11? Edgor Homey Charter School Spirit of Excellence Academy (gm P/?oa?ea?Po? Adi/ta, Jma School Leader Assistant Principal Rescheduled Board Meeting Monday, August 14, 2017 6:00pm Call to Order Roll Call Approval. of Minutes CFO Report Principal Report Public Comment Adjournment ONE SCHOOL ONE SCORE: MASTERY 2503 Willow Street New Orleans, Louisiana 70113 Office {504} 373-6230 1 Fax (504) 891-6919 Edgar P. Harney Spirit of Excellence Academy Rescheduled Board Meeting Monday, August 14, 2017 6:00pm BOARD ATTENDANCE Charles J. Southall, President Ashton J. Ryan, Jr. Raynita Lagarde Arthur Williams, Jr. STAFF ATTENDANCE Rhodes Polk, School Leader Aisha Jones Assistant Principal Brent Washington, Chief Financial O?icer Martin Encalarde Jr., - Dean of Students Justin Brown Assistant Dean of Students Bethencourt School Nurse Diondra Lewis Social Worker Kenya Rounds Attorney Call to Order President Scuthall reported that since the transition to Orleans Parish School Board its required that our board have parental representation. Ms. Raynita Lagarde was appointed to the board as parent representation. Motion by Mr. Ashton Ryan to accept Ms. Raynita Lagarde to Edgar P. Harney Spirit of Excellence Academy Board second by Mr. Arthur Williams, Jr. with unanimous consent. President Southall, called Board Meeting to order with a quorum. APPROVAL OF MINUTES Motion to accept the minutes for the Rescheduled Board Meeting on Monday August 14, 2017 by Mr. Arthur Williams, Jr. seconded by Mr. Ashton Ryan, Jr. with unanimous consent. Recommendation Committee for Principal, Motion to accept Mrs. Rhodes Polk as Principal of Edgar P. Hamey Spirit of Excellence Academy by Mr. Ashton Ryan, Jr. seconded by Mr. Arthur Williams, Jr. with unanimous consent. CFO REPORT Mr. Washington report, As of June 3, 2017 Grants Receivable Report; Accounts Receivable Report: NCLB Title 1 - NCLB Title II A - IDEA, PartB/611 - MFP - Total Accounts Recievable Total Current Assets Total Assets Motion to accept CFO Report Mr. Ashton Ryan, Jr. seconded by Ms. Raynita Lagarde with unanimous consent. PRINCIPAL REPORT Mrs. Polk report, Spring 2017 LEAP Results, Current Student Enrollment 319 Enroll NOLA, Of?cial Roll 281; Curriculum The curriculum leadership staff has adopted Pearson Products total amount Motion to adopt Pearson Products by Mr. Ashton Ryan, Jr. seconded Mr. Arthur Williams, Jr. with unanimous consent. 8th Grade Social Studies Curriculum ?Louisiana: Our History, Our Home Clairmont Press $2,997.50; Student Reports Rashad Johnson passed away; Three students will recite the pledge at Orleans Parish School Board Meeting. Met with Zulu Rex Organization make a wish List, Staff Reporting July 24, was professional development; Parentf Student Orientation was held Thursday, August 3, 2017, 48 parents attendant and uniforms and back packets were given to the students; School Sit upgrades Johnson Control repaired the second floor air condition; Staff Meet and Greet 43 staff members, two board members and board secretary attended; Admissions Campaign Canvasing the neighborhood; passing out ?yers; Lamar Billboards we had 3 advertising billboards from July 24 31, Aug] 28, Aug21- Sept. 17; Admissions Shake down was a great success, attendees were Blood Bank, Zulu Tramps,. Expense Expenditure Report: Meet Greet Of?ce Remodel/Mold Remediation Materials - m, Of?ce Remodel/Mold Remediation Materials - m; Debris Removal/Dumpster Rental - $3,5 36.90; Admissions Campaign Supplies/Materials Motion to accept Principal . Report by Mr. Ashton Ryan, Jr. seconded by Ms. Raynita Lagarde with unanimous consent. President Southall, express that Mr. Kenya Rounds had been working with the Board for the termination of passadministration. We need to have a lawyer to represent us in the law. Mr. Kenya Rounds presented a Retainer Agreement to Edgar P. Harney Spirit of Excellence .Academy Board. Motion to accept Mr. Kenya Rounds as the Lawyer for the Edgar P. Harney Spirit of Excellence Academy Board for $1,000.00. a month Mr. Ashton Ryan, Jr and seconded by Arthur Williams, Jr. with unanimous consent. Executive Sessions Motion to amended the Board Agenda for Executive Session by Mr. Ashton Ryan,Jr. seconded by Ms." Raynita Lagarde with unanimous consent. Motion to come out of Executive Sessions Mr. Ashton Ryan, Jr. seconded Ms. Raynita Lagarde with unanimous consent. Motion to adopt school year extended by Mr. Arthur Williams, Jr. seconded by Mr. Ashton Ryan, Jr. PUBLIC COMMENT There was no public comment ADJOURNMENT Motion to adjourn Mr. Arthur Williams, Jr. seconded by Mr. Ashton Ryan, Jr. with unanimous consent. Carefully Submitted by Lisa K. Royal, Board Secretary Charles J. Southall, Board President Edgar P. Harney Spirit of Excellence Academy Called Board Meeting Monday, July 3, 2017 6:00pm Call to Order Roll Call Selection of Principal 0 Applicants Synopsis 0 Vote for Principal Adjournment Refreshments served Edgar P. Harney Spirit of Excellence Academy 1829 Carondelet Street New Orleans, La. 70130 Called Board Meeting Minutes Monday, July 3, 2017 6:00pm BOARD ATTENDANCE Charles J. Southall, Ill, President Ashton J. Ryan, Jr. Arnel Cosey Norma Dixon Monroe Arthur Williams, Jr. CALL TO ORDER At 6:00pm President Southall called Board Meeting to order with a quorum. The reason for this special called meeting was to select the Principal for Edgar P. Harney Spirit of Excellence Academy. The candidates for Principal are Mrs. Rhonda Marsh, Mr. Clarence Williams, and Mrs. C. Rhodes- Polk. . Academic Chairman Ms. Arnel Cosey, gave the board a synopsis of the candidates for Principal. The boa td voted and Mrs. C. Rhodes Polk was voted Principal of Edgar P. Harney. Motion by Mr. Ashton Ryan, seconded by Ms. Arnel Cosey to select Mrs. C. Rhodes - Polk as Principal of Edgar P. Harney with unanimous consent. Mrs. C. Rhodes Polk was contacted by President Southall and accepted the job as Principal of Edgar P. Ha rney Spirit of Excellence. Mr. Ashton Ryan, ask to remove his name from the ?nancial documents, the board accepted his request. Motion by Mr. Arthur Williams, Jr. seconded by Ms. Arnel Cosey that Mr. Ashton Ryan name by removed from the ?nancial documents, accepted with unanimous consent. Motion to adjourn Called Board Meeting by Mr. Ashton Ryan, Jr. seconded by Ms. Arnel Cosey with unanimous consent. Refreshments served ily Sub itt by ?gag/Z2 . oy I, ard ecretary . . 4. has One School, One Score - Mastery Edgar P. Hamey Spirit of Excellence Academy Board Meeting Monday, June 5, 2017 6:00pm Call to Order Roll Call Approval of Minutes New Business CFO Report/ 2017 -2018 Budget Report Principal Report Public Comment Adjournment Edgar P. Harney Spirit of Excellence Academy Board Meeting Minutes Monday, June 5, 2017 BOARD ATTENDANCE Charles J. Southall, President Ashton J. Ryan, Jr. Arnel Cosey Norma Dixon Monroe Arthur Williams, Jr. STAFF ATTENDANCE Eileen Williams, Principal Melissa Forcier, Assistant Principal Brent Washington, CF01 Rhondie Verrett Deneen M. Jackson Lisa B. Cox Karen Gusman Dena Robeteau Keisha Wilford Theada Thompson Arethea Lewis Sierra McKinney Abby Dickerson Perretta White Mitchell Avis P. Hayes Ronatha Allen Tina Smith Cheryl H. Lawson Stephanie J. Clark Lisa Royal, Board Secretary CALL TO ORDER At 6:00pm President Southall call Board Meeting to order with a quorum. APPROVAL OF MINUTES Motion to accept the minutes for the Board Meeting on Monday, April 5, 2017 by Mr. Ashton Ryan, Jr. seconded by Ms. Ame-l Cosey and Mr. Arthur Williams, Jr. with unanimous consent. CFO Report fBudget 2017 -2018 Mr. Washington reported, As of March 31, 2017 Grants Receivable Report; Accounts Receivable: NCLB Title 1 - NCLB Title 11A Sm; IDEA, Total -9 Accounts Receivable Sm Total Current Assets Liabilities Equity Projected Budget for Fiscal Year 2017 2018 See Attached The Projected Enrollment for Budget 2017 2018 is 345 students. Motion to accept CFO report Mr. Ashton Ryan, Jr. seconded by Mr. Arthur Williams, Jr. with unanimous consent. Principal - Report Ms. Williams reported Draft Calendar for 2017 2018 school year; Enrollment Number as of 6/5/2017, per grade total 277 students; Grant Proposal Pro Bono Publico foundation; SPS anticipated Nov. 2017; Contracts for 2017 2018; Textbooks and Supplies, See Attached. Motion to accept Principal report by Ms. Arnel Cosey seconded Ms. Norma Monroe with unanimous consent. Motion for Executive Session Mr. Ashton Ryan, Jr. seconded Ms. Norma Monroe with unanimous consent. Motion to come out of Executive Session Mr. Ashton Ryan, Jr. seconded Mr. Arthur Williams, Jr. with unanimous consent. Public Comment There was no public comment Adjournment Motion to adjourn board meeting by Mr. Ashton Ryan seconded by Ms. Norma Monroe with unanimous consent. Care?ally Submitted by Lisa K. Royal, Board Secretary Charles J. Southall, Board President Edgar P. Harney Spirit of Excellence Academy 2503 Willow Street New Orleans, LA 70113 (504) 373 ~6230 Eileen T. Williams, CEO WWw.soeanola.com Principal?s Report June 5, 2017 0 Draft Calendar for 2017-2018 0 Enrollment Numbers 6/5/17 Kindergarten -8 students .lSt grade- 20 students 2nd grade- 38 students 3rd grade? 31 students 4th grade- 45 students grade? 40 students 6th grade? 37 students 7th grade- 39 students 8th grade- 19 students Total 277 students 0 Grant Proposal Pro Bono Publico Foundation due end of June 0 S-for 2 Chrome Book Carts . SPS anticipated Nov. 2017 0 Science, ELA and Math scores- anticipated release in late June/early July Social Studies scores~ anticipated release October 0 Contracts for 2017-2018 BCH Transportation Johnson Controls Study Island (renewal July 2018) Edgear (J PAMS) Kurzweil (annual renewal in January 2018) Imagine Learning $w Aimsweb $m Eureka Math -IXL {in Educational Networks (webpage) 3? OPBS Nutrition Dept. - Textbooks and supplies 0 0 Social Studies and Science materials needed ?because of new Louisiana State Standards Purchasing additional novels for ELA Guidebook curriculum from LDOE (grades 2?8) Test Prep materials for grades 3-8 Be Respectful Be Responsible Be Prepared Be Safe EDGAR P. HARNEY SPIRIT OF EXCELLENCE ACADEMY BOARD MEETING Monday, April 5, 2017 AGENDA CALL TO ORDER ROLL CALL APPROVAL OF MINUTES NEW BUSINESS Auditor Report CFO Report Prinoipal Report PUBLIC COMMENT ADJOURNMENT Edgar P. Harney Spirit of Excellence Academy Board Meeting Minutes Monday, April 5, 2017 6:00pm BOARD ATTENDANCE Charles J. Southall, President Ashton J. Ryan, Jr. Kirk Reasonover Arnel Cosey Norma Dixon Monroe Arthur Williams, Jr. STAFF ATTENDANCE Eileen Williams, Principal Melissa orcier, Assistant Principal Brent Washington, CFO Lisa Royal, Board Secretary Dana Roberteau, Data Manager Armand Pickney, Auditors CALL TO ORDER At 6:00pm President Southall call Board Meeting to order with a quorum. APPROVAL OF MINUTES Motion to accept the minutes for the Board Meeting on Monday, February 6, 2017 by Mr. Ashton Ryan, Jr. second by Ms. Arnel Casey and Mr. Arthur Williams, Jr. with unanimous consent. Auditor Report Mr. Armand Pinkney reported that the June 2016 audit completed successfully. No ?ndings for June 2016 audit. Board Members, CFO and Principal were given a copy of the June 2016 Audit. Mr. Pinkney gave an overview of the Audit June 2016. Statement of Financial Position: Total Assets Total Liabilities 33" Equity positive Year End Total Revenues $m Total Expenses Statement of Cash low? pages 6&7 Basic Foot notes of ?nancial statements In Management there was two ?ndings, a. Several contracts not attached to minutes. b. Policy and procedure, wasn?t being followed, manual revised to conform control current practice and Louisiana of auditors procedure. Motion to accept the Auditor Mr. Armand Pinkney report Mr. Ashton Ryan, second by Mr. Arthur Williams, Jr. with unanimous consent. CFO REPORT Mr. Washington reported, As of February 28, 2017, Accounts Receivable $70,196.00. Motion to accept Mr. Washington report Mr. Ashton Ryan, seconded by Mr. Kirk Reasonover with unanimous consent. Principal Report Ms. Williams reported, Testing Session - from April 4, 2017 May 4, ELA Session, Math Session, and Social Studies Session, Quarterly Exams ?om April 26, 2017 May 3, 2017. Parents Night Around The World - May 11, 2017. Kindergarten Moving Forward Celebration, May 12, 2017 and 8th Grade Moving up Celebration, May 15, 2017. Field Day, May 16, 2017; Last Day of School for Students, May 18, 2017. Education Navigator is a navigator non-pro?t to get there student number count up, by Whitney Henderson. Motion to accept the principal Ms. Williams report by Mr. Kirk Reasonover seconded by Mr. Arthur Williams, Jr. with unanimous consent. Motion for Executive Session by Mr. Ashton Ryan seconded Ms. Norma Dixon Monroe with unanimous consent. Motion to close Executive Session by Mr. Kirk Reasonover seconded by Mr. Ashton Ryan with unanimous consent. Motion to adjourn Board Meeting by Mr. Kirk Reasonover seconded by Ms Arnel Cosey with unanimous consent. Carefully Submitted by Lisa K. Royal, Board Secretary Charles J. Southall, Board President EDGAR P. HARNEY SPIRIT OF EXCELLENCE ACADEMY SPECIAL CALLED BOARD MEETING Monday, March 6, 2017 AGENDA CALL TO ORDER ROLL CALL APPROVAL OF MINUTES NEW BUSINESS OPSB Overview ADJOURNMENT Edgar P. Harney Spirit of Excellence Academy Special Called Board Meeting Minutes Monday, March 6, 2017 Call to Order Meeting was called to order by President Southall at 6:10pm with a quorum BOARD ATTENDANCE Charles J. Southall, President Mr. Ashton Ryan, Jr. Mr. Kirk Reasonover Ms. Norma Monroe Ms. Amell Cosey STAFF ATTENDANCE Eileen Williams, Principal Melissa Forcier, Assistant Principal Lisa Royal, Board Staff Celestine Morgan - Orleans Parish School Board Representative OPSB Overview President Southall, gave an overview of the Transfer Process to OPSB, with informing the board that he met with Dr. Henderson Lewis who strongly suggest that we consider transferring in 2017 18 school year. Mr. Celestine Morgan, a representative of Orleans Parish School Board presented an overview of the Transfer Process Overview. A packet was distributed to every board member. Attached is the Resolution of the Board of Directors of Edgar P. Harney Spirit of Excellence Academy which was submitted Orleans Parish School Board and Louisiana Board of Secondary Education on March 29, 2017. ADJOURNMENT Motion to adjournment called board meeting by Ashton Ryan, Jr. seconded by Kirk Reasonover with unanimous consent. Care?illy Submitted by Lisa .K. Royal, Board Secretary Charles J. Southall, Board President RESOLUTION OF THE BOARD OF DIRECTORS OF SPIRIT OF EXCELLENCE ACADEMY PUBLIC CHARTER SCHOOL, INCORPORATED A meeting of the Board of Directors of Spirit of Excellence Academy Public Charter School, Incorporated (hereinafter sometimes referred to as the ?Corporation?) was held March 6, 2017 at 6:00 pm. at 2503 Willow Street, New Orleans, LA 70115. The following directors were present: Charles J. Southall, 111, Board President, Ashton Ryan, Jr., Kirk Reasonover, Arnel Cosey, and Norma Monroe. The process for the transfer ?om the jurisdiction of the Recovery School District (RSD) to Orleans Parish School Board (hereinafter sometimes referred to as the was discussed. Also discussed were conditions required to for such a transfer to be appropriate for Edgar P. Harney Spirit of Excellence Academy, particularly in light of the particular needs of its students. After a full discussion of the Issries, a motion to adopt the following Resolutions were made by Ashton Ryan, Jr. Seconded by Kirk Reasonover and unanimously approved by a vote of all Directors of the Corporation: WHEREAS Board of Elementary and Secondary Education policy in Bulletin 129, Recovery School District, Section 505 provides the process for the transfer of an eligible school from the jurisdiction of the Recovery School District (RSD) to its former local school board; and WHEREAS, under the above-described policy, a school that has been under the jurisdiction of the RSD for a minimum of ?ve years that meets the performance requirements of having a 2015 school performance score of 54.0 or above and a 2016 school performance score of 54.0 or above may choose to transfer to its former local school board at the conclusion of the 2016-17 school year; and WHEREAS representatives of OPSB present at the meeting informed the Board that Edgar P. Harney Spirit of Excellence Academy meets the eligibility criteria to transfer to the OPSB at the conclusion of the 2016-17 school year; NOW, THEREFORE, the Board of Directors of Spirit of Excellence Academy Public Charter School, Incorporated hereby unanimously resolves and agrees that Edgar P. Harney Spirit of Excellence Academy will: 0 Transfer to the OPSB at the conclusion of the 2016-17 school year, pending agreement to the transfer by the Orleans Parish School Board and approval of the transfer by the Board of Elementary and Secondary Education; and 0 Transfer as a Type 3B charter school that continues to act as its own local education agency/LEA. The approval of the foregoing resolutions is subject to the determination that the cost of insurance available through OPSB is in line with existing costs and will be feasible for the Corporation. The approval of the foregoing resolutions is subject to the determination that OPSB will provide appropriate support for Edgar P. Harney Spirit of Excellence Academy, including testing and resources for students having special needs as well as those for whom English is their second language. IN WITNESS WHEREOF, the minutes re?ecting the unanimous vote of the Board of Directors taken in New Orleans, Louisiana on the 6th day of March 2017, by Lisa K. Royal the duly elected Secretary of the Corporation do so attest. Charles J. Southall, Board President Date Spirit of Excellence Academy Public Charter School, Incorporated CERTIFICATE The undersigned hereby certi?es that she is the Secretary of Spirit of Excellence Academy Public Charter School, Incorporated (the ?Corporation?); (ii) she has reviewed the records of the Corporation to have, or otherwise has, knowledge of the facts certi?ed herein; and the foregoing resolution was properly adopted by the Board of Directors of the Corporation at a meeting held on March 6, 2017 and has not been subsequently revoked or otherwise modi?ed. Dated March 10, 2017 Lisa K. Royal, Secretary Spirit of Excellence Academy Public Charter School, Incorporated EDGAR P. HARNEY SPIRIT OF EXCELLENCE ACADEMY BOARD MEETING Monday, FEBRUARY 6, 2017 AGENDA CALL TO ORDER ROLL CALL APPROVAL OF MINUTES NEW BUSINESS CFO REPORT PRINCIPAL REPORT PUBLIC COMMENT ADJOURNMENT EDGAR P. HARNEY SPIRIT OF EXCELLENCE ACADEMY BOARD MEETING MINUTES MONDAY, FEBRUARY 6, 2017 BOARD ATTENDANCE Charles . Southall, President Ashton J. Ryan, Jr. Kirk Reasoncver Norma Dixon Monroe Arthur Williams, Jr. STAFF ATTENDANCE Eileen Williams, Principal Melissa Forci, Assistant Principal Brent Washington, CFO Lisa Royal, Board Secretary Dana Roberteau, Data Manager CALL TO ORDER At 6:00pm President Southall call board meeting to order with a quorum. APPROVAL OF MINUTES Motion to accept the minutes for the Board Meeting on Monday, December 5, 2016 by Mr. Ashton Ryan, Jr. second by Mr. Arthur Williams, Jr. with unanimous consent. NEW BUSINESS CFO REPORT Brent Washington reported Grants Receivable Report as of December 31, 2016, Accounts Receivable: NCLB Title 1 - 11A - M, IDEA, PartB/611?_ Total Accounts Receivable Total Current Assets Total Assets 3-0. Edgar P. Harney Accounting Manual needs to be updated and has never been modi?ed. Edgar P. Harney Spirit of Excellence Academy Audit June 2016 has been ?led. Question Board member Ashton Ryan, What is the cost of the Audit? Respond CFO Brent Washington, The cost of the audit is 35-. Motion to accept CFO report by Ashton Ryan, Jr. seconded by Arthur Williams, Jr. with unanimous consent PRINCIPAL REPORT Eileen Williams reported 0 After School Tutorial for all testing grades 3rd 8th, Identifying students who need tutoring, 11/2 hour on Wednesday and 11/2 hour on Thursday, 60?80 students, entire month of February. - Enrollment Numbers: October 1, 2016 317 students; February 6, 2017, 316 students. Special Education Enrollment February 6, 2017, 61 students Parades 4 Mardi Gras parades Questions Board member Ashton Ryan, Jr. What are the challenges? Respond, Principal Eileen Williams, students for grades 3rd special education will increase. Question Board member Ashton Ryan, Jr. Do they pay extra for Special Education? Respond, Principal Eileen Williams, They do, depends on the tier. Eleven of our Special Education students will take out of level testing. Motion to accept Principal report by Mr. Arthur Williams, Jr. and seconded by Mr. Kirk Reasonover with unanimous consent. CONTRACTS June 2017 Approve contract of Leadership August 2017 Present all contracts PUBLIC COMMENT There isni?io public comment ADJOURNMENT Motion to adjourn board meeting by Kirk Reasonover seconded by Ashton Ryan, Jr. with unanimous consent. Carefully submitted by Lisa K. Royal, Board Secretary Charles J. Southall, Board President EDGAR P. HARNEY SPIRIT OF EXCELLENCE ACADEMY BOARD MEETING Monday, December 5, 2016 CALL To ORDER ROLL CALL APPROVAL OF MINUTES NEW BUSINESS CFO REPORT CEO REPORT PUBLIC COMMENT ADJOURNMENT EDGAR P. HARNEY SPIRIT OF EXCELLENCE ACADEMY BOARD MEETING MINUTES MONDAY, DECEMBER 5, 2016 CALL TO ORDER Meeting was called to order by President Charles J. Southall, .President request board roll call from Board Secretary Lisa Royal, a quorum was established. BOARD ATTENDANCE Charles J. Southall, Jesse Hills, Jr. Norma Monroe Kirk Reasonover Arthur Williams, Jr. STAFF ATTENDANCE Eileen Williams, CEO Melissa Forcier,CAO Brent Washington,CFO Lisa Royal, Board Secretary BOARD MEETING DATES A Motion to adopt and approve board meeting dates for school year 2017 was motion by Kirk Reasonover seconded by Arthur Williams, Jr. approved with unanimous consent. APPROVAL OF MINUTES Motion to accept the minutes for the Board Meeting on Monday October 3, 2016 by Arthur William, Jr. seconded by Norma Monroe approved with unanimous consent. NEW BUSINESS CFO REPORT Brent Washington reported Grants Receivable Report as of October 3, 2016 Accounts Receivable NCLB Title] - 3* NCLB Titlel 1A IDEA, Part/611 - 36?, Accounts Receivable Total Grants Receivable Motion to accept CFO report by Arthur Williams, Jr. seconded by Kirk Reasonover approved with unanimous consent. CEO Report Eileen Williams reported 0 Christmas Program December 23, 2016 0 December 15, 2016 Angel Tree First Emanuel Baptist Church 0 December 16, 2016 Christmas Basket give away Academy of the Sacred Heart 10 12 baskets December 10, 2016 NOPD Bike Give away. 0 December 10, 2016 Marine Corps toys for tots Toy give away at First Emanuel Baptist Church. 0 Student Performance Scores(SPS) - scores 64.2 (3 points from a which was 67.2) No Bonus points were given this year for SP8 scores. 2015' STAFF REDUCTIONS, because of reduction of student count versus budget student count. 0 Positions eliminated in December 2015 - Coach 0 1 Dean of Behavior assisted with Instructional Coaching in Middle School) 0 1 Instructional Para 0 1 Music/Intervention Teacher The Instructional coaches provided Professional Development activities at PLC meetings. The Instructional Coach (numberl) provided demonstration lessons for 6th, 7th, and 8th The Instructional Coach (number 2) provided demonstration lessons for grade teachers Both Instructional Coaches provided lessons plan feedback to all teachers as well as information and strategies that would improve classroom instruction The Intervention Para provided intervention services to students on grades 4m, 5th, and 6th 80% of our students are below grade level. The Intervention TeacherfMusic Teacher provided support to 6th, 7m, and 8th grade Students Questions: from Mr. Ryan and Board President were, Grade 3 8 Assessments for the 2016 year change by in grade 3 ELA. And ?29.9% in grade 4 ELA. -15.9% for 5th grade Math; for 6th grade Math; for 7th grade Math, - 32.0% for 8th grade Math. All grades for ELA and ?4.7 for Math. As a result of the Assessments. Those teachers who taught grades 3- 8 are they old or new teachers? Respond CEO The teachers were old and new. The 3rd grade is a challenge because it?s a big jump, for the students coming from second grade. We had a Large Special Ed p0pulation. Large Spanish Language population. Question Board member Kirk Reasonover ESL students are they Special Ed students? And how do they perform on the test? ReSpond CEO Eileen Williams 90% get Approaching Basics and you don?t get points for Approaching Basics. Question Board member Kirk Reasonover Can you take our numbers of those categories and look at other schools in the same categories and see if they are compatible? In addition, can we get statistics for the Orleans Parish Area? Respond CAO Melissa orier There are some reports that we can get. THE PLAN: 0 In August we moved 2 teachers whose test scores were low (reassigned to a different grade level) 0 Now we have Tuesday afternoon CAO and teacher lead PDs 0 Book Study on Academic topics to enhance teaching and learning will begin in January 0 Walk?throughs by CEO, CAO, and Dean to ensure implementation of data driven instructional strategies and that student engagement is at a high level 0 Weekly Professional Learning Community meetings (1 or 2 days a week at the teacher?s planning time) with Mrs. Forcier to continue to build capacity and help teachers improve their craft. 0 Increase amount of time for students using laptops and Chromebooks in grades t?8 since spring testing will be online. - Harney?s Educational Diagnostician (Karen Gusman) will screen every 3rd and 4th grader not currently identi?ed as 504 or Spec Ed to see if he/she quali?es for accommodations 0 We will implement Schedule changes for Interventionists to provide additional support to 3rd ~81h grade students and teachers. QUESTIONS Board member Jesse Hills -The schools that are closing what is there grade? Respond CEO Eileen Williams - They are Schools. Board member Arthur Williams, Jr. - How is the roll for PTA meetings? Respond CEO Eileen Williams - Very few parents attend PTA Meeting, Parents live as far as the ninth ward, and they have transportation problems coming to PTA meeting. CEO Eileen Williams Comments We need Volunteers, once a week. We would like to have the students for the a?erschool program, and transportation is the problem. Respond Board President Southall, ask CFO Brent Washington, to establish cost for transportation, in addition he will solicit the community for volunteers starting with First Emanuel Baptist Church. A Motion to accept the CEO report by Jesse Hills, Jr. seconded by Kirk Reasonover with unanimous consent. I CF 0 Brent Washington, Auditors Meeting Report AFR -Annual Financial Report Adopted and Approved by the Louisiana Department of Education. Edgar P. Harney Spirit of Excellence Academy Draft Audit Report completed and ?nish Our Accounting Procedures Operating Manual, has to be updated. Board President Southall requested a motion to retain Bruno Trevalon to suggest language that is appropriate for operation today. A motion to retain Bruno Trevalon by Arthur Williams and seconded Norma Monroe with unanimous consent. . The following were approved in prior year budget by the board. . Any expenditure that is over $10,000.00 has to individually be approved by the board. Therefore the following, Bonuses for 2014 2015 and 2015 2016 was paid thru Title 1 funds. 2014 2015 bonus - A Motion to approve by Arthur Williams, Jr. seconded by Kirk Reasonover with unanimous consent. 2015 2016 MFP A Motion to approve by Kirk Reasonover seconded by Norma Monroe with unanimous consent. Contracts - - Board Secretary $~Annually A Motion for Board Secretary Contract by Kirk Reasonover, seconded by Jesse Hills, Jr. and Norma Monroe approved with unanimous consent. - 0 Expansion of Spirit of Excellence Schools - consultant Rhonda Clark and CFO Brent Washington _annually. A Motion by Kirk Reasonover seconded by Jesse Hills approved with unanimous consent. 0 Johnson Control Contract - Air Condition Annually 2016, - 2017; 2017? 2018. Motion by Jesse Hills, Jr.seconded by Arthur Williams approved with unanimous consent 0 VCH Bus Services 3? Annually Contract - Motion by Arthur Williams, Jr. seconded by Norma Monroe approved with unanimous consent. 0 Operating Agreement President Southall and Staff CEO Eileen Williams, CAO Melissa orcier CFO Brent Washington had a meeting with the Auditors. It was brought to our attention that the way our Accounting Operating Manual reads and the way we were operating is different. Enlight, of the fact that we have an will continue to pursue expansion by getting schools from addition that, The CEO and CAO has not participated in that pursuant of those goals. It is recommend that we reclassify their titles to re?ect their functions. It is the recommendation of our auditors to change the way we classify them from CEO and CAO to Principal and Assistant Principal. Ms. Williams stated that she has no desire to be CEO and Mrs. oricer has no desires to CAO in our pursuant of expanding. But wish to remain Principal and Assistant Principal accordingly. President Southall requested a motion that Ms. Williams and Ms. Forcier titles be changed from CEO and CAO, but retain their present function as principal and assistant principal, and be titled as such. A motion by Kirk Reasonover seconded by Jesse Hills, Jr. approve with unanimous consent. PUBLIC COMMENT There is no public comment. . ADJOURNMENT Motion to adjourn board meeting by Arthur Williams, Jr. seconded by Jesse Hills, Jr. approved unanimous consent. Carefully Submitted by Lisa K. Royal, Board Secretary Charles J. Southall, Board President