P5370.11 6/25/2008 Page 11 — — — — — health fairs; health education book fairs; participation in nationally recognized health events; Walk-a-Thons; or Aerob-a-Thons. 14. [ART AND HOBBYCRAFT §544.34]. The art and hobbycraft program enables inmates to make constructive use of their leisure hours, use their skills and creative abilities constructively, and gain a sense of accomplishment. Use of hobbycraft facilities is a privilege that the Warden or staff delegated that authority may grant or deny. [a. Obtaining Materials. An inmate engaged in art or hobbycraft activities may obtain materials through: (1) The institution art program (if one exists); (2) The commissary sales unit; Special purchase commissary orders, if the sales unit is unable to stock a sufficient amount of the needed materials; or (4) Other sources approved by the Warden. b. Identification of Products. Each inmate shall identify completed art or hobbycraft products by showing the inmate's name and register number on the reverse side of the item. c. Disposition. Completed or abandoned art or hobbycraft articles must be disposed of in one of the following ways: (1) Upon approval of the Warden, by giving the item to an authorized visitor. The quantity of items will be determined by the Warden. (2) By mailing the item to a verified relative or approved visitor at the inmate's expense. (3) By selling, through an institution art and hobbycraft sales program, if one exists, after the institution price committee has determined the sale price.] If an institution has a sales program, procedures for it must be included in the Institution Supplement on Recreation Programs. P5370.11 6/25/2008 Page 12 [(4) Other methods established by the Warden.] To reduce fire hazards and to conserve space, art and hobbycraft items that are not disposed of in any of the listed ways is contraband. [d. Restrictions. Art and hobbycraft programs are intended for the personal enjoyment of an inmate and as an opportunity to learn a new leisure skill. They are not for the mass production of art and hobbycraft items by artists or to provide a means of supplementing an inmate's income.] The Recreation Supervisor is responsible for developing a record-keeping system to control ongoing and completed projects. [(1) The Warden may restrict, for reasons of security and housekeeping, the size and quantity of all products made in the art and hobbycraft program. Paintings mailed out of the institution must conform to both institution guidelines and postal regulations. If an inmate's art work or hobbycraft is on public display, the Warden may restrict the content of the work in accordance with community standards of decency.] The Warden is to consult with Regional Counsel prior to restricting the public display of inmate art work or hobbycraft, to ensure that appropriate legal standards are met. [(2) The Warden may set limits, in compliance with commissary guidelines, on the amount of money an inmate may spend on art or hobbycraft items or materials.] The limit may not exceed $300 per quarter through commissary, special purchase order, or a combination of the two. [(3) The Warden may restrict for reasons of security, fire safety, and housekeeping, the use or possession of art and hobbycraft items or materials. (4) Appropriate hobbycraft activities shall be encouraged in the inmate living areas. However, the Warden may limit hobbycraft projects in the cell/living areas to those which can be contained/stored in provided personal property containers. Exceptions may be made for such items as a painting where the size would prohibit placement in a locker. Hobbycraft items must be removed from the living area when completed unless they are approved as personal property. P5370.11 6/25/2008 Page 13 (5) The Warden shall require the inmate to mail completed hobbycraft articles out of the institution at the inmate's expense, or to give them to an authorized visitor within 30 days of completion, or to dispose of them through approved sales. However, articles offered for sale must be sold within 90 days of completion, or must be given to an authorized visitor or mailed out of the institution at the inmate's expense.] Inmates may sell hobbycraft articles or finished goods, and visitors or Bureau employees may buy such articles, only as prescribed below. (a) Articles for Sale. The inmate must submit finished articles to be offered for sale to the recreation staff responsible for the hobby shop and attach a price tag reflecting his or her valuation of the item. Recreation staff must assign a serial number to the item and enter the item and serial number on the register of Hobby Shop Articles for Sale (BP-196), prepared in duplicate. The Supervisor of Recreation is to retain records for at least three years. (b) Price Committee. The Warden designates members to the institution Price Committee, ordinarily recreation staff responsible for the hobby shop, a member of the education department, and one other employee. Prior to making an article available for sale, the Price Committee approves the register of Hobby Shop Articles for Sale. (1) Authority. The Price Committee may return to the inmate any item considered to be poorly constructed or not in good taste. The committee may consider articles in sets as one piece, with only one serial number assigned. (2) Sales Approval. Articles may not be sold for more than the amount the Price Committee approves. Should the committee's price differ from the one the inmate provides, the inmate's approval will be obtained on the Hobby Shop Articles for Sale form prior to display. If the inmate disagrees with the Committee’s price, and refuses to sign the form indicating approval, the item must be withdrawn from sale. (3) Sales Display. After the Price Committee's approval, the article (plus the original of the Hobby Shop Articles for Sale form) will be delivered to the staff member in P5370.11 6/25/2008 Page 14 charge of the display case. of the form. Recreation staff will retain a copy Each article on display will indicate the name and serial number of the item and the price designated by the Price Committee, but the inmate's name or register number may not appear on the item. An inmate may withdraw an article displayed for sale at any time. The recreation staff member and the employee in charge of the display case will do a monthly inventory of articles in the display case. Articles not sold within 90 days will be returned to the inmate for further disposition in accordance with subsection 14.c. above. (4) Posting. Funds received for articles sold will be recorded on a Temporary Receipt - Inmate Funds (BP-197). The funds, along with the yellow copy of the Temporary Receipt, will be delivered to the mail room for inclusion in the daily collections. [(6) Where space and equipment are limited and demand is high, the Warden may set limits on the amount of time an inmate may use a hobbycraft facility, e.g., the Warden may limit an inmate's use of any workshop or classroom to six months to make room for new students. Hobbycraft participants may be rotated to allow for maximum utilization of the resources. (7) Disciplinary action may be taken against inmates found with unauthorized hobbycraft materials in their possession. This action may include the removal of the inmate from the hobbycraft program.] (8) Material Safety Data Sheets (MSDS) will be maintained for all products. It is the Recreation Supervisor's responsibility to ensure that the MSDSs are completed and available for all staff and inmates and that relevant safety talks are provided to all persons involved with the hazardous leisure-time materials, consistent with the Occupational Safety and Environmental Health Manual. All hazardous materials will be stored and disposed of in accord with OSHA regulations, and inventoried regularly with an effective bin card system.