DRAFT Students First CT Community College Management Consolidation Board of Regents Presentation Draft Organizational Structure October, 19 2017 CT State Colleges & Universities 1 Committee’s Charge • Recommend to the Board • A Management Structure for a SINGLE, accredited, Connecticut Community College, with 12 campuses • Savings target of $28 million • After numerous considerations, we are recommending • • • • • A Single NEASC accredited Community College of Connecticut that supports Students First Provides opportunities for the 12 campuses to work together Develop a new Enrollment Management Strategy that serves students Develop a process to align curriculum across the 12 campuses with broad faculty participation Maintain unique programs and create greater student access statewide • We believe that over time the projected savings WILL be realized • Keep all 12 campuses OPEN CT State Colleges & Universities 2 Vision • Create a dynamic community college that leverages talents and resources and focuses on getting students to their individual educational goals and in response to community and state needs. • Create a financially stable and sustainable future for the state’s community colleges • Create a single NEASC accredited community college with 12 campuses, with clear and consistent practices and procedures • Maintain the uniqueness, identity and community connections of each campus • Have clear enrollment management practices to address declining enrollment patterns • Provide seamless transition for students to the future single college CT State Colleges & Universities 3 Summary of Work • May 1 – the 12 community college presidents had a retreat to review possible structural options for the system • May 6 - a sub-committee of presidents and deans representing the major work functions met to consider these options • This group focused on three areas: • Academic affairs and continuing education • Student affairs • Enrollment management CT State Colleges & Universities 4 Summary of Work Cont. • May 26 –sub-committee reviewed a draft organizational structural options • June 8 • • • • • • • • • • – a team from the CSCU system attended the NEASC CIHE Commission meeting in Maine to request an advisory opinion June 12 - subcommittee met and began developing functional duties for key positions June 14 - the Presidents met to review and discuss the draft June 23 - subcommittee met to continue refining position functions July 11 - met to review academic and enrollment structures July 27 - reviewed draft structure July 28 - Presidents reviewed draft structure Aug 30/Sep 1 - Presidents reviewed small, medium and large campus structures, and began assessing positions Oct 2-16 - Latest draft reviewed by all work groups Oct 18 - a team from the CSCU system meeting to update NEASC staff Oct 19 - Board of Regents Presentation CT State Colleges & Universities 5 Benefits to Students of a single Community College of Connecticut CT State Colleges & Universities 6 Examples of benefits to students • Clear and consistent processes to enroll in colleges • Student can work with advisors to pick best options for financing their education combining federal, state and local financial aid and scholarships • Common degree programs with common courses between campuses • Easier to take courses at any campus, including online • No need to transfer credits across colleges • Common Guided Pathways across the 12 campuses • One placement test, with consistent course assignment • Less confusion on transfer pathways to the universities CT State Colleges & Universities 7 Enrollment Admissions Currently: • Students often take classes at multiple campuses • • • • • • Apply to each college Provide HS transcripts Proof of Immunization Provide college transcripts Fill out a single FAFSA application with school codes May be required to do Income Verification multiple times In a Single Community College: • Apply ONCE • Fill out FAFSA with one code • Arrange ONCE for • HS transcripts • Proof of Immunization • College transcripts • Receive ONE aid package that can be used across multiple campuses CT State Colleges & Universities 8 Registration Currently: • Each semester, students must register for classes at each college separately • They often do not know whether their classes will successfully transfer from one community college to the next In a Single Community College: • They need to earn at least 25% of their credits at a primary college in order to be able to graduate • Any credits earned at other campuses will NOT help students improve their GPA at their primary campus • If students transfer to another community college, their GPA starts again at 0.0 CT State Colleges & Universities • Student can more easily take classes at any of the 12 campuses • Common courses will have the same prerequisites • No need to TRANSFER credits back and forth • All credits earned will count toward GPA • All credits earned will apply to degree 9 Financial Aid Currently • If a student wants to apply financial aid between campuses, they have to do a consortium agreement, requiring signatures • Students have to wait until the paperwork arrives • Students may get dropped for non-payment in the meantime • Even with a consortium agreement, students cannot use their aid to pay for books at other campuses In a Single Community College: CT State Colleges & Universities • Student can work with advisor to pick best options for financing their education combining federal, state and local financial aid and scholarships • Can apply that aid for tuition/fees and books at multiple campuses 10 Proposed Leadership Structure Community College of Connecticut CT State Colleges & Universities 11 Positions required for NEASC accreditation Current ACC College President CSCU President CCC College President GWCC College President HCC College President MCC College President MXCC College President NCC College President NCCC College President NVCC College President QVCC College President TRCC College President NEASC Standards require • 12 CEOs/Presidents • 12 CFOs • 12 Chief Academic Officers TXCC College President (Std 3.10-3.12) (Std 7.11) (Std 3.14) Prospective CSCU Chancellor Vice Chancellor CCC (CEO) CCC Provost/ CAO CT State Colleges & Universities NEASC Standards require • 1 CEO • 1 Chief Financial Officer • 1 Chief Academic Officer CCC CFO 12 CSCU Chancellor Proposed Leadership Structure VP Enroll. Mgt Vice Chancellor CCC (CEO) CC Provost Regional President (& Campus VP) Regional President (& Campus VP) Regional President also doubles as Campus V.P. for one campus CAMPUS VP (Manchester) Regional President (& Campus VP) Regional President also doubles as Campus V.P. for one campus REGION 1 CAMPUS VP (Capital) CCC CFO CAMPUS VP (QV) Regional President also doubles as Campus V.P. for one campus REGION 2 CAMPUS VP (Three Rivers) CAMPUS VP (Asnuntuck) CAMPUS VP (NW) CAMPUS VP (NV) CT State Colleges & Universities REGION 3 CAMPUS VP (Tunxis) CAMPUS VP (Gateway) CAMPUS VP (Housatonic) CAMPUS VP (MX) CAMPUS VP (Norwalk) 13 CT Community College Regional Structure Vice Chancellor CCC CCC CFO CCC VP Enroll. Mgt. CCC Provost/VP ASA Regional President/ Campus VP (Region 1) Regional President/ Campus VP (Region 2) Regional President/ Campus VP (Region 3) Campus VPs Campus VPs Campus VPs Regional Exec. Dir Enrollment Management Regional Exec. Dir Enrollment Management Regional Exec. Dir Enrollment Management Regional Marketing Lead Regional Marketing Lead Regional Marketing Lead CT State Colleges & Universities 14 Features of a Regional Approach • Create 3 regions, to enhance student experience, assure academic quality and maximize organizational effectiveness • Build upon strong relationships between community colleges in a region and leverage expertise and personnel assets currently at the colleges • Incorporate shared services in HR, finance, marketing, IT, facilities and Institutional Research • Establish regional centers of excellence for special academic programs • Seek regionally coordinated grant opportunities • Maintain regional and local campus programs that are responsive to regional workforce needs • Manage academic program offerings and enrollment across the region CT State Colleges & Universities 15 Role of the Regional Presidents Provide focused leadership and coordination among the 4 campuses Serve as Campus Vice President for one campus within their region Foster collaboration and alignment across campuses Re-align resources and human capital within the region Advocate legislatively at the local, regional and state level along with the Campus VP • Partner with state, local, community agencies, businesses, and school districts to respond to needs and create opportunities for students throughout the region • Serve as a liaison to the community along with Campus Vice Presidents • Work with the VP Enroll. Management to support regional recruitment and retention initiatives • • • • • CT State Colleges & Universities 16 Role of the Campus Vice Presidents Be a visible presence on campus and within the local community Oversee local campus operations Manage all campus academic and student programming Foster a positive environment that maximizes student enrollment, retention and completion • Collaborate with the campus foundation to secure additional resources • Advocate legislatively at the local level along with the Regional President • Partner with state, local, community agencies, businesses, and school districts to create opportunities for students • • • • CT State Colleges & Universities 17 Features of a Centralized Enrollment Management Strategy • Coordinate strategic recruitment and retention best practices at the state, regional and local levels • Streamline enrollment processes to remove barriers to student access • Merge into single Title IV entity with a single program participation agreement • Leverage limited financial aid funds to strategically address college affordability • Create a Student Retention & Completion Council CT State Colleges & Universities 18 Vice Chancellor CCC Regional President/ Campus VP VP Enroll. Mgt. Large Campus structure GWCC, HCC, Norwalk, MCC, NVCC Regional Exec. Dir. Enroll. Mgt. Assoc. Dir. Enroll. Mgt. (Campus based) Asst. Dir. Enroll. Mgt. Campus Registrar Enroll. Specialists Campus VP Comm. Relations, Grants & Foundation Dean Student Affairs Student Affairs • • • • • • • • • • Student activities Student Conduct Retention/Compl. Advising Counseling Career Services SART/Title IX First Year Prog. Disability Serv. International Prg.. Facilities Mgt. Assoc. Dean Campus Operations Dean Academic Affairs Academic Affairs • • • • • • Assoc. Deans Library Tutoring Instruc. Tech Lab Support Clerical Staff Placement Testing Assoc. Dean C.E. & Workforce Dev. Faculty Regional/System Positions Inst. Research Facilities Bursar I.T. Possibilities will exist for position sharing across campuses Campus positions CC CFO Human Resources Finance Support Campus Security System IT Vice Chancellor CCC Regional President/ Campus VP VP Enroll. Mgt. Small/Medium Campus structure ACC, CCC, QVCC, MXCC, NWCC, TRCC, TXCC Regional Exec. Dir. Enroll. Mgt. Campus VP Facilities Mgt. Comm. Relations, Grants & Foundation Assoc. Dir. Enroll. Mgt. (Campus based) Asst. Dir. Enroll. Mgt. Campus Registrar Enroll. Specialists Assoc. Dean Student Affairs • • • • • • • • • • Student activities Student Conduct Retention/Compl. Advising Counseling Career Services SART/Title IX First Year Prog. Disability Serv. International Prg. Dean Academic & Student Affairs Academic Affairs • • • • • • Assoc. Dean Campus Operations Assoc. Deans Assoc. Dean C.E. & Workforce Dev. Faculty Library Tutoring Instruc. Tech Lab Support Clerical Staff Placement Testing Facilities Bursar I.T. Possibilities will exist for position sharing across campuses Campus positions Regional/System Positions CC CFO Inst. Research Human Resources Finance Support System IT Campus Security Next Steps • Develop a process to align curriculum across the 12 campuses with broad faculty participation • Which degree programs will be common across 12 campuses? • Create common courses, syllabi, common pre-requisites, course numbers, contact hours, etc. • Establish academic structure to manage degree programs • Review implications of academic changes for Banner, Degree Works and Blackboard • Recommend Governance representation • Curriculum committee • CCC Senate • Create assessment processes for student learning and institutional effectiveness in a single CCC • Create transition plan to teach-out of students from current colleges to a single CCC CT State Colleges & Universities 21 CT Community College FAC/Academic Council Proposed Shared Governance Curriculum Review Structure Faculty Disciplinary Groups •Course/Program Alignment •Program Development •Modification of Programs/Courses •New Courses Local Campus Input/Guidance CCC Curriculum Committee •Representative body of 12 campuses •Assessment •Curriculum Alignment CCC Senate •Shared Governance •Representative body of 12 campuses CCC Provost •Resource requirement •Need for program •Policy compliance CSCU Academic Council ASA Committee (BOR) •Meets policy requirements •Review •Approval NEASC Stds 3.14, 3.15 & 4.5 - Responsibility for the quality of the academic program lies with the CAO/Provost - Responsibility for content and quality of curriculum lies with the faculty - Organization & Governance structure assure the integrity CT State Colleges & Universities and quality of academic programs Board of Regents •Final approval 22 Tentative Planning Timeline April/May 2017 – Strategy proposed and committees begin work Oct 2017 – Plan proposed to Board of Regents Dec 2017—Plan submitted for Board of Regents approval FY ‘18 – Begin developing shared governance and curriculum review structure Mar ‘18 – Submit substantive change proposals for the one community college to NEASC • FY ‘19 – Build leadership team • FY ‘19 – Faculty groups begin developing common degree programs • • • • • • Campuses can have degree option variations locally as well as unique degree programs • FY ’19– Begin building New CCC Academic Banner system • July 1st 2019 – formally begin CT Community College regional structure CT State Colleges & Universities 23 Top 25 U.S. Community College Institutions (with single accreditation) by Enrollment (Most recent IPEDS data - 2015) U.S. Community Colleges 1. 2. 3. 4. 5. Ivy Tech Community College (81,668) Lone Star College System (70,724) Miami Dade College (62,332) Houston Community College (56,522) Community College of Connecticut (52,761) CT State Colleges & Universities 7 Acknowledgements • CT Community College Presidents • Consolidation sub-committee • Presidents Jukoski (TR), Levinson (NCC) & Rooke (NWCC) • Deans Williams (QV), Harris (MCC), Bozzuto (GW & HCC), Ellis (GW & HCC), Minkler (MX), DeAngelis (ACC) • FAC/Academic Council sub-committee • • • • D. Cummings (NV), R. Brown(TX), J. Wallace (MX), L. Roller (GW), T.J. Barber (MCC) Deans I. Rios-Knauf (NV) & K. Kosinski (GW) N. Melnicsak (SO), K. Klucznik (SO) Pres. Rooke (NWCC) Also thanks to Office of Planning, Research & Assessment, B. Gammell & O. Rivera; Student Success Center, G. DeSantis CT State Colleges & Universities 25