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Self-Service Equipment Kiosk Local Working Instructions Version 1 . 1

Protective Marking Not Protective ly Marked
Y
Su itable for Publ i cat i on Scheme? Y/N
Title & Vers ion Self-Self Equ ipment Kiosk Local Worki ng
Instruct ions V1 . 1
Relevant All Off icers and Staff includ ing SSE Kiosk
exam iners and DCC staf
f
Author
Authori sed by
Creat i ng Branch Code and Operat ional D ig ital Cyber & Commun i cati ons (DCC),
Command Un it/D irectorate Forensic Serv ices
Summa ry/Purpose The purpose of th is document is to prov ide a
Local Working Instructions (LWI) for Pol ice
Offi cers and SSE k i osk users when subm itti ng
d igital dev ices for SSE k iosk forens ic
exam ination s
Date Issued
Rev iew Date
IF PRINTED OUT THIS IS NOT A CONTROLLED DOCUMEN T

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Self-Service Equipment facility Local Working Instructions Version 1 .1

Document Ed it History
Version Date Additions/ Modifications Prepa re d /Revised by
1 .0

11 /01 /2016 First Draft

1 .1

01 /03/2016 Amendmen t

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Self-Service Equipment Kiosk Local Working Instructions Version 1 . 1
Table of contents
1 . Purpose . . . . . . .. . .. . . . . . . . . . . . . . . . . . . . . . .. .... .. . . . . . . . . . . . . . . . . . . .. .... .. . . . . . . . . . . . . . . . . . . . . . .. . .. . . . . . . . . . . . . . . . . . . . . . .. ..
2 . Introduct ion and Current Position .. . . . . . . . . . . . . . . . . . . .. .... .. . . . . . . . . . . . . . . . . . . . . . .. . .. . . . . . . . . . . . . . . . . . . . . . .. ..
3 . Scope & Env ironment . . . . . . . . . . . .. .... .. . . . . . . . . . . . . . . . . . . .. .... .. . . . . . . . . . . . . . . . . . . . . . .. . .. . . . . . . . . . . . . . . . . . . . . . .. ..
4 . Appl icati on and Respons i b il it i es .. .. . . . . . . . . . . . . . . . . . . .. .... .. . . . . . . . . . . . . . . . . . . . . . .. . .. . . . . . . . . . . . . . . . . . . . . . .. ..
5 . Lawfully Obta ining Digitally Held Data . . . . . . . . . . . . . .. .... .. . . . . . . . . . . . . . . . . . . . . . .. . .. . . . . . . . . . . . . . . . . . . . . . .. ..
6 . Seizure & Packag ing . . . . . . . . . . . . . .. .... .. . . . . . . . . . . . . . . . . . . .. .... .. . . . . . . . . . . . . . . . . . . . . . .. . .. . . . . . . . . . . . . . . . . . . . . . .. ..
7 . SSE subm iss ion process overv iew for Offi cers us ing Level 1 Serv i ce . . . . . . . . . . . . . . . . . . . . .. ..
8 . Cons iderations when subm itti ng for a Level 1 (SSE) , Level 2 (D igital Hubs), Level 3
(Central Laborato ry) . . . . . . . . . . . . . . . . . . . . . .. .... .. . . . . . . . . . . . . . . . . . . .. .... .. . . . . . . . . . . . . . . . . . . . . . .. . .. . . . . . . . . . . . . . . . . . . . . . .. ..
9 . Subm i ss i on process - guidance for Pol ice Off icers and SSE exam i ners . . . . . . . . . . . . . . . . .. ..
10 .
Data Retention - Guidance for Pol ice Officers and SSE kiosk exam iners . . . . . . . . . . .. ..
11 .
Disc Handl ing and Us ing Repo rts . . . . . . . . . . . . . . . .. .... .. . . . . . . . . . . . . . . . . . . . . . .. . .. . . . . . . . . . . . . . . . . . . . . . .. ..
12 .
Post exam ination p rocesses - Guidance for Off icers and SSE users . . . . . . . . . . . . . . . . . .. ..
.
13
Statements .. . . . . . . . . . . . . . . . . . . . . . .. .... .. . . . . . . . . . . . . . . . . . . .. .... .. . . . . . . . . . . . . . . . . . . . . . .. . .. . . . . . . . . . . . . . . . . . . . . . .. ..
14 .
Useful contact deta ils . . . . . . . .. .... .. . . . . . . . . . . . . . . . . . . .. .... .. . . . . . . . . . . . . . . . . . . . . . .. . .. . . . . . . . . . . . . . . . . . . . . . .. ..
15 .
Legislation , Policy and Other Assoc iated Documents . . . . . . . . . . . . . . .. . .. . . . . . . . . . . . . . . . . . . . . . .. ..
Li st of Append i ces . . . . . . . . . . . . .. .... .. . . . . . . . . . . . . . . . . . . .. .... .. . . . . . . . . . . . . . . . . . . . . . .. . .. . . . . . . . . . . . . . . . . . . . . . .. ..
16 .

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Self-Service Equipment facility Local Working Instructions Version 1 .1

1.

Purpos e

1 . 1 Th is gu idance document descr ibes the process for the lawful exam inat ion of d igital
dev i ces', se i zed duri ng the course of and an i nvest i gati on us ing the D ig i tal , Cyber an d
Commun icat ions (DCC) Self-Service Equ ipment (SSE ), also know as D igital Forensic
Kiosks (DFKs ) . Th is document outl ines the follow ing :
o The subm i ss i on process for d ig ital dev i ces for SSE k i osk forens i c exam i nat io n
(LEVEL 1 ); HOW and WHEN to escalate to a Level 2 (Digi tal Hub ) or/and Level 3
(DCC Central Laborato ry) forensic examination for d igital dev ices (see F igure 1 and
1 . 1 refers )
o Best practice to be adopted to around the se izure of d ig ital dev ices requ iring
forensic examination
o Gu i dance to Pol ice Off icers and SSE k i osk exam i ners on acti ons to be taken o n
complet ion of a SSE k iosk forens ic examinat io n
1 .2 In add it ion to the above , this Local Working Instruct ion (LWI) will enable a cons istent
and lawful method of process i ng the personal data obta i ned from d ig ital dev i ces during
the course of and invest igat ion . Th is LWI aims to ensure our processes are compl iant
with our obl igat ions under leg islation such as Cr iminal P rocedures and Invest igat ion Act
1996 (CPIA ), Data P rotection Act 1998 (DPA ), Human R ights Act 1998 (HRA ) and als o
the Management of Pol ice Informat ion Code of pract ice 2010 (MOPI).
2.

Introduction and Current Positio n

2 . 1 The SSEs2 are located through out the Boroughs w ith in the Metropol itan Pol ice
boundaries. Each SSE w ill have a nom inated S ingle Po int of Contact (SPOC). The
SPOC w ill ass ist the DCC , Forens ic Serv ices, in the management and compl iance of
the SSE fac i lities, those act iv ities will include :
o Locat ion of SSEs and log istical support (e.g . access to an Aware, pri nter and phone )
o Prov ision of secure exh ibits storag e
o Poi nt of l iaison between DCC and accred ited SSE k iosk users
o Ensure that prov i s i ons are i n place around consumables (e .g . DVDs/CDs Exh i b i t
bags , Hazard tape , fingerprint do not touch labels )
o Establ ish ing a process for ale rting SSE accred ited kiosk users when exh ib its requ ire
exam ination
o Establ ish ing a process w ith other triage SSE SPOC colleagues to manage shared
SSE fac ilities
o Maintenance and publ ication of l ist of trained SSE exam iners
o Revi ew of SSE accred i ted k iosk user compl i ance and p rovi de escalat i on , i f requ i red ;
between DCC management team and operat ional pol icing

Mobile devices , media cards/ USB sticks, SIM cards , Satellite Navigation Systems , Tablet devices
2 Currently 50 kiosks , to be increased to 90 SSE kiosks by 2016-1 7

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2 .2 Deta ils of accred ited SSE k iosk exam iners can be found by contact ing local SPOCs ,
DCC d igital hubs or and the DCC Webs ite.3

3.

Scope & Environment

3 . 1 Whereby d igital dev ices are se ized during th e course of an invest igat ion the capab ility is
ava i lable to conduct a forens i c exam i nati on us ing the SSE k iosks by tra i ned and
accred ited kiosk users . SSE k iosks must not be used for the exam i nation of exh ib its
seized during covert i nvest igat ions , when there may be legal , jou rn alistic or confidentia l
personal informat ion on the dev ice. If in doubt seek advice form the one of the DCC
digital hubs or DCC central laborato ry.
3 .2 Submitting d irectly to DCC d ig ital hub or DCC central laboratory
Subm ission of exhibits directly for a level 2 or/and level 3 forens ic exami nation w ill be
accepted in cases where :
1 ).
The exh ib its for exam ination are contam inated w ith b iolog ical/chem ical hazard s
(warn ing labels should be clearly v isible on packag ing )
2).
Voicema il is requ ired
3)
Digital dev ice has been attempted on the SSE kiosk, and is not supported , or th e
acqu is i t i on of data has not been successful on the SSE ki os k
4).
Examination has been attempted on the SSE k iosk and add itional spec ialist
exam ination is requ ired
5).
Followi ng a chargi ng dec is ion where a not gu ilty plea is entered , an exhibit
requires further evidential analys is if the SSE kiosk ev idential product (i .e. the SSE kiosk
exam iner , OIC statements and exh ibited report/sect ion of the report) is relevant an d
disputed
When i t is KNOWN that the dev i ce i s secur ity locked upon se izure , and unlock ing
6).
is not supported by the SSE k iosk , can be escalated to DCC d ig ital hub or DCC centra l
laborato ry. If a dev i ce i s known to be secur i ty locked upon se i zure the OIC can st ill
subm it the med ia card and SIM Card , i f fi tted , for a SSE k iosk exam i nat ion ; as th i s ma y
prov ide suffic ient ev idence/intell igence for the purposes of that i nvestigat ion , eve n
though the dev i ce may be securi ty locked
3 .3 If unsure what level of forens ic exam ination a submission is requ ired then contact your
local DCC d igital hub who w ill be able to adv ise on the best course of action in relat ion
to d ig i tal subm i ss i ons .

http ://intranet.aware.m ps/SC/Forensics/OCU_Sites/D EFS/Self+Service+Equ ipment+%28SSE%2c+also+
cal Ied+D ig ita I+ Forensic+ Kiosks %29 . htm

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4.

Application and Responsibilitie s

4 . 1 Ownersh ip of LWI :

3

4 .2 Implement ing LWI : All police officers and staff including SSE exam iners and DCC and
Forens ic Serv ices staff.
4 .3 Approving the LWI : 4
4 .4 Review Date :
5.

Head of DCC.
12 Month s

Lawfully Obtaining Digitally Held Data

5 . 1 Officers and staff are rem inded that only data conta ined w ithi n the dev ice is retrievabl e
using PACE . Any add itional act ions unde rtaken by off icers or staff to obta in data held o n
servers or platforms that may be access i ble us i ng the dev i ce w i ll be treated as
unauthorised unlawful access and w ill be formally investigated . This will include
vo icema il that has not been pushed to the dev ice and held in an aud io file where the
requ i red leg i slat ion and or consent has not been obta i ned pri or to access . It i s ,
therefore , important that officers and staff follow th is gu idance fully and refer to DCC for
fu rther gu idance or spec ialist adv ice.
5 .2 The lawful process in obta in ing d igitally held data from personal dev ices sl ightly d iffers
depend ing upon the invest igat ive status of the subject .
Suspects : An officer can exercise h is/her powers under PACE in obta in ing material
wh ich is relevant to an invest igation .
Victims and Witness : Where a device has been prov ided to pol ice, either by a v ictim or
witness , i n order to i dent i fy data that may be relevant to an i nvesti gat ion or ev idence of
an offence the Form 107 (found on the forms webs ite) must be completed and "explicit
consent" obtained prior to the exam inat ion taking place .
5 .3 Where consent is not prov ided, and the invest igation necess itates the need for the MP S
to access certain informat ion held on that dev ice (i n order to prevent or detect a crime o r
apprehend an offender ), an offi cer may cons ider exerc is ing hi s / her powers to obta in
the requ ired informat ion . In such c ircumstances , full justificat ions must be recorded o n
the CRIS system . Where a leg itimate power does not ex ist, the officer w ill not, unde r
and c i rcumstances , attempt to obta in mater i al from the dev i ce i n quest i on .
5 .4 In cases where the acqu is it ion of data from the dev ice fa ils and the dev ice has to be
subm itted or escalated then a copy of the Form 107 must accompany the subm i ss i on to
ensure that data is not acqu ired if consent has not been g iven to its acqu is it ion .

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If consent has not been g iven , and the officer has exerc ised thei r discretion under the ir
statuto ry powers to se ize the device, this explanat ion should accompany the subm iss ion
of the dev ice if escalated from a Level 1 type exam ination to a Level 2 or/and 3 type
exam ination .

6.

Seizure & Packagin g

6.1

Seizure:
When recoveri ng a mob i le devi ce where a forens i c exam i nati on i s requ i red , se izing
officers, where practical are use to use the Form 106, which is ava ilable v ia forms o n
the internet. The form prov ides full guidance in relat ion to th e se izure and correct
packag ing of mobi le dev i ces for the packag ing of mob i le dev i ces for forens ic
exam ination ; it includes prov is ion a round DNA and Fingerpri nt presentat ion .

6 .2 Packaging :
The integrity around packag ing of exh ibits, is based around the acceptance of r isk, but
ANY subm ission that could involve dual exam ination MUST be boxed to g ive the best
chance of ma intai n ing the forens ic i ntegrity of the dev ice for fingerprints or/and DNA.

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Self-Service Equipment facility Local Working Instructions Version 1 .1

7.

SSE submission process overview for Officers using Level 1 Service
JBMISSION SUITABL
FOR SELF-SERVICE
XAMINATION ON SS
\ (LEVEL 1)

SUBMISSION ASSIGNED TO
ACCREDITED SS E
EXAMINER AND
EXAMINATION CARRIED
OUT AS PER GUIDELINE S

REVIEW OUTPUT OF
FORENSIC EXAMINATION

SEEK ADVISE FROM DIGITAL HUB ESCALATION ROUTE : A DDC DIGITAL
HUB LEVEL 2)
DCC CENTRAL LABORATORY (LEVEL 3)

OIC TO FOLLOW
GUIDELINES IN RELATIO N
TO DISCLOSURE AND
RETENTION OF
INFORMATION

REGISTER OF ACCREDITED SSE EXAMINERS REFER TO WEBSITE/SPOC/DCC HUBS

REVIEW OUTPUT AGAINST ORIGINAL SUBMISSION
CRITERIA TO CHECK WHETHER SUCCESSFULLY
COMPLETED ?
PRODUCE CONTINUITY STATEMENT (IF REQUIRED )

FURTHER WORK
RQUIRED?

SAN THE EXAMINATION BE
DONE AT THE DIGITA L
HUB (L2)

DIGITAL HUB WILL ADVISE
E, G . ESCALATE TO L 3

YES
DIGITAL FORENSI C
TECHNICIAN COMPLETES
EXAMINATION

REVIEW OUTPUT O F
FORENSIC EXAMINATION

REVIEW OUTPUT AGAINST
ORIGINAL SUBMISSION CRITERIA
TO CHECK WHETHER
SUCCESSFULLY COMPLETED?
PRODUCE CONTINUITY STATEMENT
(IF REQUIRED)
OIC TO SEND BACK
INTERVENTION FEEDBACK FROM
SSD EXAMINER VIA GENERIC EMAIL
BOX FORENSIC SERVICES - KIOSK
SUPPORT '
FEED BACK ANY GOOD STORIES TO
LOCAL SPOCS OR EMAIL TO DCC
KIOSK SUPPORT

FURTHER WORK
RQUIRED?

NO
END OF SUBMISSION
PROCESS

Figure 1 . Overview of submission process for Officers submi tting to Level 1 service (SSE)

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Self-Service Equipment Kiosk Local Working Instructions Version 1 . 1

UBM ISS IO N S UI TABL
FO R S EL F- S E RVICE
XAM I NATIO N O N SSE
\ ( LEVE L 1)

ASS E SS SU BM I SS IO N FO R
ACC EPTANCE OR
REJE CT IO N CR ITER IA

NO

S EE KADVI SE FROM
D IGI TAL HUB ESCALAT ION ROU TE:
DDC D I G ITAL HUB L EVE L 2 )
DCC C E NTRAL
LABORATORY ( LEVE L 3)
~

I S T HE E XHI B IT PACKAG E D CO RR ECTLY?
DOE S THE DEVI C E B E LONG TO A WI TNESS OR VICTI M ?
IF WITN E SS OR VI CTI M HAS FOR 1 07 B EE N C OMPLET E D ?
HAS VOI C E MAI L B EE N R EQUE STED ?
IF SO HAS T HE N EC ESSARY PAP E RWO RK BEE N S UBM ITTED
(E. G . D I RECT E D S U RVEI LLANCE AUT HO RI T Y)
CHECK FORM 1 05 AGAI NST;
RAT IONALI T Y - IS THE REQUE ST TEC HN ICALLY AC HIEVABLE?
NECESSITY - IS T HE R E Q UEST ACT UALLY NEEDED/
PRO P O RTIO NAL ITY- I S T HE R EQ UE STED C O MMENS U RATE TO
THE NAT U R E OF T HE I NVE ST IGATIO N ?
LE GALI T Y- IS THE S U BM ISS ION LAWFU L AND D OE S IT COMPLY
WIT H HU MAN R IGH TS C O NS ID E RATIONS ?
DOE S THE EXHI BI T CONTA IN B IOHAZARD MAT E RIAL OR
R E Q UI RE FI NG ERPR INT/DNA PR E S E RVAT ION ?

HAS THE S U BM ISS ION
B EE N APPROVED ?

ADVIS E OI C - REJECT OR
AM E ND S U BMI SS ION

SS E EXAM IN E R TO C HECK O N 'D EVI CE
FI NDER ' O N SSE (MAK E/M O DEL OR IMEI
S E RI AL
I S T HE D EVI CE
S U PPO RTED ON SS E ?

D IG ITAL HU B W ILL ADVIS E
E, G . ESCALAT E TO L3
CONTEMP O RAN EOUS N OTES FO R EAC H
EXHI BI T CO MPL ET E D AND SCANN E D
S U PPORT I NG D O C U M E NTAT ION
SCANNE D AND UPL OADE D TO SHAR E D
DR IV E

SSE KIO SK E XAM IN E R
C OMPLETES EXAM I NATIO N
O N SS E KIO S K

REVIEW OU TPUT OF
FOR E NSI C EXAM I NATIO N

H AS DATA B EE N R E COVE RED S U CCE SS FU L AS
P E R OI C R EQ UE ST?
MASTER COPY - DV D
WORKI NG COPY- D VD , E XTERNAL DR IVE, U SB

FU RT HE R W O RK
RQUI R E D?

NO

SS E E
N E R TO COMPLETE
PO ST 7EXA I NATIO N PROESS

COMPLE TE OU TCOM E L O G (GUID E L IN E S REFE R)
SCAN S U PP O RTI NG DOC U ME NTAT IONS O N DCC S HARED DR IVE IN APPROPRIATE
LOCAT ION FOLDER ; FORM 105,106,107 ; C O NTEMP O RAN EOU S SSE KIO SK NOTES;
I NTE RVE NTIO N FEE DBACK TO ; EMAILS CORRESP O ND E NC E W ITH OI C (G UI D E LI N ES
R EFE R)
G OOD N EWS STO RIES T O B E S E NT T O DCC OR L O CAL SS E SPO C
E NS U R E C ONTI N UITY AND R E T U RN OF EX HI BIT (S) AND ANY OU TP UT PR O D UC E D TO OI C

Figure 1 . 2 Overv iew of SS E submiss ion ( Gu id an ce for SS E ki osk examine r

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7 . 1 F i gures 1 . 1 and F igure 1 .2 i s a generi c overv i ew of the subm i ss i on process , and
prov ides gu idance and cons iderations for both the subm itting officer and SSE kiosk
exam iner when subm itting a d igital dev ice for a forens ic examination . A deta iled
descri pti on of some of those subm i ss i on processes are covered in this gu idance
document .
7 . 2 Throughout the subm iss ion process commun i cati on between the i nvesti gat ing offi cer
and the SSE kiosk exam i ner should be encourages so that resources and t ime are
managed effect ively and dec isions managed to avo id delays to the investigation and to
ach ieve the best poss i ble outcome .
8.

Considerations when submitting for a Level 1 (SSE) , Level 2 (Digital Hubs) ,
Level 3 (Central Laborato ry)

8 . 1 Where practical and suppo rted , in the f irst instance , th e invest igat ing officer is to use the
SSE k iosk fac il ity for the forens ic exam inat ion of d ig i tal dev i ces (where not reference
back to Paragraph 2 of th is document ) .
8 . 2 DCC D igi tal hubs can be tasked d i rect , however they w ill pr iori t i se on a case by case
basis, whether SCO or TP Tasking , subm ission criteria will be based on :
o Life at risk
o Those subm iss ions whereby the suspect or suspects are in custody and th e
exam ination w ill ass ist a charg ing dec is ion
o Those subm iss ions whereby vulnerable w itness and /or victims have been identified
o Those subm iss ions wh ich involve a short ba il to retu rn timescale and th e
exam i nat ion w i ll ass ist in a charg i ng dec i s ion or ass i st i n the i nvest i gat i o n
o Those subm iss ions whereby data (such as CCTV footage ) will be lost or it time
sens itiv e
o Those subm i ss ions whereby data i s requ i red for cou rt wi th very sho rt t imescales
8 .2 There will be c ircumstances whereby a subm iss ion may not be su itable for a Level 1
type examination us ing the SSE k iosk; some of those reasons are l isted below :
Security locked device s
If the OIC i s unable to obta i n the handset secur ity code from the owner /user and there i s
sti ll a requ irement for th is exh ibit to be exam ined , the tr iage p rocess is as follows :
o Through the `Dev ice Fi nder' appl ication ava ilable on the SSE kiosk; searches of
suppo rted makes and model of mob i le dev ices and appl icat ions can be made and
also prov ides informat ion whether a pa rticular d igital dev ice can be `unlocked' by the
SSE kios k
o Where pract i cable , seek adv i ce from one of the d ig i tal hubs , it may be that the dev i ce
can be subm itted d i rectly to the d igi tal hub or escalated to DCC central laborato ry

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Not Suppo rted by D ig i tal Hu b
The examination cannot be completed using the forensic tools available at the digital
hub .
Specialist Examination (fu rther work required )
If review of the repo rt generated from e ither the k iosk or/and the DDC d ig ital hub
forens ic exami nation identifies specific data requested (e.g . non standard messag ing
appl icat ion or med ia f iles) that has not been acqu ired by those processes , and th is
informat ion is st ill is requ ired to suppo rt the investigat ion can be escalated by the
invest igation officer to the DCC central laborato ry. The exh ibit can be subm itted to DCC
central laboratory for spec ialist examinat ion us ing the eMGFSP subm iss ion process .
Advice from the d igital hub should be included in the subm iss ion and w ill be subject to a
further assessment for proportional i ty and rat i onal ity. If the exh i b it i s be ing subm itted for
potential deleted SMS messages the OIC is adv ised that th is request must be suppo rted
by item ised b illing data from the CIU (Commun ications Intell igence Un it).
Specific Evidential Analysi s
If, follow ing the charg ing dec is ion the defendant enters a plea of not gu ilty and the
d igi tal forens ic ev idence obta i ned at the ki osk or d ig i t hub i s d i sputed , the exh i b i t w ill
requ i re subm iss ion the DCC central laboratory for spec ific analys is to address the
issues in d ispute . A subm ission should be made v ia the eMGFSP submiss ion process .
All work unde rtaken by e i ther the ki osk or/and DCC d ig i tal hub i n assoc iat ion w i th the
d isputed exh ibit should be subm itted along w ith the eMGFSP request .
Illicit Images of Children (IloC) Submissions
Due d ili gence should be carr i ed out by both the i nvest igat ing offi cer and the SSE k iosk
exam iner to Illicit Images of ch ildren (IloC) being d iscovered during the forens ic
exam ination process . The SSE K iosks can be used for IloC subm issions ; however, the
dev i ce (s) may need to be escalated to DCC us i ng the eMGSFP subm i ss i on process4
whereby advance extract ion or/and provenance may be requ ired .
The SSE ki osk has encrypti on enabled , whereby the extract ion p rocess and subsequent
output from the SSE k iosk is protected and can only be v iewed or access w ith a
password The SSE k iosk exam iner also has the ab i lity to exclude the extract ion of
spec ifi c data -sets dur i ng the course of a forens ic exam i nat ion and only fi lter out the
informat ion as spec ifi ed or requested i n the subm itted documentat i on . On NO
circumstances is IIoC material to be viewed on the AWARE system .
8 .2 If a subm ission involves a large number of dev ices, or/and is complex in nature, or/and
is an ongo ing i nvest igat ion then the invest igation officer should seek gu idance and
adv ice from the reg ional Digital Strategy Advisor (DSA) . The DSA can adv ise upon a
d igital forens ic strategy to identify and maximise opportun ities, obta ini ng best evidence ,
ass ist in the coord ination and allocat ion of resources to that investigat ion .

4 If SSE kiosk has been used , then e xa mination referen ces and exh ibit produced should be included
5 Sub repo rt ing, only e xp ort ing information whereby consent has been obtain (Form 107)

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8 .3 Whereby a subm iss i on has already been undertaken by a d igi tal hub , any escalat i on to
the DCC central laboratory e .g . whereby add it ional work has been agreed , the process
will be managed by the d ig ital hub in consultation w ith the investigat ing off icer and DCC
staff.
9.

Submission process - guidance for Police Officers and SSE examiners

9 . 1 Subm ission to the SSE k iosk will be v ia a Form 105, the subm ission process to the
DCC d ig ital hub and DCC central laborato ry will be v ia a Form 105 or eMGFSP 6
depend ing on the forens ic service requested .
9 .2 Both the eMGFSP and Form 105 process requ ires the investigat ing off icer to document
the rationale for the spec ific informat ion requ ired form the dev ice to assist in the
invest igation , g iv ing due cons ideration to the proportional ity and legality of the request.
9 .3 The eMGFSP is the ma in forens ic subm ission form that is submitted trough the
Goddard system . The Form 105 was a form used for the Terr itorial Policing mobile
phone exam ination project and is now used to undertake forens ic exam inations on the
SSE kiosk . Both methods of subm ission w ill be used in the medium term until the
del i very of a new case management system .
9 . 4 Where voicema il retri eval has been requested and the exh i b i t belongs to a v ict im ,
` expli c it consent' has to be obta i ned pri or to the exam i nat ion tak ing place . In o ther
circumstances `d irected surve illance authority' has to be obta ined prior to the
exam ination tak ing place .
9 .5 If the exh ibit has been se ized from a suspect or defendant then the i nvest igat ing officer
must prov ide a custody or CAD reference for that exh ibit sized : fai lure to provide this
informat ion w ill result in th e submission be i ng rejected .
9 .6

Rejected Submissions :
A SSE ki osk exam iner wi ll reject exam i nat i on requests where the follow i ng requ i rements
are not met:
o Exh ibits have not been packaged in accordance w ith best practice
o Relevant information has not been prov ided on the request form
If a subm ission is rejected by the SSE k iosk exam iner the invest igating officer w ill be
not ified by the k iosk exam iner . The reason for reject ion w ill be documented on the
request form , the Book 105 updated and the exh ibits retu rned to the OIC/secure
storage .
It i s the respons i b il ity of th e i nvest i gating offi cer to address the reason for reject i on (e.g .
not propo rtionate or rational prov ided in reasons for request ) and re-subm it the request .
If necessary a new TP Phone Exam ination Request form 105 w ill need to be completed
for the resubm i ss i on .

6 Computer e xa minations -eMGFSP only ; Phone exa minati ons Form 105 & eMGFSP ; CCTV .Video Form
105 & eMGSFP

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9 .7

Terminated Examination s
It may be necessary for the SSE kiosk examiner to terminate the examination during th e
process . Examinations may be terminated for the following reasons :
Locked Handsets
The exam inat ion process may reveal the exh ibit is PIN or handset locked . If PIN or
handset security codes are not recorded on the request form , the exami ner will not be
able to proceed with the exam ination . Exam ination of th e exhib it will be term inated , th e
Book 105 updated and the exh ibit retu rned to the OIC/secure storage . The kiosk
exam iner w ill notify the OIC and complete the relevant PIN /PUK or Handset Lock
informat ion request form .
It is the respons i b il ity of th e OIC to request the PIN informat ion from the owner /user or,
if unava i lable , the PUK informat ion from the CIU .
On rece i pt of the PIN or PUK code the OIC must update the request form and resubm it
the exh ibit for exami nation . It is the respons i bil ity of the OIC to obta in any handset
security codes from the owner in the first instance . If the OIC is unable to obta in the
handset secur i ty code from the owner and there is sti ll a requ irement for the exh i b it to
be exam ined it can be subm itted to DCC us i ng the eMGFSP subm iss ion process .
Non-suppo rted Handsets ;
There may be occas ion where an e xhibit subm itted for exam ination is not able to be
exam ined us ing the SSE kiosk . If an exami nation is not supported by the SSE kiosk the
process w ill be term inated and escalated to one of the reg ional DCC d igital hub central .
The Book 105 should be updated and the exh i b i t retu rn ed to the OIC/secure storage .
The kiosk exam iner wi ll notify the OIC .
C. Illicit Images of Children :
The SSE K iosk can be used for Ill icit Images of ch ildren (IloC) subm issions ; however,
where a subm ission is not related to IloC, due d il igence should be carried out by both
the OIC and the K i osk exam i ner to IloC be ing di scovered dur i ng the forens i c
exam ination process . The SSE kiosk exam iner has the opt ion to term inate the process,
sub -report without exporting the IloC med ia. If expo rted the SSE kiosk exam iner is to
follow local pol icy around IloC and retu rn the or ig inal exh i b i t to the OIC . Please note that
the SSE Kiosk will only do a log ical' only extract ions , so if deleted data or fu rther
provenance is requ ired a fu rther subm iss ion can be made to DCC us ing the eMGFSP
process.

9 .8 Completed Examinations :
The exam inat ion output from each exh ibit us ing a SSE kiosk wi ll be produced a Master
Copy output . A Work ing Copy can be expo rted on d ifferent storage med ia includ ing ,
USB med ia and external storage on the SSE kiosk.
The Master Copy i s the SSE ki osk exam iners exh i b i t and w i ll be sealed and exh i b i ted
(local pol icy appl ies) and retu rn ed to the OIC on completion of the forens ic exam ination .
The master copy must be reta ined for d isclosure in the event it is requ ired by a defence
expe rt.
Logical refers to data which may viewed or stored on the device - does not include deleted data
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The work ing copy w ill be and retu rned to the OIC and can conta in the following formats :
o PDF File - data extracted presented in a report format, for use by OIC .
o XRY MSAB enc rypted Outputs
o Excel Outpu t
o MSAB V iewer (wh ich the allows the content to be v iewed in a reportable format)
If the SSE kiosk XRY conta iner is expo rted (both w ith in the Master and Working copy),
will conta in an executable SSE kiosk `viewer' appl icat ion that allows the user of the end
product to v iew the informat ion as seen on the SSE kiosk. The end user has the ability to
produce sub -repo rts from the origi nal data extracted by the SSE k i osk exam iner .
9 .9 On completion of the exam ination process the SSE kiosk exam iner w ill notify the OIC .
Processes and procedures around cont i nu i ty of the orig inal exh ib it and any exh i b its
produced w ill be down to the local pol icy of the SSE kiosk locat ion .9
10 .

Data Retention - Guidance for Police Officers and SSE kiosk examiners

10 .1 Retention or destructio n
During the i nvesti gat ive or tr i al process the data w ill be rev iewed i n order to asce rta in if
it should be retained in fu rtherance of our pol icing purposes . Such examples can includ e
the follow ing :
o The purpose of fu rther rev i ews or future i nvest i gati on s
o Judicial rev iews or other c ivil litigat io n
o CPIA , MOPI, and DPA compl iance
o Intell igenc e
10 .2 Where data is cons idered to have no pol ic ing purpose then the organ isation has a
statuto ry obl igat ion to delete that data . It is acknowledged that the manner in wh ich data
i s acqu i red and del ivered to i nvest i gators may make the d iv is i on of i nd iv i dual fi les o r
data strings w ithin the acqu ired data impossible to separate into irrelevant and relevan t
materi al . However, where the ent ire fi le has been cons i dered and a dec i s i on i s mad e
that the mater i al has no i nvest igat ive, i ntell igence or ev i dent i al value then i t must be
deleted , in l ine with the METSEC Code , the 'Information Cons iderations whe n
Repa iri ng , Re-using or D ispos ing of ICT Equ ipment and ICT Storage Med ia SOP , an d
the MPS Rev i ew , Retenti on and D i sposal Schedule w ith i n the MPS Records
Management Manual .
10 .3 It is recommended that a succ inct but clear note relat ing to the retention or destruction
of d ig ital material is placed w ithin the CRIS report outl in ing the rat ionale for retention or
destruct ion of the material obtaine d

a XRY MSAB output is an encrypted container which contains the acquisition photos taken during the
forensic examination and selected output files of the extraction of the digital device - the container can
only be opened with a password as generated by the SSE kiosk examiner who undertook the forensic
examinatio n
9 Continuity around securing, booking-in and out of exhibits will be down to local policies as implemented
by the SSE kiosk SPOC

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10 .4 Handling Irrelevant Dat a
When a SSE k iosk is used to obta in electron ic data from a mob ile dev ice, it will obtain
all data of a pa rticular type , rather than just the ind iv idual data that is relevant to a
pa rticular invest igation . For example , if a photograph on a `w itness ' mobile phone is
relevant , because it shows an offence be ing comm itted , then the kiosk will acqu ire al l
photographs on that phone , rather than just the photographs of the offence . If text
messages to a v ictim of harassment are requ i red to investigate the harassment
allegations , then k iosk will acquire all text messages on that phone , rather than just th e
relevant ind ividual messages or text conversations . Th is collateral irrelevant data is
inextricably l inked to relevant data at th e time it is obtained. As much of th is collatera l
irrelevant data wi ll amount to personal data of the v ictims , witnesses and suspects that it
was obta i ned fro m, the MPS must ensure that work i ng pract ices do not i nfringe on th e
privacy rights of the ind iv iduals whom the data was obta ined from . Those r ights are
protected by the Human R ights Act 1998 and the Data Protect ion Act 1998 .

o
o

o

o

11 .

The follow ing paragraphs set out the requ irements for deal ing w ith this type of collateral
irrelevant inextricably l inked data :
When a SSE ki osk i s used to acqu i re data from a mob i le dev i ce, a copy of that data w ill
be stored as an exh ibit copy on a CD/DVD and another copy w ill be stored as a work ing
copy on a storage med ia
As the exh i b i t wi ll only be accessed and used to establ i sh the provenance of the
evidence conta ined on it , there is only a m in imal engagement of the right to privacy i n
respect of any collateral data conta ined on that exh ibit CD. That m inimal engagement of
the r ight to privacy w ill not amount to a breach of the HRA or DPA because it is
necessa ry to prove the i ntegr ity of the ev i dence obta i ned from the mob i le dev i ce
The work ing copy of the master copy is where the most care must be taken . Whi lst
i rrelevant data may be inextricably l inked to relevant ev idence , it is likely that it w ill be
poss i ble to separate the collateral i rrelevant data from the data that is cons i dered to be
relevant . This wi ll enable the invest igator to review and delete informat ion duri ng / at the
conclus ion of th e invest igative / or jud ic ial process
Thi s process w ill allow the organ isati on to avo i d i nadvertently breach ing the HRA and
DPA because irrelevant personal data that can be , wi ll be separated from other material
and appropriately dealt w ith at the earl iest possible stag e
Disc Handling and Using Repo rts

11 .1 Creation of Disc s
Following a successful forens ic exam ination on a SSE k iosk , the default opt ion for the
SSE kiosk when exported a Master Copy w ill always be a d isc. The Working Copy can
be d isc, USB thumb drive or external storage .
The Master copy is the Exami ners exh ibit and should be exh ibited by the SSE k iosk
exam i ners us ing the follow ing nam ing convers i on (See f igures 2 . 1 and 2 .2 example of
nam ing convent ion ) . Both Master and Work i ng cop i es should be labelled w i th the
follow ing deta ils :

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o
o
o
o

RESTRICTED (i f appl i cable )
CRIS reference number (or custody if no CRIS available at time of exam inat ion)
Disc exh ib it reference your in it ials/un ique identifier (e.g. EJF/1 )
Note of orig inal exh i b i t exam i ned to denote where the informat i on came from and a
brief descri ption of what is contained on the recorded med ia (e.g. handset reports)

M AS TER C OPY
C RIS 4 22 6448/1 5

DVD - SINGLE LA YER

O

MY EXHI B IT REF EJ F/1
ONE OF 2 DUDS containing SIM/
H andset reports relating to E xhibi t
TCS/3

Figure 2 .1 Naming convention of CD /DVD Master Copy

WORKI NG COPY
CR IS 4226448/1 5

DVD - S INGLE LAYER

O

Wo rking Copy of MY EXH I B IT REF
EJF/1
ON E O F 2 DVDS c ontaining S I M/
Handset reports relating to Exhibit
TCS/3

Figure 2 .2 Naming convention of CD /DVD Working Cop y
The Master copy should be labelled . Sealed in an ev i dence bag the SSE
contemporaneous notes updated . The worki ng copy should be labelled and placed i n a
protect ive cover and the SSE contemporaneous notes updated .

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Both the Master and Work ing copy of the d iscs should be handed to the OIC along with
the orig inal exhibits . The d iscs should be entered into the Book 105 as one new ent ry .
The 105 reference for the d iscs should be cross referenced in the Book 105 under
related 105 entry column in order the OIC can identify h is /her relevant discs . It is
suggested the sealed and e xh ibited discs are placed in an unsealed bag w ith the
orig inal e xh ibits to keep the subm ission together. Update your notes w ith the d isc exh ib it
105 reference numbers .
11 .2

Disc handl ing and storage of informat ion
On receipt of the Master Copy must be retained for the purpose of Integrity, continuit y
and disclosure in the event it is required by a defence expert or/and the material i s
reasonably challenged and/or disputed . The content of the working copy10 can b e
reviewed by the investigating officer to establish the relevance of any data to th e
investigation . UNDER NO CIRCUMSTANCES SHOULD FILES , EXERTS OR COPIE S
OF FILES FROM THE MEDIA EXPORT BE SAVED TO PERSONAL FOLDERS O N
THE AWARE SYSTEM . Reports generated from the Kiosk output will be stored on a
designated folder as dictated by local policy and access rights for the OIC to review
specific case data will be the responsibility of the designated Information Managers "
Officers should contact their Information Managers to arrange creation of and access t o
the shared drive folder12 . Any documents13 created by the OIC in the course of the
investigation e .g . exerts of reports from the original output, must be stored w ithin th is
shared dr ive.

11 .3 If there is a requ irement for the data to be stored `out of Informat ion Managers off ic e
hours ' (e.g . where an exert of the repo rt i s requ ired for an urgent charg ing dec is ion )
then it may be temporarily stored by the OIC to a personal folder . The OIC MUST, at
the same t ime ema il the Informat ion Manager request ing shared folder creat ion an d
access . On notif ication f rom the IM that the shared folder is created , the OIC MUS T
IMMEDIATLEY f iles all the documents into the shared folder and deletes the copy
stored in the personal folder . It is the respons ibi lity of the OIC to adhere to th is lawful
order . Once the data has been cop ied to from the d isc to the shared dr ive, it should b e
reta i ned i n accordance w ith the MPS Rev i ew , Retent i on and D isposal Schedule w i th in
the MPS Records Management Manual .
11 .4 Using reports
Content of the repo rt can be used dur ing the interview process , subm itted to suppo rt a
charg ing dec ision and used as ev idence when accompan ied by a statement from th e
kiosk exam iner and invest igating officer . Information produced from the work ing copy
output (printed repo rt or exerts from a repo rt) will be the invest igating officers ' exhibit.
Kiosk exam iners w ill produce a pro forma statement deta iling the i r act ions as pa rt of the
exam ination process . This statement w ill be made ava ilable to the OIC , along w ith the
Master and Worki ng Copy , and original exh ibits

'o Working Copy can be exported onto a CD/DVD, USB Thumb-Drive
1 Information Managers or designated IM personne l
12 Shared drive - local policy applies
13 The Kiosk report output can be XCEL, PDF or MSAB encrypted file container
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Interv iew: The repo rt /exerts of the report can be used dur ing the intervi ew process . A
copy of the report/ extract of relevant data from the repo rt should be exh ibited by the
invest igating officer (OIC).
Charging Decision : The investigat ing Officer can produce a commenta ry style
statement (as per CCTV ) to evidence the relevant data from the k iosk generated repo rt.
The i nvest i gators offi cers' commentary statement suppo rted by the relevant pr i nted and
exh ibited sections/pages of the kiosk generated repo rt can be subm itted w ith the kiosk
exam iners statement as pa rt of the case papers for a charg ing dec is ion .
PCMH or first hearing : Followi ng a chargi ng dec is ion where a not gu ilty plea is and the
d igital forens ic ev idence is relevant and d isputed , it wi ll be necessa ry to subm it the
exh ibit to DCC for fu rther ev idential analysis by a Forens ic Eng ineer to address the
areas of d ispute .
IMEI and NMPR: The report will conta in the detai l of the IMEI number. If appropriate
th i s informati on should be used to check aga i nst the Nat i onal Mobi le Property Reg i ster
as per existing Borough processes .

12 .

Post examination processes - Guidance for Officers and SSE users

12 . 1 Post exam i nat i on processes have been put i n place to ass i st i n the captur ing of ` key'
informat ion on how thi s end p roduct generated f ro m an SSE k iosk is be i ng used in an
invest igation . This information allows us to evaluate the effect iveness of th e SSE k iosks
and suppo rts the ongo ing bus iness case for the self-service examination of d ig ital
dev i ces.
12 .2 Updating Location Databases - SSE kiosk examiners
On complet ion of a competency assessment SSE accred it kiosk exam iners are g iven
access to a DCC shared locat ion on AWARE1 4 . It i s the respons i b ility of the SSE ki os k
exam iner to ensure that ALL documentation1 5 in relation to the subm ission e .g .
contemporaneous notes , intervent i on feedback form and ema i l correspondence i s e ithe r
scanned or ex po rted into the generated CRIS folder by the SSE k i osk exam iner. Figure
2 to 2 .3 show the folder structure in the shared drive:

'a S :WII HQ Departments\Directorate of Inforrna tion\DEFS Data\Reports\KIOSKS - LEVEL 1\USERS
15 Forms 105, 106, and 107 ; SSE Contemporaneous notes for each exhibit ; email correspondence
between the OIC and the SSE kiosk examiner who conducted the forensic examinatio n

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,_)Competency Returns
,-) DOCUMENT S
Kiosk Location ACTO N
Kiosk Location BETHNALGREEN
Kiosk Location BEXLEYHEATH
Kiosk Location BRIXTON
Kiosk Location BROMLEY
Kiosk Location CAM ROAD
Kiosk location CHARING CROS S

(Fig 3 .0: Each location with an SSE kiosk will have a folder generated )
Submission forms (Scanned 105s, 106s, 107s and Contemporaneous Notes
1 Ai About this kios k
Feedback script for Kiosk examiners
Kiosk ExaminerContempNotesHandsetV 4
IJKIOSK OUTCOME LOGv3 2 - LIVE - CHARING CROSS
I' . Shortcut to ACQUISITION FEEDBACK FORMv4,0
Shortcut to Feedback script for Kiosk examiners
Shortcut to Kiosk ExaminerConkempNakesHandsekV 4
~Shortcut to MG11 Kiosk Operator statement V1 . 2

(Fig 3 .1 ; showing Sub -folders contained in each individual location folder)
_jCopy of Copy of Master CRIS folder
,__)Copy of Master CRIS folder
_j CRIS-65329981 5

(Fig 3 .2. showing Sub-folders contained in Submission Forms folder)
_jConkemp notes
_)Email s
Submission dog s

(Fig 3 .3. showing individual folders contained in the template Master CRIS
folder)

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12 .3

SSE ki osk locat i on Outcome Lo g
Each SSE kiosk will have an Outcome excel spreadsheet for each location, where there
are multiple SSE kiosks in one location then only one location outcome log will exist .

12 .4 It is the respons ibil ity of th e SSE k iosk exam iner to ensure that th e relevant columns are
recorded and updated for each e xh ib it where an SSE k iosk has been used . Appendix A
to th is gu i dance document shows an example of an outcome log , gu i dance wh ic h
columns in the excel spreadsheet are to be completed by the SSE k iosk exam iner . Th e
SSE kiosk exam iners are rem inded that the majority of these columns are dropdown s
e.g . crime types , and free text should not be used where these dropdowns are ava ilable .
12 .5 Compl iance in ensuring that the outcome logs are competed correctly w ill be the
respons ibility of the nominated SPOC for e ither TP or SCO for that ass igned SSE kiosk
exam iner .
12 .6 SSE Acquisition feedback Form
On complet ion of a successful exam i nati on , i n conjunct ion w ith the SSE locat io n
outcome log the SSE k iosk exam iner w ill send the OIC an `Acqu isition Feedback Form '
and a prepared `script' wh ich expla ins to the OIC the importance of completing the
acqu i s iti on feedback form . Appendix B shows an example of a completed acqu is it i o n
form ; also user gu idance and the template script wh ich should be included in the body
content of the ema il sent to OIC . It is adv ised that any ema il correspondence sent to th e
OIC i s saved onto the sub -set folder of the CRIS folder generated , th is prov i des an aud it
tra il that the SSE k iosk sent an ema i l to the OIC.
12 .7

OIC's responsibilities around SSE Acquisition Form
On completion of a successful examination, in conjunction with the SSE location
outcome log, the SSE kiosk examiner will send via AWARE an email of the acquisition
feedback form to the OIC .
Appendix B shows an example of a completed acqu isition feedback form and p rovides
gu idance what tabs needs to be completed by the OIC . The `Send Response' tab , if
used , sends the completed form back to a gener ic ema il box called ` Forensic Se rvices
- Kiosk Suppo rt' - i f done manually then the completed ema i l can be used to send the
completed feedback the OIC an `Acqu isition Feedback Form ' in relat ion to the
exam ination undertaken on the SSE k iosk .

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12 . 8 Completed acquisition form s
Once the acqu is ition feedback from has been sent , the OIC is requested to rev iew the
output (report) produced by the SSE k iosk exam iner and send back the complete d
acqu isition form w ithi n 10 work ing days on rece ipt of the ema il . If after 10 working days
the form has not been completed, a rem inder w ill be sent to the OIC by DCC staff . If
after a further 10 work ing days and no response is forthcom i ng from th e OIC, then th e
escalat ion w ill be to the local SPOC and sen ior management team to deal w ith.

13 .

Statements

13 .1 The SSE K iosk exam iner is respons ible for complet ing a pro-forma statement for the
exh i b its exam i ned , i n order that the report/relevant content of the report can be used as
evidence by the invest igation Officer.
13 .2

A template pro-forma statement can be accessed on the DCC shared drive on AWARE .

14 .

Useful contact detail s

14 .2 DCC d igital hub contacts (figure 4 refers ) are ava ilable to provide techn ical suppo rt and
adv ice regards to SSE k iosk exam ination procedures and the use of the SSE kiosk . The
DCC d igi tal hubs can be contacted Monday- Fri day 8am -5pm - none urgent enqu iries or
feedback can be ema iled to the ded icated mailbox Forensic Services - Kiosk support
14 .3 URGENT request for out of hours enqu iries for assistance from DCC w ill be handled by
MET Forensic Command (MFC) on Metropol itan 6
Digital Hub
Location
Croydon

Location covered
South/South East

Lewisham

South/South East

Kingston

West/South Wes t

Wembley

West/South West

Edmonton

East/North East

Ilford

East/North East

Charing Cross

Centra l

Islington

Central

Contact Details I Digital Strategy

(Fig 4. DCC D igi tal Hub contact informat ion )

Page 21 of 27 pages
S elf- S ervice E q uipment fa cility Loc a l W orking Instructions Version 1 .1

I Contact Detail s

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Self-Service Equipment facility Local Working Instructions Version 1 .1

15 .

Legislation , Policy and Other Associated Document s

15 .1 This gu idance document prov ides a summa ry of our legal obl igations set by the
follow ing leg islation :
o Police and Crimi nal Ev idence Act 1984 (PACE );
o Crimi nal Just ice and Pol ice Act 2001 (including the Supplementa ry
o Attorney General 's Gu idel ines on Disclosurel )
o Crimi nal Procedure and Investigations Act 1996 (CPIA);
o Data Protect ion Act 1998 (DPA);
o Human Rights Act 1998 (HRA);
o Code of Pract ice on the Management of Pol ice Informat ion 2005 , and the 201 0
Guidance on the Management of Pol ice Informat ion (MOPI)
15 .2 The process ing is fu rther underp inned by the follow ing Codes of Pract ice, pol icy an d
gu idance requ irements :
o Forensic Sc ience Regulator's Codes of Practice and Conduct fo r
o forens ic sc ience prov iders and practitioners in the Crim inal Just ice
o System 2
o ACPO Good Practice Gu ide for Computer-Based Electron ic Ev idence 201 2
o ACPO Author i sed Profess i onal Pract i ce (APP ) Informati on Management l
o http://www .attorneygeneral .gov.uk/Publ icat ions /Documents/Guidel ines%20on%20d i
o g i tally%20stored%20mater ial%20July%202011 . doc.pdf
0 2http ://www . homeoff ice.gov . uk/publ i cat i ons /agenci es-publ i c-bod i es/fsr/codesp ract icecon d u ct'?view = Bi nary
o NOT PROTECTIVELY MARKE D
o ACPO (2005) Gu idance on NIM , NIM Codes of Pract ice & NIM M in i mum Standard
o ACPO gu idelines for Digital ev idence
o ACPO Data Protect ion Manual of Gu idance
o MPS Guidance for Pol ice Officers regard ing the use of Territorial Police Mob ile
Phone Exam i nat i on Fac ili t i es
o MPS Informat ion Management Pol icy
o MPS Secur i ty Code Manua l
o MPS Informat ion Code of Conduct (and supporti ng FAQs )
o MPS Informat ion Gove rnance Framework
o MPS Informat ion Pol icy Framework
o MPS Data Protect ion Compl i ance Standard Operat i ng Procedure s
o MPS Records Management Manual (including the MPS Rev iew , Retention an d
D isposal Schedule )
o Management of MPS Intell igence Pol icy
o MPS Intell igence Strateg y
o MPS Intell igence Manua l
o ACESO gu i dance for Exam iners
o Crimi nt via Metbats
o Local prope rty d isposal

Page 22 of 27 pages
Sel f- Servi ce Equ i pment K iosk Loca l Wor k ing Inst ructi ons Vers i on 1 .1

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Self-Service Equipment Kiosk Local Working Instructions Version 1 . 1

16 .

List of Appendices

Appendix A - Summary of PACE POWE R
Appendix B - Example of and SSE Kiosk Outcome Log
Appendix C - Example of an SSE kiosk Acquisition for m

Page 23 of 27 pages
S elf- S ervice E q uipment fa cility Loc a l W orking Instructions Version 1 .1

 1Self-Service Equipment facility Local Working Instructions Version 1 . 0
APPE N DIX A; A SU MM ARY OF PACE POWER

Section Summa ry
Section 18(1)(a)(b) Constables may enter and search premises occupied o r
controlled by a person under arrest for an indictable offence fo r
evidence relating to that offence or some other indictable offenc e
which is connected with or similar to that offenc e
Section 19(1) These powers are exercisable by a constable lawfully o n
premises . A constable may seize anything on the premises h e
has reasonable grounds for believing has been obtained i n
consequence of the commission of an offence or is evidenc e
relating to any offence A N D it is necessary to prevent it bein g
concealed, lost, tampered with or destroyed . However, Officers
must note s19(6) :
No power of seizure conferred on a constable under an y
enactment (including an enactment contained in an Act passe d
after this Act) is to be taken to authorise the seizure of an ite m
which the constable exercising the power has reasonabl e
grounds for believing to be subject to legal privilege .
Section 22 Provides that anything seized for the purposes of a crimina l
investigation, including a mobile phone, may be retained for us e
as evidence at a trial for an offence or forensic examination or fo r
investigation in connection with an offence .
Section 32(2)(a) A constable shall have power to search an arrested person fo r
anything which might be evidence relating to an offenc e
Section 32(2)(b) If the offence for which he has been arrested is an indictable
offence, a constable may enter and search any premises i n
which he was when arrested or immediately before he wa s
arrested for evidence relating to the offenc e
Section 54 A custody officer shall ascertain, or cause to be ascertained
everything a person has with him on arrival at a Police Statio n
(under arrest or voluntary attendance) . A custody officer ma y
seize and retain items in the person's possession if the custod y
officer has reasonable grounds to believe that they may b e
evidence relating to an offence or believes that the person fro m
whom they are seized may use them to cause injury, damage ,
escape, or interfere with evidenc e

A-1
Page 24 of 27 pages
Sel f- Servi ce Equ i pment K iosk Loca l Wor k ing Inst ructi ons Vers i on 1 .1

 Self-Service Equipment Kiosk Local Working Instructions Version 1 . 1

APPEND IX B : EXAMP LE OF AN SSE KIOSK OUTCOME LOG
Columns A - W
A

6

❑

C

E

F

H

I

J

K

L

M

N

0

P

R

R

U

V

W

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Columns A - M
"

a

A

i
2

C

e

D

F

H

G

I

I

j

K

I-I

11

M

L

ya
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~ ,

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ref e r e nce :
x

l

l~l

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P.efer e n c l~0I}e r ati
o Suspect in C ust atly I Exhibit
numl}e r N a me
Ref e r ence

41

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C DE ~
T ak e n from O I C O I C WA RRANT
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XRY Reference

3

7

14 1 1

Columns N- W (Columns Q and W will be populated on receipt of the FEEDBACK request form if sent by DCC staff)
N I
o
p
c~
R
U
v

Ikem types
ry Va lue of AccIuisi[ion Other FEEDBACK Date Sei~ Date
Memo Data t0 II1V @S#I~Ja[I O Il Illf O ffll a#1 011
Ret~ties# seirt Received
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it be useful to
charge
charge

B-1
Page 25 of 27 page s
Self-Servi ce Equ i pment Ki osk Local Wo r ki ng Inst ructi ons Vers ion 1 .1

1'

103 -No v -151 05-Nov-1 5

 Self-Service Equipment Kiosk Local Working Instructions Version 1 . 1

APPENDIX C ; EXAMP LE OF AN SSE ACQU ISITON
FEEDBACK FORM
A B C .

D

E

F[

H

I

I

I

J

K

L

M

I

N

~

O

P

. Q I

R

P lease select relevant result from the list of exhibits .
P l e as e s e l e ct a re s pon s e tor e ac h of
the lis ted e x h i b i ts . Note that only
the a u rple bo x e s need to be
com pleted .

S ELE C T THE L[H:ATIO II OF EX AIr1111 A Tl(P ll: Charing Cross - Hub
A

W h at i s th e Va lue o f Acquisition D a t a to
r Rl s Ilo -9

Comments
T ext messages sh owe d assoc iat ion and

I n form at ion u sefu l to charg e
Exhibit Ilo

sup ply of drubs and assi st e d in t h e
chargi ng decis io n

-----------------C RI 5 I to

In forma t ion i de n tifies an al te rna te line of en quir
y
Exhibit Il o
------------------------------C RI 5 I to

A

B

B

Exhibit Il o
------------------------------C RI 5 I to

Yalue of exhibit data extraction ■
Please select the appropriate response
For THIS exhibit ,

~ Exhibit Ilo
------------------------------C RI S Ilo

Exhibit Il o
------------------------------r RI S Ilo
Exhibit Il o
------------------------------C RI S Ila
Exhibit Il o

When complete please c li c k S end Re s p o n s e . When prompted please click
.`.'E S ' and then sav e and close this form . Note that if no location is selected
the bu tt on is di sa bled .

B

Send Response

Guidelines for OIC Kiosk and SSE kiosk examiner
A = Indicates what needs to be completed by the SSE Kiosk examiner before sending the acquisition
feedback form to the OIC :
o Select the location of Examination : Select the location where the examination took place (D ro p Down)
o CRIS No : one ent ry for each exhibit examined
o Exhibit No : one entry for each exh ibit examined
B

=Indicates what needs to be completed by the OIC when received f ro m the SSE kiosk examiner :
o What is the Value of Acquisition Data to : This is a drop down tab - select the appropriate response
o Comments : What specific in the report was of value and how it assisted , free text ta b
o Send Response (Tab) : The tab sends the intervention feedback form back to a gene ri c email box
` Forensic Services - Kiosk Support', where the DCC staff will update the location outcome log where
that examination was undertaken

C- 1
Page 26 of 27 pages
S elf- S ervice E q uipment fa cility Loc a l W orking Instructions Version 1 .1

 S elf- S ervice E q uipment fa cility Loc a l W orking Instructions Version 1 . 1

APPENDIX C ; EXAMPLE OF AN SSE ACQUISITON
FEEDBACK FORM
Email Template sent with Acquisition Feedback Form
Dear (OIC Name),
Please find attached an 'Acquisition Feedback ' form which relates to work recently
conducted using the front line Kiosk suppo rt.
Feedback is impo rtant . It is essential as an organisation ; we are able record
accurate inte rventions in relation to the work unde rtaken , and also the
value/relevance of the acquisition data to the investigation . Good news stories are
generated from the feedback which is disseminated to SLT members at both a
local and corporate level .
In order to navigate the form has been designed with 'simplicity ' in mind ; under
the 'value of Acquisition Data to ' tab, there is a drop down of each exhibit
examined : (1) Information useful to Charge (2) Information useful to eliminate (3)
Information identifies an alternate line of enquire (4) Information not useful in
progressing the investigation - just hover over the one which applies and select.
The comments tab is 'free text ' to allow specific feedback on the aspects of the
report that impacted on the investigation e .g. text messages recovered identified
associations with other associates and details of drug dealing taking place - this
assisted in the charging decision but also provided new leads and the information
was used in inte rview .
On the completion of the form please click the 'Send Response' tab and this will
automatically send it to the hub mailbox - or the form can be sent directly back to
the person who generated the feedback form. - PLEASE enable macros when
requested .
It is appreciated that it takes time to read the acquired data ; therefore feedback is
requested within 10 days of the work being completed .
Your cooperation with this feedback form is appreciated , if you have any
questions or queries regarding this form please contact the hub direct .
Kind Regards ,
(Your Name)

C-2
Page 27 of 27 pages
S elf- S ervice E q uipment fa cility Loc a l W orking Instructions Version 1 .1