Celestine Jeffreys From: Diana Ellenbecker Sent: Tuesday, September 12, 2017 8:01 AM To: Andrew Smith; Celestine Jeffreys; David Litton; Dawne Cramer; Diana Ellenbecker; Jim Schmitt; Kevin Vonck; Boland; Nancy Quirk; Patricia Kiewiz; Steven Grenier; Vanessa Chavez Cc: Pamela Manley Subject: 2018 budget Hello all, The 2018 budget is going to be a very difficult budget, with trying to recover from the one time revenue (Stadium District Excess refund) of in the 2017 budget and obligated salary increases of 3-4% in this budget (Fire contract, Police contract, Comp Study, step ups agreed upon at hire time}. ln discussions with the Mayor, for the city to have competitive salaries we can proceed with a slight property tax increase of around That being said, each department needs to review their expenses including salaries and equipment and scrutinize them to be not more than 2% increase overall before submitting for review. I still do not have some large department numbers yet that impact the budget. Our preliminary ERP limits for 2018 would allow our expenses to increase just over dollars or but that is for all 101 expenses, debt service, capital equipment and insurances. With salaries eating up more of that, it doesn?t allow growth in any other line item. Please take into consideration the use of any available fund balances (special revenue and capital fund balance) that you have prior to requesting new funds for capital equipment. All available fund balance will be reviewed. I will continue to work on the budget daily and will update you as I get better information. Thank you, Diana Date July 2017 8/1 8/4 July - 8/4 July - 8/4 7/24 - 8/23 8/23 9/1 September 9/1 9 10/1?10/20 10/24 10/24 TBA 10/25 11/7 CC Chambers 11/7 Nov 14, 2017 CC Chambers 12/20 12/31 City of Green Bay 2018 Budget Calendar Action Refresher training as needed contact Pam Manley Estimated equalized values to be distributed by DOR (Certi?ed by 8/15/17) Worker's Compensation, general liability and insurance allocations to Finance DPW to provide estimates for sani-sewer rate increases and storm water utility increases Department requests equipment for 2018 budget - Purchasing to give them the estimated amounts Human Resources Finance to work on salary and benefit assumptions Any changes to the table of organization must be communicated to HR and Finance. Departments key in budgets into Tyler Munis All departments send an email to Finance that your budgets are ready for review Net New Construction Equalized Value #3 available from DOR Meetings to be scheduled with departments to review their budget State notifies municipalities of Revenue Sharing numbers Prepare for creating the budget document - send out notices to department heads and others on timing of budget book Preliminary cover letter from Mayor Update all fund balances from PY's CA-FR Department's comment sheets Update general obligation debt Alert printing on timing of budget book Prepare resolutions Prepare legal notice from budget documents Organizational charts Budget hearing notice sent to the press for publication - must be sent 20 days before the CC meeting. (Published 15 days before the CC meeting) Copies of Mayor's Executive Budget distributed to Common Council Health and Dental Insurance rates will be discussed at the personnel committee Expenditure restraint limit notices sent from State Joint Finance/Personnel Committee acts on Mayor's Executive budget - Out-of?State Training/Travel Requests will be discussed at the personnel committee. State notifies municipalities of ERP limit Public Hearing/Common Council acts on Mayor's Budget (start at Final Budget to Printing (wait on Sanitary Sewer final coming from and CDBG to make the book complete) Final copies of Budget are distributed and posted on the City's website (pending the above budgets) Responsibility Finance Finance Risk DPW De I Purchasin HR Finance All departments All department heads Finance Mayor's of?ce set up w/Fin Depts DOR Finance Finance/City Clerk Mayor/Finance HR DOR Finance/Personnel Com, Mayor, Finance Dept Finance CC, Mayor, Finance, Dept Heads Finance Finance