Office of Administrative Services FOIA Requester Service Center February 2, 2018 Mr. Austin R. Evers American Oversight 1030 15 Street, NW Suite B255 Washington, DC 20005 Dear Mr. Evers: This letter is a follow up to the General Services Administration’s (GSA) response to your FOIA request (No. GSA-2017-000827) where we provided with you with: 1) All of the agency’s communications with the Trump Transition Team; and 2) Memorandum of Understanding (MOU) between GSA and the Trump Transition Team. As a follow up to this request, please find attached an unredacted copy of the MOU. Should you have any additional questions, please feel free to contact Assistant General Counsel Duane Smith at 202-694-2934 or via email at duane.smith@gsa.gov. Sincerely, Travis Lewis FOIA Program Manager Enclosures U.S General Services Administration 1800 F. Street, Northwest Washington, DC 20405 Telephone: (202) 501-0800 Fax: (202) 501-2727 .; I MEMORANDUM OF UNDERSTANDING BETWEEN THE GENERAL SERVICESADMINISTRATION AND DONALDJ. TRUMP Introduction This Memorandumof Understanding(MOU) establishesthe provision of services and facilities made available by the U.S. General ServicesAdministration (GSA) to Donald J. Trump, who is an eligible candidate in the 2016 general election for Presidentof the United States, as defined In the Pre-Election PresidentialTransition Act of 2010. The services and facilities to be provided are defined in Part t of this memorandum. Further, this MOU establishes the provision of services and facilities made available by the GSA to the President-electand the Vice President-electand paid out of funds appropriatedby the Congress In accordancewith the Presidential Transition Act of 1963, as amended, 3 U.S.C. 102 note, as detailed In Part II of this memorandum. The location designated for use pursuant to Part I is the 71}iand 8111floors of 1717 Pennsylvania Avenue, NW, Washington, DC, and the locationfor Part II Is Wing 1 of the GSA Building at 1800 F Street, NW, Washington,DC. If the Eligible Candidate is not ascertained as the winner of the general election, Part II of this MOU will become null and void. Part I Pre-Election The GSA Administrator (Administrator),upon acceptance by the Eligible Candidate, Is authorizedto provide to the Eligible Candidate,for use In connection with his preparationsfor the assumption of official duties as President,necessary services and facilities Including: suitable office space appropriately equipped with furniture, furnishings,office machines, equipment and supplies, and telecommunicationsservices. Other services required may be provided on a reimbursablebasis. The space, supplies, and other services will be used exclusively and only for the Eligible Candidate's preparationsfor the assumptionof official duties as President. The Eligible Candidate has designated Mr. Richard Bagger and Mr. William Palatuccito act on his behalf to make decisionsas may be required In connection with the services and facilities to be provided under the Pre-Election PresidentialTransition Act of 2010. This authority may be 1 GSA-17-0072-B-000001 I re-delegated by either of the aforementioned in writing , delivered to Mr. Timothy Home, the GSA Federal Transition Coordinator . or'Ms . Aimee Whiteman, Director of GSA's Presidential Transition Support Team (Director) . In order that all requirements can be expeditiously provided for and necessary financial and other controls maintained, the following provisions regarding services made available by the GSA are effective immediately. The provisions outlined below ere not exhaustive and questions may arise from time to time with regard to specific situations . In those instances, the Eligible Candidate or his representatives should consult with the Director of the GSA Presidential Transition Support Team. Office Space , Furniture, Equipment, and Supplies GSA will provide office space and related services to the Eligible Candidate and his transition staff. GSA has identified In Its inventory approximately 16,000 rentable square feet of office space on the 7 th and 8111floors of 1717 Pennsylvania Avenue, NW, in Washington, DC, designed to house 114 of the Eligible Candldate •s staff members from August 1, 2016, through November 8, 2016 . If the Administrator Is unable to determine the apparent winner of the general election, the end date for this period wtll automatically be extended to that date which the Administrator is able to determine the apparent winner of the general election. GSA has completed space planning in an •open concepr floor plan appropriate for the purposes for whlch It wlll be used by the Eligible Candidate. GSA will make furniture and office equipment available for use by the Eligible Candidate. As GSA received an appropriation for this period to cover space and services, there is no rent chargeable to the Eligible Candidate. All furniture and equipment for the Eligible Candidate will be in place by August 1, 2016. Therefore, any specific requests by the Eligible Candidate for changes to existing space and furniture layouts, or additional furniture or equipment, will result in additional costs that will be charged to the Eligible Candidate . Office equipment and supplies (other than smartphones and laptops) will not be removed from the premises without the express permission of the Administrator, the Federal Transition Coordinator , or the Director of the Presidential Transition Support Team. All office equipment , badges, and supplies are the property of the GSA and must be returned to GSA at the concluslon of the period covered by this MOU, except for consumable supplies (e.g., paper, pens) that were used. GSA will provide initial stock of consumable supplies and will replenish as used . Consumable supplles required beyond what GSA stocks are considered special orders . A GSA-determined monetary allowance of $10,000 will be provided to each Eligible Candidate for special orders. Any special orders purchased with these funds shall be purchased pursuant lo applicable procurement statutes and regulations. Any special orders above the monetary allowance shall be reimbursed by Eligible Candidate . The space will be available from 8 ;00 am - 10:00 pm, Monday - Friday, and 10:00 am - 6:00 pm, Saturday, Sunday, and Federal holidays. Use of the space after hours is permissible, but will be 2 \ GSA-17-0072-B-000002 subject to overtime utility costs on a reimbursable basis and will require prior coordination with the Director. With the exception of emergency situations, GSA facility services will be available from 8:00 am - 6:00 pm, Monday - Friday, excluding federal holidays. GSA will work with the Federal Protective Service (FPS) to obtain security services at 1717 Pennsylvania Ave, NW. An armed security guard will be onslte from 7:30 am - 8:30 pm, Monday - Friday. GSA will notify the Eligible Candidate or his representative of what information will be required regarding staff mef'!lbers to ensure all security access protocols are completed and staff members can access the facility and utilize the services. The Eligible Candidate will ensure all required Information is supplied and security protocols followed. In the event the Eligible Candidate Is not the apparent winner of the general election, the space must be vacated and retumed within 5 calendar days of the election In good condition, reasonable wear and tear excepted. All documents and personal property items must be removed by this date or they will be considered abandoned. The pre-election space may continue to be available to the apparent winner for two weeks after the election to aid In the orderly move to the transition location. Additional time beyond the two week period would result In cost incurred by the Eligible Candidate's team. Telecommunicationsand IT Services GSA will provide an architected Infrastructure to meet telecommunications and IT services and equipment for use by the Eligible Candidate, with installation included as part of the "tum-key" office space. GSA will supply software and equipment, and the equipment will be returned within 5 calendar days of .the election. This equipment will be Inventoried and all data on these devices will be deleted. Attached is a list of items to be provided by GSA (Attachment) . The GSA Presidential Transition Support Team will establish procedures for distributing and collecting all Government personal property that is made available for use by the Ellgible Candidate. The Eligible Candidate and his staff hereby assume responsibility for loss of. or damage to, GSA's Government Furnished Equipment (GFE) under their control and agree to retum all Items In the same condition as received, reasonable wear and tear excepted. The GSA Presidential Transition Support Team will establish a Help Desk for the convenience of the Eligible Candidate to provide IT support and miscellaneous other assistance to be further defined by GSA. As a result of the heightened cybersecurity threats associated with the U.S. presidential campaigns and election, the Eligible Candidates and his staff are encouraged to use GSA provided GFE. GSA will provide Windows-based laptops equipped with GMail, Calendaring, Google Drive, and Hangouts. The Eligible Candidate and his staff will receive a smartphone option of an Android or !Phone with talk time, text, unlimited data, and Hotspot services. The Help Desk staff will be knowledgeable on GFE hardware, software, and tools Including multi-function devices (copier/printer/scanner/fax), but only limited support will be available for non•GFE equipment. Non-GFE equipment will be provided with Internet Only 3 GSA-17-0072-B-000003 access . Help Desk support will be available Monday through Friday, 7:00 am to 7:00 pm, including holidays. Emergency network support wlll be available 24 hours, 7 days a week. Any specific requests by the Eligible Candidate for additional IT services , equipment or personnel will result In additional costs that will be charged to the Eligible Candidate. Outbound International calls can be enabled as required. Costs incurred for International calls will be charged to the Eligible Candidate. All phones will receive inbound International calls at no cost. Conference calling is available through WebEx and Hangouts. Eligible Candidate staff members will be required to Individuall y sign and acceet GFE laptops and Smartphones whlle acCfiltl!.ng IT Rules of Behavior to safeguard the assetsand the lntegrj!y of the network infrastructure. Other Candidates The Ellgible Candidate acknowtedges that GSA agrees to offer the same services and terms to each eligible candidate as defined by the Pre-Election Presldentral Transition Act of 2010 . All information and assistance by GSA wn, be on an equal basis and without regard to political affiliation . The space and IT networks for each Eligible Candidate are physically separated, and GSA will assign separate onsite staff , wherever practicable . Other Funds The Eligible Candidate may establish a separate fund as described in Section 3(h)(3) of the Presidential Transition Act , as amended, to support his activities in preparation for the assumption of official duties as President If the Eligible Candidate establishes a separate fund, he must comply with the reporting and disclosure requirements of the Presidential Transition Act, as amended. The Eligible Candldat~. as a condition for receiving services and office space, shallnot accept more than $5,000 from any person , organization . or other entity for purposes of preparations for his assumption of office as the President. Reports The Eligible Candidate, as a condition of receiving services and office space . shall disclose to the Administrator the date of contribution, source , amount, and expenditure of all monetary contributions, Including currency of the United States and of any foreign nation, checks, money orders, or any other negotiable instruments payable on demand , received for use In the preparation of the Eligible Candidate for the assumption of official duties as President. Disclosures made under this paragraph shall be In the form of a report to the Administrator by February 19, 2017. The report shall be made available to the public by the Administrator upon receipt 4 GSA-17-0072-B-000004 The Eligible Candidate shall make available to the Administrator and the Comptroller General all information concerning such contributions as the Administrator or Comptroller General may require for purposes of auditing both the public and private funding used In the activities authorized by this Act. Emergency Preparedness It Is critical that the Eligible Candidate be prepared to respond to any emergency situation that may occur during the transition period. The GSA Presidential Transition Support Team will provide the following support to assist with emergency preparedness planning : (1) a draft outlining the continuity of operations service; (2) mass notifications and accountability via the GSA Everbrldge system : (3) temporary work space, upon request, during an actual COOP event, with requirements submitted via SF-2050 Reconstitution Questionnaire; (4) telework capability providing a "work from home· option; (5) regular updates regarding the status of facilities: and (6) a Senior Emergency Management point of contact (POC) to provide support to the Eligible Candidate. The Eligible Candidate should designate someone authorized to work with the GSA Emergency Management Officer to finalize Its emergency preparedness planning . Office of Personnel Management (OPM) guidance for federal employee reporting should be utilized as an overall guide throughout any emergency or continuity event. EffectiveDates Part I of this MOU becomes effective upon signature by both parties . Services provided by the Pre-Election portion of the agreement ends on November 8, 2016, or when the Administrator ascertains the apparent winner of the Presidential election. The facility wm remain available until November 13, 2016, to allow for an orderly shutdown. Amendments Any terms and conditions of this Memorandum of Understanding, other than those reflecting existing laws or regulations, may be amended at any time by the mutual agreement of the parties In writing . [ - The Balance of thls Paae Is Intentionally Blank - ] 5 GSA-17-0072-B-000005 Part II - Transition The Presidential Transition Act authorizes the Administrator to seek an appropriation for the purposes of the transition of the Executive Branch of the Government in an election year, some of whfch is designated speclflcally for use at the request of the President-elect and Vice President-elect (referred to collectively herein as the Office of the President-elect). For the 2016-2017 transition, the Administrator Is seeking an appropriation In the amount of approximately $7 million for the use of the Incoming Administration, of which $6 million is designated for expenditure on behalf of the Office of the President-elect and $1 million for Appointee Orientation. The Presidential Transition Act funds may not be expended by the Administrator for obligations incurred by the President-elect or Vice President-elect before November 9, 2016 , or after July 19, 2017, except that the $1 million for the Appointee Orlentation activities is available through September 30, 2017. These figures may change as no money has yet been appropriated and GSA wlll be bound to the amount that is actually appropriated for Presidential Transition purposes. The Adm inistrator of General Services Is authorized to use Presidential Transition Act funds to provide to the President-elect and Vice President-elect, for use in connection with their preparations for the assumption of official duties as President and Vice President, necessary services and factlities including: suitable office space, appropriately equipped with furniture, furnishings . office machines, equipment and supplies; payment of the compensation of members or office staffs designated by the President-elect or Vice President-elect; payment of expenses for the procurement of services of experts or consultants; payment of travel expenses and subsistence allowances, including lease of motor vehicles; IT and telecommunications services; mail services; and payment of expenses for printing and other administrative services. As provided In the Transition Act, the President-elect and Vice President-elect have authorized Rich Bagger and Bill Palatucci to act on their behalf to make decisions as may be required In connection with the services and facilities to be provided by the Administrator under the Presidential Transition Act. This authortty may be re-delegated by either of the aforementioned In writing and delivered to Timothy Horne, the GSA Federal Transition Coordinator, or Aimee Whiteman, Director of GSA's Presidential Transition Support Team (Director) . In order that all needs can be expeditiously provided for and necessary financial and other controls maintained, the following provisions regarding services made available by the GSA are effective Immediately after the Administrator ascertains the Eligible Candidate as the apparent winner of the Presidential election . The procedures outlined below are not exhaustive and questions may arise from time to time with regard to specific situations . In those Instances, the Office of the President-elect should consult with AimeeWhiteman or directly with the appropriate GSA Transition Support Team member, as designated by Ms. Whiteman. 6 GSA-17-0072-B-000006 Control of Funds Mr. Richard Bagger, Mr. William Palatucci, Ms. Monica Block, and Mr. Ronald Gravino, or persons designated by any of them in writing to Mr. Home and Ms. Whiteman, are designated as the ·Fund Manager(s)" for the Office of the President-elect. Only these Individuals shall be authorized to execute and deliver documents for the expenditure or obligation of appropriated Presidential Transition Act funds . These individuals will work directly with the GSA Transition Support Team to ensure that all transactions are documented and processed In accordance with Federal law, GSA procedures, and this MOU , and will serve as the contacts for GSA on financial matters. GSA will not pay any person or entity with Presidential Transition Act funds on behalf of the Office of the President-elect, nor reimburse the Office of the President-elect for expenses incurred by It, without the prior submission and approval of obligating documents from the Office of the President-elect, executed by a person authorized under the preceding paragraph. Accounting Services Accounting records will be established and maintained by GSA to show the financial transactions of the Office of the President-elect with regard to the obligation and expenditure of Presidential Transition Act funds. In addition, GSA will prepare any reports required by the Office of the President-elect, the Office of Management and Budget, the Department of the Treasury or the Congress, excluding the reports described in Section 6 of the Presidential Transition Act of 1963, as amended, which are the responsibility of the Office of the Presidentelect. PersonnelServices The Administrator of General Services Is authorized, upon documented request, to pay the compensation of members of the office staffs designated by the President-elect or Vice President-elect, or their deslgnees, from the Presidential Transition Act funds. Payments shall be at rates determined by the Office of the President-elect, but not to exceed the rate provided for by 5 U.S.C. § 5376, for Executive Level IV ($160,300 for 2016). Persons receiving compensation, as members of the office staffs under the Presidential Transition Act, other than those detailed from Federal agencies, are not held or considered to be employees of the Federal Government. These individuals are ineligible for the Federal Employees' Retirement System (FERS), Clvll Service Retirement System (CSRS), Federal Employees' Health Benefits (FEHB), and Federal Employees' Group Life Insurance (FEGLI). 7 GSA-17-0072-B-000007 rts and Consultants The Administrator of General Services Is authorized to pay expenses for the procurement of services of experts, consultants , or organizations thereof for the President-elect or Vfce President-elect, as authorized for the head of any department by Section 15 of the Administrative Expenses Act of 1946, as amended {5 U.S.C. § 3109}, at rates not to exceed $511.52 per day for Individuals. Detail of Federal Employees Any employee of any agency of any branch of the Federal Government may be detailed to the Office of the President-elect on a reimbursable basis with the consent of the head of the agency. A detailed employee sha ll continue lo rece ive compensation for his or her regular employment and retain the rights and privileges of such employment without Interruption . A letter from the Office of the President-elect requesting the detail must be submitted to the head of the agency, with a copy to the GSA Presidential Transition Support Team . Payroll Services The employees of the Office of the President-elect receiving direct pay from the Presidential Transition Act fund will be paid through Electronic Funds Transfer (EFT) to the financial institution of their choice . GSA will enter all payroll data and maintaln all payroll records. The employees of the Office of the President-elect will be paid bi-weekly, based on the written certification of the designee . Payroll deductions will be made for FICA and Federal and Stale tax withholding (except for those employees paid $1.00 or less). The Office of the Presidentelect will notify the GSA Presfdentia l Trans ition Support Team immediately if any employees terminate employment with the Office of the President-elect for any reason , Including beginning employment with the Federal Gove rnment, so that these employees can be removed from the Transition payroll . Office Space . Furniture . Equipment. and Supplies GSA has identified in its inventory approximately 141,441 rentable square feet of space designed to house approximately 500 individuals between the election and Inauguration in the first wing of the GSA headquarters building at 1800 F Street. NW, in Washington, DC. GSA, in coordination w ith the Department of Homeland Secur ity, Federal Protective Servlce and the U.S. Secret Service . shall secure the site . The space has been prepared in advance of the election to ·open concept"' floor plans appropriate for the purposes for which it will be used by the President-elect , so that it will be available for use the day after the etection . GSA will supply furniture and office equipment for use by the Office of the President-elect. The rent for this 'tum-key' office space, including all customary charges and fees as defined in the Occupancy Agreement, is chargeable to the 6 GSA-17-0072-B-000008 Presidential Transition Act funds unless exempted by the Administrator of the General Services Administration, In accordancewith 40 U.S.C. 586(b)(3). The parties acknowledge and agree that In the event that the Administrator grants a rent exemption and that after all accounting for expenditures by the Office of the President-elect against the Presidential Transition Act appropriation, If there is any unobligated balance remaining in the appropriation,the Office of the President-elect will be deemed to have requested the Administrator to reimburse the GSA Federal Buildings Fund from the unobligated balance of the Presidential Transition Act appropriation. GSA has completed Its space planning layouts. All furniture and equipment (other than smartphones and laptops) for the Office of the President-electwlll be in place by November 8, 2016. Therefore, any specific requests by the Office of the President-electfor changes to existing space and furniture layouts, or addltional furniture or equipment, will result In additional costs that will be charged to the Presidential Transition Act funds; and such additional costs will not be included In the rent, nor waived under any request for a rent exemption that may be granted by the Administrator. The space will be avaUablefrom 7:00 am - 10:00 pm, Monday- Friday, and 10:00 am. 6:00 pm, Saturday, Sunday, and Federal holidays. Use of the space after hours is permlssible, but will be subject to overtime utility costs on a reimbursable basis and will require prior coordinationwith the Director. With the exception of emergency situations, GSA facility services will be available from 7:00 am-6:00 pm, Monday- Friday, excluding Federal holldays. If the Office of the President-electrequests additional space or space in a location outside Washington, D.C., the Administrator will attempt to obtain such space in the location requested after the election, and all associated costs will be charged to the Presldential Transition Act funds. A rent exemption will not be considered for such additional space. Likewise, any additional costs associated with requests for "overtime• charges for building operations or additional cleaning requested by the Office of the President-electwill be charged to the Presidential Transition Act funds and such cannot be waived through any rent exemption. The provision of an additional location would be subject to a separate agreement with GSA. Office supplies are available from the GSA Presldentlal Transition SupportTeam on a reimbursable basis. Travel The Presidential Transition Act permits the payment of travel expenses to individual travelers at the official Invitation of the Office of the President-elect and to the Office of the President-elect employees to their duty stations if those duty stations are different from their prlnclpal places of business or residence. Presidential Transition Act funds are not available for movement of household goods or for the transportation of family members. All official travel by Office of the President-elect employees and other persons invited to travel at the Office of the Presidentelect's expense, which is arranged through GSA or Concur, under contract to GSA, shall be in 9 GSA-17-0072-B-000009 accordance with GSA Internal Travel Regulations and Control of Official Travel, PFM P 4290.1 . GSA, In preparation for support to the Office of the President-elect , entered into a contract with Concur which required fees be paid in advance . It Is agreed that the President-elect found this action necessary and authorized the Presidential Trans ition Act appropriation to refund the money previously expended by GSA . Telecommunications and IT Services GSA will provide an archltected Infrastructure to meet telecommunications and IT services and equipment for use by the Office of the President-elect, with Installation Included as part of the "turn-key" office space. GSA will supply software and equipment, and the equipment will be returned by February 19, 2017. This equipment will be Inventoried and all data on these devices will be deleted. Attached is a list of items to be provided by GSA (Attachment) . The GSA Presidential Transition Support Team w HIestablish procedures for distributing and collecting all Government personal property that is made available for use by the Office of the President-elect. The President-elect and his staff hereby assume responsibllfty for loss of, or damage to, GSA's Government Furnished Equipment (GFE) under their control and agree to return all items in the same condition as received, reasonable wear and tear excepted. The GSA Presidential Transition Support Team will establish a Help Desk for the convenience of the President-elect and his employees to provide IT support and miscellaneous other assistance to be further defined by GSA . As a result of the heightened cybersecurity threats facing the U.S. Government, the Office of the President-elect is encouraged to use GSA provided GFE. GSA will provide Windows -based laptops equipped with GMail, Calendaring, Google Drive, and Hangouts . Staff of the Office of President-elect will receive a smartphone option of an Android or !Phone with talk time, text . unlimited data and Hotspot services. The Help Desk staff wfll be knowledgeable on GFE hardware , software , and tools Including multifunction devices (copier/printer/scanner/fax) but only limited support will be available for nonGFE equipment. Non-GFE equipment will be provtded with Internet Only access. Help Desk support wlll be available Monday through Friday , 7:00 am to 7:00 pm, including holidays . Emergency network support will be ava ilable 24 hours, 7 days a week. Outbound international calls can be enabled as required. Costs Incurred for international calls will be charged to the Office of the President-elect. AUphones will receive Inbound International calls at no cost. Conference calling Is ava ilable through WebEx and Hangouts . Office of the President-elect staff members will be required to individually sign and acce pt GFE laptop and Smart phone while accegtlng IT Rules of Behavtor to safeguard the assetsand the Integrity of the network Infrastructure . Any specific request by the Office of the President-elect for additional IT services, equipment or personnel will result In additional costs that will be charged to the Presidential Transition Act 10 GSA-17-0072-B-000010 funds, and will not be included In the rent nor waived under any request for a rent exemption that may be granted by the Administrator. The GSA Presidential Transition Support Team will obtain support for mall services , the cost of which will be charged to the Presidential Transition Act funds . Support includes training on official government mall procedures for the Office of the President-elect, collection and delivery of official mail to the assigned zip code, leasing of metering equipment, and the purchase of special equipment for space. In addition, the service will provide off site screening of incoming USPS mall and that of alternate carriers, such as UPS and FedEx. In the case of a suspicious Incoming mall item, the article will be Isolated and the United States Secret Service will be contacted for appropriate handling . Scanned mall will be delivered in a secure vehicle to the President-elect's mailroom at 1800 F Street, Washington, DC. Outgoing mall will be metered on-site and subsequently picked up and entered into the postal mail system. The service can provide for special pickups upon request. Reports As required by Section 6 of the Presidential Transition Act, as amended, the President-elect and Vice President-elect shall disclose to the Administrator: (1) the date of contribution, source, amount , and expenditure thereof of all monetary contributions, including currency of the United States and of any foreign nation, checks, money orders, or any other negotiable instruments payable on demand, other than Federal funds, received either before or after November 8, 2016, for use In their preparations for assumption of office; and (2) all information concerning such contributions as the Administrator and Comptroller General may require for purposes of auditing both public and private funding used in connection with preparations for assumption of office. Disclosures made under paragraph (1) above shall be In the form of a report to the Administrator by February 19, 2017, and shall be made available to the public by the Administrator upon receipt. The President-elect and Vfce President-elect, as a condition for receiving services and funds authorized by the Transition Act, shall not accept more than $5,000 from any person, organization, or other entity for purposes of preparations for their assumption of office as the President and Vice President. They shall also, as a condition for receiving services and funds authorized by the Presidential Transition Act, make available to the public names, most recent employment, and information 11 GSA-17-0072-B-000011 regard fng the sources of funding which support the transition activities of all transition personnel (full-time or part-time . public or private or voluntee r) who are members of the President-elect or Vice Presldent-elect's Federa t departmen t or agency transitio n teams. Such disclosures shall be made public before 1he initial transition team contact wtth a Federal department or agency and shall be updated as necessary as required under Section 6(b) of the Act. Appointee Orientation and Transition Directon: The Presidential Transi tion Act directs GSA to prepare a Transition Directory and to coordinate orientation activities for individuals the President-elect intends to nominate as department heads or appoint to key positions in the Executive Office of the President. For the 2016 - 2017 transition, the Adm inistrator has requested $1 mlltlon for orientation activities for the Incoming Administration. The GSA Presidential Trans.Uon Support Team will assist the Office of the President-elect in planning appointee orientation and, If requested, will contract with one or multiple third-party organizations for orientation services. The part ies acknowledge and agree that the appropriated funds must be obligated for the purposes of the Transition Act not later than September 30, 2017. Therefore , GSA strongly recommends that pfannlng be substantially completed no later than Ju ne 2017 , and that contracts be in place no later than August 31, 2017. GSA, in collaborat ion w ith the National Archives and Record Administration, launched the Directory on November 5, 2015. The Transition Directory was completed and is available at https ://presfdentialtransition .usa .gov/. Emergency Pre paredness It is critical that the Office of the President-elect be prepared to respond to any emergency situation that may occur during the transition period. The GSA Prestdentlal Transition Support Team will provide the following support to assist with emergency preparedness planning : (1) a draft outlining the continuity of operations service; (2) mass notifications and accountability via the GSA Everbridge system; (3) temporary work space dur ing an actual COOP event, with requirements subm itted via SF-2050 Reconstitution Questionnaire ; (4) telework capability providing a "work from home· option; (5) regular updates regarding the status of facilities; and (6) a Senior Emergency Management POC to provide support to the Office of the Presidentelect The Office of the President-elect should des ignate someone authorized to work with the GSA Emergency Management Officer to finalize Its emergency preparedness planning . Office of Personnel Management (OPM) guidance for federal employee reporting should be utilized as an overall guide throughout any emergency or continuity event. Certain principals and senior staff will fall in with the White House COOP Plan, facilitated by Secret Service . 12 GSA-17-0072-B-000012 Effective Dates Part II of this MOU becomes effective upon signature by both parties and upon the Administrator's ascertainment of the apparent successful candidate for President and VicePresident, but no sooner than November 9, 2016, and terminates on January 20, 2017, except that this MOU shall be effective through July 19, 2017, with respect to the sections entitled "Control of Funds·, ·Accounting Services·, and ·Reports ". and for any obligation entered into by the President-elect or Vice Presldent~elect prior to the date of inauguration (January 20, 2017), and through September 30, 2017, with respect to "Appointee Orientation and Transition Directory.• Amendments Any terms and conditions of this Memorandum of Understanding , other than those reflecting existing laws or regulations, may be amended at any time by the mutual agreement of the parties in writing. Authoriza tion The terms and conditions of this MOU are agreed to and approved by: Eligible Candidate GeneralServices Administration By: (5'~ Dated: Q : /..l o-vuo. ~0/'.vl. -fi;;;,; 8- I- ZDI 1, 13 GSA-17-0072-B-000013 Attachment - IT Information Attachment IT Information Introduction GSA wlll provide Ellglble Candidates and Office of the President-elect users with an IT Infrastructure that wlll support their day-to-day operations. This document serves as an overview of Pre-Electlon and Office of the Presldent..elect end-user hardware and software. The following table provides a 11stof the end-user equipment and the respective quantities. -,0 Quantity Equipment Name - = Purpose ---- - -- -·- ·- - 500 Pell Latitude laptop Windows-based personal portable computer ~2u Widescreen Monitor, Keyboard, Mouse 500 Desk setup with the provided laptop Android or !Phone Smartphone (Verizon Wireless) 500 i>ersonal mobile phone liollaboration Tools WebEx and Hangouts Conference calling Conference Phone 20 ~onference telephone Multi-function Devices MFD) 9 Multifunction copier/ printer/fax/scanner ~aserJet Workgroup printers 25 For executive offices 50 =tat Panel Televisions· available In private k>ffices, conference rooms. and assorted b pen spaces. ' c:1atPanel Television " arious sizes I 14 GSA-17-0072-B-000014 Workstation Appllcatlons GSA will provide users with a Dell Latitude laptop computer. Each laptop will be Imaged with the followlng appllcatlons. *Cloud-based applications are marked with an asterisk. - - ~Oflw@,r., Lofd!c:t - _...__,____ ""'-, .. ~ "ilc-. ,.. -~' . ,' -- --- Specifl~atlons ' • -,. ""'*""- Operating System Windows 7 Anti-Virus & Antl-Spyware McAfee VirusScan Enterprise + AntlSpyware Enterprise 8.8.0 Google Chrome *Cloud-based access to Google Emall 1 Calendar, Docs, and Hangouts/Chat other application services Disk Encryption Windows BltLocker Disk Encryption FIie Utility W1nZlp 9.0 SR-1 (encryption for sending flies through email} PDF Reader Nuance PDF Reader 7.0 Other Web Browser Internet Explorer 8 Media Application Real Player Enterprise Media Windows Media Player Application Miscellaneous Flash Player 11.1.102 Miscellaneous Java 6.0.3 Video VLC Media Player 2.2.1 Adobe Systems Adobe Acrobat 11.0.15 Microsoft Corp. Microsoft Sllverllght 5.1.412 Microsoft Corp. Microsoft Office Professional 2010 15 GSA-17-0072-B-000015 MEMORANDUMOF UNDERSTANDING,AMENDMENT BETWEEN THE GENERALSERVICESADMINISTRATION AND, DONALD J, TRUMP This agreementamendsand dartftesthe Memorandumof Underslandlng(MOU) betweenIha General ServicesAdministralionand DonaldJ. Trump (Eligible Candidate)dated Augusl 1, 2016. In Pan I, In the Office Space, Furniture,Equipment.and Supples section(bottomof page 2 and top of page 3), lhe MOUprovided that lhe officespace will be available from 8·00 am to 10:00pm, Mondaythrough Friday,and 10:00 am to 6:00 pm on Saturdays,Sundays,and Federalholidays, and that use outside of those time periods is permissiblebut subjectto overtimeutility costson a reimbursablebasla. WhileIha hours of operatio nare ·unchanged , far weal(endand holidayperiods,If the Eligible Candidate knowsin advancelhal his teamwill not utdizeIha space on a weekenddayor holidayand GSA is noltred by noon an the ThursdayImmedia telyprior to the weekendor holiday,he may bank thole houraand receive a creditfor the ut.lltycosts toward future overtimeHaating, Ventilation,and Air Conditioning(HVAC)needs.Schedulemodificationssubmitte dand/orchangedafter the noonon Thursdaydeadlinecannotbe accommodated.Any banked hours that a,a not utilized duringthe weekendor holidayswltl be trackedby GSA and can be creditedto overtimeHVAC costsIn the future. MY unusedbankedhours not ulllizedby 11:59pm an November7, 20,s. wil1have no carryoveror use for another purpose. The termsand conditionsof lhls amendmentto the MOUare agreedto and approve dby: EligibleCandidate General ServicesAdminlstraflcn By :__,_f-~--+-<-Rtv.r•-.r..-l tf Daled:_ (!,,·,i) a;../' __.~~~-...... 6.__ --=t; __~h-. B~~ Oated:__ n.... / ... L~---- ,w,-'11-+/ .... TJ GSA-17-0072-B-000016 REDELEGATION OF AUTHO Rirt UNDER THEMEMORANDUM OF UNDERSTAND.ING BETWEEN THE GENERAL SERVICES ADMINISTRA'f.ION &J>ONAt,DJ. 'IRl!JMP By my sign~ture below, this redelegatesauthoritygranted under tlie Memoran~um of , Understand1ng(MOU) between the General ServicesAdministration(GSA) ana·Donald J. Trump (President-elect)dated August I, 2016. Pursuant to the Presidential TransitionAct and the MOU, Rick Dearborn, and Don~a lt ~c fl ii)ui 11~e. hereby authorized to act on behalf of President-electTrump l\lld mysell aµd m~y m~~ decisions as may be required in connectionwith the services and f~,cilitiesto ~ P.roVJdeQ By tbe General Services Administrationpursuant to the PresidentialTransitionAct Both Mr. Dearliorn and Mr. McGahnare also designatedas "Fund Mangel',S" .fur the Office of the President-elect within the meaningof the MOU, in adclitionto MonicaB·Jook. All prior delegations of authority under the MOU to Richard Bagger, Wilijajn"PtiliJtucciJ and Ron~ld Gravino are hereby revoked and any of Mr. Bagger,:Mr-:P alatucci, or Mi'. Gf@v.il1 o~s designations of control of funds to other individualsare sus~ndeg unless nc onfume&by Mt... Dearborn and Mr. McG GSA-17-0072-B-000017 MEMORANDUM OF UNDERSTANDING AMENDMENT BElWEEN GENERAL SERVICESAOMINSITRATION ANO DONALD J. TRUMP This agreement amends and darifies the Memorandum of Understanding (MOU) between the GeneralServices Administration and Donald J. Trump (President~) dated August 1, 2016 In Part II, in the Payroll Sefvices section (page 8). the MOU addressed GSA providing dtrect payroll service to the Presidant-elect's Transttton Team The Ptesident-eleci's Transition Team now plans to continue using Its third party payroll provider and GSA win reambt.trse the President~cfs Transition Team foepemussmle payroll e,rpenses pursuant to the Presidential Transition Act of 1963, as amended. and other applicable statutes related to pay, benefits, and taxes. To en$ure prompt and accurate reimbursement. the President-elect's Transition Team will provide the Controller for GSA's Presidential Transttion SupportTeam (JOhn Geraghty) or his designee wrth a report of payroll disbursed, in a mutually agreed upon format, that mciudes employeenames. base salanes. benefits, and taxes The rnformabon musi be submitted to GSA's Controller or desl9neeby an indMdual identmed as a fund manager in the MOU or a propertydelegated indt,,,,dual GSA will reviewthe reQuest and reimbtne to the extent pennitted by law for each employee. Reimbursement will be done by an electronic funds transfer within 10 days to the PreSldent-elact's 501(c)(4) fund creatQd J)Ufiuant to the Presidential Transition Act. The terms and conditions of this amendment are agreed to and approved by General Services Adm1mstrabon Dated. _I l-r-/2_6'"'#-I_/ h__ 1 l GSA-17-0072-B-000018 November 22, 2016 Aimee Whiteman Director, Presidential Transition Support Team Timothy Horne Federal Transition Coordinator Office of the Administrator U.S. General Services Administration 1800 F Street, NW Washington, DC 20405 Dear Ms. Whiteman and Mr. Horne: This letter serves as notification in accordance with the Memorandum of Understanding between the General Services Administration and Donald J. Trump that Charles Gantt has been designated as an additional authorized Fund Manager for the Presidentelect's Transition Team. Thank you for your efforts and support to ensure a smooth transition. ~lo, Executive Director President-elect's Transition Team GSA-17-0072-B-000019 -j MEMORANDUM OF UNDERSTANDING AMENDMENT BETWEEN GENERAL SERVICES ADMINSITRATION AND DONALD J. TRUMP . . This agreement amends and clarifies the Memorandum of Understanding (MOU) between the General Services Administration and Donald J. Trump (President-elect) dated August 1, 2016. In Part II, in the Payroll Services section (page 8), the MOU addressed GSA providing direct payroll service to the President-elect's Transition Team. By an addendum to the MOU dated November 16, 2016, GSA and the President-elect's Transition Team agreed to a process allowing for reimbursement of payroll provided by a third party payroll provider. Now the parties are agreeing to a process in which GSA will pay the third party payroll provider directly. The President-elect's Transition Team has a contract with lnsperity to provide payroll services. The Transition Team is required to pay lnsperity two days prior to the dispersal of payroll to the Transition Team's employees. GSA will pay lnsperity directly on the day that the Transition Team's payment is due to lnsperity. GSA will only pay for permissible payroll expenses pursuant to the Presidential Transition Act of 1963, as amended, and other applicable statutes related to pay, benefits, and taxes. To ensure prompt and accurate payment, the President-elect's Transition Team will provide the Controller for GSA's Presidential Transition Support. Team (John Geraghty) or his designee with a report of payroll to be disbursed, in a mutually agreed upon format, that includes employee names, base salaries, benefits, and taxes. The information must be submitted, no later than three (3) business days before payment is due to lnsperity, to GSA's Controller or designee by an individual identified as a fund manager in the MOU or a properly delegated individual. GSA will review the request and pay lnsperity to the extent permitted by law for each employee. After payroll is actually disbursed to employees, the Transition Team will provide another payroll report detailing names, salaries, benefits, and taxes paid. GSA will review the paid report and if any payment by GSA was in excess of that paid to an employee or in violation of any statute or regulation, GSA will be reimbursed by the Transition Team that for that overpayment. The terms and conditions of this amendment are agreed to and approved by: General Services Administration Name~ Dated: ---------- Dated: __ _1,,,_ } t..... &__ 1l,.J/ _-;. _ GSA-17-0072-B-000020 REDELEGATIONOF AUTHORITY UNDERTHE MEMORANDUMOF UNDERSTANDING BETWEENTHE GENERALSERVICESADMINISTRATION& DONALDJ. TRUMP By my signaturebelow, this redelegatesauthority granted under the Memorandum of Understanding(MOU) between the General Services Administration(GSA) and Donald J. Trump (President-elect)dated August 1, 2016. Pursuant to the PresidentialTransition Act and the MOU, Ken Nahigianand Charles Gantt, are hereby authorizedto act on behalf of President-electTrump and myself and may make decisions as may be required in connectionwith the services and facilities to be provided by the General Services Administrationpursuant to the PresidentialTransition Act. Mr. Nahigian and Mr. Gantt also designated as "Fund Manager0 for the Office of the President· elect within the meaning of the MOU. All prior delegationsof authorityunder the MOU to Rick Dearborn,Donald McGahn, and Monica Block are hereby revokedand any of Mr. Dearborn, Mr. McGahn, or Ms. Block's designationsof control of funds to other individuals are suspended unless reconfirmed by Mr. Nahigian and Mr. Gantt. Executedon this 19th day of January, 2017. Rick Dearborn, Executive Director PresidentialTransition Team GSA-17-0072-B-000021 MEMORANDUMOF UNDERSTANDINGAMENDMENT BETWEEN GENERALSERVICESAOMINSITRATION AND DONALDJ. TRUMP This agreement amends and clarifies the Memorandum of Understanding (MOU) between the General ServicesAdmln1strallonand Donald J. Trump (President-elect)dated August 1, 2016. The office space at 1800 F Street. NW, in Washington, DC, Is avallable until January 20, 2017, as are the 43 parkingspaces at 1800 G Street, NW. The Presldent-etect'stransition team requested to continue to utilize the office space until March 31, specifically3 floors of wing 1 at 1800 F Street through February 28, 2017, lo include security and Informationtechnology (IT) support, as well as the 43 parking spaces al 1BOOG Street,and 4 private offices through March 31, 2017, with no additional support. Per this amendment,the Presldent-elecrs transition team will continue occupancyof lhe office space {floors 4, 5, and 6 only) and parking spaces unUIFebruary2B, 2017, for uses consistent with the PresidentialTransition Act, as amended. This addlllonal lime periodwill be subject to renl and rent will not be waived pursuantlo any rent waiver previously approvedIn accordance with 40 U.S.C. § 586(b)(3) for lhe same space to cover November 9, 2016,through January 20, 2017. Unless a new rent waiver Is requestedand approved,rent for the extensionwill be paid from the appropriationavailable to lhe General ServicesAdminlslraUonto supportthe Presfdent-etecland Vice President-elect(Presidential Transitionappropriation). In addition to basic rent, lhe Presldenl·elect(through the PresidentialTransition appropriation)will be responsible for securitycosts and any HVAC and overtimeut[llties not IncludedIn the core MOU terms regarding availabilityof the space. GSA will not charge the PresidentialTranslllon appropriation for communicationand IT support (to Includethe circuit, infrastructureand helpdesk support, and software licenses and support), and shredding services. The Presldentelect's transition team will sign GSA OccupancyAgreementsfor the office space and parking spots for the additionaltime period. GSA will coordinatewiththe Federal ProtectiveService {FPS) for continuedsecurity al the office l0caUonto Include3 FPS personnelor contracted guards, 2 stationed at lhe entrance on E Street and ooe lo roam the space, on-site between 7:00 am and 10:00pm,daily,includingweekends and holidays. Access to the office space will not be available outside the hours FPS security Is available. No on-site GSA Presidential Transition Support Team ambassadorsupportwill be available,but on-call IT help desk support will be available every day, weekends and holidays Included,from 7:00 am lo 7:00 pm. Other services providedthrough lhe MOU scheduledto cease on January 20, 2017, not specifically e>dendedby this amendmentwill not be extended (e.g.,payroll, travel, supplies). The Presldent-elect'stranslUonteam will need to ldentJfyIn writing lndivtdualsthat are delegated auth0rity to act on behalf of the President-electand Vice President-efectwith respect to lhe subject maHerof this amendment and as fund managersIf the prevfouslyIdentifiedfndlvfduals cease to work on the transition effort. After February 28, the Presldent-elect'stransition team will be granted use of 4 private offices in wing 1 of the 1BOOF Street building for lhe month of March, but therewill be no additionalsupport and no dedicatedentrance/exiton E StreeL All parking passeswill be returned by March 1, 2017, and Governmentfurnished IT equipment willbe returned by March 31, 2017. GSA-17-0072-B-000022 GSA will be allowed access to wing 1 or 1800 F Strael effective January20, 2017, (basement through the third Hoarand the seventhfloor) to preparethe space rcr GSA's use after February 28, 2017, but GSA will not access and use any of wing 1 for routine GSA business. GSA may use the entiretyof wing 1 (other than the 4 privateoffices detailed above)as of March 1, 2017. The terms and conditionsof this amendmentare agreedto and approvedby: GeneralServicesAdministration _______ -r ....._ __ 1-1.,,-A Oated:____ Nam#7~ _ Dated: l-/y-tr GSA-17-0072-B-000023 MEMORANDUMOF UNDERSTANDINGAMENDMENT BETWEEN GENERALSERVICESADMINSITRATION AND DONALDJ. TRUMP This agreementamends and clarifies the Memorandumof Understanding(MOU) betweenthe GeneralServicesAdministration(GSA) and OonaldJ. Trump (President-elect)dated August1, 2016, spedfically the AppointeeOrientationand TransitionDirectorysectionIn Part II (page 12). GSA Is authorizedto pay for orienlaUonrelatedaclivltlespursuant to section3(a)(8) of the PresldenlfalTranslllonAct. as amended. One million dollars was appropriatedfor this purpose and Is availablelo be obligateduntil September30, 2017. Rather than have GSA contract rororientationseminars.briefings,workshops,or other actlvttles,the President-elect'&TransitionTeam plans to offer orientationservicesItself for potentialpollllcal appointees. This MOU amendmentclarifies the supportGSA will provide. GSA will require copies of contractsand lnvalcasfor expansesto be paidor reimbursed. In addition,the TransfllonTeamwill needlo certifyU,atthe expenseIs for activitiesauthorizedby seclion 3(a)(8)of the PresldentlalTransitionAct For expensesrelatedto trainers or presenters, the submissionto GSA should IncludeItems such as the Individualsbiography,resume, and/or curriculumvitae, a synopsisor the materialto be coveredand/or a copy of the training material lo be presented(e.g., slides). If GSA ls requestedto contract dlrecUyfor a facility or service,It Is understoodthat GSA must ronowall acquisitionlaws and regulationsapplicableto Federal agencies.All expendituresmust ba presentedto GSA and obligatedprior lo October 1, 2017. The President.elect'sTranslUonTeam needs to Identify,In wriUng,those individualsauthorized lo make requestsof and submit Invoicesto GSA for paymentspur.1uantto this amendment The terms and condlUonsof this amendmentare agreedlo and approvedby: Presldant-elect'sTransitionTeam General ServicesAdministration Name~ Dated: ~1,_lz_•,,_b._7 r, ______ _ Dated: I .../7 -; 7: GSA-17-0072-B-000024