one wish” or one change they would like to happen at DCI:138 Evaluations  In CY 2016, DCI staff completed 100 percent of their 261 performance evaluations.lxiiilxiv Of the total, 257 (98.5 percent) were completed within the required time period. Some of the “wishes” made by staff include: more thought in the administration; every manager and staff be on the same page; work more as a team; continue to policy and procedure and address the worst issues regardless of how the media portrays the institution; manage DCI like a maximum security prison; staff should come together and work harder to support the Warden and the administration staff; hire more staff; upper management needs to work more with the officers; and more accountability especially from the executive staff. 138 C I I C : F i s c a l A c c o u n t a b i l i t y 56 Training139  The FY 2017 DCI mandated training completion rates consisted of the following: lxv o o o o o Oleoresin Capsicum (OC) Spray: CPR/ First Aid: E- Learning: Defense Tactics: Firearms Training: 100.0 percent140 99.2 percent141 98.7 percent142 98.4 percent143 97.5 percent144 Turnover Ratio  In FY 2016-17, DCI had a 6.7 percent total staff turnover ratio, which was a decrease from 2015-16.lxvi The FY 2015-16 DCI turnover ratio was 7.5 percent. Vacancies  On the day of the inspection, DCI reported 24 total vacancies which are higher than the number of reported vacancies from the 2015 inspection.145 Only six of the vacancies were correctional officer positions.lxvii Recruiting and Retention Initiatives    139 Recruiting initiatives includes attending local area job fairs. DCI staff assisted the Corrections Training Academy (CTA) with employee career advancement by conducting mock interviews and provided quality analysis and feedback to the CTA staff.lxviii The human resources staff networks with current DCI staff to recruit potential new staff.lxix DRC required 40 hours of in-service training for custody staff (all non-clerical/support designated staff) and 16 hours in-service training for non-custody (clerical/support staff). According to DRC policy, 39-TRN02 (“In-Service Training”), the prisons are mandated by the CTA to ensure custody staff receives annual re-certification training on the following topics: firearms, unarmed self-defense, CPR/First Aid, and inservice training. Institutions are only mandated to take CPR every other year. These topics are derived from Administrative Regulations, Legislative/Judicial Requirements, ACA Standards, DRC policies, and/or other Department Training Advisory Council recommendations. The goal of each institution is for all required staff to complete 100 percent of their required training by the end of each fiscal year. 140 158 of 158 successfully completed their training. 141 250 of 252 staff successfully completed their training. Two staff did not complete due to disability or military leave. 142 230 of 233 successfully completed their training. Three staff did not complete due to disability or military leave. 143 248 of 252 staff successfully completed their training. Four staff did not complete due to disability or military leave. 144 158 of 162 staff successfully completed their training. Four staff did not complete due to disability or military leave. 145 During the 2015 inspection, DCI reported 12 vacancies. C I I C : F i s c a l A c c o u n t a b i l i t y 57 FISCAL ACCOUNTABILITY RECOMMENDATIONS  Ensure all of the required standards are met for the external fiscal audit.  Ensure the Roots of Success program is implemented in 2017.  Consider methods to establish a better working environment by addressing officer concerns regarding favoritism; inconsistent communication; a negative working relationship with the administration staff; and low morale. C I I C : A p p e n d i x 58 VII. APPENDIX A. INMATE SURVEY A voluntary, confidential and anonymous survey of a representative sample of the prisoner population was carried out during this inspection on June 27, 2017. The survey was administered using a systematic sampling method of inmates stratified by housing unit. A sample of 431 was selected from 903, the institutional population. The sample size was chosen so we would have a five percent margin of error. At the beginning of the inspection, institutional staff provided a printout of inmates by housing unit to CIIC staff. CIIC staff selected every other inmate on each housing list printout. CIIC staff attempted to speak to each selected inmate in their respective housing unit. Staff explained the purpose of the survey, providing each inmate with the survey and an empty envelope. Inmates were directed not to write their name or number on the survey or envelope. After completion, inmates were instructed to place the survey in the envelope and place it in manila envelope provided by CIIC staff on the corrections officer’s desk. CIIC staff conducted sweeps of each housing unit in the afternoon to pick up the surveys from the housing unit officers. Additionally, inmates had the opportunity to return the surveys by mail, at the expense of the inmate. In the sample, 392 surveys were given out. 39 inmates were not present in their housing unit during the distribution of surveys, four blank surveys and 282 completed surveys were returned. The number of returned surveys represents 32.6 percentage of the population. The questions are replicated on the following pages. Counts are represented in questions 1 thru 42. Questions 43 and 44 are open-ended questions and are typed out at the end of the report. With the number of returned surveys, we are 95 percent confident that the proportion of the population who agree with the closed-ended statements, is the number given plus or minus the margin of error of five percent. The results from the survey form part of the evidence base for our inspection. DO NOT WRITE YOUR NAME OR NUMBER ON THIS FORM The Correctional institution Inspection Committee is a legislative committee that inspects the prisons of Ohio and evaluates programs, operations, conditions, and the grievance procedure. We ask you to complete this survey to help us evaluate this prison. Your participation in this survey is voluntary and anonymous. Please take a few minutes to complete the survey. Thank you. Please mark within the boxes. Right Way El Q1 Is your housing unit clean on most daysaverage, when do you see the nurse after filing a health service request (sick call slip)? Next day 21 Within 2 days 132 More than 2 days 107 Never ?led 22 Q3 If you are on the chronic care caseload, do you see medical regularly? Not on chronic care caseload 108 Yes 125 No 45 Q4 Overall, how satisfied are you with the quality of the care you get from the following: Very Very Never Satis?ed Satis?ed Neutral Unsatis?ed Unsatis?ed Used Nurses 28 66 98 35 42 9 Doctor 23 36 83 48 69 16 Dentist 22 60 72 35 39 45 Mental Health How could medical services be better? 182 Wrong Way QB Q7 QB 09 Do you feel you are able to use mental health w? I do not need mental health services 74 Yes 171 No 36 Do you feel you are able to get into recovery services grograms? I do not need recovery services 59 Yes 114 No 109 How satisfied are you with recreation? (Choose ONE answer) Satis?ed 50 Neutral 1 23 Unsatis?ed 99 If you have a concern about recreation, what is it? (Choose all that apply) Do not have a concern with recreation 97 Not enough time 82 Number ofactivities 102 Schedule not followed 1 00 Access denied by otherinmates 60 59 Q10 How satisfied are you with the food in the chow hall? (Choose ONE answer) Satis?ed 14 Neutral 58 Unsatis?ed 208 Q11 If you have a concern with the food, what is it? (Choose all that apply) Do not have concerns with the food 18 Quality of the meal 211 Lack of variety 170 Portion sizes 149 Q12 If you have a concern with food service operations, what is it? (Choose all that apply) Do not have concerns with the operations 23 Sanitation 1 55 lnadequa te substitutes 107 Enough time to eat 100 Running out of food 207 Delays in service 11 3 Q13 Do you know who the Inspector is? Q14 Are you able to get the following: Yes No Kites 255 18 Informal Complaints 221 51 Health Service Request Forms (sick call slips) 232 44 Q15 Do you feel that the following are handled fairly at this institution: Never Yes No ?led Informal Complaints 22 155 103 Grievances 19 134 123 Q16 Have you ever felt that staff would not let you use the grievance procedure hereyou have never used the grievance procedure, why not? (Choose ONE answer) No problems reason to use 93 Grievance procedure does not work 95 Staff retaliation 1 08 Form not available 27 Do not want to be a snitch 20 Do not know how to use 14 Q18 Do you feel safe from other inmates here? Safe 1 20 Neutral 1 1 2 Unsafe 46 Q19 Have you been harassed or threatened by other inmates here? 020 If you have been harassed or threatened by inmates here, what was it? (Check all that apply) I have never been harassed or threatened 153 Insulting remarks 103 Sexual harassment 26 Racial or ethnic origin 67 Religion religious beliefs 18 Age 28 Disability medical condition 28 Having commissary property taken 56 Debt/ extortion 34 Offense crime 32 You were new here 24 021 Have you ever been abused by inmates hereyou have been abused by inmates here, what type of abuse was it? have not been abused here 205 Sexual 14 Physical 54 60 023 Q24 025 026 027 028 029 Have you been harassed or threatened bv staff hereyou have been harassed or threatened by staff here, what was it? (Check all that apply) I have never been harassed or threatened 138 Insulting remarks 1 17 Sexual harassment 25 Multiple shakedowns 80 Racial or ethnic origin 44 Religion religious beliefs 10 Age 1 1 Disability medical condition 20 Offense crime 26 Have you ever been abused by staff here? Yes 45 No 234 If you have been abused by staff here, what was type of abuse was it? I have not been abused here 222 Sexual 8 Physical 34 Do you know how to report sexual harassment or abuse? Yes 240 No 41 On most days, are your housing unit officers professional? Yes 148 No 129 On most days, are your housing unit officers helpful? Q30 Overall, is your Case Manager helpful? Yes 116 No 126 Do not know who this is 34 Q31 Overall, is your Unit Manager helpful? Yes 107 No 145 Do not know who this is 25 Q32 What type of prohibited substances are available at this institution? (Choose all that apply) Prohibited substances are NOT available here 87 Tobacco 1 04 Marijuana 81 Heroin 62 Cocaine 37 Suboxone (strips) 1 1 5 Prescription pills 97 Alcohol /hooch 53 Refuse to answer 55 033 What type of gang activity mostly occurs at this institution? (Choose all that apply) Gang activity is NOT frequent at this institution.,.. 137 Assaults 68 Theft 79 Extortion 70 Gambling 74 Sex Trade 22 Drug Trade 59 Refuse to answer 34 Q34 Have staff talked with you about what programs to take while incarceratedyou know where you can find reentry w? Yes 120 No 158 61 Q36 Q37 Q38 Q39 Q40 Do you know how to get the following after release? Yes No Housing StatelD 149 112 15 Food 142 120 16 Health Care 139 124 15 Recovery Services 120 127 30 Education 142 114 20 County agency 130 131 17 information How easy or difficult is it to get into the following activities in this prison? Easy Neutral Dif?cult Prison Job 125 64 71 19 Vocational Training 41 70 142 24 Academic Programming 59 70 122 26 Unit Programs 84 62 100 32 Have you had any problems with the mail? Yes 178 No 104 Have you had any problems with the phones? Yes 172 No 110 if you have had problems with the phones, what was it? (Check all that apply) I have not had problems with the phones 91 Phones are broken 139 Not enough phones 1 35 Denied use by other inmates 52 Currently do not have phone privileges 4 Q41 Have you had any problems with visitationyou had problems with visitation, what was it? (Choose all that apply) I have not had any problems with visitation 138 Distance for visitors 45 Visiting hours schedule 31 Visit scheduling process 50 Visitor turned away 42 Visitor not approved 55 Visitation room officers are unprofessional 49 do not have people who want to visit 5 Currently do not have visitation privileges 4 Q43 What is ONE positive aspect of this prison? 240 Q44 What is the ONE change you would most like to see here? 255 DO NOT WRITE YOUR NAME OR NUMBER ON THIS FORM 62 C I I C : A p p e n d i x 63 DCI Inmate Survey Open Ended Responses What is one positive aspect of this prison?                           That they allow us to have recreation activities I’ve grown closer to God. The CO s are very well trained and nice. Recovery Services Respectful Staff Can remove yourself from others The school’s culinary arts programs & IOP Recovery Services Two man cells The staff are very professional and don’t discriminate against inmates. Cells & dogs 2 man cells, no dorms Allowing certain programs like Power net, College Sinclair & Vocational Being in a two man cell Church, baptism 2 man cells My ability to resolve an issue or a conflict w/staff directly and not have to use an informal complaint. The conversations are professional and w/out disrespect. This is also why I have never been negatively confronted by the staff. Education & Recovery Services. 2-man cells instead of dorms 2-man cells Sinclair is an amazing program here. IOP A new manor 2 man cells Mental health & NSC, see’s you the next day that about it * Religious services are professional, * 2 man cells, * We have good C.O.’s here but upper staff isn’t good, * Very good rec. dept.                        They don’t keep level 3’s locked down 24/7 There is nothing positive about this prison other than they allow the level 3’s to go outside and they don’t lock them down 24/7 This prison is more laid back & a few people here do care about us. The Warden has a nice heart and seems to want to change the prison into positivity, just doesn’t have the right help. 2 man cells versus dorm setting. I don’t know I’ve never been outside of seg. You can rehabilitate yourself here. AJT job training when accepted. The two man cells, green shirts, shop every week and the cable They keep the yards looking nice. Education Short waiting list for programs I get 3 days, all day visit because my visits are special because my family is from out of town The religious services Quantity/quality of time – uninterrupted by outside pressure & stresser to work on myself. There is programming if you get yourself into it. It is small! 2 man cell, none really Smaller population The cells. Privacy of a 2-man room. I has made me look at freedom in a whole different light and it has made me be thankful for the little things The dog program. These people do amazing things. C I I C : A p p e n d i x 64                             Some good officers Privacy of cells It has cable. I’m able to go to AA meetings every week Ice cream, yard day You get to go outside and not feel completely locked up. To have some dignity left of being able to do that. Education guidance counselor is positive Cable It is smaller and easier to get into college. It’s ghetto and that’s what I’m used to. Recovery services. It is clear That they will allow you to get into education even though you have a lengthy sentence Cells instead of open dorms We’re in Dayton We get 3 meals a day, shower and clothes! And we get to go outside. 2 man cells Getting GED here Although there are some very unprofessional C.O.’s here there are also a lot who truly care and help us better ourselves and treat us like human beings and not a prisoner. School, workout, going outside Me rehabilitating myself I have gotten into a 1 yr program that will benefit me. I grad. 9 days before release Religious services here are amazing and they make sure we get program that will help us. Education Im never coming back There are good staff members that will talk to you & listen & help out. Opportunity to change They feed us                         Two-man cells IOP Reintegration Unit You can get into any kind of schooling or programs very easily TI program The recovery service workers are very helpful and take their jobs here serious. They saved my life with my own willingness to do so. Academics. Adequate amount of staffing. Education GED/Sinclair For me it’s going to college The two person cells, and close to home Smaller than ORW The reentry unit Able to enter in the reintegration program unit. It’s the best housing unit compared to all others. IOP If you want to make productive use of your time, the resources are available. Small compound, respectful staff That a lot of staff try to help run groups to help inmates such as Ms. Tollliver, Angela Bush, Ms. Sinclair Staff talk to you with more respect than at ORW Reintegration unit, I Love It! Small Some of the staff actually want to help you with whatever problems you have. I.O.P. program Art Therapy Project and Antioch College groups. Sinclair. I love T-1 reintegration. This unit is great cause it gives you structure in your life with groups and programming 40 hours a week/no trouble Their education C I I C : A p p e n d i x 65                                They have a great I.O.P. program other than that nothing. Sinclair Community College Two man cells are much better than loud open dorms! It is close to my home and the I.O.P. and education. The Horse Program Exercise programs Reintegration unit Cells, Schooling Close to home I’m not out there using drugs right now Cable We get a good amount of yard time. Sinclair College You are in your own world just doing time The cells. I can go to my room and get peace of mind. The two man cell Recovery services is a helpful program Better than ORW, less people Cells vs Dorms Rooms to stay away from ppl You can have some privacy, we have cells not open dorms to sleep in They have bingo once in a while Learn from my mistake That Sinclair Community college, HVAC & Culinary programs are offered. Religious Services We, well most of us, have or is learning about our problem to know what is right or wrong. The two man cells. 2 man cells. Ms. Farmer, the crisis negotiator is always there when I have a crisis. 2 man cells w/locked doors Sinclair College 2 man cells Self-Rehabilitation                       It’s a daycare center compared to other prisons across the USA! No consistency, no back lashes to the constant problem causers, just a slap on the wrist. The 2 man cells. Two man cells, laid back and cable Cable A lot of programs to help you for your near future & opportunity of a life time. Amen. The one positive would be Sinclair edu. I like my CO Programming and groups. Only Flyers Unit Staff take care of their business I’ve been down for close to 5 yrs and been in every unit and I’d have to say that the unit manager in F1 is so professional & sincere that it almost doesn’t make since compared to the rest of the staff. It’s the 1st shift at DCI that I’ve seen with actual available open office hrs. Schooling, IOP It has helped me realize that not everyone is good or helpful when needed especially the staff. I have learned more about DCI from other inmates than from the staff 2 man cells Laid back & 2 man cells The sales they have of items we usually don’t get on commissary. The programs that you get good days for. Education You can get into recover services easily 2 man cells Cable 2 man cells make it nice when you need to get away The place is small C I I C : A p p e n d i x 66                    Recovery Services Programs, Sinclair Close to home Ms. Covington, she helps get to get in groups I do get to come out of my room Non-judgmental There are none! Decent amount of “freedom” Change the food we eat It is small Majority of the staff are very respectable Religious services & Chaplains Cells. Privacy that a cell provides Great Chaplains State sales There is a lot of recreation to do. My outdate We have cells Sinclair Community College teachers actually want us to succeed                 Some CO’s & White shirts be doing their job The schooling program To be more up on things and do their jobs Chapel 2 man cells My out date I’m alive We can pretty much do whatever we want The recovery service programs. The school programs Religious programming We shop weekly, School/GED & college The schooling program Shop once a week but supplies are limited and variety is very limited! The drive for my family to visit is close Find who you are you have time to fix yourself Church What is one change you would most like to see here?         That lifers would be able to participate in schooling That the white shirts don’t always say the C.O.’s are right because sometimes they lie and the inmates pay for it and that when the staff provoke the inmates and they need to do more when it is and emergency staff. More safely with the blue shirts, they are disrespectful and dangerous. To have the kiosk fixed so I can plug my player in. More consistency More programming Take the ghetto out Blue shirts should not be allowed to mingle w/all inmates, it causes fights & drama and it’s not safe.           See Doctor fired. She’s useless. I would like to see consistency with all the staff. Washers & Dryers that work !!! Please get us washers and dryers More consistency, new washers and dryers because ours are broke. The way the staff talk to us. Take away every 2 hour phone calls, give us shade from the sun Consistency treating everyone the same & punishing the same. Blacks get away with more. Washer and dryers and more programs/groups More recovery service options for population – G.P. The visitation staff are sometimes delayed in calling us to go to our C I I C : A p p e n d i x 67          visits. And the clocks are set 15 minutes fast (checked) so that we lose time scheduled for our visits. Our guest wear watches so we are aware of the time difference Approved visitors from Marysville were supposed to transfer, but they did not. They let people make visitation appts. when not approved. COs will not tell you if your visitor is approved. Made my mom send in a piece of mail when it said on form if you live where it says on your driver’s license, you do not need mail sent in. Need to be treated with respect. Staff is very unprofessional. On the outs, I’m a pharmacist and would never treat customers like how they treat us here. Consistency Update equipment in units – washers & dryers, showers, door locks to cells to open. Fix broken appliances such as: washers, dryers, hot water heaters, rec. room fans instead of spending money just on aesthetics. I have lived in Flyers 2 for 3 months. We have had NO dryers in that time period and only 1 washer. They have been broken. Staff not being able to make rude or sexual comments without repercussions. They cover up a lot of incidents, to protect another. I understand but makes life hard for inmates. Dryers and washers always broke, and we up [mushfake] clotheslines in the room. They take 6 months or more just to fix them if ever. CHEAP! Food service Working washers & dryers People being treated equally as far as race, black C/O’s to white prisoners, white C/O’s to black prisoners.                    Programs and activities for all inmates including level 4B, 4A (schooling) Changing the choice just to have better food. Real meat. Consistency Channels on T.V. to be more to our liking. BET was taken away and SCIFi channel. Medical staff change. We need a bigger church and program area and an O.P.I. for long-term offenders & be able to get cell changes. Armark food better! Consistency How the prison is ran, is a while for it to be more consistent Being treated fairly & not being disrespected and harassed by officers. The new Major. He’s trying to treat us like the men, when were not and won’t respond well to his harsh new methods. Programs and activities available to all inmates including Level 4 inmates. Better policy for level 4 inmates, as well as access to JPay from TPU, as it is the housing unit for level 4’s. Easier to level down for level 4 inmates More programs School and unit management for flyers & marauders The punishment for people who falsely PREA people To be able to get treatment for hepatitis C 1 The respect from staff The way the staff handles inmate violence, threats, fights. More vocational training For all staff esp. Captain & Lt. s to be fair and consistent C I I C : A p p e n d i x 68                   The staff members and the C.O.’s be better at their job. You can get away with anything here. Professionalism, the way the staff treat inmates. Easier to get into program, no matter your outdate. It shouldn’t depend on that if you are serious and want a change and are committed. Inmates being treated with respect by staff and C/O’s, not less than the dogs that are in here with us; staff and c/o’s, medical need to be more professional. More programs, selection of food Train all of the c/o’s the same way More groups that must be mandatory for women for communication, skills, getting along with each other. Women, most women, are very rude, nasty and mean to one another. We are all here so we need to try and help one another, instead of hurting one another. Get rid of dog program in F2 – this building is supposed to be available for medical, not taking care of staff dogs so lifers can make money! More programs for long-term inmates Healthier options More structure, JPays fixed, staff more helpful More activities to do so people can stay outta trouble. Better selection at commissary or get rid of disrespectful staff who are just RUDE!! Doctors For level ones and twos to not be housed with level 3’S. I feel punished being a level one. This place needs more structure. Rules only apply to few. Better food Staff that actually do their job!                     The officers talking to me like we are scumbags. Not in my unit, but in chow mostly. Professionalism productive, ethics, No favoritism, non-establishing relationship with inmates, none retaliation with inmates, none retaliation, more moral support and coping skills. For all staff to stick together and not change or make up new rules every time More activities/programs for people that don’t have a lot of time Individual punishment More programs and school Better salon. The professionalism within the officers, which would cause more consistency. More microwaves so it would be less arguing over who gets to cook their food first. No roaches in CFS, screens in all windows, enough cleaning supplies Blue shirts not so locked down on, that we should be able to wear shorts with a blue stripe on them and go outside without t-shirts on Staff members to not be abusive physically Most consistency More respectable staff I would like to see less discrimination and less staff not caring about situations until they get out of hand. More programs Commissary How often level 3’s are locked down, not all of us are getting in to fights or trouble More activities Everything C I I C : A p p e n d i x 69                The way staff talk/treat inmates, and to be able to go to college even if you have a long sentence A correctional officer held accountable for her actions, vindictive behavior, misuse of power. Name brand stuff at commissary, thank you…. Food is nasty and bed time! Change the food “please”. Staffing being more professional ASAP! More groups, unit groups Not enough hour of school to get GED only have school 1 hour and you will never get GED like that More activities and groups to get involved in The way our units are ran. I understand level 3 has less privileges but that doesn’t mean they have a right to take our range time & microwaves. Blue shirts should be able to wear shorts in bring water out on hot days like the green shirts. My freedom. Change in everything. Visitation, like I should be able to have someone put $ on my account regardless if they can visit or not The 2 hour wait for the phone use. That is crazy. What would you do if you had something happen to a family member and you can’t call back right away? I feel that the level 3 should not be allowed to be out with the green shirts. I had to work to get my green shirt and have this privilege. Green shirts have and now the blue shirts are running crazy and they have serious fights all the time and they don’t have to work towards their level drop because they said they have all the same privileges so why worry                        about being a green shirt. I feel it’s a liability having them out with the other population. Sensitivity training – Don’t care, I leave in 6 months. Officers talking more professional “wanna go night, night [racial slur]” common remark used. Less racism The term “rehabilitation & corrections” is not enforced. I don’t feel rehabilitated & I leave in 30 days. None Staff on inmate assaults – Aggressive abuse of authority. Case Managers do nothing we ask or need. More substance abuse programs. The C.O.’s not so cocky. Commissary Food options. CO’s not talking down to inmates. Also, the officers @meds talk horrible to us Less prejudice correctional officers. They treat white people here crappy. Mostly the White shirts that are African American. Inmates get treated equally. Lifers get special treatment and they are the ones that should be checked first. More parenting programs (outside Facilitator-not inmates). No inmates being entitled. Food Everything More programs that are led by professionals and not inmates More outside facilitators to come in to do groups so we can have more groups. Consistency More help to get into drug treatment services I would like to see reintegration changed to more positive programs C I I C : A p p e n d i x 70                and not be ran by few overwhelming people who have control issues that belittle people to a degree. More help getting into IOP/Drug treatment More recovery service groups/IOP offered earlier & AA/NA meetings daily More program for short time people I’m tired of half the staff being racist towards a lot of the white females. And some are just hateful anyway no matter what you are. Maybe the CO’s be a little more respectful they expect it but don’t give it. More programs. Level three inmates not out with level two and ones. We aren’t allowed to stand up or move around or go into the kids room at the visiting hall so basically can’t interact very well with small children. My own daughter is actually afraid of one of the correctional officers at the visit hall. M unit (Level 3) be separated from levels 2 & 1 inmates. And when they fight, don’t punish everyone, punish the ones fighting. The way inmates are treated. The care we get. More respect from staff in a professional manner Stricter C/O’s on 2nd shift!! These inmates are out of control on 2nd due to C.O.’s being entirely too easy & lenient. Being able to get family on my visitation to come see me. More positive reinforcements – or incentives. Less negative. More community service. CO’s not to be such ***holes. Recovery services should be offered to anyone who want to join instead of by test scores.                       Life inmates in reintegration. Rotate PA’s, it stays the same. Better medical attention Respect back from staff when given Education becoming very easy Everything Unit/case managers being more helpful, hands on with our programming, there is no reentry programming in regular units. The way some of these C.O.’s & workers talk to us inmates & the washers are a piece of crap. Inmates not being made to work 2 or 3 jobs because they don’t have enough inmates to work. More taking our precautions about situation serious. That RIB would actually do something about inmate on inmate assaults exp. When the other person don’t hit back People that’s been in prison in the past can’t come see us even when they haven’t been in trouble. Communication. The food – more portion. The ability to seek help from unit and case managers. Better medical Ability to request more suitable cellmates to live with. More programs To know they use actual meat in food and no parts of animal that people are not supposed to eat. All of the above Different bunkies, put ppl with short time together and lifers together! Blacks together and whites together. Consistency, everyone need to be on same page – 1st shift, 2nd shift, and 3rd. Quit trying to change and break rules……. I would like more consistency between officers, White shirts and C I I C : A p p e n d i x 71                   different shifts. Rules change depending on who is working. Help with re-entry/pre-release and community linkage information. The bad ones get punished & not everyone getting locked down. Better more helpful & respectable STAFF! Staff professionals Commissary Blue shirts being able to wear shorts on yard The way staff talks to and treat the inmates M unit Individuals punishment instead of unit punishment The Warden denying all visitors with any type of criminal background A focal point on programs to be available for inmates who carry a longer sentence. Have something constructive for them to do while doing their time, rather than sitting and waiting bored…also the officers across the board need to display consistent to prevent what’s okay with one then not the other and the inmate gets wrote up. Staff to talk more respectful to inmates. Consistency These young kids under 40 are on top bunks and for staff/upper staff to stop speaking to us disrespectfully and to have consistency. CO’s taking a linguist class on how to respond to female inmates. Most women here have been raped, abused and they use that power over us. That fear. Too late to make changes. Food Equality for all races                    More programs for short term sentences You all are doing a great job, keep up the good work and God bless you I am diabetic and I have to eat regular meals cake, bread, cookies, but yet I am on commissary restriction. I just would like to see diabetics get the proper food they say The staff treat us all the same and no favorites. A better substitute of food for vegans Take the two hr cap off of the phone More programs and options to help me reenter society. At the very least a honest guided direction on where to go, how to get started. There is not even a list of resources available, we are just thrown out there. The Size I would like to see the staff realize that It is better to help solve “Bunkie” issues than to just let you fight it out and go to the hole. More opportunities for people with flat time EVERYTHING Consistency. Lt. & White Shirts make up new rules per shift. No water on the yard, etc. I would like to see level (2) out of Munit. We are house with level (3) who are high risk also we are in the same cell as level (3) which by procalled we are not supposed to be housed together Allow us to buy bleach for cleaning More programs, especially for sex crimes & self- inflicting cutting & depression Different food not the same food and more food. More programming Food/nicer officers More educational opportunities C I I C : A p p e n d i x 72                       Respect from the officers More openings for IOP for people W/long terms that want & need help Consistency More vocational programs – HVAC More yard time. Groups and schooling for lifers A better everything RESPECT Consistency Staff being racist towards white people. It’s getting out of control! Unit staff not blowing you off when you need help More yoga Better programs to help ensure a prisoner reenters into society to be a positive one Staff to respect us like we respect them. To let us have cell phones Change in the commissary Staff that was sober and to help us change for the good Commissary Gym availability. I am photosensitive due to my psych meds. In the summer, rec. staff (Gaddis) closes the gym telling us “it’s nice, go outside and play.” As such, I am forced to stay inside most of the summer as are others who take meds The staff putting their hands on us, locking us down for no reasons. The excessive force is ridiculous. If we put our hands on them we go to the hole and get new charges but NOTHING happens to them, it’s not right For inmates to be treated like humans! Get more respect, treated like adults. Better food!!! Having one man (woman) cells. There is not a lot of room in the cells.                         Favoritism over discipline certain inmates rather than all the same More programs for short time offenders and more positivity. Less verbal abuse We should be able to shop twice a week Better C.O.’s The CO’s disrespect The C.O. need to act professional and stop being so disrespectful How the CO’s treat the inmates. The things that CO’s let go on with inmates Respect and treat us like adults. Take out all the drugs and fights here and Everything medical The staff are not doing their jobs properly Help for inmates to change way of living and thinking. Rehab for the addicts Consistency Inmates running things More educational and unit programming I would like to see the inmates treated better by staff. I would like the staff to do better with helping us. Closed down/own rooms How staff deal with us. Such as take other inmates word for what happens to you, such as kicked out of programs or units Inmates to have their own rooms and C.O.’s to not abuse their authority I would like to see the officers punished for putting physical harm to us women because they beat us and we get punished. Level two return to ORW Beauty school Have a lot of bugs & staff is very nasty & don’t listen & talk down to you. They C I I C : A p p e n d i x 73   don’t fix anything for days, no ice on the hot days. I would like these things fixed. Shut down for us ladies and men brought back. I would like to see more programs    One man cells, too many fights go on to have 2 women in 1 cell. More phones and a change of how many hours to go talk on the phones. More educational programs The C.O.’s ! C I I C : A p p e n d i x 74 B. OFFICER SURVEYS CIIC received 51 responses (38.6 percent) back from correctional officers at the Dayton Correctional Institution. DCI had 132 officers according to their June 2017 DRC Workforce Composition. Institution: DRC Staff Survey Regular Shift: The Correctional Institution Inspection Committee is a legislative committee that evaluates Ohio prisons, We ask you to complete this survey to help us make recommendations for improvement. Although your participation is voluntary, We value your opinion and ask that you provide some feedback. A summary of the totai responses will be published in the final reportPiease complete the survey TODAY and drop it in the CIIC box which is located in the roll call room. Strongly Disagree Q1 Overall, this runs well. 5 02 This facility runs better now than it did one year ago. 5 Q3 Post orders are consistently followed. 9 Q4 I am adequateiy informed when I come on shift. 4 Q5 have the training I need to do my job well. 3 Q6 i am required to Work an excessive amount of 7 overtime. Q7 Staff morale in this facility is good. 22 Q8 I have a good opinion of this facility most oftho time. 7 Q9 Considering everything, I am satisfied with myjoh. 7 Q10 I feel iike officers are appreciated at this facility. 21 Q11 I frequently think about quitting my fob at this facility. 13 Q12 Most staff get along well at this facility. 013 ltrust my coworker to have my back. (3114 The people I work with are competent. Q16 My supervisor is available when needed. Q17 I know what my supervisor expects of me. Q18 I receive inconsistent requests from two or more supervisors. Q19 My last annual performance rating presented a fair and 8 accurate picture of my actual job performance. 9 7 4 Q15 have confidence in my supervisortssupervisor gives me good feedback on myjoh 8 performance. 021 Supervisors show favoritism. 2 Q22 The right people receive promotions at this facility. 23 Q23 Employee discipline is consistent here. 17 Q24 This facility?s administration is open to my input. 19 Q25 have confidence in this facility's administration. 2'3 Q26 What Is one positive aspect of this facility? 39 Disagree Somewhat Somewhat Disagree 7 10 come-4w cocoons-?loom Agree Agree 6 8 7 Gibb-305m Strongly Agree 4 L9 And. 030 10 comm-1 Q27 What is one change that you would make? 75 C I I C : A p p e n d i x 76 DCI Staff Survey Open-Ended Responses What is one positive aspect of this facility?                    Overtime availability. I know if I follow policy, I am doing my job right. New leadership appears to care about change for the better. The ground level employees pull together to keep staff and inmates safe. It pays well. That’s it. Provides good pay to benefits. My pay. Short distance to drive. Post orders are followed. Close to home. Staff seems to like each other. Location. The Captain. Major and Deputy Warden. Supervisors are very helpful to the new officers. Need tougher rules on inmates. N/A None Money New Major and Deputy Warden.                    Hard to say, it seems to be nonexistent. Have a lot of good staff. Not enough back bone. Hard on staff but inmates run the show. The union. The pay is good! Paycheck Consistency Close to home. I received my paycheck every two weeks and I have a job with benefits. Very impressed with the new management that are here now!! Location Nothing Location It’s close to where I live. Staff having each other’s backs. Some of the staff here are very good. The pay is great. Other than that, the job is very stressful. The pay is great and I am proud of what I do. Low violence. ? What is one change that you would make?     Too many to list. They need to be more consistent. Also get the commanders to stop siding with the inmate that is why people want to quit. Supervisors backing staff when staff are in policy. We need a Warden that understands the needs of staff and inmates, not one who only sees things their way. We need a leader who wants to see    this institution the way it actually is, not the smoke and mirrors. Give us training that we can use on females. The change would be to treat this prison like a prison! Females are out of control. Have more staff “education, recreation, activity’s” for the inmates to keep them busy. Warden C I I C : A p p e n d i x 77                To be more consistent from all shifts. Better communication! Bring men back. Communication and training-IPC skills. Rapport and consistency. Commanders following through with things. Consistency overall in all supervisors. We are in need of upper management to support security issues. Lock down the M-unit more. Everything Everything OT More support for staff. Leadership needs to change or be consistent with policies already in place. They need to know what they want so we know too. There is no meritocracy here. It’s about who you are cool with. Administration. Level 3 inmates need to be supervised according to policy and standards.                     Strong people who do not mind making a decision. Unit #1, Unit #5, Unit#3, Labor relations. Upper management. Level 2 inmates should not be housed with Level 3 inmates. Replace three of the upper management staff. Change Supervisor on Third Shift. Everything looks to be getting better. Bring back segregation. Get rid of all upper management/administration. These inmates are out of control. Providing structured programs for offenders. Male inmates. Consistency on inmate discipline. More consistency. Consistency with inmate discipline. Supervisors. Less privilege for Level three inmates. How the whole operation is ran. The abusive use of FMLA. Make people show up to work. Everything. C I I C : A p p e n d i x 78 C. SUPERVISOR SURVEYS CIIC received 22 survey responses from DCI Supervisors. Strongly Agree Agree Somewhat Somewhat Disagree Agree Disagree Strongly Total Disagree Respondents Overall, this facility runs well. 4.55% 1 50.00% 11 31.82% 7 13.64% 3 0.00% 0 0.00% 0 22 I have the training I need to do my job well. 27.27% 6 54.55% 12 13.64% 3 4.55% 1 0.00% 0 0.00% 0 22 Necessary information is communicated well between staff. 0.00% 0 45.45% 10 40.91% 9 13.64% 3 0.00% 0 0.00% 0 22 Staff morale in facility is good. 0.00% 0 13.64% 3 36.36% 8 22.73% 5 22.73% 5 4.55% 1 22 I feel appreciated at this facility. 18.18% 4 22.73% 5 45.45% 10 9.09% 2 4.55% 1 0.00% 0 22 I frequently think about changing jobs or leaving employment at this facility. 0.00% 0 22.73% 5 4.55% 1 36.36% 8 13.64% 3 22.73% 5 22 The people I work with are competent. 9.09% 2 50.00% 11 40.91% 9 0.00% 0 0.00% 0 0.00% 0 22 My subordinates follow my direction. 23.81% 5 38.10% 8 33.33% 7 4.76% 1 0.00% 0 0.00% 0 21 Favoritism of employees is a problem at this facility. 4.55% 1 4.55% 1 36.36% 8 13.64% 3 22.73% 5 18.18% 4 22 The right people receive promotions at this facility. 0.00% 0 45.45% 10 18.18% 4 22.73% 5 13.64% 3 0.00% 0 22 Employee discipline is consistent here. 13.64% 3 22.73% 5 36.36% 8 13.64% 3 4.55% 1 9.09% 2 22 This facility's administration is open to my input. 18.18% 4 50.00% 11 22.73% 5 9.09% 2 0.00% 0 0.00% 0 22 I have confidence in this facility's administration. 31.82% 7 36.36% 8 22.73% 5 9.09% 2 0.00% 0 0.00% 0 22 this C I I C : A p p e n d i x 79 What is one positive aspect of this facility?                      Volunteers Friendly Definitely on TARGET with the ODRC's mission! Reentry and various other programs offered and the Volunteer base is outstanding from the community! Leadership of Warden. It converted to a female prison and we some of us kept our jobs. Open to community involvement. Nothing" Close to home. The needs of the inmates are recognized and acted upon accordingly. Leadership supports there staff Newer facility. Campus style seems safer than single building structure. The location of the institution. It's ability to be unique and affect change in both staff and inmates. The staff sees the change that is happening and are accepting it with open arms. They know there needs to be a change. It is now moving in the right direction and making needed change. Warden Jackson-Mitchell is open to listen to you and cares about the facilty. We are getting new people with new ideas to help us accomplish our mission. A good warden and a good DWO. Working together. Willingness to learn. Offers a lot of programs, activities and volunteer services. What is one change that you would most like to see at this facility?              More technical support. Change how inmates are very disrespectful. Need additional staffing. Many times it is hard to see by the number of inmates but female offenders tend to be needier and require many more services. New officer training. Convert back to not having three security levels under on roof. It don't work. More Building space, telephone accessibility to all areas. Changing the screening process on new hires and leadership" and treating all employees equal, whether its discipline or promotions. Enforce all DRC rules as stated. More programming options, and job training. More promotions to DCI staff. staffing decisions. some depts left with minimal staff. others overwhelmed with employees - never a position left unfilled. For all new changes of policies and procedure to remember this is still a prison. Better moral. C I I C : A p p e n d i x 80         Providing more training to the staff so they can complete and do there jobs. A total compliance to DRC policy. When we waiver is causes problems. more promotion from with-in. Better communication between departments. I typically hear information inmates before I am approached. The inmates need to be given a better understanding of where they are and what is expected of them. For example, I should never have to check an inmate for addressing me by my surname although I often do. Stronger Officers. Staff urgency. It would be nice if all of the positive things that are going on would get pointed out more. What additional resources do you need to better manage your staff?                More technical support. Increase the number of Officers by at least 10 - We are still at the same number of Correction Officers at 144 although we did not increase with the 3 tier prison system nor when they changed to female offenders at all security levels here at DCI. Need 1 additional Mailroom Attendant since female offenders get way much more mail and packages. Program space needed due to the amount of programs being offered. Two new positions are filled and staff retention bonuses. Good sound communication well thought out before its put in place, more supervisor training in areas that I wasn't trained in and more respect from my peers in my position. Also for everyone that's a supervisor to do their part and stop passing the buck". I feel like I have everything I need to manage my staff. Bigger budget. spread to thin, need addition positions to be efficient. Something to motivate staff to have a more positive attitude. I have a great team that understand what it means to operate in the role they obtain. Better equipment. Ex. Computers, cameras, supplies. All to be on the same agenda. trainning Team building amongst departments. None, I have all resources I need. Time Additional comments (anything that you want to add)  DCI has come a long way under the direction of Warden Jackson-Mitchell and it is about time that DCI gets recognized for their accomplishments over the last few years!!!! C I I C : A p p e n d i x 81      Yes if you make rules and regulations to governed your employees no one should be exempt from following the same rules as everyone else, that's written in policy. We are constantly faced with many challenges due to increased turn over but we remain consistent and diligently addressing each issue with positive results. DCI has the potential to be a great place to work. A few changes here and there can correct any problems we are facing. It takes all to be committed to change for improvement. overall dci is a great place to work. The current warden has done much to recover the institution from the errors made by the last two. INSTITUTIONAL CHECKLISTS AREA INSPECTED: CELL BLOCKSIPODS HOUSING UNIT: I Inmate Count: an Led-cA 'Wha is the securIty cslatsiflcatlon and privilege level of the unit population? I 2. Is there a specific unit missionlfocus? Merit a Sanction Gp Faith-Based EOther ?was. 3. Did staff make PREA announcement if . necessary? YES NO How clean are common areas? It?! Exceptional El Good Acceptable El Needs Improve 5. What is the room temperature? - Acceptable D?Too hotlcold 6. How many are inoperative? Toilets - a I Sinks - ?00 Showers 7. Are there any pending maintenance {0479/ work orders? 8. How clean are shower facilities? I Exceptlonal Good El Acceptable Needs Improve 9. Are any of the following inoperative? ~F?hones 0 -Laundry Facilities 9 -Drinking Fountains 6 -lce machines a Microwaves 10. How clean are ce 3? El Exceptlonal Good Acceptable I:l Needs Improve 11. Are appropriate cleaning materials in locked container? -Bottles match inventory 12. How many of the following: N0 Cell wall window obstructed Egg: Cell door window obstructed one Towel on floor Mun-I Material in lock Mam. Inappropriate pictures new Material in cuff port ,3 I A Clotheslines Mom, Graffiti new; 82 83 13. Are the followmg post ??q?llc Memo EY El 4P'rison Rape Elimination Act -Program Information ?Staff Photos El -Inmate Grievance Procedure IXY -Evacuation Plan 14. Are the following forms in stock on the Kites unit? ICRs HSRS w?i A, tam?- .. . . 2? Staff Date In Out Date in? Out Date in Out Date In Out Ward 5/30 ?:27 ?l3\ (9:34 "3:344 We? C3215 922? DWO mm ":02 5130 1??5 Col? mas 12:81 ohb 12:95 in?ow?? DWSS 5/30 3?06 3:16, ?=36 Ii?-lfe Calm! 1?30 93% IIS Mm] Ao? My: 6/5 ?2:5 9:32 W55 52:05 (algn ?iWo ?:50 Sjggusw 9:325 MW UMC 9H We (9P3 {1:55 v.09 all": Won mm (obi auto Wm Major 6,2{9 <3ng 3A 5125' l?bgo {5:977 ADDITIONAL-COMMENTS (including inmate communication): AREA INSPECTED: CELL BLOCKSIPODS HOUSING UNIT: Inmate Count: ll '3 1 What is the security classification and Le? (A privilege level of the unit population? r8) 2. Is there a specific unit missionifocus? El Merit El Sanction Gp Faith-Based I59 Other 9.5 Brag {wise/FF 3. Did staff make PREA announcement if . 7- necessary? YES NO a Exceptional . Good Acceptable -. Needs Improve . What is the room temperature? - Accep?fabfe . . . . . El Too hotfcold- 7 I 6. How many are inoperative? 7 Toilets - - . - Sinks 0 Showers 0 7. Are there any pending maintenance . work orders? YES 8. How clean are shower facilities? EExceptional Good Acceptable Needs Improve 4. How clean are common areas? O'l 9. Are any of the following inoperative? -Phones 9 -Laundry Facilities 0 Drinking Fountains 0 -lce machines Microwaves ?2 10. How clean are cells? I: Exceptional EGood Acceptable Needs Improve 11. Are appropriate cleaning materials in N0 locked container? -Bottles match inventoryEY 12. How many of the following: Cell wall window obstructed Newt Cell door window obstructed Nave. Towel on floor M944, Material in lock Maw; Inappropriate pictures Material in cuff port 5 1! Clotheslines ow - Graffiti 9w. 84 85 -CllC Memo -Prison Rape Elimination Act -Program Information ?Staff Photos -lnmate Grievance Procedure -Evacuation Plan 13. Are the followmg posted? E??m 2\ Date 14. Are the following forms in stock on the unit? in ADDITIONAL COMMENTS (including inmate communication): Staff Date In Out Out Out Date In Out Ward was 6/3\ [0:32 (la-:32 (4/6 ?izos? DWO 5(510 (9543: 5/3 35901 '3:ro \2933' (one 13:23? (2:25 DWSS 2:55 3:05 el-z snag ans (?pita 1132mm?mw 6(351M?l (573.9 (bios ens (one was ?55 N2: UMC 5/25 {ease 11:05 W7 :23: \522149 9'3 was me Gl?n moo nut tMW-r Major Q/ay 3:33 333% 5,525- (0253 ??05 (all? (:09 {:03 AREA INSPECTED: CELL BLOCKSIPODS HOUSING UNIT: Inmate Count: f? 1. What is the security classification and privilege level of the unit population? 2. Is there a specific unit missionlfocus? Merit Sanction GP Faith-Based Other 3. Did staff make PREA announcement if necessary? 4. How clean are common areas? Exceptional YES NO -.. is 10. How clean are cells? .Good I/br'j 05:? am Acceptable Needs Improve 5. What is the room temperature? Acceptable Cl Too hotlcold 6. How many are inoperative? Toilets Sinks 0 Showers 7. Are there any pending maintenance b, work orders? YES NO at? 8. How clean are shower facilities? El Exceptional Good Acceptable Needs Improve 9. Are any of the following inoperative? -Phones -Laundry Facilities 25-1.. ?57 Wf'k Drinking Fountains ?Ice machines Microwaves 4170-9? ?Va/4'7 - Exceptional- Good Acceptable Needs Improve 11. Are appropriate cleaning materials in locked container? -Bottles match inventoryErYMEI YES NO ?ea-W ., 12. How many of the following: Towel on floor :11? Cell wall window obstructed 1% Inappropriate pictures Clotheslines W: Graffiti Material in lock Cell door window obstructed Material in cuff port W/a . It ram/Qt 86 13. Are the following posted? Memo -Prison Rape Elimination Act El -Program Information El -Staff Photos ?Inmate Grievance Procedure Evacuation Plan 14. Are the following forms in stock on the Li Kites unit? I ICRs 0 Staff Date In Out Date In Out Date In Out Date Ward DWO DWSS UMC Major ADDITIONAL COMMENTS (including inmate communication): Mme?K . I W055: y/?c?af 9/69?? 87 AREA INSPECTED: CELL BLOCKSIPODS HOUSING UNIT: 1. What is the security classification and privilege level of the unit population? Inmate Count: [03 (dad/7L) xceptlonal Good . Acceptable Needs Improve 4. How clean are common areas? 2. Is there a specific unit missionlfocus? i:i MerIt El Sanctlon i:i GP I:l FaIth Based Other MQ 3. Did staff make PREA announcement if necessary? YES NO What is the room temperature? mcceptable EI- Too hotlcold Toilets Sinks .. ,Showers 6 6. How many are inoperative? 7. Are there any pending maintenance work orders? YES NO 8. How clean are shower facilities? Exceptional Good Acceptable Needs Improve 9. Are any of the following inoperative? -Phones ?Laundry Facilities -Drinking Fountains -lce machines Exceptional Good Acceptable Needs Improve 10. l-iow clean are cells? 11. Are appropriate cleaning materials' In locked container? NO -Bottles match inventory WEI 12. How many of the following: Towel on floor Material in lock Inappropriate pictures 5 Material in cuff port Clotheslines mm Graffiti Cell wall window obstructed Cell door window obstructed 88 13. Are the followmg posted? -CIIC Memo -Prison Rape Elimination Act [j -Program Information -Staff Photos -lnmate Grievance Procedure I:l ~Evacuation Plan Kl 14. Are the following forms in stock on the Kites unit? ICRs Ill HSRs Staff Date In Out Date In Out Date In Out Date In Out ward 5?1? #292 2?70 95/? [042? 0W0 5/2 ?7:97 31?; .52? razr (26?30 Sam/mag mm; DWSS 527 1(th 3:10 #22: {Ag} 51(5? {?rm [ll/O A957 "3 page 53? pm gag?ay?n-?wrarro 9% 5123? MN NW Major 5?2 991.97?ng ?zq 79? 52:7 ?re 32/ ADDITIONAL COMMENTS (including inmate communication): 89 AREA INSPECTED: CELL BLOCKSIPODS HOUSING UNIT: RA 1. What is the security classification and Lo?: privilege level of the unit population? . l? #1 2. Is there a specific unit missionlfocus? El Merit El Sanction g} GP El Faith-Based Other 3. Did staff make PREA announcement if necessary? YES NO Elli cepional 4. How clean are common areas? Good Acceptable El Needs Improve -5. What is the room temperature? Acceptable . .. Too hotlcold 6. How many are inoperative? Toilets a - Sinks - . Showers ?0 7. Are there any pending maintenance . work orders? NO b? 8. How clean are shower facilities? Exceptional Good Acceptable Needs Improve 9. Are any of the following inoperative? ~Phones -Laundry Facilities -Drinking Fountains -lce machines as? Rt 10. How clean are cells? Microwaves Exceptional Good Acceptable Needs Improve 11. Are appropriate cleaning materials in locked container? ?Bottles match inventoryw El NO 12. How many of the following: Cell wall window obstructed {gm-b Cell door window obstructed Towel on floor Name, Material in lock New inappropriate pictures Material in cuff port 1gb Clotheslines Graffiti Me N. 90 wk sla" 413. Are the followth posted Memo [j -Prison Rape Elimination Act El ?Program Information -Staff Photos -lnmate Grievance Procedure . El Evacuation Plan 7 14. Are the following forms in stock on the ?i1 Kites unit? [4 P14 HSRs Staff Date In Out Date In. In Out Date In Out Ward (els 32:32 0:35 Dwo 9/2 ?:55 ?fg Ian GINO 2:59. $2,255 DWSS 5/30 rant .9qu (bite 35? 69h: (0153 met; Calm 19:51 as new: we"; alt mute: 2:53 Gig lmb? (a to ?33 luv; Gfau lotus ?3:526 UMC ch was (2)9 61!; 2:55 3M GIIS Erma atq?(el2l Jams ?.35 we? Major . (9?5 ?Del We? 6th 3:11 3:24 @[gtsuss 32w b42780: gag ADDITIONAL COMMENTS (including inmate communication): 91 AREA INSPECTED: CELL BLOCKSIPODS HOUSING UNIT: Roz Inmate Count: 1. What Is the security classmcatlon and privilege level of the unit population? 14/81 2. Is there a specific unit missionlfocus? [ZIMerit El Sanction GP Faith-Based Other 3. Did staff make PREA announcement if necessary? YES N0 4. How clean are common areas? Exceptional - Good El Acceptable Needs Improve 5. What is the: room temperature? - Acceptable - . a . - . El Too hotlcould 6. How many are inoperative? Toilets a . - - Sinks?. - .. Showers 0 7. Are there 'any- pending maintenance 7: i work orders? 8. How clean are shower facilities? Exceptional El Good El Acceptable El Needs Improve 9. Are any of the following inoperative? -Phones 0 -Laundry Facilities in Drinking Fountains -lce machines 0 Micr waves i $2 Hi wig A Lag-'11? 10. How clean are cells? Exceptional Good Acceptable I:l Needs Improve 11. Are appropriate cleaning materials in locked container? @9 N0 -Bottles match inventory El 12. How many of the following! Cell wall window obstructed Cell door window obstructed ?e Towel on floor Seem-pl Material in lock N2, Inappropriate pictures Qo?g: Material in cuff port M2: Clothesiines (a Graffiti 92 93 13. Are the following posted? Memo -Prison Rape Elimination Act ~Program information -Staff Photos -lnmate Grievance Procedure Evacuation Plan DUNDEE 14. Are the following forms in stock on the unit? Staff Date In Out Date Out Ward W5 (2:29 (2:35 DWO Mm, ?1:7 WM DWSS 5/22 ?1?35 4:50 elm 6:47 ilS Aer?; (all 2255 2.1% 5&9 lozao 10:20 Calm l0!?o UMC 5/525 ?:22 ?:30 6191 was Major 5(25 u223 uzzo (J91 $332 0 ADDITIONAL COMMENTS (including inmate communication): AREA INSPECTED: CELL BLOCKSIPODS HOUSING UNIT: i Inmate Count: [00 1. What is the security classification and privilege level of the unit population? 2. Is there a specific unit missionifocus? El Merit El Sanction El GP Faith?Based ?EE?Other :4 74% 3. Did staff make PREA announcement if necessary? YES NO 4. How clean are common areas . Exc ptional Good Acceptable El Needs Improve 5. What is the room temperature? Acceptable El Too hotlcold 6. How many are inoperative? Toilets - Sinks Showers 7. Are there any pending maintenance work orders? YES NO 8. How clean are shower facilities? Exceptional Good Acceptable Needs Improve 9. Are any of the following inoperative? -Phones 0 -Laundry Facilities FD ?Drinking Fountains ED -lce machines 3' Microwaves :5 Exceptional ood CI cceptable El Needs Improve 11. Are appropriate cleaning materiais in 2 Jpn. iocked container? YES NO ?1 :7 -Bottles match inventoryw /?90/t?3 57%; $7511.? 12. How many of the followin? Celi wall window obstructed Cell door window obstructed Towel on floor Material in iock rand?wt. Inappropriate pictures Material in cuff port MM Clotheslines Graffiti 94 -CIIC Memo -Prison Rape Elimination Act -Program Information -Staff Photos -lnmate Grievance Procedure ?Evacuation Plan 13. Are the Mlnosted? 14. Are the following forms in stock on the unit? Date ADDITIONAL COMMENTS (including inmate communication): Staff Date In Out In Out Date In Out Date In Out a" rim" mg DWO 4W5) #970 232/ DWSS cm -. - -. ?svj #8 5:15. Wa3x 5?71 W17 31:30 70:0? [guy/y- liS .- . 510:0 52?" CDQO 52m, g?far?loq)? 5: g: M70 UMC 32% Cit/(l- 9f2?7 ?lm 51,5? 73? giro Major ?2s [film 95 AREA INSPECTED: CELL BLOCKSIPODS Inmate Count: 23$ HOUSING UNIT: What is the security classification and privilege level of the unit population? A?w/ /d?z 2. Is there a specific unit missionlfocus? El Merit Ij Faith-Based El Sanction Other 3. Did staff make PREA announcement if necessary? YES NO 4. How clean are common areas? xceptional Good .. Acceptable - - Needs Improve .. 5. What is the room temperature? Acceptable Too ho'tlcolcl 6. How many are inoperative? . Toilets :8 i Sinks Showers 0 -. 7. Are there any pending maintenance work orders? YES NO 8. How clean are shower facilities? Exceptional ?gGood Acceptable Needs Improve 9. Are any of the following inoperative? ?Phones -Laundry Facilities -Drinking Fountains -lce machines -Microwaves 10. How clean are cells? Exceptional Good Acceptable El Needs Improve 11. Are appropriate cleaning materials in 0. locked container? YES NO 3 6 ?Bottles match inventory Ml] 697% I 1 - 12. How many of the following: Towel on floor Clotheslines VFW Graffiti Cell wall window obstructed Cell door window obstructed Material in lock Inappropriate pictures 5 Material in cuff port (W.- 4.1 l. can?7914! ?15 96 13. Are the followmg posted? Memo 4Prison Rape EEimination Act -Program Information -Staff Photos -Inmate Grievance Procedure Evacuation Plan 14. Are the following forms in stock on the Kites unit? Staff Date In Out Date In Out Date In Out Date In Out Ward 51:1 194?? ??70 ~23 #707 (0,71 owo 457'": - - a, 538 T157 [(550 9500 DWSS 373 19?: we lag/0,3? 521(0303? us egg/r {01037 (if? UMC - ?w '3 473. 49g {42? M2 ((2:57 5 do Jan/26:72) Major 532% 3.20 ADDITIONAL COMMENTS (including inmate communication): 97 Inspector: Facility: Date: AREA INSPECTED: HEALTH SERVICES Clean? . Comments Offices in Yes No Yes No Nurses Station i Yes No Yes No Exam Rooms Yes No Yes No [l lnfirmary Beds Yes No Yes No X?ray Yes No Yes No Pharmacy Yes No Yes No Lab Area 1 Yes No Yes No Crisis Cells I Yes No Yes No Records Area Yes No Yes No Waitin- Area Yes No Yes No Clean? Soap Available? Inmate bathrooms Yes No Yes No Staff bathrooms Wes) No Yes No Is the pharmacy: C?o?r?ments: I Secured? Yes No Is the overall space available, Commenjs: sufficient to perform duties? at I N0 rm emu? Are staff in comprising Comments positions in relation to Ii Documentation of cleaning schedule observed I Overall appearance of infirmary. Exceptional Comments: Good El Acceptable - Needs Improvement Are clearly marked sharps! Comments: biohazard containers present in all exam rooms? Yes No Observed at Window! extra: lab SWIM Dream int-(am Pa mp inspector: Omenti/ ls alt medical and dental equipment operational? [Yes) No Facility: I Date: How long does it take to get repaired: No The EMT bag is acciess?i?le Yes Comments: and sealed? Observed Any specialized or additional Comments: equipment needed? Yes NP RN LPN Doe" Fr 4 1? ll DDS Asst Hygienist . ?ggwg?y Phlebotomy HIT 1 am Tb Diet Tech?? QIC . HCA Assistant Optometrist podiatrist Ifyou have consistent Comments: physician/ALPS? (ALPS >1 year) Yes/?E] No List any vacancies: i ff,? A3 (include length oftlme vacant) List any contract staff: I I Mr, nurse Are there any current concerns related to ALP performance? Yes Comments: In the past six months what has been the turnover? impakntof MPH What are some of the reasons nurses leave? How do you recruit nursing staff? 99 100 Inspector: Facility: Date: Do supervisors work late shifts to No How often? monitor operations? Oil [/119de Do interdisciplinary meetings occur with departments? Explain communication with each. al warmly Mental Health No Vastly ,1 M?Vl?m/zf?l ., Jams OF g?qb Security No lrtormnu/ Recovery Services No 53ml?, WM yumnt Kites Response Time? Any unanswered? Log observed Nurse Sick Call Doctor Sick Call How many inmates are in Chronic Care? Total all clinics? Cardiac: Liver(HepC): Lipid: Pulmonary: Diabetes: Gen Med: HIV: Oncology: Seizure: Pain: Other: How many MRSA cases have you cultured since January Jot/w ?7 10 Are Patient satisfaction surveys No How are you conducting these and conducted? how often How many informal complaints have Most common complaints received? you received in the past 6 months? 4, 441with (MAM Tracking method observed El Deaths since January 2014 101 Inspector: OWN/lab Facility: - Date: b( 2.9 AREA INSPECTED: MENTAL HEALTH SERVICES gear}? Organized? Comments Q58) Offices No Yes No a? it?d? Conference V3 No Yes No a? Classrooms No Yes No Records Areas No Yes No Number of cells: D?crlbe location: . Cells observed In useW01 l?lW ??3le Full Willi/1w Olh/ How clean are the crisis cells? Comments: Excellent]: Goo Acceptable El Needs Improvement El Do crisis cells have ear visibility? Comments: NO Do cells have protective secure Comments: screening on the windows and are they intact? YES NO ?r .1 w} F?whoglst Asst\30 ?38?1va st 1.Vt? QIC: HIT: Other: Comments: M?Ww?r?b?q o?ul'dut 4? mmicm x? Ll wants {oh 0? (303}: Dec Inspector: 060.461!" Facility: DO Date: l0! List any vacancies: my" WWI. List any contract staff: I I ~94, ?ycmluj HW Total Caseload: tolZ?O Backlog? 452 rm Number fC1 MI: 0 IS Number of OZ 2 How many inmates are on How many of those the MH Caseload are in are (pl 209 Completed Suicides since January 201% 5 0 2.0100 Rewew kite log I0 ml awn/to 65 pol Malawi Suicide Attempts (past year) \0 Response Time? open We 4 {ml/WM limp (U) pwufb 0V) Wilma: by 102 103 Inspector: OMOHBL Facility: Date: {42 - What programs? myth/rm Mann/L4 How many evidence-based MH programs are currently offered . MWWIW {hm to inmates? . pf realm/L7 SW1 \1 . Sm Sim/It peer; 4mm!? 7- SWIM 931?. How many What programs? additional programs offered? .- may peer W) anynw How many treatment programs have been I scheduled in the past 90 9 days? How many treatment programs have been [32/ conducted in the past 90 days? l4 camttud ?mun (pf?sma? 4 ?at/imp; TPUI LVH 3 Gimme {mow/?n! wl??m? Nwek?km Awe Sam/t OH/thr 0!?qu mgm-t? Inspector: 0% [me E, AREA INSPECTED: RECOVERY SERVJCES PROGRAM AREA 104 Facility: LN Date: W12 .: amm Organized? Comments Clean Offices I%s-No {55 No Class Rooms @s No (?es No Records @No. No cabinet? Are all records stored in a locked filing Yes El No Observed How'often are records audited ensure they have all information required by du?es?- Is the space available sufficient to perform Yes List all staff working in recovery services and length of employment Comments: RSA: Counselors: HIT: Other: Are there any current How many? Length of vacancy? vacancies: Yes No Are contract staff utilized? How many? Yes El No Do you feel you have enough staff Comments: - . to meet inmate needs of service? We +0 Yes No [2 Are inmate graduates used to How many? How? facilitate programming? WV (ll/101% Cli/lbl bring Yes El No . Are there any current concerns Comments: related to their performance? Nll? Yes No 105 Inspector: Facility: Date: Do you utilize volunteers? How many? For what? Yes?gl No the presence of the 4 AA/va How often?\ erilb?lifilM recovery service department at . i . . ,2 grunt ?159,93 (A, bum manner? admInIsW Are there any designated Yes El No How many beds? recovery services housing units? Comments? 9 dnliCCd What efforts are made to retain Mitt} 4L0 Raven/18.01? IL n04, inmates who stop participating in formal programming? 4?awq Conumtrnaa?on mohUahml malt/WW Do you reach outto individuals Yes El No How? over i \l-ew? who are found gUIIty of Rule #39? Do interdisciplinary meetings Medical Yele No Frequency? occur with the following departments? Mental Health YesE No Frequency? Seclt?ragw dYes No Frequency? W9 Wi-Pl Why? Are you involved in discussions Yes No about how to manage Rule #39 with security and administration? Do you offer any groups? n9 0 0pm In NIH Inspector: Facility: Date: Check all formal recovery programs offered. Treatment Readiness Program intensive Outpatient Program Recovery Maintenance Program AOD Education Groups intensive Program Prison Brief Intervention Program El Continuing Care lawcsk r?kn?m How many inmates are currently enrolled in formal treatment programming? 6, wmany mates ere enrolled in programming. 61"? R0: R1: R2: %0 R32 3,7, Total Enrolled ls this an Increase or Decrease since your last cohort Is this on track to be an increase or decrease for FY 2014 PULLED FROM FY 2016 ANNUAL REPORT Number of treatment groups scheduled in the past 90 days? 1?33 Number of groups held in the past 90 days? we 106 Inspector: How many inmates in the entire institution population are assessed as: Facility: Date: R0: R1 R2: R3: Total Assessed institution How many inmates are on the waitlist? R0: R1: R2: R3: Total Waitlisted 600 $151. How do you engage individuals on the waitlist In services, as they wait to enrol! ?In +0 Liv il?Wb?rtVf services programming offered? Yeslformal programming? Average participation' In the AA NA Other: following ancillary programs ?59 How frequently are they offered? wegww Do you have any additional recovery How many? How often? Names of Programs??a Egg? ,4 How does your staff conduct outreach to family or incor orate them into recovery? Yes New) 107 Inspector: AREA INSPECTED: FOOD SERVICES . What is the atmosphere of the dining hall upon entrance? . Facility; Date: Q??7?l 7 108 2. How many staff are assigned to Supervise inmates in the dining hall? 3. How clean is the dining area? sewing line? clean 15 kitchen arZ 4. What is the temperature of the food in the ds "irnproveEI . 6. ;Does the equipment appear to be/Elean? 7. Is the quantity of the food served according to the menu? @No 8. Is soap available in the inmatelstaff bathroom? Wm 9. What is the date of last fire equipment inspection? ?Extinguisher checkedE/ DATE: 94144.23/7 10 What is the date of the last two county health inspections? Did the facility pass? DATE 1: DATE 2: Main lssuestoncerns: PASS FAIL PASS FAIL its from the DRC Food Service Contract yat are the dates of the two most recent 5 ~Monitor? Compliance Score: Compliance Score: Main lssuesIConcerns: 12. How often is the cooking equipment sanitized? WM 13. Are all chemi ais se red? ?Log olrsertret?E/cu YEs NO 14. Are the surrou??ding walls, floors. and the receiving racks that hold washed :meal trays clean and sanitized on a regular basis? 15. Are there open trash containers near food preparation or dish wash areas? 5/ 16. inspector: Are any appliances' In need of repair? 7 Facility: Date: 109 -Service Call or work order requested NW- 17. Are there any visible facility maintenance YES Q8) concerns? 18. Are there any standing puddles of water on YES the ground? 19. Do the coolers and freezers appear orderly ES NO and clean? is there' Ice on the floor of coolers? NO 20. ls?stored food wrapped and da d? Storage shelves observed 21. Are containers of food stored off of the ground? YES NO 22. Is the shelf?life of non?perishable items less than 90 days? 23. is the shelf-life of perishable items less than 7 days? .. . Is a safe distance maintained from the top 24. YE N0 of the stored food to the ceiling? A 25. Are disheslutensils was hedlrinsed at YES . N0 appropriate temperatures (Wash 150 degreeslrinse 180 degrees)? '26. Number ofcontract staff on-site?. I .. :ug?g??E uJ-qu . - 5 Length of time at facility: Director I -l Assistant Director I ?6 ?gaff ManagerICoordinator Contract Workers '7 fetid-1? Total contract staff 27. Reason(s) for contract staff turnover? Inspector. QMW 28. How many inmate workers are assigned to the food services department Facility: Date: 110 29. Are incentive programs offered to increase inmate participation? C5 3No g: 30. How are inmates seiected to work an food service? (?44 a 31. What" Is the month! wage? . . y/f/ 4.22% 32. Do inmates receive performance YES NO evaluations? Are raises available for good performance? YES NO 33. Are all inmate workers trained regarding proper hygiene? -Forms observed 34. Are all inmate workers trained on proper handling of equipm nt? ?Forms observed 35. Are all inmate woi?kers and staff wearing hair nets and gloves? 36. How many inmates participate in the prog ram(s)? 38. Number of recentigraduatesif?rom the lN~2~Work program? .7 37. How many inmates do yOu currently have in the iN-Z-Work program? 39. Is the trash dock freeof odors; loose garbage bags, and bugs? 40. Are there any current pest issues? If yes, when was most recent issue? 41. How often is the local exterminator used? Daiiy Weekly B'-Weekly Annually Inspector: . Have there been any recent concerns regarding inmate health issues due to food? . Are 72-hour test trays used? Facility: 0 Date: YES 111 43. Is a kite log maintained? lnmates? biggest Concern(s)? -Log observed n5 44. Contract staff bliggest concerns? MM 45. Number of delayed servings in last 12 months? WW8 41/ 46. Number of inadequate substitutions made in last 12 months? )7 ?lm? KW Nek/ waw??u Dav-99?. 95744.5 WY WM 8% ?tr/TL) AET Warden 5:41? 41/0 93:29 ?749 DWO DWSS 5?75" ?gf 22:35 (39:5? 522:4 [[170 (all? BM us 5.2/5" [gas/2:3 5?93- (/30 ?(mp ADDITIONAL COMMENTS: {(96 Inspector: I i I if! AREA RECREATION Date: 112 Morning hours: - . Afternoon hours. Evening hours: 2. How many hours per day are inmates permitted to recreate? 4/0 too 3. How many inmates/housing units are . - 7k) permitted to recreate at any one 1 "r time? . .. :aia loatciom) 4. How frequently is recreation shut Rarely .. ,1 down duelto staffing/unexpe ted Sometimes (2-3 times per week) 9/ J5 Mk.? ELM Us Warm Frequently times per week) El 1131M 5. Was recreatioh shut?down last . . week? es No How many times? 154/11 6. Check shift captain?s report? how many times was recreation shut? . down in prior month? a . 7. Describe any obstacles to inmate a. . access to recreation: ?g 8. What activities do you provide for j. if I inmates when recreation is shut? audit-?E 7L 6 down? 4 a; 375* . 9- mearzritsZtitsmm tiara-rm i - a . 7Ll/ eta it, imp {fit is Down (?igf; jisfl??mmi; 1 10. What types of music programs are Describe: i available? :24 {a parity$154.:ka 51%? if?) pl 11. What types of art programs are Descr be: (.1 avaitable? y} It. inspector: ag?p?w?? MM Cite; r52 Facility: "?ip aft/m Date: '7 12. Are activities available to all inmates, includin- those with disabilities? 13. Does recreation equipment appear to be clean and in good working order? (4 A Types. +bJLf? Up?? 1 3 ?12? I 14. What equipment is in need of maintenance? . How often are new activities introduced? f. I I WU maggot? .Zomb II I 15. How many staff are assigned to f' - . .W I superwse Inmates? ,g ?if r? (#:13] 33:3 ?4 01 WE a. it Quit?I10) . [31 DA 4a 16. How any non? correctional 0 icers G. If work/in the recreation department? If) ,5 ?5 VINE 95.. It I24 17. Flow many inmate program L, 2 . . x} -- assistants are assigned to the I It! Flt. (187 8/3 5 8 bk? pmi?u?f recreation de-artment? health/wellness programs are provided at this institution (ex. Biggest Loser competition)? . 19. What are examples of Vb? IL 5100 537 [17> unique/innovative recreationalg EL I all Oc? 3* .22 opportunities provided %tlfii?y I2 I35) (L )4 institution? 915i20.Whatinmate?led recreation ?5 . programs are available at this (X) institution (ex. aerobics, Zumba, I 2 . Yoga)? ft/Jtigtl 3&6) Mich. 12711453 21. What incentive-based 5xW I25 TOM {7 In .2 :Ig rotated? (d 22. How often :5 he selecti7 of mow/E? Number of movies in rotation(.2) Just?l LIAM {git/t id ,rl/y? 114 Inspector: Abll'l?t 5 FaCIiIty: Date: a [i 23. What intramural sports are available at this institution: (any league divisions, such as 5m 6 L2. t? Q?gf) [53 i in.) Describe Past Tournaments. ?ght/700 DID) Jhujk) (II WW c?w 24. What are the top concerns inmates express about recreation? 3- fati?k?t?i?7 Am. b. sad/J Mm}? 25 What activities or equipment would improve recreation? Describe Physical Facilities: Indoon Outdoor: 115 Facility: J) 3 Date: ?7 ero Ics Inspei?stor: Basketball Outside Team -g?b Tim 5 Basketball Intramural I If #307 Bocciball Bowling (Rubberized Balls) V, Bean Bag Toss **Dodgeball Exercise Bicycles ?V/l?m Pitch Softball ,3 Football Flag first Frisbee i/ Handball Horse-Shoes [Altar/?" 2d Jogging 7 Kickball Pickleball Putt Putt . . Racquetball I fag?{50V ?7]?anth Soccer Intramural 01/ Softball Intramural Softball Outside Teams Track and Field Track Field Outside Teams VolleybaEI .1, Volleyball Outside Teams Weights Enclosed Machines "1 Wellness Programs Yoga Cultural Ethnic Events Crafts Dance Performance Holi Shows Institutional Bands Talent Shows Theater ?(Mm *Charitable Fundraisers Arthraft Shows Outside Catereleast Food Inmate Health Fairs Outside Entertainment Inspector: Aerobics . Basketball Outside Team Basketball intramural Bocciball 1 Bowling (Rubberized Balls) Bean Bag Toss **Dodgeball Exercise Bicycles Pitch Softball Football Flag F?sbee HandbaH Horse Shoes Jogging Kickball Pickleball Racquetball Soccer Intramural Softball intramural Q?s? Softball Outside Teams I Track and Field Track Field Outside Teams)r Volleyball "1 Volleyball Outside Teams Wellness Programs Yoga Cultural Ethnic Events Crafts Dance Performance Hol Shows Institutional Bands Talent Shows Theater *Charitable Fundraisers ArtICraft Shows Outside CaterediFast Food Inmate Health Fairs Outside Entertainment Facility: Date: 116 AREA INSPECTED: INMATE GRIEVANCE PROCEDURE How oft do you perform a of the housing units? mployee sign~in logs rev?d What issues have bee noted recently? flipping - . - 919% 2. Do you target any specific tum ILQ Which? #8702 (Lt) (3M areas for red . ,r ou M01111 $345711 Ju/b?u bus?hm 0w educate staff on the 3. Do you hold open of 339/. Frequency?.M How do inmates access? hours? quCb 4. What methods are used to - . educate inmates on the IGP Rho? at this facility? (2, TV 5. wagtgmethodssarze - I 7. Are any in restrictio? mates grievance .luhti? ely'last year? . 9. What steps do you take to reduce untimely informal complaints? DJ 5 ass @Ol?5 hi}? .le/Jz CW-y'a 10. Do you report staff who frequently fail to respond timely? Uni??Ed 710 How? 1 Q?m 750 -ch,u golf? IUKLJ 11. What percentage of grievances were filed by the same inmate last year? if) 0? Jr Food 12. What percentage of grievances were extended last year? Reasons for the extension() 13. grievances filed for 201 6.2..~Gopy of: reps-?rt 2016:? 2,01 0) (1m; 5257 tile (9 QQJ. wegr mug menu Aef?r Ming Issues? CU lL' lazily [Jyze?hx?b 117 14. frequent complaint by How many grievances resulted in a report to the inmates? reduce? Sepst I- Meir/(JD a5 16. How frequently do executive staff discuss areas of . concern? 17. What specific actions, if any, have been taken as a result of the executive staff meetings? we awe-W )btva 18. What areas have you spec' cally inspected withinss?e the ast 90 days? . IIS Activity Report Rev'd - f?iserepanciesm in polic pract' 19. What areas of the institution I have you worked with staff to improve? ?77a: 20. How many complaints regarding staff retaliation for use of the have you received in the past year? SubstantiatedU are the most frequent subjects of inmate complaints? 21. How do you ensure that inmates are not retatiated LA, 6. ?tg\ 57M against for using the A Ix 7M 22. Do you track the staff who Frequency? What do you doGMth the informatiggy 3% MLmd/L?v 4441. 23. What oversight, if any, do you provide regarding the quality of responses to 24. What suggestions do you have for how to improve the grievance procedure? moor Maggy, ?5 Bkwapae/tg. Mp 21. Th Ute) Lu 5 I 25. What suggestions do you have for how to 118 AREA TPU 1 nmate Count racking MechanismfRoster E, How many cells have more than two inmates? How many inmates are in segregation for refusal to lock due to safety /concerns? 44 What is the atmosphere of the unit upon entrance? Exceptional El 5. How clean are cells? Good Acceptable Needs Improve El 6. How clean are hallwayslrec areas? Exceptional .- Goo Acceptable Needs Improve I:l 7. How often are inmates allowed to 5 clean their cells! toilets, sinks? 5X 8. How many of the following are Wor order? inoperativej?w? lof/ oat- Sinks MIA k" 4:0 ?ao Showers We g, 9. How quickly are maintenance work orders completed? 10. How clean are shower facilities? Exceptio I Good Acceptable El Needs Improve 11. How often are shower facilities Every shift cleaned? Daily Weekly 12. How clean are cris's cells? Exce tional of crisis cells Good Accep able Needs Improve 13. What is the room temperature? Acceptable - Too hotlcol 14. What recreation equipment orqspace is available? Dip ?(b-140% Sanitation ues? 49W mg {ao?amwcw 119 15. How many of the following: 16. Are appropriate cleaning materials In I Cell window obstructed - Towel on floor - Inappropriate pictures - Clotheslines Graffiti Cell door window obstructed Material in lock Material in cuff port and m? -Log observed locked container and at least half full? - Match inventory - Container checked [31/ 17. How many officers are on duty per 1St shift? 2'ml 22. 3rd 1 Are officers perform security ?checks at staggered 30 mi I:l -Log observed 19. Are individual log sheets maintained 20. How often are medical rounds conducted? -Log observed 21. How often are mental heatth rounds conducted? -Log observed Dates in log book: 22./ How frequently do uses of force occur in the segregation unit? What were the circumstances of the last use of force? WHow frequently is meallfood loaf used in the segregation unit? What were the circumstances of the last time that meallfood loaf was given? ZWW frequently do inmates flood the range or otherwise cause a disturbance? 25. Is the current memo powsted? What were the circumstances of the fast time? 26. Describe inmates? access to the library: Bookcase Dates in log book: 120 121 27. Describe inmates? access to religious services personnel Describe: 28. Any special programs/activities? 29. Are the following forms in stock on the unit? Kites El -Forms observed HSRs 30. Are there telephones in the Number: Describe access:. unit? I far.? KI 01W 0/ 31. Is the PREA oster visible? Hawuld inmates be ,a to report sexual assau?? 32. How do inmates have access to the following: 5120-9 series of IRS - 56-DSC-01 Inmate rules of conduct - Penlpencil 6-12 9133? mo {?157 6.30 51.2570: ?ro/Wr (?If p; rs DWO ?lo may 513" 3305? 7:66 51/? 915;? 5:30: DWSS f? ?16. W0 ??29 5?32; Marrow 5?72 ?7 "Tim-*0 "3 ?10 twirmrs? 5-16? @56ch Q7 3.7; 3:39 155% no 6 Flu mm W0 ff? Chap 5113 (:ro 333? @200 (WHO (7CD 770 grog) Edu Unit Management Chief (UMC) Reentry interview Questions Regarding Inmate classmcatlon revrews: I What percent of the total inmate population is shown on the Due/Past Due Reports (for classi?cation reviews)? full report (severe! pages) and print past due report (One page)] 2. How wouid you rate the level of Inmate access to purposeful activities at this institution? Good If Acceptable [i Needs Improve Facility: Date: El El Inmate? led groups 3. What types of purposeful activities are avaiiable at this institution? Ci Mental programs Religiousprograms Other (please list): YEAR) Needs Assessment urvey? Yes No What does the Institution do to promote inmate communication with family, friends and the community? A {i '1 4. Collectively, what are the barriers to access purposeful activities and reentry programming a LES. your institution? . tinted?115m It 5. Have you compieted your most recent (January 20, int and pr?ivide a copy of your most nt Needs and Staffinq Assessment for Social Services Programs (per DRC Poiicy 71? 800-10) are! {3th )i?dl/ Q) bpi? .90 fry} 7. What barriers exist to inmates communicating with family, friends, or the community at this institution? 8. How active is your local reentry 11a When was the last?meeting? AL and if? at. coalition? rs" a ,2 83% ibis?Tl? Lil/0Q 9. Describe the level of in?reach from tec?ai community service providers or $16 4i (J6 agencies. (It at, 10. Whenwas your lastjob fair? 13a. What gr?ups/agencies/providers attended /2?aamix 1'1. Do you have any suggestions for how to increase community contact and/or in? reach? . What are pOSItIve actIVItIeslactIons that this institution has implemented to Hum NJ tad/meg job I (R a? ?r (36? i 3 iv" 2? 9 @i?fj :47 14/ '1 was, Him A.) 6% (2"ko tiling is; re. i Laurie (:th programs for familial engagement? 13. Do you have any unique opportunities or programs, education, etc) prior to release? '14. Does every inmate have the opportunity to be involved in a reentry program (unit Please describe your tracking system and documentation used for monitoring inmates placed into recommended programs. - make reentry resources known to inmates? in?; Wis-ow 15. What channels of communication or distribution of information are used to What new and additional programs, information, or resources do you feel are needed to provide reentry assistance to inmates? em tau/??7 their individual (F4443) form? screen in DOTS portal] Documents or services include: Copy of DD214 Social Security Card Birth Certificate Driver?s License Other: Transportation - Reentry Resource Guide Institution Job History Housing Plan S.T.R.I.V.E. A.P.A. Workshop SSA Screening Community Linkage Package Medicaid Application PASRR Nursing Home Career Passport to Forwarding Address Recovery Service Discharge Prognosis 16. TRANSITIONAL RELEASE PLAN (T3 PLAN): What percentage of alt inmates within 60 days of their release date have all documents received or provided per prepared inmates for post? release reentry? a. El Acceptable In need of improvement 17. Whattaccountability system' Is in placed oversee the completion of each item or servic on the LAN per inmate? For example: UMC filtering a list of 60? ?day, 30 ay inmates on the 13? of each month and distributing to each ase for interactionlcompletion K) . eetings at 120,90, Required date- driven checkpo 03 gr nd inmate(s)? 80 or 30 days between Case Unit Management ?tracking eb?gtd? that" IS updated weekly for remaining tasks per inma\vyl ess than one week *Other: *Other: If in need, why? for reentry? 19. How could this institution better prepare all inmates .30 Lima Additional comments: JIM rymmag torogt?rv? 123 1 How frequently do yourinmates haveopportunity to be away from their cell or bunk to participate" In reentry programs or activities? Facility: Date: Reentry Coordinator (Sims 2% Reentry interview Questions Lime, All the tIme except for lockdown at nIght and count El Frequently Rarely 2. What percent of inmates have access (based on assignment or schedule) to some type of structured programming (educational, Thinking for a Change, etc.) on a daily basis? 3. What are the barriers to access purposeful activities 6 . and reentry programming at your institution? 9F: 5 4. Are you aware of incentives for inmates to complete ES NO reentry?approved programs? A 5. Do you think that these incentives are effective? NO Ff incentives would be more eff Ive? 5 ?Wk 6. Are the inmates fully aware of the incentives to complete reentry-approved programs? 7. How frequently are recreational activities disrupted or shut down? El Dal] Never more than two hours of work each day? Do most inmates have access to a job that involves NO 9, What additional programs, information, or resources do you feel are needed to provide reentry assistance to inmates? 10wa easy is it for rnmates to keep' In contact with it (la-rc/ AFTEIL 4 omeslnt Umlumea CM i . fQVery easy ans-inn rx. family/friends? Easy El Difficult El Very difficult 11. What barriers exist to inmates communicatin with . Man/g family, friends, or the community at thisinstitution? 124 REENTRY COORDINATOR Interview Questions 20132014 Page 2. received to help him find housing, a job, etc, after release? ?12. Do you, as Reentry Coordinator, meet with individual inmates to discuss what recommended programs they should complete during their incarceration to prepare for reentry? 1, 13. Do you routinely and regularly meet with inmates to YES NO if yes: how are discussions documented? - discuss finding housing, iob placement, etc, after their release? it yes, are followuup steps taken after the discussions? If yes, how often do you meet with inmates? 14. Do you provide inmates with written materials and erg NO What written materials at? prigided? information on how to find housing, job placement, 545+ 0Q OM: etc? ProwA-t ?ReAwec? 9w? WeeK 15. Do you confirm that inmates actually know where to diff? NO 6:0 YOU hay? 31103196196 and find additional information or resources to find fegjugg?gu'm "ee 8 mm an housing, job placement, etc? (Prov; 05 emf, eex. 16. What steps do you take to assure inmates are - . A aware of the M.U.S.C.L.E. (Reentry Resource STAFF 70? Guide) with information? 17. How do you track what information the inmate has Do you use a system to track the number and percent of inmates per housing unit who do not have a completed sheet at 30 days prior to release? Please describe: @ompiero r; Puma . t. 18. Overall, how well do you feel that the institution has prepared inmates for post-release reentry? - ntional (Why?) '3 00d Acceptable In need of improvement (Why?) 19. How could this institution better prepare a_ l inmates for reentry? QM UMC Additionai comments: View la 125 Corrections Anatyst: Facility: Overalt, classroom management and Date: size, acoustics, lighting, tempeLa?tye, Overall, lesson plans/were rated: student behaVIor were rated as: Acceptable Needs Improvement El - 9 2. Overati, instructional strategies and methods were rated as: A269 table ds lmprovemen Overall, classrooms were appropriate ea, Exceptional Good Acceptable Needs Improvement El 5. Overall tu?dent educational goal agreements El 00 ated' Acceptablel] Needs Improvement EDUCATIONAL ADMINISTRATOR INTERVIEW [with input from Principal] . Current educatIonal staff ~GUi'dance Couns 126 5 training/use of certified inmate tutors in delivering education? Educatlonal Specialists Other: Intervention Specialists Other: Current vacancies total "m5- >14 Adm/sob - . at Ist average or ca mIc Career/e Other 1 zjtui approximate studentfteacher ratio? (to 2; leh} {106? 9. Number certified inmate tutors? Academic Q) g; Magareerl?lfechh') .7) Other 10. Are there plans to expand the 9' est?: rtdjuc?l 9 ?01+4xt?bf 11. What initiatives have been implemented to increase access to educational programs? ff>i gz/LuLtb ELELLS nun?d" Me Later (judge!) 103 GED initiative??.) What sources will you tap for [Egg-72m GED online tes 5mm ?Li/La: L10 Mamet) . IJI dJ/em??f IOOILQ ber'ts to .{ctetje was so to assure thatseg?gatrerr- 12. Describe education delivery (method frequency) to assure delivery no later than 60 days after segregation placements, per Policy 57-EDU-02.) rru 631% .Md 52d 11a. What tracking system do ?In ates are receiving educational programming? ent din he segregation unit? 0 to. How much time and ttasks are ad essed by the 11b. ow are Principal doc cipa_l during rounds' In segregation? 56 Loot) wedded 702(0ng MMDIOU wash? 52m to Met/J}! 0/ an Mow] . Describe opportunities and support for staff professional development: 0 Membership' In association, trade, or professional group 0 Attendance at association, trade, professions} conferences - Tuition support for continuing education or development 14. Describe opportunities for internal evaluation and im ovement: - Principal evaluation of teachers Pr} - Informal peer teacher feedback >839; W46 15 development. I tediv?W . Describe system for rewarding/incentivizing continthus J?me?a (LN fon duty in the area during programming? DMD 17. Where is security staff located within the school setting? Etch); Are teachers issued man~down instruments? 18. 19. Are all instructional materials and tools stored and NO accounted for in a safe manner? . Date of last annual Institutional needs assessment: ?It? 0/03" 30 Iw?w? 21. What positives, negatives or other 'take away? finely emeI?ged?l Does your Institution offer any of the following speCIalIzed educational programs. Career- Technical Education Career Enhancement Programs (5 week modules; In employment readiness, trades and safety) - Advanced Job Training (AJT) coil ge courses - Apprenticeship Programs I II "{ch mt - Title I (for educationally disadvantage under 2 Is) TransitionaE Education Program (TEP) - Education Intensive Prison Program (EIPP) 22. I5 Iii/1% Mfk'fbwd 23. What additional specialized educational programs are available? 25. Are instructional materials copyrighted or teacher?made? Other areen?Tech MIME Copyright date: 26. Describe inmate student use of technology, if/an? Academic? Career [Tech x? Other 27. To what degree is ail technologyrc, e?ntly working? Are repairs pending? RM 972.544 EN My 6 [rpm we} QED L?mwf Facility: Date: PRINCIPAL INTERVIEW EDUCATIONAL PROGRAM EVALUATION (ORC 103.73) [for feedback to Principal] 1. Name of teacherfprogram facilitator 2. Overali, classroom management and Emilignai '3 . 00 student behavuor were rated as: Acceptable El Needs Improvement 3. Overall, instructional strategies and g?z?pgna' teaching methods were rated as: Acceptable El Needs Improvement 4. Overall, classrooms were appropriate in Exceptim?a' El . . . . Size, acoustics, lighting, temperature, etc, AgfepEb.e El Needs Improvement El EDUCATIONAL ADMINISTRATOR INTERVIEW Current educational staff I Principal; mama/Assistant Principal 5. Teachers Academic, AJT, etc.) Guidance Counselor Educational Specialists Other: Intervention Specialists Other: Current vacancies total) POSHEOW What is the average or Academic CareerlTech Otherm approximate student/teacher ratio? 8. Number certified inmate tutors? Academic CareerlTech Other 9. Are there plans to expand the training/use of certified inmate tutors in delivering education? 10. What initiatives have been implemented to increase access to educational programs andlor increase GED attainment? 11. 11a. What tracking system do you use to assure that segregation inmates are Describe education delivery to receiving educational programming? segregation (to asscre delivery no later than 60 days after segregation placements, per Policy 57-EDU-02.) A A. rofe ionat development: a Membership in association, trade, or professional group . Attendance at association, trade, professional conferences . Tuition support for continuing education or development 13, Describe opportunities for internal evaiuation and improvement: 0 Principal evatuation of teachers . informal peer teacher feedback 128 Facility: baf LP Q7 [7 Date: 73311 14, Date of last annual 15. What positives, negatives, or other rtake away? findings emerged? institutional needs assessment: I .. *Re- uest co 16. What educa o/nal proving doesy (H tyre H- fl] GED iteracy [:ISpecial Education 9P17CVL Doeystitution offer any of the following specialized educational programs: 9236"? Programs (career?tech, career enhancement): dva Job Training (college cohrses): pprenticeship Programs: Titl?educationally disadvantage under 21 years) [?lmnsitional EducationPrograrn (TEP) [gt] Education Intensive Prison Program (EIPP) Are there any additional specialized educational programs available? 17. Overall, are Instructional materials prOVIded to every 5&1 student? {a [an ?m n. i 18, Describe inmate student use of technology, if any. Academic? LC - CW ?<27 k1" )5 GareerlTech "?cwm??gpw?f Ilia?iLHL Other - 19. To what degree is all {Echnology currently Workin Are repairs pending: I 20. What additional technolgy isp nnedWho m'ntains the children?s read'ng room in - visitatio? agility/i U553 22. How many documented ho readi om utilization? urs are reported for Ms inmates with academic instruction and preparing {23. Overall, how wal?s tne instiruuon prowoing them to take the 36-5 keg) eview report Q0 7:19 24. What are you particularly proud of in terms of @615 73mm 7% education at your facility? 25. What are the biggest challenges confronting a air/(Duff) wipe academic instruction? x. .. .. ID Additional Comments: at I 129 130 Facility: 0/41 Mable bej hm Date: 7 AREA INSPECTED: LIBRARY Does the era?s earto be Describe brary facilities: ?04) bl? I13 clean an eEI?ma tained? Kay; Z) YES 000; WM Cal bm?S 2. What IS these?tlng capacity in the IIbrary? chairs A tables 50 3. Is there a limit on the number of inmates . Cap/limit Rationale: who may use the library at one time? NO SO . 1Q) qugA?a A 59;) I I 4. Total number of materials in library: Date: :5 0l *request copy of most recent report J3 'd What ty ofm ter is es thIs Include? ti Item sail/LA a] 5. How many 5 bscaptlons? are maintein? for HOW are they selected; magazines?EQ, newspapers 5; 5 a c4") re here any therm Ia alternatives? balm? blw-Jf) )ijJP ?1 (3"25152 Lad L10 0) Row as? was often ar;e/ new materials added to the What are your sources fer new rary material. . .J libra y? - 1-W- we] - ww_ (ZELSL How many computers/typewriters are How many are inoperable currently? 2945f availabie for inmates use? l-laye work orders~be bmitted? it .. i5 23le j? I . LexisNexus? 0&6 5 wk A Process 7th we?? 24? Reentry [914? cu) typewriters war Netti) 9. How many inmate workers are assigned to Eagle? ofyeiikers 7 0 aw er 8 the lIbraryI'Iaw hbrary' ME #ofvolunteers 1% 01" more) 10. Do you have any post-seconda'r educationai mat is. Q0 YES NO I ww?h - QT 11 Do ou have a ethnic/urban sectibn Describe?:J ?rub Pr Lieder HEW) within your library? 1 13 What Is the average amount of tame that an 66 mm: has to use the library per week? m. 30W Request copy of library schedule ?3 (at CLQI ?14. How do you ensure new inmates are aware QM A. Lt. of how to use the llbrary? w?a I. -, I 131 Date: uent use of the library 16. What complaints have inmates relayed regarding access to library? ?9 30W UL) use) boelta 111933 17. 18. How do you ensure all inmates in segaeg-atienjl) I) have their desired library materials? (??xclu? lC/Wa Zea? 19. 20. Who maintain the olicies In segregation? t1) 715% 01>) Facility: ates? How oft/en do? you go to seWon unit for inmates to review? 21. initiatives for the inmate population? DH at: .40 (J . What is the most fr by the Inm LL r3355)?; (82% s/ or K012 mm ID How are policies maintai?ed in the I) Do you offer any special programs?tar unique book clubs, literature circles, tracking inmate interests, specialty programs regarding access to Eegal material . Do you have a speCIfIc sectIon of the library dedicated to ree .What complaInts have Inmates relayed What f/ 0W if] Iatenals are iocated there? esume, cover letter prep I mployment, job searches ation )education(ap renticeship ther 25'. Does your institution have satellite libraries? sattetlite libraries located? 016? 26. Where are 3 61) (U I 27. What improvements would you like to make the library? 3 Reentry Resource Center? bu ll H10 +19%)ou Mott/v 28. are inmates able to access resumes before leaving [m 29. Ask Inmates: ?One positive aspect of Eibrary? a {24? .30me (India Ahmsp . tum +0 L?oNa/Jeh 31. Do you have the most recent CIIC inspection report? Where is it? .f?f?f Additional Comments: UM Lew/.5 ?(21115 Leo/C4 oi salami?) 13an )101' ?7 M?d @Q/ch? ENVIRONMENTAL SUSTAINABILITY CHECKLIST Inspector: - Facility: Date: Who 5 your designated Energy Conservation or Recyc ng Coordlnato posi on tie only)? 2. What staff comprises the committee to evaluate the energy usage throughout the year (position titles only)? 4. Was the most recent sustainability audit completed by June 15,2016? Date: 4/20/ 5. What Ienerg?conservation s?trate ies were developed' In the mosf recent sustainability 6. What was the annual usage for the follOwing utilities' In FY 2015' and 2016? Natural Gas 2015: 8?73: 06 6 (CF 2015: 0936 30.4. 66?7? Water 2015: 5/01!? 2016: {5 Wf?b/?n Electricity 2015: My; 2015- 4 5226 ml 7. What were the annual Costs for the following utilities" In FY 2015 and 2016? NaturalGas 2015: 67/5 I7 2015: .2636?? Water 2015: gig/?? 20 2015: 4?4, f4!" 4?5? Electricity 2015: 31/27, f/ 2015: 3/17? 257, 8. Are institution staff made aware of the institution? 5 waste reduction and energy conservation goals? Yes No El lfso, how? 9. Are inmates made aware of and trained re rding the institution?s waste reduction and energy conservation goals? Yes IE/g?oql I I I 132 ENVIRONMENTAL SUSTAINABILITY CHECKLIST Inspector: Facility: 0 .1: Date: 6&7 7 Wit ehe neiceablerends in waste disposal for the previous '12 months? 11. What waste diversion tactics were developed as a result of the audit? 12. How is food waste diverted? Does the institution have a composting operation? 13. Were local agencies, such as the health department, were used to assist in the audit? Yes El No If so, which agency was used? 14. What is the most recyc em a ,e me I ion. Card board MetallAluminum cans El Paper Plastic 15. How much money did the institution earn through its program? Si 359,00 75 F177 16. Did the institution have access to 50% of the earnings? Yes No If so, what was the money used for? 17. Does your facility have a material compactor? Yes No If not, what institution is the closest in proximity to recycle your items? 18. How do you dispose of recycled materials? Clef/M CW +0 (?rearm MW: leave/fry ?km? {>597 .HWW Fiat)? 6'74 moi-a]. 6&rmaala? (a/Accz?' d/?cm Mm (my 19. 2016 graduates and participants from the Roots of Success program? (example: 25 graduates! 30 participants= 83.3 graduation percentage) Number of inmates currently enrolled in the Roots of Success? The number of inmate re-claimers and their wage? 133 134 . ENVIRONMENTAL SUSTAINABILITY CHECKLIST Inspector: Facility: 1 2 CI Date: 6; b77//7 20. FY2015 BUDGET VERVIEW 7 . - A a Allocated Budget. 2 3254.7, Esme: 53523 ?57 FY 2016 BUDGET OVERVIEW ,3 Allocated BudgetW f7?) 2( 912; Expenses: M57152 55259 29' Left Over Balance: Tog 3 exgenses: . ?29m;- tK/z arg. 9- Ms?ra/?er 30,; I, ?0 (Va/6% r/W, 42C 0157 FY 2017 BUDGET OVERVIEW REPORT: Allocated Budget: 3? g?gdg/A/I 757 21. FY 2016 Total Staff Overtime Costs: FY 2016 Correctional Officer Overtime Costs: FY 2015 Totai Staff Overtime Costs: FY 2015 Correctional Officer Overtime Costs: 22. Most recent fiscal audit Number ofConcerns: (a 23. FY 2016 Capital Improvement requests: 60/7? ({5ng I am? ?65/7/4155? 51kg ?/Wm 24. FY 2016 Cost Savings: ?re wa 132/ Ouema?hvo pct/X 744'? ww?a?/ra Gee/war) . 25. The number of inmate re-claimers and their wage? 3 rec/am m? 027 mm?g?/ C?Jgoi?rs 7 Wod- ?mf?kcel?La/n? F7 20.15?, m, H7 Ge/gt??v?m?s?m?z Ni. (O, ENVIRONMENTAL SUSTAINABILITY CHECKLIST Inspector: Facility: Date: 20 FY20153UDGETVERVIEW FY 2016 BUDGET OVERVIEW REPORT: Encumbrancelsl: gr Left Over Balance: Top 3 exgenses: I . ?ff/7 959% 9. Ma?a/far 41347;; 6/476)? r/W" 43? ?0 FY 2017 BUDGET OVERVIEW REPORT: Allocated Budget: I. Allocated Budget. 2 35? 5%2/5 imam ?fe/23 d6? Allocated Budget 945.92? Expenses: my?; 55259 21. FY 2016 Total Staff Overtime Costs: FY 2016 Correctional Officer Overtime Costs: J5 4 37% 4?40? 3 7 - FY 2015 Total Staff Overtime Costs: FY 2015 Correctional Officer Overtime Costs: 35% f5& 35 22. Most recent fiscal audit Number of Concerns 23. FY 2016 Capital Improvement requests: 24. FY 2016 Cost Savings: 25. The number of inmate re?claimers and their wage? Car-ffrg 7 F7 20/3?, (-17 $2 135 C I I C : A p p e n d i x 136 E. ENDNOTES i Ohio Department of Rehabilitation and Correction, Dayton Correctional Institution website. Accessed at http://www.drc.ohio.gov/dci. ii Dayton Correctional Institution Fiscal Year 2017 Budget Status Reports. Provided June 27-28, 2017. iii Commission on Accreditation for Corrections. Standards Compliance Accreditation Audit. June 8-10, 2015. P. 2. iv Ohio Department of Rehabilitation and Correction, “Institution Counts: DCI,” provided on June 27, 2017. v Ibid. vi Ohio Department of Rehabilitation and Correction. Accessed at http://www.drc.ohio.gov/Portals/0/Reentry/Reports/Staffing/2017/June%202017%20Staffing.pdf?ver=201 7-06-02-095008-963 vii Commission on Accreditation for Corrections. p.17. viii Bureau of Internal Audits and Standards Compliance, Full Internal Management Audit for Dayton Correctional Institution, February 28 – March 1, 2017. ix Ibid. x Significant Incident Summary reports provided by the Dayton Correctional Institution for the following period: January 2016 – December 2016. xi Significant Incident Summary reports provided by the Dayton Correctional Institution for the following period: January 2015 – December 2015. xii Significant Incident Summary reports provided by the Dayton Correctional Institution for the following period: January 2016 – December 2016. xiii Significant Incident Summary reports provided by the Dayton Correctional Institution for the following period: January 2015 – December 2015. xiv Serious Misconduct in DRC Prisons, 2017 Annual Report, Ohio Department of Rehabilitation and Correction, received August 1, 2017. xv Ibid. xvi Ibid. xvii Ibid. xviii Significant Incident Summary reports provided by the Dayton Correctional Institution for the following period: January 2016 – December 2016. xix Information provided by the Dayton Correctional Institution during inspection. xx Information provided by the Department of Rehabilitation and Correction, February 21, 2017. xxi Ibid. xxii Ibid. xxiii Dayton Correctional Institution, staff interviews and survey results, June 27-28, 2017. xxiv Ibid. xxv Serious Misconduct in DRC Prisons, 2017 Annual Report, Ohio Department of Rehabilitation and Correction, received August 1, 2017. xxvi PREA Audit: Auditor’s Summary Report Adult Prisons and Jails. Accessed at http://www.drc.ohio.gov/Portals/0/PREA/DCI_PREA_June2015.pdf?ver=2016-08-15-140557-617. xxvii Dayton Correctional Institution, inmate survey results, June 27, 2017. xxviii Ibid. xxix Ibid. xxx Ibid. xxxi Ibid. xxxii Ibid. xxxiii Ibid. xxxiv Dayton Correctional Institution Correctional Employee Sign-in log, May 2017. Reviewed on June 2728, 2017. xxxv State of Ohio Standard Inspection Report, Dayton Correctional Institution. Conducted on March 15, 2017. xxxviDayton Correctional Institution Inspection Overview by the DRC Food Service Contract Monitor, conducted on March 10, 2017. C I I C : A p p e n d i x 137 xxxvii Ibid. Dayton Correctional Institution, TPU Bed Roster, June 26, 2017. xxxix Correctional Institution Inspection Committee Report on Dayton Correctional Institution, February 2015. xl Dayton Correctional Institution, LPH Roster, June 26, 2017. xli Ibid. xlii Dayton Correctional Institution, Alternative Meal Service request, February 10, 2017. xliii Dayton Correctional Institution, staff communications, June 27-28, 2017. xliv Ibid. xlv Dayton Correctional Institution, TPU Bed Roster, June 26, 2017. xlvi Correctional Institution Inspection Committee Report on Dayton Correctional Institution, February 2015. xlvii Dayton Correctional Institution, LPH Roster, June 26, 2017. xlviiiDayton Correctional Institution Fiscal Year 2016, 2017, and 2018 Budget Status Reports. Provided June 27-28, 2017. xlix Ibid. l Department of Rehabilitation and Correction Office of Acquisition and Contract Compliance Fiscal Audits Section, Dayton Correctional Institution Report of Audit, All funds: January 1, 2014 through March 31, 2014. Audit conducted April 25, 2016 through August 31, 2016. Report Finalized on November 29, 2016. li Ibid. lii Dayton Correctional Institution, staff communication, June 27-28, 2017. liiiDayton Correctional Institution Property Reimbursements CY 2015 and CY 2016, provided by staff, July 10, 2017. liv Ibid. lv Dayton Correctional Institution Correctional Institution, staff communication, June 27-28, 2017. lvi Ibid. lvii Dayton Correctional Institution Correctional Institution, staff communication, June 27-28, 2017. lviii DRC Monthly Fact Sheet, May 2017, retrieved from: http://www.drc.ohio.gov/Portals/0/Reentry/Reports/Staffing/2017/June%202017%20Staffing.pdf?ver=201 7-06-02-095008-963 lix Dayton Correctional Institution Correctional Institution, staff interviews conducted June 28, 2017. lx Dayton Correctional Institution Correctional Institution, staff survey results, June 27-28, 2017. lxi Ibid. lxii Cultural Assessment, Dayton Correctional Institution, march 24-27, 2015. Provided by Dayton Correctional staff on June 27, 2017. lxiii CY 2016 DRC Performance Evaluations, Dayton Correctional Institution Correctional Institution, provided by staff on June 27, 2017. lxiv Ibid. lxv Dayton Correctional Institution Correctional Institution, FY 2017 Training Data provided on June 27, 2017. lxvi Dayton Correctional Institution Correctional Institution, staff communication, June 27, 2017. lxvii Dayton Correctional Institution Correctional Institution Vacancy information provided by staff, provided June 27, 2017. lxviii Dayton Correctional Institution, staff communication, June 27-28, 2017. lxix Dayton Correctional Institution Correctional Institution human resources data provided by staff, provided June 27-28, 2017. xxxviii